Lodi City Council
July 1, 2026

A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY

MANAGER TO EXECUTE THE WRITE -OFF OF UNCOLLECTIBLE UTILITY BILLING ACCOUNTS FOR THE PERIOD 2020 THROUGH MARCH 31, 2026, IN AN AMOUNT NOT TO EXCEED $3,007,846.11
======================================================================== WHEREAS, the Finance Department ’s Revenue Division is responsible for administering the City's utility billing system and maintaining accurate accounts receivable records; and

WHEREAS, following reasonable collection efforts , including in -house collection activities and referral to an external collection agency, certain utility billing accounts have been determined to be uncollectible; and

WHEREAS, retaining uncollectible accounts receivable on the City’s financial records may overstate assets and result in inaccurate financial reporting; and

WHEREAS, staff has completed a review of aged accounts to ensure the City's financial records accu rately reflect collectible balances and is recommending the write -off of accounts determined to be uncollectible; and

WHEREAS, the total amount of uncollectible utility billing accounts recommended for write-off for the period 2020 through March 31, 2026, is an amount not to exceed $3,007,846.11; and

WHEREAS, approval of this write -off is an accounting action that removes uncollectible accounts receivable from the City's financial records and does not constitute a current-year expenditure or, where collection remains legally permissible, forgive the underlying debt.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute the write -off of uncollectible utility billing accounts for the period 2020 through March 31, 2026, in an amount not to exceed $3,007,846.11; and

BE IT FURTHER RESOLVED that the Finance Department is authorized to process the accounting entries necessary to remove these uncollectible accounts from the City's financial records in accordance with applicable accounting standards and City policies; and

BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted November 6, 2019, Resolution No. 2019 -223), the City Attorney is hereby authorized to make minor revisions to this Resolution that do not alter its substance and to make clerical corrections as necessary.

Dated: July 1, 2026
========================================================================

1496
I hereby certify that Resolution No. 202 6-____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 1, 2026 by the following votes:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2026-_____

1497
AGENDA ITEM C.6

COUNCIL COMMUNICATION
AGENDA TITLE:

Adopt a Resolution Authorizing the City Manager to Execute Annual General Billing Bad Debt Write-Offs and Approving the Write-Off of Uncollectable General Billing Accounts for the Period of 2019 through March 31, 2026, in an Amount Not to Exceed $313,976.48 (IS - FIN) MEETING DATE:

July 01, 2026
PREPARED BY:

Tarra Sumner, Revenue Manager
RECOMMENDED ACTION:

Adopt a Resolution Authorizing the City Manager to Execute Annual General Billing Bad Debt Write-Offs and Approving the Write-Off of Uncollectible General Billing Accounts for the Period of 2019 through March 31, 2026, in an Amount Not to Exceed $313,976.48.

BACKGROUND INFORMATION:

The Finance Department’s Revenue Division is responsible for administering the City’s general billing program, including the collection of outstanding accounts and the write-off of debts determined to be uncollectible. General billing is used by several City departments to invoice fees, fines, and charges for services rendered.

Retaining uncollectible accounts receivable on the City’sbooks can overstate assets and result in inaccurate financial reporting. Accordingly, accounts that have exhausted reasonable collection efforts and are deemed uncollectible should be written off in accordance with the City’s debt collection practices.

The Revenue Division follows a structured collection process that includes in-house collection efforts, referral to an external collection agency, and, when appropriate, write-offs. Accounts generally remain in internal collections for 45 days after the due date before being referred to an outside collection agency. External collection efforts continue before staff evaluates whether additional collection activity is economically justified.

In certain circumstances, continued collection efforts are not practical or cost-effective. Examples include situations where:
· The debtor cannot be located;
· The cost of further collection exceeds the amount owed; · The debtor is deceased and the debt is uncollectible; · The debtor has filed for bankruptcy;
· Staff determines the debt is otherwise uncollectible based on available information; or · The debt is subject to a legal judgment or court order.

The total amount recommended for write-off is $313,976.48 for accounts accumulated between 2019 and City of Lodi Printed on 6/26/2026Page 1 of 2
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1498

COUNCIL COMMUNICATION
The total amount recommended for write-off is $313,976.48 for accounts accumulated between 2019 and March 31, 2026. This amount reflects multiple years of uncollectible receivables and represents a one-time effort to eliminate aged balances from the City’srecords. Going forward, staff will process write-offs annually, resulting in lower write-off amounts and more timely financial reporting.

The recommended write-off amount is based on outstanding balances as of May 14, 2026. Actual write-offs may be lower if payments are received through ongoing collection efforts before the write-off is processed.

FISCAL IMPACT:

Approval of the write-off authorizes the removal of uncollectible accounts receivable from the City’sfinancial records. The total amount authorized for write-off is $313,976.48. Because these amounts are considered uncollectible, the write-off is an accounting action intended to accurately reflect the value of the City’s receivables and does not require additional appropriations.

FUNDING AVAILABLE:

Not applicable.

City of Lodi Printed on 6/26/2026Page 2 of 2
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1499

CITY OF LODI

FINANCE DEPT
310 W Elm St / P O Box 3006
Lodi, CA 95240
(209) 333-6717

June 17, 2026

Request for General Billing Write-Offs FY 2026
Please review all delinquent receivables from FY 2021-March 31, 2026. Please determine if these past-due receivables remain eligible to be written off. Please contact the Revenue Manager at extension 4648 if you have any questions.

The Community Development Department requests that the following list of account receivable write-offs be charged off as uncollectible accounts. Every collection effort has been made, and no further collection is foreseen. A written explanation is required as to why any receivable four years or older should not be written off and when the collection is anticipated.

Please review the form and the detailed report for accuracy, then sign.

Department Contact Person:

Phone:

Department Head Name and Signature:

Signature

Printed Name

Return to: Finance Department Revenue Services by May 22, 2026

Derek Poe, Chief Building Official
209-333-6754
Cynthia Marsh, Interim Community Development Director
1500

CITY OF LODI

FINANCE DEPT
310 W Elm St / P O Box 3006
Lodi, CA 95240
(209) 333-6717

June 17, 2026

GL Account Number(s) and Amount to be Written Off:
10030001-53206 $900.00
10030001-55105 $150.00
10031004-53211 $2650.00
10031004-55105 $601.39
10031004-57017 $301.50
Grand Total $4,602.89

Invoices Not to Write Off:

Invoice
Number
Reason and Expected Collection Date

Return to: Finance Department Revenue Services by May 22, 2026 N/A
1501
Bill Year Gl Account NumbeBill Number Charge Code Charge Description Write-off Amount 2021 10031004-53211- 8437 CE01 Administrative Citation $100.00 2021 10031004-57017- 8437 CE05 Recording Fees $88.00
2021 10030001-55105- 8437 CE06 Lot Book Guarantee $75.00 2021 10031004-53211- 8438 CE03 Administrative Citation $500.00 2021 10030001-53206- 8438 CE08 Non-compliance Fee $300.00 2021 10031004-53211- 8444 CE02 Administrative Citation $250.00 2021 10031004-57017- 8444 CE05 Recording Fees $88.00
2021 10030001-55105- 8444 CE06 Lot Book Guarantee $75.00 2021 10031004-57017- 8444 CE07 Reinspection Fees $37.50 2021 10030001-53206- 8444 CE08 Non-compliance Fee $100.00 2021 10031004-53211- 8445 CE01 Administrative Citation $100.00 2022 10031004-53211- 8484 CE03 Administrative Citation $500.00 2022 10030001-53206- 8484 CE08 Non-compliance Fee $300.00 2022 10031004-53211- 8766 CE01 Administrative Citation $100.00 2022 10031004-53211- 8821 CE01 Administrative Citation $100.00 2022 10031004-53211- 8840 CE01 Administrative Citation $100.00 2022 10031004-53211- 8842 CE01 Administrative Citation $100.00 2022 10031004-53211- 8965 CE01 Administrative Citation $100.00 2022 10031004-53211- 8966 CE02 Administrative Citation $250.00 2022 10030001-53206- 8966 CE08 Non-compliance Fee $100.00 2022 10031004-53211- 8967 CE01 Administrative Citation $100.00 2022 10031004-57017- 8968 CE05 Recording Fees $88.00
2022 10031004-53211- 8970 CE01 Administrative Citation $100.00 2022 10031004-53211- 9043 CE02 Administrative Citation $250.00 2022 10030001-53206- 9043 CE08 Non-compliance Fee $100.00 2022 10031004-55105- 9084 CE04 Property Abatement $601.39 $4,602.89

GL ACCOUNT WRITE-OFF AMOUNT
10030001-53206- 900
10030001-55105- 150
10031004-53211- 2650
10031004-55105- 601.39
10031004-57017- 301.5
Grand Total 4602.89
1502
1503
1504
1505
Bill Year Gl Account NumbeBill Number Charge Code Charge Description Write-off Amount 2019 50000000-59533- 4888 EU06 Diversion Inspection Fee $75.00 GL Account Write-Off Amount
50000000-55301- $0.00
50000000-59533- $75.00
Grand Total $75.00
1506
1507
1508
Bill Year Gl Account Number Bill Number Charge Code Dept Charge Description Write-off Amount 2026 140-12136- 13113 REIMB FINANCE
Reimburseable Charges -
Employees 3103.5
2025 10095000-54361- 13017 RTGF3 FINANCE
Utilities and Custodial
Reimbursements 200
2026 10095000-54361- 13630 RTGF3 FINANCE
Utilities and Custodial
Reimbursements 200
2021 53000000-55024- 8447 WWOR FINANCE Reimburseable Charges 100 2022 53000000-55024- 8556 WWOR FINANCE Reimburseable Charges 100 2022 53000000-55024- 8683 WWOR FINANCE Reimburseable Charges 100 2022 53000000-55024- 8786 WWOR FINANCE Reimburseable Charges 100 2022 53000000-55024- 8844 WWOR FINANCE Reimburseable Charges 100 2022 53000000-55024- 9006 WWOR FINANCE Reimburseable Charges 100 2022 53000000-55024- 9112 WWOR FINANCE Reimburseable Charges 100 2022 53000000-55024- 9175 WWOR FINANCE Reimburseable Charges 100 2022 53000000-55024- 9234 WWOR FINANCE Reimburseable Charges 100 2022 53000000-55024- 9347 WWOR FINANCE Reimburseable Charges 100 2022 53000000-55024- 9418 WWOR FINANCE Reimburseable Charges 100

GL ACCOUNT AMOUNT
10095000-54361- $400.00
140-12136- $3,103.50
53000000-55024- $1,100.00
Grand Total $4,603.50
1509
1510
1511
Bill Year Gl Account Number Bill Number Charge Code Charge DescriptionWrite-off Amount 2023 10040001-57104- 9738 FF06 Annual Fire Inspec 146
2024 10040001-57104- 12089 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12988 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12914 FF06 Annual Fire Inspec 146
2022 10040001-57104- 9470 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12820 FF06 Annual Fire Inspec 146
2023 10040001-57104- 9930 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11128 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12249 FF06 Annual Fire Inspec 146
2019 10040001-57104- 6045 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10832 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12499 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13411 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13411 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12167 FF06 Annual Fire Inspec 146
2025 10040001-57104- 13051 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10340 FF06M2 Annual Inspection 234 2024 10040001-57104- 11545 FF07 Notice and Order in 142 2025 10040001-57104- 12507 FF06M2 Annual Inspection 234 2026 10040001-57104- 13412 FF06M2 Annual Inspection 234 2023 10040001-57104- 10902 FF06 Annual Fire Inspec 146
2024 10040001-57104- 12086 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12989 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10413 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11617 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12674 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13597 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12821 FF06 Annual Fire Inspec 146
2023 10040001-57104- 9991 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11791 FF06 Annual Fire Inspec 146
2022 10040001-57104- 8494 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11834 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13394 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13664 FF06 Annual Fire Inspec 146
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2023 10040001-57104- 10834 FF06 Annual Fire Inspec 146
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2022 10040001-57104- 8933 FF06 Annual Fire Inspec 146
2023 10040001-57104- 9908 FF06M1 Annual Inspection 205
2023 10040001-57104- 10406 FF06 Annual Fire Inspec 146
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2023 10040001-57104- 10162 FF06 Annual Fire Inspec 146
2022 10040001-57104- 8925 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10160 FF06 Annual Fire Inspec 146
1512
2024 10040001-57104- 11248 FF07 Notice and Order in 142 2023 10040001-57104- 9834 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11039 FF06 Annual Fire Inspec 6
2026 10040001-57104- 13146 FF06 Annual Fire Inspec 146
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2024 10040001-57104- 11725 FF06 Annual Fire Inspec 30
2023 10040001-57104- 10342 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13424 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10326 FF06M2 Annual Inspection 234 2024 10040001-57104- 11632 FF06 Annual Fire Inspec 146
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2024 10040001-57104- 11748 FF06 Annual Fire Inspec 146
2022 10040001-57104- 9584 FF06M2 Annual Inspection 234
2024 10040001-57104- 11955 FF06M2 Annual Inspection 234 2025 10040001-57104- 12929 FF06M2 Annual Inspection 234 2021 10040001-57104- 8407 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13130 FF06 Annual Fire Inspec 11
2023 10040001-57104- 10910 FF06 Annual Fire Inspec 6
2023 10040001-57104- 9825 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11874 FF06M2 Annual Inspection 234 2019 10040001-57104- 6034 FF06 Annual Fire Inspec 146
2022 10040001-57104- 9629 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13152 FF06 Annual Fire Inspec 146
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2025 10040001-57104- 12521 FF06M2 Annual Inspection 234 2026 10040001-57104- 13153 FF06 Annual Fire Inspec 146
2022 10040001-57104- 8768 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13154 FF06 Annual Fire Inspec 146
2020 10040001-57104- 6702 FF06 Annual Fire Inspec 146
2021 10040001-57104- 7934 FF06 Annual Fire Inspec 146
2023 10040001-57104- 9795 FF06 Annual Fire Inspec 146
2021 10040001-57104- 8267 FF06 Annual Fire Inspec 146
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2024 10040001-57104- 11356 FF06M2 Annual Inspection 234 2025 10040001-57104- 12395 FF06M2 Annual Inspection 234 2023 10040001-57104- 10329 FF06M2 Annual Inspection 234 2026 10040001-57104- 13434 FF06M2 Annual Inspection 234 2025 10040001-57104- 12253 FF06M2 Annual Inspection 234 2022 10040001-57104- 8928 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10157 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11093 FF06M1 Annual Inspection 205 2025 10040001-57104- 12247 FF06M1 Annual Inspection 205 2026 10040001-57106- 13609 FF19 Operational Permit 135
2022 10040001-57104- 8679 FF18 School Inspections 135
1513
2023 10040001-57104- 10240 FF18 School Inspections 135
2023 10040001-57104- 10370 FF08 2nd Reinspection 142
2022 10040001-57104- 9634 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10839 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11973 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13439 FF06 Annual Fire Inspec 146
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2022 10040001-57104- 9340 FF06M2 Annual Inspection 234
2023 10040001-57104- 10873 FF06M1 Annual Inspection 205 2024 10040001-57104- 12080 FF06M1 Annual Inspection 205 2023 10040001-57104- 9818 FF06 Annual Fire Inspec 146
2022 10040001-57104- 8862 FF06 Annual Fire Inspec 146
2023 10040001-57104- 9984 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11194 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12350 FF06 Annual Fire Inspec 146
2025 10040001-57100- 12454 ADMCIT ADMIN CITATION 100
2025 10040001-57104- 12454 FF08 APARTMENT REIN 142
2026 10040001-57104- 13259 FF06 Annual Fire Inspec 146
2019 10040001-57106- 5828 FF19 Operational Permit 135
2021 10040001-57106- 7638 FF19 Operational Permit 135
2021 10040001-57106- 8364 FF19 Operational Permit 135
2022 10040001-57106- 9569 FF19 Operational Permit 135
2023 10040001-57106- 10751 FF19 Operational Permit 135
2023 10040001-57104- 10776 FF08 2nd Reinspection 142
2024 10040001-57106- 12108 FF19 Operational Permit 135
2023 10040001-57104- 9927 FF06 Annual Fire Inspec 146
2023 10040001-57104- 9928 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11118 FF06 Annual Fire Inspec 146
2022 10040001-57106- 9207 FF19 Operational Permit 135
2023 10040001-57106- 10291 FF19 Operational Permit 135
2024 10040001-57106- 11786 FF19 Operational Permit 135
2024 10040001-57104- 11790 FF08 2nd Reinspection 142
2024 10040001-57106- 11230 FF19 Operational Permit 135
2025 10040001-57106- 12446 FF19 Operational Permit 135
2022 10040001-57106- 9308 FF19 Operational Permit 135
2026 10040001-57104- 13443 FF06 Annual Fire Inspec 146
2025 10040001-57105- 12978 FF16 Fire Clearance 135
2025 10040001-57105- 12978 FF16 Fire Clearance 135
2025 10040001-57105- 12978 FF16 Fire Clearance 135
2025 10040001-57105- 12978 FF16 Fire Clearance 135
2025 10040001-57105- 12978 FF16 Fire Clearance 135
2025 10040001-57105- 12978 FF16 Fire Clearance 135
2022 10040001-57104- 8587 FF06 Annual Fire Inspec 146
2021 10040001-57104- 7228 FF06 Annual Fire Inspec 146
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2019 10040001-57104- 4900 FF06 Annual Fire Inspec 146
2022 10040001-57106- 9287 FF19 Operational Permit 135
2023 10040001-57106- 10573 FF19 Operational Permit 135
2024 10040001-57106- 11766 FF19 Operational Permit 135
2025 10040001-57104- 12686 FF06M1 Annual Inspection 205 2025 10040001-57104- 12842 FF08 APARTMENT REIN 142
1514
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2019 10040001-57104- 6023 FF06 Annual Fire Inspec 146
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2021 10040001-57104- 7838 FF06M2 Annual Inspection 234
2021 10040001-57104- 7839 FF06M2 Annual Inspection 234
2025 10040001-57104- 12543 FF06M2 Annual Inspection 234 2025 10040001-57104- 12544 FF06M2 Annual Inspection 234 2026 10040001-57104- 13445 FF06M2 Annual Inspection 234 2026 10040001-57104- 13445 FF06M2 Annual Inspection 234 2023 10040001-56509- 10756 ABTMNT WEED ABATEMEN 150
2021 10040001-57106- 7825 FF19 Operational Permit 135
2022 10040001-57106- 9033 FF19 Operational Permit 135
2023 10040001-57106- 10199 FF19 Operational Permit 135
2023 10040001-57104- 10233 FF08 2nd Reinspection 142
2023 10040001-57104- 10278 FF08 2nd Reinspection 142
2023 10040001-57104- 10334 FF08 2nd Reinspection 142
2024 10040001-57106- 11420 FF19 Operational Permit 135
2022 10040001-56509- 9555 ABTMNT WEED ABATEMEN 150
2022 10040001-57104- 8492 FF06 Annual Fire Inspec 146
2022 10040001-57104- 8493 FF07 Notice and Order in 142
2023 10040001-57104- 9715 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10368 FF07 Notice and Order in 142 2023 10040001-57104- 10448 FF07 Notice and Order in 142 2023 10040001-57104- 10550 FF07 Notice and Order in 142 2023 10040001-57104- 10773 FF07 Notice and Order in 142 2023 10040001-57104- 10853 FF07 Notice and Order in 142 2024 10040001-57104- 11466 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12508 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13447 FF06 Annual Fire Inspec 146
2025 10040001-57106- 12562 FF19 Operational Permit 405
2022 10040001-57106- 9567 FF19 Operational Permit 135
2022 10040001-57106- 9567 FF19 Operational Permit 135
2023 10040001-57106- 10749 FF19 Operational Permit 135
2023 10040001-57106- 10749 FF19 Operational Permit 135
2026 10040001-57104- 13358 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10439 FF08 2nd Reinspection 142
2024 10040001-57106- 11647 FF19 Operational Permit 270
2026 10040001-57106- 13612 FF19 Operational Permit 135
2022 10040001-57106- 8906 FF19 Operational Permit 135
2023 10040001-57106- 10055 FF19 Operational Permit 135
2024 10040001-57106- 11291 FF19 Operational Permit 135
2025 10040001-57106- 12554 FF19 Operational Permit 135
2026 10040001-57106- 13550 FF19 Operational Permit 135
2023 10040001-57104- 10602 FF06M2 Annual Inspection 234 2024 10040001-57104- 11875 FF06M2 Annual Inspection 234 2025 10040001-57104- 12843 FF06M2 Annual Inspection 234 1515
2026 10040001-57104- 13262 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11846 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11890 FF08 2nd Reinspection 142
2024 10040001-57100- 11944 ADMCIT ADMIN CITATION 100
2025 10040001-57104- 12844 FF06 Annual Fire Inspec 146
2024 10040001-57104- 10995 FF06M2 Annual Inspection 234 2025 10040001-57104- 13062 FF06M2 Annual Inspection 234 2025 10040001-57104- 12241 FF06M1 Annual Inspection 205 2026 10040001-57104- 13164 FF06M1 Annual Inspection 205 2022 10040001-57104- 8772 FF07 Notice and Order in 142
2024 10040001-57104- 11072 FF06M2 Annual Inspection 234 2025 10040001-57104- 12277 FF06M2 Annual Inspection 234 2026 10040001-57104- 13264 FF06M2 Annual Inspection 234 2023 10040001-57104- 10167 FF06M1 Annual Inspection 205 2024 10040001-57104- 11075 FF06M2 Annual Inspection 234 2024 10040001-57104- 11076 FF06M1 Annual Inspection 205 2024 10040001-57104- 11408 FF06M1 Annual Inspection 205 2025 10040001-57104- 12258 FF06M2 Annual Inspection 234 2025 10040001-57104- 12259 FF06M1 Annual Inspection 205 2025 10040001-57104- 12407 FF06M1 Annual Inspection 205 2026 10040001-57104- 13167 FF06M1 Annual Inspection 205 2026 10040001-57104- 13167 FF06M2 Annual Inspection 234 2026 10040001-57104- 13359 FF06M1 Annual Inspection 205 2024 10040001-57105- 11348 FF14 Special Event Perm 135
2025 10040001-57105- 12494 FF14 Special Event Perm 135
2026 10040001-57106- 13613 FF19 Operational Permit 135
2021 10040001-57106- 8365 FF19 Operational Permit 135
2022 10040001-57106- 9570 FF19 Operational Permit 135
2023 10040001-57106- 10752 FF19 Operational Permit 135
2024 10040001-57106- 12051 FF19 Operational Permit 135
2024 10040001-57106- 12111 FF19 Operational Permit 135
2024 10040001-57106- 12127 FF19 Operational Permit 135
2025 10040001-57106- 12199 FF19 Operational Permit 135
2019 10040001-57106- 5584 FF19 Operational Permit 135
2020 10040001-57106- 6949 FF19 Operational Permit 135
2021 10040001-57106- 8076 FF19 Operational Permit 135
2022 10040001-57106- 9311 FF19 Operational Permit 135
2024 10040001-57106- 11775 FF19 Operational Permit 135
2026 10040001-57106- 13684 FF19 Operational Permit 270
2019 10040001-57106- 5837 FF19 Operational Permit 135
2022 10040001-57106- 9212 FF19 Operational Permit 135
2023 10040001-57106- 10297 FF19 Operational Permit 135
2023 10040001-57104- 10501 FF08 2nd Reinspection 142
2026 10040001-57106- 13615 FF19 Operational Permit 135
2023 10040001-57104- 9724 FF06 Annual Fire Inspec 146
2023 10040001-57105- 10393 FF14 Special Event Perm 135
2022 10040001-57106- 8667 FF19 Operational Permit 135
2023 10040001-57106- 9876 FF19 Operational Permit 135
2024 10040001-57106- 11133 FF19 Operational Permit 135
2025 10040001-57104- 12768 FF18 SCHOOL INSPEC 135
2022 10040001-57106- 8545 FF19 Operational Permit 135
2022 10040001-57104- 8803 FF08 2nd Reinspection 142
2023 10040001-57106- 9837 FF19 Operational Permit 135
2024 10040001-57106- 10982 FF19 Operational Permit 135
2024 10040001-57104- 11070 FF08 2nd Reinspection 142
2024 10040001-57104- 11149 FF08 2nd Reinspection 142
2025 10040001-57106- 12281 FF19 Operational Permit 135
2024 10040001-57106- 11135 FF19 Operational Permit 135
1516
2023 10040001-57104- 9914 FF06M1 Annual Inspection 205
2025 10040001-57104- 13065 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11390 FF06M2 Annual Inspection 234 2025 10040001-57104- 12396 FF06M2 Annual Inspection 234 2026 10040001-57104- 13362 FF06M2 Annual Inspection 234 2022 10040001-57104- 8871 FF06 Annual Fire Inspec 146
2023 10040001-57104- 9992 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10114 FF07 Notice and Order in 142 2023 10040001-57100- 10115 ADMCIT ADMIN CITATION 100
2024 10040001-57104- 11207 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12330 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13267 FF06 Annual Fire Inspec 146
2025 10040001-57106- 12564 FF19 Operational Permit 135
2022 10040001-57106- 9171 FF19 Operational Permit 135
2024 10040001-57106- 11523 FF19 Operational Permit 135
2024 10040001-57106- 11614 FF19 Operational Permit 142
2021 10040001-57104- 8291 FF06 Annual Fire Inspec 146
2022 10040001-57106- 9218 FF19 Operational Permit 135
2021 10040001-57106- 8150 FF19 Operational Permit 135
2022 10040001-57106- 9386 FF19 Operational Permit 135
2025 10040001-57104- 12851 FF06 Annual Fire Inspec 146
2023 10040001-57106- 10198 FF19 Operational Permit 135
2023 10040001-57104- 10870 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11977 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12953 FF06 Annual Fire Inspec 146
2024 10040001-57100- 12054 ADMCIT ADMIN CITATION 135
2025 10040001-57104- 12770 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12852 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12852 FF08 APARTMENT REIN 142
2025 10040001-57104- 12954 FF08 APARTMENT REIN 142
2026 10040001-57104- 13688 FF06 Annual Fire Inspec 146
2023 10040001-57106- 10020 FF19 Operational Permit 135
2023 10040001-57104- 10087 FF08 2nd Reinspection 142
2023 10040001-57104- 10146 FF08 2nd Reinspection 142
2024 10040001-57106- 11232 FF19 Operational Permit 135
2024 10040001-57106- 11286 FF19 Operational Permit 135
2023 10040001-57104- 10470 FF06M2 Annual Inspection 234 2022 10040001-57106- 9309 FF19 Operational Permit 135
2023 10040001-57104- 10383 FF06M1 Annual Inspection 205 2025 10040001-57104- 12525 FF06M1 Annual Inspection 205 2026 10040001-57106- 13690 FF19 Operational Permit 270
2023 10040001-57104- 9978 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11188 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11189 FF06 Annual Fire Inspec 146
2024 10040001-57100- 11274 ADMCIT ADMIN CITATION 100
2024 10040001-57104- 11275 FF07 Notice and Order in 146 2026 10040001-57104- 13268 FF06 Annual Fire Inspec 146
2022 10040001-57104- 8930 FF06M1 Annual Inspection 205
2024 10040001-57104- 11375 FF06M1 Annual Inspection 205 2025 10040001-57104- 12423 FF06M1 Annual Inspection 205 2026 10040001-57104- 13364 FF06M1 Annual Inspection 205 2026 10040001-57104- 13269 FF06M2 Annual Inspection 234 2023 10040001-57106- 9772 FF19 Operational Permit 135
2022 10040001-57104- 9358 FF06 Annual Fire Inspec 146
2022 10040001-57104- 9443 FF06 Annual Fire Inspec 146
2022 10040001-57104- 9465 FF06 Annual Fire Inspec 146
2022 10040001-57104- 9518 FF07 Notice and Order in 142
2023 10040001-57104- 10605 FF06 Annual Fire Inspec 146
1517
2022 10040001-56509- 9553 ABTMNT WEED ABATEMEN 150
2022 10040001-56509- 9554 ABTMNT WEED ABATEMEN 150
2023 10040001-56509- 9711 ABTMNT WEED ABATEMEN 150
2023 10040001-56509- 9865 ABTCON ABATEMENT CON 825
2024 10040001-56509- 10941 ABTMNT WEED ABATEMEN 150
2025 10040001-56509- 12210 ABTMNT WEED ABATEMEN 1050
2025 10040001-56509- 12210 ABTMNT WEED ABATEMEN 4185
2022 10040001-57104- 8598 FF06 Annual Fire Inspec 146
2022 10040001-57104- 8754 FF07 Notice and Order in 142
2023 10040001-57104- 9812 FF06 Annual Fire Inspec 146
2023 10040001-57104- 9813 FF07 Notice and Order in 142
2024 10040001-57104- 11012 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12149 FF06 Annual Fire Inspec 146
2025 10040001-57100- 12288 ADMCIT ADMIN CITATION 100
2025 10040001-57104- 12288 FF08 APARTMENT REIN 142
2025 10040001-57104- 13068 FF06 Annual Fire Inspec 146
2021 10040001-57104- 8423 FF06 Annual Fire Inspec 146
2022 10040001-57104- 9656 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10869 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11976 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13173 FF08 APARTMENT REIN 142
2021 10040001-57106- 8057 FF19 Operational Permit 135
2022 10040001-57106- 9289 FF19 Operational Permit 135
2022 10040001-57106- 9663 FF19 Operational Permit 135
2026 10040001-57104- 13365 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10385 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10894 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13270 FF06 Annual Fire Inspec 146
2023 10040001-57106- 10575 FF19 Operational Permit 135
2024 10040001-57106- 11781 FF19 Operational Permit 135
2023 10040001-57104- 10427 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11628 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12685 FF06 Annual Fire Inspec 146
2022 10040001-57104- 9520 FF07 Notice and Order in 142
2023 10040001-57106- 10524 FF19 Operational Permit 135
2023 10040001-57106- 10522 FF19 Operational Permit 135
2023 10040001-57106- 10522 FF19 Operational Permit 135
2024 10040001-57106- 11913 FF19 Operational Permit 270
2024 10040001-57104- 11934 FF08 2nd Reinspection 142
2024 10040001-57104- 11193 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12351 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12956 FF06 Annual Fire Inspec 146
2023 10040001-57106- 9841 FF19 Operational Permit 135
2023 10040001-57104- 10034 FF08 2nd Reinspection 142
2023 10040001-57104- 10186 FF08 2nd Reinspection 142
2023 10040001-57104- 10260 FF08 2nd Reinspection 142
2024 10040001-57104- 11634 FF06 Annual Fire Inspec 146
2023 10040001-57105- 9872 FF14 Special Event Perm 135
2023 10040001-57104- 10697 FF07 Notice and Order in 142 2023 10040001-57100- 10698 ADMCIT ADMIN CITATION 100
2023 10040001-57100- 10760 ADMCIT ADMIN CITATION 250
2024 10040001-57104- 11621 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11683 FF08 2nd Reinspection 142
2024 10040001-57104- 11716 FF08 2nd Reinspection 142
2025 10040001-57104- 12678 FF06 Annual Fire Inspec 146
2022 10040001-57106- 9659 FF19 Operational Permit 135
2022 10040001-57106- 9659 FF19 Operational Permit 135
2023 10040001-57104- 9743 FF08 2nd Reinspection 142
1518
2023 10040001-57104- 9835 FF08 2nd Reinspection 142
2025 10040001-57106- 12198 FF19 Operational Permit 270
2023 10040001-57106- 10668 FF19 Operational Permit 135
2024 10040001-57106- 12011 FF19 Operational Permit 135
2024 10040001-57104- 12050 FF08 2nd Reinspection 142
2024 10040001-57104- 12119 FF08 2nd Reinspection 142
2023 10040001-57106- 10739 FF19 Operational Permit 135
2024 10040001-57106- 12117 FF19 Operational Permit 135
2025 10040001-57106- 12569 FF19 Operational Permit 270
2026 10040001-57106- 13570 FF19 Operational Permit 270
2023 10040001-57104- 10838 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11970 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12957 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13176 FF08 APARTMENT REIN 142
2023 10040001-57106- 10664 FF19 Operational Permit 135
2024 10040001-57106- 12019 FF19 Operational Permit 135
2024 10040001-57104- 12069 FF08 2nd Reinspection 142
2023 10040001-57106- 10546 FF19 Operational Permit 85
2023 10040001-57104- 10754 FF08 2nd Reinspection 142
2023 10040001-57104- 10759 FF08 2nd Reinspection 142
2023 10040001-57104- 10770 FF08 2nd Reinspection 142
2023 10040001-57100- 10854 ADMCIT ADMIN CITATION 100
2024 10040001-57104- 10945 FF06 Annual Fire Inspec 146
2025 10040001-57104- 13000 FF06 Annual Fire Inspec 146
2024 10040001-57104- 12001 FF06 Annual Fire Inspec 146
2024 10040001-57104- 12002 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11100 FF06M1 Annual Inspection 205 2025 10040001-57104- 12276 FF06M1 Annual Inspection 205 2026 10040001-57104- 13177 FF06M1 Annual Inspection 205 2024 10040001-56509- 11161 ABTMNT WEED ABATEMEN 150
2024 10040001-56509- 11246 ABTCON ABATEMENT CON 490
2025 10040001-57105- 12367 FF15 850 Permit 135
2026 10040001-57104- 13692 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12858 FF06 Annual Fire Inspec 146
2024 10040001-57106- 11929 FF19 Operational Permit 135
2024 10040001-57105- 11930 FF15 850 Permit 135
2025 10040001-57104- 12859 FF06M1 Annual Inspection 205 2025 10040001-57106- 12366 FF19 Operational Permit 135
2025 10040001-57106- 12287 FF19 Operational Permit 135
2026 10040001-57105- 13232 FF16 Fire Clearance 135
2026 10040001-57104- 13458 FF06 Annual Fire Inspec 146
2025 10040001-57105- 12313 FF14 Special Event Perm 135
2025 10040001-57100- 12664 FF11 Hydrant Flow 540
2025 10040001-57105- 12697 FF16 Fire Clearance 75
2026 10040001-57104- 13621 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13459 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13390 FF06 Annual Fire Inspec 146
2026 10040001-57105- 13628 BOARDU BOARD UP 917
2022 10040001-57106- 9140 FF19 Operational Permit 135
2022 10040001-57104- 9455 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10644 FF06 Annual Fire Inspec 8
2025 10040001-57104- 12860 FF06 Annual Fire Inspec 146
2022 10040001-57104- 8898 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12861 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13179 FF06M2 Annual Inspection 234 2024 10040001-57104- 11095 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12238 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13180 FF06 Annual Fire Inspec 146
1519
2023 10040001-57104- 9764 FF06 Annual Fire Inspec 146
2022 10040001-57104- 9468 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12863 FF06 Annual Fire Inspec 146
2025 10040001-57104- 13072 FF08 APARTMENT REIN 142
2026 10040001-57104- 13622 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11840 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11886 FF06M2 Annual Inspection 234 2024 10040001-57104- 11120 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12143 FF06 Annual Fire Inspec 146
2025 10040001-57104- 13073 FF06 Annual Fire Inspec 146
2025 10040001-57104- 13073 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13181 FF06 Annual Fire Inspec 146
2022 10040001-57104- 9138 FF06 Annual Fire Inspec 146
2022 10040001-57104- 9138 FF07 Notice and Order in 142
2022 10040001-57100- 9153 ADMCIT ADMIN CITATION 100
2023 10040001-57104- 10407 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11613 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13461 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13182 FF06 Annual Fire Inspec 146
2020 10040001-57104- 6260 FF06 Annual Fire Inspec 146
2021 10040001-57104- 8182 FF06 Annual Fire Inspec 146
2024 10040001-57104- 12098 FF06 Annual Fire Inspec 146
2025 10040001-57104- 13001 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12239 FF06M1 Annual Inspection 205 2026 10040001-57104- 13183 FF06M1 Annual Inspection 205 2022 10040001-57104- 9441 FF06 Annual Fire Inspec 146
2022 10040001-57104- 9442 FF06 Annual Fire Inspec 146
2022 10040001-57104- 8859 FF06 Annual Fire Inspec 146
2023 10040001-57106- 9836 FF19 Operational Permit 135
2021 10040001-57106- 8075 FF19 Operational Permit 135
2023 10040001-57104- 10775 FF08 2nd Reinspection 142
2024 10040001-57104- 11087 FF08 2nd Reinspection 142
2024 10040001-57106- 11908 FF19 Operational Permit 540
2024 10040001-57104- 11872 FF06M1 Annual Inspection 205 2026 10040001-57104- 13184 FF08 APARTMENT REIN 142
2023 10040001-57104- 10416 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10151 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10152 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10629 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11877 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12872 FF06 Annual Fire Inspec 146
2022 10040001-57104- 8853 FF06 Annual Fire Inspec 146
2023 10040001-57104- 9975 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11185 FF06 Annual Fire Inspec 146
2025 10040001-57104- 13003 FF06 Annual Fire Inspec 146
2023 10040001-57104- 9722 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13129 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10883 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11581 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12777 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13463 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13698 FF06 Annual Fire Inspec 146
2021 10040001-57104- 7763 FF06 Annual Fire Inspec 146
2023 10040001-57104- 9906 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12262 FF06 Annual Fire Inspec 146
2022 10040001-57104- 8884 FF06M2 Annual Inspection 234
2023 10040001-57104- 10142 FF06M2 Annual Inspection 234 2024 10040001-57104- 11014 FF06 Annual Fire Inspec 146
1520
2025 10040001-57104- 12187 FF06 Annual Fire Inspec 146
2025 10040001-57104- 13079 FF06 Annual Fire Inspec 146
2022 10040001-57105- 9257 FF15 850 Permit 75
2021 10040001-57106- 8151 FF19 Operational Permit 135
2022 10040001-57106- 9388 FF19 Operational Permit 135
2023 10040001-57106- 10526 FF19 Operational Permit 135
2024 10040001-57106- 11921 FF19 Operational Permit 135
2026 10040001-57104- 13466 FF06M2 Annual Inspection 234 2023 10040001-57106- 10536 FF19 Operational Permit 135
2023 10040001-57106- 10536 FF19 Operational Permit 135
2024 10040001-57106- 11920 FF19 Operational Permit 270
2022 10040001-57104- 8953 FF06 Annual Fire Inspec 146
2024 10040001-56509- 11086 ABTMNT WEED ABATEMEN 150
2024 10040001-57104- 11277 FF07 Notice and Order in 142 2024 10040001-57100- 11278 ADMCIT ADMIN CITATION 100
2024 10040001-57100- 11451 ADMCIT ADMIN CITATION 500
2024 10040001-57104- 11452 FF07 Notice and Order in 142 2024 10040001-57104- 11454 FF07 Notice and Order in 142 2025 10040001-57104- 12165 FF06 Annual Fire Inspec 146
2022 10040001-57106- 9487 FF19 Operational Permit 135
2022 10040001-57106- 9487 FF19 Operational Permit 135
2023 10040001-57106- 10660 FF19 Operational Permit 135
2023 10040001-57106- 10660 FF19 Operational Permit 135
2026 10040001-57104- 13373 FF06 Annual Fire Inspec 146
2026 10040001-57104- 13373 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11580 FF06 Annual Fire Inspec 146
2024 10040001-57106- 12013 FF19 Operational Permit 135
2022 10040001-57106- 9025 FF19 Operational Permit 135
2022 10040001-57106- 9025 FF19 Operational Permit 135
2023 10040001-57106- 10189 FF19 Operational Permit 135
2023 10040001-57106- 10189 FF19 Operational Permit 135
2024 10040001-57106- 11411 FF19 Operational Permit 135
2024 10040001-57106- 11411 FF19 Operational Permit 135
2023 10040001-57104- 10865 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10866 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11633 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11985 FF06 Annual Fire Inspec 146
2024 10040001-57104- 11986 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12691 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12969 FF06 Annual Fire Inspec 146
2025 10040001-57104- 12969 FF06 Annual Fire Inspec 146
2023 10040001-57106- 10190 FF19 Operational Permit 135
2021 10040001-57106- 8058 FF19 Operational Permit 135
2021 10040001-57106- 8058 FF19 Operational Permit 135
2021 10040001-57106- 8058 FF19 Operational Permit 135
2025 10040001-57106- 12571 FF19 Operational Permit 405
2025 10040001-57106- 12572 FF19 Operational Permit 270
2025 10040001-57106- 12573 FF19 Operational Permit 540
2025 10040001-57106- 12574 FF19 Operational Permit 405
2021 10040001-57106- 8152 FF19 Operational Permit 135
2022 10040001-57106- 9389 FF19 Operational Permit 135
2023 10040001-57106- 10527 FF19 Operational Permit 135
2024 10040001-57106- 11915 FF19 Operational Permit 135
2021 10040001-57106- 7583 FF19 Operational Permit 135
2023 10040001-57106- 10666 FF19 Operational Permit 135
2023 10040001-57106- 10666 FF19 Operational Permit 135
2022 10040001-57106- 9035 FF19 Operational Permit 135
2022 10040001-57106- 9035 FF19 Operational Permit 135
1521
2022 10040001-57104- 8535 FF06 Annual Fire Inspec 146
2023 10040001-57104- 9765 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10904 FF06 Annual Fire Inspec 146
2024 10040001-57104- 12084 FF06 Annual Fire Inspec 146
2025 10040001-57104- 13007 FF06 Annual Fire Inspec 146
2023 10040001-57104- 10848 FF06 Annual Fire Inspec 146
2021 10040001-57106- 7624 FF19 Operational Permit 135
2022 10040001-57106- 8807 FF19 Operational Permit 135
2023 10040001-57106- 10018 FF19 Operational Permit 135
2024 10040001-57106- 11229 FF19 Operational Permit 135
2024 10040001-57104- 11285 FF08 2nd Reinspection 142
2026 10040001-57104- 13704 FF06 Annual Fire Inspec 146
2024 10040001-57106- 10978 FF19 Operational Permit 135
2025 10040001-57106- 12282 FF19 Operational Permit 135
2021 10040001-57106- 7612 FF19 Operational Permit 135
2022 10040001-57106- 8811 FF19 Operational Permit 135
2023 10040001-57106- 10022 FF19 Operational Permit 135
2024 10040001-57106- 11234 FF19 Operational Permit 135
2026 10040001-57106- 13553 FF19 Operational Permit 135

