Agenda — Loma Linda City Council, August 9, 2022

CITY OF LOMA LINDA

CITY COUNCIL AGENDA
REGULAR MEETING OF AUGUST 9, 2022
A regular meeting of the City Council of the City of Loma Linda is scheduled to be held Tuesday, August 9, 2022, in the City Council Chamber, 25541 Barton Road, Loma Linda, California. Pursuant to Municipal Code Section 2.08.010, study session or closed session items may begin at 5:30 p.m. or as soon thereafter as possible. The public meeting begins at 7:00 p.m.

Please note Mayor Dupper will participate via teleconferencing by speakerphone or other electronic means from the following additional location, which is accessible to the public: Heavenly Village, 1001 Heavenly Village Way, South Lake Tahoe, CA 96150.

Reports and Documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours. The Loma Linda Branch Library is also provided an agenda packet for your convenience. The agenda and reports are also located on the City’s Website at www.lomalinda-ca.gov.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 25541 Barton Road, Loma Linda, CA during normal business hours. Such documents are also available on the City’s website at www.lomalinda-ca.gov subject to staff’s ability to post the documents before the meeting.

Persons wishing to speak on an agenda item, including any closed session items, are asked to complete an information card and present it to the City Clerk prior to consideration of the item. When the item is to be considered, please step forward to the podium, the Chair will recognize you and you may offer your comments. The City Council meeting is recorded to assist in the preparation of the Minutes, and you are therefore asked to give your name and address prior to offering testimony.

The Oral Reports/Public Participation portion of the agenda pertains to items NOT on the agenda and is limited to 30 minutes; 3 minutes allotted for each speaker. Pursuant to the Brown Act, no action may be taken by the City Council at this time; however, the City Council may refer your comments/concerns to staff or request that the item be placed on a future agenda.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (909) 799-2819. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible.

A recess may be called at the discretion of the City Council.

Meetings are accessible to people with disabilities. Every attempt will be made to swiftly address each request. Requests in advance of the meeting will enable us to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact the City Clerk at [email protected] or (909) 799-2890.

THE CITY COUNCIL CHAMBERS WILL BE OPEN TO THE PUBLIC

PHYSICAL DISTANCING AND MASKS MAY BE REQUIRED

REMOTE PARTICIPATION WILL NO LONGER BE AVAILABLE
A. Call To Order
B. Roll Call
C. Closed Session/Workshop
D. Invocation and Pledge of Allegiance – Councilman Jindal (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief, nonsectarian invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.)
E. Items To Be Added Or Deleted
F. Oral Reports/Public Participation - Non-Agenda Items (Limited to 30 minutes; 3 minutes allotted for each speaker)
G. Conflict of Interest Disclosure - Note agenda item that may require member abstentions due to possible conflicts of interest
H. Scheduled and Related Items

1. Presentation from the San Bernardino Valley Municipal Water District [Robert M Tincher]

2. Public Hearing – Request for a 12-month time extension of the Precise Plan of Design No.

P20-066 for a previously approved project to construct 213 senior living apartments with a 4,200 sq. ft. supermarket. [Community Development]

3. Public Hearing – Discussion and public input pertaining to the formation of council districts and change to district-based elections of the City Council [City Manager]

4. Public Hearing - Council Bill #R-2022-37 - Adopt Resolution to establish the maximum refuse collection and disposal rates effective October 1, 2022, and repeal Resolution No. 3108 [Public Works]
I. Consent Calendar

5. Demands Registers

6. Minutes May 10, 2022

7. July 2022 Fire Department Report

8. Council Bill #R-2022-33 – Adopting Resolution to determine the cost related to the Spring 2022 Weed Abatement Program. [Fire]

9. Approve the execution of agreement with the San Bernardino County AuditorController/Treasurer/Tax Collector for Collection of Special Taxes, Fees, and Assessments for Fiscal Year 2022-23[Fire/Public Works]

10. Award Contracts to:
a. Matich Corporation for the Pavement Rehabilitation on Birch Ave., Pecan St., Tamarack St., Cedar Wy., Murphy St., Welebir St., Loma Linda Dr., Cielo Ln., Mandarin Ct., Nicks Ave., Orange Crest Wy., Huron St., Cypress St., Almond Ct., Carrol Ct., and Allen Wy.in the amount of $1,049,625.00 [Public Works]
b. Silverstrand Technology, Inc., for the Public Works Corporation Yard security system in an amount not to exceed of $27,000 [Public Works]
c. Right-Way Roof Corporation for annual roof maintenance of the Civic Center in an amount not to exceed of $20,000 [Public Works]
d. McCain, Inc., for purchase of traffic signal cabinet for the intersection of California St. and Citrus Ave. in the amount of $16,700 [Public Works]
e. Gexpro for purchase of traffic signal pole for the intersection of California St. and Citrus Ave. in the amount of $81,500 [Public Works]
f. RDO Equipment Co. for the purchase of one (1) Vermeer stump grinder in the amount of $25,027.09 [Public Works]
g. Fairview Ford for the purchase of five (5) Ford F150 vehicles in the total amount of $214,005.10 [Public Works]
h. File Keepers for the implementation of the Document Management Software System for the City’s public records management program in the amount of $21,050 [City Clerk] i. Valew Welding & Fabrication for the purchase of one (1) F750 Dump Truck in the amount of $102,983.75 [Public Works]

11. Appropriation of $60,300 from Fund Balance into street expenditure account and award contract to Altec Industries, Inc., to purchase one (1) high lift vehicle for a total of $210,227.00 [Public Works]
J. Old Business
K. New Business

12. Declare vacancies and direct the Clerk to post the vacancy notices for the following Committees/Commissions [City Clerk]:
a. Budget Committee (7)
b. Parks, Recreation and Beautification Committee (6)
c. Personnel Board (3)
d. Planning Commission (5)
e. Traffic Advisory Committee (5)
f. Trails Development Committee (8 members, but reduce to 6 members) L. Reports of Councilmen (This portion of the agenda provides City Council Members an opportunity to provide information relating to other boards/commissions/committees to which City Council Members have been appointed).

M. Reports Of Officers (This portion of the agenda provides Staff the opportunity to provide informational items that are of general interest as well as information that has been requested by the City Council).

N. Adjournment
Adjourn to Special Meeting of September 6, 2022, for the public hearing pertaining to the formation of district-based election

POSTING
I, Lynette Arreola, City Clerk, do hereby certify and declare that on the 4 th day of August 2022, I caused this
agenda to be posted at the following three (3) locations, to-wit:

1. Loma Linda Branch Library, 25581 Barton Road, Loma Linda, California

2. City Council Chambers, 25541 Barton Road, Loma Linda, California

3. U. S. Post Office Annex, Newport Avenue, Loma Linda, California Lynette Arreola, City Clerk
City of Loma Linda, California
City of Loma Linda
Official Report
CC AGENDA ITEM 1
Phill Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
CITY COUNCIL AGENDA: August 9, 2022
TO: City Council
SUBJECT: Presentation from the San Bernardino Valley Municipal Water District by Robert M. Tincher
Approved/Continued/Denied
By City Council
Date
City of Loma Linda
Official Report
CITY COUNCIL MEETING OF AUGUST 9, 2022
TO: City Council
VIA: T. Jarb Thaipejr, City Manager
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
Approved / Continued / Denied
By City Council
Date: ______ _
FROM: Lorena Matarrita, Senior Planner /Community Development Department SUBJECT: Time Extension Request for Precise Plan of Design No. P20-066, seeking approval of a 12-month time extension (from date of council's action) for a previously approved project to construct 213 senior-living residential units for lease and a 4,200 sq. ft. retail building with 384 parking spaces on a 9-acre site located on Park Ave, in Planning Areas 2-3 and 2-4 within the Groves at Loma Linda Specific Plan

RECOMMENDATION
Staff recommends the City Council take the following actions:

1. FIND the Time Extension request for Precise Plan of Design No. P20-066 is exempt from CEQA.

2. APPROVE the 12-month Time Extension request for Precise Plan of Design No. P20-066 to a new expiration date of July 28, 2023. Approval is based on the original Staff Report, Project Findings as well as the revised Conditions of Approval.

SUMMARY AND BACKGROUND
On June 3, 2020, the Planning Commission considered Precise Plan of Design No. P20-066, which includes the development of 213 residential units, intended for senior citizen housing and 4,200 sq. ft. retail building containing 384 parking spaces situated on a 9-acre site within the Groves at Loma Linda Specific Plan. The project's design concept is to create a pedestrian friendly and architecturally attractive streetscape that is creative and sustainable and provides a distinctive place to live supported by pedestrian connectivity, neighborhood gathering spaces, services, employment and recreational opportunities for the residents of Loma Linda.

Upon the Planning Commission's recommendation to approve P20-066, the Project was considered by the City Council on July 28, 2020. See Attachment B.

Per Loma Linda Municipal Code, the project became effective by minute order on July 28, 2020.

The expiration date for the project was set for July 28, 2022. However, the applicant was unable to abide to the project's expiration period, and two years was not sufficient to initiate project construction due to the following economic and pandemic hardships the project experienced including: i) Construction materials price increases; (ii) labor shortages; (iii) rising interest rates; and (iv) softening economic conditions.

CC AGENDA ITEM 2
City staff has received the applicant's extension request letter, dated July 15, 2022, requesting City Council consideration and approval of the 12- month time extension. See Attachment D.

City staff is recommending approval of an additional 12-month time extension to give the applicant sufficient time to address rising economic costs and labor shortages and to initiate construction of the project, as required per the Conditions of Approval, prior to the expiration date. The new expiration date would be July 28, 2023.

The project's conditions of approval, as amended, shall continue to address the project's scope of development as originally approved. Revisions made to the original conditions are shown in red font with single-strikeout to indicate removal of text and single-underline where new text has been added. See Attachment C.

ENVIRONMENTAL ANALYSIS
Additional environmental review of the requested time extension is not required. In 2018, the City adopted an Environmental Impact Report and Mitigated Monitoring and Reporting Program for the subject site and surrounding area. The previous environmental documents analyzed all potentially significant effects from the development of the project. The applicant is not making any significant changes to the scope of the project or plans. Therefore, the time extension request is not subject to CEQA; no further environmental review is required.

PUBLIC NOTICING AND COMMENTS
Public hearing notices for this project were mailed to property owners and occupants within 300 feet of the project site on July 20, 2022. In accordance with the Brown Act, the notice for this project and meeting date was also posted at 3 public locations throughout the city as well as on the city website. As of the date of this report, the city has not received any written or oral comments in favor or opposition of the project.

ATTACHMENTS
A. Vicinity Map
B. Previously Approved Site Plan
C. Revised Conditions of Approval
D. Time Extension Request Letter

Page 2 ends

ATTACHMENT A
Vicinity Map
The subject site is Planning Areas 2-3 and 2-4, two parcels in the Planned Community Zone within the boundaries of the Groves Specific Plan. The Plan has designated this site for senior living.

DEVELOPER:

UCR GROUP, LLC
P.O. BOX 9716
REDLANDS CA 92375
PARK AVENUE 212

LOMA LINDA, CA

APPROVED
City of Loma Linda
Community Development Department
Pla�g�� Reviewed b - .,
Date
y�-r/ 2Pi/wvt.> �
Arr<l>v'ed � C.,t7 C.OVV\nl c(\ 7 / Z'<>/zow. fvvSHEET INDEX

ARCHITECTURAL
A.R1 VIEW FROM CORNER OF PARK AVE.

AND OAK GROVE/PUBLIC PARK
A. R2 ENTRY COURTYARD AND LEASING
A. R3 STREET CAFE
A. R4 CAFE & MARKET ENTRY
A. RS VIEW FROM FROM PARK AVENUE
A. R6 VIEW OF BROWN STONE UNITS ON PARK AVE.

A. R7 POOL VIEW1
A. RB POOL VIEW2
A. R9 COURTYARD / GARDEN AND AMENITY DECK
A. R10 OVERALL VIEW 1
A.R11 OVERALL VIEW 2
A.01 PROJECT SUMMARY
A.02 SITE PLAN
A.03 OPEN SPACE PLAN
A.04 TRASH / RECYCLING PLAN
A.05 FIRE ACCESS PLAN
A.06 EXTERIOR ELEVATIONS
A.07 EXTERIOR ELEVATIONS
A.OB EXTERIOR ELEVATIONS
A.09 SITE SECTIONS
A.10 BUILDING 1 PLANS
A.11 BUILDING 1 PLANS
A.12 BUILDING 2 PLANS
A.13 BUILDING 2 ROOF PLAN
A.14 BUILDING 3 PLANS
A.15 BUILDING 3 ROOF PLAN
A.16 BUILDING 4 PLANS
A.17 BUILDING 4 ROOF PLAN
A.1B UNIT PLANS
A.19 UNIT PLANS
A.20 MISCELLANEOUS SITE STRUCTURES
A.21 COLOR BOARD

03.18.2020

DANIELIAN

ASSOCIATES
archit ects ■ plann ers
www.danielian.com 949.474.6030
-��

ATTACHMENT B

LOMA LINDA, CA

DANIELIAN

A S S O C I A T E S
a r c h i t e c t s p l a n n e r s
www.danielian.com 949.474.6030
PARK AVENUE 212

UCR GROUP, LLC
15106.2 PROJECT SUMMARY A.01 3/18/2020

PROJECT SUMMARY

PROJECT INFORMATION
DEVELOPER:

UCR GROUP, LLC
P.O. BOX 9716
REDLANDS, CA 92375
TEL: 909.283.7530
CONTACT: BOB COBERLY
ARCHITECT:

DANIELIAN ASSOCIATES
60 CORPORATE PARK
IRVINE, CA 92606
TEL: 949.474.6030
CONTACT: MICHAEL BOYD

JOANN LEE KIM
CIVIL:

TRANSTECH
13367 BENSON AVE
CHINO CA 91710
TEL: 909.595.8599
CONTACT: DAVID MLYNARSKI
LANDSCAPE:

SITE

BUILDING

UNIT SUMMARY

PARKING CALCULATIONS

VICINITY MAP
N.T.S
N

UNIT MIX BY BUILDING
LAND ARQ, INC.
865 S. MILLIKEN AVE. SUITE E
ONTARIO, CA 91761
TEL: 909.259.9428
CONTACT: FAUSTO REYES

SANDRA PARRA
ZONING : PLANNED COMMUNITY (PC)
GENERAL PLAN LAND USE DESIGNATION : SPECIAL PLANNING AREA D/ SENIOR CITIZEN HOUSING (20 TO 25 DU PER ACRE)

GOVERNING CODE
2019 CALIFORNIA BUILDING CODE (CBC)
2019 CALIFORNIA FIRE CODE (CFC)
2019 CALIFORNIA GREEN BUILDING STANDARDS CODE ( CALGreen)

LOMA LINDA MUNICIPAL CODE (LLMC)
THE GROVES SPECIFIC PLAN: LLCCP

PROJECT WILL COMPLY WITH THE LOMA LINDA CONNECTED COMMUNITY PROGRAM (LLCCP) AND

EACH RESIDENCE WILL BE EQUIPPED WITH CITY'S NEW FIBER-OPTICS INTER FACE AND COPPER CABLING. PLANS FOR THE LOCATIONS OF THE INFRASTRUCTURES SHALL BE PROVIDED WITH THE

PRECISE GRADING PLANS AND REVIEWED AND APPROVED BY THE CITY OF LOMA LINDA PRIOR TO ISSUING GRADING PERMITS.

ATTACHMENT - B
42" BOX CLEAR ZONE 10'-0" CLEAR ZONE 10'-0"
28'-6" 16'-0" 10'-7"
9'-5" 18'-0" 26'-0"
32'-6" 41'-5"
16'-0" 30'-0" 16'-0" 5'-2" 30'-0" 19'-0" 19'-0"
30'-0" 19'-0"
30'-0" 30'-0" 5'-0" 15'-0" 18'-10" 12'-0" 15'-0" 11'-9" 6'-0" 33'-2"
26'-0" 16'-0" 13'-11"
32'-0"
31'-6"
30'-0"
7'-4"
30'-1"
30'-0"
30'-0"
18'-2" 28'-4" 27'-6"
30'-0"

PARK AVENUE

MAINTENANCE
BLDG.

NEW GREENBELT
PUBLIC
PARK
PARKING 20 FT. UTILITY EASEMENT
15 FT

SETBACK

COURTYARD /
GARDEN

SECURITY GATE

FD ACCESS

SECURITY GATE

CABANA /

AMENITY
USPS
GARAGES (10) W/ MANAGER'S UNIT ABOVE
HC
HC
VAN
HC
VAN
HC
MECH.

LOADING/

MOVE-IN

LOADING/

MOVE-IN
HC
HC
CARPORTS (31)

RETENTION AREA PROPERTY LINE

PROPERTY LINE PROPERTY LINE
PROPERTY LINE 20 FT. UTILITY EASEMENT
26'-0"

SECURITY GATE

HC/ VAN
HC
RETAIL

PARKING

DROP-OFF

LOADING
HC
HC
VAN
HC
up
W/D

STACKED W/D STACKEDW/D STACKED W/D STACKED W/D STACKED
W/D

STACKED
W/D

STACKED W/DSTACKED
W/D

STACKED
W/D

STACKED W/D STACKED W/D STACKEDW/D STACKED W/D STACKED
W/D

STACKED W/D STACKEDW/D STACKED W/D STACKED W/D STACKED W/D STACKED W/D

STACKED
W/D

STACKED W/D STACKED W/D STACKED W/D STACKED W/D STACKED W/D STACKED W/D STACKED W/D

STACKED
W/D

STACKED W/D STACKED
W/D

STACKED
W/D

STACKED W/D STACKED W/D STACKED W/D STACKED W/D STACKED W/D STACKED W/D STACKED

CLEAR ZONE
10'-0" CLEAR ZONE 14'-0" W/D STACKED W/D STACKED W/D STACKED W/D STACKED W/D STACKED W/D STACKED W/D STACKED W/D STACKED W/D STACKED W/D STACKED W/D STACKED W/D
STACKED 6'-2" 12'-0"
18'-3" 30'-0" 18'-0" 8'-6"
7'-10" 6'-1"
6'-2" 31'-0" 8'-2" 6'-7" 27'-0" 27'-0"
40'-0"
18'-0"
33'-0"
CARPORTS (32)
CARPORTS (32) CARPORTS (31)
33'-0" 26'-0"
18'-0" 18'-0"
2'-0"
18'-0"
HC 26'-0"
11'-3" 6'-0" 6'-0" 6'-0" 6'-0" 6'-0" 6'-0"
EVCS
VAN
EVCS
EVCS
HC
EV
VAN
EV
EV HC
VAN

EV EV EV EV EV EV EV

EV EV EV EV EV EV EV EV
EV
EV EV
EV

EV EV EV EV EV EV

EV EV EV EV EV EV EV EV
EV
EV
EV EV
GARAGES (10) 29'-1" 6'-0" 34'-0" 18'-0" 18'-0" 31'-0" 20'-11" 2'-0" GARAGES (7) 6'-5" 30'-0" 30'-0"
30'-0"
GARAGES (10)
GARAGES (10) GARAGES (10) 10'-0"
PET
SPA

PERMANENT
MODEL

LOADING TRASH

LOADING TRASH
TRASH
TRASH 30'-0" 3'-0"

RETAIL / MARKET

LEASING
GYM

READING RM
CLUB
LOUNGE

MASSAGE / SPA
INDOOR

HOT TUB

BREEZEWAY
POOL EQP. / MISC.

STOR.
2B
2A
1B
1A
MAIL

BUSINESS
CENTER

KITCHEN W/ COUNTER/ BAR
1A
S
W. M.
1A 1A 1A
1A 1A 1A
ST #2
ST #1
S 2C 1A 1A 1B 2B
1A 1A 1B 1B 1A
2B
1B
2B
2C
2B
ST #3
EL #2
ST #4
S 2C 1A 1A 1B
1A
2B 2C 1B 1B
2B
2C
2A
2C
1B
1B
2C
2A
ST #6
ST #5
MECH.

EL #3
S
1A
2C
1A
1A
1A
2B
2B
2C
1A 1A
1B 1B 1B 2A
ST #7
ST #8
HC HC
VAN 7'-0" 3'-0" 16'-0" 16'-0" 6'-0"
2'-6" 2'-6"
30'-0" 26'-0"
2'-0" 2'-0"
2'-0"
7'-5" 14'-0"
6'-7" 31'-0" 20'-11" 28'-8" 1'-0" 1'-0" 34'-7" CARPORTS (11)

SWIMMING POOL
5'-0"

STREET FRONT UNITS W/ FENCED FRONT YARDS
20'-0"
20'-0"
10 FT NUISANCE WATER CULVERT OR SWALE 10'-0"
15 FT SETBACK 10 FT SETBACK
10'-0"
CARPORTS (11) CARPORTS (11)

LOMA LINDA, CA

DANIELIAN

A S S O C I A T E S
a r c h i t e c t s p l a n n e r s
www.danielian.com 949.474.6030
PARK AVENUE 212

UCR GROUP, LLC
15106.2 SITE PLAN A.02 3/18/2020
N 0' 80'
SCALE 1" = 40'-0"
20' 40'
BUILDING 1
BUILDING 2
BUILDING 4
BUILDING 3
A
A09
A
A09
B
A09
B
A09

PROPERTY LINE
LEGEND

SETBACK
CENTERLINE OF 30' DRIVE AISLE
NOTE:

SEE LANDSCAPE PLANS FOR ADDITIONAL INFORMATION ON
PLANTING AND SITE AMENITIES.

