CITY OF LOMA LINDA
CITY COUNCIL AGENDA
REGULAR MEETING OF DECEMBER 13, 2022
7:00PM
A regular meeting of the City Council of the City of Loma Linda is scheduled to be held Tuesday, December 13, 2022, in the City Council Chamber, 25541 Barton Road, Loma Linda, California. Pursuant to Municipal Code Section 2.08.010, study session or closed session items may begin at 5:30 p.m. or as soon thereafter as possible. The public meeting begins at 7:00 p.m.
Reports and Documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours. The Loma Linda Branch Library is also provided an agenda packet for your convenience. The agenda and reports are also located on the City’s Website at www.lomalinda-ca.gov.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 25541 Barton Road, Loma Linda, CA during normal business hours. Such documents are also available on the City’s website at www.lomalinda-ca.gov subject to staff’s ability to post the documents before the meeting.
Persons wishing to speak on an agenda item, including any closed session items, are asked to complete an information card and present it to the City Clerk prior to consideration of the item. When the item is to be considered, please step forward to the podium, the Chair will recognize you and you may offer your comments. The City Council meeting is recorded to assist in the preparation of the Minutes, and you are therefore asked to give your name and address prior to offering testimony.
The Oral Reports/Public Participation portion of the agenda pertains to items NOT on the agenda and is limited to 30 minutes; 3 minutes allotted for each speaker. Pursuant to the Brown Act, no action may be taken by the City Council at this time; however, the City Council may refer your comments/concerns to staff or request that the item be placed on a future agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (909) 799-2819. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible.
A recess may be called at the discretion of the City Council.
Meetings are accessible to people with disabilities. Every attempt will be made to swiftly address each request. Requests in advance of the meeting will enable us to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact the City Clerk at [email protected] or (909) 799-2819.
City Council Agenda
A. Call To Order
B. Roll Call
C. Closed Session/Workshop
D. Invocation and Pledge of Allegiance – Councilman Rigsby (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief, nonsectarian invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.)
E. Items To Be Added Or Deleted
F. Oral Reports/Public Participation - Non-Agenda Items (Limited to 30 minutes; 3 minutes allotted for each speaker)
G. Conflict of Interest Disclosure - Note agenda item that may require member abstentions due to possible conflicts of interest
H. Scheduled and Related Items
1. Public Hearing –Ratification of Certificate of Appropriateness for Precise Plan of Design Application No. P22-004 for the elevations of “The Groves” 51 single-family residential homes located in Planning Area 3-6 of the Groves Specific Plan [Community Development] a. DETERMINE the project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15182, which provides an exemption for residential projects located in a specific plan area where a public agency has already prepared an EIR on a specific plan and that residential project is undertaken pursuant to and in conformity with that specific plan, and;
b. RATIFY Certificate of Appropriateness for Precise Plan of Design No. P22-004, and; c. APPROVE Precise Plan of Design No. P22-004, which includes the architectural styles and configuration of 51 single-family, estate-style homes on 10,000 sq. ft. minimum lots.
The 4 architectural styles, consistent with the Specific Plan, will be: Craftsman, Prairie, California Ranch, and Modern Farmhouse. The 22.58 acre vacant site is located in Planning Area 3-6 of The Groves Specific Plan, south of Park Ave, north of Mission Rd, and intersected by Bryn Mawr Ave. It’s designated as Special Planning Area “D” within the Historic Mission Overlay District, Zoned Planned Community and Very Low Density Residential. The recommended approvals listed above are based on the Findings contained in the Staff Report and subject to the Conditions of Approval and the original Mitigation Measures adopted on June 12, 2018.
I. Consent Calendar
2. Demands Registers
3. Minutes – October 25, and November 8, 2022
4. Treasurer’s Report – October and November 2022
5. Fire Department’s Report – October and November 2022
6. Appropriate $293,200 from Water Utility Operations Fund Balance and award contract to Best Drilling and Pump, Inc. for the rehabilitation of Mt. View Well No. 5 in an amount of $380,002.00 (CIP 22-665) [Public Works]
City Council Agenda
7. Appropriate $110,000 from Measure I Fund Balance and award contract to Vance Corporation for the pavement rehabilitation on Mountain View Avenue, Sun Avenue, Rosewood Drive and Spade Street in the amount of $527,780.78 (CIP 22-108) [Public Works]
8. Approve a Supplemental Appropriation of $10,000 from General Fund Balance to General Government, Legal Service’s account, and approve payment to Shenkman & Hughes, PC, in an amount of $30,000 in relation to the modification of the City’s electoral system process [City Manager]
9. Award a contract in an amount of $22,500 to K.D. Acoustics of San Bernardino, CA, for the replacement of acoustic tiles within the Civic Center and approve a contingency amount of $2,300 [Public Works]
10. Accept as complete and authorize recordation of Notice of Completion for Sewer Line Repair between the south end of Lawton Avenue and Lawton Avenue intersection with Campus Street [Public Works]
J. Old Business
K. New Business
11. City Council 2023 Meeting Schedule
L. Reports of Councilmen (This portion of the agenda provides City Council Members an opportunity to provide information relating to other boards/commissions/committees to which City Council Members have been appointed).
M. Reports Of Officers (This portion of the agenda provides Staff the opportunity to provide informational items that are of general interest as well as information that has been requested by the City Council).
N. Adjournment
POSTING
I, Lynette Arreola, City Clerk, do hereby certify and declare that on the 8 th day of December, 2022, I caused
this agenda to be posted at the following three (3) locations, to-wit:
1. Loma Linda Branch Library, 25581 Barton Road, Loma Linda, California
2. City Council Chambers, 25541 Barton Road, Loma Linda, California
3. U. S. Post Office Annex, Newport Avenue, Loma Linda, California Lynette Arreola, City Clerk
City of Loma Linda, California
CITY COUNCIL AGENDA
PACKET
AGENDA ITEM NO 1
AGENDA ITEM 1
8 DATE: December 13, 2022, 7:00pm
TO: Honorable Mayor and Members of the City Council
VIA: T. Jarb Thaipejr, City Manager
FROM: Lorena Matarrita, Community Development Director
SUBJECT: Ratification of Certificate of Appropriateness for Precise Plan of Design Permit No.
P22-004.
RECOMMENDATION
Staff recommends the City Council accept the recommendation of the Historical and Planning Commissions by taking the following actions:
1. DETERMINE the project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15182, which provides an exemption for residential projects located in a specific plan area where a public agency has already prepared an EIR on a specific plan and that residential project is undertaken pursuant to and in conformity with that specific plan, and;
2. RATIFY Certificate of Appropriateness for Precise Plan of Design Permit No. P22-004, and;
3. APPROVE Precise Plan of Design Permit No. P22-004, which includes the architectural styles and configuration of 51 single-family, estate-style residences on 10,000 square-foot minimum lots. The four (4) architectural styles include: Craftsman, Prairie, California Ranch, and Modern Farmhouse. The 22.58 acre vacant site is located in Planning Area 3-6 of The Groves Specific Plan, south of Park Avenue, north of Mission Road, and intersected by Bryn Mawr Avenue It is designated as Special Planning Area “D” within the Historic Mission Overlay District, Zoned Planned Community, and intended Very Low Density Residential.
The recommended approvals listed above are based on the Findings contained in the Staff Report and subject to the Conditions of Approval and the original Mitigation Measures adopted on June 12, 2018.
PERTINENT DATA
Owner: Highpointe Groves, LLC
Applicant: Lennar Homes
General Plan: Special Planning Area “D”
Governing Document: The Groves at Loma Linda Specific Plan Zoning: Planned Community (PC)
CITY OF LOMA LINDA
COUNCIL STAFF REPORT
Approved / Continued / Denied
By City Council
Date: ___________________
City Council Staff Report Page 2 of 16
Meeting of December 13, 2022
Land Use Designation: Planning Area 3-6 designated for Very Low Density Residential Site: 22.58 acres, vacant, APN’s: 0292-461-06, -08 and 0292-471-06 Overlay: Historic Mission Overlay District
Topography: Site slopes northwest at about a 1 to 2% gradient. Soils are alluvian composed of silty sand. Preliminary geological reports by RMA concluded site is geologically and geotechnically feasible Vegetation: Vacant, low growing vegetation throughout, formerly a citrus orchard
BACKGROUND
In 2018, the Historical Commission, Planning Commission, and City Council adopted The Groves at Loma Linda Specific Plan (GSP), a City-initiated project for a 300-acre site located entirely within “Special Planning Area D” (SPA-D) of the General Plan land use map. The GSP established development standards and design guidelines for three different phase concept areas.
Phase I Concept Area included the previously approved components of the Veterans Affairs Healthcare Facility. Phase II incorporated the entire Citrus Trails Master Plan. The third phase, known as the Phase III Concept Area, included 103 acres of predominantly vacant and undeveloped land with the exception of Heritage Park. Upon complete build out, the Phase III Concept Area will feature single-family residences, pedestrian-oriented mixed-use development, a range of multi-family housing options, and active recreational amenities.
Since the adoption of the GSP, several development applications have gone through the entitlement process. Those projects include:
224 single-family residential tract and 13-acre park with a dog park, tot lot, basketball court, pickle ball court, bocce ball court, horseshoe pits, picnic tables, gazebos, barbeque stations and restrooms.
213 senior living apartment complex that included a fitness center, multi-purpose room, pool, a pedestrian trail, and an approximate 4,200 square-foot retail component. High density residential tract map of 57 condominium units with shared open space that included barbeque stations and seating areas.
16-acre park and 3-acre Oak Woodland Preserve with a large grass open areas, a recreational community center, and a fire station.
103 detached residential condominiums with a total of 309 parking spaces for residents and guests, open space paseo, interior private roads, walls, fencing and related site improvements.
Tentative Tract Map for a 51 residential lot subdivision, including 5 lettered lots. Lettered lots would contain the Frink Adobe House, an open space paseo, an extension of the Zanja Trail as well as landscaping and other egress/ingress areas. (At the time of the tract map approval, staff informed the Council that the developer would return at a later time to present the architectural elevations and configuration of the community.) On July 11, 2022, the Planning Commission recommended approval of the 51 lot residential subdivision project as well as a Specific Plan Amendment to allow the building-to-building City Council Staff Report Page 3 of 16
Meeting of December 13, 2022
separation requirement from a 40 feet to 30 feet minimum distance. That evening, they also added a condition to require the applicant to change the interior vinyl fencing with block wall.
On July 12, 2022, City Council ratified the 51 lot subdivision project and Specific Plan Amendment. However, discussion ensued regarding the interior lot block wall and vinyl fencing.
The applicant addressed the topic before the Council and requested an alternative solution. The applicant stated the internal fencing/walls are not visible from the street, however, the gate to enter the back yard is visible. He asked to redesign the gates from vinyl to steel, a better and long-lasting quality material, as a compromise to installing block wall. The applicant requested to use vinyl fencing for lot separation and to install steel gates for each home rather than a vinyl gate. Council voted in favor of the request and rescinded Planning Commission’s condition. The Council added the following new condition:
Prior to the submittal to Plan Check, the applicant shall revise the applicable plans, such as the grading, tract map, and the landscaping plan, to indicate that the side-entry gates will be made of tubular steel with metal mesh for privacy. Each will be painted to match other elements in the community. The originally proposed interior vinyl fencing shall remain as is.
On December 7, 2022, the Planning Commission reviewed the Precise Plan of Design permit application for the architectural elevations and configuration of the 51 residential lot development. That evening, the five (5) Commissioners voted unanimously in favor of the project. With their approval, they added the following Conditions:
1. Prior to submitting the Final Landscaping Plans during the Plan Check process, the applicant shall work with city staff and revise the plans to indicate additional and alternative types of trees throughout the development, more specifically:
a. Provide a minimum of two (2) types of fast growing trees that will produce substantial shade along the Zanja Trail, public park areas, perimeter, and parkways. b. On Mission Road, choose the same types of trees and plant palette to match the street median strip and parkway areas found at the residential development across the road.
2. During the Plan Check process, the applicant shall work with city staff and to find and install an appropriate shade structure with lighting for the mailbox clusters. Place the boxes near shade trees and street lighting. Provide a detail of the shade structure to the Building and Planning Divisions for approval.
3. During the Plan Check process, the applicant shall work with city staff and revise the elevations so the siding, such as stone veneer, wraps and continues around the front and side portions of the structure. There shall be an appropriate designated point of termination such as the back yard fence, a buttress wall, or the utility boxes, if any. If there is no buttress wall or visible termination point, then use foam trim or a similar method for formal termination of the siding.
The revised Conditions of Approval are included in the staff report as Attachment E.
Since the original application submittal, the applicant and staff have continued to work together to ensure the proposed design and configuration is consistent with the General Plan and complies City Council Staff Report Page 4 of 16
Meeting of December 13, 2022
with the GSP, zoning, and all applicable codes. The previously approved EIR mitigations measures will continue to apply for the site, as well as newly added Conditions of Approval.
ANALYSIS
The project applicant, Lennar Homes, is proposing to construct 51 estate-style lots within the recently approved Tentative Tract Map 20417. The homes will range from 4-7 bedrooms with attached garages on a 22.58 acre site south of Citrus Avenue, north of Mission Road intersected by Bryn Mawr Avenue. Each lot would be a minimum of 10,000 square feet. The tract will also include five (5) lettered lots encompassing the Frink Ranch Adobe, for a total of 56 lots. The project site density has been proposed at two (2) dwelling units per acre, which is consistent with Very Low Residential Density. The subject site is within the Phase III Concept Area, more specifically, within Planning Area (P.A.) 3-6 and within the Historic Mission Overlay District.
Existing Setting
The project site is located within the Phase III Concept Area (Planning Area 3-6 of the GSP), Special Planning Area “D” of the General Plan within the Historic Mission Overlay District. The designated zoning is Planned Community (PC) and intended for Very Low Density Residential.
Surrounding uses are found in Table 1:
Table 1
General Plan, Zoning and Existing Land Use
General Plan Zoning Specific Plan Existing Use
North Special Planning
Area “D”
Planned Community
(PC) PA 3-5 and 3-4
Vacant, entitled for mediumdensity residential; park
South Special Planning
Area “D”
Planned Community
(PC) NA Mission Creek residential
subdivision
East Special Planning
Area “D”
Planned Community
(PC) PA 2-17 Open space/trail; singlefamily residences West Special Planning
Area “D”
Planned Community
(PC) PA 3-6 Single-family residences
The Project will be accessed by four (4) new public streets from the northern boundary via a 40- foot wide Citrus Avenue. Per the conditions of Public Works and the Specific Plan requirements, the applicant is improving their portion of Citrus Avenue, with a 12-foot landscaped parkway and sidewalk, for a total of 64-foot width. All internal proposed streets and driveways within the development meet the City’s public road standards and emergency vehicle accessibility. The project will also be required to join the City’s Landscape Maintenance District for the perimeter parkway areas. The street cross sections and grading are included with the attached project plans.
Mission Overlay District
As stated in the LLMC, “Of the three corridors, Mission Road is the most important in terms of historic preservation due to the high concentration of historic and cultural resources, particularly on the north side of the road. Mission Road is the focal point and heart of the overlay district.
New development along the Mission Road frontage shall conform to the historic architectural styles and site design parameters listed.” A total of six (6) lots (Lots 14-19) are being oriented City Council Staff Report Page 5 of 16
Meeting of December 13, 2022
towards Mission Road that will be accessed by newly created drive approaches leading into front-loading garages. This street-facing orientation combined with the proposed architectural styles and overall site design will be in keeping with the intent of the historic overlay district.
All new development and adaptive reuse projects along Mission Road shall construct the rightof-way in accordance with the approved street design standards prepared by the city’s public works department. The street design shall include a landscape median in the road, and landscape easement behind the sidewalk on both sides of the street. No median shall be installed in front of an existing residential use. This requirement may be waived if written authorization from the owner of an affected, existing property is obtained and submitted to the community development and public works departments during the entitlement process.
In addition, because Mission Road is located along the southern edge of the GSP and facilitates access to the properties adjacent to it within the Specific Plan area. Per the GSP, the design shall incorporate a 22-foot minimum wide parkway that also includes a 10-foot wide meandering decomposed granite trail on the north side of the street. The trail is intended to be an extension of the Zanja Trail provided within South Park.
Figure 1
Land Use Plan for the Groves at Loma Linda Specific Plan City Council Staff Report Page 6 of 16
Meeting of December 13, 2022
The referenced map (Figure 1) is found in the GSP document. The subject site is Planning Area (P.A.) 3-6, designated for Very Low Density Residential.
Architectural Styles and Floor Plans
In preserving the historic attributes of the area, the applicant has chosen four (4) architectural styles that are consistent with the Specific Plan: Craftsman, Prairie, California Ranch, and Modern Farmhouse. Although the Modern Farmhouse and California Ranch styles are not listed in the Historic Mission Overlay ordinance, the Specific Plan states that other styles, such as the aforementioned, may be considered by the City and the Historical Commission.
A total of 3 floor plans are being proposed for the subdivision. Plan 1 is a 2,767 sq.ft. one-story residence containing 4 bedrooms, 3.5 bathrooms, twocar garage, and optional additional bedroom. Plan 2 is a 3,912 sq.ft. two-story residence containing 5 bedrooms, 3 bathrooms, three-car garage, and optional loft/retreat/patio.
Plan 3 is a 4,122 sq.ft. two-story residence containing 6 bedrooms, 4.5 bathrooms, threecar garage, and optional additional bedroom/retreat.
Twelve (12) color schemes (3 color schemes for each architectural style) will be incorporated into materials that emulate the various chosen architectural designs. Some of these materials include simulated wood shake made of flat concrete roof tile, stone veneer (i.e. brick, stacked stone), lap wood siding, and metal sectional garage doors and fiberglass front doors with simulated wood grain.
The California Ranch style proposes light-colored stucco siding, simulated roof wood shake, brick wainscot, and shutter accents. Depending on the floor plan, there will be accent colors similar to brown, black, green and/or off-white.
The Craftsman style uses a less-textured simulated roof wood shake, brick wainscot, lap board/board and batten siding, and exposed rafter tails. Depending on the floor plan, there will be accent colors similar to brown, olive, off-white, tan, maroon, yellow and/or green.
The Prairie has medium dark-colored stucco accompanied by lap siding, jagged stone veneer wainscot, and slate-like roof tile. Depending on the floor plan, there will be accent colors similar to blue, light brown, grey, dark grey, yellow, and/or red-brown.
The Modern Farmhouse has similar roof tile to the Prairie with board and batten siding, shutter accents, and light-colored stucco. Depending on the floor plan, there will be accent colors similar to dark grey, super white, grey, off-white, olive, brown, and/or yellow.
The community focuses on creating unique homes and creating ample variety. This approach creates great diversity throughout the community and minimizes repetition of homes. As a result, no two homes next to or across from each other will have the same combination of plan, elevation, and color scheme. Many of the homes will not be repeated throughout the entire community and more than 50% of the homes are either unique or will only be repeated 1 other City Council Staff Report Page 7 of 16
Meeting of December 13, 2022
time. Any future, proposed community signage, specific landscape designs, trails, or street names, will require a similar review and approval process.
See Attachment B – Project Plans, for a clear understanding of the chosen styles, colors, and materials.
The Specific Plan Purpose and Development Standards
The GSP is zoned predominantly “Planned Community” (PC), which is intended to accommodate flexibility in development, encourage creative and imaginative design, and provide for development of parcels of land as coordinated projects involving a mixture of residential densities and housing types, community facilities both public and private and commercial areas.
The PC zone allows for creation of unique use regulations and development standards for a development project, provided the regulations and standards clearly implement General Plan policy. Subsequent project proposals under the PC zone must reflect the character envisioned by the City at the time of approval. The PC zone also can be used to implement the special area designation established under the General Plan.
According to the GSP, P.A. 3-6 is envisioned as a very low density residential planned development across from the future central park on Bryn Mawr Avenue comprised of large estates located along Mission Road and south of Citrus Avenue. Its location and size provide an opportunity to create a secluded enclave of semi-custom homes on large lots ranging from 10,000 square feet to a half-acre and larger. New estates along Mission Road are required to front onto Mission Road.
This site contains an easement for the extension of Citrus Avenue along the northern edge of the property. Citrus Avenue will enable access to the future school as well as the residential neighborhood.
Configuration of the Site
The project has been designed to provide spacious lots with single-family residential developed at very low density to comply with the designated land use for the Planning Area. The homes will range from 2,767 to 4,122 square feet in size and will be one to two stories in height. A minimum of 30 feet between residential buildings has been established across the community in order to provide more open space for the residents as well as access for the Fire Department and other emergency services. The development standards listed in Table 2 regulate new site and building development for the subject site. The project complies with all yard setbacks, height, parking and open space:
City Council Staff Report Page 8 of 16
Meeting of December 13, 2022
Table 2
Planning Area 3-6 Development Standards
30 ft
City Council Staff Report Page 9 of 16
Meeting of December 13, 2022
Historical Commission Recommendation
As required by the Historic Mission Overlay District ordinance, any proposed development within the District must first be reviewed by the Historical Commission before the issuance of entitlement permits.
On December 20, 2021, the Historic Commission approved the Certificate of Appropriateness for Tentative Tract Map No. P21-087 (TTM 20417) proposed by Highpointe Communities. At that time, the request was to subdivide the 22.58 acres within Planning Area 3-6 of The Groves at Loma Linda Specific Plan and create 52 “estate-style” residential lots. Each lot would be a minimum of 10,000 square feet. One lettered lot encompassed the Frink Adobe. During the meeting, it was discussed to expand the Frink Ranch property to allow room for a future educational and cultural center. The Two Canyons Conservancy group agreed to spearhead and fund the future Frink Adobe cultural center. Highpointe Communities agreed to forfeit Lot #52 (now Lot A) so the Two Canyons Conservancy group could have additional area (i.e. parking) for future visitors at the Adobe Frink house. Approved minutes and discussion notes are attached for review (Attachment D).
Because of the Historical Commission’s request, Highpointe revised the map to instead create 51 residential lots and five (5) lettered lots. The lettered lots would preserve the historic Frink Ranch property, related on and off-site improvements, and a trail adjacent to the historic Zanja channel. The Frink Adobe, along with several existing orange trees and historic irrigation standpipes, would be preserved on site. The map change resulted in the elimination of a residential lot (previously Lot #14), but a larger footprint for the historic property.
On March 7, 2022, the Commission reviewed the architectural elevations and configuration of the project and provided comments in regards to the compatibility with the cultural heritage of the historic area. The approved minutes and discussion notes are attached for review (Attachment D).
The Historical Commission’s recommendations were incorporated into the revised plans and subsequently recommended approval of the Certificate of Appropriateness.
Frink Adobe and Zanja Trail
Lettered lots A-E will contain related on and off-site improvements and a trail adjacent to the historic Zanja channel. The Frink Adobe, along with several existing orange trees and historic irrigation standpipes, will be preserved in place, within the lettered lot.
The applicant and the Two Canyons Conservancy are pending discussion with the City regarding the final site layout for the Zanja trail and future interpretive signage and exhibits that will feature the history of citrus farming and the indigenous people of the area. In this process, the City will work with the applicant to obtain mapping resources of the various existing trees (including the heritage trees) and where the Zanja traveled the area.
Landscaping and Open Space
In the heart of the community will be a large park consisting of North Park and Central Park, with a combined total of 29.8 acres. North Park had original been conceived through the planning and entitlement for Citrus Trails. Based on the additional open space requirements per City Council Staff Report Page 10 of 16
Meeting of December 13, 2022
Special Planning Area D, Central Park has been planned and located adjacent to North Park to create a grand community park for all residents of Loma Linda.
Planning Area 2-17, adjacent to the subject site, includes 2.3-acre of open space / trail (paseo). It provides a pedestrian amenity and facilitates access between North Park and South Park. The Paseo is located along the western boundary of Planning Area 2-12 and Planning Area 2-14 and features a 10-foot wide meandering decomposed granite trail surrounded by evergreen canopy and accent trees.
A conceptual landscape plan and fencing plan has also been provided to show the proposed plotting of shrubs, trees, and ground cover throughout the property (Attachment B). Various species are listed. The plan also illustrate the preliminary layout of the sidewalks, pedestrian trail, and parkways.
Vehicular and Non-vehicular Access
Access into Planning Area 3-6 shall primarily be by Citrus Avenue and four new public streets.