GL ACCOUNT TOTAL
10040001-56509- $7,750.00
10040001-57100- $2,325.00
10040001-57104- $64,102.00
10040001-57105- $2,957.00
10040001-57106- $22,637.00
Grand Total $99,771.00
1522
1523
1524
Bill Year Gl Account NumbeBill Number Charge Code Dept Charge Description Write-off Amount 2023 10030001-57014- 10532 PDOTHR POLICE PD-Other Police Fees 253.39 2023 10030001-57014- 10705 PDOTHR POLICE PD-Other Police Fees 157.91 2023 10030001-57014- 10706 PDOTHR POLICE PD-Other Police Fees 145.37 2024 10030001-57014- 11150 PDOTHR POLICE PD-Other Police Fees 10.48 Row Labels Sum of Write-off Amount
10030001-57014- 567.15
Grand Total 567.15
1525
1526
1527
Bill Year Gl Account NumbeBill Number Charge Code Dept Charge Description Write-off Amount 2022 20073001-54362- 8977 PRCSRE PRCS PRCS Rent 952
2022 20073001-54362- 9409 PRCSRE PRCS PRCS Rent 952
2022 20073001-54362- 9525 PRCSRE PRCS PRCS Rent 952
2022 20073001-54362- 9596 PRCSRE PRCS PRCS Rent 952
Row Labels Sum of Write-off Amount
20073001-54362- 3808
Grand Total 3808
1528

CITY OF LODI

FINANCE DEPT
310 W Elm St / P O Box 3006
Lodi, CA 95240
(209) 333-6717

June 10, 2026

Request for General Billing Write-Offs FY 2026
Please review all delinquent general billing receivables from FY 2022-March 31, 2026.

Please determine if these past-due receivables remain eligible to be written off. Please contact the Revenue Manager at extension 4648 if you have any questions.

The Public Works Department requests that the following list of general billing write-offs be charged off as uncollectible accounts. Every collection effort has been made, and no further collection is foreseen. A written explanation is required as to why any receivable four years or older should not be written off and when the collection is anticipated.

Please review the form and detailed report for accuracy and sign.

Department Contact Person:

Sean Nathan

Phone:
209-269-4909

Department Head Name and Signature:

Signature

Sean Nathan
Printed Name

Return to: Finance Department Revenue Services by May 22, 2026

1529

CITY OF LODI

FINANCE DEPT
310 W Elm St / P O Box 3006
Lodi, CA 95240
(209) 333-6717

June 10, 2026

GL Account Number(s) and Amount to be Written Off:
30100000-55024- $8,555.61
30800000-54332- $1,711.67
30800000-57501- $8,530.85
43400000-57504- $397.89
43500000-54332- $686.95
43500000-57501- $3,162.61
43600000-54332- $831.19
43600000-57501- $3,824.62
43700000-54332- $1,056.35
43700000-57501- $4,861.72
43800000-54332- $767.39
43800000-57501- $3,531.98
50500000-54332- $643.35
50500000-57501- $3,278.66
53000000-59586- $73,684.20
53300000-54332- $1,610.82
53300000-57501- $8,391.52
53500000-54332- $449.77
53500000-57501- $1,428.45
56000000-55024- $7,119.9
56200000-54332- $1,411.68
56200000-57501- $6,296.96
56200000-57506- $1,248.46
43400000-54332 86.42
Grand Total $143,569.02

Invoices Not to Write Off:

Invoice
Number
Reason and Expected Collection Date
.

Return to: Finance Department Revenue Services by May 22, 2026 1530
Bill Year Gl Account NumbeBill Number Charge Code Dept Charge Description Write-off Amount 2026 56000000-55024- 13382 PWMSC3 PW Water Other Revenue 29.85 2026 56000000-55024- 13655 PWMSC3 PW Water Other Revenue 12.18 2024 53000000-59586- 10959 PWWS01 PW Septic Dumping Charge 0.9 2025 30100000-55024- 12979 PWMSC1 PW Cost of Repairs - Streets 2851.87 2025 30100000-55024- 12981 PWMSC1 PW Cost of Repairs - Streets 2851.87 2026 30100000-55024- 13532 PWMSC1 PW Cost of Repairs - Streets 2851.87 2025 56000000-55024- 12603 PWMSC3 PW Water Other Revenue 3334.65 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 810 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 810 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 1620 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 897.5 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 810 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 810 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 810 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 810 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 1080 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 1350 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 1620 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 1350 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 540 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 540 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 1350 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 1080 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 1350 2023 53000000-59586- 10376 PWWS01 PW Septic Dumping Charge 1620 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 2.2 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 538.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 538.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 538.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 538.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 897.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 538.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 718 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 538.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 538.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 646.2 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 897.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 1350 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 1077 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 897.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 718 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 897.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 897.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 538.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 538.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 897.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 897.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 646.2 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 538.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 538.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 718 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 430.8 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 430.8 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 718 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 646.2 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 718 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 718 1531
2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 718 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 538.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 251.3 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 1077 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 718 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 718 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 718 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 538.5 2023 53000000-59586- 10505 PWWS01 PW Septic Dumping Charge 538.5 2025 50500000-57501- 13011 PWDF01 PW Dev Impact Fees - Electric 311.25 2026 50500000-57501- 13506 PWDF01 PW Dev Impact Fees - Electric 314.11 2025 53300000-57501- 13011 PWDF02 PW Dev Impact Fees - WW 1611.55 2026 53300000-57501- 13506 PWDF02 PW Dev Impact Fees - WW 1626.37 2025 56200000-57501- 13011 PWDF03 PW Dev Impact Fees - Water 1139.62 2026 56200000-57501- 13506 PWDF03 PW Dev Impact Fees - Water 1654.71 2025 50500000-54332- 13011 PWII01 PW DIF Interest - Electric 17.58 2026 50500000-54332- 13506 PWII01 PW DIF Interest - Electric 14.72 2025 53300000-54332- 13011 PWII02 PW DIF Interest -WW 91.03 2026 53300000-54332- 13506 PWII02 PW DIF Interest -WW 76.2 2025 56200000-54332- 13011 PWII03 PW DIF Interest - Water 92.62 2026 56200000-54332- 13506 PWII03 PW DIF Interest - Water 77.54 2022 53000000-59586- 9374 PWWS01 PW Septic Dumping Charge 270 2022 53000000-59586- 9374 PWWS01 PW Septic Dumping Charge 243 2022 53000000-59586- 9374 PWWS01 PW Septic Dumping Charge 270 2023 53000000-59586- 10210 PWWS01 PW Septic Dumping Charge 270 2023 53000000-59586- 10210 PWWS01 PW Septic Dumping Charge 189 2023 53000000-59586- 10210 PWWS01 PW Septic Dumping Charge 243 2023 53000000-59586- 10210 PWWS01 PW Septic Dumping Charge 162 2023 53000000-59586- 10210 PWWS01 PW Septic Dumping Charge 243 2023 53000000-59586- 10210 PWWS01 PW Septic Dumping Charge 216 2023 53000000-59586- 10226 PWWS01 PW Septic Dumping Charge 216 2023 53000000-59586- 10226 PWWS01 PW Septic Dumping Charge 162 2023 53000000-59586- 10507 PWWS01 PW Septic Dumping Charge 0.8 2024 53000000-59586- 11164 PWWS01 PW Septic Dumping Charge 270 2024 53000000-59586- 11164 PWWS01 PW Septic Dumping Charge 270 2024 53000000-59586- 11164 PWWS01 PW Septic Dumping Charge 216 2024 53000000-59586- 11164 PWWS01 PW Septic Dumping Charge 189 2024 53000000-59586- 11164 PWWS01 PW Septic Dumping Charge 216 2024 53000000-59586- 11164 PWWS01 PW Septic Dumping Charge 270 2024 53000000-59586- 11164 PWWS01 PW Septic Dumping Charge 162 2024 53000000-59586- 11164 PWWS01 PW Septic Dumping Charge 162 2024 53000000-59586- 11173 PWWS01 PW Septic Dumping Charge 270 2024 53000000-59586- 11173 PWWS01 PW Septic Dumping Charge 162 2024 53000000-59586- 11173 PWWS01 PW Septic Dumping Charge 162 2024 53000000-59586- 11173 PWWS01 PW Septic Dumping Charge 189 2024 53000000-59586- 11173 PWWS01 PW Septic Dumping Charge 216 2024 53000000-59586- 11173 PWWS01 PW Septic Dumping Charge 108 2024 53000000-59586- 11173 PWWS01 PW Septic Dumping Charge 189 2024 53000000-59586- 11173 PWWS01 PW Septic Dumping Charge 243 2024 53000000-59586- 11173 PWWS01 PW Septic Dumping Charge 135 2024 53000000-59586- 11264 PWWS01 PW Septic Dumping Charge 216 2024 53000000-59586- 11264 PWWS01 PW Septic Dumping Charge 162 2024 53000000-59586- 11264 PWWS01 PW Septic Dumping Charge 189 2024 53000000-59586- 11264 PWWS01 PW Septic Dumping Charge 189 2024 53000000-59586- 11264 PWWS01 PW Septic Dumping Charge 108 2024 53000000-59586- 11264 PWWS01 PW Septic Dumping Charge 135 2024 53000000-59586- 11264 PWWS01 PW Septic Dumping Charge 189 2024 53000000-59586- 11342 PWWS01 PW Septic Dumping Charge 135 1532
2024 53000000-59586- 11342 PWWS01 PW Septic Dumping Charge 324 2024 53000000-59586- 11342 PWWS01 PW Septic Dumping Charge 189 2024 53000000-59586- 11342 PWWS01 PW Septic Dumping Charge 108 2024 53000000-59586- 11342 PWWS01 PW Septic Dumping Charge 189 2024 53000000-59586- 11342 PWWS01 PW Septic Dumping Charge 108 2024 53000000-59586- 11342 PWWS01 PW Septic Dumping Charge 108 2024 53000000-59586- 11342 PWWS01 PW Septic Dumping Charge 162 2024 53000000-59586- 11342 PWWS01 PW Septic Dumping Charge 108 2024 53000000-59586- 11528 PWWS01 PW Septic Dumping Charge 108 2024 53000000-59586- 11528 PWWS01 PW Septic Dumping Charge 189 2024 53000000-59586- 11528 PWWS01 PW Septic Dumping Charge 135 2024 53000000-59586- 11528 PWWS01 PW Septic Dumping Charge 162 2024 53000000-59586- 11528 PWWS01 PW Septic Dumping Charge 135 2024 53000000-59586- 11573 PWWS01 PW Septic Dumping Charge 162 2024 53000000-59586- 11573 PWWS01 PW Septic Dumping Charge 108 2024 53000000-59586- 11573 PWWS01 PW Septic Dumping Charge 135 2025 53000000-59586- 12302 PWWS01 PW Septic Dumping Charge 162 2025 53000000-59586- 12302 PWWS01 PW Septic Dumping Charge 108 2025 53000000-59586- 12302 PWWS01 PW Septic Dumping Charge 162 2025 53000000-59586- 12302 PWWS01 PW Septic Dumping Charge 135 2025 53000000-59586- 12372 PWWS01 PW Septic Dumping Charge 162 2025 53000000-59586- 12372 PWWS01 PW Septic Dumping Charge 162 2025 53000000-59586- 12372 PWWS01 PW Septic Dumping Charge 108 2025 53000000-59586- 12372 PWWS01 PW Septic Dumping Charge 162 2025 53000000-59586- 12372 PWWS01 PW Septic Dumping Charge 162 2025 53000000-59586- 12372 PWWS01 PW Septic Dumping Charge 162 2025 53000000-59586- 12372 PWWS01 PW Septic Dumping Charge 108 2025 53000000-59586- 12372 PWWS01 PW Septic Dumping Charge 135 2025 53000000-59586- 12466 PWWS01 PW Septic Dumping Charge 162 2025 53000000-59586- 12466 PWWS01 PW Septic Dumping Charge 108 2025 53000000-59586- 12466 PWWS01 PW Septic Dumping Charge 162 2025 53000000-59586- 12466 PWWS01 PW Septic Dumping Charge 135 2025 53000000-59586- 12466 PWWS01 PW Septic Dumping Charge 162 2025 53000000-59586- 12466 PWWS01 PW Septic Dumping Charge 162 2025 53000000-59586- 12466 PWWS01 PW Septic Dumping Charge 108 2025 53000000-59586- 12466 PWWS01 PW Septic Dumping Charge 162 2025 53000000-59586- 12466 PWWS01 PW Septic Dumping Charge 135 2025 53000000-59586- 12585 PWWS01 PW Septic Dumping Charge 189 2025 53000000-59586- 12585 PWWS01 PW Septic Dumping Charge 135 2025 53000000-59586- 12585 PWWS01 PW Septic Dumping Charge 108 2025 53000000-59586- 12585 PWWS01 PW Septic Dumping Charge 162 2025 53000000-59586- 12585 PWWS01 PW Septic Dumping Charge 162 2025 53000000-59586- 12585 PWWS01 PW Septic Dumping Charge 135 2025 53000000-59586- 12585 PWWS01 PW Septic Dumping Charge 108 2025 53000000-59586- 12585 PWWS01 PW Septic Dumping Charge 97.2 2025 53000000-59586- 12619 PWWS01 PW Septic Dumping Charge 81 2025 53000000-59586- 12619 PWWS01 PW Septic Dumping Charge 108 2025 53000000-59586- 12619 PWWS01 PW Septic Dumping Charge 108 2025 53000000-59586- 12660 PWWS01 PW Septic Dumping Charge 54 2025 53000000-59586- 12585 PWWS02 PW Grease Disposal Charge 108 2026 56200000-57506- 13505 DIMFNP PW Dev Impact Fees - Non-potable W 700.6 2026 50500000-57501- 13505 PWDF01 PW Dev Impact Fees - Electric 493.36 2026 53300000-57501- 13505 PWDF02 PW Dev Impact Fees - WW 1066.71 2026 56200000-57501- 13505 PWDF03 PW Dev Impact Fees - Water 724.99 2026 30800000-57501- 13505 PWDF05 PW Dev Impact Fees - Streets 5140.37 2026 43500000-57501- 13505 PWDF07 PW Dev Impact Fees - Police Facilitie 1629.49 2026 43600000-57501- 13505 PWDF08 PW Dev Impact Fees - Fire Facilities 1967.98 2026 43700000-57501- 13505 PWDF09 PW Dev Impact Fees - Parks & Recr 2503.27 1533
2026 43800000-57501- 13505 PWDF10 PW Dev Impact Fees - General Facil 1818.42 2026 43400000-57504- 13505 PWDF11 PW Dev Impact Fees - Arts in Public 204.67 2026 50500000-54332- 13505 PWII01 PW DIF Interest - Electric 72.5 2026 53300000-54332- 13505 PWII02 PW DIF Interest -WW 156.75 2026 56200000-54332- 13505 PWII03 PW DIF Interest - Water 106.55 2026 30800000-54332- 13505 PWII05 PW DIF Interest - Streets 755.34 2026 43500000-54332- 13505 PWII07 PW DIF Interest -Police Facilities 239.44 2026 43600000-54332- 13505 PWII08 PW DIF Interest - Fire Facilities 289.18 2026 43700000-54332- 13505 PWII09 PW DIF Interest - Parks and Recreat 367.84 2026 43800000-54332- 13505 PWII10 PW DIF Interest - General Facilties 267.2 2026 56200000-54332- 13505 PWII14 PW DIF Interest - Non-potable water 102.95 2025 53000000-59586- 12587 PWWS02 PW Grease Disposal Charge 430.8 2025 53000000-59586- 12587 PWWS02 PW Grease Disposal Charge 466.7 2025 53000000-59586- 12587 PWWS02 PW Grease Disposal Charge 574.4 2025 53000000-59586- 12587 PWWS02 PW Grease Disposal Charge 718 2025 53000000-59586- 12587 PWWS02 PW Grease Disposal Charge 574.4 2025 53000000-59586- 12587 PWWS02 PW Grease Disposal Charge 502.6 2025 53000000-59586- 12587 PWWS02 PW Grease Disposal Charge 430.8 2025 53000000-59586- 12587 PWWS02 PW Grease Disposal Charge 430.8 2025 53000000-59586- 12587 PWWS02 PW Grease Disposal Charge 430.8 2025 53000000-59586- 12718 PWWS02 PW Grease Disposal Charge 933.4 2025 53000000-59586- 12718 PWWS02 PW Grease Disposal Charge 825.7 2025 53000000-59586- 12718 PWWS02 PW Grease Disposal Charge 1077 2025 53000000-59586- 12718 PWWS02 PW Grease Disposal Charge 466.7 2025 53000000-59586- 12718 PWWS02 PW Grease Disposal Charge 897.5 2024 56200000-57506- 11048 DIMFNP PW Dev Impact Fees - Non-potable W 224.42 2025 56200000-57506- 13010 DIMFNP PW Dev Impact Fees - Non-potable W 238.52 2024 50500000-57501- 11048 PWDF01 PW Dev Impact Fees - Electric 661.06 2025 50500000-57501- 13010 PWDF01 PW Dev Impact Fees - Electric 702.6 2024 53300000-57501- 11048 PWDF02 PW Dev Impact Fees - WW 1981.21 2025 53300000-57501- 13010 PWDF02 PW Dev Impact Fees - WW 2105.68 2024 56200000-57501- 11048 PWDF03 PW Dev Impact Fees - Water 1346.52 2025 56200000-57501- 13010 PWDF03 PW Dev Impact Fees - Water 1431.12 2024 53500000-57501- 11048 PWDF04 PW Dev Impact Fees - Storm Drain 692.47 2025 53500000-57501- 13010 PWDF04 PW Dev Impact Fees - Storm Drain 735.98 2024 30800000-57501- 11048 PWDF05 PW Dev Impact Fees - Streets 1340.25 2025 30800000-57501- 13010 PWDF05 PW Dev Impact Fees - Streets 1424.46 2024 43500000-57501- 11048 PWDF07 PW Dev Impact Fees - Police Facilitie 647.16 2025 43500000-57501- 13010 PWDF07 PW Dev Impact Fees - Police Facilitie 687.82 2024 43600000-57501- 11048 PWDF08 PW Dev Impact Fees - Fire Facilities 783.9 2025 43600000-57501- 13010 PWDF08 PW Dev Impact Fees - Fire Facilities 833.15 2024 43700000-57501- 11048 PWDF09 PW Dev Impact Fees - Parks & Recr 995.8 2025 43700000-57501- 13010 PWDF09 PW Dev Impact Fees - Parks & Recr 1058.36 2024 43800000-57501- 11048 PWDF10 PW Dev Impact Fees - General Facil 723.36 2025 43800000-57501- 13010 PWDF10 PW Dev Impact Fees - General Facil 768.81 2024 43400000-57504- 11048 PWDF11 PW Dev Impact Fees - Arts in Public 81.42 2025 43400000-57504- 13010 PWDF11 PW Dev Impact Fees - Arts in Public 86.53 2024 50500000-54332- 11048 PWII01 PW DIF Interest - Electric 235.45 2025 50500000-54332- 13010 PWII01 PW DIF Interest - Electric 193.92 2024 53300000-54332- 11048 PWII02 PW DIF Interest -WW 705.66 2025 53300000-54332- 13010 PWII02 PW DIF Interest -WW 581.18 2024 56200000-54332- 11048 PWII03 PW DIF Interest - Water 479.6 2025 56200000-54332- 13010 PWII03 PW DIF Interest - Water 395.02 2024 53500000-54332- 11048 PWII04 PW DIF Interest - Storm Drains 246.64 2025 53500000-54332- 13010 PWII04 PW DIF Interest - Storm Drains 203.13 2024 30800000-54332- 11048 PWII05 PW DIF Interest - Streets 477.36 2025 30800000-54332- 13010 PWII05 PW DIF Interest - Streets 393.16 2024 43500000-54332- 11048 PWII07 PW DIF Interest -Police Facilities 230.5 1534
2025 43500000-54332- 13010 PWII07 PW DIF Interest -Police Facilities 189.84 2024 43600000-54332- 11048 PWII08 PW DIF Interest - Fire Facilities 279.21 2025 43600000-54332- 13010 PWII08 PW DIF Interest - Fire Facilities 229.95 2024 43700000-54332- 11048 PWII09 PW DIF Interest - Parks and Recreat 354.68 2025 43700000-54332- 13010 PWII09 PW DIF Interest - Parks and Recreat 292.11 2024 43800000-54332- 11048 PWII10 PW DIF Interest - General Facilties 257.64 2025 43800000-54332- 13010 PWII10 PW DIF Interest - General Facilties 212.19 2024 56200000-54332- 11048 PWII14 PW DIF Interest - Non-potable water 79.93 2025 56200000-54332- 13010 PWII14 PW DIF Interest - Non-potable water 65.83 2025 56200000-57506- 12625 DIMFNP PW Dev Impact Fees - Non-potable W 84.92 2025 50500000-57501- 12625 PWDF01 PW Dev Impact Fees - Electric 796.28 2025 30800000-57501- 12625 PWDF05 PW Dev Impact Fees - Streets 625.77 2025 43500000-57501- 12625 PWDF07 PW Dev Impact Fees - Police Facilitie 198.14 2025 43600000-57501- 12625 PWDF08 PW Dev Impact Fees - Fire Facilities 239.59 2025 43700000-57501- 12625 PWDF09 PW Dev Impact Fees - Parks & Recr 304.29 2025 43800000-57501- 12625 PWDF10 PW Dev Impact Fees - General Facil 221.39 2025 43400000-57504- 12625 PWDF11 PW Dev Impact Fees - Arts in Public 25.27 2025 50500000-54332- 12625 PWII01 PW DIF Interest - Electric 109.18 2025 30800000-54332- 12625 PWII05 PW DIF Interest - Streets 85.81 2025 43500000-54332- 12625 PWII07 PW DIF Interest -Police Facilities 27.17 2025 43600000-54332- 12625 PWII08 PW DIF Interest - Fire Facilities 32.85 2025 43700000-54332- 12625 PWII09 PW DIF Interest - Parks and Recreat 41.72 2025 43800000-54332- 12625 PWII10 PW DIF Interest - General Facilties 30.36 2025 56200000-54332- 12625 PWII14 PW DIF Interest - Non-potable water 11.64 2025 56000000-55024- 12480 PWMSC3 PW Water Other Revenue 3140.82 2025 56000000-55024- 12709 PWMSC3 PW Water Other Revenue 456.87 2026 53000000-59586- 13243 PWWS01 PW Septic Dumping Charge 351 2026 53000000-59586- 13323 PWWS01 PW Septic Dumping Charge 351 2026 53000000-59586- 13323 PWWS01 PW Septic Dumping Charge 351 2026 53000000-59586- 13477 PWWS01 PW Septic Dumping Charge 351 2026 53000000-59586- 13516 PWWS01 PW Septic Dumping Charge 351 2026 53000000-59586- 13516 PWWS01 PW Septic Dumping Charge 351 2026 53000000-59586- 13538 PWWS01 PW Septic Dumping Charge 351 2026 53000000-59586- 13538 PWWS01 PW Septic Dumping Charge 351 2026 53000000-59586- 13645 PWWS01 PW Septic Dumping Charge 351 2026 53000000-59586- 13645 PWWS01 PW Septic Dumping Charge 351 2026 53000000-59586- 13645 PWWS01 PW Septic Dumping Charge 351 2026 56000000-55024- 13588 PWMSC3 PW Water Other Revenue 145.53 2024 43400000-54332- 11048 GBDIF PRCSDIF Interest - Art in Public Places 29 2025 43400000-54332- 12625 GBDIF PRCSDIF Interest - Art in Public Places 3.47 2025 43400000-54332- 13010 GBDIF PRCSDIF Interest - Art in Public Places 23.88 2026 43400000-54332- 13505 GBDIF PRCSDIF Interest - Art in Public Places 30.07 Row Labels Sum of Write-off Amount
30100000-55024- 8555.61
30800000-54332- 1711.67
30800000-57501- 8530.85
43400000-54332- 86.42
43400000-57504- 397.89
43500000-54332- 686.95
43500000-57501- 3162.61
43600000-54332- 831.19
43600000-57501- 3824.62
43700000-54332- 1056.35
43700000-57501- 4861.72
43800000-54332- 767.39
1535
43800000-57501- 3531.98
50500000-54332- 643.35
50500000-57501- 3278.66
53000000-59586- 73684.2
53300000-54332- 1610.82
53300000-57501- 8391.52
53500000-54332- 449.77
53500000-57501- 1428.45
56000000-55024- 7119.9
56200000-54332- 1411.68
56200000-57501- 6296.96
56200000-57506- 1248.46
Grand Total 143569.02
1536

CITY OF LODI

FINANCE DEPT
310 W Elm St / P O Box 3006
Lodi, CA 95240
(209) 333-6717
June 17, 2026
Request for General Billing Write-Offs FY 2026
Please review all delinquent general billing receivables from FY 2020-March 31,2026.

Please determine if these past-due receivables remain eligible to be written off. Please contact the Revenue Manager at extension 4648 if you have any questions.

The Risk Department requests that the following list of general billing write-offs be charged off as uncollectible accounts. Every collection effort has been made, and no further collection is foreseen. A written explanation is required as to why any receivable four years or older should not be written off and when the collection is anticipated.

Please review the form and detailed report for accuracy and sign.

Department Contact Person:

Beverly Jensen
Phone:
209-333-6708
Department Head Name and Signature:

Signature
Beverly Jensen
Printed Name
Return to: Finance Department Revenue Services by May 22, 2026 p
Signature
1537

CITY OF LODI

FINANCE DEPT
310 W Elm St / P O Box 3006
Lodi, CA 95240
(209) 333-6717
June 17, 2026
GL Account Number(s) and Amount to be Written Off:
50000000-55301- ΨϬ͘ϬϬ
66000000-57701- Ψϱϲ͕ϵϳϵ͘ϵϮ
Grand Total Ψϱϲ͕ϵϳϵ͘ϵϮ
Invoices Not to Write Off:

Invoice Number Reason and Expected Collection Date
13211
11040
11041
11042
11280
11795
11282
11797
11799
11800
11802
11803
11804
11805
11806
13201
13202
13193
13197
13203
13205
13209
13208
13207
13240
7315.56
608.13
11697.33
1140.79
1680.66
1680.66
2639.88
5268.28
8713.7
530.76
6621.47
4282.56
3603.59
15037.29
637.31
35431.86
3398.31
50 500
4488.12
4721.23
666.77
4329.48
15132.32
4708.55
The above General Billing recoveries are within the three year statue of limitation allowed in California for recovery efforts. Recovery/Subrogration efforts will continue for invoices 11040 to 11806 through 6/30/27 and invoices
13211, 13201 to 13240 through 6/30/2029.
1538

CITY OF LODI

FINANCE DEPT
310 W Elm St / P O Box 3006
Lodi, CA 95240
(209) 333-6717
June 17, 2026
Return to: Finance Department Revenue Services by May 22, 2026 1539
Bill YearGl Account NumberBill Number Charge Code Charge Description Write-off Amount 2023 66000000-57701- 9742 DRCW DAMAGE TO PROPERTY CITY WIDE 872.12 2020 66000000-57701- 6146 DRCW DAMAGE TO PROPERTY CITY WIDE 3027.79 2021 66000000-57701- 7384 DRCW DAMAGE TO PROPERTY CITY WIDE 7835.34 2022 66000000-57701- 9687 DRCW DAMAGE TO PROPERTY CITY WIDE 5580.18 2022 66000000-57701- 9686 DRCW DAMAGE TO PROPERTY CITY WIDE 1333.26 2023 66000000-57701- 9741 DRCW DAMAGE TO PROPERTY CITY WIDE 1460.37 2023 66000000-57701- 9779 DRCW DAMAGE TO PROPERTY CITY WIDE 6108.17 2023 66000000-57701- 9780 DRCW DAMAGE TO PROPERTY CITY WIDE 1878.74 2023 66000000-57701- 9781 DRCW DAMAGE TO PROPERTY CITY WIDE 1878.74 2023 66000000-57701- 9783 DRCW DAMAGE TO PROPERTY CITY WIDE 1716.95 2023 66000000-57701- 9871 DRCW DAMAGE TO PROPERTY CITY WIDE 2079.53 2023 66000000-57701- 9869 DRCW DAMAGE TO PROPERTY CITY WIDE 1398.84 2023 66000000-57701- 9870 DRCW DAMAGE TO PROPERTY CITY WIDE 1398.84 2023 66000000-57701- 10073 DRCW DAMAGE TO PROPERTY CITY WIDE 3475.98 2023 66000000-57701- 10436 DRCW DAMAGE TO PROPERTY CITY WIDE 700.52 2023 66000000-57701- 10684 DRCW DAMAGE TO PROPERTY CITY WIDE 3722.26 2023 66000000-57701- 10437 DRCW DAMAGE TO PROPERTY CITY WIDE 2026.74 2023 66000000-57701- 10517 DRCW DAMAGE TO PROPERTY CITY WIDE 106.34 2023 66000000-57701- 10686 DRCW DAMAGE TO PROPERTY CITY WIDE 4333.46 2023 66000000-57701- 10913 DRCW DAMAGE TO PROPERTY CITY WIDE 2323.49 2023 66000000-57701- 10515 DRCW DAMAGE TO PROPERTY CITY WIDE 3722.26 Row Labels Sum of Write-off Amount
66000000-57701- 56979.92
Grand Total 56979.92
1540
RESOLUTION NO. 2026__

A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY

MANAGER TO WRITE OFF UNCOLLECTIBLE GENERAL BILLING ACCOUNTS FOR THE PERIOD 2019 THROUGH MARCH 31, 2026, IN AN AMOUNT NOT TO EXCEED $313,976.48
=======================================================================

WHEREAS, the Finance Department ’s Revenue Division is responsible for the administration, collection, and accounting of General Billing accounts, including the write -off of accounts determined to be uncollectible; and

WHEREAS, General Billing is utilized by multiple City departments to bill fees, fines, and charges for services rendered, and retaining uncollectible accounts on the City's financial records may overstate accounts receivable and result in inaccurate financial reporting; and

WHEREAS, the City utilizes established collection procedures, including internal collection efforts and referral to an external collection agency, before determining that an account is uncollectible; and

WHEREAS, despite reasonable collection efforts, certain accounts become impractical or uneconomical to pursue and are determined to be uncollectible based on factors including, but not limited to, the inability to locate the debtor, the cost of further collection efforts exceeding the amount owed, the debtor’s death or bankruptcy, legal determinations, or other circumstances indicating that the debt is not collectible; and

WHEREAS, the total amount recommended for write -off is $313,976.48, represent ing accumulated uncollectible General Billing accounts for the period 2019 through March 31, 2026; and

WHEREAS, the recommended write-off reflects a one-time cleanup of aged receivables accumulated over multiple years, and future write-offs are expected to occur on a regular annual basis, resulting in more timely and accurate financial reporting; and

WHEREAS, the recommended write-off amount is based on outstanding balances as of May 14, 2026, and the final amount written off may be reduced by payments re ceived through ongoing collection efforts prior to processing the accounting write-off.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council hereby authorizes the City Manager to write -off uncollectible General Billing accounts for the period 2019 through March 31, 2026, in an amount not to exceed $313,976.48; and

BE IT FURTHER RESOLVED that any payments received after approval of this Resolution and prior to the accounting write -off shall reduce the final write -off amount accordingly; and

BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted November 6, 2019, Resolution No. 2019 -223), the City Attorney is hereby authorized to make minor revisions to this Resolution that do not alter its substance and to make clerical corrections as necessary.

