Lodi City Council
June 15, 2022

Revised 10/2021 6/8/2022 4:31 PM

For information regarding this Agenda please contact:

Olivia Nashed
City Clerk
Telephone: (209) 333-6702

C-1 Call to Order / Roll Call
C-2 Announcement of Closed Session
a) Conference with Adele Post, Human Resources Manager, and Andrew Keys, Deputy City Manager (Labor Negotiators), Regarding Lodi City Mid-Management Association, AFSCME General Services and Maintenance & Operators, Police Mid-Managers, Lodi Police Dispatchers Association, Lodi Professional Firefighters, Lodi Fire Mid-Management, Confidential General Services, Confidential Mid-Managers, Executive Managers, and Appointed Employees Pursuant to Government Code §54957.6 (CM)

C-3 Adjourn to Closed Session

NOTE: THE FOLLOWING ITEMS WILL COMMENCE NO SOONER THAN 7:00 P.M.

C-4 Return to Open Session / Disclosure of Action
A. Call to Order / Roll Call
B. Presentations
B-1 Parks Make Life Better Month Proclamation (PRCS)

B-2 Police Chief Sierra Brucia Proclamation (CLK)

LODI CITY COUNCIL
Carnegie Forum
305 West Pine Street, Lodi

Notice Regarding Public Comments
Public Comment may be submitted in the following ways:
• In-person – The Carnegie Forum is open to the public in accordance with CDPH and CalOSHA guidelines.
• Zoom Webinar
 Meeting ID: 825 2286 8353
 Passcode: 985648
 Phone number: 1 253 215 8782 or 1 346 248 7799
 Link: https://us06web.zoom.us/j/82522868353?pwd=cFh1S2VWUmZHR0pCbmZyTitHZ05kQT09 Public comment received via email, mail, or hand delivery will be provided to the City Council and included in the official minutes of the meeting, but will not be read aloud at the meeting. • Email – [email protected]
 Received no later than two hours prior to the meeting • Mail – City Clerk’s Office, P.O. Box 3006, Lodi, CA 95241 • Hand delivered to: City Clerk’s Office, 221 W. Pine Street, Lodi, CA 95240  Received no later than two hours prior to the meeting 6:55 p.m. Invocation/Call to Civic Responsibility . Invocations/Calls may be offered by any of the various religious and non- religious organizations within and around the City of Lodi. These are voluntary offerings of private citizens, to and for the benefit of the Council. The views or beliefs expressed by the Speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the beliefs or views of any speaker.

AGENDA – Regular Meeting
Date: June 15, 2022
Time: Closed Session 6:30 p.m.

Regular Meeting 7:00 p.m.

CITY COUNCIL AGENDA
JUNE 15, 2022

PAGE TWO

C. Consent Calendar (Reading; Comments by the Public; Council Action) All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion.

There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, refer to the Notice at the beginning of this agenda.

C-1 Receive Register of Claims for May 13, 2022 through May 26, 2022 in the Total Amount of $6,515,951.95 (FIN)

C-2 Approve Minutes (CLK)
a) May 17, May 24, and May 31, 2022 (Shirtsleeve Sessions) b) May 18, 2022 (Regular Meeting)

C-3 Accept Quarterly Report of Purchases between $10,000 and $20,000 (FIN)

Res. C-4 Adopt Resolution Awarding Contract for Lodi Transit Station Buildings Exterior Repair Project to CMA Painting, Inc., of Berkeley ($161,680) and Authorizing City Manager to Execute Change Orders ($30,000) (PW)

Res. C-5 Adopt Resolution Authorizing City Manager to Execute Contracts for Fiscal Year 2022/23 with Unite d Cerebral Palsy of San Joaquin, Amador, and Calaveras Counties, of Stockton, for Downtown Cleaning ($87,599), Transit Facility Cleaning ($65,418), and Hutchins Street Square Landscape Maintenance ($22,811) (PW)

Res. C-6 Adopt Resolution Authorizing City Manager to Execute Chemical Supply Professional Services Agreements with Multiple Vendors ($607,950) (PW)

Res. C-7 Adopt Resolution Authorizing City Manager to Execute Agreement with Virtual Project Manager , LLC, of Bend, Oregon, for Cloud-Based Project Management Program (PW)

Res. C-8 Adopt Resolution Authorizing City Manager to Execute Five-Year Professional Services Agreement with Elite Supply Source, Inc., of Sacramento, for Turn-Key Vending Services for Safety and Miscellaneous Supplies ($200,000) (EU)

Res. C-9 Adopt Resolution Authorizing City Manager to Execute Amendment No. 5 to Professional Services Agreement with Michael Baker International, of Rancho Cordova, for Community Development Block Grant Administration/Housing Program Support Services to Extend Term to June 30, 2023 (Not to Exceed $125,000 and Total Amended Contract Amount Not to Exceed $1,455,898 ) (CD)

Res. C-10 Adopt Resolution Authorizing City Manager to Execute Amendment No. 1 to Professional Services Agreement with Benton Fence and Drilling, Inc., of Acampo, for General Construction ($50,000) (PRCS)

Res. C-11 Adopt Resolution Authorizing City Manager to Execute Extension No. 2 to Professional Services Agreement with Interwest Consulting Group, Inc., of Roseville, for Contract Planning Services Increasing Fiscal Year 2021-22 Amount by $21,000; Appropriating Funds; and Extending Term of Agreement through Fiscal Year 2022-23 (Not to Exceed $186,000 for Total Amount Not to Exceed of $856,000) (CD)

Res. C-12 Adopt Resolution Authorizing City Manager to Execute Amendment No. 1 to Agreement with Kronos Incorporated, a Massachusetts Corporation, for Cloud-Based Time Management and Scheduling Software ($28,500) (FD)

Res. C-13 Adopt Resolution Authorizing City Manager to Execute Confirmation 0249 Under Support Services Program Agreement with Northern California Power Agency for Income Verification and Recertification Services ($92,170) (EU)

CITY COUNCIL AGENDA
JUNE 15, 2022

PAGE THREE

Res. C-14 Adopt Resolution Authorizing City Manager to Execute Memorandum of Understanding with Lodi Adopt-A-Child, Community Partnerships for Families of San Joaquin, and the City of Lodi Parks, Recreation and Cultural Services Department Accepting and Appropriating Funds for Recreation Enrichment Programs ($7,500) (PRCS)

Res. C-15 Adopt Resolution Approving Joint Use Agreement between Lodi Unified School District and City of Lodi for Reciprocal Use of Facilities for Term July 1, 2022 through June 30, 2032 (PRCS)

Res. C-16 Adopt Resolution Authorizing City Manager to Execute Professional Services Agreement with Sedgwick Claims Management Services, Inc., (“Sedgwick”) for Workers’ Compensation Claims Administration Services for the Period July 1, 2022, to June 30, 2023 ($148,933) (CA)

C-17 Post for Vacancy on Library Board of Trustees and Repost for Vacancy on Planning Commission (CLK)

C-18 Accept Tienda Drive Senior Apartments, L.P., Report on Audit of Financial Statements, Financial Statements, and Supplementary Information December 31, 2021 and 2020 (CM)

C-19 Receive Report Regarding Communication Pertaining to 2022-23 State Budget Request to Invest $1.6 Billion in Vitality of Cities (CLK)

C-20 Receive Report Regarding Communication Opposing Assembly Bill 2357 (CLK)

Res. C-21 Adopt Resolution Amending Traffic Resolution No. 97-148 by Approving Setting of 35 Miles-Per-Hour Speed Limit on Century Boulevard from West City Limits to Lower Sacramento Road and on Westgate Drive from Century Boulevard to Kettleman Lane, Setting of 30 Miles-Per-Hour Speed Limit on Lebaron Boulevard from Stockton Street to Reynolds Ranch Parkway, and Approving Speed Limit Modifications on Lodi Avenue from 50 to 45 Miles Per Hour from the West City Limits to Rose Gate Drive, and on Lockeford Street from 35 to 30 Miles Per Hour from Mills Avenue to Church Street (PW)

D. Comments by the Public on Non-Agenda Items

THE TIME ALLOWED PER NON -AGENDA ITEM FOR COMMENTS MADE BY THE PUBLIC IS LIMITED TO FIVE MINUTES.

Public comment may only be made on matters within the Lodi City Council's jurisdiction (Government Code Section 54954.3, Lodi City Council Protocol Manual Section 6.3l) . The Council cannot take action or deliberate on items that are not on this agenda unless there is an emergency and the need t o take action on that emergency arose after this agenda was posted (Government Code Section 54954.2(b)(2)). All other items may only be referred for review to staff or placement on a future Council agenda.

If you wish to address the Council, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda.

E. Comments by the City Council Members on Non-Agenda Items

F. Comments by the City Manager on Non-Agenda Items

G. Public Hearings

Res. G-1 Public Hearing to Consider Adopting Resolution Setting Pre-Approved Engineering News Record Adjustment Index for Wastewater Rates for Residential, Commercial, and Industrial Customers (PW)

Ord. G-2 Public Hearing to Consider Recommendation of Planning Commission to Introduce and Waive First (Introduce) Reading of Ordinance Amending Lodi Municipal Code Title 17 – Development Code – to 1) Add New Section 17.34.070.H to Allow and Regulate Community Electronic Message Signs at City-Owned Facilities and 2) Revise Standards for Signs in the GC and Industrial Zoning Districts to Provide Additional Project Identification Signage Opportunities (CD)

CITY COUNCIL AGENDA
JUNE 15, 2022

PAGE FOUR

H. Regular Calendar

Res. H-1 Adopt Resolution Authorizing City Manager to Accept Grant from Library and Literacy Foundation f or San Joaquin for City of Lodi Poet Laureate Program and Appropriate Funds ($15,000) (PRCS)

Res. H-2 Adopt Resolution Authorizing City Manager to Execute Professional Services Agreement with Downtown Stockton Alliance for Term of Twelve Months with Option to Extend Twelve Months to De velop and Operate Lodi Safety Ambassador Program (Not to Exceed $515,000 for Twenty-Four Months) (CD)

Res. H-3 Adopt Resolution Approving Memorandum of Understanding between City of Lodi and Lodi Police Mid- Management Organization for Period July 1, 2022 through June 30, 2025 (HR)

Res. H-4 Adopt Resolution Approving Statement of Benefits between City of Lodi and Lodi Fire Mid-Management of Lodi for Period July 1, 2022 through June 30, 2025 (HR)

I. Ordinances – None

J. Adjournment

Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day.

______________________________
Olivia Nashed
City Clerk

All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, located at 221 W. Pine Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov . If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be rec eived at least 72 hours in advance of the meeting to help ensure availability. Contact Olivia Nashed at (209) 333- 6702. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Olivia Nashed (209) 333-6702.

Meetings of the Lodi City Council are telecast on SJTV, Channel 26. The City of Lodi provides live and archived webcasts of regular City Council meetings. The webcasts can be found on the City's website at www.lodi.gov by clicking the meeting webcasts link.

Members of the public may view and listen to the open session of this teleconference meeting at www.facebook.com/CityofLodi/ or https://us06web.zoom.us/j/82522868353?pwd=cFh1S2VWUmZHR0pCbmZyTitHZ05kQT09.

AGENDA ITEM B-01

COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Parks Make Life Better Month Proclamation M
EETING DATE: June 15, 2022
P
REPARED BY: Parks, Recreation and Cultural Services Director RE
COMMENDED ACTION: Mayor Chandler present proclamation proclaiming the month of July 2022 as “Parks Make Life Better Month” in the City of Lodi.

B
ACKGROUND INFORMATION: Statewide public opinion research has found that 98 percent of California households visit a local park at least once a year; two-thirds visit a park once a month; half of households participate in an organized recreation program; and 95 percent of park use is with family and friends.

R
esidents value recreation as it provides positive alternatives for children and youth to reduce crime and mischief especially during non-school hours. It promotes the arts, it increases social connections, aids in therapy and promotes lifelong learning.

Lodi
residents, including children, youth, families, adults, seniors, businesses, community organizations, and visitors benefit from the wide range of parks, trails, open space, sports fields, tennis courts, facilities and programs. Thousands of residents participate in youth sports and other activities, and Lodi Lake Park has more than 200,000 visitors a year. Parks provide access to the serenity and the inspiration of nature and outdoor spaces as well as preserve and protect the historic, natural and cultural resources in our community.

T
hrough this proclamation, the City Council urges all its residents to recognize that parks and recreation enrich the lives of Lodi residents and visitors, as well as add value to the community’s homes and neighborhoods.

W
ith July being celebrated across the nation as Parks and Recreation Month, the Council is asked to proclaim July 2022 as Parks Make Life Better® Month in the City of Lodi.

F
ISCAL IMPACT: None.
_______________________________

Christina Jaromay
Parks, Recreation and Cultural Services Director
C
J:tl
AGENDA ITEM B-02

COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Police Chief Sierra Brucia Proclamation
M
EETING DATE: June 15, 2022
P
REPARED BY: City Clerk
RE
COMMENDED ACTION: Mayor Chandler will present a proclamation recognizing Police Chief Sierra Brucia attending the FBI National Academy.

B
ACKGROUND INFORMATION: The City has been requested to present a proclamation recognizing Police Chief Sierra Brucia for his efforts and obtaining the opportunity to attend the FBI National Academy in Quantic o, VA , at the FBI Headquarters.

F
ISCAL IMPACT: Not applicable.

F
UNDING AVAILABLE: Not applicable.
________________________________________
O livia Nashed
City Clerk

AGENDA ITEM C-01

COUNCIL COMMUNICATION

APPROVED: ________________________________
Stephen Schwabauer, City Manager

AGENDA TITLE: Receive Register of Claims for May 13, 2022 through May 26, 2022 in the Total Amount of $6,515,951.95

MEETING DATE: June 15, 2022

PREPARED BY: Internal Services Director

RECOMMENDED ACTION: Receive the attached Register of Claims for $6,515,951.95.

BACKGROUND INFORMATION: Attached is the Register of Claims in the amount of $6,515,951.95for May 13, 2022 through May 26, 2022. Also attached is Payroll in the amount of $1,794,518.15 through May 15, 2022.

FISCAL IMPACT: Not applicable.

FUNDING AVAILABLE: As per attached report.

_______________________________________
Andrew Keys
Deputy City Manager/Internal Services Director

City of Lodi Live v2020.3 5/31/2022 9:49:30 AM
Fund Fund Title Amount
100 General Fund $1,388,673.78
103 Measure L $5,785.82
104 American Rescue Plan $5,247.50
120 Library Fund $12,022.77
140 Expendable Trust $17,284.83
200 Parks Rec & Cultural Services $36,330.63
205 State Grants $777,299.66
270 Comm Dev Special Rev Fund $60,080.05
301 Gas Tax-2105 2106 2107 $43,569.26
303 Measure K Funds $42,927.25
304 Gas Tax -2031 $210.00
305 TDA - Streets $2,561.48
331 LTF-Pedestrian/Bike $21,849.45
350 H U D $52,088.85
431 Capital Outlay/General Fund $6,960.00
432 Parks & Rec Capital $2,160.00
500 Electric Utility Fund $3,809,888.45
504 Public Benefits Fund $18,598.25
508 Environmental Compliance $96,546.00
530 Waste Water Utility Fund $31,598.90
560 Water Utility Fund $38,357.73
590 Central Plume $3,400.00
600 Dial-a-Ride/Transportation $21,764.50
644 Vehicle replacement Fire $79.97
650 Internal Service/Equip Maint $14.66
655 Employee Benefits $17,998.30
801 L&L Dist Z1-Almond Estates $2,653.86
Total $6,515,951.95
AP Council Report Summary
5/13/2022-5/26/2022
City of Lodi Live v2020.3 5/31/2022 9:51:54 AM
Fund Description Amount
$857,392.41
$170,732.35
$20,946.74
$142,738.55
$779.96
$357.58
$41,452.97
$41,103.94
$259,663.52
$41,724.87
$699.31
$160,354.89
$24,173.20
$8,905.72
$23,492.14
Report Total $1,794,518.15
650 Internal Service/Equip Maint
530 Waste Water Utility Fund
560 Water Utility Fund
600 Dial-a-Ride/Transportation
500 Electric Utility Fund
501 Utility Outlay Reserve Fund
505 IMF EU Substation & Trans Syst
219 LPD-ABC Grant
270 Comm Dev Special Rev Fund
301 Gas Tax-2105 2106 2107
120 Library Fund
200 Parks Rec & Cultural Services
214 LPD-OTS Grants
Council Report: Payroll
Pay Period: 5/15/2022
100 General Fund
103 Measure L
AGENDA ITEM C-02

COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Approve Minutes
a) May 17, 2022 (Shirtsleeve Session)
b) May 18, 2022 (Regular Meeting)
c) May 24, 2022 (Shirtsleeve Session)
d) May 31, 2022 (Shirtsleeve Session)
M
EETING DATE: June 15, 2022
P
REPARED BY: City Clerk
RE
COMMENDED ACTION: Approve the following minutes as prepared:
a) May 17, 2022 (Shirtsleeve Session)
b) May 18, 2022 (Regular Meeting)
c) May 24, 2022 (Shirtsleeve Session)
d) May 31, 2022 (Shirtsleeve Session)
B
ACKGROUND INFORMATION: Attached are copies of the subject minutes marked Exhibit A through D respectively.

FISCAL IMPACT: Not applicable.

FUNDING AVAILABLE: Not applicable.
_______________________________

Olivia Nashed
City Clerk
Attachments

LODI CITY COUNCIL

SHIRTSLEEVE SESSION
CARNEGIE FORUM, 305 WEST PINE STREET
TUESDAY, MAY 17, 2022
An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, May 17, 2022, commencing at 7:00 a.m.

Present: Council Member Khan, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Chandler

Absent: Council Member Kuehne
Also Present: City Manager Schwabauer, City Attorney Magdich, and City Clerk Nashed Deputy City Manager Andrew Keys provided a PowerPoint presentation regarding Fiscal Year 2022/23 budget Special Revenue, Capital Outlay, and Vehicle/Equipment Replacement funds.

Specific topics of discussion included overview; Streets overview, revenue highlights, expenditure highlights, Capital projects, and vehicle/equipment requests; Community Development overview, revenue highlights, expenditure highlights, and key inputs; Parks, Recreation & Cultural Services overview, revenue highlights, expenditure highlights, and personnel requests; Library overview, revenue highlights, and expenditure highlights; Capital Outlay overview, revenue, and additions to CIP program; Parks Capital prior year allocations; and Vehicle & Equipment Replacement overview, revenue, expenditure, and fund.

None.

No action was taken by the City Council. The meeting was adjourned at 7:56 a.m.

A. Call to Order / Roll Call
B. Topics
B-1 Receive Presentation Regarding Fiscal Year 2022/23 Special Revenue, Capital Outlay and Vehicle/Equipment Replacement Funds (ISD)
C. Comments by Public on Non-Agenda Items THE TIME ALLOWED PER NON-AGENDA ITEM FOR COMMENTS MADE BY THE PUBLIC IS LIMITED TO FIVE MINUTES.

D. Adjournment
ATTEST:

Olivia Nashed
City Clerk
1 Exhibit A

LODI CITY COUNCIL

REGULAR CITY COUNCIL MEETING
CARNEGIE FORUM, 305 WEST PINE STREET
WEDNESDAY, MAY 18, 2022
The City Council Closed Session meeting of May 18, 2022, was called to order by Mayor Chandler at 6:31 p.m.

Present: Council Member Khan, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Chandler

Absent: Council Member Kuehne
Also Present: City Manager Schwabauer, City Attorney Magdich, and City Clerk Nashed At 6:31 p.m., Mayor Chandler adjourned the meeting to a Closed Session to discuss the above matters. The Closed Session adjourned at 7:05 p.m.

At 7:07 p.m., Mayor Chandler reconvened the City Council meeting, and City Attorney Magdich disclosed the following actions.

Item C-2a) was discussion and direction given with no reportable action.

The Regular City Council meeting of May 18, 2022, was called to order by Mayor Chandler at 7:07 p.m.

Present: Council Member Khan, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Chandler

Absent: Council Member Kuehne
Also Present: City Manager Schwabauer, City Attorney Magdich, and City Clerk Nashed Mayor Chandler presented a proclamation to Jenny Opels, Senior Customer Success Manager at LifeWorks, proclaiming May 2022 as Mental Health Awareness Month in the City of Lodi.

C-1 Call to Order / Roll Call
C-2 Announcement of Closed Session
a) Conference with Adele Post, Human Resources Manager, and Andrew Keys, Depu ty City Manager (Labor Negotiators), Regarding Lodi City Mid-Management Association, AFSCME General Services and Maintenance & Operators, Police Mid-Managers, Lodi Police Officers Association, Lodi Police Dispatchers Association, Lodi Professional Firefighters, Lodi Fire Mid-Management, International Brotherhood of Electrical Workers, Confidential General Services, Confidential Mid-Managers, Executive Managers, and Appointed Employees Pursuant to Government Code §54957.6 (CM) C-3 Adjourn to Closed Session
C-4 Return to Open Session / Disclosure of Actio n
A. Call to Order / Roll Call
B. Presentations
B-1 Mental Health Awareness Month Proclamation (HR)
1 Exhibit B
Council Member Nakanishi made a motion, second by Council Member Khan, to approve the following items hereinafter set forth, in accordance with the report and recommendation of the City Manager.

VOTE:

The above motion carried by the following vote:

Ayes: Council Member Khan, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Chandler
Noes: None

Absent: Council Member Kuehne
Claims were approved in the amount of $5,935,868.05.

The minutes of April 26, 2022 (Shirtsleeve Session) were approved as written.

Adopted Resolution No. 2022-118 authorizing a vehicle replacement purchase from Serramonte Ford, of Coloma, and appropriating funds in the amount of $36,988.

Approved plans and specifications and authorized advertisement for bids for White Slough Water Pollution Control Facility Electrical Building and Related Improvements Project.

Adopted Resolution No. 2022-119 approving Change Order No. 2 for 2021-2023 Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape Assessment District 2003-1, in the amount of $69,415; authorizing the City Manager to execute change orders for an additional $80,000; and appropriating funds in the amount of $69,415.

Accepted improvements under the contract for Water Meter Program Phase 8.

C. Consent Calendar (Reading; Comments by the Public; Council Action) All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion.

There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, refer to the Notice at the beginning of this agenda.

C-1 Receive Register of Claims for April 8, 2022 through April 28, 2022 in the Total Amount of $5,935,868.05 (FIN)
C-2 Approve Minutes (CLK)
C-3 Adopt Resolution Authorizing Vehicle Replacement Purchase from Serramonte Ford, of Coloma, and Appropriate Funds ($36,988) (PD)
C-4 Approve Plans and Specifications and Authorize Advertisement for Bids for White Slough Water Pollution Control Facility Electrical Building and Related Improvements Project (PW) C-5 Adopt Resolution Approving Change Order No. 2 for 2021-2023 Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape Assessment District 2003-1 ($69,415), Authorizing City Manager to Execute Change Orders for an Additional $80,000,and Appropriating Funds ($69,415) (PW)
C-6 Accept Improvements Under Contract for Water Meter Program Phase 8 (PW) 2 Accepted improvements under the contract for 2020 Extruded Traffic Stripes.

Adopted Resolution No. 2022-120 authorizing the City Manager to execute Amendment No. 1 to Ranse Gale Construction's Construction Services Agreement for additional services related to the development of Harmony Homes Project, in an amount not to exceed $14,000.

Adopted Resolution No. 2022-121 authorizing the City Manager to execute a Professional Services Agreement for PowerClerk software program application, setup and subscription with Clean Power Research, LLC, of Napa, in the amount of $85,710.

Adopted Resolution No. 2022-122 authorizing the City Manager to execute a three-year Professional Services Agreement with one-year renewal option with Efficiency Services Group, LLC, of Hillsboro, Oregon, for energy efficiency services, electric vehicle strategy program services, CARE assistance services, and program administration, in the amount of $1,063,760.

Adopted Resolution No. 2022-123 authorizing the City Manager to execute a Professional Services Agreement with L & H Airco, LLC, of Roseville, for building control system support services and on-call maintenance and repairs, in the amount of $120,000.

Adopted Resolution No. 2022-124 authorizing the City Manager to execute Amendment No. 1 to the Professional Services Agreement with GM Crane Services, Inc., of Stockton, for safety inspections for overhead and mobile cranes, in the amount of $10,000.

Adopted Resolution No. 2022-125 authorizing the City Manager to execute Amendment No. 3 to C-7 Accept Improvements Under Contract for 2020 Extruded Traffic Stripes (PW) C-8 Adopt Resolution Authorizing City Manager to Execute Amendment No. 1 to Ranse Gale Construction’s Construction Services Agreement for Additional Services Related to Development of Harmony Homes Project (Not to Exceed $14,000) (CD) C-9 Adopt Resolution Authorizing City Manager to Execute Professional Services Agreement for PowerClerk Software Program Application, Setup and Subscription with Clean Power Research, LLC, of Napa ($85,710) (EU)
C-10 Adopt Resolution Authorizing City Manager to Execute Three-Year Professional Services Agreement with One-Year Renewal Option with Efficiency Services Group, LLC, of Hillsboro, Oregon, for Energy Efficiency Services, Electric Vehicle Strategy Program Services, CARE Assistance Services, and Program Administration ($1,063,760) (EU) C-11 Adopt Resolution Authorizing City Manager to Execute Professional Services Agreement with L & H Airco, LLC, of Roseville, for Building Control System Support Services and On- Call Maintenance and Repairs ($120,000) (PW)
C-12 Adopt Resolution Authorizing City Manager to Execute Amendment No. 1 to Professional Services Agreement with GM Crane Services, Inc., of Stockton, for Safety Inspections for Overhead and Mobile Cranes ($10,000) (PW)
C-13 Adopt Resolution Authorizing City Manager to Execute Amendment No. 3 to Professional Services Agreement with Hinderliter de Llamas and Associates, of Brea, to Continue to Provide Sales, Use, and Transaction Tax Services for City and Measure L, Business License Tax and Administration Services, Business License Tax Audit, Transient Occupancy Tax Administration and Short Term Rental Administration Services (ISD) 3 the Professional Services Agreement with Hinderliter de Llamas and Associates, of Brea, to continue to provide sales, use, and transaction tax services for City and Measure L, business license tax and administration services, business license tax audit, transient occupancy tax administration and short-term rental administration services.

Adopted Resolution No. 2022-126 authorizing the City Manager to execute an amendment to the agreement with Ray Morgan Company, of Chico, for City-wide copier maintenance and approving the purchase of new equipment, in the amount of $81,691.

Adopted Resolution No. 2022-127 authorizing Energy Efficiency Financing Loan to Blackwell Services for eligible upgraded energy-efficient equipment, in the amount of $24,015.

Adopted Resolution No. 2022-128 designating a portion of Pixley Park (1041 Auto Center Drive) as the future Animal Services Facility site; Adopted Resolution No. 2022-129 authorizing the City Manager to execute a Professional Services Agreement with LDA Partners, Inc., of Stockton, for design and construction document services for the City of Lodi Animal Services Facility in the amount of $992,000; and appropriating funds in the amount of $900,000.

Adopted Resolution No. 2022-130 authorizing the City Manager to execute San Joaquin Valley Air Pollution Control District Public Benefit Grants Program Funding Agreement for the purchase of two Zero motorcycles and appropriating funds in the amount of $51,387.

Adopted Resolution No. 2022-131 approving appropriations to the Fleet Operating Budget.

Adopted Resolution No. 2022-132 authorizing the purchase of property and evidence lockers for use by the Police Department from Systems and Space, of Pleasanton, in the amount of $61,300.

C-14 Adopt Resolution Authorizing City Manager to Execute Amendment to Agreement with Ray Morgan Company, of Chico, for City-Wide Copier Maintenance and Approve Purchase of New Equipment ($81,691) (PD)
C-15 Adopt Resolution Authorizing Energy Efficiency Financing Loan to Blackwell Services for Eligible Upgraded Energy Efficient Equipment ($24,015) (EU) C-16 Adopt Resolution Designating Portion of Pixley Park (1041 Auto Center Drive) as Future Animal Services Facility Site; Adopt Resolution Authorizing City Manager to Execute Professional Services Agreement with LDA Partners, Inc., of Stockton, for Design and Construction Document Services for City of Lodi Animal Services Facility ($992,000); and Appropriate Funds ($900,000) (PW)
C-17 Adopt Resolution Authorizing City Manager to Execute San Joaquin Valley Air Pollution Control District Public Benefit Grants Program Funding Agreement for Purchase of Two Zero Motorcycles and Appropriate Funds ($51,387) (PD)
C-18 Adopt Resolution Approving Appropriations to Fleet Operating Budget (PW) C-19 Adopt Resolution Authorizing Purchase of Property and Evidence Lockers for Use by Police Department from Systems and Space, of Pleasanton ($61,300) (PD) C-20 Appoint ClaraGrace Plath to Greater Lodi Area Youth Commission; Appoint Jateen Bhakta and Jesse Hanes to Lodi Arts Commission and Re-Post for Vacancies on Greater Lodi Area Youth Commission (CLK)
4 Made the following appointments and directed the City Clerk to post for the following vacancies.

APPOINTMENTS:

Greater Lodi Area Youth Commission
ClaraGrace Plath - Term to expire May 31, 2024
Lodi Arts Commission
Jateen Bhakta - Term to expire July 1, 2023
Jesse Hanes - Term to expire July 1, 2023
POSTINGS:

Greater Lodi Area Youth Commission
Matthew Gobel - Term to expire May 31, 2022
Ella Waters - Term to expire May 31, 2022
Talia Duran - Term to expire May 31, 2022
Rayleen Salgado - Term to expire May 31, 2022
Claire Selling - Term to expire May 31, 2023
Merit Onyekwere - Term to expire May 31, 2023
Ben Plath - Term to expire May 31, 2023
Set a public hearing for June 15, 2022, to consider adopting a resolution setting pre-approved Engineering News Record adjustment index for wastewater rates for residential, commercial, and industrial customers.

Joel Reyna provided public comment regarding the San Joaquin County Fair.

Councilmember Khan announced his attendance at the San Joaquin Council of Governments' One Voice Trip and his visit to the City of Manteca's Inner City Action's Emergency Homeless tent.

Councilmember Nakanishi provided a statement regarding Eastern the San Joaquin Groundwater Authority, its goals, and its programs.

Mayor Chandler announced his attendance at the Lodi Fire Recognition Award ceremony and invited Fire Chief Ken Johnson to share a short presentation.

Mayor Chandler further announced his attendance at the Street Faire and stated that he met with the mayors of City of Manteca and City of Stockton to develop a plan regarding homeless.

None.

C-2
1 Set Public Hearing for June 15, 2022, to Consider Adopting Resolution Setting Pre- Approved Engineering News Record Adjustment Index for Wastewater Rates for Residential, Commercial, and Industrial Customers (PW)
D. Comments by the Public on No n-Agenda Items

THE TIME ALLOWED PER NON-AGENDA ITEM FOR COMMENTS MADE BY THE PUBLIC IS LIMITED TO FIVE MINUTES.

