Revised 10/2021 5/11/2022 9:45 AM
For information regarding this Agenda please contact:
Olivia Nashed
City Clerk
Telephone: (209) 333-6702
A. Call to Order / Roll Call
B. Topics
B-1 Receive Presentation Regarding Fiscal Year 2022/23 Special Revenue, Capital Outlay and Vehicle/Equipment Replacement Funds (ISD)
C. Comments by Public on Non-Agenda Items
THE TIME ALLOWED PER NON -AGENDA ITEM FOR COMMENTS MADE BY THE PUBLIC IS LIMITED TO FIVE MINUTES.
Public comment may only be made on matters within the Lodi City Council's jurisdiction (Government Code Section 54954.3, Lodi City Council Protocol Manual Section 6.3l) . The Council cannot take action or deliberate on items that are not on this agenda unless there is an emergency and the need t o take action on that emergency arose after this agenda was posted (Government Code Section 54954.2(b)(2)). All other items may only be referred for review to staff or placement on a future Council agenda.
If you wish to address the Council, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda.
D. Adjournment
Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day.
______________________________
Olivia Nashed
City Clerk
LODI CITY COUNCIL
Carnegie Forum
305 West Pine Street, Lodi
Notice Regarding Public Comments
Public Comment may be submitted in the following ways:
• In-person – The Carnegie Forum is open to the public in accordance with CDPH and CalOSHA guidelines.
• Zoom Webinar
Meeting ID: 872 2014 2274
Passcode: 401448
Phone number: +1 720 07 2699 or +1 253 215 8782
Link:
https://us06web.zoom.us/j/87220142274?pwd=dzYySXc2bTkvZ0ZFdlpMTkRZdW9XZz09 • Email – [email protected]
Received no later than 4:30 p.m. on the business day prior to the meeting. • Mail – City Clerk’s Office, P.O. Box 3006, Lodi, CA 95241 • Hand delivered to: City Clerk’s Office, 221 W. Pine Street, Lodi, CA 95240
AGENDA – Shirtsleeve Session
Date: May 17, 2022
Time: 7:00 a.m.
All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, located at 221 W. Pine Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov . If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at leas t 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Olivia Nashed at (209) 333- 6702. Solicitudes de interpretación de idiomas deben ser recibi das por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Olivia Nashed (209) 333-6702.
Meetings of the Lodi City Council are telecast on SJTV, Channel 26. The City of Lodi provides live and archived webcasts of regular City Council meetings. The webcasts can be found on the City's website at www.lodi.gov by clicking the meeting webcasts link.
Members of the public may view and listen to the open session of this teleconference meeting at www.facebook.com/CityofLodi/ or https://us06web.zoom.us/j/87220142274?pwd=dzYySXc2bTkvZ0ZFdlpMTkRZdW9XZz09.
AGENDA ITEM B-01
COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Receive Presentatio n Regarding Fiscal Ye ar 2022/23 Special Revenue, Capital Outlay and Vehicle/Equipment Replacement Funds
M
EETING DATE: May 17, 2022
P
REPARED BY: Deputy City Manager
RE
COMMENDED ACTION: Receive presentation regarding Fiscal Year 2022/23 Special Revenue , Capital Outlay and Vehicle/Replacement Funds.
B
ACKGROUND INFORMATION: Staff has planned a series of presentations to provide the City Council and public an opportunity to review and comment on basic assumptions within the FY 2022/23 budget to be proposed to Council later this month. The draft budget will be released and made available for public review online once the draft is finalized. This session is designed to provide information o n the special revenue funds consisting of Streets, Community Development, Parks, Recreation and Cultural Services and Library.
The
first opportunity for the City Council to adopt the Fiscal Year 2022/23 budget will be at its regular meeting on June 1, 2022.
FI
SCAL IMPACT: There is no impact from this informational presentation.
