Revised 10/2021 4/7/2022 3:23 PM
For information regarding this Agenda please contact:
Pamela M. Farris
Assistant City Clerk
Telephone: (209) 333-6702
A. Call to Order / Roll Call
B. Topics
B-1 Receive Input on Staff Recommendations for Use of One Time General Fund Surplus Funds Accrued as a Result of Conservative Pandemic Budgeting, Strong Economic Activity and Federal Reimbursements for Pandemic Related Spending (CM)
C. Comments by Public on Non-Agenda Items
THE TIME ALLOWED PER NON -AGENDA ITEM FOR COMMENTS MADE BY THE PUBLIC IS LIMITED TO FIVE MINUTES.
Public comment may only be made on matters within the Lodi City Council's jurisdiction (Government Code Section 54954.3, Lodi City Council Protocol Manual Section 6.3l) . The Council cannot take action or deliberate on items that are not on this agenda unless there is an emergency and the need t o take action on that emergency arose after this agenda was posted (Government Code Section 54954.2(b)(2)). All other items may only be referred for review to staff or placement on a future Council agenda.
If you wish to address the Council, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda.
D. Adjournment
Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day.
______________________________
Pamela M. Farris
Assistant City Clerk
LODI CITY COUNCIL
Carnegie Forum
305 West Pine Street, Lodi
Notice Regarding Public Comments
Public Comment may be submitted in the following ways:
• In-person – The Carnegie Forum is open to the public in accordance with CDPH and CalOSHA guidelines.
• Zoom Webinar
Meeting ID: 872 2014 2274
Passcode: 401448
Phone number: +1 720 07 2699 or +1 253 215 8782
Link:
https://us06web.zoom.us/j/87220142274?pwd=dzYySXc2bTkvZ0ZFdlpMTkRZdW9XZz09 • Email – [email protected]
Received no later than 4:30 p.m. on the business day prior to the meeting. • Mail – City Clerk’s Office, P.O. Box 3006, Lodi, CA 95241 • Hand delivered to: City Clerk’s Office, 221 W. Pine Street, Lodi, CA 95240
AGENDA – Shirtsleeve Session
Date: April 12, 2022
Time: 7:00 a.m.
All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, located at 221 W. Pine Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov . If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and a t least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Olivia Nashed at (209) 333- 6702. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Olivia Nashed (209) 333-6702.
Meetings of the Lodi City Council are telecast on SJTV, Channel 26. The City of Lodi provides live and archived webcasts of regular City Council meetings. The webcasts can be found on the City's website at www.lodi.gov by clicking the meeting webcasts link.
Members of the public may view and listen to the open session of this teleconference meeting at www.facebook.com/CityofLodi/ or https://us06web.zoom.us/j/87220142274?pwd=dzYySXc2bTkvZ0ZFdlpMTkRZdW9XZz09.
AGENDA ITEM B-01
COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Receive Input on Staff Recommendations for Use of One Time General Fund Surplus Funds Accrued as a Result of Conservative Pandemic Budgeting, Strong Economic Activity and Federal Reimbursements for Pandemic Related Spending M
EETING DATE: April 12, 2022
P
REPARED BY: Deputy City Manager
RE
COMMENDED ACTION: Receive input on staff recommendations for use of one time General Fund surplus funds accrued as a result of Conservative pandemic budgeting, strong economic activity and federal reimbursements for pandemic related spending.
BAC
KGROUND INFORMATION: At the outset of the COVID -19 pandemic, the City froze positions within the general fund and reverted projected revenues to the last full fiscal year prior to the pandemic (FY 2018-19) to project revenue for the first full fiscal year of the pandemic (FY 2020-21). A similarly conservative growth approach was taken going into the FY 2021-22 budget year. Actual revenues have exceeded those estimates and even the pre pandemic trends the City was forecasting.