E. Comments by the City Council Members on Non-Agenda Items F. Comments by the City Manager on Non-Agenda Items
5 Notice thereof having been published according to law, an affidavit of which publication is on file in the office of the City Clerk, Mayor Chandler called for the public hearing to consider introducing an ordinance amending Lodi Municipal Code Article 2 - Administration and Personnel - by adding Chapter 2.26, "Military Equipment Use Policy," to provide for the Lodi Police Department's adoption of a military equipment use policy in accordance with Assembly Bill 481.

Captain Eric VerSteeg provided a PowerPoint presentation regarding the ordinance for the use of military equipment. Specific topics of discussion included AB 481 and pictures of equipment currently used by the Police Department which are covered under the proposed policy.

Mayor Chandler opened the public hearing for public comment.

Resident, name inaudible, provided public comment regarding the item.

There being no further public comment, Mayor Chandler closed the public hearing.

Council Member Khan made a motion, second by Mayor Pro Tempore Hothi, to introduce Ordinance No. 2001 amending Lodi Municipal Code Article 2 - Administration and Personnel - by adding Chapter 2.26, "Military Use Policy," to provide for the Lodi Police Department's adoption of a military equipment use policy in accordance with Assembly Bill 481.

VOTE
:

The above motion carried by the following vote:

Ayes: Council Member Khan, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Chandler
Noes: None

Absent: Council Member Kuehne
Notice thereof having been published according to law, an affidavit of which publication is on file in the office of the City Clerk, Mayor Chandler called for the public hearing to consider introducing an ordinance amending Lodi Municipal Code Title 13 - Public Services - by repealing and reenacting Chapter 13.16, "Solid Waste," in its entirety.

Management Analyst Rebecca Areida-Yadav provided a PowerPoint presentation regarding amending the solid waste ordinance. Specific topics of discussion included Senate Bill 1383, Notice of Intent to Comply, grant funding opportunities, and ordinance revisions.

Mayor Chandler opened the public hearing for public comment.

There being no public comments, Mayor Chandler closed the public hearing.

Mayor Pro Tempore Hothi made a motion, second by Council Member Khan, to introduce Ordinance No. 2002 amending Lodi Municipal Code Title 13 - Public Services - by repealing and G. Public Hearings
G-1 Public Hearing to Consider Introducing Ordi nance Amending Lodi Municipal Code Article 2 – Administration and Personnel – by Adding Chapter 2.26, “Military Use Policy,” to Provide for Lodi Police Department’s Adoption of a Military Equipment Use Policy in Accordance with Assembly Bill 481 (PD)
G-2 Public Hearing Introducing Ordinance Amending Lodi Municipal Code Title 13 – Public Services – by Repealing and Reenacting Chapter 13.16, “Solid Waste,” in Its Entirety (PW) 6 reenacting Chapter 13.16, "Solid Waste," in its entirety.

VOTE:

The above motion carried by the following vote:

Ayes: Council Member Khan, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Chandler
Noes: None

Absent: Council Member Kuehne
Mayor Chandler provided a statement announcing that he will not be running for re-election in the District 2 election in November 2022.

There being no further business to come before the City Council, the meeting was adjourned at 7:59 p.m.

H. Regular Calendar
– None
I. Ordinances – None
J. Adjournment
ATTEST:

Olivia Nashed
City Clerk
7 LODI CITY COUNCIL

SHIRTSLEEVE SESSION
CARNEGIE FORUM, 305 WEST PINE STREET
TUESDAY, MAY 24, 2022
An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, May 24, 2022, commencing at 7:02 a.m.

Present: Council Member Khan, Council Member Kuehne, Mayor Pro Tempore Hothi, and Mayor Chandler

Absent: Council Member Nakanishi
Also Present: City Manager Schwabauer, City Attorney Magdich, and City Clerk Nashed Business Development Manager Astrida Trupovnieks provided a brief introduction. GreatBlue Research Consultant Michael Vigeant provided a PowerPoint presentation regarding the 2022 customer satisfaction survey. Specific topics of discussion included information about GreatBlue, project overview, areas of investigation, research methodology snapshot - residential and commercial; respondent snapshot - residential and commercial; key study findings - improve efficiency of customer service, improve functionality and content of electric bills, improve website design and content, Lodi's service and staff drive ratings, strengths and weakness of Lodi Electric, comparing Lodi to the ideal utility, satisfied with office personnel, decreased rate of first contact resolution, residents report contacting Lodi multiple times, increased satisfaction with field personnel, customers expect low rates and reliability, expectations increasingly being met, public ownership important to customers, positive relationship with Lodi, prefer looking for information on the internet, frequency of communication "about right," seek improvements to electric bills, few aware of low-income household programs, rates viewed as higher than surrounding utilities, decreased ratings for website ease and information, few have applied for solar through Lodi, many unaware of energy efficiency offerings, unsure of satisfaction with energy efficiency rebates, rebates would motivate electric vehicle purchases, unsure of satisfaction with electric vehicle rebates, satisfied with outage restoration time, and some satisfied with Lodi's vegetation management; and considerations for improvement.

Councilmember Khan left the meeting at 7:35 a.m.

Councilmember Khan returned to the meeting at 7:38 a.m.

Council discussion ensued with Rates and Resources Manager Melissa Price, Deputy City Manager Andrew Keys, and City Manager Steve Schwabauer regarding feedback from survey, accessibility of previous bills and usage, solar and net metering.

None.

A. Call to Order / Roll Call
B. Topics
B-1 2022 Customer Satisfaction Survey Presentation (EU) C. Comments by Public on No n-Agenda Items THE TIME ALLOWED PER NON-AGENDA ITEM FOR COMMENTS MADE BY THE PUBLIC IS LIMITED TO FIVE MINUTES. 1 Exhibit C
No action was taken by the City Council. The meeting was adjourned at 8:03 a.m.

D. Adjournment
ATTEST:

Olivia Nashed
City Clerk
2 LODI CITY COUNCIL

SHIRTSLEEVE SESSION
CARNEGIE FORUM, 305 WEST PINE STREET
TUESDAY, MAY 31, 2022
The May 31, 2022, Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was canceled.

ATTEST:

Olivia Nashed
City Clerk
1 Exhibit D
AGENDA ITEM C-03

COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Accept Quarterly Report of Purchases between $10,000 and $20,000 M
EETING DATE: June 15, 2022
P
REPARED BY: Deputy City Manager
RE
COMMENDED ACTION: Accept Quarterly Report of Purchases between $10,000 and $20,000.

B
ACKGROUND INFORMATION: Lodi Municipal Code Section 2.12.060 (T) requires the City Manager to prepare a quarterly report of contracts not less than $10,000 nor greater than $20,000. This report satisfies that requirement.

A
ttached are reports of purchases awarded during the first calendar quarter of 2022. The reports are separated into purchases awarded or made by purchase order, by Cal-Card, and by Contract including Change Orders and Amendments. In addition, we have added a new category for Electric Utility Purchases made between $10,000 and $250,000. With this report, staff is providing Council with the full scope of purchasing activity under LMC Section 2.12.060 (T).

FI
SCAL IMPACT: There is no fiscal impact from the preparation of this report.

F
UNDING AVAILABLE: Adequate funding is available in the Fiscal Year 2021/22 budget for the items on this report.
_
______________________________________
Andrew Keys
Deputy City Manager/Internal Services Director
Quarterly Report of Purchases by Purchase Order – 2022, Q1

Purchase Order
No. Contractor Description Funding Source Amount
The following purchases were made in accordance with Lodi Municipal Code Sections 3.20.070 - Bidding, 3.20.075 - Professional/technical services contracts, 3.20.077 – Electronic hardware and software, and 3.20.110 - Open market procedure. 2220274 Lexipol LLC Annual Law Enforcement Policy Manual Renewal General Fund – 100 Fund 14,154.39 2220280 RMC Ray Morgan Company Purchase of Canon Printer/Scanner for PW-Admin General Fund – 100 Fund 12,669.66 2220301 EBSCO Industries, Inc Ebsco Database Renewal Library – 120 Fund 11,110.00 2220245 Trojan Technologies Group ULC U.V. System Maintenance Wastewater Utility – 530 Fund 14,876.06 2220246 Trojan Technologies Group ULC U.V. Lamp Replacement Wastewater Utility – 530 Fund 15,265.95 2220273 Aqua-Aerobic Systems Inc Disk Filter Socks Wastewater Utility – 530 Fund 19,620.55 2220284 MarTech Inc Blower #4 350hp Motor Rebuild Wastewater Utility – 530 Fund 12,317.12 2220288 Trojan Technologies Group ULC UV Communication Boards Wastewater Utility – 530 Fund 14,406.16 2220287 Hi-Tech Emergency Vehicle Service Inc Fire Truck #2 Repairs Fleet Services – 650 Fund 13,920.07

Quarterly Report of Purchases by Cal-Card – 2022, Q1

Merchant / Vendor Description Funding Source Amount
The following purchases were made in accordance with Lodi Municipal Code Sections 3.20.070 – Bidding, 3.20.077 – Electronic hardware and software, and 3.20.110 - Open market procedure.

DELL K-12/GOVT 12 DESKTOP PC REPLACEMENTS FOR PC REFRESH Info Systems Replacement – 642 Fund 14,146.29 BIG VALLEY LOCK 400 LOCKS TO REPLACE ON TRANSFORMERS AND VAULTS Electric Utility – 500 Fund 14,007.50

Quarterly Report of Purchases by Contract – 2022, Q1
Contract
No.

Contractor Description Department Amount
The following purchases were made in accordance with Lodi Municipal Code Sections 3.20.070 - Bidding, 3.20.075 - Professional/technical services contracts.
322122 Language Line Services Inc Translation Services (500) PW - Administration 10,000.00 322120 Lodi Tent & Awning Company Inc Replacement of Awnings at Various City Buildings (510) PW - Facilities Services 19,492.00 322119 WMB Architects LPD Gun Range Renovation Architectural Svcs (505) PW - Engineering 16,250.00 322116 Superior Industry Builders, Inc. Transit Station Plexiglass Installation (510) PW - Facilities Services 10,038.25 322098 LDA Partners, Inc Animal Shelter Feasibility, Prgm Review and Bdgt (505) PW - Engineering 15,000.00

Quarterly Report of Contract Amendments and Change Orders – 2022, Q1

Contract
No
CO# or
Amend#

Contractor

Original
Contract

Amendment
Change
Order
Previous
Adds
Revised
Total

Department
Signer
Title
The following purchases were made in accordance with Lodi Municipal Code Sections 3.20.070 - Bidding, 3.20.075 - Professional/technical services contracts.
319072 ext 2 Siegfried Engineering Inc 14,999.00 5,000.00 19,999.00 PW Steve Schwabauer

Quarterly Report of Electric Utility Purchases $10,000 and $250,000 – 2022, Q1

Purchase Order No. Contractor Description Funding Source Amount The following purchases were made in accordance with Lodi Municipal Code Sections 3.20.070 - Bidding, 3.20.075 - Professional/technical services contracts, 3.20.077 – Electronic hardware and software, and 3.20.110 - Open market procedure. 2220233 The Okonite Company Inventory Items Electric Utility – 500 Fund 81,082.68 2220242 Anixter Inc Inventory Items Electric Utility – 500 Fund 28,694.92 2220248 One Source Distributors LLC Inventory Items Electric Utility – 500 Fund 151,812.51 2220251 One Source Distributors LLC Inventory Items Electric Utility – 500 Fund 226,114.49 2220252 One Source Distributors LLC Inventory Items Electric Utility – 500 Fund 209,155.67 2220253 Circuit Breaker Sales, LLC Substation Load Tap Changer Electric Utility – 500 Fund 160,961.28 2220254 Anixter Inc Inventory Items Electric Utility – 500 Fund 13,925.28 2220255 General Pacific, Inc Inventory Items Electric Utility – 500 Fund 14,562.61 2220264 Anixter Inc Inventory Items Electric Utility – 500 Fund 27,928.50 2220265 General Pacific, Inc Inventory Items Electric Utility – 500 Fund 32,164.84 2220266 One Source Distributors LLC Inventory Items Electric Utility – 500 Fund 22,391.92 2220267 Anixter Inc Inventory Items Electric Utility – 500 Fund 81,760.22 2220268 Alameda Electric Supply Inc Inventory Items Electric Utility – 500 Fund 15,539.11 2220286 Anixter Inc Inventory Items Electric Utility – 500 Fund 15,681.23 2220291 Oldcastle Precast Inc Inventory Items Electric Utility – 500 Fund 17,442.32

AGENDA ITEM C-04
C

OUNCIL COMMUNICATION
APPROVED: _________________________________
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\TRANSIT\Transit Station Exterior Repair 2021\CAWARD_Repair.doc 5/27/2022 AGENDA TITLE: Adopt Resolution Awarding Contract for Lodi Transit Station Building Exterior Repair Project to CMA Painting, Inc. of Berkeley ($161,680) and Authorizing City Manager to Execute Change Orders ($30,000)
MEETING DATE: June 15, 2022
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt Resolution awarding contract for Lodi Transit Station Building Exterior Repair Project to CMA Painting, Inc. of Berkeley in the amount of $161,680 and authorizing City Manager to execute Change Orders in an amount not-to-exceed $30,000.

BACKGROUND INFORMATION: The Lodi Transit Station is located at 24 S. Sacramento Street. The facility serves as a central hub for the various transit services provided in the City. The original facility was relocated to its current location and restored in June of 2000. Various maintenance improvements have been performed at the site since.

A survey by staff revealed water damage and surface deterioration on the wall sidings and exposed wooden beams (Exhibit A). These damaged areas should be repaired before further damage results to the structure and interior spaces.

T
he work includes replacement and painting of wood siding, trim, and soffits, as well as other miscellaneous and related items of work as shown on the plans and specifications for the project.

P
lans and specifications for this project were approved on April 20, 2022. The City received the following seven bids for this project on May 18, 2022:

B
idder Location Total Bid Above/(Under)
Estimate
Engineer’s Estimate $206,160.00
CMA Painting, Inc. Berkeley $161,680.00 ($44,480.00) *Color New Co. Woodland Hills $173,861.00 ($32,299.00) Superior Industry Builders Merced $183,410.00 ($22,750.00) GSP Construction, Inc. Rancho Cordova $199,000.00 ($7,160.00) Paine Construction, Inc. Rio Linda $191,950.76 ($14,209.24) Diede Construction, Inc. Woodbridge $ 257,330.00 $ 51,170.00 Holden Construction, Inc. Orangevale $ 369,000.00 $ 162,840.00 *
Bidder did not submit Receipt of Addendum No.1 with the bid and is deemed non-responsive.

S
taff recommends awarding contract for Lodi Transit Station Buildings Exterior Repair Project to CMA Painting, Inc., of Berkeley, in the amount of $161,680.00 and authorizing City Manager to execute change orders, in an amount not-to-exceed $30,000.

Adopt Resolution Awarding Contract for Lodi Transit Station Buildings Exterior Repair Project to CMA Painting, Inc. of Berkeley ($161,680) and Authorizing City Manager to Execute Change Order ($30,000)
June 15, 2022

\\cvcfilv02\pubwks$\WP\PROJECTS\TRANSIT\Transit Station Exterior Repair 2021\CAWARD_Repair.doc 5/27/2022

FISCAL IMPACT: This project will reduce maintenance costs and Facilities staff time at the Transit Station. This work does not impact General Fund.

FUNDING AVAILABLE: FY 2021/2022 CIP Budget
State of Good Repair Funds (60599000.77020)

______________________________________
Andrew Keys
Deputy City Manager/Internal Services Director

_______________________________
Charles E. Swimley, Jr.

Public Works Director

Prepared by Lyman Chang, City Engineer/Deputy Public Works Director CES/LC/cd
Attachment
Cc: Interim Transportation Manager
Facility Superintendent
WMB Architects
EXHIBIT A

RESOLUTION NO. 2022-_____

A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT

FOR THE LODI TRANSIT STATION BUILDING EXTERIOR REPAIR PROJECT TO CMA PAINTING, INC., OF BERKELEY; AND FURTHER AUTHORIZING

THE CITY MANAGER TO EXECUTE CHANGE ORDERS
========================================================================

WHEREAS, the Lodi Transit Station is located at 24 S outh Sacramento Street and serves as a central hub for the various transit services provided in the City; and

WHEREAS, the origina l facility was relocated to its current l ocation and restored in June 2000, and various maintenance improvements have been performed at the site since; and

WHEREAS, a survey by staff revealed water damage and surface deterioration on the wall sidings and exposed wooden beams which should be repaired before further damage results to the structure and interior spaces; and

WHEREAS, plans and specifications for the project were approved on April 20, 2022, and the City received the following seven bids on May 18, 2022:

Bidder Location Total Bid Above/(Under) Estimate CMA Painting, Inc. Berkeley $161,680.00 ($44,480.00) Color New Co. * Woodland Hills $173,861.00 ($32,299.00) Superior Industry Builders Merced $183,410.00 ($22,750.00) GSP Construction, Inc. Rancho Cordova $199,000.00 ($7,160.00) Paine Construction, Inc. Rio Linda $191,950.76 ($14,209.24) Diede Construction, Inc. Woodbridge $257,330.00 $51,170.00 Holden Construction, Inc. Orangevale $369,000.00 $162,840.00 *Bidder did not submit Receipt of Addendum No.1 with the bid and is deemed non-responsive.

WHEREAS, staff recommends awarding the contract for the Lodi Transit Station Buildings Exterior Repair Project to CMA Painting, Inc., of Berkel ey, in the amount of $161,680; and

WHEREAS, staff further recommends authorizing the City Manager to execute change orders in an amount not to exceed $30,000.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for the Lodi Transit Station Buildings Exterior Repair Project to CMA Painting, Inc., of Berkeley, California, in the amount of $161,680; and

BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute the contract and change orders in an amount not to exceed $30,000; and

BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above- referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.

Dated: June 15, 2022
======================================================================== I hereby certify that Resolution No. 2022-_____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 15, 2022, by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2022-_____
AGENDA ITEM C-05

COUNCIL COMMUNICATION
APPROVED: ___________________________________
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\PROJECTS\MISC\UCP\2022-2023\CC Contracts.doc 5/31/2022 AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Contracts for Fiscal Year 2022/23 with United Cerebral Palsy of San Joaquin, Amador, and Calaveras Counties, of Stockton, for Downtown Cleaning ($87,599), Transit Facility Cleaning ($65,418), and Hutchins Street Square Landscape Maintenance ($22,811)
MEETING DATE: June 15, 2022
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute contracts for Fiscal Year 2021/22 with United Cerebral Palsy of San Joaquin, Amador, and Calaveras Counties, of Stockton, for downtown Cleaning in the amount of $ 87,599, transit facility cleaning in the amount of $ 65,418, and Hutchins Street Square landscape maintenance in the amount of $ 22,811.

BACKGROUND INFORMATION: United Cerebral Palsy of San Joaquin, Amador, and Calaveras Counties (UCP) has been working for the Public Works Department since 2000 at several City facilities. Staff is proposing to contract with UCP for downtown cleaning, transit facility cleaning, and Hutchins Street Square landscape maintenance. The downtown area addresses street furniture, trash, litter, spills, and leaf removal; the transit facility cleaning addresses the grounds surrounding Lodi Transit Station, the Lodi Transit Station Parking Structure, and sheltered bus stops; and work at Hutchins Street Square includes weekly landscape maintenance, such as weeding, shrub trimming, and debris removal.

The UCP program provides meaningful work for the disabled. Each UCP crew generally includes four persons plus a supervisor. The program includes transportation and direct supervision for the crew at the following hourly rates:
2022 2023
Downtown Cleaning $85.26 $90.62
Transit Facility Cleaning $78.82 $82.84
Hutchins Street Square Landscape $84.13 $89.49
UCP is the only known nonprofit organization that pays the disabled the State minimum wage. Other organizations are known to pay crew members less and cite additional benefits such as training, transportation, supervision, and overhead as reasons for below-minimum wage compensation. In addition to strengthening the self-esteem of these crew members, the citizens of Lodi continue to receive excellent services.

Per Lodi Municipal Code Section 3.20.070, Bidding, the bidding process may be dispensed when the City Council determines that the purchase or method of purchase is in the best interests of the City. Staff recommends waiving the method of receiving competitive bids since it is advantageous for the City.

Adopt Resolution Authorizing City Manager to Execute Contracts for Fiscal Year 2022/23 with United Cerebral Palsy of San Joaquin, Amador, and Calaveras Counties, of Stockton, for Downtown Cleaning ($87,599), Transit Facility Cleaning ($65,418), and Hutchins Street Square Landscape Maintenance ($22,811) June 1, 2022

\\cvcfilv02\pubwks$\WP\PROJECTS\MISC\UCP\2022-2023\CC Contracts.doc 5/31/2022 FISCAL IMPACT: Maintaining a clean downtown core, transit facility, and Hutchins Street Square enhances the appearance of Lodi. Failing to maintain, or reducing maintenance services in these areas, may result in decreased visitation and sales tax generation. This project does not impact the General Fund.

FUNDING AVAILABLE: Budgets for these contracts are included in the Fiscal Year 2022/23 operating budgets, as follows:

Downtown Cleaning: $ 87,599 – Street Fund (30156003)
Transit Facility Cleaning: $ 65,418 – Transit Fund (60054104) Hutchins Street Square
Landscape Maintenance: $ 22,811 – HSS Fund (20071402)

_______________________________________
Andrew Keys
Deputy City Manager/Internal Services Director

_____________________________________ _____________________________________ Christina Jaromay Charles E. Swimley, Jr.

Parks, Recreation & Cultural Services Public Works Director Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/cd
Attachments

cc: Transportation Manager
Building & Event Supervisor
PW Management Analyst

RESOLUTION NO. 2022-____

A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE CONTRACTS FOR FISCAL YEAR 2021/22

WITH UNITED CEREBRAL PALSY OF SAN JOAQUIN, AMADOR, AND

CALAVERAS COUNTIES, OF STOCKTON, FOR DOWNTOWN CLEANING,

TRANSIT FACILITY CLEANING, AND HUTCHINS STREET SQUARE

LANDSCAPE MAINTENANCE
========================================================================

WHEREAS, staff is proposing to contract with UCP for downtown cleaning, transit facility cleaning, and Hutchins Street Square landscape maintenance; and

WHEREAS, the downtown area addresses street furniture, trash, litter, spills, and leaf removal; the transit facility cleaning addresses the grounds surrounding Lodi Transit Station, the Lodi Transit Station Parkin g Structure, and sheltered bus stops; and work at Hutchins Street Square includes weekly landscape maintenance, such as weeding, shrub trimming, and debris removal; and

WHEREAS, the program includes transportation and direct supervision for the crew at the following hourly rates:

2022 2023
Downtown Cleaning $85.26 $90.62
Transit Facility Cleaning $78.82 $82.84
Hutchins Street Square Landscape $84.13 $89.49

WHEREAS, per Lodi Municipal Code Section 3.20.070, Bidding, the bidding process may be dispensed when the City Council determines that the purchase or method of purchase is in the best interests of the City; and

WHEREAS, staff recommends authorizing the City Manager to execute contracts for Fiscal Year 2022/2 3 with United Cerebral Palsy of San Joaquin, Amador, and Calaveras Counties, of Stockton, for downtown cleaning in the amount of $8 7,599, transit facility cleaning in the amount of $65,418, and Hutchins Street Square landscape maintenance in the amount of $22,811; and

WHEREAS, staff also recommends waiving the method of receiving competitive bids since it is advantageous for the City to receive this service at a very competitive price.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to ex ecute contracts for Fiscal Year 2022/2 3 with United Cerebral Palsy of San Joaquin, Amador, and Calaveras Counties, of Stockton, California, for downtown cleaning in the amount of $8 7,599, transit facility cleaning in the amount of $6 5,418, and Hutchins Street Square landscape maintenance in the amount of $22,811; and

BE IT FURTHER RESOLVED that the Lodi City Council does hereby waive the method of receiving competitive bids since it is advantageous for the City to receive this serv ice at a very competitive price; and

BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted 11/6/19, Resolution No. 2019 -223), the City Attorney is hereby authorized to make minor revisions to the above- referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.

Dated: June 15, 2022
======================================================================== I hereby certify that Resolution No. 202 2-____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 15, 2022 by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2022-____
AGENDA ITEM C-06

COUNCIL COMMUNICATION
APPROVED: _________________________________
Stephen Schwabauer, City Manager
\\pwadc02\msc$\GROUP\ADMIN\Council\2022\06152022\Chemical Contracts\CC Chemical Contracts.doc 5/31/2022 AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Chemical Supply Professional Services Agreements with Multiple Vendors ($607,950)
MEET
ING DATE: June 15, 2022
PRE
PARED BY: Public Works Director
RECO
MMENDED ACTION: Adopt Resolution Authorizing City Manager to Execute Chemical Supply Professional Services Agreements with Multiple Vendors, in the amount of $607,950.

BA
CKGROUND INFORMATION: The Surface Water Treatment Facility (SWTF) requires various chemicals throughout the treatment process to produce potable water.

Currently, the water treatment facility is using Sodium Hydroxide and Citric Acid to perform periodic chemical washes on the filtration system. Additionally, to generate disinfectant for drinking water, the SWTF relies on NSF grade salt supply. Finally, the SWTF utilizes Soda Ash for pH adjustment and corrosion control in the distribution system. In addition to the chemicals purchased for treatment at the SWTF, Lodi’s municipal wells are disinfected using an NSF grade sodium hypochlorite solution.

Local
suppliers were asked to provide quotes for each of these chemicals, and staff has identified the lowest Cost vendor for each chemical and respective not-to-exceed contract amounts if all extensions are executed.

The breakdown is as follows:

Salt Supply- Thatcher Company of Salt Lake City, UT ($98,700) Soda Ash and
Citric Acid- Univar Solutions, Inc., of Kent, WA ($332,250) Sodium Hypochlorite- Pacific Star Chemical, LLC, dba Northstar Chemical, Inc., of Sherwood, Oregon
($177,000)
Our current contract terms for supply of these chemicals expire on June 30, 2022. Since all allowable contract extensions are exhausted, staff has solicited bids for a new contract for the supply of these water treatment chemicals that will commence July 1, 2022 for a period of three years, with two, one (1) year options to extend. A summary reflecting the quotes received for each vendor is attached in Exhibit A.

Staff recommends authorizing City Manager to execute Professional Services Agreements with the suppliers listed above for SWTF and Well Chemical Supply, for a not-to-exceed amount of $607,950 over the five-year contract term if all extensions are executed.

FI
SCAL IMPACT: Funding for chemical purchases is included in the Water Operations budget.

This purchase will not impact the General Fund.

Adopt Resolution Authorizing City Manager to Execute Chemical Supply Professional Services Agreements With Multiple Vendors ($607,950) June 15, 2022

FUNDING AVAILABLE: Water Operating Fund/ SWTF (56052005) Water Operating Fund/ Production (56052003)

______________________________________
Andrew Keys
Deputy City Manager/Internal Services Director

_______________________________
Charles E. Swimley, Jr.

Public Works Director

Prepared by Travis Kahrs, Water Plant Superintendent
Attachment

cc: Andrew Richle, Utilities Superintendent
Lance Roberts, Utilities Manager
Chemical Name Estimated annual
demand Univar Thatcher Northstar Brenntag
Salt Price per ton $276.90 $235.00 no bid $398.00
Annual Cost $38,766.00 $32,900.00 $55,720.00
Soda Ash Price per ton $448.00 no bid no bid $560.00
Annual Cost $62,720.00 $78,400.00
Citric Acid 50% Price per gallon $16.01 $20.16 $21.90 $28.38 Annual Cost $48,030.00 $60,480.00 $65,700.00 $85,140.00 Sodium Hydroxide 50% Price per gallon no bid no bid $5.50 $3.83 Annual Cost $11,000.00 $7,660.00
Sodium Hypochlorite 12.5% Price per gallon $3.47 no bid $2.95 no bid Annual Cost $69,400.00 $59,000.00
Chemical Contract Pricing Tool

1 AGREEMENT FOR PROFESSIONAL SERVICES

ARTICLE 1

PARTIES AND PURPOSE
Section 1.1 Parties
THIS AGREEMENT is entered into on ____________, 2022, by and between the CITY OF LODI, a municipal corporation (hereinafter “CITY”), and UNIVAR SOLUTIONS USA, INC., a Washington nonprofit corporation qualified to do business in California (hereinafter “CONTRACTOR”).

Section 1.2 Purpose
CITY selected the CONTRACTOR to provide the services required in accordance with attached Scope of Services, Exhibit A, attached and incorporated by this reference.

CITY wishes to enter into an agreement with CONTRACTOR for supply of soda ash and citric acid to the Surface Water Treatment Facility (hereinafter “Project”) as set forth in the Scope of Services attached here as Exhibit A. CONTRACTOR acknowledges that it is qualified to provide such services to CITY.

ARTICLE 2

SCOPE OF SERVICES
Section 2.1 Scope of Services
CONTRACTOR, for the benefit and at the direction of CITY, shall perform the Scope of Services as set forth in Exhibit A.

Section 2.2 Time For Commencement and Completion of Work CONTRACTOR shall commence work pursuant to this Agreement, upon receipt of a written notice to proceed from CITY or on the date set forth in Section 2.6, whichever occurs first, and shall perform all services diligently and complete work under this Agreement based on a mutually agreed upon timeline or as otherwise designated in the Scope of Services.

CONTRACTOR shall submit to CITY such reports, diagrams, drawings and other work products as may be designated in the Scope of Services.

CONTRACTOR shall not be responsible for delays caused by the failure of CITY staff to provide required data or review documents within the appropriate time frames.

The review time by CITY and any other agencies involved in the project shall not be counted against CONTRACTOR’s contract performance period. Also, any delays due to weather, vandalism, acts of God, etc., shall not be counted. CONTRACTOR shall 2 remain in contact with reviewing agencies and make all efforts to review and return all comments.

Section 2.3 Meetings
CONTRACTOR shall attend meetings as may be set forth in the Scope of Services.

Section 2.4 Staffing
CONTRACTOR acknowledges that CITY has relied on CONTRACTOR’s capabilities and on the qualifications of CONTRACTOR’s principals and staff as identified in its proposal to CITY. The Scope of Services shall be performed by CONTRACTOR, unless agreed to otherwise by CITY in writing. CITY shall be notified by CONTRACTOR of any change of Project Manager and CITY is granted the right of approval of all original, additional and replacement personnel at CITY’s sole discretion and shall be notified by CONTRACTOR of any changes of CONTRACTOR’s project staff prior to any change.