Per the conditions of Public Works and the Specific Plan requirements, the applicant is improving their portion of Citrus Avenue, with a 12-foot landscaped parkway and sidewalk, for a total of a 64-foot width road. The landscaped parkways feature street trees with shrubs and groundcovers, and will match with the adjacent residential development. All internal proposed streets and driveways within the development meet the City’s public road standards and emergency vehicle accessibility. The project will also be required to join the City’s Landscape Maintenance District for the perimeter parkway areas. The street cross sections and grading are included with the attached project plans.
Per the Specific Plan, new estates along Mission Road are required to front onto Mission Road, similar to the cluster of existing homes within this area. Additionally, no through access from Mission Road is allowed through Planning Area 3-6. As proposed, Lots 14-19 will solely be accessed off Mission Road and no cross-through access has been designed.
As indicated on the map, the new streets will be e secondary access points (local streets) that will lead to each individual lot. These streets will have an overall right-of-way dimension of 60 feet to include a 12-foot wide sidewalk areas on either side.
Drainage
The existing drainage pattern is away from Mission Road, generally in a northwesterly direction.
The majority of this Planning Area will also drain to the nearby basin located within Planning Area 3-4 (the future public park). The exception is the southerly parcels having existing residences. Those parcels will be responsible to address their water quality and drainage responsibilities onsite without reliance on facilities proposed by the Specific Plan should they decide to redevelop their properties.
MEASURE V COMPLIANCE – TRAFFIC
On November 7, 2006, the Loma Linda voters passed Measure V, the Residential and Hillside Development Control Measure. As outlined in Section II (A) (3) of Measure V, all development projects shall be required to cover 100 percent of their pro rata share of the cost of any public infrastructure, facilities and services through the payment of development impact fees. In Section City Council Staff Report Page 11 of 16
Meeting of December 13, 2022
II (F) (2) of Measure V it requires that traffic levels of service (LOS) be maintained at level C or better. Specifically, Measure V states:
To assure the adequacy of various public services and prevent degradation of the quality of life experienced by the residents of Loma Linda, all new development projects shall assure by implementation of appropriate mitigation measures that, at a minimum, traffic Levels of Service are maintained at a minimum of Level of Service C throughout the City, except where the current Level of Service is lower than Level of Service C. In any location where the Level of Service is below Level of Service C at the time an application for a development project is submitted, mitigation measures shall be imposed on that development project to assure, at a minimum, that the level of traffic service is maintained at Levels of Service that are no worse than those existing at the time an application for development is filed. In any location where the Level of Service is F at the time an application for a development project is submitted, mitigation measures shall be imposed on that development project to assure, at a minimum, that the volume to capacity ratio is maintained at a volume to capacity ratio that is no worse than that existing at the time an application for development is filed.
In the 2018 Traffic Impact Analysis conducted by Kunzman Associates for the adopted EIR and project site, the consultants made recommendations to mitigate future traffic. The study concluded future development shall contribute on a fair share basis in the implementation of the recommended intersection lane improvements or freeway improvements, or in dollar equivalent in lieu mitigation contributions, or in the implementation of additional capacity on parallel routes to offset potential impacts to study intersections. Projects which are consistent with the above provisions (i.e., payment of fair share for infrastructure, facilities and services, and maintain acceptable traffic LOS) can be considered to be self-mitigating with regard to potential impacts related to public utilities and services, and local roadway traffic congestion. Mitigation measures were imposed for the entire Specific Plan project site, including Planning Area 3-6, to ensure that the level of traffic service is maintained. The adopted mitigation monitoring report will continue to be part of the subject project and all future projects found within the Specific Plan area.
FINDINGS
Precise Plan of Design Findings
In an effort to ensure that the foregoing project is consistent with the General Plan, compliant with the zoning and other City requirements, compatible with the surrounding area, and appropriate for the site, Findings have been made to support the approval of the Precise Plan of Design application as required in LLMC §17.30.300. The findings are as follows:
1. That the use is allowed within the subject zone.
The proposed residential development is a permitted use within the Planned Community (PC) Zone. The project is consistent with the goals of Special Planning Area “D” of the General Plan and was designed in accordance with the guidelines and standards set forth in The Groves at Loma Linda Specific Plan. The Specific Plan has designated Planning Area 3-6, the subject site, for very low density residential.
2. That the project is in compliance with and demonstrates the following applicable criteria:
City Council Staff Report Page 12 of 16
Meeting of December 13, 2022
2.1. Efficient site layout and design: The project, as shown on the site plan, complies with the development standards of the PC Zone and Mission Historic District requirements.
The gross acreage of the site is 22.58 acres. It is adequate in size and shape to accommodate the proposed very low density residential use and will comply with the standards required of the Specific Plan and PC Zone. Planning Area 3-6 is intended for very low density residential, up to 0 to 2 dwelling units per acre. As proposed, it is allocated for 51 homes. The applicant is in keeping with criteria for single-family development at the prescribed density.
2.2. Compatibility with neighboring properties and developments: The structures have been designed with pre-approved architectural styles listed in the Specific Plan and the Historic Mission Ordinance. Two of the styles, not on the pre-approved list, were reviewed and approved by the Historical Commission, as allowed by the Specific Plan and the Historic Mission Overlay District ordinance. The Historical Commission recommended approval of the proposed development, with requested changes.
2.3. Efficiency and safety of public access and parking: As shown on the site plan, the proposed project complies with parking regulations as well as Public Works’ street and road improvement specifications. In addition, each City department, including Public Safety/Fire, reviewed and recommended approval of the project as configured.
2.4. The arrangement and relationship of proposed structures and signs to one another and to other developments in the vicinity and whether the relationship is harmonious and based on good standards of design: The project will be compatible with the entire planned community of The Groves at Loma Linda area. The future residences were designed according to the specification of the GSP. For example, the GSP called for the homes on Mission Road to face the street rather than the interior of the residential tract; the applicant is proposing such configuration.
2.5. The compatibility in scale and aesthetic treatment of proposed structures with public areas: The proposed residential buildings will be designed in a Prairie, Craftsman, California Ranch and the Modern Farmhouse architectural style. There will be single and two-story residential homes that will continue the same historic feel of the district and surrounding residential development. The existing and proposed developments feature single and two-story homes.
2.6. The adequacy of proposed driveways, landscaping, parking spaces, potential on-site and off-site parking and traffic impacts and other potential impacts upon the environment: Traffic ingress/egress on site or by adjacent roadways would be provided by future entrances on Bryn Mawr Avenue and Citrus Avenue as well as existing roads such as Park Avenue, Redlands Boulevard, and California Street. All new entries would comply with Public Works standards and ordinances and any new streets will be built at their ultimate widths, allowing access for emergency vehicles. Additionally, streets within the proposed project area are consistent with the Vehicular Circulation and Access Plan as illustrated in the Specific Plan. All internal proposed streets and driveways within the planned development will meet requirements for emergency vehicle accessibility.
2.7. Appropriate open space and use of water efficient landscaping: All front yard areas visible from the street will be landscaped, as well as the parkway and lettered lot areas.
The applicant is proposing a total of 123,903 square feet of open space, which includes private yard spaces, parkway, and the Frink Adobe site.
City Council Staff Report Page 13 of 16
Meeting of December 13, 2022
2.8. Consistency with the General Plan and any applicable specific plan: The proposed residential project will provide much needed single-family housing, local amenities, and public improvements within the project area. The use is internally consistent with the Loma Linda General Plan goals and policies related to Special Planning Areas, specifically those related to Special Planning Area “D” (General Plan Section 2.2.7.4).
The General Plan’s vision for this area is a “livable, walkable community” with a high level of amenities for residents, such as parks, trails and paseos, and other recreational uses, exhibiting a high level of design quality. The project has been evaluated through technical studies and an adopted Environmental Impact Report, all of which identified appropriate mitigation measures to ensure the proposed use would not be detrimental to the surrounding community. Development will generally enhance the area. The project would not result in impacts to the established community and would not be detrimental to existing uses specifically permitted in the zone.
2.9. Consistency with any adopted Design Guidelines, policies, and standards: As shown on the site plan, it complies with all development standards and requirements of all City standards and policies.
3. That the project is in keeping with the character of the neighborhood, in terms of the structure(s) general appearance.
The site is adequate in size and shape to accommodate the proposed development and will comply with the standards required of the Specific Plan and PC Zone. All standards laid out in the Specific Plan were previously reviewed and approved by the Planning Commission and City Council in June of 2018.
4. That the project will not be detrimental to the harmonious and orderly growth of the City.
The public health, safety and general welfare will be protected with the implementation of the previously approved Mitigation Measures, as well as the standard Conditions of Approval for the Precise Plan of Design application.
CERTIFICATE OF APPROPRIATENESS FINDINGS
In evaluating applications for Certificates of Appropriateness, the Commission and City Council shall consider the existing and proposed architectural style, design, arrangement, materials, and any other factors with regard to the original distinguishing architectural characteristics of the area. Additionally, using the Secretary of the Interior’s Standards for Historic Preservation Projects as a guide, the Commission and Council shall approve the issuance of a Certificate of Appropriateness for any proposed work if it makes any one of the agency’s listed findings. Staff has incorporated the following finding: With regard to any property located within a historic district, the proposed work conforms to the prescriptive standards and design guidelines for the district adopted by the commission, and does not adversely affect the character of the district.
ENVIRONMENTAL DETERMINATION
An Environmental Impact Report (EIR) for The Groves at Loma Linda Specific Plan was adopted and certified by the Planning Commission and City Council on June 12, 2018 (State Clearing House No. 2018021064). All environmental impacts associated with current and future development of the area was evaluated for the entire 300-acre site found within Special Planning Area “D”, including traffic, air quality, biological resources, land use, cultural resources, etc.
City Council Staff Report Page 14 of 16
Meeting of December 13, 2022
Mitigation Measures were also adopted as part of the Specific Plan project and will continue to apply to the proposed project. Planning staff has conducted a review of the proposed project as currently designed and submitted in light of the previous environmental document and determined that no new environmental effects or concerns would result for the proposed residential condominium units. Therefore, no further environmental review is necessary.
In addition, the proposed project qualifies to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15182, which provides an exemption for residential projects located in a specific plan area where a public agency has already prepared an EIR and that residential project is undertaken pursuant to and in conformity with that specific plan. A subsequent environmental review is not required as this project is consistent and compliant with the specific plan and the applicable mitigation measures, and is considered one stage in the implementation of the adopted plan.
PUBLIC NOTICING AND COMMENTS
Public hearing notices for this project were mailed to property owners and occupants within 300 feet of the project site on Thursday, August 25, 2022. At the regular meeting of October 11, 2022, the project was continued to December 13, 2022.
In accordance with the Brown Act, the notice for this project and meeting date was also posted at three (3) public locations throughout the city (City Hall, Library, and Project Site) as well as on the city website. As of the date of the printing of this report, the City has not received any written comment in regards to this project.
FISCAL IMPACT
Effective September 22, 2020, the Successor Agency to the Loma Linda Redevelopment Agency (the “Successor Agency”) and Highpointe Groves, LLC (the “Developer”) (collectively, the Successor Agency and Developer are the “Parties”) entered into a Purchase and Sale Agreement and Joint Escrow Instructions (the “PSA”) with respect to six (6) adjacent parcels of real property consisting of approximately 70.83 acres that are within Phase III of The Groves at Loma Linda Specific Plan (the “Specific Plan”) (i.e., APNs 0292-461-04-0000 through 08-0000 and APN 0292-471-06-000) (the “Property”). The purchase price for the Property was determined by an appraisal prepared by CBRE Valuation and Advisory Services (the “CBRE”).
CBRE found that if the Property was not subject to the conditions of development specified within the Specific Plan (the “Specific Plan Community Benefitting Improvements”) (See Chapters 3 and 5 in the Specific Plan), the Property could have been valued at $15,650,000.
However, once CBRE applied the $14,200,000 estimated costs of the Specific Plan Community Benefitting Improvements, it arrived at its adjusted valuation opinion of $1,450,000.
Notwithstanding the adjusted valuation opinion, the Developer offered to purchase the Property, subject to the Specific Plan Community Benefitting Improvements, for $1,525,000.
Subsequently, the Parties entered into the PSA at the Developer’s purchase price offer.
Thereafter, the PSA was approved by the San Bernardino Countywide Oversight Board and the California Department of Finance. Upon close of escrow and consistent with the Successor Agency’s Long-Range Property Management Plan, the proceeds of sale were submitted to the San Bernardino County Auditor-Controller and later distributed by them among the effected taxing entities, inclusive of the City.
City Council Staff Report Page 15 of 16
Meeting of December 13, 2022
The Specific Plan Community Benefitting Improvements (CBI) consists of the following items:
Specific Plan Preparation Costs:
The City has incurred approximately $400,000 of costs in connection with the preparation, adoption and administration of the Groves at Loma Linda Specific Plan (the “Specific Plan”) including, without limitation, its administrative actions to market the Property for which reimbursement is required (consistent with California Government Code (“GC”) § 65456) from any developer of the Property (the “Specific Plan Reimbursements”). The Specific Plan Reimbursements are as follows:
Items Amounts
Consultant Costs $369,885.00
City Administrative Costs 30,000.00
Total: $399,885.00
ROUNDED: $400,000.00
Specific Plan Community Benefitting Improvements:
The Specific Plan includes special conditions of development that require any property developer to install, at its sole expense, certain Specific Plan CBI’s (See Chapters 3 and 5 in the Specific Plan). Specific Plan CBI’s will benefit the City as a whole and are in addition to the backbone and in-tract infrastructure improvements that directly or proportionally benefit the Specific Plan area. The City has estimated that the costs of the CBI’s are approximately $13,800,000.
The original Specific Plan Community Benefitting Improvements were as follows:
Items Amounts
Community Center (approx. 10,000 SF on 3 acres) $3,950,000.00 Fire Station (2, 500 SF on 1 acre) 2,975,000.00
Park Area (approx. 11.9 acres) 6,090,000.00
Oak Woodland Preserve (.5 acre) 733,000.00
Total: $13,748,000.00
ROUNDED: $13,800,000.00
COMBINED TOTAL: $14,200,000.00
On June 28, 2022, City Council authorized the City Manager to implement the $13.8 million Community Benefitting Improvements program applicable to the Groves at Loma Linda Specific Plan as well as collection of the reimbursement amount allocable to Highpointe as to the City’s costs for preparation of the Specific Plan and as more particularly described and conditioned above, such authorization shall be inclusive of:
(a) managing the scope and budgets of and between each component of the Community Benefitting Improvements to maximize benefits to the City; and City Council Staff Report Page 16 of 16
Meeting of December 13, 2022
(b) seeking reimbursement of $400,000 representing a portion of costs incurred in connection with the preparation and adoption of the Groves at Loma Linda Specific Plan; and (c) adding the historic Frink House project to the list of Community Benefitting Improvements.
The Frink Adobe project will consist of the reroof and structural reinforcement, an additional lot contribution, and an arborist study along with tree replacement. The Frink Adobe project now qualifies as a CBI and has become part of the $13.8 million dollars obligation the developer is required to spend towards CBI’s.
Lastly, the developer is required to pay Development Impact Fees, including the Art in Public Places impact fee. It is expected each home will cost the developer approximately $31,500 per home.
CONCLUSION
The applicant has made every effort possible to provide the most appropriate layout, design, and architecture for the new community. The Project is consistent with the General Plan and requirements of the Historical Mission Overlay District and complies with the development standards listed in The Groves at Loma Linda Specific Plan as well as the Planned Community zoning chapter of the Loma Linda Municipal Code. The Conditions of Approval and the adopted Mitigation Measures will ensure compliance with all current codes, plans, and City policies. And lastly, Findings have been made to support approval of the Precise Plan of Design request and the Certification of Appropriateness. It is recommended City Council approve the project.
Report prepared by: Lorena Matarrita, Community Development Director for the City of Loma Linda
ATTACHMENTS
A. Vicinity Map
B. Project Plans (complete bound set)
C. Site and Preliminary Grading - Full Size Plans
D. Past Meeting Minutes from Historical and Planning Commission E. Conditions of Approval
F. Adopted Mitigation Monitor Report Program, adopted June 2018 G. Street Scene Rendering
HEARING ITEM 1 – ATTACHMENT A
VICINITY MAP
ATTACHMENT C
Full Size Plans
Site and Preliminary Grading Plans
HEARING ITEM 1
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200 South Main Street, Suite 300
Corona, CA 92882 (951) 280-3300
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200 South Main Street, Suite 300
Corona, CA 92882 (951) 280-3300
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Minutes City of Loma Linda
Community Development
MEETING MINUTES
HISTORICAL COMMISSION
REGULAR MEETING OF MARCH 7, 2022
A. CALL TO ORDER
A regular meeting of the Historical Commission was called to order by Chairman Stewart at 5:30PM on Monday, March 7, 2022 in the Community Room.
B. ROLL CALL
Commissioners present: Michael Stewart, Chairman
Dick Wiley, Commissioner
Fred Ramos, Commissioner
Cindee Marshall, Commissioner
Joseph Frink, Commissioner
William B. Coffman, Commissioner
Georgia E. Hodgkin, Commissioner
Commissioners absent: Wesley James, Commissioner
Staff present: Jarb Thaipejr, City Manager (CM)
Lorena Matarrita, Senior Planner
Britnee Barbo, Administrative Specialist II
Angela Rubalcava, Administrative Specialist II
C. PUBLIC PARTICIPATION
No non-agenda related public comments.
D. DISCUSSION ITEMS
1. CERTIFICATE OF APPROPRIATENESS FOR PRECISE PLAN OF DESIGN NO. P22- 004: Request for review and approval of the proposed architectural styles of 51 singlefamily homes. The 22.58 acres is located in Planning Area 3-6 of The Groves Specific Plan. Designated as Special Planning Area “D” within the Historic Mission Overlay District, Zoned Planned Community and Very Low Density Residential. Site is located south of Redland’s Blvd, north Mission Rd intersected by Bryn Mawr Avenue. APN’s:
0292-461-06, -08 and -471-06.
Lorena Matarrita, Senior Planner, presented the project into the record. There will be 3 different floor plans and 4 architectural styles, with 6 enhanced elevations at all corner lots. Architectural styles include: Craftsman, Prairie, California Ranch, and Modern Farmhouse. The homes will range from 2,767 to 4,122 sq. ft. In size, with both singlestory and two-story options. Included is a pedestrian trail that aligns with the historic Zanja irrigation channel and expansion of the Frink Adobe property.
Chairman Michael Stewart opened the floor for public comments.
HEARING ITEM 1 – ATTACHMENT D
March 7, 2022 Page 2 of 3
Commissioner Wiley recommends more small citrus trees along Lot 13: Pg. C-1, C-13, C-20, to reduce head lights east bound turning into streets C-D. Grapefruit trees are planted along front of homes near lot 14-15, would like the idea to keep one row to give the idea of how Mission Road use to look like. Wiley also mentioned the price difference on the doors for the homes. He is concerned about deliveries (UPS/Amazon) being there is a lot of theft in the city building a new community more is to come.
Commissioner Coffman also agreed with Commissioner Wiley about theft in the community. He suggested offering a “baffle box” to hide packages from UPS/Amazon.
Coffman recommends more shutters. He thanked Ross and Steve and said they did a wonderful job with their designs.
Commissioner Hodgkin commented that the architectural styles seemed “very dark”, not “happy, bright homes”. Hodgkin mentioned she would like to see Loma Linda look “good”, with artistic interest.
Applicant Ross Yamaguchi responded to Mrs. Hodgkin concern on color appeal. He said the architectural design of homes where chosen by a pre-approved and codified list that Historical Committee approved. In addition, the Specific Plan requires earthy tones in terms of color.
Commissioner Frink would like to see a setback of 30ft. for Lots 14-18. He said these estate type homes could have a 50ft. setback because there is room for it. Back in the day he would see 20ft. or 60ft. from the street, possible reason due to flooding situation.
He suggested staggered setbacks to provide a rural estate setting, but leaving enough room in backyards for pool and play areas. Also, he recommended the two-story homes to have double doors and use brick similar to the adobe brick. Mr. Frink also thanked Highpointe Communities for working out the issue in regards to the Adobe Frink property and donating the other lot for the future historical site.
Commissioner Stewart recommended Lot 13, on the right side of house, to have shutters, facing the Adobe.
Commissioner Stewart motioned APPROVAL of the Certificate of Appropriateness for the proposed architectural styles and configuration of the 51 single-family homes located in The Groves at Loma Linda Specific Plan, P.A. 3-6, in association with Precise Plan of Design Application No. P2-004, seconded by commissioner Coffman 6 yeas, 1 nay, 0 abstentions, 1 absent.
2. STREET NAME REVIEW FOR MAP 20417. The 51 single-family homes in Planning Area 3-6.
The Historical Commissioners reviewed the street naming guidelines and consideration for a theme or specific street names for residential tract.
3. STREET NAME REVIEW FOR MAP 20442: The 103 condos in Planning Area 3-5.
The Historical Commissioners reviewed on the street naming guidelines and consideration for the “fruit” theme for the residential tract, to be consistent with the March 7, 2022 Page 3 of 3
“citrus” theme found on the adjacent tract. The Commission agreed to bring street name samples to the next meeting for discussion and approval.
4. APPROVAL OF MINUTES: Commissioner Stewart motioned to approve the minutes for Meeting of June 7, 2021; September 13, 2021; and December 20, 2021, seconded by Commissioner Wiley. 7 yeas, 0 nays, 1 absent.
E. OTHER ITEMS: Staff presented five portraits with a narrative story to the Historical Commissioners for the Interpretive Signs that will be recognized along the Zanja Trail. The sign verbiage and physical structure design were previously approved at the Historical Commission meeting on April 19, 2021.
F. REPORTS FROM STAFF: City Manager, Jarb Thaipejr, announced the Historical Committee will go back to 8 member volunteers, pending upon approval by City Council.
G. ADJOURNMENT – 6:41 PM
Approved at the meeting of September 12, 2022
Britnee Barbo
Britnee Barbo
Administrative Specialist II
Minutes City of Loma Linda
Community Development
HISTORICAL COMMISSION
SPECIAL MEETING OF DECEMBER 20, 2021
A. CALL TO ORDER
A special meeting of the Historical Commission was called to order by Chairman Stewart at 5:30PM on Monday, December 20, 2021 in the Community Room.
B. ROLL CALL
Commissioners present: Michael Stewart, Chairman
Dick Wiley, Commissioner
Fred Ramos, Commissioner
Wesley James, Commissioner
Joseph Frink, Commissioner
Commissioners absent: Betty Stark, Commissioner
William B. Coffman, Commissioner
Lori Curtis, Commissioner
Richard Schaefer, Commissioner
Georgia E. Hodgkin, Commissioner
Cindee Marshall, Commissioner
Staff present: Konrad Bolowich, Assistant City Manager (ACM) Britnee Barbo, Administrative Specialist II
Angela Rubalcava, Administrative Specialist II
C. PUBLIC PARTICIPATION
No non-agenda related public comments.
D. DISCUSSION ITEMS
1. CERTIFICATE OF APPROPRIATENESS FOR TENTATIVE TRACT MAP PERMIT NO.
P-21-087 FOR MAP 20417: The Request is to subdivide the 29 acres within planning Area 3-6 of The Groves at Loma Linda specific Plan and create 52 “estate-style” residential lots at a minimum of 10,000 sqft each and a lettered lot, along with road improvements and trail connectors throughout the development. The Zanja trail and Frink Adobe to be preserved on site and utility structure to be salvaged and relocated if feasible. Designated as Special Planning Area “D” within the Historic Mission Overlay District, Zoned Planned Community and Very Low Density Residential. Site is located south of Redland’s Blvd, north of Mission Rd intersected by Bryn Mawr Ave.
ACM Bolowich presented project into the record.
Chairman Stewart opened the floor for public comment.
Historical Commission
December 20, 2021 Page 2 of 2
A member of the public asked if new trees will be planted to replace the ones that will be removed. ACM Bolowich replied that anything not part of Frink Adobe property will be removed without replacement due to their lack of historical significance. The trees on the Frink Adobe property will be replaced.
Member of the public, Pete Dangermond, made a comment proposing the idea to expand the Frink Adobe site to allow more space for field trip activities and amenities.
Members of the public, Jim Shipp and Dr. Audrey Meyer, made comments supporting Dangermond’s proposal.
Chairman Stewart closed public comment.
The Historical Commission agreed they were in favor of the project and they recommended the following suggestions to the Planning Commission:
• Expand the Frink Adobe parcel by incorporating lot 16 to the east, which was previously designated for a single-family home within the proposed development. • Replace the deceased trees on the Frink property with new healthy trees. • Provide rodent and pest control maintenance on regular basis to protect the existing and new tress from damage and decay.
