LODI CITY COUNCIL
Carnegie Forum
305 West Pine Street, Lodi
AGENDA - Regular Meeting
Date: October 7, 2026
Time: Closed Session: 6:15 p.m.
Regular Session: 7:00 p.m.
Mayor Ramon Yepez
Mayor Pro Tempore Mikey Hothi
Councilmember Cameron Bregman
Councilmember Lisa Craig-Hensley
Councilmember Alan Nakanishi
Notice Regarding Public Comments
Public Comment may be submitted in the following ways:
• In-person
• Email – [email protected]
> Received no later than two hours prior to the meeting • Mail – City Clerk’s Office, P.O. Box 3006, Lodi, CA 95241 • Hand delivered to: City Clerk’s Office, 221 W. Pine Street, Lodi, CA 95240 > Received no later than two hours prior to the meeting • Virtually - Zoom Webinar
> Meeting ID: 821 7418 0304
> Passcode: 123456
> Phone number: 1 253 215 8782 or 1 346 248 7799
> Link:
https://us06web.zoom.us/j/82174180304?pwd=J5iuFzgUIbc0Hl2pJyYaFMNgKshzIy.1 Public comment received via email, mail, or hand delivery will be provided to the City Council and included in the official minutes of the meeting, but will not be read aloud at the meeting.
C-1 Call to Order / Roll Call
C-2 Announcement of Closed Session
a) PUBLIC EMPLOYEE PERFORMANCE EVALUATION: One Appointed Position.
Pursuant to Government Code § 54957(b). Initial Review of City Manager b) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Gov.
Code section 54956.9(d)(1): Scott R. Carney v. City of Lodi, San Joaquin County Superior Court Case No. STK-CV-UWM-2026-0003828.
c) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Gov.
Code section 54956.9(d)(1): Scott R. Carney v. City of Lodi, San Joaquin County Superior Court Case No. STK-CV-UOE-2026-0044713.
C-3 Adjourn to Closed Session
City Council AGENDA October 7, 2026
6:55 p.m. Invocation/Call to Civic Responsibility.
Invocations/Calls may be offered by any of the various religious and non-religious organizations within and around the City of Lodi. These are voluntary offerings of private citizens, to and for the benefit of the Council. The views or beliefs expressed by the Speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the beliefs or views of any speaker. _________________________________________________________________________________ NOTE: THE FOLLOWING ITEMS WILL COMMENCE NO SOONER THAN 7:00 P.M.
C-4 Return to Open Session / Disclosure of Action
A. Call to Order / Roll Call
B. Presentations
B.1 Presentation of Proclamation Designating October 11-17, 2026 as “Public Power Week” in Lodi (EU)
Attachments: Attachment 1 - 2026 Public Power Week Proclamation B.2 Presentation of Proclamation Proclaiming the week of October 4-10, 2026 as “Fire Prevention Week” in the City of Lodi. (FD)
Attachments: Attachment 1 - 2026 Fire Prevention Week Proclamation C. Consent Calendar (Reading; Comments by the Public; Council Action) All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, refer to the Notice at the beginning of this agenda.
C.1 Approve Minutes
a) January 30, 2025 (Special Meeting)
b) May 28, 2025 (Special Meeting)
c) June 3, 2025 (Special Meeting)
d) June 18, 2025 (Regular Meeting)
e) August 27, 2025 (Special Meeting)
f) January 28, 2026 (Special Meeting)
g) July 28, 2026 (Special Meeting)
h) September 2, 2026 (Regular Meeting)
Attachment 1 - January 30, 2025 (Special Meeting)
Attachment 2 - May 28, 2025 (Special Meeting)
Attachment 3 - June 3, 2025 (Special Meeting)
Attachment 4 - June 18, 2025 (Regular Meeting)
Attachment 5 - August 27, 2025 (Special Meeting)
Attachment 6 - January 28, 2026 (Special Meeting)
Attachment 7 - July 28, 2026 (Special Meeting)
Attachment 8 - September 2, 2026 (Regular Meeting)
Attachments:
City Council AGENDA October 7, 2026
C.2 Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with BKF Engineers for On-Call Neighborhood and Planning Services, Increasing the Contract Amount by $144,000 to a Total Amount Not to Exceed $224,000 (CD)
Res.
Attachment 1 - BKF Engineers Amendment No. 1
Attachment 2 - Resolution
Attachments:
C.3 Approve Revisions to the Purchasing Policy That Include the Federal Transit Administration (FTA) Procurement Requirements (IS - BUD) Res.
Attachments: Attachment 1- Purchasing Policy_Draft
C.4 Adopt a Resolution to approve a Sole Source Agreement with Civica North America, Inc. for Spydus Integrated Library System and Appropriate Funds (240,543) (LIB) Res.
Attachment 1 - Agreement for Professional Services
Attachment 2 - Resolution
Attachments:
C.5 Adopt a Resolution Authorizing City Manager to Execute Revised Improvement Agreement for the Blayke-Maisyn Estates Subdivision, Tract No. 4163 (PW) Res.
Attachment 1 - Exhibit A
Attachment 2 - Exhibit B
Attachment 3 - Resolution
Attachments:
C.6 Adopt a Resolution Authorizing City Manager to Execute Addendum No. 1 to the Agreement Between the City of Lodi and the County of San Joaquin, Acting on Behalf of the Sunnyside Water and Street Lighting Maintenance District, for a Water Line Interconnect Project (PW)
Res.
Attachment 1 - Exhibit A (Location)
Attachment 2 - Addendum No.1
Attachment 3 - Exhibit 1
Attachment 4 - Exhibit 2
Attachment 5 - Resolution
Attachments:
C.7 Adopt a Resolution Authorizing the City Manager to Execute Certifications and Assurances and Authorized Agent Forms for the Low Carbon Transit Operations Program (LCTOP) For the Following Project: Free Student Fares (PW) Res.
Attachment 1 - Authorized Agent Agreement
Attachment 2 - Resolution
Attachments:
C.8 Adopt a Resolution of Vacation to Vacate Excess Pleasant Avenue Street Right-of-Way Adjacent to 228 First Street and Reserve and Except a Public Utility Easement Above Said Vacation, Based on Findings (PW)
Res.
Attachment 1 - Exhibit A
Attachment 2 - Exhibit B
Attachment 3 - Resolution
Attachments:
City Council AGENDA October 7, 2026
C.9 Adopt a Resolution Authorizing the City Manager to Execute an Amendment to Extend the Transit Advertising Revenue Agreement with Valley Outdoor Advertising Through December 31, 2026, Under the Existing Terms and Conditions (PW) Res.
Attachment 1 - Amendment No.2
Attachment 2 - Resolution
Attachments:
C.10 Fiscal Year 2025/26 Electric Utility Quarterly Financial Update Report (EU) Attachments: Attachment 1 - Q3 and Q4 FY 2026 Quarterly Report D. Comments by the Public on Non-Agenda Items
THE TIME ALLOWED PER NON-AGENDA ITEM FOR COMMENTS MADE BY THE PUBLIC IS LIMITED TO FIVE MINUTES.
Public comment may only be made on matters within the Lodi City Council's jurisdiction (Government Code Section 54954.3, Lodi City Council Protocol Manual Section 6.3l). The Council cannot take action or deliberate on items that are not on this agenda unless there is an emergency and the need to take action on that emergency arose after this agenda was posted (Government Code Section 54954.2(b)(2)). All other items may only be referred for review to staff or placement on a future Council agenda.
If you wish to address the Council, please refer to the Notice at the beginning of this agenda.
Individuals are limited to one appearance during this section of the Agenda.
E. Comments by the City Council Members on Non-Agenda Items F. Public Hearings
City Council AGENDA October 7, 2026
F.1 Public Hearing to Consider a Resolution Authorizing the Filing of an Annexation Request to Annex Approximately 96.1 acres (PL2024-023 A) of Land South of West Vine Street, North of West Kettleman Lane and West of South Lower Sacramento Road(the “Project Area”), Consider Waiving the First Reading and Introducing an Ordinance to pre-zone approximately 9.2 acres to General Commercial (GC), 19.91 acres to Mixed Use Corridor (MCO), 10 acres to Public and Community Facilities (PF),
49.8 acres to Residential Low Density (RLD) and 7.2 acres to Residential Medium Density (RMD) within the Project Area, to Consider a Resolution to detach the Project Area from the Woodbridge Rural Fire Protection District, and to Direct staff to prepare and submit an annexation application to the San Joaquin Local Agency Formation Commission (LAFCO) (Applicant: Dobbins Properties, Inc., PL2024-023 A CEQA Determination: Section 15183 - project is consistent with the development intensity established by a General Plan or Zoning for which an environmental impact report (EIR) has been certified) (CD)
Ord.
Attachment 1 – Aerial Map
Attachment 2 – Annexation Exhibit
Attachment 3 – General Plan Land Use Map
Attachment 4 – Pre-Zoning Exhibit
Attachment 5 - West Side Annexation Survey Results Map
Attachment 6 - Planning Commission Resolution
Attachment 7 - Prime Farmland and Williamson Act Contracts Attachment 8 - Resolution
Attachment 9 - Ordinance
Attachments:
G. Regular Calendar
H. Ordinances
I. Adjournment
Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day.
______________________________
Elizabeth Haglund
Interim City Clerk
City Council AGENDA October 7, 2026
----------------------------------------------------------------------------------------------------------------------------------------------------- All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, located at 221 W. Pine Street, Lodi, and are available for public inspection.
Agendas and staff reports are also posted on the City’s website at www.lodi.gov. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Olivia Nashed at (209) 333-6702. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Olivia Nashed (209) 333-6702. ----------------------------------------------------------------------------------------------------------------------------------------------------- Meetings of the Lodi City Council are telecast on SJTV, Channel 26. The City of Lodi provides live and archived webcasts of regular City Council meetings. The webcasts can be found on the City's website at www.lodi.gov by clicking the meeting webcasts link. Members of the public may view and listen to the open session of this meeting at www.youtube.com/@cityoflodi_publicmeetings.
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AGENDA ITEM B.1
COUNCIL COMMUNICATION
AGENDA TITLE:
Presentation of Proclamation Designating October 11-17, 2026 as “Public Power Week” in Lodi (EU) MEETING DATE:
October 7, 2026
PREPARED BY:
Paige Valim, Administrative Assistant
RECOMMENDED ACTION:
Mayor Pro Tempore Hothi will present a proclamation designating the week of October 11-17, 2026 as “Public Power Week” in Lodi.
BACKGROUND INFORMATION:
Public Power Week is an annual nationwide celebration led by the American Public Power Association (APPA).
APPA represents the community-owned, non-profit utilities that provide safe, reliable, and low-cost electricity to millions of Americans each day.
Every year in October, from small towns to large cities, community-owned public power utilities collectively celebrate Public Power Week. This event brings attention to the value of publicly owned utilities and the benefits they bring to their city. This celebration also allows Lodi Electric Utility (LEU) and others to educate the public, including young, future customers.
The 2026 theme for Public Power Week is “Your Community. Your Utility. Your Power.” LEU, serving the City of Lodi since 1910, incorporates this theme into work each and every day. LEU strives to remain directly connected and accountable to customers and businesses in order to provide safe, reliable, affordable electric service.
This year marks LEU’s 30th annual educational open house which allows LEU employees to share their knowledge with children in the community through a variety of safety demonstrations, informational stations, and hands-on activities. These will cover topics varying from how electricity is generated, stored, and delivered to electrical safety. Because Lodi Unified School District’s fall break coincides with this year’s Public Power Week as designated by APPA, LEU celebrates one week later, hosting schools on Thursday, October 15, 2026. With the generous help and donations from local businesses, LEU is able to create a very unique, memorable experience for participants.
Electric Utility Administrative Assistant Paige Valim will accept the proclamation on behalf of LEU.
FISCAL IMPACT:
Not applicable.
FUNDING AVAILABLE:
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COUNCIL COMMUNICATION
Not applicable.
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PROCLAMATION
Public Power Week, October 11 -17, 2026
“Your Community. Your Utility. Your Power.”
WHEREAS, Lodi Electric Utility provides services that are an integral part of our citizens’ everyday lives. As customers and owners of our electric utility, the community of Lodi has a direct say in utility operations and policies; and
WHEREAS, it is vital that Lodi Electric Utility has the support of an understanding and informed public; and
WHEREAS, Lodi Electric Utility is a reliable operation providing the community with safe and efficient electricity. They employ sound business practices designed to ensure the best possible service at not-for-profit rates creating a better place in which to live and work; and
WHEREAS, Lodi Electric Utility has operated right here in Lodi serving friends and neighbors and is committed to providing the highest level of customer service at affordable and competitive rates. Offering a variety of programs and services to save both energy and money, Lodi Electric Utility remains dedicated to being “large enough to meet your needs and small enough to care.”
NOW, THEREFORE, BE IT RESOLVED that Lodi Electric Utility will continue to work to bring cost-effective, safe, reliable electricity to the community just as it has since 1910, the year when the utility was created to serve all the citizens of the City of Lodi; and BE IT FURTHER RESOLVED that the week of October 11-17, 2026, be designated as Public Power Week recognizing the people behind public power at Lodi Electric Utility and celebrating the theme of “Your Community. Your Utility. Your Power.”
BE IT FURTHER RESOLVED that Lodi joins more than 2,000 public power systems in the United States in this celebration of public power; and
BE IT FURTHER RESOLVED that I, Mikey Hothi, Mayor Pro Tempore of the City of Lodi, do hereby designate the week of October 11-17, 2026, as “Public Power Week” honoring Lodi Electric Utility for its contributions to the community and its dedication to provide the best possible electric service to our community.
SIGNED this seventh day of October, 2026.
Mikey Hothi
Mayor Pro Tempore, City of Lodi
AGENDA ITEM B.2
COUNCIL COMMUNICATION
AGENDA TITLE:
Presentation of Proclamation Proclaiming the week of October 4-10, 2026 as “Fire Prevention Week” in the City of Lodi. (FD)
MEETING DATE:
October 7, 2026
PREPARED BY:
Ryan Smart, Fire Marshal
RECOMMENDED ACTION:
Council Member Craig-Henley will present a proclamation proclaiming the week of October 4-10, 2026 as “Fire Prevention Week” in the City of Lodi.
BACKGROUND INFORMATION:
Fire Prevention Week is observed each year during the first week of October in commemoration of the Great Chicago Fire that took place on October 8, 1871, and caused devastating damage. This horrific conflagration killed more than 250 people, left 100,000 homeless, destroyed more than 17,400 structures, and burned more than 2,000 acres of land.
The week of October 4-10, 2026 has been declared as “Fire Prevention Week” in the City of Lodi, per the National Fire Protection Association (NFPA). The official theme for this year’s Fire Prevention Week campaign is “Charge into Fire Safety. Safe Charging Is a Superpower”. The theme gives the Lodi Fire Department an opportunity to educate residents about everyday charging habits that help reduce the risk of lithium-ion battery fires and keep homes and communities safer.
Since 1922, the NFPA has sponsored the public observance of Fire Prevention Week. In 1925, President Calvin Coolidge proclaimed Fire Prevention Week a national observance, making it the longest-running public health observance in our country. During Fire Prevention Week, children, adults, and teachers learn how to stay safe in case of a fire. Firefighters provide lifesaving public education in an effort to drastically decrease casualties caused by fires.
FISCAL IMPACT:
Not applicable.
FUNDING AVAILABLE:
Not applicable.
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PROCLAMATION
FIRE PREVENTION WEEK
WHEREAS, Fire Prevention Week is observed each year in commemoration of the Great Chicago Fire, which began on October 8, 1871, and caused devastating damage; and
WHEREAS, the City of Lodi is committed to ensuring the safety and security of all those living in and visiting Lodi; and
WHEREAS, the 2026 Fire Prevention Week theme, “Charge into Fire Safety. Safe Charging Is a Superpower,” reminds us that everyday charging habits help reduce the risk of lithium-ion battery fires and keep homes and communities safer; and
WHEREAS, lithium-ion batteries power everyday devices such as phones, laptops, e-bikes, power tools, and toys; and
WHEREAS, these batteries can overheat, catch fire, or explode if damaged or charged improperly; and
WHEREAS, residents can reduce fire risks by choosing certified products, following manufacturer instructions, using approved chargers, and charging devices on a hard surface away from anything that can burn; and WHEREAS, residents should unplug devices when fully charged, stop using batteries that become unusually hot or damaged, and recycle used batteries at an appropriate location rather than in household trash.
NOW, THEREFORE, I, Lisa Craig-Hensley, Council Member of the City of Lodi, do hereby proclaim October 4–10, 2026, as Fire Prevention Week throughout the City of Lodi. I urge all residents to practice safe charging and share this fire safety message with their families and neighbors.
SIGNED this _____ day of ____________________, 2026.
Lisa Craig-Hensley
Council Member, City of Lodi
AGENDA ITEM C.1
COUNCIL COMMUNICATION
AGENDA TITLE:
Approve Minutes
a) January 30, 2025 (Special Meeting)
b) May 28, 2025 (Special Meeting)
c) June 3, 2025 (Special Meeting)
d) June 18, 2025 (Regular Meeting)
e) August 27, 2025 (Special Meeting)
f) January 28, 2026 (Special Meeting)
g) July 28, 2026 (Special Meeting)
h) September 2, 2026 (Regular Meeting)
MEETING DATE:
October 7, 2026
PREPARED BY:
Pamela M. Farris, Assistant City Clerk - PT
RECOMMENDED ACTION:
Approve the following minutes as prepared:
a) January 30, 2025 (Special Meeting)
b) May 28, 2025 (Special Meeting)
c) June 3, 2025 (Special Meeting)
d) June 18, 2025 (Regular Meeting)
e) August 27, 2025 (Special Meeting)
f) January 28, 2026 (Special Meeting)
g) July 28, 2026 (Special Meeting)
h) September 2, 2026 (Regular Meeting)
BACKGROUND INFORMATION:
Attached is a copy of the subject minutes marked Attachment 1 through Attachment 8, respectively.
FISCAL IMPACT:
Not applicable.
FUNDING AVAILABLE:
Not applicable.
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LODI CITY COUNCIL
SPECIAL MEETING
CARNEGIE FORUM
305 WEST PINE STREET
THURSDAY, JANUARY 30, 2025 - 4:00 P.M.
SPECIAL JOINT MEETING
City Council, Economic Development Ad Hoc Committee,
Greater Lodi Area Youth Commission, Library Board of Trustees, Lodi Arts Commission, Lodi Improvement Committee, Lodi Senior Citizens Commission, Measure L Citizens' Oversight Committee, Parks and Recreation Commission, Personnel Board of Review, Planning Commission,
and Site Plan and Architectural Review Committee
A. Call to Order / Roll Call
The January 30, 2025, Special joint meeting of the City Council, Economic Development Ad-Hoc Committee, Greater Lodi Area Youth Commission, Library Board of Trustees, Lodi Arts Commission, Measure L Citizens' Oversight Committee, Parks and Recreation Commission, Personnel Board of Review, Planning Commission, and Site Plan and Architectural Review Committee was called to order by City Attorney Lucchesi at 4:04 p.m.
Present: Mayor Pro Tempore Yepez
Also Present: City Manager Carney, City Attorney Lucchesi, City Clerk Nashed, and members of various Boards and Commissions
B. Regular Calendar
B.1 Receive Public Meeting Management and Local Official Training Refresher (CA) Attachments: Attachment 1 - PowerPoint Presentation
City Attorney Lucchesi provided a brief introduction. Michael Colantuano, of Colantuano, Highsmith and Whatley, provided a PowerPoint presentation regarding Public Meeting Management and Local Official Training. Specific topics of discussion included goals of meeting management, public participation requirements, types of meetings - formal and informal, how much formality is needed, audience problems, staff problems, agenda problems, chair problems, Council Member problems, organizing the agenda, adding items to the agenda, preparation, things to avoid, management of public input, dealing with disruptive people, dealing with disruption, discouraging repetition, staff reports, managing conflict, avoidance of attacking staff, Council's relationship with staff, relationship with City Manager, treating each other with respect, consequences of incivility, written procedures, decorum rules within the Lodi Municipal Code, and knowing limitations.
C. Adjournment
There being no further business to come before the City Council, the meeting was adjourned at 5:21 p.m.
ATTEST:
Olivia Nashed
City Clerk
LODI CITY COUNCIL
SPECIAL MEETING
CARNEGIE FORUM
305 W. PINE STREET, LODI
WEDNESDAY, MAY 28, 2025 - 4:00 P.M.
A. Call to Order / Roll Call
The Special City Council meeting of May 28, 2025, was called to order by Mayor Bregman at 4:01 p.m.
Present: Council Member Craig-Hensley, Council Member Hothi, and Mayor Bregman
Absent: Council Member Nakanishi and Mayor Pro Tempore Yepez Also Present: Interim City Manager Lindsay, City Attorney Lucchesi, and City Clerk Nashed NOTE: Council Member Nakanishi arrived at 4:24 p.m.
B. Regular Calendar
B.1 Receive Presentation Regarding Fiscal Year 2025/26 Enterprise, Special Revenue, Capital Outlay and Vehicle/Equipment Replacement Funds (ISD - BUD) Budget Manager Jennelle Baker provided a presentation regarding Fiscal Year 2025/26 Enterprise, Special Revenue, Capital Outlay and Vehicle/Equipment Replacement Funds.
Specific topics of discussion included overview; Electric Utility - overview, revenue highlights, expenditure highlights, staffing request, Capital projects, vehicles and equipment, five-year Capital forecast, and Hydrogen Hub project; Water Utility - overview, revenue highlights, expenditure highlights, requested positions, Capital projects, five-year Capital forecast, and equipment and vehicle requests; Wastewater Utility - overview, revenue highlights, expenditure highlights, staffing request, Capital projects, five-year Capital forecast, and equipment and vehicle requests; Transit - overview, revenue highlights, expenditure highlights, reclassification request, and Capital - equipment and vehicle requests; Special Revenue funds; Streets - overview, operational vs. restricted funds, revenue highlights, expenditure highlights, utility Capital projects - FY 26 appropriations, planned pavement resurfacing, planned street repavement/maintenance map, and completed street repavement/maintenance map; Community Development - overview, revenue highlights, and expenditure highlights; Parks, Recreation & Cultural Services (PRCS) - overview, revenue highlights, expenditure highlights, and maintenance (Hutchins Street Square, restrooms, playgrounds, service-based budget, and summary); Library - overview, revenue highlights, and expenditure highlights; Fleet Services fund - internal services fund, requested Heavy Equipment Operator position, funded from department contributions, revenue, expenses, and inclusion in Public Works budget; Capital Outlay - overview, explanation of fund, revenue, and FY 26 appropriations; and Vehicle and Equipment Replacement fund - overview, explanation of fund, revenues, expenses, and breakdown by department.
In response to Council Member Craig-Hensley, Budget Manager Baker and Assistant Electric Utility Director Melissa Price provided information regarding Electric Utility's outstanding revenue.
Assistant Electric Utility Director Price provided information regarding the loss of a key account.
Electric Utility Director Jeff Berkheimer provided information regarding the Hydrogen Hub project, including proposed timelines, project and funding challenges, and Northern California Power Agency (NCPA) placing the project on hold.
In response to Council Member Craig-Hensley, Electric Utility Director Berkheimer provided information regarding the City's natural gas plant facility.
In response to Council Member Hothi, Electric Utility Director Berkheimer provided information regarding the peaker plant.
In response to Council Member Nakanishi, Electric Utility Director Berkheimer provided information regarding potential funding opportunities for the Hydrogen Hub project.
In response to Council Member Craig-Hensley, Public Works Director Charlie Swimley provided information regarding PCE/TCE oversight.
In response to Council Member Hothi, Public Works Director Swimley provided information regarding stormwater drainage into Woodbridge Irrigation District (WID) facilities.
In response to Mayor Bregman, Transportation Manager Julia Tyack provided information regarding Transit funding.
In response to Council Member Nakanishi, Transportation Manager Julia Tyack and Council Member Craig-Hensley provided information regarding San Joaquin Council of Governments (SJCOG) funding for Transit.
In response to Council Member Nakanishi, Budget Manager Baker clarified that Council is responsible for setting Transit's spending limit, in order to receive funding.
In response to Council Member Craig-Hensley, Transportation Manager Tyack provided information regarding the State sustainable planning grant and the parking structure repairs.
In response to Council Member Nakanishi, Transportation Manager Tyack provided information regarding State and Federal funding.
In response to Mayor Bregman, Public Works Director Charlie Swimley provided information regarding Downtown maintenance.
Council Member Hothi and Mayor Bregman advocated for inclusion of alleyway cleaning in the Downtown street cleaning.
In response to Council Member Nakanishi, Public Works Director Swimley provided information regarding street maintenance funding.
In response to Council Member Hothi, Deputy Public Works Director/City Engineer Sean Nathan provided information regarding Harney Lane widening and the Harney Lane/Highway 99 off-ramp improvements.
Council Member Craig-Hensley spoke regarding the need to evaluate Measure K priority projects.
In response to Council Member Nakanishi, Public Works Director Swimley and Deputy Public Works Director Nathan provided information regarding pavement maintenance and striping on Lodi Avenue.
Community Development Director John Della Monica spoke in response to questions asked by Council at the May 27 Special Meeting regarding the homeless and homeless-related expenses.
In response to Council Member Nakanishi, Community Development Director Della Monica provided information regarding funding for homeless-related expenses and the Access Center.
In response to Council Member Hothi, Community Development Director Della Monica provided information regarding Proposition 1 funding.
In response to Council Member Craig-Hensley, Community Development Director Della Monica and Economic Development Director Luis Aguilar provided information regarding Brownfields Act funding.
Council Member Craig-Hensley spoke regarding General Fund money used for homeless-related expenses and future funding of the Access Center operations.
In response to Mayor Bregman, PRCS Director Christina Jaromay provided information regarding funding for the parking lot overlay projects and potential Hutchins Street Square Foundation funding for projects.
In response to Council Member Craig-Hensley, Budget Manager Baker and PRCS Director Jaromay provided information regarding the immediate unfunded maintenance projects.
Council Member Craig-Hensley spoke regarding the $745,000 originally appropriated in 2023 for a new skate park being spent on the immediate unfunded maintenance projects.
In response to Council Member Hothi, Council Member Craig-Hensley verified that the County funding of $25,000 is able to be spent on the immediate unfunded needs.
Council Member Hothi stated he would support Council Member Craig-Hensley's suggestion.
PRCS Director Jaromay spoke regarding grant opportunities for the skate park.
Council Member Craig-Hensley spoke regarding the need to fund immediate needs and consider the skate park for future funding.
PRCS Director Jaromay spoke regarding the need for improvements at the Kofu Skate Park in order to keep the facility safe and open for the public.
Council Member Craig-Hensley stated she would support the needed improvements with the remainder of the appropriated funds going towards the immediate needs.
Council Member Hothi and Council Member Nakanishi concurred with Council Member Craig-Hensley.
Mayor Bregman spoke regarding the need to make the needed improvements to the Kofu Skate Park.
Council Member Hothi stated he would like to have recommendations from PRCS and the Parks and Recreation Commission on priorities for project funding. He further stated that funding was pulled from the cricket fields to fund Salas Park repairs, so some consideration should be given to funding the cricket fields.
Council Member Craig-Hensley concurred.
In response to Mayor Bregman and Council Member Craig-Hensley, Interim City Manager Lindsay and City Attorney provided information regarding the reallocation of the skate park funds.
In response to Council Member Nakanishi, Deputy Public Works Director Nathan and Interim City Manager Lindsay provided information regarding the allocation of funds in Capital Outlay.
In response to Council Member Craig-Hensley, Budget Manager Baker and Interim City Manager Lindsay provided information regarding fund balances in the Capital Outlay fund and department recommendations.
Public Works Director Charlie Swimley provided information regarding the Waste Management contribution and the establishment of a set of projects to present to Council at an upcoming meeting.
In response to Mayor Bregman, Interim City Manager Lindsay provided information regarding surplus funds, Waste Management funds, and a comprehensive review of the Capital Expenditure Plan for the use of discretionary funds.
Mayor Bregman spoke regarding projects for consideration, including Maple Street Square, the Grape Bowl, and Main Street.
In response to Council Member Craig-Hensley, Public Works Director Swimley provided information regarding the use of development impact fees.
Council Member Craig-Hensley spoke regarding the need for the implementation of the Downtown Specific Plan and its priority projects, the funding of unfunded park project needs and Downtown alleyway improvements, and Art in Public Places' funding for art in the parks.
In response to Council Member Nakanishi, Budget Manager Baker provided information regarding fund transfers from departments and straight-line depreciation calculations.
Interim City Manager Lindsay suggested that Council consider a budget amendment at the first Regular Meeting in July, following the June 10 Special Meeting at which Public Works will present a four-year plan of the needs of the departments.
In response to Council Member Craig-Hensley, Interim City Manager Lindsay clarified that the budget amendment would be for appropriation of unallocated Capital funds.
Council concurred with Interim City Manager Lindsay's suggestion.
C. Announcement of Closed Session (Announcement by City Attorney; Comments by the Public)
C.1 CONFERENCE ON LABOR NEGOTIATIONS - Regarding International Brotherhood of Electrical Workers, Lodi City Mid-Management Association, AFSCME General Services and Maintenance & Operators, Police Mid-Managers, Lodi Police Officers Association, Lodi Police Dispatchers Association, Lodi Professional Firefighters, Lodi Fire Mid-Management, Confidential General Services, Confidential Mid-Managers, Executive Managers, and Appointed Employees, Pursuant to Government Code § 54957.6 (HR) D. Adjourn to Closed Session
At 6:00 p.m., Mayor Bregman adjourned the meeting to a Closed Session to discuss the above matters. The Closed Session adjourned at 6:30 p.m.
E. Return to Open Session / Disclosure of Action
At 6:34 p.m., Mayor Bregman reconvened the City Council meeting, and City Attorney Lucchesi disclosed that there was no reportable action.
F. Adjournment
There being no further business to come before the City Council, the meeting was adjourned at 6:34 p.m.
ATTEST:
Olivia Nashed
City Clerk
LODI CITY COUNCIL
SPECIAL MEETING
CARNEGIE FORUM
305 WEST PINE STREET, LODI
TUESDAY, JUNE 3, 2025 - 4:00 P.M.
A. Call to Order / Roll Call
The Special City Council meeting of June 3, 2025, was called to order by Mayor Bregman at 4:04 p.m.
Present: Council Member Craig-Hensley, Council Member Hothi, Council Member Nakanishi, and Mayor Bregman
Absent: Mayor Pro Tempore Yepez
Also Present: Interim City Manager Lindsay, City Attorney Lucchesi, and City Clerk Nashed B. Regular Calendar
B.1 Receive a Presentation Concerning Planning for Future City Growth within the Sphere of Influence and Upcoming General Plan Update (CD)
Community Development Director John Della Monica and Deputy Community Development Director Cynthia Marsh provided a PowerPoint presentation regarding planning for future City growth within the Sphere of Influence and the upcoming General Plan update. Specific topics of discussion included Housing Element rezone sites; purpose of the presentation; how growth planning works; explanation of a General Plan; reasons for the General Plan update; explanation of Sphere of Influence (SOI); map of SOI, Municipal Services Review (MSR), and potential annexations; annexation and future growth; annexation process overview; potential annexations within the SOI; zoning and the General Plan; Council Strategic Vision priorities; "Missing Middle" housing; meeting housing needs with Smart Growth; building a healthier, longer-lasting Lodi; West Side SOI area; West Side vision; East Side SOI area; East Side vision; South Study SOI area; South Study area vision; Precise Plans; preview of upcoming workshops; next steps and Council input; timeline; and Request for Proposals (RFP) steering committee.
In response to Council Member Craig-Hensley, Community Development Director Della Monica provided information regarding the development status of one of the proposed properties to be rezoned.
In response to Council Member Craig-Hensley, Fire Chief Ken Johnson provided information regarding the fire districts serving the areas for potential annexation.
In response to Council Member Craig-Hensley, Community Development Director Della Monica provided information regarding Downtown housing and transit-oriented development.
Council Member Hothi spoke regarding the complaints he has received from developers, the need for more efficient ways for development to be handled, and the housing shortage in Lodi.
He suggested monthly meetings with the development community to improve the process.
In response to Council Member Hothi, Community Development Director Della Monica and Deputy Community Development Director Marsh provided information regarding the building rate within the City and how the General Plan update and the Precise Plans will provide a means to move forward with annexation, development, and affordable housing.
Council Member Craig-Hensley spoke regarding the need for a parallel track to move forward with development now while waiting for the completion of the General Plan update and Precise Plans. She also spoke regarding the Harney Lane/Highway 99 overpass project being a priority project for Measure K funding and the need for a formal request to be submitted to the San Joaquin Council of Governments (SJCOG) to add the project to the SJCOG strategic plan.
Council Member Craig-Hensley also noted the upcoming Economic Development Plan meeting and the SJCOG meeting regarding a sustainable neighborhood plan.
In response to Council Member Craig-Hensley, Community Development Director Della Monica verified the two planned schools in the Southside Study area.
In response to Council Member Craig-Hensley, Fire Chief Johnson provided information regarding a fire station in the Southside Study area and in the Reynolds Ranch area.
In response to Council Member Craig-Hensley, Community Development Director Della Monica addressed concerns about the Environmental Impact Report (EIR) not including Lodi and provided information regarding the parks and open space in the East Side area, current land use in that area, and the Southside Bioretention and Pedestrian Landscaping Area in the South Study area.
Community Development Director Della Monica provided information regarding communication with Caltrans District 10 about the State intersections on Harney Lane and Kettleman Lane.
In response to Council Member Nakanishi, Community Development Director Della Monica provided information regarding public concern over high-rise development.
Mayor Bregman spoke regarding the need for the City to grow in order to survive, his concurrence with Council Member Hothi's statement regarding the need to move forward with development, and the ongoing issue with working with Electric Utility and PG&E for allowances for the houses south of Harney Lane.
In response to Mayor Bregman, Public Works Director Charlie Swimley provided an update on the drainage alternatives for Woodbridge Irrigation District.
Mayor Bregman spoke regarding the inclusion in the General Plan of the need for a greenbelt.
Greg Costa, a member of the public, spoke regarding the lack of required MSR and General Plan updates, the need for additional energy for planned development, and the planned roadway expansions which have not taken place.
Electric Utility Director Jeff Berkheimer addressed Mr. Costa’s concerns regarding the energy needed for planned development.
In response to Mayor Bregman, Community Development Director Della Monica provided information regarding department responsibility and updates for MSRs.