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Dated: July 1, 2026
========================================================================

I hereby certify that Resolution No. 202 6-____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 1, 2026 by the following votes:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2026-_____

1542
AGENDA ITEM C.7

COUNCIL COMMUNICATION
AGENDA TITLE:

Adopt a Resolution Approving New Professional Services Agreement with Loomis for Comprehensive Cash Handling Machine and Armored Transport Services ($165,000) (IS - FIN)..end MEETING DATE:

July 1, 2026
PREPARED BY:

Tarra Sumner, Revenue Manager
RECOMMENDED ACTION:

Adopt a Resolution Approving New Professional Services Agreement with Loomis for Comprehensive Cash Handling Machine and Armored Transport Services ($165,000).

BACKGROUND INFORMATION:

Loomis currently provides armored transport services to the City. As part of the Revenue Division’songoing efforts to modernize cash handling operations and ensure compliance with current procurement practices, staff is recommending a new professional services agreement that includes both armored transport services and a cash handling and change management system.

The Revenue Division within the Finance Department collects currency from the payment kiosk, customer service counter, and various City departments. Currently, cash receipts are manually counted, secured in a safe overnight, and transported to the bank by the armored carrier on the following business day. Staff also manually prepare cashier tills, reconcile cash drawers, and manage change orders, all of which require significant staff time and introduce opportunities for human error.

The proposed Loomis cash handling and change management system will automate many of these processes, including cash acceptance, validation, secure storage, till preparation, change dispensing, and end -of-day reconciliation. The system will electronically count and reconcile cash, eliminating manual counting while providing a comprehensive audit trail for all transactions. It will also strengthen internal controls, improve accountability, enhance the security of public funds and employees, and reduce operational risks associated with manual cash handling. By streamlining these functions, staff will be able to dedicate more time to customer service and other value-added activities.

Key benefits of the proposed system include:
· Improved accuracy and reduced counting errors
· Enhanced internal controls and accountability
· Increased security of public funds and employees
· Reduced staff time devoted to manual cash handling and reconciliation · Faster end-of-day balancing and deposit processing
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· Elimination of staff trips to the bank for deposits and change orders · Improved reporting, transparency, and audit capabilities · Reduced operational risk through automated cash validation and secure storage · Potential cost savings through more efficient cash management and reduced armored transport needs Overall, the proposed agreement and implementation of the cash handling system will modernize the City’s cash management operations, improve efficiency, reduce risk, and support the City’scommitment to sound financial stewardship.

FISCAL IMPACT:

The proposed agreement for armored transport services and the cash handling and change management system will increase costs by approximately $25,000 over the five-year term compared to the City’scurrent armored transport services. However, the additional investment is expected to improve operational efficiency, reduce staff time devoted to manual cash handling activities, strengthen internal controls, and enhance the security and accountability of cash operations.

FUNDING AVAILABLE:

Funding for the agreement is available within the Finance Department Revenue Division operating budget.

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RESOLUTION NO. 2026-____

A RESO LUTION OF THE LODI CITY COUNCIL APPROVING A NEW

AGREEMENT WITH LOOMIS FOR COMPREHENSIVE CASH HANDLING

MACHINE AND ARMORED TRANSPORT SERVICES IN AN AMOUNT NOT TO EXCEED $165,000
========================================================================

WHEREAS, the City has previously utilized Loomis to provide armored transport services; and

WHEREAS, staff reviewed the existing arrangement as part of an evaluation of opportunities to modernize the City’s cash handling operations and determined that a new agreement would better align with current procurement policies while incorporating enhanced cash handling technology; and

WHEREAS, the proposed cash handling and change management system is expected to improve operational efficiency, strengthen internal controls, enhance the security and accountability of cash operations, and reduce staff time associated with manual cash handling and reconciliation; and

WHEREAS, the total cost of the agreement with Loomis, including armored transport services and the cash handling and change management system, shall not exceed $165,000.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve a new agreement with Loomis for armored transport services and a cash handling and change management system in an amount not to exceed $165,000; and

BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize and direct the City Manager to execute the agreement and all necessary documents on behalf of the City of Lodi; and

BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted 11/6/19, Resolution No. 2019 -223), the City Attorney is hereby authorized to make minor revisions to the above-referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.

Dated: July 1, 2026
========================================================================

I hereby certi fy that Resolution No. 2026-____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 1, 2026, by the following votes:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

1573

OLIVIA NASHED
City Clerk

2026-_____
1574
AGENDA ITEM C.8

COUNCIL COMMUNICATION
AGENDA TITLE:

Adopt a Resolution Authorizing City Manager to Enter into a Reimbursement Agreement with Pine Street Partners, LLC for Internal Improvements Related to the Central Plume PCE/TCE Soil Vapor Remediation Project at 212 West Pine Street (PW)
MEETING DATE:

July 1, 2026
PREPARED BY:

Interim Public Works Director
RECOMMENDED ACTION:

Adopt a Resolution authorizing City Manager to enter into a reimbursement agreement with Pine Street Partners, LLC for internal improvements related to the Central Plume PCE/TCE Soil Vapor Remediation Project at 212 West Pine Street.

BACKGROUND INFORMATION:

For over 20 years, the City of Lodi has been involved in the remediation efforts associated with perchloroethylene (PCE) in the Central Plume Source Area (CPSA). The CPSA is generally bound by Pine Street on the North, Oak Street on the South, Church Street on the East, and Pleasant Street on the West.

While the City did not cause the soil and groundwater contamination, the City agreed to assume all of the cleanup obligations as part of multiple lawsuit settlements.

On July 2, 2025, Council approved the plans and specifications for the Central Plume PCE/TCE Soil Vapor Remediation Project, authorized the advertisement for bids, authorized the award to the lowest responsive bidder ($1,000,000), authorized change orders ($100,000), and appropriated funds ($1,100,000).

One of the main components of the project is the replacement of the building’sconcrete slab (with the addition of a vapor barrier). The plans required that the new concrete slab be polished concrete, and that the slab be poured such that the existing walls would remain in place, with demolition and replacement under the walls being phased so that the finished polished surface does not have those segmented pours visible. As an approved alternative, the contractor had the option of removing all of the interior walls, and reconstructing them in the same location.

The contractor that was awarded the project, Innovative Construction Solutions (ICS), has proposed a project credit (contract deduct) in the amount of $135,000 if they are allowed to demolish the walls and not build them back. Prior to this project, the building’sowners, Pine Street Partners, LLC, had planned an interior remodel, which has been on hold for approximately two (2) years due to this remediation project. Their planned remodel was designed with the expectation that the walls would be in the same location, however the internal improvement credit would allow them flexibility to reconfigure the interior walls into whatever configuration best serves their needs. They have acknowledged that the internal improvements will exceed the $135,000, however the flexibility in ultimate configuration is worth it for them.

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The reimbursement agreement will be in a form approved by the Interim City Attorney, with the terms limiting the total internal improvement reimbursement to the amount credited by ICS ($135,000). Additionally, the terms will include the requirement that prevailing wages be paid for all reimbursed improvements, and copies of invoices/receipts will be required prior to issuance of reimbursement payments.

Staff supports the ICS contract deduct (credit) combined with the reimbursement agreement, as it limit’sthe contractor’s scope to the actual soil vapor remediation efforts (and not the associated interior wall repair components), it allows the City’sobligation to be completed once the slab is poured (and other associated improvements are completed), and gives the building owner the flexibility in ultimate interior wall configuration.

FISCAL IMPACT:

This item will have no long-term fiscal impact. The project (for reference) is funded through the PCE/TCE Rates Fund, and no General Funds are being utilized.

FUNDING AVAILABLE:

The project funds were appropriated on July 2, 2025, from the PCE/TCE Rates Fund (56599000.77020), however this item has no costs associated with it (the maximum reimbursement amount to the building owners will equal the contractors deduct / credit to the contract).

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RESOLUTION NO. 2026-____

A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING CITY

MANAGER TO ENTER INTO A REIMBURSEMENT AGREEMENT WITH PINE

STREET PARTNERS, LLC FOR INTERNAL IMPROVEMENTS RELATED TO

THE CENTRAL PLUME PCE/TCE SOIL VAPOR REMEDIATION PROJECT AT 212 WEST PINE STREET
================================================================== ======

WHEREAS, the City of Lodi has been engaged in long -term remediation efforts associated with perchloroethylene (PCE) contamination in the Central Plume Source Ar ea, and continues to implement the Central Plume PCE/TCE Soil Vapor Remediation Project to meet its cleanup obligations; and

WHEREAS, the awarded contractor, Innovative Construction Solutions (ICS), has proposed a contract deduct of $135,000 in exchange f or demolishing the interior walls without reconstructing them, providing the building owner, Pine Street Partners, LLC, flexibility to complete their planned interior remodel; and

WHEREAS, staff recommends approving a Reimbursement Agreement with Pine Str eet Partners, LLC, which will allow the City to reimburse internal improvements up to the amount of the contractor’s deduct, require prevailing wages for reimbursed work, and ensure invoices and receipts are provided prior to payment, while supporting proj ect efficiency by limiting the contractor’s scope to soil vapor remediation work and allowing the building owner flexibility in final interior configuration.

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to enter into a Reimbursement Agreemen t with Pine Street Partners, LLC, for internal improvements related to the Central Plume PCE/TCE Soil Vapor Remediation Project at 212 West Pine Street, in an amount not to exceed the contractor’s deduct of $135,000, with the reimbursement agreement to be in a form approved by the Interim City Attorney; and

BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revis ions to the above -referenced document( s) that do not alter the compensation or term, and to make clerical corrections as necessary.

Dated: July 1, 2026
========================================================================

I hereby certi fy that Resolu tion No. 2026-__ was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 1, 2026 by the following votes:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

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OLIVIA NASHED
City Clerk

2026-_____
1578
AGENDA ITEM F.1

COUNCIL COMMUNICATION
AGENDA TITLE:

Public Hearing to Waive the First Reading And Introduce An Ordinance Amending Lodi Municipal Code Title 9 By Amending Chapter 9.18 (Vending On Streets, Sidewalks and Private Property) to Revise Regulations Related to Mobile Food Vending, Including Permit Requirements, Location Standards, and Operational Regulations (Applicant: City of Lodi; CEQA Status: Exempt pursuant to Section 15061(b)(3) - General Rule Exemption and Section 15378, as the ordinance is not a project) (CD) MEETING DATE:

July 1, 2026
PREPARED BY:

Cynthia Marsh, Interim Community Development Director
RECOMMENDED ACTION:

Public Hearing to waive the first reading and introduce an ordinance amending Lodi Municipal Code Title 9 by amending Chapter 9.18 (Vending on Streets, Sidewalks and Private Property) to revise regulations related to mobile food vending, including permit requirements, location standards, and operational regulations (Applicant: City of Lodi; CEQA Status: Exempt pursuant to Section 15061(b)(3) - General Rule Exemption and Section 15378, as the ordinance is not a project).

BACKGROUND INFORMATION:

At its April 15, 2026 meeting, the Lodi City Council directed staff to return with proposed amendments to Lodi Municipal Code Chapter 9.18 (Vending on Streets, Sidewalks and Private Property) related to mobile food vendor operations within the City of Lodi. Council direction included eliminating the existing vendor permit cap, strengthening operational and location standards, limiting vending activity within residential neighborhoods, establishing revised hours of operation, and restricting mobile food vendor operations within portions of the Downtown Mixed Use (DMU) zoning district. Chapter 9.18 regulates vending activities citywide, including mobile food vendors, through permitting and operational standards intended to protect public health, safety, and welfare.

The proposed amendments would eliminate the existing numerical cap on mobile food vendor permits and update operational and location standards, including residential neighborhood protections, revised hours of operation, and restrictions within portions of the Downtown Mixed Use (DMU) zoning district west of the Union Pacific Railroad tracks. The amendments are intended to balance economic opportunity and small business activity with neighborhood compatibility, public safety, and effective code enforcement, while providing clearer standards for administration and enforcement of mobile food vendor activity citywide.

The Lodi Planning Commission considered the proposed amendments at its May 27, 2026 public hearing and adopted a resolution recommending City Council approval. The proposed ordinance is exempt from review under the California Environmental Quality Act pursuant to CEQA Guidelines Section 15061(b)(3) (General Rule Exemption) and Section 15378, as the ordinance can be seen with certainty to have no possibility of causing a significant effect on the environment and does not constitute a project under CEQA.

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FISCAL IMPACT:

Not applicable.

FUNDING AVAILABLE:

Not applicable.

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ORDINANCE NO. ____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LODI AMENDING CHAPTER 9.18 - VENDING ON STREETS,

SIDEWALKS AND PRIVATE PROPERTY OF THE LODI

MUNICIPAL CODE
OF LODI ADDING LODI MUNICIPAL CODE TITLE 9 – PUBLIC
PEACE, MORALS AND WELFARE, CHAPTER 9.18 (VENDING

ON STREETS, SIDEWALKS AND PRIVATE PROPERTY),
INCLUDING SECTIONS 9.18.010 (DECLARATION OF
PURPOSE), 9.18.020 (DEFINITIONS), 9.18.030
(REGULATION OF SALES), 9.18.040 (PERMIT TO OPERATE),

9.18.045 (PERMIT CAPS), 9.18.050 (LOCATION), 9.18.060
(EXEMPTION), 9.18.070 (APPLICATION OF OTHER LAWS
AND REGULATIONS), 9.18.080 (CONDITION/APPEARANCE
OF VENDING SITE), 9.18.090 (CONDITION/APPEARANCE

OF MOTORIZED FOOD WAGON OR CONVEYANCE),

9.18.100 (LIGHTING), 9.18.110 (SANITATION), 9.18.120
(SAFETY AND SECURITY), 9.18.130 (APPLICABILITY OF
REGULATIONS TO EXISTING BUSINESS), 9.18.140
(PENALTIES), AND 9.18.150 (ENFORCEMENT).
=================================================================== BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LODI AS FOLLOWS:

SECTION 1. Lodi Municipal Code Title 9 – Public Peace, Morals and Welfare, Chapter 9.18 “VENDING ON STREETS, SIDEWALKS AND PRIVATE PROPERTY,” Sections 9.18.010 “ Section 1. Chapter 9.18 – VENDING ON STREETS, SIDEWALKS AND PRIVATE PROPERTY of the Lodi Municipal Code is hereby amended to read as follows:

Declaration of purpose,” 9.18.020 “Definitions,” 9.18.030 “Regulation of sales,” 9.18.040 “Permit to operate,” 9.18.045 “Permit caps,” 9.18.050 “Location,” 9.18.060 “Exemption,”

9.18.070 “Application of other laws and regulations,” 9.18.080 “Condition/appearance of vending site,” 9.18.090 “Condition/appearance of motorized food wagon or conveyance,”

9.18.100 “Lighting,” 9.18.110 “Sanitation,” 9.18.120 “Safety and security,” 9.18.130 “Applicability of regulations to existing business,” 9.18.140 “Penalties,” and 9.18.150 “Enforcement,” are hereby amended to read as follows:69.120 “Annual review and updates,” and 15.69.130 “Construction,” are hereby added as follows:

CHAPTER 9.18 - VENDING ON STREETS, SIDEWALKS AND PRIVATE PROPERTY

9.18.010 Declaration of purpose.

The city council expressly finds that the vending of produce and prepared or prepackaged foods, goods, wares, and/or services on public streets, sidewalks, or alleys and on private property pose unsafe conditions and special dangers to the public health, safety, and welfare of the residents of the city of Lodi. It is the purpose and intent of the city council, in enacting this chapter, to provide those persons who engage in those types of vending operations with clear and concise regulations to prevent safety, traffic, and health hazards, as well as to preserve the peace, safety, and welfare of the community.
(Ord. No. 1827, § 1, 12-2-2009)
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9.18.020 Definitions.

A. "Business owner" shall mean any person, firm, or corporation, which owns or controls any interest in any business engaged in vending as defined in Subsection J hereof.

B. "Commissary" shall mean a food establishment in which food, containers, equipment, or supplies are stored or handled for use in motorized food wagons or conveyance.

C. "Conveyance," as used in this chapter, means any vehicle (except motorized food wagons, as defined below), trailer, cart, wagon, or stand, with or without wheels, which may be moved from one place to another under its own power or by other means.

D. "Linear frontage" is the method used to determine distances as used in this chapter.

E. "Mobile food vendor" shall mean any person as defined in this chapter, who owns, controls, manages, and/or leases a motorized food wagon, conveyance or produce/seafood truck; and/or contracts with a person(s) to drive, operate, prepare foods, and/or vend from a motorized food wagon, conveyance or produce/seafood truck.

F. "Motorized food wagon" shall mean any vehicle as defined in Section 670 of the California Vehicle Code, which is equipped and used for retail sales of prepared, prepackaged, or unprepared, unpackaged food or foodstuffs of any kind on any public street, alley, highway, or private street, alley, or property within the city of Lodi, including a produce/seafood truck (as defined below) and a motorized food production unit (as defined below). For the purposes of this chapter, a motorized food wagon shall also include any trailer or wagon pulled by a vehicle.

G. "Motorized food preparation unit" means any vehicle or trailer and vehicle combination as defined in Section 670 of the California Vehicle Code which is equipped to:

1. Prepare and sell; or

2. Cook and sell food products.

H. "Persons" shall mean any person, firm, partnership, association, or corporation, and includes, but is not limited to, owners, operators, drivers, lessors, and lessees of motorized food wagons and conveyances.

I. "Produce/seafood truck" means any vehicle as defined by Section 670 of the California Vehicle Code which sells raw produce or seafood
J. "Vend" or "vending" shall mean the sale of any goods, wares, merchandise, prepared, prepackaged, or unprepared, unpackaged food or foodstuffs of any kind from private or public property.

1. Vending from a motorized food wagon generally has the following characteristics:
a. Food is ordered and served from a take-out counter that is integral to the motorized food wagon and there is typically a space for customer queuing; b. Food is paid for prior to consumption;
c. Food and beverages are served in disposable wrappers, plates, or containers; and d. Food and beverages are prepared and sold for offsite consumption.

2. Vending from a conveyance generally has the following characteristics:
a. Food is paid for prior to consumption;
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b. Food and beverages are served in disposable wrappers, plates, or containers; and c. Food and beverages are prepared and sold for offsite consumption.

3. Vending from a produce/seafood truck generally has the following characteristics:
a. Food is paid for prior to consumption; and
b. Food is sold for offsite consumption and/or preparation.

K. "Vendor"/"operator" shall mean any person who sells and makes immediate delivery, or offers for sale and immediate delivery, any goods, wares, or merchandise, or drives, operates, vends, and/or prepares food on or from a motorized food wagon or conveyance. (Ord. No. 1827, § 1, 12-2-2009)

9.18.030 Regulation of sales.

It shall be unlawful for any person to vend, or attempt to engage in vending or operate any vehicle or conduct any business for the purpose of vending from any vehicle, motorized food wagon or conveyance parked, stopped, or standing upon any public street, alley, highway, or property, or private street, alley, or property within the city of Lodi except in accordance with all applicable provisions of this code.
(Ord. No. 1827, § 1, 12-2-2009)

9.18.040 Permit to operate.

A person desiring to engage in a vending operation, as defined by this chapter, shall submit a written application for a permit to operate to the city manager or designee in a form acceptable to and with all supporting information required by the city of Lodi. Such application shall be accompanied by a nonrefundable, nontransferable application fee in an amount as may be established from time to time by resolution of the city council. Any such permit shall be required to be renewed annually and a separate nonrefundable, nontransferable application fee shall be paid annually for such renewal application. Vendors must have the permit in their possession when vending. There must be at least one vendor with a valid permit present whenever vending is taking place.

A. A vendor must obtain a background check in accordance with the requirements of Section 9.16.030 of this code.

B. Every vendor shall obtain a city of Lodi business tax certification.

C. As part of the permit to operate application, the vendor or business owner shall provide the following:

1. Proof of current vehicle registration and a copy of an applicable vehicle insurance policy for any vehicles used in the vending activity.

2. Four photographs (showing different exterior views) of each motorized food wagon or conveyance.

3. A copy of a current San Joaquin County Environmental Health permit for any motorized food wagon.

4. A copy of the vendor or business owner's current business tax certification and applicable board of equalization seller's permit.
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5. Vendor or business owner must show proof of payment to a commissary for the prior twelve months for all cases involving the reissuance of a permit; and proof of current payment for new vendors.

6. If the vendor is operating on private property, the business owner shall provide the following:
a. An affidavit in a form approved by the city from the property owner (if other than self) permitting the vendor to locate on the site;
b. A site plan, drawn to scale and with dimensions, indicating the location of all existing buildings, structures, driveways, parking spaces, traffic controls, and improvements, and the location or areas where the proposed vending activity, structures, and improvements related to the vending activity will be located upon the site; and
c. An affidavit from the business or location providing the required restroom facilities for food service workers, stating the hours that those facilities are being made available to the mobile food vendor.

D. The following may constitute grounds for denial of an application for a permit to operate:

1. The vending operation or activity as proposed by the applicant does not comply with all applicable laws including, but not limited to, the applicable building, zoning, housing, fire, safety, and health regulations under state law and this code;

2. The applicant is unable to obtain the required peddler's license, pursuant to LMC Section 9.16.030 due to a criminal background check;

3. The applicant has, within three years immediately preceding the date of filing of the application, had a permit to operate, peddler's license, or related permit, which was issued within the State of California, suspended or revoked;

4. The applicant has knowingly made a material misstatement in the application for a permit to operate;

5. There have been excessive calls for service to the Lodi Police Department within the twelve months preceding the application with inadequate response by the vendor or business owners or operators, involving the commission of crimes, disturbances, public nuisances, or applicable LMC violation investigations, which are located, committed, or generated on the premises of the vending operation.

6. Failure to obtain clearance from San Joaquin County Environmental Health for operation of a motorized food wagon or conveyance.

E. As an alternative to a denial of an application for a permit to operate for failure to meet the requirements of this chapter, the city manager or designee may issue a conditional permit to operate. Said conditional permit to operate shall be issued with conditions imposed on the operation of the premises. All conditions shall be complied with in order to maintain the conditional permit to operate in a valid status. Failure to comply with the imposed conditions will subject the conditional permit to operate to suspension and/or revocation procedures under this chapter or any other remedy authorized by law. (Ord. No. 1827, § 1, 12-2-2009)
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9.18.045 Permit caps.

A. The total number of vendor permits issued pursuant to this section shall not exceed the following limits:

1. Motorized food preparation units: One per every two thousand eight hundred Lodi residents.

2. Produce/seafood trucks: One per every twenty thousand five hundred Lodi residents.

3. The number of residents used to determine the number of motorized food preparation units and produce/seafood trucks shall be the population figure for Lodi as shown in the "January Population and Housing Estimate" prepared by the State of California Department of Finance.

4. The number of allowed permits shall be a whole number. The number which results from the calculations defined above shall be rounded up or down to the closest whole number.

5. The community development department shall prepare and circulate updated permit limits every year as soon as possible after the January Population and Housing Estimate is published by the State of California.

B. In the event a vendor permit issued pursuant to this chapter is either revoked or is allowed by its holder to expire it shall immediately become null and void and shall be forfeited. Any permit forfeited under this chapter shall be available to any other person who first complies with all other applicable provisions of this chapter and this code.

C. In the event the holder of any vendor permit under this chapter ceases operations in Lodi, any permits issued pursuant to this section shall be transferable provided that the transferee meets all other provisions of this chapter. In the event of a sale, the seller's vendor permit shall immediately become null and void and the seller shall no longer conduct business pursuant to this chapter. Within five business days of any sale or transfer, the seller shall notify the city of such sale and shall provide any proof of sale as may be required by the city. (Ord. No. 1827, § 1, 12-2-2009; Ord. No. 1999, § 1, 5-4-2022)

9.18.050 Location.

A. A vendor may locate and operate in the public right-of-way subject to the following conditions:

1. A vendor shall not operate within three hundred feet of any school grounds, park, playground, or city operated recreation center.

2. A vendor shall not operate within one hundred feet of any street intersection.

3. Downtown Mixed Use (DMU) Zone Restriction.
a. Within the Downtown Mixed Use (DMU) zoning district, mobile food vendors shall be prohibited west of the Union Pacific Railroad tracks.
b. Mobile food vendors may operate east of the railroad tracks within the DMU zone, subject to all other provisions of this chapter.
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3. In addition to the above, a vendor must comply with the following regulations, depending upon the type of use in which it is located:
a. Residential Use Area:

A vendor shall not operate directly adjacent to any single-family residential dwelling, except as otherwise permitted under an approved special event permit.

Vendors may operate within areas containing multifamily residential uses, subject to the following restrictions:
i. In a residential use area, aA vendor shall move not less than four hundred feet at least every ten minutes and may not return to a previous location or within four hundred feet of a previous location on the same calendar day. ii. Permitted hours of operation are from 7:00 a.m. to 8:00 p.m. iii. A vendor may not be located within four hundred feet of another vendor. iv. Vendors shall not obstruct driveways, fire lanes, sidewalks, pedestrian access, or required parking areas serving residential uses.
v. No amplified sound, music, or generator noise audible beyond fifty feet from the vendor vehicle shall be permitted in residential use areas. b. Commercial Use Area:
i. In a commercial use area, a vendor shall move not less than four hundred feet at least every three hours and may not return to a previous location or within four hundred feet of a previous location on the same calendar day. ii. Permitted hours of operation are from 6:00 a.m. to 12:00 a.m. iii. If a vendor is located in a commercial use area and is within four hundred feet of a residence, vendor shall comply with the requirements listed above for residential use area.
iv. If a vendor located within four hundred feet of a residential zone, vendors shall comply with reduced hours of operation from 7:00 a.m. to 9:00 p.m. and shall not generate noise or activity that unreasonably impacts adjacent residential uses. c. Industrial Use Area:
i. In an industrial use area, a vendor may operate from 5:00 a.m. to 12:00 a.m.twenty-three hours a day.
ii. If a vendor is located in an industrial use area and is also within four hundred feet of a residence, it shall comply with the requirements listed above for residential use area.
iii. If a vendor is located within four hundred feet of a residential zone, vendors shall comply with reduced hours of operation from 7:00 a.m. to 9:00 p.m.

4. No vendor shall be located or maintained on public property, including bicycle pathways, inconsistent with any provision of this code.

B. A vendor may locate on private property subject to the following conditions:

1. Incidental to a primary use with the primary use having a valid city of Lodi business tax certification;
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2. A vendor shall not be the primary use of a parcel unless the parcel is developed in accordance with the standards of the city's Development Code for that use and the zoning designation for the parcel.

3. A vendor shall not be permitted as an accessory use to a stand-alone parking lot.

4. A vendor cannot utilize, or be located on, parking spaces required for the primary use on the parcel.

5. A vendor cannot be located on a vacant, undeveloped parcel or lot.

6. A vendor must be located on a paved concrete or asphalt parking surface.

7. A vendor cannot interfere with access, aisles, circulation, driveways, or fire lanes and hydrants.

8. A vendor cannot interfere with pedestrian movement or create a pedestrian hazard.

9. Vending on private property within two hundred feet of a residential zone is permitted only through the provisions of a conditional permit to operate. Conditions will not be imposed in a manner that unreasonably prevents mobile food vendors from operating solely because they are within two hundred feet of a residential zone.

10. Residential Interface Standard.

A vendor shall not be located on private property directly adjacent to a parcel containing a single-family residential use.

Vendors located on private property adjacent to multifamily residential uses shall comply with the following standards:
a. The vendor shall be located a minimum of one hundred fifty feet from any multifamily residential structure; and
b. Operations shall not include amplified sound, music, or outdoor customer queuing areas oriented toward residential uses; and
c. Hours of operation shall be limited to 7:00 a.m. to 9:00 p.m.; and d. The vendor shall not interfere with residential access, parking, pedestrian circulation, or create noise, lighting, or litter impacts unreasonably affecting nearby residents. (Ord. No. 1827, § 1, 12-2-2009)
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9.18.055 Operational Standards.

A. No vendor shall operate in a manner that creates a public nuisance, including excessive noise, traffic congestion, litter, or obstruction of pedestrian or vehicular circulation.

B. No vendor shall operate within the frontage of a single-family residential dwelling or conduct stationary sales within a residential neighborhood. Vendors operating in areas containing multifamily residential uses shall comply with all applicable residential operational standards set forth in this chapter.

C. No vendor shall utilize amplified sound, generators, or music that is audible beyond one hundred feet from the vehicle.

D. Customer queuing areas shall not obstruct sidewalks, drive aisles, or ADA access.

E. The city manager or designee may impose reasonable conditions on operations to address site-specific impacts.

9.18.060 Exemption.

A. Any person engaged in vending conducted in connection with the operations of a state- certified open-air market or an authorized street fair or event under a special event permit, lease, real property license, agreement, or other entitlements issued by the city of Lodi.

B. Any person delivering any goods by vehicle where such goods have been ordered in advance for such delivery from any business located at a permanent location and which goods are being delivered from such location to the customer by vehicle, regardless of the point of sale.

C. This chapter shall not apply to the sale or distribution of any newspaper, flier, or handbill. (Ord. No. 1827, § 1, 12-2-2009)

9.18.070 Application of other laws and regulations.

A. The provisions of this chapter prohibiting the stopping or parking of a vehicle shall apply at all times or at those times specified by this chapter, except when it is necessary to stop a vehicle to avoid conflict with other traffic or in compliance with the directions of a police officer or official traffic control device.

B. The provisions of this chapter imposing a time limit on stopping or parking shall not relieve any person from the duty to observe other more restrictive provisions of the California Vehicle Code, this code or any other ordinances of the city, prohibiting or limiting the stopping or parking of vehicles in specified places or at specified times. (Ord. No. 1827, § 1, 12-2-2009)

9.18.080 Condition/appearance of vending site.

A. The vending site shall be maintained in a safe and clean manner at all times. 1588

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B. No tables, chairs, fences, shade structures, or other site furniture, (permanent or otherwise) or any freestanding signs shall be permitted in conjunction with the vendor, except as permitted under the conditional permit to operate provisions of Subsection 9.18.040(E).

C. Should any other site improvements be needed for ongoing vending operations, the vendor shall be required to apply for appropriate permits to ensure building and public safety and consistency with applicable building and zoning regulations.

D. Exterior storage or display of refuse, equipment, materials, goods, wares, or merchandise associated with the vendor is prohibited.
(Ord. No. 1827, § 1, 12-2-2009)

9.18.090 Condition/appearance of motorized food wagon or conveyance.

A. The vendor shall display, in plain view and at all times, current permits and licenses in or on their vehicle.

B. Any motorized food wagon or conveyance used in the course of vending shall be entirely self-sufficient in regards to gas, water, and telecommunications.

Should any utility hook-ups or connections to onsite utilities be required, the vendor shall be required to apply for appropriate permits to ensure building and public safety and consistency with applicable building and zoning regulations.

C. The vendor shall not discharge items from any motorized food wagon or conveyance vehicle onto the sidewalk, gutter, storm inlets, or streets.
(Ord. No. 1827, § 1, 12-2-2009)

9.18.100 Lighting.

The vendor shall install adequate lighting to ensure customer safety. Lighting shall be directed downwards and away from public streets and adjacent properties. (Ord. No. 1827, § 1, 12-2-2009)

9.18.110 Sanitation.

A. All motorized food wagons or conveyances shall operate out of a commissary pursuant to California Health and Safety Code Section 114287.

B. All motorized food wagons or conveyances shall be equipped with refuse containers large enough to contain all refuse generated by the operation of such a vehicle, and the vendor of the motorized food wagon or conveyance shall pick up all refuse generated by such operation within a twenty-five-foot radius of the vehicle before such vehicle is moved. No vendor shall dispose of any trash or refuse in any such public or private trash receptacle other than a trash receptacle owned, operated, or otherwise provided by and under the control of such vendor.

C. A motorized food wagon or conveyance shall comply with California Health and Safety Code Section 114299.5 regarding the availability of adequate toilet facilities for use by food service personnel.
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(Ord. No. 1827, § 1, 12-2-2009)

9.18.120 Safety and security.

A. No vending shall be permitted except after the motorized food wagon or conveyance has been brought to a complete stop and parked in a lawful manner.

B. The vendor shall install signage in a visible location indicating that loitering is not permitted and customers may only remain on the lot for up to fifteen minutes after receiving their food.

C. The vendor shall enforce the no loitering provisions of this code. (Ord. No. 1827, § 1, 12-2-2009)

9.18.130 Applicability of regulations to existing business.

The provisions of this chapter shall be applicable to all persons and businesses described herein whether the herein described activities were established before or after the effective date of the ordinance enacting this chapter into law.
(Ord. No. 1827, § 1, 12-2-2009)

9.18.140 Penalties.

Any person violating any provisions or failing to comply with any of the mandatory requirements of this chapter is subject to the following penalties:

A. Fines.

1. Violations are subject to the administrative enforcement provisions of this code and the fines established in LMC Section 1.10.260;

2. Three or more violations of this chapter during any one-year period shall be deemed misdemeanors, punishable as specified in Subsection 1.08.010(B) of this code.

B. Suspension/Revocation of Permit to Operate/Conditional Permit to Operate.

1. Procedure. In the event of a violation of the regulations of this chapter, the city manager or designee shall issue a notice of intent to suspend or revoke the permit to operate. The vendor shall have the right to request a hearing, as provided in LMC Chapter 1.10, within ten days of service of the notice of intent. If no hearing is requested, the permit to operate shall be revoked or suspended upon the expiration of the appeal period set forth in LMC Chapter 1.10.

2. Basis for Suspension/Revocation of Permit to Operate:
a. Any permit to operate may be suspended and/or revoked by the city manager or designee after a review, where it is determined that:
i. The vendor has violated the provisions of this chapter; or ii. The vendor has committed any act or engaged in action, which would constitute grounds for denial of a permit to operate pursuant to Subsection

9.18.040(D) of this chapter; or
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iii. The vendor has engaged in fraud, misrepresentation, or false statements in conducting the vending operation or activity; or
iv. The vendor has failed to correct a violation under this chapter within the time period ordered by the city; or
v. The vendor has operated or continued to operate without a permit to operate or after a permit to operate has been suspended or revoked.

3. Basis for Suspension/Revocation of a Conditional Permit to Operate:
a. Any conditional permit to operate may be suspended or revoked for:
i. Any of the basis to suspend or revoke a permit to operate set forth herein; or ii. Any violation of the terms of the conditional permit to operate. (Ord. No. 1827, § 1, 12-2-2009)
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9.18.150 Enforcement.

The provisions of this chapter may be enforced by any peace officer, or the code enforcement division of the city police department.
(Ord. No. 1827, § 1, 12-2-2009)
Section 2. No Mandatory Duty of Care. This ordinance is not intended to and shall not be construed or given effect in a manner which imposes upon the City, or any officer or employee thereof, a mandatory duty of care towards persons or property within the City or outside of the City so as to provide a basis of civil liability for damages, except as otherwise imposed by law.