• Build a perimeter fence or wall to protect the historic site.
2. APPROVAL OF MINUTES:
Meeting of June 7, 2021 and September 13, 2021 was deferred until the next meeting due to lack of quorum.
E. OTHER ITEMS
No other Items
F. ADJOURNMENT – 7:25 P.M
Approved in the meeting of May 5, 2021
Britnee Barbo
_________________________
Britnee Barbo
Administrative Specialist II
Draft Minutes City of Loma Linda
Community Development
Planning Commission
Adjourned Special Meeting of July 11, 2022
An adjourned special meeting of the Planning Commission was called to order by Chairman Nichols at 5:30 PM, Monday, July 11, 2022, in the City Council Chambers, 25541 Barton Road, Loma Linda, California.
Commissioners Present: John Nichols, Chairman
Jay Nelson
Doree Morgan
Commissioner Absent: Ryan Gallant, Vice-Chairman
Larry Karpenko
Staff Present: Lorena Matarrita, Senior Planner
Angela Rubalcava, Administrative Specialist II
Diane E. Robbins, City Attorney
Applicants: Steve Vliss, Highpointe Communities
Mathew Gevergiz, Lennar Homes
Ross Yamaguchi, Highpointe Communities
Chairman Nichols led the Pledge of Allegiance.
ITEMS TO BE DELETED OR ADDED
No items were added or deleted.
PUBLIC COMMENT NON-AGENDA ITEMS
None
PUBLIC HEARING ITEMS
1. Council Bill# R-2022-32, A Resolution of Application requesting the Local Agency Formation Commission to take proceedings for the future Canyon Ranch Annexation.
Chairman Nichols opened the public hearing.
Senior Planner, Lorena Matarrita, presented the staff report into evidence.
Commissioner Nelson asked if the city would provide utility services to residents in the future annexation area and if there is existing water and sewer line on Beaumont Avenue.
City Manager, Jarb Thaipejr, answered that there is currently a water and sewer line on Beaumont Avenue, but it ends at the railroad tracks. The city is working on a plan to extend the water main under the railroad tracks. City Manager Thaipejr also explained that the City of Loma Linda would work with surrounding jurisdictions to determine the future utilities.
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Chairman Nichols asked how the zone change from Commercial to Residential at the project site north of Bermudez Street will be compatible with the surrounding zoning along Barton Road.
Senior Planner Matarrita replied that staff supports the zone change from General Commercial to Low-Density Residential because it will be adjacent to existing residential zoning. The city must also meet the Regional Housing Needs Allocation RHNA numbers required yearly by the state.
Chairman Nichols asked if the entire annexation area would be rezoned for the proposed annexation.
Senior Planner Matarrita explained that only four parcels would be rezoned for the future 37-unit residential development project located north of Bermudez Street between New Jersey Street and San Timoteo Canyon Road at the Applicant’s request.
Chairman Nichols requested more information about the annexation voting process.
Senior Planner Matarrita explained that the San Bernardino County’s Local Agency Formation Commission (LAFCO) would manage the voting and proceedings. City Staff will begin to learn more as the LAFCO application progresses. Nine registered voters in the annexation area will have a chance to speak at future hearings.
Chairman Nichols opened the floor for public comments.
Property Owner, Bob Stewart, commented that after speaking with city staff and listening to the commissioner’s comments, he is satisfied with the LAFCO proceedings and their thorough annexation application process.
Property Owner, Kaden Stewart, asked if there would be any changes to his utilities that the City of Redlands currently services.
City Manager Thaipejr explained that the City of Loma Linda would coordinate with surrounding jurisdictions to determine the future utilities.
Commissioner Morgan inquired if a traffic study would be completed.
Senior Planner Matarrita confirmed that a consultant hired by the city would complete a thorough traffic study. The study will come before the commission at a later time.
Chairman Nichols closed the public hearing.
Motion by Commissioner Nelson, seconded by Commissioner Morgan, and unanimously carried to recommend the following action to City Council:
APPROVE Council Bill #R-2022-32, a Resolution of Application requesting the Local Agency Formation Commission to take proceedings for the annexation of Approximately 141 acres known as the Canyon Ranch Annexation.
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2. Ratification of Certificate of Appropriateness for Tentative Tract Map Application No.
P21-133 and Precise Plan of Design Application No. P21-134 to develop 103 condos “Stonebrook” located in Planning Area 3-5 of The Groves Specific Plan.
Chairman Nichols opened the public hearing.
Senior Planner, Lorena Matarrita, presented the staff report into evidence.
Chairman Nichols suggested revising the side elevation window alignments to provide more privacy between neighbors.
Commissioner Morgan asked if an HOA would be associated with this project and if the landscaping would be drought-resistant.
Senior Planner Matarrita advised that an HOA will be associated with the development as identified within the Conditions of Approval. City Manager Thaipejr suggested that staff will work with the applicant to provide pleasant drought-resistant landscaping.
Commissioner Nelson recommended assigned guest parking with restrictions for the days and hours they are permitted to park. Chairman Nichols and Commissioner Morgan agreed.
Commissioner Nelson inquired if the landscaping would match the surrounding developments.
City Manager Thaipejr confirmed that the landscaping for “The Groves” development would be consistent with the surrounding communities.
Chairman Nichols opened the floor for public comments.
Property Owner, Bob Stewart, mentioned concerns about drainage issues due to the proposed retaining and perimeter walls to be built adjacent to existing homes. He also asked if there would be signage posted near the entrance of the non-gated community for the public to know that the streets inside the development are private.
City Attorney Robbins explained that number seventy-eight of the Conditions of Approval states that all lots shall drain into the streets, and any additional drainage shall be mitigated on-site; no cross-lot drainage will be allowed unless easements are provided. City Manager Thaipejr suggested that signs could be placed at the development entrance to inform the public about the private streets.
Property Owner, Erika Lambert, residing at 26150 Mission Road, asked if Citrus Avenue would end at her property or if it would encroach through the rear of her property.
Senior Planner Matarrita explained that the proposed development would not affect Lambert’s property, and Citrus Avenue would not encroach.
Chairman Nichols closed the public hearing.
Motion by Commissioner Morgan, seconded by Commissioner Nelson, and unanimously carried to recommend the following actions to City Council:
DETERMINE the project is exempt from CEQA pursuant to CEQA Guidelines Section 15182, which provides an exemption for residential projects located in a specific plan area where a public agency has already prepared an EIR; and RATIFY Certificate of Appropriateness for Precise Plan Planning Commission Minutes
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of Design Permit No. P21-134 and Tentative Tract Map Permit No. P21-133; and APPROVE Tentative Tract Map No. P21-133 to subdivide a 12.32-acre vacant site into four (4) new parcels (Map 20442); and APPROVE Precise Plan of Design No. P21-134 for the proposed architectural styles and design configuration of a 103 detached condominium residential community that will include 309 parking spaces, an open space paseo, interior private roads, and a 6-foot perimeter block wall. The site is located west of Bryn Mawr Avenue and north of Citrus Avenue and is zoned “Planned Community”, within Special Planning Area “D” of the General Plan and the Historic Mission Overlay District. The recommended approvals listed above are based on the Findings contained in the Staff Report and subject to the Conditions of Approval and the original Mitigation Measures adopted on June 12, 2018; and APPROVE additional Conditions of Approval: 1. HOA must assign guest parking spaces which shall include the max number of contiguous days and hours the spaces can be used. The HOA shall manage and enforce the guest parking regulations.
2. Work with staff to revise the window placement on the side elevations of the applicable residences. Place windows in different areas of the side walls so neighbors have more privacy.
3. Ratification of Certificate of Appropriateness for Tentative Tract Map Application No.
P21-087 and Specific Plan Amendment Application No. P21-179 to develop 51 singlefamily residential lots, five (5) letter lots that will preserve the historic Frink Ranch property, and a trail along the Zanja channel in Planning Area 3-6 of The Groves Specific Plan.
Chairman Nichols opened the public hearing.
Senior Planner, Lorena Matarrita, presented the staff report into evidence.
Commissioner Morgan suggested replacing the vinyl fencing with block walls on each residential lot's side and the rear properties.
Chairman Nichols opened the floor for public comments.
Property Owners Wilson Parcels and Herbert Samoyoa asked if the development would affect their neighboring properties.
Senior Planner Matarrita confirmed that Parcel’s and Samoyoa’s properties would not be affected by the proposed development.
Property Owner, Erika Lambert, asked if a perimeter block wall would be placed on her shared east-side side property line.
Senior Planner Matarrita confirmed that a shared block wall would be placed on the east side of Lambert’s property line.
Two Canyon’s Conservancy President, Pete Dangermond, thanked the developer for collaborating with Two Canyon to expand and preserve the Frink Adobe Ranch.
Historical Commissioner, Dick Wiley, recommended that the developers exclude Pepper Trees from their future landscaping plans. He explained that they are too delicate in windy conditions.
Highpointe Communities, Steve Vliss, addressed the commission’s suggestion for the replacement of vinyl fencing for solid block walls. He commented that the vinyl fencing should remain to allow prospective homeowners the ability to customize their backyards to individual preferences.
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Chairman Nichols closed the public hearing.
Motion by Commissioner Morgan, seconded by Commissioner Nelson, and unanimously carried to recommend the following actions to City Council:
DETERMINE the project is exempt from CEQA; and APPROVE Council Bill # R-2022-08, resolution to approve Specific Plan Amendment No. P21-179 to amend the text found in Chapter 4, § 4.4.2, of The Groves at Loma Linda Specific Plan, to change the building-to-building separation requirement from a 40 feet to 30 feet minimum distance; and RATIFY Certificate of Appropriateness for Tentative Tract Map Permit No. P21-087; and APPROVE Tentative Tract Map Permit No. P21-087 to subdivide a 22.58-acre vacant site within Planning Area 3-6 of The Groves at Loma Linda Specific Plan and create 51 single-family residential lots (Map 20417) and five (5) lettered lots that will preserve the historic Frink Ranch property, related on and off-site improvements, a trail adjacent to the historic Zanja channel, and a 6-foot tall perimeter block wall.
The project site is generally located south of Citrus Avenue and west of Bryn Mawr Avenue and designated as Special Planning Area “D” within the Historic Mission Overlay District, zoned Planned Community and intended for Very Low-Density Residential; and APPROVE additional Condition of Approval: Replace vinyl fencing with a block wall on the side and rear property lines of each residential lot.
The recommended approvals listed above are based on the Findings contained in the Staff Report and subject to the Conditions of Approval and the original Mitigation Measures adopted on June 12, 2018.
APPROVAL OF MINUTES
Motion by Commissioner Nelson, seconded by Commissioner Morgan, to approve the minutes of June 1, 2022, as presented. All in favor; unanimously carried.
PLANNING COMMISSIONERS’ REPORTS/COMMENTS
Chairman Nichols inquired if there is a way for the commissioners to review future projects at the beginning stage of the application.
City staff advised that they would research this request.
REPORTS BY THE COMMUNITY DEVELOPMENT DEPARTMENT
Senior Planner Matarrita informed the commission that city career openings are now listed on the city website under the Employment Opportunities page.
ADJOURNMENT – Chairman Nichols adjourned the meeting at 8:50 PM.
The next Regular Meeting is on August 17, 2022.
CONDITIONS OF APPROVAL AND
PREVIOUSLY ADOPTED MITIGATION MONITORING REPORTING PROGRAM The Mitigation Monitoring and Reporting Program (MMRP) was formulated based upon the findings of the certified Environmental Impact Report (EIR) prepared for the Groves at Loma Linda Specific Plan project in June of 2018. The MMRP, attached to these conditions, lists mitigation measures listed in the EIR prepared for the subject site and identifies mitigation monitoring requirements. Per the requirements of State law (Public Resources Code §21081.6), the Lead Agency was required to adopt the MMRP to avoid significant environmental impacts.
The MMRP is intended to ensure compliance with the mitigation measures identified in the EIR during implementation of each planning area and phases.
PROJECT DESCRIPTION: Precise Plan of Design No. P22-004, which includes the architectural styles and configuration of 51 single-family, estate-style homes on 10,000 sqft minimum lots. The four (4) architectural styles: Craftsman, Prairie, California Ranch, and Modern Farmhouse. The 22.58 acre vacant site (Map 20417) is located in Planning Area 3-6 of The Groves Specific Plan, south of Park Ave, north of Mission Rd, and intersected by Bryn Mawr Ave. It is designated as Special Planning Area “D” within the Historic Mission Overlay District, Zoned Planned Community and Very Low Density Residential. APN’s: 0292-461-06, - 08, and 0292-471-06.
COMMUNITY DEVELOPMENT DEPARTMENT (909) 799-2839
General
1. Within 24 months (two years) of this approval, the project shall be exercised by substantial construction or the permit/approval shall become null and void. In addition, if after commencement of construction, work is discontinued for a period of one year, the permit/approval shall become null and void.
PROJECT CASE NUMBERS EXPIRATION DATE
PPD P22-004 December 28, 2024
2. The review authority may, upon application being filed 30 days prior to the expiration date and for good cause, grant a one-time extension not to exceed 12 months. The review authority shall ensure that the project complies with all current Development Code provisions.
3. The applicant and owner shall indemnify, protect, defend, and hold harmless the City, and any agency or instrumentality thereof, and officers, officials, employees, or agents thereof, from any and all claims, actions, suits, proceedings, or judgments against the City, or any agency or instrumentality thereof, and any officers, officials, employees, or agents thereof to attack, set aside, void, or annul, an approval of the City, or any agency or instrumentality thereof, advisory agency, appeal board, or legislative body, including actions approved by the City of Loma Linda
25541 Barton Road, Loma Linda, CA 92354 (909) 799-2830 (909) 799-2894 Community Development Department
Conditions of Approval for PPD No. P22-004 Page 2 of 14 voters of the City, concerning the project and the approvals granted herein. Furthermore, the owner shall indemnify, protect, defend, and hold harmless the City, or any agency or instrumentality thereof, against any and all claims, actions, suits, proceedings, or judgments against another governmental entity in which owner's project is subject to that other governmental entity's approval and a condition of such approval is that the City indemnify and defend such governmental entity.
4. In the event that this approval is legally challenged, the City will promptly notify the applicant of any claim or action and will cooperate fully in the defense of the matter. Once notified, the applicant agrees to defend, indemnify, and hold harmless the City, their affiliates, officers, agents and employees from any claim, action or proceeding against the City of Loma Linda. The applicant further agrees to reimburse the City of any costs and attorney’s fees, which the City may be required by a court to pay as a result of such action, but such participation shall not relieve applicant of his or her obligation under this condition.
5. During the lifetime of the permit, applicant must comply with all applicable laws and regulations of every local, state, and federal entity; and all such requirements and enactments will be incorporated by reference as conditions of this permit. The duty of inquiry as to such requirements and any amendments thereto will be upon applicant and his or her transferees or successor in interest.
6. Any future construction or application submitted for development shall meet the requirements of the California Building Code and the California Fire Code as adopted and amended by the City of Loma Linda and legally in effect at the time of issuance of building permits.
7. Any future grading, construction or submittal of a development application shall comply with all provisions and requirements of the current development standards found in the Planned Community (PC) Zone Chapter of the Loma Linda Municipal Code and the standards listed in the Groves at Loma Linda Specific Plan (GSP).
8. Construction shall be in substantial conformance with the plan(s) approved by the Planning Commission and/or City Council. Minor modification to the plan(s) shall be subject to approval by the Director through a minor administrative variation process. Any modification that exceeds 10% of the following allowable measurable design/site considerations shall require the refilling of the original application and a subsequent hearing by the appropriate hearing review authority if applicable. Minor modification to any plan(s) implementing the GSP shall be subject to the provisions listed in the adopted plan. Modifications may include:
a. On-site circulation and parking, loading and landscaping; b. Placement and/or height of walls, fences and structures; c. Reconfiguration of architectural features, including colors, and/or modification of finished materials that do not alter or compromise the previously approved theme; and,
d. A reduction in density or intensity of a development project.
9. No vacant, relocated, altered, repaired or hereafter erected structure shall be occupied or no change of use of land or structure(s) shall be inaugurated, or no new business commenced as authorized by this permit until a Certificate of Occupancy has been issued by the Building Conditions of Approval for PPD No. P22-004 Page 3 of 14 Division. A Temporary Certificate of Occupancy may be issued by the Building Division subject to the conditions imposed on the use, provided that a deposit is filed with the Community Development Department prior to the issuance of the Certificate, if necessary.
The deposit or security shall guarantee the faithful performance and completion of all terms, conditions and performance standards imposed on the intended use by this permit.
10. The subdivision shall conform to all provisions of Title 16 of the Loma Linda Municipal Code (LLMC) and comply with the Subdivision Map Act.
11. This approval is subject to all the applicable provisions of the Loma Linda Municipal Code, Title 17 in effect at the time of approval, and The Groves at Loma Linda Specific Plan, which includes the Community Benefiting Improvements (as referenced at conditions 33 through 36) as well as development standards and requirements relating to: dust and dirt control during construction and grading activities; emission control of fumes, vapors, gases and other forms of air pollution; glare control; exterior lighting design and control; noise control; odor control; screening; signs, off-street parking and off-street loading; and, vibration control. Screening and sign regulations compliance are important considerations to the developer because they will delay the issuance of a Certificate of Occupancy until compliance is met. Any exterior structural equipment, or utility transformers, boxes, ducts or meter cabinets shall be architecturally screened by wall or structural element, blending with the building design and include landscaping when on the ground.
12. Signs are not approved as a part of this permit. Prior to establishing a community monument sign, or any new signs, the applicant shall submit an application, and receive approval, for a sign permit from the Planning Division (pursuant to LLMC, Chapter 17.18) and a building permit for construction of the signs from the Building Division, as applicable.
13. Any proposed walls, fence, and/or patios, including the 6 foot perimeter wall and intervior vinyl fencing indicated in the plans, will require a separate review and permit from the Planning and Building and Safety Divisions. Submit to Planning and Building for Plan Check simultaneously.
14. Applicant shall comply with the LLMC, Chapter 17.24.310 and the California Green Building Standard Code, Section 5.106 to reduce light pollution. If applicable, a photometric lighting plan will be required to show staff the exact locations of light poles, proposed orientation, and shielding of the fixtures to prevent glare onto adjacent properties.
15. During construction of the site, the project shall comply with Section 9.20 (Prohibited Noises) which limit construction activities to the hours between 7:00 a.m. to 8:00 p.m.
Monday through Friday, with no heavy construction occurring on weekends or national holidays. Additionally, all equipment is required to be properly equipped with standard noise muffling apparatus. Adhering to the City’s noise ordinance would ensure impacts from construction noise would be less than significant.
16. The applicant shall implement SCAQMD Rule 403 and standard construction practices during all operations capable of generating fugitive dust, which will include but not be limited to the use of best available control measures and reasonably available control measures such as:
a. Water active grading areas and staging areas at least twice daily as needed; Conditions of Approval for PPD No. P22-004 Page 4 of 14 b. Applicant shall ensure that all disturbed areas are treated to prevent erosion until the site is constructed upon.
c. Applicant shall ensure that landscaped areas are installed as soon as possible to reduce the potential for wind erosion.
d. Suspend grading activities when wind gusts exceed 25 mph; e. Sweep public paved roads if visible soil material is carried off-site; f. Enforce on-site speed limits on unpaved surface to 15 mph; and g. Discontinue construction activities during Stage 1 smog episodes.
17. Applicant shall work with the City’s franchised solid waste hauler, CR&R, to follow a debris management plan to divert the material from landfills by the use of separate recycling bins (e.g., wood, concrete, steel, aggregate, glass) during demolition and construction to minimize waste and promote recycle and reuse of the materials.
18. To reduce emissions, all equipment used in grading and construction must be tuned and maintained to the manufacturer’s specification to maximize efficient burning of vehicle fuel.
19. Applicant shall ensure that existing power sources are utilized where feasible via temporary power poles to avoid on-site power generation during construction.
20. Applicant shall ensure that construction personnel are informed of ride sharing and transit opportunities.
21. The operator shall maintain and effectively utilize and schedule on-site equipment in order to minimize exhaust emissions from truck idling.
22. Applicant shall provide infrastructure for the Loma Linda Connected Community Program, which includes providing a technologically enabled development that includes coaxial, cable and fiber optic lines to all outlets in each unit of the development. Plans for the location of the infrastructure shall be provided with the submittal, which includes providing a technologically enabled development that includes coaxial, cable, and fiber optic lines to all outlets in each unit of the development. Plans for the location of the infrastructure shall be provided with the precise grading plans and reviewed and approved by the City of Loma Linda prior to issuing grading permits.
23. Applicant shall comply with all existing and future CARB and SCAQMD regulations related to diesel-fueled trucks, which may include among others: (1) meeting more stringent emission standards; (2) retrofitting existing engines with particulate traps; (3) use of low sulfur fuel; and (4) use of alternative fuels or equipment.
24. Development Impact Fees shall be paid to the City of Loma Linda prior to the issuance of any building and/or construction permits. It shall cover 100 percent of the pro rata share of the estimated cost of public infrastructure, facilities, and services. No credits shall apply notwithstanding the provision of Community Benefiting Improvements as referenced at Conditions 33 through 37.
25. Prior to issuance of any Building and/or Construction Permits, the applicant shall submit to the Community Development Department (Building and Safety Division) proof of payment or waiver from the City of San Bernardino for sewer capacity fees and the Redlands Unified School District for school fees.
Conditions of Approval for PPD No. P22-004 Page 5 of 14 Landscaping
26. During the Plan Check process, the applicant shall submit three sets of final landscape plan(s) prepared by a state licensed Landscape Architect, subject to the approval of the Community Development Department, and Public Works Department for landscaping in the public right-of-way. Landscape plans for any Landscape Maintenance District shall be on separate plans.
27. The final landscape plans shall confirm to the City’s landscape regulations and the State Model Water Efficient Landscape Ordinance, as adopted by the City (LLMC, Ch. 13).
28. Final landscape and irrigation plans shall be in substantial conformance with the approved conceptual landscape plan and the conditions of approval (as identified in and in compliance with the Specific Plan) including areas of public right-of-way. Any and all fencing or walls shall be illustrated on the final landscape plan.
29. The applicant shall maintain the property and landscaping in a clean and orderly manner and all dead and dying plants shall be replaced with similar or equivalent type and size of vegetation.
30. For a lifetime of this permit, applicant must allow a 14 foot vehicular path clearance at all times.
31. For a lifetime of this permit, applicant must replace all dead or missing plants and trees as to comply with the approved landscape plan.
32. Landscape plans shall depict the utility laterals, concrete improvements, and tree locations.
Any modifications to the landscape plans shall be reviewed and approved by the Public Works and Community Development Departments prior to issuance of permits.
Community Benefiting Improvements (these are also referred to herein as Embedded Obligations) On June 28, 2022, the Loma Linda City Council authorized the City Manager to implement the $13.8 million Community Benefiting Improvements (CBIs) program (also referred herein as “Embedded Obligations”) applicable to the Groves at Loma Linda Specific Plan, inclusive of:
(a) managing the scope and budgets of and between each component part of the Community Benefiting Improvements to maximize benefits to the City; and (b) seeking reimbursement of $400,000 representing a portion of costs incurred in connection with the preparation and adoption of the Groves at Loma Linda Specific Plan; and (c) adding the historic Frink House project to the list of Community Benefiting Improvements.
Pursuant to the City Council’s authorization, as more particularly described within the June 28, 2022 Official Staff Report to the City Council (which by this reference is made a part of these Conditions of Approval as though fully set forth herein) the City Manager will ensure that, at a minimum, the developer reaches the Embedded Obligations Cost Ceiling. In addition, the developer may (but will not be obligated to) spend more, but may not spend less. Further, any modification to the scope and/or budget of the CBIs requires the express written approval of the City Manager.