In response to Council Member Hothi, Community Development Director Della Monica provided information regarding the 15-year gap between updates of the MSR.
In response to Council Member Craig-Hensley, Community Development Director Della Monica verified that the MSR update will be included with the General Plan update.
In response to Mayor Bregman, Community Development Director Della Monica provided information regarding MSR updates moving forward.
Zahd Khan, a resident of the City of Patterson, spoke regarding a City solar energy plant for energy production in lieu of obtaining energy from PG&E.
Mike Carouba, Chair of the Parks and Recreation Commission, spoke regarding the parks requirements for development being too high, the inability of the City to pay for the neighborhood parks which it currently has, the need for local input on the General Plan, the income problem in Lodi, the need for a group to guide the General Plan, and the need for public input regarding the proposed rezones.
Council Member Craig-Hensley spoke regarding her agreement about the City's inability to financially maintain the parks, the General Plan being updated rather than being recreated, and the need for the City to be business-friendly.
In response to Council Member Craig-Hensley, Community Development Director Della Monica provided information regarding the creation of a stakeholder group including owners and investors in the future development of the City to aid in the General Plan update, the Zoning Map updates, and the ongoing process of the General Plan update.
Mayor Bregman spoke regarding the need of the General Plan steering committee to be well-rounded and the need for public input.
Deputy Public Works Director Sean Nathan spoke regarding updates of the master plans for sewer, water, and storm drainage.
C. Adjournment
There being no further business to come before the City Council, the meeting was adjourned at 5:32 p.m.
ATTEST:
Olivia Nashed
City Clerk
LODI CITY COUNCIL
REGULAR MEETING
CARNEGIE FORUM
305 WEST PINE STREET, LODI
WEDNESDAY, JUNE 18, 2025 - 5:30 P.M.
C-1 Call to Order / Roll Call
The City Council Closed Session meeting of June 18, 2025, was called to order by Mayor Bregman at 5:30 p.m.
Present: Council Member Craig-Hensley, Council Member Hothi and Mayor Bregman
Absent: Council Member Nakanishi and Mayor Pro Tempore Yepez Also Present: Interim City Manager Lindsay, Assistant City Attorney Krattiger, and City Clerk Nashed
NOTE: Mayor Pro Tempore Yepez arrived at 5:31 p.m.
C-2 Announcement of Closed Session
a) Conference with Legal Counsel - Anticipated Litigation, Significant Exposure to Litigation Pursuant to California Government Code Section 54956.9(d)(2) (On April 12, 2025 an attorney representing City Manager Scott Carney sent the City’s outside Legal Counsel an email making legal arguments concerning certain alleged whistle blowing, and potential retaliation relating to it. The email directed the City to place a “litigation hold” on potentially related documents. This correspondence is a normal step prior to initiation of litigation and is a threat of litigation under Government Code Section 54956.9. The email is available for inspection upon request.) b) Conference with Legal Counsel - Anticipated Litigation, Significant Exposure to Litigation Pursuant to California Government Code Section 54956.9(d)(2). c) Public Employee Performance Evaluation - One Appointed Position: Acting City Manager, Pursuant to California Government Code § 54957.
C-3 Adjourn to Closed Session
At 5:31 p.m., Mayor Bregman adjourned the meeting to a Closed Session to discuss the above matters. The Closed Session adjourned at 7:18 p.m.
C-4 Return to Open Session / Disclosure of Action
At 7:18 p.m., Mayor Bregman reconvened the City Council meeting and disclosed that there was no reportable action.
A. Call to Order / Roll Call
The Regular City Council meeting of June 18, 2025, was called to order by Mayor Bregman at 7:21 p.m.
Present: Council Member Craig-Hensley, Council Member Hothi, Mayor Pro Tempore Yepez, and Mayor Bregman
Absent: Council Member Nakanishi
Also Present: Interim City Manager Lindsay, City Attorney Lucchesi, and City Clerk Nashed NOTE: Council Member Hothi left the meeting at 10:19 p.m.
B. Presentations
B.1 Present a Proclamation Proclaiming the Month of June as National Safety Month in Lodi (CA) Attachments: Attachment 1 - Proclamation
Mayor Bregman presented a proclamation to Health and Safety Specialist Natalie Sanchez proclaiming the month of June 2025 as National Safety Month in the City of Lodi.
C. Consent Calendar (Reading; Comments by the Public; Council Action) Council Member Hothi made a motion, second by Council Member Craig-Hensley, to approve the following items hereinafter set forth, except those otherwise noted, in accordance with the report and recommendation of the City Manager.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Craig-Hensley, Council Member Hothi, Mayor Pro Tempore Yepez, and Mayor Bregman
Noes: None
Absent: Council Member Nakanishi
Council Member Craig-Hensley made a motion, second by Mayor Pro Tempore Yepez, to amend the agenda to move Item G.4 to be heard after the Consent Calendar.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Craig-Hensley, Council Member Hothi, Mayor Pro Tempore Yepez, and Mayor Bregman
Noes: None
Absent: Council Member Nakanishi
C.1 Approve Minutes
a) March 19, 2025 (Regular Meeting)
Attachments: Attachment 1 - March 19, 2025 Regular Meeting Minutes This item was pulled at the request of Council Member Craig-Hensley.
Council Member Craig-Hensley noted a correction to the attendance on the minutes.
This item was included in the vote on the Consent Calendar.
The minutes of March 19, 2025 (Regular Meeting) were approved as written.
C.2 Adopt a Resolution Approving Retro-Active Reclassification of One Assistant Transportation Planner to Associate Transportation Planner, Effective December 23, 2024 (ISD - HR) Attachments: Attachment 1 - Resolution
Adopted Resolution No. 2025-91 approving retro-active reclassification of one Assistant Transportation Planner to Associate Transportation Planner, effective December 23, 2024.
C.3 Adopt a Resolution Authorizing City Manager to Enter into a Three-Year Service Agreement with ClearGov, Inc., of Maynard, MA, ($107,955) (Budget) Attachments: Attachment 1 - ClearGov Contract
Attachment 2 - Resolution
Adopted Resolution No. 2025-92 authorizing the City Manager to enter into a three-year Service Agreement with ClearGov, Inc., of Maynard, Massachusetts, in the amount of $107,955.
C.4 Adopt a Resolution Approving and Accepting Lodi Electric Utility 2025 Wildfire Mitigation Plan (EU) Attachments: Attachment 1 - 2025 Wildfire Mitigation Plan Attachment 2 - Resolution
Adopted Resolution No. 2025-93 approving and accepting the Lodi Electric Utility 2025 Wildfire Mitigation Plan.
C.5 Adopt a Resolution Authorizing City Manager to Execute Two-Year Professional Services Agreement with One-Year Optional Extension with Tree Lodi for Implementation of Residential Shade Tree Program ($233,205) (EU)
Attachments: Attachment 1 - Agreement
Attachment 2 - Resolution
This item was pulled at the request of Council Member Craig-Hensley.
In response to Council Member Craig-Hensley, Tree Lodi President Steve Dutra provided information regarding the process for the placement of shade trees through the program.
This item was included in the vote on the Consent Calendar.
Adopted Resolution No. 2025-94 authorizing the City Manager to execute a two-year Professional Services Agreement with one-year optional extension with Tree Lodi for implementation of the Residential Shade Tree Program, in the amount of $233,205.
C.6 Adopt a Resolution Authorizing Increase to Lodi Electric Utility Office Improvements Capital Improvement Project Budget and Appropriating Funds ($10,000) (EU) Attachments: Attachment 1 - 319 EUCP-25002 LEU Office Improvements Attachment 2 - Resolution
Adopted Resolution No. 2025-95 authorizing an increase to the Lodi Electric Utility Office Improvements Capital Improvement Project budget and appropriating funds in the amount of $10,000.
C.7 Adopt a Resolution Removing a Portion of the Access Restriction at 1935 South Stockton Street and Authorizing Staff to Dedicate an Access Easement Across the City Property at 2001 South Stockton Street (Formally Century Boulevard Extension) (PW) Attachments: Attachment 1 - Exhibit A
Attachment 2 - Exhibit B
Attachment 3 - Resolution
Adopted Resolution No. 2025-96 removing a portion of the access restriction at 1935 South Stockton Street and authorizing staff to dedicate an Access Easement across the City property at 2001 South Stockton Street (formally Century Boulevard Extension).
C.8 Adopt a Resolution Awarding Contract for 2025-27 Standby Generators Maintenance, Repair and Rental Contract to Holt of California, of Pleasant Grove ($642,600.84) (PW) Attachments: Attachment 1 - Contract
Attachment 2 - Resolution
Adopted Resolution No. 2025-97 awarding the contract for 2025-27 Standby Generators Maintenance, Repair and Rental to Holt of California, of Pleasant Grove, in the amount of $642,600.84.
C.9 Adopt a Resolution Authorizing City Manager to Execute Amendment No. 1 to Professional Services Agreement with LSC Transportation Consultants Inc., of Tahoe City, for Preparation of Short-Range Transit Plan Update (PW)
Attachments: Attachment 1 - Amendment No. 1
Attachment 2 - Resolution
Adopted Resolution No. 2025-98 authorizing the City Manager to execute Amendment No. 1 to the Professional Services Agreement with LSC Transportation Consultants, Inc., of Tahoe City, for the preparation of the Short-Range Transit Plan Update.
C.10 Adopt a Resolution Authorizing the City Manager to Execute the Professional Services Agreement with Quest Technology Management, of Roseville, for Lodi Jail Intercom and Door Control System Replacement ($140,000), Execute Change Orders ($10,000), and Reallocating Funds ($150,000) (PW)
Attachments: Attachment 1 - Professional Services Agreement Attachment 2 - CIP
Attachment 3 - CIP
Attachment 4 - Resolution
Adopted Resolution No. 2025-99 authorizing the City Manager to execute the Professional Services Agreement with Quest Technology Management, of Roseville, for the Lodi Jail Intercom and Door Control System Replacement Project, in the amount of $140,000, execute change orders in an amount not to exceed $10,000, and reallocating funds in the amount of $150,000.
C.11 Adopt a Resolution Repealing and Replacing Traffic Resolution No. 25-083, and Hereby Approving a Multi-Way Stop Control on Century Boulevard at Scarborough Drive (PW) Attachments: Attachment 1 - Resolution
Adopted Resolution No. 2025-100 repealing and replacing Traffic Resolution No. 25-083, and hereby approving a multi-way stop control on Century Boulevard at Scarborough Drive.
C.12 Adopt a Resolution Approving 2025/2026 Pavement Resurfacing Project for Road Repair and Accountability Act of 2017 Funding FY 2025/26 (PW)
Attachments: Attachment 1 - Exhibit A
Attachment 2 - Exhibit B
Attachment 3 - Resolution
Adopted Resolution No. 2025-101 approving the 2025/2026 Pavement Resurfacing Project for Road Repair and Accountability Act of 2017 Funding FY 2025/26.
C.13 Adopt a Resolution Authorizing the City Manager to Execute Claim Form for Citywide Bike Path and Pedestrian Enhancement Project Funded by the Measure K Bicycle, Pedestrian, and Safe Route to School Non-Competitive Program (PW)
Attachments: Attachment 1 - Exhibit A
Attachment 2 - Resolution
This item was pulled at the request of Council Member Craig-Hensley.
In response to Council Member Craig-Hensley, Public Works Director Charlie Swimley provided information regarding the funds requested on the Citywide Bike Path and Pedestrian Enhancement Project.
This item was included in the vote on the Consent Calendar.
Adopted Resolution No. 20255-102 authorizing the City Manager to execute a claim form for the Citywide Bike Path and Pedestrian Enhancement Project funded by the Measure K Bicycle, Pedestrian, and Safe Route to School Non-Competitive Program.
C.14 Adopt a Resolution Authorizing the Electric Utility and Public Works Department Directors to Execute a Memorandum of Agreement between City of Lodi Public Works Department and Lodi Electric Utility for Purchase of Senate Bill 1383-Eligible Electricity Procured from Biomass Facilities that Convert Recovered Organic Waste (PW)
Attachments: Attachment 2 - Resolution
Adopted Resolution No. 2025-103 authorizing the Electric Utility and Public Works Department Directors to execute a Memorandum of Agreement between City of Lodi Public Works Department and Lodi Electric Utility for purchase of Senate Bill 1383-eligible electricity procured from biomass facilities that convert recovered organic waste.
C.15 Approve Specifications and Authorize Advertising for Bids for 2025 Extruded Traffic Striping and Adopt a Resolution Authorizing City Manager or Designee to Award Contract to Lowest Responsive Bidder and Execute Change Orders ($250,000 Combined) and Appropriate Funds ($250,000) (PW)
Attachments: Attachment 1 - Exhibit A
Attachment 2 - CIP
Attachment 3 - Resolution
Approved the specifications and authorized advertising for bids for the 2025 Extruded Traffic Striping Project and adopted Resolution No. 2025-104 authorizing the City Manager or designee to award the contract to the lowest responsive bidder and execute change orders in a combined amount not to exceed $250,000 and appropriating funds in the amount of $250,000.
C.16 Accept Improvements Under Contract for Lodi Indoor Gun Range Remodel Project (PW) Attachments: Attachment 1 - Exhibit A
Accepted the improvements under the contract for the Lodi Indoor Gun Range Remodel Project.
C.17 Consideration of Waiver of Government Code Section 7927.500 Exemption to Authorize Release of Draft Internal Controls Report From February 2025 and Direct the Draft Report Be Provided to the Public (CM)
This item was pulled at the request of Council Member Craig-Hensley.
In response to Council Member Craig-Hensley, Mayor Bregman and City Attorney Lucchesi spoke regarding the need to provide the information to the public in the interest of transparency and this waiver not effecting future draft reports.
This item was included in the vote on the Consent Calendar.
Approved the waiver of Government Code Section 7927.500 exemption to authorize release of the draft internal controls report from February 2025 and directed the draft report be provided to the public.
C.18 Appoint Antonio Amador to the Measure L Citizens’ Oversight Committee (CLK) This item was pulled at the request of staff and will be moved to a future agenda.
Council Member Hothi spoke regarding the need for the Measure L Citizens' Oversight Committee members to have a financial background and requested that an item discussing that need be brought back on a future agenda. He further thanked Gary Woehl for his service on the committee, noting Mr. Woehl has completed the maximum number of terms on the committee.
C.19 Set a Public Hearing for July 16, 2025, to Consider Adopting a Resolution Setting Pre-Approved Engineering News Record Adjustment Index for Wastewater Rates for Residential, Commercial, and Industrial Customers (PW)
Attachments: Attachment 1 - Exhibit A - Rates
Set a public hearing for July 16, 2025, to consider adopting a resolution setting pre-approved Engineering News Record adjustment index for wastewater rates for residential, commercial, and industrial customers.
C.20 Set a Public Hearing for July 16, 2025, to Consider Certification of the Subsequent General Plan Environmental Impact Report (SCH #2023010102), to Consider Adopting a Resolution Amending the General Plan Text and Land Use Map, and Consider Introducing an Ordinance Amending Associated Zoning Map Designations City-wide (City of Lodi; File Number: 2024-04 Z-GPA-EIR; CEQA Determination: A Subsequent Environmental Impact Report (“EIR”) has been prepared pursuant to Sections 15162, 15166, and 15175 through 15178 of the CEQA Guidelines (SCH #2023010102)) (CD)
Set a public hearing for July 16, 2025, to consider certification of the Subsequent General Plan Environmental Impact Report (SCH No. 2023010102), to consider adopting a resolution amending the General Plan Text and Land Use Map, and consider introducing an ordinance amending the associated Zoning Map designations City-wide (City of Lodi; File Number:
2024-04 Z-GPA-EIR).
C.21 Set a Public Hearing for July 16, 2025, to Consider Adoption of the Initial Study, Mitigated Negative Declaration, and Mitigation Monitoring and Reporting Program (MMRP) (SCH 2025040384) for the Maverik Fueling Station Project, to Consider Introducing an Ordinance Amending the Zoning Map from Unzoned to General Commercial (GC) for Approximately 8.81 Acres at APN 061-020-15, to Consider Adopting a Resolution to Detach APN 061-020-15 from the Woodbridge Fire Protection District, and to Direct Staff to Prepare and Submit an Annexation Application to the San Joaquin Local Agency Formation Commission (LAFCO) (Applicant: Maverik Inc.; File Number: PL2023-40; CEQA Determination: A Mitigated Negative Declaration has been prepared pursuant to Section 15070 to 15075 of the CEQA Guidelines.) (CD) Set a public hearing for July 16, 2025, to consider the adoption of the Initial Study, Mitigated Negative Declaration, and Mitigation Monitoring and Reporting Program (MMRP) (SCH 2025040384) for the Maverik Fueling Station Project, to consider introducing an ordinance amending the Zoning Map from Unzoned to General Commercial (GC) for approximately
8.81 acres at APN 061-020-15, to consider adopting a resolution to detach APN 061-020-15 from the Woodbridge Fire Protection District, and to direct staff to prepare and submit an annexation application to the San Joaquin Local Agency Formation Commission (LAFCO) (Applicant: Maverik Inc.; File Number: PL2023-40).
D. Comments by the Public on Non-Agenda Items
Maria Rufino, a member of the public, spoke through a translator regarding the removal of testicles of animals in churches, the antichrist movement within Lodi, the excessive use of Police force against her and her son, the Police taking her to a mental institution, and the influx of the homeless to Lodi.
In response to Mayor Pro Tempore Yepez, City Attorney Lucchesi and City Clerk Nashed provided information regarding filing a report of Police misconduct.
Mayor Pro Tempore Yepez provided the information to Ms. Rufino in Spanish.
Bailey Caswell, a member of the Lodi Arts Foundation, spoke regarding the upcoming Lodi Art Hop.
E. Comments by the City Council Members on Non-Agenda Items Council Member Hothi spoke regarding the Public Works Department's demonstration of the new remote-control mower.
Council Member Craig-Hensley spoke regarding the community kickoff and stakeholder meetings for Economic Development and requested that Economic Development Director Luis Aguilar provide the feedback from the meetings to Council.
Council Member Hothi spoke regarding his interest in attending the Economic Development meetings and the need to coordinate attendance among Council Members.
F. Public Hearings
F.1 Public Hearing to Consider Adopting a Resolution Approving the 2025-2026 Annual Action Plan for the Community Development Block Grant Program (CDBG) (CD) Attachments: Attachment 1 - 25-26 Annual Action Plan
Attachment 2 - Resolution
Notice thereof having been published according to law, an affidavit of which publication is on file in the office of the City Clerk, Mayor Bregman called for the public hearing to consider adopting a resolution approving the 2025-2026 Annual Action Plan for the Community Development Block Grant Program.
Neighborhood Services Manager Jennifer Rhyne provided a PowerPoint presentation regarding the 2025-2026 Annual Action Plan for the Community Development Block Grant Program (CDBG). Specific topics of discussion included CDBG purpose, 2024-2028 Consolidated Plan, 2025 Annual Action Plan, Annual Action Plan process, 2025 CDBG budget, 2025 requests for funding, 2025 funding recommendations, and recommended action.
In response to Council Member Craig-Hensley, Neighborhood Services Manager Rhyne confirmed that she will share application information with the City Clerk for nonprofit organizations which did not receive CDBG funding, in order that those nonprofits could possibly be considered for Council nonprofit grants and additionally provided information regarding assistance given to those unfunded nonprofits to better prepare them for future CDBG applications.
In response to Council Member Hothi, Neighborhood Services Manager Rhyne and Executive Director of the Housing Authority of San Joaquin County Peter Ragsdale provided information regarding the Salas Park senior and veteran housing project.
In response to Mayor Pro Tempore Yepez, Neighborhood Services Manager Rhyne provided information regarding San Joaquin Fair Housing and the award of CDBG funds being based on application scoring.
Mayor Bregman opened the public hearing for public comment at 9:11 p.m.
Timothy Stewart, speaking on behalf of Love Lodi, expressed interest in the Council nonprofit grants and provided information regarding upcoming Love Lodi events.
There being no further public comments, Mayor Bregman closed the public hearing at 9: 13 p.m.
Council Member Craig-Hensley made a motion, second by Council Member Hothi, to adopt Resolution No. 2025-105 approving the 2025-2026 Annual Action Plan for the Community Development Block Grant Program.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Craig-Hensley, Council Member Hothi, Mayor Pro Tempore Yepez, and Mayor Bregman
Noes: None
Absent: Council Member Nakanishi
F.2 Public Hearing to Consider Resolution Adopting Final Engineer’s Annual Levy Report for Lodi Consolidated Landscape Maintenance Assessment District No. 2003-1, Fiscal Year 2025/26; and Ordering the Levy and Collection of Assessments (PW) Attachments: Attachment 1 - Exhibit A
Attachment 2 - Exhibit B
Attachment 3 - Resolution
Notice thereof having been published according to law, an affidavit of which publication is on file in the office of the City Clerk, Mayor Bregman called for the public hearing to consider a resolution adopting the Final Engineer’s Annual Levy Report for Lodi Consolidated Landscape Maintenance Assessment District No. 2003-1, Fiscal Year 2025/26; and ordering the levy and collection of assessments.
Associate Civil Engineer Alice Bernardino provided a PowerPoint presentation regarding the Final Engineer’s Annual Levy Report for Lodi Consolidated Landscape Maintenance Assessment District No. 2003-1, Fiscal Year 2025/26. Specific topics of discussion included background, map of zones, 2025/26 budget, and comparison of annual assessments by zone.
In response to Council Member Hothi, Associate Civil Engineer Bernardino clarified Landscape Maintenance Assessment District funds are not used for the Reynolds Ranch area.
Mayor Bregman opened the public hearing for public comment at 9:17 p.m.
There being no public comments, Mayor Bregman closed the public hearing at 9:17 p.m.
Council Member Hothi made a motion, second by Council Member Craig-Hensley, to adopt Resolution No. 2025-106 adopting the Final Engineer’s Annual Levy Report for Lodi Consolidated Landscape Maintenance Assessment District No. 2003-1, Fiscal Year 2025/26; and ordering the levy and collection of assessments.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Craig-Hensley, Council Member Hothi, Mayor Pro Tempore Yepez, and Mayor Bregman
Noes: None
Absent: Council Member Nakanishi
F.3 Public Hearing to Conduct the Annual Review of Ordinance 2001, Lodi Municipal Code Chapter
2.26, and Adopt a Resolution Approving the Annual Review and Report of the Military Equipment Use Policy (PD)
Attachments: Attachment 1 - AB 481
Attachment 2 - LMC Chapter 2.26.010 - Military Equipment Use Policy Attachment 3 - Exhibit A - LPD 2025 Military Equipment Inventory Attachment 4 - Resolution
Notice thereof having been published according to law, an affidavit of which publication is on file in the office of the City Clerk, Mayor Bregman called for the public hearing to conduct the Annual Review of Ordinance 2001, Lodi Municipal Code Chapter 2.26, and adopt a resolution approving the Annual Review and Report of the Military Equipment Use Policy.
Captain Eric Versteeg provided a presentation regarding the Annual Review and Report of the Military Equipment Use Policy. Specific topics of discussion included background, drones, throwbots, remote-control robot, ballistic armored tactical (BAT) vehicle, Watch Commander vehicle, Mobile Operations Center, AR-15 rifles, N4 rifles, gas munitions, flash bangs, mobile launchers, and bean bag shotguns.
Mayor Bregman opened the public hearing for public comment at 9:23 p.m.
There being no public comments, Mayor Bregman closed the public hearing at 9:24 p.m.
Council Member Craig-Hensley made a motion, second by Council Member Hothi, to adopt Resolution No. 2025-107 approving the Annual Review and Report of the Military Equipment Use Policy.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Craig-Hensley, Council Member Hothi, Mayor Pro Tempore Yepez, and Mayor Bregman
Noes: None
Absent: Council Member Nakanishi
G. Regular Calendar
G.1 Temporary Access Center and Emergency Shelter Quarterly Update (CD) Attachments: Attachment 1 - Lodi Access Center Client Services Report February 1, 2025 – April 30, 2025
Attachment 2 - Lodi Access Center Client Services Report November 1, 2024 – April 30, 2025
Neighborhood Services Manager Jennifer Rhyne and Jason McEachron, of Outreach Ministries International, provided a PowerPoint presentation regarding the Temporary Access Center and Emergency Shelter Quarterly Update. Specific topics of discussion included purpose of presentation, Access Center timeline updates, status pictures, statistics, budget status overview, comments by Outreach Ministries International, length of stay, statistics highlights, follow up percentages, Tree to Success, success story, and Advisory Committee.
In response to Council Member Craig-Hensley, Neighborhood Services Manager Rhyne provided information regarding the estimated annual operating costs, based on current expenditures.
In response to Council Member Craig-Hensley, Mr. McEachron clarified information regarding the length of stay data and stated he could provide data regarding veteran demographics.
In response to Council Member Hothi, Mr. McEachron provided information regarding Advisory Committee membership.
In response to Council Member Hothi, Neighborhood Services Manager Rhyne provided information regarding Proposition 1 funding.
Mayor Bregman spoke regarding the length of stay statistics and requested feedback from the Advisory Committee.
No Council action was required on this item.
G.2 Receive a Presentation on Partnership with San Joaquin County and Present Option to Consider Adopting a Resolution Repealing Resolution No. 2023-204, to Cancel Request for Proposal for the Access Center and Emergency Shelter Operations as Presented on September 6, 2023, Due to Redefined Scope and Develop a New Request for Proposals (CD) Attachments: Attachment 1 - Access Center Floor Plan with County Space Plan Attachment 2 - Resolution
Neighborhood Services Manager Jennifer Rhyne, San Joaquin County Director of Health Care Services Genevieve Valentine, and Community Development Director John Della Monica provided a PowerPoint presentation on the partnership with San Joaquin County and presenting an option to cancel the Request for Proposal for the Access Center and Emergency Shelter Operations as presented on September 6, 2023, due to redefined scope and develop a new Request for Proposals. Specific topics of discussion included purpose of presentation, San Joaquin County and SJ Health Partnership, clinical services, social services, anticipated County bed count, Main Street Transitional Housing, Access Center floor plan with San Joaquin County and SJ Health space plan, background, RFP scope changes, collaboration on RFP development, RFP distribution, evaluation committee, interviews, American Rescue Plan Act (ARPA) funding, and staff recommendation.
Council Member Craig-Hensley thanked San Joaquin County Supervisor Steven Ding and Director Valentine for their efforts related to the Access Center.
In response to Council Member Craig-Hensley, Director Valentine provided information regarding capital expenditures by the County and future operating costs of the clinic.
In response to Council Member Craig-Hensley, Director Valentine and Interim Director of SJ Health Stacy Ferreira provided information regarding hours of operation for the clinic.
Mayor Bregman thanked the County for the partnership.
Major Mark Thielenhaus, of the Salvation Army, spoke regarding the Salvation Army's support of repealing the RFP and the development of a new RFP, due to the changes in scope; the additional services being offered through the partnership with the County; and the need for long-term financial sustainability. He further noted that he and his wife are being transferred on June 30 and that their replacements, Majors Rich and Phyllis Pease, will be arriving that same day.
Mayor Bregman thanked Major Thielenhaus and the Salvation Army for their support and patience during the project.
Council Member Craig-Hensley made a motion, second by Council Member Hothi, to adopt Resolution No. 2025-108 repealing Resolution No. 2023-204 to cancel the Request for Proposals for the Access Center and Emergency Shelter Operations as presented on September 6, 2023, due to redefined scope and develop a new Request for Proposals.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Craig-Hensley, Council Member Hothi, Mayor Pro Tempore Yepez, and Mayor Bregman
Noes: None
Absent: Council Member Nakanishi
G.3 Consider adopting a resolution finding public benefit and funding a request from the Lodi Chamber of Commerce in the amount of $35,000 to establish a Property-Based Business Improvement District (PBID) in Downtown Lodi (ED)
Attachments: Attachment 1 - Chamber Funding Request
Attachment 2 - PBID Proposal
Attachment 3 - Resolution
Council Member Hothi recused himself from this item and left the meeting at 10:19 p.m.
City Attorney Lucchesi stated that Council Member Hothi has a conflict of interest as he is a Downtown business owner.
Economic Development Director Luis Aguilar provided a PowerPoint presentation regarding funding for the establishment of a Property-Based Business Improvement District (PBID) in Downtown Lodi. Specific topics of discussion included background, PBID information, Lodi Chamber of Commerce request, City funding, public benefit, and staff recommendation.
In response to Council Member Craig-Hensley, Economic Development Director Aguilar provided information regarding the City's partnership in the PBID due to City-owned properties.
In response to Mayor Bregman, Economic Development Director Aguilar provided information regarding funding.
Bailey Caswell stated she was speaking on behalf of the Lodi Downtown Business Alliance (DBA) as DBA President David Claxton was unable to attend and read a letter from the DBA in support of the PBID. Further, speaking on her own behalf, Ms. Caswell voiced her support of the PBID.
JP Doucette, President of the Lodi Chamber of Commerce, spoke regarding the broad-based community effort in bringing forth the PBID, the Chamber working on behalf of the businesses, and the Chamber not receiving a direct benefit from the proposed funding.
Council Member Craig-Hensley spoke in favor of eliminating the reimbursement of the funds.
In response to Mayor Bregman, City Attorney Lucchesi provided information regarding the proposed amendment to the draft resolution.
In response to City Attorney Lucchesi's information, Council Member Craig-Hensley stated she would be in favor of periodic reporting regarding the use of City funding.
Council Member Craig-Hensley made a motion, second by Mayor Pro Tempore Yepez, to adopt Resolution No. 2025-109 finding public benefit and funding a request from the Lodi Chamber of Commerce in the amount of $35,000 to establish a Property-Based Business Improvement District (PBID) in Downtown Lodi, without the provision for reimbursement of the funds but including provisions for reporting on the usage of the funds.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Craig-Hensley, Mayor Pro Tempore Yepez, and Mayor Bregman Noes: None
Absent: Council Member Nakanishi
NOTE: Council Member Hothi recused himself from the vote.
G.4 Receive Update Regarding Turner Road Traffic Measures (PW) Per the Council vote, this item was heard following the Consent Calendar.
Public Works Director Charlie Swimley and Traffic Sergeant Dan Bristow provided a PowerPoint presentation regarding an update on Turner Road traffic measures. Specific topics of discussion included overview, background, traffic studies, recent safety improvements, March 31 neighborhood meeting, enhanced traffic enforcement, Turner Road Traffic Safety Study, recommended next steps, and Laurel Avenue.
In response to Council Member Craig-Hensley, Public Works Director Swimley clarified the rankings on the Intersection Study List (ISL).
In response to Council Member Craig-Hensley, Sergeant Bristow provided information regarding traffic problem areas where patrol efforts are enhanced.
Mayor Pro Tempore Yepez requested a copy of the data dictionary/analysis methodology.
In response to Mayor Pro Tempore Yepez, Sergeant Bristow provided information on collisions analytics.
In response to Council Member Craig-Hensley, Public Works Director Swimley provided information regarding funding availability for various traffic control measures.
In response to Council Member Craig-Hensley, Senior Traffic Engineer Dorothy Kam provided information regarding signage in compliance with Assembly Bill 413 (daylighting) regulations.
Donna Phillips, a resident of Laurel Avenue, spoke regarding the increase in the number of cars on Laurel Avenue, cars parked in the no-parking areas on Turner Road, and the need for permit parking on a portion of Laurel Avenue.
In response to Council Member Craig-Hensley, Public Works Director Swimley provided information regarding the process for residential permit parking.
Timothy Stewart, pastor of Vintage Church, offered the use of the church for a neighborhood meeting in July, thanked Council and staff for the recent neighborhood meeting, spoke regarding the three vehicles which have crashed into the church property, and urged Council to support the Traffic Safety Study.
Marvin Bryant, of Vintage Church, spoke regarding the five times in the last three years that cars have landed on the church lawn area. He questioned whether traffic data included incidents when cars did not collide with another vehicle or building.
Public Works Director Swimley provided information in response to Mr. Bryant.
Tara Stewart, of Vintage Church, spoke regarding the senior residents of River Fountains who cross four lanes of traffic in an unprotected crosswalk in order to attend Vintage Church, one of whom was nearly hit recently; her own experience of nearly being hit in the crosswalk; and the need for flashing beacons at the crosswalks near the church.
Leo Stream, a resident of Turner Road, spoke regarding the need for a timeline on the project.
In response to Council Member Craig-Hensley and Mr. Stream, Public Works Director Swimley spoke regarding the information staff would be prepared to present at the July neighborhood meeting.
Council Member Craig-Hensley spoke regarding the need for residents to attend the July neighborhood meeting and for staff to have information and funding options available at the meeting, thanked Pastor Stewart for offering the church for the meeting, and voiced her agreement with the need for flashing lights at the crosswalk.
In response to Mayor Bregman, Public Works Director Swimley stated once staff knows which option is the priority on Turner Road, they will return to Council with a funding request.
No Council action was required on this item.
H. Ordinances - None
I. Adjournment
There being no further business to come before the City Council, the meeting was adjourned at 10:30 p.m.
ATTEST:
Olivia Nashed
City Clerk
LODI CITY COUNCIL
SPECIAL MEETING
CARNEGIE FORUM
305 W. PINE STREET, LODI
WEDNESDAY, AUGUST 27, 2025 - 2:00 P.M.
A. Call to Order / Roll Call
The City Council Closed Session meeting of August 27, 2025, was called to order by Mayor Bregman at 2:00 p.m.
Present: Council Member Craig-Hensley, Council Member Hothi, Council Member Nakanishi, Mayor Pro Tempore Yepez, and Mayor Bregman
Absent: None
Also Present: Interim City Manager Lindsay, City Attorney Lucchesi, and City Clerk Nashed NOTE: Council Member Hothi participated in the meeting via teleconference.
B. Announcement of Closed Session (Announcement by City Attorney; Comments by the Public)
B.1 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, Significant Exposure to Litigation Pursuant to California Government Code Section 54956.9(d)(2) (On April 12, 2025 an attorney representing City Manager Scott Carney sent the City’s outside Legal Counsel an email making legal arguments concerning certain alleged whistle blowing, and potential retaliation relating to it. The email directed the City to place a “litigation hold” on potentially related documents. This correspondence is a normal step prior to initiation of litigation and is a threat of litigation under Government Code Section 54956.9. The email is available for inspection upon request.) B.2 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, Significant Exposure to Litigation Pursuant to California Government Code Section 54956.9(d)(2) C. Adjourn to Closed Session
At 2:00 p.m., Mayor Bregman adjourned the meeting to a Closed Session to discuss the above matters. The Closed Session adjourned at 4:00 p.m.