F
UNDING AVAILABLE: The draft budgets for the special revenue, capital and vehicle/equipment replacement funds for Fiscal Year 2022/23 are as follows:
__ __
__________________
A ndrew Keys
Deputy City Manager/Internal Services Director
Fund Revenues Expenditures
Streets 7,956,950 6,916,570
Community Development 3,142,350 3,696,690
Parks, Recreation and Cultural Srvs 8,186,200 8,186,200 Library 2,167,160 2,623,170
Capital Outlay 3,453,400 5,077,500
Vehicle/Equipment Replacement 2,821,700 1,452,770 Fiscal Year 2022/23 Budget
Special Revenue Funds
Presented by Andrew Keys, Deputy City Manager
Overview
• Special Revenue Funds
• Streets
• Community Development
• Parks, Recreation and Cultural
Services
• Library
• Capital Outlay
• Vehicle/Equipment Replacement
2 Streets Overview
3 Estimated
2020-21 2021-22 2022-23
Streets Fund Actual Actuals Budget
Fund Balance
Beginning Fund Balance 7,443,993 8,835,293 8,875,043 Revenues 9,393,628 9,009,290 7,956,950 Expenditures 8,002,329 8,969,540 6,916,570 Net Difference (Revenues Less Expenditures) 1,391,299 39,750 1,040,380 Restricted Fund Balance 298,541 327,977 327,977 Ending Fund Balance Unreserved 8,536,752 8,547,066 9,587,446 Fund Balance as a percentage of revenue: 91% 95% 120%
Estimate Changes in Fund Balance
For the Fiscal Year Ended June 30, 2023
With Actuals for FY2020-21 and Year End Estimates for FY2021-22 • Revenues are $1,052,340 lower than FY 2021/22
estimated actuals
• Federal Grants - $639,930 lower (project related)
• Measure K - $547,530 lower (project related)
• Development Impact Fees - $385,870 higher
• Gas Taxes –$621,540 higher
• State Grants - $705,000 lower
• Transfer In - $262,000 lower (General Fund 1 time/ARPA) Streets
Revenue Highlights
4 Streets
Expenditure Highlights
• Expenses are $2,052,970 lower than FY 2021/22
estimated actuals
• Salary & benefits - $550,280 higher (3 positions added mid-year)
• Supplies & Services - $142,560 higher
• Transfer Out - $76,080 higher (cost of services)
• Capital projects & equipment - $2,847,730 lower
5 • Lower Sacramento Rd Improvements - $1,500,000
• Lodi Ave Signal Coordination - $160,000
• Signal Preventative Maintenance - $150,000
• Annual Pavement Maintenance - $100,000
• Annual Street Striping - $80,000
• Sidewalk Repair - $70,000
• Pavement Crack Seal - $50,000
• Ham/Elm Signal Modification - $40,000
• Concrete Paver Maintenance - $30,000
• Downtown Concrete Cleaning - $25,000
• Reverse Frontage Wall Repair - $25,000
• Project Planning - $25,000
Streets Capital Projects
Additions to the CIP Program for FY 23
$2,255,000
6 Streets Vehicle & Equipment Requests
$550,000
• Replace heavy-duty dump truck - $150,000
• New street sweeper - $350,000
• Replace large format printer for sign shop - $50,000
7 8
Community Development
Overview
Estimated
2020-21 2021-22 2022-23
Community Development Actual Actuals Budget
Fund Balance
Beginning Fund Balance 4,668,892 6,699,060 6,829,660 Revenues 4,388,546 3,075,810 3,142,350 Expenditures 2,358,378 2,945,210 3,696,690 Net Difference (Revenues Less Expenditures) 2,030,168 130,600 (554,340) Restricted Fund Balance 314,969 348,732 348,732 Ending Fund Balance Unreserved 6,384,091 6,480,929 5,926,589 Fund Balance as a percentage of revenue: 145% 211% 189% Estimate Changes in Fund Balance
For the Fiscal Year Ended June 30, 2023
With Actuals for FY2020-21 and Year End Estimates for FY2021-22 • Revenues are $66,540 higher than FY 2021/22
estimated actuals