33. Prior to the issuance of a certificate of occupancy for the 80th dwelling unit (out of the combined 154 units in Planning Areas 3-5 and 3-6) and under the observation and Conditions of Approval for PPD No. P22-004 Page 6 of 14 concurrence of the City Manager, the applicant must install all of the CBIs related to the Groves at Loma Linda project. They are generally described as follows:
a. Fully equipped community center, approximately 10,000 square foot in size, and having an estimated cost of $3.95 million to develop. Such cost is subject to confirmation by the City Manager upon submittal of evidenced by the applicant or owner demonstrating that not less than such amounts have been expended for the community center. Costs shall be limited to capitalized expenses (e.g., design, engineering, permit processing, inspection, etc.) and construction costs paid to third parties and shall not include overhead;
b. A two-bay fully equipped fire station of not less than 2,500 square feet with one fire engine (pumper) to be developed on not less than a one-acre parcel with an estimated cost of $2.975 million to develop. Such cost is subject to confirmation by the City Manager upon submittal of evidenced by the applicant or owner demonstrating that not less than such amounts have been expended for the fire station. Costs shall be limited to capitalized expenses (e.g., design, engineering, permit processing, inspection, etc.) and construction costs paid to third parties and shall not include overhead;
c. A public park with a dry creek feature having an estimated cost of $6.09 million to develop. Such cost is subject to confirmation by the City Manager upon submittal of evidenced by the applicant or owner demonstrating that not less than such amounts have been expended for the public park. Costs shall be limited to capitalized expenses (e.g., design, engineering, permit processing, inspection, etc.) and construction costs paid to third parties and shall not include overhead; d. The historical adobe Frink house project includes the restoration of the roof, structural reinforcement, an arborist study and replacement of trees, (all having a cost, as aggregated of approximately $108,000: the “Adobe Improvement Amount”) and the conveyance of a parcel (see Condition 38) having an imputed opportunity value of $261,000 (the “Lot Amount”). The project cost is estimated at $370,000 (inclusive of the Adobe Improvement Amount and the Lot Amount). The Adobe Improvement Amount is subject to confirmation by the City Manager upon submittal of evidence by the applicant or owner demonstrating that not less than such Adobe Improvement Amount has been expended as delineated above. Costs shall be limited to capitalized expenses (e.g., design, engineering, permit processing, and inspection as paid to third parties) and shall not include overhead.
City Manager will credit applicant or owner as against the $13.8 million obligation for CBIs those amounts hereafter approved in writing by the City Manager as the Adobe Improvement Amount. In addition, at such time as the applicant or owner has conveyed the parcel identified in 38 to the Two Canyons Conservancy Group, the City Manager will apply as a credit against the $13.8 million obligation for CBIs a credit equal to the Lot Amount;
e. An oak woodland preserve park to be developed with an estimated cost of $733,000 to develop. Such cost is subject to confirmation by the City Manager upon submittal of evidenced by the applicant or owner demonstrating that not less than such amounts Conditions of Approval for PPD No. P22-004 Page 7 of 14 have been expended for the oak woodland preserve park. Costs shall be limited to capitalized expenses (e.g., design, engineering, permit processing, inspection, etc.) and construction costs paid to third parties and shall not include overhead.
In the event demonstrated costs (as determined by the City Manager) for any of the items listed in subparagraphs a, b, c, d, or e (namely, community center, fire station, public park, Frink adobe, oak woodland preserve park) are less than the amounts indicated for such corresponding item(s) in such subparagraphs, the owner and applicant shall be jointly and severally liable and responsible for providing to the City such additional community benefiting improvements (inclusive of expanded scopes of development for the five existing CBIs) and shall represent the difference between the cost figures listed in the foregoing part of Condition 33 and the actual costs demonstrated (as determined by the City Manager) and which additional community benefiting improvements shall have first been approved in writing by the City Manager. If the residual funds are insufficient, then the parties will negotiate a modification to the scope of work for the oak woodland preserve park, leaving any unfinished portion as a future project that may be developed by the City depending on the availability of funding. Notwithstanding the above, the Embedded Obligations of developer, applicant, and owner will be limited to spending $13.8 million of actual out-ofpocket cost (the “cost ceiling”) to complete CBI items (a) through (e) above and, if the funds are insufficient to complete all the CBI items as described, then the parties will negotiate a modification to the scope of work for the CBI items (a) through (e) above, leaving any unfinished portion as a future project that may be developed by the City depending on the availability of funding.
34. The applicant shall separately apply for final approval for each CBI. Each CBI and final set of plans shall be authorized by the City Manager during the Plan Check process.
35. The previously reviewed and approved plans for the community center will require an amendment to allow for the increase in size. The applicant shall work with the City Manager and the City Manager shall administratively review the revised plans accordingly.
36. The CBI Embedded Obligations shall total a minimum of $13.8 million. The applicant shall provide the City with evidence demonstrating costs of the Embedded Obligations per Condition 33 have been expended by applicant or developer. The Embedded Obligations will be limited to spending $13.8 million of actual out-of-pocket cost (the “cost ceiling”) to complete CBI items.
37. Pursuant to California Government Code §65456 the applicant shall pay or provide evidence reasonably satisfactory to the City Manager that applicant has paid to City the sum of $400,000 as reimbursement for a portion of the costs incurred by City in connection with the preparation and processing of the Specific Plan; in the event the applicant demonstrates to the reasonable satisfaction of the City Manager that the applicant expended $85,612 in connection with negotiations with third parties concerning development of the subject property, the City Manager will apply a credit of $85,612 as against the obligation of applicant to reimburse City the sum of $400,000 (yielding a net amount payable by the applicant of $314,388).
Conditions of Approval for PPD No. P22-004 Page 8 of 14
MITIGATION MONITORING REPORTING PROGRAM (MMRP)
38. The applicant/developer/owner shall review the existing and adopted Mitigation Monitoring Report Program (MMRP) that is attached and part of these Conditions of Approval, and shall comply with all applicable mitigations listed in the program including agriculture, air quality, biological resources, cultural resources investigations, tribal cultural resources condition, noise, and transportation/traffic mitigations.
BUILDING AND SAFETY DIVISION (909) 799-2836
39. Upon Planning Commission approval, applicant shall submit four (4) sets of professionally prepared plans to the Building and Safety Division’s Plan Check process. Plans must comply with the adopted California Building and Fire Code at the time of submittal. Two copies will be for Building/Willdan, one for Fire, one for Public Works.
40. Along with those sets, the applicant shall also submit two sets of structural calculations and two sets of Title 24.
FIRE DEPARTMENT (909) 799-2853
41. All construction shall meet the requirements of the 2019 California Building Code (CBC) and the California Fire Code (CFC)/International Fire Code (IFC) as adopted and amended by the City of Loma Linda and legally in effect at the time of issuance of building permit.
42. On-site civil engineering improvement plans shall be submitted to Fire Prevention for review and approval prior to construction.
43. Deferred submittals for a NFPA 13D sprinkler system. Pursuant to CFC Section 903, as amended in Loma Linda Municipal Code (LLMC) Sections 15.28.230-450, the building(s) shall be equipped with automatic fire sprinkler system(s). Pursuant to CFC Section 901.2, plans and specifications for the fire sprinkler system(s) shall be submitted to Fire Prevention for review and approval prior to installation. Fire flow test data for fire sprinkler calculations must be current within the last 6 months. Request flow test data from Loma Linda Fire Prevention.
44. Builder must submit the fire safety and prevention plan to AHJ for authorization prior to starting work.
45. NASFM Construction Fire Safety training for PM and site supervisors.
46. No lumber drops until fire underground is installed and tested, and fire department access points and road have been established.
47. CFC Chapter 33 shall be maintained at all times during construction/demolition.
48. Street names. Prior to recordation of street names, the proposed names will be submitted to both the Historical Commission and the Fire Prevention Division for review and approval.
49. Street name signs must be installed in conjunction with road improvements and the sign must be in accordance with the City’s standards.
50. Illuminated address for each structure per LLMC 15.28.190 section 505.1.
Conditions of Approval for PPD No. P22-004 Page 9 of 14
51. Comply with Section 503.2.4 Turning Radius. The required turning radius of a fire apparatus access road shall be determined by the fire code official.
52. Provide hydrants for fire flow requirements per CFC Annex B and BB.
53. All fire hydrants shall be installed and tested for review and approval by the Fire Department.
54. Fire lines and signage, as indicated on the approved FD access plan, shall be maintained at all times.
55. Structures under construction shall be provided with not less than one approved portable fire extinguisher in accordance with §906 of the CFC.
56. Combustible waste material shall be removed from buildings at the end of each shift of construction work.
57. Builder must have an all-weather driving surface, and the fire loop and hydrants must be in installed, inspected, and tested prior to any lumber drop.
58. Builder and employees must take the National Association State Fire Marshals construction fire safety training prior to the start of the project.
59. For all notes, guidelines and FD apparatus specifications for plan submittal:
http://www.lomalindaca.gov/our_city/departments/fire/fire_prevention/fire_plan_check_application PUBLIC WORKS DEPARTMENT (909) 799-4407
60. Prior to issuance of a Grading Permit, applicant must submit improvement plans on 24" x 36" sheets having the City's standard signature blocks. All plans must be drawn in ink and must be signed by a California State Registered Civil Engineer at the time of first submittal.
Applicant must submit improvement plans for the entire project as one package and must include all project improvements shown on the approved project exhibits and those to be designed per these Conditions. Piecemeal submittal of plans is not acceptable. Plans and studies must be signed by a California State Registered Civil Engineer at the time of first submittal. This package must include all supporting studies.
61. The regional detention facility in Planning Area 3-4 must be fully functional prior to the first issuance of a Building Permit for any of the residential dwellings.
62. The precise grading plan with hydrology study, hydraulic calculations, and soils report for the project shall be approved by the City of Loma Linda Public Works Department prior to issuance of any building permits.
63. Public improvement plans shall be submitted to Public Works for review and approval.
64. A Final Map, with conditions, is required in compliance with the Loma Linda Municipal Code and the Subdivision Map Act, to be submitted to the Public Works Department (Engineering) for review prior to the issuance of building and grading permits. Submit two copies of the maps with fee payment.
65. Prior to the issuance of building or grading permits, the applicant shall record the approved Final Map within two years of approval with the San Bernardino County Recorder pursuant to the provisions of the State Subdivision Map Act prior to issuance of any permits.
Conditions of Approval for PPD No. P22-004 Page 10 of 14
66. The applicant shall install or bond for all off-site improvements prior to recording the Final Map.
67. The applicant shall dedicate the ultimate right-of-way street width to the City by Final Map.
68. Easements of record not shown on the Final Map shall be relinquished or relocated. Lots affected by proposed easements or easement of records, which cannot be relinquished or relocated, shall be redesigned.
69. Applicant must install and maintain the street trees, parkway landscaping, and irrigation system within the development during construction phase. Once installed, the property owner must maintain these improvement in perpetuity.
70. Prior to the issuance of Certificate of Occupancy of the first building completed, Applicant must have completed installation of Right-of-Way landscape improvements as shown on the City Approved Landscape Plans.
71. The applicant shall comply with all of the Public Works Department requirements for recycling prior to issuance of a Certificate of Occupancy.
72. The applicant shall submit final grade certifications, by the grading engineer, to the Public Works Department prior to issuance of any Certificate of Occupancy.
73. Any damage to existing improvements as a result of this project shall be repaired by the applicant to the satisfaction of the City Engineer.
74. NPDES requirements apply, including SWPPP and WQMP.
75. Prior to issuance of grading permits, the applicant shall submit to the City Engineer a Notice of Intent (NOI) to comply with obtaining coverage under the National Pollutant Discharge Elimination System (NPDES) General Construction Storm Water Permit from the State Water Resources Control Board. Evidence that this has been obtained (i.e., a copy of the Waste Dischargers Identification Number) shall be submitted to the City Engineer for coverage under the NPDES General Construction Permit.
76. All lots shall drain to streets or other approved device. All additional drainage due to development shall be mitigated on-site, no cross lot drainage will be allowed unless suitable easements are provided. A Water Quality Management Plan is required to address on-site drainage construction and operation.
77. All necessary precautions and preventive measures shall be in place in order to prevent material from being washed away by surface waters or blown by wind. These controls shall include at a minimum: regular wetting of surface or other similar wind control method, installation of straw or fiber mats to prevent rain related erosion. Detention basin(s) or other appropriately sized barrier to surface flow must be installed at the discharge point(s) of drainage from the site. Any water collected from these controls shall be appropriately disposed of at a disposal site. These measures shall be added as general notes on the site plan and a statement added that the operator is responsible for ensuring that these measures continue to be effective during the duration of the project construction.
78. The project shall comply with the Low Impact Development (LID) Principles and LID Best Management Practices (BMPs) for Southern California.
Conditions of Approval for PPD No. P22-004 Page 11 of 14
79. Applicant shall require that all construction equipment is properly maintained with operating mufflers and air intake silencers and prioritizes the location of equipment staging and storage as far as practical from the existing residential unit south of the site, respectively.
80. The applicant must complete, if applicable, and submit the following to Public Works:
a. Anything greater than 5:1 slope will require fencing. b. Water, sewer, storm drain improvements will be required. c. A minimum 2 street trees will be required per home.
d. LMD and Street Light Maintenance District annexation. e. C & D ordinance applies.
81. Prior to issuance of grading permits, the applicant shall submit a photometric plan and final lighting plan to City staff showing the exact locations of light poles and the proposed orientation and shielding of all light fixtures to prevent glare onto existing and potential future development surrounding the Project Site.
82. All additional drainage due to development shall be mitigated on-site, no cross lot drainage will be allowed unless suitable easements are provided. A Water Quality Management Plan is required to address on-site drainage construction and operation.
83. All necessary precautions and preventive measures shall be in place in order to prevent material from being washed away by surface waters or blown by wind. These controls shall include at a minimum: regular wetting of surface or other similar wind control method, installation of straw or fiber mats to prevent rain related erosion. Detention basin(s) or other appropriately sized barrier to surface flow must be installed at the discharge point(s) of drainage from the site. Any water collected from these controls shall be appropriately disposed of at a disposal site. These measures shall be added as general notes on the site plan and a statement added that the operator is responsible for ensuring that these measures continue to be effective during the duration of the project construction.
84. LED Street light locations shall be approved by the City of Loma Linda. Streetlights shall be installed and energized prior to release for occupancy for any houses.
85. "Record Revisions" or “As-Builts” shall be made to all plans to reflect the changes to the improvements as constructed.
86. The subdivision shall be provided with a covenant establishing an architectural review committee to maintain the architectural integrity of the buildings.
87. The applicant shall design public improvements including sidewalk, drive approaches and handicap ramps in accordance with all requirements of the State of California Accessibility Standards, Title 24 California Administrative Code.
88. Public utility easements shall be dedicated to cover all utilities either by map or separate document.
89. Sewage system shall be provided by City of Loma Linda.
90. City of Loma Linda shall be the water and sewer purveyor.
Conditions of Approval for PPD No. P22-004 Page 12 of 14
91. Applicant must provide utilities and design improvements such that all existing and proposed utilities are underground and meeting city specifications, including location, distance and separation requirements, and away from driveways and trees.
92. Applicant shall pay for the relocation of any power poles or other existing public utilities as necessary.
93. All fire hydrants and their distribution mains shall be made part of the Public System.
94. Water mains, fire hydrants, services and meters shall be sized and installed to City of Loma Linda standards and as shown on the approved utility plans for the development. These utilities shall be public and constructed within public right-of-way or public utility easements. Submit plans for review and approval.
95. Improvement plans shall include all connections and locations to the City mains for on-site irrigation, including all meter and backflow prevention devices. A non-potable irrigation system shall be installed for all separate right-of-way landscaping.
96. Applicant shall provide a storm drain system prior to issuance of Certificate of Occupancy.
97. No commencement of public street work shall be permitted, except rough grading, until dedication for that street has been recorded. The applicant shall obtain a permit prior to any construction within the City's right-of-way.
98. Any abandoned wells on the property or similar structures shall be destroyed in a manner approved by the Public Works Department in accordance with the State of California Department of Health Services or other appropriate oversight agency.
99. All underground structures, except those desired to be retained, shall be broken in, backfilled, and inspected before covering.
100. Should future/subsequent project construction require soil excavation or filling in certain areas, soil sampling may be required. If soil is contaminated, it must be properly disposed.
Land Disposal Restrictions (LDRs) may be applicable to such soils. Soil sampling shall also be conducted on any imported soil.
101. Applicant shall comply with the prevailing City standards and requirements at the time of construction.
102. Construct street improvements (including, but not limited to curb and gutter, asphalt concrete pavement, aggregate base, sidewalk, one drive approach per lot, and street lights) on all interior streets.
103. Provide adequate corner sight distance per Caltrans standards at intersection and submit verification of same to the Public Works Department as required in conjunction with plan checking of the street improvement plans.
104. All street names coordinated with the Street Naming Committee, including the Historical Commission.
105. Developer shall install improvements (including off-site) to transition traffic and drainage flows from proposed to existing.
106. Install street name signs and traffic control signs with locations and types approved by the Public Works Department.
Conditions of Approval for PPD No. P22-004 Page 13 of 14 107. Stripe and sign for bike lanes for roadway designated by the City for bike lanes. 108. Comply with state law regarding waste management and the City’s Refuse Collection, Recycling and Disposal Ordinance.
109. The project shall form and join the Landscape Maintenance District (LMD). The developer develops scope of service and submits to Public Works for approval. The formation of an LMD involves the annexation of the subdivision territories benefiting from the LMD improvements.
110. All areas to be landscaped in front of project boundary walls, within traffic medians, along project street frontages and on major slopes annexed to the City's Landscape Maintenance District in accordance with City policy.
111. Pay appropriate fees for plan check, inspection, GIS map plan update, and microfilming and storage of maps and plans, and other required fees.
112. Submit the City form for the agreement for construction of improvements with the City of Loma Linda.
113. All studies required within these conditions require a deposit to cover the cost of the review of the studies. Additional deposits may be required or a refund issued when the costs do not match the deposits.
114. Prior to requesting a final inspection for release of securities, applicant must submit record drawings, certifications, final soils report, and a digital file of record drawings to the Department.
115. Prior to occupancy applicant must complete all improvements per the accepted plans and approved conditions, and obtain acceptance for the improvements from the City. 116. Prior to the issuance of a certificate of occupancy applicant must purchase and install all domestic water meters for the entire project. Meter installations require inspection and approval by the Water Division (Public Works Department). 117. Applicant must install root barriers, adjacent to back side of sidewalk, when planting on-site tree(s) within 10 feet from the public rights-of-way and public sidewalk.
PLANNING COMMISSION CONDITIONS
On December 7, 2022, the Planning Commission reviewed the Precise Plan of Design permit application for the architectural elevations and configuration of the 51 residential lot development. That evening, the five (5) Commissioners voted unanimously in favor of the project. With their approval, they added the following Conditions:
118. Prior to submitting the Final Landscaping Plans during the Plan Check process, the applicant shall work with city staff and revise the plans to indicate additional and alternative types of trees throughout the development, more specifically:
a. Provide a minimum of two (2) types of fast growing trees that will produce substantial shade along the Zanja Trail, public park areas, perimeter, and parkways.
Conditions of Approval for PPD No. P22-004 Page 14 of 14 b. On Mission Road, choose the same types of trees and plant palette to match the street median strip and parkway areas found at the residential development across the road.
119. During the Plan Check process, the applicant shall work with city staff and to find and install an appropriate shade structure with lighting for the mailbox clusters. Place the boxes near shade trees and street lighting. Provide a detail of the shade structure to the Building and Planning Divisions for approval.
120. During the Plan Check process, the applicant shall work with city staff and revise the elevations so the siding, such as stone veneer, wraps and continues around the front and side portions of the structure. There shall be an appropriate designated point of termination such as the back yard fence, a buttress wall, or the utility boxes, if any. If there is no buttress wall or visible termination point, then use foam trim or a similar method for formal termination of the siding.
Applicant/Owner Date
Applicant/Owner Date
END OF CONDITIONS
(see enclosed Mitigation Measure on the follow pages)
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5.1. INTRODUCTION
The mitigation monitoring and reporting program (MMRP) was prepared to implement the mitigation measures identified in the EIR. CEQA Section 21081.6 requires adoption of a monitoring program when mitigation measures have been identified that would reduce or avoid significant environmental effects.
CEQA requires adoption of a monitoring program for those measures or conditions placed on a project to mitigate or avoid adverse effects on the environment. The law states that the monitoring program shall be designed to ensure compliance during project implementation. When implemented, environmental effects associated with the development of the proposed Project will be reduced or eliminated.
The MMRP was prepared and contains the following elements:
1. Measures that act to mitigate significant impacts on the environment are recorded with the action and the procedure necessary to ensure compliance.
2. A procedure of compliance and verification has been outlined for each action necessary.
This procedure designates who will take action, what action will be taken and when, and to whom and when compliance will be reported.
3. The MMRP has been designed to provide focused, yet flexible guidelines. As monitoring progresses, changes to compliance procedures may be necessary based upon recommendations by those responsible for the program.
5.2. RESPONSIBILITIES AND AUTHORITY
The City will be the primary agency, but not the only agency responsible for implementing the mitigation measures. In some cases, the City or other public agency will implement measures. In other cases, the Project applicant will be responsible for implementation of measures and the City’s role is exclusively to monitor the implementation of the measures. In this case, the Project applicant may choose to require the construction contractor to implement specific mitigation measures prior to and/or during construction.
5.3. MONITORING PERSONNEL
The City is responsible for ensuring that the mitigation measures in this Final EIR are implemented.
The City reserves the right to hire technical experts and professional to help in evaluating compliance. These may include but are not limited to biologists, archaeologists and planning professionals.
For impacts related to construction of the proposed Project, the project planner or responsible City department has the authority to stop the work of construction contractors if compliance with any aspects of the MMRP are not occurring after written notification has been issued.
If any impacts require long-term monitoring, the applicant shall provide the City with a plan for monitoring the mitigation activities at the Project site and reporting the monitoring results to the City.
HEARING ITEM 1 – ATTACHMENT F
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MITIGATION MONITORING REPORTING PROGRAM
Project: The Groves at Loma Linda Specific Plan and Phase Three Concept Area Project Lead Agency: City of Loma Linda Date: June 2018
Mitigation Measures No. / Implementing Acton Responsible for Monitoring
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Agricultural Resources MM 4.1-1: Agriculture: Prior to issuance of the first Building Permit tied to development in the Phase Three Concept Area, the Project Proponent is required to replace, protect or provide a conservation easement to compensate for the loss of acres of Prime Farmland. Prime agricultural land or conservation easement shall be acquired at a 1:1 ratio and made available to an existing farmland trust or comparable organization, or a farmland trust or comparable organization shall verify that it has received sufficient funds to acquire prime agricultural land or a conservation easement over such lands. Proof of such acquisition or conservation easement, in a format and through a source acceptable to the City, shall be provided to the City of Loma Linda Community Development.
City of Loma Linda Community Development Department
Prior to issuance of the first Building Permit
During review of building/grading plans
Proof of acquisition or conservation easement
Air QualityMM 4.2-1: Air Quality: The Project Applicant/Developer for each development implementing phase that includes on-site or off-site roadway improvements shall provide sidewalks within the project boundary and along the off-site roadway improvements.
City of Loma Linda Public Works Department
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
MM 4.2-2: Air Quality: The Project Applicant/Developer/ Contractor for each development implementing phase shall require and ensure that all building structures meet or exceed 2016 Title 24, Part 6 Standards and meet Green Building Code Standards.
City of Loma Linda Community Development Department
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
MM 4.2-3: Air Quality: The Project Applicant / Developer / Contractor for each development implementing
City of Loma Linda Community Development
Prior to issuance of building/grading permits;
During review of building/grading plans;
Review of plans; On-site inspection
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phase shall require and install faucets, toilets and showers in the all structures that utilize low-flow fixtures that would reduce indoor water demand by 20% per CalGreen Standards.
Department
Throughout project construction
During construction
MM 4.2-4: Air Quality: The Project Applicant/Developer/ Contractor for each development implementing phase shall require and install water-efficient irrigation systems for all common open space and landscaped trail areas, private open space and landscape areas within multi-family and commercial developments and (to the extent feasible) single-family developments per City requirements.
City of Loma Linda Community Development Department
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
MM 4.2-5: Air Quality: The Project Applicant/Developer/ Contractor for each development implementing phase shall require and install, to the extent feasible, ENERGY STAR compliant appliances in both commercial uses and residential dwelling units on-site.
City of Loma Linda Community Development Department
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
MM 4.2-6: Air Quality: The Project Applicant/Developer/ Contractor shall employ a construction waste/debris recycling program to minimize the volume of landfilled construction waste. Commercial, multiple-family residential and seniorhousing residential developments shall require and utilize, to the extent practical, recycling programs that reduces waste to landfills by a minimum of 75 percent (75%) per AB 341.
City of Loma Linda Community Development Department
Throughout construction of project
During construction On-site inspections
MM 4.2-7: Air Quality: The Project Applicant/Developer/ Contractor for each development implementing phase shall require and utilize high-efficiency lighting (such as high pressure sodium or LED lighting), to the extent practical, for on-site buildings and landscape facilities.