Section 3. Severability. If any provision of this ordinance or the application thereof to any person or circumstances is held invalid, such invalidity shall not affect other provisions or applications of the ordinance which can be given effect without the invalid provision or application.

To this end, the provisions of this ordinance are severable. The City Council hereby declares that it would have adopted this ordinance irrespective of the invalidity of any particular portion thereof.

Section 4. No Conflicts. All ordinances and parts of ordinances in conflict herewith are repealed insofar as such conflict may exist.

Section 5. Effective Date and Publication. This Ordinance shall take effect thirty (30) days after its adoption. In lieu of publication of the full text of the Ordinance within fifteen (15) days after its passage, a summary of the Ordinance may be published at least five (5) days prior to and fifteen (15) days after adoption by the City Council, and a certified copy shall be posted in the office of the City Clerk pursuant to Government Code section 36933(c)(1).

Approved this ___ day of __________,
2026

___________________________________

RAMON YEPEZ
ATTEST: MAYOR

______

OLIVIA NASHED
City Clerk

State of California
County of San Joaquin, ss.

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I, Olivia Nashed, City Clerk of the City of Lodi, do hereby certify that Ordinance No. ____ was introduced at a regular meeting of the City Council of the City of Lodi held ______________, 2025, and was thereafter passed, adopted, and ordered to print at a regular meeting of said Council held _______________, 2026, by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

I further certify that Ordinance No. ____ was approved and signed by the Mayor on the date of its passage and the same has been published pursuant to law.

_______

OLIVIA NASHED
City Clerk

Approved to Form:

_____
JOHN M. LUEBBERKE
Interim City Attorney

1593

ORDINANCE NO. ____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LODI AMENDING CHAPTER 9.18 - VENDING ON STREETS,

SIDEWALKS AND PRIVATE PROPERTY OF THE LODI

MUNICIPAL CODE
=================================================================== BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LODI AS FOLLOWS:

Section 1. Chapter 9.18 – VENDING ON STREETS, SIDEWALKS AND PRIVATE PROPERTY of the Lodi Municipal Code is hereby amended to read as follows:

CHAPTER 9.18 - VENDING ON STREETS, SIDEWALKS AND PRIVATE PROPERTY

9.18.010 Declaration of purpose.

The city council expressly finds that the vending of produce and prepared or prepackaged foods, goods, wares, and/or services on public streets, sidewalks, or alleys and on private property pose unsafe conditions and special dangers to the public health, safety, and welfare of the residents of the city of Lodi. It is the purpose and intent of the city council, in enacting this chapter, to provide those persons who engage in those types of vending operations with clear and concise regulations to prevent safety, traffic, and health hazards, as well as to preserve the peace, safety, and welfare of the community.

9.18.020 Definitions.

A. "Business owner" shall mean any person, firm, or corporation, which owns or controls any interest in any business engaged in vending as defined in Subsection J hereof.

B. "Commissary" shall mean a food establishment in which food, containers, equipment, or supplies are stored or handled for use in motorized food wagons or conveyance.

C. "Conveyance," as used in this chapter, means any vehicle (except motorized food wagons, as defined below), trailer, cart, wagon, or stand, with or without wheels, which may be moved from one place to another under its own power or by other means.

D. "Linear frontage" is the method used to determine distances as used in this chapter.

E. "Mobile food vendor" shall mean any person as defined in this chapter, who owns, controls, manages, and/or leases a motorized food wagon, conveyance or produce/seafood truck; and/or contracts with a person(s) to drive, operate, prepare foods, and/or vend from a motorized food wagon, conveyance or produce/seafood truck.

F. "Motorized food wagon" shall mean any vehicle as defined in Section 670 of the California Vehicle Code, which is equipped and used for retail sales of prepared, prepackaged, or unprepared, unpackaged food or foodstuffs of any kind on any public street, alley, highway, or private street, alley, or property within the city of Lodi, including a produce/seafood truck (as defined below) and a motorized food production unit (as defined below). For the purposes of this chapter, a motorized food wagon shall also include any trailer or wagon pulled by a vehicle.
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G. "Motorized food preparation unit" means any vehicle or trailer and vehicle combination as defined in Section 670 of the California Vehicle Code which is equipped to:

1. Prepare and sell; or

2. Cook and sell food products.

H. "Persons" shall mean any person, firm, partnership, association, or corporation, and includes, but is not limited to, owners, operators, drivers, lessors, and lessees of motorized food wagons and conveyances.

I. "Produce/seafood tr uck" means any vehicle as defined by Section 670 of the California Vehicle Code which sells raw produce or seafood
J. "Vend" or "vending" shall mean the sale of any goods, wares, merchandise, prepared, prepackaged, or unprepared, unpackaged food or foodst uffs of any kind from private or public property.

1. Vending from a motorized food wagon generally has the following characteristics:
a. Food is ordered and served from a take- out counter that is integral to the motorized food wagon and there is typically a space for customer queuing; b. Food is paid for prior to consumption;
c. Food and beverages are served in disposable wrappers, plates, or containers; and d. Food and beverages are prepared and sold for offsite consumption.

2. Vending from a conveyance generally has the following characteristics:
a. Food is paid for prior to consumption;
b. Food and beverages are served in disposable wrappers, plates, or containers; and c. Food and beverages are prepared and sold for offsite consumption.

3. Vending from a produce/seafood truck generally has the following characteristics:
a. Food is paid for prior to consumption; and
b. Food is sold for offsite consumption and/or preparation.

K. "Vendor"/"operator" shall mean any person who sells and makes immediate delivery, or offers for sale and immediate delivery, any goods, wares, or merchandise, or drives, operates, vends, and/or prepares food on or from a motorized food wagon or conveyance.

9.18.030 Regulation of sales.

It shall be unlawful for any person to vend, or attempt to engage in vending or operate any vehicle or conduct any business for the purpose of vending from any vehicle, motorized food wagon or conveyance parked, stopped, or standing upon any public street, alley, highway, or property, or private street, alley, or property within the city of Lodi except in accordance with all applicable provisions of this code.

9.18.040 Permit to operate.

A person desiring to engage in a vending operation, as defined by this chapter, shall submit a written application for a permit to operate to the city manager or designee in a form acceptable to and with all supporting information required by the city of Lodi. Such application shall be accompanied by a nonr efundable, nontransferable application fee in an amount as may be 1595

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established from time to time by resolution of the city council. Any such permit shall be required to be renewed annually and a separate nonrefundable, nontransferable application fee shall be paid annually for such renewal application. Vendors must have the permit in their possession when vending. There must be at least one vendor with a valid permit present whenever vending is taking place.

A. A vendor must obtain a background check in acc ordance with the requirements of Section 9.16.030 of this code.

B. Every vendor shall obtain a city of Lodi business tax certification.

C. As part of the permit to operate application, the vendor or business owner shall provide the following:

1. Proof of current vehicle registration and a copy of an applicable vehicle insurance policy for any vehicles used in the vending activity.

2. Four photographs (showing different exterior views) of each motorized food wagon or conveyance.

3. A copy of a cu rrent San Joaquin County Environmental Health permit for any motorized food wagon.

4. A copy of the vendor or business owner's current business tax certification and applicable board of equalization seller's permit.

5. Vendor or business owner must show proof of payment to a commissary for the prior twelve months for all cases involving the reissuance of a permit; and proof of current payment for new vendors.

6. If the vendor is operating on private property, the business owner shall provide the following:
a. An affidavit in a form approved by the city from the property owner (if other than self) permitting the vendor to locate on the site;
b. A site plan, drawn to scale and with dimensions, indicating the location of all existing buildings, structures, driveways, parking spaces, traffic controls, and improvements, and the location or areas where the proposed vending activity, structures, and improvements related to the vending activity will be located upon the site; and
c. An affidavit from the business or location providing the required restroom facilities for food service workers, stating the hours that those facilities are being made available to the mobile food vendor.

D. The following may constitute grounds for denial of an application for a permit to operate:

1. The vending operation or activity as proposed by the applicant does not comply with all applicable laws including, but not limited to, the applicable building, zoning, housing, fire, safety, and health regulations under state law and this code;

2. The applicant is unable to obtain the required peddler's license, pursuant to LMC Section 9.16.030 due to a criminal background check;

3. The applicant has, within three years immediately preceding the date of filing of the application, had a permit to operate, peddler's license, or related permit, which was issued within the State of California, suspended or revoked; 1596

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4. The applicant has knowingly made a material misstatement in the application for a permit to operate;

5. There have been excessive calls for service to the Lodi Police Department within the twelve months preceding the application with inadequate response by the vendor or business owners or operators, involving the commission of crimes, disturbances, public nuisances, or applicable LMC violation investigations, which are located, committed, or generated on the premises of the vending operation.

6. Failure to obtain clearance from San Joaquin County Environmental Health for operation of a motorized food wagon or conveyance.

E. As an alternative to a denial of an application for a permit to operate for failure to meet the requirements of this chapter, the city manager or designee may issue a conditional permit to operate. Said conditional permit to operate shall be issued with conditions imposed on the operation of the premises. All conditions shall be complied with in order to maintain the conditional permit to operate in a valid status. Failure to comply with the imposed conditions will subject the conditional permit to operate to suspension and/or revocation procedures under this chapter or any other remedy authorized by law.

9.18.050 Location.

A. A vendor may locate and operate in the public right-of-way subject to the following conditions:

1. A vendor shall not operate within three hundred feet of any school grounds, park, playground, or city operated recreation center.

2. A vendor shall not operate within one hundred feet of any street intersection.

3. Downtown Mixed Use (DMU) Zone Restriction.
a. Within the Downtown Mixed Use (DMU) zoning district, mobile food vendors shall be prohibited west of the Union Pacific Railroad tracks.
b. Mobile food vendors may operate east of the railroad tracks within the DMU zone, subject to all other provisions of this chapter.

3. In addition to the above, a vendor must comply with the following regulations, depending upon the type of use in which it is located:
a. Residential Use Area:

A vendor shall not operate directly adjacent to any single-family residential dwelling, except as otherwise permitted under an approved special event permit.

Vendors may operate within areas containing multifamily residential uses, subject to the following restrictions:
i. A vendor shall move not less than four hundred feet at least every ten minutes and may not return to a previous location or within four hundred feet of a previous location on the same calendar day.
ii. Permitted hours of operation are from 7:00 a.m. to 8:00 p.m. iii. A vendor may not be located within four hundred feet of another vendor. 1597

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iv. Vendors shall not obstruct driveways, fire lanes, sidewalks, pedestrian access, or required parking areas serving residential uses.
v. No amplified sound, music, or generator noise audible beyond fifty feet from the vendor vehicle shall be permitted in residential use areas. b. Commercial Use Area:
i. In a commercial use area, a vendor shall move not less than four hundred feet at least every three hours and may not return to a previous location or within four hundred feet of a previous location on the same calendar day. ii. Permitted hours of operation are from 6:00 a.m. to 12:00 a.m. iii. If a vendor is located in a commercial use area and is within four hundred feet of a residence, vendor shall comply with the requirements listed above for residential use area.
iv. If a vendor located within four hundred feet of a residential zone, vendors shall comply with reduced hours of operation from 7:00 a.m. to 9:00 p.m. and shall not generate noise or activity that unreasonably impacts adjacent residential uses. c. Industrial Use Area:
i. In an industrial use area, a vendor may operate from 5:00 a.m. to 12:00 a.m.. ii. If a vendor is located in an industrial use area and is also within four hundred feet of a residence, i t shall comply with the requirements listed above for residential use area.
iii. If a vendor is located within four hundred feet of a residential zone, vendors shall comply with reduced hours of operation from 7:00 a.m. to 9:00 p.m.

4. No vendor shall be located or maintained on public property, including bicycle pathways, inconsistent with any provision of this code.

B. A vendor may locate on private property subject to the following conditions:

1. Incidental to a primary use with the primary use having a valid city of Lodi business tax certification;

2. A vendor shall not be the primary use of a parcel unless the parcel is developed in accordance with the standards of the city's Development Code for that use and the zoning designation for the parcel.

3. A vendor shall not be permitted as an accessory use to a stand-alone parking lot.

4. A vendor cannot utilize, or be located on, parking spaces required for the primary use on the parcel.

5. A vendor cannot be located on a vacant, undeveloped parcel or lot.

6. A vendor must be located on a paved concrete or asphalt parking surface.

7. A vendor cannot interfere with access, aisles, circulation, driveways, or fire lanes and hydrants.

8. A vendor cannot interfere with pedestrian movement or create a pedestrian hazard. 1598

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9. Vending on private property within two hundred feet of a residential zone is permitted only through the provisions of a conditional permit to operate. Conditions will not be imposed in a manner that unreasonably prevents mobile food vendors from operating solely because they are within two hundred feet of a residential zone.

10. Residential Interface Standard.

A vendor shall not be located on private property directly adjacent to a parcel containing a single-family residential use.

Vendors located on private property adjacent to multifamily residential uses shall comply with the following standards:
a. The vendor shall be located a minimum of one hundred fifty feet from any multifamily residential structure; and
b. Operations shall not include amplified sound, music, or outdoor customer queuing areas oriented toward residential uses; and
c. Hours of operation shall be limited to 7:00 a.m. to 9:00 p.m.; and d. The vendor shall not interfere with residential access, parking, pedestrian circulation, or create noise, lighting, or litter impacts unreasonably affecting nearby residents.

9.18.055 Operational Standards.

A. No vendor shall operate in a manner that creates a public nuisance, including excessive noise, traffic congestion, litter, or obstruction of pedestrian or vehicular circulation.

B. No vendor shall operate within the frontage of a single- family residential dwelling or conduct stationary sales within a residential neighborhood. Vendors operating in areas containing multifamily residential uses shall comply with all applicable residential operational standards set forth in this chapter.

C. No vendor shall utilize amplified sound, generators, or music that is audible beyond one hundred feet from the vehicle.

D. Customer queuing areas shall not obstruct sidewalks, drive aisles, or ADA access.

E. The c ity manager or designee may impose reasonable conditions on operations to address site-specific impacts.

9.18.060 Exemption.

A. Any person engaged in vending conducted in connection with the operations of a state - certified open-air market or an authorized street fair or event under a special event permit, lease, real property license, agreement, or other entitlements issued by the city of Lodi.

B. Any person delivering any goods by vehicle where such goods have been ordered in advance for such delivery fr om any business located at a permanent location and which goods are being delivered from such location to the customer by vehicle, regardless of the point of sale.

C. This chapter shall not apply to the sale or distribution of any newspaper, flier, or handbill. 1599

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9.18.070 Application of other laws and regulations.

A. The provisions of this chapter prohibiting the stopping or parking of a vehicle shall apply at all times or at those times specified by this chapter, except when it is necessary to stop a vehicle to avoid conflict with other traffic or in compliance with the directions of a police officer or official traffic control device.

B. The provisions of this chapter imposing a time limit on stopping or parking shall not relieve any person from the duty to observe other more restrictive provisions of the California Vehicle Code, this code or any other ordinances of the city, prohibiting o r limiting the stopping or parking of vehicles in specified places or at specified times.

9.18.080 Condition/appearance of vending site.

A. The vending site shall be maintained in a safe and clean manner at all times.

B. No tables, chairs, fences, shade structures, or other site furniture, (permanent or otherwise) or any freestanding signs shall be permitted in conjunction with the v endor, except as permitted under the conditional permit to operate provisions of Subsection 9.18.040(E).

C. Should any other site improvements be needed for ongoing vending operations, the vendor shall be required to apply for appropriate permits to ensur e building and public safety and consistency with applicable building and zoning regulations.

D. Exterior storage or display of refuse, equipment, materials, goods, wares, or merchandise associated with the vendor is prohibited.

9.18.090 Condition/appearance of motorized food wagon or conveyance.

A. The vendor shall display, in plain view and at all times, current permits and licenses in or on their vehicle.

B. Any motorized food wagon or conveyance used in the course of vending shall be entirely self-sufficient in regards to gas, water, and telecommunications.

Should any utility hook-ups or connections to onsite utilities be required, the vendor shall be required to apply for appropriate permits to ensure building and public safety and consistency with applicable building and zoning regulations.

C. The vendor shall not discharge items from any motorized food wagon or conveyance vehicle onto the sidewalk, gutter, storm inlets, or streets.

9.18.100 Lighting.

The vendor shall install adequate lighting to ensure customer safety. Lighting shall be directed downwards and away from public streets and adjacent properties.

9.18.110 Sanitation.

A. All motorized food wagons or conveyances shall operate out of a commissary pursuant to California Health and Safety Code Section 114287.
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Created: 2025-09-23 09:55:58 [EST]
(Supp. No. 68)

B. All motorized food wagons or conveyances shall be equipped with refuse containers large enough to contain all refuse generated by the operation of such a vehicle, and the vendor of the motorized food wagon or conveyance shall pick up all refuse generated by such operation within a twenty-five-foot radius of the vehicle before such vehicle is moved. No vendor shall dispose of any trash or refuse in any such public or private trash receptacle other than a trash receptacle owned, operated, or otherwise provided by and under the control of such vendor.

C. A motorized food wagon or conveyance shall comply with California Health and Safety Code Section 114299.5 regarding the availability of adequate toilet facilities for use by food service personnel.

9.18.120 Safety and security.

A. No vending shall be permitted except after the motorized food wagon or conveyance has been brought to a complete stop and parked in a lawful manner.

B. The vendor shall install signage in a visible location indicating that loitering is not permitted and customers may only remain on the lot for up to fifteen minutes after receiving their food.

C. The vendor shall enforce the no loitering provisions of this code.

9.18.130 Applicability of regulations to existing business.

The provisions of this chapter shall be applicable to all persons and businesses described herein whether the herein described activities were established before or after the effective date of the ordinance enacting this chapter into law.

9.18.140 Penalties.

Any person violating any provisions or failing to comply with any of the mandatory requirements of this chapter is subject to the following penalties:

A. Fines.

1. Violations are subject to the administrative enforcement provisions of this code and the fines established in LMC Section 1.10.260;

2. Three or more violations of this chapter during any one- year period shall be deemed misdemeanors, punishable as specified in Subsection 1.08.010(B) of this code.

B. Suspension/Revocation of Permit to Operate/Conditional Permit to Operate.

1. Procedure. In the event of a violation of the regulations of this chapter, the city manager or designee shall issue a notice of intent to suspend or revoke the permit to operate. The vendor shall have the right to request a hearing, as provided in LMC Chapter 1.10, within ten days of service of the notice of intent. If no hearing is requested, the permit to operate shall be revoked or suspended upon the expiration of the appeal period set forth in LMC Chapter 1.10.

2. Basis for Suspension/Revocation of Permit to Operate:
a. Any permit to operate may be suspended and/or revoked by the city manager or designee after a review, where it is determined that:
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i. The vendor has violated the provisions of this chapter; or ii. The vendor has committed any act or engaged in action, which would constitute grounds for denial of a permit to operate pursuant to Subsection

9.18.040(D) of this chapter; or
iii. The vendor has engaged in fraud, misrepresentation, or false statements in conducting the vending operation or activity; or
iv. The vendor has failed to correct a violation under this chapter within the time period ordered by the city; or
v. The vendor has operated or continued to operate without a permit to operate or after a permit to operate has been suspended or revoked.

3. Basis for Suspension/Revocation of a Conditional Permit to Operate:
a. Any conditional permit to operate may be suspended or revoked for:
i. Any of the basis to suspend or revoke a permit to operate set forth herein; or ii. Any violation of the terms of the conditional permit to operate. 1602

9.18.150 Enforcement.

The provisions of this chapter may be enforced by any peace officer, or the code enforcement division of the city police department.

Section 2. No Mandatory Duty of Care. This ordinance is not intended to and shall not be construed or given effect in a manner which imposes upon the City, or any officer or employee thereof, a mandatory duty of care towards persons or property within the City or outside of the City so as to provide a basis of civil liability for damages, except as otherwise imposed by law.

Section 3. Severability. If any provision of this ordinance or the application thereof to any person or circumstances is held invalid, such invalidity shall not affect other provisions or applications of the ordinance which can be given effect without the invalid provision or application.

To this end, the provisions of this ordinance are severable. The City Council hereby declares that it would have adopted this ordinance irrespective of the invalidity of any particular portion thereof.

Section 4. No Conflicts . All ordinances and parts of ordinances in conflict herewith are repealed insofar as such conflict may exist.

Section 5. Effective Date and Publication. This Ordinance shall take effect thirty (30) days after its adoption. In lieu of publication of the full text of the Ordinance within fifteen (15) days after its passage, a summary of the Ordinance may be published at least five (5) days prior to and fifteen (15) days after adoption by the City Council, and a certified copy shall be posted in the office of the City Clerk pursuant to Government Code section 36933(c)(1).

Approved this ___ day of __________,
2026

___________________________________

RAMON YEPEZ
ATTEST: MAYOR

______

OLIVIA NASHED
City Clerk

State of California
County of San Joaquin, ss.

I, Olivia Nashed, City Clerk of the City of Lodi, do hereby certify that Ordinance No. ____ was introduced at a regular meeting of the City Council of the City of Lodi held ______________, 2025, and was thereafter passed, adopted, and ordered to print at a regular meeting of said Council held _______________, 2026, by the following vote:

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AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

I further certify that Ordinance No. ____ was approved and signed by the Mayor on the date of its passage and the same has been published pursuant to law.

_______

OLIVIA NASHED
City Clerk

Approved to Form:

_____
JOHN M. LUEBBERKE
Interim City Attorney

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AGENDA ITEM G.1

COUNCIL COMMUNICATION
AGENDA TITLE:

Approve Revisions to the Purchasing Policy Including Local Vendor Preference, Purchasing Authority Updates, and Enhanced Procurement Procedures (IS - BUD) MEETING DATE:

July 1, 2026
PREPARED BY:

Jennelle Baker-Bechthold, Budget Manager
RECOMMENDED ACTION:

Approve revisions to the Purchasing Policy including local vendor preference, purchasing authority updates, and enhanced procurement procedures.

BACKGROUND INFORMATION:

The City's Purchasing Policy was last comprehensively revised on May 20, 2022. Since that time, staff has identified opportunities to improve the policy by clarifying purchasing procedures, strengthening internal controls, incorporating applicable provisions of the Municipal Code, and establishing a local purchasing preference program to support local businesses and economic activity within the community.

Staff conducted a comprehensive review of the policy in coordination with DKG Consultants to ensure the policy remains current, effective, and aligned with industry best practices. The proposed revisions include administrative updates, clarification of purchasing authorities and procurement procedures, enhanced internal control measures, and the addition of a local purchasing preference section. The revisions also incorporate a new section addressing federal procurement requirements to ensure compliance with 2 CFR Part 200 (Uniform Guidance) when expending federal grant funds.

The proposed Purchasing Policy revisions were reviewed by the Finance Committee, which recommended approval of the updated policy and forwarding the revisions to the City Council for consideration.

Collectively, the proposed updates are intended to improve consistency, transparency, and accountability in the City's procurement processes while providing staff with clear guidance for the acquisition of goods, services, and public works projects.

DISCUSSION
The proposed updates to the Purchasing Policy are summarized below:

1. Local Vendor Preference (Page 4)
Staff evaluated local vendor preference policies utilized by other Northern and Central California municipalities and public agencies. The purpose of a local vendor preference policy is to support local economic development by encouraging the use of businesses that contribute directly to the community through employment opportunities, investment, and the generation of local tax revenues.

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Staff's review found that a 5% local vendor preference is the most common approach among comparable agencies:

Agency Local Preference % Maximum
Preference Value
San Joaquin
County
5% $50,000
Stockton 5% (City) / 2%
(County)
No cap identified
Tracy 10% $3,000
Elk Grove 5% $50,000
Folsom 5% No cap identified
Davis 5% No cap identified
Vacaville 5% No cap identified
Chico 5% $50,000
Fresno 5% $75,000
A local vendor preference does not require the City to award a contract to a local business regardless of cost or qualifications. Rather, it provides a limited evaluation preference when comparing responsive and responsible proposals. The preference is intended to recognize the economic benefit that local businesses provide to the community while maintaining competition and ensuring prudent stewardship of public funds.

Staff recommends establishing a local vendor preference of five percent (5%), not to exceed $50,000, for the procurement of goods and services when permitted by law. To qualify as a local vendor, a business would be required to maintain a physical business location within the City of Lodi, possess a valid City business license, and have continuously operated within the City for a minimum of one year prior to the solicitation date.

Consistent with best practices and legal requirements, the preference would not apply when prohibited by state or federal law, grant funding requirements, cooperative purchasing agreements, piggyback contracts, or other procurement methods where local preferences are not permitted.

The proposed local vendor preference is intended to balance the City's responsibility to obtain the best value for taxpayers while recognizing the economic benefits generated by businesses that operate within and contribute to the Lodi community. Staff believes the proposed policy is consistent with practices implemented by comparable California jurisdictions and supports the City's broader economic development objectives.

2. Updating Purchasing Authority Thresholds plus annual CPI Increases (Page 1) The current purchasing authority thresholds have remained unchanged despite significant increases in the cost of goods, services, equipment, and construction-related expenditures. As a result, purchases that would have previously fallen within the administrative approval threshold now frequently require additional approval levels due solely to inflationary cost increases rather than an increase in the scope or complexity of the procurement.

The proposed revision increases the City Manager's purchasing authority to $80,000, Department Directors to $40,000, and the IT Manager to $80,000. The revised policy also establishes an annual adjustment based on the Consumer Price Index (CPI). This change will help maintain the purchasing authority's intended purchasing power over time, reduce the need for frequent policy amendments, and improve administrative City of Lodi Printed on 6/26/2026Page 2 of 4
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efficiency by allowing routine purchases to be processed at the appropriate management level.

The proposed authority remains subject to all applicable purchasing requirements, including competitive quotation and bidding thresholds, budget appropriations approved by the City Council, and other internal controls established within the Purchasing Policy. The revisions do not alter the City Council's authority over contracts or expenditures that exceed established approval limits or otherwise require Council action by law or policy.

3. Establishment of Purchasing Officer Role (Page 2)
The updated policy incorporates language consistent with the Lodi Municipal Code formally recognizing the position of Purchasing Officer. The Purchasing Officer, appointed by the City Manager, is responsible for the oversight and administration of the City’s purchasing functions.

While this position is already established in the Municipal Code, its inclusion in the Purchasing Policy provides clarity regarding roles and responsibilities and ensures alignment between the policy and existing code provisions. The duties of the Purchasing Officer may be combined with other administrative functions, as permitted by the Municipal Code.

4. Update Thresholds Associated with the Public Works Projects (Page 3 & 4) · Projects $75,000 or less - Purchase Order and No bids · Projects between $75,000 and $220,000 - informal bidding process · Projects more than $220,000 - formal bidding process

5. Update Vehicle Purchase Threshold to $100,000 (Page 3) The proposed revision increases the vehicle purchase approval threshold to $100,000. Vehicle costs have increased significantly in recent years due to inflation, supply chain constraints, regulatory requirements (including EV purchase mandates), and the increasing costs of additional installations for public safety, utility, and specialized fleet vehicles. As a result, many routine vehicle replacement purchases now exceed existing approval thresholds despite having been previously approved through the City's budget process.

Under the proposed policy, vehicle purchases exceeding $100,000 will continue to require City Council approval. Vehicle purchases below the threshold may be approved administratively in accordance with the Purchasing Policy.

The proposed change is intended to improve administrative efficiency by reducing the need for separate Council approvals for routine vehicle replacements that have already been reviewed and funded as part of the adopted budget. Planned vehicle purchases will continue to be presented to and reviewed by the City Council during the annual budget development process, ensuring transparency and oversight of fleet replacement expenditures.

6. Strengthened Documentation Requirements (Page 5)
· Identification of vendors who declined or did not respond

7. Adding Language for Blanket/Open Purchase Orders (Page 6)

8. Detailing Procedures for Informal/Unsealed Quotes for Purchases Under $80,000 (Page 8)

9. Strengthens Language for Renewals Over $80,000 go to Council (Page 14 & 18) City of Lodi Printed on 6/26/2026Page 3 of 4
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The revisions are intended to improve fiscal oversight, ensure compliance, and promote cost-effective procurement practices. Staff recommends approval of the revised Purchasing Policy.

FISCAL IMPACT:

Not Applicable.

FUNDING AVAILABLE:

Not Applicable.

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City of Lodi
Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
1 Section I

GENERAL

PURPOSE

To establish the manner by which all City procurement is to be conducted as well as to ensure City compliance with applicable laws relating to the expenditure of public funds.

POLICY

When authorized to procure material or service, all City employees shall follow this policy to correctly and ethically process a procurement need and ensure the efficient use of public funds. All City rules, regulations, laws, resolutions and the City Purchasing Ordinance are incorporated herein. See the following chapters of the Lodi Municipal Code and the procurement standards in 2 CFR 200.318 through 200.326 of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

Chapter 2.12 – City Manager
Chapter 3.20 – Purchasing System

OVERVIEW

The City’s Purchasing Ordinance and Purchasing Policy are in place as your guideline to ensure materials and services are purchased in a legal and cost-effective manner. Most services will require a standard City professional services agreement which can be found on the City’s intranet. Each agreement must be approved as to form by the City Attorney’s office. A one-time service procured through a purchase order is permissible (3.20.085) with review of its risk and the appropriate insurance requirements met.

The purchasing functions are decentralized, with each Department/Division responsible for compliance with City policies and procedures. The City Manager’s purchasing authority will be set at $80,000 at the commencement of this policy. The City Manager's purchasing authority and all other purchasing thresholds established by this Policy, shall be adjusted annually to account for inflation.

Beginning on July 1 following the adoption of this Policy, and each July 1 thereafter, applicable purchasing thresholds shall be increased by the percentage change in the Consumer Price Index for All Urban Consumers (CPI-U), San Francisco-Oakland-Hayward Area, as published by the U.S. Bureau of Labor Statistics, using the most recently available calendar year data.

The adjusted threshold shall be rounded to the nearest $100. The Purchasing Officer shall calculate the adjusted thresholds and publish the revised amounts annually. In no event shall a decrease in the CPI result in a reduction of an existing purchasing authority threshold. The City Manager is authorized to execute contracts on behalf of the city in the amount of $60,000 or less; The City Managerhe/she may delegate purchasing authority to qualified staff members to purchase or contract for specific supplies, services and equipment (3.20.060).

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City of Lodi
Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
2 There is established the position of Ppurchasing Oofficer. The Ppurchasing Oofficer shall be appointed by the Ccity Mmanager and shall be the head and have general oversight of the purchasing functions of the Ccity. The duties of the purchasing officer may be combined with those of any other office or position. (3.20.020 – 3.20.030)

The following apply to all purchases made by the City of Lodi:

1. No purchase will be approved or undertaken unless an appropriation has been established through either the adopted annual budget or City Council approval of additional appropriations. Purchases should be budgeted within Ddivision budgets, contained in an individual organization and object.

1. It is the responsibility of the Department/Division to maintain budget control of their individual budgets. Ultimate responsibility for the individual budget resides with the Department Director.

2. Certain purchases are unique in nature and do not lend themselves to the process of competitive bidding. These items are excluded from the competitive bidding and purchase order requirements. These items include, but are not limited to, State or County services, debt service payments, ongoing expenses for utilities (monthly cost of power purchases, telephone services, refuse pickup, non-profit allocations, etc.)

3. The City Manager is authorized to execute contracts on behalf of the Ccity in amounts of $860,000 or less. All Department Ddirectors are authorized to execute contracts on behalf of the Ccity in the amounts of $430,000 or less (2.12.060). The City Manager may, in writing, delegate to qualified staff the authority to purchase or contract for specified supplies, services, and equipment that conform to the procedures established by the Purchasing System (2.12.060).

4. The purchase and disposition of fleet vehicles and other specific equipment governed by the Ccity’s fleet policies and procedures, as adopted by resolution of the Ccity Ccouncil, are exempt from the limits specified in item 3 above (3.21.130). The City Manager, or his/her designee, is authorized to solicit bids and award contracts for the purchase of vehicles costing $10050,000 or less per Ccity’s Fleet Policies and Procedures (Resolution 97-33, revised 03/05/2008).

5. The purchase of electronic hardware and software shall be under the direction of the Information Technology Manager and shall be in accordance with the City of Lodi Administrative Polices – Information Systems – Section 5 Software Selection and Acquisition and shall be by negotiation, requests for proposal or competitive bids. Awards shall be based on best value, request for proposal, or bid. Purchase of electronic hardware of software over $860,000 requires the approval of the City Council. (LMC 3.20.077).

6. Public Works projects are governed by Public Contract Code (PCC) Section 22000, also known as the Uniform Pubic Construction Cost Accounting Act. Public Works projects are defined by PCC Section 22002 (c) and are subject to the following limits set forth in Section 22032:

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City of Lodi
Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
3 a. Projects of $7560,000 or less may be let by Purchase Order or negotiated contract (no bids are required).
b. Projects between $7560,000 and $2200,000 may be let by informal bidding process as set forth in PCC 22034.
c. Projects more than $2200,000 are to be let by formal bidding procedures.

6.7. Where a procurement involves the expenditure of state or federal grant funds, the procurement process shall comply with such state or federal laws. (LMC 3.20.095 and Purchasing Policy - Section IV)

2.1. No City employee shall have a direct or indirect financial interest in any contract or purchase of goods or services entered into by the City, or shall derive any personal benefit from the City’s purchase of goods or services.

3.2. No City employee shall use the City’s purchasing procedures to obtain property for personal use by misrepresenting to vendors for the purpose of obtaining price discounts for personal purchases.

4.3. No City employee shall draft or cause to be drafted any specifications for bids in such a way as to intentionally limit the bidding directly or indirectly to any on bidder.

5.4. Records of bids, requests for proposals (RFP), requests for qualifications (RFQ) of both successful and unsuccessful requests shall be kept in accordance with the Local Government Records Management Guidelines as prepared by the Secretary of State and shall be open for public inspection. Generally, records of successful bids, RFP’s and RFQ’s are subject to be maintained for up to seven years; unsuccessful up to three years.

6.5. The City Manager may make minor changes to the policy without obtaining prior City Council approval. Substantive changes will require Council authorization. A minor change is one that relates to administrative procedure and a substantive change is one that impacts compliance with municipal code or other Council authority threshold.

SOLICITATION THRESHOLDS
The dollar limits for purchases of supplies or services are established in the City Purchasing Ordinance. Purchases shall not be split to avoid the required procedures or certain dollar limits.

Informal procedures are used when the value of the purchase or services is $860,000 or less. Formal procedures are used when the value of the purchase or service is more than $860,000.

Departments are responsible for obtaining quotes/bids as indicated below:
 Purchases less than $10,000 – No solicitation of bids are required; however bids are desirable when in the best interest of the City to do so. Verbal bids are acceptable. Advertisement of bids is not required
 Purchases between $10,000 and $860,000 – Three written bids or proposals; advertisement of bids is not required.
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City of Lodi
Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
4  Purchases greater than $860,000 – Formal sealed bids and proposals are required.

Advertisement of bids is required.
 Vehicle purchases greater than $5100,000 – Require the approval of the City Council prior to soliciting and awarding of bids.

Informal procedures are used when the value of the purchase/service is $860,000 or less. Formal procedures are used when the value of the purchase /service is more than $860,000. Value of the purchase must include all costs associated with the purchase including all taxes, fees and freight as applicable.

Staff shall solicit quotations for informal bids by written request for proposal or qualifications, by telephone, or by electronic data exchange. Solicitation of formal purchases must be by Invitation for Bid (IFB), Request for Proposal (RFP) or Request for Qualification.

Local Vendor Preference
The City recognizes the economic benefits that local businesses provide to the community through job creation, investment, and tax revenue generation. To support local economic development, the City will apply a local vendor preference in the evaluation of bids and proposals, provided such preference is permitted by applicable law and does not conflict with state or federal funding requirements.

A "Local Vendor" shall be defined as a business that:

1. Maintains a physical business location within the City limits;

2. Holds a valid City business license;

3. Complies with all applicable local, state, and federal laws and regulations; and

4. Has maintained continuous business operations within the City for a minimum of one (1) year prior to the solicitation date.