CONTRACTOR represents it is prepared to and can perform all services within the Scope of Services (Exhibit A) and is prepared to and can perform all services specified therein. CONTRACTOR represents that it has, or will have at the time this Agreement is executed, all licenses, permits, qualifications, insurance and approvals of whatsoever nature are legally required for CONTRACTOR to practice its profession, and that CONTRACTOR shall, at its own cost and expense, keep in effect during the life of this Agreement all such licenses, permits, qualifications, insurance and approvals, and shall indemnify, defend and hold harmless CITY against any costs associated with such licenses, permits, qualifications, insurance and approvals which may be imposed against CITY under this Agreement.

Section 2.5 Subcontracts
Unless prior written approval of CITY is obtained, CONTRACTOR shall not enter into any subcontract with any other party for purposes of providing any work or services covered by this Agreement.

Section 2.6 Term
The term of this Agreement commences on July 1, 2022 and terminates upon the completion of the Scope of Services or on June 30, 2025, whichever occurs first.

Section 2.7 Option to Extend Term of Agreement
At its option, City may extend the terms of this Agreement for an additional two (2) one (1)-year extensions; provided, City gives Contractor no less than thirty (30) days written notice of its intent prior to expiration of the existing term. In the event City 3 exercises any option under this paragraph, all other terms and conditions of this Agreement continue and remain in full force and effect.

The total duration of this Agreement, including the exercise of any option under this paragraph, shall not exceed five (5) years.

ARTICLE 3

COMPENSATION
Section 3.1 Compensation
CONTRACTOR’s compensation for all work under this Agreement shall conform to the provisions of the Fee Proposal, attached hereto as Exhibit B and incorporated by this reference.

CONTRACTOR shall not undertake any work beyond the scope of this Agreement unless such additional work is approved in advance and in writing by CITY.

Section 3.2 Method of Payment
CONTRACTOR shall submit invoices for completed work on a monthly basis, or as otherwise agreed, providing, without limitation, details as to amount of hours, individual performing said work, hourly rate, and indicating to what aspect of the Scope of Services said work is attributable. CONTRACTOR’s compensation for all work under this Agreement shall not exceed the amount of the Fee Proposal.

Section 3.3 Costs
The Fee Proposal shall include all reimbursable costs required for the performance of the Scope of Services. Payment of additional reimbursable costs considered to be over and above those inherent in the original Scope of Services shall be approved in advanced and in writing, by CITY.

Section 3.4 Auditing
CITY reserves the right to periodically audit all charges made by CONTRACTOR to CITY for services under this Agreement. Upon request, CONTRACTOR agrees to furnish CITY, or a designated representative, with necessary information and assistance needed to conduct such an audit.

CONTRACTOR agrees that CITY or its delegate will have the right to review, obtain and copy all records pertaining to performance of this Agreement.

CONTRACTOR agrees to provide CITY or its delegate with any relevant information requested and shall permit CITY or its delegate access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and 4 inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this requirement. CONTRACTOR further agrees to maintain such records for a period of three (3) years after final payment under this Agreement.

ARTICLE 4

MISCELLANEOUS PROVISIONS
Section 4.1 Nondiscrimination
In performing services under this Agreement, CONTRACTOR shall not discriminate in the employment of its employees or in the engagement of any sub CONTRACTOR on the basis of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, age, or any other criteria prohibited by law.

Section 4.2 ADA Compliance
In performing services under this Agreement, CONTRACTOR shall comply with the Americans with Disabilities Act (ADA) of 1990, and all amendments thereto, as well as all applicable regulations and guidelines issued pursuant to the ADA.

Section 4.3 Indemnification and Responsibility for Damage CONTRACTOR to the fullest extent permitted by law, shall indemnify and hold harmless CITY, its elected and appointed officials, directors, officers, employees and volunteers from and against any claims, damages, losses, and expenses (including reasonable attorney’s fees and costs), arising out of performance of the services to be performed under this Agreement, provided that any such claim, damage, loss, or expense is caused by the negligent acts, errors or omissions of CONTRACTOR, any subcontractor employed directly by CONTRACTOR, anyone directly or indirectly employed by any of them, or anyone for whose acts they may be liable, except those injuries or damages arising out of the active negligence, sole negligence, or sole willful misconduct of the City of Lodi, its elected and appointed officials, directors, officers, employees and volunteers. CITY may, at its election, conduct the defense or participate in the defense of any claim related in any way to this indemnification. If CITY chooses at its own election to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification, CONTRACTOR shall pay all of the costs related thereto, including without limitation reasonable attorney fees and costs. The defense and indemnification obligations required by this Agreement are undertaken in addition to, and shall not in any way be limited by the insurance obligations set forth herein.

5 Section 4.4 No Personal Liability
Neither the City Council, nor any other officer or authorized assistant or agent or City employee shall be personally responsible for any liability arising under this Agreement.

Section 4.5 Responsibility of CITY
CITY shall not be held responsible for the care or protection of any material or parts of the work described in the Scope of Services prior to final acceptance by CITY, except as expressly provided herein.

Section 4.6 Insurance Requirements for CONTRACTOR
CONTRACTOR shall take out and maintain during the life of this Agreement, insurance coverage as set forth in Exhibit C attached hereto and incorporated by this reference.

Section 4.7 Successors and Assigns
CITY and CONTRACTOR each bind themselves, their partners, successors, assigns, and legal representatives to this Agreement without the written consent of the others. CONTRACTOR shall not assign or transfer any interest in this Agreement without the prior written consent of CITY. Consent to any such transfer shall be at the sole discretion of CITY.

Section 4.8 Notices
Any notice required to be given by the terms of this Agreement shall be in writing signed by an authorized representative of the sender and shall be deemed to have been given when the same is personally served or upon receipt by express or overnight delivery, postage prepaid, or three (3) days from the time of mailing if sent by first class or certified mail, postage prepaid, addressed to the respective parties as follows:

To CITY: City of Lodi
221 West Pine Street
P.O. Box 3006
Lodi, CA 95241-1910
Attn: Travis Kahrs

To CONTRACTOR: Univar Solutions USA, Inc.
3075 Highland Parkway, Suite 200
Downers Grove, IL 60515
Attn: Joe Stanaway

Section 4.9 Cooperation of CITY
CITY shall cooperate fully and in a timely manner in providing relevant information it has at its disposal relevant to the Scope of Services. 6 Section 4.10 CONTRACTOR is Not an Employee of CITY
CONTRACTOR agrees that in undertaking the duties to be performed under this Agreement, it shall act as an independent contractor for and on behalf of CITY and not an employee of CITY. CITY shall not direct the work and means for accomplishment of the services and work to be performed hereunder. CITY, however, retains the right to require that work performed by CONTRACTOR meet specific standards without regard to the manner and means of accomplishment thereof.

Section 4.11 Termination
CITY may terminate this Agreement, with or without cause, by giving CONTRACTOR at least ten (10) days written notice. Where phases are anticipated within the Scope of Services, at which an intermediate decision is required concerning whether to proceed further, CITY may terminate at the conclusion of any such phase.

Upon termination, CONTRACTOR shall be entitled to payment as set forth in the attached Exhibit B to the extent that the work has been performed. Upon termination, CONTRACTOR shall immediately suspend all work on the Project and deliver any documents or work in progress to CITY. However, CITY shall assume no liability for costs, expenses or lost profits resulting from services not completed or for contracts entered into by CONTRACTOR with third parties in reliance upon this Agreement.

Section 4.12 Confidentiality
CONTRACTOR agrees to maintain confidentiality of all work and work products produced under this Agreement, except to the extent otherwise required by law or permitted in writing by CITY. CITY agrees to maintain confidentiality of any documents owned by CONTRACTOR and clearly marked by CONTRACTOR as “Confidential” or “Proprietary”, except to the extent otherwise required by law or permitted in writing by CONTRACTOR. CONTRACTOR acknowledges that CITY is subject to the California Public Records Act.

Section 4.13 Applicable Law, Jurisdiction, Severability, and Attorney’s Fees This Agreement shall be governed by the laws of the State of California.

Jurisdiction of litigation arising from this Agreement shall be venued with the San Joaquin County Superior Court. If any part of this Agreement is found to conflict with applicable laws, such part shall be inoperative, null, and void insofar as it is in conflict with said laws, but the remainder of this Agreement shall be in force and effect. In the event any dispute between the parties arises under or regarding this Agreement, the prevailing party in any litigation of the dispute shall be entitled to reasonable attorney’s 7 fees from the party who does not prevail as determined by the San Joaquin County Superior Court.

Section 4.14 City Business License Requirement
CONTRACTOR acknowledges that Lodi Municipal Code Section 3.01.020 requires CONTRACTOR to have a city business license and CONTRACTOR agrees to secure such license and pay the appropriate fees prior to performing any work hereunder.

Section 4.15 Captions
The captions of the sections and subsections of this Agreement are for convenience only and shall not be deemed to be relevant in resolving any question or interpretation or intent hereunder.

Section 4.16 Integration and Modification
This Agreement represents the entire understanding of CITY and CONTRACTOR as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing, signed by both parties.

Section 4.17 Contract Terms Prevail
All exhibits and this Agreement are intended to be construed as a single document. Should any inconsistency occur between the specific terms of this Agreement and the attached exhibits, the terms of this Agreement shall prevail.

Section 4.18 Severability
The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

Section 4.19 Ownership of Documents
All documents, photographs, reports, analyses, audits, computer media, or other material documents or data, and working papers, whether or not in final form, which have been obtained or prepared under this Agreement, shall be deemed the property of CITY. Upon CITY’s request, CONTRACTOR shall allow CITY to inspect all such documents during CONTRACTOR’s regular business hours. Upon termination or completion of services under this Agreement, all information collected, work product and documents shall be delivered by CONTRACTOR to CITY within ten (10) calendar days.

CITY agrees to indemnify, defend and hold CONTRACTOR harmless from any liability resulting from CITY’s use of such documents for any purpose other than the purpose for which they were intended.
8 Section 4.20 Authority
The undersigned hereby represent and warrant that they are authorized by the parties to execute this Agreement.

Section 4.21 Federal Transit Funding Conditions
If the box at left is checked, the Federal Transit Funding conditions attached as Exhibit D apply to this Agreement. In the event of a conflict between the terms of this Agreement or any of its other exhibits, and the Federal Transit Funding Conditions, the Federal Transit Funding Conditions will control.

Section 4.22 Counterparts and Electronic Signatures
This Agreement and other documents to be delivered pursuant to this Agreement may be executed in one or more counterparts, each of which will be deemed to be an original copy and all of which, when taken together, will be deemed to constitute one and the same agreement or document, and will be effective when counterparts have been signed by each of the parties and delivered to the other parties. Each party agrees that the electronic signatures, whether digital or encrypted, of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Delivery of a copy of this Agreement or any other document contemplated hereby, bearing an original manual or electronic signature by facsimile transmission (including a facsimile delivered via the Internet), by electronic mail in “portable document format” (“.pdf”) or similar format intended to preserve the original graphic and pictorial appearance of a document, or through the use of electronic signature software will have the same effect as physical delivery of the paper document bearing an original signature.
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9 IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Agreement as of the date first above written.

ATTEST: CITY OF LODI, a municipal corporation

JENNIFER CUSMIR STEPHEN SCHWABAUER
City Clerk City Manager
APPROVED AS TO FORM: UNIVAR SOLUTIONS USA, INC.,
JANICE D. MAGDICH, City Attorney

By: By:

Name: JOE STANAWAY
Title: Western Regional Vice President
Attachments:

Exhibit A – Scope of Services
Exhibit B – Fee Proposal
Exhibit C – Insurance Requirements
Exhibit D – Federal Transit Funding Conditions (if applicable) Funding Source: 56052005.72352
(Business Unit & Account No.)
Doc ID:\\pwadc02\msc$\GROUP\ADMIN\Council\2022\06152022\Chemical Contracts\Univar\PSA.doc CA:Rev.08.2021.elecsign

OLIVIA NASHED
City Clerk
MEMORANDUM, City of Lodi, Public Works Department
2/28/2022
To: Chemical Suppliers
From: Travis Kahrs, Water Plant Superintendent, PW
Date: 2/28/2022
Subject: Chemical Supply contract with the City of Lodi The City of Lodi is requesting bids for chemical supply at the Surface Water Treatment Facility located at 2001 W. Turner Road, Lodi, CA 95242, as well as for the 28 Well sites located throughout the City.

Aluminum Chlorohydrate, Bulk Coarse Salt, Soda Ash, Citric Acid, and Sodium Hydroxide are all for use at the water treatment facility. Sodium Hypochlorite is used at each of the 28 Well sites, but in emergency cases, may be needed at the Surface Water Treatment Facility. The table below shows the name and some detail of each chemical used. Please note that the chemicals supplied must be NSF/ANSI 61 compliant. The quantity needed is an estimate, and is subject to fluctuate based on water production and may vary based on circumstances not controlled by the City of Lodi.

Our goal is to set this contract up for an initial term of three years, with two options to extend for one year for a total contract length of up to five years. Please price each item inclusive of delivery and any associated fees. Please note that delivery to well sites will typically consist of visiting 6-12 sites in one delivery and pumping off roughly 200-300 gallons of sodium hypochlorite at each site. The City also requires delivery to be made within 7 business days of order. Please contact me with any questions or comments at 209-269-4943 or by email at [email protected]. Quotes are due by noon on Friday, March 25th, 2022. Thank you,
Travis Kahrs

Annual
Quantity Item Unit Delivery
Method Unit Cost Total Item
Cost
1 140 Salt (Bulk, Coarse) Ton Blow In $ $
2 140 Soda Ash, Dense Ton Blow In $ $
3 4,000 Aluminum Chlorohydrate, 50%
Solution Gallon Pump Off $ $
4 3,000 Citric Acid 50% Solution Gallon Pump Off $ $
5 2,000 Sodium Hydroxide 50% SolutionGallon Pump Off $ $ 6 20,000 Sodium Hypochlorite 12.5%
Solution Gallon Pump Off $ $
276.90 44,304.00
448.00 62,720.00

0.00 0.00

16.01 48,030.00

0.00 0.00

3.473 90,298.00
***PRICING IS FIRM FOR ONE YEAR***

SODIUM HYPOCHLORITE PRICE INCLUDES MILL FEE
Vendor is providing Soda Ash & Citric Acid only.

Not to Exceed $332,250
Univar Solutions USA Inc.
8201 S. 212th
Kent, WA 98032-1994
USA

T 253-872-5000
F 253-572-5041
www.univarusa.com

References

1. County & County of San Francisco
1 Dr. Carlton B Goodlett Place
San Francisco, CA 94102
Contact: Lin [email protected] David [email protected] Phone: 415-554-4564 | Cell: 415-867-6469
Supply and Delivery of Bulk Sodium Hypochlorite, Caustic Soda and Sodium Bisulfite servicing for the past 10 years.

2. East Bay Mud
PO Box
Oakland, CA 946231

Contact: John Grimes, Purchasing
Email- [email protected]
Supply and Delivery of Bulk Sodium Hypochlorite, Bulk Caustic Soda servicing for the past 10years.

3. City of Riverside
WTP
San Bernardino, CA 92408
Contact: Shiloh Rogers, Procurement & Contract Specialist Phone 951-826-5562
Supply and Delivery of Sodium Hypochlorite servicing for the past 2 years.

4. BACC-Bay Area Chemical Consortium
Over 100 locations within Northern California
Contact: Jennifer [email protected]
[addressee]
[date]
[page #]
Supply and Delivery of Sodium Hypochlorite, Caustic Soda, Sodium Bisulfite servicing for the past 6 years.

5. City of Los Angeles
Los Angeles, CA

Contact: Katherin Quinn- [email protected]
Phone: 310-648-5665
Supply and Delivery of Sodium Hypochlorite for the past 4 years

6. County Sanitation Districts of Los Angeles County
PO Box 7998
Whittier, CA 90607-4998

Contact: Martha Mendez
Phone: (562) 908-4288 ext. 1423
For Supply and Delivery of Bulk Sodium Hydroxide (Caustic Soda) 50% and Calcium Hydroxide 45%, have been servicing for 6 years

Over the past 10 years, Univar has participated in 100’s of Municipal bids, we have listed the 6 projects represent our capabilities in California.

All of our operational personnel participated in making sure all delivery requirements were met to each customer.

Our customer service department takes care of all orders, they communicate with operations and the customer to make sure all requests are satisfied.

We meet 100% of our contractual obligations; any municipality that is under contract with Univar is serviced first if there is a shortage in the market place.

Safety Data Sheet
CITRIC ACID 10-50%
Version 1.6 Revision Date: 04/14/2020

SDS Number: 100000039747 1 / 9 CITRIC ACID 10-50%

SECTION 1. PRODUCT AND COMPANY IDENTIFICATION
Product name : CITRIC ACID 10-50%
Recommended use of the chemical and restrictions on use Recommended use : Food/Drug
Kosher Manufacturer or supplier's details
Company : Univar Solutions USA, Inc.

Address 3075 Highland Pkwy Suite 200
Downers Grove, IL 60515
United States of America (USA)
Emergency telephone number:

Transport North America: CHEMTREC (1-800-424-9300)
CHEMTREC INTERNATIONAL Tel # 703-527-3887 Additional Information: : Responsible Party: Product Compliance Department E-mail: [email protected]
SDS Requests: 1-855-429-2661
Website: www.univarsolutions.com
SECTION 2. HAZARDS IDENTIFICATION
GHS Classification
Eye irritation

: Category 2A
GHS label elements
Hazard pictograms

:

Signal word

: Warning

Hazard statements

: H319 Causes serious eye irritation.

Precautionary statements

: Prevention:

P264 Wash skin thoroughly after handling.

P280 Wear eye protection/ face protection.

Response:

P305 + P351 + P338 IF IN EYES: Rinse cautiously with water for several minutes. Remove contact lenses, if present and easy to do. Continue rinsing.

P337 + P313 If eye irritation persists: Get medical advice/ atten- tion.

Other hazards
None known.

SECTION 3. COMPOSITION/INFORMATION ON INGREDIENTS
Hazardous components

Safety Data Sheet
CITRIC ACID 10-50%
Version 1.6 Revision Date: 04/14/2020

SDS Number: 100000039747 2 / 9 CITRIC ACID 10-50%

CAS-No. Chemical name Weight percent
77-92-9 Citric acid 10 - 50
Actual concentration is withheld as a trade secret
Any Concentration shown as a range is due to batch variation.

SECTION 4. FIRST AID MEASURES
General advice : Move out of dangerous area.

Show this safety data sheet to the doctor in attendance.

Do not leave the victim unattended. If inhaled : If unconscious, place in recovery position and seek medical advice.

If symptoms persist, call a physician. In case of eye contact : Immediately flush eye(s) with plenty of water.

Remove contact lenses.

Protect unharmed eye.

Keep eye wide open while rinsing.

If eye irritation persists, consult a specialist. If swallowed : Keep respiratory tract clear.

Do not give milk or alcoholic beverages.

Never give anything by mouth to an unconscious person.

If symptoms persist, call a physician.

SECTION 5. FIREFIGHTING MEASURES
Unsuitable extinguishing
media
: High volume water jet
Hazardous combustion prod-
ucts

: No hazardous combustion products are known

Further information : Standard procedure for chemical fires.

Use extinguishing measures that are appropriate to local cir- cumstances and the surrounding environment. Special protective equipment for firefighters
: Wear self-contained breathing apparatus for firefighting if nec- essary.

SECTION 6. ACCIDENTAL RELEASE MEASURES
Personal precautions, protec-
tive equipment and emer-
gency procedures

: Use personal protective equipment.

Environmental precautions

: Prevent further leakage or spillage if safe to do so.

Methods and materials for
containment and cleaning up

: Soak up with inert absorbent material (e.g. sand, silica gel, acid binder, universal binder, sawdust).

Keep in suitable, closed containers for disposal.

SECTION 7. HANDLING AND STORAGE

Safety Data Sheet
CITRIC ACID 10-50%
Version 1.6 Revision Date: 04/14/2020

SDS Number: 100000039747 3 / 9 CITRIC ACID 10-50%

Advice on protection against
fire and explosion

: Normal measures for preventive fire protection.

Advice on safe handling : Do not breathe vapours/dust.

Avoid contact with skin and eyes.

For personal protection see section 8.

Smoking, eating and drinking should be prohibited in the ap- plication area.

Dispose of rinse water in accordance with local and national regulations. Conditions for safe storage : Keep container tightly closed in a dry and well-ventilated place.

Electrical installations / working materials must comply with the technological safety standards.

SECTION 8. EXPOSURE CONTROLS/PERSONAL PROTECTION
Components with workplace control parameters
Contains no substances with occupational exposure limit values.

Personal protective equipment
Respiratory protection : General and local exhaust ventilation is recommended to maintain vapor exposures below recommended limits. Where concentrations are above recommended limits or are un-
known, appropriate respiratory protection should be worn.

Follow OSHA respirator regulations (29 CFR 1910.134) and use NIOSH/MSHA approved respirators. Protection provided by air purifying respirators against exposure to any hazardous chemical is limited. Use a positive pressure air supplied respi- rator if there is any potential for uncontrolled release, expo- sure levels are unknown, or any other circumstance where air purifying respirators may not provide adequate protection. Hand protection

Remarks : The suitability for a specific workplace should be discussed with the producers of the protective gloves. Eye protection : Eye wash bottle with pure water Tightly fitting safety goggles
Wear face-shield and protective suit for abnormal processing problems. Skin and body protection : Impervious clothing Choose body protection according to the amount and concen- tration of the dangerous substance at the work place. Hygiene measures : When using do not eat or drink.

When using do not smoke.

Wash hands before breaks and at the end of workday.

SECTION 9. PHYSICAL AND CHEMICAL PROPERTIES
Appearance : liquid Colour : light yellow Odour : odorless Odour Threshold : No data available

Safety Data Sheet
CITRIC ACID 10-50%
Version 1.6 Revision Date: 04/14/2020

SDS Number: 100000039747 4 / 9 CITRIC ACID 10-50%

pH : No data available

Freezing Point (Melting
point/range)
:

Boiling Point () : > 100 °C (212 °F)

Flash point : No data available

Evaporation rate : No data available
Flammability (solid, gas) : No data available
Upper explosion limit

: No data available
Lower explosion limit

: No data available
Vapour pressure : No data available
Relative vapour density : No data available
Relative density : 1.24
Density : 10.329 lb/gal
Solubility(ies)
Water solubility : soluble
Solubility in other solvents : No data available
Partition coefficient: n-
octanol/water
: No data available
Auto-ignition temperature : No data available
Thermal decomposition : No data available

SECTION 10. STABILITY AND REACTIVITY
Reactivity : No dangerous reaction known under conditions of normal use. Chemical stability : Stable under normal conditions. Possibility of hazardous reac- tions
: No decomposition if stored and applied as directed.

Conditions to avoid : Keep away from heat, flame, sparks and other ignition sources. Incompatible materials : Metals
nitrites
Oxidizing agents
Reducing agents
Strong bases

SECTION 11. TOXICOLOGICAL INFORMATION
Serious eye damage/eye irritation
Components:
77-92-9:

Species: Rabbit
Result: Irritating to eyes.

Safety Data Sheet
CITRIC ACID 10-50%
Version 1.6 Revision Date: 04/14/2020

SDS Number: 100000039747 5 / 9 CITRIC ACID 10-50%

Carcinogenicity
IARC

No component of this product present at levels greater than or equal to 0.1% is identified as probable, possible or confirmed human carcinogen by IARC.

OSHA

No component of this product present at levels greater than or equal to 0.1% is on OSHA’s list of regulated carcinogens.

NTP

No component of this product present at levels greater than or equal to 0.1% is identified as a known or anticipated carcinogen by NTP.

Further information
Product:

Remarks: No data available

SECTION 12. ECOLOGICAL INFORMATION
Ecotoxicity
No data available
Persistence and degradability
No data available
Bioaccumulative potential
No data available

Mobility in soil
No data available

Other adverse effects
Product:

Ozone-Depletion Potential : Regulation: 40 CFR Protection of Environment; Part 82 Pro- tection of Stratospheric Ozone - CAA Section 602 Class I Substances
Remarks: This product neither contains, nor was manufac- tured with a Class I or Class II ODS as defined by the U.S.

Clean Air Act Section 602 (40 CFR 82, Subpt. A, App.A + B).

Additional ecological infor-
mation
: No data available

SECTION 13. DISPOSAL CONSIDERATIONS
Disposal methods
Waste from residues : Dispose of in accordance with all applicable local, state and federal regulations.

Safety Data Sheet
CITRIC ACID 10-50%
Version 1.6 Revision Date: 04/14/2020

SDS Number: 100000039747 6 / 9 CITRIC ACID 10-50%

For assistance with your waste management needs - including disposal, recycling and waste stream reduction, contact Uni- var Solutions ChemCare: 1-800-909-4897
Contaminated packaging : Empty remaining contents.

Dispose of as unused product.

Do not re-use empty containers.

SECTION 14. TRANSPORT INFORMATION
DOT (Department of Transportation): Not regulated as a dangerous good

UNRTDG
Not regulated as a dangerous good
IATA (International Air Transport Association): Not regulated as a dangerous good

IMDG-Code: Not regulated as a dangerous good

SECTION 15. REGULATORY INFORMATION
EPCRA - Emergency Planning and Community Right-to-Know Act CERCLA Reportable Quantity
This material does not contain any components with a CERCLA RQ.

SARA 304 Extremely Hazardous Substances Reportable Quantity This material does not contain any components with a section 304 EHS RQ.

SARA 311/312 Hazards

: Serious eye damage or eye irritation

SARA 302

: This material does not contain any components with a section 302 EHS TPQ.

SARA 313

: This material does not contain any chemical components with known CAS numbers that exceed the threshold (De Minimis) reporting levels established by SARA Title III, Section 313.

Clean Air Act
This product does not contain any hazardous air pollutants (HAP), as defined by the U.S. Clean Air Act Sec- tion 112 (40 CFR 61).

This product does not contain any chemicals listed under the U.S. Clean Air Act Section 112(r) for Accidental Release Prevention (40 CFR 68.130, Subpart F).

This product does not contain any chemicals listed under the U.S. Clean Air Act Section 111 SOCMI Inter- mediate or Final VOC's (40 CFR 60.489).

Clean Water Act
This product does not contain any Hazardous Substances listed under the U.S. CleanWater Act, Section 311, Table 116.4A.

Safety Data Sheet
CITRIC ACID 10-50%
Version 1.6 Revision Date: 04/14/2020

SDS Number: 100000039747 7 / 9 CITRIC ACID 10-50%

This product does not contain any Hazardous Chemicals listed under the U.S. CleanWater Act, Section 311, Table 117.3.

This product does not contain any toxic pollutants listed under the U.S. Clean Water Act Section 307 Massachusetts Right To Know
No components are subject to the Massachusetts Right to Know Act.

Pennsylvania Right To Know
7732-18-5 Water
77-92-9 Citric acid

California Prop 65 : This product does not contain any chemicals known to State of California to cause cancer, birth defects, or any other re- productive harm.

The components of this product are reported in the following inventories:

TSCA

: On the inventory, or in compliance with the inventory

DSL

: All components of this product are on the Canadian DSL

AICS

: On the inventory, or in compliance with the inventory

NZIoC

: Not in compliance with the inventory

ENCS

: On the inventory, or in compliance with the inventory

KECI

: On the inventory, or in compliance with the inventory

PICCS

: On the inventory, or in compliance with the inventory

IECSC

: On the inventory, or in compliance with the inventory

SECTION16. OTHER INFORMATION
NFPA: HMIS III:

The information accumulated is based on the data of which we are aware and is believed to be correct as of the date hereof. Since this information may be applied under conditions Flammability

Health Instability

1 0
0 FLAMMABILITY

PHYSICAL HAZARD
HEALTH
1 0
2/
Special hazard. 0 = not significant, 1 =Slight,
2 = Moderate, 3 = High
4 =Extreme, * = Chronic

Safety Data Sheet
CITRIC ACID 10-50%
Version 1.6 Revision Date: 04/14/2020

SDS Number: 100000039747 8 / 9 CITRIC ACID 10-50%

beyond our control and with which we may be unfamiliar and since data made become available subsequently to the date hereof, we do not assume any responsibility for the results of its use. Recipients are advised to confirm in advance of need that the information is current, applicable, and suitable to their circumstances. This SDS has been prepared by Univar Solutions Product Compliance Department (1-855-429-2661) [email protected].

Revision Date : 04/14/2020

Material number:
16137587, 16148404, 16143523, 16160543, 16160608, 16160625, 16160636, 16160648, 16160674, 16160678, 16147501, 16158867, 16148636, 16147853, 16149772, 16147851, 16148846, 16144641, 16144358, 16148047, 16143895, 16151623, 16150296, 16149114, 16148403, 16151950, 16152564, 16148074, 16145258, 16145930, 16149537, 16144886, 16143421, 16148043, 16141937, 16141719, 16142319, 16141628, 16141700, 16141732, 16141538, 16140923, 16141803, 16141836, 16140599, 16140268, 16140272, 16140397

Key or legend to abbreviations and acronyms used in the safety data sheet ACGIH American Conference of Govern-
ment Industrial Hygienists
LD50 Lethal Dose 50%
AICS Australia, Inventory of Chemical
Substances
LOAEL Lowest Observed Adverse Effect
Level
DSL Canada, Domestic Substances List NFPA National Fire Protection Agency NDSL Canada, Non-Domestic Substanc-
es List
NIOSH National Institute for Occupational
Safety & Health
CNS Central Nervous System NTP National Toxicology Program CAS Chemical Abstract Service NZloC New Zealand Inventory of Chemi- cals
EC50 Effective Concentration NOAEL No Observable Adverse Effect Level
EC50 Effective Concentration 50% NOEC No Observed Effect Concentration EGEST EOSCA Generic Exposure Scenar-
io Tool
OSHA Occupational Safety & Health
Administration
EOSCA European Oilfield Specialty Chem-
icals Association
PEL Permissible Exposure Limit
EINECS European Inventory of Existing
Chemical Substances
PICCS Philippines Inventory of Commer-
cial Chemical Substances
MAK Germany Maximum Concentration
Values
PRNT Presumed Not Toxic
GHS Globally Harmonized System RCRA Resource Conservation Recovery Act
>= Greater Than or Equal To STEL Short-term Exposure Limit IC50 Inhibition Concentration 50% SARA Superfund Amendments and Reauthorization Act.