City of Loma Linda Community Development Department
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
MM 4.2-8: Air Quality: The Project Applicant/Developer/ Contractor shall require and install gas hearths wherever hearths are required or incorporated in City of Loma Linda Community Development Department
Prior to issuance of building/grading permits;
During review of building/grading plans;
Review of plans; On-site inspection
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Project buildings and development on-site. Throughout project construction
During construction
MM 4.2-9: Air Quality: The Project Applicant/Developer/ Contractor for each development implementing phase shall require and ensure that 2010 model year diesel haul trucks that conform to 2010 EPA truck standards or newer diesel haul trucks (e.g., material delivery trucks and soil import/export) and off-road diesel-powered construction equipment that meets or exceeds the CARB and USEPA Tier 4 off-road emissions standards for equipment rated at 50 horsepower or greater are used during construction, as feasible.
City of Loma Linda Community Development Department
Throughout construction of project
During construction On-site inspections
Biological Resources MM 4.3-1: Biological Resources: Oak Woodland. In accordance with the City of Loma Linda General Plan to conserve oak woodland a minimum of 3 acres of oak woodland shall be preserved in perpetuity. An Oak Woodland Protection Plan shall be developed prior to development of the Phase Three Concept Area. A copy of the Oak Woodland Protection Plan, prepared by a qualified biologist, shall be submitted to the Community Development Director at the time grading or building plans are submitted for approval and permits. The Oak Woodland Protection Plan will include the following items: Responsibilities and Qualifications of the Personnel to Implement and Supervise the Plan. The responsibilities of the Landowner, Specialists, and Maintenance Personnel that would supervise and implement the Plan shall be specified. Site Selection. The location of the 3-acre protected oak woodland shall be clearly identified. Additionally, individual tree locations within the 3-acre preserve shall be identified. Site Preparation and Planting Implementation. Site preparation shall include: (1) protection of existing trees, (2) trash and weed City of Loma Linda Community Development Department; Qualified Biologist Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
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removal, (3) native species salvage and reuse (i.e., duff), (4) signage installation at strategic locations to keep pedestrians on designated trails, and (5) selection and protection of naturally recruited oak trees. Maintenance Plan/Guidelines. The Maintenance Plan shall include: (1) weed control, (2) herbivory control, (3) trash removal, and (4) seedling/sapling protection. Monitoring Plan. The Monitoring Plan shall include: (1) qualitative monitoring (i.e., photographs and general observations); (2) quantitative monitoring and (3) annual reports which shall be submitted to the Community Development Director for five years. Long-Term Preservation. Long-term preservation of the site shall ensure the mitigation site is not impacted by future development. A performance bond shall be secured prior to implementation of the plan and the site shall be preserved as open space in perpetuity. The prepared plan will be submitted to the Community Development Director for final approval prior to ground disturbance. related to implementation of any Phase Three Concept Area project activities. The Plan will then be implemented within one year of the completion of rough grading activities.MM 4.3-2: Biological Resources: Focused Special Status Plant Surveys and Mitigation Plan. Prior to brush clearance and/or ground disturbance related to implementation of any Phase Three Concept Area project activities, focused surveys for special status plants shall be conducted within the project survey area. Surveys will be conducted in accordance with current California Native Plant Society (CNPS) protocol and will occur during the appropriate time of year. The Survey Report shall be submitted to the City for review. If special status plant are present and would be impacted by the project, the Project Applicant shall prepare and implement a City of Loma Linda Community Development Department; Qualified Biologist Not Applicable. Mitigation completed
Submittal of survey report
Review of survey report
Mitigation completed
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Special Status Plant Species Mitigation Plan and it shall specify the following: (1) procedures for the collection and temporary storage of seed (all available seed from every impacted occurrence shall be collected); (2) planting procedures, including soil preparation and irrigation; (3) a schedule and action plan to maintain and monitor enhanced, restored, and/or created populations; (4) methods to control plant densities (of competing plants) to promote the establishment of the particular special status species; and (5) a list of City-approved success criteria (e.g., germination rates, growth, plant cover) to compare to the density of existing populations. The Project Applicant shall develop the Special Status Plant Species Mitigation Plan and the City shall approve it prior to brush clearance and/or ground disturbance related to implementation of any Phase Three Concept Area project activities. Adoption of this plan shall be used as the performance standard. The Plan shall identify an appropriate entity to manage any open space areas utilized for mitigation purposes if applicable. A long-term management plan shall also be developed which will be implemented by the long-term management entity. Potential land management entities include the Nature Conservancy, the City of Loma Linda, or the County of Riverside. Any other management entities that may be identified would be subject to approval by the City. The City of Loma Linda shall be named as an enforcing party on any conservation easement or land dedication agreement to ensure compliance with any restrictions or required land management actions associated with the open space areas. MM 4.3-3: Biological Resources: Nesting Birds. It is recommended that all project-related construction activities be scheduled outside of the avian nesting season (February 15–August 15). If construction must occur during the nesting season, a nesting bird survey of the proposed construction area and a minimum 150-foot radius extending around that City of Loma Linda Community Development Department; Qualified Biologist Prior to grading and site preparation
Prior to commencing construction
Review of nesting bird survey
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area will be conducted within 3 days prior to the beginning of construction activities. A copy of the nesting bird survey shall be submitted to the Community Development Director prior to the start of any clearance and construction activities. If nesting birds are found within the nesting bird survey area, then construction activities, including vegetation clearing and encroachment by heavy equipment, would not occur until it is verified by a qualified biologist that young birds have fledged the nest(s) and nesting is completed. This measure shall apply for each development construction phase for the Citrus Trails Master Plan and Tract Map No. 18990 Project. MM 4.3-4: Biological Resources: Burrowing Owls. A take avoidance survey should be conducted no more than 14 days prior to the initiation of ground disturbance and a final survey should be conducted within 24 hours prior to ground disturbance to determine if burrowing owl (Athene cunicularia) occupies the development construction area. A copy of the nesting bird survey shall be submitted to the Community Development Director prior to the start of any clearance and construction activities. If surveys determine that burrowing owls occupy the site, a burrowing owl mitigation plan shall be prepared and implemented, subject to approval by the California Department of Fish and Wildlife (CDFW) before any ground disturbance commences. This measure shall apply for each development construction phase for the Citrus Trails Master Plan and Tract Map No. 18990 Project.
City of Loma Linda Community Development Department; Qualified Biologist Prior to grading and site preparation
Prior to commencing construction
Review of nesting bird survey
MM 4.3-5: Biological Resources: Pre-construction Bat Roost Habitat Assessment. A qualified Biologist shall conduct a field survey no earlier than 20 days prior to any brush clearance and/or ground disturbance related to implementation of any Phase Three Concept Area project activities that would occur during the breeding season (i.e., April 1 through City of Loma Linda Community Development Department; Qualified Biologist Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
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August 31) of native bat species that potentially utilize the site.. This should be done to determine if active roosts of special status bats (such as pallid bat) are present in the applicable habitats on the site (e.g. woodlands). If active roosts are found, construction within 200 feet shall be postponed or halted until the roost is vacated and juveniles are self-sufficient, as determined by the Biologist. Cultural Resources MM 4.4-1: Cultural Resources: Prior to beginning any vegetation clearance (including citrus trees), site preparation, grading or building demolition, an Archaeological Monitoring Program shall be developed and implemented to address all ground disturbance and earthmoving activities. The Archaeological Monitoring Program shall be submitted to the Community Development Director and Public Works Director for approval. Preparation and implementation of this Monitoring Program shall be conducted by trained professionals with backgrounds in both historic and prehistoric archaeological resources. The Monitoring Program shall include provisions for the coordination of onsite monitoring with local Native American groups who request to participate, including requests for government-to-government consultation. The Monitoring Program shall include procedures for regularly documenting and reporting the monitoring activity. Any resources recovered shall be documented in a technical report and supplemented with all necessary data to understand and interpret the findings. The Archaeological Monitoring Report shall include procedures for the final disposition of all artifacts and other cultural materials discovered in the Project area after appropriate analyses are carried out and the technical reports completed. Disposition plans should be made in consultation between the City of Loma Linda, San Manuel Band of Mission Indians (SMBMI) and other consulting tribe(s), as appropriate. All artifacts shall be City of Loma Linda Community Development Department; Qualified Archeologist Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
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prepared for curation with the City, Historical Society, or County Museum (or equivalent acceptable repository). MM 4.4-2: Cultural Resources: Prior to issuance of a demolition permit and/or prior to beginning any demolition of structures, an archaeological monitoring program shall be developed and implemented to address demolition of the existing structures at 10684 and 10852 California Street and the converted garage at 26300 Mission Road. Preparation and implementation of this Monitoring Program shall be conducted by trained professional with backgrounds in historic archaeology and architectural history. The Monitoring Program shall be submitted to the Community Development Director and Public Works Director for approval. Procedures under this monitoring shall include photo-documentation and recording of architectural elements that have not yet been identified, including interior alterations or conditions. Updated site forms shall be prepared for each site.
City of Loma Linda Community Development Department; Qualified Archeologist Prior to issuance of demolition permit; Throughout project construction Prior to beginning any demolition of structures; During construction Review of plans; On-site inspection
MM 4.4-3: Cultural Resources: The Frink Adobe shall be
preserved in place, if feasible. It shall be fully documented and a maintenance plan developed to protect it from any future adverse impacts. If it is not feasible to leave the Adobe in situ, the structure shall be relocated to the nearby Heritage Park and restored. The structure shall not be demolished. In either case, prior to general disturbance in the immediate area and/or any issuance of any relocation permit, the residence shall be recorded via an Historic American Building Survey (HABS) document. The HABS documentation should include, but not be limited to: digital photography to document the residence, interior and exterior; architectural drawings detailing the residence plans and profiles; preparation of a HABS report with all supporting documentation; and monitoring, as needed, for relocation activities.
City of Loma Linda Community Development Department; Qualified Archeologist During Construction Prior to
preservation or relocation of Frink Adobe residence (26248 Mission Road).
Review of plans; On-site inspection
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MM 4.4-4: Cultural Resources: Prior to issuance of a
demolition permit and/or prior to beginning any demolition of the Frink Ranch Structures, a salvaging plan shall be developed and implemented to address, if feasible, salvaging a portion of the buildings for relocation to Heritage Park. The salvaging plan shall be submitted to the Community Development Director and Public Works Director for approval. Prior to salvaging and/or demolition, the structures shall be fully documented and photographed.
City of Loma Linda Community Development Department; Qualified Archeologist Prior to issuance of demolition permit; Throughout project construction Prior to beginning any demolition of structures; During construction Review of plans; On-site inspection
MM 4.4-5: Cultural Resources: The Van Leuven Residence
shall be preserved in place, if feasible. If it is not feasible to leave the Van Leuven Residence in situ, the structure shall be relocated to the nearby Heritage Park. In either case, prior to general disturbance in the immediate area and/or any issuance of any relocation permit, the residence shall be recorded via an Historic American Building Survey (HABS) document. The HABS documentation should include, but not be limited to: digital photography to document the residence, interior and exterior; architectural drawings detailing the residence plans and profiles; preparation of a HABS report with all supporting documentation; and monitoring, as needed, for relocation activities.
City of Loma Linda Community Development Department; Qualified Archeologist During Construction Prior to
preservation or relocation of Van Leuven residence (26100 Mission Road).
Review of plans; On-site inspection
MM 4.4-6: Cultural Resources: As part of normal field
procedures, if suspected human remains are encountered during site activity, all work in the area shall cease and the San Bernardino County Coroner’s Office shall be contacted immediately.
Applicant/Contractor; County Coroner; Qualified Archaeologist During grading and site preparation
In the event of the discovery of human remains
On-site inspection
MM 4.4-7: Cultural Resources: Prior to issuance of a grading permit for grading activities expected to exceed five feet in depth, a paleontological monitoring program shall be developed and implemented. Preparation and implementation of this Monitoring Program shall be conducted by qualified paleontologists.
Applicant/ Contractor; City of Loma Linda Community Development Department; During grading and site preparation
In the event archeological artifacts are discovered
On-site inspection
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The Monitoring Program shall be submitted to the Community Development Director and Public Works Director for approval. Procedures under this monitoring shall include the following: a) The paleontological monitor shall be equipped to salvage fossils as they are unearthed to avoid construction delays and remove samples of sediments which are likely to contain the remains of small fossil invertebrates and vertebrates; b) The monitor shall be empowered to temporarily halt or divert equipment to allow removal of abundant or large specimens; c) The monitoring program shall be designed to include the preparation of recovered specimens to a point of identification and permanent preservation, including washing of sediments to recover small invertebrates and vertebrates; d) The monitoring program shall be designed to include identification and curation of specimens into a museum repository with permanent retrievable storage. The paleontologists shall have a written repository agreement in hand prior to the initiation of mitigation activities; e) A report of findings shall be prepared by a qualified paleontologist which includes an appended itemized inventory of specimens. The report and inventory, when submitted to the appropriate agency, shall signify completion of the program to mitigate impacts to paleontological resources.
Qualified Archeologist
MM 4.4-8: Cultural Resources: At the request of the
Consulting Tribes, all monitoring of vegetation clearance, ground disturbance and grading for each development project in the Phase Three Concept Area and off-site improvements shall be conducted by a full-time archaeological monitor/archaeologist meeting the Secretary of Interior (SOI) qualifications and a Native American/Tribal monitor representing the Consulting Tribes. It is intended that: 1) Archaeological and Tribal Monitors will work as a team during any type of ground-disturbance activity including removal of citrus trees and irrigation system equipment as well as during demolition, Applicant/ Contractor; City of Loma Linda Community Development Department; Qualified Archeologist During grading and site preparation
In the event archeological artifacts are discovered
On-site inspection
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grading, excavation, trenching, compaction, fence installations, and plantings. Unless specifically waived by the Lead Monitor, one team of monitors will be utilized for each piece of active heavy equipment or location of hand excavation unless activities are within 50 meters of each other. This is to ensure that simultaneously occurring activities will have adequate monitoring. 2) Native American Monitor(s)/Tribal Participant(s) shall be approved in advance by the Consulting Tribes. 3) The Applicant/Developer for each development project shall outreach and contact the Consulting Tribes to facilitate and communicate with them to develop a mutually coordinated Tribal Monitoring Agreement or Guidelines. The Tribal Monitoring Agreement or Guidelines shall be included in the Archaeological Monitoring Program submitted to the City for review and approval (as per EIR mitigation measure MM 4.4-1). MM 4.4-9: Cultural Resources: In the event of the discovery of human remains and/or funerary objects, at the request of the Consulting Tribes and consistent with State protocol, the Developer/Contractor shall: a) Cease all work within the immediate area of the discovery of the remains; b) Create a barrier (temporary fence or flagging) within a 100-ft radius of the discovery; establish an Environmentally Sensitive Area (ESA); and post no-entry signs at the perimeter of the ESA until assessment is carried out by the Coroner; c) The City of Loma Linda and the applicant/developer will immediately contact the Coroner, the Consulting Tribes; d) Should the human remains be determined by the Coroner to be of Native American origin, the Coroner will contact the Native American Heritage Commission (NAHC) within 24 hours. The Most Likely Descendant (MLD) identified by the NAHC will be notified (under California Public Resources Code § 5097.98) and make the decisions about the treatment of the human remains or funerary objects within 24 hours of notification by either the developer or the NAHC. The MLD will consult with Applicant/ Contractor; County Coroner; City of Loma Linda Community Development Department; Qualified Archeologist During grading and site preparation
In the event of the discovery of human remains and/or funerary objects On-site inspection
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Initials
the applicant/developer/landowner regarding the final appropriate disposition of the human remains or funerary objects.; e) The discovery area and the human remains and accompanying materials will be treated with appropriate dignity and respect; f) The MLD may wish to rebury the human remains and/or associated funerary objects, as close to the place of their discovery as possible in an area that will not be subject to future disturbances. The place(s) of reburial will not be disclosed by any party and is exempt from the California Public Records Act (California Government Code §6254[r]). MM 4.4-10: Cultural Resources: In the event of the discovery of archaeological Cultural Resources or Tribal Cultural Resources on the ground surface or in subsurface contexts during the development/ construction of any development project in the Phase Three Concept Area, consistent with the request of the Consulting Tribes and as required for the Archaeological Monitoring Report (as per EIR mitigation measure MM 4.4-1), the Developer/Contractor shall: a) Cease all work within the immediate area of the discovery b) Create a barrier (temporary fence or flagging) within a 50-ft radius of the discovery; establish an Environmentally Sensitive Area (ESA), and post no-entry signs until the discovery can be assessed by a Secretary of the Interior (SOI) qualified archaeologist. As determined appropriate by the Lead Archaeological/Tribal Monitors, Consulting Tribes (as appropriate) may be notified; c) The ESA barrier will remain in place and entry controlled until assessment by a SOI-qualified archaeologist is completed, a Treatment Plan developed and carried out, and any Data Recovery is completed.
Applicant/ Contractor; City of Loma Linda Community Development Department; Qualified Archeologist During grading and site preparation
In the event archeological artifacts are discovered
On-site inspection
MM 4.4-11: Cultural Resources: The Applicant/Developer for each development project in the Phase Three Concept Area shall outreach and contact the Applicant/ Contractor; City of Loma Linda Community
Prior to construction Prior to
commencing operations
Review of Plans
The Groves at Loma Linda Specific Plan and Phase Three Concept Area Project Final EIR with Responses to Comments
SCH #2018021064
City of Loma Linda / June 2018 Page 101 Mitigation Monitoring and Reporting Program Mitigation Measures No. / Implementing Acton Responsible for Monitoring
Monitoring
Frequency
Timing of
Verification
Method of
Verification
Verified Date /
Initials
Consulting Tribes to facilitate and communicate with them to develop a mutually coordinated Treatment Plan for how to handle/address any Tribal Cultural Resources encountered during ground disturbance or grading. The Treatment Plan shall be included in the Archaeological Monitoring Program submitted to the City for review and approval (per EIR mitigation measure MM 4.4-1).
The Treatment Plan should include a Research Design so that the resource can be evaluated under both the National Historic Preservation Act (NHPA) and the California Environmental Quality Act (CEQA) criteria. If the resource meets any of the NHPA and/or CEQA criteria, and cannot be avoided or preserved in-place, a Data Recovery Plan will be developed, reviewed, and adopted in consultation with all parties. The Data Recovery Plan should include all methods, sampling procedures, and be designed using current “best archaeological practices” to exhaust the research potential of the resources. The Data Recovery Plan for qualified Tribal Cultural Resources should be implemented with the participation and monitoring of the Consulting Tribes (as applicable).
Development Department; Qualified Archeologist
MM 4.4-12: Cultural Resources: On behalf of the Applicant/ Developer/Contractor, and to ensure that work is completed and reported as required, the Archaeological/Tribal Lead Monitors shall ensure the timely delivery to the City of all monitoring and/or follow-up documentation products of the Cultural Resources portion of any development project or related off-site improvement project. Furthermore, the City shall designate that reports of all Cultural Resources work be filed at the appropriate California Archaeological Information Center at the conclusion of each development project in the Phase Three Concept Area.
Applicant/ Contractor; City of Loma Linda Community Development Department; Qualified Archeologist During grading and site preparation
In the event archeological artifacts are discovered
On-site inspection
Noise MM 4.7-1: Noise: For any development implementing phase, construction hours shall be limited to between the
City of Loma Linda Community Development
Throughout construction
Prior to commencing construction
On-site inspection
The Groves at Loma Linda Specific Plan and Phase Three Concept Area Project Final EIR with Responses to Comments
SCH #2018021064
City of Loma Linda / June 2018 Page 102 Mitigation Monitoring and Reporting Program Mitigation Measures No. / Implementing Acton Responsible for Monitoring
Monitoring
Frequency
Timing of
Verification
Method of
Verification
Verified Date /
Initials
hours of 7:00 AM and 8:00 PM, Monday through Friday; and avoid heavy construction on weekends and national holidays.
Department
MM 4.7-2: Noise: During all Project site excavation and grading on-site, construction contractors shall equip all construction equipment, fixed or mobile, with properly operating and maintained mufflers, consistent with manufacturer standards. The contractor shall place all stationary construction equipment so that emitted noise is directed away from the noise sensitive receptors nearest the project site. Use of all construction equipment along the northern project boundary shall be limited to what is only absolutely necessary.
City of Loma Linda Community Development Department
Throughout construction
Prior to commencing construction
On-site inspection
MM 4.7-3: Noise: For any development implementing phase, the Developer/Contractor shall locate equipment staging in areas that will create the greatest distance between construction-related noise/vibration sources and sensitive receptors nearest the project site during all project construction.
City of Loma Linda Community Development Department
Throughout construction
Prior to commencing construction
On-site inspection
MM 4.7-4: Noise: During any development implementing
phase, the Applicant/Developer shall mandate that the construction contractor prohibit the use of music or sound amplification on the project site during construction.
City of Loma Linda Community Development Department
Throughout construction
Prior to commencing construction
On-site inspection
MM 4.7-5: Noise: During any development implementing
phase, the Applicant/Developer shall require that the construction contractor limit haul truck deliveries to the same hours specified for construction equipment.
City of Loma Linda Community Development Department
Throughout construction
Prior to commencing construction
On-site inspection
MM 4.7-6: Noise: Final site planning and building designs for any development implementing phase shall include the following provisions: 1) For residential land uses, proposed along Mission Road, private yards or patio spaces associated with proposed residential uses should be setback and/or shielded City of Loma Linda Community Development Department
Review of construction documents
Prior to issuing grading / building permits
Review of final plans
The Groves at Loma Linda Specific Plan and Phase Three Concept Area Project Final EIR with Responses to Comments
SCH #2018021064
City of Loma Linda / June 2018 Page 103 Mitigation Monitoring and Reporting Program Mitigation Measures No. / Implementing Acton Responsible for Monitoring
Monitoring
Frequency
Timing of
Verification
Method of
Verification
Verified Date /
Initials
to ensure noise levels do not exceed 65 dBA CNEL and setbacks and/or upgraded building construction should be utilized to ensure that residential interior noise levels do not exceed 45 dBA CNEL; and 2) For commercial land uses proposed along Redlands Boulevard upgraded construction measures that ensure that interior noise levels at commercial and office land uses do not exceed 55 dBA CNEL should be implemented. Transportation/Traffic MM 4.8-1: Transportation/Traffic: Consistent with Measure V, as mitigation for the potential traffic impacts (including on- and off-site required improvements), the Applicant/Developer shall contribute on a fair share basis, through an adopted traffic impact fee program, in the implementation of the recommended intersection lane improvements or freeway improvements, or in dollar equivalent in lieu mitigation contributions, or in the implementation of additional capacity on parallel routes to offset potential impacts to Congestion Management Program intersections and freeway segments.
City of Loma Linda Department of Public Works
Prior to issuance of building/grading permits;
During review of building/grading plans;
Review of traffic impact fee program
MM 4.8-2: Transportation/Traffic: The Applicant/Developer shall construct Redlands Boulevard from the west project boundary to the east project boundary at its ultimate half-section width including landscaping and parkway improvements in conjunction with development, as necessary.
City of Loma Linda Department of Public Works
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
MM 4.8-3: Transportation/Traffic: The Applicant/Developer shall construct Mission Road from the west project boundary to the east project boundary at its ultimate half-section width including landscaping, future bus stop pad and parkway improvements in conjunction with development, as necessary.
City of Loma Linda Department of Public Works
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
MM 4.8-4: Transportation/Traffic: The Applicant/Developer shall construct Redlands Boulevard from the west project boundary to the east project boundary at its City of Loma Linda Department of Public Works
Prior to issuance of building/grading permits;
During review of building/grading plans;
Review of plans; On-site inspection
The Groves at Loma Linda Specific Plan and Phase Three Concept Area Project Final EIR with Responses to Comments
SCH #2018021064
City of Loma Linda / June 2018 Page 104 Mitigation Monitoring and Reporting Program Mitigation Measures No. / Implementing Acton Responsible for Monitoring
Monitoring
Frequency
Timing of
Verification
Method of
Verification
Verified Date /
Initials
ultimate half-section width including landscaping, future bus stop pad and parkway improvements in conjunction with development, as necessary.
Throughout project construction
During construction
MM 4.8-5: Transportation/Traffic: The Applicant/Developer shall participate in the construction of a left turn lane north and south of Park Avenue as well as north and south of Orange Avenue with a painted two-way left turn median south of the Park Avenue northbound left turn lane and north of the Orange Avenue southbound left turn lane in conjunction with the other project improvements.