For competitive procurements, the City may apply a preference of up to five percent (5%) of the lowest responsive and responsible bid submitted by a non-local vendor, not to exceed $50,000, when evaluating bids. The preference shall be used solely for evaluation purposes and shall not result in payment of a higher contract amount than the awarded bid price.

In the event two or more bids or proposals are otherwise determined to be equal in price, quality, and service, preference may be given to the Local Vendor.

The local preference shall not apply when:
 Prohibited by federal or state law, grant requirements, or funding conditions;  There is no responsive and responsible Local Vendor;
 The procurement is being conducted through cooperative purchasing agreements, state contracts, or piggyback contracts; or
 Application of the preference would otherwise be determined by the Purchasing Officer to be contrary to the best interests of the City.
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City of Lodi
Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
5 Nothing in this section shall require the City to award a contract to a Local Vendor when another vendor is determined to provide the best value, qualifications, experience, service, or overall benefit to the City.

ISSUING THE QUOTE/BID/RFP/RFQ
Solicitations over $10,000 require competitive quotes. For informal purchases, staff are to make all reasonable attempts to obtain at least three written quotes/bids. Staff are encouraged to use the Ccity’s online bidding system which notifies businesses of various bid opportunities. The online system ensures the maximum exposure and competition. Departments may also maintain lists of potential firms.
 Departments shall solicit informal written bids or quotations from prospective vendors by written request, by telephone or by electronic data interchange.  Quotations and written informal bids shall be submitted to the requestor who shall keep a record of the quotations, bids and open market orders as specified in the Local Government Records Management Guidelines after the submission or placing of the order. This record shall be kept open for public inspection. If the requestor is unable to receive at least three written bids or quotations, the list of vendors solicited but declined to provide a bid/quote or were unresponsive should be included in this record.  Award shall be to the lowest responsible bidder.
 Informal bids, offers and quotations may be rejected when in the best interest of the Ccity to do so.

Exceptions to bidding: The informal/formal bid process may be bypassed in the following instances:

1. In cases of emergency. An emergency is defined as “an unforeseen circumstance or combination of circumstances calling for immediate action to procure materials, supplies, equipment or services in order to make repairs, safeguard lives or property, or maintain public health or welfare, as a result of extraordinary conditions created by war, disease, weather, fire or other catastrophic or unforeseen occurrence, or imminent or actual failure of any plant, equipment, structure, street, or public work” (3.20.015). The Emergency Justification Form must be approved by the City Manager or their designee, whenever possible, prior to any purchase. If the purchase exceeds $30,000, immediately following the emergency, the appropriate Department Director shall prepare an agenda report to Council explaining the emergency and the items purchased.

2. When the commodity can be obtained from only one vendor due to:
a. Product standardization by resolution of the Ccity Ccouncil; b. Need for branded replacement parts or supplies for equipment of like brand; c. When the City Council determines that the purchase or method of purchase would be in the best interest of the Ccity (3.20.070).

Unless already authorized by resolution, any purchase over $860,000 for this exception must be authorized by City Council.

3. When the professional service contract is for one of the following services:
a. Legal defense, legal advice, or legal services;
1614
City of Lodi
Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
6 b. Architectural and engineering services, including but not limited to construction management, aerial photography, laboratory and material testing services; c. Accounting and financial services;
d. Real estate appraisals;
e. Transportation service consultants;
f. Safety, environmental or hazardous material consultants; g. Workshops, seminars and conferences;
h. Computer consulting services.

Contracts for the above services shall be awarded on the basis of professional qualifications and experience, quality of service, past performance and negotiated prices (3.20.075). Contract awards over $860,000 for this exception must be approved by City Council.

4. When there exists other governmental contracts that are competitively bid (such as State Contracts, DGS, WSCA, Sourcewell, OMNIA Partners, NJPA) by another California public agency.

Purchases over $860,000 for this exception requires approval by resolution of the City Council (3.20.045).

PROCUREMENT/PAYMENT METHODS

Purchase Order:

The Purchase Order (PO) is the main source and preferred method of encumbering and procuring materials over $10,000 and one-time services. The PO is used to communicate to a vendor the City’s terms and conditions, authorizes an encumbrance of City funds and is a contractual agreement to order goods and services. The PO is used to process payment and track expenditures in the City’s Financial System (MUNIS). POs for material purchases under $10,000 are permitted if requested by the vendor.

Blanket/open purchase orders may be utilized when the specific purchasing requirements are not known at the time of purchase. For goods, blanket purchase orders are good for recurring expenses such as office supplies, materials, parts, and small equipment where specific items and quantities are determined on an as-needed basis. For services, blanket purchase orders are good for smaller, recurring on-demand services like specialized equipment repair. Blanket purchase orders follow the same threshold limits for competitive procurements as all other goods and services. Similarly, their renewal provisions are the same as with other procurement methods.

Important to our procurement process is the system of encumbrance accounting, which helps Ddepartments and Finance control Ddepartment spending by knowing what amounts have been committed prior to the actual invoicing and payment of services. When a Ddepartment makes a verbal commitment with a vendor and does not issue a purchase requisition and a purchase order is not created, it circumvents the entire budgetary control process. Verbal commitments with a vendor and the absence of a purchase order is not an acceptable practice. Obtaining a purchase order from the purchasing processes in Munis is the main method of encumbering City funds.

Accounts Payable will pay approved vendor invoices with an appropriate and valid purchase order number issued from Munis. Invoices without an authorized purchase order may be returned to the Ddepartment or vendor unpaid.
1615
City of Lodi
Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
7 The City of Lodi has implemented a three-way match process in the Munis system. The requisition/purchase order must match the receipt of goods record which must match the vendor invoice. Any deviation from a three-way match will require a valid change order to be entered and approved in the Munis system. Invoices that do not conform to the three-way match will be returned to the Ddepartment or vendor unpaid.

Professional Services Agreement: Services, as opposed to goods or materials, shall be procured using a professional services agreement (PSA) as created, revised as needed, by the City Attorney. A purchase order, with the appropriate terms and conditions, may be used when the services is of a one-time nature. Ongoing, recurring services shall be procured using a PSA.

Purchases of supplies and materials by vendors who supply their own terms and conditions instead of accepting the Ccity’s terms and conditions provided with a materials purchase order must be procured by PSA. The Ccity Aattorney’s ooffice must approve any vendor terms and conditions.

Credit/Procurement Card (CAL-Card): The issuance of procurement cards (CAL-Card) are authorized to specified staff by resolution of the City Council. The CAL-Card is used as a purchase and payment method used to procure budgeted low value goods, typically up to $10,000 and are subject to the provisions of the CAL-Card Use Policy. It may be used for higher value purchases when done so in accordance to the requirements of purchases greater than $10,000 as follows:
 CAL-Ccard holder submits authorization for temporary CAL-Ccard limit increase to CAL-Card administrator. Authorization is made by Department Director up to their authorized spending limits, City Manager up to $860,000, or resolution of the City Council.  CAL-Ccard holder submits competitive bid summary or justification for exception to bids as authorized in the Purchasing System to the CAL-Ccard Aadministrator.  CAL-Ccard holder submits approved insurance requirements if purchase is for a one-time service.
 All above documentation is to be included in the CAL-Ccard statement/transaction reconciliation process in Munis.
 CAL-Ccard Aadministrator will provide a temporary increase to the CAL-Ccard holder’s limits (one-time purchase and monthly credit limit) to accommodate approved purchases over $10,000.

Cardholder and cardholder’s approving official are responsible for proper use of the CAL-Ccard program.

See the CAL-Card Handbook, posted on the City’s intranet, for policies and procedures.

Wire/Electronic Fund Transfer (EFT): A bank wire or an EFT is used as a limited payment method for transactions with large dollar amounts which are time sensitive. Types of payments which are routinely processed by means of bank wire or EFT are debt service payments, the purchase of securities, payroll expenses (Federal, State taxes, retirement, medical premiums, employee contributions to various entities, etc).

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City of Lodi
Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
8 Section II

GENERAL SUPPLIES, MATERIALS AND EQUIPMENT

PURPOSE

Provide guidelines for the purchase of general supplies, materials and equipment. Supplies, materials and equipment shall consist of any and all articles or things which shall be furnished to or used by any Ddepartment.

In instances where goods and services are purchased together from one vendor, this section shall only apply if the predominant portion of the purchase is goods. (For example, a purchase of equipment for $3,000 with a $300 installation fee would be covered under this section of the policy. A repair of equipment with $3,000 in labor and $300 in parts would be covered under Section III General Trade Services).

INFORMAL/UNSEALED QUOTES

Material/supply purchases exceeding $860,000 must be awarded by the City Council.

Informal bidding should be used to assure the most competitive price is received for an item, while avoiding the additional time and expense involved in formal bidding.

The Department/Division should make every reasonable attempt to obtain at least three quotes for all purchases between $10,000 and $860,000. However, it is understood that at times it is neither practical nor cost effective to continue soliciting quotes until three quotes are received. In the event that three viable quotes are not received, the Ddivision shall document what steps were taken to obtain quotes, any vendors contacted that declined to bid, and, if applicable, why it is not practical to receive three quotes.

Purchases of supplies, equipment, contractual services and sales of personal property of an estimated value in the amount of the Ccity Mmanager's contract authority as defined by Lodi Municipal Code section 2.12.060(T) or less may be made in the open market without observing the formal contract procedure prescribed by section LMC 3.20.100.

A. Minimum Number of Informal Bids or Quotations. Open market purchases shall, wherever possible, be based on at least three informal bids or quotations, and shall be awarded to the lowest responsible bidder.

B. Request for Quotations. The purchasing officer or purchasing authority shall solicit informal written bids or quotations from prospective vendors by written request, by telephone or by electronic data interchange. Quotations or informal bids shall be in writing for amounts greater than ten thousand dollars.

C. Quotations and written informal bids shall be submitted to the requestor, who shall keep a record of all quotations, bids, and open market orders for a period of one year after the submission of quotations or the placing of orders. This record, while so kept, shall be open to public inspection.

D. The Ppurchasing Oofficer or purchasing authority may reject any and all informal bids, offers and quotations when, in his or her discretion, it shall be in the best interest of the Ccity to do so. 1617
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Revised: July 1, 2026
9 Public works projects informal bidding procedures will be consistent with Lodi Municipal Code section

3.20.105:

A. Informal Bid Procedures. Public projects, as defined by the Public Construction Cost Accounting Act (Public Contract Code §§ 22000, et seq.) and in accordance with the limits listed in Section 22032 of the Public Contract Code, may be let to contract by informal procedures as set forth in Section 22032, et seq., of the Public Contract Code.

B. Contractor's List. The agency shall comply with the requirements of Public Contract Code Section 22034.

C. Notice Inviting Informal Bids. Where a public project is to be performed which is subject to the provisions of this [section], a notice inviting informal bids shall be circulated using one or both of the following alternatives:

1. Notices inviting informal bids may be mailed, faxed, or emailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with section 3.20.105(B).

2. Notices inviting informal bids may be mailed to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with section 22036 of the Public Contract Code. Additional contractors and/or construction trade journals may be notified at the discretion of the Ddepartment/agency soliciting bids, provided however:

If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors.

Documentation: Quotes received must be documented to the satisfaction of the Purchasing OfficerBudget Division. Ideally, documentation should include the name of the company bidding, the person giving the quote, items being quoted, the date and time of the contact, the amount quoted and any other relevant information.

Evaluating Quotes: The Department/Division shall evaluate the informal quotes received and determine the lowest most responsible quote. When evaluating quotes, please verify that like items are being evaluated (apples to apples). The City reserves the right to accept the quote which is in the best interest of the City. This means that the lowest priced quote may not be selected if a higher priced quote provides the overall best value to the Ccity.

Purchase Order: A purchase requisition detailing the vendor name, address, item(s) being purchased, total price including tax and shipping, and budget account to be charged shall be prepared in the MUNIS Financial System. A copy of the quotes/quote summary shall be attached to the purchase requisition.

The Budget Division will review/approve the purchase requisition and convert the requisition to a Purchase Order. The Munis system will route the requisition to additional staff who are required to approve the requisition prior to conversion to Ppurchase Oorder.

FORMAL/SEALED BIDS
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Revised: July 1, 2026
10 Material/supply purchases exceeding $860,000 must be awarded by a resolution of the City Council.

The formal bid process is governed by section 3.20.100 of the Lodi Municipal Code.

Formal bidding shall be used to assure all possible vendors are given the opportunity to bid on major City purchases, thereby assuring the City that it has received the most competitive price. The formal process generally takes more time and expense than informal bidding.

Bid Package: The initiating Ddepartment shall prepare a bid form including detailed specifications for the item to be purchased. The following format is suggested for competitive bids:

1. Submission of Bids – Include date, time, and location of bid opening. Include a detailed list of the information the bid or proposal should contain. The public notice shall state that bids are to be received by the Purchasing Officer Budget Manager no later than the advertised bid opening time.

2. Questions – List the name, address, and telephone number of the person to be contacted concerning questions about the project.

3. Background – Provide as much background as necessary to give the bidder an understanding of the environment in which the job will be performed and to which the job relates.

4. Scope of work – Describe in detail the requirements for the job and detail specifications.

5. Desired project schedule – be as specific as possible.

6. Minimum and desirable qualifications – Be as specific as possible.

7. Performance Bond – Whether a performance bond is required and if so, the amount and form of bidder’s security.

Notice inviting Bids: The initiating Ddepartment shall also prepare a notice inviting bids that includes the following:

1. A general description of the item to be purchased.

2. A statement indicating where bid package, specifications and bonding requirements can be obtained.

3. A statement specifying the date, time and place for the opening of the bid.

Bid Opening:

1. Sealed paper bids shall be submitted to the Purchasing Officer.Budget Manager.

2. Paper bids shall be opened publicly in the presence of one or more witnesses at the time and place designated in the Invitation to Bid.

3. Any bid received after the time specified in the notice shall be rejected.

4. When bidder’s security is required, it will be announced in the public notice inviting bids. The amount shall be determined at the time of preparation of the bid. It shall be in the form of cash, certified or cashier’s check, or bid bond made payable to the City of Lodi. When a bidder’s security is required, a bid shall not be considered unless one of the aforementioned forms of security accompanies the bid.

Rejection of Bids: The City reserves the right to reject any and all bids, to accept or reject any one or more items of a bid, or to waive any irregularities or informalities in the bids or the bidding process if to do so is deemed to best serve the interest of the City.

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Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
11 Determining Lowest Responsible Bidder: Award to bid shall be to the lowest responsive and responsible bidder. The City reserves the right to accept that bid which is in the best interest of the City. When selecting the recommended bidder the Department/Division will take into consideration:

1. Price

2. Ability, capacity, and skill, warrantee

3. Ability to meet time requirements

4. Character, integrity, and reputation

5. Previous vendor experience

6. Financial resources available for contract performance

7. Ability to provide future maintenance and service, if necessary

Awarding the Bid: Once the bids have been evaluated, the Department/Division hall prepare an agenda report to Council recommending the most responsive and responsible bidder. The Council shall then award the bid in a public meeting.

Purchase Order: A purchase requisition detailing the vendor name, address, item being purchased, total price including tax and shipping, and budget account to be charged shall be prepared in the MUNIS Financial System. A copy of the bid/bid summary shall be attached to the purchase requisition. The Budget Division will review/approve the purchase requisition and convert the requisition to a Purchase Order. The Munis system will route the requisition to additional staff who are required to approve the requisition prior to conversion to purchase order.

Change Orders: Change orders to purchases orders are allowable up to $60,000 in aggregate purchase.

Change orders to purchase orders/contracts up to $80,000 in aggregate purchase can be approved by the City Manager. Change orders exceeding a $860,000 aggregate purchase must be brought to City Council for approval. Change orders are entered into the Munis system by the requesting Ddepartment/Ddivision. The Munis system will route the change order to additional staff who are required to approve the requisition prior to being added to the purchase order. Once the change order has been made, the Ddepartment/Ddivision must submit the updated order to the vendor.

Restrictions: Any purchase of supplies, materials, equipment or services contrary to the Ccity’s Purchasing System Ordinance:
 Such purchases are void and not considered an obligation of the City.  Invoices may be returned to the contractor/service provider unpaid.  The Ddepartment Ddirector of the Ddepartment ordering the unauthorized purchase may be held personally liable for the costs of the purchase or contract (3.20.140).

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Revised: July 1, 2026
12 Section III

PROFESSIONAL SERVICES

PURPOSE

Provide guidelines for the purchase of professional services. Professional services are those activities performed by a consultant or firm who possesses a high degree of expertise in a particular profession.

This would generally include (but not be limited to) architectural, landscape architectural, engineering, environmental, land surveying, construction project management, accounting/auditing, financial, legal, and other administrative services.

INFORMAL REQUEST FOR PROPOSAL OR REQUEST FOR QUALIFICATIONS

Professional service contracts exceeding $860,000 must be awarded by resolution of the City Council.

An informal Request for Proposal (RFP) or a Request for Qualifications (RFQ) process shall be used for any solicitation under $860,000, except those service exempted from bidding per Section I – General; Exception to Bidding. These professional service agreements shall have sufficient documentation of background analysis to support the contract. Informal solicitations should be used to assure quality services are received for a reasonable price.

The Department/Division shall strive, whenever possible, to solicit at least three qualifications/proposals in writing. It is important that the specifications are accurate and comprehensive.

Documentation:

Informal quotations must be documented to the satisfaction of the Purchasing OfficerBudget Division.

Documents should include:

1. The name of the company.

2. The person giving the quote.

3. The date and time the quotes were received.

4. Understanding of the required scope of services.

5. Specialized experience of the firm and its personnel relative to the required services.

6. References who can be contacted to verify past record of performance, i.e., completion of quality product, in a timely manner, and within budget constraints.

7. The capacity of the firm to perform the subject project within a required timeframe.

8. Estimated price.

Evaluating Informal RFP/RFQ:

The Department/Division Head or designee(s) shall select the consultant which, in their evaluation process, is the most qualified to perform the work. The evaluation and selection process shall be based upon the following considerations:

1. General quality and responsiveness to the request, including but not limited to:
 Responsiveness to the terms, conditions, and items of performance;  UnderstandingGrasp of the problem, work to be performed, and approach to be used

2. Organization and personnel making the proposal;
 Evidence of good organizational management practices. 1621
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Revised: July 1, 2026
13  Qualification of the personnel.
 Specialized experience of the firm and its personnel relative to the required services.  References who can be contacted to verify past record of performance (i.e., completion of a quality product in a timely manner and within budget constraints).  Previous consultant experience.
 The final condition of the firm.
 Capacity of the firm to perform the subject project within a required timeframe.

3. If appropriate, the price, in any of the following formats, may be considered.  Total price and price breakdown.
 Price range.
 Cost schedule.

Negotiation:

The Department Head or designee(s) shall discuss with the highest ranked firm(s) the requirements of the project, the scope of services needed to meet the requirements, and negotiate a reasonable fee/contract for the established work assignment.

Contract Procedure:

The City Clerk’s office has prepared instructions and routing procedures for the contract process. These documents, including a fillable Contract Routing Slip, can be found on the City Clerk’s intranet page. The Contract Routing Slip will guide the user of the needed items and timeline for any contracts needing Council authorization. Follow the guidelines set forth in the Contract Routing Slip. Below are items the Ddepartments must include in the routing of their contracts.  A Professional Services Agreement (PSA) or miscellaneous contract shall be prepared detailing the consultant’s name, service being purchased, and total price of the service being purchased.

Exhibits to the contract may include the scope of services, fee proposal, insurance requirements, and insurance certificate with any required endorsements. Do not make any revisions/additions to the standard PSA without written approval of the City Attorney’s office. Three copies of the PSA or contract are to be included in the routing package. Departments are to obtain the signature of the vendor prior to routing.
 The issuing Department/Division will obtain a completed IRS form W-9 from the vendor.  Proof of insurance in accordance with the contract shall be obtained. This includes an insurance certificate and any additional ensured endorsement. An insurance matrix and additional insurance requirements can be found on the Risk Management section of the Ccity’s intranet site. The Ccity uses PINS Advantage to acquire vendor insurance certificates. Contact the Risk Manager’s office for access to this online system.
 If the vendor is located in, or performs services within Ccity limits or if vendor delivers products in company owned vehicles, a Business License is required.  One original copy of the executed contract shall be returned to the vendor, the issuing Department shall keep the second copy and the third copy shall remain in the City Clerk’s Office.  The Department submits a copy of the contract to Accounts Payable for entry into the contracts module of the Munis system. The contract will be entered as either a “not to exceed” amount or an encumbered contract.
o A “not to exceed” contract uses the budget controls set up on the account number used in Munis and no encumbrance is made. The contract expires upon the date 1622
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Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
14 specified in the contract or when the “not to exceed” value has been reached.

Extending the contract would require an addendum to the contract. o An encumbered contract must have available budget to be encumbered. Capital project contracts must be encumbered.

Renewals:

Contracts for ongoing services may include annual renewal provisions for up to four additional years if specified in the contract. However, all contracts that exceed $860,000 in overall contract costs must be approved by resolution of the City Council.

Contracts for maintenance agreements including software programs must go to City Council for approval at such time that the overall contract costs reach and exceed $80,000 in overall contract costs.

Purchase Orders are an approved way to enter into maintenance agreements under $80,000 as long as the vendor and software program are approved by the Information Technology Manager. They must also provide insurance with limits and submissions approved by the Risk Manager.

Change Orders:

The City Manager is authorized to issue change orders for changes or additions to the original purchase that result in no more than a $860,000 aggregate cost. Change orders in excess of the $860,000 aggregate change in purchase price shall be brought to the City Council for approval. For purchases over $860,000, staff may include a change order provision in the original award brought before City Council.

Change orders in excess of any City Council authorized amounts will require additional City Council approval.

FORMAL REQUEST FOR PROPOSAL OR REQUEST FOR QUALIFICATIONS

Professional service contracts exceeding $860,000 must be awarded by the City Council.

A Formal sealed Request for Proposal (RFP) or a Request for Qualifications (RFQ) process shall be used, for any solicitation exceeding $860,000, thereby assuring the City that it has engaged the most qualified consultant available for the engagement. The formal solicitation process generally takes more time and expense than informal solicitations of qualifications. Formal bidding exceptions are outlined in Section INFORMAL/UNSEALED QUOTES of this policy and in Sections 3.20.100 and 3.20.105 of the Lodi Municipal Code.

The Formal Request for Proposal or Request for Qualifications shall include:

Developing the RFP or RFQ:

Because RFP’s and RFQ’s ask for a subjective product, they should contain the greatest detail possible, and may include the following:

1. A precise description of the problem or objective.

2. The services to be performed.

3. The product to be provided.

4. The anticipated time schedule for:
 Submittal of RFP/RFQ (date and time).
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Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
15  Any pre-proposal conference (date, time and location).  Review and evaluation of the proposals.
 Award of the contract.
 Commencement of the work on the project.
 Completion date.

5. Evaluation factors and the relative importance of each.

6. Expectations or limitations on the part of the City:
 The format, form and quantity of any expected reports.  The extent/nature of assistance/cooperation available from the City.

7. Expected content of the RFP/RFQ, including:
 The overall description of techniques to be used.
 Listing of similar services provided to other clients.  Listing of available references to contact.
 Description and qualifications of assigned lead and supporting personnel.  Time and staff expected to be expended.
 Facilities and equipment to be used.
 Portion of contract to be performed by sub-contractors.  Subcontractors / Sub consultants qualifications.
 Cost, in summary and total, and desired method of payment. The RFP/RFQ for services may, but is not required to; state the amount budgeted for the service.

8. Contractual requirements including, but not limited to:
 Prohibition against assignment.
 Indemnification.
 Insurance requirements.
 Warranties.
 Compliance with federal, state and City laws, rules and regulations.  Compliance with any grant related regulations.
 Sample contract.

Issuing the RFP/RFQ:

1. To ensure maximum exposure and competition, the issuing Ddepartment shall prepare and submit the RFP/RFQ documents to the City’s online bid system. The soliciting Ddepartment may also contact known vendors to solicit formal proposals; however, this should not be done in lieu of submitting documents through the City’s online bid system..

2. A reasonable length of time between solicitations and closing dates must be allowed to provide potential respondents time for preparation in accordance with the complexity, the size of the project, and the scope of the advertising.

3. City staff may conduct conferences to explain the requirements of the project. A sufficient amount of time should be allowed after the RFP/RFQ has been issued to allow potential respondents to become familiar with the project. Any clarification or changes required to the RFP/RFQ, as a result of the conference, shall be added as a written amendment. A summary of the conference shall be provided to all prospective respondents receiving the request.

4. Amendments should be used to make any changes in quantities descriptions, schedules, or to correct defects or ambiguities in the original RFP/RFQ. Amendments are provided to ensure that all potential respondents are furnished with the same information with which to prepare 1624
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Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
16 proposals. Amendments to the RFP/RFQ shall be identified as such and shall require acknowledgment as such by firms receiving the RFP/RFQ within a reasonable time period before the closing date. If the time and date established for the receipt of proposals does not allow sufficient time for consideration and changes, the time and date will be modified by amendment.

Proposal Opening:

1. Proposals shall be submitted to the Purchasing Officer Budget Manager and shall be clearly identified with the Proposal on the envelope.

2. Any proposal received after the time specified in the RFP/RFQ shall be returned unopened.

3. Respondents may modify or withdraw their proposals prior to the established closing date and time, without penalty. However, any modifications submitted after the established closing date and time will not be accepted. Such modifications will be returned to the respondent, unopened.

4. Proposals and modifications shall be shown only to the evaluation committee personnel, the City Clerk or his/her designee, the Department Head and the Purchasing OfficerBudget Manager until a recommendation is made to Council or all proposals have been rejected.

Rejection of Proposals:

The City reserves the right to reject any and all proposals, to accept or reject any one or more items of a proposal, or to waive any irregularities or informalities in the proposal or the RFP/RFQ process if to do so is deemed to best serve the interests of the City.

Evaluation Factors and Method:

1. Because unique services are requested, cost is not considered the primary selection criteria.  General quality and responsiveness of the proposal, including but not limited to:
o Responsiveness to the terms, conditions, and items of performance.; o Completeness and thoroughness of the proposal.;
o UnderstandingGrasp of the problem, work to be performed, and approach to be used.  Organization and personnel making the proposal:
o Evidence of good organizational and management practices. o Qualification of the personnel.
o Specialized experience of the firm and its personnel relative to the required services. o References who can be contacted to verify past record of performance, i.e., completion of a quality product, in a timely manner, and within budget constraints. o The financial condition of the firm.
o Capacity of the firm to perform the subject project within a required time frame.  If appropriate, the price, in any of the following formats, may be considered:. o o Total price and price breakdown.
o Price range.
o Cost schedule.

2. A Selection Committee shall be formed to evaluate the submitted data and determine the consultants that should receive further consideration. The Committee shall be appointed by the issuing Ddepartment and may consist of more than one Ddepartment.

3. The Selection Committee may choose to interview all of the responding consultants, only the top few ranking consultants or to not perform interviews. 1625
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Revised: July 1, 2026
17 4. After the interviews (if applicable), the Selection Committee shall rank the consultants based on their proposals, interviews, and references.

On-Call (Ongoing) Professional Services:

1. In some instances, it is in the best interest of the City to have on-call contracts with multiple consultants for the same or very similar services (i.e. services that can be defined as to scope of work but not as to required events such as soils testing, contract building inspection services, architectural services, etc.) These services would best be handled by establishing an eligibility list and by entering into annual on-call processional service contracts.

2. The process for selecting firms for annual ongoing professional service contracts shall be generally the same as for other professional services contracts. However, multiple firms may be awarded an on-call contract based on the RFP/RFQ process and may be placed on the eligibility list. Additional firms/individuals may also be awarded contracts and placed on the eligibility list at a later date, using the RFP/RFQ process without impacting contracts currently in place.

3. As events occur and need arises, work may be assigned to the consultants on the eligibility list.

The Department Head shall make a reasonable attempt to rotate work between consultants subject to availability and special needs or by soliciting proposals from the consultants on the eligibility list.

Negotiation:

The Department Head or designee(s) shall discuss with the highest ranked firm(s) the requirements of the project, the scope of services needed to meet the requirements, and negotiate a reasonable fee/contract for the established work assignment.

Awarding the Contract:

The Department Head/Division Head shall prepare an agenda report to City Council recommending the most responsive consultant. The Council shall then award the contract in a public meeting. All contracts exceeding $860,000 must be awarded by resolution of the City Council. Otherwise:
 1. Such purchases are void and not considered an obligation of the City.  Invoices may be returned to the contractor/service provider unpaid.  The Ddepartment Ddirector of the Ddepartment ordering the unauthorized purchase may be held personally liable for the costs of the purchase or contract (3.20.140)

Contract Procedure:

The City Clerk’s office has prepared instructions and routing procedures for the contract process. These documents, including a fillable Contract Routing Slip, can be found on the City Clerk’s intranet page. The Contract Routing Slip will guide the user of the needed items and timeline for any contracts needing Council authorization. Follow the guidelines set forth in the Contract Routing Slip. Below are items the Ddepartments must include in the routing of their contracts.  A Professional Services Agreement (PSA) or miscellaneous contract shall be prepared detailing the consultant’s name, service being purchased, and total price of the service being purchased.

Exhibits to the contract may include the scope of services, fee proposal, insurance requirements, and insurance certificate with any required endorsements. Do not make any revisions/additions to the standard PSA without written approval of the City Attorney’s office. Three copies of the PSA or contract are to be included in the routing package. Departments are to obtain the signature of the vendor prior to routing.
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Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
18  The issuing Department/Division will obtain a completed IRS form W-9 from the vendor.  Proof of insurance in accordance with the contract shall be obtained. This includes an insurance certificate and any additional ensured endorsement. An insurance matrix and additional insurance requirements can be found on the Risk Management section of the Ccity’s intranet site. The Ccity uses PINS Advantage to acquire vendor insurance certificates. Contact the Risk Manager’s office for access to this online system.
 If the vendor is located in, or performs services within Ccity limits or if vendor delivers products in company owned vehicles, a Business License is required.  One original copy of the executed contract shall be returned to the vendor, the issuing Department shall keep the second copy and the third copy shall remain in the City Clerk’s oOffice.
 The Department submits a copy of the contract to Accounts Payable for entry into the contracts module of the Munis system. The contract will be entered as either a “not to exceed” amount or an encumbered contract.
o A “not to exceed” contract uses the budget controls set up on the account number used in Munis and no encumbrance is made. The contract expires upon the date specified in the contract or when the “not to exceed” value has been reached.

Extending the contract would require an addendum to the contract. o An encumbered contract must have available budget to be encumbered. Capital project contracts must be encumbered.

Renewals:

Contracts for ongoing services may include annual renewal provisions for up to four additional years.

However, all contracts that exceed $860,000 in overall contract amount must be approved by the City Council.

Contracts for maintenance agreements including software programs must go to City Council for approval at such time that the overall contract costs reach and exceed $80,000 in overall contract costs.

Purchase Orders are an approved way to enter into maintenance agreements under $80,000 as long as the vendor and software program are approved by the Information Technology Manager. They must also provide insurance with limits and submissions approved by the Risk Manager.

Change Orders:

The City Manager is authorized to issue change orders for changes or additions to the original purchase that result in less than $860,000 aggregate change in purchase price. Change orders in excess of the $860,000 aggregate change in purchase price shall be brought to the City Council for approval. For purchases over $860,000, staff may include a change order provision in the original award brought before City Council. Change orders in excess of any City Council authorized amounts will require additional City Council approval

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Revised: July 1, 2026
19 Section IV
Purchases with Federal Grant Funds

The following section is being added to the Purchasing Policy to establish standards for the procurement of supplies, equipment, real property and other services as required by 2 CFR 200.318 through 200.326 to comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards commonly called “Uniform Guidance”.

When using federal grant funds, follow applicable state statutes and rules and local policies only to the extent that those statutes, rules, and policies do not conflict with the Uniform Administrative Requirements (UAR) outlined below. 2 CFR 200.318(a)

Contract performance and payments must be monitored during the course of the contract. 2 CFR 200.318(b).

Written standards of conduct and Conflict of Interest:

No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a federal award if he or she [the employee, officer, or agent], any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ  the employee, officer, or agent;
 an immediate family member of the employee, officer, or agent; or  the partner of the employee, officer, or agent
has a financial or other interest in or will receive a tangible personal benefit from a firm considered for the contract. Officers, employees, and agents must neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. 2 CFR 200.318(c)(1)

Before starting a procurement process:

Review all proposed procurements to avoid unnecessary/duplicative purchases of equipment, supplies, and services. Consider whether it will it save money/time to consolidate procurements; if so, consolidate. If relevant, consider whether a lease or a purchase is the most economical approach (and document how you came to your decision). 2 CFR 200.318(d).

Look for state or local intergovernmental agreements (such as competitive bidding group purchasing programs, state term contracts, GSA contracts, or formal intergovernmental agreements—but get awarding agency approval before using one of those agreements. 2 CFR 200.318(e).

Purchasing Guidelines

Documentation:

Keep records showing:
 Basis for vendor selection;
 Documentation of lack of competition when competitive bids or offers are not obtained;  Why you chose a specific procurement method;
 The basis for your award (why did you select the contractor or vendor you selected? Why did you reject the others?);
 The basis for the contract price; and
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Revised: July 1, 2026
20  Any other significant decisions that were a part of the procurement process.

Award only to “responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement.” In determining which contractors are responsible, you must consider “matters such as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources.” 2 CFR 200.318(h). (Note: This means that your solicitation documents must ask for information that will allow you to assess whether a contractor is “responsible.”)

Keep records to detail the history of each procurement. These records must include, at least, records showing your rationale for (1) the method of procurement, (2) the selection of contract type, (3) contractor selection or rejection, and (4) the basis for the contract price. 2 CFR 200.318(i)

Prohibit awarding time and materials type contracts unless (1) you have determined that no other contract is suitable and (2) the contract includes a ceiling price that the contractor exceeds at its own risk. The UAR defines a time and materials type contract as “a contract whose cost to a non-Federal entity is the sum of: (1) the actual cost of materials; and (2) direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit.” 2 CFR 200.318(j). For the purposes of this policy, the term “non-Federal Entity” means the City of Lodi.

Restricting competition. The following actions on procurements funded with federal grants are prohibited:
 Allowing contractors that develop or draft specifications, requirements, statements of work, invitations for bids, or requests for proposals to compete for such procurements;  Placing unreasonable requirements on firms for them to qualify to do business (if you’re not sure if a requirement is unreasonable, ask the Federal awarding agency);  Requiring unnecessary experience or excessive bonding;  Permitting noncompetitive pricing practices between companies;  Awarding contracts to consultants on “retainer” contracts; Permitting organizational conflicts of interest;
 Specifying a brand name product without permitting an equal product to be offered, and without describing the performance requirements that must be met for a product to qualify as an equal;
 Acting arbitrarily in awarding contracts. 2 CFR 200.319(a).

Prohibit awards based on local geographic preferences, except where applicable Federal statutes expressly mandate or encourage geographic preference. However, geographic location may be a selection criteriona when awarding contracts for architectural or engineering services, provided that using such criteria “leaves an appropriate number of qualified firms” to compete for the work, “given the nature and size of the project.” 2 CFR 200.319(b).

All solicitations must identify (1) all requirements which the offerors must fulfill and (2) all other factors to be used in evaluating bids or proposals. 2 CFR 200.319(c)

If you use prequalified lists of entities or products when procuring goods or services, make sure those lists are “current and include enough qualified sources to ensure maximum open and free 1629
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21 competition,” and do not preclude other potential entities or products from participating in the solicitation. 2 CFR 200.319(d).

Methods of Procurement to be Followed

Procurement by sealed bids require formal advertising. Bids are publicly solicited (Post to the online bid notification system) and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. The sealed bid method is the preferred method for procuring construction.

In order for sealed bidding to be feasible, the following conditions should be present:
 A complete, adequate, and realistic specification or purchase description is available;  Two or more responsible bidders are willing and able to compete effectively for the business; and
 The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price.