• Building Permit fees - $110,740 higher
• Plan Check Fees - $40,000 higher
• Federal Grants - $45,180 lower (Brownfield grant
program)
Community Development
Revenue Highlights
9 • Expenses are $751,480 higher than FY 2021/22
estimated actuals
• Salary & benefits - $532,730 higher
2 positions added at mid-year; 3 additional positions requested FY 23
• Supplies, materials & services - $60,470 higher
• Transfer Out - $149,560 higher – Cost of Services
Community Development
Expenditure Highlights
10 • Staffing requests:
Community Development
Key Inputs
Job Title +/-
Administrative Assistant +1
Administrative Clerk -1
CDD Program Specialist +1
Building Inspector I +1
Net Increase +3
11 12
Parks, Recreation & Cultural Services
Overview
Estimated
2020-21 2021-22 2022-23
Parks, Recreation & Cultural Services Fund Actual Actuals Budget Fund Balance
Beginning Fund Balance 1,224,943 1,564,318 2,052,508 Revenues 6,522,204 9,994,320 8,186,200 Expenditures 6,182,829 9,506,130 8,186,200 Net Difference (Revenues Less Expenditures) 339,375 488,190 - Restricted Fund Balance 547,313 603,743 603,743 Ending Fund Balance Unreserved 1,017,005 1,448,765 1,448,765 Fund Balance as a percentage of revenue: 16% 14% 18%
Estimate Changes in Fund Balance
For the Fiscal Year Ended June 30, 2023
With Actuals for FY2020-21 and Year End Estimates for FY2021-22 • Revenues are $1,808,120 lower than FY 2021/22
estimated actuals
• Charges for Services - $875,390 higher
• Program Fees were down in FY 21 due to COVID closures • Parks and HSS Rental Income - $231,300 higher
• Rental Income was down last year due to COVID
• Operating Transfer In - $2,242,420 lower
• Mid-year ARPA adjustment
• Measure L operational support increase: $302,870
Parks, Recreation & Cultural Services
Revenue Highlights
13 • Expenses are $1,459,630 lower than FY 2020/21
estimated actuals
• Salaries & Benefits- $360,000 higher
• 2 positions approved at mid-year; request for 0.6 positions in FY 23
• Part-time minimum wage increase
• Supplies and Services - $224,160 higher
• Programs ramping up post-Covid
• Transfers Out - $1,947,520 lower
• No transfer to capital ($1.5m lower)
• Lower debt service ($220k)
• Lower cost of services (179k)
Parks, Recreation & Cultural Services
Expenditure Highlights
14 Parks, Recreation & Cultural Services
Personnel requests
Job Title +/-
Management Analyst -0.4
Administrative Analyst +1
Net Increase +0.6
15 Library Overview
16 Estimated
2020-21 2021-22 2022-23
Library Fund Actual Actuals Budget
Fund Balance
Beginning Fund Balance 696,101 955,050 1,144,080 Revenues 1,518,218 1,719,140 2,167,160 Expenditures 1,259,269 1,530,110 2,623,170 Net Difference (Revenues Less Expenditures) 258,949 189,030 (456,010) Restricted Fund Balance 177,606 193,167 193,167 Ending Fund Balance Unreserved 777,444 950,913 494,903 Fund Balance as a percentage of revenue: 51% 55% 23%
Estimate Changes in Fund Balance
For the Fiscal Year Ended June 30, 2023
With Actuals for FY2020-21 and Year End Estimates for FY2021-22 • Revenues are $448,020 higher than FY 2021/22
estimated actuals
• Operating Transfer In - $477,560 higher
• Public Benefits funding for lighting project
• Use of fund balance for roof project
• Literacy Grant - $22,130 lower
• Additional grant funds were received in FY22
• Measure L operational support increase: $119,140
Library
Revenue Highlights
17 • Expenses are $1,093,060 higher than FY 2021/22
estimated actuals
• Salaries & Benefits - $280,520 higher