D. Return to Open Session / Disclosure of Action
At 4:00 p.m., Mayor Bregman reconvened the City Council meeting, and Adam Lindgren, of Meyers Nave, disclosed that Council received updates and provided direction on Items B.1 and B.2.
E. Adjournment
There being no further business to come before the City Council, the meeting was adjourned at 4:00 p.m.
ATTEST:
Olivia Nashed
City Clerk
LODI CITY COUNCIL
SPECIAL MEETING
HUTCHINS STREET SQUARE - KIRST HALL
125 SOUTH HUTCHINS STREET, LODI
WEDNESDAY, JANUARY 28, 2026 - 9:00 A.M.
A. Call to Order / Roll Call
The Special City Council meeting of January 28, 2026, was called to order by Mayor Yepez at 9:11 a.m.
Present: Council Member Craig-Hensley, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Yepez
Absent: Council Member Bregman
Also Present: Interim City Manager Lindsay, City Attorney Lucchesi, and City Clerk Nashed NOTE: Council Member Bregman arrived at 9:15 a.m.
NOTE: Council Member Nakanishi left the meeting at 10:50 a.m. and returned at 11:43 a.m.
B. Regular Calendar
B.1 Review and Update the City Council Strategic Vision and Protocol Manual (CM) Attachments: Attachment 1 - Resolution No. 2023-98
Attachment 2 - Strategic Vision Final Report
Attachment 3 - Protocol Manual
FISCAL HEALTH
Interim City Manager Lindsay provided a PowerPoint presentation regarding the review and update of the City Council Strategic Vision and Protocol Manual. Specific topics of discussion included overview; Fiscal Health priority; Stretch Goal – Create a fiscal structure to accomplish Council Strategic Priorities; milestones of (A) Promote the City's fiscal transparency and citizens' fiscal fluency, (B) Position Lodi to maintain a diversified revenue mix that reflects the economic prosperity of the community, (C) Ensure elected leaders and staff retain focus on fiscal priorities, (D) Anticipate and advocate against unfunded mandates while ensuring the City has funding amounts equal to annual depreciation levels to maintain assets, and (E) Improve pension as against average cities by 25%; Fiscal Health update; and General Fund revenues.
Following the completion of the presentation on the priority of Fiscal Health, an opportunity was provided for Council discussion and direction.
Interim City Manager Lindsay, Budget Manager Jennelle Baker, and Electric Utility Director Jeff Berkheimer provided additional information to Council Members.
INFRASTRUCTURE
Interim City Manager Lindsay continued the PowerPoint presentation for the Infrastructure priority. Specific topics of discussion included the Stretch Goal – Develop and maintain a robust infrastructure to support a world-class city; milestones of: (A) Invest in innovative infrastructure with a high Return on Investment, (B) Adaptive reuse of existing properties, (C) Address deferred maintenance, (D) Ensure capacity for future growth, (E) Proactive infrastructure development for Sphere of Influence and growth areas, and (F) Ensure that funding for the maintenance of future development projects is sustainable and self-supporting; and Infrastructure update.
Following the completion of the presentation on the priority of Infrastructure, an opportunity was provided for Council discussion and direction.
Interim City Manager Lindsay, Electric Utility Director Jeff Berkheimer, and Interim Public Works Director Sean Nathan provided additional information to Council Members.
Scott Hamilton, a member of the public, spoke regarding the need for community feedback opportunities on the City's website; the integration of the Budget in Brief with the public budget input site; support for a lobbyist; support for cannabis sales as a revenue source; lease of Electric Utility property; adaptive reuse of the Main Street Firehouse, the Armory, and the Hutchins Maintenance Building; and the use of private/public partnership for adaptive reuse projects.
Mike Carouba, a member of the public, spoke regarding property tax, sales tax, annexation, and the benefit brought by new residents.
PARKS
Interim City Manager Lindsay continued the PowerPoint presentation for the Parks priority.
Specific topics of discussion included the Stretch Goal – Develop a world-class revenue-generating Parks System; milestones of (A) Fully staffed to annual benchmarks, (B) Expand, develop, and maintain Lodi Lake to meet or exceed industry standards, (C) Develop and maintain sports/recreational facilities for City and Public use including an indoor sports facility, (D) Expand, develop, and maintain Hutchins Street Square facilities to meet or exceed industry standards, (E) Create a dedicated fund to improve event-based facilities to meet or exceed industry standards, and (F) Develop a Parks Master Plan to identify the recreational needs of the community and develop strategies for meeting those needs [new milestone]; and Parks update.
Following the completion of the presentation on the priority of Parks, an opportunity was provided for Council discussion and direction.
Mike Carouba, a Parks and Recreation Commissioner, spoke regarding the need to provide a service to the community as well as generate revenue, park maintenance, and the need for collaboration between departments in planning future parks.
PUBLIC SAFETY
Interim City Manager Lindsay continued the PowerPoint presentation for the Public Safety priority. Specific topics of discussion included the Stretch Goal – Create the best-trained police and fire departments in the State of California; milestones of (A) Reach and maintain full staffing, (B) Create an outdoor training facility, (C) Institute the Advanced Life Support (ALS) Program, (D) Consider strategic regional partnerships with surrounding agencies to enhance fire and emergency response services, (E) Research, develop, and/or promote advanced training
programs for police and fire personnel based on or exceeding best practices for service delivery and affecting public safety, (F) Meet International Organization for Standardization (ISO) Measurements in response times, (G) High levels of community involvement by public safety employees, and (H) Enhance programs to address strategic safety problem areas in the community (such as the unsheltered population, the Fentanyl crisis, and Animal Services); and public safety update.
Police Chief Ricardo Garcia provided information regarding staffing in the Police Department.
Fire Chief Johnson provided information regarding staffing in the Fire Department and an update on the ALS Program.
Following the completion of the presentation on the priority of Public Safety, an opportunity was provided for Council discussion and direction.
Police Chief Garcia, Fire Chief Johnson, and Community Development Director John Della Monica provided additional information for Council.
In response to Scott Hamilton, a member of the public, Fire Chief Johnson provided information regarding the Fire Department’s response to medical emergencies.
ECONOMIC DEVELOPMENT
Interim City Manager Lindsay continued the PowerPoint presentation for the Economic Development priority. Specific topics of discussion included the Stretch Goal – Raise the median income of Lodi residents to 25% of the State of California; milestones of (A) Develop a long-term economic development strategy, (B) Expand and diversify economic opportunities, (C) Continue to support the Hydrogen Hub Project, (D) White Slough Public Safety Training Facility, (E) Grow the City through East Side annexation, (F) Repurposing existing assets, and (G) Attracting tech and non-agriculture jobs; and Economic Development update.
Following the completion of the presentation on the priority of Economic Development, an opportunity was provided for Council discussion and direction.
Interim Public Works Director Sean Nathan, Economic Development Director Luis Aguilar, and Community Development Director John Della Monica provided additional information.
JP Doucette, President of the Lodi Chamber of Commerce, spoke regarding the importance of economic development, the implementation of the Economic Development Plan, business retention, City customer service, and sales tax as a sustainable revenue source.
In response to Mayor Yepez, Mr. Doucette provided information regarding the Chamber’s view on business retention and business expansion.
DOWNTOWN
Interim City Manager Lindsay continued the PowerPoint presentation for the Downtown priority.
Specific topics of discussion included the Stretch Goal – Realize a lively mixed-use, walkable commercial Downtown district; milestones of (A) Expand opportunities for Downtown living, (B) Preserve Downtown historic character, (C) Ensure accessibility for multi-modal transportation and public safety, (D) Protect and promote the use of public facilities including the Library, Public Safety Building, and the City Administrative Building, (E) Expand the perimeter of Downtown mixed-use zoning, and (F) Adopt policies that incentivize the revitalization of buildings and infrastructure; and Downtown update.
Following the completion of the presentation on the priority of Downtown, an opportunity was provided for Council discussion and direction.
Community Development Director John Della Monica, City Attorney Lucchesi, and Economic Development Director Luis Aguilar provided additional information.
Nick Jones, of Ford Construction, spoke regarding the Economic Strategic Plan, the need to fix the gateways to Lodi to promote tourism, and the need for citizens to live and work in Lodi.
CITY COUNCIL PROTOCOL MANUAL
City Clerk Nashed provided a presentation regarding the City Council Protocol Manual. Specific topics of discussion included background; last update; current City Council rotation; Council direction for a specific process for selection of Mayor and Mayor Pro Tempore; outside counsel's provision of samples of other cities' procedures; City of Glendale - reorganization in April with selection of Mayor based on the member who has gone the longest without serving as Mayor and percentage of votes received in the event of a tie on seniority; City of Colfax - reorganization in December, Mayor Pro Tempore automatically becomes Mayor, Mayor Pro Tempore selected based on the member who has gone the longest without serving as Mayor; no sample of cities rotating by district; district rotation disadvantage of newly-elected Council Member’s eligibility to immediately serve as Mayor.
Following the completion of the presentation on the process for selection of Mayor and Mayor Pro Tempore, an opportunity was provided for Council discussion and direction.
City Clerk Nashed recapped Council direction: Mayor Pro Tempore becomes Mayor, appointment rotation by District, a four-fifth or super majority to override the policy, eligibility requirement of service of a minimum of one year, and Mayor Pro Tempore's role description to include mentorship of new Council Members.
Discussion ensued between Council Members, City Clerk Nashed, and City Attorney Lucchesi regarding the super majority requirement.
City Clerk Nashed will return to Council with an appointment policy for Council review.
City Attorney Lucchesi provided a presentation regarding SB 707 requirements. Specific topics of discussion included lack of an adopted decorum policy; SB 1100 allowing for removal of people creating a disruption at a Council meeting; the need for formal adoption into Protocol Manual; pronouns and updated terms; cross-references to City ordinances, resolutions, minutes, and action minutes; Closed Session minutes; meeting rules of conduct; Rosenberg's Rules of Order; adoption of SB 707; goal of strengthening public participation, expanding remote teleconferencing access, and offering more translation services and opportunities; important implementation of resource planning requirements; requirement of updated meeting procedures; requirement as of January 1, 2026 for the City to provide the opportunity to have Zoom public participation and public comment; language and interpretation requirement for agendas; requirement for provision of information on how to obtain agendas and participate in meetings; translation services not required at meetings but the City must allow participants to bring their own translator; requirement to adopt a disruption of remote teleconferencing policy by July 1; requirement for the City to wait for one hour in the case of a disruption in teleconferencing services to allow for restoration of service; remote teleconferencing provisions; and upcoming training.
Following the completion of the presentation on SB 707 requirements, an opportunity was provided for Council discussion and direction.
Mayor Yepez requested that Council receive a copy of Rosenberg's Rules of Order.
In response to Council comments, City Clerk Nashed stated that Council orientation will be added to the Protocol Manual.
City Attorney Lucchesi recapped Council direction on the Protocol Manual: Direction has been received regarding the rotation of the Mayor and Mayor Pro Tempore, that item will be taken back to outside counsel for revision, and City Clerk Nashed will return to Council with an appointment policy. SB 707 updates and comment provisions will be incorporated and a draft presented to Council for consideration at a future meeting.
HOUSING
Interim City Manager Lindsay continued the PowerPoint presentation for the Housing priority.
Specific topics of discussion included the Stretch Goal – Ensure every socio-economic demographic and family structure can secure quality housing within the community; milestones of (A) Develop new housing opportunities with market values aligned with current Area Median Income and standard housing/income ratios, (B) Create more residential opportunities Downtown, (C) Ensure continued progress toward Regional Housing Needs Assessment Goals, (D) Require a percentage of housing in new developments to be workforce housing, (E) Adopt standards and policies to promote housing for all economic levels, (F) Develop policies that will promote affordable housing by design, generational housing by design, and diverse housing by design, and (G) Consider ways to support the existence of an adequate number of rental properties; and housing update.
Following the completion of the presentation on the priority of Housing, an opportunity was provided for Council discussion and direction.
Community Development Director Della Monica provided additional information.
Mike Carouba, a member of the public, spoke regarding the affordability and risks of the development of housing through annexation and the need to not add additional fees and requirements.
Lyndsy Davis, a member of the public, spoke regarding the need to retain the charm and historic elements of Lodi.
PUBLIC WELL BEING
Interim City Manager Lindsay continued the PowerPoint presentation for the Public Well Being priority. Specific topics of discussion included the Stretch Goal – Be a recognized leader in generating a happy, healthy, high-quality of life for all; milestones of (A) Increase opportunities for physical, recreational, and cultural activities, (B) Partner with other public/private entities to provide outreach, education, and activities to engage diverse cultures and communities, (C) Provide opportunities for access to mental health and substance abuse treatment, and (D) Focus on youth education and mentorship to foster positive life choices.
Following the completion of the presentation on the priority of Public Well Being, an opportunity was provided for Council discussion and direction.
Library Services Director Jennifer Fontanilla, City Attorney Lucchesi, City Clerk Nashed, and Parks, Recreation and Cultural Services Director Christina Jaromay provided additional information.
Lyndsy Davis, Chair of the Lodi Improvement Committee (LIC), spoke regarding member groups of the LIC that are assigned tasks in alignment with the Council's Strategic Vision, the opportunities afforded by the Library and the Parks, Recreation and Cultural Services Department, and the need for more public outreach.
FUTURE FINANCIAL NEEDS
Interim City Manager Lindsay continued the PowerPoint presentation for future financial needs.
Specific topics of discussion included one-time funding needed to reach milestones, additional annual funding needed to reach milestones, sales tax, and transient occupancy tax.
Following the completion of the presentation on future funding needs, an opportunity was provided for Council discussion and direction.
C. Adjournment
There being no further business to come before the City Council, the meeting was adjourned at 3:46 p.m.
ATTEST:
Olivia Nashed
City Clerk
LODI CITY COUNCIL
SPECIAL MEETING
CARNEGIE FORUM
305 W. PINE STREET, LODI
TUESDAY, JULY 28, 2026 - 9:00 A.M.
A. Call to Order / Roll Call
The City Council Closed Session meeting of July 28, 2026, was called to order by Mayor Yepez at 9:06 a.m.
Present: Council Member Bregman, Council Member Craig-Hensley, Mayor Pro Tempore Hothi, and Mayor Yepez
Absent: Council Member Nakanishi
Also Present: City Manager Reddig, Interim City Attorney Luebberke, and City Clerk Nashed
B. Announcement of Closed Session
B.1 PUBLIC EMPLOYEE APPOINTMENT, Pursuant to Government Code § 54957(b). One Position: City Attorney Recruitment.
C. Adjourn to Closed Session
At 9:07 a.m., Mayor Yepez adjourned the meeting to a Closed Session to discuss the above matters. The Closed Session adjourned at 12:42 p.m.
D. Return to Open Session / Disclosure of Action
At 12:42 p.m., Mayor Yepez reconvened the City Council meeting, and Interim City Attorney Luebberke disclosed that there was no reportable action.
E. Adjournment
There being no further business to come before the City Council, the meeting was adjourned at 12:52 p.m.
ATTEST:
Olivia Nashed
City Clerk
LODI CITY COUNCIL
REGULAR MEETING
CARNEGIE FORUM
305 WEST PINE STREET, LODI
WEDNESDAY, SEPTEMBER 2, 2026 - 6:00 P.M.
C-1 Call to Order / Roll Call
The City Council Closed Session meeting of September 2, 2026, was called to order by Mayor Yepez at 6:09 p.m.
Present: Council Member Bregman, Council Member Craig-Hensley, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Yepez
Absent: None
Also Present: City Manager Reddig, Interim City Attorney Luebberke, and Interim City Clerk Solorzano
C-2 Announcement of Closed Session
a) CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to Government Code Section 54956.9(d)(1). Name of Case: Christopher Bennitt v. City of Lodi, et. al, San Joaquin County Superior Court Case No. STK-CV-UCP-2025-1701. b) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Government Code Section 54956.9(d)(1). Name of Case: Scott R. Carney v. City of Lodi, San Joaquin County Superior Court Case No. STK-CV-UWM-2026-0003828. c) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Government Code Section 54956.9(d)(1). Name of Case: Scott R. Carney v. City of Lodi, San Joaquin County Superior Court Case No. STK-CV-UOE-2026-0044713. d) CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION Pursuant to Government Code Section 54956.9(d)(1). Name of Case: Leatham v. City of Lodi, San Joaquin Superior Court Case No. STK-CV-UPI-2024-0003244. e) PUBLIC EMPLOYMENT, Pursuant to Government Code § 54957(b). Title: Interim City Clerk Recruitment.
C.3 Adjournment to Closed Session
At 6:10 p.m., Mayor Yepez adjourned the meeting to a Closed Session to discuss the above matters. The Closed Session adjourned at 7:05 p.m.
C.4 Return to Open Session / Disclosure of Action
At 7:05 p.m., Mayor Yepez reconvened the City Council meeting, and Interim City Attorney Luebberke disclosed that there was no reportable action.
A. Call to Order / Roll Call
The Regular City Council meeting of September 2, 2026, was called to order by Mayor Yepez at 7:05 p.m.
Present: Council Member Bregman, Council Member Craig-Hensley, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Yepez
Absent: None
Also Present: City Manager Reddig, Interim City Attorney Luebberke, and Interim City Clerk Solorzano
B. Presentations - None
C. Consent Calendar (Reading; Comments by the Public; Council Action) Council Member Craig-Hensley made a motion, second by Council Member Bregman, to approve the following items hereinafter set forth, except those otherwise noted, in accordance with the report and recommendation of the City Manager.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Bregman, Council Member Craig-Hensley, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Yepez Noes: None
Absent: None
C.1 Approve Minutes
a) March 6, 2024 (Regular Meeting)
b) April 17, 2024 (Regular Meeting)
c) June 5, 2024 (Regular Meeting)
d) July 17, 2024 (Special Meeting)
e) September 17, 2024 (Special Meeting)
f) September 24, 2024 (Special Meeting)
g) October 16, 2024 (Regular Meeting)
h) January 28, 2025 (Special Meeting)
i) February 11, 2025 (Special Meeting)
j) February 26, 2025 (Special Meeting)
k) April 1, 2025 (Special Meeting)
l) April 9, 2025 (Special Meeting)
m) April 11, 2025 (Special Meeting)
n) April 22, 2025 (Special Meeting)
o) April 30, 2025 (Special Meeting)
p) May 6, 2025 (Special Meeting)
q) May 27, 2025 (Special Meeting)
r) July 2, 2025 (Regular Meeting)
s) July 16, 2025 (Regular Meeting)
t) August 6, 2025 (Regular Meeting)
u) October 29, 2025 (Special Meeting)
v) March 27, 2026 (Special Meeting)
w) April 16, 2026 (Special Meeting)
x) June 9, 2026 (Special Meeting)
y) July 1, 2026 (Regular Meeting)
z) July 15, 2026 (Regular Meeting)
Attachments: Attachment 1 - March 6, 2024 (Regular Meeting) Attachment 2 - April 17, 2024 (Regular Meeting)
Attachment 3 - June 5, 2024 (Regular Meeting)
Attachment 4 - July 17, 2024 (Special Meeting)
Attachment 5 - September 17, 2024 (Special Meeting)
Attachment 6 - September 24, 2024 (Special Meeting)
Attachment 7 - October 16, 2024 (Regular Meeting)
Attachment 8 - January 28, 2025 (Special Meeting)
Attachment 9 - February 11, 2025 (Special Meeting)
Attachment 10 - February 26, 2025 (Special Meeting)
Attachment 11 - April 1, 2025 (Special Meeting)
Attachment 12 - April 9, 2025 (Special Meeting)
Attachment 13 - April 11, 2025 (Special Meeting)
Attachment 14 - April 22, 2025 (Special Meeting)
Attachment 15 - April 30, 2025 (Special Meeting)
Attachment 16 - May 6, 2025 (Special Meeting)
Attachment 17 - May 27, 2025 (Special Meeting)
Attachment 18 - July 2, 2025 (Regular Meeting)
Attachment 19 - July 16, 2025 (Regular Meeting)
Attachment 20 - August 6, 2025 (Regular Meeting)
Attachment 21 - October 29, 2025 (Special Meeting)
Attachment 22 - March 27, 2026 (Special Meeting)
Attachment 23 - April 16, 2026 (Special Meeting)
Attachment 24 - June 9, 2026 (Special Meeting)
Attachment 25 - July 1, 2026 (Regular Meeting)
Attachment 26 - July 15, 2026 (Regular Meeting)
The minutes of March 6, 2024 (Regular Meeting), April 17, 2024 (Regular Meeting), June 5, 2024 (Regular Meeting), July 17, 2024 (Special Meeting), September 17, 2024 (Special Meeting), September 24, 2024 (Special Meeting), October 16, 2024 (Regular Meeting), January 28, 2025 (Special Meeting), February 11, 2025 (Special Meeting), February 26, 2025 (Special Meeting), April 1, 2025 (Special Meeting), April 9, 2025 (Special Meeting), April 11, 2025 (Special Meeting), April 22, 2025 (Special Meeting), April 30, 2025 (Special Meeting), May 6, 2025 (Special Meeting), May 27, 2025 (Special Meeting), July 2, 2025 (Regular Meeting), July 16, 2025 (Regular Meeting), August 6, 2025 (Regular Meeting), October 29, 2025 (Special Meeting), March 27, 2026 (Special Meeting), April 16, 2026 (Special Meeting), June 9, 2026 (Special Meeting), July 1, 2026 (Regular Meeting), and July 15, 2026 (Regular Meeting) were approved as written.
C.2 Set Public Hearing for October 7, 2026, to Consider an Ordinance Amending Lodi Municipal Code Title 15 (Buildings and Construction) by Adding Chapter 15.69 (Agricultural Mitigation Fee) and Chapter 15.70 (Parkland Dedication and In-Lieu Fees); Amending Title 17 (Development Code), Article 2 (Zoning Districts Land Use and Development Standards), Section 17.28.040 (Planned Development (PD) Overlay Zoning District); and Amending Title 17, Article 6 (Development Code Administration) by Adding Chapter 17.77 (Boundary Changes) and Chapter 17.78 (Williamson Act Regulations) (Applicant: City of Lodi; CEQA Status: Exempt per Section 15061(b)(3) - General Rule Exemption and Section 15378 as the Ordinance is not a Project.) (CD)
This item was pulled at the request of Mayor Pro Tempore Hothi.
In response to Mayor Pro Tempore Hothi, City Manager Reddig stated that Council had received an email from Building Industry Association (BIA) Chief Executive Officer John Beckman requesting that this item be pulled from the agenda. She spoke regarding staff’s recommendation to set the public hearing for October 7, directing Community Development Department staff to contact Mr. Beckman regarding his concerns, and potentially holding a community workshop before the October 7 public hearing to discuss the code amendments and address any public concerns.
Council Member Craig-Hensley noted that tonight's item is solely to set the public hearing for October 7, at which time the code amendments would be discussed. She stated that if more detailed information is needed than could easily be addressed at the public hearing, she would be amenable to a Special Meeting for that purpose before the public hearing.
This item was included in the vote on the Consent Calendar.
Set a public hearing for October 7, 2026, to consider an ordinance amending Lodi Municipal Code Title 15 (Buildings and Construction) by adding Chapter 15.69 (Agricultural Mitigation Fee) and Chapter 15.70 (Parkland Dedication and In-Lieu Fees); amending Title 17 (Development Code), Article 2 (Zoning Districts Land Use and Development Standards), Section 17.28.040 (Planned Development (PD) Overlay Zoning District); and amending Title 17, Article 6 (Development Code Administration) by adding Chapter 17.77 (Boundary Changes) and Chapter 17.78 (Williamson Act Regulations) (Applicant: City of Lodi).
C.3 Set a Public Hearing for October 7, 2026, to Consider a Resolution Authorizing the Filing of an Annexation Request to Annex 95.3 Acres (PL2024-023 A) of Land South of West Vine Street, North of West Kettleman Lane and West of South Lower Sacramento Road (the “Project Area”); Consider an Ordinance to Pre-Zone Approximately 9.2 Acres to General Commercial (GC),
19.1 Acres to Mixed Use Corridor (MCO), 10 Acres to Public and Community Facilities (PF),
49.8 Acres to Residential Low Density (RLD) and 7.2 Acres to Residential Medium Density (RMD) within the Project Area; and to Consider a Resolution to Detach the Project Area from the Woodbridge Fire Protection District and to Direct Staff to Prepare and Submit an Annexation Application to the San Joaquin Local Agency Formation Commission (LAFCO) (Applicant:
Dobbins Properties, Inc., PL2024-023 A CEQA Determination: Section 15183 - Project is consistent with the development intensity established by a General Plan or Zoning for which an environmental impact report (EIR) has been certified.) (CD) Attachments: Attachment 1 - Westside F Annexation Exhibit Interim City Attorney Luebberke announced that Council Member Bregman had recused himself from the vote on Items C.3 and C.7 and recommended Council vote on those items separately from the Consent Calendar.
Prior to the motion, Council Member Bregman left the dais.
Council Member Craig-Hensley made a motion, second by Mayor Yepez, to set a public hearing for October 7, 2026, to consider a resolution authorizing the filing of an annexation request to annex 95.3 acres (PL2024-023 A) of land south of West Vine Street, north of West Kettleman Lane and west of South Lower Sacramento Road (the “Project Area”); consider an ordinance to pre-zone approximately 9.2 acres to General Commercial (GC), 19.1 acres to Mixed Use Corridor (MCO), 10 acres to Public and Community Facilities (PF), 49.8 acres to Residential Low Density (RLD) and 7.2 acres to Residential Medium Density (RMD) within the Project Area; and to consider a resolution to detach the Project Area from the Woodbridge Fire Protection District, and to direct staff to prepare and submit an annexation application to the San Joaquin Local Agency Formation Commission (LAFCO) (Applicant: Dobbins Properties, Inc., PL2024-023 A).
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Craig-Hensley, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Yepez
Noes: None
Absent: None
NOTE: Council Member Bregman recused himself from the vote on this item.
Following the vote, Council Member Bregman returned to the dais.
C.4 Adopt a Resolution Delegating Authority to the City Manager to Oversee and Administer All Personnel and Administrative Matters Related to the Interim City Clerk position, including appointment, termination, and work assignments. (HR)
Attachments: Attachment 1 - Resolution (Interim City Clerk) This item was pulled at the request of Mayor Yepez.
City Manager Reddig provided background information regarding the Interim City Clerk position, the ordinance update for the City Clerk position, and the need to hire an Interim City Clerk prior to Interim City Clerk Solorzano’s last day of work on September 17.
This item was included in the vote on the Consent Calendar.
Adopted Resolution No. 2026-183 delegating authority to the City Manager to oversee and administer all personnel and administrative matters related to the Interim City Clerk position, including appointment, termination, and work assignments.
C.5 Adopt a Resolution Authorizing City Manager to File Claim for Fiscal Year 2025/26 Transportation Development Act Funds from Local Transportation Fund ($2,071,203) and State Transit Assistance Fund ($61,987) (PW)
Attachments: Attachment 1 -TDA Claim Form
Attachment 2 - Resolution
Adopted Resolution No. 2026-184 authorizing the City Manager to file a claim for Fiscal Year 2025/26 Transportation Development Act funds from the Local Transportation Fund, in the amount of $2,071,203, and the State Transit Assistance Fund, in the amount of $61,987.
C.6 Accept Improvements Under Contract for Mold Abatement at 2 North Sacramento Street (PW) Accepted the improvements under the contract for Mold Abatement at 2 North Sacramento Street.
C.7 Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 3 to Professional Services Agreement with Bickford Ventures Inc., dba Division 1 Construction Management Services, of Lodi, for Construction Management Services for the City of Lodi Animal Shelter Project (PW)
Attachments: Attachment 1 - Amendment No. 3
Attachment 2 - Resolution
Interim City Attorney Luebberke announced that Council Member Bregman had recused himself from the vote on Items C.3 and C.7 and recommended Council vote on those items separately from the Consent Calendar.
Prior to the motion, Council Member Bregman left the dais.
Council Member Craig-Hensley made a motion, second by Mayor Yepez, to adopt Resolution No. 2026-185 authorizing the City Manager to execute Amendment No. 3 to the Professional Services Agreement with Bickford Ventures, Inc., dba Division 1 Construction Management Services, of Lodi, for construction management services for the City of Lodi Animal Shelter Project.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Craig-Hensley, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Yepez
Noes: None
Absent: None
NOTE: Council Member Bregman recused himself from the vote on this item.
Following the vote, Council Member Bregman returned to the dais.
In response to Mayor Yepez, Interim City Attorney Luebberke provided information regarding the requirement for a Council Member to state a reason for a vote recusal.
D. Comments by the Public on Non-Agenda Items
Troy Stein, CEO and founder of Stop Human Trafficking, provided supplemental documents and spoke regarding human trafficking, the services provided by his nonprofit group, and the group's upcoming Freedom Walk at DeBenedetti Park.
Nathaniel Atherstone, a member of the public, spoke regarding the email he had sent to Council about the use of automated license plate recognition (ALPR) technology in the City.
Vanessa Barberis, Waste Management Public Sector Manager, spoke regarding the upcoming recycling event.
Deyanira Aguilar, a member of the public, spoke through an interpreter regarding an un-permitted structure built at 2328 Jamestown Court, adjacent to her property line.
In response to Mayor Yepez, Ms. Aguilar provided information regarding her interaction with the Community Development Department and her concern over sewage leakage from the illegal bathroom structure.
In response to Mayor Yepez, Interim Community Development Director Cynthia Marsh stated that she was unaware of this matter but staff would look into it. She further noted that code enforcement issues are confidential and staff is unable to discuss them with the complainant.
Randy Stewart, a member of the public, spoke regarding the petition to change the charter of the City of Lodi to a strong mayor system, which he submitted at the May 20, 2026 Council meeting.
E. Comments by the City Council Members on Non-Agenda Items Council Member Craig-Hensley spoke regarding her attendance at the San Joaquin Business Council meeting and the San Joaquin Regional Rail Commission meeting; the upcoming ribbon cutting for the 49ers special train; the upcoming Rail Safety Action Day; attendance at the Lodi Adopt a Child and Arts Foundation's art contest; attendance at a meeting with the United Way Board during their strategic planning retreat to discuss the value to the City of the Lodi Nonprofit Alliance and the success of the Council nonprofit grant program; a future meeting with United Way regarding a workplace giving program; and attendance at the San Joaquin Council of Governments (SJCOG) meeting at which a joint grant with the City's Transit Division and SJCOG was approved for funds which may be used for the Short-Range Transit Plan or the Downtown Specific Plan. She thanked Interim Public Works Director Sean Nathan, Police Chief Ricardo Garcia, and City Manager Reddig for attending the Turner Road traffic safety community meeting; and spoke regarding the recent tour of Elk Grove's Main Street and rail project.
In response to Council Member Craig-Hensley, City Manager Reddig provided additional information regarding Elk Grove's Main Street and rail project.
Mayor Pro Tempore Hothi spoke regarding hosting U.S. Senator Alex Padilla's staff at the Electric Utility facility and the upcoming Northern California Power Agency (NCPA) meeting in Lake Tahoe. He commended Electric Utility staff for the resolution of several recent constituent issues and the Police Department for their responsiveness to a homeless encampment issue.
He announced that State Assembly Member Heath Flora was able to secure $2 million in funding for the Lodi Fire Department and acknowledged Council Member Craig-Hensley's efforts in lobbying for the funding.
Council Member Craig-Hensley thanked Fire Chief Keith Johnson for his help in securing the funding.
In response to Mayor Yepez, Council Member Craig-Hensley provided information regarding the Fire Department's anticipated use of the funding.
Council Member Bregman, in response to requests from constituents, announced that Hutchins Street Square's pool is scheduled to reopen in late September.
In response to Council Member Bregman, Interim Public Works Director Sean Nathan confirmed that repair of sidewalk damage caused by trees located between the sidewalk and the street is the responsibility of the City.
In response to Mayor Yepez, City Manager Reddig stated that the Public Works Department will prepare information regarding the City's response during significant flooding.
F. Public Hearings
F.1 Public Hearing to Consider Adopting a Resolution Approving the 2025-26 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) (CD)
Attachments: Attachment 1 - Draft CAPER
Attachment 2 - Resolution
Notice thereof having been published according to law, an affidavit of which publication is on file in the office of the City Clerk, Mayor Yepez called for the public hearing to consider adopting a resolution approving the 2025-26 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER).
Mayor Yepez opened the public hearing for public comment at 7:53 p.m.
Program Specialist Kari Chadwick provided a PowerPoint presentation regarding the 2025-26 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER). Specific topics of discussion included introduction, community engagement requirements for the CAPER, 2025-26 Program Year, expenditures, accomplishments, and recommendation.
In response to Council Member Craig-Hensley, Program Specialist Chadwick provided information regarding the cap on administrative costs and the provision of fair housing services.
In response to Council Member Nakanishi, Program Specialist Chadwick provided information regarding graffiti abatement.
In response to Mayor Pro Tempore Hothi, Program Specialist Chadwick and Interim Public Works Director Sean Nathan provided information regarding funds for alley rehabilitation.
In response to Council Member Craig-Hensley, Program Specialist Chadwick clarified the funding noted in the report was for alleys off of Hutchins Street, not for work on Hutchins Street.
In response to Mayor Pro Tempore Hothi, Program Specialist Chadwick provided information regarding funding for LOEL Center.
In response to Mayor Yepez and Mayor Pro Tempore Hothi, Program Specialist Chadwick and Interim Public Works Director Nathan provided information regarding the numbers of alley rehabilitations funded per year and the criteria for alleys chosen for rehabilitation.
In response to Council Member Nakanishi, Interim Public Works Director Nathan clarified the number of alleys rehabilitated per year with CDBG funds.
In response to Mayor Yepez, Interim Public Works Director Nathan provided information regarding the funding necessary to rehabilitate one alley each year, as opposed to every-other year, and the capacity for the Public Works Department to rehabilitate one alley each year.
There being no public comments, Mayor Yepez closed the public hearing at 8:07 p.m.
Council Member Craig-Hensley made a motion, second by Mayor Pro Tempore Hothi, to adopt Resolution No. 2026-186 approving the 2025-26 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER).
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Bregman, Council Member Craig-Hensley, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Yepez Noes: None
Absent: None
G. Regular Calendar
G.1 Adopt a Resolution Ratifying the City Manager’s Employment Agreement of Christina Castro as Public Works Director and Approving the Employment Agreement effective October 5, 2026 (HR)
Attachments: Attachment 1 - Employee Agreement
Attachment 2 - Resolution (Christina Castro)
Human Resources Manager James Peavey provided a presentation regarding the ratification of the City Manager’s employment of Christina Castro as Public Works Director and approving the Employment Agreement effective October 5, 2026. Specific topics of discussion included background, selection process, terms of agreement, base salary, funding, and staff recommendation.