O
n a cash flow basis, this revenue was spent to fund pandemic related activities including responding directly to the emergency to ensure employee and public health and safety. The primary spending was on the Great Plates Delivered program which delivered meals to individuals at high risk of severe COVID complications. All these activities were fully reimbursed by the federal government. Those reimbursements have now been received by the City, freeing up additional General resources above and beyond the City’s required 16% General Fund reserve set by Council policy and those created by the City’s normal operating budget surpluses.
The C
ity’s Pension Stabilization Policy (PSP) requires all reserves in excess of 16% in the General Fund to be sent to a Pension Stabilization Fund (PSF) to provide resources to reduce the City’s Unfunded Accrued Liability (UAL) with CalPERS in the future. The City has taken significant strides to address the UAL and this historic, one time infusion of funds due to pandemic related budgeting practices and available resources presents a unique opportunity to provide substantial community benefit while not ignoring the long term UAL liability.
P
er the PSP, staff took all reserves in excess of 16% and invested those in the PSF based on the closing fund balance at the end of FY 2020-21. However, in preforming the calculation, staff netted out all pandemic related spending and reimbursements. This resulted in a total General Fund contribution to the PSF of $1,669,145 and
a total PSF contribution of $2,230,107 with the difference being contributed by other operating funds based on their share of pension costs. The result is $10,280,000 in un-programmed General Fund reserves for Council to allocate. Staff is recommending considering this one time monies outside the PSP and program ming these funds for various projects as will be discussed.
City staff created a wish list of items for funding based on requests from City Council, the public and department needs. The list totaled over $250 million i n deserving projects and is non-inclusive of all needs or community desires. In review, only the highest priority projects with a public health and safety benefit, future cost reduction, brand or image enhancement, no alternative readily available funding source or ability to increase revenue generating capacity were recommended for funding.
Staff is seeking Council input on the proposed items and plans to bring a resolution for consideration to Council on April 20, 2022 to officially adopt the projects and programs to receive this funding.
FISCAL IMPACT: There is no fiscal impact from this discussion.
FUNDING: Reserve funds that are the subject of the discussion are in excess of the 16% target reserve policy.
_______________________________________
Andrew Keys
Deputy City Manager/Internal Services Director
General Fund One-Time Requests
FY 20/21
SUMMARY OF PROJECTS RECOMMENDED FOR FUNDING
SUMMARY OF PROJECTS NOT RECOMMENDED FOR FUNDING
SUMMARY OF PROJECTS NOT RECOMMENDED FOR FUNDING
(CONTINUED)
COMMUNITY DEVELOPMENT
Access Center Safety/Security $700,000 for 2.5 years of funding Security at the Access Center is paramount to community safety and to the center having a positive impact on the neighborhood.
Secure funding for these services will help appease significant concerns of residents. Funding will provide vehicle patrol services of the neighborhood streets and alleyways surrounding the Access Center.
Internal security is anticipated to be part of the operating budget as internal security will need to have additional training, such as trauma informed de-escalation procedures, and relationship building with the residents of the Access Center to ensure a constructive approach to keeping everyone safe.
CITY MANAGER’S OFFICE
Rails to Trails Project – $500,000
Initial planning work and study for developing a portion of unused Union Pacific Railroad tracks into a Greenline Trail that would connect Downtown Lodi to Woodbridge.
Long Term Liability Reduction – $225,000,000
Despite significant progress, the City carries a large list of long term liabilities. The following is not all inclusive but shows the definite need for additional funding to address long term liabilities: PERS UAL; OPEB UAL; Vehicle replacements; equipment replacements; facility repairs and maintenance; Parks Capital
230 W. Elm Street 2
nd Floor Renovation - $1,250,000
Current space for administrative and police staff is limited. Additional employees may not have dedicated space within existing facilities and the need to secure new office space or explore alternative workspace models is necessary. This facility is currently uninhabitable and needs repairs to its elevator for ADA compliance and general remodeling into usable office space.