ATTACHMENT - B

ATTACHMENT D

CONDITIONS OF APPROVAL
AND

PREVIOUSLY ADOPTED MITIGATION MONITORING REPORTING PROGRAM The Mitigation Monitoring and Reporting Program (MMRP) was formulated based upon the findings of the certified Environmental Impact Report (EIR) prepared for the Citrus Trails Master Plan and/or Tract Map 18990 area (incorporated into the Groves at Loma Linda Specific Plan) in August of 2017. The adopted MMRP, attached to these conditions, lists mitigation measures recommended in the EIR prepared for the subject site and identifies mitigation monitoring requirements. Per the requirements of State law (Public Resources Code §21081.6), the Lead Agency was required to adopt the MMRP to avoid significant environmental impacts. The MMRP is intended to ensure compliance with the mitigation measures identified in the EIR during implementation of each planning area and phase.

PROJECT DESCRIPTION: to construct 213 residential units for lease and a 4,200 sq.ft. retail building with 384 parking spaces on a 9-acre site located in Planning Areas 2-3 and 2-4 of The Groves at Loma Linda Specific Plan. Site is zoned Planned Community, and intended for senior citizen housing. It is within the approved Citrus Trails Tract Map No. 18990, which was incorporated into the Specific Plan. APNs: 0292-691-01 and -02.

COMMUNITY DEVELOPMENT DEPARTMENT (909) 799-2839
General

1. Within two years one year of this approval, the project shall be exercised by substantial construction or the permit/approval shall become null and void. In addition, if after commencement of construction, work is discontinued for a period of one year, the permit/approval shall become null and void.

PROJECT EXPIRATION DATE
PRECISE PLAN OF DESIGN NO. P20-066 July 28, 2022 July 28, 2023

2. The review authority may, upon application being filed 30 days prior to the expiration date and for good cause, grant a one-time extension not to exceed 12 months. The review authority shall ensure that the project complies with all current Development Code provisions. To establish the use within the 12-month period, the applicant must comply with all Conditions of Approval, including the payment of development impact fees, securing of building permits, and any other permits specified in this document.

3. The project applicant/project proponent/developer/owner Each the applicant and owner shall indemnify, protect, defend, and hold harmless the City, and any agency or instrumentality thereof, and officers, officials, employees, or agents thereof, from any and all claims, actions, suits, proceedings, or judgments against the City, or any agency or instrumentality thereof, and any officers, officials, employees, or agents thereof to attack, set aside, void, or annul, an approval of the City, or any agency or instrumentality thereof, advisory agency, appeal board, or legislative body, including actions approved by the voters of the City, concerning the project and the approvals granted herein. Furthermore, Owner shall indemnify, protect, defend, and hold harmless the City, or any agency or instrumentality thereof, against any and City of Loma Linda
25541 Barton Road, Loma Linda, CA 92354  (909) 799-2830  (909) 799-2894 Community Development Department
Conditions of Approval for PPD No. P20-066 Page 2 of 10 all claims, actions, suits, proceedings, or judgments against another governmental entity in which Owner's project is subject to that other governmental entity's approval and a condition of such approval is that the City indemnify and defend such governmental entity. City shall promptly notify the Owner of any claim, action, or proceeding. City shall further cooperate fully in the defense of the action. Should the City fail to either promptly notify or cooperate fully, the Owner shall not thereafter be responsible to indemnify, defend, protect, or hold harmless the City, any agency or instrumentality thereof, or any of its officers, officials, employees, or agents.

4. In the event that this approval is legally challenged, the City will promptly notify the applicant of any claim or action and will cooperate fully in the defense of the matter. Once notified, the applicant agrees to defend, indemnify, and hold harmless the City, their affiliates, officers, agents and employees from any claim, action or proceeding against the City of Loma Linda. The applicant further agrees to reimburse the City of any costs and attorney’s fees, which the City may be required by a court to pay as a result of such action, but such participation shall not relieve applicant of his or her obligation under this condition.

5. Any future construction or application submitted for development shall meet the requirements of the California Building Code and the California Fire Code as adopted and amended by the City of Loma Linda and legally in effect at the time of issuance of building permits.

6. Any future grading, construction or submittal of a development application shall comply with all provisions and requirements of the current development standards found in the Planned Community (PC) Zone Chapter of the Loma Linda Municipal Code and the standards listed in the Groves at Loma Linda Specific Plan (GSP).

7. Construction shall be in substantial conformance with the plan(s) approved by the Planning Commission and/or City Council. Minor modification to the plan(s) shall be subject to approval by the Director through a minor administrative variation process. Any modification that exceeds 10% of the following allowable measurable design/site considerations shall require the refilling of the original application and a subsequent hearing by the appropriate hearing review authority if applicable. Minor modification to any plan(s) implementing the GSP shall be subject to the provisions listed in the adopted plan. Modifications may include:
a. On-site circulation and parking, loading and landscaping; b. Placement and/or height of walls, fences and structures; c. Reconfiguration of architectural features, including colors, and/or modification of finished materials that do not alter or compromise the previously approved theme; and,
d. A reduction in density or intensity of a development project.

8. No vacant, relocated, altered, repaired or hereafter erected structure shall be occupied or no change of use of land or structure(s) shall be inaugurated, or no new business commenced as authorized by this permit until a Certificate of Occupancy has been issued by the Building Division. A Temporary Certificate of Occupancy may be issued by the Building Division subject to the conditions imposed on the use, provided that a deposit is filed with the Community Development Department prior to the issuance of the Certificate, if necessary.

Conditions of Approval for PPD No. P20-066 Page 3 of 10 The deposit or security shall guarantee the faithful performance and completion of all terms, conditions and performance standards imposed on the intended use by this permit.

9. Signs are not approved as a part of this permit. Prior to establishing the community monument sign, or any new signs, the applicant shall submit an application, and receive approval, for a sign permit from Planning Division (pursuant to LLMC, Chapter 17.18) and building permit for construction of the signs from the Building Division, as applicable.

10. Any proposed wall and fence will require a separate review and permit from both the Planning and Building and Safety Division.

11. Applicant shall comply with the LLMC, Chapter 17.24.310 and the California Green Building Standard Code, Section 5.106 to reduce light pollution. If applicable, a photometric lighting plan will be required to show staff the exact locations of light poles, proposed orientation, and shielding of the fixtures to prevent glare onto adjacent properties.

12. During construction of the site, the project shall comply with Section 9.20 (Prohibited Noises) which limit construction activities to the hours between 7:00 a.m. to 8:00 p.m.

Monday through Friday, with no heavy construction occurring on weekends or national holidays. Additionally, all equipment is required to be properly equipped with standard noise muffling apparatus. Adhering to the City’s noise ordinance would ensure impacts from construction noise would be less than significant.

13. The applicant shall implement SCAQMD Rule 403 and standard construction practices during all operations capable of generating fugitive dust, which will include but not be limited to the use of best available control measures and reasonably available control measures such as:
a. Water active grading areas and staging areas at least twice daily as needed; b. The applicant shall ensure that all disturbed areas are treated to prevent erosion until the site is constructed upon.
c. The applicant shall ensure that landscaped areas are installed as soon as possible to reduce the potential for wind erosion.
d. Suspend grading activities when wind gusts exceed 25 mph; e. Sweep public paved roads if visible soil material is carried off-site; f. Enforce on-site speed limits on unpaved surface to 15 mph; and g. Discontinue construction activities during Stage 1 smog episodes.

14. Applicant shall work with the City’s franchised solid waste hauler to follow a debris management plan to divert the material from landfills by the use of separate recycling bins (e.g., wood, concrete, steel, aggregate, glass) during demolition and construction to minimize waste and promote recycle and reuse of the materials.

15. To reduce emissions, all equipment used in grading and construction must be tuned and maintained to the manufacturer’s specification to maximize efficient burning of vehicle fuel.

16. Applicant shall ensure that existing power sources are utilized where feasible via temporary power poles to avoid on-site power generation during construction.

Conditions of Approval for PPD No. P20-066 Page 4 of 10

17. Applicant shall ensure that construction personnel are informed of ride sharing and transit opportunities.

18. Applicant shall maintain and effectively utilize and schedule on-site equipment in order to minimize exhaust emissions from truck idling.

19. Applicant shall provide infrastructure for the Loma Linda Connected Community Program, which includes providing a technologically enabled development that includes coaxial, cable and fiber optic lines to all outlets in each unit of the development. Plans for the location of the infrastructure shall be provided with the precise plan of design, which includes providing a technologically enabled development that includes coaxial, cable, and fiber optic lines to all outlets in each unit of the development. Plans for the location of the infrastructure shall be provided with the precise grading plans and reviewed and approved by the City of Loma Linda prior to issuing grading permits.

20. Applicant shall comply with all existing and future CARB and SCAQMD regulations related to diesel-fueled trucks, which may include among others: (1) meeting more stringent emission standards; (2) retrofitting existing engines with particulate traps; (3) use of low sulfur fuel; and (4) use of alternative fuels or equipment.

21. Prior to the issuance of building permits, the applicant/developer must work with the city’s Public Works Associate Engineer to process a parcel map application to combine the two parcels into one. The subdivision shall conform to all provisions of Title 16 of the Loma Linda Municipal Code (LLMC) and comply with the Subdivision Map Act.

22. This permit or approval is subject to all the applicable provisions of the Loma Linda Municipal Code, Title 17 in effect at the time of approval, and the GSP, and includes development standards and requirements relating to: dust and dirt control during construction and grading activities; emission control of fumes, vapors, gases and other forms of air pollution; glare control; exterior lighting design and control; noise control; odor control; screening; signs, off-street parking and off-street loading; and, vibration control. Screening and sign regulations compliance are important considerations to the applicant/developer because they will delay the issuance of a Certificate of Occupancy until compliance is met.

Any exterior structural equipment, or utility transformers, boxes, ducts or meter cabinets shall be architecturally screened by wall or structural element, blending with the building design and include landscaping when on the ground.

23. All Development Impact Fees shall be paid to the City of Loma Linda prior to the issuance of any building and/or construction permits, or with Community Development approval, prior to the issuance of a Certificate of Occupancy or in accordance with a phased installment schedule as approved by the Community Development Director.

24. The applicant and/or project proponent shall pay all required Development Impact Fees to cover 100 percent of the pro rata share of the estimated cost of public infrastructure, facilities, and services.

25. Prior to issuance of any Building and/or Construction Permits, the applicant shall submit to the Community Development Department proof of payment or waiver from both the City of San Bernardino for sewer capacity fees and Redlands Unified School District for school fees.

Conditions of Approval for PPD No. P20-066 Page 5 of 10 Landscaping

26. During the Plan Check process, the applicant shall submit three sets of any final landscape plan(s) prepared by a state licensed Landscape Architect, subject to the approval of the Community Development Department, and Public Works Department for landscaping in the public right-of-way. Landscape plans for any Landscape Maintenance District shall be on separate plans.

27. Final landscape and irrigation plans shall be in substantial conformance with the approved conceptual landscape plan and the Conditions of Approval (as identified in and in compliance with the GSP) including areas in the public right-of-way. All fencing shall be illustrated on the final landscape plan.

28. The applicant, property owner, and/or business operator shall maintain the property and landscaping in a clean and orderly manner and all dead and dying plants shall be replaced with similar or equivalent type and size of vegetation.

29. Landscape plans shall depict the utility laterals, concrete improvements, and tree locations.

Any modifications to the landscape plans shall be reviewed and approved by the Public Works and Community Development Departments prior to issuance of permits.

MITIGATION MONITORING REPORTING PROGRAM (MMRP)

30. The applicant and/or project proponent shall review the existing and adopted Mitigation Monitoring Report Program (MMRP) that is ATTACHED and part of these Conditions of Approval, and shall comply with all applicable mitigations listed in the program including agriculture, air quality, biological resources, cultural resources investigations, tribal cultural resources condition, noise, and transportation/traffic mitigations.

BUILDING AND SAFETY DIVISION (909) 799-2836

31. Upon Planning Commission approval, applicant shall submit four sets of professionally prepared plans to the Building and Safety Division. Plans must comply with the adopted 2019 City’s most recently adopted California Building and Fire Code. (two sets for Building and Safety, one for Fire, one for Public Works). Effective 2023 the City of Loma Linda will implement the 2022 editions.

32. Along with those four sets, the applicant shall also submit two sets of structural calculations and two sets of Title 24.

FIRE DEPARTMENT (909) 799-2853

33. All construction shall comply with the City’s most recently adopted California Building and Fire Code.as adopted and amended by the City of Loma Linda and legally in effect at the time of issuance of building permit.

34. Deferred submittals for a NFPA 13D sprinkler system.

35. Deferred submittals for a NFPA 72 notification and monitoring system.

36. Illuminated address for each structure per LLMC 15.28.190 section 505.1.

Conditions of Approval for PPD No. P20-066 Page 6 of 10

37. Buildings three story in height require standpipe and a FD access road of 26’ per LLMC and CFC D105. 905.3.1 Height. In other than Group R-3 and R3.1 occupancies, Class III standpipe systems shall be installed throughout each floor where any of the following occur:
a. Buildings where the floor level of the highest story is located more than 30 feet (9144 mm) above the lowest level of fire department vehicle access. b. Buildings are three stories in height.
c. Building where the floor level of the lowest story is located more than 30 feet (9144 mm) below the highest level of fire department vehicle access. d. Buildings that are two or more stories below the highest level of fire department vehicle access.

38. B-107.2 Specifics: Any development within the City of Loma Linda that consists of more than a single structure on a commercially developed site; multiple floor commercial structures; multi-family commercial residences or fire flow requirements in excess of 2000 gpm will require a two point of connection full looped fire supply to the development. All required onsite fire hydrants will be supplied from this looped system and will be private to the development. When there are practical difficulties involved in carrying out the provisions of this ordinance the Fire Code Official is authorized to grant modifications for individual cases on application in writing by the owner or a duly authorized representative.

The code official shall first find that a special reason makes enforcement of the strict letter of the ordinance impractical and any modification or change does not lessen any fire protection requirements. If so changes or modifications may be approved by the Fire Code Official.

39. Provide hydrants for fire flow requirements per CFC Annex B and BB.

40. 509.3 Access to equipment in multi-unit buildings. When automatic fire sprinkler systems or fire alarm systems are installed in buildings constructed for multiple tenants and these systems protect multiple tenant spaces, the main controls and control appurtenances, such as risers, fire alarm control panels, and valves for such systems, shall be located in an attached or included room or an approved weather-resistant enclosure with at least one exterior access door of not less than 3′-0″ by 6′-8″.

41. Comply with Section 503.2.4 Turning Radius. The required turning radius of a fire apparatus access road shall be determined by the fire code official.

42. Provide a site map of the complex with FD specifications prior to building and fire final.

43. Provide Knox box locations on exterior elevation plan and/or prior to building and fire final.

44. Provide Knox key switch system if complex will have an exterior access gate.

45. Provide standpipes in stairwells or hallways of each building.

46. Provide a civil plan with hydrant, FDC, and all appurtenance locations for each building.

47. Provide a site map for Fire Lanes and Red Curb locations for FD Access. Provide detail for fire apparatus approach angles, and turning radius specifications per LLFD apparatus specifications.

Conditions of Approval for PPD No. P20-066 Page 7 of 10

48. Applicant shall submit a Utility Improvement Plan showing the location of fire hydrants for review and approval by the Fire Department.

49. Submit separate fire loop plans for entire building.

50. All fire hydrants shall be installed and tested for review and approval by the Fire Department.

51. A 20’, or 26’ drive lane as indicated on the FD access plan, shall be maintained at all times.

52. Knox padlocks shall be installed on any proposed drive gates for fire department access.

The gates shall be hinged to allow easy operation. Signage shall be displayed indicating fire department access.

53. Structures under construction shall be provided with not less than one approved portable fire extinguisher in accordance with §906 of the CFC.

54. Combustible waste material shall be removed from buildings at the end of each shift of work.

55. Builder must have an all-weather driving surface, and the fire loop and hydrants must be in installed, inspected, and tested prior to any lumber drop.

56. Builder and employees must take the National Association State Fire Marshals construction fire safety training prior to the start of the project.

57. Builder must submit fire safety and prevention plan to AHJ for authorization prior to starting work.

58. Pursuant to CFC Section 903, as amended in Loma Linda Municipal Code (LLMC) Sections 15.28.230-450, the building(s) shall be equipped with automatic fire sprinkler system(s). Pursuant to CFC Section 901.2, plans and specifications for the fire sprinkler system(s) shall be submitted to Fire Prevention for review and approval prior to installation. Fire flow test data for fire sprinkler calculations must be current within the last 6 months. Request flow test data from Loma Linda Fire Prevention.

59. On-site civil engineering improvement plans shall be submitted to Fire Prevention for review and approval prior to construction. Plans shall show the proposed locations for water mains and fire hydrants; driveways, drive aisles and access roadways for fire apparatus.

PUBLIC WORKS DEPARTMENT (909) 799-4407

60. Prior to the issuance of building permits, the applicant shall work with Public Works Department to process a parcel map application to combine the two parcels into one. The subdivision shall conform to all provisions of Title 16 of the Loma Linda Municipal Code (LLMC) and comply with the Subdivision Map Act.

61. Applicant shall install or bond for all off-site improvements prior to recording the Final Map.

62. The subdivision shall be provided with a covenant establishing an Architectural review committee to maintain the architectural integrity of the buildings.

63. Public utility easements shall be dedicated to cover all utilities either by map or separate document.

Conditions of Approval for PPD No. P20-066 Page 8 of 10

64. The applicant shall comply with all of the Public Works Department requirements for recycling prior to issuance of a Certificate of Occupancy.

65. The precise grading plan with hydrology study, hydraulic calculations, and soils report for the project shall be approved by the City of Loma Linda Public Works Department prior to issuance of any building permits.

66. All public improvement plans shall be submitted to Public Works for review and approval.

67. Any damage to existing improvements as a result of this project shall be repaired by the applicant to the satisfaction of the City Engineer.

68. All site drainage shall be handled on-site and shall not be permitted to drain onto adjacent properties.

69. All necessary precautions and preventive measures shall be in place in order to prevent material from being washed away by surface waters or blown by wind. These controls shall include at a minimum: regular wetting of surface or other similar wind control method, installation of straw or fiber mats to prevent rain related erosion. Detention basin(s) or other appropriately sized barrier to surface flow must be installed at the discharge point(s) of drainage from the site. Any water collected from these controls shall be appropriately disposed of at a disposal site. These measures shall be added as general notes on the site plan and a statement added that the operator is responsible for ensuring that these measures continue to be effective during the duration of the project construction.

70. The project shall comply with the Low Impact Development (LID) Principles and LID Best Management Practices (BMPs) for Southern California.

71. The applicant/developer shall require that all construction equipment is properly maintained with operating mufflers and air intake silencers and prioritizes the location of equipment staging and storage as far as practical from the existing residential unit south of the site, respectively.

72. The applicant must complete, if applicable, and submit the following to Public Works:
a. Anything greater than 5:1 slope will require fencing. b. Water, sewer, storm drain improvements will be required. c. LMD and Street Light Maintenance District annexation. d. NPDES and SWPPP shall apply.
e. HOA option might be required.
f. C & D ordinance applies.

73. The applicant/developer shall submit final grade certifications, by the grading engineer, to the Public Works Department prior to issuance of any Certificate of Occupancy.

74. LED Street light locations shall be approved by the City of Loma Linda. Streetlights shall be installed and energized prior to release for occupancy for any houses.

75. Prior to issuance of grading permits, the applicant shall submit a photometric plan and final lighting plan to City staff showing the exact locations of light poles and the proposed Conditions of Approval for PPD No. P20-066 Page 9 of 10 orientation and shielding of all light fixtures to prevent glare onto existing and potential future development surrounding the Project Site.

76. "Record Revisions" or “As-Builts” shall be made to all plans to reflect the changes to the improvements as constructed.

77. Landscape and Irrigation Plan shall be submitted to the Community Development and Public Works Department for review and approval.

78. Applicant shall design public improvements including sidewalk, drive approaches and handicap ramps in accordance with all requirements of the State of California Accessibility Standards, Title 24 California Administrative Code.

79. Prior to issuance of grading permits, the applicant shall submit to the City Engineer a Notice of Intent (NOI) to comply with obtaining coverage under the National Pollutant Discharge Elimination System (NPDES) General Construction Storm Water Permit from the State Water Resources Control Board. Evidence that this has been obtained (i.e., a copy of the Waste Dischargers Identification Number) shall be submitted to the City Engineer for coverage under the NPDES General Construction Permit.