At Mayor Yepez's invitation, Ms. Castro introduced herself, provided background information, and thanked Council for the opportunity to work in the City of Lodi.
Council Member Craig-Hensley and Mayor Yepez welcomed Ms. Castro to the City.
Council Member Nakanishi made a motion, second by Council Member Bregman, to adopt Resolution No. 2026-187 ratifying the City Manager’s employment of Christina Castro as Public Works Director and approving the Employment Agreement effective October 5, 2026.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Bregman, Council Member Craig-Hensley, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Yepez Noes: None
Absent: None
G.2 Adopt a Resolution Rejecting all Bids, Approving Specifications, Authorizing Re-Advertisement for Bids, Authorizing City Manager to Award Contract to Lowest Responsive Bidder for 2026-2029 Citywide Fire Alarm Monitoring, in an amount not-to-exceed $360,000 (PW) Attachments: Attachment 1 - Resolution
Interim Public Works Director Sean Nathan provided a presentation regarding 2026-2029 Citywide Fire Alarm Monitoring. Specific topics of discussion included background, informal bidding process, bids above the approved amount, and staff recommendation.
In response to Council Member Craig-Hensley, Interim Public Works Director Nathan provided information regarding the notification of potential bidders and changes in the new bid documents to attract more bidders.
In response to Mayor Yepez, Interim Public Works Director Nathan provided information regarding the term for the contract.
Council Member Craig-Hensley made a motion, second by Mayor Pro Tempore Hothi, to adopt Resolution No. 2026-188 rejecting all bids, approving specifications, authorizing re-advertisement for bids, authorizing the City Manager to award the contract to the lowest responsive bidder for 2026-2029 Citywide Fire Alarm Monitoring, in an amount not to exceed $360,000.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Bregman, Council Member Craig-Hensley, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Yepez Noes: None
Absent: None
H. Ordinances
H.1 Waive the Second Reading and Adopt Ordinance No. 2049 Authorizing an Amendment to the Contract between the City Council of the City of Lodi and the Board of Administration of the California Public Employees’ Retirement System (CLK)
Attachments: Attachment 1 - Exhibit
Attachment 2 - Ordinance
Council Member Nakanishi made a motion, second by Council Member Bregman, (following reading of the title) to waive reading of the ordinance in full and adopt and order to print Ordinance No. 2049 authorizing an amendment to the contract between the City Council of the City of Lodi and the Board of Administration of the California Public Employees’ Retirement System, which was introduced at a regular meeting of the Lodi City Council held August 19, 2026.
VOTE:
The above motion carried by the following vote:
Ayes: Council Member Bregman, Council Member Craig-Hensley, Council Member Nakanishi, Mayor Pro Tempore Hothi, and Mayor Yepez Noes: None
Absent: None
I. Adjournment
Mayor Pro Tempore Hothi read the obituary of Marybeth Jansen Bradford, who passed away on August 4, 2026, and requested that the meeting be adjourned in her memory.
There being no further business to come before the City Council, the meeting was adjourned at 8:17 p.m., in memory of Marybeth Jansen Bradford.
ATTEST:
Walfred Solorzano
Interim City Clerk
AGENDA ITEM C.2
COUNCIL COMMUNICATION
AGENDA TITLE:
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with BKF Engineers for On-Call Neighborhood and Planning Services, Increasing the Contract Amount by $144,000 to a Total Amount Not to Exceed $224,000 (CD) MEETING DATE: October 7, 2026
PREPARED BY:
Cynthia Marsh, Deputy Director/City Planner
RECOMMENDED ACTION:
Adopt a resolution authorizing the City Manager to execute Amendment No. 1 to the Professional Services Agreement with BKF Engineers for on-call Neighborhood and Planning Services, increasing the contract amount by $144,000, for a total amount not to exceed $224,000.
BACKGROUND INFORMATION:
The Community Development Department issued a Request for Qualifications for on-call planning and related professional services. The City received Statements of Qualifications from multiple firms and established a pool of qualified consultants available for assignments as needs arise. BKF Engineers was selected from that process to address the department’s immediate staffing needs. The term of the City’s Professional Services Agreement with BKF for on-call Neighborhood and Planning Services began on July 1, 2026, with an original contract amount not to exceed $80,000.
BKF provides supplemental staffing following the departure of the Neighborhood Services Manager and assists with management of the Planning Division. BKF’s team has direct experience with the federal, state, and local grant programs administered by Neighborhood Services, as well as familiarity with the City’s existing programs, projects, and reporting requirements. This background allows the consultant to provide continuity and effective support with minimal transition time. Although recruitment for a new Neighborhood Services Manager is underway, the timing for filling the position is uncertain.
Additional Planning support was needed because the Deputy Director/City Planner served concurrently as Interim Community Development Director for approximately seven months, limiting the staff capacity available to oversee Planning Division operations and projects. The department continues to manage a substantial workload, including numerous long-range planning initiatives, Development Code amendments, upcoming annexation projects, and ongoing current-planning applications.
The recent appointment of a new Community Development Director also requires dedicated staff time to support the leadership transition, transfer institutional knowledge, and provide comprehensive briefings on active projects, operational matters, and upcoming decisions. Continued consultant assistance will provide the additional capacity necessary to maintain day-to-day operations, advance priority projects, and support continuity during the staffing and leadership transitions.
Staff recommends increasing the agreement by $144,000, for a total amount not to exceed $224,000. All other City of Lodi Page 1 of 2 Printed on 10/1/2026
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COUNCIL COMMUNICATION
Staff recommends increasing the agreement by $144,000, for a total amount not to exceed $224,000. All other terms and conditions of the agreement will remain unchanged.
FISCAL IMPACT:
Amendment No. 1 will increase the agreement by $144,000, for a total amount not to exceed $224,000.
Sufficient appropriations are available in the Community Development Special Revenue Account; therefore, no additional appropriation is requested.
FUNDING AVAILABLE:
Community Development Special Revenue Account 27082000.72450 City of Lodi Page 2 of 2 Printed on 10/1/2026
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RESOLUTION NO. 2026-____
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH BKF ENGINEERS, A CALIFORNIA
CORPORATION, FOR ON-CALL NEIGHBORHOOD AND PLANNING
SERVICES, INCREASING THE CONTRACT AMOUNT BY $144,000, FOR A TOTAL AMOUNT NOT TO EXCEED $224,000
============================================================= WHEREAS, the Community Development Department issued a Request for Qualifications for on-call planning and related professional services, received Statements of Qualifications from multiple firms, and established a pool of qualified consultants available for assignments as needs arise; and
WHEREAS, BKF Engineers was selected through that process to provide the City’s immediate Neighborhood and Planning support based on the firm’s relevant experience, familiarity with City programs, and available staffing capacity; and WHEREAS, the term of the City’s Professional Services Agreement with BKF Engineers for on-call Neighborhood and Planning Services commenced on July 1, 2026, with an original contract amount not to exceed $80,000; and
WHEREAS, BKF Engineers was retained to provide supplemental staffing following the departure of the Neighborhood Services Manager and to assist with management of the Planning Division; and
WHEREAS, BKF Engineers’ staff has experience with the federal, state, and local grant programs administered by Neighborhood Services, as well as familiarity with the City’s existing programs, projects, and reporting requirements, allowing the consultant to provide continuity and effective support with minimal transition time; and
WHEREAS, recruitment for a new Neighborhood Services Manager is underway; however, the timing for filling the position is uncertain, and consultant assistance is needed to maintain program administration and operations during the recruitment and transition period; and WHEREAS, additional Planning Division support is needed due to the substantial workload associated with ongoing long-range planning initiatives, Development Code amendments, upcoming annexation projects, current-planning applications, and the recent departmental leadership transition; and
WHEREAS, Amendment No. 1 will increase the contract amount by $144,000, for a total amount not to exceed $224,000, with all other terms and conditions of the agreement remaining unchanged.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with BKF Engineers for on-call Neighborhood and Planning Services, increasing the contract amount by $144,000, for a total amount not to exceed $224,000.
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (adopted November 6, 2019, Resolution No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above-referenced document that do not alter the compensation or term and to make clerical corrections as necessary.
Dated: October 7, 2026
======================================================================== I hereby certify that Resolution No. 2026-____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held October 7, 2026 by the following vote:
AYES: COUNCIL MEMBERS –
NOES: COUNCIL MEMBERS –
ABSENT: COUNCIL MEMBERS –
ABSTAIN: COUNCIL MEMBERS –
ELIZABETH HAGLUND
Interim City Clerk
2026-_____
AGENDA ITEM C.3
COUNCIL COMMUNICATION
AGENDA TITLE:
Approve Revisions to the Purchasing Policy That Include the Federal Transit Administration (FTA) Procurement Requirements (IS - BUD)
MEETING DATE:
October 7, 2026
PREPARED BY:
Jennelle Baker, Budget Manager
RECOMMENDED ACTION:
Approve revisions to the Purchasing Policy that include Federal Transit Administration (FTA) procurement requirements.
BACKGROUND INFORMATION:
The City’s Purchasing Policy was most recently revised on July 1, 2026. Since that revision, the Transit Division
of the Public Works Department underwent an extensive Federal Transit Administration (FTA) audit. As a result of the audit, the FTA requested that the City update its Purchasing Policy to more clearly incorporate Federal procurement requirements applicable to FTA-funded purchases. The proposed revisions are intended to strengthen the City’s compliance procedures and help ensure the continued eligibility of expenditures for federal
funding and reimbursement.
DISCUSSION
The proposed updates to the Purchasing Policy to comply with FTA purchasing requirements are summarized below:
Page(s) Proposed Changes
22-23Establishes general requirements for FTA-funded rolling stock and related equipment purchases, including compliance with federal requirements, coordination with grant specialists, and retention of certifications and supporting records. Rolling stock refers to vehicles used to transport passengers or support public transportation services.
23Requires Buy America pre-award and post-delivery reviews for applicable rolling stock purchases and requires staff training and documentation. The Federal Transit Administration’s (FTA) Buy America requirements apply to purchases funded with FTA grants and generally require manufactured products used in federally funded transit projects to be produced in the United States. For transit vehicles and other rolling stock, at least 70 percent of component costs must be produced domestically, and final assembly must occur in the United States.
23Clarifies that using a cooperative or intergovernmental purchasing agreement does not relieve the City of its responsibility to verify federal clauses, certifications, Buy America compliance, and suspension and debarment requirements.
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COUNCIL COMMUNICATION
23-24Requires an Independent Cost Estimate before receiving bids or proposals and a documented cost or price analysis for federally funded procurements exceeding the federal Simplified Acquisition Threshold, including applicable contract amendments.
25Establishes a Federal Clauses Checklist to ensure required federal provisions are reviewed and incorporated before a federally funded contract is executed. It also requires periodic review of federal requirements and staff training.
26Adds language explaining that FTA-specific requirements may apply to federally funded transit procurements, including requirements related to rolling stock and related equipment acquisitions. Departments shall consult applicable FTA guidance and ensure applicable requirements are incorporated into procurement documents, contracts, and supporting documentation.
27Requires contractors and applicable lower-tier participants to be checked in SAM.gov for suspension or debarment, with evidence of the verification retained in the procurement file. FISCAL IMPACT:
If these recommended revisions are not incorporated into the Purchasing Policy, the City’s ability to make purchases using FTA funds and receive reimbursement for eligible expenditures may be affected.
Noncompliance could result in delayed or denied reimbursements, questioned costs, or other corrective action by the FTA.
FUNDING AVAILABLE:
Not Applicable.
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City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
1 Section I
GENERAL
PURPOSE
To establish the manner by which all City procurement is to be conducted as well as to ensure City compliance with applicable laws relating to the expenditure of public funds.
POLICY
When authorized to procure material or service, all City employees shall follow this policy to correctly and ethically process a procurement need and ensure the efficient use of public funds. All City rules, regulations, laws, resolutions and the City Purchasing Ordinance are incorporated herein. See the following chapters of the Lodi Municipal Code and the procurement standards in 2 CFR 200.318 through 200.326 of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Chapter 2.12 – City Manager
Chapter 3.20 – Purchasing System
OVERVIEW
The City’s Purchasing Ordinance and Purchasing Policy are in place as your guideline to ensure materials and services are purchased in a legal and cost-effective manner. Most services will require a standard City professional services agreement which can be found on the City’s intranet. Each agreement must be approved as to form by the City Attorney’s office. A one-time service procured through a purchase order is permissible (3.20.085) with review of its risk and the appropriate insurance requirements met.
The purchasing functions are decentralized, with each Department/Division responsible for compliance with City policies and procedures. The City Manager’s purchasing authority will be set at $80,000 at the commencement of this policy. The City Manager's purchasing authority and all other purchasing thresholds established by this Policy, shall be adjusted annually to account for inflation.
Beginning on July 1 following the adoption of this Policy, and each July 1 thereafter, applicable purchasing thresholds shall be increased by the percentage change in the Consumer Price Index for All Urban Consumers (CPI-U), San Francisco-Oakland-Hayward Area, as published by the U.S. Bureau of Labor Statistics, using the most recently available calendar year data.
The adjusted threshold shall be rounded to the nearest $100. The Purchasing Officer shall calculate the adjusted thresholds and publish the revised amounts annually. In no event shall a decrease in the CPI result in a reduction of an existing purchasing authority threshold. The City Manager may delegate purchasing authority to qualified staff members to purchase or contract for specific supplies, services and equipment (3.20.060).
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
2 There is established the position of Purchasing Officer. The Purchasing Officer shall be appointed by the City Manager and shall be the head and have general oversight of the purchasing functions of the City.
The duties of the purchasing officer may be combined with those of any other office or position. (3.20.020 – 3.20.030)
The following apply to all purchases made by the City of Lodi:
1. No purchase will be approved or undertaken unless an appropriation has been established through either the adopted annual budget or City Council approval of additional appropriations. Purchases should be budgeted within Division budgets, contained in an individual organization and object.
It is the responsibility of the Department/Division to maintain budget control of their individual budgets. Ultimate responsibility for the individual budget resides with the Department Director.
2. Certain purchases are unique in nature and do not lend themselves to the process of competitive bidding. These items are excluded from the competitive bidding and purchase order requirements. These items include, but are not limited to, State or County services, debt service payments, ongoing expenses for utilities (monthly cost of power purchases, telephone services, refuse pickup, non-profit allocations, etc.)
3. The City Manager is authorized to execute contracts on behalf of the City in amounts of $80,000 or less. All Department Directors are authorized to execute contracts on behalf of the City in the amounts of $40,000 or less (2.12.060). The City Manager may, in writing, delegate to qualified staff the authority to purchase or contract for specified supplies, services, and equipment that conform to the procedures established by the Purchasing System (2.12.060).
4. The purchase and disposition of fleet vehicles and other specific equipment governed by the City’s fleet policies and procedures, as adopted by resolution of the City Council, are exempt from the limits specified in item 3 above (3.21.130). The City Manager, or his/her designee, is authorized to solicit bids and award contracts for the purchase of vehicles costing $100,000 or less per City’s Fleet Policies and Procedures (Resolution 97-33, revised 03/05/2008).
5. The purchase of electronic hardware and software shall be under the direction of the Information Technology Manager and shall be in accordance with the City of Lodi Administrative Polices – Information Systems – Section 5 Software Selection and Acquisition and shall be by negotiation, requests for proposal or competitive bids. Awards shall be based on best value, request for proposal, or bid. Purchase of electronic hardware of software over $80,000 requires the approval of the City Council. (LMC 3.20.077).
6. Public Works projects are governed by Public Contract Code (PCC) Section 22000, also known as the Uniform Pubic Construction Cost Accounting Act. Public Works projects are defined by PCC Section 22002 (c) and are subject to the following limits set forth in Section 22032:
a. Projects of $75,000 or less may be let by Purchase Order or negotiated contract (no bids are required).
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
3 b. Projects between $75,000 and $220,000 may be let by informal bidding process as set forth in PCC 22034.
c. Projects more than $220,000 are to be let by formal bidding procedures.
7. Where a procurement involves the expenditure of state or federal grant funds, the procurement process shall comply with such state or federal laws. (LMC 3.20.095 and Purchasing Policy - Section IV
8. No City employee shall have a direct or indirect financial interest in any contract or purchase of goods or services entered into by the City, or shall derive any personal benefit from the City’s purchase of goods or services.
9. No City employee shall use the City’s purchasing procedures to obtain property for personal use by misrepresenting to vendors for the purpose of obtaining price discounts for personal purchases.
10. No City employee shall draft or cause to be drafted any specifications for bids in such a way as to intentionally limit the bidding directly or indirectly to any on bidder.
11. Records of bids, requests for proposals (RFP), requests for qualifications (RFQ) of both successful and unsuccessful requests shall be kept in accordance with the Local Government Records Management Guidelines as prepared by the Secretary of State and shall be open for public inspection. Generally, records of successful bids, RFP’s and RFQ’s are subject to be maintained for up to seven years; unsuccessful up to three years.
12. The City Manager may make minor changes to the policy without obtaining prior City Council approval. Substantive changes will require Council authorization. A minor change is one that relatesto administrative procedure and a substantive change is one that impacts compliance with municipal code or other Council authority threshold.
SOLICITATION THRESHOLDS
The dollar limits for purchases of supplies or services are established in the City Purchasing Ordinance. Purchases shall not be split to avoid the required procedures or certain dollar limits.
Informal procedures are used when the value of the purchase or services is $80,000 or less. Formal procedures are used when the value of the purchase or service is more than $80,000.
Departments are responsible for obtaining quotes/bids as indicated below:
Purchases less than $10,000 – No solicitation of bids are required; however bids are desirable when in the best interest of the City to do so. Verbal bids are acceptable. Advertisement of bids is not required
Purchases between $10,000 and $80,000 – Three written bids or proposals; advertisement of bids is not required.
Purchases greater than $80,000 – Formal sealed bids and proposals are required.
Advertisement of bids is required.
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
4 Vehicle purchases greater than $100,000 – Require the approval of the City Council prior to soliciting and awarding of bids.
Informal procedures are used when the value of the purchase/service is $80,000 or less. Formal procedures are used when the value of the purchase /service is more than $80,000. Value of the purchase must include all costs associated with the purchase including all taxes, fees and freight as applicable.
Staff shall solicit quotations for informal bids by written request for proposal or qualifications, by telephone, or by electronic data exchange. Solicitation of formal purchases must be by Invitation for Bid (IFB), Request for Proposal (RFP) or Request for Qualification.
Local Vendor Preference
The City recognizes the economic benefits that local businesses provide to the community through job creation, investment, and tax revenue generation. To support local economic development, the City will apply a local vendor preference in the evaluation of bids and proposals, provided such preference is permitted by applicable law and does not conflict with state or federal funding requirements.
A "Local Vendor" shall be defined as a business that:
1. Maintains a physical business location within the City limits;
2. Holds a valid City business license;
3. Complies with all applicable local, state, and federal laws and regulations; and
4. Has maintained continuous business operations within the City for a minimum of one (1) year prior to the solicitation date.
For competitive procurements, the City may apply a preference of up to five percent (5%) of the lowest responsive and responsible bid submitted by a non-local vendor, not to exceed $50,000, when evaluating bids. The preference shall be used solely for evaluation purposes and shall not result in payment of a higher contract amount than the awarded bid price.
In the event two or more bids or proposals are otherwise determined to be equal in price, quality, and service, preference may be given to the Local Vendor.
The local preference shall not apply when:
Prohibited by federal or state law, grant requirements, or funding conditions; There is no responsive and responsible Local Vendor;
The procurement is being conducted through cooperative purchasing agreements, state contracts, or piggyback contracts; or
Application of the preference would otherwise be determined by the Purchasing Officer to be contrary to the best interests of the City.
Nothing in this section shall require the City to award a contract to a Local Vendor when another vendor is determined to provide the best value, qualifications, experience, service, or overall benefit to the City.
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
5 ISSUING THE QUOTE/BID/RFP/RFQ
Solicitations over $10,000 require competitive quotes. For informal purchases, staff are to make all reasonable attempts to obtain at least three written quotes/bids. Staff are encouraged to use the City’s online bidding system which notifies businesses of various bid opportunities. The online system ensures the maximum exposure and competition. Departments may also maintain lists of potential firms.
Quotations and written informal bids shall be submitted to the requestor who shall keep a record of the quotations, bids and open market orders as specified in the Local Government Records Management Guidelines after the submission or placing of the order. This record shall be kept open for public inspection. If the requestor is unable to receive at least three written bids or quotations, the list of vendors solicited but declined to provide a bid/quote or were unresponsive should be included in this record. Award shall be to the lowest responsible bidder.
Informal bids, offers and quotations may be rejected when in the best interest of the City to do so.
Exceptions to bidding: The informal/formal bid process may be bypassed in the following instances:
1. In cases of emergency. An emergency is defined as “an unforeseen circumstance or combination of circumstances calling for immediate action to procure materials, supplies, equipment or services in order to make repairs, safeguard lives or property, or maintain public health or welfare, as a result of extraordinary conditions created by war, disease, weather, fire or other catastrophic or unforeseen occurrence, or imminent or actual failure of any plant, equipment, structure, street, or public work” (3.20.015). The Emergency Justification Form must be approved by the City Manager or their designee, whenever possible, prior to any purchase. If the purchase exceeds $30,000, immediately following the emergency, the appropriate Department Director shall prepare an agenda report to Council explaining the emergency and the items purchased.
2. When the commodity can be obtained from only one vendor due to:
a. Product standardization by resolution of the City Council; b. Need for branded replacement parts or supplies for equipment of like brand; c. When the City Council determines that the purchase or method of purchase would be in the best interest of the City (3.20.070).
Unless already authorized by resolution, any purchase over $80,000 for this exception must be authorized by City Council.
3. When the professional service contract is for one of the following services:
a. Legal defense, legal advice, or legal services;
b. Architectural and engineering services, including but not limited to construction management, aerial photography, laboratory and material testing services; c. Accounting and financial services;
d. Real estate appraisals;
e. Transportation service consultants;
f. Safety, environmental or hazardous material consultants; City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
6 g. Workshops, seminars and conferences;
h. Computer consulting services.
Contracts for the above services shall be awarded on the basis of professional qualifications and experience, quality of service, past performance and negotiated prices (3.20.075). Contract awards over $80,000 for this exception must be approved by City Council.
4. When there exists other governmental contracts that are competitively bid (such as State Contracts, DGS, WSCA, Sourcewell, OMNIA Partners, NJPA) by another California public agency.
Purchases over $80,000 for this exception require approval by resolution of the City Council (3.20.045).
PROCUREMENT/PAYMENT METHODS
Purchase Order:
The Purchase Order (PO) is the main source and preferred method of encumbering and procuring materials over $10,000 and one-time services. The PO is used to communicate to a vendor the City’s terms and conditions, authorizes an encumbrance of City funds and is a contractual agreement to order goods and services. The PO is used to process payment and track expenditures in the City’s Financial System (MUNIS). POs for material purchases under $10,000 are permitted if requested by the vendor.
Blanket/open purchase orders may be utilized when the specific purchasing requirements are not known at the time of purchase. For goods, blanket purchase orders are good for recurring expenses such as office supplies, materials, parts, and small equipment where specific items and quantities are determined on an as-needed basis. For services, blanket purchase orders are good for smaller, recurring on-demand services like specialized equipment repair. Blanket purchase orders follow the same threshold limits for competitive procurements as all other goods and services. Similarly, their renewal provisions are the same as with other procurement methods.
Important to our procurement process is the system of encumbrance accounting, which helps Departments and Finance control Department spending by knowing what amounts have been committed prior to the actual invoicing and payment of services. When a Department makes a verbal commitment with a vendor and does not issue a purchase requisition and a purchase order is not created, it circumvents the entire budgetary control process. Verbal commitments with a vendor and the absence of a purchase order is not an acceptable practice. Obtaining a purchase order from the purchasing processes in Munis is the main method of encumbering City funds.
Accounts Payable will pay approved vendor invoices with an appropriate and valid purchase order number issued from Munis. Invoices without an authorized purchase order may be returned to the Department or vendor unpaid.
The City of Lodi has implemented a three-way match process in the Munis system. The requisition/purchase order must match the receipt of goods record which must match the vendor invoice. Any deviation from a three-way match will require a valid change order to be entered and approved in the Munis system. Invoices that do not conform to the three-way match will be returned to the Department or vendor unpaid.
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
7 Professional Services Agreement: Services, as opposed to goods or materials, shall be procured using a professional services agreement (PSA) as created, revised as needed, by the City Attorney. A purchase order, with the appropriate terms and conditions, may be used when the services is of a one-time nature. Ongoing, recurring services shall be procured using a PSA.
Purchases of supplies and materials by vendors who supply their own terms and conditions instead of accepting the City’s terms and conditions provided with a materials purchase order must be procured by PSA. The City Attorney’s office must approve any vendor terms and conditions.
Credit/Procurement Card (CAL-Card): The issuance of procurement cards (CAL-Card) are authorized to specified staff by resolution of the City Council. The CAL-Card is used as a purchase and payment method used to procure budgeted low value goods, typically up to $10,000 and are subject to the provisions of the CAL-Card Use Policy. It may be used for higher value purchases when done so in accordance to the requirements of purchases greater than $10,000 as follows:
CAL-Card holder submits authorization for temporary CAL-Card limit increase to CAL-Card administrator. Authorization is made by Department Director up to their authorized spending limits, City Manager up to $80,000, or resolution of the City Council. CAL-Card holder submits competitive bid summary or justification for exception to bids as authorized in the Purchasing System to the CAL-Card Administrator. CAL-Card holder submits approved insurance requirements if purchase is for a one-time service. All above documentation is to be included in the CAL-Card statement/transaction reconciliation process in Munis.
CAL-Card Administrator will provide a temporary increase to the CAL-Card holder’s limits (onetime purchase and monthly credit limit) to accommodate approved purchases over $10,000.
Cardholder and cardholder’s approving official are responsible for proper use of the CAL-Card program.
See the CAL-Card Handbook, posted on the City’s intranet, for policies and procedures.
Wire/Electronic Fund Transfer (EFT): A bank wire or an EFT is used as a limited payment method for transactions with large dollar amounts which are time sensitive. Types of payments which are routinely processed by means of bank wire or EFT are debt service payments, the purchase of securities, payroll expenses (Federal, State taxes, retirement, medical premiums, employee contributions to various entities, etc).
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
8 Section II
GENERAL SUPPLIES, MATERIALS AND EQUIPMENT
PURPOSE
Provide guidelines for the purchase of general supplies, materials and equipment. Supplies, materials and equipment shall consist of any and all articles or things which shall be furnished to or used by any Department.
In instances where goods and services are purchased together from one vendor, this section shall only apply if the predominant portion of the purchase is goods. (For example, a purchase of equipment for $3,000 with a $300 installation fee would be covered under this section of the policy. A repair of equipment with $3,000 in labor and $300 in parts would be covered under Section III General Trade Services).
INFORMAL/UNSEALED QUOTES
Material/supply purchases exceeding $80,000 must be awarded by the City Council.
Informal bidding should be used to assure the most competitive price is received for an item, while avoiding the additional time and expense involved in formal bidding.
The Department/Division should make every reasonable attempt to obtain at least three quotes for all purchases between $10,000 and $80,000. However, it is understood that at times it is neither practical nor cost effective to continue soliciting quotes until three quotes are received. In the event that three viable quotes are not received, the Division shall document what steps were taken to obtain quotes, any vendors contacted that declined to bid, and, if applicable, why it is not practical to receive three quotes.
Purchases of supplies, equipment, contractual services and sales of personal property of an estimated value in the amount of the City Manager's contract authority as defined by Lodi Municipal Code section 2.12.060(T) or less may be made in the open market without observing the formal contract procedure prescribed by section LMC 3.20.100.
A. Minimum Number of Informal Bids or Quotations. Open market purchases shall, wherever possible, be based on at least three informal bids or quotations, and shall be awarded to the lowest responsible bidder.
B. Request for Quotations. The purchasing officer or purchasing authority shall solicit informal written bids or quotations from prospective vendors by written request, by telephone or by electronic data interchange. Quotations or informal bids shall be in writing for amounts greater than ten thousand dollars.
C. Quotations and written informal bids shall be submitted to the requestor, who shall keep a record of all quotations, bids, and open market orders for a period of one year after the submission of quotations or the placing of orders. This record, while so kept, shall be open to public inspection.
D. The Purchasing Officer or purchasing authority may reject any and all informal bids, offers and quotations when, in his or her discretion, it shall be in the best interest of the City to do so.
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
9 Public works projects informal bidding procedures will be consistent with Lodi Municipal Code section
3.20.105:
A. Informal Bid Procedures. Public projects, as defined by the Public Construction Cost Accounting Act (Public Contract Code §§ 22000, et seq.) and in accordance with the limits listed in Section 22032 of the Public Contract Code, may be let to contract by informal procedures as set forth in Section 22032, et seq., of the Public Contract Code.
B. Contractor's List. The agency shall comply with the requirements of Public Contract Code Section 22034.
C. Notice Inviting Informal Bids. Where a public project is to be performed which is subject to the provisions of this [section], a notice inviting informal bids shall be circulated using one or both of the following alternatives:
1. Notices inviting informal bids may be mailed, faxed, or emailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with section 3.20.105(B).
2. Notices inviting informal bids may be mailed to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with section 22036 of the Public Contract Code. Additional contractors and/or construction trade journals may be notified at the discretion of the Department/agency soliciting bids, provided however:
If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors.
Documentation: Quotes received must be documented to the satisfaction of the Purchasing Officer.
Ideally, documentation should include the name of the company bidding, the person giving the quote, items being quoted, the date and time of the contact, the amount quoted and any other relevant information.
Evaluating Quotes: The Department/Division shall evaluate the informal quotes received and determine the lowest most responsible quote. When evaluating quotes, please verify that like items are being evaluated (apples to apples). The City reserves the right to accept the quote which is in the best interest of the City. This means that the lowest priced quote may not be selected if a higher priced quote provides the overall best value to the City.
Purchase Order: A purchase requisition detailing the vendor name, address, item(s) being purchased, total price including tax and shipping, and budget account to be charged shall be prepared in the MUNIS Financial System. A copy of the quotes/quote summary shall be attached to the purchase requisition.
The Budget Division will review/approve the purchase requisition and convert the requisition to a Purchase Order. The Munis system will route the requisition to additional staff who are required to approve the requisition prior to conversion to Purchase Order.
FORMAL/SEALED BIDS
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
10 Material/supply purchases exceeding $80,000 must be awarded by a resolution of the City Council. The formal bid process is governed by section 3.20.100 of the Lodi Municipal Code.
Formal bidding shall be used to assure all possible vendors are given the opportunity to bid on major City purchases, thereby assuring the City that it has received the most competitive price. The formal process generally takes more time and expense than informal bidding.
Bid Package: The initiating Department shall prepare a bid form including detailed specifications for the item to be purchased. The following format is suggested for competitive bids:
1. Submission of Bids – Include date, time, and location of bid opening. Include a detailed list of the information the bid or proposal should contain. The public notice shall state that bids are to be received by the Purchasing Officer no later than the advertised bid opening time.
2. Questions – List the name, address, and telephone number of the person to be contacted concerning questions about the project.
3. Background – Provide as much background as necessary to give the bidder an understanding of the environment in which the job will be performed and to which the job relates.
4. Scope of work – Describe in detail the requirements for the job and detailspecifications.
5. Desired project schedule – be as specific as possible.
6. Minimum and desirable qualifications – Be as specific as possible.
7. Performance Bond – Whether a performance bond is required and if so, the amount and form of bidder’s security.
Notice inviting Bids: The initiating Department shall also prepare a notice inviting bids that includes the following:
1. A general description of the item to be purchased.
2. A statement indicating where bid package, specifications and bonding requirements can be obtained.
3. A statement specifying the date, time and place for the opening of the bid.
Bid Opening:
1. Sealed paper bids shall be submitted to the Purchasing Officer.
2. Paper bids shall be opened publicly in the presence of one or more witnesses at the time and place designated in the Invitation to Bid.
3. Any bid received after the time specified in the notice shall be rejected.
4. When bidder’s security is required, it will be announced in the public notice inviting bids. The amount shall be determined at the time of preparation of the bid. It shall be in the form of cash, certified or cashier’s check, or bid bond made payable to the City of Lodi. When a bidder’s security is required, a bid shall not be considered unless one of the aforementioned forms of security accompanies the bid.
Rejection of Bids: The City reserves the right to reject any and all bids, to accept or reject any one or more items of a bid, or to waive any irregularities or informalities in the bids or the bidding process if to do so is deemed to best serve the interest of the City.
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
11 Determining Lowest Responsible Bidder: Award to bid shall be to the lowest responsive and responsible bidder. The City reserves the right to accept that bid which is in the best interest of the City. When selecting the recommended bidder the Department/Division will take into consideration:
1. Price
2. Ability, capacity, and skill, warrantee
3. Ability to meet time requirements
4. Character, integrity, and reputation
5. Previous vendor experience
6. Financial resources available for contract performance
7. Ability to provide future maintenance and service, if necessary Awarding the Bid: Once the bids have been evaluated, the Department/Division hall prepare an agenda report to Council recommending the most responsive and responsible bidder. The Council shall then award the bid in a public meeting.
Purchase Order: A purchase requisition detailing the vendor name, address, item being purchased, total price including tax and shipping, and budget account to be charged shall be prepared in the MUNIS Financial System. A copy of the bid/bid summary shall be attached to the purchase requisition. The Budget Division will review/approve the purchase requisition and convert the requisition to a Purchase Order. The Munis system will route the requisition to additional staff who are required to approve the requisition prior to conversion to purchase order.
Change Orders: Change orders to purchase orders/contracts up to $80,000 in aggregate purchase can be approved by the City Manager. Change orders exceeding a $80,000 aggregate purchase must be brought to City Council for approval. Change orders are entered into the Munis system by the requesting Department/Division. The Munis system will route the change order to additional staff who are required to approve the requisition prior to being added to the purchase order. Once the change order has been made, the Department/Division must submit the updated order to the vendor.
Restrictions: Any purchase of supplies, materials, equipment or services contrary to the City’s Purchasing System Ordinance:
Such purchases are void and not considered an obligation of the City. Invoices may be returned to the contractor/service provider unpaid. The Department Director of the Department ordering the unauthorized purchase may be held personally liable for the costs of the purchase or contract (3.20.140).