ECONOMIC DEVELOPMENT
Small Business matching Loan or Loan Guarantee Programs - $500,000 requested/$470,000 funded Loan purposes could range from equipment and working capital, to life/safety/fire safety building improvements and acquisition of real estate in special geographic areas including Downtown, Heritage District, Opportunity Zone and other aging commercial corridors. One-time budget request that could create a recurring program based upon loan activity and payments.
FIRE
Purchase of a New Fire Truck. TOTAL $1,406,700 requested/$500,000 funded Replacement for 2001 American LaFrance Tiller Truck that is past its useful life. Full replacement cost of a new fully outfitted is currently $2,438,000 with a price increase May 2022. This request locks in current pricing using the $500,000 recommended funding amount and existing fund balance and puts the vehicle replacement program on a sustainable path forward.
Advanced Life Support Plan – TOTAL $1,138,824
Request includes overtime backfill for existing employees attending paramedic school, paramedic school tuition, and equipment purchase of cardiac monitors for a full program. Program is scalable to allow for ALS deployment at only one or any number of stations in the City.
At this time, the ongoing cost burden of the ALS program is prohibitive to implementing the service and it is not recommended to advance this request.
LIBRARY
NOTE: ALL PROJECTES RECOMMEDNED FOR FUNDING ROM LIBRARY FUND BALANCE BUILT UP DUE TO EXCESS PANDEMIC ERA TRANSFERS FOR OPERATING SUPPORT.
Library carpets cleaned: Comprehensive cleaning is well past due and has not been undertaken in years.
Total $3,442.88
Self-Check Out Automation: 2 Bibliotheca selfCheck 1000 kiosks, 1 selfCheck 1000 desktop including 2-5- year service and maintenance agreement. Total $55,711.45 Add-Savvy Touch screen solution: 35” touch screen solution and cart that allows patrons to access the catalog, programs and library services. Our quote includes hardware, service- platform configuration and cloud-based content management and software license for a year. Total $8,508 LED lighting project completed for the remainder of the library Estimated Total $120,000 Replace and update Community Room furniture: The current community room chairs are heavy and stained (cloth). The tables are dated, very heavy and cumbersome for staff to nest. Total from both vendors $37,055.52
Sloped Roof Repair: The roof is past its useful life and in need of repair to maintain the facility to the standard required. Total $300,000
Total one-time funding requested by the Library: $524,717.85 POLICE
Air Conditioning Units – Two HVAC units operating the facility are both due for replacement. The units have failed during high heat events in the past causing significant discomfort to staff operating a 24/7 emergency service operation. Long term failure during high heat would impact the ability to deliver public safety services. Total Request $1,000,000 ($500,000 per unit)/$500,000 funded(1 unit)
Motor Units for the Front and Back Gates – Aging motors have failed in the past causing delays in response as staff needs to manually open gates.
Estimated Cost $40,000.
Property Lobby Security Upgrades – The property room and lobby are managed by Civilian employees in the police department. The glass between customer and staff is not security glass and to transfer large property requires person to person contact, possibly exposing staff to dangerous and upset individuals. Estimated Cost $40,000.
New Carpet for the Entire Building – The police building is around 25 years old, and so is the carpet in the facility. Cost Estimate $150,000 Evidence Freezer – The evidence freezer is over twenty years old. The age of the unit makes it hard to find parts, and if it fails, sensitive and critical evidence will be lost. Cost Estimate $50,000.
PARKS, RECREATION & CULTURAL SERVICES
Lodi Lake Southside Renovation Improvements -
$2.4 Million
Installed in late 1940s/early 1950s and not
repaired/repaved since.
Over 45,000 vehicles enter the park
annually. Countless more park offsite, walk or bike
in to the park.
This project reduce safety risks to the public, reduce maintenance costs and beautify the park.
Restore damaged roads, trails and picnic areas and
will protect these from further damage, enhancing
visitor experience and safety.