80. All lots shall drain to streets or other approved device. All additional drainage due to development shall be mitigated on-site, no cross lot drainage will be allowed unless suitable easements are provided. A Water Quality Management Plan is required to address on-site drainage construction and operation.

81. City of Loma Linda shall be the water and sewer purveyor.

82. Applicant shall provide all utility services. All utilities are to be underground.

83. Applicant shall pay for the relocation of any power poles or other existing public utilities as necessary.

84. All fire hydrants and their distribution mains shall be made part of the Public System.

85. Water mains, fire hydrants, services and meters shall be sized and installed to City of Loma Linda standards and as shown on the approved utility plans for the development. These utilities shall be public and constructed within public right-of-way or public utility easements. Submit plans for review and approval.

86. Improvement plans shall include all connections and locations to the City mains for on-site irrigation, including all meter and backflow prevention devices. A non-potable irrigation system shall be installed for all separate right-of-way landscaping.

87. The applicant shall provide a storm drain system prior to issuance of Certificate of Occupancy.

88. No commencement of public street work shall be permitted, except rough grading, until dedication for that street has been recorded. The applicant/developer shall obtain a permit prior to any construction within the City's right-of-way.

89. Any abandoned wells on the property or similar structures shall be destroyed in a manner approved by the Public Works Department in accordance with the State of California Department of Health Services or other appropriate oversight agency.

Conditions of Approval for PPD No. P20-066 Page 10 of 10

90. All underground structures, except those desired to be retained, shall be broken in, backfilled, and inspected before covering.

91. Should future/subsequent project construction require soil excavation or filling in certain areas, soil sampling may be required. If soil is contaminated, it must be properly disposed.

Land Disposal Restrictions (LDRs) may be applicable to such soils. Soil sampling shall also be conducted on any imported soil.

92. The applicant/developer shall comply with the prevailing City standards and requirements at the time of construction.

93. Construct street improvements (including, but not limited to curb and gutter, asphalt concrete pavement, aggregate base, sidewalk, one drive approach per unit, and street lights) on all interior streets.

94. Provide adequate corner sight distance per Caltrans standards at intersection and submit verification of same to the Public Works Department as required in conjunction with plan checking of the street improvement plans.

95. Street names shall be coordinated with the Street Naming Committee and Historical Commission.

96. Applicant/developer shall install improvements (including off-site) to transition traffic and drainage flows from proposed to existing.

97. Install street name signs and traffic control signs with locations and types approved by the Public Works Department.

98. Stripe and sign for bike lanes for roadway designated by the City for bike lanes.

99. All areas to be landscaped in front of project boundary walls, within traffic medians, along project street frontages and on major slopes annexed to the City's Landscape Maintenance District in accordance with City policy.
100. Pay appropriate fees for plan check, inspection, GIS map plan update, and microfilming and storage of maps and plans, and other required fees.
101. Submit the City form for the agreement for construction of improvements with the City of Loma Linda.
102. All studies required within these conditions require a deposit to cover the cost of the review of the studies. Additional deposits may be required or a refund issued when the costs do not match the deposits.

Applicant/Owner Signature Date
Applicant/Owner Signature Date

END OF CONDITIONS
Citrus Trails Master Plan & Tract Map No. 18990 Project Final EIR with Responses to Comments
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City of Loma Linda / June 2017 Page 30 Mitigation Monitoring and Reporting Program

MITIGATION MONITORING REPORTING PROGRAM
Project: Citrus Trails Master Plan & Tract Map No. 18990 Applicant: Highpointe Communities, Inc.

Lead Agency: City of Loma Linda Date: June 2017
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Agricultural Resources MM 4.1-1: Agriculture: Prior to issuance of the first Building Permit tied to implementation of the Citrus Trails Master Plan and/or Tract Map No. 18990, the Project Proponent is required to replace, protect or provide a conservation easement to compensate for the loss of 106.9 acres of Prime Farmland. A total of 106.9 acres of prime agricultural land or conservation easement shall be acquired and made available to an existing farmland trust or comparable organization, or a farmland trust or comparable organization shall verify that it has received sufficient funds to acquire prime agricultural land or a conservation easement over such lands. Proof of such acquisition or conservation easement, in a format and through a source acceptable to the City, shall be provided to the City of Loma Linda Community Development.

City of Loma Linda Community Development Department
Prior to issuance of the first Building Permit
During review of building/grading plans
Proof of acquisition or conservation easement
Air QualityMM 4.2-1: Air Quality: The Project Applicant / Developer for each development implementing phase that includes on-site or off-site roadway improvements shall provide sidewalks within the Citrus Trails Master Plan Project area and along the off-site roadway improvements and provided in the Project Plan’s standards and guidelines.

City of Loma Linda Community Development Department
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
MM 4.2-2: Air Quality: The Project Applicant / Developer / Contractor for each development implementing phase shall require and ensure that all building structures meet or exceed 2016 Title 24, Part 6 Standards and meet Green Building Code Standards.

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MM 4.2-3: Air Quality: The Project Applicant / Developer / Contractor for each development implementing phase shall require and install faucets, toilets and showers in the all structures that utilize low-flow fixtures that would reduce indoor water demand by 20% per CalGreen Standards.

MM 4.2-4: Air Quality: The Project Applicant / Developer / Contractor for each development implementing phase shall require and install water-efficient irrigation systems for all common open space and landscaped trail areas, private open space and landscape areas within multi-family and commercial developments and (to the extent feasible) single family developments per City requirements.

MM 4.2-5: Air Quality: The Project Applicant / Developer / Contractor for each development implementing phase shall require and install, to the extent feasible, ENERGY STAR compliant appliances in both commercial uses and residential dwelling units on-site.

MM 4.2-6: Air Quality: The Project Applicant / Developer / Contractor shall employ a construction waste/debris recycling program to minimize the volume of landfilled construction waste. Commercial, multifamily residential and seniorhousing residential developments shall require and utilize, to the extent practical, recycling programs that reduces waste to landfills by a minimum of 50 percent (50%) (up to 75% by 2020 per AB 341).

City of Loma Linda Community Development Department
Throughout construction of project
During construction On-site inspections
MM 4.2-7: Air Quality: The Project Applicant / Developer / Contractor for each development implementing phase shall require and utilize high-efficiency lighting (such as high pressure sodium or LED lighting), to the extent practical, for on-site buildings and landscape facilities.

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MM 4.2-8: Air Quality: The Project Applicant / Developer / Contractor shall require and install gas hearths wherever hearths are required or incorporated in Project buildings and development on-site.

Biological Resources MM 4.3-1: Biological Resources: Nesting Birds - It is recommended that all project-related construction activities be scheduled outside of the avian nesting season (February 15–August 15). If construction must occur during the nesting season, a nesting bird survey of the proposed construction area and a minimum 150-foot radius extending around that area will be conducted within 3 days prior to the beginning of construction activities. A copy of the nesting bird survey shall be submitted to the Community Development Director prior to the start of any clearance and construction activities. If nesting birds are found within the nesting bird survey area, then construction activities, including vegetation clearing and encroachment by heavy equipment, would not occur until it is verified by a qualified biologist that young birds have fledged the nest(s) and nesting is completed. This measure shall apply for each development construction phase for the Citrus Trails Master Plan and Tract Map No. 18990 Project.

City of Loma Linda Community Development Department; Qualified Biologist Prior to grading and site preparation
Prior to commencing construction
Review of nesting bird survey
MM 4.3-2: Biological Resources: Burrowing Owls. A take avoidance survey should be conducted no more than 14 days prior to the initiation of ground disturbance and a final survey should be conducted within 24 hours prior to ground disturbance to determine if burrowing owl (Athene cunicularia) occupies the development construction area. A copy of the nesting bird survey shall be submitted to the Community Development Director prior to the start of any clearance and construction activities. If surveys determine that burrowing owls occupy the site, a burrowing owl mitigation plan City of Loma Linda Community Development Department; Qualified Biologist Prior to grading and site preparation
Prior to commencing construction
Review of nesting bird survey

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shall be prepared and implemented, subject to approval by the California Department of Fish and Wildlife (CDFW) before any ground disturbance commences. This measure shall apply for each development construction phase for the Citrus Trails Master Plan and Tract Map No. 18990 Project. MM 4.3-3: Biological Resources: Tree Protection and Tree Plan - At the design phase for each implementing phase of the either the Citrus Trails Master Plan or Tract Map No. 18990, a tree survey (excluding citrus trees) shall be conducted within the implementing phase footprint, to identify trees that will be removed or potentially affected by implementation development and demonstrate which trees would be avoided and retained. Detail design of each implementing phase shall include, as feasible, avoidance of removal or encroachment of protected trees (coast live oak trees and other significant existing trees identified as “Replacement Trees” in Exhibit 4.3.-2, Existing Trees Map, as presented in the EIR). A copy of the Tree Survey and a Tree Protection and Replacement Plan, prepared by a qualified biologist, arborist or certified landscape architect, shall be submitted to the Community Development Director and/or Public Works Director at the time grading or building plans are submitted for approval and permits. During development construction activities, protected trees shall not be removed unless approved under the grading or building permitting process. Coast live oak trees removed for the development shall be replaced at a minimum ratio of 2 to 1. Other significant existing trees removed for the development shall be replaced with the same type of tree or other appropriate tree species at a minimum ratio of 1 to 1 provided the total trunk area of the replacement trees shall cumulatively equal or exceed the trunk areas of the removed significant existing trees. The location and type and other provisions to ensure their health for any City of Loma Linda Community Development Department; Qualified Biologist Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection.

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required replacement trees shall be included in the Tree Protection and Replacement Plan submitted at the time grading/building permit approval. The landscape plan for each implementing phase of the project shall incorporate the required replacement trees and call them out specifically. The landscape plans shall be reviewed and approved by the City to ensure compliance. Replacement trees shall be planted prior to issuance of Certificates of Occupancy for each implementing phase. Cultural Resources MM 4.4-1: Cultural Resources: Prior to beginning any vegetation clearance (including citrus trees), site preparation, grading or building demolition, an Archaeological Monitoring Program shall be developed and implemented to address all ground disturbance and earthmoving activities. The Archaeological Monitoring Program shall be submitted to the Community Development Director and Public Works Director for approval. Preparation and implementation of this Monitoring Program shall be conducted by trained professionals with backgrounds in both historic and prehistoric archaeological resources. The Monitoring Program shall include provisions for the coordination of onsite monitoring with local Native American groups who request to participate, including requests for government-to-government consultation. The Monitoring Program shall include procedures for regularly documenting and reporting the monitoring activity. Any resources recovered shall be documented in a technical report and supplemented with all necessary data to understand and interpret the findings. The Archaeological Monitoring Report shall include procedures for the final disposition of all artifacts and other cultural materials discovered in the Project area after appropriate analyses are carried out and the technical reports completed. Disposition plans should be made in consultation between the City of Loma Linda, San Manuel Band City of Loma Linda Community Development Department; Qualified Archeologist Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection.

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of Mission Indians (SMBMI) and other consulting tribe(s), as appropriate. All artifacts shall be prepared for curation with the City, Historical Society, or County Museum (or equivalent acceptable repository). MM 4.4-2: Cultural Resources: Prior to issuance of a demolition permit and/or prior to beginning any demolition of structures, an archaeological monitoring program shall be developed and implemented to address demolition of the existing structures at 10684 and 10852 California Street and the converted garage at 26300 Mission Road. Preparation and implementation of this Monitoring Program shall be conducted by trained professional with backgrounds in historic archaeology and architectural history. The Monitoring Program shall be submitted to the Community Development Director and Public Works Director for approval. Procedures under this monitoring shall include photo-documentation and recording of architectural elements that have not yet been identified, including interior alterations or conditions. Updated site forms shall be prepared for each site.

City of Loma Linda Community Development Department; Qualified Archeologist Prior to issuance of demolition permit; Throughout project construction Prior to beginning any demolition of structures; During construction Review of plans; On-site inspection.

MM 4.4-3: Cultural Resources: The Nathaniel Hinckley residence (26300 Mission Road) shall be preserved either in place, or if it cannot be preserved in place, relocated. In either case, prior to any issuance of any relocation permit and/or relocation or general disturbance in the immediate area, the residence should be recorded via an Historic American Building Survey (HABS) document. The HABS documentation should include, but not be limited to: digital photography to document the residence, interior and exterior; architectural drawings detailing the residence plans and profiles; preparation of a HABS report with all supporting documentation; and monitoring, as needed, for relocation activities.

City of Loma Linda Community Development Department; Qualified Archeologist During Construction Prior to
preservation or relocation of Nathaniel Hinckley residence (26300 Mission Road).

Review of plans; On-site inspection.

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MM 4.4-4: Cultural Resources: As part of normal field procedures, if suspected human remains are encountered during site activity, all work in the area shall cease and the San Bernardino County Coroner’s Office shall be contacted immediately.

Applicant/Contactor; County Coroner; Qualified Archaeologist During grading and site preparation
In the event of the discovery of human remains
On-site inspection
MM 4.4-5: Cultural Resources: At the request of the San Manuel Band of Mission Indians (SMBMI), all monitoring of vegetation clearance, ground disturbance and grading for each development implementation phase and off-site improvements shall be conducted by a full-time archaeological monitor/archaeologist meeting the Secretary of Interior (SOI) qualifications and a Native American/Tribal monitor representing SMBMI. It is intended that: 1) Archaeological and Tribal Monitors will work as a team during any type of ground-disturbance activity including removal of citrus trees and irrigation system equipment as well as during demolition, grading, excavation, trenching, compaction, fence installations, and plantings. Unless specifically waived by the Lead Monitor, one team of monitors will be utilized for each piece of active heavy equipment or location of hand excavation unless activities are within 50 meters of each other. This is to ensure that simultaneously occurring activities will have adequate monitoring. 2) Native American Monitor(s)/Tribal Participant(s) shall be approved in advance by SMBMI. 3) The Applicant/Developer for each implementing phase shall outreach and contact SMBMI and any other Consulting Tribe (as appropriate) to facilitate and communicate with them to develop a mutually coordinated Tribal Monitoring Agreement or Guidelines. The Tribal Monitoring Agreement or Guidelines shall be included in the Archaeological Monitoring Program submitted to the City for review and approval (as per EIR mitigation measure MM 4.4-1).

ATTACHMENT - F
Citrus Trails Master Plan & Tract Map No. 18990 Project Final EIR with Responses to Comments
SCH #2016111070
City of Loma Linda / June 2017 Page 37 Mitigation Monitoring and Reporting Program Mitigation Measures No. / Implementing Acton Responsible for Monitoring
Monitoring
Frequency
Timing of
Verification
Method of
Verification
Verified Date /
Initials
MM 4.4-6: Cultural Resources: In the event of the discovery of human remains and/or funerary objects, at the request of the San Manuel Band of Mission Indians (SMBMI) and consistent with State protocol, the Developer/Contractor shall:  Cease all work within the immediate area of the discovery of the remains.
 Create a barrier (temporary fence or flagging)
within a 100-ft radius of the discovery; establishan Environmentally Sensitive Area (ESA); andpost no-entry signs at the perimeter of the ESAuntil assessment is carried out by the Coroner.  The City of Loma Linda and the
applicant/developer will immediately contact theCoroner, SMBMI, and other Consulting Tribes (asapplicable).  Should the human remains be determined by the
Coroner to be of Native American origin, theCoroner will contact the Native AmericanHeritage Commission (NAHC) within 24 hours.The Most Likely Descendant (MLD) identified bythe NAHC will be notified (under California PublicResources Code § 5097.98) and make thedecisions about the treatment of the human remains or funerary objects within 24 hours ofnotification by either the developer or the NAHC.The MLD will consult with theapplicant/developer/landowner regarding the finalappropriate disposition of the human remains orfunerary objects.  The discovery area and the human remains and
accompanying materials will be treated withappropriate dignity and respect.

The MLD may wish to rebury the human remains and/or associated funerary objects, as close to the place of their discovery as possible in an area that will not be subject to future disturbances. The Applicant/ Contractor; County Coroner; City of Loma Linda Community Development Department; Qualified Archeologist During grading and site preparation
In the event of the discovery of human remains and/or funerary objects On-site inspection

ATTACHMENT - F
Citrus Trails Master Plan & Tract Map No. 18990 Project Final EIR with Responses to Comments
SCH #2016111070
City of Loma Linda / June 2017 Page 38 Mitigation Monitoring and Reporting Program Mitigation Measures No. / Implementing Acton Responsible for Monitoring
Monitoring
Frequency
Timing of
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Method of
Verification
Verified Date /
Initials
place(s) of reburial will not be disclosed by any party and is exempt from the California Public Records Act (California Government Code § 6254[r]).MM 4.4-7: Cultural Resources: In the event of the discovery of archaeological Cultural Resources or Tribal Cultural Resources on the ground surface or in subsurface contexts during the development/construction of any implementation phase of the Project, consistent with the request of San Manuel Band of Mission Indians (SMBMI) and as required for the Archaeological Monitoring Report (as per EIR mitigation measure MM 4.4-1), the Developer/Contractor shall:  Cease all work within the immediate area of the discovery.
 Create a barrier (temporary fence or flagging)
within a 50-ft radius of the discovery; establish anEnvironmentally Sensitive Area (ESA), and postno-entry signs until the discovery can beassessed by a Secretary of the Interior (SOI)qualified archaeologist. As determinedappropriate by the Lead Archaeological/TribalMonitors, SMBMI and any other Consulting Tribe(as appropriate) may be notified.  The ESA barrier will remain in place and entry
controlled until assessment by a SOI-qualifiedarchaeologist is completed, a Treatment Plandeveloped and carried out, and any DataRecovery is completed.

Applicant/ Contractor; City of Loma Linda Community Development Department; Qualified Archeologist During grading and site preparation
In the event archeological artifacts are discovered
On-site inspection
MM 4.4-8: Cultural Resources: The Applicant/Developer for each implementing phase shall outreach and contact the San Manuel Band of Mission Indians (SMBMI) and any other Consulting Tribe (as appropriate) to facilitate and communicate with them to develop a mutually coordinated Treatment Plan for how to handle/address any Tribal Cultural Resources encountered during ground disturbance Applicant/ Contractor; City of Loma Linda Community Development Department; Qualified Archeologist Prior to construction Prior to
commencing operations
Review of Plans

ATTACHMENT - F
Citrus Trails Master Plan & Tract Map No. 18990 Project Final EIR with Responses to Comments
SCH #2016111070
City of Loma Linda / June 2017 Page 39 Mitigation Monitoring and Reporting Program Mitigation Measures No. / Implementing Acton Responsible for Monitoring
Monitoring
Frequency
Timing of
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Method of
Verification
Verified Date /
Initials
or grading. The Treatment Plan shall be included in the Archaeological Monitoring Program submitted to the City for review and approval (per EIR mitigation measure MM 4.4-1). The Treatment Plan should include a Research Design so that the resource can be evaluated under both the National Historic Preservation Act (NHPA) and the California Environmental Quality Act (CEQA) criteria. If the resource meets any of the NHPA and/or CEQA criteria, and cannot be avoided or preserved in place, a Data Recovery Plan will be developed, reviewed, and adopted in consultation with all parties. The Data Recovery Plan should include all methods, sampling procedures, and be designed using current “best archaeological practices” to exhaust the research potential of the resources. The Data Recovery Plan for qualified Tribal Cultural Resources should be implemented with the participation and monitoring of SMBMI and any other Consulting Tribe (as applicable). MM 4.4-9: Cultural Resources: On behalf of the Applicant/Developer/Contractor, and to ensure that work is completed and reported as required, the Archaeological/Tribal Lead Monitors shall ensure the timely delivery to the City of all monitoring and/or follow-up documentation products of the Cultural Resources portion of the Project, or any implementing phase of the Project or related offsite improvement project. Furthermore, the City shall designate that reports of all Cultural Resources work be filed at the appropriate California Archaeological Information Center at the conclusion of the Project, or any implementing phase of the Project or related off-site improvement project.

Applicant/ Contractor; City of Loma Linda Community Development Department; Qualified Archeologist During grading and site preparation
In the event archeological artifacts are discovered
On-site inspection
Noise MM 4.7-1: Noise: For any development implementing phase of the Citrus Trails Master Plan or Tract Map No. 18990, construction hours shall be limited to between the hours of 7:00 AM and 8:00 PM, City of Loma Linda Community Development Department
Throughout construction
Prior to commencing construction
On-site inspection

ATTACHMENT - F
Citrus Trails Master Plan & Tract Map No. 18990 Project Final EIR with Responses to Comments
SCH #2016111070
City of Loma Linda / June 2017 Page 40 Mitigation Monitoring and Reporting Program Mitigation Measures No. / Implementing Acton Responsible for Monitoring
Monitoring
Frequency
Timing of
Verification
Method of
Verification
Verified Date /
Initials
Monday through Friday; and avoid heavy construction on weekends and national holidays. MM 4.7-2: Noise: During all Project site excavation and grading on-site, construction contractors shall equip all construction equipment, fixed or mobile, with properly operating and maintained mufflers, consistent with manufacturer standards. The contractor shall place all stationary construction equipment so that emitted noise is directed away from the noise sensitive receptors nearest the project site. Use of all construction equipment along the northern project boundary shall be limited to what is only absolutely necessary.