• Part-time Salary - $138,850 higher
• Supplies and Services - $160,950 higher
• Books and periodicals - $35,000 higher
• Automation and technology equipment - $114,210 higher • Transfers Out -$289,100 higher
• $300,000 from fund balance to Library Capital
• Capital Projects - $399,000 higher
• LED Lighting System $120,000
• Sloped roof repair $300,000
Library
Expenditure Highlights
18 Capital Outlay
Overview
Estimated
2020-21 2021-22 2022-23
Capital Outlay Fund Actual Actuals Budget
Fund Balance
Beginning Fund Balance 6,190,197 9,184,310 7,395,870 Revenues 3,702,178 15,534,390 3,453,400 Expenditures 708,065 17,322,830 5,077,500 Net Difference (Revenues Less Expenditures) 2,994,113 (1,788,440) (1,624,100) Restricted Fund Balance - - Ending Fund Balance Unreserved 9,184,310 7,395,870 5,771,770 * FY 22 estimates includes recent ARPA and General Fund surplus budget allocations Estimate Changes in Fund Balance
For the Fiscal Year Ended June 30, 2023
With Actuals for FY2020-21 and Year End Estimates for FY2021-22 19 Capital Outlay
Capital Outlay Fund is a grouping of funds for the
purpose of managing governmental-type capital
projects. These are kept separate from day-to-day
operating funds. They consist of:
• General Fund Capital
• Parks Capital
• Developer Impact Fee Capital for Police, Fire, Parks, General Facilities, Neighborhood Parks and Art in
Public Places
20 Capital Outlay Revenue
$3,453,400
• Developer Impact Fees: $2,618,400
• Transfer from General Fund: $435,000 for General
Projects
• Transfer from Measure L: $400,000 for Parks
Projects
• Note: New bond proceeds have not been
programmed in the FY 2022-23 budget but will be
recommended for allocation as contracts are
considered for the animal shelter or other
approved projects.
21 Capital Outlay
Additions to the CIP Program for FY 23
$5,072,500
• General Fund Capital
• New animal shelter - $1,100,000
• Police shooting range remodel - $250,000
• Fire Station #4 stucco repair - $150,000
• Video surveillance expansion - $125,000
• Council Chamber remodel - $100,000
• City Hall HVAC cleaning - $50,000
• Miscellaneous projects - $25,000
• Card access system - $20,000
22 • Parks Capital
• Tree trimming - $200,000
• Peterson Park improvements -$60,000
• Hutchins Street Square tripping hazards - $50,000
• Impact Fee Capital
• DeBenedetti Park development - $2,930,000
• Hutchins Street bike rack art - $9,500
• Storm drain art - $3,000
Capital Outlay
Additions to the CIP Program for FY 23
$5,072,500
23 Parks Capital
Prior Year Allocations
• Parks has receive an influx of capital funding in FY
22 through the General Fund. Major projects
include:
• These projects will roll forward into FY 23
24 Lodi Lake Southside Improvements 2,400,000 Peterson Park Playground Equip Repl 348,000 Salas Parking Lot Overlay 1,300,000 Katzakian Park Playground Equip Repl 348,000 Zupo Field Improvements 1,155,000 Legion Park Comm Room 295,000 Grape Bowl Turf Replace 880,000 Park Facility Demolitions 250,000 DeBenedetti Park - Cricket Sports Lighting 600,000 Hale Park Tot Lot Playground Equip Repl 193,000 HSS Pool Climate Control 425,000 Park Tree Trimming 180,000 HSS Roof Phase 1 420,000 Blakely Sports Fields 150,000
Legion Playground Equip 378,000 Beckman/Vinewood Dog Pks 100,000 English Oaks Park Playground Equip Repl 363,000
Vehicle & Equipment Replacement
Overview
Estimated
2020-21 2021-22 2022-23
Vehicle & Equipment Replacement Funds Actual Actuals Budget Fund Balance