Scope includes the reconstruction of the paved
parking lot area, along with underground utility up-
grades, new concrete paths of travel, trash
enclosures, picnic tables, park benches, playground
equipment, turf and irrigation improvements.
Salas Park Parking Lot Overlay Improvements - $1.3
Million
Existing parking lot is in very poor condition with
numerous pot holes and failing asphalt pavement due
to weather and normal wear and tear.
The Lodi Boosters of Boy/Girls Sports who use the
facilities regularly for youth and adult programming
recently striped the parking lot to help identify spaces. Rehabilitate the parking lot and protect areas from
further damage enhancing the visitor experience and
safety.
Scope includes re-pavement of the parking lot and
overhead lighting.
PARKS, RECREATION & CULTURAL SERVICES (CONT’D)
Playground Renovations at five (5) locations – $1.63 Million Replacement of existing or previously removed structures installed between 1997 – 2001.
Playground safety regulations state these need to be updated to meet equipment safety requirements.
Replacement parts for the existing structures are difficult to obtain due to the age of the structures and often times repairs are not timely.
English Oaks Structure – $363,000 – Installed in 1997. Currently there is no playground structure,
Hale Park Tot Lot Structure - $298,000 – Installed in 2006. Peterson East Structure - $348,000 – Playground installed in 1997. Legion Structure – $378,000 – Playground installed in 1998. Katzakian Structure – $348,000 – Playground installed in 2001.
Demolition of Abandoned Park Structures - $250,000
Lawrence Park Restroom – the restroom is unusable and has become an attractive nuisance within the property. The
restroom has been out of service since 2015.
Softball Complex Concession – the concession stand and storage has not been in use since 2005 due to dilapidation. It has been challenging for PRCS staff to keep the building secure from vandalism.
Lodi Look Building – this building is located between the North parking lot of the Grape Bowl and Lawrence Elementary
School. The building has been abandoned since 2007 after the After School Program moved to Lodi Unified campuses.
PARKS, RECREATION & CULTURAL SERVICES (CONT’D)
Legion Park Community Building Renovation -
$275,000
Potential revenue generating community asset
currently off-line due to poor conditions.
Scope includes renovating interior to include new
windows, doors, flooring, cabinetry work, electrical
upgrades, restroom fixtures and sewer line
improvements.
Prime, central location creates high facility demand. No improvements to this space have been
conducted in over 30 years.
$140,000 was previously approved to help improve
this condition of this facility but PRCS recommended
and Council approved reallocating that funding cover
construction overages for Blakely Park Sports and
Irrigation Improvements Project.
Hutchins Street Square Climate Control System -
$425,000
The indoor pool at Hutchins Street Square operates
year-round.
High winter humidity causes moisture to accumulate
on walls/structures throughout HSS buildings, creating
corrosive environment leading to increased need for
maintenance and repair throughout the facility.
In summer, the heat is intolerable due to lack of air conditioning.
This pool is the city’s only indoor pool and is in high- demand and heavily programmed.
The project will replace the non-functioning climate
control system for the pool, thereby preserving the
asset that is the pool and Hutchins Street square and
reducing future maintenance and repair costs.
PARKS, RECREATION & CULTURAL SERVICES (CONT’D)
John Deere 4066R compact utility tractor with
backhoe and 4 in 1 bucket to replace parks’ 2003
tractor - $80,000
The aged, current tractor is out of commission with
repair estimates over 50% the cost of a replacement.
Without the tractor, maintenance is done manually,
resulting in double the manpower.
The tractor is used for smaller construction projects, leaf removal, irrigation work, homeless cleanups,
loading and hauling debris, etc.
Replacement will lead to efficiencies in the
department and an improvement in the existing
staff’s ability to provide service.
There is currently no funding in PRCS equipment
replacement accounts.
DeBenedetti Park - Cricket Sports Lighting - $600,000
Provide a (4) new 70' galvanized steel poles, LED
sports lighting and Musco Lighting Controls.