City of Loma Linda Community Development Department
Throughout construction
Prior to commencing construction
On-site inspection
MM 4.7-3: Noise: For any development implementing phase of the Citrus Trails Master Plan or Tract Map No. 18990, the Developer/Contractor shall locate equipment staging in areas that will create the greatest distance between construction-related noise/vibration sources and sensitive receptors nearest the project site during all project construction.

City of Loma Linda Community Development Department
Throughout construction
Prior to commencing construction
On-site inspection
MM 4.7-4: Noise: During any development implementing phase of the Citrus Trails Master Plan or Tract Map No. 18990, the Applicant/Developer shall mandate that the construction contractor prohibit the use of music or sound amplification on the project site during construction.

City of Loma Linda Community Development Department
Throughout construction
Prior to commencing construction
On-site inspection
MM 4.7-5: Noise: During any development implementing phase of the Citrus Trails Master Plan or Tract Map No. 18990, the Applicant/Developer shall require that the construction contractor limit haul truck deliveries to the same hours specified for construction equipment.

City of Loma Linda Community Development Department
Throughout construction
Prior to commencing construction
On-site inspection
MM 4.7-6: Noise: Final site planning and building designs for any development implementing phase of the Citrus Trails Master Plan or Tract Map No. 18990 shall include the following provisions: 1) For residential City of Loma Linda Community Development Department
Review of construction documents
Prior to issuing grading / building permits
Review of final plans.

ATTACHMENT - F
Citrus Trails Master Plan & Tract Map No. 18990 Project Final EIR with Responses to Comments
SCH #2016111070
City of Loma Linda / June 2017 Page 41 Mitigation Monitoring and Reporting Program Mitigation Measures No. / Implementing Acton Responsible for Monitoring
Monitoring
Frequency
Timing of
Verification
Method of
Verification
Verified Date /
Initials
land uses, proposed along California Street, Mission Road or Redlands Boulevard, private yards or patio spaces associated with proposed residential uses (with emphasis for those upper story residential units within mixed-use Planning Areas 1, 5 and 7), should be setback and/or shielded to ensure noise levels do not exceed 65 dBA CNEL and setbacks and/or upgraded building construction should be utilized to ensure that residential interior noise levels do not exceed 45 dBA CNEL; and 2) For commercial land uses proposed along Redlands and California Street upgraded construction measures that ensure that interior noise levels at commercial and office land uses do not exceed 55 dBA CNEL should be implemented. Transportation/Traffic MM 4.8-1: Transportation/Traffic: Consistent with Measure V, as mitigation for the potential traffic impacts (including on- and off-site required improvements), the Project shall contribute on a fair share basis, through an adopted traffic impact fee program, in the implementation of the recommended intersection lane improvements or freeway improvements, or in dollar equivalent in lieu mitigation contributions, or in the implementation of additional capacity on parallel routes to offset potential impacts to Congestion Management Program intersections and freeway segments.

City of Loma Linda Department of Public Works
Prior to issuance of building/grading permits;
During review of building/grading plans;
Review of traffic impact fee program
MM 4.8-2: Transportation/Traffic: The Applicant/Developer shall construct Redland Avenue from the west project boundary to the east project boundary at its ultimate half-section width including landscaping and parkway improvements in conjunction with development, as necessary.

City of Loma Linda Department of Public Works
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection.

ATTACHMENT - F
Citrus Trails Master Plan & Tract Map No. 18990 Project Final EIR with Responses to Comments
SCH #2016111070
City of Loma Linda / June 2017 Page 42 Mitigation Monitoring and Reporting Program Mitigation Measures No. / Implementing Acton Responsible for Monitoring
Monitoring
Frequency
Timing of
Verification
Method of
Verification
Verified Date /
Initials
MM 4.8-3: Transportation/Traffic: The Applicant/Developer shall construct California Street from the north Project boundary to the south Project boundary at its ultimate half-section width including landscaping, future bus stop pad and parkway improvements in conjunction with development, as necessary.

MM 4.8-4: Transportation/Traffic: The Applicant/Developer shall construct a left-turn lane north and south of Park Avenue (150 feet in length each) as well as north and south of Orange Avenue (150 feet in length each) with a painted two-way left-turn median south of the Park Avenue northbound left turn lane and north of the Orange Avenue southbound left-turn lane in conjunction with the other Project improvements.

MM 4.8-5: Transportation/Traffic: The Applicant/Developer shall install a traffic signal at the California Street and Park Avenue intersection, when warranted. The traffic signal should include an interconnect of the traffic signals to function in a coordinated system.

MM 4.8-6: Transportation/Traffic: The Applicant/Developer shall install a traffic signal at the California Street and Orange Avenue intersection, when warranted. The traffic signal should include an interconnect of the traffic signals to function in a coordinated system.

MM 4.8-7: Transportation/Traffic: The Applicant/Developer shall construct roadway segments from California Street and Orange Avenue to Earp Drive and Mission Road to reroute traffic volumes from the existing southeastern portion of Mission Road and terminate the existing Mission Road roadway segment east of Earp Drive.

ATTACHMENT - F
Citrus Trails Master Plan & Tract Map No. 18990 Project Final EIR with Responses to Comments
SCH #2016111070
City of Loma Linda / June 2017 Page 43 Mitigation Monitoring and Reporting Program Mitigation Measures No. / Implementing Acton Responsible for Monitoring
Monitoring
Frequency
Timing of
Verification
Method of
Verification
Verified Date /
Initials
MM 4.8-8: Transportation/Traffic: The Applicant/Developer shall construct and maintain primary and secondary access roadways in conjunction with development prior to the opening of the development implementation phase which it services.

MM 4.8-9: Transportation/Traffic: The Applicant/Developer shall ensure that on-site traffic signing and striping is implemented in conjunction with detailed construction plans for the Project.

MM 4.8-10: Transportation/Traffic: Sight distance at the Project accesses should be reviewed with respect to California Department of Transportation/City of Loma Linda standards in conjunction with the preparation of final grading, landscaping, and street improvement plans for the Project or any individual development implementation phase, and including Tract Map No. 18990.

ATTACHMENT - F

ATTACHMENT D
City of Loma Linda
Staff Report

CITY COUNCIL STAFF REPORT
MEETING OF AUGUST 9, 2022
TO: City Council
FROM: Aleks R. Giragosian, Special Counsel
Phil Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
Approved/Continued/Denied
By City Council
Date: ----
SUBJECT: Public Hearing Regarding the Process to Transition to District-Based Elections and to Receive Input from the Community Regarding Communities of Interest

RECOMMENDATION
Staff recommends the City Council conduct a public hearing to receive information regarding the process to transition to district-based elections under Elections Code section 10010 and to receive public testimony on the composition, factors, and community characteristics to consider in drawing potential district maps under Elections Code section 21601.

ANALYSIS
At-large v. by-district
The City of Loma Linda currently elects its City Councilmembers through an at-large electoral system in which each Councilmember can reside anywhere in the City and is elected by the voters ofthe entire electorate to provide citywide representation. Once elected, the City Councilmembers pick one Councilmember to serve as mayor and another to serve as mayor pro tern.

Councilmembers each serve for a term offour years.

Under a district-based election system, the City would be divided into new equally populated districts. A candidate must reside within an election district and is elected only by voters residing within that same election district. Councilmembers will continue to serve for a term offour years.

No sitting Councilmember will be required to leave office until the Councilmember serves the entirety of his term.

California Voting Rights Act & Safe Harbor Provision
On May 31, 2022, the City ofLoma Linda received a letter via certified mail from attorney Kevin I. Shenkman of Shenkman & Hughes on behalf of his client, the Southwest Voter Registration Education Project. The letter contains unsubstantiated allegations that the City's at-large electoral system prevents members of Loma Linda's Asian and Latino communities from electing their 287406.v2
CC AGENDA ITEM 3
City Council Staff Report
August 9, 2022

Page 2 of 2 ends

preferred candidate(s) and violates the California Voting Rights Act ("CVRA"). The letter threatens the City with litigation if the City declines to adopt a district-based electoral system.

Elections Code section 10010 provides an opportunity for cities to limit their exposure to legal liability under the CVRA to approximately $30,000. Under Elections Code section 10010, a city must adopt a resolution ofintention to transition to district-based elections, hold at least four public hearings over the course of ninety days, and adopt an ordinance creating district maps and establishing district-based elections. These deadlines may be extended by agreement with the person making the transition demand.

A city does not admit any guilt or wrongdoing by taking advantage of the "safe harbor" provisions ofElections Code section 10010. Rather, it is an attempt to preserve a city's resources and protect against potentially costly litigation. On July 12, 2022, the City Council adopted the Resolution of Intention declaring the Council's intent to consider whether to transition from atlarge to district based elections.

First and Second Public Hearings
Elections Code section 10010, subdivision (a)(l), provides that before any map or maps of the boundaries for the proposed districts are drawn, the City must conduct two public hearings over a period ofno more than thirty days from the adoption ofthe resolution ofintention. The purpose of the first and second public hearings is to inform the public about the CVRA, the difference between at-large and district-based elections, and the "safe harbor" process under Elections Code section 10010. Additionally, the hearings are an opportunity for members ofthe public to describe factors that should be incorporated into future draft maps.

Elements to be Included
Under Elections Code section 21601, subdivision (a)-(c), the City Council must incorporate the following two elements in any district map:
• Substantially equal population as determined by the most recent federal decennial census; and
• Compliance with the United States Constitution and federal Voting Rights Act of 1965 ("VRA").

With respect to the VRA, district shall not be drawn with race as a predominant factor in violation ofthe principles established by the U.S. Supreme Court in Shaw v. Reno (1993) 509 U.S. 630 and its progeny. The Shaw v. Reno ruling still allows for race to be considered among other factors in drawing districts, but requires that race be only one of many factors evaluated.

In Shaw, North Carolina had drawn a Congressional district that was long and narrow, widening only to encompass various urban areas with no apparent common connection to each other beyond a large AfricanAmerican population. The Court held that a district with a shape and composition "so bizarre on its face that it is unexplainable on grounds other than race" is subject to strict scrutiny. (509 U.S.
287406.v2
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630, 644 [citation omitted].) Strict scrutiny requires a challenged government action to further a compelling government interest, to be narrowly tailored to accomplish that interest, and to be the least restrictive means to do so. Applying that standard, the Court held that this district failed to survive strict scrutiny because it was evidently drawn with the sole purpose of creating a majorityminority district, without consideration of other factors such as communities of interest, compactness, contiguity, and other geographical and jurisdictional boundaries.

Factors to be Weighed
The City Council must also consider the following factors in the following order of priority in drawing districts:
• Geographic contiguity;
• Geographic integrity;
• Geographic familiarity; and
• Geographic compactness.

Geographic contiguity means the boundaries share common boarders. Boundaries that meet only at the points of adjoining comers are not contiguous.

Geographic integrity means that, to the extent practicable, the integrity of a local neighborhood or community of interest is respected in a manner that minimizes its division. A "community of interest" is a population that shares common social or economic interests that should be included within a single district for purposes ofits effective and fair representation. Communities ofinterest do not include relationships with:
• political parties,
• incumbents, or
• political candidates.

The districts may include relationships based on the following non-exclusive list of factors:
• zoning designations,
• school attendance areas,
• common neighborhood issues or legislative concerns,
• areas around public spaces or other neighborhood landmarks, or • shared demographic characteristics.

Geographic familiarity means that the district boundaries should be easily identifiable and understandable by residents. To the extent practicable, council districts should be bounded by natural and artificial barriers, by streets, or by the boundaries ofthe city. 287406.v2
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Geographic compactness ensures that nearby areas of population are not bypassed in favor of more distant populations.

Next Steps
On September 6, 2022, staffwill conduct a second public hearing to seek community input and to provide direction on "communities of interest" and the composition of districts to its demographer. This would meet the requirement of holding the first two public hearings within 30 days ofthe adoption ofthe Resolution ofIntent.

On October 11, 2022, the City Council will conduct a third public hearing to seek public input on the composition ofthe draft district map(s) and sequence of elections. The City Council will be requested to select a preferred map and direct amendments as necessary. Draft maps under consideration at this third public hearing will be published online for public review and evaluation at least 7 days in advance ofthe hearing.

On October 25, 2022, the City Council will conduct a fourth public hearing to adopt a preferred district map and to consider whether to adopt an ordinance to transition to a district-based electoral system. Ifthe City Council desires additional time to make a decision, it may schedule a fifth public hearing for November 8, 2022.

PUBLIC NOTICING
Public hearing notices identifying the four public hearing dates for this district-election process was published in English and Spanish in the Sun Newspaper on July 31, 2022. The public hearing notices were also posted at four public locations within the City of Loma Linda on July 27, 2022.

FISCAL IMPACT
There will be significant staff and City Attorney time needed to transition to a district-based electoral system due to the need to conduct multiple public hearings. The City can also expect to incur costs related to the demographer and public outreach.

CONCLUSION
Report prepared by:

Reviewed/ Approved by:
287406.v2
Diane Robbins, City Attorney, and
Aleks R. Giragosian, Special Counsel
T. Jarb Thaipejr, City Manager
City of Loma Linda
Official Report
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
John Lenart, Councilman
Bhavin Jindal, Councilman
Rhodes Rigsby, Councilman
COUNCIL AGENDA:

TO:

FROM:

SUBJECT:

RECOMMENDATION
August 9, 2022
City Council
Approved/Continued/Denied
By City Council
Date --------
T. Jarb Thaipejr, City Manager/Public Works Director
Adopt Council Bill #R-2022-37 - Establishing maximum refuse collection and disposal rates effective October 1, 2022 and Repealing Resolution No. 3108
It is recommended that the City Council adopt Council Bill No. R-2022-37 - establishing the maximum refuse collection and disposal rates effective October 1, 2021 and repealing Resolution No. 3108.

BACKGROUND
The City's franchise agreement allows for an annual rate adjustments based on the Consumer Price Index (CPI) and to be effective each July. The Cost of Living Adjustment calculation from the U.S. Department of Labor, Bureau of Labor Statistic, shows an annual increase of 8.59% from 2021 to 2022. Additionally, the County Waste Disposal Agreement (WDA) allows for an annual adjustment as well. The total combined WDA, CPI and host fee adjustment is approximately 2.28%. A typical residential household currently pays $20.57 per month. This adjustment is an increase of $0.47 per month to $21.04 per month,. A Notice of Public Hearing was sent to the record property owners and residents by May 11, 2021. The notice was sent at least 45 days prior to the public hearing and included instructions on how to protest the proposed increase. State Assembly Bill 1826 requires a separate collection of organic waste.

ANALYSIS:

Public Hearing notices were sent to approximately 5200 residents and owners. We have received written protests representing six (6) properties. Staff reviewed the rates submitted by CR & R, the franchise hauler, and prepared Exhibits A, B, and C (attached). The overall adjustments result in a 2.28% increase to the rates the customers. This agrees with the Cost of Living Adjustment calculation from the U.S. Department of Labor, Bureau of Labor Statistics. The proposed maximum rates include all applicable collection and disposal fees. The proposed rates will become effective July 1, 2021.

FISCAL IMPACT
City's pass-through payment for refuse services is funded in 0013600-51830.

Attachments
!:\Public Works Admin\Staff Reports\Refuse Rates\Refi1se Rate Increase FY 2022-23.doc CC AGENDA ITEM 4
Council Bill #R-2022-37
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA

ESTABLISHING MAXIMUM REFUSE COLLECTION AND DISPOSAL
RATES EFFECTIVE OCTOBER 1, 2022 AND REPEALING
RESOLUTION NO. 3108
WHEREAS, the City Council of the City of Loma Linda recognizes that the County of San Bernardino periodically revises the Tipping Fee for refuse deposited at the County landfill; and,
WHEREAS, the City Council on October 14, 2008, approved the award of a franchise agreement to Republic Services of Southern California for the provision of solid waste and recyclables collection services to residential, commercial and industrial accounts throughout the City; such franchise agreement was transferred to CR&R, Inc. on February 28, 2017, and on October 9, 2018 such franchise agreement with CR&R, Inc. was extended for a ten-year period. Pursuant to said agreement, the franchisee has the authority to establish rates for the collection of refuse, subject to the maximum ceilings as established by resolution of the City Council pursuant to Loma Linda Municipal Code Sec. 8.12.040; and, WHEREAS, the franchise hauler has proposed maximum rates for the various services to be offered to the residents and businesses within the City; and, WHEREAS, the franchise agreement allows for an annual cost of living adjustment each July; and,
WHEREAS, the franchise hauler, as part of their franchise agreement with the City of Loma Linda, will implement various recycling programs which will result in the diversion of sixty-five percent (65%) of the materials that are collected by CR&R, Inc.; and, WHEREAS, the City Council on June 26, 2018, approved Ordinance 746, Mandatory Commercial Recycling and Commercial Organic Waste Recycling, as required by the State of California Assembly Bill 341, requiring all commercial businesses and multi-family residential dwellings of five units or more generating 4 or more cubic yards of solid waste per week to arrange recycling services on or after July 1, 2012; and State of California Assembly Bill 1826, (reads in part) requiring all commercial businesses and multi-family residential dwellings of five units or more, which generate 4 cubic yards or more of commercial solid waste per week on and after January 1, 2019, to arrange for organic waste recycling services, and, if the depaiiment makes a specific determination, would decrease that amount to 2 cubic yards on or after January 1, 2020, in order to set a statewide policy goal of diverting at least 75% of generated solid waste from the landfill by 2020; and
WHEREAS, the City Council on June 28, 2022, approved Ordinance 770, Updating and amending the Loma Linda Municipal Code Chapter 8.12, Refuse, Collection, Recycling and Disposal, to implement Senate Bill 1383, the Short-Lived Climate Pollutant Reduction Act of 2016 related to single family, multifamily and commercial organic collection and edible food waste collection programs; and
Resolution No.

Page 2 ends

WHEREAS, the services to be rendered by the franchise hauler are consistent with the environmental quality policies, goals and objectives set forth by the City Council and will further assist the City in achieving the waste diversion goals established by the State of California; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Loma Linda that the maximum rates listed in Exhibit "A" - BI-MONTHLY RESIDENTIAL REFUSE/ORGANIC RATES, MONTHLY COMMERCIAL REFUSE, RECYCLING & ORGANICS RATES, and BIMONTHLY ROLL-OFF AND COMPACTOR REFUSE & RECYCLING RA TES attached hereto shall become effective October 1, 2022.

BE IT FURTHER RESOLVED that the City Manager shall have the power to authorize the temporary establishment of the maximum rates of any additional services as may periodically be necessary in order to implement additional future services not presently included in the rates set forth herein, subject to ratification by the City Council.

BE IT FURTHER RESOLVED, that Resolution 3108 is hereby repealed. PASSED, APPROVED AND ADOPTED this 9
th day of August 2022 by the following vote:

Ayes:

Noes:

Abstain:

Absent:

Phill Dupper, Mayor
ATTEST:

Lynette, City Clerk
Current Rate Proposed Rate
October 1, 2022
Monthly I Bi-Monthly Monthly I Bi-Monthly

RESIDENTIAL
Service Level
Service Level 1- 96-gallon refuse (black) cart
plus a recycling (blue) cart and green waste $ 24.02 $ 48.04 $ 28.98 $ 57.96 (green) cart of either a 64- or 96-gallon size.

Service Level 2 - 64-gallon refuse (black) cart
plus a recycling (blue) cart and green waste $ 23.00 $ 46.00 $ 27.81 $ 55.62 (green) cart of either a 64- or 96-gallon size.