If sealed bids are used, the following requirements apply:
 The invitation for bids must be publicly advertised, providing suppliers sufficient response time prior to the date set for opening the bids;
 The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services in order for the bidder to properly respond;  The bids must be opened publicly at the time and place prescribed in the invitation for bids;  A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. Where specified in bidding documents, factors such as discounts, transportation cost, and life cycle costs must be considered in determining which bid is lowest.

Payment discounts will only be used to determine the low bid when prior experience indicates that such discounts are usually taken advantage of; and  Any or all bids may be rejected if there is a sound documented reason. 2 CFR 200.320(c) Procurement by competitive proposals. The technique of competitive proposals is normally conducted with more than one source submitting an offer, and either a fixed price or cost-reimbursement type contract is awarded. It is generally used when conditions are not appropriate for the use of sealed bids.

If this method is used, the following requirements apply:
 Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Any response to publicized requests for proposals must be considered to the maximum extent practical;
 Proposals must be solicited from an adequate number of qualified sources;  The non-Federal entity must have a written method for conducting technical evaluations of the proposals received and for selecting recipients;
 Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and
 The non-Federal entity may use competitive proposal procedures for qualifications-based procurement of architectural/engineering (A/E) professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase 1630
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22 other types of services though A/E firms are a potential source to perform the proposed effort. 2 CFR 200.320(d)
Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used only when one or more of the following circumstances apply:
 The item is available only from a single source;
 The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
 The Federal awarding agency expressly authorizes noncompetitive proposals in response to a written request from the non-Federal entity; or
 After solicitation of a number of sources, competition is determined inadequate. 2 CFR 200.320(f)

Take certain steps to assure that minority firms and women’s business enterprises are used when possible. These steps are:
 Place qualified small and minority businesses and women’s business enterprises on solicitation lists;
 Assure that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources;
 Divide total requirements into smaller tasks or quantities to permit maximum participation by small and minority businesses and women’s business enterprises;  Establish delivery schedules which encourage participation by small and minority businesses and women’s business enterprises;
 Use the services and assistance of the Small Business Administration (www.sba.gov) and the Minority Business Development Agency of the Department of Commerce (www.mbda.gov); and  Require prime contractors to take the same steps listed above. 2 CFR 200.321

Contract Cost and Price

Perform a cost or price analysis in connection with every procurement action in excess of the Simplified Acquisition Threshold ($150,000), including contract modifications. Make the Independent Cost Estimates (ICE) before receiving bids or proposals. 2 CFR 200.323(a)

Negotiate profit as a separate element of the price (1) for each contract in which there is no price competition and (2) in all cases where cost analysis is performed. 2 CFR 200.323(b)

A prohibition on using “cost plus a percentage of cost” or “percentage of construction cost” methods of contracting. 2 CFR 200.323(d)

Federal Awarding Agency Review

The non-Federal entity must make available, upon request of the Federal awarding agency or pass- through entity, technical specifications on proposed procurements where the Federal awarding agency believes such review is needed to ensure that the item or service specified is the one being proposed for acquisition. This review generally will take place prior to the time the specification is incorporated into a solicitation document. However, if the non-Federal entity desires to have the review accomplished after 1631
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23 a solicitation has been developed, the Federal awarding agency may still review the specifications, with such review usually limited to the technical aspects of the proposed purchase. 2 CFR 200.324(a)

The non-Federal entity must make available upon request, for the Federal awarding agency pre- procurement review, procurement documents, such as requests for proposals or invitations for bids, or independent cost estimates, when:
 The non-Federal entity's procurement procedures or operation fails to comply with the procurement standards in this part;
 The procurement is expected to exceed the Simplified Acquisition Threshold ($150,000) and is to be awarded without competition or only one bid or offer is received in response to a solicitation;
 The procurement, which is expected to exceed the Simplified Acquisition Threshold, specifies a “brand name” product;
 The proposed contract is more than the Simplified Acquisition Threshold and is to be awarded to other than the apparent low bidder under a sealed bid procurement; or  A proposed contract modification changes the scope of a contract or increases the contract amount by more than the Simplified Acquisition Threshold. 2 CFR 200.324(b)

The non-Federal entity is exempt from the pre-procurement review in the above paragraph if the Federal awarding agency determines that its procurement systems comply with the standards of this part.
 The non-Federal entity may request that its procurement system be reviewed by the Federal awarding agency to determine whether its system meets these standards in order for its system to be certified. Generally, these reviews must occur where there is continuous high-dollar funding, and third- party contracts are awarded on a regular basis;  The non-Federal entity may self-certify its procurement system. Such self-certification must not limit the Federal awarding agency's right to survey the system. Under a self-certification procedure, the Federal awarding agency may rely on written assurances from the non-Federal entity that it is complying with these standards. The non-Federal entity must cite specific policies, procedures, regulations, or standards as being in compliance with these requirements and have its system available for review. 2 CFR 200.324(c)

Bonding Requirements

For construction or facility improvement contracts or sub contracts exceeding the Simplified Acquisition Threshold, the Federal awarding agency may accept the bonding policy and requirements of the agency provided that the Federal awarding agency has made a determination that the Federal interest i s adequately protected. If such a determination has not been made, the minimum requirements must be as follows:
 A bid guarantee from each bidder equivalent to five percent of the bid price. The “bid guarantee” must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified. 2CFR 200.325(a);
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24  A performance bond on the part of the contractor for 100 percent of the contract price. A “performance bond” is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract. 2CFR 200.325(b);  A payment bond on the part of the contractor for 100 percent of the contract price. A “payment bond” is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract. 2CFR 200.325(c).

Contracting Provisions
Appendix II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non-Federal entity under the Federal award must contain provisions covering the following, as applicable.
(A)Remedies: Contracts for more than the simplified acquisition threshold currently set at$150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. (B)Termination: All contracts in excess of $30,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effectedaffected and the basis for settlement.
(C)Equal Employment Opportunity: Except as otherwise provided under41 CFR Part60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” ( 30 FR12319, 12935, 3 CFR Part,1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246Relating to Equal Employment Opportunity,” and implementing regulations at41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” (D)Davis-Bacon Act, as amended: (40U.S.C. 3141-3148).When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40U.S.C. 3141-3144) as supplemented by Department of Labor regulations (29 CFR Part 5,“Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contractor subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act: (40 U.S.C. 3145), a s supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act 1633
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25 provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. (E) Contract Work Hours and Safety Standards Act: (40 U.S.C. 3701- 3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
(F) Rights to Inventions Made Under a Contract or Agreement: If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. (G) Clean Air Act: (42 U.S.C. 7401- 7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251- 1387), as amended - Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). (H) Debarment and Suspension: (Executive Orders 12549 and 12689) – Verify that a vendor is not debarred, suspended or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. Confirm and document that vendors are not on the federal government’s Excluded Party list found at www.sam.gov.
(I) Byrd Anti-Lobbying Amendment: (31 U.S.C. 1352) - Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not use, and has not used, Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier, up to the non-Federal award.

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1 Section I

GENERAL

PURPOSE

To establish the manner by which all City procurement is to be conducted as well as to ensure City compliance with applicable laws relating to the expenditure of public funds.

POLICY

When authorized to procure material or service, all City employees shall follow this policy to correctly and ethically process a procurement need and ensure the efficient use of public funds. All City rules, regulations, laws, resolutions and the City Purchasing Ordinance are incorporated herein. See the following chapters of the Lodi Municipal Code and the procurement standards in 2 CFR 200.318 through 200.326 of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

Chapter 2.12 – City Manager
Chapter 3.20 – Purchasing System

OVERVIEW

The City’s Purchasing Ordinance and Purchasing Policy are in place as your guideline to ensure materials and services are purchased in a legal and cost-effective manner. Most services will require a standard City professional services agreement which can be found on the City’s intranet. Each agreement must be approved as to form by the City Attorney’s office. A one-time service procured through a purchase order is permissible (3.20.085) with review of its risk and the appropriate insurance requirements met.

The purchasing functions are decentralized, with each Department/Division responsible for compliance with City policies and procedures. The City Manager’s purchasing authority will be set at $80,000 at the commencement of this policy. The City Manager's purchasing authority and all other purchasing thresholds established by this Policy, shall be adjusted annually to account for inflation.

Beginning on July 1 following the adoption of this Policy, and each July 1 thereafter, applicable purchasing thresholds shall be increased by the percentage change in the Consumer Price Index for All Urban Consumers (CPI-U), San Francisco-Oakland-Hayward Area, as published by the U.S. Bureau of Labor Statistics, using the most recently available calendar year data.

The adjusted threshold shall be rounded to the nearest $100. The Purchasing Officer shall calculate the adjusted thresholds and publish the revised amounts annually. In no event shall a decrease in the CPI result in a reduction of an existing purchasing authority threshold. The City Manager may delegate purchasing authority to qualified staff members to purchase or contract for specific supplies, services and equipment (3.20.060).

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2 There is established the position of Purchasing Officer. The Purchasing Officer shall be appointed by the City Manager and shall be the head and have general oversight of the purchasing functions of the City.

The duties of the purchasing officer may be combined with those of any other office or position. (3.20.020 – 3.20.030)

The following apply to all purchases made by the City of Lodi:

1. No purchase will be approved or undertaken unless an appropriation has been established through either the adopted annual budget or City Council approval of additional appropriations. Purchases should be budgeted within Division budgets, contained in an individual organization and object.

It is the responsibility of the Department/Division to maintain budget control of their individual budgets. Ultimate responsibility for the individual budget resides with the Department Director.

2. Certain purchases are unique in nature and do not lend themselves to the process of competitive bidding. These items are excluded from the competitive bidding and purchase order requirements. These items include, but are not limited to, State or County services, debt service payments, ongoing expenses for utilities (monthly cost of power purchases, telephone services, refuse pickup, non-profit allocations, etc.)

3. The City Manager is authorized to execute contracts on behalf of the City in amounts of $80,000 or less. All Department Directors are authorized to execute contracts on behalf of the City in the amounts of $40,000 or less (2.12.060). The City Manager may, in writing, delegate to qualified staff the authority to purchase or contract for specified supplies, services, and equipment that conform to the procedures established by the Purchasing System (2.12.060).

4. The purchase and disposition of fleet vehicles and other specific equipment governed by the City’s fleet policies and procedures, as adopted by resolution of the City Council, are exempt from the limits specified in item 3 above (3.21.130). The City Manager, or his/her designee, is authorized to solicit bids and award contracts for the purchase of vehicles costing $100,000 or less per City’s Fleet Policies and Procedures (Resolution 97-33, revised 03/05/2008).

5. The purchase of electronic hardware and software shall be under the direction of the Information Technology Manager and shall be in accordance with the City of Lodi Administrative Polices – Information Systems – Section 5 Software Selection and Acquisition and shall be by negotiation, requests for proposal or competitive bids. Awards shall be based on best value, request for proposal, or bid. Purchase of electronic hardware of software over $80,000 requires the approval of the City Council. (LMC 3.20.077).

6. Public Works projects are governed by Public Contract Code (PCC) Section 22000, also known as the Uniform Pubic Construction Cost Accounting Act. Public Works projects are defined by PCC Section 22002 (c) and are subject to the following limits set forth in Section 22032:

a. Projects of $75,000 or less may be let by Purchase Order or negotiated contract (no bids are required).
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3 b. Projects between $75,000 and $220,000 may be let by informal bidding process as set forth in PCC 22034.
c. Projects more than $220,000 are to be let by formal bidding procedures.

7. Where a procurement involves the expenditure of state or federal grant funds, the procurement process shall comply with such state or federal laws. (LMC 3.20.095 and Purchasing Policy - Section IV

1. No City employee shall have a direct or indirect financial interest in any contract or purchase of goods or services entered into by the City, or shall derive any personal benefit from the City’s purchase of goods or services.

2. No City employee shall use the City’s purchasing procedures to obtain property for personal use by misrepresenting to vendors for the purpose of obtaining price discounts for personal purchases.

3. No City employee shall draft or cause to be drafted any specifications for bids in such a way as to intentionally limit the bidding directly or indirectly to any on bidder.

4. Records of bids, requests for proposals (RFP), requests for qualifications (RFQ) of both successful and unsuccessful requests shall be kept in accordance with the Local Government Records Management Guidelines as prepared by the Secretary of State and shall be open for public inspection. Generally, records of successful bids, RFP’s and RFQ’s are subject to be maintained for up to seven years; unsuccessful up to three years.

5. The City Manager may make minor changes to the policy without obtaining prior City Council approval. Substantive changes will require Council authorization. A minor change is one that relates to administrative procedure and a substantive change is one that impacts compliance with municipal code or other Council authority threshold.

SOLICITATION THRESHOLDS
The dollar limits for purchases of supplies or services are established in the City Purchasing Ordinance. Purchases shall not be split to avoid the required procedures or certain dollar limits.

Informal procedures are used when the value of the purchase or services is $80,000 or less. Formal procedures are used when the value of the purchase or service is more than $80,000.

Departments are responsible for obtaining quotes/bids as indicated below:
• Purchases less than $10,000 – No solicitation of bids are required; however bids are desirable when in the best interest of the City to do so. Verbal bids are acceptable. Advertisement of bids is not required
• Purchases between $10,000 and $80,000 – Three written bids or proposals; advertisement of bids is not required.
• Purchases greater than $80,000 – Formal sealed bids and proposals are required.

Advertisement of bids is required.
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4 • Vehicle purchases greater than $100,000 – Require the approval of the City Council prior to soliciting and awarding of bids.

Informal procedures are used when the value of the purchase/service is $80,000 or less. Formal procedures are used when the value of the purchase /service is more than $80,000. Value of the purchase must include all costs associated with the purchase including all taxes, fees and freight as applicable.

Staff shall solicit quotations for informal bids by written request for proposal or qualifications, by telephone, or by electronic data exchange. Solicitation of formal purchases must be by Invitation for Bid (IFB), Request for Proposal (RFP) or Request for Qualification.

Local Vendor Preference
The City recognizes the economic benefits that local businesses provide to the community through job creation, investment, and tax revenue generation. To support local economic development, the City will apply a local vendor preference in the evaluation of bids and proposals, provided such preference is permitted by applicable law and does not conflict with state or federal funding requirements.

A "Local Vendor" shall be defined as a business that:

1. Maintains a physical business location within the City limits;

2. Holds a valid City business license;

3. Complies with all applicable local, state, and federal laws and regulations; and

4. Has maintained continuous business operations within the City for a minimum of one (1) year prior to the solicitation date.

For competitive procurements, the City may apply a preference of up to five percent (5%) of the lowest responsive and responsible bid submitted by a non-local vendor, not to exceed $50,000, when evaluating bids. The preference shall be used solely for evaluation purposes and shall not result in payment of a higher contract amount than the awarded bid price.

In the event two or more bids or proposals are otherwise determined to be equal in price, quality, and service, preference may be given to the Local Vendor.

The local preference shall not apply when:
• Prohibited by federal or state law, grant requirements, or funding conditions; • There is no responsive and responsible Local Vendor;
• The procurement is being conducted through cooperative purchasing agreements, state contracts, or piggyback contracts; or
• Application of the preference would otherwise be determined by the Purchasing Officer to be contrary to the best interests of the City.

Nothing in this section shall require the City to award a contract to a Local Vendor when another vendor is determined to provide the best value, qualifications, experience, service, or overall benefit to the City.
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5 ISSUING THE QUOTE/BID/RFP/RFQ
Solicitations over $10,000 require competitive quotes. For informal purchases, staff are to make all reasonable attempts to obtain at least three written quotes/bids. Staff are encouraged to use the City’s online bidding system which notifies businesses of various bid opportunities. The online system ensures the maximum exposure and competition. Departments may also maintain lists of potential firms.
• Quotations and written informal bids shall be submitted to the requestor who shall keep a record of the quotations, bids and open market orders as specified in the Local Government Records Management Guidelines after the submission or placing of the order. This record shall be kept open for public inspection. If the requestor is unable to receive at least three written bids or quotations, the list of vendors solicited but declined to provide a bid/quote or were unresponsive should be included in this record. • Award shall be to the lowest responsible bidder.
• Informal bids, offers and quotations may be rejected when in the best interest of the City to do so.

Exceptions to bidding: The informal/formal bid process may be bypassed in the following instances:

1. In cases of emergency. An emergency is defined as “an unforeseen circumstance or combination of circumstances calling for immediate action to procure materials, supplies, equipment or services in order to make repairs, safeguard lives or property, or maintain public health or welfare, as a result of extraordinary conditions created by war, disease, weather, fire or other catastrophic or unforeseen occurrence, or imminent or actual failure of any plant, equipment, structure, street, or public work” (3.20.015). The Emergency Justification Form must be approved by the City Manager or their designee, whenever possible, prior to any purchase. If the purchase exceeds $30,000, immediately following the emergency, the appropriate Department Director shall prepare an agenda report to Council explaining the emergency and the items purchased.

2. When the commodity can be obtained from only one vendor due to:
a. Product standardization by resolution of the City Council; b. Need for branded replacement parts or supplies for equipment of like brand; c. When the City Council determines that the purchase or method of purchase would be in the best interest of the City (3.20.070).

Unless already authorized by resolution, any purchase over $80,000 for this exception must be authorized by City Council.

3. When the professional service contract is for one of the following services:
a. Legal defense, legal advice, or legal services;
b. Architectural and engineering services, including but not limited to construction management, aerial photography, laboratory and material testing services; c. Accounting and financial services;
d. Real estate appraisals;
e. Transportation service consultants;
f. Safety, environmental or hazardous material consultants; 1639
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6 g. Workshops, seminars and conferences;
h. Computer consulting services.

Contracts for the above services shall be awarded on the basis of professional qualifications and experience, quality of service, past performance and negotiated prices (3.20.075). Contract awards over $80,000 for this exception must be approved by City Council.

4. When there exists other governmental contracts that are competitively bid (such as State Contracts, DGS, WSCA, Sourcewell, OMNIA Partners, NJPA) by another California public agency.

Purchases over $80,000 for this exception require approval by resolution of the City Council (3.20.045).

PROCUREMENT/PAYMENT METHODS

Purchase Order:

The Purchase Order (PO) is the main source and preferred method of encumbering and procuring materials over $10,000 and one-time services. The PO is used to communicate to a vendor the City’s terms and conditions, authorizes an encumbrance of City funds and is a contractual agreement to order goods and services. The PO is used to process payment and track expenditures in the City’s Financial System (MUNIS). POs for material purchases under $10,000 are permitted if requested by the vendor.

Blanket/open purchase orders may be utilized when the specific purchasing requirements are not known at the time of purchase. For goods, blanket purchase orders are good for recurring expenses such as office supplies, materials, parts, and small equipment where specific items and quantities are determined on an as-needed basis. For services, blanket purchase orders are good for smaller, recurring on-demand services like specialized equipment repair. Blanket purchase orders follow the same threshold limits for competitive procurements as all other goods and services. Similarly, their renewal provisions are the same as with other procurement methods.

Important to our procurement process is the system of encumbrance accounting, which helps Departments and Finance control Department spending by knowing what amounts have been committed prior to the actual invoicing and payment of services. When a Department makes a verbal commitment with a vendor and does not issue a purchase requisition and a purchase order is not created, it circumvents the entire budgetary control process. Verbal commitments with a vendor and the absence of a purchase order is not an acceptable practice. Obtaining a purchase order from the purchasing processes in Munis is the main method of encumbering City funds.

Accounts Payable will pay approved vendor invoices with an appropriate and valid purchase order number issued from Munis. Invoices without an authorized purchase order may be returned to the Department or vendor unpaid.

The City of Lodi has implemented a three-way match process in the Munis system. The requisition/purchase order must match the receipt of goods record which must match the vendor invoice. Any deviation from a three-way match will require a valid change order to be entered and approved in the Munis system. Invoices that do not conform to the three-way match will be returned to the Department or vendor unpaid.
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7 Professional Services Agreement: Services, as opposed to goods or materials, shall be procured using a professional services agreement (PSA) as created, revised as needed, by the City Attorney. A purchase order, with the appropriate terms and conditions, may be used when the services is of a one-time nature. Ongoing, recurring services shall be procured using a PSA.

Purchases of supplies and materials by vendors who supply their own terms and conditions instead of accepting the City’s terms and conditions provided with a materials purchase order must be procured by PSA. The City Attorney’s office must approve any vendor terms and conditions.

Credit/Procurement Card (CAL-Card): The issuance of procurement cards (CAL-Card) are authorized to specified staff by resolution of the City Council. The CAL-Card is used as a purchase and payment method used to procure budgeted low value goods, typically up to $10,000 and are subject to the provisions of the CAL-Card Use Policy. It may be used for higher value purchases when done so in accordance to the requirements of purchases greater than $10,000 as follows:
• CAL-Card holder submits authorization for temporary CAL-Card limit increase to CAL-Card administrator. Authorization is made by Department Director up to their authorized spending limits, City Manager up to $80,000, or resolution of the City Council. • CAL-Card holder submits competitive bid summary or justification for exception to bids as authorized in the Purchasing System to the CAL-Card Administrator. • CAL-Card holder submits approved insurance requirements if purchase is for a one-time service. • All above documentation is to be included in the CAL-Card statement/transaction reconciliation process in Munis.
• CAL-Card Administrator will provide a temporary increase to the CAL-Card holder’s limits (one- time purchase and monthly credit limit) to accommodate approved purchases over $10,000.

Cardholder and cardholder’s approving official are responsible for proper use of the CAL-Card program.

See the CAL-Card Handbook, posted on the City’s intranet, for policies and procedures.

Wire/Electronic Fund Transfer (EFT): A bank wire or an EFT is used as a limited payment method for transactions with large dollar amounts which are time sensitive. Types of payments which are routinely processed by means of bank wire or EFT are debt service payments, the purchase of securities, payroll expenses (Federal, State taxes, retirement, medical premiums, employee contributions to various entities, etc).

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Revised: July 1, 2026
8 Section II

GENERAL SUPPLIES, MATERIALS AND EQUIPMENT

PURPOSE

Provide guidelines for the purchase of general supplies, materials and equipment. Supplies, materials and equipment shall consist of any and all articles or things which shall be furnished to or used by any Department.

In instances where goods and services are purchased together from one vendor, this section shall only apply if the predominant portion of the purchase is goods. (For example, a purchase of equipment for $3,000 with a $300 installation fee would be covered under this section of the policy. A repair of equipment with $3,000 in labor and $300 in parts would be covered under Section III General Trade Services).

INFORMAL/UNSEALED QUOTES

Material/supply purchases exceeding $80,000 must be awarded by the City Council.

Informal bidding should be used to assure the most competitive price is received for an item, while avoiding the additional time and expense involved in formal bidding.

The Department/Division should make every reasonable attempt to obtain at least three quotes for all purchases between $10,000 and $80,000. However, it is understood that at times it is neither practical nor cost effective to continue soliciting quotes until three quotes are received. In the event that three viable quotes are not received, the Division shall document what steps were taken to obtain quotes, any vendors contacted that declined to bid, and, if applicable, why it is not practical to receive three quotes.

Purchases of supplies, equipment, contractual services and sales of personal property of an estimated value in the amount of the City Manager's contract authority as defined by Lodi Municipal Code section 2.12.060
(T) or less may be made in the open market without observing the formal contract procedure prescribed by section LMC 3.20.100.

A. Minimum Number of Informal Bids or Quotations. Open market purchases shall, wherever possible, be based on at least three informal bids or quotations, and shall be awarded to the lowest responsible bidder.

B. Request for Quotations. The purchasing officer or purchasing authority shall solicit informal written bids or quotations from prospective vendors by written request, by telephone or by electronic data interchange. Quotations or informal bids shall be in writing for amounts greater than ten thousand dollars.

C. Quotations and written informal bids shall be submitted to the requestor, who shall keep a record of all quotations, bids, and open market orders for a period of one year after the submission of quotations or the placing of orders. This record, while so kept, shall be open to public inspection.

D. The Purchasing Officer or purchasing authority may reject any and all informal bids, offers and quotations when, in his or her discretion, it shall be in the best interest of the City to do so.

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Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
9 Public works projects informal bidding procedures will be consistent with Lodi Municipal Code section

3.20.105:

A. Informal Bid Procedures. Public projects, as defined by the Public Construction Cost Accounting Act (Public Contract Code §§ 22000, et seq.) and in accordance with the limits listed in Section 22032 of the Public Contract Code, may be let to contract by informal procedures as set forth in Section 22032, et seq., of the Public Contract Code.

B. Contractor's List. The agency shall comply with the requirements of Public Contract Code Section 22034.

C. Notice Inviting Informal Bids. Where a public project is to be performed which is subject to the provisions of this [section], a notice inviting informal bids shall be circulated using one or both of the following alternatives:

1. Notices inviting informal bids may be mailed, faxed, or emailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with section 3.20.105
(B).

2. Notices inviting informal bids may be mailed to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with section 22036 of the Public Contract Code. Additional contractors and/or construction trade journals may be notified at the discretion of the Department/agency soliciting bids, provided however:

If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors.

Documentation: Quotes received must be documented to the satisfaction of the Purchasing Officer.

Ideally, documentation should include the name of the company bidding, the person giving the quote, items being quoted, the date and time of the contact, the amount quoted and any other relevant information.

Evaluating Quotes: The Department/Division shall evaluate the informal quotes received and determine the lowest most responsible quote. When evaluating quotes, please verify that like items are being evaluated (apples to apples). The City reserves the right to accept the quote which is in the best interest of the City. This means that the lowest priced quote may not be selected if a higher priced quote provides the overall best value to the City.

Purchase Order: A purchase requisition detailing the vendor name, address, item(s) being purchased, total price including tax and shipping, and budget account to be charged shall be prepared in the MUNIS Financial System. A copy of the quotes/quote summary shall be attached to the purchase requisition.

The Budget Division will review/approve the purchase requisition and convert the requisition to a Purchase Order. The Munis system will route the requisition to additional staff who are required to approve the requisition prior to conversion to Purchase Order.

FORMAL/SEALED BIDS

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Revised: July 1, 2026
10 Material/supply purchases exceeding $80,000 must be awarded by a resolution of the City Council. The formal bid process is governed by section 3.20.100 of the Lodi Municipal Code.

Formal bidding shall be used to assure all possible vendors are given the opportunity to bid on major City purchases, thereby assuring the City that it has received the most competitive price. The formal process generally takes more time and expense than informal bidding.

Bid Package: The initiating Department shall prepare a bid form including detailed specifications for the item to be purchased. The following format is suggested for competitive bids:

1. Submission of Bids – Include date, time, and location of bid opening. Include a detailed list of the information the bid or proposal should contain. The public notice shall state that bids are to be received by the Purchasing Officer no later than the advertised bid opening time.

2. Questions – List the name, address, and telephone number of the person to be contacted concerning questions about the project.

3. Background – Provide as much background as necessary to give the bidder an understanding of the environment in which the job will be performed and to which the job relates.

4. Scope of work – Describe in detail the requirements for the job and detail specifications.

5. Desired project schedule – be as specific as possible.

6. Minimum and desirable qualifications – Be as specific as possible.

7. Performance Bond – Whether a performance bond is required and if so, the amount and form of bidder’s security.

Notice inviting Bids: The initiating Department shall also prepare a notice inviting bids that includes the following:

1. A general description of the item to be purchased.

2. A statement indicating where bid package, specifications and bonding requirements can be obtained.

3. A statement specifying the date, time and place for the opening of the bid.

Bid Opening:

1. Sealed paper bids shall be submitted to the Purchasing Officer.

2. Paper bids shall be opened publicly in the presence of one or more witnesses at the time and place designated in the Invitation to Bid.

3. Any bid received after the time specified in the notice shall be rejected.

4. When bidder’s security is required, it will be announced in the public notice inviting bids. The amount shall be determined at the time of preparation of the bid. It shall be in the form of cash, certified or cashier’s check, or bid bond made payable to the City of Lodi. When a bidder’s security is required, a bid shall not be considered unless one of the aforementioned forms of security accompanies the bid.

Rejection of Bids: The City reserves the right to reject any and all bids, to accept or reject any one or more items of a bid, or to waive any irregularities or informalities in the bids or the bidding process if to do so is deemed to best serve the interest of the City.

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Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
11 Determining Lowest Responsible Bidder: Award to bid shall be to the lowest responsive and responsible bidder. The City reserves the right to accept that bid which is in the best interest of the City. When selecting the recommended bidder the Department/Division will take into consideration:

1. Price

2. Ability, capacity, and skill, warrantee

3. Ability to meet time requirements

4. Character, integrity, and reputation

5. Previous vendor experience

6. Financial resources available for contract performance

7. Ability to provide future maintenance and service, if necessary

Awarding the Bid: Once the bids have been evaluated, the Department/Division hall prepare an agenda report to Council recommending the most responsive and responsible bidder. The Council shall then award the bid in a public meeting.

Purchase Order: A purchase requisition detailing the vendor name, address, item being purchased, total price including tax and shipping, and budget account to be charged shall be prepared in the MUNIS Financial System. A copy of the bid/bid summary shall be attached to the purchase requisition. The Budget Division will review/approve the purchase requisition and convert the requisition to a Purchase Order. The Munis system will route the requisition to additional staff who are required to approve the requisition prior to conversion to purchase order.

Change Orders: Change orders to purchase orders/contracts up to $80,000 in aggregate purchase can be approved by the City Manager. Change orders exceeding a $80,000 aggregate purchase must be brought to City Council for approval. Change orders are entered into the Munis system by the requesting Department/Division. The Munis system will route the change order to additional staff who are required to approve the requisition prior to being added to the purchase order. Once the change order has been made, the Department/Division must submit the updated order to the vendor.

Restrictions: Any purchase of supplies, materials, equipment or services contrary to the City’s Purchasing System Ordinance:
• Such purchases are void and not considered an obligation of the City. • Invoices may be returned to the contractor/service provider unpaid. • The Department Director of the Department ordering the unauthorized purchase may be held personally liable for the costs of the purchase or contract (3.20.140).

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Revised: July 1, 2026
12 Section III

PROFESSIONAL SERVICES

PURPOSE

Provide guidelines for the purchase of professional services. Professional services are those activities performed by a consultant or firm who possesses a high degree of expertise in a particular profession.

This would generally include (but not be limited to) architectural, landscape architectural, engineering, environmental, land surveying, construction project management, accounting/auditing, financial, legal, and other administrative services.

INFORMAL REQUEST FOR PROPOSAL OR REQUEST FOR QUALIFICATIONS

Professional service contracts exceeding $80,000 must be awarded by resolution of the City Council.

An informal Request for Proposal (RFP) or a Request for Qualifications (RFQ) process shall be used for any solicitation under $80,000, except those service exempted from bidding per Section I – General; Exception to Bidding. These professional service agreements shall have sufficient documentation of background analysis to support the contract. Informal solicitations should be used to assure quality services are received for a reasonable price.

The Department/Division shall strive, whenever possible, to solicit at least three qualifications/proposals in writing. It is important that the specifications are accurate and comprehensive.

Documentation:

Informal quotations must be documented to the satisfaction of the Purchasing Officer. Documents should include:

1. The name of the company.

2. The person giving the quote.

3. The date and time the quotes were received.

4. Understanding of the required scope of services.

5. Specialized experience of the firm and its personnel relative to the required services.

6. References who can be contacted to verify past record of performance, i.e., completion of quality product, in a timely manner, and within budget constraints.

7. The capacity of the firm to perform the subject project within a required timeframe.

8. Estimated price.

Evaluating Informal RFP/RFQ:

The Department/Division Head or designee(s) shall select the consultant which, in their evaluation process, is the most qualified to perform the work. The evaluation and selection process shall be based upon the following considerations:

1. General quality and responsiveness to the request, including but not limited to:
• Responsiveness to the terms, conditions, and items of performance; • Understanding of the problem, work to be performed, and approach to be used

2. Organization and personnel making the proposal;
• Evidence of good organizational management practices. 1646
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Revised: July 1, 2026
13 • Qualification of the personnel.
• Specialized experience of the firm and its personnel relative to the required services. • References who can be contacted to verify past record of performance (i.e., completion of a quality product in a timely manner and within budget constraints). • Previous consultant experience.
• The final condition of the firm.
• Capacity of the firm to perform the subject project within a required timeframe.

3. If appropriate, the price, in any of the following formats, may be considered. • Total price and price breakdown.
• Price range.
• Cost schedule.

Negotiation:

The Department Head or designee(s) shall discuss with the highest ranked firm(s) the requirements of the project, the scope of services needed to meet the requirements, and negotiate a reasonable fee/contract for the established work assignment.

Contract Procedure:

The City Clerk’s office has prepared instructions and routing procedures for the contract process. These documents, including a fillable Contract Routing Slip, can be found on the City Clerk’s intranet page. The Contract Routing Slip will guide the user of the needed items and timeline for any contracts needing Council authorization. Follow the guidelines set forth in the Contract Routing Slip. Below are items the Departments must include in the routing of their contracts. • A Professional Services Agreement (PSA) or miscellaneous contract shall be prepared detailing the consultant’s name, service being purchased, and total price of the service being purchased.

Exhibits to the contract may include the scope of services, fee proposal, insurance requirements, and insurance certificate with any required endorsements. Do not make any revisions/additions to the standard PSA without written approval of the City Attorney’s office. Three copies of the PSA or contract are to be included in the routing package. Departments are to obtain the signature of the vendor prior to routing.
• The issuing Department/Division will obtain a completed IRS form W-9 from the vendor. • Proof of insurance in accordance with the contract shall be obtained. This includes an insurance certificate and any additional ensured endorsement. An insurance matrix and additional insurance requirements can be found on the Risk Management section of the City’s intranet site.

The City uses PINS Advantage to acquire vendor insurance certificates. Contact the Risk Manager’s office for access to this online system.
• If the vendor is located in or performs services within City limits or if vendor delivers products in company owned vehicles, a Business License is required. • One original copy of the executed contract shall be returned to the vendor, the issuing Department shall keep the second copy and the third copy shall remain in the City Clerk’s Office. • The Department submits a copy of the contract to Accounts Payable for entry into the contracts module of the Munis system. The contract will be entered as either a “not to exceed” amount or an encumbered contract.
o A “not to exceed” contract uses the budget controls set up on the account number used in Munis and no encumbrance is made. The contract expires upon the date 1647
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Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
14 specified in the contract or when the “not to exceed” value has been reached.

Extending the contract would require an addendum to the contract. o An encumbered contract must have available budget to be encumbered. Capital project contracts must be encumbered.

Renewals:

Contracts for ongoing services may include annual renewal provisions for up to four additional years if specified in the contract. However, all contracts that exceed $80,000 in overall contract costs must be approved by resolution of the City Council.

Contracts for maintenance agreements including software programs must go to City Council for approval at such time that the overall contract costs reach and exceed $80,000 in overall contract costs.

Purchase Orders are an approved way to enter into maintenance agreements under $80,000 as long as the vendor and software program are approved by the Information Technology Manager. They must also provide insurance with limits and submissions approved by the Risk Manager.

Change Orders:

The City Manager is authorized to issue change orders for changes or additions to the original purchase that result in no more than a $80,000 aggregate cost. Change orders in excess of the $80,000 aggregate change in purchase price shall be brought to the City Council fo r approval. For purchases over $80,000,
staff may include a change order provision in the original award brought before City Council. Change orders in excess of any City Council authorized amounts will require additional City Council approval.

FORMAL REQUEST FOR PROPOSAL OR REQUEST FOR QUALIFICATIONS

Professional service contracts exceeding $80,000 must be awarded by the City Council.

A Formal sealed Request for Proposal (RFP) or a Request for Qualifications (RFQ) process shall be used, for any solicitation exceeding $80,000, thereby assuring the City that it has engaged the most qualified consultant available for the engagement. The formal solicitation process generally takes more time and expense than informal solicitations of qualifications. Formal bidding exceptions are outlined in Section INFORMAL/UNSEALED QUOTES of this policy and in Sections 3.20.100 and 3.20.105 of the Lodi
Municipal Code.

The Formal Request for Proposal or Request for Qualifications shall include:

Developing the RFP or RFQ:

Because RFP’s and RFQ’s ask for a subjective product, they should contain the greatest detail possible, and may include the following:

1. A precise description of the problem or objective.

2. The services to be performed.

3. The product to be provided.

4. The anticipated time schedule for:
• Submittal of RFP/RFQ (date and time).
• Any pre-proposal conference (date, time and location). 1648
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Revised: July 1, 2026
15 • Review and evaluation of the proposals.
• Award of the contract.
• Commencement of the work on the project.
• Completion date.