City of Loma Linda Department of Public Works
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
MM 4.8-6: Transportation/Traffic: The Applicant/Developer shall participate in the installation of a traffic signal at the California Street and Park Avenue intersection, when warranted. The traffic signal should include an interconnect of the traffic signals to function in a coordinated system.
City of Loma Linda Department of Public Works
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
MM 4.8-7: Transportation/Traffic: The Applicant/Developer shall participate in the installation of a traffic signal at the California Street and Citrus Avenue intersection, when warranted. The traffic signal should include an interconnect of the traffic signals to function in a coordinated system.
City of Loma Linda Department of Public Works
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
MM 4.8-8: Transportation/Traffic: The Applicant/Developer shall participate in the installation of a traffic signal at the California Street and Orange Avenue intersection, when warranted. The traffic signal should include an interconnect of the traffic signals to function in a coordinated system.
City of Loma Linda Department of Public Works
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
MM 4.8-9: Transportation/Traffic: The Applicant/Developer shall participate in the construction of roadway segments from California Street and Orange Avenue to Earp Drive and Mission Road to reroute local traffic volumes from the existing southcentral portion of Mission Road, and terminate the existing Mission Road roadway segment east of Earp Drive.
City of Loma Linda Department of Public Works
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
The Groves at Loma Linda Specific Plan and Phase Three Concept Area Project Final EIR with Responses to Comments
SCH #2018021064
City of Loma Linda / June 2018 Page 105 Mitigation Monitoring and Reporting Program Mitigation Measures No. / Implementing Acton Responsible for Monitoring
Monitoring
Frequency
Timing of
Verification
Method of
Verification
Verified Date /
Initials
MM 4.8-10: Transportation/Traffic: The Applicant/Developer shall construct and maintain primary and secondary access roadways in conjunction with development prior to the opening of the phase which it services.
City of Loma Linda Department of Public Works
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
MM 4.8-11: Transportation/Traffic: On-site traffic signing and striping should be implemented in conjunction with detailed construction plans for the project.
City of Loma Linda Department of Public Works
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
MM 4.8-12: Transportation/Traffic: Sight distance at the project accesses should be reviewed with respect to California Department of Transportation/City of Loma Linda standards in conjunction with the preparation of final grading, landscaping, and street improvement plans.
City of Loma Linda Department of Public Works
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
MM 4.8-13: Transportation/Traffic: If development of the Phase Three Concept Area precedes development of the Phase Two Concept Area in construction timing, the following items will be included in the improvement requirements: ”The Applicant/Developer shall construct California Street from the north project boundary to the south project boundary at its ultimate half-section width including landscaping, future bus stop pad, bike route and parkway improvements in conjunction with development, as necessary.
City of Loma Linda Department of Public Works
Prior to issuance of building/grading permits; Throughout project construction During review of building/grading plans; During construction Review of plans; On-site inspection
STREET SCENE
12/07/22
#21113
GOLD CREST LOMA LINDA, CA AT THE
CITY COUNCIL AGENDA
PACKET
AGENDA ITEM NO 2
City of Loma Linda
Official Report
Phill Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
CITY COUNCIL AGENDA: December 13, 2022
TO: City Council
SUBJECT: Demands Register
RECOMMENDATION
It is recommended that the City Council approve the attached list of demands for payment.
Approved/Continued/Denied
By City Council
Date _________________
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT 703930 11/10/2022 1280 CARRY HOWARD 11012022 2022 Flex Medical Reimbursement $111.96 $111.96
Oct 22 PW PW Dues Oct 2022 $483.00
October 2022 PAEA City Employees Dues PAEA Oct 2022 $209.00 $692.00
703932 11/10/2022 316 EMPLOYMENT DEVELOPMENT DEPT L1524301456 July 1, 2022‐Sept 30, 2022 S.Cobos and C. Carbaj $1,843.00 $1,843.00
703933 11/10/2022 1965 J.L. LUZADAS 11082022 2022 Flex Medical Reimbursement $559.13 $559.13
703934 11/10/2022 3207 KYLE CRECELIUS 11092022 2022 FSA Reimbursement $68.15 $68.15
703935 11/10/2022 570 LOMA LINDA FIREFIGHTERS ASSN October 22 Dues and T‐Donation Oct 2022 $1,118.00 $1,118.00
703936 11/10/2022 3881 SB CO PROFESSIONAL FIREFIGHTER October 22 SB County Firefighter Dues Oct 2022 $3,513.30 $3,513.30
11781 LIFE Life Insurance Premium‐November 2022 $662.26 11781 Life & Disability Insurance Premium‐November 2022 $3,784.90 $4,447.16
700371011405 Oct 22 Edison bill 10/03‐11/01/22 $2,551.26 700411454240 Oct 22 Edison bill 10/03‐11/01/22 $1,340.43 700556225427 Oct 22 Edison 09/30‐10/31/22 $52.75
700125053252 Oct 22 Edison 10/05/‐11/03/22 $51.26
700125145505 Oct 22 Edison 10/05‐11/03/22 $109.17
700124018786 Oct 22 Edison 10/05‐11/03/22 $72.12
700125316869 Oct 22 Edison 10/05‐11/03/22 $94.31
700123951189 Oct 22 Edison 10/05‐11/03/22 $50.19
700327588141 Oct 22 Edison 10/05‐11/03/22 $104.90
700180303341 Oct 22 Edison 06/01/22‐11/01/22 $90.09
CITY OF LOMA LINDA
VOUCHER LIST
11/22/2022
703938 1245 SO CALIF EDISON
703934 Total
703935 Total
703936 Total
703937
703937 Total
7083 SELF INSURED SERVICES COMPANY
703930 Total
703931
703931 Total
703932 Total
703933 Total
11/10/2022 5284 CITY EMPLOYEES ASSOCIATES11/10/202211/10/2022 VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT
CITY OF LOMA LINDA
VOUCHER LIST
11/22/2022
700228294695 Oct 22 Edison 08/31/22‐10/05/22 $18,205.20 700619667467 Oct 22 Edison 06/01/22‐11/01/22 $138.23
700571294375 Oct 22 Edison 06/01/22‐11/01/22 $48.56
700123802154 Oct 22 Edison 06/01/22‐11/01/22 $160.29
700620519956 Oct 22 Edison 10/03‐11/01/22 $1,169.87
700010613157 Oct 22 Edison 10/03/22‐11/01/22 $190.65
700620742955 Oct 22 Edison 10/05/22‐11/03/22 $203.07
700030769656 Oct 22 Edison 06/01‐11/01/22 $183.67
700237491915 Oct 22 Edison 06/01‐11/03/22 $118.81
700377436138 Oct 22 Edison 06/01‐11/03/22 $142.61
700546694670 Oct 22 Edison 06/01‐11/03/22 $228.53
700162747250 Oct 22 Edison 10/05‐11/03/22 $588.64
700077110701 Oct 22 Edison 10/05‐11/03/22 $107.90
700012556793 Oct 22 Edison 10/05‐11/03/22 $24.26
700228421001 Sept 22 Edison 06/01/22‐09/30/22 $634.25
$26,661.02
9919332234 Verizon cell phone 09/29‐10/28/22 $3,349.71
9919332235 Oct 22 Verizon 09/29/‐10/28/22 $38.01
$3,387.72
9097991480 Nov 22 Frontier 10/28/22‐11/27/22 $134.72
9097997651 Nov 22 Frontier 11/01/22‐11/30/22 $51.25
9097990759 Nov 22 Frontier 11/01/22‐11/30/22 $41.31
9097998149 Nov 22 Frontier 10/25‐11/24/22 $210.81
9097963838 Nov 22 Frontier 10/22‐11/21/22 $128.23
9094785042 Nov 22 Frontier 11/04‐12/03/22 $142.79
9097964692 Nov 22 Frontier 11/04‐12/03/22 $97.88
$806.99
700280676618 Oct 22 Edison 10/04‐11/02/22 $82.58
700441458865 Oct 22 Edison 10/04‐11/02/22 $135.08
700402406564 Oct 22 Edison bill 10/04‐11/02/22 $103.86
700004740213 Oct 22 Edison bill 10/04‐11/02/22 $566.98
700533422444 Oct 22 Edison 10/05‐11/03/22 $98.22
700625935485 Oct 22 Edison 10/05‐11/03/22 $72.48
703941 1245 SO CALIF EDISON
703938 Total
703939
703939 Total
703940
703940 Total
265502
VERIZON WIRELESSFRONTIER COMMUNICATIONS
11/10/2022
11/16/202211/16/2022
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT
CITY OF LOMA LINDA
VOUCHER LIST
11/22/2022
700252505390 Oct 22 Edison 10/03‐11/01/22 $127.69
700357831327 Oct 22 Edison 10/03‐11/01/22 $74.61
700281250130 Oct 22 Edison 10/03/22‐11/01/22 $80.55
700350988278 Oct 22 Edison 10/01‐10/31/22 $6,438.51
700547438439 Oct 22 Edison 09/30‐10/31/22 $80.24
700242318673 Oct 22 Edison 09/30‐10/31/22 $45.85
700072821984 Oct 22 Edison 09/30‐10/31/22 $213.22
700630870058 Oct 22 Edison 10/03‐11/01/22 $280.86
700010396020 Oct 22 Edison 10/03‐11/01/22 $118.79
700475961967 Oct 22 Edison 10/03‐11/01/22 $115.89
700448473884 Oct 22 Edison 10/03‐11/01/22 $18.45
700491050723 Oct 22 Edison 10/03‐11/01/22 $362.32
700337902271 Oct 22 Edison 06/01‐11/01/22 $194.89
700142412616 Oct 22 Edison 09/28‐10/27/22 $11.28
6000000500568 Oct 22 Edison 09/02‐10/31/22 $3,680.25
700075919924 Oct 22 Edison 09/28‐10/27/22 $53.44
700452547783 Oct 22 Edison 09/28‐10/27/22 $56.47
700142439793 Oct 22 Edison 09/28‐10/27/22 $86.69
700394531780 Oct 22 Edison 09/08‐10/27/22 $79.77
700570670141 Oct 22 Edison 09/01‐10/27/22 $155.78
700548764612 Oct 22 Edison 09/29‐10/30/22 $206.82
700458638878 Oct 22 Edison 09/27‐10/26/22 $2,088.81
700546567358 Oct 22 Edison 09/27‐10/26/22 $23.46
700491039205 Oct 22 Edison 10/06/22‐11/06/22 $6,556.39
700577818031 Oct 22 Edison 10/06‐11/06/22 $18,991.01
700063569396 Oct 22 Edison 10/06/‐11/06/22 $999.71700044797169 Oct 22 Edison 10/06‐11/06/22 $31,991.10 700023837085 Oct 22 Edison 10/06‐11/06/22 $15,251.30
700396836845 Oct 22 Edison 10/06‐11/06/22 $14,984.65
700303221438 Oct 22 Edison bill 10/06‐11/06/22 $145.95
700075862128 Oct 22 Edison 06/01‐11/06/22 $424.32
700165738789 Oct 22 Edison bill 10/06‐11/06/22 $921.58
700529893260 Oct 22 Edison 06/01‐11/08/22 $190.85
703941 Total $106,110.70
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT
CITY OF LOMA LINDA
VOUCHER LIST
11/22/2022
14642464003 Oct 22 Gas co. 10/03/22‐11/01/22 $45.46
06872460008 Oct 22 Gas co. 10/04/22‐11/02/22 $80.28
$125.74
92661‐90878 Oct 2022 1516 Gould St 10/3/22‐11/1/22 $48.30 92661‐76164 Oct 2022 1195 E Redlands Blvd 10/3/22‐11/1/22 $2,289.18 $2,337.48
703949 11/17/2022 5502 FRONTIER COMMUNICATIONS 9097998064 Nov 22 Frontier 11/10/22‐12/09/22 $42.75 $42.75
703950 11/17/2022 5608 LOMA LINDA UNIVERSITY HEALTH SE‐P22‐059‐REIMB_ PossAbilitiesRefundCity/SheriffTimeSpecialEvent $1,296.00 $1,296.00
703951 11/17/2022 1261 THE GAS COMPANY 19406867366 Oct 22 Gas Co. 10/11/22‐11/09/22 $14.30 $14.30
102422SCampbell Seminar/expo, Mt. View project parts $310.35 102422MMosqueda Waterwisepro training Mosqueda, Ramirez, Sanchez $225.00 102422VPuentes Fleet conf & dues, car rebuild, tint, wash, & mats $3,936.83 102422HReed Banner grommets & vinyl, EOC practice, & credit $317.26 102422KMacgavin Computer & accessories; DIN rail power supply $1,199.14 10222022MCross Various household items $624.35
10222022JGillette Mosquito Incident accommodations $2,415.08 10222022TBruner Vehicle stripping, postage, embroidery $668.67 10222022TIngalls Lunch, donkey feed, carwash, FP training, keys, GC $617.52 10222022BCorreia Biweekly Truck wash $27.80
10222022GGarza Dog spray with belt clip, wheel cover $192.82 10222022NAlvizar FP training, paper plates, cert mail, membership $113.07 10222022KCrecelius Turnout cleaner $182.9910222022MAtchison Tablet case and keyboard $141.36 102422DHarker Mosquito Fire Incident accommodations/fuel Harker $3,308.42 HOWARD 10242022 Cal Card ‐ Receipt printer cleaning kits $133.95 10242022 L.Flores‐He CalPers Education Forum Registration Credit ‐$449.00 102422LMatarrita Calendars, Pest repellent, Parking pass, Lodging $845.41 102422LArreola Refund for Reg for State of the County for Jarb ‐$50.00 703952 3628 U.S. BANK CORPORATE PYMNT SYS
1261840
THE GAS COMPANY
CITY OF SAN BERNARDINO 1230017
703949 Total
703950 Total
703951 Total
703942
703942 Total
703948
703948 Total
11/16/202211/17/202211/17/2022
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT
CITY OF LOMA LINDA
VOUCHER LIST
11/22/2022
102422RShenton Tennis Court Nets & Bolts $509.50
102422JLoeffert Conf. call bridge, plates, E‐waste lunch & drinks $95.15 $15,365.67
703953 11/22/2022 5827 ADAM HALL'S PLANT NURSERY 012154 1230010 Roses for California St. $235.97 $235.97
32339 A/C Concrete disposal $300.00
30896 Disposal of light pole knocked down by vehicle $400.00 $700.00
703955 11/22/2022 3867 AMTECH ELEVATOR SERVICE F10000055158 1230152 Library Elevator Annual Maint. FY 2022‐23 $125.00 $125.00
703956 11/22/2022 6182 ATLAS PLANNING SOLUTION 1438 1230164 Consultant srvs for Emergency Plan Oct 2022 $5,857.00 $5,857.00
703957 11/22/2022 6075 AUTOMOTIVEWORKWEAR.COM 807690 1230450 Orange long sleeve shirt, uniform R Munoz $74.62 $74.62
703958 11/22/2022 1400 BOOT BARN 4 SAN BERNARDINO INV00204129 1230440 Boot Barn Purchases Sept 2022 $968.87 $968.87
703959 11/22/2022 5174 BRENT BILLINGSLEY 1190 1230132 60 lb bucket of Accu‐Tab 3"" calcium hypochlorite $4,700.50 $4,700.50
703960 11/22/2022 7108 BRIDGEPAY NETWORK SOLUTIONS 11160 Oct 2022 164 credit card transactions @ .10 each $16.40 $16.40
703961 11/22/2022 110 BURTRONICS BUSINESS SYSTEM AR96742 1230015 HP CH410X Black toner M452 $101.28 $101.28
703962 11/22/2022 110 BURTRONICS BUSINESS SYSTEM AR97593 1230160 Prntr srvc agrmt HPM507/EQ#11687 11/13/22‐12/12/22 $50.32 703962 Total $50.32
703961 Total
703952 Total
703957 Total
703958 Total
703959 Total
703960 Total
703953 Total
703954
703954 Total
703955 Total
703956 Total
29 AGUA MANSA PROPERTIES, INC. 1230065 11/22/2022
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT
CITY OF LOMA LINDA
VOUCHER LIST
11/22/2022
703963 11/22/2022 4397 CHEMPAK 119983 1230016 Bathroom supplies for prod dept $127.17 $127.17
703964 11/22/2022 841 CITY OF SAN BERNARDINO 2023‐21000001 1230162 Animal Shelter cost Sept & Oct 2022 $3,384.00 $3,384.00
703965 11/22/2022 203 CLINICAL LABORATORY OF 2201620‐LOM01 1230020 Test water at Well sites Sept 2022 $7,390.25 $7,390.25
53664 Legal Rept Srvs for Dist elections thru Oct 22 $1,526.50 53485 Legal Rept Srvs for Dist elections thru Sept 2022 $177.50 53484 1230021 HR Legal fees/Steve Jones $1,439.61
$3,143.61
6903‐1035533 Street light photocells $1,033.13
6903‐1035256 Electrical wire $387.13
$1,420.26
703968 11/22/2022 5762 CORE & MAIN R835565 1230447 Hydrant for Mt. View & Barton $3,310.24 $3,310.24
703969 11/22/2022 761 COSTCO MEMBERSHIP 000111796941371 2023 1230471 2023 Membership Renewal $180.00 $180.00
703970 11/22/2022 236 COSTCO WHOLESALE 478180128 1230119 Kitchen supplies, utensils, & sugar $152.83 $152.83
703971 11/22/2022 2238 DAVID CARTER 0001258571 1230030 3ka Short shackle for park's dept $144.33 $144.33
703972 11/22/2022 7244 DONKEYLAND 5419 1230463 Donkey Sterilization program $20,400.00 $20,400.00
703973 11/22/2022 2179 ENGINEERING RESOURCES OF 58387 1220281 Prev PO#1210298/Design 1MG Reservoir Zone2A $3,496.25 $3,496.25
703971 Total
703972 Total
703967
703967 Total
703968 Total
703969 Total
703970 Total
2309 CONSOLIDATED ELECTRIC DIST‐SB 1230023
703963 Total
703964 Total
703965 Total
703966
703966 Total
7027 COLANTUONO, HIGHSMITH & WHATLEY,
PC
1230217
703973 Total
11/22/202211/22/2022
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT
CITY OF LOMA LINDA
VOUCHER LIST
11/22/2022
703974 11/22/2022 7075 FAILSAFE TESTING, LLC 12504 1230469 Annual ground ladder testing 10/27/22 $2,269.04 $2,269.04
703975 11/22/2022 336 FEDEX 7‐944‐02330 1230037 Courier service 11/20/2022 $39.34 $39.34
24495 1230458 Various repairs for 2021 TDA Spartan Tiller $9,956.94 24494 1230464 Various repairs for 2006 Smeal Aerial apparatus $22,257.28 $32,214.22
703977 11/22/2022 5427 FMB TRUCK OUTFITTERS, INC. 105852 1230442 Light bar & safety lights, & labor for new truck $2,696.88 $2,696.88
703978 11/22/2022 3400 INFOSEND, INC. 221633A 1230300 09/2022 Utility bill printing and mailing $1,914.34 $1,914.34
703979 11/22/2022 6255 JENNINGS, MATTHEW 2022‐23PropTax 1230473 Property Taxes for Southhills area $4,651.40 $4,651.40
703980 11/22/2022 503 JON'S FLAGS & POLES F86905 1230462 Flags for Civic Center $617.70 $617.70
5023B 1230267 Land surveying ‐ monument preservation CIP 22‐111 $6,352.50 5031B 1230332 Mt. View Ave. Pavement Rehab & Striping Plans $1,170.00 $7,522.50
703982 11/22/2022 6071 KELLERMEYER BERGENSONS SERVICE INVS007030 1230170 Janitorial Svcs for City bldgs & Cole House Nov $7,000.35 $7,000.35
703983 11/22/2022 7224 KELLY SERVICES, INC 4202708122 1230363 Temp Srvs ‐ Srvs throug 10/23/22 $1,200.00 $1,200.00
1265342 Emergency Medical Supplies and Equipment $89.20 1266349 Emergency Medical Supplies and Equipment $657.32 $746.52
703983 Total
703984
703984 Total
703981
703981 Total
703982 Total
2023 JOSEPH E BONADIMAN & ASSOCIATE
703974 Total
703975 Total
703976
703976 Total
3197 FIRE APPARATUS SOLUTIONS
703977 Total
703978 Total
703979 Total
703980 Total
11/22/202211/22/202211/22/2022 557 LIFE ASSIST, INC. 1230116 VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT
CITY OF LOMA LINDA
VOUCHER LIST
11/22/2022
703985 11/22/2022 1933 LILBURN CORPORATION 22‐1116 1230244 Planning srvs for Canyon Ranch 10/10/22‐11/06/22 $1,155.00 $1,155.00
703986 11/22/2022 2045 LOMA LINDA HEATING & AIR
CONDITIONING, INC.
26789
1230055 PPESA Fall qt Maintenance at Station 252 $75.31 $75.31
25801 Wood boards for new dump truck bed $90.38
25802 Toilet seat for fleet shop $38.21
27043 11‐8‐22 Small tools for production dept $218.55
27861 11‐7‐22 Light bulbs for Station 251 $49.50
27837 11‐07‐22 Paint roller $12.39
27341 Asphalt & lumber $48.85
$457.88
703988 11/22/2022 3855 LYNN A. HIRTZ 262459 1230441 Long reach hedge trimmers (2 each) $1,099.03 $1,099.03
703989 11/22/2022 1566 MALLORY SAFETY & SUPPLY, LLC 5470223 1230105 Disposable earplugs $75.53 $75.53
703990 11/22/2022 632 MATICH CORPORATION 102222044 1230265 Contract Pavement Rehab at Birch, Pecan, Cedar etc $985,332.25 $985,332.25
703991 11/22/2022 667 MUNIMETRIX SYSTEMS CORP 2211‐1129 1230061 Maint & upgrades to Clerks Index Prog/Oct 2022 $39.99 $39.99
001040 1230233 Misc Landscape/Irrigation Repair Barton Rd. Oct 22 $763.79 001039 1230230 Misc Landscape repairs in LMD area Oct 2022 $4,606.47 001036 1230229 Landscape Maint. LMD Area October 2022 $13,488.10 001038 1230231 Landscape Maint Contract ‐ Barton Rd Median Oct 22 $3,986.49 001037 1230239 Landscape Maint Contract‐Mission,Heritage Pk Oct. $926.22 001035 1230232 Landscape Maint Contract ‐ So Barton Pkwy Oct 22 $618.36 001041 1230448 Trim Shrubs and clean area at Fire Station 251 $767.00 $25,156.43
703989 Total
703990 Total
703991 Total
703992
703992 Total
11/22/202211/22/2022
17331935
LOWE'S COMPANIES, INC.
NARCISCO VALDOVINOS
703985 Total
703986 Total
703987
703987 Total
703988 Total
1230117
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT
CITY OF LOMA LINDA
VOUCHER LIST
11/22/2022
703993 11/22/2022 7193 O'REILLY AUTO ENTERPRISES, LLC 6160‐123690 1230314 motor oil and battery charger for FS251 $199.31 $199.31
274408953001 Log book. storage boxes. pens. & calendar $94.83 270451587001 Copy paper $62.67
272863755001 Binders, highlighters $71.49272863759001 Binders $28.21272851269001 Binder clips, tissues, highlighters, duster $59.29 $316.49
234283150 1230171 Pest Control Srvs at 10466 Richardson St FY 23 Nov $53.00 234282496 1230147 Pest Control contract for Civic Ctr & Library Nov $137.00 234282491 1230146 Pest Control Svc Contract ‐ Corp Yard Nov $75.00 234282779 1230174 Pest Control Services at Senior Center Nov FY 23 $60.00 $325.00
703996 11/22/2022 6153 QUADIENT LEASING USA, INC. N9660305 1230274 FY 2022‐2023 LEASE N18021483 POSTAGE MACHINE $520.21 $520.21
703997 11/22/2022 6169 R&S OVERHEAD DOORS OF IE, INC. 9329 1230468 Gate repair at station 252 $572.00 $572.00
00‐1006‐43851 Legal Srvs‐ General City Matters Oct 2022 $1,435.00 00‐1006‐01‐43852 Legal Srvs‐ CC Mtg/General Matters Oct 2022 $1,242.50 00‐1006‐02‐43853 Legal Services‐Community Dev/Oct 2022 $647.50 00‐1006‐03‐43854 Legal Services‐ Personnel/Oct 2022 $350.00 00‐1006‐11‐43858 Legal Services‐Claims/Oct 2022 $2,450.00 00‐7200‐43863 Legal Services‐Special Counsel/Oct 2022 $120.00 00‐1006‐13‐43860 Legal Services‐Public Works/Oct 2022 $577.50 00‐1006‐06‐43857 Legal Services‐Finance/Oct 2022 $122.50 $6,945.00
703999 11/22/2022 5353 ROMO PLANNING GROUP 2022‐10 1230250 Interim Planning Services 10/02/22‐11/05/22 $13,032.50 $13,032.50
703993 Total
703994
703994 Total
11/22/202211/22/202211/22/2022
71764401266
703997 Total
703998
703998 Total
ODP BUSINESS SOLUTIONS, LLCORKIN PEST CONTROL
ROBBINS & HOLDAWAY
703999 Total
703995
703995 Total
12301341230079
703996 Total
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT
CITY OF LOMA LINDA
VOUCHER LIST
11/22/2022
ICEMA22Munson Reimbursement EMT‐P Reverification Exp 10/31/2024 $70.00 MunsonCAEMSA22 Reimbursement for state EMS license renewal $300.00 $370.00
704001 11/22/2022 6083 SAGEMONT‐RICHARDSON, LLC 3RD QTR 2022 RETURN 3RD QTR 2022 TOT Hotel Incentive Program $25,794.61 $25,794.61
704002 11/22/2022 894 SIERRA PACIFIC ELECTRICAL
CONTRACTING, INC.