Additional 64-gallon refuse (black) cart $ 9.12 $ 18.24 $ 10.50 $ 21.00 Additional 96-gallon refuse (black) cart $ 8.14 $ 16.28 $ 9.36 $ 18.73 Additional 64- or 96-gallon recycling (blue) $
-
$
-
cart $
- $-
Additional 64- or 96-gallon green waste $ 6.98 $ 13.95 (green) cart $ 8.04 $ 16.08 Container Exchange Fee 30 days subsequent $ 19.45 to new-sign up. $ 21.32 Extra dump on residential carts $ 28.52 $ 31.26
Bulky Item Pickup, two free unlimited
pickups per year. Additional bulky item $ 7.78
pickups per year, price per item: $ 8.53
Water Heater over 75-gallons $ 73.89 $ 80.99
Refrigerator, Air conditioner or freezer, or $ 32.41 item containing CFCs. ·.· $ 35.53 Residential Roil-out service tor hard to •.
service locations, per month $ 12.64 $ 13.85

COMMERCIAL
Service Level

1.5 yd REFUSE
1 time per week $ 104.23 $ 114.64
2 time per week $ 174.38 $ 191.74
3 time per week $ 244.57 $ 268.87
4 time per week $ 314.75 $ 346.03
5 time per week $ 384.93 $ 423.17
6 time per week $ 455.04 $ 500.25
3 yd REFUSE
1 time per week $ 117.11 $ 128.67 .·
temp 1 time per week $ 158.81 $ 174.59
2 time per week $ 215.61 $ 236.89
3 time per week $ 314.11 $ 345.08
4 time per week $ 412.66 $ 453.32
5 time per week $ 511.17 ·•
$ 561.54
6 time per week $ 637.55 $ 700.43
.,
3 yd mini packer REFUSE
1 time per week $ 277.31 $ 304.69
2 time per week $ 466.72 $ 512.58
3 time per week $ 656.13 $ 720.51
4 time per week $ 845.68 $ 928.57 I
5 time per week $1,035.03 $ 1,136.41
6 time per week $1,224.41 .· $ 1,344.28
6 yd REFUSE
1 time per week $ 169.14 $ 185.74
2 time per week $ 316.60 $ 347.57
3 time per week $ 464.08 $ 509.44
4 time per week $ 611.53 $ 671.29
5 time per week $ 759.05 $ 833.19
6 time per week $ 906.49 $ 995.04
Current Rate Proposed Rate
October 1, 2022
Monthly Bi-Monthly Monthly Bi-Monthly

1.5 yd RECYCLING
1 time per week $ 95.36 $ 105.00
2 time per week $ 156.65 $ 172.45
3 time per week $ 217.93 $ 239.93
4 time per week $ 279.22 $ 307.41
5 time per week $ 340.49 $ 374.88
6 time per week $ 401.74 $ 442.31
3 yd RECYCLING
1 time per week $ 99.36 $ 109.41
2 time per week $ 180.09 $ 198.28
3 time per week $ 260.82 $ 287.16
4 time per week $ 341.60 $ 376.08
5 time per week $ 422.36 $ 465.01
6 time per week $ 530.99 $ 584.60
6 yd RECYCLING
1 time per week $ 133.65 $ 147.13
2 time per week $ 245.56 $ 270.36
3 time per week $ 357.51 $ 393.61
4 time per week $ 469.45 $ 516.86
5 time per week $ 581.42 $ 640.13
6 time per week $ 693.34 $ 763.36
Bin Locks, bi-monthly rate based on
number of lifts per week
1 time per week $ 5.17 $ 5.68
2 time per week $ 10.35 $ 11.38
3 time per week $ 15.51 $ 17.04
4 time per week - $ 20,70 $ 22.75
5 time per week $ 25.87 $ 28.43
6 time per week $ 31.03 $ 34.11
Scout Service for hard to service bins, bi
monthly rate based on number of lifts
per week.
1 time per week $ 72.80 $ 80.13
2 time per week $ 145.60 $ 160.31
3 time per week $ 218.40 $ 240.44
4 time per week $ 291.17 $ 320.58
5 time per week $ 363.97 $ 400.73
6 time per week $ 436.79 $ 480.90
Temporary 3-yard Bin, 1x per week $ 158.81 $ 174.59
Temporary 3-yard Bin, 7-day Rental. $ 85.40 $ 93.55
Temporary 3-yard Bin, Additional per day
rental rate. $ 1.29 $ 1.42
Delivery fee $ 54.86 $ 60.29
Extra commercial pickup, per service $ 43.45 $ 47.75
Additional Yardage Commercial pickup, per
yard service $ 22.46 $ 24.68
Bulky item Pickup, Commercial Business, first
two items $ 25.87 $ 28.43
Bulky Item Pickup, Commercial Business,
each additional items above 2 $ 25.87 $ 28.43
Water Heater over 75-gallons $ 73.69 $ 80.99
Refrigerator, Air conditioner or freezer, or
item containing CFCs. $ 54.29 $ 59,66
Commercial Cart Service $ 41.37 $ 45.39
Refuse 96 gallon Trash cart $ 24.88 $ 27.27
Recycling 96 -gallon $ 16.49 $ 18.12
Yard waste 96 gallon 1x per week $ 44.13 $ 48.59
Extra dump on each Commercial Cart $ 40.52 $ 44.62
Current Rate Proposed Rate
October 1, 2022
Monthly I Bl-Monthly Monthly I Bi-Monthly

ROLL OFF AND COMPACTORS
Service Level
ROLL OFF AND COMPACTORS, Service
Rate for both Refuse and Recycling
Low-boy Rolloff Box -10 to 19 yards $ 218.84 $ 238.72
Open Top Rolloff Box - 20 to 29 yards $ 218.84 $ 238.72 Open Top Rolloff Box - 30 to 39 yards $ 218.84 $ 238.72 Open Top Rolloff Box - 40 to 49 yards $ 218.84 $ 238.72 Open Top Rolloff Box - 50 or more yards $ 218.84 $ 238.72 Compactor - 20 to 29 yards $ 234.46 $ 255.76
Compactor - 30 to 39 yards $ 234.46 $ 255.76
Compactor - 40 to 49 yards $ 234.46 $ 255.76
REFUSE, Per ton Roll off and Compactor Rate $ 50.94 $ 54.83 C&D Haul Rate $ 218.84 $ 238.72
C&D Clean Wood/ton $ 42.56 $ 46.42
C&D Clean Concrete/Asphalt/ton $ 26.70 $ 29.13
C&D Mixed /ton $ 55.79 $ 60.87
Delivery fee $ 83.21 $ 90.44
Temporary 40-yard Bin, 7-day Rental, 5-ton
maximum. $ 497.81 $ 543.03
Temporary C&D Wood 40-yard Bin, 7-day
Rental, 5-ton maximum. $ 431.62 $ 470.84
Temporary C&D Concrete/Asphalt 40-yard
Bin, 7-day Rental, 5-ton maximum. $ 352.42 $ 384.44
Temporary C&D Mixed 40-yard Bin, 7-day I
Rental, 5-ton maximum. $ 497.81 $ 543.03
Temporary 40-yard Bin, Additional per day
re nta I rate. $ 3.93 $ 4.28
Temporary 40-yard Bin, Additional
overweight tonnage over 5-tons $ 55.79 $ 60.87
Temporary 40-yard Bin - Clean Wood,
Additional overweight tonnage over 5-tons $ 42.56 $ 46.42 Temporary 40-yard Bin Clean
Concrete/Asphalt, Additional overweight
tonnage over 5-tons $ 26.70 $ 29.13
Temporary 40-yard Bin Mixed C&D,
Additional overweight tonnage over 5-tons $ 55.79 $ 60.87 Delivery fee $ 83.21 $ 90.44
Saturday Service in addition to pull rate. $ 41.35 $ 44.95 Relocation of roll-off bin, per event. $ 66.14 $ 71.89
Unable to Service Roll off or Compactor, per
event. $ 66.14 $ 71.89
Standby Rate for truck and driver, per hour I
with two-hour minimum $ 98.05 $ 106.57
Tilt hopper, monthly rental. $ 51.01 $ 55.45
Steam Cleaning, per call. $ 166.27 I $ 180.73
Roll-off storage bin, per month. $ 91.53 $ 99.48
Compactor Cleaning, per call. $ 166.27 $ 180.73 ...

City of Loma Linda
Official Report
Phill Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
CITY COUNCIL AGENDA: August 9, 2022
TO: City Council
SUBJECT: Demands Register

RECOMMENDATION
It is recommended that the City Council approve the attached list of demands for payment.

CC AGENDA ITEM 5
Approved/Continued/Denied
By City Council
Date _________________

RECOMMENDATION
It is recommended that the City Council approve the minutes of May 10, 2022.

Approved/Continued/Denied
By City Council
Date _________________
CC AGENDA ITEM 6
City of Loma Linda
City Council Minutes
Regular Meeting of May 10, 2022
A regular meeting of the City Council was called to order by Mayor Dupper at 6:15 p.m. Tuesday, May 10, 2022. The City Council immediately recessed to consider the closed session item as listed and reconvened at 7:24 p.m.

Councilmen Present: Mayor Phill Dupper
Mayor pro tempore Ron Dailey
Bhavin Jindal
John Lenart
Rhodes Rigsby
Councilman Absent: None
Others Present: City Manager T. Jarb Thaipejr
City Attorney Diane Robbins
CC-2022-36 Closed Session
Public Employee Performance Evaluation
Title: City Manager
(Government Code Section 54957(b)(1)).

City Attorney Robbins announced that City Council met and discussed the performance evaluation for the City Manager and that discussion would be ongoing. Direction was giving to staff.

The Pledge of Allegiance and invocation were led by Councilman Jindal.

Items To Be Added Or Deleted
City Manager requested to remove Agenda Item No 12, Approve a Change Order to install a Traffic Signal at California Street and Citrus Avenue.

Oral Reports/Public Participation - Non-Agenda Items (Limited to 30 minutes; 3 minutes allotted for each speaker)
Melissa Boyd, Office of Senator Rosilicie Ochoa Bogh, invited the City Council to attend a Town Hall meeting hosted by Senator Ochoa Bogh on Thursday, May 12, 2022, at the Loma Linda Fire Department, whereby, the Senator will provide legislative updates on important issues that affect residents of Loma Linda. Ms. Boyd encouraged all who are interested to attend to preregister.

Scheduled and Related Items
CC-2022-37 – Proclamation a) National Day of Prayer; and b) National Nurses week Mayor Dupper presented the Proclamation for National Day of Prayer, May 5, 2022, and Proclamation for National Nurses Week, May 6-12, 2022,
CC-2022-38 - Public Hearing – Council Bill #O-2022-02 – (Introduce on first reading, set second reading for June 14, 2022) Amend Chapter 8.12, Refuse Collection, Recycling and Disposal, of the City Council Minutes
May 10, 2022

Page 2 ends

Loma Linda Municipal Code to include mandatory residential organic waste recycling as required by Senate Bill 1383 [Public Works]
City Manager Thaipejr explained that the draft ordinance was not completed for City Council review.

The public hearing was open and closed with no public participation.

By consensus, the item was continued to the meeting of May 24, 2022.

CC-2022-39 – Consent Calendar
Motion by Rigsby and seconded by Lenart to approve the Consent Calendar items as presented;
Councilman Jindal pulled Agenda Items No. 7 and 11 for questions. In regards to Item No. 7, he inquired to the type of information that would be provided with the App. Chief Hacker explained that the App would provide community fire information in a disaster or emergency situation, as well as, provide community outreach. He noted the department applied for a grant to fund the cost of this program for approximately three years. Following that, the City would pay the annual maintenance fee. They anticipate the App would be available the first part of the new fiscal year.

In regards to Item No. 11, Councilman Jindal stated that he is aware there are city-owned and Edisonowned street light poles in Loma Linda. He inquired if the City and Edison are using energy efficient lights. City Manager Thaipejr explained the concrete poles are City owned and the wooden poles are Edison owned. He confirmed that the City and Edison are using energy efficient lights.

Councilman Jindal went on to say at a conference he attended, he was informed of an energy efficient program by So Cal Edison known as Option E, which, over time, lowers rates and with efficient lighting provides positive benefits, such as decrease in crime. He asked if the City is taking advantage of the program. City Manager is aware of the program, but was costly for the City to participate. He pointed out that the City is looking at the option to install solar panels at the City owned street lights.

The City Clerk called roll and motion carried unanimously.

The demands register dated:
 April 26, 2022, with commercial demands totaling $2,257,188.43 and payroll demands dated April 14, 2022, totaling $347,908.35
 May 10, 2022, with commercial demands totaling $830,390.33 and payroll demands dated April 28, 2022, totaling $328,842.39
Approved the minutes of April 12, 2022, as submitted
Accepted the April, 2022, Treasurer’s Report for filing Accepted the April, 2022, Fire Department’s Report for filing Awarded the contract to OCV, LLC, for custom government Fire Department App to provide public information and education in the amount of $16,800.00; “Fire Department App” marketing and media kit, $1,995.00; Printing and Publishing, $1,000.00
Appropriated $47,000 from Water Utility Operations Fund Balance into Account No. 4657010-51300, and Awarded the Contract for Mountain View Well No. 3 Rehabilitation to Legend Pump & Well Services, Inc. in an amount of $42,635.00
City Council Minutes
May 10, 2022

Page 3 ends

Adopted Council Bill #R-2022-15 to approve the budget for Fiscal Year 2022-2023 for the Road, Repair, and Accountability Act of 2017 (SB1) and Repeal Resolution No. 3104 RESOLUTION NO. 3136
RESOLUTION APPROVING THE 2022-23 BUDGET TO INCORPORATE A LIST OF PROJECTS FUNDED BY SB 1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT AND REPEALING RESOLUTION NO. 3104
Adopted Council Bill #R-2022-16 to order the preparation of the Annual Report for the Landscape Maintenance District No. 1 Annual Report for Fiscal Year 2022-2023 RESOLUTION NO. 3137

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA,

COUNTY OF SAN BERNARDINO, CALIFORNIA, INITIATING PROCEEDINGS

AND ORDERING THE PREPARATION OF AN ENGINEER'S REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2022/2023 Adopted Council Bill #R-2022-17 to approve the preliminary Annual Report for the Landscape Maintenance District No. 1 Annual Report for Fiscal Year 2022-2023 RESOLUTION NO. 3138

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA,

COUNTY OF SAN BERNARDINO, PRELIMINARILY APPROVING
ENGINEER'S REPORT FOR FISCAL YEAR 2022/2023 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 1
Adopted Council Bill #R-2022-18 to set the public hearing for June 14, 2022, for the Landscape Maintenance District No. 1 Annual Report for Fiscal Year 2022-2023 RESOLUTION NO. 3139

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA,

COUNTY OF SAN BERNARDINO, CALIFORNIA DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FISCAL YEAR 2022/2023 IN LANDSCAPE MAINTENANCE DISTRICT NO. 1, AN ASSESSMENT DISTRICT;

DECLARING THE WORK TO BE OF MORE SPECIAL THAN GENERAL
PUBLIC BENEFIT; SPECIFYING THE EXTERIOR BOUNDARIES OF THE AREAS WITHIN LANDSCAPE MAINTENANCE DISTRICT NO. 1 TO BE ASSESSED THE COST AND EXPENSE THEREOF; DESIGNATING SAID DISTRICT AS LANDSCAPE MAINTENANCE DISTRICT NO. 1, DETERMINING

THAT THESE PROCEEDINGS SHALL BE TAKEN PURSUANT TO THE
LANDSCAPING AND LIGHTING ACT OF 1972; AND OFFERING A TIME AND

PLACE FOR THE PUBLIC HEARING
Adopted Council Bill #R-2022-19 to order the preparation of the Annual Report for the Street Light Benefit Assessment District Annual Report for Fiscal Year 2022-2023 City Council Minutes
May 10, 2022

Page 4 ends

RESOLUTION NO. 3140

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA,

COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, INITIATING

PROCEEDINGS AND ORDERING THE PREPARATION OF AN ENGINEER'S REPORT FOR STREET LIGHT BENEFIT ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2022/2023
Adopted Council Bill #R-2022-20 to approve the preliminarily Annual Report for the Street Light Benefit Assessment District Annual Report for Fiscal Year 2022-2023 RESOLUTION NO. 3141

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA,

COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, PRELIMINARILY APPROVING ENGINEER'S REPORT FOR FISCAL YEAR 2022/2023 FOR STREET LIGHT BENEFIT ASSESSMENT DISTRICT NO. 1
Adopted Council Bill #R-2022-21 to set the public hearing for June 14, 2022, for the Street Light Benefit Assessment District Annual Report for Fiscal Year 2022-2023 RESOLUTION NO. 3142

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA,

COUNTY OF SAN BERNARDINO, CALIFORNIA DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FISCAL YEAR 2022/2023 IN STREET LIGHT BENEFIT ASSESSMENT DISTRICT NO. 1, AN
ASSESSMENT DISTRICT; DECLARING THE WORK TO BE OF MORE
SPECIAL THAN GENERAL PUBLIC BENEFIT; SPECIFYING THE

EXTERIOR BOUNDARIES OF THE AREAS WITHIN STREET LIGHT
BENEFIT ASSESSMENT DISTRICT NO. 1 AND TO BE ASSESSED THE COST AND EXPENSE THEREOF; DESIGNATING SAID DISTRICT AS
STREET LIGHT BENEFIT ASSESSMENT DISTRICT NO. 1,

DETERMINING THAT THESE PROCEEDINGS SHALL BE TAKEN
PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972;

AND OFFERING A TIME AND PLACE FOR HEARING OBJECTIONS

THERETO
Accepted as complete and authorized recordation of Notice of Completion for Waterline and Pavement Rehabilitation on various streets including Curtis, Lomas Verdes and Mead Streets (CIP 21-102) in the amount of $1,669,913.72 to MCC Equipment Rentals, Inc., Contractor Approved supplemental appropriation of $13,700 from Capital Facilities Fund Balance and $92,000 from Water Enterprise Fund Balance to cover expenses for the remainder of the 2022-23 Fiscal Year Old Business – No reports.

New Business
CC-2022-40 - Council Bill #R-2022-22 - Adopting the Measure I Five-Year Capital Improvement Plan City Manager presented the report into evidence, identifying the street improvements in the plan as part of the Measure I Five-Year Improvement Plan.

City Council Minutes
May 10, 2022

Page 5 ends

Motion by Rigsby and seconded by Dailey to adopt Council Bill #R-2022-22 to approve the Measure I Five-Year Capital Improvement Plan as submitted; the City Clerk called roll and motion carried unanimously.

RESOLUTION NO. 3143

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, STATE

OF CALIFORNIA, ADOPTING THE MEASURE I FIVE-YEAR CAPITAL IMPROVEMENT PLAN FOR FY2022/2023 THROUGH FY 2026/2027
Reports of Councilmen
Councilman Lenart asked if there were any water restrictions in Loma Linda due to the current drought situation. City Manager Thaipejr explained that the City is encouraging residents to conserve; however, the City was not imposing any mandates, due to the fact that the City has sufficient water in reserves.

Discussion ensued pertaining to Bunker Hill basin.

Councilman Jindal inquired if the City met the State submittal deadline for the Housing Element. City Manager Thaipejr confirmed the document was submitted on time, but that questions have been ensuing between the City and the State regarding the document.

Councilman Jindal asked if the City considered business with ICSC for Area D. It was stated that the option was considered, but significant site factors made that option challenging.

Councilman Jindal noted that at the SCAG conference, other cities were being acknowledged for their sustainable projects. City Manager Thaipejr explained that Loma Linda has several sustainable projects, but had just not submitted applications for recognition.

Reports Of Officers
The meeting adjourned at 7:50 p.m.

Approved at the meeting of August 9, 2022.

City Clerk
City of Loma Linda
Official Report
COUNCIL AGENDA: August 9, 2022
TO:

VIA:

FROM:

City Council
T. Jarb Thaipejr, City Manager
-- ; J ://-!: Dan Harker, Fire Chief r 1
Phill Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
Approved/Continued/Denied
By City Council
Date -------
SUBJECT: July 2022 Fire Department Activity Report
Operations Division:

The Fire Department's Operations Division responded to 514 incidents in July 2022. Of the 514 incidents, 87 calls were given in Mutual/Automatic Aid. The alarm types are broken down as follows:

Fire & Rescue Month · ·.· YTD .. ..

Medical Aid (MA) 235 45.7% 1804 55.5%
Traffic Collision (TC) 6 1.2% 71 2.2%
MA+TC 241 46.9% 1875 57.7%
Hazardous Conditions 4 0.8% 16 0.5%
Hazardous Material 1 0.2% 3 0.1%
Public Assistance 27 5.3% 172 5.3%
Rescue 1 0.2% 10 0.3%
Structure Fire 4 0.8% 35 1.1%
Cooking 1 0.2% 2 0.1%
Vegetation Fire 2 0.4% 20 0.6%
Vehicle Fire 0 0.0% 4 0.1%
Refuse Fire 5 1.0% 32 1.0%
All Fires 12 2.3% 102 3.1%
Good Intent/Dispatched & 106 20.6% 562 17.3% Cancelled Enroute Fire Alarm Activation* 25 4.9% 119 3.7%
*Note: Includes accidental activation, burnt food, system malfunction, malicious, etc. 1 of2
CC AGENDA ITEM 7
SUBJECT: July 2022 Fire Department Activity Report Continued Fire Prevention Division:

The Fire Departments Prevention Division monthly activity report is as follows:

Administrative 14
Plan Check/ Plan Review (Hours) 28
Building Final 3
Car Seat Safety Check 1
Fire Alarm Test & Inspection, (No. of trips) 2
Knox Box placement, key placement 6
Land Use Permit Inspections 2
Weld Inspections
Fire Sprinkler Rough - Residential 5
Fire Sprinkler Final - Residential 11
Solar PV Inspection 30
Fire Code Research 20
Blood Donation
Meetings 30
Fire Sprinkler Rough Commercial 4
Training Classes (Hours) (company inspections) 16
Annual Fire Inspections - Re-inspections 15
Engine Company follow-up: Field and Admin (Hours) 2
Fire/ Arson/ Illegal Burn Investigations 1
Title 19 Inspections: MC, LLU, RCF's, Tents 5
On Call Fire Investigation 4.5
Animal Control Traininq Hours
Weed Abatement administrative time (Hours) 2
Paid time off for bereavement
2 of2
City of Loma Linda
Official Report
CC AGENDA ITEM 8
Phill Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
CITY COUNCIL AGENDA: August 9, 2022
TO: City Council
SUBJECT: Council Bill #R-2022-23 – Adopt Resolution to determine the cost related to the Spring 2022 Weed Abatement Program

RECOMMENDATION
It is recommended that the City Council approve and adopt Council Bill #R-2022-23 - Resolution to determine the cost related to the Spring 2022 Weed Abatement Program establishing liens and assessments to the property.