5. Evaluation factors and the relative importance of each.

6. Expectations or limitations on the part of the City:
• The format, form and quantity of any expected reports. • The extent/nature of assistance/cooperation available from the City.

7. Expected content of the RFP/RFQ, including:
• The overall description of techniques to be used.
• Listing of similar services provided to other clients. • Listing of available references to contact.
• Description and qualifications of assigned lead and supporting personnel. • Time and staff expected to be expended.
• Facilities and equipment to be used.
• Portion of contract to be performed by sub-contractors. • Subcontractors / Sub consultants qualifications.
• Cost, in summary and total, and desired method of payment. The RFP/RFQ for services may, but is not required to; state the amount budgeted for the service.

8. Contractual requirements including, but not limited to:
• Prohibition against assignment.
• Indemnification.
• Insurance requirements.
• Warranties.
• Compliance with federal, state and City laws, rules and regulations. • Compliance with any grant related regulations.
• Sample contract.

Issuing the RFP/RFQ:

1. To ensure maximum exposure and competition, the issuing Department shall prepare and submit the RFP/RFQ documents to the City’s online bid system. The soliciting Department may contact known vendors to solicit formal proposals; however, this should not be done in lieu of submitting documents through the City’s online bid system.

2. A reasonable length of time between solicitations and closing dates must be allowed to provide potential respondents time for preparation in accordance with the complexity, the size of the project, and the scope of the advertising.

3. City staff may conduct conferences to explain the requirements of the project. A sufficient amount of time should be allowed after the RFP/RFQ has been issued to allow potential respondents to become familiar with the project. Any clarification or changes required to the RFP/RFQ, as a result of the conference, shall be added as a written amendment. A summary of the conference shall be provided to all prospective respondents receiving the request.

4. Amendments should be used to make any changes in quantities descriptions, schedules, or to correct defects or ambiguities in the original RFP/RFQ. Amendments are provided to ensure that all potential respondents are furnished with the same information with which to prepare proposals. Amendments to the RFP/RFQ shall be identified as such and shall require 1649
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Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
16 acknowledgment as such by firms receiving the RFP/RFQ within a reasonable time period before the closing date. If the time and date established for the receipt of proposals does not allow sufficient time for consideration and changes, the time and date will be modified by amendment.

Proposal Opening:

1. Proposals shall be submitted to the Purchasing Officer and shall be clearly identified with the Proposal on the envelope.

2. Any proposal received after the time specified in the RFP/RFQ shall be returned unopened.

3. Respondents may modify or withdraw their proposals prior to the established closing date and time, without penalty. However, any modifications submitted after the established closing date and time will not be accepted. Such modifications will be returned to the respondent, unopened.

4. Proposals and modifications shall be shown only to the evaluation committee personnel, the City Clerk or his/her designee, the Department Head and the Purchasing Officer until a recommendation is made to Council or all proposals have been rejected.

Rejection of Proposals:

The City reserves the right to reject any and all proposals, to accept or reject any one or more items of a proposal, or to waive any irregularities or informalities in the proposal or the RFP/RFQ process if to do so is deemed to best serve the interests of the City.

Evaluation Factors and Method:

1. Because unique services are requested, cost is not considered the primary selection criteria. • General quality and responsiveness of the proposal, including but not limited to:
o Responsiveness to the terms, conditions, and items of performance. o Completeness and thoroughness of the proposal.
o Understanding work to be performed, and approach to be used. • Organization and personnel making the proposal:
o Evidence of good organizational and management practices. o Qualification of the personnel.
o Specialized experience of the firm and its personnel relative to the required services. o References who can be contacted to verify past record of performance, i.e., completion of a quality product, in a timely manner, and within budget constraints. o The financial condition of the firm.
o Capacity of the firm to perform the subject project within a required time frame. • If appropriate, the price, in any of the following formats, may be considered:
o o Total price and price breakdown.
o Price range.
o Cost schedule.

2. A Selection Committee shall be formed to evaluate the submitted data and determine the consultants that should receive further consideration. The Committee shall be appointed by the issuing Department and may consist of more than one Department.

3. The Selection Committee may choose to interview all of the responding consultants, only the top few ranking consultants or to not perform interviews. 1650
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Revised: July 1, 2026
17 4. After the interviews (if applicable), the Selection Committee shall rank the consultants based on their proposals, interviews, and references.

On-Call (Ongoing) Professional Services:

1. In some instances, it is in the best interest of the City to have on-call contracts with multiple consultants for the same or very similar services (i.e. services that can be defined as to scope of work but not as to required events such as soils testing, contract building inspection services, architectural services, etc.) These services would best be handled by establishing an eligibility list and by entering into annual on-call processional service contracts.

2. The process for selecting firms for annual ongoing professional service contracts shall be generally the same as for other professional services contracts. However, multiple firms may be awarded an on-call contract based on the RFP/RFQ process and may be placed on the eligibility list. Additional firms/individuals may also be awarded contracts and placed on the eligibility list at a later date, using the RFP/RFQ process without impacting contracts currently in place.

3. As events occur and need arises, work may be assigned to the consultants on the eligibility list.

The Department Head shall make a reasonable attempt to rotate work between consultants subject to availability and special needs or by soliciting proposals from the consultants on the eligibility list.

Negotiation:

The Department Head or designee(s) shall discuss with the highest ranked firm(s) the requirements of the project, the scope of services needed to meet the requirements, and negotiate a reasonable fee/contract for the established work assignment.

Awarding the Contract:

The Department Head/Division Head shall prepare an agenda report to City Council recommending the most responsive consultant. The Council shall then award the contract in a public meeting. All contracts exceeding $80,000 must be awarded by resolution of the City Council. Otherwise:
• Such purchases are void and not considered an obligation of the City. • Invoices may be returned to the contractor/service provider unpaid. • The Department Director of the Department ordering the unauthorized purchase may be held personally liable for the costs of the purchase or contract (3.20.140)

Contract Procedure:

The City Clerk’s office has prepared instructions and routing procedures for the contract process. These documents, including a fillable Contract Routing Slip, can be found on the City Clerk’s intranet page. The Contract Routing Slip will guide the user of the needed items and timeline for any contracts needing Council authorization. Follow the guidelines set forth in the Contract Routing Slip. Below are items the Departments must include in the routing of their contracts. • A Professional Services Agreement (PSA) or miscellaneous contract shall be prepared detailing the consultant’s name, service being purchased, and total price of the service being purchased.

Exhibits to the contract may include the scope of services, fee proposal, insurance requirements, and insurance certificate with any required endorsements. Do not make any revisions/additions to the standard PSA without written approval of the City Attorney’s office. Three copies of the PSA or contract are to be included in the routing package. Departments are to obtain the signature of the vendor prior to routing.
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Revised: July 1, 2026
18 • The issuing Department/Division will obtain a completed IRS form W-9 from the vendor. • Proof of insurance in accordance with the contract shall be obtained. This includes an insurance certificate and any additional ensured endorsement. An insurance matrix and additional insurance requirements can be found on the Risk Management section of the City’s intranet site.

The City uses PINS Advantage to acquire vendor insurance certificates. Contact the Risk Manager’s office for access to this online system.
• If the vendor is located in or performs services within City limits or if vendor delivers products in company owned vehicles, a Business License is required. • One original copy of the executed contract shall be returned to the vendor, the issuing Department shall keep the second copy and the third copy shall remain in the City Clerk’s office. • The Department submits a copy of the contract to Accounts Payable for entry into the contracts module of the Munis system. The contract will be entered as either a “not to exceed” amount or an encumbered contract.
o A “not to exceed” contract uses the budget controls set up on the account number used in Munis and no encumbrance is made. The contract expires upon the date specified in the contract or when the “not to exceed” value has been reached.

Extending the contract would require an addendum to the contract. o An encumbered contract must have available budget to be encumbered. Capital project contracts must be encumbered.

Renewals:

Contracts for ongoing services may include annual renewal provisions for up to four additional years.

However, all contracts that exceed $80,000 in overall contract amount must be approved by the City Council.

Contracts for maintenance agreements including software programs must go to City Council for approval at such time that the overall contract costs reach and exceed $80,000 in overall contract costs.

Purchase Orders are an approved way to enter into maintenance agreements under $80,000 as long as the vendor and software program are approved by the Information Technology Manager. They must also provide insurance with limits and submissions approved by the Risk Manager.

Change Orders:

The City Manager is authorized to issue change orders for changes or additions to the original purchase that result in less than $80,000 aggregate change in purchase price. Change orders in excess of the $80,000 aggregate change in purchase price shall be brought to the City Council fo r approval. For
purchases over $80,000, staff may include a change order provision in the original award brought before City Council. Change orders in excess of any City Council authorized amounts will require additional City Council approval

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Revised: July 1, 2026
19 Section IV
Purchases with Federal Grant Funds

The following section is being added to the Purchasing Policy to establish standards for the procurement of supplies, equipment, real property and other services as required by 2 CFR 200.318 through 200.326 to comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards commonly called “Uniform Guidance”.

When using federal grant funds, follow applicable state statutes and rules and local policies only to the extent that those statutes, rules, and policies do not conflict with the Uniform Administrative Requirements (UAR) outlined below. 2 CFR 200.318(a)

Contract performance and payments must be monitored during the course of the contract. 2 CFR 200.318(b).

Written standards of conduct and Conflict of Interest:

No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a federal award if he or she [the employee, officer, or agent], any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ • the employee, officer, or agent;
• an immediate family member of the employee, officer, or agent; or • the partner of the employee, officer, or agent
has a financial or other interest in or will receive a tangible personal benefit from a firm considered for the contract. Officers, employees, and agents must neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. 2 CFR 200.318(c)(1)

Before starting a procurement process:

Review all proposed procurements to avoid unnecessary/duplicative purchases of equipment, supplies, and services. Consider whether it will it save money/time to consolidate procurements; if so, consolidate. If relevant, consider whether a lease or a purchase is the most economical approach (and document how you came to your decision). 2 CFR 200.318(d).

Look for state or local intergovernmental agreements (such as competitive bidding group purchasing programs, state term contracts, GSA contracts, or formal intergovernmental agreements—but get awarding agency approval before using one of those agreements. 2 CFR 200.318(e).

Purchasing Guidelines

Documentation:

Keep records showing:
• Basis for vendor selection;
• Documentation of lack of competition when competitive bids or offers are not obtained; • Why you chose a specific procurement method;
• The basis for your award (why did you select the contractor or vendor you selected? Why did you reject the others?);
• The basis for the contract price; and
1653
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Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
20 • Any other significant decisions that were a part of the procurement process.

Award only to “responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement.” In determining which contractors are responsible, you must consider “matters such as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources.” 2 CFR 200.318(h). (Note: This means that your solicitation documents must ask for information that will allow you to assess whether a contractor is “responsible.”)

Keep records to detail the history of each procurement. These records must include, at least, records showing your rationale for (1) the method of procurement, (2) the selection of contract type, (3) contractor selection or rejection, and (4) the basis for the contract price. 2 CFR 200.318(i)

Prohibit awarding time and materials type contracts unless (1) you have determined that no other contract is suitable and (2) the contract includes a ceiling price that the contractor exceeds at its own risk. The UAR defines a time and materials type contract as “a contract whose cost to a non-Federal entity is the sum of: (1) the actual cost of materials; and (2) direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit.” 2 CFR 200.318(j). For the purposes of this policy, the term “non-Federal Entity” means the City of Lodi.

Restricting competition. The following actions on procurements funded with federal grants are prohibited:
• Allowing contractors that develop or draft specifications, requirements, statements of work, invitations for bids, or requests for proposals to compete for such procurements; • Placing unreasonable requirements on firms for them to qualify to do business (if you’re not sure if a requirement is unreasonable, ask the Federal awarding agency); • Requiring unnecessary experience or excessive bonding; • Permitting noncompetitive pricing practices between companies; • Awarding contracts to consultants on “retainer” contracts; Permitting organizational conflicts of interest;
• Specifying a brand name product without permitting an equal product to be offered, and without describing the performance requirements that must be met for a product to qualify as an equal;
• Acting arbitrarily in awarding contracts. 2 CFR 200.319(a).

Prohibit awards based on local geographic preferences, except where applicable Federal statutes expressly mandate or encourage geographic preference. However, geographic location may be a selection criterion when awarding contracts for architectural or engineering services, provided that using such criteria “leaves an appropriate number of qualified firms” to compete for the work, “given the nature and size of the project.” 2 CFR 200.319(b).

All solicitations must identify (1) all requirements which the offerors must fulfill and (2) all other factors to be used in evaluating bids or proposals. 2 CFR 200.319(c)

If you use prequalified lists of entities or products when procuring goods or services, make sure those lists are “current and include enough qualified sources to ensure maximum open and free 1654
City of Lodi
Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
21 competition,” and do not preclude other potential entities or products from participating in the solicitation. 2 CFR 200.319(d)

Methods of Procurement to be Followed

Procurement by sealed bids require formal advertising. Bids are publicly solicited (Post to the online bid notification system) and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. The sealed bid method is the preferred method for procuring construction.

In order for sealed bidding to be feasible, the following conditions should be present:
• A complete, adequate, and realistic specification or purchase description is available; • Two or more responsible bidders are willing and able to compete effectively for the business; and
• The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price.

If sealed bids are used, the following requirements apply:
• The invitation for bids must be publicly advertised, providing suppliers sufficient response time prior to the date set for opening the bids;
• The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services in order for the bidder to properly respond; • The bids must be opened publicly at the time and place prescribed in the invitation for bids; • A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. Where specified in bidding documents, factors such as discounts, transportation cost, and life cycle costs must be considered in determining which bid is lowest.

Payment discounts will only be used to determine the low bid when prior experience indicates that such discounts are usually taken advantage of; and • Any or all bids may be rejected if there is a sound documented reason. 2 CFR 200.320(c) Procurement by competitive proposals. The technique of competitive proposals is normally conducted with more than one source submitting an offer, and either a fixed price or cost-reimbursement type contract is awarded. It is generally used when conditions are not appropriate for the use of sealed bids.

If this method is used, the following requirements apply:
• Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Any response to publicized requests for proposals must be considered to the maximum extent practical;
• Proposals must be solicited from an adequate number of qualified sources; • The non-Federal entity must have a written method for conducting technical evaluations of the proposals received and for selecting recipients;
• Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and
• The non-Federal entity may use competitive proposal procedures for qualifications-based procurement of architectural/engineering (A/E) professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase 1655
City of Lodi
Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
22 other types of services though A/E firms are a potential source to perform the proposed effort. 2 CFR 200.320(d)
Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used only when one or more of the following circumstances apply:
• The item is available only from a single source;
• The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
• The Federal awarding agency expressly authorizes noncompetitive proposals in response to a written request from the non-Federal entity; or
• After solicitation of a number of sources, competition is determined inadequate. 2 CFR 200.320(f)

Take certain steps to assure that minority firms and women’s business enterprises are used when possible. These steps are:
• Place qualified small and minority businesses and women’s business enterprises on solicitation lists;
• Assure that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources;
• Divide total requirements into smaller tasks or quantities to permit maximum participation by small and minority businesses and women’s business enterprises; • Establish delivery schedules which encourage participation by small and minority businesses and women’s business enterprises;
• Use the services and assistance of the Small Business Administration (www.sba.gov) and the Minority Business Development Agency of the Department of Commerce (www.mbda.gov); and • Require prime contractors to take the same steps listed above. 2 CFR 200.321

Contract Cost and Price

Perform a cost or price analysis in connection with every procurement action in excess of the Simplified Acquisition Threshold ($150,000), including contract modifications. Make the Independent Cost Estimates (ICE) before receiving bids or proposals. 2 CFR 200.323(a)

Negotiate profit as a separate element of the price (1) for each contract in which there is no price competition and (2) in all cases where cost analysis is performed. 2 CFR 200.323(b)

A prohibition on using “cost plus a percentage of cost” or “percentage of construction cost” methods of contracting. 2 CFR 200.323(d)

Federal Awarding Agency Review

The non-Federal entity must make available, upon request of the Federal awarding agency or pass- through entity, technical specifications on proposed procurements where the Federal awarding agency believes such review is needed to ensure that the item or service specified is the one being proposed for acquisition. This review generally will take place prior to the time the specification is incorporated into a solicitation document. However, if the non-Federal entity desires to have the review accomplished after 1656
City of Lodi
Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
23 a solicitation has been developed, the Federal awarding agency may still review the specifications, with such review usually limited to the technical aspects of the proposed purchase. 2 CFR 200.324(a)

The non-Federal entity must make available upon request, for the Federal awarding agency pre- procurement review, procurement documents, such as requests for proposals or invitations for bids, or independent cost estimates, when:
• The non-Federal entity's procurement procedures or operation fails to comply with the procurement standards in this part;
• The procurement is expected to exceed the Simplified Acquisition Threshold ($150,000) and is to be awarded without competition or only one bid or offer is received in response to a solicitation;
• The procurement, which is expected to exceed the Simplified Acquisition Threshold, specifies a “brand name” product;
• The proposed contract is more than the Simplified Acquisition Threshold and is to be awarded to other than the apparent low bidder under a sealed bid procurement; or • A proposed contract modification changes the scope of a contract or increases the contract amount by more than the Simplified Acquisition Threshold. 2 CFR 200.324(b)

The non-Federal entity is exempt from the pre-procurement review in the above paragraph if the Federal awarding agency determines that its procurement systems comply with the standards of this part.
• The non-Federal entity may request that its procurement system be reviewed by the Federal awarding agency to determine whether its system meets these standards in order for its system to be certified. Generally, these reviews must occur where there is continuous high-dollar funding, and third-party contracts are awarded on a regular basis; • The non-Federal entity may self-certify its procurement system. Such self-certification must not limit the Federal awarding agency's right to survey the system. Under a self-certification procedure, the Federal awarding agency may rely on written assurances from the non-Federal entity that it is complying with these standards. The non-Federal entity must cite specific policies, procedures, regulations, or standards as being in compliance with these requirements and have its system available for review. 2 CFR 200.324(c)

Bonding Requirements

For construction or facility improvement contracts or subcontracts exceeding the Simplified Acquisition Threshold, the Federal awarding agency may accept the bonding policy and requirements of the agency provided that the Federal awarding agency has made a determination that the Federal interest is adequately protected. If such a determination has not been made, the minimum requirements must be as follows:
• A bid guarantee from each bidder equivalent to five percent of the bid price. The “bid guarantee” must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified. 2CFR 200.325(a);
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City of Lodi
Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
24 • A performance bond on the part of the contractor for 100 percent of the contract price. A “performance bond” is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract. 2CFR 200.325(b); • A payment bond on the part of the contractor for 100 percent of the contract price. A “payment bond” is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract. 2CFR 200.325(c).

Contracting Provisions
Appendix II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non-Federal entity under the Federal award must contain provisions covering the following, as applicable.
(A)Remedies: Contracts for more than the simplified acquisition threshold currently set at$150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. (B)Termination: All contracts in excess of $30,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be affected and the basis for settlement.
(C)Equal Employment Opportunity: Except as otherwise provided under41 CFR Part60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” ( 30 FR12319, 12935, 3 CFR Part,1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246Relating to Equal Employment Opportunity,” and implementing regulations at41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” (D)Davis-Bacon Act, as amended: (40U.S.C. 3141-3148).When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40U.S.C. 3141-3144) as supplemented by Department of Labor regulations (29 CFR Part 5,“Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contractor subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act: (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act 1658
City of Lodi
Purchasing Policy Council Adoption: Aug. 19, 2020 Revised: May 20, 2022
Revised: July 1, 2026
25 provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. (E) Contract Work Hours and Safety Standards Act: (40 U.S.C. 3701- 3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
(F) Rights to Inventions Made Under a Contract or Agreement: If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. (G) Clean Air Act: (42 U.S.C. 7401- 7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251- 1387), as amended - Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). (H) Debarment and Suspension: (Executive Orders 12549 and 12689) – Verify that a vendor is not debarred, suspended or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. Confirm and document that vendors are not on the federal government’s Excluded Party list found at www.sam.gov.
(I) Byrd Anti-Lobbying Amendment: (31 U.S.C. 1352) - Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not use, and has not used, Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier, up to the non-Federal award.

1659
AGENDA ITEM G.2

COUNCIL COMMUNICATION
AGENDA TITLE:

Adopt a Resolution to Amend the Contract Between the City of Lodi and CalPERS to Reduce the Cost Share of the Confidential General Services group (IS - HR)
MEETING DATE:

July 1, 2026
PREPARED BY:

James Peavey, Human Resources Manager
RECOMMENDED ACTION:

Adopt a Resolution to Amend the Contract Between the City of Lodi and CalPERS to Reduce the Cost Share of the Confidential General Services group.

BACKGROUND INFORMATION:

Employee cost sharing provides the City of Lodi (City) an opportunity to save money and help offset pension costs. Specifically, as a California Public Employees’ Retirement System (CalPERS) contracting agency, employee cost sharing allows City employee groups to share a portion of the City’s costs.

On March 6, 2019, Council adopted Resolution No. 2019-35. Along with other matters, this resolution authorized Confidential General Services group (“Group”)members to share a portion of the City’sCalPERS costs.

On February 18, 2026, Council adopted Resolution No. 2026-030. Along with other matters, this resolution authorized the reduction of Group members to share a portion of the City’sCalPERS costs to 0%, effective July 6, 2026.

CalPERS requires an amendment with its contract with the City to enact this change. As a preliminary step to the amendment revision process, CalPERS requires the City adopt a resolution that includes the signatures representing a majority of impacted employees indicating their support for the unrepresented employee CalPERS cost-sharing reduction. On June 16, 2026, via their signatures, a majority of impacted employees indicating their support for the unrepresented employee CalPERS cost-sharing reduction. As a result of the lengthy CalPERS amendment revision process, implementation of the contract amendment cannot occur as originally expected (July 6, 2026). As the updated cost-sharing rates will become effective only after the anticipated implementation date (October 12, 2026), the City will reimburse unrepresented employees for all cost-sharing deductions that should not have occurred due to the delayed implementation, therefore affected employees will not suffer monetary loss. Additionally, the City will not incur any additional cost, as it would be responsible for paying the full employer contribution in either scenario-whether remitted directly to CalPERS or provided to employees through reimbursement.

To comply with CalPERS’contract amendment procedures, Council must take additional administrative steps at future Council meetings to finalize the contract amendment. Specifically, at its August 5, 2026 meeting, Council must adopt a resolution of intention to amend its contract with CalPERS, and at its September 2, 2026 City of Lodi Printed on 6/26/2026Page 1 of 2
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1660

COUNCIL COMMUNICATION
Council must adopt a resolution of intention to amend its contract with CalPERS, and at its September 2, 2026 meeting, Council must adopt a resolution to finalize its contract amendment with CalPERS. Per CalPERS rules, the earliest date the contract amendment can take affect is 30 days after the adoption of the resolution finalizing the contract amendment (October 2, 2026). The implementation of the updated cost sharing deduction will occur on the first day of the first full pay period after the effective date of the contract amendment (October 12, 2026).

FISCAL IMPACT:

The reduction in the employee cost share was previously approved by the City Council. Due to the CalPERS contract amendment timeline, the City will reimburse affected employees for cost-sharing deductions withheld before implementation of the amendment. This reimbursement will not increase City costs, as these amounts would have otherwise been paid as employer pension contributions. Sufficient funding is available within the adopted budget.

FUNDING AVAILABLE:

Not applicable.

City of Lodi Printed on 6/26/2026Page 2 of 2
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1661
Signatures of unrepresented Confidential General Services employees:______________________________ ______________________________Monica Calderon Kaylee ClaytonAdministrative Assistant Senior Administrative ClerkConf.______________________________ ______________________________Kelli Crownover Susan LedesmaHuman Resources Technician Human Resources Technician______________________________ ______________________________Vanessa Serna Linda TrembleAdministrative Assistant Conf. Executive Administrative Assistant 1662
RESOLUTION NO. 2026-____

A RESOLUTION OF THE LODI CITY COUNCIL AND THE UNREPRESENTED

CONFIDENTIAL GENE RAL SERVICES EMPLOYEES RELATING TO
GOVERNMENT CODE 20516 COST SHARE
=============================================================== =========

WHEREAS, the Unrepresented Employees of the City of Lodi who are not covered by a Memorandum of Understanding; and

WHEREAS, CalPERS requires that the City of Lodi adopt a resolution that specifically identifies the information for unrepresented employees in order to amend the contract with CalPERS to eliminate cost share for the following employees;

 All Classic and PEPRA members of the Confidential General Services group.  Reduce cost share to zero percent per Government Code 20516.  Effective date, October 12, 2026, or as administratively possible by CalPERS.

WHEREAS, this resolution is an agreement between the City of Lodi and its unrepresented Confidential General Services employees to eliminate cost share pursuant to Government Code 20516.

NOW THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby approve this Resolution to amend the existing contract between the City of Lodi and CalPERS under Government Code 20516.

Dated: July 1, 2026
============================================================= ===========

I hereby certify that Resolution No. 2026- was passed and adopted by the Ci ty Council of the City of Lodi in a regular meeting held July 1, 2026, by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2026-

1663
Signatures of unrepresented Confidential General Services employees:

______________________________ ______________________________ Monica Calderon Kaylee Clayton
Administrative Assistant Senior Administrative Clerk – Conf.

______________________________ ______________________________ Kelli Crownover Susan Ledesma
Human Resources Technician Human Resources Technician

______________________________ ______________________________ Vanessa Serna Linda Tremble
Administrative Assistant – Conf. Executive Administrative Assistant 1664
AGENDA ITEM G.3

COUNCIL COMMUNICATION
AGENDA TITLE:

Adopt a Resolution to Amend the Contract Between the City of Lodi and CalPERS to Reduce the Cost Share of the Confidential Mid-Management Group (IS - HR)
MEETING DATE:

July 1, 2026
PREPARED BY:

James Peavey, Human Resources Manager
RECOMMENDED ACTION:

Adopt a Resolution to Amend the Contract Between the City of Lodi and CalPERS to Reduce the Cost Share of the Confidential Mid-Management group.

BACKGROUND INFORMATION:

Employee cost sharing provides the City of Lodi (City) an opportunity to save money and help offset pension costs. Specifically, as a California Public Employees’ Retirement System (CalPERS) contracting agency, employee cost sharing allows City employee groups to share a portion of the City’s costs.

On March 6, 2019, Council adopted Resolution No. 2019-35. Along with other matters, this resolution authorized the Confidential Mid-Management Group (“Group”)members to share a portion of the City’s CalPERS costs.

On February 18, 2026, Council adopted Resolution No. 2026-030. Along with other matters, this resolution authorized the reduction of Group members to share a portion of the City’sCalPERS costs to 0%, effective July 6, 2026.

CalPERS requires an amendment with its contract with the City to enact this change. As a preliminary step to the amendment revision process, CalPERS requires the City adopt a resolution that includes the signatures representing a majority of impacted employees indicating their support for the unrepresented employee CalPERS cost-sharing reduction. On June 16, 2026, via their signatures, a majority of impacted employees indicating their support for the unrepresented employee CalPERS cost-sharing reduction. As a result of the lengthy CalPERS amendment revision process, implementation of the contract amendment cannot occur as originally expected (July 6, 2026). As the updated cost-sharing rates will become effective only after the anticipated implementation date (October 12, 2026), the City will reimburse unrepresented employees for all cost-sharing deductions that should not have occurred due to the delayed implementation, therefore affected employees will not suffer monetary loss. Additionally, the City will not incur any additional cost, as it would be responsible for paying the full employer contribution in either scenario-whether remitted directly to CalPERS or provided to employees through reimbursement.

To comply with CalPERS’contract amendment procedures, Council must take additional administrative steps at future Council meetings to finalize the contract amendment. Specifically, at its August 5, 2026 meeting, Council must adopt a resolution of intention to amend its contract with CalPERS, and at its September 2, 2026 City of Lodi Printed on 6/26/2026Page 1 of 2
powered by Legistar™
1665

COUNCIL COMMUNICATION
Council must adopt a resolution of intention to amend its contract with CalPERS, and at its September 2, 2026 meeting, Council must adopt a resolution to finalize its contract amendment with CalPERS. Per CalPERS rules, the earliest date the contract amendment can take affect is 30 days after the adoption of the resolution finalizing the contract amendment (October 2, 2026). The implementation of the updated cost sharing deduction will occur on the first day of the first full pay period after the effective date of the contract amendment (October 12, 2026).

FISCAL IMPACT:

The reduction in the employee cost share was previously approved by the City Council. Due to the CalPERS contract amendment timeline, the City will reimburse affected employees for cost-sharing deductions withheld before implementation of the amendment. This reimbursement will not increase City costs, as these amounts would have otherwise been paid as employer pension contributions. Sufficient funding is available within the adopted budget.

FUNDING AVAILABLE:

Not applicable.

City of Lodi Printed on 6/26/2026Page 2 of 2
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1666
Signatures of unrepresented Confidential Mid-Management employees:______________________________ ______________________________William Baird Jennelle Baker-BechtholdDeputy City Attorney Budget Manager______________________________ ______________________________Sylvia Dominguez Corina Farnsworth Del BarbaManagement Analyst Conf. Management Analyst Conf.______________________________ ______________________________Cristina Gonzales Jennifer HowellManagement Analyst Conf. Budget Analyst______________________________ ______________________________Beverly Jensen Amardeep KaurRisk Manager Budget Analyst______________________________ ______________________________Janelle Krattiger Chia LorAssistant City Attorney Accounting Manager______________________________ ______________________________James Peavey Nancy SariehHuman Resources Manager Public Information Officer Conf. 1667
RESOLUTION NO. 2026-____

A RESOLUTION OF THE LODI CITY COUNCIL AND THE UNREPRESENTED

CONFIDENTIAL MID -MANAGEMENT EMPLOYEES RELATING TO
GOVERNMENT CODE 20516 COST SHARE
=============================================================== =========

WHEREAS, the Unrepresented Employees of the City of Lodi who are not covered by a Memorandum of Understanding; and

WHEREAS, CalPERS requires that the City of Lodi adopt a resolution that specifically identifies the information for unrepresented employees in order to amend the contract with CalPERS to reduce cost share for the following employees;

 All Classic and PEPRA members of the Confidential Mid-Management group.  Reduce cost share to zero percent per Government Code 20516.  Effective, October 12, 2026, or as administratively possible by CalPERS.

WHEREAS, this resolution is an agreement between the City of Lodi and its unrepresented Confidential Mid-Management employees to reduce cost share pursuant to Government Code 20516.

NOW THEREFORE, BE IT RESOLVED t hat the Lodi City Council approves this Resolution to amend the existing contract between the City of Lodi and CalPERS under Government Code 20516.

Dated: July 1, 2026
================================================================== ======

I hereby certify that Resolution No. 2026- was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 1, 2026, by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2026-

1668
Signatures of unrepresented Confidential Mid-Management employees:

______________________________ ______________________________ William Baird Jennelle Baker-Bechthold
Deputy City Attorney Budget Manager

______________________________ ______________________________ Sylvia Dominguez Corina Farnsworth Del Barba
Management Analyst – Conf. Management Analyst – Conf.

______________________________ ______________________________ Cristina Gonzales Jennifer Howell
Management Analyst – Conf. Budget Analyst

______________________________ ______________________________ Beverly Jensen Amardeep Kaur
Risk Manager Budget Analyst

______________________________ ______________________________ Janelle Krattiger Chia Lor
Assistant City Attorney Accounting Manager

______________________________ ______________________________ James Peavey Nancy Sarieh
Human Resources Manager Public Information Officer – Conf. 1669
AGENDA ITEM G.4

COUNCIL COMMUNICATION
AGENDA TITLE:

Adopt a Resolution to Amend the Contract Between the City of Lodi and CalPERS to Reduce the Cost Share of the Council Appointees Group (IS - HR)
MEETING DATE:

July 1, 2026
PREPARED BY:

James Peavey, Human Resources Manager
RECOMMENDED ACTION:

Adopt a Resolution to Amend the Contract Between the City of Lodi and CalPERS to Reduce the Cost Share of the Council Appointees group.

BACKGROUND INFORMATION:

Employee cost sharing provides the City of Lodi (City) an opportunity to save money and help offset pension costs. Specifically, as a California Public Employees’ Retirement System (CalPERS) contracting agency, employee cost sharing allows City employee groups to share a portion of the City’s costs.

On March 6, 2019, Council adopted Resolution No. 2019-35. Along with other matters, this resolution authorized the Council Appointees group (“Group”) members to share a portion of the City’s CalPERS costs.

On February 18, 2026, Council adopted Resolution No. 2026-030. Along with other matters, this resolution authorized the reduction of Group members to share a portion of the City’sCalPERS costs to 0%, effective July 6, 2026.

CalPERS requires an amendment with its contract with the City to enact this change. As a preliminary step to the amendment revision process, CalPERS requires the City adopt a resolution that includes the signatures representing a majority of impacted employees indicating their support for the unrepresented employee CalPERS cost-sharing reduction. On June 16, 2026, via their signatures, a majority of impacted employees indicating their support for the unrepresented employee CalPERS cost-sharing reduction. As a result of the lengthy CalPERS amendment revision process, implementation of the contract amendment cannot occur as originally expected (July 6, 2026). As the updated cost-sharing rates will become effective only after the anticipated implementation date (October 12, 2026), the City will reimburse unrepresented employees for all cost-sharing deductions that should not have occurred due to the delayed implementation, therefore affected employees will not suffer monetary loss. Additionally, the City will not incur any additional cost, as it would be responsible for paying the full employer contribution in either scenario-whether remitted directly to CalPERS or provided to employees through reimbursement.

To comply with CalPERS’contract amendment procedures, Council must take additional administrative steps at future Council meetings to finalize the contract amendment. Specifically, at its August 5, 2026 meeting, Council must adopt a resolution of intention to amend its contract with CalPERS, and at its September 2, 2026 meeting, Council must adopt a resolution to finalize its contract amendment with CalPERS. Per CalPERS City of Lodi Printed on 6/26/2026Page 1 of 2
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1670

COUNCIL COMMUNICATION
meeting, Council must adopt a resolution to finalize its contract amendment with CalPERS. Per CalPERS rules, the earliest date the contract amendment can take affect is 30 days after the adoption of the resolution finalizing the contract amendment (October 2, 2026). The implementation of the updated cost sharing deduction will occur on the first day of the first full pay period after the effective date of the contract amendment (October 12, 2026).

FISCAL IMPACT:

The reduction in the employee cost share was previously approved by the City Council. Due to the CalPERS contract amendment timeline, the City will reimburse affected employees for cost-sharing deductions withheld before implementation of the amendment. This reimbursement will not increase City costs, as these amounts would have otherwise been paid as employer pension contributions. Sufficient funding is available within the adopted budget.

FUNDING AVAILABLE:

Not applicable.

City of Lodi Printed on 6/26/2026Page 2 of 2
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1671
Signatures of unrepresented Council Appointees employees: ______________________________ ______________________________ Olivia Nashed VACANT City Clerk City Attorney ______________________________ VACANT City Manager 1672
RESOLUTION NO. 2026-____

A RESOLUTION OF THE LODI CITY COUNCIL AND THE UNREPRESENTED

COUNCIL APPOINTEES EMPLOYEES RELATING TO G OVERNMENT CODE 20516 COST SHARE
=============================================================== =========

WHEREAS, the Unrepresented Employees of the City of Lodi who are not covered by a Memorandum of Understanding; and

WHEREAS, CalPERS requires that the City of Lodi adopt a resolution that specifically identifies the information for unrepresented employees in order to amend t he contract with CalPERS to reduce cost share for the following employees;

 Classic and PEPRA members of the Council Appointees group.  Reduce cost share to zero percent per Government Code 20516.  Effective, October 12, 2026 or as administratively possible by CalPERS.

WHEREAS, this resolution is an agreement between the City of Lodi and its unrepresented Co uncil Appointees employees to reduce cost share pursuant to G overnment Code 20516.

NOW THEREFORE, BE IT RESOLVED that the Lodi City Council approves this Resolution to amend the existing contract between the C ity of Lodi and CalPERS under Government Code 20516.