IARC International Agency for Research
on Cancer
TLV Threshold Limit Value
IECSC Inventory of Existing Chemical
Substances in China
TWA Time Weighted Average
ENCS Japan, Inventory of Existing and
New Chemical Substances
TSCA Toxic Substance Control Act
KECI Korea, Existing Chemical Inventory UVCB Unknown or Variable Composi- tion, Complex Reaction Products,
and Biological Materials

Safety Data Sheet
CITRIC ACID 10-50%
Version 1.6 Revision Date: 04/14/2020

SDS Number: 100000039747 9 / 9 CITRIC ACID 10-50%

<= Less Than or Equal To WHMIS Workplace Hazardous Materials Information System
LC50 Lethal Concentration 50%

SAFETY DATA SHEET
Sodium Carbonate, Anhydrous

SDS # :

Revision date:

Format:

Version

1. PRODUCT AND COMPANY IDENTIFICATION

Product Identifier
Product Name
Other means of identification
Product Code(s)
Synonyms
Chemical Family

Recommended use of the chemical and restrictions on use Recommended Use:

Restrictions on Use:

Manufacturer Address
Emergency telephone number

2. HAZARDS IDENTIFICATION

Classification
OSHA Regulatory Status
Sodium Carbonate, Anhydrous
SDS # :

Revision date:

Version

GHS Label elements, including precautionary statements

EMERGENCY OVERVIEW
Warning

Hazard Statements

Precautionary Statements - Prevention
Precautionary Statements - Response

Hazards not otherwise classified (HNOC)

Other Information

3. COMPOSITION/INFORMATION ON INGREDIENTS

Chemical Family
Formula

Chemical name CAS-No Weight %

4. FIRST AID MEASURES

Eye Contact

Skin Contact

Inhalation

Ingestion

Sodium Carbonate, Anhydrous
SDS # :

Revision date:

Version

Most important symptoms and
effects, both acute and delayed

Indication of immediate medical
attention and special treatment
needed, if necessary

5. FIRE-FIGHTING MEASURES

Suitable Extinguishing Media

Specific Hazards Arising from the
Chemical

Hazardous Combustion Products

Explosion data
Sensitivity to Mechanical Impact
Sensitivity to Static Discharge

Protective equipment and
precautions for firefighters

6. ACCIDENTAL RELEASE MEASURES

Personal Precautions

Other

Environmental Precautions

Methods for Containment

Methods for cleaning up

7. HANDLING AND STORAGE

Handling

Storage

Incompatible products

8. EXPOSURE CONTROLS/PERSONAL PROTECTION

8.1 Control parameters

Ingredient Agency Workplace Exposure Limits

Sodium Carbonate, Anhydrous
SDS # :

Revision date:

Version

8.2 Exposure
Appropriate engineering controls

Engineering measures

Individual protection measures, such as personal protective equipment

Eye/Face Protection

Skin and Body Protection

Hand Protection

Respiratory Protection

Hygiene measures

General information

9. PHYSICAL AND CHEMICAL PROPERTIES

Information on basic physical and chemical properties

Appearance
Physical State
Color
Odor
Odor threshold
pH
Melting point/freezing point
Boiling Point/Range
Flash point
Evaporation Rate
Flammability (solid, gas)
Flammability Limit in Air
Upper flammability limit:

Lower flammability limit:

Vapor pressure
Vapor density
Density
Specific gravity
Water solubility
Solubility in other solvents
Partition coefficient
Autoignition temperature
Decomposition temperature

Sodium Carbonate, Anhydrous
SDS # :

Revision date:

Version

Viscosity, kinematic
Viscosity, dynamic
Explosive properties
Oxidizing properties
Molecular weight
Bulk density
Kst

10. STABILITY AND REACTIVITY

Reactivity

Chemical Stability

Possibility of Hazardous Reactions

Hazardous polymerization

Conditions to avoid

Incompatible materials

Hazardous Decomposition Products

11. TOXICOLOGICAL INFORMATION

Product Information

LD50 Oral
LD50 Dermal
LC50 Inhalation

Eye Contact
Skin Contact
Sensitization

Information on toxicological effects
Symptoms

Delayed and immediate effects as well as chronic effects from short and long-term exposure Chronic toxicity
Mutagenicity
Carcinogenicity
Reproductive toxicity
STOT - single exposure
STOT - repeated exposure
Aspiration hazard

12. ECOLOGICAL INFORMATION

Ecotoxicity

Sodium carbonate (497-19-8)
Ceriodaphnia

Sodium Carbonate, Anhydrous
SDS # :

Revision date:

Version

Persistence and degradability

Bioaccumulation

Mobility

Other Adverse Effects

13. DISPOSAL CONSIDERATIONS

Waste disposal methods

Contaminated Packaging

14. TRANSPORT INFORMATION

DOT
TDG

ICAO/IATA

IMDG/IMO

15. REGULATORY INFORMATION
U.S. Federal Regulations

SARA 313

SARA 311/312 Hazard Categories
Acute health hazard
Chronic health hazard
Fire hazard
Sudden release of pressure hazard
Reactive Hazard

Clean Water Act

CERCLA

US State Regulations

California Proposition 65
WARNING: This product can expose you to chemicals including lead, which are known to the State of California to cause cancer and birth defects or other reproductive harm. For more information go to www.P65Warnings.ca.gov .

U.S. State Right-to-Know Regulations

International Inventories

Sodium Carbonate, Anhydrous
SDS # :

Revision date:

Version

Component TSCA
(United
States)
DSL
(Canada)

EINECS/ELI
NCS
(Europe)
ENCS
(Japan)
China
(IECSC)
KECL
(Korea)
PICCS
(Philippines) AICS
(Australia)

Mexico - Grade

16. OTHER INFORMATION

NFPA Health Hazards

Flammability

Instability

Special Hazards

HMIS Health Hazards

Flammability

Physical hazard

Personal Protection

NFPA/HMIS Ratings Legend

Product Certifications

Revision date:

Revision note

Disclaimer
Genesis Alkali, LLC believes that the information and recommendations contained herein (including data and statements) are accurate as of the date hereof. NO WARRANTY OF FITNESS FOR ANY PARTICULAR PURPOSE, WARRANTY OF

MERCHANTABILITY OR ANY OTHER WARRANTY, EXPRESSED OR IMPLIED, IS MADE CONCERNING THE INFORMATION PROVIDED HEREIN. The information provided herein relates only to the specified product designated and may not be applicable where such product is used in combination with any other materials or in any process. Further, since the conditions and methods of use are beyond the control of Genesis Alkali, LLC; Genesis Alkali, LLC expressly disclaims any and all liability as to any results obtained or arising from any use of the products or reliance on such information.

Prepared By:

End of Safety Data Sheet

1 EXHIBIT C
NOTE: The City of Lodi is now using the online insurance program PINS Advantage. Once you have been awarded a to your
insurance provider(s) to submit the required insurance documentation electronically Insurance Requirements for Vendors

MINIMUM SCOPE AND LIMIT OF INSURANCE
Commercial General Liability
$2,000,000

Other Insurance Provisions:
both and
at least as broad

NOTE CITY OF LODI

2 Failure to exercise this right shall not constitute a waiver of the right to exercise after the effective date.
1 AGREEMENT FOR PROFESSIONAL SERVICES

ARTICLE 1

PARTIES AND PURPOSE
Section 1.1 Parties
THIS AGREEMENT is entered into on _______________, 2022, by and between the CITY OF LODI, a municipal corporation (hereinafter “CITY”), and PACIFIC STAR CHEMICAL, LLC., dba NORTHSTAR CHEMICAL, INC., an Oregon corporation qualified to do business in California (hereinafter “CONTRACTOR”).

Section 1.2 Purpose
CITY selected the CONTRACTOR to provide the services required in accordance with attached Scope of Services, Exhibit A, attached and incorporated by this reference.

CITY wishes to enter into an agreement with CONTRACTOR for supply of Sodium Hypochlorite to the Surface Water Treatment Facility (hereinafter “Project”) as set forth in the Scope of Services attached here as Exhibit A. CONTRACTOR acknowledges that it is qualified to provide such services to CITY.

ARTICLE 2

SCOPE OF SERVICES
Section 2.1 Scope of Services
CONTRACTOR, for the benefit and at the direction of CITY, shall perform the Scope of Services as set forth in Exhibit A.

Section 2.2 Time For Commencement and Completion of Work CONTRACTOR shall commence work pursuant to this Agreement, upon receipt of a written notice to proceed from CITY or on the date set forth in Section 2.6, whichever occurs first, and shall perform all services diligently and complete work under this Agreement based on a mutually agreed upon timeline or as otherwise designated in the Scope of Services.

CONTRACTOR shall submit to CITY such reports, diagrams, drawings and other work products as may be designated in the Scope of Services.

CONTRACTOR shall not be responsible for delays caused by the failure of CITY staff to provide required data or review documents within the appropriate time frames.

The review time by CITY and any other agencies involved in the project shall not be counted against CONTRACTOR’s contract performance period. Also, any delays due to weather, vandalism, acts of God, etc., shall not be counted. CONTRACTOR shall 2 remain in contact with reviewing agencies and make all efforts to review and return all comments.

Section 2.3 Meetings
CONTRACTOR shall attend meetings as may be set forth in the Scope of Services.

Section 2.4 Staffing
CONTRACTOR acknowledges that CITY has relied on CONTRACTOR’s capabilities and on the qualifications of CONTRACTOR’s principals and staff as identified in its proposal to CITY. The Scope of Services shall be performed by CONTRACTOR, unless agreed to otherwise by CITY in writing. CITY shall be notified by CONTRACTOR of any change of Project Manager and CITY is granted the right of approval of all original, additional and replacement personnel at CITY’s sole discretion and shall be notified by CONTRACTOR of any changes of CONTRACTOR’s project staff prior to any change.

CONTRACTOR represents it is prepared to and can perform all services within the Scope of Services (Exhibit A) and is prepared to and can perform all services specified therein. CONTRACTOR represents that it has, or will have at the time this Agreement is executed, all licenses, permits, qualifications, insurance and approvals of whatsoever nature are legally required for CONTRACTOR to practice its profession, and that CONTRACTOR shall, at its own cost and expense, keep in effect during the life of this Agreement all such licenses, permits, qualifications, insurance and approvals, and shall indemnify, defend and hold harmless CITY against any costs associated with such licenses, permits, qualifications, insurance and approvals which may be imposed against CITY under this Agreement.

Section 2.5 Subcontracts
Unless prior written approval of CITY is obtained, CONTRACTOR shall not enter into any subcontract with any other party for purposes of providing any work or services covered by this Agreement.

Section 2.6 Term
The term of this Agreement commences on July 1, 2022 and terminates upon the completion of the Scope of Services or on June 30, 2025, whichever occurs first.

Section 2.7 Option to Extend Term of Agreement
At its option, City may extend the terms of this Agreement for an additional two (2) one (1)-year extensions; provided, City gives Contractor no less than thirty (30) days written notice of its intent prior to expiration of the existing term. In the event City 3 exercises any option under this paragraph, all other terms and conditions of this Agreement continue and remain in full force and effect.

The total duration of this Agreement, including the exercise of any option under this paragraph, shall not exceed five (5) years.

ARTICLE 3

COMPENSATION
Section 3.1 Compensation
CONTRACTOR’s compensation for all work under this Agreement shall conform to the provisions of the Fee Proposal, attached hereto as Exhibit B and incorporated by this reference.

CONTRACTOR shall not undertake any work beyond the scope of this Agreement unless such additional work is approved in advance and in writing by CITY.

Section 3.2 Method of Payment
CONTRACTOR shall submit invoices for completed work on a monthly basis, or as otherwise agreed, providing, without limitation, details as to amount of hours, individual performing said work, hourly rate, and indicating to what aspect of the Scope of Services said work is attributable. CONTRACTOR’s compensation for all work under this Agreement shall not exceed the amount of the Fee Proposal.

Section 3.3 Costs
The Fee Proposal shall include all reimbursable costs required for the performance of the Scope of Services. Payment of additional reimbursable costs considered to be over and above those inherent in the original Scope of Services shall be approved in advanced and in writing, by CITY.

Section 3.4 Auditing
CITY reserves the right to periodically audit all charges made by CONTRACTOR to CITY for services under this Agreement. Upon request, CONTRACTOR agrees to furnish CITY, or a designated representative, with necessary information and assistance needed to conduct such an audit.

CONTRACTOR agrees that CITY or its delegate will have the right to review, obtain and copy all records pertaining to performance of this Agreement.

CONTRACTOR agrees to provide CITY or its delegate with any relevant information requested and shall permit CITY or its delegate access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and 4 inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this requirement. CONTRACTOR further agrees to maintain such records for a period of three (3) years after final payment under this Agreement.

ARTICLE 4

MISCELLANEOUS PROVISIONS
Section 4.1 Nondiscrimination
In performing services under this Agreement, CONTRACTOR shall not discriminate in the employment of its employees or in the engagement of any sub CONTRACTOR on the basis of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, age, or any other criteria prohibited by law.

Section 4.2 ADA Compliance
In performing services under this Agreement, CONTRACTOR shall comply with the Americans with Disabilities Act (ADA) of 1990, and all amendments thereto, as well as all applicable regulations and guidelines issued pursuant to the ADA.

Section 4.3 Indemnification and Responsibility for Damage CONTRACTOR to the fullest extent permitted by law, shall indemnify and hold harmless CITY, its elected and appointed officials, directors, officers, employees and volunteers from and against any claims, damages, losses, and expenses (including reasonable attorney’s fees and costs), arising out of performance of the services to be performed under this Agreement, provided that any such claim, damage, loss, or expense is caused by the negligent acts, errors or omissions of CONTRACTOR, any subcontractor employed directly by CONTRACTOR, anyone directly or indirectly employed by any of them, or anyone for whose acts they may be liable, except those injuries or damages arising out of the active negligence, sole negligence, or sole willful misconduct of the City of Lodi, its elected and appointed officials, directors, officers, employees and volunteers. CITY may, at its election, conduct the defense or participate in the defense of any claim related in any way to this indemnification. If CITY chooses at its own election to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification, CONTRACTOR shall pay all of the costs related thereto, including without limitation reasonable attorney fees and costs. The defense and indemnification obligations required by this Agreement are undertaken in addition to, and shall not in any way be limited by the insurance obligations set forth herein.

5 Section 4.4 No Personal Liability
Neither the City Council, nor any other officer or authorized assistant or agent or City employee shall be personally responsible for any liability arising under this Agreement.

Section 4.5 Responsibility of CITY
CITY shall not be held responsible for the care or protection of any material or parts of the work described in the Scope of Services prior to final acceptance by CITY, except as expressly provided herein.

Section 4.6 Insurance Requirements for CONTRACTOR
CONTRACTOR shall take out and maintain during the life of this Agreement, insurance coverage as set forth in Exhibit C attached hereto and incorporated by this reference.

Section 4.7 Successors and Assigns
CITY and CONTRACTOR each bind themselves, their partners, successors, assigns, and legal representatives to this Agreement without the written consent of the others. CONTRACTOR shall not assign or transfer any interest in this Agreement without the prior written consent of CITY. Consent to any such transfer shall be at the sole discretion of CITY.

Section 4.8 Notices
Any notice required to be given by the terms of this Agreement shall be in writing signed by an authorized representative of the sender and shall be deemed to have been given when the same is personally served or upon receipt by express or overnight delivery, postage prepaid, or three (3) days from the time of mailing if sent by first class or certified mail, postage prepaid, addressed to the respective parties as follows:

To CITY: City of Lodi
221 West Pine Street
P.O. Box 3006
Lodi, CA 95241-1910
Attn: Travis Kahrs

To CONTRACTOR: Northstar Chemical, Inc.
14200 SW Tualatin Sherwood Rd.

Sherwood, OR 97140
Attn:

Section 4.9 Cooperation of CITY
CITY shall cooperate fully and in a timely manner in providing relevant information it has at its disposal relevant to the Scope of Services.

Matt Werger
6 Section 4.10 CONTRACTOR is Not an Employee of CITY
CONTRACTOR agrees that in undertaking the duties to be performed under this Agreement, it shall act as an independent contractor for and on behalf of CITY and not an employee of CITY. CITY shall not direct the work and means for accomplishment of the services and work to be performed hereunder. CITY, however, retains the right to require that work performed by CONTRACTOR meet specific standards without regard to the manner and means of accomplishment thereof.

Section 4.11 Termination
CITY may terminate this Agreement, with or without cause, by giving CONTRACTOR at least ten (10) days written notice. Where phases are anticipated within the Scope of Services, at which an intermediate decision is required concerning whether to proceed further, CITY may terminate at the conclusion of any such phase.

Upon termination, CONTRACTOR shall be entitled to payment as set forth in the attached Exhibit B to the extent that the work has been performed. Upon termination, CONTRACTOR shall immediately suspend all work on the Project and deliver any documents or work in progress to CITY. However, CITY shall assume no liability for costs, expenses or lost profits resulting from services not completed or for contracts entered into by CONTRACTOR with third parties in reliance upon this Agreement.

Section 4.12 Confidentiality
CONTRACTOR agrees to maintain confidentiality of all work and work products produced under this Agreement, except to the extent otherwise required by law or permitted in writing by CITY. CITY agrees to maintain confidentiality of any documents owned by CONTRACTOR and clearly marked by CONTRACTOR as “Confidential” or “Proprietary”, except to the extent otherwise required by law or permitted in writing by CONTRACTOR. CONTRACTOR acknowledges that CITY is subject to the California Public Records Act.

Section 4.13 Applicable Law, Jurisdiction, Severability, and Attorney’s Fees This Agreement shall be governed by the laws of the State of California.

Jurisdiction of litigation arising from this Agreement shall be venued with the San Joaquin County Superior Court. If any part of this Agreement is found to conflict with applicable laws, such part shall be inoperative, null, and void insofar as it is in conflict with said laws, but the remainder of this Agreement shall be in force and effect. In the event any dispute between the parties arises under or regarding this Agreement, the prevailing party in any litigation of the dispute shall be entitled to reasonable attorney’s 7 fees from the party who does not prevail as determined by the San Joaquin County Superior Court.

Section 4.14 City Business License Requirement
CONTRACTOR acknowledges that Lodi Municipal Code Section 3.01.020 requires CONTRACTOR to have a city business license and CONTRACTOR agrees to secure such license and pay the appropriate fees prior to performing any work hereunder.

Section 4.15 Captions
The captions of the sections and subsections of this Agreement are for convenience only and shall not be deemed to be relevant in resolving any question or interpretation or intent hereunder.

Section 4.16 Integration and Modification
This Agreement represents the entire understanding of CITY and CONTRACTOR as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing, signed by both parties.

Section 4.17 Contract Terms Prevail
All exhibits and this Agreement are intended to be construed as a single document. Should any inconsistency occur between the specific terms of this Agreement and the attached exhibits, the terms of this Agreement shall prevail.

Section 4.18 Severability
The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.

Section 4.19 Ownership of Documents
All documents, photographs, reports, analyses, audits, computer media, or other material documents or data, and working papers, whether or not in final form, which have been obtained or prepared under this Agreement, shall be deemed the property of CITY. Upon CITY’s request, CONTRACTOR shall allow CITY to inspect all such documents during CONTRACTOR’s regular business hours. Upon termination or completion of services under this Agreement, all information collected, work product and documents shall be delivered by CONTRACTOR to CITY within ten (10) calendar days.

CITY agrees to indemnify, defend and hold CONTRACTOR harmless from any liability resulting from CITY’s use of such documents for any purpose other than the purpose for which they were intended.
8 Section 4.20 Authority
The undersigned hereby represent and warrant that they are authorized by the parties to execute this Agreement.

Section 4.21 Federal Transit Funding Conditions
If the box at left is checked, the Federal Transit Funding conditions attached as Exhibit D apply to this Agreement. In the event of a conflict between the terms of this Agreement or any of its other exhibits, and the Federal Transit Funding Conditions, the Federal Transit Funding Conditions will control.

Section 4.22 Counterparts and Electronic Signatures
This Agreement and other documents to be delivered pursuant to this Agreement may be executed in one or more counterparts, each of which will be deemed to be an original copy and all of which, when taken together, will be deemed to constitute one and the same agreement or document, and will be effective when counterparts have been signed by each of the parties and delivered to the other parties. Each party agrees that the electronic signatures, whether digital or encrypted, of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Delivery of a copy of this Agreement or any other document contemplated hereby, bearing an original manual or electronic signature by facsimile transmission (including a facsimile delivered via the Internet), by electronic mail in “portable document format” (“.pdf”) or similar format intended to preserve the original graphic and pictorial appearance of a document, or through the use of electronic signature software will have the same effect as physical delivery of the paper document bearing an original signature.
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9 IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Agreement as of the date first above written.

ATTEST: CITY OF LODI, a municipal corporation

JENNIFER CUSMIR STEPHEN SCHWABAUER
City Clerk City Manager
APPROVED AS TO FORM: NORTHSTAR CHEMICAL, INC.,
JANICE D. MAGDICH, City Attorney

By: By:

Name: MATT WERGER
Title: Vice President/General Manager
Attachments:

Exhibit A – Scope of Services
Exhibit B – Fee Proposal
Exhibit C – Insurance Requirements
Exhibit D – Federal Transit Funding Conditions (if applicable) Funding Source: 56052003.72352
(Business Unit & Account No.)
Doc ID:\\pwadc02\msc$\GROUP\ADMIN\Council\2022\06152022\Chemical Contracts\Pacific Star\PSA.doc CA:Rev.08.2021.elecsign

OLIVIA NASHED
City Clerk

MEMORANDUM, City of Lodi, Public Works Department
To: Chemical Suppliers
From: Travis Kahrs, Water Plant Superintendent, PW
Date: 2/28/2022
Subject: Chemical Supply contract with the City of Lodi The City of Lodi is requesting bids for chemical supply at the Surface Water Treatment Facility located at 2001 W. Turner Road, Lodi, CA 95242, as well as for the 28 Well sites located throughout the City.

Aluminum Chlorohydrate, Bulk Coarse Salt, Soda Ash, Citric Acid, and Sodium Hydroxide are all for use at the water treatment facility. Sodium Hypochlorite is used at each of the 28 Well sites, but in emergency cases, may be needed at the Surface Water Treatment Facility. The table below shows the name and some detail of each chemical used. Please note that the chemicals supplied must be NSF/ANSI 61 compliant. The quantity needed is an estimate, and is subject to fluctuate based on water production and may vary based on circumstances not controlled by the City of Lodi.

Annual
Quantity Item Unit Delivery
Method Unit Cost Total Item
Cost
1 140 Salt (Bulk, Coarse) Ton Blow In $ $
2 140 Soda Ash, Dense Ton Blow In $ $
3 4,000 Aluminum Chlorohydrate, 50%
Solution Gallon Pump Off $ $
4 3,000 Citric Acid 50% Solution Gallon Pump Off $21.90* $65,700.00 5 2,000 Sodium Hydroxide 50% Solution Gallon Pump Off $ 5.50* $11,000.00 6 20,000 Sodium Hypochlorite 12.5%
Solution Gallon Pump Off $2.95* $59,000.00
*All bid pricing is good through 9/30/2022 - Quarter 4 pricing based on market conditions with 30 day notice Our goal is to set this contract up for an initial term of three years, with two options to extend for one year for a total contract length of up to five years. Please price each item inclusive of delivery and any associated fees. Please note that delivery to well sites will typically consist of visiting 6-12 sites in one delivery and pumping off roughly 200-300 gallons of sodium hypochlorite at each site. The City also requires delivery to be made within 7 business days of order. Please contact me with any questions or comments at 209-269-4943 or by email at [email protected]. Quotes are due by noon on Friday, March 25th, 2022. Thank you,
Travis Kahrs
Vendor will supply Sodium Hypochlorite only.

NTE $177,000
Exhibit A/B

EXHIBIT C
NOTE: The City of Lodi is now using the online insurance program PINS Advantage. Once you have been awarded a to your
insurance provider(s) to submit the required insurance documentation electronically Insurance Requirements for Vendors
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability
products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

Other Insurance Provisions:
(a) Additional Named Insured Status
The City of Lodi, its elected and appointed boards, commissions, officers, agents, employees, and volunteers are to be covered as additional insureds on the CGL and auto policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General (at least as broad as ISO Form
CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used
(b) Primary and Non-Contributory Insurance Endorsement
The limits of insurance coverage required may be satisfied by a combination of primary and umbrella or excess insurance. For at least as broad as ISO CG
20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained contribute
with it.
(c) Waiver of Subrogation Contractor hereby grants to City of Lodi a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City of Lodi by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Lodi has received a waiver of subrogation endorsement from the insurer NOTE: (1) The street address of the CITY OF LODI must be shown along with (a) and (b) and (c) above: 221 West Pine Street, Lodi, California, 95240; (2) The insurance certificate must state, on its face or as an endorsement, a description of the project that it is insuring.
(d) Severability of Interest Clause
The term "insured" is used severally and not collectively, but the inclusion herein of more than one insured shall not operate to increase the limit of the company's liability under the Contractors commercial general liability and automobile liability policies. (e) Notice of Cancellation or Change in Coverage Endorsement This policy may not be canceled nor the coverage reduced by the company without 30 days' prior written notice of such cancellation or reduction in coverage to the Risk Manager, City of Lodi, 221 West Pine St., Lodi, CA 95240. (f) Continuity of Coverage
All policies shall be in effect on or before the first day of the Term of this Agreement. At least thirty (30) days prior to the expiration of each insurance policy, Contractor shall furnish a certificate(s) showing that a new or extended policy has been obtained which meets the minimum requirements of this Agreement. Contractor shall provide proof of continuing insurance on at least an annual basis during the Term. If insurance lapses or is discontinued for any reason, Contractor shall immediately notify the City and immediately obtain replacement insurance. Contractor agrees and stipulates that any insurance coverage provided to the

City of Lodi shall provide for a claims period following termination of coverage which is at least consistent with the claims period or statutes of limitations found in the California Tort Claims Act (California Government Code Section 810 et seq.). (g) Failure to Comply
If Contractor fails or refuses to obtain and maintain the required insurance, or fails to provide proof of coverage, the City may obtain the insurance. Contractor shall reimburse the City for premiums paid, with interest on the premium paid by the City at the maximum allowable legal rate then in effect in California. The City shall notify Contractor of such payment of premiums within thirty (30) days of payment stating the amount paid, the name(s) of the insurer(s), and rate of interest. Contractor shall pay such reimbursement and interest on the first (1st) day of the month following the notice. Notwithstanding any other provision of this Agreement, if Contractor fails or refuses to obtain or maintain insurance as required by this agreement, or fails to provide proof of insurance, the City may terminate this Agreement upon such breach. Upon such termination, Contractor shall immediately cease use of the Site or facilities and commence and diligently pursue the removal of any and all of its personal property from the site or facilities. (h) Verification of Coverage
Consultant shall furnish the City with a copy of the policy declaration and endorsement page(s), original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required t to
require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Failure to exercise this right shall not constitute a waiver of the right to exercise after the effective date.
(i) Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (j) Insurance Limits
The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's officers, employees, agents, representatives or subcontractors. Contractor's obligation to defend, indemnify and hold the City and its officers, officials, employees, agents and volunteers harmless under the provisions of this paragraph is not limited to or restricted by any requirement in the Agreement for Contractor to procure and maintain a policy of insurance.

(k) Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors (l) Qualified Insurer(s)
All insurance required by the terms of this Agreement must be provided by insurers licensed to do business in the State of California which are rated at least -, by the AM Best Ratings Guide, and which are acceptable to the City. Non-admitted surplus lines carriers may be accepted provided they are included on the most recent list of California eligible surplus lines insurers (LESLI list) and otherwise meet City requirements.

RESOLUTION NO. 2022-___

A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE

CITY MANAGER TO EXECUTE CHEMICAL SUPPLY PROFESSIONAL

SERVICES AGREEMENTS WITH MULTIPLE VENDORS FOR SURFACE

WATER TREATMENT AND WELL FACILITIES CHEMICAL SUPPLY
========================================================================

WHEREAS, the Surface Water Treatment and Well Facilities require various chemicals throughout the treatment process to produce potable water; and

WHEREAS, suppliers were asked to provide quotes for sodium hypochlorite, citric acid, NSF grade salt supply, and soda ash; and

WHEREAS, staff has identified the lowest cost vendors for each chemical:

Salt Supply Thatcher Company of California, Inc., of Utah $98,700 Soda Ash and Citric Acid Univar Solutions USA, Inc., of Washington $332,250 Sodium Hypochlorite Northstar Chemical, Inc., of Oregon $177,000

WHEREAS, staff recommends City Council authorize the City Manager to execute chemical supply Professional S ervices Agreements with multiple vendors for Surface Water Treatment and Well Facilities Chemical Supply, in the amount of $607,950.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute c hemical supply Professional Services A greements for the term of three years with two optional one- year extensions with Thatcher Company of California, Inc., of Salt Lake City, Utah, for the purchase of salt supply in an amount not to exceed $98,700; Univar Solutions, Inc., of Kent, Washington, for the purchas e of soda ash and citric acid in an amount not to exceed $332,250; and Pacific Star Chemical, LLC, dba Northstar Chemical, Inc., of Sherwood, Oregon, for the purchase of sodium hypochlorite in an amount not to exceed $177,000; for a total amount not to exc eed $607,950 over the five- year term if all extensions are executed; and

BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above- referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.

Dated: June 15, 2022
======================================================================== I hereby certify that Resolution No. 2022- ____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 15, 2022, by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk
2022-____
AGENDA ITEM C-07

COUNCIL COMMUNICATION
APPROVED: ________________________________
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\COUNCIL\2022\CC_ VPM Agreement.docx 5/27/2022 AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute A greement with Virtual Project Manager LLC., of Bend, Oregon for Cloud-Based Project Management Program MEETING DATE: June 15, 2022
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt Resolution Authorizing City Manager to Execute Agreement with Virtual Project Manager LLC., of Bend, Oregon for Cloud- Based Project Management Program
BACKGROUND INFORMATION: Virtual Project Manager (VPM) is a cloud-based program used by the Public Works Department since 2013, to manage capital improvement projects during construction. The program is web-based and can be run on desktops or mobile devices. The program tracks submittals, requests for information, transmittals, contract change orders, working days, inspector daily logs, and other crucial project information needed for the project. The use of VPM has saved a great amount of response times for various project approvals and all records are archived so it reduces the potential for litigation.

VPM is subscription based and the City’s cost since 2013 has been $500 per month. As a courtesy, the company has kept the original monthly subscription rate for the City although the subscription rate for new subscribers has been rising annually to the current level of $1,250 per month.

The company has recently offered the City to enter into a service agreement which will lock in the $1,250 per month cost for as long as the City continues the subscription. Staff feels it is a reasonable offer since we use the program to successfully manage an average of $10 million in construction projects each year. The annual cost of the subscription is $15,000 or 0.15% of the average value of projects delivered each year. The cost of the subscription will be paid for under various projects.

Staff recommends Council adopt resolution authorizing City Manager to e xecute a P rofessional Services Agreement with Virtual Project Manager LLC., of Bend, Oregon for Cloud- Based Project Management Program with a perpetual duration term.

FISCAL IMPACT: The VPM Program minimizes project management costs while reducing potential for contractor claims and/or litigation.

FUNDING AVAILABLE: N/A
________________________________________
C harles E. Swimley, Jr.