BACKGROUND
At the July 12, 2022, City Council meeting, the City Council approved the public hearing item to determine the cost related to the Spring 2022 Weed Abatement Program. The original report is attached; however, the Resolution was not included within the report. This formal adoption of the Resolution would direct the City Clerk to record the establishing liens and assessments to the properties identified on Exhibit C.

Approved/Continued/Denied
By City Council
Date
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA

ADOPTING A REPORT AND STATEMENT OF EXPENSES FOR THE
SPRING 2022 WEED ABATEMENT PROGRAM AND IMPOSING A LIEN

UPON PROPERTY FOR PAYMENT THEREFOR
WHEREAS, the Weed Abatement Program of the City of Loma Linda has been carried out in accordance with Municipal Code requirements; and
WHEREAS, the City Council has held a hearing on the statement of expenses for abatement of the nuisances and has heard and considered the staff report and all objections or protests;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Loma Linda as follows:

That the statement of expenses attached hereto as Exhibit "C" and incorporated herein by reference, is hereby confirmed and adopted as amended; and That the statement of expenses (Exhibit "C") is fair, reasonable, and appropriate; That the cost of the abatement work done or caused to be done by the City as shown on the statement of expenses is hereby ordered to be paid by July 12, 2022; and That if said costs have not been paid by July 12, 2022, they shall constitute a lien upon the real property against which the nuisance was abated and shall be collected either by a personal civil suit against the person creating, causing or permitting the nuisance, or by a special assessment against the real property; and
That the City Clerk shall file a certified copy of this Resolution and report and statement of expenses as amended with the San Bernardino County Auditor, Assessor and Tax Collector, and shall direct the Auditor to enter the amounts of the charges contained in the report and statement of expenses against the real property described in the report and statement of expense; and That the amount of the charges shall constitute a lien against the real property against which the charges have been imposed; and
Council Bill #R-2022-33

Page 2 ends

That the Tax Collector shall include the amount of the charges on the bills for taxes levied against said real property and the same shall be collected in the same manner together with the general taxes for the City of Loma Linda, and shall be subject to the same penalties and interest.

PASSED, APPROVED AND ADOPTED this 9
th day of August, 2022, by the following
vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Ronald Dailey, Mayor pro tempore
ATTEST:

Lynette Arreola, City Clerk

City of Loma Linda
Official Report
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
John Lenart, Councilman
Bhavin Jindal, Councilman
Rhodes Rigsby, Councilman
COUNCIL AGENDA:

TO:

FROM:

SUBJECT:

RECOMMENDATION:

August 9, 2022
City Council
Approved/Continued/Denied
By City Council
Date --------
T. Jarb Thaipejr, City Manager/Public Works Director
Approve the execution of Agreement with the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for Collection of Special Taxes, Fees, and Assessments for Fiscal Year 2022-23 It is recommended that the City Council approve the execution of the Agreement with the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for Collection of Special Taxes, Fees, and Assessments for Fiscal Year 2022-23.

BACKGROUND:

The City submits requests to the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for special collection of taxes, fees, and assessments on the tax rolls for Landscape Maintenance Assessments, Street Light Assessments, Nuisance Abatement Liens and Weed Abatement Liens. The City is required to provide legal supporting documentation to the County that proves conformity with Proposition 218 and other applicable laws that allow the placing of fees on the tax bills.

In order to remain in compliance and for these special assessments, the City must execute the Agreement for Collection of Special Taxes, Fees, and Assessments with San Bernardino County Auditor-Controller/Treasurer/Tax Collector annually.

ENVIRONMENTAL:

None.

FINANCIAL IMPACT:

No financial impact.

CC AGENDA ITEM 9

AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR

AGREEMENT FOR COLLECTION OF SPECIAL

TAXES, FEES, AND ASSESSMENTS
FISCAL YEAR 2022-23
THIS AGREEMENT is made and entered into this _9th day of August , 2022, by and between the COUNTY OF SAN BERNARDINO, hereinafter referred to as ucounty" and the City of Loma Linda , hereinafter referred to as "City".

WITNESSETH:

WHEREAS, Government Code Sections 29304 and 51800 authorize the County to recoup its collection costs when the County collects taxes, fees, or assessments for any city, school district, special district, zone or improvement district thereof; and WHEREAS, the City and County have determined that it is in the public interest that the County, when requested by City, collect on the County tax rolls the special taxes, fees, and assessments for City.

NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows:

1. County agrees, when requested by City as hereinafter provided to collect on the County tax rolls the special taxes, fees, and assessments of City, and of each zone or improvement district thereof.

2. When County is to collect City's special taxes, fees, and assessments, City agrees to notify in writing the Auditor-Controller (268 W. Hospitality Lane, 4 rH floor, San
Bernardino, CA 92415) of the County on or before the 10th day of August of each fiscal year of the Assessor's parcel numbers and the amount of each special tax, fee, or assessment to be so collected. Any such notice, in order to be effective, must be received by the AuditorController by said date.

3. County may charge City an amount per parcel for each special tax, fee, or assessment that is to be collected on the County tax rolls by the County for the City, not to exceed County's actual cost of collection.

4. City warrants that the taxes, fees, or assessments imposed by City and collected pursuant to this Agreement comply with all requirements of state law, including but not limited to, Articles XlllC and XIIID of the California Constitution (Proposition 218).

5. City hereby releases and forever discharges County and its officers, agents, and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of City's responsibility under this 1 of 3
AGCY
agreement, or other action taken by City in establishing a special tax. fee, or assessment and implementing collection of special taxes, fees or assessments as contemplated in this agreement.

6. The County Auditor-Controller has not determined the validity of the taxes or assessments to be collected pursuant to this contract, and the undersigned City hereby assumes any and all responsibility for making such a determination. The undersigned City agrees to indemnify, defend, and hold harmless the County and its authorized officers, employees, agents, and volunteers from any aind all claims, actions, losses, damages, and/or liability arising out of this contract or the imposition of the taxes or assessments collected pursuant to this contract, and for any costs or expenses incurred by the County on account of any claim therefore, except where such indemnification is prohibited by law. If any judgment is entered against County or any other indemnified party as a result of action taken to implement this Agreement, City agrees that County may offset the amount of any judgment paid by County or by any indemnified party from any monies collecied by County on City's behalf, including property taxes, special taxes, fees. or assessments. County may, but is not required to, notify City of its intent to implement any offset authorized by this paragraph.

7. City agrees that its officers, agents and employees will cooperate with County by answering inquiries made to City by any person concerning City's special tax, fee, or assessment, and City agrees that is officers, agents, and employees will not refer such individuals making inquiries to County officers or employees for response.

8. City shall not assign or transfer this agreement or any interest herein and any such assignment or transfer or attempted assignment or transfer of this agreement or any interest herein by City shall be void and shall immediately and automatically terminate this agreement

9. This agreement shall be effective for the 2022-23 fiscal year.

10. Either party may terminate this agreement for any reason upon 30 days written notice to the other party. The County Auditor-Controller shall have the right to exercise County's right and authority under this contract including the right to terminate the contract.

11. County's waiver of breach of any one term, covenant, or other provision of this agreement, is not a waiver of breach of any other term, nor subsequent breach of the term or provision waived.

12. Each person signing this agreement represents and warrants that he or she has been fully authorized to do so.
2 of 3
AGCY
IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first above written.

AGGY
Loma Linda City: ____________ _
By: ____________ _
Printed Name: _ T_._J_a_r b_T_h_a_i p_ _j_r e -·----
Title: _C_i_ty_M_a_n_a_g__er�------
Date: ____________ _

ENSEN MASON CPA, CFA,
AU DI TOR•CONTROLLERrTREASURER/TAX COLLECTOR

SAN BERNARDINO COUNTY
By Authorized Deputy: ------------
Printed! Name: Linda Santillano
Title: Chief Deputy, Property Tax
Date: ____________ _
3 of 3
Auditor-Controller/Treasurer/Tax Collector
April 29, 2022
Ensen Mason CPA, CFA
!l1ffhtar~fo11iwl/r1ffreaiw,·1llit, (o 1/�ctor
Douglas R. Boyd Sr., ESQ.

A{ti, M/H Aodil,Jr-{ 0JJ/ror/N/llea1 l!rer/lri:tfi 1/erto, Toti Ro�rts CPA
Ai,ill a11/ Awiitar-r.0111mfl1:1/frnm11m!1ox (o 1/wor
TO: ALL AGENCIES APPLYING SPECIAL ASSESSMENTS TO THE TAX ROLLS Attached are the procedures for applying Special Assessments to the San Bernardino County Tax Roll for 2022-23.

Submittals that do not adhere to these guidelines will be returned to the agency for correction and resubmission.

Agreement to Comply
To remain in compliance with the signed agreement as outlined in Section 4 of the Agreement for Collection of Special Taxes, Fees, and Assessments, Agency guarantees that the taxes, fees, or assessments imposed by the Agency and collected pursuant to this Agreement comply with all requirements of state law. including but not limited to, Ar1icles XIIIC and XIIID of the California Constitution (Proposition 218). Upon inquiry from the County, evidence of the legality of the placement of special assessments mu:st be produced to prove conformity with Proposition 218 and other applicable laws that allow the placing of fees on the tax bill. All Agencies are required to sign and submit a new agreement for fiscal year 2022-23. The signed agreement will be an annual requirement to be submitted prior to the submittal deadline. lf you would like an original returned to you, please sign and return two copies and one will be returned to you with original signatures.

Preliminary Notification of Special Assessments
All Agencies must submit a preliminary Notification of Special Assessments by July 1, 2022. An Excel form is provided as an attachment for your use. The information from the preliminary notification is used to update the description and phone number that will print on the tax bill for taxpayer inquiries as well as update contact information for both special assessment processing and special assessment apportionments. Therefore, ii is imperative that this information be reviewed and submitted in a timely manner.

Submissions
All first submissions are due by August 10, 2022. A cover letter must accompany all assessments submitted for placement, regardtess of the method of submission. This letter must contain the following:

1. Agency Account (i.e.: CC04 SP04)

2. Total number of parcels submitted for each agency account

3. Total dollar amount submitted for each agency account

4. Name and address of person to receive resulting reports Note: Failure to provide the name and mailing address for reports will result in a processing delay of your submittal.

Paper Listings Submissions

1. $1.20 processing cost will be added to each assessment, in accordance with the adopted Fee Ordinance

2. Font must be at least 14 point font size

3. Agency Account should be listed at the top of each page

4. Include only the parcel number and the dollar amount to be applied. • lf requesting an alternate sequence number other than ·01 ,' please include the sequence numbers in your listings.
• Do not include names. addresses, or your internal account numbers.

5. Paper listings should be submitted by e-mail as a scanned attachment to [email protected].

D 268West Hospitality La�, Fourth floor, San Bernardino, CA 9241S--0018 (909) 387-8322 I FaK (909) 890-4045
D 268 West Hospitality lane, Firit Floor, San Bernardino, CA 9205-0160 (909) 387-8308 I Fax (909) 890-5797
Special Assessments Policy Procedures
April 29, 2022

Page 2 of 2 ends

Electronic Submissions

1. $.30 processing cost will be added to each assessment, in accordance with the adopted Fee Ordinance

2. $1.20 processing cost will apply to each non-compatible assessment in accordance with the adopted Fee Ordinance.

3. A separate text file should be submitted for each special assessment and named accordingly. (Example: VQ66ST01, VQ66ST02)

4. Formatted data can be submitted as follows:
• By E-mail to [email protected]
• By Mail, if on CD-ROM
San Bernardino County Auditor-Controller/Treasurer/Tax Collector C/O Property Tax Division
268 West Hospitality Lane, 41h Floor
San Bernardino, CA 92415-0018

5. Submissions should follow data specifications on attached page, Extensive reformatting of submitted data, such as enla.rging paper copies or removing unneeded information such as addresses and customer account numbers, may be subject to the $1.20 processing cost and/or the hourly Property Tax Accounting Fee of $13 5 per hour, in accordance with the adopted Fee Ordinance.

Corrections
• All corrections to original submittals are due by August 31, 2022. Please separate correction by type: Adds, Deletes, and Changes should be kept separate to avoid confusion. See attached sample. If you have more than 25 Adds, please send them in similar fonnat to your original submittal, or the $1.20 per assessment processing cost will apply.

Reporting
All Agencies placing special assessments on the County tax roll will receive an Applied Listing - Report #Pl311 R01 by mail and email for each agency account. It is imperative this listing is promptly reviewed for errors; corrections should be submitted to our ol'fice by August 31, 2022, so corrections can be applied before the tax roll is extended. A $26 fee per special assessment correction is charged after extension. If you do not receive the Pl311 R01 report by Friday, August 19, 20221 please contact our office immediately as the submittal may not have been processed.

Deadlines
Preliminary Friday, July 1, 2022
Submission Wednesday,August10,2022
Corrections Wednesday, August 31, 2022
If any extraordinary circumstances develop or if any further clarifications are needed, please contact Glen E Lastimosa, Supervising Accountant II at (909) 382-3180 or via email at [email protected] or Emerita Meily, Property Tax Manager, at (909) 382-3105 or via email at [email protected].

Ensen Mason CPA, CFA
Auditor-Controller/Treasurer/Tax Collector
San Bernardino County
�Mlc&v bnfJJ0vi1-0
By: Linda Santillano
Chief Deputy, Property Tax
Apportionments Section
EM:DRB:LS:EM:bh
Attachments
City of Loma Linda
Official Report
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
John Lenart, Councilman
Bhavin Jindal, Councilman
Rhodes Rigsby, Councihnan
COUNCIL AGENDA:

TO:

FROM:

SUBJECT:

RECOMMENDATION:

August 9, 2022
City Council
Approved/Continued/Denied
By City Council
Date --------
T. Jarb Thaipejr, City Manager/Public Works Director --;:-j T, Award Contract for Pavement Rehabilitation on Birch Ave., Pecan St., Tamarack St., Cedar Way, Murphy St., Welebir St., Loma Linda Dr., Cielo Ln., Mandarin Ct., Nicks Ave., Orange Crest Way, Huron St., Cypress St., Almond Ct., Can-ol Ct., Allen Way (CIP 22-111)
It is recommended that the City Council award a contract for the subject pavement rehabilitation to Matich Corporation of Highland, CA in the amount of $1,049,625.00; award a contract for land survey - monument preservation to Joseph E. Bonadiman & Associates, Inc. of San B�mardino, CA in an amount not to exceed $35,000 and authorize a contingency allocation of $105,000. City staff will provide inspection and project management.

BACKGROUND:

This project is included in the approved Capital Improvement Program listed in the annual budget. Generally, this is pavement rehabilitation on portions of Birch Ave., Pecan St., Tamarack St., Cedar Way, Murphy St., Welebir St., Loma Linda Dr., Cielo Ln., Mandarin Ct., Nicks Ave., Orange Crest Way, Huron St., Cypress St., Almond Ct., Can-ol Ct., and Allen Way will extend the useful pavement life 7-10 years.

ANALYSIS:

Six (6) bids were received and publicly opened on August 2, 2022. Bids ranged from a low of $1,049,625.00 to a high of $1,309,333.00 (see attached bid summary). The low bidder, Matich Corporation of Highland, CA, has been checked for references and found to be satisfactory. This contractor has performed satisfactorily on similar projects for the City. It is not unusual for a project to change the quantities of work or the scope of work as field conditions dictate. This is generally caused by unforeseen circumstances or work needed to maintain the integrity of the project. Additionally, this is a very favorable bid, therefore, staff recommends an allocation of ±10% of the construction amount ($105,000.00) for a contingency allocation.

FINANCIAL IMPACT:

Funding is available in Account Nos. 1265340-58500 and 1077300-58500. \\CLL-SV-FILE\Public Works\Public Works Admin\Staff Reports\Award of Contract\Pavement Rehab 2022-23.doc CC AGENDA ITEM 10a
Pavement Rehabilitation - Birch Ave, Pecan St., Cedar Wy, Murphy St., Welebir St, Loma Linda Dr.

CIP 22-111
Bid Opening on 8/2/2022 Engineer's Estimate

ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL
1 Mobilization L.S. 1 $30,000.00 $30,000.00
2 Traffic Control L.S. 1 $10,000.00 $10,000.00
3 Colding Milling 0.1 O' Thick S.Y. 80,700 $1.50 $121,050.00 4 ARHM Pavement TON 5,990 $100.00 $599,000.00
5 Adjust MH to grade EA. 72 $700.00 $50,400.00
6 Adjust water valve to grade EA. 72 $400.00 $28,800.00 7 Adjust Sewer Clean out cover EA. 3 $200.00 $600.00
8 Creak sealing parking lots L.S. 1 $5,000.00 $5,000.00 9 Stripe "STOP" legend and stop bar EA. 24 $500.00 $12,000.00 {Thermoplastic) 10 Stripe "STOP" legend and stop bar EA. 1 $500.00 $500.00 (Water base paint) 11 Stripe "ARROW" legend (Water EA. 11 $500.00 $5,500.00 base paint) 12 Stripe "Disables persons parking EA. 7 $500.00 $3,500.00 symbol" (Water base paint) 13 Stripe single 4" wide X 19' long white EA. 149 $40.00 $5,960.00 line (Water base paint) 14 Stripe single 4" wide X 19' long blue EA. 4 $40.00 $160.00 line (Water base paint) 15 Stripe blue hatched line 5'X19' EA. 3 $200.00 $600.00 (Water base paint) 16 Stripe white hatched cross walk line EA. 2 $200.00 $400.00 (Water base paint) 17 Stripe 4" wide solid yellow line LF. 125 $1.00 $125.00 (Thermoplastic) Total $856,850.00
Matich Corp.

UNIT PRICE TOTAL
$54,000.35 $54,000.35
$45,000.00 $45,000.00
$1.62 $130,734.00
$126.00 $754,740.00
$550.00 $39,600.00
$103.00 $7,416.00
$470.00 $1,410.00
$7,600.00 $7,600.00
$200.00 $4,800.00
$140.00 $140.00
$26.00 $286.00
$167.00 $1,169.00
$13.60 $2,026.40
$23.00 $92.00
$89.00 $267.00
$94.00 $188.00
$1.25 $156.25
$1,049,625.00
CIP 22-111
Bid Opening on 8/2/2022 Hardy & Harper Vance Corp.

ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization L.S. 1 $31,246.00 $31,246.00 $52,000.00 $52,000.00 2 Traffic Control L.S. 1 $83,000.00 $83,000.00 $30,000.00 $30,000.00 3 Colding Milling 0.1 O' Thick S.Y. 80,700 $1.80 $145,260.00 $2.18 $175,926.00 4 ARHM Pavement TON 5,990 $124.00 $742,760.00 $125.00 $748,750.00 5 Adjust MH to grade EA. 72 $530.00 $38,160.00 $550.00 $39,600.00 6 Adjust water valve to grade EA. 72 $230.00 $16,560.00 $77.00 $5,544.00 7 Adjust Sewer Clean out cover EA. 3 $1,600.00 $4,800.00 $472.00 $1,416.00 8 Creak sealing parking lots L.S. 1 $7,900.00 $7,900.00 $17,000.00 $17,000.00 9 Stripe "STOP" legend and stop bar EA. 24 $200.00 $4,800.00 $200.00 $4,800.00 (Thermoplastic) 10 Stripe "STOP" legend and stop bar EA. 1 $145.00 $145.00 $145.00 $145.00 (Water base paint) 11 Stripe "ARROW" legend (Water EA. 11 $27.00 $297.00 $26.25 $288.75 base paint) 12 Stripe "Disables persons parking EA. 7 $170.00 $1,190.00 $168.00 $1,176.00 symbol" (Water base paint) 13 Stripe single 4" wide X 19' long white EA. 149 $14.00 $2,086.00 $13.55 $2,018.95 line (Water base paint) 14 Stripe single 4" wide X 19' long blue EA. 4 $24.00 $96.00 $23.00 $92.00 line (Water base paint) 15 Stripe blue hatched line 5'X19' EA. 3 $90.00 $270.00 $90.00 $270.00 (Water base paint) 16 Stripe white hatched cross walk line EA. 2 $95.00 $190.00 $95.00 $190.00 (Water base paint) 17 Stripe 4" wide solid yellow line LF. 125 $2.00 $250.00 $1.25 $156.25 (Thermoplastic) Total $1,079,010.00 $1,079,372.95
CIP 22-111
Bid Opening on 8/2/2022 United Paving Onyx Paving Co., Inc.

ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE ·TOTAL UNIT PRICE TOTAL 1 Mobilization L.S. 1 $108,800.00 $108,800.00 $48,002.00 $48,002.00 2 Traffic Control L.S. 1 $38,000.00 $38,000.00 $249,000.00 $249,000.00 3 Colding Milling 0.1 O' Thick S.Y. 80,700 $2.25 $181,575.00 $1.84 $148,488.00 4 ARHM Pavement TON 5,990 $130.00 $778,700.00 $123.00 $736,770.00 5 Adjust MH to grade EA. 72 $600.00 $43,200.00 $600.00 $43,200.00 6 Adjust water valve to grade EA. 72 $120.00 $8,640.00 $300.00 $21,600.00 7 Adjust Sewer Clean out cover EA. 3 $530.00 $1,590.00 $600.00 $1,800.00 8 Creak sealing parking lots L.S. 1 $10,000.00 $10,000.00 $13,000.00 $13,000.00 9 Stripe "STOP" legend and stop bar EA. 24 $225.00 $5,400.00 $200.00 $4,800.00 (Thermoplastic) 10 Stripe "STOP" legend and stop bar EA. 1 $160.00 $160.00 $200.00 $200.00 (Water base paint) 11 Stripe "ARROW" legend (Water EA. 11 $30.00 $330.00 $37.00 $407.00 base paint) 12 Stripe "Disables persons parking EA. 7 $190.00 $1,330.00 $200.00 $1,400.00 symbol" (Water base paint) 13 Stripe single 4" wide X 19' long white EA. 149 $15.00 $2,235.00 $15.00 $2,235.00 line (Water base paint) 14 Stripe single 4" wide X 19' long blue EA. 4 $39.00 $156.00 $37.00 $148.00 line (Water base paint) 15 Stripe blue hatched line 5'X19' EA. 3 $100.00 $300.00 $100.00 $300.00 (Water base paint) 16 Stripe white hatched cross walk line EA. 2 $110.00 $220.00 $200.00 $400.00 (Water base paint) 17 Stripe 4" wide solid yellow line LF. 125 $2.00 $250.00 $2.00 $250.00 (Thermoplastic) Total $1,180,886.00 $1,272,000.00
CIP 22-111
Bid Opening on 8/2/2022 All American Asphalt

ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL
1 Mobilization L.S. 1 $58,500.00 $58,500.00
2 Traffic Control LS. 1 $69,997.75 $69,997.75
3 Colding Milling 0.1 O' Thick S.Y. 80,700 $3.65 $294,555.00 4 ARHM Pavement TON 5,990 $128.00 $766,720.00
5 Adjust MH to grade EA 72 $750.00 $54,000.00
6 Adjust water valve to grade EA 72 $650.00 $46,800.00
7 Adjust Sewer Clean out cover EA 3 $650.00 $1,950.00
8 Creak sealing parking lots LS. 1 $7,600.00 $7,600.00
9 Stripe "STOP" legend and stop bar EA 24 $200.00 $4,800.00 (Thermoplastic) 10 Stripe "STOP" legend and stop bar EA 1 $140.00 $140.00 (Water base paint) 11 Stripe "ARROW" legend (Water EA 11 $26.00 $286.00 base paint) 12 Stripe "Disables persons parking EA 7 $170.00 $1,190.00 symbol" (Water base paint) 13 Stripe single 4" wide X 19' long white EA 149 $14.00 $2,086.00 line (Water base paint) 14 Stripe single 4" wide X 19' long blue EA 4 $23.00 $92.00 line (Water base paint) 15 Stripe blue hatched line 5'X19' EA 3 $90.00 $270.00 (Water base paint) 16 Stripe white hatched cross walk line EA 2 $95.00 $190.00 (Water base paint) 17 Stripe 4" wide solid yellow line LF. 125 $1.25 $156.25 (Thermoplastic) Total $1,309,333.00
City of Loma Linda
Official Report
COUNCIL AGENDA: August 9, 2022
TO: City Council
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
John Lenmt, Councilman
Bhavin Jindal, Councilman
Rhodes Rigsby, Councilman
Approved/Continued/Denied
By City Council
Date --------
FROM:

SUBJECT:

T. Jarb Thaipejr, City Manager/Public Works Director
Award Contract for the Corporation Yard Security System RECOMMENDATION:

It is recommended that the City Council award the contract for the Corporation Yard security system to Silverstrand Technology, Inc. of El Cajon, CA for an amount not to exceed $27,700 and approve a contingency amount of $2,700.00.

BACKGROUND:

The City Corporation Yard has experienced several break-ins and theft in recent months. The security measures, implemented so far (locking equipment, extra police patrols, additional razor wire) have proven ineffective. The IT department has researched specialized alarm systems that would address the specific conditions of the Corporation Yard. The only qualified vendor to respond is Silverstrand Technology, Inc.

ANALYSIS:

The IT department has determined that Silverstrand Technology, Inc. to be a sole source provider of the required specialized security system. Staff compared the cost of the system with other somewhat similar systems and found the line item prices to be competitive and comparable.

It is not unusual for a project to experience the need to add or reduce the quantities of work items or the scope of work as field conditions dictate. This is generally caused by unforeseen circumstances or work needed to maintain the integrity of the project. Therefore, Staff recommends an allocation of $2,700 ( ± 10%) for such circumstances.

FINANCIAL IMP ACT:

Funding is available in Account No. 0113400-58845.
\\CLL-SV-FILE\Public Works\Public Works Admin\Stqff Reports\Award ofContract\Co,p Yard Security System 2022.doc CC AGENDA ITEM 10b
City of Loma Linda
Official Report
COUNCIL AGENDA: August 9, 2022
TO: City Council
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
John Lenart, Councilman
Bhavin Jindal, Councilman
Rhodes Rigsby, Councilman
Approved/Continued/Denied
By City Council
Date --------
FROM: T. Jarb Thaipejr, City Manager/Public Works Director SUBJECT: Award Contract for Annual Roof Maintenance at the Civic Center RECOMMENDATION:

It is recommended that the City Council award the contract for the Civic Center Annual Roof Maintenance to Right-Way Roof Corporation of Fontana, CA for an amount not to exceed $20,000 annually and approve a contingency amount of $2,000.00.

BACKGROUND:

The Civic Center flat roof requires periodic inspection and repairs to maintain its integrity.

Previously, this was accomplished on a case by case basis. However, it has been noted that the maintenance work has increased to a regular frequency. Staff was directed to investigate the cost for an annual on-call contract.

ANALYSIS:

Three (3) vendors responded to our request for quote, informal bid results attached. The most favorable quote, from Right-Way Roof Corporation of Fontana, CA, was analyzed and license referenced checked. This contractor has worked for the City previously and found to be satisfactory.

FINANCIAL IMPACT:

Funding is available in Account No. 0013400-51310.
\\CLL-SV-FILE\Public Works\Public Works Admin\Stajf Reports\Award ofContract\Annual Roof Maintenance 2022.doc CC AGENDA ITEM 10c

INFORMAL BID RESULTS
DATE: 07/26/2022
PROJECT NAME/DESCRIPTION: Built-Up Roof Maintenance/Civic Center ACCOUNT NO. 001-3400-51310 Budgeted Amount: $20,000

VENDOR NAME BID AMOUNT
Right•Way Roof Corporation Foreman
Journeyman
Apprentice
Min Charge
$101.18
$92.59
$70.09
$800
Material 25%Mark Up
Bell Roof Company Inc.

Foreman $130.00
Journeyman $120.00
Apprentice N/A
Min Charge N/A
Material 45%Mark Up
R&R Roofing Foreman $135.00
Journeyman $125.00
Apprentice N/A
Min Charge N/A
Material N/A
COMMENTS:
• Contractor will supply all necessary labor and equipment to complete the Roof Repairs at a Time & Material Rate not to exceed $20,000.
• Clean up & haul away all roofing debris.

SIGNATURE: ________________ DATE: _____ _
• REQUIRES CITY COUNCIL APPROVAL: Yes O No CITY COUNCIL MEETING DATE: 8/9/2022 /:\Public Works Admln\BRIAN W. BOLGER Facilitles\lnformal Bid Farm\Civic Center Roof Maintenance.dacx City of Loma Linda
Official Report
COUNCIL AGENDA: August 9, 2022
TO: City Council
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
John Lenart, Councilman
Bhavin Jindal, Councilman
Rhodes Rigsby, Councilman
Approved/Continued/Denied
By City Council
Date --------
FROM:

SUBJECT:

T. Jarb Thaipejr, City Manager/Public Works Director
Award Contract for Traffic Signal Cabinet
RECOMMENDATION:

It is recommended that the City Council award the contract for traffic signal cabinet to McCain, Inc. of Vista, CA for an amount not to exceed $16,700 and approve a contingency amount of $1,700.00.

BACKGROUND:

The City is preparing to install traffic signalization at the intersection of California Street and Citrus A venue. We have been informed that the lead time for the equipment is 6-8 months. Staff suggests that we purchase the equipment first than prepare and bid for the installation closer to the delivery date.

ANALYSIS:

Staff determined that McCain, Inc. to be a sole source provider of the required specialized traffic signal cabinet, controller and software. Staff compared the cost of the system with previously purchased similar systems and found the line item prices to be competitive and comparable.

FINANCIAL IMPACT:

Funding is available in Account Nos. 1275345-58500 and 3122340-58500. \\CLL-SV-FILE\Public Works\Public Works Admin\Staff Reports\Award of Contract\Trqffic Signal Cabinet 2022.doc CC AGENDA ITEM 10d
City of Loma Linda
Official Report
COUNCIL AGENDA: August 9, 2022
TO: City Council
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
John Lenart, Councilman
Bhavin Jindal, Councilman
Rhodes Rigsby, Councilman
Approved/Continued/Denied
By City Council
Date --------
FROM:

SUBJECT:

T. Jarb Thaipejr, City Manager/Public Works Director
Award Contract for Traffic Signal Pole Purchase
RECOMMENDATION:

It is recommended that the City Council award the contract for the traffic signal pole purchase to Gexpro of Anaheim, CA for an amount not to exceed $81,500 and approve a contingency amount of $8,100.00.

BACKGROUND:

ANALYSIS:

Three (3) vendors responded to our request for this specialized quote, bid results attached. The most favorable quote, from Gexpro of Anaheim, CA, was analyzed and license referenced checked. It is not unusual for a project to experience the need to add or reduce the quantities of work items or the scope of work as field conditions dictate. This is generally caused by unforeseen circumstances or work needed to maintain the integrity of the project. Therefore, Staff recommends an allocation of $8,100 (±10%) for such circumstances.

FINANCIAL IMP ACT:

Funding is available in Account Nos. 1275345-58500 and 3122340-58500. \\CLL-SV-FILE\Public Works\Public Works Admin\Staff Reports\Award ofContract\Traffic Signal Poles 2022.doc CC AGENDA ITEM 10e
City of Loma Linda
Traffic Signal Poles
Engineer's Estimate Gexpro McCain

ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Traffic Signal Poles, complete LS 1 $90,000.00 $90,000.00 $81,500.00 $81,500.00 $91,607.00 $91,607.00 TOTAL $90,000.00 $81,500.00 $91,607.00
Sierra Pacific

ITEM DESCRIPTION UNIT QUANTIT'( UNIT PRICE TOTAL
1 Traffic Signal Poles, complete LS 1 $110,675.00 $110,675.00 TOTAL $110,675.00
1 City of Loma Linda
Official Report
COUNCIL AGENDA: August 9, 2022
TO: City Council
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
John Lenart, Councilman
Bhavin Jindal, Councilman
Rhodes Rigsby, Councilman
Approved/Continued/Denied
By City Council
Date --------
FROM: T. Jarb Thaipejr, City Manager/Public Works Director -r --l \.

SUBJECT: Award the Bid to Purchase of One (1) Vermeer Stump Grinder.

RECOMMENDATION:

It is recommended that City Council award the bid to RDO Equipment Company of Riverside, CA to purchase one (1) Ve1meer Stump Grinder for a total of $25,027.09.

BACKGROUND:

City staff constantly monitors, evaluates and analyzes the condition, depreciation and maintenance needs of the City fleet and equipment. The piece of equipment is a replacement and was included as part of the budget process. The existing grinder has been used and maintained for many years and has finally become worn beyond cost effective repair.

ANALYSIS:

Staff solicited quotes from three (3) vendors of this specialized piece of equipment, two (2) vendors responded. The quotes were $25,027.09 from RDO Equipment Co. of Riverside and $26,373.97 from RDO Equipment Co. of Rancho Dominguez, informal bid results attached. The City has previously purchased vehicle from this vendor. The City has checked this vendor and is satisfied with their service commitment and references.

FINANCIAL IMPACT:

Funding is available in Account No. 0014200-58220, Parks Division. \\CLL-SV-FILE\Public Works\Public Works Admin\Staff Reports\Award ofContract\Purchase One Vermeer Stump Grinder 2022.docx CC AGENDA ITEM 10f

INFORMAL BID RESULTS
DATE: "0• ').' 2-t'.:i'1--1_
PROJECT NAME/DESCRIPTION: \\J·1E� VV\� s,;::... :2::,0 ,K 5\1-\Q S3er>fL-: s ,\J ·vV\ � l \ \tz..\ � S)8Yl

BUDGETED AMT
00\ � 1 00 � '7>� 1---z_o

VENDOR NAME BID AMOUNT
'�. 't). 0 \2,,\fW-,S\ Dt ;lS-/ Oll,bC(
\<-. 'D . 0 \2t4 \I\) C, \to
\)0\1\,\1\� '-7\Jt � 1,(p, -;71,97
-'(o�O p / ti.\
SIGNATURE:--•�-=-=----�--- ----� ________ DATE:
!:\Public Works Admin \Bids-Specs\lnformal Bids\lnformal Bid Form.07-31-18.docx City of Loma Linda
Official Report
COUNCIL AGENDA: August 9, 2022
TO: City Council
FROM: T. Jarb Thaipejr, City Manager
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
John Lenart, Councilman
Bhavin Jindal, Councilman
Rhodes Rigsby, Councilman
Approved/Continued/Denied
By City Council
Date --------
SUBJECT: Award the Bid to Purchase of Five (5) Ford F150 Vehicles. -rJ;r RECOMMENDATION:

It is recommended that City Council award the bid to Fairview Ford of San Bernardino to purchase five (5) Ford F150 vehicles for a total of $214,005.10.

BACKGROUND:

City staff constantly monitors, evaluates and analyzes the condition, depreciation and maintenance needs of the City fleet. The vehicle replacement program was included as part of the budget process. These vehicles are for the Public Works Street Division - one (1) vehicle replacing a 2003 F250; Public Works Parks Division - two (2) vehicles replacing one F150 and one F250; Water Division- two (2) vehicles replacing a 2008 F150 and a 2005 F150 ANALYSIS:

Vehicle specifications were developed for the needs of the City then bids were solicited from three (3) local vendors. All 3 vendors responded with bids, Fairview Ford of San Bernardino, is the low bidder with a total of 214,005.10. However, each vehicle was quoted individually and Fairview Ford is the low quote individually as well. Differences in the specification needs generated differing totals. Staff compared these bids with bids from prior years and found it to be in line and comparable considering inflation. The City has previously purchased vehicle from this vendor and is satisfied with their service commitment and references.

FINANCIAL IMPACT:

Funding is available as follows: Streets - $39,115.54, Account No. 0013200-58210; Parks - $39,115.54, Account No. 0014200-58210 and $49,028.54, Account No. 0014200-58220; Water - $49,028.54, Account No. 4657020-58210 and $37,716.94, Account No. 4657030-58210. \\Cll-SV-FILE\Pub/ic Works\Public Works Admin\Staff Reports\Award of Contract\Purchase Three F 150 Vehi/c/e 2022.docx CC AGENDA ITEM 10g

INFORMAL BID RESULTS
DATE: �7'•'2· l--""t_
PROJECT NAME/DEscR1PT1ON: NEW fcJ,(l-,Q f - \ �o 4J_'-...J o x L � �fill.. 0V>fp ·£otl-: '.':?,�S .

VENDOR NAME
"'f \L\, \Q,-\J\ 0W -�
'?'{2--\,-r-') -�0
5v�i�B rt�
BUDGETED AMT. 3L\ J 7 c0. L;,-0

BID AMOUNT
�C\, \ \ �� s-tf
L\ {) /7:, 77 -�c\
L\�,D-LO·t)
COMMENTS: _____________________ _
SIGNATURE: -� -t
DATE: S,.';2'7.-'c
/:\Public Works Admin\Bids-Specs\lnformal Bids\Jnformal Bid Form.07-31-18.docx City of Loma Linda
Official Report
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
John Lenart, Councilman
Bhavin Jindal, Councilman
Rhodes Rigsby, Councilman
COUNCIL AGENDA:

TO:

VIA:

FROM:

SUBJECT:

RECOMMENDATION:

August 9, 2022
City Council
Approved/Continued/Denied
By City Council
Date
T. Jarb Thaipejr, City Manager/Public Works Director
Lynette Arreola, City Clerk
Award Contract for the implementation of a Document
Management Software System
It is recommended that the City Council award the contract for the Document Management Software System to File Keepers, LLC, of Los Angeles, CA, in an amount of $21,050 for the first year Laserfiche Cloud System for 5 users and up to $8,000 for data migrations hours, as needed, for other data migration and miscellaneous projects in the first year at the block hour rate of $200/hour.

BACKGROUND:

The City is looking to improve its records management, retention, indexing, workflow, document access and retrieval of documents system. The City receives numerous public records requests weekly. It is the obligation of the City to share public information with citizens. Openness, accountability and honesty define government transparency. The City does not currently have a document management system to effectively provide information. Currently, the City is responding to public records requests by manual routing, scanning, copying of documents, which consumes much employee time. The goal is to implement a system that will improve its records management process more efficiently while promoting transparency.

ANALYSIS:

A Request for Proposal (RFP) was prepared. Four qualified proposals were received and evaluated. File Keepers LLC, provides a Laserfiche Cloud System, which will meet the management system requirements for the City. The scope of work and cost was reviewed and found to be competitive with the other proposals.

FINANCIAL IMPACT:

Funding is available in Account No. 0011940-51820.

P:\Administration\Agenda PDF Files\CC\2022\08-09-22 CC Mtg\Document Mgmt Software System.doc CC AGENDA ITEM 10h
Attachment: Proposal by File Keepers, LLC
Document Management System Software and Implementation Services City of Loma Lima
25541 Barton Rd.

Loma Lima, CA 92354
Re: Request for Proposal
For

CITY OF LOMA LINDA
November 30th, 2021
FILE KEEPERS is excited to present this solution to the City of Loma Lima. We believe that FILEKEEPERS' knowledge with working with Cities and our expertise in implementing Document Management Services will provide the best solution to the City.

This proposal response will provide a detailed outline of FILEKEEPERS' understanding of the City's requirements, our proposed Document Management Solution, our recommended Project Implementation Plan and our Firm/Organization Background. It will also include references and testimonials that will validate both that our proposed Document Management Software and FILE KEEPERS is the best solution for the City.

FILEKEEPERS appreciates the opportunity to respond to this Request for Proposal and look forward to a successful implementation and continuous digital transformation growth with the City of Loma Linda.

We are happy to provide additional information upon request.

Best,
Bee Dishman
Account Manager

FILEKEEPERS, LLC
P: 323-728-3133 x21365
E: [email protected]
6277 East Slauson Avenue I Los Angeles, CA 90040-3011 I Tel 323.728.3133 I Fax 323.728.1349 www.filekeepers.com

EXECUTIVE SUMMARY

CITY OBJECTIVES
The City of Loma Lima is seeking an experienced and qualified vendor to implement a Document Management System (DMS) to improve the overall records management and access of documents by both its staff and citizens. The goal is to establish a main repository for all documents and reduce manual processes and increase productivity city wide to enable better integration and interaction between departments.

The DMS should have document imaging/scanning capability, indexing, Full Text searching using OCR Technology, and workflow and document archiving/retention capabilities. In addition to being able to check in/out documents and version controlling, the system should have proper security protocols to control the authoring of documents and ability to index or enter "meta data" associated to the documents being entered into the system.

FILE KEEPERS UNDERSTANDING
The City anticipates starting with 5 Full Users with an unlimited access for Read-Only capabilities. The City would like a Public Portal on the City's webpage to enable its citizens to access public documents. The City would like workflow/automation capabilities to expand/integrate with Public Records Requests and the Agenda Management process. The city is looking for a web base subscription system that will host the city's documents and data.

FILE KEEPER'S SOLUTION

LASERFICHE
FILEKEEPERS will meet all of the objectives/requirements of this RFP effectively and economically by implementing the Laserfiche Cloud System (Saas annual subscription) in combination with our Phased Implementation Project Plan.