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
12 Section III
PROFESSIONAL SERVICES
PURPOSE
Provide guidelines for the purchase of professional services. Professional services are those activities performed by a consultant or firm who possesses a high degree of expertise in a particular profession.
This would generally include (but not be limited to) architectural, landscape architectural, engineering, environmental, land surveying, construction project management, accounting/auditing, financial, legal, and other administrative services.
INFORMAL REQUEST FOR PROPOSAL OR REQUEST FOR QUALIFICATIONS Professional service contracts exceeding $80,000 must be awarded by resolution of the City Council.
An informal Request for Proposal (RFP) or a Request for Qualifications (RFQ) process shall be used for any solicitation under $80,000, except those service exempted from bidding per Section I – General; Exception to Bidding. These professional service agreements shall have sufficient documentation of background analysis to support the contract. Informal solicitations should be used to assure quality services are received for a reasonable price.
The Department/Division shall strive, whenever possible, to solicit at least three qualifications/proposals in writing. It is important that the specifications are accurate and comprehensive.
Documentation:
Informal quotations must be documented to the satisfaction of the Purchasing Officer. Documents should include:
1. The name of the company.
2. The person giving the quote.
3. The date and time the quotes were received.
4. Understanding of the required scope of services.
5. Specialized experience of the firm and its personnel relative to the required services.
6. References who can be contacted to verify past record of performance, i.e., completion of quality product, in a timely manner, and within budget constraints.
7. The capacity of the firm to perform the subject project within a required timeframe.
8. Estimated price.
Evaluating Informal RFP/RFQ:
The Department/Division Head or designee(s) shall select the consultant which, in their evaluation process, is the most qualified to perform the work. The evaluation and selection process shall be based upon the following considerations:
1. General quality and responsiveness to the request, including but not limited to:
Responsiveness to the terms, conditions, and items of performance; Understanding of the problem, work to be performed, and approach to be used
2. Organization and personnel making the proposal;
Evidence of good organizational management practices.
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
13 Qualification of the personnel.
Specialized experience of the firm and its personnel relative to the required services. References who can be contacted to verify past record of performance (i.e., completion of a quality product in a timely manner and within budget constraints). Previous consultant experience.
The final condition of the firm.
Capacity of the firm to perform the subject project within a required timeframe.
3. If appropriate, the price, in any of the following formats, may be considered. Total price and price breakdown.
Price range.
Cost schedule.
Negotiation:
The Department Head or designee(s) shall discuss with the highest ranked firm(s) the requirements of the project, the scope of services needed to meet the requirements, and negotiate a reasonable fee/contract for the established work assignment.
Contract Procedure:
The City Clerk’s office has prepared instructions and routing procedures for the contract process. These documents, including a fillable Contract Routing Slip, can be found on the City Clerk’s intranet page. The Contract Routing Slip will guide the user of the needed items and timeline for any contracts needing Council authorization. Follow the guidelines set forth in the Contract Routing Slip. Below are items the Departments must include in the routing of their contracts. A Professional Services Agreement (PSA) or miscellaneous contract shall be prepared detailing the consultant’s name, service being purchased, and total price of the service being purchased.
Exhibits to the contract may include the scope of services, fee proposal, insurance requirements, and insurance certificate with any required endorsements. Do not make any revisions/additions to the standard PSA without written approval of the City Attorney’s office. Three copies of the PSA or contract are to be included in the routing package. Departments are to obtain the signature of the vendor prior to routing.
The issuing Department/Division will obtain a completed IRS form W-9 from the vendor. Proof of insurance in accordance with the contract shall be obtained. This includes an insurance certificate and any additional ensured endorsement. An insurance matrix and additional insurance requirements can be found on the Risk Management section of the City’s intranet site.
The City uses PINS Advantage to acquire vendor insurance certificates. Contact the Risk Manager’s office for access to this online system.
If the vendor is located in or performs services within City limits or if vendor delivers products in company owned vehicles, a Business License is required. One original copy of the executed contract shall be returned to the vendor, the issuing Department shall keep the second copy and the third copy shall remain in the City Clerk’s Office. The Department submits a copy of the contract to Accounts Payable for entry into the contracts module of the Munis system. The contract will be entered as either a “not to exceed” amount or an encumbered contract.
o A “not to exceed” contract uses the budget controls set up on the account number used in Munis and no encumbrance is made. The contract expires upon the date City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
14 specified in the contract or when the “not to exceed” value has been reached.
Extending the contract would require an addendum to the contract. o An encumbered contract must have available budget to be encumbered. Capital project contracts must be encumbered.
Renewals:
Contracts for ongoing services may include annual renewal provisions for up to four additional years if specified in the contract. However, all contracts that exceed $80,000 in overall contract costs must be approved by resolution of the City Council.
Contracts for maintenance agreements including software programs must go to City Council for approval at such time that the overall contract costs reach and exceed $80,000 in overall contract costs.
Purchase Orders are an approved way to enter into maintenance agreements under $80,000 as long as the vendor and software program are approved by the Information Technology Manager. They must also provide insurance with limits and submissions approved by the Risk Manager.
Change Orders:
The City Manager is authorized to issue change orders for changes or additions to the original purchase that result in no more than a $80,000 aggregate cost. Change orders in excess of the $80,000 aggregate change in purchase price shall be brought to the City Council for approval. For purchases over $80,000, staff may include a change order provision in the original award brought before City Council. Change orders in excess of any City Council authorized amounts will require additional City Council approval.
FORMAL REQUEST FOR PROPOSAL OR REQUEST FOR QUALIFICATIONS Professional service contracts exceeding $80,000 must be awarded by the City Council.
A Formal sealed Request for Proposal (RFP) or a Request for Qualifications (RFQ) process shall be used, for any solicitation exceeding $80,000, thereby assuring the City that it has engaged the most qualified consultant available for the engagement. The formalsolicitation process generally takes more time and expense than informal solicitations of qualifications. Formal bidding exceptions are outlined in Section INFORMAL/UNSEALED QUOTES of this policy and in Sections 3.20.100 and 3.20.105 of the Lodi Municipal Code.
The Formal Request for Proposal or Request for Qualifications shall include:
Developing the RFP or RFQ:
Because RFP’s and RFQ’s ask for a subjective product, they should contain the greatest detail possible, and may include the following:
1. A precise description of the problem or objective.
2. The services to be performed.
3. The product to be provided.
4. The anticipated time schedule for:
Submittal of RFP/RFQ (date and time).
Any pre-proposal conference (date, time and location).
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
15 Review and evaluation of the proposals.
Award of the contract.
Commencement of the work on the project.
Completion date.
5. Evaluation factors and the relative importance of each.
6. Expectations or limitations on the part of the City:
The format, form and quantity of any expected reports. The extent/nature of assistance/cooperation available from the City.
7. Expected content of the RFP/RFQ, including:
The overall description of techniques to be used.
Listing of similar services provided to other clients. Listing of available references to contact.
Description and qualifications of assigned lead and supporting personnel. Time and staff expected to be expended.
Facilities and equipment to be used.
Portion of contract to be performed by sub-contractors. Subcontractors/ Sub consultants qualifications.
Cost, in summary and total, and desired method of payment. The RFP/RFQ for services may, but is not required to; state the amount budgeted for the service.
8. Contractual requirements including, but not limited to:
Prohibition against assignment.
Indemnification.
Insurance requirements.
Warranties.
Compliance with federal, state and City laws, rules and regulations. Compliance with any grant related regulations.
Sample contract.
Issuing the RFP/RFQ:
1. To ensure maximum exposure and competition, the issuing Department shall prepare and submit the RFP/RFQ documents to the City’s online bid system. The soliciting Department may contact known vendors to solicit formal proposals; however, this should not be done in lieu of submitting documents through the City’s online bid system.
2. A reasonable length of time between solicitations and closing dates must be allowed to provide potential respondents time for preparation in accordance with the complexity, the size of the project, and the scope of the advertising.
3. City staff may conduct conferences to explain the requirements of the project. A sufficient amount of time should be allowed after the RFP/RFQ has been issued to allow potential respondents to become familiar with the project. Any clarification or changes required to the RFP/RFQ, as a result of the conference, shall be added as a written amendment. A summary of the conference shall be provided to all prospective respondents receiving the request.
4. Amendments should be used to make any changes in quantities descriptions, schedules, or to correct defects or ambiguities in the original RFP/RFQ. Amendments are provided to ensure that all potential respondents are furnished with the same information with which to prepare proposals. Amendments to the RFP/RFQ shall be identified as such and shall require City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
16 acknowledgment as such by firms receiving the RFP/RFQ within a reasonable time period before the closing date. If the time and date established for the receipt of proposals does not allow sufficient time for consideration and changes, the time and date will be modified by amendment.
Proposal Opening:
1. Proposals shall be submitted to the Purchasing Officer and shall be clearly identified with the Proposal on the envelope.
2. Any proposal received after the time specified in the RFP/RFQ shall be returned unopened.
3. Respondents may modify or withdraw their proposals prior to the established closing date and time, without penalty. However, any modifications submitted after the established closing date and time will not be accepted. Such modifications will be returned to the respondent, unopened.
4. Proposals and modifications shall be shown only to the evaluation committee personnel, the City Clerk or his/her designee, the Department Head and the Purchasing Officer until a recommendation is made to Council or all proposals have been rejected.
Rejection of Proposals:
The City reserves the right to reject any and all proposals, to accept or reject any one or more items of a proposal, or to waive any irregularities or informalities in the proposal or the RFP/RFQ process if to do so is deemed to best serve the interests of the City.
Evaluation Factors and Method:
1. Because unique services are requested, cost is not considered the primary selection criteria. General quality and responsiveness of the proposal, including but not limited to:
o Responsiveness to the terms, conditions, and items of performance. o Completeness and thoroughness of the proposal.
o Understanding work to be performed, and approach to be used. Organization and personnel making the proposal:
o Evidence of good organizational and management practices. oQualification of the personnel.
o Specialized experience of the firm and its personnel relative to the required services. o References who can be contacted to verify past record of performance, i.e., completion of a quality product, in a timely manner, and within budget constraints. o The financial condition of the firm.
o Capacity of the firm to perform the subject project within a required time frame. If appropriate, the price, in any of the following formats, may be considered:
o o Total price and price breakdown.
oPrice range.
oCost schedule.
2. A Selection Committee shall be formed to evaluate the submitted data and determine the consultants that should receive further consideration. The Committee shall be appointed by the issuing Department and may consist of more than one Department.
3. The Selection Committee may choose to interview all of the responding consultants, only the top few ranking consultants or to not perform interviews.
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
17 4. After the interviews (if applicable), the Selection Committee shall rank the consultants based on their proposals, interviews, and references.
On-Call (Ongoing) Professional Services:
1. In some instances, it is in the best interest of the City to have on-call contracts with multiple consultants for the same or very similar services (i.e. services that can be defined as to scope of work but not as to required events such as soils testing, contract building inspection services, architectural services, etc.) These services would best be handled by establishing an eligibility list and by entering into annual on-call processional service contracts.
2. The process for selecting firms for annual ongoing professional service contracts shall be generally the same as for other professional services contracts. However, multiple firms may be awarded an on-call contract based on the RFP/RFQ process and may be placed on the eligibility list. Additional firms/individuals may also be awarded contracts and placed on the eligibility list at a later date, using the RFP/RFQ process without impacting contracts currently in place.
3. As events occur and need arises, work may be assigned to the consultants on the eligibility list.
The Department Head shall make a reasonable attempt to rotate work between consultants subject to availability and special needs or by soliciting proposals from the consultants on the eligibility list.
Negotiation:
The Department Head or designee(s) shall discuss with the highest ranked firm(s) the requirements of the project, the scope of services needed to meet the requirements, and negotiate a reasonable fee/contract for the established work assignment.
Awarding the Contract:
The Department Head/Division Head shall prepare an agenda report to City Council recommending the most responsive consultant. The Council shall then award the contract in a public meeting. All contracts exceeding $80,000 must be awarded by resolution of the City Council. Otherwise:
Such purchases are void and not considered an obligation of the City. Invoices may be returned to the contractor/service provider unpaid. The Department Director of the Department ordering the unauthorized purchase may be held personally liable for the costs of the purchase or contract (3.20.140) Contract Procedure:
The City Clerk’s office has prepared instructions and routing procedures for the contract process. These documents, including a fillable Contract Routing Slip, can be found on the City Clerk’s intranet page. The Contract Routing Slip will guide the user of the needed items and timeline for any contracts needing Council authorization. Follow the guidelines set forth in the Contract Routing Slip. Below are items the Departments must include in the routing of their contracts. A Professional Services Agreement (PSA) or miscellaneous contract shall be prepared detailing the consultant’s name, service being purchased, and total price of the service being purchased.
Exhibits to the contract may include the scope of services, fee proposal, insurance requirements, and insurance certificate with any required endorsements. Do not make any revisions/additions to the standard PSA without written approval of the City Attorney’s office. Three copies of the PSA or contract are to be included in the routing package. Departments are to obtain the signature of the vendor prior to routing.
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
18 The issuing Department/Division will obtain a completed IRS form W-9 from the vendor. Proof of insurance in accordance with the contract shall be obtained. This includes an insurance certificate and any additional ensured endorsement. An insurance matrix and additional insurance requirements can be found on the Risk Management section of the City’s intranet site.
The City uses PINS Advantage to acquire vendor insurance certificates. Contact the Risk Manager’s office for access to this online system.
If the vendor is located in or performs services within City limits or if vendor delivers products in company owned vehicles, a Business License is required. One original copy of the executed contract shall be returned to the vendor, the issuing Department shall keep the second copy and the third copy shall remain in the City Clerk’s office. The Department submits a copy of the contract to Accounts Payable for entry into the contracts module of the Munis system. The contract will be entered as either a “not to exceed” amount or an encumbered contract.
o A “not to exceed” contract uses the budget controls set up on the account number used in Munis and no encumbrance is made. The contract expires upon the date specified in the contract or when the “not to exceed” value has been reached.
Extending the contract would require an addendum to the contract. o An encumbered contract must have available budget to be encumbered. Capital project contracts must be encumbered.
Renewals:
Contracts for ongoing services may include annual renewal provisions for up to four additional years.
However, all contracts that exceed $80,000 in overall contract amount must be approved by the City Council.
Contracts for maintenance agreements including software programs must go to City Council for approval at such time that the overall contract costs reach and exceed $80,000 in overall contract costs.
Purchase Orders are an approved way to enter into maintenance agreements under $80,000 as long as the vendor and software program are approved by the Information Technology Manager. They must also provide insurance with limits and submissions approved by the Risk Manager.
Change Orders:
The City Manager is authorized to issue change orders for changes or additions to the original purchase that result in less than $80,000 aggregate change in purchase price. Change orders in excess of the $80,000 aggregate change in purchase price shall be brought to the City Council for approval. For purchases over $80,000, staff may include a change order provision in the original award brought before City Council. Change orders in excess of any City Council authorized amounts will require additional City Council approval
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
19 Section IV
Purchases with Federal Grant Funds
The following section is being added to the Purchasing Policy to establish standards for the procurement of supplies, equipment, real property and other services as required by 2 CFR 200.318 through 200.326 to comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards commonly called “Uniform Guidance”.
When using federal grant funds, follow applicable state statutes and rules and local policies only to the extent that those statutes, rules, and policies do not conflict with the Uniform Administrative Requirements (UAR) outlined below. 2 CFR 200.318(a)
Contract performance and payments must be monitored during the course of the contract. 2 CFR 200.318(b).
Written standards of conduct and Conflict of Interest:
No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a federal award if he or she [the employee, officer, or agent], any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ the employee, officer, or agent;
an immediate family member of the employee, officer, or agent; or the partner of the employee, officer, or agent
has a financial or other interest in or will receive a tangible personal benefit from a firm considered for the contract. Officers, employees, and agents must neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. 2 CFR 200.318(c)(1) Before starting a procurement process:
Review all proposed procurements to avoid unnecessary/duplicative purchases of equipment, supplies, and services. Consider whether it will it save money/time to consolidate procurements; if so, consolidate. If relevant, consider whether a lease or a purchase is the most economical approach (and document how you came to your decision). 2 CFR 200.318(d).
Look for state or local intergovernmental agreements(such as competitive bidding group purchasing programs, state term contracts, GSA contracts, or formal intergovernmental agreements—but get awarding agency approval before using one of those agreements. 2 CFR 200.318(e).
Purchasing Guidelines
Documentation:
Keep records showing:
Basis for vendor selection;
Documentation of lack of competition when competitive bids or offers are not obtained; Why you chose a specific procurement method;
The basis for your award (why did you select the contractor or vendor you selected? Why did you reject the others?);
The basis for the contract price; and
Any other significant decisions that were a part of the procurement process.
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
20 Award only to “responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement.” In determining which contractors are responsible, you must consider “matters such as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources.” 2 CFR 200.318(h). (Note: This means that your solicitation documents must ask for information that will allow you to assess whether a contractor is “responsible.”)
Keep records to detail the history of each procurement. These records must include, at least, records showing your rationale for (1) the method of procurement, (2) the selection of contract type, (3) contractor selection or rejection, and (4) the basis for the contract price. 2 CFR 200.318(i) Prohibit awarding time and materials type contracts unless (1) you have determined that no other contract is suitable and (2) the contract includes a ceiling price that the contractor exceeds at its own risk. The UAR defines a time and materials type contract as “a contract whose cost to a non-Federal entity is the sum of: (1) the actual cost of materials; and (2) direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit.” 2 CFR 200.318(j). For the purposes of this policy, the term “non-Federal Entity” means the City of Lodi.
Restricting competition. The following actions on procurements funded with federal grants are prohibited:
Allowing contractors that develop or draft specifications, requirements, statements of work, invitations for bids, or requests for proposals to compete for such procurements; Placing unreasonable requirements on firms for them to qualify to do business (if you’re not sure if a requirement is unreasonable, ask the Federal awarding agency); Requiring unnecessary experience or excessive bonding; Permitting noncompetitive pricing practices between companies; Awarding contracts to consultants on “retainer” contracts; Permitting organizational conflicts of interest;
Specifying a brand name product without permitting an equal product to be offered, and without describing the performance requirements that must be met for a product to qualify as an equal;
Acting arbitrarily in awarding contracts. 2 CFR 200.319(a).
Prohibit awards based on local geographic preferences, except where applicable Federal statutes expressly mandate or encourage geographic preference. However, geographic location may be a selection criterion when awarding contracts for architectural or engineering services, provided that using such criteria “leaves an appropriate number of qualified firms” to compete for the work, “given the nature and size of the project.” 2 CFR 200.319(b).
All solicitations must identify (1) all requirements which the offerors must fulfill and (2) all other factors to be used in evaluating bids or proposals. 2 CFR 200.319(c) If you use prequalified lists of entities or products when procuring goods orservices, make sure those lists are “current and include enough qualified sources to ensure maximum open and free competition,” and do not preclude other potential entities or products from participating in the solicitation. 2 CFR 200.319(d)
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
21 Methods of Procurement to be Followed
Procurement by sealed bids require formal advertising. Bids are publicly solicited (Post to the online bid notification system) and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. The sealed bid method is the preferred method for procuring construction.
In order for sealed bidding to be feasible, the following conditions should be present:
A complete, adequate, and realistic specification or purchase description is available; Two or more responsible bidders are willing and able to compete effectively for the business; and
The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price.
If sealed bids are used, the following requirements apply:
The invitation for bids must be publicly advertised, providing suppliers sufficient response time prior to the date set for opening the bids;
The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services in order for the bidder to properly respond; The bids must be opened publicly at the time and place prescribed in the invitation for bids; A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. Where specified in bidding documents, factors such as discounts, transportation cost, and life cycle costs must be considered in determining which bid is lowest.
Payment discounts will only be used to determine the low bid when prior experience indicates that such discounts are usually taken advantage of; and Any or all bids may be rejected if there is a sound documented reason. 2 CFR 200.320(c) Procurement by competitive proposals. The technique of competitive proposals is normally conducted with more than one source submitting an offer, and either a fixed price or cost-reimbursement type contract is awarded. It is generally used when conditions are not appropriate for the use of sealed bids.
If this method is used, the following requirements apply:
Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Any response to publicized requests for proposals must be considered to the maximum extent practical;
Proposals must be solicited from an adequate number of qualified sources; The non-Federal entity must have a written method for conducting technical evaluations of the proposals received and for selecting recipients;
Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and
The non-Federal entity may use competitive proposal procedures for qualifications-based procurement of architectural/engineering (A/E) professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services though A/E firms are a potential source to perform the proposed effort. 2 CFR 200.320(d)
Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used only when one or more of the following circumstances apply:
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
22 The item is available only from a single source;
The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation;
The Federal awarding agency expressly authorizes noncompetitive proposals in response to a written request from the non-Federal entity; or
After solicitation of a number of sources, competition is determined inadequate. 2 CFR 200.320(f)
Take certain steps to assure that minority firms and women’s business enterprises are used when possible. These steps are:
Place qualified small and minority businesses and women’s business enterprises on solicitation lists;
Assure that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources;
Divide total requirements into smaller tasks or quantities to permit maximum participation by small and minority businesses and women’s business enterprises; Establish delivery schedules which encourage participation by small and minority businesses and women’s business enterprises;
Use the services and assistance of the Small Business Administration (www.sba.gov) and the Minority Business Development Agency of the Department of Commerce (www.mbda.gov); and Require prime contractors to take the same steps listed above. 2 CFR 200.321 Contract Cost and Price
Perform a cost or price analysis in connection with every procurement action in excess of the Simplified Acquisition Threshold ($150,000), including contract modifications. Make the Independent Cost Estimates (ICE) before receiving bids or proposals. 2 CFR 200.323(a) Negotiate profit as a separate element of the price (1) for each contract in which there is no price competition and (2) in all cases where cost analysis is performed. 2 CFR 200.323(b) A prohibition on using “cost plus a percentage of cost” or “percentage of construction cost” methods of contracting. 2 CFR 200.323(d)
Federal Transit Administration (FTA) Requirements for Rolling Stock and Related Equipment For procurements funded in whole or in part with Federal Transit Administration (FTA) funds, the City shall comply with applicable FTA requirements, federal statutes, regulations, and grant conditions.
The Fixing America’s Surface Transportation (FAST) Act, Section 3019, and 49 U.S.C. § 5323(u) establish requirements related to the acquisition of rolling stock and related equipment. For applicable FTA-funded procurements, the City shall ensure that rolling stock and related equipment acquisitions comply with FTA requirements, including applicable requirements related to vehicle acquisition, useful life, replacement, and federal eligibility requirements.
Departments administering federally funded procurements shall identify applicable federal requirements and ensure applicable requirements are incorporated into the procurement process, City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
23 solicitation documents, contracts, and supporting documentation. Departments shall coordinate with the appropriate grant administrator or subject matter expert, as needed, to ensure compliance with applicable federal requirements.
The City shall maintain procurement records demonstrating compliance with applicable FTA requirements, including required certifications, federal clauses, approvals, and supporting documentation.
FTA Buy America Pre-Award and Post-Delivery Reviews
For federally funded rolling stock procurements, including bus purchases and related equipment, the City shall comply with applicable Federal Transit Administration (FTA) Buy America requirements, including required pre-award and post-delivery reviews.
Prior to award of a rolling stock contract, the City shall complete the applicable Buy America pre-award review process to verify compliance with federal requirements. For contracts involving options or multi-year procurements, applicable Buy America review requirements shall be completed for each procurement action as required.
Following delivery of rolling stock, the City shall complete the applicable Buy America post-delivery review and inspection requirements prior to acceptance, as required by FTA.
Documentation supporting Buy America reviews, certifications, inspections, and related compliance activities shall be maintained in the procurement file.
Appropriate staff shall receive training on applicable FTA Buy America requirements and procedures for completing and documenting pre-award and post-delivery reviews.
Cooperative Purchasing Agreements
When utilizing cooperative purchasing agreements, intergovernmental agreements, or other existing contracts established by another agency, the City shall ensure that all applicable federal requirements are reviewed and incorporated into the City’s procurement file and resulting agreement, as applicable.
Use of a cooperative purchasing agreement does not eliminate the City’s responsibility to verify compliance with applicable federal requirements, including required federal contract clauses, certifications, suspension and debarment verification, Buy America requirements, and other applicable federal provisions.
Prior to execution of a federally funded contract utilizing a cooperative purchasing agreement, the City shall review the agreement and supporting documentation to ensure applicable federal requirements are current and have been incorporated, as required.
Independent Cost Estimates and Cost/Price Analysis
For federally funded procurements, the City shall perform and document applicable cost or price analysis for procurement actions exceeding the Federal Simplified Acquisition Threshold, including applicable contract modifications, in accordance with 2 CFR 200.323.
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
24 The City shall prepare an Independent Cost Estimate (ICE) prior to receiving bids, proposals, or quotes for applicable procurements. Cost or price analysis shall be used to determine that proposed costs are fair and reasonable and may include market research, historical pricing, comparable procurements, or other appropriate methods.
These requirements apply to applicable federally funded procurements, including rolling stock, related equipment acquisitions, and cooperative purchasing agreements.
Documentation supporting the ICE and cost or price analysis shall be maintained in the procurement file.
Appropriate staff shall receive training on applicable cost and price analysis requirements and documentation procedures.
Federal Awarding Agency Review
The non-Federal entity must make available, upon request of the Federal awarding agency or passthrough entity, technical specifications on proposed procurements where the Federal awarding agency believes such review is needed to ensure that the item or service specified is the one being proposed for acquisition. This review generally will take place prior to the time the specification is incorporated into a solicitation document. However, if the non-Federal entity desires to have the review accomplished after a solicitation has been developed, the Federal awarding agency may still review the specifications, with such review usually limited to the technical aspects of the proposed purchase. 2 CFR 200.324(a) The non-Federal entity must make available upon request, for the Federal awarding agency preprocurement review, procurement documents, such as requests for proposals or invitations for bids, or independent cost estimates, when:
The non-Federal entity's procurement procedures or operation failsto comply with the procurement standards in this part;
The procurement is expected to exceed the Simplified Acquisition Threshold ($150,000) and is to be awarded without competition or only one bid or offer is received in response to a solicitation;
The procurement, which is expected to exceed the Simplified Acquisition Threshold, specifies a “brand name” product;
The proposed contract is more than the Simplified Acquisition Threshold and is to be awarded to other than the apparent low bidder under a sealed bid procurement; or A proposed contract modification changes the scope of a contract or increases the contract amount by more than the Simplified Acquisition Threshold. 2 CFR 200.324(b) The non-Federal entity is exempt from the pre-procurement review in the above paragraph if the Federal awarding agency determines that its procurement systems comply with the standards of this part.
The non-Federal entity may request that its procurement system be reviewed by the Federal awarding agency to determine whether its system meets these standards in order for its system to be certified. Generally, these reviews must occur where there is continuous high-dollar funding, and third-party contracts are awarded on a regular basis; The non-Federal entity may self-certify its procurement system. Such self-certification must not limit the Federal awarding agency's right to survey the system. Under a self-certification City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
25 procedure, the Federal awarding agency may rely on written assurances from the non-Federal entity that it is complying with these standards. The non-Federal entity must cite specific policies, procedures, regulations, or standards as being in compliance with these requirements and have its system available for review. 2 CFR 200.324(c) Bonding Requirements
For construction or facility improvement contracts or subcontracts exceeding the Simplified Acquisition Threshold, the Federal awarding agency may accept the bonding policy and requirements of the agency provided that the Federal awarding agency has made a determination that the Federal interest is adequately protected. If such a determination has not been made, the minimum requirements must be as follows:
A bid guarantee from each bidder equivalent to five percent of the bid price. The “bid guarantee” must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified. 2CFR 200.325(a);
A performance bond on the part of the contractor for 100 percent of the contract price. A “performance bond” is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract. 2CFR 200.325(b); A payment bond on the part of the contractor for 100 percent of the contract price. A “payment bond” is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract. 2CFR 200.325(c).
Federal Contract Clause Review and Checklist Requirements (FTA) For contracts funded in whole or in part with federal funds, the City shall ensure applicable federal contract clauses are reviewed and incorporated into third-party agreements prior to contract execution.
The City shall periodically review applicable federal requirements, including the Federal Transit Administration (FTA) Master Agreement, 2 CFR Part 200, Appendix II to Part 200 – Contract Provisions for Non-Federal Entity Contracts Under Federal Awards, and other applicable federal guidance to identify changes to required contract provisions.
The Master Federal Clauses Checklist shall be used as a tool to document the review of applicable federal contract clauses and confirm that required provisions have been included in procurement documents and contracts, as applicable.
Departments administering federally funded procurements shall complete and maintain the Federal Clauses Checklist and supporting documentation within the procurement file prior to contract execution.
Appropriate staff shall receive training on federal contract clause requirements, use of the Federal Clauses Checklist, and any updates to federal procurement procedures.
Contracting Provisions
City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
26 Appendix II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non-Federal entity under the Federal award must contain provisions covering the following, as applicable.
Additional FTA-specific requirements may apply to federally funded transit procurements, including requirements related to rolling stock and related equipment acquisitions. Departments shall consult applicable FTA guidance and ensure applicable requirements are incorporated into procurement documents, contracts, and supporting documentation.
(A) Remedies: Contracts for more than the simplified acquisition threshold currently set at$150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. (B) Termination: All contracts in excess of $30,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be affected and the basis for settlement.
(C) Equal Employment Opportunity: Except as otherwise provided under41 CFR Part60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” ( 30 FR12319, 12935, 3 CFR Part,1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246Relating to Equal Employment Opportunity,” and implementing regulations at41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” (D) Davis-Bacon Act, as amended: (40U.S.C. 3141-3148).When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40U.S.C. 3141-3144) as supplemented by Department of Labor regulations (29 CFR Part 5,“Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contractor subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act: (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. (E) Contract Work Hours and Safety Standards Act: (40 U.S.C. 3701- 3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of City of Lodi
Purchasing Policy
Council Adoption: Aug. 19, 2020
Revised: May 20, 2022
Revised: July 1, 2026
Revised: October XX, 2026
27 mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
(F) Rights to Inventions Made Under a Contract or Agreement: If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. (G) Clean Air Act: (42 U.S.C. 7401- 7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251- 1387), as amended - Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). (H) Suspension and Debarment Verification: (Executive Orders 12549 and 12689) – Prior to entering into federally funded or federally assisted transactions, the City shall verify and document that contractors and applicable lower-tier participants are not suspended, debarred, or otherwise excluded from participation in federal assistance programs. Verification shall be completed through SAM.gov, and documentation of the search results shall be maintained in the procurement file.
Appropriate staff shall receive training on SAM.gov verification procedures and documentation requirements.
(I) Byrd Anti-Lobbying Amendment: (31 U.S.C. 1352) - Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not use, and has not used, Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier, up to the non-Federal award.
AGENDA ITEM C.4
COUNCIL COMMUNICATION
AGENDA TITLE:
Adopt a Resolution to approve a Sole Source Agreement with Civica North America, Inc. for Spydus Integrated Library System and Appropriate Funds (240,543) (LIB)
MEETING DATE:
October 7, 2026
PREPARED BY:
Jenni Fontanilla, Library Director
RECOMMENDED ACTION:
Adopt a Resolution approving a sole source agreement with Civica North America, Inc. for the implementation, data migration, licensing, hosting, maintenance, and support of the Spydus Integrated Library System for a five-year term in an amount not to exceed $240,542.96; appropriate $130,660 from available Library fund balance for FY 2026/27 implementation and first-year subscription costs; and authorize the City Manager to execute the agreement and related documents on behalf of the City.
BACKGROUND INFORMATION:
The Lodi Public Library currently utilizes TLC Library Solution as its Integrated Library System (ILS), which manages core functions including circulation, patron accounts, cataloging, and the public catalog. While the system provides basic ILS functionality, it no longer fully supports the Library's operational needs. The Library does not have an integrated acquisitions module for managing book purchases and tracking collection funds in real time, and the public-facing catalog and patron interface provide an increasingly outdated user experience.
The proposed Spydus ILS provides a more comprehensive, integrated platform. In addition to core circulation and cataloging functions, Spydus includes acquisitions, room bookings, a mobile application, offline circulation, event management, reading challenges, archives and cultural collections, digital asset management, electronic resource management, analytics/business intelligence, and other functionality. Without these integrated capabilities, the Library would need to continue using manual processes or obtain and maintain separate third-party products to provide many of these services. Consolidating these functions within the ILS will reduce reliance on separate systems while expanding services available to patrons and staff.
The proposed five-year agreement includes implementation and project management, data migration and conversion from the Library's existing ILS, staff training, cloud hosting, backups and disaster recovery, security monitoring, software maintenance and updates, technical support, and post-go-live support. The agreement also includes two professional service days each year that may be used for integrations, technical enhancements, consulting, training, or system configuration.
FISCAL IMPACT:
The total cost of the five-year agreement is $240,542.96. The initial implementation cost of $105,160 and Year 1 license and subscription cost of $25,500 result in a FY 2026/27 expenditure of $130,660. Annual subscription costs for Years 2 through 5 will be included in future Library operating budgets.
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COUNCIL COMMUNICATION
FUNDING AVAILABLE:
The requested appropriation of $130,660 is available within the Library fund balance resulting from operational savings and salary vacancy savings realized during FY 2025/26. These savings increased the available ending fund balance beyond the amount originally projected during budget development. The proposed appropriation will allocate a portion of these available fund balance resources to fund the initial implementation and first-year subscription costs for the Spydus Integrated Library System in FY 2026/27 without reducing established reserve balances reported during FY 2026/27 budget planning.
FY 2026/27 - $130,660 - 12090000.72450 - Library Misc. Professional Services Funding for future years will be incorporated into the budget through the annual budget planning process.
City of Lodi Page 2 of 2 Printed on 10/1/2026
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1 AGREEMENT FOR PROFESSIONAL SERVICES
ARTICLE 1
PARTIES AND PURPOSE
Section 1.1 Parties
THIS AGREEMENT is entered into on ______________, 2026, by and between the CITY OF LODI, a municipal corporation (hereinafter CITY), and CIVICA NORTH AMERICA, INC (hereinafter CONTRACTOR).
Section 1.2 Purpose
CITY selected the CONTRACTOR to provide the services required in accordance with the Scope of Services attached, as Exhibit A and incorporated by this reference.
CITY wishes to enter into an agreement with CONTRACTOR for THE SPYDUS INTEGRATED LIBRARY SYSTEM (hereinafter Project) as set forth in the Scope of Services attached as Exhibit A. CONTRACTOR acknowledges that it is qualified to provide such services to CITY.