Public Works Director
CES/LC/cd

RESOLUTION NO. 2022-_____

A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE

CITY MANAGER TO EXECUTE A SERVICE AGREEMENT WITH VIRTUAL

PROJECT MANAGER, LLC, OF BEND, OREGON, FOR A CLOUD-BASED

PROJECT MANAGEMENT PROGRAM
========================================================================

WHEREAS, Virtual Project Manager (VPM) is a cloud-based program used by the Public Works Department since 2013 to manage capital improvement projects during construction; and

WHEREAS, VPM is subscription based and the City’s cost since 2013 has been $500 per month. As a courtesy, the company has kept the original monthly subscription rate for the City although the subscription rate for new subscribers has been rising annually to the current level of $1,250 per month; and

WHEREAS, VPM has recently of fered the City to enter into a S ervice Agreement which will lock in the $1,250 per month cost for as long as the City continues the subscription; and

WHEREAS, staff recommends authorizing the City Manager to execute a Service Agreement with Virtual Project Manager , LLC , of Bend, Oregon , for a cloud- based project management program with a perpetual duration term.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a Service Agreement with Virtual Project Manager, LLC, of Bend, Oregon , for a cloud -based project management p rogram with a perpetual duration term; and

BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above- referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.

Dated: June 15, 2022
======================================================================== I hereby certify that Resolution No. 2022-_____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 15, 2022, by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2022-_____
AGENDA ITEM C-08

COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Five -Year Professional Services Agreement with Elite Supply Source, Inc. of Sacramento fo r Turn-Key Vending Services for Safety and Miscellaneous Supplies ($200,000)
M
EETING DATE: June 15, 2022
P
REPARED BY: Electric Utility Director
RE
COMMENDED ACTION: Adopt a resolution authorizing the City Manager to execute a five-year Professional Services Agreement with Elite Su pply Source, Inc. of Sacramento for Turn Key Vending Services for Safety and Miscellaneous Supplies in an amount not-to-exceed $200,000.

B
ACKGROUND INFORMATION: Lodi Electric Utility (LEU) currently utilizes Elite Supply Source, Inc. (Elite) as its turn-key vending and supply chain automation service provider for various safety and other supplies.

S
upplies include specialized lineman gloves, anti-corrosion p enetrant, safety glasses, a nd other personal protective equipment and supplies. Machine transactions are payment free to users and accessed through each employee’s City issued identification card with transactions batched by the vendor for periodic invoicing to LEU.

Services provided by Elite include:
• R
emote monitoring of inventory and consumption
• Procurement of replenishments
• Packaging of items as needed to make them conducive for usage in machines • Restocking of machines in a timely manner to avoid out-of-stock situations • Managing user access to machines
• Generating consumption reports
• Maintenance of machines including monitoring and troubleshooting errors • General support and invoicing
I
n addition to streamlining operations, EU staff has experienced a number of efficiencies such as better item availability, reduced employee wait times when warehouse staff are unavailable to fill requests, around-the-clock availability during after-hours outages or events, and improved access/inventory control.

I
n accordance with Lodi Municipal Code, Section 3.20.075, safety service contracts are exempt from advertising and bidding requirements and such contracts shall be awarded on the basis of professional qualifications and Adopt Resolution Authorizing City Manager to Execute Five-Year Professional Services Agreement with Elite Supply Source, Inc. of Sacramento for Turn-Key Vending Services for Safety and Miscellaneous Supplies ($200,000) June 1, 2022

experience, quality of service, past performance and negotiated prices. Elite continues to provide a valuable service to LEU at a reasonable cost and is timely in their provision of products and services.

Elite’s current contract with the City is set to expire June 30, 2022. Staff are recommending approval of a new five-year contract through June 30, 2027.

FISCAL IMPACT: Not-to-exceed cost of $200,000 over five years. This figure represents LEU’s estimated five -year consumption, plus an allowance for possible additions to the stocked items.

FUNDING AVAILABLE: Account No. 50064100.72306 and 50064100.72359.

_______________________________________
Andrew Keys
Deputy City Manager/Internal Services Director

________________________________________
Jeff Berkheimer
Electric Utility Director

RESOLUTION NO. 2022-____

A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE

CITY MANAGER TO EXECUTE A FIVE-YEAR PROFESSIONAL SERVICES AGREEMENT WITH ELITE SUPPLY SOURCE, INC., OF SACRAMENTO, FOR

TURN-KEY VENDING SERVICES FOR SAFETY AND MISCELLANEOUS SUPPLIES ========================================================================

WHEREAS, Lodi Electric Utility (LEU) currently utilizes Elite Supply Source, Inc. (Elite) as its turn-key vending and supply chain automation service provider for various safety and other supplies; and

WHEREAS, supplies include specialized lineman gloves, anti-corrosion penetrant, safety glasses, and other personal protective equipment and supplies. Machine transactions are payment free to users and accessed through each employee’s City-issued identification card with transactions batched by the vendor for periodic invoicing to LEU; and

WHEREAS, services provided by Elite include remote monitoring of inventory and consumption, p rocurement of replenishments , p ackaging of items as needed to make them conducive for usage in machines, restocking of machines in a timely manner to avoid out-of-stock situations, managing user access to machines, generating consumption reports, maintenance of machines including monitoring and troubleshooting errors, and general support and invoicing; and

WHEREAS, in addition to streamlining operations, EU staff has experienced a number of efficiencies such as better item availability, reduced employee wait times when warehouse staff are unavailable to fill requests, around-the-clock availability during after-hours outages or events, and improved access/inventory control; and

WHEREAS, in accordance with Lodi Municipal Code, S ection 3.20.075, safety service contracts are exempt from advertising and bidding requirements and such contracts shall be awarded on the basis of professional qualifications and experience, quality of service, past performance and negotiated prices. Elite continues to provide a valuable service to LEU at a reasonable cost and is timely in their provision of products and services.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a five -year Professional Services Agreement with Elite Supply Source, Inc. , of Sacramento , California, for turn -key vending services for s afety and miscellaneous supplies in an amount not to exceed $200,000; and

BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above- referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.

Dated: June 15, 2022
========================================================================

I hereby certify that Resolution No. 2022-__ was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 15, 2022 by the following votes:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk
2022-_____
AGENDA ITEM C-09

COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Adopt Resolution Authorizing the City Manager to Execute Amendment No. 5 to Professional Services Agreement with Michael Baker International, of Rancho Cordova (MBI), for Community Development Block Grant Administration/Housing Program Support Services to Extend Term to June 30, 2023 and Payment Amount Not to Exceed $125,000, and for the Total Amended Contract Amount Not to Exceed $1,455,898
M
EETING DATE: June 15, 2022
PRE
PARED BY: Community Development Director
RE
COMMENDED ACTION: Adopt a resolution authorizing the City Manager to execute amendment No. 5 to Professional Services Agreement with Michael Baker International, of Rancho Cordova (MBI), for Community Development Block Grant Administration/Housing Program Support Services to extend term to June 30, 2023 and payment amount not to exceed $125,000, and for the total amended contract amount not to exceed $1,455,898.

B
ACKGROUND INFORMATION: Council previously approved the extension of the contract with Michael Baker through June 30, 2022 to provide compliance work for Community Development Block G rant (CDBG), and housing program support services.

S
taff had intended to develop and release a r equest for proposal (RFP) for CDBG and Housing Services. However, in light of increased grant opportunities and for efficiency of the CDBG program, staff has requested during the FY 2022 -23 budget cycle to add a Program Specialist position to help administer CDBG and assist with other grant programs. To allow sufficient time for recruitment and transition of task, it is requested to extend the MBI agreement and add additional funding for the upcoming fiscal year.

S
taff recommends City Council adopt a resolution authorizing the City Manager to execute amendment No. 5 to Professional Services Agreement with Michael Baker International, of Rancho Cordova (MBI), for Community Development Block Grant Administration/Housing Program Support Services to extend term to June 30, 2023 and payment amount not to exceed $125,000, and for the total amended contract amount not to exceed $1,455,898.

F
ISCAL IMPACT: $ 125,000 per amendment No. 5 for the MBI professional services agreement. Funding is provided primarily via administration and activity delivery caps of grants awarded.

MBI Amendment No. 5
June 15, 2022

FUNDING AVAILABLE: 35099000.72450 ($70,000), 35099000.72990 ($45,000), and 10498800.72450 ($10,000) . R evenue and appropriations are already included in the Community Development Department 2022-23 budget submission

______________________________________
Andrew Keys
Deputy City Manager/Internal Services Director

_______________________________
John R. Della Monica, Jr.

Community Development Director

Attachments:

Amendment No. 5 to MBI Professional Services Agreement
I
CONTRACT AMENDMENT No. 5
Michael Baker lnternational
THIS CONTRACT AMENDMENT No. 5 is made and effective this day of June, 2022, by and between the CITY OF LODI, a municipal corporation, hereinafter called "City", and Michael Baker lnternational, lnc., a Pennsylvania corporation, qualified to do business in California, hereinafter called "Contractor."
WITNESSETH:

CONTRACT: Contractor and City, entered into an Agreement for Professional Services on September 7,2017, Contract Amendment No. 1 on December 17,2018 and March 14,2019, Contract Amendment No. 2 on October 3,2019, Contract Extension No. 1 on December 18,2019, and Contract Extension No.2 on January26,2021, ContractAmendment No.3 on May 19,2021, and Contract Amendment No. 4 on November 1, 2021 (collectively the "Agreement"), attached hereto as Exhibit A and made a part hereof as though fully set forth herein. Contractor and City now desire to extend the term of the Agreement through June 30, 2023, and increase funding in an amount not to exceed $125,000.

TERMS AND CONDITIONS
unchanged.

All other terms and conditions of the Agreement will remain Counterparts and Electronic Signatures. This Amendment and other documents to be delivered pursuant to this Amendment may be executed in one or more counterparts, each of which will be deemed to be an original copy and all of which, when taken together, will be deemed to constitute one and the same agreement or document, and will be effective when counterparts have been signed by each of the parties and delivered to the other parties. Each party agrees that the electronic signatures, whether digital or encrypted, of the parties included in this Amendment are intended to authenticate this writing and to have the same force and effect as manual signatures. Delivery of a copy of this Amendment or any other document contemplated hereby, bearing an original manual or electronic signature by facsimile transmission (including a facsimile delivered via the lnternet), by electronic mail in "portable document format" (".pdf") or similar format intended to preserve the original graphic and pictorial appearance of a document, or through the use of electronic signature software will have the same effect as physical delivery of the paper document bearing an original signature.

CITY OF LODI, a municipal corporation CONTRACTOR, called "Contractor"

2. STEPHEN SCHWABAUER
City Manager
Attest:

MICHAEL BAKER INTERNATIONAL, INC., A
Pennsylvania Corporation, qualified to do business in
California
By: Ali Seved madani
Title. Vice President
Olivia Nashed
City Clerk
Approved as to Form:

JANICE D. MAGDICH
City Attorney

MBAKERINT L.COM
2729 Prospect Park Drive, Suite 220, Rancho Cordova,
CA 95670
P: (916) 231-3372

May 12, 2022
Steve Schwabauer, City Manager
John R. Della Monica Jr., Community Development Director

CITY OF LODI
221 W. Pine Street
Lodi, CA 95240

RE: 2022–23 COMMUNITY DEVELOPMENT BLOCK GRANT ADMINISTRATION – AMENDMENT #5

Dear Mr. Schwabauer and Mr. Della Monica:

Michael Baker International, Inc. (Michael Baker) is pleased to submit this proposal to continue to provide Community Development Block Grant (CDBG) administration for the duration of the 2022– 2023 program year (July 1, 2022–June 30, 2023).

Michael Baker’s Housing and Community Development team is uniquely positioned to assist the City in administering its CDBG and community development programs. Our long history with the City has allowed our staff to work on a wide variety of efforts, including the City’s original CDBG entitlement followed by a decade of administrative support , as well as many of the City’s housing development and preservation efforts. Our familiarity with the City’s programs and policies combined with our history of collaboration allows us to provide consistent and reliable professional services that directly address staffing and administrative needs.

The team assembled for this effort includes Program Coordinator Tanner Wolverton and Grant Specialist Austin Knudsen. Efforts will be overseen by Derek Wong, AICP, Program Manager. Staff is also supported by our cultural services, labor compliance, and environmental review specialists. The team has implemented CDBG grants for both state recipients and federal entitlement grantees for three years and has experience working alongside City staff to implement successful housing programs.

Again, we appreciate this opportunity to submit. Should you have any program management questions, please contact Mr. Wong at (530) 601-2508 or [email protected] . For technical questions, please
contact Mr. Wolverton at (916) 517-4441 or [email protected].

Sincerely,
MICHAEL BAKER INTERNATIONAL, INC.

Ali Seyedmadani, PhD, PE
Vice President
Derek Wong, AICP
Program Manager

CITY OF LODI
RE: 2022–23 COMMUNITY DEVELOPMENT BLOCK GRANT ADMINISTRATION

LODI 2022–23 CDBG PROGRAM YEAR
The scope and budget below assume a significant increase in assistance from a qualified City of Lodi staff person compared to prior years to undertake tasks in the scope. If assistance is unavailable by September 1, 2022, the City and Michael Baker will agree to renegotiate fees.

TASK 1: CDBG-ENTITLEMENT (EN) PLANNING AND ADMINISTRATIVE ACTIVITIES Michael Baker will oversee the administration of the 2022–23 CDBG program. Below are tasks that will be completed by Michael Baker staff:
• Prepare and process final subrecipient agreements and interdepartmental agreements • Coordinate environmental review; obtain signatures and approval as needed • Facilitate quarterly check-in meetings
• Provide updated beneficiary tracking sheets to subrecipients • Conduct quarterly reviews of subrecipient performance, provide feedback/corrections, and update IDIS
• Process invoices
• Maintain contact with HUD representative
• Update IDIS system with project information and performance • Prepare Section 3 reports
• Prepare MBE/WBE reports
• Prepare SF-425 reports
• Prepare Semi-Annual Labor Compliance report
• Monitor subrecipients (number varies with budget remaining and criteria) • Process budget amendments
• Track budget expenses and spending
• Perform general organizational and administrative tasks • Train and transition tasks to City Staff

TASK 1.1: CLOSEOUT OF 2021–22 CDBG PROGRAM YEAR
Michael Baker will oversee the closeout of the 2021–22 program year:
• Review performance of all active program year projects for compliance with their agreements (year-end subrecipient reports, etc.)
• Draft and notice CAPER
• Prepare staff report, resolution, and presentation, and attend public hearing • Submit CAPER to HUD
• Respond to HUD questions and comments
• Close out projects in IDIS

CITY OF LODI
RE: 2022–23 COMMUNITY DEVELOPMENT BLOCK GRANT ADMINISTRATION

This task will be completed by December 31, 2022.

TASK 1.2: 2023–24 ANNUAL ACTION PLAN PROCESS
Michael Baker will oversee the 2023–24 Annual Action Plan Process:
• Notice, advertise, prepare presentation, and facilitate a public meeting for notice of funding availability
• Notice, advertise, prepare presentation, and facilitate one outreach meeting • Notice, advertise, and prepare two staff reports and presentations for two City Council public hearings, and attend hearings
• Prepare and present staff report for Council meeting
• Assist those submitting applications
• Review and score applications
• Draft and finalize Annual Action Plan
• Enter into IDIS
• Respond to feedback from HUD and coordinate with HUD for final approval

TASK 2: CDBG-EN ACTIVITY DELIVERY
Michael Baker will provide Activity Delivery , including labor compliance, environmental compliance, budget tracking, budget and scope amendments, and coordination with stakeholders for the following active projects:
• 22.04 Hale Park Parking Lot Renovation
• 22.05 The Salvation Army – HVAC Replacement
• 22.06 LOEL Senior Center – Restroom and Accessibility Expansion Project (Phase I)

TASK 3: NEIGHBORHOOD SERVICES DIVISION SUPPORT SERVICES (NON-CDBG) Michael Baker staff will provide assistance on additional community development related tasks at the request of the City . This may include but is not limited to assistance with Housing Element implementation, fair housing studies, affordable housing projects, homeless initiatives, and grant writing and administration services. Services under this task will be provided until the task’s funds are exhausted, and/or include accommodation for possible negotiation of contract terms.

BUDGET
Title Hourly Rate
Project Manager $195
Program Coordinator $125
Grant Accountant $125

CITY OF LODI
RE: 2022–23 COMMUNITY DEVELOPMENT BLOCK GRANT ADMINISTRATION

Grant Specialist $115
QA/QC Specialist $100
Cultural Services Manager $220
Cultural Services Specialist $90
Labor Compliance Specialist $105

*Hourly rates will be increased by 5% on January 1, 2023.

The cost of completing this project will be billed on a time-and-materials basis up to the not-to- exceed amount shown below. The project will end on June 30, 2023.

Title Cost
Task 1 – CDBG-EN Planning and Administration
Activities
$70,000 (2022–23)
Task 2 – CDBG-EN Activity Delivery $45,000 (2022–23)
Task 3 – Neighborhood Services Division Support
Services
$10,000 (2022–23)

CONTRACT AMENDMENT No. 4
Michael Baker lnternational
TH|S CONTRACT AMENDMENT No. 4 is made and effective this I Ory orå3[S9{ozr, by and between the CITY OF LODI, a municipal corporation, hereinafter called "City", and Michael Baker lnternational, lnc., a Pennsylvania corporation, qualified to do business in California, hereinafter called "Contractor."
WITNESSETH:

1. WHEREAS, Contractor and City, entered into an Agreement for Professional Services on September 7,2017, Contract Amendment No. 1 on December 17,2018 and March 14,2019, Contract Amendment No. 2 on October 3, 2019, Contract Extension No. 1 on December 18, 2019, and Contract Extension No. 2 on January 26, 2021, and Contract Amendment No.3 on May 19,2021, (collectively the "Agreement"), attached hereto as Exhibit A and made a part hereof as though fully set forth herein. Contractor and City now desire to extend the term of the Agreement through June 30, 2022, and increase funding in an amount not to exceed $150,508; and

2. WHEREAS, City and Contractor agree to amend the Agreement to add the following terms and conditions:
a. All files created on behalf of the City from the inception of the Agreement (February 27, 2017), must be provided via an external drive withín 60 days of the signing of Amendment No. 4. This request is being made per section 4.19 of the Professional Services Agreement dated February 27, 2017. City agrees to make payment on a time and materials basis for this service.
b. Except for files provided under Section 2.a., all future files must be downloaded monthly to the City of Lodi network utilizing the naming convention as currently set up and utilized by Contractor in City of Lodi files.
c. lnvoices: Contractor shall submit invoices monthly to City following the end of the service month for charges during the prior month.
i. To ensure compliance with City, County, Federal, and State regulations, City may require additional supporting documentation or clarification of invoiced expenses as follows:

1. City staff shall notify Contractor to obtain necessary additional documentation or clarification, such as are required to evidence proper charges under the federalfunding agreement held by the City.

2. Contractor shall respond to the request within four (4) business days with required additional documentation or clarification to avoid disallowances and/or delay in payment of invoice, except in the event of unavailability of Contractor staff workíng under this Agreement due to vacation, medical emergency, or other circumstance outside Contractor's control, such time shall be equitably extended with written request to the City for approval of extension.
d. Payments: City will pay for invoiced services rendered by Contractor which have been provided as required under the CDBG Grant funding, even if those services are not expressly stated in Contractor's Scope of Services, but are incidental, usual, and necessary elements of CDBG Program Administration.
i. City retains the right to withhold payment on disputed charges (if any) from Contractor's invoices. However, City shall not unreasonably dispute charges, and shall make payment on any charges, which are not disputed in Contractor's invoice in accordance with the payment terms in the Agreement. Further, upon resolution between the parties of disputed charges (if any), City shall promptly release payment on charges determined to be proper. The parties agree to work in good faith to resolve any such disputes.
e. Subconsultant: Approval is required by the City for the Contractor to hire a subconsultant.

Contractor will be responsible for paying any subconsultant which Contractor has contracted with for professional services and request reimbursement from the City via the standard invoicing process.
i. lnvoice submitted should include subcontractor invoice. f. Subrecipients hired under the Community Development Block Grant:
i. Subrecipient invoices shall be coded and submitted for processing within 14 days of receipt by Contractor to ensure Subrecipient can be paid timely by City.

L Exceptions: Need to be communicated to City within 14 days of receipt. a. Subrecipient invoices need correction;
b. Subrecipient agreement not executed;
c. Accomplishments and/or labor compliance not being met by Subrecipient; and/or
d. Miscellaneous - Reason must be communicated and approved by City
ii. All City procurement processes must be followed and sufficiently documented in order for the Subrecípient to be paid by the City. No Subrecipient will be directly paid by Contractor, unless otherwise agreed upon between the parties in writing. g. On behalf of the City, Contractor will solicit and select General or Specialty Construction Contractors (GoSCC) to perform work under home repair-type program:
i. Applicable City procurement processes must be followed and sufficiently documented in order for the GoSCC to be paid by the City. ln the event of imperfect procurement, the parties shall act in good faith to remedy the procurement process in a timely manner for work to continue on the program. ii. The City will provide in writing to Contractor the City's procurement processes that are applicable and required for each particular type of GoSCC solicitation. ¡¡¡. No GoSCC will be directly paid by Contractor, unless otherwise agreed upon between the parties in writing.

3. WHEREAS, in the event the additional terms and conditions set forth in paragraph 2 conflict with the Agreement, the terms and conditions set forth herein shall govern and control.

NOW THEREFORE, the parties agree to amend the Agreement as set forth above. All other terms and conditions of the Agreement remain unchanged.

Counternarfs ancl Electronic Sionatures. This Amendment and other documents to be delivered pursuant to this Amendment may be executed in one or more counterparts, each of which will be deemed to be an original copy and all of which, when taken together, will be deemed to constitute one and the same agreement or document, and will be effective when counterparts have been signed by each of the parties and delivered to the other parties. Each party agrees that the electronic signatures, whether digital or encrypted, of the parties included in this Amendment are intended to authenticate this writing and to have the same force and effect as manual signatures. Delivery of a copy of this Amendment or any other document contemplated hereby, bearing an original manual or electronic signature by facsimile transmission (including a facsimile delivered via the lnternet), by electronic mail in "portable document format" (".pdf') or similar format intended to preserve the original graphic and pictorial appearance of a document, or through the use of electronic signature software will have the same effect as physical delivery of the paper document bearing an original signature.
2 CITY OF LODI, a municipalcorporation
City Manager
Attest
NI
City Clerk
Approved as to Form:

MAGDICH

CONTRACTOR
called "Contracto¡''
Ali Seyedmadani
MICHAEL BAKER INTERNATIONAL, INC., A
Pennsylvania Corporation, qualified to do business in
California
By: AliSevedmadani
Title: Vice President
R
J

October 30, 2020 (Orignal)
Updated May 6, 2021
Updated 7.6.2021 with more details on scope and budget for ARPA (see additions in below) Updated 8.11.2021 with adjustment to scope and budget on ARPA and Home Repair Program tasks in order to accommodate new vendor/costs for lead services (see additions in orange below) Updated 10.20.2021 with Amendment No. 4 which revises the scope and budget for a contract extension that extends work from November 1, 2021, to June 30, 2022. Amendment 4 becomes effective November 1, 2021.

Steve Schwabauer, City Manager
John R. Della Monica Jr., Community Development Director

CITY OF LODI
221 W. Pine Street
Lodi, CA 95240
RE: 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND NEIGHBORHOOD SERVICES DIVISION SUPPORT SERVICES – AMENDMENT #4 Dear Mr. Schwabauer and Mr. Della Monica:

Michael Baker International, Inc. (Michael Baker) is pleased to submit this proposal to continue to provide Community Development Block Grant (CDBG) administration and housing program support services for the duration of the program year from November 2021 through June 2022.

Michael Baker’s Housing and Community Development team is uniquely positioned to assist the City in administering its CDBG and community development programs. Our long history with the City has allowed our staff to work on a wide variety of efforts, including the City’s original CDBG entitlement, followed by a decade of administrative support, and many of the City’s housing development and preservation efforts.

Our familiarity with the City’s programs and policies combined with our history of collaboration allows us to provide consistent and reliable support that directly addresses staffing and administrative needs.

The team assembled for this effort includes Patrice Clemons, our housing services manager, and Clancy Taylor, our CDBG program specialist, as on-site staff. On-site staff is also supported by our labor compliance specialist, housing rehabilitation coordinator, NEPA review specialist, and associate/assistance planners. The team has implemented CDBG and HOME grants for both state recipients and federal entitlement grantees and has experience working alongside City staff to implement successful housing programs.

Recent events, including COVID-19, shelter crises, and affordable housing shortages in the City and across the region, have contributed to the City’s growing responsibility to take on new projects /program s to address these urgent needs. Michael Baker is prepared to help support these new programs to create a thriving Lodi community. Should you have any questions, please contact Ms. Clemons at (916) 231-3372 or [email protected].

Sincerely,

MICHAEL BAKER INTERNATIONAL, INC

CITY OF LODI
RE: 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND Neighborhood SERvices Division SUPPORT SERVICES

Polly Boardman ,PMP
Associate Vice President
Patrice Clemons
Project Manager
LODI 2020-21 AND 2021-22 CDBG PROGRAM YEARS
TASK 1: CDBG-ENTITLEMENT (EN) PLANNING AND ADMINISTRATIVE ACTIVITIES Michael Baker will oversee the coordination of active CDBG projects (listed below), from the initial Annual Action Plan approval, through implementation, to final reports and closeout for the 2020- 21 program year period. We will also close out the 2019-20 CDBG projects, including the submittal of the Consolidated Annual Performance and Evaluation Report (CAPER) and closeout in the Integrated Disbursement and Information System (IDIS), and will coordinate the preparation of next year’s CDBG projects , which will be conducted through the 2021-22 Annual Action Plan process. The following year’s CDBG projects will be prepared through the 2022 -2023 Annual Action Plan Process outlined below. Close-out of the 2021-22 Annual Action Plan is not included in this scope, nor the set-up of new 2022-2023 activities, unless budget remains after all 2021-22 planning and administration activities have been completed. Pursuant to the US Department of Housing and Urban Development’s (HUD) requirements to engage the public throughout these activities, Michael Baker will also coordinate public outreach efforts using several means, including the Asset-Based Community Development (ABCD) program and the Lodi Improvement Committee.

Below are tasks that will be completed by Michael Baker staff during the 20 20-21 and 2021-22 program years.
• Prepare and process final subrecipient agreements and interdepartmental agreements • Coordinate environmental review; obtain signatures and approval as needed • Facilitate quarterly check-in meetings
• Provide updated beneficiary tracking sheets to subrecipients • Conduct quarterly reviews of subrecipient performance, provide feedback/corrections, and update IDIS
• Process invoices
• Maintain contact with HUD representative
• Update IDIS system with project information and performance • Prepare Section 3 reports
• Prepare MBE/WBE reports
• Prepare SF-425 reports
• Prepare Semi-Annual Labor Compliance report
• Monitor subrecipients (number varies with budget remaining and criteria) • Process budget amendments

CITY OF LODI
RE: 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND Neighborhood SERvices Division SUPPORT SERVICES

• Track budget expenses and spending
• Perform general organizational and administrative tasks

TASK 1.1: CLOSEOUT OF 2019-20 CDBG PROGRAM YEAR (FALL 2020) • Review performance of all active program year projects for compliance with their agreements (year-end subrecipient reports, etc.)
• Draft and notice CAPER
• Prepare staff report, resolution, and presentation, and attend public hearing • Submit CAPER to HUD
• Respond to HUD questions and comments
• Close out projects in IDIS
TASK 1.2: CLOSEOUT OF 2020-21 CDBG PROGRAM YEAR (FALL 2021) • Review performance of all active program year projects for compliance with their agreements (year-end subrecipient reports, etc.)
• Draft and notice CAPER
• Prepare staff report and attend public hearing
• Submit CAPER to HUD
• Respond to HUD questions and comments
• Close out projects in IDIS
TASK 1.3: 2021-22 AND 2022-2023 ANNUAL ACTION PLAN PROCESS • Notice, advertise, prepare presentation, and facilitate public meeting for notice of funding availability
• Notice, advertise, prepare presentation, and facilitate approximately two outreach meetings
• Notice, advertise, and prepare two staff reports and presentations for two City Council public hearings, and attend
• Prepare two staff reports for Council meeting to set public hearing, and attend • Assist those submitting applications
• Review and score applications
• Draft and finalize Annual Action Plan
• Enter into IDIS
• Respond to feedback from HUD and coordinate with HUD for final approval

TASK 1.4: LODI IMPROVEMENT COMMITTEE
• Draft and finalize monthly CDBG status update reports

CITY OF LODI
RE: 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND Neighborhood SERvices Division SUPPORT SERVICES

• Present monthly CDBG status update
• Coordinate materials and facilitate rubric and application review/scoring • Provide guidance to Committee on CDBG administration

This activity is limited to the amount of budget remaining in the planning and admin istration budget after essential activities are covered. Overage on these tasks would fall into non -CDBG Task 4.2 listed below.

TASK 1.5: OUTREACH – ABCD CITIZEN ENGAGEMENT PROGRAM
• Co-lead fourth cycle ABCD: Love Your Block program in collaboration with Lodi Chamber of Commerce and resident leaders
• Plan, coordinate, and facilitate meetings/workshops

This activity is limited to the amount of budget remaining in the planning and adm inistration budget after essential activities are covered. Overage on these tasks would fall into non -CDBG Task 4.1 listed below.

TASK 1.6: ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE (AI) • Draft and finalize AI
• Conduct Outreach
• Submit to HUD for approval
This activity is limited to the amount of budget remaining in the grant planning and administration budget. Michael Baker will provide a subtask scope and budget for this activity, upon the request of the City. This task has been put on-hold.

TASK 2: CDBG-EN ACTIVITY DELIVERY
Activity Delivery includes labor compliance, environmental compliance, budget tracking, budget and scope amendments, and coordination with stakeholders for project deliverables and schedule:

TASK 2.1: ACTIVE PROJECTS

16.04 Housing Rehab & Emergency Repair

19.02 Blakely Park Restroom Improvements

19.03 HEAP Lodi Tiny Homes

19.04 Salvation Army HVAC and Refrigerator Repair

20.02 Alley Improvement Project

21.02 Alley Improvement Project

CITY OF LODI
RE: 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND Neighborhood SERvices Division SUPPORT SERVICES

21.03 Salvation Army – Steam Table

21.04 Lodi House – Refrigerator and Freezer
TASK 2.2: HOUSING REHABILITATION (16.04) – SPECIAL PROJECT ACTIVITY DELIVERY This task includes oversight of the housing rehabilitation (16.04) project. Activity delivery tasks include but are not limited to the following:
• Outreach and marketing
• Environmental
• Application processing, work write-up, procurement, underwriting • Coordination with contractor on finalizing work write-up, signing construction contract, completing work (with photos, permits, homeowner signature of notice of completion) • Coordination with homeowners on agreed work write-up, signing of grant agreement and construction contract, responding to concerns that arise, and coordinating the signing of notice of completion, and closing files.
• Preparation of program guidelines and applicable template documents. • This scope includes MBI staff time to administer this program and no other type of program costs, unless agreed to by City and Michael Baker. • Additional costs occurred due to resigning of grant agreements and construction contracts with contractor, homeowner and city; revising of budget to accommodate extensive lead abatement, homeowner questions and back-and-forth on the finalizing of scope of work, and coordination during the pandemic.