Laserfiche is an easily configurable and agile Document Management System that allows an organization to capture, organize, categorize, and track their documents in a secure and centralized repository. It allows seamless search/retrieval of documents through full text searching (OCR) or advanced search functionalities. Laserfiche has an array of capture tools (physical scanning, electronic import, mobile uploads, print using Snapshot) and advanced business automation tools that allow document routing and collaboration in business processes between different departments. The system has built in analytics with Laserfiche Forms and Business Automation to manage the health and timelines of all processes. The forms analytics include Key Performance Indicators such as who submitted the process, when it was submitted, how each step of the process is taking, how long it took to complete the overall process, where tasks are stuck etc. These KPls can be used to transform and streamline current processes by being able to identify the bottlenecks and rerouting or configuring the process to be the most efficient (sending ticklers, escalations etc.).

With Laserfiche, viewing and editing options are securely controlled by each Users access rights. This allows Users to securely work with their documents either by checking them in/out, applying version control, annotations (redaction, highlight, sticky notes, stamps) or editing metadata. All activity in the repository can be tracked using Laserfiche Audit Trail to provide a full report of user and document history.

Laserfiche also offers a D.O.D (Department of Defense) Certified Records Management Suite that allows organizations to stay manage the cut off and retention schedules of their documents. This not only helps them stay in compliance with their document records management policies but also control their data storage volume by purging documents that are out of retention.
6277 East Slauson Avenue I Los Angeles, CA 90040-3011 I Tel 323.728.3133 I Fax 323.728.1349 www.filekeepers.com

PROPOSED SYSTEM
The Laserfiche cloud system is securely hosted on Amazon Web Services. This system is offers automated Version Updates, Bug-Fixes and Updates along with automated and Encrypted Backups.

FILE l<EEPERS proposes the following system solution based on our understanding of the City's requirements. The system is easily scalable annually and can be reconfigured based on final requirements from the City.

We recommend the following:

LASERFICHE CLOUD SYSTEM: Year 1
5 Full Named Users
Full User Access: Ability to scan, add, create, edit, move, delete. 5 ScanConnect
Allows direct scan into the Laserfiche repository using Desktop Scanner.

Forms Portal
Allows anonymous form submissions (ideally the public citizens) for the City's business processes (ex. Public Records Requests).
1000 views per month
Public Portal
Allows internal and external read only access through the public portal (Weblink). 1000 views per month
This system includes:
100 GB per User
Audit Trail
Direct Share (allows direct share using secure password link to those outside the organization) Automated Text Extraction (OCR of documents)
Import Agent with Email Archiving
Process Automation (Forms and Workflow)
LASERFICHE CLOUD SYSTEM: Year 1
Site Municipality License
This site licensing comes with 100 Users and unlimited full capabilities of the system. 6277 East Slauson Avenue I Los Angeles, CA 90040-3011 I Tel 323. 728.3133 I Fax 323. 728.1349 www.filekeepers.com
PRICING:

Description ■ unit ■ Price ■ Total ■
Full Named Users 5 1030 $ 5,150.00
ScanConnect 5 100 $ 500.00
Forms Portal
Up to 1000 Submissions per month 1 1800 $ 1,800.00
Public Portal
Up to 1,000 views per month 1 600 $ 600.00
System Setup, Configuration, User Training 15 200 $ 3,000.00 Professional Services Hours Block - 50
Public Portal Set Up, Public Records Request 1 10000 $10,000.00 Year 1 Total $21,050.00
Description ■ unit ■ Price ■ Total ■
Site Licensing 1 $28,000.00 $28,000.00
Professional Services Hours Block - 50
Expand to other Departments Business Processes 1 10000. $10,000.00 Year 2 Total $38,000.00
FILEKEEPERS believes we should scale up when needed as the system is easily scalable. Unlimited Forms Portal and Public Portal are not necessary right away. We typically recommend starting with the lower tier and then scaling up if issues arise.

PROJECT IMPLEMENTATION PLAN
PHASE 1: REQUIREMENTS GATHERING & SYSTEM DESIGN
Kick off meeting to establish stake holders (primary contacts), project team etc.

Develop plan of engagement (schedule discovery meetings with subject matter experts) to gather requirements Requirement Gathering/Discovery Meetings
Design System and Review for approval to Implement
PHASE 2: DEVELOPMENT & CONFIGURATION
Implementing the solution in accordance with the Requirements and Design Document that was created in Phase 1.

Develop a Test Plan to conduct testing in the next phase.

PHASE 3: TESTING
A coordinated effort between Laserfiche and Client to test the system.

Test the system using the Test Plan and remediate issues as necessary.

Coordinate with Client to onboard users.
6277 East Slauson Avenue I Los Angeles, CA 90040-3011 I Tel 323.728.3133 I Fax 323.728.1349 www.filekeepers.com
Obtain Client approval of the system in the Test Environment and prepare for migration to the Production Environment.

PHASE 4: GO LIVE
Deployment of the system into full production.

User Training -The User Training Plan will be delivered, as will User Training for Server Administrators.

Deployed System -A deployed and functional system in the Production Environment.

System Documentation - System Documentation that includes Project Documentation on the administrative aspects of the system
PHASE 5: TRANSITION TO SUPPORT
Perform post Go-Live system verification activities. Provide guidance to the City on monitoring and documenting any issues that may rise.

The Closeout Document will be signed by the Client to indicate that the Services and Deliverables were delivered as specified in this Statement of Work, and to indicate final acceptance of the system.

Support Maintenance Includes:

Break-Fix Support: Support for software or processes that have already been configured and not working as it should (searching errors, workflow errors, other system errors).

Up to 20 hours Break/Fix Support through Help Desk (Phone), Remote Login and E-mail Technical Support for Break-Fix Issues and Updates. Open support tickets by sending email to [email protected] or calling 213.250.3000 x4.

Basic Training: Basic training for new users or a refresher for current users via web conference. Trainings are 1 hour each and can be scheduled twice a year.

FIRM/ORGANIZATION BACKGROUND
FILE KEEPERS has successfully provided records management services to its clients since its foundation in 1974. With its merger with American Microimaging, Inc. (AMI) in 2018, FILE KEEPERS has become a premier solution provider for implementing and supporting Laserfiche Document Management Systems and Business Automation Solutions.

FILE KEEPERS has over 20+ years providing Laserfiche support to clients throughout mostly California, Washington, Arizona, Texas and North Carolina. In addition to Enterprise Content Management systems, FILE KEEPERS also provides a full offering of services to meet your Records Management needs. This includes Document Imaging/Scanning Services, Digital Conversion/Migration Services, Secure Physical Document Storage, Cloud Hosting Solutions (SaaS), NAID Certified Shredding/Destruction, and Mailroom Processing Services.

FILEKEEPERS has extensive experience working with the Public Sector and Government Agencies such as Cities, Counties, and Police Departments to digitally manage their content through process automation (workflow, forms, public portal access) and integrations with other line of business applications. FILE KEEPERS has implemented and currently supports hundreds of Laserfiche customers. We have converted hundreds of millions of irreplaceable physical records of all types 6277 East Slauson Avenue I Los Angeles, CA 90040-3011 I Tel 323.728.3133 I Fax 323.728.1349 www.filekeepers.com
(drawings, plans, index cards, historical books, permits, etc.) to support our clients in their Digital Transformation journey.

FILE KEEPERS is SOC-2 Audited, HIPAA Compliant, and NAID Certified to keep your information secure and confidential

REFERENCES
FILE KEEPERS has many public sector references. Below is a list of current Laserfiche Cities that we support annually.

City of Arcadia & Police Department
City of Hermosa Beach & Police Department
City of Inglewood & Police Department
City of Montebello Fire Department
City of Morro Bay & Police Department
City of Redlands
City of Rolling Hills
Other Cities that we currently provide Document Imaging/Conversion Services.

City of Imperial Beach
City of Long Beach
City of Pasadena
City of Santa Clarita
City of Santa Monica
Actual References will be provided upon request.
6277 East Slauson Avenue I Los Angeles, CA 90040-3011 I Tel 323.728.3133 I Fax 323.728.1349 www.filekeepers.com
City of Loma Linda
Official Report
COUNCIL AGENDA: August 9, 2022
TO: City Council
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
John Lenart, Councihnan
Bhavin Jindal, Councilman
Rhodes Rigsby, Councilman
Approved/Continued/Denied
By City Council
Date --------
FROM:

SUBJECT:

T. Jarb Thaipejr, City Manager/Public Works Director
Award Bid to Purchase of One (1) Ford F750 Dump Truck.

RECOMMENDATION:

It is recommended that City Council award a bid to Valew Welding & Fabrication of Adelanto, CA to purchase one (1) F750 dump truck for a total of $102,983.75.

BACKGROUND:

City staff constantly monitors, evaluates and analyzes the condition, depreciation and maintenance needs of the City fleet and equipment. The piece of equipment is a replacement and was included as part of the budget process. The existing dump truck has been used and maintained for many years and has finally become worn beyond cost effective repair.

ANALYSIS:

Staff solicited quotes from two (2) vendors of this specialized piece of equipment, both vendors responded. The quotes were $102,983.75 from Valew Welding & Fabrication of Adelanto, CA and $106,277.61 from Sunrise Ford, of Fontana, CA, informal bid results attached. The City has checked this vendor and is satisfied with their service commitment and references.

FINANCIAL IMP ACT:

Available funding in Account No. 0013200-58210, Street Division. \\CLL-SV-FILE\Public Works\Public Works Admin\Stqff Reports\Award ofContractl.Purchase One Dump Truck 2022.docx CC AGENDA ITEM 10i

City of Loma Linda
Official Report
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
John Lenart, Councilman
Bhavin Jindal, Councilman
Rhodes Rigsby, Councilman
COUNCIL AGENDA:

TO:

FROM:

SUBJECT:

RECOMMENDATION:

August 9, 2022
City Council
Approved/Continued/Denied
By City Council
Date -------
----( • I __,....
. T. Jarb Thaipejr, City Manager/Public Works Director -.J \. • Appropriation of $60,227 from Fund Balance than Award the Bid to Purchase of One ( 1) High Lift Vehicle.

It is recommended that City Council appropriate $60,227 from Fund Balance into Street Expenditures then award the bid to Altec Industries, Inc., of Pomona, CA to purchase one (1) High Lift vehicle for a total of $210,227.00.

BACKGROUND:

City staff constantly monitors, evaluates and analyzes the condition, depreciation and maintenance needs of the City fleet and equipment. The piece of equipment is a replacement and was included as part of the budget process. The existing high lift vehicle has been used and maintained for many years and has finally become worn beyond cost effective repair.

ANALYSIS:

Staff solicited quotes from two (2) vendors of this specialized piece of equipment, both vendors responded. The quotes were $210,227.00 from Altec Industries, Inc., of Pomona, CA and $240,000.00 from Versalift ofNorth Carolina, informal bid results attached. The City has checked this vendor and is satisfied with their service commitment and references.

FINANCIAL IMPACT:

Appropriate $60,227 from Fund Balance into Street Expenditures Funding Account No. 0013200- 58210, Street Division then funding is available.
\\CLL-SV-FILE\Pub/ic Works\Public Works Admin\Staff Reports\All'ard ofContract\Purchase One Hi Lift 2022.docx CC AGENDA ITEM 11

NJ//,,,
r'f'

INFORMAL BID RESULTS
DATE: �r2· 7L
PROJECT NAME/DESCRIPTION: t:-?:(w \::\\6, \--\ L\ r::c A\... -r-0 c.. \ ... \2.<&bo-"(,, o v-1 / c � ,v £rt- S:bOX.

BUDGETED AMT. \SV , 0 oO

VENDOR NAME BID AMOUNT
, ......
-:/ ��,� �t-J\)�'S,�() J\0, �21
., :;2\o,oo() 'C)oFS N◊T \JfVlS�L\ n 1-fN(.,\,\ 3 DF .-r\t\X • °\¥\ � '> -t \')tU.CV1 :\fl -f COMMENTS: '\/t� L-, £::C t)c-6$ r--rD7'"' :::C::N C 'Y:'-J D t <�)< , {'4\11) Q£\,\v�'1 � �EE:S , :Y\� f rl-o X :ltd O, c}O D fZW-- ;71 �,L( <s'\\C£ ,s t 1-...J voYV\ o r-J\A- , CV\ 2)0 \,J \S' o L')k 1:; 1D s nc.,.Jt: •(CJ 14 L-<e c::.

SIGNATURE:� DATE: B·:2. 7, ·1__
!:\Public Works Admin\Bids-Specs\lnformal Bids\Jnformal Bid Form.07-31-18.docx City of Loma Linda
Official Report
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
John Lenart, Councilman
Bhavin Jindal, Councilman
Rhodes Rigsby, Councilman
COUNCIL AGENDA:

TO:
·VIA:

FROM:

SUBJECT:

RECOMMENDATION:

August 9, 2022
City Council
Approved/Continued/Denied
By City Council
Date --------
T. Jarb Thaipejr, City Manager/Public Works Director --i J 7, Lynette Aneola, City Clerk�
Declare vacancies and direct the Clerk to post Vacancy Notices for the following Committee/Commission/Board:
a. Budget Committee (7)
b. Parks, Recreation and Beautification Committee (6)
c. Personnel Board (3)
d. Planning Commission (5)
e. Traffic Advisory Committee (5)
f. Trails Development Committee (8 members but reduce to 6 members)
It is recommended that the City Council declare vacancies for the above noted Committees, Commission and Board and direct the Clerk to post the Vacancy notice:

BACKGROUND:

The terms of all Committee/Commissions/Board members to the Committees, Commission and Board noted above have expired between the periods of 2019-2022.

The notice and summary of each of the committees, commission and boards having member terms expiring are attached. The Notice and summary will be posted at the 3 required locations - Civic Center, Library and at the Post Office, as well as on the City's website. A notice will also be posted on the City's electronic message board.

Final rep01i and applications will be brought back to the City Council at the meeting on October 11, 2022.

FINANCIAL IMP ACT:

None.

CC AGENDA ITEM 12

VACANCY NOTICE

LOCAL APPOINTMENT LIST
PLEASE TAKE NOTICE that pursuant to Government Code Sections 54970 et seq., attached is a list of regular and ongoing boards, commissions, and committees which are appointed by the City Council of the City of Loma Linda, including a list of all appointive terms which have expired, the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position. Also listed are the vacancies noticed and not filled due to insufficient applications.

APPLICATIONS to serve on the committees/commissions listed below may be obtained from the City Clerk or the City's Website: www.lomalinda-ca.gov and submitted to the City Clerk, City of Loma Linda 25541 Baiion Road, Loma Linda, CA 92354 by September 12, 2022.

COMMITTEE APPOINTMENTS will be scheduled for the City Council meeting of October 11, 2022

BUDGET COMMITTEE
Number of Members:

Term:

Meeting Schedule:

Current Members:

Term Expiring
Seven
Four Years
As needed basis, Frequent during the months of May and June Jay Gallant (Appointed May 1996), Current Chairperson Exp. June 2020 Mary Lynn Cook (Appointed March 1997) Exp. June 2020
Kurt Swigart (Appointed January 2003) Exp. June 2019
Gary Nelson (Appointed June 2011) Exp. June 2019
Verne Miller (Appointed September 2011) Exp. June 2019
Kevin Fischer (Appointed June 2014) Exp. July 2022
Jim Walling (Appointed July 2015) Exp. June 2019
All Committee Member's terms have expired.

The Committee reviews the proposals of City staff and prepares recommendations to the City Council of how best to allocate the limited resources of the City to the various municipal services. The City Manager and Finance Director/ Treasurer are the City's staff liaison members, although all Department Heads participate.

PARKS, RECREATION & BEAUTIFICATION COMMITTEE
Number of Members:

Term:

Meeting Schedule:

Current Members:

Tenns Expiring:

Six
Three Years
Bi-monthly on the 2
nd Monday
Kurt Swigart (Appointed June 1996), Current Chairperson Exp. July 2021 Janet Razzouk (Appointed September 1987) Exp. July 2021 Richard Wiley (Appointed June 1991) Exp. July 2020
Valerie Gallant (Appointed July 2002) Exp. July 2021
Robert Alfaro (Appointed July 2018) Exp. July 2021
Bernadine Irwin (Appointed December 2018) Exp. Dec. 2021 All Committee Member's Tenns have expired
The Committee reviews the City's present Parks and Recreation Element of the General Plan for recommending possible changes to the City Council; prepares recommendations pertaining to upgrading -
existing parks, acquiring additional park land, development of a trails system, the application of various grant moneys and establishing the parameters of a beau1i.:fication program. The Director of Public Works is the City's liaison staff member.

PERSONNEL BOARD
Number of Members:

Term:

Chairman:

Meeting Schedule:

Current Members:

Terms Expiring:

Three
Three Years
appointed by members
As- needed basis
Ronald Oh (Appointed 2002) Exp. July 2021
Verne Miller (Appointed 2000) Exp. July 2020
Georg Macias (Appointed by other two Board Members) Exp. 2016 All Committee Member's terms have expired
The duties and powers of the Board are to hear and decide Administrative Review Appeals and Grievance Appeals as prescribed by the Personnel Rules and Regulations. The City Manager as Persmmel Director is the City's staff liaison member.

PLANNING COMMISSION
Number of Members:

Term:

Meeting Schedule:

Current Members:

Terms Expiring:

Five
Four Years
First and Third Wednesday each month at 7:00 p.m.

John Nichols (Appointed July 2008), Current Chairman Exp. June 2021 Ryan Gallant (Appointed November 2013) Exp. June 2022
Jay Nelson (Appointed June 2014) Exp. Jun� 2021
Doree Morgan (Appointed July 2015) Exp. June 2022
Larry Karpanko (Appointed Sept 2016 to fulfill unexpired term) Exp. June 2022 All Commission member's terms have expired.

The Commission acts as a consulting and advisory board to the City Council, makes investigations and recommendations in an advisory capacity, either upon its own initiative or upon the request of either the City Staff or the City Council, of matters pertaining to growth, development and beautification of the City, including: subdivisions, street closures and street vacations, zoning text amendments and interpretations, a.1mexation proceedings, development agreements, specific plans, general plan amendments, zone changes, variances, conditional use permits, parcel maps, zoning text interpretations, waivers, master sign plans, precise plans of design.

Commission members are required to file a Statement of Economic Interests pursua.11t to the City's adopted Conflict of Interest Code as mandated by the Political Reform Act and enforced by the Fair Political Practices Commission (FPPC). Statements of Economic Interest are public records.

TRAFFIC ADVISORY COMMITTEE
Number of Members:

Tenn:

Meeting Schedule:

Current Members:

Tenns Expiring:

Ten - 5 appointed at la.1·ge; 6 representing staff and various institutions noted below
Four Years
Thursday of the month quarterly
Milford Harrison (appointed July 2018) Current Chairperson Exp July 2020 Michael Stewart (appointed June 2005) Exp. June 2017
Jerry Nelson (appointed July 2008) Exp. June 2022
Heath Nicola (added seat - appointed Dec. 2018) Exp. Dec 2021 William Chapman (appointed 2020 -fill A Walls Term) Exp June 2020 Denise Fee (Mission Elementary School representative)
Wendy Henderson (Office Manager University Shared Services) Doug Herman (LL Academy Representative)
Rick Aleksak (Bryn Mawr School Representative)
San Bernardino County Sheriffs Dept.

All Committee member's terms have expired
The Traffic Advisory Committee is comprised of 11 members, 5 appointed at large and 6 representing staff, the San Bernardino County Sheriffs Department, Loma Linda Academy, Loma Linda University/ Allied Health Systems and the Bryn Mawr School. The task of the Committee is to review requests of citizens, staff, institutions and City Council pertaining to traffic safety items and subsequently submit recommendations to the City Council for consideration. The Director of Public Works is the City's staff liaisori member.

TRAILS DEVELOPMENT COMMITTEE
Number of Members:

Term:

Meeting Schedule:

Current Members:

Terms Expiring:

Ten
Three Years
Quarterly on the 4
th Thursday
Jim Walling (Appointed July 2002), Current Chairperson - Exp. July 2021 Jeanne Wiesseman (Appointed July 2002)
Victor J. Miller (appointed September 2004) Exp. June 2019 Dick Wiley (Appointed August 2006) Exp. July 2020
Robert Stewart (Appointed September 2008) Exp. July 2020 Rhonda Hwang (Appointed June 2009) Exp. July 2021
James Earsom (Appointed August 2012) Exp. July 2021
Heath Nicola (Appointed December 2018- Fill D Ziprick seat) Exp. Dec 2020 Jamie Dupper (Appointed August 2012) Exp. July 2021
Vacant Seat (Susan Israel) Exp. 2021
Vacant Seat (Jeanne Wiessman) Exp. 2019
All Committee Member's terms have expired
The tasks of the Committee include identifying and addressing trail related issues relating to the Transportation/Circulation, Conservation and Open Space, and Parks and Recreation Elements of the General Plan. The Director of Public Works is the City's liaison staff member.

Loma Linda City CouncilAugust 9, 2022

Loma Linda City Council
August 9, 2022