ARTICLE 2
SCOPE OF SERVICES
Section 2.1 Scope of Services
CONTRACTOR, for the benefit and at the direction of CITY, shall perform the Scope of Services as set forth in Exhibit A.
Section 2.2 Time for Commencement and Completion of Work CONTRACTOR shall commence work pursuant to this Agreement, upon receipt of a written notice to proceed from CITY or on the date set forth in Section 2.6, whichever occurs first, and shall perform all services diligently and complete work under this Agreement based on a mutually agreed upon timeline or as otherwise designated in the Scope of Services.
CONTRACTOR shall submit to CITY such reports, diagrams, drawings and other work products as may be designated in the Scope of Services.
CONTRACTOR shall not be responsible for delays caused by the failure of CITY staff to provide required data or review documents within the appropriate time frames.
The review time by CITY and any other agencies involved in the project shall not be counted against CONTRACTORs contract performance period. Also, any delays due to weather, vandalism, acts of God, etc., shall not be counted. CONTRACTOR shall remain in contact with reviewing agencies and make all efforts to review and return all comments. 2 Section 2.3 Meetings
CONTRACTOR shall attend meetings as may be set forth in the Scope of Services.
Section 2.4 Staffing
CONTRACTOR acknowledges that CITY has relied on CONTRACTORs capabilities and on the qualifications of CONTRACTORs principals and staff as identified in its proposal to CITY. The Scope of Services shall be performed by CONTRACTOR, unless agreed to otherwise by CITY in writing. CITY shall be notified by CONTRACTOR of any change of Project Manager and CITY is granted the right of approval of all original, additional and replacement personnel at CITYs sole discretion and shall be notified by CONTRACTOR of any changes of CONTRACTORs project staff prior to any change.
CONTRACTOR represents it is prepared to and can perform all services within the Scope of Services (Exhibit A) and is prepared to and can perform all services specified therein. CONTRACTOR represents that it has, or will have at the time this Agreement is executed, all licenses, permits, qualifications, insurance and approvals of whatsoever nature are legally required for CONTRACTOR to practice its profession, and that CONTRACTOR shall, at its own cost and expense, keep in effect during the life of this Agreement all such licenses, permits, qualifications, insurance and approvals, and shall indemnify, defend and hold harmless CITY against any costs associated with such licenses, permits, qualifications, insurance and approvals which may be imposed against CITY under this Agreement.
Section 2.5 Subcontracts
Unless prior written approval of CITY is obtained, CONTRACTOR shall not enter into any subcontract with any other party for purposes of providing any work or services covered by this Agreement.
Section 2.6 Term
The term of this Agreement commences on October 31, 2026 and terminates upon the completion of the Scope of Services or on October 31, 2029, whichever occurs first.
Section 2.7 Option to Extend Term of Agreement
At its option, CITY may extend the terms of this Agreement for an additional two (2) year extension; provided, CITY gives CONTRACTOR no less than thirty (30) days written notice of its intent prior to expiration of the existing term. In the event CITY exercises any option under this paragraph, all other terms and conditions of this Agreement continue and remain in full force and effect. 3 The total duration of this Agreement, including the exercise of any option under this paragraph, shall not exceed six (6) year(s).
ARTICLE 3
COMPENSATION
Section 3.1 Compensation
CONTRACTORs compensation for all work under this Agreement shall conform to the provisions of the Fee Proposal, attached hereto as Exhibit B and incorporated by this reference.
CONTRACTOR shall not undertake any work beyond the scope of this Agreement unless such additional work is approved in advance and in writing by CITY.
Section 3.2 Method of Payment
CONTRACTOR shall submit invoices for completed work on a monthly basis, or as otherwise agreed, providing, without limitation, details as to amount of hours, individual performing said work, hourly rate, and indicating to what aspect of the Scope of Services said work is attributable. CONTRACTORs compensation for all work under this Agreement shall not exceed the amount of the Fee Proposal.
Section 3.3 Costs
The Fee Proposal shall include all reimbursable costs required for the performance of the Scope of Services. Payment of additional reimbursable costs considered to be over and above those inherent in the original Scope of Services shall be approved in advance and in writing, by CITY.
Section 3.4 Auditing
CITY reserves the right to periodically audit all charges made by CONTRACTOR to CITY for services under this Agreement. Upon request, CONTRACTOR agrees to furnish CITY, or a designated representative, with necessary information and assistance needed to conduct such an audit.
CONTRACTOR agrees that CITY or its delegate will have the right to review, obtain and copy all records pertaining to performance of this Agreement. CONTRACTOR agrees to provide CITY or its delegate with any relevant information requested and shall permit CITY or its delegate access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with 4 this requirement. CONTRACTOR further agrees to maintain such records for a period of three (3) years after final payment under this Agreement.
ARTICLE 4
MISCELLANEOUS PROVISIONS
Section 4.1 Nondiscrimination
In performing services under this Agreement, CONTRACTOR shall not discriminate in the employment of its employees or in the engagement of any subcontractor on the basis of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, age, or any other criteria prohibited by law.
Section 4.2 ADA Compliance
In performing services under this Agreement, CONTRACTOR shall comply with the Americans with Disabilities Act (ADA) of 1990, and all amendments thereto, as well as all applicable regulations and guidelines issued pursuant to the ADA.
Section 4.3 Indemnification and Responsibility for Damage CONTRACTOR to the fullest extent permitted by law, shall indemnify and hold harmless CITY, its elected and appointed officials, directors, officers, employees and volunteers from and against any claims, damages, losses, and expenses (including reasonable attorneys fees and costs), arising out of performance of the services to be performed under this Agreement, provided that any such claim, damage, loss, or expense is caused by the negligent acts, errors or omissions of CONTRACTOR, any subcontractor employed directly by CONTRACTOR, anyone directly or indirectly employed by any of them, or anyone for whose acts they may be liable, except those injuries or damages arising out of the active negligence, sole negligence, or sole willful misconduct of the City of Lodi, its elected and appointed officials, directors, officers, employees and volunteers.
CITY may, at its election, conduct the defense or participate in the defense of any claim related in any way to this indemnification. If CITY chooses at its own election to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification, CONTRACTOR shall pay all of the costs related thereto, including without limitation reasonable attorney fees and costs. The defense and indemnification obligations required by this Agreement are undertaken in addition to, and shall not in any way be limited by the insurance obligations set forth herein.
Section 4.4 Liability
The CONTRACTORS total aggregate liability in or for breach of contract, negligence misrepresentation (excluding fraudulent misrepresentation), tortious claim 5 (including breach of statutory duty), restitution relating to or arising under or in connection with this contract (including performance, non-performance or partial termination), and including liability expressly provided for under this contract shall not exceed 150% of the charges paid or payable during the 12 months preceding the date on which the claim arose. Provided, however, any and all limitations on liability shall not prevent the CITY from claiming up to the full authorized amount payable pursuant to insurance coverage requirements incorporated herein as EXHIBIT C. Likewise, and notwithstanding anything to the contrary in this Agreement, CONTRACTORs total aggregate liability arising out of or related to a Personal Data Breach shall not exceed Two Million Dollars ($2,000,000) or as otherwise provided by insurance coverage requirements. Section 4.5 Responsibility of CITY
CITY shall not be held responsible for the care or protection of any material or parts of the work described in the Scope of Services prior to final acceptance by CITY, except as expressly provided herein.
Section 4.6 Insurance Requirements for CONTRACTOR
CONTRACTOR shall take out and maintain during the life of this Agreement, insurance coverage as set forth in Exhibit C attached hereto and incorporated by this reference.
Section 4.7 Successors and Assigns
CITY and CONTRACTOR each bind themselves, their partners, successors, assigns, and legal representatives to this Agreement without the written consent of the others. CONTRACTOR shall not assign or transfer any interest in this Agreement without the prior written consent of CITY. Consent to any such transfer shall be at the sole discretion of CITY.
Section 4.8 Notices
Any notice required to be given by the terms of this Agreement shall be in writing signed by an authorized representative of the sender and shall be deemed to have been given when the same is personally served or upon receipt by express or overnight delivery, postage prepaid, or three (3) days from the time of mailing if sent by first class or certified mail, postage prepaid, addressed to the respective parties as follows:
To CITY: City of Lodi
221 West Pine Street
P.O. Box 3006
Lodi, CA 95241-1910
Attn: Jenni Fontanilla
6 To CONTRACTOR: CIVICA NORTH AMERICA, INC.
52 HILLSIDE CT
ENGLEWOOD, OH. 45322
ATTN: LAURA WOOTEN
Section 4.9 Cooperation of CITY
CITY shall cooperate fully and in a timely manner in providing relevant information it has at its disposal relevant to the Scope of Services.
Section 4.10 CONTRACTOR is Not an Employee of CITY
CONTRACTOR agrees that in undertaking the duties to be performed under this Agreement, it shall act as an independent contractor for and on behalf of CITY and not an employee of CITY. CITY shall not direct the work and means for accomplishment of the services and work to be performed hereunder. CITY, however, retains the right to require that work performed by CONTRACTOR meet specific standards without regard to the manner and means of accomplishment thereof.
Section 4.11 Termination
CITY may terminate this Agreement, with or without cause, by giving CONTRACTOR at least ten (10) days written notice. Where phases are anticipated within the Scope of Services, at which an intermediate decision is required concerning whether to proceed further, CITY may terminate at the conclusion of any such phase. Upon termination, CONTRACTOR shall be entitled to payment as set forth in the attached Exhibit B to the extent that the work has been performed. Upon termination, CONTRACTOR shall immediately suspend all work on the Project and deliver any documents or work in progress to CITY. However, CITY shall assume no liability for costs, expenses or lost profits resulting from services not completed or for contracts entered into by CONTRACTOR with third parties in reliance upon this Agreement.
Section 4.12 Confidentiality
CONTRACTOR agrees to maintain confidentiality of all work and work products produced under this Agreement, except to the extent otherwise required by law or permitted in writing by CITY. CITY agrees to maintain confidentiality of any documents owned by CONTRACTOR and clearly marked by CONTRACTOR as Confidential or Proprietary, except to the extent otherwise required by law or permitted in writing by CONTRACTOR. CONTRACTOR acknowledges that CITY is subject to the California Public Records Act.
Section 4.13 Applicable Law, Jurisdiction, Severability, and Attorneys Fees 7 This Agreement shall be governed by the laws of the State of California.
Jurisdiction of litigation arising from this Agreement shall be venued with the San Joaquin County Superior Court. If any part of this Agreement is found to conflict with applicable laws, such part shall be inoperative, null, and void insofar as it is in conflict with said laws, but the remainder of this Agreement shall be in force and effect. In the event any dispute between the parties arises under or regarding this Agreement, the prevailing party in any litigation of the dispute shall be entitled to reasonable attorneys fees from the party who does not prevail as determined by the San Joaquin County Superior Court.
Section 4.14 City Business License Requirement
CONTRACTOR acknowledges that Lodi Municipal Code Section 3.01.020 requires CONTRACTOR to have a city business license and CONTRACTOR agrees to secure such license and pay the appropriate fees prior to performing any work hereunder.
Section 4.15 Captions
The captions of the sections and subsections of this Agreement are for convenience only and shall not be deemed to be relevant in resolving any question or interpretation or intent hereunder.
Section 4.16 Integration and Modification
This Agreement represents the entire understanding of CITY and CONTRACTOR as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing, signed by both parties.
Section 4.17 Contract Terms Prevail
All exhibits and this Agreement are intended to be construed as a single document.
Should any inconsistency occur between the specific terms of this Agreement and the attached exhibits, the terms of this Agreement shall prevail.
Section 4.18 Severability
The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement.
Section 4.19 Ownership of Documents
All documents, photographs, reports, analyses, audits, computer media, or other material documents or data, and working papers, whether or not in final form, which have been obtained or prepared under this Agreement, shall be deemed the property of CITY.
Upon CITYs request, CONTRACTOR shall allow CITY to inspect all such documents during CONTRACTORs regular business hours. Upon termination or completion of services under this Agreement, all information collected, work product and documents 8 shall be delivered by CONTRACTOR to CITY within ten (10) calendar days. CITY agrees to indemnify, defend and hold CONTRACTOR harmless from any liability resulting from CITYs use of such documents for any purpose other than the purpose for which they were intended.
Section 4.20 Authority
The undersigned hereby represent and warrant that they are authorized by the parties to execute this Agreement.
Section 4.21 Federal Transit Funding Conditions
If the box at left is checked, the Federal Transit Funding conditions attached as Exhibit D apply to this Agreement. In the event of a conflict between the terms of this Agreement or any of its other exhibits, and the Federal Transit Funding Conditions, the Federal Transit Funding Conditions will control.
Section 4.22 Counterparts and Electronic Signatures
This Agreement and other documents to be delivered pursuant to this Agreement may be executed in one or more counterparts, each of which will be deemed to be an original copy and all of which, when taken together, will be deemed to constitute one and the same agreement or document, and will be effective when counterparts have been signed by each of the parties and delivered to the other parties. Each party agrees that the electronic signatures, whether digital or encrypted, of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Delivery of a copy of this Agreement or any other document contemplated hereby, bearing an original manual or electronic signature by facsimile transmission (including a facsimile delivered via the Internet), by electronic mail in portable document format (.pdf) or similar format intended to preserve the original graphic and pictorial appearance of a document, or through the use of electronic signature software will have the same effect as physical delivery of the paper document bearing an original signature.
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IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Agreement as of the date first above written.
ATTEST: CITY OF LODI, a municipal corporation __ ELIZABETH HAGLUND KARA REDDIG Interim City Clerk City Manager
APPROVED AS TO FORM: CIVICA NORTH AMERICA, INC.
52 HILLSIDE CT.
ENGLEWOOD, OH. 45322
By: By:
TARYN N. JONES Name: LAURA WOOTEN
City Attorney Title: Vice President of Sales, USA
Attachments:
Exhibit A/B Scope of Services & Fee Proposal
Exhibit C Insurance Requirements
Exhibit D Order Form
Exhibit E Sole Source Justification
Exhibit Federal Transit Funding Conditions (if applicable) Funding Source: 12090000-72450
(Business Unit & Account No.)
Doc ID:
CA: Rev.09.2026 VS (CA Formatted)
Exhibit A
SCOPE OF SERVICES
Civica North America, Inc.
Spydus Integrated Library System
Civica North America, Inc. (“Civica”) shall provide the City of Lodi/Lodi Public Library (“Library”) with implementation, data migration and conversion, software licensing, cloud hosting, training, maintenance, technical support, and related professional services for the Spydus Integrated Library System (“Spydus”).
1. Spydus Integrated Library System
Civica shall provide the Library with access to its hosted Spydus Integrated Library System.
Spydus shall provide an integrated library management environment that includes the following functionality:
• Discovery OPAC;
• Spydus Mobile;
• Staff Enquiry;
• Circulation;
• Circulation Offline;
• Cataloguing;
• Acquisitions;
• Serials;
• Reports;
• Requests;
• Maintenance;
• Archives/Cultural Collections;
• Digital Asset Management;
• Electronic Resources Management (ERM);
• Community Information;
• Bookings;
• Home Services;
• Mobile Library;
• Events;
• Spydus Business Intelligence;
• Reading Challenges;
• SpydusAPI; and
• Production and test environments.
2. Implementation and Project Management
Civica shall provide implementation and project management services necessary to configure and deploy Spydus for the Library. Implementation services shall include:
Exhibit A
• Project management;
• Solution design and technical consultation;
• Configuration workshops and system configuration;
• Establishment of the Library's Microsoft Azure cloud environment; • End-user training;
• User Acceptance Testing (UAT) support; and
• Post-go-live Hypercare support.
3. Data Migration and Conversion
Civica shall provide migration and conversion of Library data from the Library's existing Integrated Library System to Spydus. The data migration shall include, as applicable:
• Bibliographic records;
• Holdings/item records;
• Patron/borrower records;
• Current loans;
• Loan history;
• Reservations/holds;
• Circulation charges;
• Outstanding orders and applicable vendor and fund information; • Serials data; and
• Digital resources agreed upon for migration.
4. Data Migration Testing and Acceptance
Civica shall conduct a test data conversion prior to production migration. Civica shall analyze the data supplied for migration, identify exceptions, work with Library staff to verify system codes, and convert and load the applicable data into Spydus.
5. Training
Civica shall provide staff training during implementation and User Acceptance Testing sufficient to prepare Library staff to test, administer, and use the Spydus system.
Additional training outside the implementation scope may be provided subject to the terms of the agreement or through the Library's included annual professional service days.
6. Cloud Hosting, Maintenance and System Services
Civica shall host Spydus in a U.S.-based Microsoft Azure cloud environment and provide:
• Cloud hosting;
• Backups and disaster recovery;
• Proactive security monitoring;
• Software patches;
Exhibit A
• Feature releases;
• Bug fixes;
• System maintenance; and
• Up to 20 GB of cloud storage for digital assets.
7. Technical Support
Civica shall provide ongoing technical support through the Civica Service Desk in accordance with the Service Level Agreement contained in the agreement.
Support availability shall be governed by the final executed agreement and applicable Service Level Agreement.
8. Professional Service Days
Civica shall provide the Library with two (2) professional service days during each year of the five-year contract term. Service days may be used for services including:
• Implementation of additional e-content interfaces or integrations; • SIP2 connections and related technical enhancements;
• Consulting and advisory services;
• Staff training or refresher sessions; and
• System configuration assistance.
9. Azure Cognitive Services
The agreement includes Azure Cognitive Services, including the usage allowances identified in the agreement.
10. Contract Term
The term of the agreement shall be sixty (60) months beginning on the effective date of the agreement.
11. Compensation
Compensation for services provided under this Scope of Services shall not exceed $240,542.96 over the five-year contract term, consisting of:
Description Amount
Initial Implementation $105,160.00
Year 1 License & Subscription $25,500.00
Year 2 License & Subscription $26,265.00
Year 3 License & Subscription $27,052.95
Year 4 License & Subscription $27,864.54
Exhibit A
Year 5 License & Subscription $28,700.47
TOTAL 240,542.96
12. Additional Services
Services outside the scope of the agreement shall not be performed or charged to the City without prior authorization in accordance with the City's contracting and purchasing requirements. Any additional services requiring a change request, work order, or additional fees shall be separately agreed upon by the parties before the services are performed.
EXHIBIT C
NOTE: The City of Lodi is now using the online insurance program PINS Advantage. Once you have been awarded a contract you will receive an email from the City’s online insurance program requesting you to forward the email to your insurance provider(s) to submit the required insurance documentation electronically Insurance Requirements for IT Vendor Services
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto or if Contractor has no owned autos, then hired, and nonowned autos with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Cyber Liability Insurance, with limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.
Other Insurance Provisions:
(a) Additional Named Insured Status
The City of Lodi, its elected and appointed boards, commissions, officers, agents, employees, and volunteers are to be covered as additional insureds on the CGL and auto policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used
(b) Primary and Non-Contributory Insurance Endorsement
The limits of insurance coverage required may be satisfied by a combination of primary and umbrella or excess insurance. For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
(c) Waiver of Subrogation Contractor hereby grants to City of Lodi a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City of Lodi by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Lodi has received a waiver of subrogation endorsement from the insurer NOTE: (1) The street address of the CITY OF LODI must be shown along with (a) and (b) and (c) above: 221 West Pine Street, Lodi, California, 95240; (2) The insurance certificate must state, on its face or as an endorsement, a description of the project that it is insuring.
(d) Severability of Interest Clause
The term "insured" is used severally and not collectively, but the inclusion herein of more than one insured shall not operate to increase the limit of the company's liability under the Contractors commercial general liability and automobile liability policies.
(e) Notice of Cancellation or Change in Coverage Endorsement This policy may not be canceled nor the coverage reduced by the company without 30 days' prior written notice of such cancellation or reduction in coverage to the Risk Manager, City of Lodi, 221 West Pine St., Lodi, CA 95240. (f) Continuity of Coverage
All policies shall be in effect on or before the first day of the Term of this Agreement. At least thirty (30) days prior to the expiration of each insurance policy, Contractor shall furnish a certificate(s) showing that a new or extended policy has been obtained which meets the minimum requirements of this Agreement. Contractor shall provide proof of continuing insurance on at least an annual basis during the Term. If Contractor’s insurance lapses or is discontinued for any reason, Contractor shall immediately notify the City and immediately obtain replacement insurance. Contractor agrees and stipulates that any insurance coverage provided to the City of Lodi shall provide for a claims period following termination of coverage which is at least consistent with the claims period or statutes of limitations found in the California Tort Claims Act (California Government Code Section 810 et seq.). (g) Failure to Comply
If Contractor fails or refuses to obtain and maintain the required insurance, or fails to provide proof of coverage, the City may obtain the insurance. Contractor shall reimburse the City for premiums paid, with interest on the premium paid by the City at the maximum allowable legal rate then in effect in California. The City shall notify Contractor of such payment of premiums within thirty (30) days of payment stating the amount paid, the name(s) of the insurer(s), and rate of interest. Contractor shall pay such reimbursement and interest on the first (1st) day of the month following the City’s notice. Notwithstanding any other provision of this Agreement, if Contractor fails or refuses to obtain or maintain insurance as required by this agreement, or fails to provide proof of insurance, the City may terminate this Agreement upon such breach. Upon such termination, Contractor shall immediately cease use of the Site or facilities and commence and diligently pursue the removal of any and all of its personal property from the site or facilities. (h) Verification of Coverage
Consultant shall furnish the City with a copy of the policy declaration and endorsement page(s), original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Failure to exercise this right shall not constitute a waiver of the City’s right to exercise after the effective date.
(i) Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (j) Insurance Limits
The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's officers, employees, agents, representatives or subcontractors. Contractor's obligation to defend, indemnify and hold the City and its officers, officials, employees, agents and volunteers harmless under the provisions of this paragraph is not limited to or restricted by any requirement in the Agreement for Contractor to procure and maintain a policy of insurance.
(k) Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors (l) Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:
1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
(m) Qualified Insurer(s)
All insurance required by the terms of this Agreement must be provided by insurers licensed to do business in the State of California which are rated at least “A-, VI” by the AM Best Ratings Guide, and which are acceptable to the City. Non-admitted surplus lines carriers may be accepted provided they are included on the most recent list of California eligible surplus lines insurers (LESLI list) and otherwise meet City requirements.
Spydus Integrated Library
System Pricing Proposal
City of Lodi Public Library
www.civica.com/spydus
Prepared by Ellie Dowling
07/10/2026
Exhibit B
OVERVIEW
07/26 www.civica.com/spydus Proposal
Executive
Summary
Civica is proud to present Spydus, our fully
integrated, cloud-native Integrated Library System
— delivering a complete, connected, and futureready solution for the City of Lodi Public Library.
Spydus is not just an ILS; it is a single ecosystem
that unites every aspect of library operations and
community engagement. Built on Civica’s global
expertise in public-sector technology and trusted
by libraries across five continents.
Spydus provides one secure, scalable
environment for circulation, acquisitions,
cataloguing, discovery, digital content, events,
archives, analytics, and mobile engagement — all
managed through a single, intuitive platform.
Where other systems connect separate modules,
Spydus delivers true integration. This means one
database, one user experience, and one support
partner — simplifying administration, reducing
vendor dependencies, and lowering total cost of
ownership over time.
For Colorado Department of Transport Library, the
benefits are tangible:
Operational Efficiency: Streamlined workflows
and automation reduce manual processes,
freeing staff to focus on programs, learning, and
community engagement.
A Seamless Library Experience: Integrated
discovery, archives, and workflows give staff an
effortless connection to everything the library
offers — anywhere, anytime, on any device.
Continuous Innovation: As a true SaaS
solution, Spydus ensures the library will always
be on the latest version — with new features,
security updates, and performance
enhancements delivered automatically, at no
additional cost.
Data-Driven Insight: Embedded analytics turn
operational data into actionable intelligence,
empowering informed decisions about
collections, budgets, and services.
Civica’s approach is grounded in partnership. From data migration and implementation to training and ongoing support, our dedicated project and technical teams work side-by-side with your staff to deliver a smooth transition and measurable outcomes. Our proven methodology has enabled thousands of successful migrations from legacy systems such as Horizon, Polaris, and Symphony, ensuring confidence at every stage.
With Spydus, the City of Lodi Public Library will gain a modern, resilient, and unified library platform — one that simplifies technology, strengthens staff capability, enhances the library experience, and supports the library’s vision for a more connected platform.
Civica is committed to being Lodi’s long-term technology partner — delivering not just a system, but a platform for growth, engagement, and innovation.
OUR STORY
07/26 www.civica.com/spydus Proposal
Pricing Rationale
Civica’spricingproposalforSpydus represents a significantopportunity fortheCityofLodiPublicLibrarytoachievegreaterfunctionality, simplified operations, andenhancedinterconnectivity, all at a lowertotal costof ownership.
Ourproposalpricinghasbeencarefullystructuredtoreflectboththe operationalefficienciesSpydusdelivers andourphilosophythatmodern libraries shouldnothavetochoosebetweenvalueandinnovation.
Ourannual licensefeeis lowerthanwhatlibraries anticipatetheywillpay; notbecauseSpydusoffers less,butbecauseitoffersmorewithina unified,modernarchitecture.
Offeringanall-in-oneILSsolution,withallelementsbuiltin-housebyour developmentteam, allowsus toreducecosts forlibraries,provide seamless functionalitybetweenallmodules, andstaytruetoour philosophyofbuildingSpydus forlibraries,withlibrarians,ensuringevery featureserves thereal-worldneedsoflibrarystaff andempowers themto focusonwhatmattersmost:theircommunities.
Thecurrentenvironment atLodi,whichrequiresmultiplethird-party systems andsolutions, canresultinoperational inefficiencies,vendor complexity, andincreasedsupport costs.
Spydus addresses thesechallengesbyeliminatingvendorsprawlto consolidatetheseexternal systems;deliveringa seamless,unified platformthatreduces administrativeoverheadwhileenablingstaffto focusonservicedelivery.
OurpricingreflectsCivica’sglobalexperienceindeliveringsharedservice solutions at scaleandourcommitmenttoensuringthatlibraries andtheir staff canoperatemoreefficientlyandfocusondoingwhattheydobest, without compromisingoninnovationorservicequality.
Put simply,SpydusenablesCityofLodiPublicLibrarytodomoreforless withouttrade-offs.This isnotjust a cost-savingdecision; it’s a strategic investmentinaplatformthatwillelevatethelibrary’s impact andpositionit forlong-termsuccess.
Kelly Gibbs
Product Director,
Spydus
“Spydus has always been
more than software — it’s our
way of honouring what
libraries mean to people.
Every feature we build, every
innovation we release,
begins with one question:
what matters most to
libraries, to their staff, and to
their communities?
We’re proud that Spydus
continues to outpace
competitors not just in
technology, but in purpose.
We focus on what truly
matters — helping libraries
stay relevant and resilient in
a rapidly changing world.
We build Spydus with pride
because we believe in what
libraries make possible.”
OUR OFFERINGS
07/26 www.civica.com/spydus Proposal
Spydus Highlights
Spydus redefines what a modern library system can be.
One truly unified, SaaS platform trusted by libraries across five continents to connect collections, communities, and culture.
Spydus ILS
SpydusBI & Analytics
Spydus Discovery
Third-Party Integrations
A complete, cloud-native ILS with all core modules included as standard — circulation, acquisitions, cataloguing, serials, events, digital content, archives, and administration — all within one unified platform.
One system, one experience, no add-ons. Staff move seamlessly across functions with clear navigation and consistent workflows, reducing complexity and training overhead.
Embedded business intelligence with real-time dashboards and configurable reporting across collections, circulation, programs, digital usage, and engagement.
Data-driven decisions without external tools — supporting transparency, accountability, and smarter planning.
A modern, visually engaging discovery experience that brings physical and digital collections together in one intuitive interface. Fully responsive and accessible across all devices.
Creating a powerful first impression for new users and a sense of pride and delight for existing patrons, encouraging deeper engagement with library services.
Spydus supports a broad integration support for RFID, self-check, eContent platforms, payment gateways, and other library technologies.
Spydus connects instantly to major eBook and digital content providers, giving patrons a single, frictionless digital shelf. Natively integrating with every major SIP2-compliant system and API enabled services, ensuring seamless connectivity with self-check, RFID, payments, and discovery tools.
8,000+ 40 million+ 45+ years
Libraries globally trust
Spydus to manage their
operations
Patrons served with effortless
access to library resources &
events
Leading the way in library
technology innovation &
transformation
OUR SERVICES
07/26 www.civica.com/spydus 2026
Transparent &
Flexible Pricing
Options
A Flexible Approach — Same Spydus Experience
Upfront Implementation + Annual
Licence
Combined Total Cost
(Implementation Amortised)
A one-off implementation fee is charged at
project commencement.
An annual licence fee is charged each year
for the duration of the contract.
The total cost of implementation and licensing is
combined and spread evenly across the contract
term (e.g. five years).
After the initial contract term is complete, only the
annual licence fee continues.
Civica provides pricing flexibility without compromise.
Libraries can choose the model that best supports their financial strategy while gaining the full benefits of Spydus — a complete, future-ready library platform..
Civica offers flexible pricing options for Spydus, designed to accommodate different budgeting preferences while delivering the same complete platform, implementation approach, and ongoing service. Libraries can choose the structure that best aligns with their financial planning and procurement requirements — without compromising on capability, quality, or support.
How it Works: How it Works:
Prefer to separate capital and operational
expenditure.
Have funding available for upfront project
costs.
Want a lower ongoing annual licence fee
across the contract term.
Best Suited for Libraries that: Best Suited for Libraries that:
Prefer predictable, evenly distributed annual
costs.
Want to minimise upfront expenditure.
Seek simplicity in budgeting and long-term
financial planning.
INCLUSIONS
07/26 www.civica.com/spydus 2026
Spydus ILS - All Modules
The City of Lodi Public Library is seeking a streamlined, secure, and cost-effective library management system that supports specialised collections while minimising system complexity and administrative overhead. Spydus is provided as a fully integrated, all-inclusive platform, with all core modules included as standard rather than licensed separately. This ensures Lodi has immediate access to the full functionality required to manage collections, workflows, discovery, reporting, and integrations within a single system, delivering cost certainty, operational efficiency, and long-term scalability.
Discovery OPAC
Spydus Mobile
Staff Enquiry
Circulation
Circulation Offline
Cataloguing
Acquisitions
Serials
Reports
Requests
Maintenance
Archives/Cultural Collections
Digital Assets Management
ERM (Electronic Resources Management)
Community Information
Bookings
Home Services
Mobile Library
Events
Spydus Business Intelligence
Reading Challenges
SpydusAPI
X 2 Spydus Environments – Production and Test
Unlimited/Enterprise Licencing model for users
Azure Cognitive Services
Inclusions in Proposal
SERVICES INCLUSIONS
07/26 www.civica.com/spydus 2026
Spydus ILS all core modules
Spydus BI
Content Enrichment (Syndetics Classic)
Spydus ILS Implementation
Project Management
Solution Design/Technical Consultancy
Migration from current ILS vendor
Data migration and data conversion from current ILS vendor Spydus training during implementation and user acceptance testing (UAT) Civica Customer Support Desk – 24/7 Access
Dedicated Account Manager
Post Go-Live Support (Hypercare)
Cloud Hosting in Microsoft Azure data center – US based Backups / Disaster Recovery
Proactive security monitoring
Patches, Feature Releases, Bug Fixes and Maintenance
20GB of cloud storage for digital assets
SSO Set up and Configuration
Azure Cognitive Services
x2 Service days per year of the contract
Services Included in
Proposal
AZURE COGNITIVE SERVICES
07/26 www.civica.com/spydus 2026
Azure Cognitive Services Information - Inclusion
in SaaS Subscription
AzureCognitiveServices isquotedinthisproposal at$2,000exGSTper year andis includedinthetotal contractpricing.
Thispackageincludes theuploadof amaximumof6000imagespermonthand20hourspermonthof speechtotext.Forthefirstmonthonly,weoffer youtheability toupload10000images (insteadof6000 images)inacknowledgementofthesetupeffortinvolvedwithutilisingthis service.However,pleasebe awarethatLodiLibraryneeds tomaintaina6000permonthaverageimageuploadand20hours speech totextuploadpermonthoverthecourseofthe12-monthperiod.
ShouldCityofLodiLibraryexceedthesevalues,Civicawill chargeanextra$200/monthforthenext additional6000imagespermonthand20hoursof speechtotextpermonth(andprorata thereafter).
Azure Cognitive
Services
SERVICE DAYS PACKAGE
07/26 www.civica.com/spydus 2026
Service Days Package Included in SaaS
Subscription
Aspartoftheagreement,LodiPublicLibrarywillreceivetwo(2)ServiceDaysper yearoverthefive-year contractterm.
TheseServiceDaysprovidetheLibrarywithflexibleaccess toCivica’sprofessionalexpertiseandcanbe utilisedfor awiderangeof activities, includingbutnotlimitedto:
Implementationof additionale-contentinterfacesorintegrations ConfigurationofSIP2connections andrelatedtechnicalenhancements Consultingor advisory sessionswithCivica specialists tooptimisesystemuse Stafftrainingorrefresher sessionsonSpydus functionality andnewfeatures Systemconfigurationassistancetosupportevolvingoperationalneeds ServiceDays aredesignedtoensuretheLibrary continues toreceivevalueandsupportthroughoutthe contractperiod.Eachyear’s allocationmustbeusedwithinthat contract year—unusedServiceDays cannotberolledovertosubsequent years andarenon-refundableifnotutilised.
Civicaencourages theLibrary totakefull advantageoftheseServiceDayseachyeartomaximisethe benefitsoftheirSpydus solutionandmaintaincontinuous improvementinservicedelivery.
Service Days Package
Informtion
PRICING
Breakdown of Subscription Costs
Pricing Quotation
$135,382.96
Included
Included
Spydus ILS-All CoreModules
Implementation&DataMigration
Training&ProjectManagement
ServiceDesk&24/7Support
AzureHosting
SyndeticsClassic
DedicatedAccountManager
Included
Included
Included
Total contractpricefor a5year contractterm:$240,542.96.PricingisquotedinUSDollars andexcludes taxes.
Spydus ILSpricinglistedinabovetablereflects thetotalpricethatwillbeinvoicedannually asperthepricing breakdowntable.