TASK 3: CDBG -CORONAVIRUS RESPONSE (CV) PLANNING AND ADMINISTRATIVE

ACTIVITIES
The Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law on March 27, 2020, in response to the COVID-19 pandemic and resulting economic downturn. The law allocates $500 billion for assistance to eligible businesses, states, and municipalities. Specifically, cities, counties, and states are eligible to receive $5 billion in Commun ity Development Block Grant Coronavirus Response (CDBG-CV) funds from HUD to prevent, prepare, and respond to COVID-

19. The CARES Act allocates $2 billion to grantees that have or will receive a normal CDBG allocation for fiscal year (FY) 2020. A second distribution of $2 billion was allocated to states and municipalities based on impacts from COVID -19, and a third distribution was allocated for entitlement CDBG subrecipients, such as Lodi.

Michael Baker prepared this scope of work to administer the share of CDBG-CV funds allocated to the City in the amount of $796,408 total (Round 1 for $380,772 and Round 3 for $415,636).

CITY OF LODI
RE: 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND Neighborhood SERvices Division SUPPORT SERVICES

TASK 3.1: COVID-19 NEEDS INVENTORY AND ELIGIBILITY ANALYSIS Michael Baker will solicit needs for CDBG-CV activities related to various City departments, including Public Works, Parks and Recreation, Police, Fire, and Electric Utility. Michael Baker will also solicit feedback on needs from local service providers, housing providers, economic development providers, and other community stakeholders.

A Needs Inventory Summary will be prepared that considers the preliminary long-term and short- term needs from COVID-19. This will be based on the 1) relation to the existing Consolidated Plan goals; 2) availability of other funding sources; and 3) potential impacts to the City and its residents.

Michael Baker staff will prepare survey and questionnaire materials for general impacts as well as specific economic and business impacts. Research and data will be incorporated into the Needs Inventory as it relates to known impacts regionally or statewide. We will present the Needs Inventory Summary to City staff for feedback and comments, especially as related to suggested projects and programs. We will facilitate a virtual meeting with City staff to obtain feedback on the identified needs. We will then incorporate feedback received and provide a final report to City staff.

Michael Baker will determine if the proposed activities are eligible for CDBG -CV funds and will consult with a HUD representative to confirm eligibility. Per the City’s request, Michael Baker will also review example business and rental assistance programs and make recommendations for model programs suitable to Lodi in light of the Needs Inventory feedback.

Tasks:
• Draft and finalize general impact questionnaire and business impact survey • Solicit information on COVID-19 related needs from City departments and local and regional stakeholders, including questionnaire interviews and distribution of business impact survey
• Collect data on regional/state impacts
• Conduct preliminary research/analysis on type of business and rental assistance programs
• Draft Needs Inventory Summary
• Attend City staff meeting for feedback on Needs Inventory Summary • Conduct eligibility determination of projects and consultation with HUD as needed At the time of writing this proposal, this work already commenced and the budget below provides a breakdown of expenditures to date and remaining.

TASK 3.2: CONSOLIDATED PLAN, ANNUAL ACTION PLAN, AND CITIZEN PARTICIPATION PLAN

AMENDMENTS
As outlined in the City’s Citizen Participation Plan (CPP) and requirements set out by HUD, a substantial amendment is required when adding new projects and additional funding to a current

CITY OF LODI
RE: 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND Neighborhood SERvices Division SUPPORT SERVICES

Annual Action Plan (AAP) and when adding n ew priority needs and goals to an existing Consolidated Plan. Additionally, due to the urgent nature of the disbursement of CDBG-CV funds, HUD has allowed for flexibilities in the regular program requirements regarding the noticing timeline, funding limits, and public review period for the AAP amendment’s approval. Grantees may utilize these flexibilities under the condition that their CPPs be amended to include language specific to responding to a declared emergency. Therefore, Michael Baker will complete the necessary steps to complete the amendments to the City’s 2019-2023 Consolidated Plan, 2020- 2021 AAP , and current CPP. HUD guidance states that these amendments can be conducted concurrently.

In preparation of the amendments to the Consolidated Plan, AAP and CPP, Michael Baker will draft the Notice of Funding Availability (NOFA), prepare the necessary council communication items, review all applications for funding, coordinate with applicants on any edits or clarifications to their submitted applications, draft and submit a waiver of flexibilities to HUD, and facilitate a NOFA workshop with applicants, potential applicants, and members of the public. Michael Baker will coordinate with the Lodi Improvement Committee to determine which applications and subsequent projects to fund based on criteria from the Needs Inventory Summary, as well as the content and completeness of their applications. Michael Baker will then provide funding recommendations to City Council and the Lodi Improvement Committee.

Michael Baker will draft and process the CPP amendment, as well as the Consolidated Plan and AAP amendments. The CPP amendment will incorporate the necessary language to allow the use of an expedited citizen participation process in the event of a declared emergency, while the Consolidated Plan and AAP amendments will include new needs and goals, the selected CDBG- CV projects, and other updates as a result of the funding of CDBG-CV projects. Michael Baker will set and attend a public hearing for City Counci l to approve the amendments. Upon approval, Michael Baker staff will complete final edits to the documents and submit them to HUD for review and approval.

Tasks:
• Prepare and coordinate notices for amendment approval/NOFA release • Facilitate NOFA workshop
• Perform application processing/selection/recommendations • Attend/facilitate Lodi Improvement Committee meeting to score and select applications • Ask questions/coordinate with applicants
• Conduct waiver processing and HUD coordination
• Draft AAP and Consolidated Plan amendments
• Upload amendments into IDIS
• Draft Citizen Participation Plan amendment
• Prepare staff report and resolution, and present amendments for approval to City Council

CITY OF LODI
RE: 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND Neighborhood SERvices Division SUPPORT SERVICES

TASK 3.3: GENERAL ADMINISTRATION
Once CDBG-CV related activities are awarded, Michael Baker will administer those activities in a manner similar to regular CDBG -funded activities. Michael Baker anticipates administering approximately five new CDBG-CV approved social service activities that will be similar to existing entitlement-funded activities. Should the City select fewer projects, then administrative tasks would be less, and the City may request that Michael Baker submit an updated budget. Michael Baker believe s that once the project(s) are selected, it will be an ideal time to reassess administrative expenses and update this scope accordingly. Specialized activities, such as small business loan programs and rental assistance, are not included in the tasks below because they require unique administrative oversight; however, Michael Baker will provide an updated list of additional administrative tasks should these activities be selected. Administrative tasks for CDBG- CV activities will include:
• Invoicing and tracking the program’s budget
• File creation and organization
• IDIS updates, activity creation, and maintenance of data and projects • Timeliness checks
• Tracking program and subrecipient progress
• Quarterly desk monitoring of subrecipient compliance
• Troubleshooting systems and assistance to subrecipients • Quarterly performance report tracking
• Drafting the CAPER
• General program coordination and administration
• Subrecipient monitoring (optional)
• Community engagement (optional)
Notifying the City accordingly, Michael Baker will also stay up to date on the new informational releases from HUD, the City’s CPD field office, and local agencies and organizations related to CDBG-CV funding developments.

Staff will also conduct activities for closing out the CDBG-CV program, including the following:
• Review performance of all active program year projects for compliance with their agreements (year-end subrecipient reports, etc.)
• Draft and notice CAPER
• Prepare staff report, resolution, and presentation, and attend public hearing • Submit CAPER to HUD for approval
• Respond to HUD questions and comments
• Close out projects in IDIS

CITY OF LODI
RE: 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND Neighborhood SERvices Division SUPPORT SERVICES

TASK 3.4: ENVIRONMENTAL REVIEW
Michael Baker will conduct environmental review of selected CDBG -CV activities in compliance with National Environmental Policy Act (NEPA). Michael Baker anticipates review of approximately five social services activities. Should capital improvement-type projects be selected for CDBG-CV funding, Michael Baker will present an estimate of hou rs to the City once the project scope of work is identified; such costs are eligible under project costs instead of administrative costs under the CDBG-CV funds.

TASK 3.5: SPECIALIZED ACTIVITIES PROGRAM (OPTIONAL)
CDBG-CV funds can be used on activities such as small business loan programs and rental assistance. Should the City select these activities, Michael Baker will work with the City to identify any program administrative needs.

TASK 3.6: ECONOMIC RESILIENCY PROGRAM (OPTIONAL)
At the request of the City, Michael Baker may also administer an Economic Resiliency Program.

An Economic Resiliency Program would be designed to grow businesses in the City, which may include microloan programs, jumpstart loan programs, and crowd-funded loan programs.

TASK 4: NEIGHBORHOOD SERVICES DIVISION SUPPORT SERVICES (NON-CDBG) Michael Baker staff will complete the following tasks as part of the non-CDBG funded project work previously completed by the Neighborhood Services Manager and Department. These areas of support include but are not limited to housing element implementation, fair housing studies, affordable housing projects, homeless initiatives, and grant writing and administration services.

TASK 4.1: ABCD PROGRAM
• Co-lead fourth cycle ABCD: Love Your Block program in collaboration with Lodi Chamber of Commerce and resident leaders
• Plan, coordinate, and facilitate meetings/workshops

To the extent planning and administrative budget remains, then key community engagement efforts conducted under this activity, can be allocated to Task 1 above.

TASK 4.2: LIAISON TO LODI IMPROVEMENT COMMITTEE, PER MEETING • Draft agenda, staff report, and presentation
• Gather data or reach out to bring in speakers, as needed, for meetings • Provide direction on quorum, schedule meetings, and schedule translators as needed • Communicate with members and provide direction/support regarding questions (i.e., send agenda, provide report/presentation to members)

CITY OF LODI
RE: 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND Neighborhood SERvices Division SUPPORT SERVICES

• Support implementation of goals by Lodi Improvement Committee members through research and connecting members to resources
• Attend meeting and present report/presentation
• Facilitate annual goal setting meeting
• Attend 11 meetings a year
TASK 4.3: LODIGRIP PROGRAM
• Michael Baker can assist with the LodiGRIP program on an as-needed basis

TASK 4.4: HEAP GRANT ADMINISTRATION
Michael Baker will assist the City of Lodi in managing and administering the use of HEAP grant funds, which were awarded in 2019 by the San Joaquin Continuum of Care . Tasks include coordinating with the City and partners to administer the use of the allocated funds, preparing a draft grant agreement with assistance from the City attorney, processing reimbursement requests, budget tracking, grant reporting, status updates provided to the funder and partner organizations, and general project coordination.

Additionally, Michael Baker will conduct community engagement with the public to gather feedback on the site and design of the project. Activities may include preparation of a public engagement strategy, survey, press rel eases, public meeting facilitation, preparation of presentation to stakeholder groups, and staff report and presentation to the City Council.

Michael Baker anticipates that the City will be responsible for the following aspects of managing and maintainin g the administration of this grant , including reviewing grant information, responding to requests for information from the public, accounting, approving payments once submitted, and coordinating with partner agencies.

TASK 4.5: 2020 HOME GRANT APPLICATION (CREEKSIDE APARTMENTS) Michael Baker will assist the City in preparing a HOME grant application. The City is currently vetting the opportunity to partner with the local housing authority for rehabilitation of a private apartment complex. The housing authority would purchase the land and site and the City would provide financing through the HOME grant for rehabilitation of the units. Michael Baker anticipates drafting parts of the HOME grant application in partnership with the housing authority.

TASK 4.6: HOME ANNUAL REPORTING
Michael Baker will prepare and submit an annual HOME report to the Department of Housing and Community Development (HCD) on the status of first-time homebuyer loans from previous HOME loans provided by the City.

CITY OF LODI
RE: 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND Neighborhood SERvices Division SUPPORT SERVICES

TASK 4.7: HOUSING ELEMENT - ANNUAL PERFORMANCE REVIEW AND PROGRAM IMPLEMENTATION Michael Baker will prepare the annual performance review report, which tracks the City’s progress towards implementation of its Housing Element programs. Michael Baker will assist the City in implementation of its housing programs on an as-needed basis.

TASK 4.8: OTHER GRANT APPLICATIONS AND ADMINISTRATION
Michael Baker will assist the City in applying for grants, and managing and administering the use of awarded grant funds. Tasks may include drafting and finalizing grant applications, coordinating with the City and partners to administer the use of the allocated funds, prepar ing a draft grant agreement with assistance from the City attorney, processing reimbursement requests, budget tracking, grant reporting, status updates provided to the funder and partner organizations, and general project coordination.

The City has the following grant programs which Michael Baker could help the City in administering. Should the City like our assistance with a grant application and/or administration of these or additional grant programs, Michael Baker will provide a scope of services and budget for City review and approval.

Existing Grant Applications:
• CARES – Senior Meals Program
• HHAP
• PLHA
• SB89
• Great Plates

TASK 4.9: AMERICAN RESCUE PLAN ACT SMALL BUSINESS ASSISTANCE ADMINISTRATION Michael Baker will assist the City in administering the American Rescue Plan Small Business Assistance Program. This program is intended to pay past CDBG-CV Small Business Assistance awardees and non-selected applicants their full award request. Michael Baker will communicate with past applicants of this program to request additional information and documentation. Using this information, we will deter mine their eligibility for American Rescue Plan funds, draft and coordinate the signing of recipient agreements, and organize the claim vouchers and supporting documentation for the City to pay the businesses their requested funds.

UPDATE TO SCOPE OF WORK FOR TASK 4.9:

TASK 4.9: AMERICAN RESCUE PLAN ACT SMALL BUSINESS ASSISTANCE ADMINISTRATION Michael Baker will assist the City in administering the American Rescue Plan Small Business Assistance Program. This program is intended to pay past CDBG -CV Small Business Assistance

CITY OF LODI
RE: 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND Neighborhood SERvices Division SUPPORT SERVICES

awardees and non-selected applicants their full award request. Michael Baker will communicate with past applicants of this program to request additional information and documentation. Using this information, we will determine their elig ibility for American Rescue Plan funds, draft and coordinate the signing of recipient agreements, and organize the claim vouchers and supporting documentation for the City to pay the businesses their requested funds. We understand that this is for the proc essing of 27 applications. Michael Baker will provide status update to the City on Monday and Thursday of each week to ensure the timeline is being met. Attachment A contains details of how these will be processed.

The estimated schedule:

1. Timeline
a. Week 1
i. Send initial email with documentation request
b. Week 2- 3
i. Only 2 week turn-around
ii. Determine if business qualifies for the SBA program iii. Check if all required information received, reach out to business directly for additional information if needed
iv. Prep subrecipient agreements
c. Week 3-4
i. End of week 3 – receive all required documentation from applicants ii. Disqualify business if information is not received
d. Week 3-4 (dependent on information received from applicants) i. Perform a Duplication of Benefits analysis
ii. Disqualify business if results in Duplication of Benefits iii. Finalize subrecipient agreements
iv. Send W-9s to accounting in a batch for entering into system e. Week 5
i. Send businesses their subrecipient agreements; might be done in two batches if needed to prevent the hold up
ii. 3 DAYS only to respond
iii. Contact businesses that need revised W-9s – QUICK turn around iv. Start claim vouchers
f. Week 6-7
i. City executes agreements
ii. Finalize Create claim vouchers, submit to City, one excel sheet with each business has its own tab
iii. Packaging/place in files the W-9; signed agreement, and claim voucher ready in the files
iv. Physical copy will be printed out later
g. Week 7-8
i. City issues payments

CITY OF LODI
RE: 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND Neighborhood SERvices Division SUPPORT SERVICES

Michael Baker staff assigned to this task include Patrice Clemons, Tanner Wolverton, Clancy Taylor, and Marcus Richards or another MBI planner. The reason for the additional unnamed staff is to make sure we have the capacity to move the processing to meet the timeline above.

Michael Baker estimates times/materials cost of $47,000.

The original allocation for the ARPA task was $60,000. By reducing it to $47,000, this leaves $13,000 in unallocated funds under this contract. This unallocated amount will now be allocated towards vendor services for lead abatement. Note that these lead abatement services costs will not come out of the existing “CDBG – EN Activity Delivery Housing Rehab” Task below because those funds are already accounted for.

BUDGET
Michael Baker can provide the program support you need using a combination of the regular presence of two local staff persons, the occasional presence of our senior staff, and the support of the entire Michael Baker Housing and Community Development team. Our senior staff would provide daily guidance and support to local staff as well as be in contact with City staff as needed.

Other Michael Baker staff would be available to support the program, as required.

We believe this flexible staffing arrangement using associate staff to provide day-to-day on-site and remote assistance, supported by senior staff, will offer the City a cost-efficient service while also supplying the skills and knowledge of staff experienced in the development and implementation of multiple programs.

This arrangement would also offer the City a level of redundancy when the need arises for additional effort or special projects, or if staff are sick or on vacation. Additional staff can be made available for other specialized activities.

Title Hourly Rate
Housing and Community Development Lead $140.00
Program Coordinator $125.00
Labor Compliance Specialist $102.00
Associate Housing Planner II $108.00
Associate Housing Planner $100.00
Assistant Housing Planner II $95.00
Assistant Housing Planner $90.00
Housing Grant Specialist $85.00
Planning Technician $78.00
Housing Rehabilitation Specialist $95.00
NEPA Environmental Specialist $100.00

CITY OF LODI
RE: 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND Neighborhood SERvices Division SUPPORT SERVICES

Due to COVID-19 and urgent grant opportunities and project deadlines, the City of Lodi requested the assistance of Michael Baker staff on multiple grant programs over the last few months.

Assignments included grant applications and assistance with the foll owing programs: Lodi Committee on Homelessness, homeless issues/Navigation Center, HEAP and Harmony Homes project, HHAP, and CARES Senior Meals Program. Also, Lodi’s minor housing repair program experienced a large influx of applications, resulting in added tasks. This additional work resulted in an overage occurring in September and October.

Amendment No. 4: To update the table below, original columns were deleted and new columns were added in red below. Activities that are marked as closed will not be bi llable activities beginning November and through this contract extension period (ending June 2022). Any left - over funds from these closed activities can be applied to other active activities below, per the agreement between Michael Baker and the City.

2020 -2021
and 2021-
2022 Contract
Period
Tasks Existing Contract Amendment No. 4 Contract Max

Task 1, 2, and
3:

CDBG Planning
and
Administration
and Activity
Delivery for EN
and CV Grants
2020-2021 CDBG – EN Planning and
Administration (Nov-June 2021) $108,500 $0 $108,500
Closed
2020-2021 CDBG – EN Activity
Delivery (until June 2021) $34,935 $0 $34,935
Closed
CDBG – EN Activity Delivery Housing
Rehab (On-going, until June 2022) $84,000 $10,000 $94,000 CDBG – LIC
(reimbursed by 2020-2021 CDBG EN
– Plan/Admin – July-Oct)
$6,349
$0 $6,349
Closed
CDBG – HOME FTHB Annual
Reporting (reimbursed by 2020-2021
CDBG EN – Plan/Admin, until June
2021)

$1,809
$0 $1,809
Closed
CDBG – ABCD
(reimbursed by 2020-2021 CDBG EN
– Plan/Admin – July-Oct 2021)
$1080
$0 $1,080
Closed

CITY OF LODI
RE: 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND Neighborhood SERvices Division SUPPORT SERVICES

2020 -2021
and 2021-
2022 Contract
Period
Tasks Existing Contract Amendment No. 4 Contract Max

2021-2022 CDBG – EN Planning and
Administration (July-June 2022) $38,000 $57,900 $95,900 CDBG – LIC
(reimbursed by 2021-2022 CDBG EN –
Plan/Admin) (until June 2022)
$810

$1,620 $2,430

CDBG – ABCD
(reimbursed by 2021-2022 CDBG EN –
Plan/Admin)
$1620
$4,240 $5,860
CDBG – HOME FTHB Annual
Reporting (reimbursed by 2021-2022
CDBG EN – Plan/Admin)
$0
$1,809 $1,809
2021-2022 CDBG – EN Activity
Delivery (July-June)
(based on an estimate however actual
expenses may vary slightly)
$12,000
$50,764 $62,764

CDBG – CV (Round 1 and 3) Task 3.1 $15,000 $0 $15,000
CDBG – CV (Round 1 and 3) Tasks 3.2
through 3.4 – Planning and
Administration
$67,285
$20,000 $87,285
CDBG-CV ESG-CV $9,000 $0 $9,000
CDBG CV CARES Elderly $4,100 $0 $4,100
Other CV Grant Research/Misc. $5,000 $0 $5,000
CDBG – CV SBA Activity Delivery $50,000 $0 $50,000
TOTAL CDBG Funded Activities $439,488 $146,333 $585,821 Task 4:

Neighborhood
Services
Division
Support
Services (Non-
CDBG)
Non-CDBG – ABCD $5,270 $0 $5,270
Non-CDBG - Lodi Improvement
Committee $7,392 $0 $7,392
LodiGRIP Program TBD $0 $0
HEAP Grant Administration $32,000 $0 $32,000
Closed

CITY OF LODI
RE: 2020-21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ADMINISTRATION AND Neighborhood SERvices Division SUPPORT SERVICES

2020 -2021
and 2021-
2022 Contract
Period
Tasks Existing Contract Amendment No. 4 Contract Max
HOME Grant Application (Creekside
Apts) $465 $175 $640

HE Annual Performance Review and
Implementation $6,960 $4,000 $10,960
Other Grant Administration -
HHAP Grant Application $13,500 $0 $13,500
Closed
PLHA Grant Application $7,100 $0 $7,100
ADA Coordinator $1,485 $0 $1,485
Lodi Committee on Homeless (LCOH) $13,000
$0 $13,000
Closed
Access Center Outreach/Engagement $7,560 $0 $7,560
American Rescue Plan Act Small
Business Assistance/Public Services
Program Administration*
$47,000
$0 $47,000
-
Lead Abatement – Vendor Services $13,000 $0 $13,000

TOTAL HOUSING PROJECTS (NON-
CDBG) $154,732 $4,175 $158,907
Total $594,220** $150,508 $744,728
*The City and Michael Baker will come to an agreement on specified scope of work and budget, prior to beginning work for this task. **Includes overage from prior year contract expenses.

RESOLUTION NO. 2022-____

A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE AMENDMENT NO. 5 TO THE PROFESSIONAL

SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL, OF

RANCHO CORDOVA, FOR COMMUNITY DEVELOPMENT BLOCK GRANT

ADMINISTRATION/HOUSING PROGRAM SUPPORT SERVICES
=======================================================================

WHEREAS, the City entered into a Professional Services Agreement on February 27, 2017, with Michael Baker International (MBI) to provide Community Development Block Grant (CDBG) Administration and Housing Program Support Services ; Contract Amendment No. 1 on March 14, 2019; Contract Amendment No. 2 on October 3, 2019 ; Contract Extension No. 1 on December 18, 2019; Contract Extension No. 2 effective January 26, 2021; Contract Amendment No. 3 effective June 24, 2021; and Amendment No. 4 on October 20, 2021; and

WHEREAS, staff has requested during the FY 2022- 23 budget cycle to add a Program Specialist position to help administer CDBG and assist with other grant programs . S taff determined the need to extend the term of the Professional Services Agreement with MBI through June 30, 2023 and add additional funds to allow for transition and training of the new employee; and

WHEREAS, staff recommends approving Amendment No. 5 to the Professional Services Agreement with Michael Baker International to extend the term to June 30, 2023 in an amount not to exceed $125,000 and overall contract maximum not to exceed $1,455,898.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute A mendment No. 5 to the Professional Services Agreement with Michael Baker International, of Rancho Cordova, California, for Community Development Block Grant Administration/Housing Program Support Services to extend the term to June 30, 2023 and add additional funds in an amount not to exceed $125,000, with the total amended contract amount not to exceed $1,455,898; and

BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above- referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.

Dated: June 15, 2022
======================================================================== I hereby certify that Resolution No. 202 2-____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 15, 2022 by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2022-_____
AGENDA ITEM C-10

COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: A dopt Resolution Authorizing City Manager to Execute Amendment No. 1 to Professional Services Agreement with Benton Fence and Drilling, Inc., Acampo, CA for General Construction ($50,000)
M
EETING DATE: June 15, 2022
P
REPARED BY: Parks, Recreation and Cultural Services Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute Amendment No. 1 to Professional Services Agreement with Benton Fence and Drilling, Inc. , Acampo, CA for general Construction ($50,000).

BAC
KGROUND INFORMATION: On August 3, 2021, Parks, Recreation and Cultural Services (PRCS) entered into a Professional Services Agreement (PSA) with Benton Fence and Drilling, Inc. , Acampo, CA for fencing work projects in the not to exceed amount of $22,500.

D
ue to unforeseen increased material costs and unforeseen necessary repairs, PRCS is requesting to add an additional $20,000 to the PSA and $30,000 for fencing for the Vinewood Dog Park capital improvement project for a total not to exceed amount of $72,500.

A
ll other terms and conditions of the Professional Services Agreement remain unchanged.

F
ISCAL IMPACT: None-Fund 432-CIP is in place and funding is available None-Additional contract balance will be absorbed in the existing Fiscal Year 2022 and Fiscal Year 2023 budgets.

F
UNDING AVAILABLE: Fund 432 Parks Capital - $30,000 PKCP-22002.Contracts Fund 200 Parks Operations & Maint - $20,000 20072202.72499 ____
___________________________________
Andrew Keys
Deputy City Manager/Internal Services Director
____
___________________________________
Christina Jaromay
Parks, Recreation and Cultural Services Director
CJ\LJ:tl
c
c: City Attorney
Attachment

RESOLUTION NO. 2022-____

A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH BENTON FENCE AND DRILLING, INC., OF

ACAMPO, FOR GENERAL CONSTRUCTION
========================================================================

WHEREAS, the Parks, Recreation and Cultural Services Department entered into a Professional Services Agreement with Benton Fence and Drilling, Inc., of Acampo, on August 3, 2021, in the amount of $22,500; and

WHEREAS, due to unforeseen increased material costs and unforeseen necessary repairs, Parks, Recreation and Cultural Services recommends adding an additional $20,000 to the Professional Services Agreement and $30,000 for fencing for the Vinewood Dog Park capital improvement project, for a total amount not to exceed $72,500.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute Amendment No. 1 to Professional Services Agreement with Benton Fence and Drilling, Inc. , of Acampo, California, in the amount of $50 ,000, for a total contract amount not to exceed $72,500; and

BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above- referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.

Dated: June 15, 2022
======================================================================== I hereby certify that Resolution No. 2022 -____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 15, 2022, by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2022-____
AGENDA ITEM C-11

COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Adopt Resolution Authorizing the City Manager to Execute Extension No. 2 to Professional Services Agreement with Interwest Consulting Group Inc., of Roseville, for Contract Planning Services Increasing the Fiscal Year 2021-22 Amount by $21,000 and Appropriate Funds, and Extending the Term of the Agreement Through Fiscal Year 2022-23 in an Amount Not to Exceed $186,000 for a Total Amount Not to Exceed of $856,000 Over the Term of the Agreement
M
EETING DATE: June 15, 2022
P
REPARED BY: Community Development Director
RE
COMMENDED ACTION: Adopt a resolution authorizing the City Manager to execute extension No. 2 to Professional Services Agreement with Interwest Consulting Group Inc., of Roseville, for c ontract planning services increasing the fiscal year 2021-22 amount by $21,000 and appropriate funds, and extending the term of the agreement through fiscal year 2022-23 in an amount not to exceed $186,000 for a total amount not to exceed of $856,000 over the term of the agreement.

B
ACKGROUND INFORMATION: Council previously approved the extension of the contract with Interwest through June 30, 2022 to provide planning services.

A
City Planner position was added with the 2021-22 mid-year budget adopting and staff is actively recruiting to fill that position. Even with the addition of the planner position, there will be a need for outside consultant assistance to ensure that the Planning Division stays current with the workload.

S
taff recommends City Council adopt a resolution authorizing the City Manager to execute amendment No. 2 to Professional Services Agreement with Interwest Consulting Group, of Roseville, for contract planning services increasing the fiscal year 2021 -22 amount by $21,000 and appropriate funds, and extending the term of the agreement through fiscal year 2022- 23 in an amount not to exceed $186,000 for the total amount not to exceed of $856,000 for the life of the agreement.

F
ISCAL IMPACT: Appropriate $21,000 for fiscal year 2021-22 $186,000 for fiscal year 2022-23.

F
UNDING AVAILABLE: Community Development Special Revenue Fund: 27082000.72450 Interwest PSA Extension No. 2
June 15, 2022

______________________________________
Andrew Keys
Deputy City Manager/Internal Services Director

_______________________________
John R. Della Monica, Jr.

Community Development Director

Attachments:

Extension No. 2 to Interwest Professional Services Agreement CONTRACT EXTENSION No. 2
lntenruest Consulting Group
THIS CONTRACT EXTENSION No. 2 is made and effective this _ day of June, 2022, by and between the CITY OF LODI, a municipal corporation, hereinafter called .C¡TY', and lnten¡rest Consulting Group, a Colorado Corporation qualified to do business in California hereinafter called "Contractor." WITNESSETH:

1. CONTRACT: Contractor and City, entered into an Agreement for Professional Services on October 16, 2019, and Extension No 1 on August 9,2021 (collectively the "Agreement'), attached hereto as Exhibit A and made a part hereof as though fully set forth herein. Contractor and City now desire to increase the 2021-22 contract amount by adding $21,000 and extend the planning services through fiscal year 2022-23 in an amount not to exceed $186,000, as outlined in Attachment A, for a total amount not to exceed of $856,000 over the term of the Agreement.

2. EXTENTION TERM: Contractor and City now desire to extend the term of the Agreement through and including June 30, 2023.

3. All other terms and conditions of the Agreement, except as set forth above, will remain unchanged Counterparts and Electronic Signatures. This Agreement and other documents to be delivered pursuant to this Agreement may be executed in one or more counterparts, each of which will be deemed to be an original copy and all of which, when taken together, will be deemed to constitute one and the same agreement or document, and will be effective when counterparts have been signed by each of the parties and delivered to the other parties. Each party agrees that the electronic signatures, whether digital or encrypted, of the parties included in this A,greement are intended to authenticate th¡s writing and to have the same force and effect as manual signatures. Delivery of a copy of this Agreement or any other document contemplated hereby, bearing an origínal manual or electronic signature by facsimile transmission (including a facsimile delivered via the lnternet), by electronic mail in "portable document format" (".pdf') or similar format intended to preserve the original graphic and pictorial appearance of a document, or through the use of electronic signature software will have the same effect as physical delivery of the paper document bearing an original signature.