Dated: July 1, 2026
================================================================== ======

I hereby certify that Resolution No. 2026- was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 1, 2026, by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2026-

1673
Signatures of unrepresented Council Appointees employees:

______________________________ ______________________________ Olivia Nashed VACANT
City Clerk City Attorney

______________________________
VACANT
City Manager

1674
AGENDA ITEM G.5

COUNCIL COMMUNICATION
AGENDA TITLE:

Adopt a Resolution to Amend the Contract Between the City of Lodi and CalPERS to Reduce the Cost Share of the Executive Management Group (IS - HR)
MEETING DATE:

July 1, 2026
PREPARED BY:

James Peavey, Human Resources Manager
RECOMMENDED ACTION:

Adopt a Resolution to Amend the Contract Between the City of Lodi and CalPERS to Reduce the Cost Share of the Executive Management group.

BACKGROUND INFORMATION:

Employee cost sharing provides the City of Lodi (City) an opportunity to save money and help offset pension costs. Specifically, as a California Public Employees’ Retirement System (CalPERS) contracting agency, employee cost sharing allows City employee groups to share a portion of the City’s costs.

On March 6, 2019, Council adopted Resolution No. 2019-35. Along with other matters, this resolution authorized the Executive Management Group (“Group”)members to share a portion of the City’sCalPERS costs.

On February 18, 2026, Council adopted Resolution No. 2026-030. Along with other matters, this resolution authorized the reduction of Group members to share a portion of the City’sCalPERS costs to 0%, effective July 6, 2026.

CalPERS requires an amendment with its contract with the City to enact this change. As a preliminary step to the amendment revision process, CalPERS requires the City adopt a resolution that includes the signatures representing a majority of impacted employees indicating their support for the unrepresented employee CalPERS cost-sharing reduction. On June 16, 2026, via their signatures, a majority of impacted employees indicating their support for the unrepresented employee CalPERS cost-sharing reduction. As a result of the lengthy CalPERS amendment revision process, implementation of the contract amendment cannot occur as originally expected (July 6, 2026). As the updated cost-sharing rates will become effective only after the anticipated implementation date (October 12, 2026), the City will reimburse unrepresented employees for all cost-sharing deductions that should not have occurred due to the delayed implementation, therefore affected employees will not suffer monetary loss. Additionally, the City will not incur any additional cost, as it would be responsible for paying the full employer contribution in either scenario-whether remitted directly to CalPERS or provided to employees through reimbursement.

To comply with CalPERS’contract amendment procedures, Council must take additional administrative steps at future Council meetings to finalize the contract amendment. Specifically, at its August 5, 2026 meeting, Council must adopt a resolution of intention to amend its contract with CalPERS, and at its September 2, 2026 City of Lodi Printed on 6/26/2026Page 1 of 2
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1675

COUNCIL COMMUNICATION
Council must adopt a resolution of intention to amend its contract with CalPERS, and at its September 2, 2026 meeting, Council must adopt a resolution to finalize its contract amendment with CalPERS. Per CalPERS rules, the earliest date the contract amendment can take affect is 30 days after the adoption of the resolution finalizing the contract amendment (October 2, 2026). The implementation of the updated cost sharing deduction will occur on the first day of the first full pay period after the effective date of the contract amendment (October 12, 2026).

FISCAL IMPACT:

The reduction in the employee cost share was previously approved by the City Council. Due to the CalPERS contract amendment timeline, the City will reimburse affected employees for cost-sharing deductions withheld before implementation of the amendment. This reimbursement will not increase City costs, as these amounts would have otherwise been paid as employer pension contributions. Sufficient funding is available within the adopted budget.

FUNDING AVAILABLE:

Not applicable.

City of Lodi Printed on 6/26/2026Page 2 of 2
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1676
Signatures of unrepresented Executive Management employees: ______________________________ ______________________________ Luis Aguilar Jamie Bandy Economic Development Director Administrative Services Director ______________________________ ______________________________ Jeffrey Berkheimer Jennifer Fontanilla Electric Utility Director Library Director ______________________________ ______________________________ Christina Jaromay VACANT Parks, Rec & Cultural Services Director Public Works Director ______________________________ VACANT Community Development Director 1677
RESOLUTION NO. 2026-____

A RESOLUTION OF THE LODI CITY COUNCIL AND THE UNREPRESENTED

EXECUTIVE MANAGEMENT EMPLOYEES RELATING TO G OVERNMENT
CODE 20516 COST SHARE
=============================================================== ====

WHEREAS, the Unrepresented Employees of the City of Lod i who are not covered by a Memorandum of Understanding; and

WHEREAS, CalPERS requires that the City of Lodi adopt a resolution that specifically identifies the information for unrepresented employees in order to amend the contract with CalPERS to reduce cost share for the following employees;

 Classic and PEPRA members of the Executive Management group.  Reduce cost share to zero percent per Government Code 20516.  Effective, October 12, 2026 or as administratively possible by CalPERS.

WHEREAS, this resolution is a n agreement between the City of Lodi and its unrepresented Executive Management employees to reduce cost share pursuant to Government Code 20516.

NOW THEREFORE, BE IT RESOLVED that the Lodi City Council approve s this Resolution to amend the existing contract between t he City of Lodi and CalPERS under Government Code 20516.

Dated: July 1, 2026
================================================================== =

I hereby certify that Resolution No. 2026- was pa ssed and adopted by the City Council of the City of Lodi in a regular meeting held July 1, 2026, by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2026-

1678
Signatures of unrepresented Executive Management employees:

______________________________ ______________________________ Luis Aguilar Jamie Bandy
Economic Development Director Administrative Services Director

______________________________ ______________________________ Jeffrey Berkheimer Jennifer Fontanilla
Electric Utility Director Library Director

______________________________ ______________________________ Christina Jaromay VACANT
Parks, Rec & Cultural Services Director Public Works Director

______________________________
VACANT
Community Development Director
1679
AGENDA ITEM G.6

COUNCIL COMMUNICATION
AGENDA TITLE:

Adopt a Resolution to Amend the Contract Between the City of Lodi and CalPERS to Reduce the Cost Share of the Police Executive Management Group (IS - HR)
MEETING DATE:

July 1, 2026
PREPARED BY:

James Peavey, Human Resources Manager
RECOMMENDED ACTION:

Adopt a Resolution to Amend the Contract Between the City of Lodi and CalPERS to Reduce the Cost Share of the Police Executive Management group.

BACKGROUND INFORMATION:

Employee cost sharing provides the City of Lodi (City) an opportunity to save money and help offset pension costs. Specifically, as a California Public Employees’ Retirement System (CalPERS) contracting agency, employee cost sharing allows City employee groups to share a portion of the City’s costs.

On March 6, 2019, Council adopted Resolution No. 2019-35. Along with other matters, this resolution authorized Police Executive Management group (“Group”)members to share a portion of the City’sCalPERS costs.

On February 18, 2026, Council adopted Resolution No. 2026-030. Along with other matters, this resolution authorized the reduction of Group members to share a portion of the City’sCalPERS costs to 3%, effective July 6, 2026.

CalPERS requires an amendment with its contract with the City to enact this change. As a preliminary step to the amendment revision process, CalPERS requires the City adopt a resolution that includes the signatures representing a majority of impacted employees indicating their support for the unrepresented employee CalPERS cost-sharing reduction. On June 16, 2026, via their signatures, a majority of impacted employees indicating their support for the unrepresented employee CalPERS cost-sharing reduction. As a result of the lengthy CalPERS amendment revision process, implementation of the contract amendment cannot occur as originally expected (July 6, 2026). As the updated cost-sharing rates will become effective only after the anticipated implementation date (October 12, 2026), the City will reimburse unrepresented employees for all cost-sharing deductions that should not have occurred due to the delayed implementation, therefore affected employees will not suffer monetary loss. Additionally, the City will not incur any additional cost, as it would be responsible for paying the full employer contribution in either scenario-whether remitted directly to CalPERS or provided to employees through reimbursement.

To comply with CalPERS’contract amendment procedures, Council must take additional administrative steps at future Council meetings to finalize the contract amendment. Specifically, at its August 5, 2026 meeting, Council must adopt a resolution of intention to amend its contract with CalPERS, and at its September 2, 2026 City of Lodi Printed on 6/26/2026Page 1 of 2
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1680

COUNCIL COMMUNICATION
Council must adopt a resolution of intention to amend its contract with CalPERS, and at its September 2, 2026 meeting, Council must adopt a resolution to finalize its contract amendment with CalPERS. Per CalPERS rules, the earliest date the contract amendment can take affect is 30 days after the adoption of the resolution finalizing the contract amendment (October 2, 2026). The implementation of the updated cost sharing deduction will occur on the first day of the first full pay period after the effective date of the contract amendment (October 12, 2026).

FISCAL IMPACT:

The reduction in the employee cost share was previously approved by the City Council. Due to the CalPERS contract amendment timeline, the City will reimburse affected employees for cost-sharing deductions withheld before implementation of the amendment. This reimbursement will not increase City costs, as these amounts would have otherwise been paid as employer pension contributions. Sufficient funding is available within the adopted budget.

FUNDING AVAILABLE:

Not applicable.

City of Lodi Printed on 6/26/2026Page 2 of 2
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1681
Signatures of unrepresented Police Executive Management employees:______________________________Ricardo GarciaPolice Chief 1682
RESOLUTION NO. 2026-____

A RESOLUTION OF THE LODI CITY COUNCIL AND THE UNREPRESENTED

POLICE EXECUTIVE MANAGEMENT EMPLOYEES RELATING TO
GOVERNMENT CODE 20516 COST SHARE
=============================================================== =========

WHEREAS, the Unrepresented Employees of the City of Lod i who are not covered by a Memorandum of Understanding; and

WHEREAS, CalPERS requires that the City of Lodi adopt a resolution that specifically identifies the information for unrepresented employees in order t o amend the contract with CalPERS to reduce cost share for the following employees;

 Classic and PEPRA members of the Police Executive Management group.  Reduce cost share to three percent per Government Code 20516.  Effective, October 12, 2026 or as administratively possible by CalPERS.

WHEREAS, this resolution is an agreement between the City of Lodi and its unrepresented Police Executive Management employee to reduce cost share pursuant to Government Code 20516.

NOW THEREFORE, BE IT RESOLVED that the Lodi City Council approves this Resolution to amend the existing cont ract between the City of Lodi and CalPERS under Government Code 20516.

Dated: July 1, 2026
================================================================== ======

I hereby certify that Resolution No. 2026- was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 1, 2026, by the following vote:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2026-

1683
Signatures of unrepresented Police Executive Management employees:

______________________________
Ricardo Garcia
Police Chief

1684
AGENDA ITEM G.7

COUNCIL COMMUNICATION
AGENDA TITLE:

Adopt a Resolution to Amend the Salary Schedule for the AFSCME - Maintenance and Operators Unit (IS - HR)
MEETING DATE:

July 1, 2026
PREPARED BY:

James Peavey, Human Resources Manager
RECOMMENDED ACTION:

Adopt a Resolution to Amend the Salary Schedule for the AFSCME - Maintenance and Operators Unit.

BACKGROUND INFORMATION:

The California Public Employees’ Retirement System (CalPERS) uses a contracting agency’s salary schedules to establish compensation earnable for purposes of determining retirement benefits. CalPERS requires such salary schedules be publicly available and approved by the contracting agency’sgoverning body.

At its March 18, 2026 meeting, Council adopted Resolution No. 2026-054. Along with other matters, this resolution approved the salary schedule for classifications represented by the AFSCME - Maintenance and Operators Unit. It was later determined four classifications (Equipment Service Worker, Laboratory Supervisor, Plant & Equipment Maintenance Technician, and Water/Wastewater Supervisor) in the AFSCME - Maintenance and Operators Unit salary schedule showed incorrect information.

Council approval of the amened salary schedules will ensure continued compliance with CalPERS regulations.

FISCAL IMPACT:

Adoption of the amended salary schedule corrects an administrative error and does not result in any additional fiscal impact to the City.

FUNDING AVAILABLE:

Not applicable.

City of Lodi Printed on 6/26/2026Page 1 of 1
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1685

MAINTENANCE AND OPERATORS UNIT SALARY SCHEDULE
Effective January 5, 2026
Job
Clas
q
Position Eff Date Step 0 Step 1 Step 2 Step 3 Step 4
4701 BUILDING SERVICES SUPERVISOR 01t06t2025 71,740.41 75,327.29 79,093.61 83,048.43 87,200.98 4160 ENVIRONMENTAL COMPLIANCE INSP 01to6t2025 73,622.76 77,303.91 81 ,1 69.08 85,227.54 89,488.88 4000 EQUIPMENT SERVICE WORKER 01t05t2026 54,507.00 57,232.34 60,093.89 63,098.59 66,253.60 4055 FACILITIES MAINTENANCE WORKER 01to5t2026 62,254.13 65,366.79 68,635.19 72,066.96 75,670.27 4050 FACILITIES SUPERVISOR 011o6t2025 75,006.41 78,756.76 82,694.54 86,829.32 91,170.70 4036 FLEET SERVICES COORDINATOR 01t06t2025 59,089.57 62,043.98 65,146.14 68,403.62 71,823.80 4040 FLEET SERVICES SUPERVISOR 01to6t2025 81,890.37 85,984.87 90,284.18 94,798.41 99,538.21 4020 HEAVY EQUIPMENT MECHANIC 01t06t2025 64,740.21 67,977.26 71,376.O2 74,944.82 78,692.15 4075 LABORATORY SUPERVISOR 01to5t2026 93,274.62 97,938.36 102,835.24 107,977.01 I 13,375.86 4070 LABORATORY TECHNICIAN I 01t06t2025 58,641.91 61,574.12 64,652.88 67,885.52 71,279.66 4071 LABORATORY TECHNICIAN II 01to6t2025 64,501.10 67,726.13 71,112.48 74,668.15 78,401.45 401 0 LEAD EQUIPMENT MECHANIC 01t06t2025 71,214.18 74,774.96 78,513.62 82,439.31 86,561.32 4710 PARK MAINTENANCE WORKER I 01to5t2026 49,795.38 52,285.24 54,899.40 57,644.41 60,526.57 4711 PARK MAINTENANCE WORKER II 01to5t2026 54,769.83 57,508.16 60,383.61 63,402.75 66,572.99 4712 PARK MAINTENANCE WORKER III 01t05t2026 60,248.48 63,293.62 66,423.91 69,745.18 73,232.41 4740 PARK SUPERVISOR 01t05t2026 77,871.65 81,765.27 85,853.47 90,146.20 94,653.42 41 30 PLANT & EQUIP MAINTENANCE TECH 01105t2026 70,291.85 73,805.10 77,493.42 81,366.80 85,435.37 4060 SENIOR FACILITIES MAINT WORKER 01to5t2026 68,479.43 71,903.31 75,498.51 79,273.48 83,237.25 4140 SENIOR STOREKEEPER 01t06t2025 60,806.14 63,846.38 67,038.74 70,390.67 73,910.27 4110 STREET MAINTENANCE SUPERVISOR 01to5t2026 82,338.24 86,455.20 90,777.98 95,316.76 100,082.69 4082 STREET MAINTENANCE WORKER I 01t06t2025 51,347.29 53,915.95 56,610.85 59,441.14 62,415.90 4083 STREET MAINTENANCE WORKER II 011o6t2025 56,472.57 59,296.30 62,261.11 65,374.16 68,642.83 41 00 STREET MAINTENANCE WORKER III 01to6t2025 62,126.77 65,233.04 68,494.63 71,919.48 75,515.42 4120 TRAFFIC SIGN WORKER 01t06t2025 62,126.77 65,233.04 68,494.63 71,919.48 75,515.42 4085 MAINTENANCE WORKER I 01to6t2025 51,347.29 53,915.95 56,610.85 59,441.14 62,415.90 4086 W /VW MAINTENANCE WORKER ll 01106t2025 56,472.57 59,296.30 62,261.11 65,374.16 68,642.83 4212 W^/uW MAINTENANCE WORKER III 011o6t2025 62,126.77 65,232.88 68,494.82 71,919.48 75,515.42 41 80 SUPERVISOR 01t05t2026 88,959.62 93,410.37 98,076.86 102,983.69 108,133.90 41 50 WASTEWATER OPER SUPERVISOR 01to6t2025 99,577.56 104,556.34 109,784.22 115,273.33 121,037.11 4170 WASTEWATER PLANT OPERATOR I 01t06t2025 70,254.07 73,766.84 77,455.O9 81,327.86 85,394.31 4172 WASTEWATER PLANT OPERATOR II 01t06t2025 77,281.54 81,145.71 85,202.95 89,463.06 93,936.16 4173 WASTEWATER PLANT OPERATOR III o1t06t2025 85,009.89 89,260.24 93,723.17 98,409.45 103,329.84 4200 WATER PLANT OPERATOR II 01t06t2025 77,281.54 81,145.71 85,202.95 89,463.06 93,936.16 4201 WATER PLANT OPERATOR III 0110612025 85,009.89 89,260.24 93,723.17 98,409.45 103,329.84 2206 WATER SERVICES TECHNICIAN I 01t06t2025 81,980.43 86,079.47 90,383.44 94,902.53 99,647.63 2207 WATER SERVICES TECHNICIAN II 01to6t2025 90,178.35 94,687.23 99,421.62 104,392.77 109,612.45 4220 WELDER-MECHANIC 01t06t2025 64,738.59 67,977.99 71,377.26 74,945.88 78,692.86 1686
RESOLUTION NO. 2026-___

A RESO LUTION OF THE LODI CITY COUNCIL AMENDING THE SALARY SCHEDULE FOR THE AFSCME – MAINTENANCE AND OPERATORS UNIT ========================================================================

WHEREAS, the California Public Employees’ Retirement System (CalPERS) uses a contracting agency’s salary schedule to establish compensation earnable for purposes of determining retirement benefits, and requires such salary schedules be publicly available and approved by the contracting agency’s governing body; and

WHEREAS, at its March 18, 2026 meeting, Council adopted Resolution No. 2026 -054.

Along with other matters, this reso lution approved the salary schedule for classifications represented by the AFSCME - Maintenance and Operators Unit; and

WHEREAS, it was later determined four classifications (Equipment Service Worker, Laboratory Supervisor, Plant & Equipment Maintenance T echnician, and Water/Wastewater Supervisor) in the AFSCME - Maintenance and Operators Unit salary schedule showed incorrect information; and

WHEREAS, Council approval of the amen ded salary schedule will ensure continued compliance with CalPERS regulations by adopting a salary schedule with correct information for all AFSCME - Maintenance and Operators Unit classifications.

NOW, THEREFORE, BE IT RESOLVED the Lodi City Council does hereby approve the amened salary schedule, attached hereto to this Resolution, ensuring continued compliance with CalPERS regulations.

Dated: July 1, 2026
========================================================================

I hereby certi fy that Resolution No. 2026-____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 1, 2026, by the following votes:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2026-_____
1687
AGENDA ITEM G.8

COUNCIL COMMUNICATION
AGENDA TITLE:

Adopt a Resolution to Amend the Salary Schedule for the AFSCME - General Services Unit (IS - HR) MEETING DATE:

July 1, 2026
PREPARED BY:

James Peavey, Human Resources Manager
RECOMMENDED ACTION:

Adopt a Resolution to Amend the Salary Schedule for the AFSCME - General Services Unit.

BACKGROUND INFORMATION:

The California Public Employees’Retirement System (CalPERS) uses a contracting agency’ssalary schedule to establish compensation earnable for purposes of determining retirement benefits. CalPERS requires such salary schedules be publicly available and approved by the contracting agency’s governing body.

At its March 18, 2026 meeting, Council adopted Resolution No. 2026-053. Along with other matters, this resolution approved the salary schedule for classifications represented by the AFSCME - General Services Unit. It was later determined one classification (Watershed Program Coordinator) in the AFSCME - General Services Unit salary schedule showed incorrect information.

Council approval of the amened salary schedule will ensure continued compliance with CalPERS regulations.

FISCAL IMPACT:

Adoption of the amended salary schedule corrects an administrative error and does not result in any additional fiscal impact to the City.

FUNDING AVAILABLE:

Not applicable.

City of Lodi Printed on 6/26/2026Page 1 of 1
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1688

GENERAL SERVICES UNIT SALARY SCHEDULE
Effective January 5, 2026
Job
Clacs
Position Eff Date Step 0 Step I Step 2 Step 3 Step 4
2702 ADMI NISTRATIVE ASSISTANT 01t06t2025 60,008.58 63,009. 10 66,159.57 69,467.53 72,940.86 2700 ADMINISTRATIVE CLERK 01106t2025 45,113.40 47,369.12 49,737.62 52,224.43 54,835.65 2020 IMAL S OFFICER Q1t05t2026 57,096.87 59,951.64 62,949.35 66,096.81 69,401.63 2021 ANIMAL SERVICES SUPERVISOR 01t05t2026 65,659.63 68,942.74 72,389.83 76,009.24 79,809.75 2072 BUILDING INSPECTOR I 01t05t2026 70,310.21 73,825.60 77,516.89 81,392.85 85,462.40 2073 BUILDING INSPECTOR II 01t05t2026 77,341.18 81,208.17 85,268.62 89,532.15 94,008.71 2075 CDD PROGRAM SPECIALIST 01t06t2025 74,993.19 78,742.85 82,679.99 86,814.00 91,154.70 2032 COMMUNIry IMPROVEMENT OFFICER I 01t06t2025 6s,836.30 69,1 28. 1 1 72,584.52 76,213.76 80,024.42 2022 COMMUNITY IMPROVEMENT OFFIGER II 01t06t2025 72,419.89 76,040.88 79,842.86 83,83s.04 88,026.89 2011 CUSTOMER SERVICE REP I 01t05t2026 46,661.81 48,994.89 51,444.59 54,016.70 56,717.55 ?012 CUSTOMER SERVICE REP II 01t05t2026 51,327 .78 53,894. 10 56,588.77 59,418.23 62,389.28 2060 ELECTRIC UTI LITY TECHNICIAN 01t06t2025 60,280. 13 63,294.19 66,458.88 69,781.94 73,270.91 2200 ENGINEERING TECHNICIAN I 01t06t2025 69,785.1 1 73,274.27 76,937.95 80,784.92 84,824.19 2201 ENGINEERING TECHNICIAN II 01t06t202s 76,763.61 80,60'1.61 84,631.75 88,863.30 93,306.46 2050 FIELD SERVICES REPRESENTATIVE 01106t202s 61,588.46 64,667.92 67,901.34 71,296.45 74,861.18 2051 FIELD SERVICES SUPERVISOR Q'U06t2025 74,168.00 77,876.00 81,770.00 85,859.00 90,152.00 2Q14 FINANCE TECHNICIAN 01t06t2025 60,280.13 63,294. 19 66,458.88 69,781.94 73,270.91 2400 I NFORMATION SYSTEMS SPECIALIST 01105t2026 70,539. 13 74,066.25 77,774.32 81,657.82 85,740.72 2203 JUNIOR ENGINEER 01t06t2025 91,19s.03 95,754.83 100,542.45 105,569.60 1 10,848.08 2208 JUNIOR PLANNER 01t05t2026 70,908.60 74,453.91 78,176.62 82,085.45 86,189.76 2210 JU NIOR TRANSPORTATION PLANNER 01t05t2026 70,908.60 74,453.91 78,176.62 82,085.45 86,189.76 2500 LIBMRYASSISTANT 01106t2025 47,369.25 49,737.62 52,224.60 54,835.82 57,577.47 2510 LIBRARY TECHNCIAN 01t06t2025 59,921.88 62,917.94 66,063.87 69,367.07 72,835.38 2401 NETWORK TECHNICIAN 01t06t2025 82,105.58 86,210.94 90,521.40 95,047.52 99,800.02 2600 PARKS PROJECT COORDINATOR 01106t2025 84,439.84 88,661.87 93,094.87 97,749.65 102,637.11 2016 PAYROLL TECHNICIAN 01t05t2026 60,708.12 63,743.58 66,930.74 70,277.39 73,791.13 2070 PERMIT TECHNICIAN 01105t2026 59,841.81 62,834.60 65,976.30 69,275.23 72,738.98 2024 POLICE CLERK I 01105t2026 47,016.98 49,367.73 51,836.21 54,427.96 57,149.48 2023 POLICE CLERK II 01t05t2026 51,718.85 54,304.68 57,019.91 59,870.96 62,864.49 2026 POLICE RK SUPERVISOR 01t05t2026 64,876.26 68,12Q.14 71.526.05 75,102.26 78,857.53 2602 PROGMM COORDINATOR 01t05t2026 57,336.01 60,202.66 63,212.74 66,373.43 69,692.21 240s PROGRAMMERYANALYST 01t05t2026 83,279.81 87,324.14 91,690.3s 96,274.85 101,088.59 2204 PUBLIC WORKS INSPECTOR I 01t05t2026 69,238.73 72,700.55 76,335.58 80,152.47 84,160.00 2205 PUBLIC WORKS INSPECTOR II 01t05t2026 76,162.55 79,970.61 83,969.18 88, 167.73 92,576.08 2606 RENTAL COORDINATOR 09124t2025 52,715.50 55,351.13 58,118.64 61,024,62 64,075.95 2701 SENIOR ADMINISTRATIVE CLERK 01106t2025 49,624.79 52,105.96 54,711.37 57,446.90 60,319.30 2074 SENIOR BUILDING INSPECTOR 01t05t2026 93,173.49 93,389.40 98,058.92 102,961 .98 108, 1 10.02 2035 SENIOR COMMUNIry IMPROVEMENT OFF 10t01t2025 83,282.87 87,477.O1 91,819.29 96,410.30 101,230.92 201 0 SENIOR CUSTOMER SERVICE REP 01t05t2026 53,894.1 7 56,588.78 59,418.21 62,389.15 65,508.74 2202 SENIOR ENGINEERING TECHNICIAN 01106t2025 84,439.84 88,661.87 93,094.87 97,749.65 102,637.11 2505 LIBRARYASSISTANT 01t06t2025 52,105.96 54,711.37 57,446.90 60,319.30 63,335.14 2017 YROLL TECHNICIAN 01t05t2026 66,778.92 70,117.94 73,623.82 77,305.14 81,170.28 2069 SENIOR PERMIT TECHNICIAN 01t05t2026 68,818.08 72,259.80 75,872.75 79,666.52 83,649.70 2025 SENIOR POLICE ADMINISTRATIVE CLERK 01t05t2026 55,156.74 57,914.78 60,810.32 63,850.71 67,043.37 2018 SENIOR UTILIry BILLING SPECIALIST 05106t2026 62,854.12 65,996.82 69,296.66 72,761.50 76,399.57 2190 TRANSPORTATION COORDI NATOR 01105t2026 64,690.77 68,09s.54 71,679.52 75,452.12 79,423.29 201s SPECIALIST 01t05t2026 57,140.11 59,997.12 62,996.97 66,146.82 69,454.15 21 80 TER TION SPECIALIST 01t05t2026 49,917.98 52,413.93 55,034.68 57,786.33 60,675.65 2209 WATERSHED PROGRAM COORDINATOR 01105t2026 56,650.71 59,483.09 62,457.20 65,580.11 68,859.22 2028 YOUTH OUTREACH WORKER 01t06t2025 57,578.35 61,051.33 64,707.12 68,576.07 73,389.56 1689
RESOLUTION NO. 2026-___

A RESO LUTION OF THE LODI CITY COUNCIL AMENDING THE SALARY SCHEDULE FOR THE AFSCME – GENERAL SERVICES UNIT
========================================================================

WHEREAS, the California Public Employees’ Retirement System (CalPERS) uses a contracting agency’s salary schedule to establish compensation earnable for purposes of determining retirement benefits , and requires such salary schedule be publicly available and approved by the contracting agency’s governing body; and

WHEREAS, at its March 18, 2026 meeting, Council adopted Resolution No. 2026 -053.

Along with other matters, this resol ution approved the salary schedule for classifications represented by the AFSCME - General Services Unit; and

WHEREAS, it was later determined one classification (Watershed Program Coordinator) in the AFSCME - General Services Unit salary schedule showed incorrect information; and

WHEREAS, Council approval of the amened salary schedule will ensure continued compliance with CalPERS regulations by adopting a salary schedule with correct information for all AFSCME - General Services Unit classifications.

NOW, THEREFORE, BE IT RESOLVED the Lodi City Council does hereby approve the amened salary schedule , attached to this Resolution, ensuring continued compliance with CalPERS regulations.

Dated: July 1, 2026
========================================================================

I hereby certi fy that Resolution No. 2026-____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 1, 2026, by the following votes:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2026-_____
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AGENDA ITEM G.9

COUNCIL COMMUNICATION
AGENDA TITLE:

Adopt a Resolution Approving Policy Regarding Disruption of Telephonic or Internet Service During City Council Meetings, Per Senate Bill 707 (CLK)
MEETING DATE:

July 1, 2026
PREPARED BY:

Olivia Nashed, City Clerk
RECOMMENDED ACTION:

Adopt a Resolution Approving Policy Regarding Disruption of Telephonic or Internet Service During City Council Meetings, Per Senate Bill 707.

BACKGROUND INFORMATION:

Under California Senate Bill (“SB”)707, eligible local legislative bodies must adopt a written policy addressing disruptions to telephonic or internet service during public meetings, as well as interruptions by persons participating through teleconference or in person. The policy must establish procedures for recessing and reconvening meetings when a technological disruption prevents members of the public from accessing, observing, or participating in a meeting through the required two-way telephonic or audiovisual platform. The bill also includes disruptions that are not technical in nature, such as disruptive behavior or actions that impede the City Council’sability to conduct City business. The policy must be approved at a noticed public meeting in open session by July 1, 2026.

The proposed policy addresses if a disruption occurs that prevents public access or participation, where the legislative body must recess the open session for at least one hour and make a good-faith effort to restore service. The meeting may not resume in open session until service is restored or at least one hour has elapsed, whichever occurs first. Per SB 707, the proposed policy also clarifies that the City Council retains authority to warn, remove, or limit participation by individuals, in person or remote, whose conduct actually disrupts, impedes, or renders the orderly conduct of the meeting infeasible, including participants attending remotely through telephone or video platforms. Mere disagreement, criticism, or offensive speech does not by itself constitute a disruption; the conduct must materially interfere with the meeting's ability to proceed.

The proposed draft policy has been prepared for City Council review and approval (Attachment 1). Staff recommends adopting the proposed policy to continue compliance with SB 707.

FISCAL IMPACT:

Not applicable.

FUNDING AVAILABLE:

Not applicable.

City of Lodi Printed on 6/26/2026Page 1 of 1
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CITY COUNCIL

MEETING

DISRUPTION
POLICY
Adopted by Lodi City Council on [ADOPTION DATE];
Resolution No. 2026-XX
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Policy: Disruption of Telephonic or Internet Service During Meetings

1. Background
Senate Bill 707 (2025) amended the Brown Act to require eligible legislative bodies to adopt, on or before July 1, 2026, a policy addressing how the agency will respond to disruptions in telephonic or internet service that prevent members of the public from participating remotely.

2. Purpose
This policy establishes procedures for responding to a disruption in the telephonic or internet services that provide two-way remote public access to meetings of the Lodi City Council, as required by the Brown Act (Government Code section 54953.4).

The policy ensures transparency, public participation, and the continuation of meetings despite technological disruptions.

3. Definitions
“Service Disruption” means any failure, outage, or other interruption of the City’s remote access services that prevents members of the public from participating in the City Council meeting through the remote access service.

“Disrupting” means engaging in behavior during a meeting of a City Council that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to one of the following:

1. A failure to comply with reasonable and lawful regulations adopted by the Lodi City Council; and,

2. Engaging in behavior that constitutes use of force or a true threat of force.

3. “Remote access services” means the two-way telephonic service and/or two-way audiovisual platform used to provide real-time remote public attendance and observation of meetings.

“Two-way audiovisual platform” means an online platform that provides participants with the ability to participate in a meeting via both an interactive video conference and a two-way telephonic service.

“Two-way telephonic platform” means a telephone service that does not require internet access and allows participants to dial a telephone number to listen to, and verbally participate in, a meeting.
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“True threat of force” means a threat that has sufficient indicia of intent and seriousness that a reasonable observer would perceive it to be an actual threat to use force by the person making the threat.

4. Applicability
This policy applies to all open and public meetings of the City Council at which remote public participation is offered or required under the Brown Act.

Consistently with the Brown Act, this policy shall not apply to the following meetings:

1. Meetings held to attend a judicial or administrative proceeding to which City of Lodi is a party;

2. Meetings held to inspect real or personal property provided that the topic of the meeting is limited to items directly related to the real or personal property;

3. Meetings held to meet with elected or appointed officials of the United States of the State of California, solely to discuss a legislative or regulatory issue affecting the City of Lodi and over which the federal or state officials have jurisdiction;

4. Meetings held to meet in or nearby a facility owned by the City, provided that the topic of the meeting is limited to items directly related to the facility; and,

5. Meeting in an emergency situation pursuant to Government Code section 54956.5

5. Response to Service Disruption
If the Mayor or Clerk becomes aware of a service disruption:

1. The Mayor or Clerk shall immediately announce the service disruption to the public.

2. The Mayor shall call for a recess of the open session and may convene the City Council in closed session, consistently with the Brown Act. The recess shall last for one hour or until service is restored, whichever is earlier.

3. During the recess, agency staff shall make a god faith effort to diagnose and restore the disrupted service if possible.

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6. Reconvening the Open Session
After the expiration of the hour, if the service has not been restored, the Mayor or Clerk shall report on the status of staff’s efforts to restore remote access services, and the City Council may reconvene to:

1. Adjourn the meeting;

2. Extend the recess to allow staff more time to restore remote access services; or

3. Continue the meeting in open session by adopting, by roll call vote, the following or a substantially similar finding:
“The City of Lodi has made good faith efforts to restore telephonic or internet service in accordance with its adopted policy, and the public interest in continuing the meeting outweighs the public interest in remote public access.”

Upon adoption of the finding, the legislative body may continue the open session despite the fact that remote access services have not been restored.

7. Recordkeeping
The Clerk shall enter a brief statement into the meeting minutes, including:
• The nature and time of the service disruption
• The time the meeting was reconvened (if applicable)
• Any finding adopted pursuant to Section 6.

8. Response to Members of the Public Disrupting a Meeting If the Mayor or Clerk becomes aware of a member of the public acting in a manner that impedes the orderly conduct of the meeting or prevents other members of the public from attending or observing the meeting remotely or in-person:

1. The Mayor or Clerk shall warn the person who is participating through remote access services that they are disrupting the meeting and their failure to cease that behavior may result in their removal.

2. If a person to whom the Mayor or Clerk gave the above warning persists in disrupting the meeting, the Mayor shall order staff to:
a. mute the individual’s audio feed, if the disruption is auditory; b. turn off the individual’s video feed, if the disruption is visual; or c. remove the individual from the meeting if paragraphs (a) & (b) do not address the disrupting behavior.

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8. Review and Updates
This policy may be amended by the City Council at a noticed public meeting in open session and may not be placed on the consent calendar.
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RESOLUTION NO. 2026-____

A RESO LUTION OF THE LODI CITY COUNCIL ADOPTING A POLICY FOR

ADDRESSING CITY COUNCIL MEETING DISRUTIONS PURSUANT TO
SENATE BILL 707
========================================================================

WHEREAS, the California Legislature enacted Senate Bill 707, which requires certain local legislative bodies conducting meetings with telephonic or internet -based public access to adopt a policy addressing disruptions to such service; and

WHEREAS, the policy must establish procedures for recessing and reconvening meetings when a technological disruption prevents members of the public from accessing, observing, or participating in a meeting through the required two-way telephonic or audiovisual platform; and

WHEREAS, the policy must also establish procedures for establish procedures for addressing conduct that materially disrupts the orderly conduct of meetings; and

NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby adopt a policy for City Council meeting disruptions, attached hereto to this Resolution as Attachment 1.

Dated: July 1, 2026
========================================================================

I hereby certi fy that Resolution No. 2026-____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held July 1, 2026, by the following votes:

AYES: COUNCIL MEMBERS –

NOES: COUNCIL MEMBERS –

ABSENT: COUNCIL MEMBERS –

ABSTAIN: COUNCIL MEMBERS –

OLIVIA NASHED
City Clerk

2026-_____
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