Beginning Fund Balance 2,861,684 1,900,108 1,853,848 Revenues 904,808 4,074,330 2,821,700 Expenditures 1,866,383 4,120,590 1,452,770 Net Difference (Revenues Less Expenditures) (961,575) (46,260) 1,368,930 Restricted Fund Balance - - - Ending Fund Balance Unreserved 1,900,108 1,853,848 3,222,778 * FY 22 includes recently adopted General Fund surplus alloctions Estimate Changes in Fund Balance
For the Fiscal Year Ended June 30, 2023
With Actuals for FY2020-21 and Year End Estimates for FY2021-22 25 Vehicle and Equipment Replacement Fund is a grouping of funds for the purpose of managing the replacement of items costing more than $10,000 for governmental
departments. These are kept separate from day-to-day
operating funds. They consist of:
• Equipment replacement for Police, Fire, Public Works
(Engineering, Facilities), Community Development,
Parks and Community Improvement
• Information Technology replacement
• Vehicle replacement - Police, Fire, Public Works
(Engineering, Facilities), Community Development,
Parks and Community Improvement
Vehicle & Equipment Replacement
26 Revenues for replacement funds come 100% as
transfers from operating accounts. For FY 23, they
are as follows:
• Equipment replacements: $400,000
• Vehicle replacements: $1,813,300
• Information Technology replacements: $608,400
Vehicle & Equipment
Replacement Revenue
$2,821,700
27 • Police
• Replace 4 patrol vehicles - $280,000
• Replace 3 unmarked vehicles - $135,000
• New Animal Services truck - $125,000
• New van for Mobile Field Force and SWAT –$70,000
• Replace 5 police vehicle computers - $20,000
• Public Works
• Replace truck for inspector - $45,000
• Community Development
• New truck for added Building Inspector - $45,000
Vehicle & Equipment
Replacement Expenditure
$1,452,770
28 • Parks
• Replace truckster with spray rig - $67,500
• New truckster with topspreader - $48,500
• Replace ground mower - $36,770
• Replace 2 walk-behind mowers - $29,000
• New trailer - $22,500
• Information Technology
• Network refresh switches and storage area network
array - $386,000
• Staff desktop/laptop replacements - $142,500
Vehicle & Equipment
Replacement Expenditure
$1,452,770
29 Vehicle Replacement Fund
Vehicle
Replacement
Funds
FY 23 Straight Line
Depreciation
Requirement
FY 23
Recommended
Funding
Annual Funding
Surplus/(Shortage)
Comm. Dev. $4,570 $45,000 $40,430
Fire Dept. $216,051 $400,000 $183,949
Community Imp. $3,328 $0 ($3,328)
Police Dept. $279,508 $1,260,000 $980,492
PRCS $36,056 $88,300 $52,244
PW-GF $15,345 $20,000 $4,655
Grand Total $554,858 $1,813,300 $1,258,442
*PRCS straight line depreciation reduced as compared to FY 22 due to reclassification of some items as equipment, following an inventory review.
Vehicle
Replacement
Funds
6/30/22 YE
Est Fund Bal
2022/23
Proj Rev
2022/23
Est Exp
6/30/23 YE
Est Fund Bal
Fund
Target*
Over/(Under)
Target
Comm. Dev. 90,788 45,000 45,000 90,788 48,846 41,942
Fire Dept. -164,860 400,000 0 235,140 1,379,098 (1,143,958) Community Imp. 82,500 0 0 82,500 45,967 31,670
Police Dept. 1,091,436 1,260,000 610,000 1,741,436 1,891,045 (149,609) PRCS 359,012 88,300 116,000 331,312 893,728 (586,987)
PW-GF 80,144 20,000 45,000 55,144 168,111 (112,967)
Grand Total 1,539,020 1,813,300 816,000 2,536,320 4,426,795 (1,919,909) *Fund Target is the straight line depreciation value of vehicle stock that should be set aside for future replacements using Fleet Services estimated useful life expectancies by vehicle type. 30 31
Questions?