CITY OF LODI, a municipal corporation CONTRACTOR

STEPHEN SCHWABAUER
City Manager
Attest:

INTERWEST CONSULTING GROUP, INC.,
a California Corporation
By:

Title Vice

PAUL MESCHINO
ns
OL¡VIA NASHED
City Clerk
Approved as to Form
JANICE D. MAGDICH
City Attorney
May 12, 2022
John R. De lla Monica, J r.

Community De velopment Di rector
City of Lodi
221 W. P ine Street
Lodi, CA 95240
RE: 2021-22 Interwest Agreement Budget Adjustment & 2022-23 Budget Proposal Dear Mr. Della Monica:

This letter and funding request relates to planning services provided by Interwest Consulting Group (Interwest) to the City of Lodi for Fiscal Year (FY) 2021-22. On August 9, 2021 the City approved Extension #1 to Interwest’s Profession Services Agreement providing $250,000 for
FY 2021/22 planning services.

W
e have completed an analysis of the work efforts and budget expended through March 2022.

As of March 30, 2022, Interwest’s total work efforts were $194,612.50, leaving a remaining budget of $55,387.50 for the FY. Based upon meeting the obligations assigned to Interwest, we estimate additional funding in the amount of $20,013 is required to provide planning services through June 30, 2022 as described below.

Costs for services for the remainder of the FY are projected as follows:

Com
pletion of MSR: $ 7,000
Assistant Planner(s) (5 days per week): $38,400
Principal Planner(s) (14 hours per week total): $30,000 Total $74,500
Rem
aining Approved Funding: $55,387
Unfunded Amount: $20,013
Bel
ow are the additional items that caused for the staff time overage:
• Di
gital sign regulations prepared as a result of the proposed auto dealer digital sign on Highway 99.
• Preparation of SB9 municipal code amendments to respond to that new law related to division of existing single- family parcels and the development of multiple units on single parcels.
• Revisions to industrial sign regulations to address issues in the existing Zoning Code that preclude signage for individual users.
• Higher than anticipated development application load – we saw an uptick in entitlement application this FY.
• Revisiting Growth Management regulations.
• Small scale wireless regulations.

We
very much appreciate the opportunity to assist the City of Lodi with planning services and respectfully request that you seek additional funding for our services through the end of FY 2021-22. Please let me know if you would like to modify the services proposed for the remainder of the FY.

Proposed Services for FY 2022-23

Per your request, Interwest will provide additional staff support in the form of a part -time Assistant Planner for day-to-day customer service and Senior Planner support for more complex planning efforts as outlined below:

SOI/MSR 2022-23 $10,000
Vineyard Valley 2022-23 $50,000
Lake House 2022-23 $15,000
Maverik 2022-23 $15,000
Senior Staff Support $10,000
Senior Staff Subtotal $100,000

Assistant Planner $60,000
Senior Support $10,000
Dev./Special Projects: $90,000
FY 2022-23 $160,000

Interwest appreciates the opportunity to serve the City of Lodi and we look forward to providing services to assist the City with meeting its obligations and achieving its goals.

Paul Meschino
Vice President of Operations

RESOLUTION NO. 2022-_____

A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE EXTENSION NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH INTERWEST CONSULTING GROUP, INC., OF

ROSEVILLE, A COLORADO CORPORATION, FOR CONTRACT PLANNING SERVICES; AND FURTHER APPROPRIATING FUNDS
========================================================================

WHEREAS, the Planning Division has been utilizing Interwest Consulting Group, Inc., since the City Planner resigned in 2019; and

WHEREAS, staff entered into a two- year Professional Services Agreement on October 16, 2019 in an amount not to exceed $ 210,000 per year and through Extension No. 1 extended the agreement through June 30, 2022 for an amount not to exceed $250,000; and

WHEREAS, due to increased workload , additional contract staff time demand has increased which led to the need to increase the not -to-exceed amount for Fiscal Y ear 2021-22 by $21,000 and to appropriate funds to cover the additional contract staff time; and

WHEREAS, staff recommends that the City Council authori ze the City Manager to execute E xtension No. 2 to the Professional Services Agreement with Interwest Consulting Group, Inc., of Ros eville, for planning services , increasing the Fiscal Y ear 2021-22 amount by $21,000 and appropriating funds to Community Development Special Revenue Fund (27082000.72450) and extending the Agreement through Fiscal Year 2022-23 in an amount not to exceed $186,000, for a total amount not to exceed of $856,000 over the term of the Agreement.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute E xtension No. 2 to the Professional Services Agreement with Interwest Consulting Group, Inc., of Roseville, California, for planning services, increasing the Fiscal Year 2021-22 amount by $21,000 and extending the Agreement through Fiscal Year 2022-23 in an amount not to exceed $186,000 , for a total amount not to exceed of $856,000 over the term of the agreement; and

BE IT FURTHER RESOLVED that funds be appropriated in the amount of $21,000 as set forth above; and

BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above -referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.

Dated: June 15, 2022
========================================================================

I hereby certi fy that Resolution No. 202 2-_____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 15, 2022, by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk
2022-______
AGENDA ITEM C-12

COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Adopt Resolution Authorizing the City Manager to Execute Amendment 1 With Kronos Incorporated, a Massachusetts corporation, for Cloud-Based Time Management and Scheduling Software (28,500)
M
EETING DATE: June 15, 2022
P
REPARED BY: Fire Chief
RE
COMMENDED ACTION: Adopt Resolution Authorizing the City Manager to Execute Amendment 1 With Kronos Incorporated, a Massachusetts corporation, for Cloud-Based Time Management and Scheduling Software (28,500)
B
ACKGROUND INFORMATION: Since 2007, the Lodi Fire Department has utilized Telestaff software for time management and scheduling shifts. All staff have been trained on this software system that is used for taking time off, calling for overtime, and tracking resources and personnel.

A
mendment 1 will execute the two one-year options to extend and approve funding for each year. The software costs are already factored into the fire departments annual budget. The two one-year options to extend will cost approximately $14,250 each year.

FI
SCAL IMPACT: $14,250 annually for fiscal year 2023 and 2024. Result is increased productivity and less strain on Information Technology resources.

F
UNDING AVAILABLE: Fire Administration Account No. 10040001.72369 ____________________
___________________
Andrew Keys
Deputy City Manager/Internal Services Director
________________________________________
K enneth Johnson
Fire Chief

RESOLUTION NO. 2022-____

A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT

WITH KRONOS INCORPORATED, A MASSACHUSETTS CORPORATION,

FOR CLOUD-BASED TIME MANAGEMENT AND SCHEDULING SOFTWARE ========================================================================

WHEREAS, the Lodi Fire Department has utilized Telestaff for time management and scheduling shifts since 2007; and

WHEREAS, in 2019, the City of Lodi entered into a contract with Kronos Incorporated for a three-year term with two one-year options to extend; and

WHEREAS, staff recommends utilizing the two one-year options to extend the contract, in the amount of $14,250 per year.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute Amendment No. 1 to the Agreement for cloud- based time management and scheduling software with Kronos Incorporated to utilize two one-year extension options, in the amount of $28,500; and

BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above- referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.

Dated: June 15, 2022
========================================================================

I hereby certify that Resolution No. 202 2-____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 15, 2022 by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2022-____
AGENDA ITEM C-13

COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Confirmation 0249 Under the Support Services Program Agreement with Northern California Power Agency for Income Verification and Recertification Services $92,170
M
EETING DATE: June 15, 2022
P
REPARED BY: Business Development Manager
RE
COMMENDED ACTION: Adopt a resolution authorizing the City Manager to execute Confirmation 0249 under the Support Services Program Agreement with Northern California Power Agency (NCPA) for income verification and recertification services in an amount not-to-exceed $92,170.

B
ACKGROUND INFORMATION: Lodi Electric Utility (LEU), under its SHARE Program, provides income- eligible customers a 30 percent discount on monthly electric charges.

C
urrently, 2,065 customers are enrolled in the program and benefit from the discount, funded in part by LEU’s Public Benefits Fund. New enrollees vary between 100 and 200 per month.

T
he SHARE Program has historically been administered by City staff, but has been limited to enrolling new applicants. Recertification of existing applicants has not been consistent due to the time and effort associated with gathering and reviewing applicant information. After a thorough review of the recertification and income verification process, management staff has determined the process can be more efficiently and effectively administered by a third-part administrator with expertise managing similar processes for other agencies.

A
uthorized by Resolution 2016-162, the Shared Services Program Agreement (SSPA) with NCPA provides an opportunity for Lodi to use pre-approved vendors and contracts for services by executing a Confirmation for those specific services. Resolution 2016-162 appointed the City Manager, Electric Utility Director, together with the City Attorney as designated representatives under the SSPA and authorized the delegated authorities for amounts not to exceed $20,000 and $15,000, respectively. The amount of this request exceeds the authorization of Resolution 2016-162 and therefore requires City Council approval. The proposed income verification and recertification services includes $85,710 in direct services and $6,460 in administrative program costs.

I
ncome-eligibility determination is an important part of ensuring Public Benefits Funds are being Adopt a resolution authorizing the City Manager to execute Confirmation 0249 under the Support Services Program Agreement with Northern California Power Agency (NCPA) for income verification and recertification services in an amount not-to-exceed $92,170.

used in accordance with existing State regulations. Using a third-party administrator will streamline client access to resources when applying for and submitting required documents for the program, improve accuracy rates and reduce incorrect benefit determinations, modernize technology to allow for better responsiveness to program changes, leverage centralized data processes, and improve service delivery by providing a scalable solution that links authenticated data with the account holder.

The specific vendor to be used for these services through the SSPA is Central Coast Energy Services, Inc. It is staff’s recommendation to execute a Confirmation under the SSPA with NCPA who has conducted a search and vetted firms in the business of providing this service for utilities and other government agencies offering income-eligible services. The proposed services will run through June 2025.

FISCAL IMPACT: Not to exceed $92,170 over three years, including administrative fees.

FUNDING AVAILABLE: As it was anticipated Year 1 of this program would start in Fiscal Year 2022, staff are requesting a rollover of funds in the amount of $ 30,000, which when added to the proposed Fiscal Year 2023 budget, will provide sufficient funds in Account No. 50465300-72450 for Year 1 services. Future year program costs will be budgeted as part of the annual budget planning process.

_______________________________________
Andrew Keys
Deputy City Manager/Internal Services Director

________________________________________
Astrida Trupovnieks
Business Development Manager

RESOLUTION NO. 2022-____

A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE CONFIRMATION 0249 UNDER THE SUPPORT

SERVICES PROGRAM AGREEMENT WITH NORTHERN CALIFORNIA POWER

AGENCY FOR INCOME VERIFICATION AND RECERTIFICATION SERVICES ========================================================================

WHEREAS, Lodi Electric Utility (LEU), under its SHARE Program, provides income- eligible customers a 30 percent discount on monthly electric charge; and

WHEREAS, the SHARE Program has historically been administered by City staff and recertification of existing applicants has not been consistent due to the time and effort associated with gathering and reviewing applicant information; and

WHEREAS, after a thorough review of the rec ertification and income verification process, management staff has determined the process can be more efficiently and effectively administered by a third- party administrator with expertise managing similar processes for other agencies; and

WHEREAS, autho rized by Resolution No. 2016-162, the Shared Services Program Agreement (SSPA) with Northern California Power Agency ( NCPA) provides an opportunity for Lodi to use pre- approved vendors and contracts for services by executing a Confirmation for those specific services; and

WHEREAS, Resolution No. 2016-162 appointed the City Manager, Electric Utility Director, together with the City Attorney , as designated representatives under the SSPA and authorized the delegated authorities for amounts not to exceed $20,000 and $15,000, respectively; and

WHEREAS, the amount of this request exceeds the authorization of Resolution No. 2016-162 and therefore requires City Council approval; and

WHEREAS, t he proposed income verification and recertification services includes $85,710 in direct services to be provided by Central Coast Energy Services, Inc. , and $6,460 in NCPA administrative program costs through June 2025; and

WHEREAS, income -eligibility d etermination is an important part of ensuring Public Benefits Funds are being used in accordance with existing State regulations and using a third- party administrator will streamline the process and provide for operational efficiencies.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute Confirmation 0249 under the Support Services Program Agreement with Northern California Power Agency (NCPA) for income verification and recertification services in an amount not to exceed $92,170; and

BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the rollover of funds from Account No. 50465300.72450 in the amount of $ 30,000 from Fiscal Year 2022 to Fiscal Year 2023; and

BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above- referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.

Dated: June 15, 2022
========================================================================

I hereby certi fy that Resolution No. 2022-____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 15, 2022 by the following votes:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2022-_____
AGENDA ITEM C-14

COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Memorandum of Understanding with Lodi Adopt-A-Child, Community Partnerships for Families of San Joaquin and the City of Lodi Parks, Recreation and Cultural Services Department Accepting and Appropriating Funds for Recreation Enrichment Programs ($7,500)
M
EETING DATE: June 15, 2022
P
REPARED BY: Parks, Recreation and Cultural Services Director RE
COMMENDED ACTION: Adopt resolution authorizing City Manager to execute Memorandum of Understanding with Lodi Adopt-A-Child, Community Partnerships for Families of San Joaquin and the City of Lodi Parks, Recreation and Cultural Services Department accepting and appropriating funds for recreation enrichment programs ($7,500).

B
ACKGROUND INFORMATION: The Community Partnerships for Families of San Joaquin (CPFSJ) and the Lodi Adopt-A-Child (LAAC) administers the LAAC Scholarship which provides year-round access to children/youth of low-income families who lack the opportunity to participate in activities offered by the Lodi Parks, Recreation and Cultural Services Department.

T
he LAAC board recently approved the donation of $7,500 to the City of Lodi Parks, Recreation and Cultural Services Department (PRCS), which now requires acceptance from the Lodi City Council. The initial donation of $7,500 will be donated by the LAAC by July 1, 2022. Any unused funds at the end of the fiscal year (June 30) will be rolled over to the next fiscal year throughout the course of this agreement until the funds are exhausted. The LAAC will evaluate the effectiveness of this scholarship program annually or when funds are ex
hausted, whichever comes first, to determine any future donations.

T
his collaborative scholarship program, aka “Play Lodi! Scholarships”, will provide year-round access to qualified low-income families with children/youth (2-13 years) for affordable participation in PRCS fee-based programs including youth arts, fitness, enrichment and sports-related classes and camps.

F
ISCAL IMPACT: The LAAC Scholarship donation will financially support numerous recreation programs managed by PRCS that the participants could otherwise not afford.

Adopt Resolution Authorizing City Manager to Execute Memorandum of Understanding with Lodi Adopt-A-Child, Community Partnerships for Families of San Joaquin and the City of Lodi Parks, Recreation and Cultural Services Department Accepting and Appropriating $7,500 for Recreation Enrichment Programs June 15, 2022

FUNDING AVAILABLE: $7,500 – 20600000.56452 (rev)
$7,000 - 20673500.72338 (exp)
$500 - 20673500.72355 (exp)

_______________________________________
Andrew Keys
Deputy City Manager/Internal Services Director

_______________________________________
Christina Jaromay
Parks, Recreation and Cultural Services Director

CJ/LJ:tl

cc: City Attorney

Attachment

RESOLUTION NO. 2022-____

A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE

CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING

WITH LODI ADOPT-A-CHILD, COMMUNITY PARTNERSHIPS FOR FAMILIES

OF SAN JOAQUIN, AND THE CITY OF LODI PARKS, RECREATION AND

CULTURAL SERVICES DEPARTMENT ACCEPTING AND APPROPRIATING

FUNDS FOR RECREATION ENRICHMENT PROGRAMS
========================================================================

WHEREAS, the Community Partnerships for Families of San Joaquin (“CPFSJ”) and the Lodi Adopt -A-Child (“LAAC”) administers the LAAC Scholarship which provides year -round access to children/youth of low-income families who lack the opportunity to participate in activities offered by the Lodi Parks, Recreation and Cultural Services Department (“PRCS”); and

WHEREAS, the LAAC board recently approved the donation of $7,500 to PRCS through this collaborative scholarship program called “Play Lodi! Scholarship”; and

WHEREAS, PRCS will apply the “Play Lodi! Scholarship” funds to qualified and approved low-income families with children/youth (2 -13 years) for affordable participation in PRCS fee- based programs including youth arts, fitness, enrichment and sports-related classes and camps.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute the Memorandum of Understanding with Lodi Adopt -A-Child, Community Partnerships for Families of San Joaquin, and the City of Lodi Parks, Recreation and Cultural Services Department for two years with the option to extend the agreement for two one-year terms; and

BE IT FURTHER RESOLVED that the Lodi City Council does hereby approve accepting and appropriating revenue in the amount of $7,500 to 20600000.56452 for Recreation Enrichment Programs and appropriate expenses in the amount of $7,000 to 20673500.72338 and $500 to 20673500.72355; and

BE IT FURTHER RESOLVED that the Lodi City Council authorizes any unused funds at the end of the fiscal year (June 30) will be rolled over to the next fiscal year throughout the course of this agreement until the funds are exhausted; and

BE IT FURTHER RESOLVED pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above- referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.

Dated: June 15, 2022
========================================================================

I hereby certify that Resolution No. 2022- was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 15, 2022, by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2022-
AGENDA ITEM C-15

COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Adopt Resolution Approving the Joint Use Agreement between the Lodi Unified School District and the City of Lodi for Reciprocal Use of Facilities for the Term July 1, 2022 through June 30, 2032
MEETING DATE: June 15, 2022
PREPARED BY: Parks, Recreation and Cultural Services Director RE
COMMENDED ACTION: Adopt Resolution Approving the Joint Use Agreement between the Lodi Unified School District and the City of Lodi for reciprocal use of facilities for the term July 1, 2022 through June 30, 2032.

BACKGROUND INFORMATION: The City and Lodi Unified School District have a long history of using each other’s recreational facilities to benefit the community’s recreational needs, from exercise programs to competitive athletics. This relationship was first formalized with a Joint Use Agreement adopted on April 19, 1969.

T
he current Joint Use Agreement between LUSD and the City of Lodi expired on June 30, 2020. Both entities have continued to operate under the former agreement until a new agreement is approved.

This J
oint Use Agreement was approved by the Lodi Unified School District Board at their meeting on March 29, 2022, Resolution 2022-29.

FISCAL IMPACT: None
FUNDING AVAILABLE: Not applicable.
_______________________________
Christina Jaromay
Director Parks, Recreation and Cultural Services
C
J/LJ:tl
c
c: City Attorney
A
ttachment

RESOLUTION NO. 2022-____

A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE JOINT USE

AGREEMENT BETWEEN THE LODI UNIFIED SCHOOL DISTRICT AND THE

CITY OF LODI FOR RECIPROCAL USE OF FACILITIES
========================================================================

WHEREAS, the Lodi Unified School District (District) and the City of Lodi (City) find it in their mutual best interest to continue the Joint Use Agreement (JUA) that has governed for more than 30 years their respective reciprocal facility uses; and

WHEREAS, this agreement defines the reciprocal facilities use interactions between the City and District, covering sites that include (but are not limited to) schools, playfields, softball complex, the Grape Bowl, and the Lodi and Tokay High pools; and

WHEREAS, the ten-year term of the current JUA has expired; and

WHEREAS, staff from the District and City have met and created a new JUA that incorporates all of the issues that are of reasonable concern to each organization.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve the Joint Use Agreement between the Lodi Unified School District and the City of Lodi for reciprocal use of facilities for the term of July 1, 2022 through June 30, 2032; and

BE IT FURTHER RESOLVED pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above- referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.

Dated: June 15, 2022
========================================================================

I hereby certify that Resolution No. 2022-____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 15, 2022, by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2022-____
AGENDA ITEM C-16

COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Adopt Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Sedgwick Claims Management Services, Inc, (“Sedgwick”), for Workers’ Compensation Claims Administration Services for the Period July 1, 2022, to June 30, 2023 ($148,933)
M
EETING DATE: June 15, 2022
P
REPARED BY: Risk Manager
RE
COMMENDED ACTION: Adopt resolution authorizing the City Manager to execute a professional services agreement with Sedgwick Claims Management Services, Inc., (“Sedgwick”), for workers’ compensation claims administration services for the period July 1, 2022, to June 30, 2023 ($148,933).

BACKGROUND INFORMATION: The City of Lodi has retained the services of Sedgwick (previously named York) for workers’ compensation claim administration since 2015. The current contract expires June 30, 2022.

Staff is recommending a new one year agreement. Prior to the next renewal, a comprehensive request for proposals process will be done to ensure the City is receiving the best service and value for the cost currently available in the marketplace.

The attached Agreement reflects a five percent increase in administration costs in the first year and provides pricing for two subsequent years should the City extend the agreement by amendment. The Agreement also allows for termination without cause on 60-day notice. All other fees will remain capped for the duration of the Agreement.

F
ISCAL IMPACT: Claims administration services - $148,933 (Ju ly 1, 2022 – June 30, 2023) .

Additional fees such as bill review, utilization review, and investigations are billed based on factors detailed in the Agreement.

F
UNDING AVAILABLE: Funds are available in the Workers Compensation 66525100.72450 account to cover expenditures for Sedgwick Claims Management Services, Inc., (“Sedgwick”) _______________________________________
Andrew Keys
Deputy City Manager/Internal Services Director
Adopt Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Sedgwick Claims Management Services, Inc, (“Sedgwick”), for Workers’ C ompensation Claims Administration Services for the Period July 1, 2022, to June 30, 2023 ($148,933)
June 15, 2022

________________________________________
Beverly Jensen
Risk Manager

RESOLUTION NO. 2022-_____

A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE

CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH SEDGWICK CLAIMS MANAGEMENT SERVICES, INC., OF
RANCHO CUCAMONGA, FOR WORKERS’ COMPENSATION CLAIMS

ADMINISTRATION SERVICES
========================================================================

WHEREAS, the City of Lodi is permissibly self -insured by the State of California for workers’ compensation claims liability; and

WHEREAS, Sedgwick Claims Management Services , Inc., (Sedgwick) has been in contract with the City since 2015 to provide workers’ compensation claims administration services; and

WHEREAS, the proposed Professional Services Agreement also includes pricing for ancillary services on an as-needed basis for individual claim management; and

WHEREAS, staff recommends authorizing the City Manager to execute a Professional Services Agreement with Sedgwick Claims Management Services , Inc., (Sedgwick) for workers’ compensation claims administration services in the amount of $148,933.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a Professional Services Agreement with Sedgwick Claims Management Services, Inc., of Rancho Cucamonga, California, for workers’ compensation claims administration services, in the amount of $148,933 for the period of July 1, 2022 through June 30, 2023; and

BE IT FURTHER RESOLVED pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above- referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.

Dated: June 15, 2022
======================================================================== I hereby certify that Resolution No. 2022-_____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 15, 2022, by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2022-_____
AGENDA ITEM C-17

COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Post for Vacancy on Library Board of Directors and Repost for Vacancy on Planning Commission
MEETING DATE: June 15, 2022
PREPARED BY: City Clerk
RECOMMENDED ACTION: Post for vacancy on Library Board of Trustees and repost for vacancy on Planning Commission.

BACKGROUND INFORMATION: Due to a recent resignation, there is a vacancy on the Library Board of Trustees. It is recommended that the City Council direct the City Clerk to post for the vacancy for a period of 30 days.

T
he City Council directed the City Clerk to post for one expiring term on the Planning Commission on April 20, 2022. No applications were received and it is recommended that the City Council direct the City Clerk to post for this vacancy until filled.

G
overnment Code Section 54970 et seq. requires that the City Clerk post for vacancies to allow citizens interested in serving to submit an application.

POSTINGS:

Library Board of Trustees
Gene Chow Term to expire June 30, 2023
P
lanning Commission
Bill Cummins Term to expire June 30, 2022
F
ISCAL IMPACT: Not applicable.

F
UNDING AVAILABLE: Not applicable.
_______________________________

Olivia Nashed
City Clerk
AGENDA ITEM C-18

COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Accept Tienda Drive Senior Apartments, L.P. Report on the Audit of Financial Statements, Financial Statements, and Supplementary Information December 31, 2021 and 2020 M
EETING DATE: June 15, 2022
P
REPARED BY: Business Development Manager
RE
COMMENDED ACTION: Accept Tienda Drive Senior Apartments, L.P. Report on the Audit of Financial Statements, Financial Statements, and Supplementary Information December 31, 2021 and 2020
B
ACKGROUND INFORMATION: Tienda Drive Senior Apartments, L.P. was formed on December 23, 2015 to acquire, construct, develop, own and operate an 80-unit affordable housing development location in Lodi, currently operating under the name of Cranes Landing Apartments. The project was placed in service in May 2017.

T
he City of Lodi loaned the Partnership $494,536. Payments are to be made to the City of Lodi from excess/distributable cash with the entire principal due in full in May 2072. The Notes to Financial Statements December 31, 2021 and 2020 state the loan bears no interest but will distribute 20.96 percent to pay the City loan from 50 percent of the remaining excess cash after applying the excess cash to replenish the operating reserve, payment of deferred developer fee, and payment of LP asset management fee.

E
xcess/distributable cash is derived from net income less deposits into replacement reserve and purchase of property and equipment. The computations can be found on page 29 of the attached report.

S
ince 2017, the City has received three distributions of excess/distributable cash. These amounts are:
1) $12,180 in 2019, 2) $3,607 in 2020, and 3) $5,454 in 2021.

F
ISCAL IMPACT: Not applicable.

F
UNDING AVAILABLE: Not applicable.
________________________________________

A strida Trupovnieks
Business Development Manager

AGENDA ITEM C-19

COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Receive Report Regarding Communication Pertaining to a 2022-23 State Budget Request to Invest $1.6 Billion in the Vitality of Cities.

M
EETING DATE: June 15, 2022
P
REPARED BY: City Clerk
RE
COMMENDED ACTION: Receive report regarding communication pertaining to a 2022-23 St ate budget request to invest $16 billion in the vitality of cities.

B
ACKGROUND INFORMATION: The City received a request from the League of California Cities requesting cities send a letter of support immediately, in light of Legislature passing a final budget before June 15, 2022.

C
al Cities is requesting that the State budget the following amounts:
$500 m
illion for the creation of the Housing and Economic Development Program: The elimination of redevelopment agencies in 2011 stripped local governments of the most powerful and successful tool to revitalize urban cores, help jumpstart the construction of affordable housing, and support economic development activities.

The loss of this tool also hinders local officials’ ability to help advance the state’s bold climate policy objectives, including minimizing vehicle miles traveled and reducing greenhouse gas emissions. This is why establishing the Housing and Economic Development Program is crucial to achieving our housing supply and climate action goals.
$933.
5 million for local governments for costs owed for state -mandated programs: According to data obtained from the State Controller’s Office, as of October 2021, the state owes cities, counties, and special districts $933.5 million, including estimated accrued interest, in mandated costs incurred since 2004 through fiscal year 2019-20.
$180
million for organic waste recycling: The Department of Resources Recycling and Recovery’s (CalRecycle) Organic Waste Reduction Regulations (SB 1383), adopted in November 2020, require local governments to reduce landfill disposal of organic waste 75% by 2025 and to increase edible food waste recovery 20%. Compliance obligations for local governments began in early 2022 and local governments continue to develop a comprehensive suite of local collection, enforcement, and funding programs. The 2021 Budget Act included $60 million to create the SB 1383 local assistance grant program, however, additional funding is greatly needed.

T
he attached letter, signed by Mayor Pro Tempore Hothi, was sent out on June 2, 2022.

FISCAL IMPACT: Not applicable.

FUNDING AVAILABLE: Not applicable.

_______________________________________
Olivia Nashed
City Clerk

AGENDA ITEM C-20

COUNCIL COMMUNICATION
APPR
OVED: ________________________________
Stephen Schwabauer, City Manager
AGENDA TITLE: Receive Report Regarding Communication Opposing Assembly Bill 2357 M
EETING DATE: June 15, 2022
P
REPARED BY: City Clerk
RE
COMMENDED ACTION: Receive report regarding communication opposing Assembly Bill 2357.

B
ACKGROUND INFORMATION: The City received a request for communication from the California Economic Development Association requesting members send a letter of opposition for AB 2357, immediately, in light of this bill having passed through the House of Representative to the Senate.

T
his amendment to the Surplus Lands Act, AB 2357, expands the authority of the Department of Housing and Community Development (DCH) over surplus land decision- making at the local level. Historically, under the control of local governments, the ability of municipal districts, cities and counties to sell or lease properties they no longer need for economic development is eroding. AB 2357 removes language that preserves surplus land decision-making by local governments and gives the authority to HCD to review any action to dispose of land. Reviewing any action to dispose of land produces even longer delays than caused by AB 1486 in 2019. The City of Lodi supports the development of affordable housing on surplus land and agrees that DCH is an appropriate agency to administer provisions of the Act. However, this administration should not cause unnecessary and impractical pathways to economic development by restricting the disposal of surplus land that is unsuitable for affordable housing. This said, the City of Lodi supports suspending any further legislative actions relative to expanding the authority of DCH until more input can be obtained by holding special hearings on difficulties at the local level to accomplish economic development.

T
he attached letter, signed by Mayor Pro Tempore, was sent out on June 7, 2022.

F
ISCAL IMPACT: Not applicable.

F
UNDING AVAILABLE: Not applicable.
_______________________________________

Olivia Nashed
City Clerk

AGENDA ITEM C-21

COUNCIL COMMUNICATION
APPR
OVED: _______________________________
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\TRAFFIC\SPEEDZN\CC - ETS\cspeedsurvey2022.doc 5/25/2022 AGENDA TITLE: Adopt Resolution Amending Traffic Resolution No. 97-148, by Approving Setting of 35 Miles-Per-Hour Speed Limit on Century Boulevard from West City Limits to Lower Sacramento Road and on Westgate Drive from Century Boulevard to Kettleman Lane, Setting of 30 Miles-Per-Hour Speed Limit on Lebaron Boulevard from Stockton Street to Reynolds Ranch Parkway, and Approving Speed Limit Modifications on Lodi Avenue from 50 to 45 Miles-Per-Hour from the West City Limits to Rose Gate Drive, and on Lockeford Street from 35 to 30 Miles-Per-Hour from Mills Avenue to Church Street
M
EETING DATE: June 15, 2022
P
REPARED BY: Public Works Director
RE
COMMENDED ACTION: Adopt Resolution Amending Traffic Resolution No. 97-148, by Approving Setting of 35 Miles-Per-Hour Speed Limit on Century Boulevard from West City Limits to Lower Sacramento Road and on Westgate Drive from Century Boulevard to Kettleman Lane, Setting of 30 Miles-Per-Hour Speed Limit on Lebaron Boulevard from Stockton Street to Reynolds Ranch Parkway, and Approving Speed Limit Modifications on Lodi Avenue from 50 to 45 Miles-Per-Hour from the West City Limits to Rose Gate Drive, and on Lockeford Street from 35 to 30 Miles-Per-Hour from Mills Avenue to Church Street.