29315 1230372 Replace two street lights knocked down by vehicles $9,976.00 $9,976.00
124972814‐001 Small tools for Community Garden $257.50
125138956‐001 Leaf rakes & pruners $131.24
$388.74
22035310 1230281 Annual Traffic Signal Maint. Contract Oct $1,508.00 22035311 1230283 Misc Traffic Signal Repairs Oct FY 23 $2,210.00 $3,718.00
901830804 Deionized wtr tank ‐ regeneration fees ST251 11/22 $66.37 901830805 Deionized wtr tank & regeneration fees ST252 11/22 $84.63 $151.00
410418 1230457 2 Suntone BC badges and 2 Suntone Cappieces $404.29 409206 1230460 10 Siltone and 5 Suntone belt buckles $595.81 $1,000.10
119777 D1995 Batteries $323.92
119979 Wiper blades $29.69
120011 Light socket $24.26
$377.87
704008 11/22/2022 7124 TETRA TECH INC. 51978045 1230213 Plans/specs Mt View Well #5 Rehab Prep CIP22‐665 $2,541.85 $2,541.85
704004
704004 Total
704005
704005 Total
704006
704006 Total
11/22/202211/22/2022
60031708
SUEZ WTS SERVICES USA, INC.
SUN BADGE CO.
704007
704007 Total
704008 Total
11/22/2022 5270 SUPERIOR AUTOMOTIVE WAREHOUSE
11/22/202211/22/202211/22/2022
58944515849
704000 Total
704001 Total
704002 Total
704003
704003 Total
RYAN MUNSONSITEONE LANDSCAPE SUPPLY, LLC
ST FRANCIS ELECTRIC, LLC
704000
123008312301671230089
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT
CITY OF LOMA LINDA
VOUCHER LIST
11/22/2022
7906275 1230264 Gopher services for BB Fields 11/2/22 $150.00 7907458 1230266 Gopher control services for Civic Center 11/3/22 $150.00 7907459 Gopher services for Bryn Mawr Veteran's pk 11/3/22 $100.00 7908513 Gopher services for Elmer Digneo pk 11/4/22 $100.00 7913994 Gopher services for BB Field $150.00
7913992 Gopher services for Hulda Crooks pk $150.00
$800.00
704010 11/22/2022 304 TYLER TECHNOLOGIES, INC. 045‐398315 1220349 UtilityBillingImplementation10/24/22‐10/26/22 $3,840.00 $3,840.00
704011 11/22/2022 6135 URBAN CROSSROADS, INC. 38725 1220558 Prepare Plans ‐Traffic Signal at California/Citrus $390.00 $390.00
704012 11/22/2022 4030 US TRONICS M‐12267OC22 1230168 Satellite phone service Oct 2022 $167.85 $167.85
704013 11/22/2022 1977 VULCAN MATERIALS 73468431 1230137 Cold mix $401.80 $401.80
704014 11/22/2022 6262 WAXIE SANITARY SUPPLY 81305104 1230461 Diagnostic test & repair of backpack sanitizer $181.41 $181.41
704015 11/22/2022 4538 WORK BOOT WAREHOUSE 5‐1‐1029339 1230102 Workboots for D. Gomez $216.41 $216.41
$1,370,969.83
704011 Total
704009
704009 Total
704010 Total
11/22/2022 7199 THE LLOYD PEST CONTROL CO, INC.
704012 Total
704013 Total
704014 Total
704015 Total
Grand Total
1230264
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT 415871 11/1/2022 454 MissionSquare 2022110100415871 457 Deferred Comp Contributions-10/08-10/22/2022 $21,422.07383898 11/16/2022 454 MissionSquare 2022111600383898 457 Deferred Comp Contributions-10/23-11/5/2022 $27,257.14102239715 11/16/20222 771 PERS 1002239715/16/17/18 Retirement Contributions-10/09 through 10/22/2022 $65,053.73100224193 11/16/2022 771 PERS 100224193/94 Retirement Contributions PP 10/01-10/31/22 $914.16102233365 11/3/2022 771 PERS 1002233365/66/67/68 Retirement Contributions-09/25-10/08/2022 $65,368.22 Total Wires: $180,015.32
Total Checks (Total from previous page): $1,370,969.83
Grand Total = $1,550,985.15
PAYROLL: 11/10/2022 $390,153.93CLAIMS VOUCHER APPROVALSonia Fabela, Finance DirectorRecommend that City Council approve for payment.T. Jarb Thaipejr, City Managerto pay except as noted.Phillip Dupper, Mayor
CITY OF LOMA LINDA
VOUCHER LIST
11/22/2022
I have reveiwed the above listing of payments on check nos. 703930 through 703942 and 703948 through 704015 and wire nos., 415871, 383898, 102239715, 10224193 and 102233365 for a total disbursement of $1,485,017.26 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.Approved by the City Council at their meeting held on December 13, 2022 and the City Treasurer is hereby
CITY COUNCIL AGENDA
PACKET
AGENDA ITEM NO 3
City of Loma Linda
Official Report
Phill Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
CITY COUNCIL AGENDA: December 13, 2022
TO: City Council
SUBJECT: Minutes of October 25 and November 8, 2022
RECOMMENDATION
It is recommended that the City Council approve the minutes as submitted.
Approved/Continued/Denied
By City Council
Date _________________
City of Loma Linda
City Council Minutes
Regular Meeting of October 25, 2022
A regular meeting of the City Council was called to order by Mayor Dupper at 7:08 pm Tuesday, October 25, 2022.
Councilmen Present: Mayor Phill Dupper
Bhavin Jindal
John Lenart
Rhodes Rigsby
Councilman Absent: Mayor pro tempore Ron Dailey
Others Present: City Manager T. Jarb Thaipejr
City Attorney Diane Robbins
The Pledge of Allegiance and invocation were led by Councilman Lenart.
Items To Be Added Or Deleted
No items were added or deleted.
Oral Reports/Public Participation - Non-Agenda Items (Limited to 30 minutes; 3 minutes allotted for each speaker)
Dick Wiley, resident, expressed concern with the current state of California, politically; the threat of communism; the current elections; and the direction the country is heading based on the country’s leaders.
Scheduled and Related Items
CC-2022-85 – Public Hearing – Process to transition to district-based elections [City Manager/National Demographics Corporation]:
a. Conduct a fourth public hearing to seek public input on the composition of the draft district maps and sequence of elections under Elections Code Section 10010 b. Council Bill #O-2022-07 (Introduce on first reading, set second reading for November 8, 2022) to adopt Section 1.20.040, By-District Elections, of Chapter 1.20, General Municipal Elections, of the Loma Linda Municipal Code, establishing City Council election boundaries and sequencing elections within those boundaries to change the City’s electoral system from at-large to by-district with respect to electing members of the City Council Dr. Justin Levitt, National Demographics Corporation (NDC), presented the item into evidence, explaining this is the fourth public hearing of the By District election process with the focus being on the draft maps. He noted that 12 draft maps were submitted for review and presented to City Council at the last meeting. All 12 maps are on the website and will remain on the website. He reviewed the criteria requirements for map eligibility. He pointed out that that 6 of the 12 maps were eliminated for consideration because they did not meet the eligibility requirements. He explained that City Council, at their previous meeting, selected three focused Maps (110, 111, and 112) to discuss further. He noted that the City did not receive any new maps prior to the City Council meeting. In regards to the sequence of elections, he noted that the Council has full power to determine the sequence of elections for the district City Council Minutes Page 2
October 25, 2022
map as long as they keep the same number of seats as current for the election years. He went on to say that this would go into effect at the next election year in 2024. He noted that the district maps are reviewed after the completion of every census for any necessary changes. He concluded stating that should City Council choose a map, they would determine the sequence of elections and introduce the first reading of the Ordinance.
Discussion ensued on the three focus maps (110-112), the map boundaries, and the pros and cons of each map.
Councilman Rigsby stated that Map 111 was the only map that had boundaries dividing the University.
With the matter of recusal for City Council, he preferred that the University is divided into two district boundaries and to have two representatives from the University. He added that Map 111 also splits the future growth area into two districts (east and west of California), so that the population growth won’t accrue more in just one district at the 2030 Census review.
Councilman Jindal believed the population ratio of Map 111 did a better job than Map 110.
The public hearing was opened.
Dick Wiley, resident, agreed that the University should be divided into two districts. He was concerned how streets are the boundary lines with each side of the street belonging to different districts.
Councilman Rigsby commented that the same occurs with the census boundaries.
Ovi Popescu, resident, commented on some of the census data provided with each map. He noted that voter registration wise Map 111 was better divided, but that population wise Map 110 was better. He stated that the boundary lines on Map 111 appeared gerrymander; whereas, the boundaries for Map 110 were clear and contiguous. He preferred Map 110.
John Lenart also agreed with earlier comments that the University should be split into two districts as provided in Map 111 and would like to see two representatives from the University.
Mayor Dupper noted that being an “at-large” elected council, the Council views matters of the City as a whole. He does not believe the viewpoint will change initially; however, he is concerned after 2 or 3 Council generations that there may be more of competition and mindset of “my” district that may occur; however, he hoped, for the sake of the entire city, the Council will maintain.
The public hearing was closed.
Motion by Lenart, seconded by Rigsby to adopt District Map 111 as proposed with the Sequence of Election for Districts 1, 4 and 5 to be 2024 and for Districts 2 and 3 to be 2026; the City Clerk called roll and was approved unanimously. Dailey absent.
Motion by Rigsby, seconded by Lenart to introduce Council Bill #O-2022-07 on first reading and set second reading to November 8, 2022, to add Section 1.20.040 establishing City Council election district boundaries and sequencing elections within those boundaries to change the City’s electoral system from At-Large to By-District with respect to electing members of the City Council; the City Clerk called roll and was approved unanimously. Dailey absent.
City Council Minutes Page 3
October 25, 2022
CC-2022-86 - Consent Calendar
Motion by Lenart, seconded by Rigsby to approve the Consent Calendar items as presented; the City Clerk called roll and was approved unanimously. Dailey absent.
The demands registers dated:
October 25, 2022, with commercial demands totaling $2,125,540.15 and payroll demands dated October 13, 2022, in the amount of $405,242.48; and
Awarded contract to South Coast Lighting & Design, for solar street lighting demonstration on Starr Street in the amount of $19,964.76;
Awarded contract to Automated Water Treatment for purchase and installation of a replacement chlorinator at Richardson Well No. 6 in the amount of $39,547.37; Awarded contract to Inland Water Works Supply Co. for purchase of a 12” high capacity water valve at Mt. View Well No. 5 in the amount of $39,599.20;
Approved appropriation of $22,000 from Sewer Utility Fund Balance and awarded contract to Sancon Technologies, Inc. for a sewer line repair between the south end of Lawton Avenue and Lawton Avenue intersection with Campus Street in the amount of $19,257.20; Approved appropriation of $5,000 from General Fund and authorize the purchase of 2022 Prowler C4XM All-Terrain Vehicle and Code 3 package and accessories in a not-to-exceed amount of $55,000; Approved appropriation of $12,000 from General Fund-Fund Balance to extend the temporary employee services to scan public documents for the implementation of the document management system;
Adopted Council Bill #R-2022-39 adopting a five-year Capital Project Needs Analysis (CPNA) for Fiscal Year 2023/2024 to 2027/2028
RESOLUTION NO. 3151
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, STATE OF
CALIFORNIA, ADOPTING THE MEASURE I FIVE-YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2023/2024 THROUGH 2027/2028
Reappropriated Community Development Block Grant (CDBG) revenue and expenditures to Fiscal Year 2022-23 due to unspent Community Development Block Grant (CDBG) funds awarded in Fiscal Year 2020-21; and
Accepted the State of California SB 1383 Organic Waste Recycling Grant funding award of $33,700.00 and appropriated the revenue and expenditure accounts for the educational outreach and compliance projects.
Old Business - None
New Business - None
City Council Minutes Page 4
October 25, 2022
Reports of Councilmen
Councilman Jindal reported that he attended the Solid Waste Advisory Task force (SWAT) meeting and that the Master Picklers held an event at the Community Garden where they pickled vegetables. He noted there were about 30 attendees. He thanked staff for their support of the event.
Councilman Lenart inquired about the cell phone tower located by the dog park. He stated that Frontier was installing lines in front of his home and was told by Frontier that their services would be functional approximately 4-5 months after installation.
Discussion ensued pertaining to the Loma Linda Connected Community program. Kyle MacGavin spoke briefly on the City’s fiber optic system program.
Councilman Rigsby stated that he had been informed of trash service issues by some Loma Linda residents, but understood the matter had been resolved by CR&R. He commended CR&R for working with the residents.
Reports Of Officers
City Manager Thaipejr informed City Council that there is a scheduled concert at the Orange Show in San Bernardino in the upcoming weekend.
The meeting adjourned at 8:24 pm.
Approved at the meeting of December 13, 2022.
City Clerk
City of Loma Linda
City Council Minutes
Regular Meeting of November 8, 2022
A regular meeting of the City Council was called to order by Mayor Dupper at 7:05 pm Tuesday, November 8, 2022.
Councilmen Present: Mayor Phill Dupper
Mayor pro tempore Ron Dailey
Bhavin Jindal
John Lenart
Rhodes Rigsby
Councilman Absent: None
Others Present: City Manager T. Jarb Thaipejr
City Attorney Diane Robbins (Via Zoom)
The Pledge of Allegiance and invocation were led by Councilman Lenart.
Items To Be Added Or Deleted
No items were added or deleted.
Oral Reports/Public Participation - Non-Agenda Items (Limited to 30 minutes; 3 minutes allotted for each speaker)
Bernadine Irwin congratulated Mayor Dupper and Mayor pro tempore Dailey for their Council win.
On behalf of Senator Ochoa Bogh, Melissa Boyd invited City Council and staff to attend a Christmas Open House on December 2, 2022, at Senator Ochoa Bogh’s office in Redlands.
Dr. Heather Javaherian returned from a state conference where she viewed a documentary on homelessness in California called Lead Me Home. She stated that it was heartbreaking and wanted to know what she can do or can be done to support people who are homeless before it becomes a crisis in this community.
Councilman Dailey suggested participating on a City committee.
Scheduled and Related Items
CC-2022-87 – Proclamation – Nurse Practitioner Week
Mayor Dupper read and the proclamation for Nurse Practitioner Week. Representatives were unable to attend the meeting; City staff will forward the executed proclamation.
CC-2022-88 – Proclamation – Family Court Awareness Month Mayor Dupper read the proclamation for Family Court Awareness Month. Representatives were unable to attend the meeting; City staff will forward the executed proclamation.
City Council Minutes Page 2
November 8, 2022
CC-2022-89 – Proclamation – Friendship City with Municipality of Puntarenas Mayor Dupper read and presented the proclamation for Friendship City with Municipality of Puntarenas.
He presented Municipality of Puntarenas a key to the City and memorabilia gifts.
Representative from Municipality of Puntarenas, via Zoom, stated that they were excited and happy to establish the Friendship relationship with the City with Loma Linda. Community Development Director Matarrita accepted the Proclamation on behalf of the Municipality of Puntarenas.
CC-2022-90 - Consent Calendar
Councilman Jindal pulled Agenda Item No. 10 with questions on the population mitigation. Tom Ingalls explained that the removal of the donkeys from the City is ongoing. He noted that part of the contract with Donkeyland Rescue is the castration of the male donkeys to mitigate and maintain a healthy population, minimize danger to themselves and to the residential community.
Bernadine Irwin stated she has had 30 years of experience with donkeys, noting their importance in the southhills for fire abatement. She is acquainted with Donkeyland Rescue; she commended them for their services and commitment to the donkeys.
Motion by Rigsby, seconded by Jindal to approve the Consent Calendar items as presented; the City Clerk called roll and the Consent Calendar items were approved unanimously.
The demands registers dated:
November 8, 2022, with commercial demands totaling $661,975.38 and payroll demands dated October 27, 2022, in the amount of $382,302.38;
Approved the Minutes of September 13 and October 11, 2022, as presented; Awarded contract to Park Place Technology for a one-year agreement to provide managed services for the city servers and network devices;
Adopted Council Bill #R-2022-40 adopting property tax exchange related to LAFCO Application No. 3259:
RESOLUTION NO. 3162
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA,
CALIFORNIA, DETERMINING THE AMOUNT OF PROPERTY TAX REVENUES TO BE
EXCHANGED BETWEEN AND AMONG THE CITY OF LOMA LINDA, SAN
BERNARDINO COUNTY, THE SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT, ITS VALLEY SERVICE ZONE AND ZONE FP-5, AND COUNTY SERVICE AREA 70, AND OTHER OFFECTED AGENCIES RESULTING FROM THE JURISDICTIONAL CHANGE DESCRIBED BY LAFCO 3259
Awarded a 3-year to upgrade the City’s Permit Management Software to Tyler Technologies, Inc., and approve Supplemental Appropriation of $71,200 in the Special Facilities Fund, $23,700 from Special Projects Construction Fund;
Awarded contract to Ruiz Concrete & Paving, Inc. for sidewalk installation at various locations in the amount of $93,330.50 (CIP 22-110);
Accepted as complete and authorized recordation of the Notice of Completion for Pavement City Council Minutes Page 3
November 8, 2022
Rehabilitation on Birch Ave., Pecan Wy, Tamarack St., Cedar Wy., Murphy St. Welebir St., Loma Linda Dr., Cielo Ln., Mandarin Ct., Nicks Ave., Orange Crest Way, Huron St., Cypress St., Almond Ct., Carrol Ct., Allen Way in the amount of $1,037,191.84, Contractor: Matich Corporation (CIP 22- 111);
Authorized services to mitigate wild donkey population, amount not to exceed $36,200; Services rendered by Donkeyland Rescue.
Old Business
CC-2022-91 - Council Bill #O-2022-06 (Second Reading and roll call vote) Amending and adopting the Building Code Ordinance comprised of the following Codes a. 2022 California Building Code, Volumes 1 and 2, based on the 2021 International Building Code b. 2022 California Existing Building Code, based on the 2021 International Existing Building Code c. 2022 California Historical Code
d. 2022 California Energy Code
e. 2022 Administrative Code
f. 2022 California Referenced Standards Code
g. 2022 California Residential Code, based on the 2021International Residential Code h. 2022 California Green Building Standards Code
i. 2022 California Mechanical Code, based on the 2021 Uniform Mechanical Code j. 2022 California Electrical Code, based on the 2020 National Electrical Code k. 2022 California Plumbing Code, based on the 2021 Uniform Plumbing Code l. 2021 International Property Maintenance Code
m. 1997 Uniform Code for Abatement of Dangerous Buildings City Manager Thaipejr indicated there were no changes since the first reading.
Motion by Rigsby, seconded by Dailey and unanimously carried to adopt of Council Bill #O2022-06 waiving the reading of Ordinance in its entirety and direct City Clerk to read by title only.
ORDINANCE NO. 774
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, STATE OF CALIFORNIA, AMENDING CHAPTERS 15.04, 15.08, 15.60 AND 15.62 OF THE CITY OF
LOMA LINDA MUNICIPAL CODE PERTAINING TO BUILDINGS AND CONSTRUCTION BY ADOPTING THE 2022 CALIFORNIA BUILDING CODE INCLUDING THE 2022 CALIFORNIA BUILDNIG CODE VOLUMES 1 & 2, 2022 CALIFORNIA EXISTING BUILDING CODE, 2022 CALIFORNIA HISTORICAL CODE, 2022 ENERGY CODE, 2022 ADMINISTRATIVE CODE. 2022 CALIFORNIA REFERRANCED STANDARD CODE, 2022 CALIFORNIA RESIDENTIAL CODE, 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE, 2022 CALIORNIA ELECTRICAL CODE, 2022 CALIFORNIA PLUMBING CODE , 2022 CALIFORNIA MECHANICAL CODE, 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE, 1997 UNIFORM CODE FOR ABATEMENT OF DANGEROUS BUILDINGS.
CC-2022-92 - California Fire Code Ordinance Adoptions
a. Council Bill #O-2022-04 - (Second Reading and roll call vote) – Adopting 2022 California Fire Code Ordinance based on the 2021 International Fire Code b. Council Bill #O-2022-05 (Second Reading and roll call vote) – Adopting the 2021 International Wildland-Urban Interface Code Ordinance
City Council Minutes Page 4
November 8, 2022
City Manager Thaipejr indicated there were no changes since the first reading.
Motion by Lenart, seconded by Jindal and unanimously carried to adopt of Council Bill #O2022-04 waiving the reading of the Ordinance in its entirety and direct City Clerk to read by title only.
ORDINANCE NO. 772
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA ADOPTING AND AMENDING THE 2022 EDITION OF THE CALIFORNIA FIRE CODE, ADOPTING AND AMENDING THE 2021 EDITION OF THE INTERNATIONAL FIRE CODE AND REPEALING CHAPTER 15.28 OF THE MUNICIPAL CODE.
Motion by Lenart, seconded by Jindal and unanimously carried to adopt of Council Bill #O2022-05 waiving the reading of the Ordinance in its entirety and direct City Clerk to read by title only.
ORDINANCE NO. 773
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA ADOPTING AND AMENDING THE 2021 EDITION OF THE INTERNATIONAL WILDLAND-URBAN INTERFACE CODE.
CC-2022-93 - Council Bill #O-2022-07 – (Second Reading and roll call vote) – Adopting Section
1.20.040 By-District Elections, of Chapter 1.20, General Municipal Elections, of the Loma Linda Municipal Code, establishing City Council election boundaries and sequencing elections within those boundaries to change the City’s electoral system from at-large to by-district with respect to electing members of the City Council
City Manager Thaipejr indicated there were no changes since the first reading.
Motion by Rigsby, seconded by Jindal and unanimously carried to adopt Council Bill #O2022-07 waiving the reading of the Ordinance in its entirety and direct City Clerk to read by title only.
ORDINANCE NO. 775
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, ADDING SECTION 1.20.040 TO CHAPTER 1.20 OF TITLE 1 OF THE
LOMA LINDA MUNICIPAL CODE ESTABLISHING CITY COUNCIL ELECTION
DISTRICT BOUNDARIES AND SEQUENCING ELECTIONS WITHIN THOSE
BOUNDARIES TO CHANGE THE CITY'S ELECTORAL SYSTEM FROM AT-LARGE TO BY-DISTRICT WITH RESPECT TO ELECTING MEMBERS OF THE CITY COUNCIL.
CC-2022-94 - Request by property owner to remove a city tree from 11467 Richmont Rd.- Arborist Inspection Report
City Manager Thaipejr presented the report into evidence stating that the Arborist conducted an inspection and recommended to remove the tree because it is a high risk due to root plate failure.
In response to an inquiry of replacing the tree, City Manager Thaipejr stated that the City would replace the tree. He also noted that City staff maintains and inspect tree city wide. They work with arborist if they see a tree is questionable.
City Council Minutes Page 5
November 8, 2022
Motion by Jindal, seconded by Rigsby to direct staff to remove the subject street tree located at 11467 Richmont Rd. as mitigated by the Level 2 Tree Risk Assessment report by West Coast Arborist; the City Clerk called roll and was approved unanimously.