Total
$105,160.00
$240,542.96
SSOSetUp Included
07/26 www.civica.com/spydus 2026
PRICING SCHEDULE
07/26 www.civica.com/spydus 2026
Outline of Schedule of Fees
Pricing Schedule
Item Description Total
Initial Implementation “One-Time” Cost
Invoiced upon contract
execution
$105,160.00
Spydus ILS Subscription - All Core
Modules
Invoiced upon contract
execution - 1 year licence &
subscription cost
st $25,500.00
Year 2 - Licence & Subscription
Invoiced on the anniversary of
contract execution date
$26,265.00
Year 3 - Licence & Subscription
Invoiced on the anniversary of
contract execution date
$27,052.95
Year 4 - Licence & Subscription
Invoiced on the anniversary of
contract execution date
$27,864.54
Year 5 - Licence & Subscription
Invoiced on the anniversary of
contract execution date
$28,700.47
Total $240,542.96
ADDITIONAL ADD-ONS
07/26 www.civica.com/spydus 2026
Other Features and Considerations
Additional Add-Ons
1st eContent Interface: $1,500
2nd eContent Interface: $1,250
3rd eContent Interface: $625
Implementation Fee: $1,250 (one-off fee per interface)
One-Off Implementation Fee: $2,688.00
Civica can provide SMS
services if the library does not already have an SMS
provider.
If the library already has a provider, we can integrate with this supplier at no cost.
Pricing is subject to number of SMS messages to be sent per quarter.
Any customizations requiring software changes or product enhancements would be subject to impact assessment,
scoping and a formal quote process.
Cost: $1,525 per day subject to scoping.
Every Spydus Subscription includes 20GB of storage for
digital assets.
Additional storage pricing:
500GB - $1,250 per year ex GST
1TB - $2,000 per year ex GST
Should Lodi Library require additional training after initial training, this would require scoping to determine pricing.
Civica’s day-rate is set at $1,535.
eContentInterfaces
PaymentGateway for
PaymentTerminals
SMSServices
AdditionalConsulting
AdditionalStorage
AdditionalTraining&Support
OUR PROCESS
07/26 www.civica.com/spydus
From Concept
to Completion
At Civica, implementation isn’t a process — it’s a partnership. Our proven methodology has been refined through decades of successful library transformations worldwide. From day one, our dedicated project team works sideby-side with your staff, guiding every phase — discovery, configuration, data migration, testing, training, and golive — with transparent communication and measurable milestones. We draw on the experience of hundreds of implementations across , ensuring every decision is informed by real-world insight and best practice. Each project plan is tailored to the library’s culture and pace, combining structured governance with flexibility where it matters most. The result is a smooth, low-risk transition and a confident launch — backed by Civica’s commitment to excellence, trust, and long-term partnership.
Our basic implementation outline described as
below:
Ki
P
c
roject k-Off
Request Data
from Current
Vendor
Code Mapping Data
Migration
Consulting
Training and
Testing
Load Test Data
into Live
Environment
Project
Completion
&
Sign Off
Spydus
Implementation
Process
1 2
3 4
5 6
7 Project Kick-Off
The Spydus implementation
project kicks off. We schedule a
meet and greet with your team and
run through the implementation
plan, phases and responsibilities.
1 Request Data from Current
Vendor
We ask that you request your data
from your current vendor as soon as
possible. This can take 6-8 weeks to
receive from your vendor.
2 Code Mapping We receive your data via SFTP. We
review it, convert it and our data
experts decide where it best sits
within Spydus.
3 Data Migration Consulting We consult with you and your team to ensure data is mapped where you’d
like it to be. The data is loaded into
your Test Environment and a testing
checklist is provided to your team.
4 Training and Testing
For training to be meaningful, our
trainers test with you. Our train-thetrainer approach sets your team up for success. We support you with
multiple training delivery options.
5 Load Test Data into Live
Testing and Training is complete. Your
data and configuration from your
Spydus test environment is loaded into
the Live environment for the Go-Live
date. No additional set up is required.
6 Project Completion
Your Spydus implementation is now complete,
UAT testing and training has you set up for
business as usual. Welcome to the SpydusVerse!
7 2026
LET'S GET STARTED
07/26 www.civica.com/spydus 2026
Connect
with Us
Today
www.civica.com/spydus
[email protected]
+1 800 686 9313
52 Hillside Court, Englewood, Ohio, OH, 45322
Ellie Dowling
Our website
Our e-mail
Telephone
HQ address
Spydus Contact
Date: 07/10/26
www.civica.com/spydus 800 686 9313 [email protected]
Lodi Public Library, CA – Spydus
Commercial in Confidence
Contract Reference Number :
ORDER FORM
Civica North America , Inc
BETWEEN
(1) Civica North America, Inc., incorporated in the state of Ohio, U. S. A., headquartered at 52 Hillside Court, Englewood, OH (Civica); and
(2) Lodi Public Library, with its primary office at 221 W. Pine Street, Lodi, CA (Customer).
1. Particulars
1.1 Civica has agreed to provide, and the Customer has agreed to take and pay for the Services (as detailed in Clause 4) once this Order Form has been signed.
1.2 The contract is for a minimum period of 60 months effective from contract signature (Start Date)
1.3 Civica’s contact details are:
Name Title Contact number email
Laura
Wooten
VP Sales US 937-836-4499 [email protected]
Remittance Remittance team 937-836-4499 [email protected] Support Support Team 937-836-4499 [email protected]
1.4 Customer’s contact details are:
Name Title Contact number email
Jenni
Fontanilla
Library Director 209-222-5540 [email protected]
1.5 The Services under this Order Form shall be subject to the Civica Software Terms and Conditions.
Exhibit D
Lodi Public Library, CA – Spydus
Commercial in Confidence
2. Usage Restrictions
2.1 The Customer shall access the software via an internet connection of minimum bandwidth of 50mbps.
2.2 The customer shall use a modern Internet browser (latest version – 2) such as Google Chrome, Microsoft Edge, Mozilla Firefox, Apple Safari.
2.3 The Customer shall access the software on a device with a minimum screen resolution of 1920 x 1080.
3. Charges and Payment
3.1 The Customer agrees that it shall pay the Charges to Civica.
3.2 Charges
One-off Charges
Initial Implementation “One-Time” Cost $105,160.00
$105,160.00
Spydus ILS Subscription - All Core Modules
Year 1 - License & Subscription $25,500.00
Year 2 - License & Subscription $26,265.00
Year 3 - License & Subscription $27,052.95
Year 4 - License & Subscription $27,864.54
Year 5 - License & Subscription $28,700.47
Pricing includes software licensing, support, hosting and implementation services for:
Spydus ILS – Inclusive of all modules: OPAC, SpydusMobile/GO, Staff Enquiry, Circulation, Circulation Offline, Cataloguing, Acquisitions, Serials, Reports, Maintenance, Archives, Digital Asset Management, ERM, Test Environment, Bookings, Provision of data storage up to 20GB for digital assets.
Azure Cognitive Services is included in this contract at $2,000 ex GST per year and is included in the total contract pricing. This package includes the upload of a maximum of 6000 images per month and 20 hours per month of speech to text. For the first month only, we offer you the ability to upload 10000 images (instead of 6000 images) in acknowledgement of the setup effort involved with utilising this service. However, please be aware that Lodi Library needs to maintain a 6000 per month average image upload and 20 hours speech to text upload per month over the course of the 12-month period. Should City of Lodi Library exceed these values, Civica will charge an extra $200/month for the next additional 6000 images per month and 20 hours of speech to text per month (and pro rata thereafter).
As part of this agreement, Lodi Public Library will receive two (2) Service Days per year over the five-year contract term. These Service Days provide the Library with flexible access to Civica’s professional expertise and can be utilised for a wide range of activities, including but not limited to: Implementation of additional e-content interfaces or integrations Configuration of SIP2 connections and related technical enhancements Consulting or advisory sessions with Civica specialists to optimise system use Staff training or refresher sessions on Spydus functionality and new features System configuration assistance to support evolving operational needs Service Days are designed to ensure the Library continues to receive value and support throughout the contract period.
Each year’s allocation must be used within that contract year — unused Service Days cannot be rolled over to subsequent years and are non-refundable if not utilised.
All Charges referred to in this Contract are expressed in US Dollars and are exclusive of taxes which are payable by Customer in accordance with the then current legislation. If the Customer is currently exempt by law from state sales and excise taxes, the Customer is responsible for providing proof of such exemption to Civica.
All Charges exclude expenses.
Lodi Public Library, CA – Spydus
Commercial in Confidence
3.3 Usage charges
Not Applicable
3.4 Daily charges
Any ad-hoc service days may be provided by Civica, and these Charges will be invoiced in the month they occur. Customer may request additional days of service during the term of this Contract.
3.5 Payment profile
All invoices will be due for payment within 30 days from date of invoice.
One-off Charges Invoiced on contract signature
Annual Fees Invoiced upon contract
execution - 1 year license &
subscription cost
Ad-hoc: usage charges/daily
charges/additional services
Invoiced in the month arising or as agreed
in a work order
4. Services
The Services include the hosted Software and any other services as detailed in this Order Form. The Software, including any modules, being made available are detailed in the Charges section above.
4.1 Software
Spydus latest version Library Management System, including all core modules being OPAC, Spydus Mobile, Staff Enquiry, Circulation, Circulation Offline, Cataloguing, Acquisitions, Serials Reports, Requests, Maintenance, Archives/Cultural Collections, Digital Assets Management, ERM (Electronic Resources Management), Workflow, Bookings, Home Services, Mobile Library, Microsoft SQL server
4.2 Implementation
The implementation services covered in this Contract are carried out remotely unless specified below and include:
• Setup of cloud environment in the Microsoft Azure Cloud • Project management
• Configuration workshops
• End user training
• User Acceptance Testing support
• Initial 1-week Hypercare post Go Live on the Software.
Lodi Public Library, CA – Spydus
Commercial in Confidence
4.3 Support Services
Support Services shall be provided during Working Hours which are the hours during a Working Day (8:00am – 5:00pm EST Monday through Friday excluding Civica U. S. observed holidays).
All requests for Support Services must be reported to the Civica’s Service Desk for resolution.
A given problem will be judged against each of the characteristics to make an overall assessment of which severity level (either critical, high, medium or low) best describes the problem.
Civica’s Level 1 support agent and the Customer jointly determine the initial severity rating for the reporting of the problem. Civica’s Level 2 and level 3 support personnel may then modify the assigned severity level after the report is passed to them.
The characteristics below do not cover work order requests. Severity levels for work order requests carry a different set of characteristics and weightings. Work order requests are not covered as part of this SLA.
SERVICE LEVEL AGREEMENT (SLA)
Severity A
(Critical)
Severity B
(High)
Severity C
(Medium)
Severity D
(Low)
Functionality is
completely blocked
or system is not
working and the
application cannot
work at all.
Functionality is not
working as expected
and any
Workaround would
be highly
inconvenient,
however other
modules within the
application are still
working.
Functionality is not
working as expected
and an acceptable
Workaround can be
leveraged.
Functionality may
not be exact,
however, the
application and
system are still
working with
accurate results.
Workaround
There is no work
around to the
problem
immediately
available (i.e. the job
cannot be
performed in any
other way).
There is a temporary
workaround to the
problem (i.e. the job
can be performed in
some other way).
There may or may
not be an acceptable
workaround to the
problem.
There may or may
not be an
acceptable
workaround to the
problem, however,
the application and
system are still
working with
accurate results.
Response Time (A technical resource has evaluated the issue and acknowledged with the Customer)
Within one (1)
working hour.
Within four (4)
working hours.
Within eight (8)
working hours.
Within sixteen (16)
working hours.
Resolution Effort
Continuous
resources, up to 8
working hours per
Working Day, until
resolved.
Target resolution
within three (3)
Working Days.
Target resolution
within thirty (30)
calendar days or
any other mutually
agreed date.
Target resolution
within sixty (60)
calendar days or
any other mutually
agreed date.
Lodi Public Library, CA – Spydus
Commercial in Confidence
Hosting services related Support issues are subject to the Microsoft Azure SLA which can be found here:
https://www.microsoft.com/licensing/docs/view/Service-Level-Agreements-SLA-for-OnlineServices?lang=1
5. Products
Civica Spydus (ILS)
6. Special Terms
Not Applicable
This Contract, being made of the Agreement For Professional Services and this Order Form, is effective when signed by both parties, if signed on different dates the later of the two dates or the Start Date if sooner.
SIGNED
......................................................................... .......................................................................... for and on behalf of Customer for and on behalf of Civica Name : ............................................................. Name : .............................................................
Title : ................................................................ Title : ................................................................
Date : ............................................................... Date : ...............................................................
Exhibit D
SOLE SOURCE JUSTIFICATION
Civica North America, Inc. – Spydus Integrated Library System Purpose
The Lodi Public Library requests approval to procure the Spydus Integrated Library System (ILS) from Civica North America, Inc. as a sole source pursuant to Lodi Municipal Code Section
3.20.070.
Justification
The Library's current ILS supports basic functions such as circulation, cataloging, patron accounts, and the public catalog, but no longer meets the Library's operational and service needs.
It lacks an integrated acquisitions module for managing book purchases and tracking collection funds in real time, as well as other functionality increasingly important to public library service.
Spydus provides the Library with a comprehensive ILS that includes acquisitions, room bookings, mobile services, offline circulation, event management, reading challenges, archives and cultural collections, digital resource management, and analytics within a single, native platform. Comparable ILS solutions require separate third-party products and integrations to provide some of these services. Spydus allows the Library to consolidate this functionality within one system, reducing reliance on multiple vendors and integrations while improving the experience for staff and patrons.
Spydus is proprietary software developed, hosted, and supported exclusively by Civica. Civica is the sole provider of Spydus licensing, implementation, hosting, maintenance, upgrades, and technical support. Based on the Library's need for this integrated functionality and the proprietary nature of the Spydus platform, staff recommends Civica as a sole source pursuant to Lodi Municipal Code Section 3.20.070.
Fiscal Impact
The five-year agreement shall not exceed $240,542.96. The FY 2026/27 cost is $130,660, consisting of $105,160 for implementation and $25,500 for the first-year license and subscription.
The requested appropriation will use available Library fund balance resulting from operational and salary vacancy savings realized during FY 2025/26. These savings increased the ending fund balance beyond the amount projected during budget development, allowing the FY 2026/27 costs to be funded without reducing established reserve balances.
Subscription costs for Years 2 through 5 will be included in future Library operating budgets.
Conclusion
Exhibit D
Approval will allow the Library to replace its current ILS with a modern, integrated platform that improves operations and patron services while reducing reliance on separate third-party systems. 52 Hillside Ct.
Englewood
Ohio 45322
USA
800.686.9313 or 937.836.4499
Date: October 1, 2026
To: Jenni Fontanilla
Subject: Sole Source Justification for Spydus Integrated Library System Purpose
This letter serves as a formal justification for the sole source procurement of the Spydus Integrated Library System (ILS) from Civica. After thorough review and analysis, it has been determined that Spydus is the only solution that meets our operational, technical, and strategic requirements through its unified platform and exclusive set of integrated modules. Justification for Sole Source The Spydus ILS is a fully integrated, cloud-based library services platform that consolidates multiple critical functions into a single, cohesive solution. Unlike other systems that require separate products or third-party integrations, Spydus delivers a true end-to-end platform with the following unique characteristics:
1. Unified Platform with Native Modules
Spydus provides a single, seamless environment encompassing: • Core ILS Functions: Cataloging, Circulation, Acquisitions, Serials, and Interlibrary Loans. • Discovery & Engagement: A fully integrated Discovery OPAC, mobile app, and patron self-service tools. • Digital & Archival Management: Built-in Digital Asset Management and Archives module for cultural heritage collections. • Community Engagement: Event Management, Reading Challenges, and Book Groups—all within the same platform. • Analytics & Reporting: SpydusBI and SpydusManager for real-time dashboards, trend analysis, and compliance reporting.
These modules are natively developed and maintained by Civica, ensuring interoperability, consistent user experience, and reduced administrative overhead.
2. Exclusive Features Not Available in Other Solutions
• Integrated Digital Asset & Archive Management: No need for third-party DAM systems. • Built-in Event Management & Bookings: Supports ticketing, payments, and attendance tracking.
• Reading Challenges & Gamification: Enhances community engagement directly within the OPAC. • RESTful API Suite with LCF Compliance: Enables secure, real-time integration with third-party systems without VPN dependencies. • Advanced Discovery Layer: Unified search across physical, digital, and archival collections using BIBFRAME Work/Instance model.
3. Compliance and Security
• ISO 27001, ISO 9001, and ISO 22301 certified. • Data hosted in secure, geographically redundant data centers within the United States. • Full compliance with WCAG 2.1 AA accessibility standards and GDPR/Privacy Act requirements.
4. Operational Efficiency and Cost Avoidance
• Eliminates the need for multiple vendor contracts and integration costs. • Reduces IT complexity through a single SaaS environment with quarterly updates and no local server requirements. • Provides unlimited staff user licensing at no additional cost.
Market Research
A review of alternative solutions confirmed that no other vendor offers a single, unified platform with the breadth of functionality provided by Spydus. Competing products require multiple third-party addons or lack integrated modules such as Digital Asset Management, Event Management, and advanced analytics.
Conclusion
Based on the above, Civica’s Spydus ILS is the only solution capable of meeting our comprehensive requirements within a single, fully integrated platform. Procuring any other system would result in: • Increased costs due to multiple vendor contracts and integration efforts. • Higher risk of interoperability issues and inconsistent user experience. • Reduced ability to deliver innovative, community-focused services.
We respectfully request approval to proceed with a sole source procurement of the Spydus ILS from Civica.
Authorized Signatory:
Laura Wooten
VP Sales US
Civica
RESOLUTION NO. 2026-____
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING A SOLE SOURCE AGREEMENT WITH CIVICA NORTH AMERICA, INC. FOR THE SPYDUS INTEGRATED LIBRARY SYSTEM; AUTHORIZING THE CITY
MANAGER TO EXECUTE THE AGREEMENT; AND FURTHER
APPROPRIATING FUNDS
======================================================================== WHEREAS, the Lodi Public Library currently utilizes an Integrated Library System (ILS) that provides basic library functionality but no longer fully meets the Library's operational and service needs; and
WHEREAS, the Library requires an ILS that provides integrated functionality including acquisitions, circulation, cataloging, room bookings, mobile services, offline circulation, event management, reading challenges, archives and cultural collections, digital resource management, and analytics; and
WHEREAS, Civica North America, Inc.'s Spydus Integrated Library System provides this functionality within a single, native platform, reducing the Library's reliance on separate thirdparty applications, integrations, and vendor relationships; and WHEREAS, Spydus is proprietary software developed, hosted, and supported by Civica North America, Inc., which is the sole provider of Spydus software licensing, implementation, hosting, maintenance, upgrades, and technical support; and WHEREAS, staff recommends that the City Council authorize the procurement of Spydus from Civica North America, Inc. as a sole source pursuant to Lodi Municipal Code Section 3.20.070; and
WHEREAS, the proposed five-year agreement includes implementation, data migration and conversion, software licensing, cloud hosting, training, maintenance, technical support, and related professional services at a total cost not to exceed $240,542.96; and WHEREAS, the initial implementation cost of $105,160 and first-year license and subscription cost of $25,500 require an appropriation of $130,660 for Fiscal Year 2026/27 ; and
WHEREAS, available Library fund balance resulting from operational savings and salary vacancy savings realized during Fiscal Year 2025/26 is sufficient to fund the requested appropriation without reducing established reserve balances.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby:
Account Name Account Number Amount Authority
Misc. Professional Services 12090000.72450 $ 130,660.00 Increase
1. Approve the sole source procurement of the Spydus Integrated Library System from Civica North America, Inc. pursuant to Lodi Municipal Code Section 3.20.070;
2. Authorize the City Manager to execute a five-year agreement with Civica North America, Inc. for implementation, data migration and conversion, licensing, hosting, maintenance, support, and related services for the Spydus Integrated Library System in an amount not to exceed $240,542.96, and to execute related documents necessary to carry out the agreement; and
3. Appropriate $130,660 from available Library fund balance for Fiscal Year 2026/27 for the initial implementation and first-year license and subscription costs.
Dated: October 7, 2026
======================================================================== I hereby certify that Resolution No. 2026-____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held October 7, 2026 by the following vote:
AYES: COUNCIL MEMBERS –
NOES: COUNCIL MEMBERS –
ABSENT: COUNCIL MEMBERS –
ABSTAIN: COUNCIL MEMBERS –
ELIZABETH HAGLUND
Interim City Clerk
2026-_____
AGENDA ITEM C.5
COUNCIL COMMUNICATION
AGENDA TITLE:
Adopt a Resolution Authorizing City Manager to Execute Revised Improvement Agreement for the BlaykeMaisyn Estates Subdivision, Tract No. 4163 (PW) MEETING DATE:
October 7, 2026
PREPARED BY:
Sean Nathan, Deputy Public Works Director
RECOMMENDED ACTION:
Adopt a Resolution authorizing City Manager to execute a Revised Improvement Agreement for the BlaykeMaisyn Estates Subdivision, Tract No. 4163.
BACKGROUND INFORMATION:
The Blayke-Maisyn Estates Subdivision is a residential in-fill development fronting the east side of Lower Sacramento Road in between Tejon Street and Yosemite Drive, as shown on Exhibit A. The subdivision consists of 5 single-family, residential lots and a designated remainder lot.
The project includes the installation of the public water main extension, minor public storm drain extension, and all frontage and utility improvements along Lower Sacramento Road, which are part of or appurtenant to the project. All interior improvements, with the exception of the water main, are private and will be maintained by the Home Owners Association (HOA). The private interior improvements include but are not limited to the shared drives, curb, gutter, sidewalk, private storm drain system, private sewer system, common landscaping, streetlights, and walls/fencing. The HOA will include the appropriate mechanisms to assess, collect, and enforce the HOA obligations.
The Final Map and the previous agreement was approved by Council on August 20, 2025. The Developer (David S. Shah and Stephanie C. Shah, Trustees, or their successors in interest, of the Shah Family Revocable Trust dated 4/17/2024), has requested this amendment to add a Second Party Guarantor (Dalbir Johal) for the purposes of providing the necessary surety. This revision also adds the developer’s contractor for the purposes of providing insurance for the project. The applicant has furnished the City with improvement plans, necessary agreements, guarantees, insurance certificates, and the required fees for the proposed subdivision. Development Impact Fees will be collected as part of the building permit process prior to issuing a certificate of occupancy for each single-family residence in accordance with Lodi Municipal Code 15.64.040.
This project is part of the Community Facilities District No. 2007-1 (Public Services) (CFD).
FISCAL IMPACT:
There will be a small increase in long-term maintenance costs for public infrastructure and City services such as police, fire, and parks, and open space maintenance. These costs will be partially offset by proceeds from the CFD.
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COUNCIL COMMUNICATION
FUNDING AVAILABLE:
Not applicable.
City of Lodi Page 2 of 2 Printed on 10/1/2026
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Exhibit A
Blayke-Maisyn Estates Subdivision
Vicinity Map
Blayke-Maisyn
Estates Subdivision
K:\WP\DEV_SERV\Developments\Residential\Lower Sacramento 630 N - BLAYKE MAISYN ESTATES\Improvement Agreement\GIS Exhibit\CCExhibitA.mxd 0 120
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240 480
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WID
Canal
Designated
Remainder
C:\Users\ufc-prod\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@681857CC\@[email protected] 1 9/23/26 WHEN RECORDED, RETURN TO:
City Clerk
City of Lodi
221 West Pine Street
Lodi, CA 95240
REVISED IMPROVEMENT AGREEMENT
for the
PUBLIC IMPROVEMENTS
of the
BLAYKE-MAISYN ESTATES SUBDIVISION
TRACT NO. 4163
THIS AGREEMENT is made and entered into by and between the CITY OF LODI, a California municipal corporation, hereinafter referred to as "City", DAVID S. SHAH AND STEPHANIE C.
SHAH, TRUSTEES, OR THEIR SUCCESSORS IN INTEREST, OF THE SHAH FAMILY REVOCABLE TRUST DATED 4/17/2024, hereinafter referred to as "Developer", DALBIR JOHAL, an individual, hereinafter referred to as “Second Party Guarantor”, and _____________________________________________________________________________, hereinafter referred to as “Developer’s Contractor.”
RECITALS:
Developer is the developer of that certain real property situated in the City of Lodi, County of San Joaquin, commonly known as Parcel 1 (A.P.N.: 029-060-66) and more particularly described in Exhibit A and depicted in Exhibit B. Developer has presented to City for approval the final subdivision map, hereinafter called "Map", entitled "BLAYKE-MAISYN ESTATES SUBDIVISION".
The Map was filed with the Public Works Director for presentation to the City Council for approval, and is hereby referred to and incorporated herein;
Developer has requested approval of the Map prior to the construction and completion of public improvements, including all streets, highways or public ways, and public utilities and facilities which are a part of, or appurtenant to, the Blayke-Maisyn Estates Subdivision, hereinafter called "Project", all in accordance with, and as required by, the plans and specifications for all or any of said improvements in, appurtenant to, or outside the limits of Project, which plans and specifications are now on file in the office of and endorsed with the approval of the Public Works Director or his designee.
City Council will adopt a resolution to approve the Map and accept the dedications therein offered on the condition that Developer will first enter into and execute this Agreement with City and meet the requirements of said resolution; and
Second Party Guarantor is made a party to this Agreement solely to secure a portion of the Faithful Performance Bonds and Labor and Materials Bonds referred to in Paragraph 12. Second Party Guarantor has no other obligations under this Agreement.
Developer’s Contractor is made a party to this Agreement solely to secure the insurance referred to in Paragraph 15. Developer’s Contractor has no other obligations under this Agreement.
This Agreement is executed pursuant to the provisions of the Subdivision Map Act of the State of California and Titles 15 and 17 of the Lodi Municipal Code (“LMC”).
NOW THEREFORE, for and in consideration of the acceptance of the dedications offered, and in order to insure satisfactory performance by Developer of Developer's obligations under State law and City Code, the parties agree as follows:
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1. Performance of Work by Developer
Developer will do and perform, or cause to be done and performed at Developer's own expense, in a good and workmanlike manner, and furnish all required materials, all under the direction and to the satisfaction of City’s Public Works Director, all of the work and improvements as shown on the approved improvement plans for the Project, Plan Set 2024D001, which is on file in the Public Works Department.
The Developer shall also perform or cause to be performed the following items which are not shown on the improvement plans:
A. Street light installation and connection to City system; B. Natural gas line installation;
C. Telephone line installation;
D. Electrical system; and
E. Cable television system.
2. Development Changes
Developer shall also perform all work and furnish all materials necessary to comply with any changes required by the Public Works Director, which, in his opinion, are necessary or required to complete the work in conformance with City Standards or are the result of changed conditions.
3. Performance of Work by City
Prior to the approval of the final map by the City, it is agreed that the Developer shall deposit with the City the amount of money shown as the "Developer Cost" on the Billing Schedule, attached hereto as Exhibit C, and by this reference made a part hereof as though fully set forth.
From payments made under the Billing Schedule, Developer elects to have the City perform or install or cause the installation of the following items:
A. Water service abandonment;
B. Televideo inspection of the public storm drain lines. The fee shown on the Billing Schedule is based on the linear footage of storm drain pipe, including laterals, shown on the improvement plans. The fee will be adjusted, if necessary, when the televideo inspection is complete. Any additional fee must be paid prior to Project acceptance;
C. Storm Water Permit Compliance Inspections. The fee shown on the Billing Schedule is based on one (1) inspection per month for construction activities covering a six-month period. The fee will be adjusted, if necessary, when the improvements are complete and ready for acceptance by the City. Any additional fee must be paid prior to Project acceptance.
Developer shall also pay all additional costs for work performed by City deemed by the Public Works Director necessary to complete the work under this Agreement in conformance with City Standards.
4. Development Impact Mitigation Fees
Development Impact Mitigation Fees for water, wastewater, storm drainage, street improvements, police, fire, parks and recreation, neighborhood parks, general City facilities, electrical, art in public places, non-potable water, and south wastewater trunk line are required for this Project. Payment of the Development Impact Mitigation Fees shall be collected prior to issuance of Certificate of Occupancy for each dwelling. In conformance with LMC Section 15.64.050, the fees are automatically adjusted on January 1 st of each year. Fees may also be adjusted at other times by separate City Council C:\Users\ufc-prod\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@681857CC\@[email protected] 3 9/23/26 action. The actual fees to be paid will be those in effect at the time of payment. This Agreement shall in no way limit City’s ability to charge Developer the fees in effect at the time Developer pays the fees.
5. Reimbursement from Others
Developer may be eligible for reimbursement from others for the cost of certain off-site public improvements that benefit other properties. It is Developer’s responsibility to request reimbursement and submit the appropriate information per LMC Section 17.62.
6. Work; Time for Commencement and Performance
Developer shall, within 365 calendar days from the date of this Agreement, perform or cause to be performed, all work and/or improvements described in this Agreement. At least 15 calendar days prior to the commencement of work hereunder, Developer shall notify the Public Works Director of the date fixed by Developer for commencement thereof, so that City can provide required inspection services.
7. Time Extension
Time is of the essence of this Agreement. City may extend the time for completion of the improvements hereunder, under the terms of an addendum to this Agreement, which shall be approved and executed by the City Manager. Any such extension may be granted without notice to Developer's surety, and extensions so granted, shall not relieve the surety's liability on the bond to secure the faithful performance of Developer under this Agreement. The City Manager shall be the sole and final judge as to whether or not good cause has been shown to entitle Developer to an extension.
8. Record Drawings and Certifications
Prior to acceptance of the Project improvements, Developer shall have installed and put in place, all survey monuments as shown on the Maps and provide record drawings and certifications as described in the City of Lodi Public Improvement Design Standards.
9. Permits; Compliance with Law
Developer shall, at Developer's expense, obtain all necessary permits and licenses for the construction of the improvements described in this Agreement, give all necessary notices, and pay all fees and taxes required by law.
10. Superintendence by Developer
Developer shall give personal superintendence to the work of said improvements, or have a competent agent, foreman or superintendent, satisfactory to the Public Works Director, on the work site at all times during construction, with authority to act for Developer.
11. Inspection by City
Developer, shall at all times, maintain proper facilities and provide safe access for inspection by City to all parts of the work site. Inspections will be provided during normal working hours of City staff. Developer will be billed for inspections on work performed on weekends, holidays and overtime. Developer shall also pay all additional costs incurred by City for soils and materials testing and/or inspection services, including storm water compliance inspections, required as a part of City inspection activities.
12. Contract Security
Concurrently with the execution of this Agreement, Developer and Second Party Guarantor shall furnish Improvement Security of at least 100 percent of the estimated cost of the public improvements required to be constructed, plus engineering costs of surveying, record drawings and certifications as security for the faithful performance of this Agreement; and an amount equal to at least 100 percent of the above costs as security for the payment of all persons performing labor and furnishing materials in connection with this Agreement as more fully described in the State Subdivision Map Act.
C:\Users\ufc-prod\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@681857CC\@[email protected] 4 9/23/26 The City has determined these security amounts to be as follows:
Faithful Performance: $ 184,400.00
Labor and Materials: $ 184,400.00
13. Warranty Security
Prior to acceptance of the Project improvements by City, Developer shall furnish warranty security of at least 10 percent of the total cost of the public improvements required to be constructed, as security for repair or replacement of defective work as provided under Paragraph 17 of this Agreement. The warranty period shall be one year following the date of acceptance of the improvements by City. If any portion of the Project receives partial acceptance during the course of construction, the warranty period for all required Project improvements shall commence upon the date of final acceptance for the entire Project.
14. Hold-Harmless Agreement
Developer hereby agrees to, and shall, hold City, its elected and appointed boards, commissions, officers, agents, and employees, harmless from any liability for damage or claims for damage from personal injury, including death, as well as from claims for property damage which may arise from Developer's or Developer's contractors', subcontractors', agents' or employees' operations under this Agreement, whether such operations be by Developer or by any of Developer's contractors, subcontractors, or by any one or more persons directly or indirectly employed by, or acting as agent for, Developer or any of Developer's contractors or subcontractors. Developer agrees to, and shall, defend City and its elected and appointed boards, commissions, officers, agents, and employees from any suits or actions at law or in equity for damages caused, or alleged to have been caused, by reason of any of the aforesaid operations; provided as follows:
A. That City does not, and shall not, waive any rights against Developer which it may have by reason of the aforesaid hold-harmless agreement, because of the acceptance by City, or the deposit with City by Developer, of any of the insurance policies described in Paragraph 15 of this Agreement.
B. That the aforesaid hold-harmless agreement by Developer shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of the aforesaid operations referred to in this paragraph, regardless of whether or not City has prepared, supplied or approved of, plans and/or specifications for the Project, or regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.
15. Developer's Contractor’s Insurance
Refer to Exhibit D for the insurance requirements for public improvement agreements.
16. Title to Improvements
Title to, and ownership of, all public improvements constructed hereunder by Developer shall vest absolutely in City upon completion and acceptance of such public improvements by City.
17. Repair or Reconstruction of Defective Work
If, within a period of one (1) year after final acceptance by City of the work performed under this Agreement, any structure or part of any structure furnished and/or installed or constructed, or caused to be installed or constructed by Developer, or any of the work done under this Agreement, including the mitigation measures for dust and erosion control, fails to fulfill any of the requirements of this Agreement plans and specifications referred to herein, Developer and Developer's surety shall, without delay and without cost to City, repair, replace or reconstruct any defective or otherwise unsatisfactory part or parts of the work or structure. Should Developer or Developer's surety fail to act promptly C:\Users\ufc-prod\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@681857CC\@[email protected] 5 9/23/26 or in accordance with this requirement, or should the exigencies of the case require repairs or replacements to be made before Developer can be notified, City may, at its option, make the necessary repairs or replacements or perform the necessary work, and Developer shall pay to City the actual cost of such repairs plus 15-percent for administration and overhead costs.
18. Homeowners Association
The subdivision will be governed by a Homeowners Association (HOA) organized and established pursuant to California law. The Developer shall provide the HOA’s proposed Declaration of Covenants, Conditions, and Restrictions (CC&Rs) to the Community Development Department for review and approval prior to recordation of the final map.