B
ACKGROUND INFORMATION: Staff recently reviewed Engineering and Traffic Surveys (ETS) on the following five streets: Century Boulevard, Westgate Drive, Lebaron Boulevard, Lodi Avenue, and Lockeford Street. The segments referenced above of Century Boulevard, Lebaron Boulevard, and Westgate Drive have recently been constructed. Based on the State-mandated requirements, staff is recommending setting the speed limit to 35 mph on Century Boulevard, from the west City limits to Lower Sacramento Road; and on Westgate Drive, from Century Boulevard to Kettleman Lane (Exhibit A) and setting the speed limit to 30 mph on Lebaron Boulevard, from Stockton Street to Reynolds Ranch Parkway (Exhibit B). Staff also recommends reducing the speed limit from 50 to 45 mph on Lodi Avenue, from the west City limits to Rose Gate Drive (Exhibit C) and reducing the speed limit from 35 to 30 mph on Lockeford Street, from Mills Avenue to Church Street (Exhibit D). No other changes are recommended for the remaining segments of Lodi Avenue and Lockeford Street.

T
he ETS includes three primary factors when establishing posted speed limits: prevailing speeds, accident rates, and unexpected conditions. Other characteristics, such as residential density, pedestrian and bicycle safety, and roadway design speed, are also considered.

P
olice Department staff concurs with Staff’s recommendations. As shown in the ETS’s (Exhibit E), the recommended posted speed limits are based on the prevailing speeds (85th percentile speeds), residential density, pedestrian safety and accident rate similar to the Citywide average rate. All the updated ETS are on file in the Public Works Department.

Adopt Resolution Amending Traffic Resolution No. 97-148, by Approving Setting of 35 Miles-Per-Hour Speed Limit on Century Boulevard from West City Limits to Lower Sacramento Road and on Westgate Drive from Century Boulevard to Kettleman Lane, Setting of 30 Miles -Per-Hour Speed Limit on Lebaron Boulevard from Stockton Street to Reynolds Ranch Parkway, and Approving Speed Limit Modifications on Lodi Avenue from 50 to 45 Miles -Per-Hour from the West City Limits to Rose Gate Drive, and on Lockeford Street from 35 to 30 Miles -Per-Hour from Mills Avenue to Church Street June 15, 2022

\\cvcfilv02\pubwks$\TRAFFIC\SPEEDZN\CC - ETS\cspeedsurvey2022.doc 5/25/2022

FISCAL IMPACT: Normal maintenance only.

FUNDING AVAILABLE: Funding for the sign and legend installation/removal is from the Street Maintenance Account (30156002), totaling approximately $3,500.

_______________________________
Charles E. Swimley, Jr.

Public Works Director

Prepared by Teri Mangrich, Engineering Technician

CES/DK/TM
Attachment

cc: City Attorney
Utility Superintendent
Police Chief
Police Sgt., Garcia
Deputy Public Works Director/City Engineer
Sr. Traffic Engineer, Kam
Engineering Technician, Mangrich
Century Blvd.

Henri Ln.

Azalea St.

Mayfair Ct.
12 Hwy 12 W
estgate Dr.

Hibiscus W
y.

Cortland Ln.

Springfield St.

Petal Wy.

Gladiola
Dr.

Cameo St.Braeburn Ln.

Em
pire Dr.

Heather St.

Mayfair St.

Carnation Wy.

Daffodil Dr.

Larkspur Ln.

Fuchsia Dr.

Violet St.

Zinnia Wy.

M
arigold W
y.

McIntosh Dr.

Blossom
Dr.

Tulip Wy.

Calla Dr.

Gala Dr.

Cammie Ln.

Primrose Dr.

W
estgate Dr.

Kettleman Ln.

Van
Ruiten
Dr.

Low
er Sacram
ento Rd.

Olive Av.

Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community µ

EXHIBIT A

CENTURY BOULEVARD
& WESTGATE DRIVE
NEW 35 MPH ZONELegend
35 MPH ZONE
Path: G:\ESRI Maps\Traffic\Exhibits\Century & Westgate SP Zone Map.mxd

0.055 0 0.0550.0275 Miles
Merton Wy.

Halton Wy.

ValeraAve.

Garnet Ln
ReynoldsRanch
Parkw
ay
Seneca Wy
Brooks St
Cavalier Wy
Stockton St.

Olym
pic
Av
Lebaron Blvd.

Isabella Dr.

Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community µ

EXHIBIT B

LEBARON BOULEVARD
NEW 30 MPH ZONE
Legend
30 MPH ZONE
Path: G:\ESRI Maps\Traffic\Exhibits\Lebaron Blvd SP Zone Map.mxd

0.03 0 0.030.015 Miles
Jim Elliott
High School
Oxford Wy
Tokay St.

Corbin Ln.

Diablo Dr.

W
estbrook Dr.

Reynolds W
y.

Camrose St. Bloomfield Dr.

JubileeLn.

Flam
e Dr.

CottageLn.

Silver Tip Wy.

W
estbrook Dr.

Boxw
ood Ct.

Belmont Dr.

Concerto Ct.

Elina St.

Sargent Rd.

Creekside Dr.

Tokay St.

Ambrosia St.

Heirloom
Av.

Landm
ark
Ln.

Dazzler St.

Knobcone Ln.

Concerto St.

Radiance St.

Artistry St.

Tiffany St.

Magnolia Ln.

Grand Fir Dr.

Pegasus Dr.

Cornelia Av.

Evergreen
Dr.

Elegance St.

Charlotte St.Chelsea St.

Buttercup Dr.

Nobel Av.

Elderica
W
y.

Celebration Dr.

Valencia St.

Carrousel St.

Douglas Fir Dr.

Lombard St.

Applewood Dr.

Ponderosa Dr.

Ashton St.

Westgate Dr.

Paradise Dr.

Lodi Av.

Low
er Sacram
ento Rd. Central Park Dr.

Hawthorne Ln.

Secret Ct.

Ponderosa Ct.

Rainbow Pl.

Tea
Rose
Dr.

Fieldstone Ct.

Rose Gate Dr.

M a g n o l i a C t .

W
indrush W
y.

M a y t i m e W y .

S o u r c e : E s r i , D i g i t a l G l o b e , G e o E y e , E a r t h s t a r G e o g r a p h i c s , C N E S / A i r b u s D S , U S D A , U S G S , A e r o G R I D , I G N , a n d t h e G I S U s e r C o m m u n i t y µ

EXHIBIT C

LODI AVENUE
REDUCE TO 45 MPHLegend
4 5 M P H Z O N E
P a t h : G : \ E S R I M a p s \ T r a f f i c \ E x h i b i t s \ L O D I S P Z o n e M a p . m x d 0 . 0 5 5 0 0 . 0 5 50 . 0 2 7 5 M i l e s
Avena Av.

Ayers Av.

Sunset Dr. Hutchins St.

Falls Av.

How
ard St.

Costa Dr.

Robert St.

Colette St.

Jam
es St.

Gerard Dr.

Bel Air Ct.

Turner Rd.

First St.

Corinth Av.

Mason St.

Pacific Av.

Lee Av.

Rose St.

Roper Av.

Lake St.

Olive Ct.

Forrest Av.

W
estwood Av.

Lincoln Av.

Grant Av.Lake Home Dr.

Eureka Av.

Palm Av.

Orange Av.

Fairmont Av.

California St.

Cross St.

Lom
a Dr.

Crescent Av.

Oak St.

Pleasant Av.

Louie Av.

Daisy Ave.

Locust St.

Pine St.

M
ills Av.

Ham
Ln.

Church St.

Holly Dr.

Elm St.

Millswood
School
Lodi High
School
George
Washington
School
Erma B.

ReeseSchool
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community
µ

EXHIBIT D

LOCKEFORD STREET
REDUCE TO 30 MPHLegend
30 MPH ZONE
Path: G:\ESRI Maps\Traffic\Exhibits\LOCKEFORD SP Zone Map.mxd

0.1 0 0.10.05 Miles
Century2022.doc

June 2022

SPEED ZONE REPORT - Century Boulevard, West City Limits to Lower Sacramento Road

° REFERENCE - Speed zone surveys are performed in the City of Lodi following the California MUTCD in accordance with Section 40802 of the California Vehicle Code.

° STUDY CRITERIA - Important factors to consider in determining the speed limit which is most appropriate to facilitate the orderly movement of traffic and that is reasonably safe are:

Prevailing Speeds (85th Percentile Speeds) - Reasonable speed limits conform to the actual behavior of the majority of motorists, and by measuring motorists' speeds, one will be able to select a speed limit that is both reasonable and effective. Speed limits should normally be established at the nearest five mile per hour (mph) increment to the 85th percentile speed. However, in matching existing conditions with the traffic safety needs of the community, engineering judgment may indicate the need for a further reduction of five mph.

Accidents - Accident records for two recent years were considered in determining the speed zones. Accidents on segments of roadways are classified by their accident rate. Accident rates are determined by the number of accidents occurring within a segment of roadway and the traffic volume within that segment. Accident rates are shown in accidents per million vehicle miles (ACC/MVM). The average Citywide accident rate is 3.1 ACC/MVM.

Unexpected Conditions – When roadside development results in traffic conflicts and unusual conditions which are not readily apparent to drivers, speed limits below the 85th percentile may be justified.

The following factors were considered: residential density, pedestrian & bicycle safety, roadway design speed, safe stopping sight distance, superelevation, shoulder conditions, profile condition, intersection spacing and offsets, commercial driveway characteristics and pedestrian traffic in the roadway without sidewalks.

° STUDY RESULT
Two radar surveys were performed and the 85th percentile speeds ranged from 36 to 39 mph as shown below.

Street Segment Eastbound Westbound
West City Limits to Lower Sacramento Rd 39 mph 36 mph

West City Limits to Lower Sacramento Road
The 85th percentile speeds on this segment are 36 and 39 mph. The 50th percentile speeds are 32 and 33 mph. The accident rate of 2.5 is lower than the Citywide average. Based solely on the 85th percentile speed, the speed limit could be set at 40 mph, however, due to residential density, the community park, lower accident rate, and bicycle safety, we recommend setting the speed limit to 35 mph in this segment.

SPEED ZONE REPORT - Century Boulevard, West City Limits to Cherokee Lane

Century2022.doc

° CONCLUSION
The recommended speed limits are shown below:

STREET SEGMENT POSTED SPEED LIMIT
West City Limits to Lower Sacramento Road 35 mph

(Dorothy) Pui Man Kam
Sr. Traffic Engineer

Westgate2022.doc

June 2022

SPEED ZONE REPORT – Westgate Drive, Kettleman Lane to Century Boulevard

° REFERENCE - Speed zone surveys are performed in the City of Lodi following the California MUTCD in accordance with Section 40802 of the California Vehicle Code.

° STUDY CRITERIA - Important factors to consider in determining the speed limit which is most appropriate to facilitate the orderly movement of traffic and that is reasonably safe are:

Prevailing Speeds (85th Percentile Speeds) - Reasonable speed limits conform to the actual behavior of the majority of motorists, and by measuring motorists' speeds, one will be able to select a speed limit that is both reasonable and effective. Speed limits should normally be established at the nearest five mile per hour (mph) increment to the 85th percentile speed. However, in matching existing conditions with the traffic safety needs of the community, engineering judgment may indicate the need for a further reduction of five mph.

Accidents - Accident records for two recent years were considered in determining the speed zones. Accidents on segments of roadways are classified by their accident rate. Accident rates are determined by the number of accidents occurring within a segment of roadway and the traffic volume within that segment. Accident rates are shown in accidents per million vehicle miles (ACC/MVM). The average Citywide accident rate is 3.1 ACC/MVM.

Unexpected Conditions – When roadside development results in traffic conflicts and unusual conditions which are not readily apparent to drivers, speed limits below the 85th percentile may be justified.

The following factors were considered: residential density, pedestrian & bicycle safety, roadway design speed, safe stopping sight distance, superelevation, shoulder conditions, profile condition, intersection spacing and offsets, commercial driveway characteristics and pedestrian traffic in the roadway without sidewalks.

° STUDY RESULT
Four radar surveys were performed and the 85th percentile speeds ranged from 36 to 39 mph as shown below.

Street Segment Northbound Southbound
Century Blvd. to McIntosh Dr. 38 mph 39 mph
McIntosh Dr. to Kettleman Ln. 42 mph 40 mph

Century Boulevard to McIntosh Drive
The 85th percentile speeds on this segment are 38 and 39 mph. The 50th percentile speed is 34 mph. There have been no accidents on this new street segment. Based solely on the 85th percentile speed, the speed limit could be set at 40 mph; however, based on the residential density, the nearby community park, and pedestrian and bicycle safety, we recommend setting the speed limit to 35 mph in this segment.

SPEED ZONE REPORT - Westgate Drive, Kettleman Lane to Century Boulevard

Westgate2022.doc
McIntosh Drive to Kettleman Lane
The 85th percentile speeds on this segment are 40 and 42 mph. The 50th percentile speed is 36 mph. The accident rate of 4.7 is higher than the Citywide average. Based solely on the 85th percentile speed, the speed limit could be set at 40 mph; however, based on residential density, pedestrian safety, commercial driveways, and bicycle safety, we recommend setting the speed limit to 35 mph in this segment.

° CONCLUSION
The recommended speed limits are shown below:

STREET SEGMENT POSTED SPEED LIMIT
Century Blvd. to McIntosh Dr. 35 mph (setting speed limit) McIntosh Dr. to Kettleman Ln. 35 mph (setting speed limit)

(Dorothy) Pui Man Kam
Sr. Traffic Engineer

Lebaron2022.doc

June 2022

SPEED ZONE REPORT – Lebaron Drive, Stockton St to Reynolds Ranch Pkwy

° REFERENCE - Speed zone surveys are performed in the City of Lodi following the California MUTCD in accordance with Section 40802 of the California Vehicle Code.

° STUDY CRITERIA - Important factors to consider in determining the speed limit which is most appropriate to facilitate the orderly movement of traffic and that is reasonably safe are:

Prevailing Speeds (85th Percentile Speeds) - Reasonable speed limits conform to the actual behavior of the majority of motorists, and by measuring motorists' speeds, one will be able to select a speed limit that is both reasonable and effective. Speed limits should normally be established at the nearest five mile per hour (mph) increment to the 85th percentile speed. However, in matching existing conditions with the traffic safety needs of the community, engineering judgment may indicate the need for a further reduction of five mph.

Accidents - Accident records for two recent years were considered in determining the speed zones. Accidents on segments of roadways are classified by their accident rate. Accident rates are determined by the number of accidents occurring within a segment of roadway and the traffic volume within that segment. Accident rates are shown in accidents per million vehicle miles (ACC/MVM). The average Citywide accident rate is 3.1 ACC/MVM.

Unexpected Conditions – When roadside development results in traffic conflicts and unusual conditions which are not readily apparent to drivers, speed limits below the 85th percentile may be justified.

The following factors were considered: residential density, pedestrian & bicycle safety, roadway design speed, safe stopping sight distance, superelevation, shoulder conditions, profile condition, intersection spacing and offsets, commercial driveway characteristics and pedestrian traffic in the roadway without sidewalks.

° STUDY RESULT
Two radar surveys were performed and the 85th percentile speeds were 35 mph as shown below.

Street Segment Eastbound Westbound
Stockton St. to Reynolds Ranch Pkwy. 35 mph 35 mph

Stockton Street to Reynolds Ranch Parkway
The 85th percentile speed on this segment is 35 mph. The 50th percentile speed is 32 mph. There have been no accidents on this new street segment. Based solely on the 85th percentile speed, the speed limit could be set at 35 mph, however, due to nearby senior housing, bicycle safety, residential density, and the low accident rate, we recommend setting the speed limit to 30 mph in this segment.

SPEED ZONE REPORT - Lebaron Drive, Stockton St to Reynolds Ranch Pkwy

Lebaron2022.doc
° CONCLUSION
The recommended speed limits are shown below:

STREET SEGMENT POSTED SPEED LIMIT
Stockton Street to Reynolds Ranch Parkway 30 mph

(Dorothy) Pui Man Kam
Sr. Traffic Engineer

K:\TRAFFIC\SPEEDZN\2022\Lodi2022.doc

June 2022

SPEED ZONE REPORT - Lodi Avenue, West City Limits to Lower Sacramento Road

° REFERENCE - Speed zone surveys are performed in the City of Lodi following the California MUTCD in accordance with Section 40802 of the California Vehicle Code.

° STUDY CRITERIA - Important factors to consider in determining the speed limit which is most appropriate to facilitate the orderly movement of traffic and that is reasonably safe are:

Prevailing Speeds (85th Percentile Speeds) - Reasonable speed limits conform to the actual behavior of the majority of motorists, and by measuring motorists' speeds, one will be able to select a speed limit that is both reasonable and effective. Speed limits should normally be established at the nearest five mile per hour (mph) increment to the 85th percentile speed. However, in matching existing conditions with the traffic safety needs of the community, engineering judgment may indicate the need for a further reduction of five mph.

Accidents - Accident records for two recent years were considered in determining the speed zones. Accidents on segments of roadways are classified by their accident rate. Accident rates are determined by the number of accidents occurring within a segment of roadway and the traffic volume within that segment. Accident rates are shown in accidents per million vehicle miles (ACC/MVM). The average Citywide accident rate is 3.1 ACC/MVM.

Unexpected Conditions – Highway, traffic, and roadside conditions not readily apparent to the driver were considered. When roadside development results in traffic conflicts and unusual conditions which are not readily apparent to drivers, speed limits below the 85th percentile may be justified.

Other Factors - The following factors were considered: residential density, pedestrian & bicycle safety, roadway design speed, safe stopping sight distance, superelevation, shoulder conditions, profile condition, intersection spacing and offsets, commercial driveway characteristics and pedestrian traffic in the roadway without sidewalks.

° STUDY RESULTS
Four radar surveys were performed and the 85th percentile speeds ranged from 43 to 53 mph as shown below. Radar surveys were not performed between intersections that were too close together to record free flowing traffic conditions.

Street Segment Eastbound Westbound
West City Limits to Rose Gate Drive 53 mph 45 mph
Rose Gate Drive to Lower Sacramento Rd 43 mph 43 mph
SPEED ZONE REPORT - Lodi Avenue, West City Limits to Lower Sacramento Road

K:\TRAFFIC\SPEEDZN\2022\Lodi2022.doc
West City Limits to Rose Gate Drive
The 85th percentile speeds on this segment are 45 and 53 mph. Per the California Manual for Setting Speed Limits, if the difference between the 85th percentile speeds is 5 mph or more in the opposing directions, the data from both directions may be averaged. The average of both 85
th percentile speeds is 49 mph. The 50th
percentile speeds are 47 and 40 mph. The accident rate of 1.5 on this segment is below the Citywide average and higher than the 0.0 rate from 2015 survey. Based solely on prevailing speeds, the speed limit could be set at 50 mph; however, based on the residential density, pedestrian safety, and bicycle safety, we recommend reducing the speed limit to 45 mph in this segment.

Rose Gate Drive to Lower Sacramento Road
The 85th percentile speeds on both segment are 43 mph. The 50th percentile speed ranged from 38 to 39 mph. The accident rate of 0.6 on this segment is below the Citywide average and lower than the 0.9 rate from the 2015 survey. Based solely on prevailing speeds, the speed limit could be set at 45 mph; however, based on commercial driveways, bike safety, and the continuing low accident rate at the current speed limit, we recommend retaining the 40 mph speed limit along this segment.

° CONCLUSION

The recommended speed limits are shown below:

EXISTING POSTED

STREET SEGMENT SPEED LIMIT SPEED LIMIT
West City Limits to Rose Gate Drive 50 mph 45 mph
Rose Gate Drive to Lower Sacramento Road 40 mph no change

(Dorothy) Pui Man Kam
Senior Traffic Engineer

Lockeford2022.doc
June 2022

SPEED ZONE REPORT - Lockeford Street

° REFERENCE - Speed zone surveys are performed in the City of Lodi following the California MUTCD in accordance with Section 40802 of the California Vehicle Code.

° STUDY CRITERIA - Important factors to consider in determining the speed limit which is most appropriate to facilitate the orderly movement of traffic and that is reasonably safe are:

Prevailing Speeds (85th Percentile Speeds) - Reasonable speed limits conform to the actual behavior of the majority of motorists, and by measuring motorists' speeds, one will be able to select a speed limit that is both reasonable and effective. Speed limits should normally be established at the nearest five mile per hour (mph) increment to the 85th percentile speed. However, in matching existing conditions with the traffic safety needs of the community, engineering judgment may indicate the need for a further reduction of five mph.

Accidents - Accident records for two recent years were considered in determining the speed zones. Accidents on segments of roadways are classified by their accident rate. Accident rates are determined by the number of accidents occurring within a segment of roadway and the traffic volume within that segment. Accident rates are shown in accidents per million vehicle miles (ACC/MVM). The average Citywide accident rate is 3.1 ACC/MVM.

Unexpected Conditions – When roadside development results in traffic conflicts and unusual conditions which are not readily apparent to drivers, speed limits below the 85th percentile may be justified.

The following factors were considered: residential density, pedestrian & bicycle safety, roadway design speed, safe stopping sight distance, superelevation, shoulder conditions, profile condition, intersection spacing and offsets, commercial driveway characteristics and pedestrian traffic in the roadway without sidewalks.

° STUDY RESULTS
Fourteen radar surveys were performed and the 85th percentile speeds ranged from 34 to 41 mph as shown below:

Street Segment Eastbound Westbound
Mills Avenue to Ham Lane 37 mph 37 mph
Ham Lane to California Street 35 mph 36 mph
California Street to Church Street 37 mph 37 mph
Church Street to Sacramento Street 35 mph 34 mph
Sacramento Street to Stockton Street 34 mph 35 mph
Stockton Street to Cherokee Lane 41 mph 41 mph
Cherokee Lane to Guild Avenue 40 mph 39 mph
SPEED ZONE REPORT - Lockeford Street

Lockeford2022.doc
Mills Avenue to Ham Lane
The 85th percentile speed on this segment is 37 mph. The 50th percentile speeds are 33 and 34 mph. The accident rate of 1.7 in this segment is less than the citywide average and lower than the 2.7 rate from the 2013 survey. Based solely on prevailing speeds, the speed limit could be set at 35 mph; however, based on the residential density, nearby school, pedestrian safety at bus stops and bike route, we recommend reducing the speed limit to 30 mph in this segment.

Ham Lane to California Street
The 85th percentile speeds on this segment are 35 and 36 mph. The 50th percentile speed is 32 mph. The accident rate of 2.9 in this segment is lower than the citywide average and higher than the 0.7 rate from the 2013 survey. Based solely on prevailing speeds, the speed limit could be set at 35 mph; however, based on the residential density, location of the school, and pedestrian safety at bus stops, we recommend reducing the speed limit to 30 mph in this segment.

California Street to Church Street
The 85th percentile speed on this segment is 37 mph. The 50th percentile speeds are 33 and 34 mph. The accident rate of 3.4 is slightly higher than the citywide average and slightly higher than the 3.2 rate from the 2013 survey. Based solely on prevailing speeds, the speed limit could be set at 35 mph; however, based on the commercial driveways, pedestrian safety at bus stops, and bike routes, we recommend reducing the speed limit to 30 mph in this segment.

Church Street to Sacramento Street
The 85th percentile speeds on this segment are 34 and 35 mph. The 50th percentile speeds are 31 and 32 mph. The accident rate of 2.0 in this segment is lower than the citywide average rate and the 3.6 rate from the 2013 survey. Based solely on prevailing speeds, the speed limit could be set at 35 mph; however, based on the low accident rate, residential density, and commercial driveways, we recommend retaining the 30 mph speed limit in this segment.

Sacramento Street to Stockton Street
The 85th percentile speeds on this segment are 34 and 35 mph. The 50th percentile speeds are 31 and 32 mph. The accident rate of 0.0 is below the city wide average and less than the 1.7 rate from the 2013 survey. Based on prevailing speeds, the speed limit could be set at 35 mph; however, and based on the low accident rate, commercial driveways, and bike safety, we recommend retaining the 30 mph speed limit in this segment.

Stockton Street to Cherokee Lane
The 85th percentile speed on this segment is 41 mph. The 50th percentile speeds are 36 and 37 mph. The accident rate of 0.4 is below the citywide average and below the 2.3 rate from the 2013 survey. Based on the prevailing speed, the speed limit could be set at 40 mph; however, based on the reduced accident rate and bicycle safety, we recommend retaining the 35 mph speed limit on this segment.

SPEED ZONE REPORT - Lockeford Street

Lockeford2022.doc
Cherokee Lane to Guild Avenue
The 85th percentile speeds on this segment are 39 and 40 mph. The 50th percentile speed is 35 mph. The accident rate of 0.0 in these segments is lower than the citywide average and lower than the 2.0 rate from the 2013 survey. Based solely on prevailing speeds the speed limit could be posted at 40 mph; however, based on the lack of sidewalks in many locations, commercial driveway characteristics, and low accident rate at the current speed limit, we recommend retaining the 35 mph speed limit on this segment.

° CONCLUSION
The recommended speed limits are shown below:

EXISTING POSTED

STREET SEGMENT SPEED LIMIT SPEED LIMIT
Mills Avenue to Ham Lane 35 mph 30 mph
Ham Lane to California Street 35 mph 30 mph
California Street to Church Street 35 mph 30 mph
Church Street to Sacramento Street 30 mph no change
Sacramento Street to Stockton Street 30 mph no change Stockton Street to Cherokee Lane 35 mph no change Cherokee Lane to Guild Avenue 35 mph no change

(Dorothy) Pui Man Kam
Senior Traffic Engineer

RESOLUTION NO. 2022-____

A RESOLUTION OF THE LODI CITY COUNCIL AMENDING TRAFFIC
RESOLUTION NO. 97-148 BY APPROVING SETTING OF 35 MILES-PER-

HOUR SPEED LIMIT ON CENTURY BOULEVARD FROM WEST CITY LIMITS

TO LOWER SACRAMENTO ROAD AND ON WESTGATE DRIVE FROM
CENTURY BOULEVARD TO KETTLEMAN LANE; SETTING OF 30 MILES-

PER-HOUR SPEED LIMIT ON LEBARON BOULEVARD FROM STOCKTON STREET TO REYNOLDS RANCH PARKWAY; AND APPROVING SPEED LIMIT MODIFICATIONS ON LODI AVENUE FROM 50 TO 45 MILES PER HOUR

FROM THE WEST CITY LIMITS TO ROSE GATE DRIVE, AND ON
LOCKEFORD STREET FROM 35 TO 30 MILES PER HOUR FROM

MILLS AVENUE TO CHURCH STREET
========================================================================

WHEREAS, staff recently reviewed Engineering and Traffic Surveys (ETS) on the following five streets: Century Boulevard, Westgate Drive, Lebaron Boulevard, Lodi Avenue, and Lockeford Street; and

WHEREAS, the segments referenced above of Century Boulevard, Lebaron Boulevard, and Westgate Drive have recently been constructed; and

WHEREAS, based on the State -mandated requirements, staff is recommending setting the speed limit to 35 mph on Century Boulevard, from the west City limits to Lower Sacramento Road, and on Westgate Drive, from Century Boulevard to Kettleman Lane and setting the speed limit to 30 mph on Lebaron Boulevard, from Stockton Street to Reynolds Ranch Parkway; and

WHEREAS, staff also recommends reducing the speed limit from 50 to 45 mph on Lodi Avenue, from the west City limits to Rose Gate Drive, and reducing the speed limit from 35 to 30 mph on Lockeford Street, from Mills Avenue to Church Street; and

WHEREAS, staff recommends amending Traffic Resolution No. 97 -148 by approving setting of 35 miles -per-hour speed limit on Century Boulevard from west City limi ts to Lower Sacramento Road and on Westgate Drive from Century Boulevard to Kettleman Lane, setting of 30 miles-per-hour speed limit on Lebaron Boulevard from Stockton Street to Reynolds Ranch Parkway, and approving speed limit modifications on Lodi Avenue from 50 to 45 miles per hour from the west City limits to Rose Gate Drive, and on Lockeford Street from 35 to 30 miles per hour from Mills Avenue to Church Street.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby amend Traffic Resolu tion No. 97- 148 by approving setting of 35 miles -per-hour speed limit on Century Boulevard, from west City limits to Lower Sacramento Road , and on Westgate Drive, from Cent ury Boulevard to Kettleman Lane; setting of 30 miles -per-hour speed limit on Lebaron Boulevard, from Stockton S treet to Reynolds Ranch Parkway; and approving speed limit modifications on Lodi Avenue from 50 to 45 miles per hour fr om the west City limits to Rose Gate Drive, and on Lockeford Street from 35 to 30 miles per hour from Mills Av enue to Church Street.

Dated: June 15, 2022
======================================================================== I hereby certify that Resolution No. 2022-_____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 15, 2022, by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2022-_____
AGENDA ITEM G-01

COUNCIL COMMUNICATION
APPROVED: ________________________________
Stephen Schwabauer, City Manager
\\cvcfilv02\pubwks$\WP\UTILITY RATES\W_WW\2022 W_WW Rate Increase\CC PH_WW Rates.docx 5/25/2022 AGENDA TITLE: Public Hearing to Consider Adopting Resolution Setting Pre-Approved Engineering News Record Adjustment Index for Wastewater Rates for Residential, Commercial, and Industrial Customers
MEETING DATE: June 15, 2022
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Public h earing to consider adopting resolution setting pre -approved Engineering News Record adjustment index for wastewater rates for residential, commercial, and industrial customers.

BACKGROUND INFORMATION: The City Council has made numerous wastewater rate decisions over the past several years. On March 20, 2019, Council voted to approve a five-year program of rate adjustments for water, wastewater, and solid waste services, in accordance with the Proposition 218 rate setting process. The proposed rate adjustments are needed to generate sufficient revenue to meet ongoing operation and maintenance costs and debt service obligations, as well as, necessary capital maintenance improvements.

For the wastewater utility, the annual rate adjustment, if approved, is the lesser of the Engineering News Record (ENR) index change or three percent. A summary of the past years’ wastewater rate adjustments relative to the ENR index change is provided in the table below. The purpose of this table is to demonstrate that, due to sound financial management, past actual rate increases have frequently been below the approved maximum or deferred to coordinate with the programming of capital improvement projects. In fact, staff has not recommended a wastewater rate increase since July 1, 2019.

Cap
ENR
Index
Approved/
Recommended
July 2017 3.0% 4.2% 0%
July 2018 3.0% 2.7% 0%
July 2019 3.0% 2.9% 2.9%
July 2020 3.0% 1.5% 0%
July 2021 3.0% 3.1% 0%
July 2022 3.0% 8.9% 3%
A
t present, the wastewater operating fund balance exceeds target operating reserves. This surplus will be needed to fund wastewater expenditures amounting to over $32 million over the next five years without borrowing.

Public Hearing to Consider Adopting Resolution Setting Pre-Approved Engineering News Record Adjustment Index for Wastewater Rates for Residential, Commercial, and Industrial Customers
June 15, 2022