Construction of a 12'x80' concrete pad (cricket pitch) with synthetic turf covering for "tape-ball" play, in the southwest basin of DeBenedetti Park.
Provide sports lighting for safe night play along with energy saving with the LED lighting fixtures.
Parks Equipment Replacement Fund Transfer – TOTAL
$200,000
PARKS, RECREATION & CULTURAL SERVICES (CONT’D)
I-5 / Flag City – Art Installation - $500,000
Lodi’s cultural history will be celebrated through an art installation for citizens and visitors as they enter the city.
Benefits to an art installation are many including its location in a public atmosphere (not confined to a
museum or building), its enrichment to the city’s
streetscapes, lends itself to civic engagement,
provides artists with professional opportunities, may
boost local economy by creating an attraction to
visitors, shows an investment to the city by
celebrating Lodi’s livability and love-ability boosting community pride, and will connect neighbors through
a shared history.
A current main idea for the art installation is a cluster of grapes sculpture.
The Arts Commission would engage artists to
commission the work.
Highway 99 – Art Installation - $500,000
Lodi’s cultural history will be celebrated through an art installation for citizens and visitors as they enter the city.
Benefits to an art installation are many including its location in a public atmosphere (not confined to a
museum or building), its enrichment to the city’s
streetscapes, lends itself to civic engagement,
provides artists with professional opportunities, may
boost local economy by creating an attraction to
visitors, shows an investment to the city by celebrating Lodi’s livability and love-ability boosting community
pride, and will connect neighbors through a shared
history.
A current main idea for the art installation would be similar to the existing Celebrate the Harvest sculpture. The Arts Commission would engage artists to
commission the work.
PARKS, RECREATION & CULTURAL SERVICES (CONT’D)
Softball Complex Parking Lot Overlay Improvements
- $880,000
The Softball Complex is a heavily used athletic field for both youth and adult softball programming. The existing parking lot is in very poor condition with numerous pot holes and failing quality of asphalt pavement due to
weather and lack of maintenance. Scope of work shall
also include interior overhead parking lot lighting.
Bridge Over Lodi Lake (Connect Westside) $5M
This community enhancement project would connect the
Lodi Lake Boat ramp area with the walking path along
the west side of the lake, expanding the walkability of the park.
Peterson Park Improvements - $135,000
This project will replace park sign that was damaged by a vehicular accident in 2019. The new sign will be
fabricated with 10 gauge sheet steel, aged metal finish and with frames. The proposed sign will have a similar
look to the Candy Cane Park sign. The tennis courts at
Peterson Park are approximately 25 years old and in need of repair. The colored asphalt surfacing has faded and has numerous cracks along with portions that have chipped
away. The surface also has some offset construction
joints that create potential tripping hazards and settlement has caused small localized ponding.
Water Park - $1M
This community enhancement project would provide
additional recreation opportunities at DeBenedetti Park during the summer months.
PUBLIC WORKS
Fire Station 4 Exterior Stucco Repair -
$150k
20 year old building with cracked exterior
stucco around windows causing water
intrusion and water damage
HSS Sloped Roof Repair - $1M
Roof is 25 yeas old and is past its useful
life. This would complete the second of
three phases of sloped roof repairs at HSS
HSS Flat Roof Repair - $1.2M
Reconditioning efforts during lean times
were insufficient to address the need for
roof replacement long term. Existing
repairs are again showing wear and full
replacement is needed
Impact Fees (City Contributions):
Reduce Impact Fee Remaining
Contributions $4.15M
Impact fee subsidies to spur development
during the Great Recession leave the impact
fee programs with an “existing deficiency”.
Existing Deficiencies cannot be cured by
charging future development and must be
cured through grants or other City revenues.
PD Gun Range improvement
Second phase of the remodel including
updating shooting partitions, new counters
and cabinetry and a more effective bullet
trap