The HOA/CC&Rs shall contain appropriate mechanisms for the permanent ongoing maintenance of areas, including but not limited to the private storm drain system, private sanitary sewer system, common landscaping, curb, gutter, sidewalk, street lights, walls, fencing, and shared drives. The HOA/CC&Rs shall include appropriate mechanisms to assess and collect assessments for said maintenance and the ability to enforce adherence to the HOA/CC&Rs. The HOA/CC&Rs shall clearly provide that each homeowner is responsible for compliance with the HOA/CC&Rs and also responsible and liable for their renter’s violations of the HOA/CC&Rs. The HOA/CC&Rs shall address guest parking and garbage pick-up (i.e., when and how long trash bins can be on the street). Following approval of the HOA/CC&Rs by the Community Development Department, the HOA/CC&Rs shall be recorded with the Office of the San Joaquin County Recorder prior to or concurrent with the final map. The HOA/CC&Rs shall require Developer to fund its share of the maintenance obligations related to the lots it has not sold on a pro rata basis.
19. Private Utilities
The Developer shall notify all purchasers of homes or lots, either through the Department of Real Estate Subdivision Report or, if there is no Subdivision Report, through a statement signed by each buyer and submitted to the City, that this subdivision is served by private sanitary sewer and storm drain facilities to be owned, operated, and maintained under the sole direction of the private Homeowners Association. The wording and format for notifying home buyers under this Paragraph 19 is subject to approval by the Community Development Director and the Public Works Director.
20. Joint Trench / Dry Utility Encroachment
Developer shall be responsible for obtaining an encroachment permit issued by the City of Lodi Public Works Department prior to commencing any joint trench or other dry utility related work within the City’s right-of-way or public utility easements.
21. Repair or Replacement of City-Owned Bypass Meter Assemblies Developer is required by City to install bypass meter assemblies in conjunction with the installation of water mains in the City of Lodi. City will supply these assemblies upon receipt of a deposit in the amount of $5,000 for each assembly required. The purpose of the deposit is to guarantee the return of the assembly in good condition and fulfillment of the other obligations shown in the City's Policies and Procedures entitled "Metering Water Usage of New Water Mains Requiring Temporary Bypasses."
22. Mud, Debris, Dust and Erosion
Developer agrees and covenants not to permit mud or other debris to be tracked from the Project site or elsewhere onto City or County streets or onto private property without express permission. Developer further agrees not to cause damage to City or County streets.
Should any mud or debris be deposited in City or County streets or any damage is caused to City or County streets, Developer shall have the same removed or repaired forthwith, and if not removed or repaired upon notice within a specified time, City shall cause the C:\Users\ufc-prod\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@681857CC\@[email protected] 6 9/23/26 same to be removed or repaired and Developer shall be charged for the cost of said removal or repairs.
Developer, Developer's contractor, subcontractors, and/or agents shall be responsible for dust and erosion problems created during construction, including installation of telephone, electrical, cable television and gas facilities. Developer’s responsibility for dust and erosion control shall extend to include a period of two years from the date of final acceptance by City of the work performed under this Agreement.
If a dust or erosion problem arises during development or within a period of two (2) years from the date of final acceptance by City of the work performed under this Agreement, including but not limited to installation of telephone, electrical, cable television, and/or gas facilities, and has not, after notice, been abated by Developer within a specified period of time, City shall cause the same to be controlled, and Developer shall be charged with the cost of said control.
23. Fire Protection During Construction
Fire protection facilities approved by City’s Fire Chief, including all-weather access road and an approved water supply capable of supplying the required fire flow, shall be installed and made serviceable in accordance with the City Fire Code (as set forth in the Lodi Municipal Code) prior to and during the time of building construction. The above may be modified when alternate methods of protection approved by the Fire Chief are provided.
24. Protection of Existing Improvements
Damage to any existing improvements, private or public utility lines installed or undergoing installation in which damage occurs during the onsite and offsite construction required of Developer under this Agreement, shall be the absolute responsibility and liability of Developer. In other words, it shall be Developer's responsibility to pay for damage to existing improvements and public or private utilities within the Project property.
Damage to any existing facilities outside the limits of the Project damaged as part of the construction of the required Project improvements is also Developer's responsibility.
25. Dwelling Occupancy
City will not allow occupancy of any building or structure within the Project until all deferred fees have been paid, the private sanitary sewer lift station facilities are completed, and public improvements have been approved and accepted by the Public Works Department per established City policy and other requirements of City codes have been met. If building is started prior to acceptance of the improvements, it is Developer's responsibility to inform all prospective purchasers that occupancy will not be permitted until said deferred fees are paid, private sanitary sewer lift station is completed, and public improvements are so accepted by City.
26. Developer Not Agent of City
Neither Developer nor any of Developer's agents, contractors, or subcontractors are or shall be considered to be agents of City in connection with the performance of Developer's obligations under this Agreement.
27. Notice of Breach and Default
If Developer refuses or fails to obtain prosecution of the work, or any severable part thereof, with such diligence as will insure its completion within the time specified, or any extensions thereof, or fails to obtain completion of said work within such time, or if Developer should be adjudged bankrupt, or Developer should make a general assignment for the benefit of Developer's creditors, or if a receiver should be appointed in the event of Developer's insolvency, or if Developer or any of Developer's contractors, subcontractors, agents, or employees, should violate any of the provisions of this Agreement, the Public Works Director or City Council may serve written notice upon C:\Users\ufc-prod\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@681857CC\@[email protected] 7 9/23/26 Developer and Developer's surety of breach of this Agreement, or any portion thereof, and the default of Developer.
28. Breach of Agreement; Performance by Surety or City
In the event of any such notice, Developer's surety shall have the duty to take over and complete the work and the improvements herein specified; provided however, that if the surety, within five (5) days after the serving upon it of such notice of breach, does not give City written notice of its intention to take over the performance of this Agreement, and does not commence performance thereof within five (5) days after notice to City of such election, City may take over the work and prosecute the same to completion, by contract or by any other method City may deem advisable, for the account and at the expense of Developer, and Developer's surety shall be liable to City for any excess cost or damage occasioned City thereby; and, in such event, City, without liability for so doing, may take possession of, and utilize in completing the work, such materials, appliances, plant and other property belonging to Developer as may be on the site of the work and necessary therefor.
29. This Agreement shall run with the land and be binding on the Owner, its heirs, successors and assigns.
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30. Notices.
All notices herein required shall be in writing, signed by the authorized representative of the sender and shall be deemed to have been given when the same is personally served or upon receipt by express or overnight delivery, postage prepaid, or three (3) days from the time of mailing if sent by first class or certified mail, postage prepaid, addressed to the respective parties.
Notices required to be given to City shall be addressed as follows:
Christina Castro
Public Works Director
City of Lodi
221 West Pine Street
Lodi, CA 95240
Notices required to be given to Developer shall be addressed as follows:
David S. Shah and Stephanie C. Shah
Trustees
David S. Shah and Stephanie C. Shah, Trustees, or their successors in interest, of the Shah Family Revocable
Trust dated 4/17/2024
PO Box 2718
Lodi, CA 95241
Notices required to be given to Second Party Guarantor shall be addressed as follows:
Dalbir Johal
Individual
210 East Kettleman Lane
Lodi, CA 95240
Notices required to be given to Developer’s Contractor shall be addressed as follows:
________________
________________
________________
________________
Notices required to be given to Surety shall be addressed as follows:
________________
________________
________________
________________
Provided that either party or the surety may change such address by notice in writing in the manner set forth above, to the other party and thereafter notices shall be addressed and transmitted to the new address.
C:\Users\ufc-prod\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@681857CC\@[email protected] 9 9/23/26
31. Authority
The undersigned hereby represent and warrant that they are authorized by the parties to execute this Agreement.
32. Execution
In Witness Whereof, Developer, Second Party Guarantor, Developer’s Contractor, and City have caused their names and corporate seals to be hereunto affixed. “DEVELOPER” DAVID S. SHAH AND STEPHANIE C. SHAH,
TRUSTEES, OR THEIR SUCCESSORS IN
INTEREST, OF THE SHAH FAMILY
REVOCABLE TRUST DATED 4/17/2024
Dated: ________________________ By: ___________________________ DAVID S. SHAH
Trustee
Dated: ________________________ By: ___________________________ STEPHANIE C. SHAH
Trustee
(CORPORATE SEAL)
“SECOND PARTY GUARANTOR” DALBIR JOHAL,
an individual
Dated: ________________________ By: ___________________________
DALBIR JOHAL
“DEVELOPER’S CONTRACTOR” _________________________________ _________________________________
Dated: ________________________ By: ______________________________ _________________________________
[The balance of this page is intentionally left blank.] C:\Users\ufc-prod\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@681857CC\@[email protected] 10 9/23/26 “CITY” CITY OF LODI,
a California municipal corporation
Dated: ________________________ By: ___________________________
KARA REDDIG
City Manager
ATTEST:
______________________________
ELIZABETH HAGLUND
Interim City Clerk
(CORPORATE SEAL)
APPROVED AS TO FORM:
______________________________
TARYN JONES
City Attorney
RESOLUTION NO. 2026-____
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING CITY
MANAGER TO EXECUTE REVISED IMPROVEMENT AGREEMENT FOR
THE BLAYKE-MAISYN ESTATES SUBDIVISION, TRACT NO. 4163
======================================================================== WHEREAS, the Blayke-Maisyn Estates Subdivision is a residential in-fill development fronting the east side of Lower Sacramento Road in between Tejon Street and Yosemite Drive, and consists of 5 single-family, residential lots and a designated remainder lot; and WHEREAS, the project includes the installation of the public water main extension, minor public storm drain extension, and all frontage and utility improvements along Lower Sacramento Road, which are part of or appurtenant to the project; and WHEREAS, all interior improvements, with the exception of the water main, are private and will be maintained by the Home Owners Association (HOA); and WHEREAS, the Developer (David S. Shah and Stephanie C. Shah, Trustees, or their successors in interest, of the Shah Family Revocable Trust dated 4/17/2024), Second Party Guarantor (Dalbir Johal), and Developer’s Contractor have furnished the City with improvement plans, necessary agreements, guarantees, insurance certificates, and the required fees for the proposed subdivision; and
WHEREAS, staff recommends authorizing the City Manager to execute Revised Improvement Agreement for the Blayke-Maisyn Estates Subdivision, Tract No. 4163.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize City Manager to execute Revised Improvement Agreement for the Blayke-Maisyn Estates Subdivision, Tract No. 4163; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above-referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.
Dated: October 7, 2026
======================================================================= I hereby certify that Resolution No. 2026-__ was passed and adopted by the City Council of the City of Lodi in a regular meeting held October 7, 2026 by the following votes:
AYES: COUNCIL MEMBERS –
NOES: COUNCIL MEMBERS –
ABSENT: COUNCIL MEMBERS –
ABSTAIN: COUNCIL MEMBERS –
ELIZABETH HAGLUND
Interim City Clerk
2026-_________
AGENDA ITEM C.6
COUNCIL COMMUNICATION
AGENDA TITLE:
Adopt a Resolution Authorizing City Manager to Execute Addendum No. 1 to the Agreement Between the City of Lodi and the County of San Joaquin, Acting on Behalf of the Sunnyside Water and Street Lighting Maintenance District, for a Water Line Interconnect Project (PW) MEETING DATE:
October 7, 2026
PREPARED BY:
Sean Nathan, Deputy Public Works Director
RECOMMENDED ACTION:
Adopt a resolution authorizing City Manager to execute Addendum No. 1 to the Agreement between the City of Lodi and the County of San Joaquin, acting on behalf of the Sunnyside Water and Street Lighting Maintenance District, for a Water Line Interconnect Project.
BACKGROUND INFORMATION:
On May 20, 1998, the City Council approved a request from San Joaquin County to provide water to the Sunnyside Estates Subdivision, a 21-lot subdivision located just north of Harney Lane on the east side of Lower Sacramento Road, as shown on Exhibit A. This subdivision is outside the City limits but within the General Plan Boundary.
The County previously obtained the required funding to design and construct the water main to connect the City’s system to the Subdivision’s system, and on October 20, 1999, the Council authorized execution of an agreement between the City and the County to provide water service to the Subdivision. After construction, the portion of the water main before the Subdivision’s system connection was dedicated to the City, and the County retained responsibility for maintaining the water system within the Subdivision.
The County now desires to upgrade the Sunnyside Estates Maintenance District water system by replacing approximately 1,600 feet of aging private water main. Additionally, County desires to provide an additional interconnection between the Subdivision’s water system and the City’s by connecting to the City’s existing main in Tehama Drive, creating a looped water system (for fire flow) as shown on Exhibit A. Upon completion, the County will transfer a small portion of the public improvements (leading up to the new Sunnyside system connection) to the City.
The County has executed an addendum to the agreement for the additional public improvements required to create the looped water system (see attached). The terms of the agreement remain unchanged, except as stated in this addendum. The County previously paid the appropriate Development Impact Mitigation Fee (Water) per the Agreement, and will continue to be billed "outside of City Limits" rates for the existing and proposed metered water service.
FISCAL IMPACT:
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This agreement has minimal long term impacts, however there will be revenue from the water meters.
FUNDING AVAILABLE:
Not Applicable. All costs are paid by San Joaquin County.
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RESOLUTION NO. 2026-____
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE ADDENDUM NO. 1 TO THE
AGREEMENT BETWEEN THE CITY OF LODI AND COUNTY OF SAN
JOAQUIN, ACTING ON BEHALF OF THE SUNNYSIDE WATER AND
STREET LIGHTING MAINTENANCE DISTRICT, FOR A WATER LINE
INTERCONNECT PROJECT
======================================================================== WHEREAS, the City and the County of San Joaquin previously entered into an agreement to provide water service to the Sunnyside Estates Subdivision; and WHEREAS, the County now seeks to upgrade the Sunnyside Estates Maintenance District water system by replacing approximately 1,600 feet of aging private water main and constructing an additional interconnection to the City’s water system to create a looped water system; and
WHEREAS, the County has executed Addendum No. 1 for the additional public improvements, with all other terms of the original agreement remaining unchanged; and WHEREAS, upon completion, the County will transfer ownership of a small portion of the public improvements prior to the connection point to the City, and the County will continue to be billed at outside-City-limits water rates; and
WHEREAS, all project funding will be provided by San Joaquin County, with no fiscal impact to the City; and
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council authorizes the City Manager to execute Addendum No. 1 to the agreement between the City of Lodi and the County of San Joaquin, acting on behalf of the Sunnyside Water and Street Lighting Maintenance District, for the Water Line Interconnect Project; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above-referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.
Dated: October 7, 2026
======================================================================= I hereby certify that Resolution No. 2026-__ was passed and adopted by the City Council of the City of Lodi in a regular meeting held October 7, 2026 by the following votes:
AYES: COUNCIL MEMBERS –
NOES: COUNCIL MEMBERS –
ABSENT: COUNCIL MEMBERS –
ABSTAIN: COUNCIL MEMBERS –
ELIZABETH HAGLUND
Interim City Clerk
2026-_____
AGENDA ITEM C.7
COUNCIL COMMUNICATION
AGENDA TITLE:
Adopt a Resolution Authorizing the City Manager to Execute Certifications and Assurances and Authorized Agent Forms for the Low Carbon Transit Operations Program (LCTOP) For the Following Project: Free Student Fares (PW)
MEETING DATE:
October 7, 2026
PREPARED BY:
Sean Nathan, Deputy Public Works Director
RECOMMENDED ACTION:
Adopt a Resolution Authorizing City Manager to Execute Certifications and Assurances and Authorized Agent Forms for the Low Carbon Transit Operations Program (LCTOP) for the Following Project: Free Student Fare Program.
BACKGROUND INFORMATION:
The Low Carbon Transit Operations Program (LCTOP) is a State-funded program established in 2014 as part of California’s Transit, Affordable Housing, and Sustainable Communities Program. LCTOP provides operating and capital funding to transit agencies to reduce greenhouse gas emissions and improve mobility, with a priority on serving disadvantaged communities. The program is administered by the California Department of Transportation in coordination with the California Air Resources Board and the State Controller’s Office.
LCTOP funds are distributed based on prior State Transit Assistance (STA) allocations, with 50 percent provided directly to eligible transit operators and 50 percent distributed through regional agencies, including the San Joaquin Council of Governments (SJCOG).
For FY 2025/26, the City has applied for Cycle A funding totaling $90,060, consisting of $10,349 in direct allocation and $79,711 from SJCOG. Cycle B funding totals $57,701, consisting of $6,631 in direct allocation and $51,070 from SJCOG. The combined total LCTOP funding for FY 2025/26 is $147,761.
The Transit Division proposes to use these funds to continue the Free Student Fare Program, which provides fare-free transit to K-12 students on the Lodi GrapeLine system on all fixed routes. Since its launch in 2019, student ridership has grown significantly, reaching 97,539 trips in 2025. This funding is expected to support the program through November 2028.
The program improves safety, health, and equity by providing reliable transportation for students, reducing exposure to traffic and unsafe conditions, and supporting school attendance. Families benefit from reduced transportation costs, while older students gain access to employment. By replacing an estimated 136-271 daily vehicle trips, the program helps reduce congestion, air pollution, and greenhouse gas emissions. Integration with the City’s bike network and transit system supports active transportation and first/last-mile connectivity.
In the long term, the program fosters familiarity with public transit, encouraging lifelong transit use and City of Lodi Page 1 of 2 Printed on 10/1/2026
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In the long term, the program fosters familiarity with public transit, encouraging lifelong transit use and supporting sustained reductions in vehicle miles traveled and emissions.
To receive LCTOP funding, the City must submit the following documents for Council approval:
1.Authorized Agent Form designating the City Manager (or designee)
2.Certifications and Assurances
3.Project Allocation Request identifying Lodi as Lead Agency and SJCOG as Contributing Sponsor
4.Resolution approving all required submittals
FISCAL IMPACT:
The City will receive $147,761 in LCTOP funds to support the Free Student Fare Program. There is no local match requirement and no impact to the General Fund. Any interest earned must be applied to the project in accordance with LCTOP requirements.
Appropriations are included in the Fiscal Year 2026/27 Budget:
60454108.72499 - Expense
60400000.56421 - Revenue
FUNDING AVAILABLE:
This item does not require any City funding.
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RESOLUTION NO. 2026-____
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING CITY
MANAGER TO EXECUTE CERTIFICATIONS AND ASSURANCES AND
AUTHORIZED AGENT FORMS FOR THE LOW CARBON TRANSIT
OPERATIONS PROGRAM (LCTOP) FOR THE FOLLOWING PROJECT: FREE STUDENT FARES ($147,761)
=================================================================== WHEREAS, the City of Lodi is an eligible project sponsor and may receive state funding from the Low Carbon Transit Operations Program (LCTOP) for transit projects; and WHEREAS, the statutes related to state-funded transit projects require a local or regional implementing agency to abide by various regulations; and WHEREAS, Senate Bill 862 (2014) named the California Department of Transportation (Caltrans) as the administrative agency for the LCTOP; and WHEREAS, Caltrans has developed guidelines for the purpose of administering and distributing LCTOP funds to eligible project sponsors (local agencies); and WHEREAS, the City of Lodi wishes to delegate authorization to execute these documents and any amendments thereto to Kara Reddig, City Manager; and WHEREAS, the City of Lodi wishes to implement the LCTOP project(s) listed above.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lodi that the fund recipient agrees to comply with all conditions and requirements set forth in the Certification and Assurances and the Authorized Agent documents and applicable statutes, regulations and guidelines for all LCTOP funded transit projects; and
NOW THEREFORE, BE IT FURTHER RESOLVED that Kara Reddig, City Manager, be authorized to execute all required documents of the LCTOP program and any Amendments thereto with the California Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lodi that it hereby authorizes the submittal of the following project nomination(s) and allocation request(s) to Caltrans in FY 2025-2026 LCTOP funds:
Project Name: Free Student Fare Program
Short Description of Project: The Free Student Fare Program provides K–12 students in Lodi’s disadvantaged communities with safe, reliable, and environmentally friendly transportation at no cost.
Amount of LCTOP funds requested: $147,761
Benefits to Priority Populations: Project provides public transit options for priority populations in Lodi
Amount of Priority Populations benefits: $147,761
Contributing Sponsors: San Joaquin Council of Governments Dated: October 7, 2026
=================================================================== I hereby certify that Resolution No. 2026-____ was passed and adopted by the City Council of the City of Lodi in a regular meeting held October 7, 2026 by the following vote:
AYES: COUNCIL MEMBERS –
NOES: COUNCIL MEMBERS –
ABSENT: COUNCIL MEMBERS –
ABSTAIN: COUNCIL MEMBERS –
ELIZABETH HAGLUND
Interim City Clerk
2026-____
AGENDA ITEM C.8
COUNCIL COMMUNICATION
AGENDA TITLE:
Adopt a Resolution of Vacation to Vacate Excess Pleasant Avenue Street Right-of-Way Adjacent to 228 First Street and Reserve and Except a Public Utility Easement Above Said Vacation, Based on Findings (PW) MEETING DATE:
October 7, 2026
PREPARED BY:
Sean Nathan, Interim Public Works Director
RECOMMENDED ACTION:
Adopt Resolution of Vacation to Vacate Excess Pleasant Avenue Street Right-of-Way Adjacent to 228 First Street and Reserve and Except a Public Utility Easement Above Said Vacation, Based on Findings.
BACKGROUND INFORMATION:
The proposed street right-of-way (ROW) vacation is requested by the current owner of 228 First Street, Eric Peters, to allow development of the parcel. The Pleasant Avenue ROW was previously dedicated and shown on the map entitled “Burr’s Addition” filed for record September 5, 1887, in Volume 1, Page 4, Book of Maps and Plats, San Joaquin County Records. Portions of the Pleasant Avenue ROW fronting the subject parcel were previously vacated in 1909 and 1957.
This vacation is made under Chapter 4, Part 3, Division 9 of the Streets and Highways Code. The description and location of the existing ROW to be vacated are shown on Exhibits A & B. Based on the 2010 Lodi General Plan, Pleasant Avenue is an existing local street with no future plans to be widened, making the excess street ROW behind the existing back of sidewalk no longer needed for street purposes.
The City of Lodi Electrical, Water/Wastewater, and Street Divisions, AT&T, PG&E and Comcast have been contacted, and though some have utilities or other facilities existing within the easements, all agencies contacted have approved vacating the ROW behind the back of sidewalk with the condition that a public utility easement (PUE) shall be retained in the same location.
Under Section 8334 of the Streets and Highways Code, a local agency may summarily vacate “an excess right -of-way of a street or highway not required for street of highway purposes,” and under Section 8340 of the Streets and Highways Code, “in the proceeding to vacate a street or highway, a public entity may reserve and except from the vacation the easement and right at any time…to construct, maintain, operate, replace, remove, and renew…structures in, upon, over, and across a street or highway proposed to be vacated.” This section also requires the public entity to reserve such easements “if there are in-place public utility facilities that are in use.” To comply with Section 8334.5 of the Streets and Highways Code, the reserved PUE shall contain provisions that the in-place public utility facilities that are in use shall not be affected by the vacation.
FISCAL IMPACT:
This item does not have any fiscal impacts to the City.
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FUNDING AVAILABLE:
There is no funding needed for this item.
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RESOLUTION NO. 2026-____
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING VACATION OF EXCESS PLEASANT AVENUE STREET RIGHT-OF-WAY ADJACENT TO 228
FIRST STREET AND RESERVING AND EXCEPTING A PUBLIC UTILITY
EASEMENT ABOVE SAID VACATION, BASED ON FINDINGS
======================================================================== WHEREAS, the Pleasant Avenue right-of-way (ROW) was originally dedicated on the map entitled Burr’s Addition, filed September 5, 1887, in Volume 1, Page 4, Book of Maps and Plats, San Joaquin County Records, and portions fronting 228 First Street were previously vacated in 1909 and 1957; and
WHEREAS, the current owner of 228 First Street, Eric Peters, to allow development of the parcel, has requested further vacation of excess Pleasant Avenue ROW based on the following findings:
1. Pleasant Avenue is identified in the 2010 Lodi General Plan as an existing local street with no future plans for widening, and the excess ROW behind the existing back of sidewalk is no longer required for street purposes.
2. The City of Lodi Electrical, Water/Wastewater, and Street Divisions, AT&T, PG&E, and Comcast have reviewed the proposed vacation and approved vacating the ROW behind the back of sidewalk, provided a public utility easement (PUE) is retained in the same location.
3. Under Sections 8334, 8340, and 8334.5 of the Streets and Highways Code, the City may summarily vacate excess ROW not required for street purposes, must reserve easements where used / in-place public utility facilities exist, and the used / in-place public utility facilities must not be affected by the vacation.
WHEREAS, Exhibits A and B describe and depict the portion of Pleasant Avenue ROW to be vacated and reserved as a PUE; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lodi hereby finds that the described portion of Pleasant Avenue street ROW adjacent to 228 First Street is excess and no longer required for street purposes; and
BE IT FURTHER RESOLVED that the City Council hereby vacates said excess Pleasant Avenue street ROW as shown on Exhibits A and B; and BE IT FURTHER RESOLVED that the City Council reserves and excepts from the vacation a PUE over the same area to allow construction, maintenance, operation, replacement, removal, and renewal of public utility facilities, and to ensure that all in-place facilities currently in use shall not be affected by the vacation; and BE IT FURTHER RESOLVED that upon recordation of this Resolution with the San Joaquin County Recorder, the vacated portion of Pleasant Avenue shall no longer constitute a street and shall instead constitute a PUE; and
BE IT FURTHER RESOLVED that the title to the lands previously subject to the vacated street ROW shall hereby revert to the respective owners thereof free from such street ROW except to the extent hereinbefore reserved; and the City Clerk shall cause a certified copy of this Resolution to be recorded in the office of the County Recorder of San Joaquin County; and BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above-referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.
Dated: October 7, 2026
======================================================================= I hereby certify that Resolution No. 2026-__ was passed and adopted by the City Council of the City of Lodi in a regular meeting held October 7, 2026 by the following votes:
AYES: COUNCIL MEMBERS –
NOES: COUNCIL MEMBERS –
ABSENT: COUNCIL MEMBERS –
ABSTAIN: COUNCIL MEMBERS –
ELIZABETH HAGLUND
Interim City Clerk
2026-_____
AGENDA ITEM C.9
COUNCIL COMMUNICATION
AGENDA TITLE:
Adopt a Resolution Authorizing the City Manager to Execute an Amendment to Extend the Transit Advertising Revenue Agreement with Valley Outdoor Advertising Through December 31, 2026, Under the Existing Terms and Conditions (PW)
MEETING DATE:
October 7, 2026
PREPARED BY:
Sean Nathan, Deputy Public Works Director
RECOMMENDED ACTION:
Adopt a Resolution authorizing the City Manager to execute an amendment to extend the Transit Advertising Revenue Agreement with Valley Outdoor Advertising through December 31, 2026, under the existing terms and conditions.
BACKGROUND INFORMATION:
Since October 2015, the City of Lodi’s Transit Division has contracted out transit advertising services to generate additional revenue for transit operations and capital projects. Services include solicitation, sales, contracting, design, installation, administration, and maintenance of advertisements on city buses, bus shelters, and other transit facilities.
The current Transit Advertising Revenue Agreement with Valley Outdoor Advertising expired on September 30, 2026. Over the five-year term of the agreement, the Transit Division received $220,908 in advertising revenue.
Current Agreement Revenue History
Contract Year Minimum Annual Guarantee City Revenue Share Revenue Received by City FY 2021/22 $33,750 43% $39,756
FY 2022/23 $45,000 43% $40,758
FY 2023/24 $45,000 44% $41,250
FY 2024/25 $50,000 45% $49,140
FY 2025/26 $50,000 46% $50,004
Five-Year Total $223,750 $220,908
Revenue received reflects amounts actually paid to the City. Certain advertising-related expenses were authorized separately by the Transit Division and deducted from payments during the contract term. Examples include the purchase of replacement glass advertising panels by Valley Outdoor Advertising on behalf of the City during a period of heavy vandalism when the City was not able to obtain replacement panels quickly. The City also commissioned Transit Division advertisements on interior panels and authorized the deduction of those expenses from the minimum guarantee payment to the City. These expenses were not required costs to City of Lodi Page 1 of 2 Printed on 10/1/2026
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Valley Outdoor Advertising under the Agreement.
The Transit Division has released a new Request for Proposals (RFP) for the Transit Advertising Revenue Program. Proposals are due October 9, 2026. Staff anticipates presenting a recommendation for award of the new contract to City Council on December 2, 2026, with the new agreement anticipated to begin January 1, 2027.
Due to current staffing constraints and the time required to complete the competitive procurement process, staff is requesting an extension of the existing contract through December 31, 2026, to maintain continuity of advertising services and associated revenue while the new procurement is completed. Valley Outdoor Advertising has agreed to continue providing services during the extension period.
The extension will maintain the existing financial terms, including the 46% revenue-share arrangement and $50,000 annual minimum guarantee, equivalent to a monthly minimum guarantee of $4,166.67.
Proposed Three-Month Extension
Extension Period Revenue Share Monthly Minimum Guarantee Minimum Revenue to City
October 1-December 31, 2026 46% $4,166.67 $12,500
No changes to the existing financial terms are proposed during the extension period.
FISCAL IMPACT:
The Transit Advertising Revenue Agreement is a revenue-generating agreement and does not require the City to pay Valley Outdoor Advertising for the services provided.
The proposed extension would provide the City with a minimum of $12,500 in advertising revenue from October through December 2026. The City will also continue to receive the applicable revenue-share amount if it exceeds the minimum guarantee.
FUNDING AVAILABLE:
This is a revenue-generating agreement and does not require City funding. Revenue received under the Agreement will be deposited into Transit Revenue Account 60000000.57321 and used to support Transit operations and capital needs.
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RESOLUTION NO. 2026-____
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO THE TRANSIT ADVERTISING
REVENUE AGREEMENT WITH VALLEY OUTDOOR ADVERTISING TO EXTEND THROUGH DECEMBER 31, 2026
======================================================================== WHEREAS, CITY and CONTRACTOR entered into an Agreement for Professional Services for Transit Advertising Revenue Services on October 19, 2021; Amendment No. 1 on November 12, 2024, and Extension No. 1 on September 3, 2025, (collectively the “Agreement”), as set forth in Exhibit 1, attached hereto and made part of; and WHEREAS, CITY now requests to extend the term of the Agreement through December 31, 2026, to continue providing services while CITY completes procurement process to award a new Agreement; and
WHEREAS, CONTRACTOR agrees to said amendment.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute Amendment No. 2 to the Transit Advertising Revenue Agreement with Valley Outdoor Advertising, extending the Agreement through December 31, 2026, under the existing terms and conditions.
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol Manual (Res. No. 2019-223), the City Attorney is hereby authorized to make minor revisions to the above-referenced document(s) that do not alter the compensation or term, and to make clerical corrections as necessary.
Dated: October 7, 2026
======================================================================= I hereby certify that Resolution No. 2026-__ was passed and adopted by the Lodi City Council in a regular meeting held October 7, 2026, by the following votes:
AYES: COUNCIL MEMBERS –
NOES: COUNCIL MEMBERS –
ABSENT: COUNCIL MEMBERS –
ABSTAIN: COUNCIL MEMBERS –
ELIZABETH HAGLUND
Interim City Clerk
2026-_____
AGENDA ITEM C.10
COUNCIL COMMUNICATION
AGENDA TITLE:
Fiscal Year 2025/26 Electric Utility Quarterly Financial Update Report (EU) MEETING DATE:
October 7, 2026
PREPARED BY:
Melissa Price, Assistant Electric Utility Director
RECOMMENDED ACTION:
Receive Electric Utility Financial Update Report for the third and fourth quarters of Fiscal Year 2025/26.
BACKGROUND INFORMATION:
The Fiscal Year 2025/26 Financial Update Report through June 30, 2026 is attached as Exhibit 1. A highlight of activities and progress is outlined below. Overall, LEU maintains a strong financial position, operates within approved budgets and remains well positioned to continue maintenance, operations and capital improvement efforts.
Electric Utility Financial Highlights
· REVENUE is stable, ending the Fiscal Year (FY) at 94 percent of budget. ü Resulting energy sales revenue totaled 97 percent of budget with energy consumption ending slightly higher (1%) than original estimates. This was primarily due to strong industrial customer demand despite an overall 5 percent decline in consumption due to more mild weather when compared to the prior year.
ü Other revenue ended at only 58 percent of budget primarily due to a $2.5 million multi-year write off of delinquent accounts approved by City Council. Other unrealized revenue is attributed to timing associated with both Low Carbon Fuel Standard and Cap and Trade revenues scheduled for receipt in FY 27.
· EXPENSES ended the year at 91 percent of budget.
ü Power supply costs ended at 96 percent of budget.
ü Non-power operating expenses ended the year at 86 percent of budget primarily due to staff vacancies in the Line worker, Metering and Engineering divisions. ü Capital outlay expenses ended the year at 55 percent of budget primarily due to:
i. A delay associated with approval of the 230 kV Project by the California Public Utilities Commission and subsequent deposits placed for long lead time materials. Unspent funds of approximately $1.6M will roll to FY 27.
ii. Late start on deployment of the Electric Vehicle Master Plan due to contract negotiations. Unspent funds of approximately $883K will roll to FY 27. · RESERVES as of June 30, 2026 totaled approximately $47 million or 160 percent of the Council approved reserve target. It is important to note that approximately $3.5 million in unspent capital funds will roll to FY 27. Utility reserves are used to fund pay-as-you-go capital improvement and system maintenance projects as well as provide funding, when needed, for business related areas of risk such as market power volatility and the cost of replacement power during dry year conditions for which costs City of Lodi Page 1 of 2 Printed on 10/1/2026
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as market power volatility and the cost of replacement power during dry year conditions for which costs cannot reasonably be forecasted and budgeted. Strong financial reserves these next few years are even more important for rating agencies as the utility looks to bond finance the 230 kV Project in FY
28. · CAPITAL IMPROVEMENT PROJECTS are forecasted at nearly $70 million over the next 5 years with a major focus on construction of the 230 kV Project. The projects listed are included in the City’s current Capital Improvement Program included in the adopted budget. · 5-YEAR FINANCIAL FORECAST indicates sufficient reserves through Fiscal Year 2028, based on current forecasted assumptions. LEU anticipates inflationary level adjustments over 3 years of approximately 2 percent each year starting in Fiscal Year 2029 with the last base rate adjustment implemented July 1, 2024.
FISCAL IMPACT:
There is no fiscal impact from the preparation of this report.
FUNDING AVAILABLE:
Adequate funding is available in the Fiscal Year 2025/26 budget, as amended by Council action from time to time, for the items in this report. All data is presented as current as of the date(s) obtained from the City’s financial reporting system. Please note all information is unaudited until such time as the Annual Comprehensive Financial Report is complete.
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Electric Utility Department
FY 26 Q3/Q4 Financial Update
(Ending June 30, 2026)
September 2, 2026
Exhibit 1