New Business
CC-2022-95 - Member Appointments to the following:
a. Budget Committee
b. Parks, Recreation and Beautification Committee
c. Personnel Board
d. Planning Commission
e. Traffic Advisory Committee
f. Trails Development Committee
Mayor Dupper stated that he, the City Manager and City Clerk met to review the member applications. In order to make the boards and committees more workable, it was recommended reducing the number of committee members to five to the Budget Committee, Parks Recreation and Beautification Committee, and Trails Development Committee. He noted that they did not receive an appropriate number of applications for the Personnel Board and one seat for the Trails Development Committee. The recommendation would be to repost vacancy notices.
Mayor Dupper read into evidence an email from Dick Wiley, who was participating via Zoom, where Mr.
Wiley recommended that any perspective member should attend three meetings prior to appointment to verify whether the individual would be a suitable member. Members absent to three consecutive meetings without good reason should be removed as a member.
Kurt Swigart, member of the Parks Recreation and Beautification Committee, supported the suggestion to be involved in the member selection process to confirm that the new member would be a good fit. He said they have had members attend a few meetings and then stop. He agreed to remove members if they miss three consecutive meetings. He stated that they recently removed a member because of absence.
Bernadine Irwin stated that she had not received the agendas for the Parks Committee, so hasn’t attended.
Mayor pro tempore Dailey did not support the suggestion of having perspective members attend three meetings prior to appointment. He noted that it is already difficult to fill member seats. However, he supports having committee chairs being involved with the selection process.
Mayor Dupper expressed concerned to members who get involved, who may not have the dedication as other members and may not get along with the long term committee members and then they face challenges with the groups. He wanted to be protective to the members who have dedicated their time and interested to the good of the community. He pointed out these individuals will represent the City. He noted that they have experienced behaviors from members who have not been the best representatives of the city. He said the Council has to be conscientious of their decision.
Motion by Rigsby to appoint all five members who applied to the Budget Committee; Member of the Budget Committee stated that they need to understand governmental accounting to be on the Budget Committee.
Councilman Rigsby stated that the Budget Committee is an advisory committee and a volunteer position that requires dedication. He noted City Council can exercise discretion to remove a member, if necessary.
With the experience from the existing members, he doesn’t see any harm with a new member who may not City Council Minutes Page 6
November 8, 2022
have related experienced. It would be a balance.
Following discussion, Councilman Rigsby withdrew his motion.
Motion by Jindal to approve the member applications submitted for the Budget Committee, Traffic Advisory Committee and Trails Development Committee.
Discussion ensued pertaining to the membership size. Mayor Dupper suggested taking action on the Committee membership size and then the appointments. If the recommendation is to reduce the membership size to five for the Trails Development Committee, there is no not to report a vacancy. There are five members who applied.
Councilman Jindal withdrew his motion.
Motion by Jindal, seconded by Lenart to reduce the membership size to five members for the Trails Development Committee and reappoint the five (5) member applicants to the Committee; to maintain the membership to five (5) of the Traffic Advisory Committee and reappoint the five (5) member applicants to Committee; the City Clerk called roll and was approved unanimously.
The City Council advised staff to repost the vacancies for the Personnel Board to obtain an appropriate number of applications.
Motion by Jindal, seconded by Dailey, to reduce the membership of the Budget Committee and the Parks Recreation and Beautification Committee to five (5) members; the City Clerk called roll and was approved unanimously.
Motion by Jindal, to forward the member applications to the chairmen of the Budget, Parks Recreation and Beautification Committees and Planning Commission for review and recommendation to the City Council.
John Nichols stated that it has been an honor to have served on the Planning Commission the last 14 years.
Through the years, they have had a diverse group of members. He is proud of the dedication and professionalism from the Planning Commission. He stated that it would be odd to be in a position of appointment to evaluate others for appointment. He stated that the current members are happy to serve another term. He hopes the Planning Commission has served the council well. He supports staff’s recommendation. He would rather the City Council make the decision.
The motion failed due to lack of second.
Motion by Rigsby, seconded by Dailey, to reappoint the five members to the Planning Commission as recommended; the City Clerk called roll and was approved unanimously.
Motion by Jindal, seconded by Dailey, to forward the member applications to the Chairman of the Budget Committee and City Manager to review and return a recommendation to the City Council.
Discussion ensued.
Councilman Jindal amended his motion.
Motion by Jindal, seconded by Dailey to reappoint the four (4) existing members to City Council Minutes Page 7
November 8, 2022
the Budget Committee and forward for review the new member application to the Chairman and City Manager to seek input and comments to the City Council; Councilman Lenart stated that he doesn’t mind allowing the Committees review the applications, but he expressed concern that committees will select individuals with the same viewpoints and not allow for diversity.
The City Clerk called roll and was approved by a vote of 4 ayes and 1 no.
Mayor pro tempore Dailey verified with the Chairman of the Parks Committee the opportunity to review the application.
Motion by Dailey, seconded by Rigsby to forward for review the member applications to the Chairman of the Parks Recreation and Beautification Committee and City Manager to seek input and comments to the City Council; the City Clerk called roll and was approved unanimously.
Reports of Councilmen
Mayor Dupper stated that he was reappointed to the statewide Board of the League of California Cities and serving on the Public Safety Policy Committee.
Councilman Jindal was made aware of the Inland Empire Resource Conservation District (IERCD) offered to help Loma Linda with development of parks and trees.
Reports Of Officers
The meeting adjourned at 8:45 pm.
Approved at the meeting of December 13, 2022.
City Clerk
CITY COUNCIL AGENDA
PACKET
AGENDA ITEM NO 4
City of Loma Linda
Official Report
Phill Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
CITY COUNCIL AGENDA: December 13, 2022
TO: City Council
FROM: Sonia Fabela, Finance Director/City Treasurer
VIA: T. Jarb Thaipejr, City Manager
SUBJECT: October and November 2022 Treasurer’s Report
RECOMMENDATION
It is recommended that the City Council receive the report for filing.
Approved/Continued/Denied
By City Council
Date _________________
DEMAND DEPOSIT ACCOUNTS
CITY - BANK OF AMERICA - MAIN CHECKING ACCOUNT 2,191,306.96 $ Outstanding Checks as of month-end (988,310.51)
CITY - MAIN CHECKING ACCOUNT AVAILABLE BALANCE 1,202,996.45 $ BANK OF AMERICA - PAYROLL $ 3,830.89
HOUSING AUTHORITY - BANK OF AMERICA - CHECKING ACCOUNT 266,305.40 Outstanding Checks as of month-end (197.94)
HOUSING AUTHORITY - CHECKING ACCOUNT AVAILABLE BALANCE 266,107.46 $ SUCCESSOR AGENCY - BANK OF AMERICA - CHECKING ACCOUNT 186,339.55 Outstanding Checks as of month-end (105.00)
SUCCESSOR AGENCY - CHECKING ACCOUNT AVAILABLE BALANCE 186,234.55 $ DEMAND DEPOSIT ACCOUNTS - TOTAL $ 1,659,169.35
YIELD
LOCAL AGENCY INVESTMENT FUND (LAIF)
CITY 1.772% $ 47,564,365.24
CITY - Former RDA Bond Proceeds 1.772% 1,190,852.87
CITY -Total 48,755,218.11
SUCCESSOR RDA 1.772% 190,854.23
HOUSING AUTHORITY 1.772% 1,063,298.33
INVESTMENTS TOTALS $ 50,009,370.67
OTHER CASH
IMPREST ACCOUNT $ 500.00
CASH ON HAND 1,350.00
OTHER CASH TOTAL $ 1,850.00
CASH AND INVESTMENTS - GRAND TOTAL 51,670,390.02
PREVIOUS MONTH 52,664,426.53
.
CHANGE +/(-) $ (994,036.51)
All investments are in accordance with the City Investment Policy, and as such, sufficient funds are available to meet the cash flow requirements of Loma Linda, including the next thirty days' obligations. City and Agency funds are pooled.
Treasurer
October 2022
CITY OF LOMA LINDA
COMPOSITION OF CASH
INVESTMENTS
-
10,000,000.00 20,000,000.00 30,000,000.00 40,000,000.00 50,000,000.00 60,000,000.00 10/21 11/21 12/21 1/22 2/22 3/22 4/22 5/22 6/22 7/22 8/22 9/22 10/22
CITY OF LOMA LINDA
MONTHLY TREASURER'S REPORT 10/21-10/22
CITY, SUCCESSOR RDA & HA - TOTAL CASH AVAILABLE CITY- FORMER RDA BOND PROCEEDS BASELINE
DEMAND DEPOSIT ACCOUNTS
CITY - BANK OF AMERICA - MAIN CHECKING ACCOUNT 2,353,121.39 $ Outstanding Checks as of month-end (166,890.88)
CITY - MAIN CHECKING ACCOUNT AVAILABLE BALANCE 2,186,230.51 $ BANK OF AMERICA - PAYROLL $ 3,255.22
HOUSING AUTHORITY - BANK OF AMERICA - CHECKING ACCOUNT 300,056.72 Outstanding Checks as of month-end (33,187.67)
HOUSING AUTHORITY - CHECKING ACCOUNT AVAILABLE BALANCE 266,869.05 $ SUCCESSOR AGENCY - BANK OF AMERICA - CHECKING ACCOUNT 15,309.55 Outstanding Checks as of month-end (925.00)
SUCCESSOR AGENCY - CHECKING ACCOUNT AVAILABLE BALANCE 14,384.55 $ DEMAND DEPOSIT ACCOUNTS - TOTAL $ 2,470,739.33
YIELD
LOCAL AGENCY INVESTMENT FUND (LAIF)
CITY 2.007% $ 47,565,535.24
CITY - Former RDA Bond Proceeds 2.007% 1,189,682.87
CITY -Total 48,755,218.11
SUCCESSOR RDA 2.007% 160,854.23
HOUSING AUTHORITY 2.007% 1,063,298.33
INVESTMENTS TOTALS $ 49,979,370.67
OTHER CASH
IMPREST ACCOUNT $ 500.00
CASH ON HAND 1,350.00
OTHER CASH TOTAL $ 1,850.00
CASH AND INVESTMENTS - GRAND TOTAL 52,451,960.00
PREVIOUS MONTH 51,670,390.02
.
CHANGE +/(-) $ 781,569.98
All investments are in accordance with the City Investment Policy, and as such, sufficient funds are available to meet the cash flow requirements of Loma Linda, including the next thirty days' obligations. City and Agency funds are pooled.
Treasurer
November 2022
CITY OF LOMA LINDA
COMPOSITION OF CASH
INVESTMENTS
-
10,000,000.00 20,000,000.00 30,000,000.00 40,000,000.00 50,000,000.00 60,000,000.00 11/21 12/21 1/22 2/22 3/22 4/22 5/22 6/22 7/22 8/22 9/22 10/22 11/22
CITY OF LOMA LINDA
MONTHLY TREASURER'S REPORT 11/21-11/22
CITY, SUCCESSOR RDA & HA - TOTAL CASH AVAILABLE CITY- FORMER RDA BOND PROCEEDS BASELINE
CITY COUNCIL AGENDA
PACKET
AGENDA ITEM NO 5
CITY COUNCIL AGENDA
PACKET
AGENDA ITEM NO 6
CITY COUNCIL AGENDA
PACKET
AGENDA ITEM NO 7
CITY COUNCIL AGENDA
PACKET
AGENDA ITEM NO 8
City of Loma Linda
Official Report
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
CITY COUNCIL AGENDA December 13, 2022
TO: City Council
FROM: T. Jarb Thaipejr, City Manager
SUBJECT: Approve a Supplemental Appropriation of $10,000 from General Fund Balance to General Government, Legal Services Account and Approve a Payment to Shenkman & Hughes, PC, in an amount of $30,000 pertaining to the Modification to the City’s Electoral System Process
RECOMMENDATION
It is recommended that the City Council approve an appropriation in the amount of $10,000.00 from General Fund – Fund balance into 0011940-51840, General Government Legal Services, that would go towards attorney fees pertaining to the modification to the City’s electoral system process to districtbased elections.
BACKGROUND
On May 31, 2022, the City of Loma Linda received a letter via certified mail from attorney Kevin I.
Shenkman of Shenkman & Hughes on behalf of his client, the Southwest Voter Registration Education Project. The letter contained unsubstantiated allegations that the City's at-large electoral system violated the California Voting Rights Act ("CVRA"). The letter threatened the City with litigation if the City declined to adopt a district-based electoral system. The City did not admit any guilt or wrongdoing by taking advantage of the "safe harbor" provisions of Elections Code section 10010.
Rather, it attempted to preserve the City's resources and protect against potentially costly litigation. On November 8, 2022, the City adopted its Ordinance changing its electoral system to district-based elections.
Shenkman & Hughes submitted a reimbursement request of $30,000 for their work product leading to the initial notice to the City of Loma Linda. Elections Code section 10010(f)(3) caps the amount of any reimbursement request to $30,000.
ANALYSIS
Colantuono, Highsmith & Whatley, PC, (CHW) provided legal services to the City during the hearing process; however, the City did not expend the entire amount allocated for their services. Therefore, the cost savings from CHW and the approval of the $10,000 appropriation would complete the reimbursement request payment to Shenkman & Hughes.
FINANCIAL IMPACT
Appropriate $10,000 from General Fund balance into expenditure account 0011940-51840 – Legal Fees - $10,000
Approved/Continued/Denied
By City Council
Date _________________
CITY COUNCIL AGENDA
PACKET
AGENDA ITEM NO 9
City of Loma Linda
Official Report
Phillip Dupper, Mayor
Ronald Dailey,Mayorpro tempore
John Lenart, Councilman
Bhavin Jindal, Councilman
Rhodes Rigsby, Councilman
COUNCIL AGENDA:
TO:
SUBJECT:
RECOMMENDATION:
December 13, 2022
City Council
Approved/Continued/Denied
By City Council
Date
Dan Harker, Fire Chief/Acting City Manager
Brian Bolger, Facilities Coordinator
Award a contract in an amount of$22,500.00 to K.D. Acoustics of San Bernardino, CA for the replacement of acoustic tiles within the Civic Center and approve a contingency amount of $2,300.00 It is recommended that the City Council award a contract in an amount of $22,500.00 to K.D.
Acoustics of San Bernardino, CA for the replacement of acoustic tiles within the Civic Center and approve a contingency amount of $2,300.00 (±10%).
BACKGROUND:
City staff is constantly monitoring infrastructure for safety concerns and signs of aging. Staff completed a survey of the Civic Center and this project is a result. Funding was budgeted for continued upkeep and maintenance of public facilities. Replacing acoustic tiles in the Civic Center is included on the list.
ANALYSIS:
Staff developed a scope of work and solicited competitive bids, only(!) bid was received (see attached). The bidder, to K.D. Acoustics of San Bernardino, CA, has been checked for references and licenses. It is not unusual for a construction project to experience the need to add or reduce the quantities of work items or the scope of work as field conditions dictate. This is generally caused by unforeseen circumstances or work needed to maintain the integrity of the project.
Therefore, Staff recommends an allocation of $2,300 for such circumstances.
FINANCIAL IMPACT:
This project was included in the 2022/23 Budget in account 0013400-51310. The amount of the job was estimated to be about $20,000 at the time of budgeting. However, with recent inflation costs, the bid came in at $22,500. There will be funds in the expenditure account to cover the difference.
!:\Public Works Admin \Staff Reports\Award of Contract\Civic Center ceiling tile rep/aceme11t.doc
INFORMAL BID RESULTS
DATE: _11/9/2022
PROJECT NAME/DESCRIPTION: _Demo old Acoustic tile & Install 2’X2’X3/4” Cirrus Tile #584 by Armstrong, Haul of old tile & dispose of it legally
ACCOUNT NO. 001-3400-51310 Budgeted Amount:_$20,000
VENDOR NAME BID AMOUNT
K.D. Acoustics
114 E. Airport Drive, Suite III
San Bernardino, CA 92408
951-682-6123
$22,458.00
Accurate Acoustics, INC.
24735 Redlands Blvd,
Loma Linda, CA 92354
909 478-3422
Left message 7-6-2022
Not Interested
M.A. Acoustics
3380 La Sierra Ave
Riverside, CA 92503
909-771-6833
Not Interested
COMMENTS:
SIGNATURE: DATE: ______________
REQUIRES CITY COUNCIL APPROVAL: Yes No CITY COUNCIL MEETING DATE:
I:\Public Works Admin\BRIAN W. BOLGER Facilities\Informal Bid Form\Acoustic tiles.docx
SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 13th day of December, 2022 by and between THE CITY OF LOMA LINDA, a Municipal Corporation (hereinafter referred to as "CITY") and Michel Angela Petersen of Bellingham Washington, a corporation/a partnership/a sole proprietor, (hereinafter referred to as "CONTRACTOR").
REPLACE ACOUSTIC TILES WITHIN LOMA LINDA CIVIC CENTER
A. RECITALS
1. City has heretofore requested of CONTACTOR the performance of services with respect to fabricate and install a ceramic tile mural at the City Library (PROJECT” hereinafter);
2. CONTRACTOR has now submitted its proposal for the performance of such services;
3. CITY desires to retain CONTRACTOR to perform the services necessary to render advice and assistance to CITY relating to the PROJECT;
4. CONTRACTOR represents that it is qualified to perform such services and is willing to perform such services as hereinafter defined.
NOW, THEREFORE, IT IS AGREED by and between CITY and CONTRACTOR as follows:
B. AGREEMENT
1. Definitions: The following definitions shall apply to the following terms, except where the context of this Agreement otherwise requires:
a. PROJECT: The preparation of all of the necessary documents, and reports with respect to the Scope of Services described herein and hereto, and made a part hereof; b. SCOPE OF SERVICES: Such services as are necessary to be performed by CONTRACTOR in order to complete the WORK as set forth herein in Exhibit A attached hereto and incorporated herein by reference;
2. CONTRACTOR agrees as follows:
a. CONTRACTOR shall forthwith undertake and complete the PROJECT in accordance herein specified and applicable with Federal, State and CITY statutes, regulations, ordinances and guidelines, all to the reasonable satisfaction of the CITY. b. CONTRACTOR shall at CONTRACTOR'S sole cost and expense, secure and hire such other persons as may, in the opinion of CONTRACTOR, be necessary to comply with the terms of this Agreement. In the event any such other persons are retained by CONTRACTOR, CONTRACTOR hereby warrants that such other persons shall be fully qualified to perform services required hereunder.
c. CONTRACTOR shall, at CONTRACTOR'S sole cost and expense, secure the required issuance of a City Business License as a condition precedent to being engaged as a CONTRACTOR within the CITY.
3. CITY agrees as follows:
a. To pay to CONTRACTOR a maximum sum of that amount set forth in Bid Schedule relating to Compensation/Payment. This sum shall cover the cost of all direct and indirect costs or fees, including the work of employees and consultants of CONTRACTOR. Payment to CONTRACTOR, by CITY, shall be made in accordance with the provisions of Bid Schedule. b. Optional Services: Payments for additional services requested, in writing, by CITY, and not included in the Scope of Services, shall be paid on a compensation basis in accordance with the compensation rates set forth in Bid Schedule. Charges for additional services shall be invoiced on a monthly basis and shall be paid by CITY within 30 days after said invoices are received by CITY.
4. CITY agrees to provide to CONTRACTOR:
a. Information and assistance in the Scope of Services, hereto; b. Copies of information, if available, which CONTRACTOR considers necessary in order to complete the Project;
c. Such information as is generally available from CITY files applicable to the Project; d. Assistance, if necessary, in obtaining information from other governmental agencies and/or private parties. However, it shall be CONTRACTOR'S responsibility to make all initial contact with respect to the gathering of such information.
5. Ownership of Documents: All documents, data, studies, photographs and reports prepared by CONTRACTOR pursuant to this Agreement shall be considered the property of the CITY and, upon payment for services performed by CONTRACTOR, such documents and other identified materials shall be delivered to CITY by CONTRACTOR. CONTRACTOR may, however, make and retain such copies of said documents and materials as CONTRACTOR may desire.
6. Termination: This Agreement may be terminated by CITY upon the giving of written "Notice of Termination" to CONTRACTOR at least ten (10) days prior to the date of termination specified in said Notice. In the event this Agreement is so terminated, CONTRACTOR shall be compensated at CONTRACTOR'S applicable hourly rates as set forth in Bid Schedule, on a pro rata basis with respect to the percentage of the PROJECT completed as of the date of termination.
CONTRACTOR shall provide to CITY any and all documents, studies, photographs and reports, whether in draft or final form, prepared by CONTRACTOR as of the date of termination.
CONTRACTOR may not terminate this Agreement except for cause.
7. Notices and Designated Representatives: Any and all notices, demands, invoices and written communications between the parties hereto shall be addressed as set forth in the Paragraph 7. The below-named individuals, furthermore, shall be those persons primarily responsible for the performance by the parties under this Agreement:
8. Definition of Contract Period: The Contract shall be in force from October 11, 2022 until June 30, 2023. Payments for the items in the Bidding Schedule shall be prorated for the portion of the year during which the work is performed.
CITY: CITY OF LOMA LINDA
Name: T. JARB THAIPEJR, P.E.
Title: PUBLIC WORKS DIRECTOR/CITY ENGINEER
Address: 25541 BARTON ROAD, LOMA LINDA, CA 92354
CONTRACTOR: K.D. ACOUSTICS____
Name: ____________________________
Title: _____
Address: 114 E. AIRPORT DRIVE, SUITE 111
SAN BERNARDINO, CA 92408
Any such notices, demands, invoices or written communications, by mail, shall be deemed to have been received by the addressee forth-eight (48) hours after deposit thereof in the United States Mail, postage prepaid, and property addressed as set forth above.
9. Insurance: CONTRACTOR shall neither commence work under this Agreement until it has obtained all insurance required hereunder in a company or companies acceptable to CITY nor shall CONTRACTOR allow any employee to commence work on the PROJECT until all insurance required has been obtained. CONTRACTOR shall take out and maintain at all times during the term of this Agreement the following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, CONTRACTOR shall furnish to CITY a Certificate of Insurance as proof that it has taken out full Workers' Compensation Insurance for all persons whom it may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. b. General Insurance Requirements: All insurance required by express provision of this Agreement shall be carried only in responsible insurance companies licensed to do business in the State of California and policies required under Paragraph 8b shall name, as additional insured, CITY, its elected officials, officers, employees, and agents. All policies shall contain language, to the extent obtainable, to the effect that (1) the insurer, insured and all subcontractors waive the right of subrogation against CITY and CITY'S elected officials, officers, employees, and agents; (2) the policies are primary and noncontributing with any insurance that may be carried by CITY; and (3) they cannot be canceled or materially changed except after thirty (30) days' written notice by the insurer to CITY by certified mail. CONTRACTOR shall furnish CITY with copies of all such policies promptly upon receipt of them, or certificate evidencing the insurance. CONTRACTOR may effect for its own account insurance not required under this Agreement.
10. Indemnification: CONTRACTOR shall defend, indemnify and save harmless CITY, its elected and appointed officials, officers, agents and employees from all liability from loss, damage, or injury to persons or property, including the payment by CONTRACTOR of any and all legal costs and reasonable attorneys' fees, in any manner to the extent arising out of any negligent or intentional or willful acts or omissions of CONTRACTOR in the performance of this Agreement, including, but not limited to, all consequential damages to the maximum extent permitted by law.
11. Assignment: No assignment of this Agreement or of any part or obligation of performance hereunder shall be made, either in whole or in part, by CONTRACTOR without the prior written consent of CITY.
12. Independent Contractor: The parties hereto agree that CONTRACTOR and its employees, officers, and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of CITY.
13. Compliance With Laws: CONTRACTOR shall comply with all applicable laws in performing its obligations under this Agreement.
14. Confidentiality: Information and materials obtained by the CONTRACTOR from CITY during the performance of this Agreement shall be treated as strictly confidential and shall not be used by the CONTRACTOR for any purpose other than the performance of this Agreement.
15. Discrimination: The CONTRACTOR agrees that no person shall be excluded from employment in the performance of this Agreement on grounds of race, creed, color, sex, age, marital status, or place of national origin. In this connection, the CONTRACTOR agrees to comply with all County, State and Federal laws relating to equal employment opportunity rights.
16. Government Law: This Agreement shall be governed by and construed in accordance with the laws of the State of California.
17. Attorneys' Fees: In the event any legal proceeding is instituted to enforce any term or provision of this Agreement, the prevailing party in said legal proceeding shall be entitled to recover reasonable attorneys' fees and costs from the opposing party in an amount determined by the Court to be reasonable.
18. Entire Agreement: This Agreement supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representation by any party, which is not embodied herein, nor any other agreement, statement, or promise not contained in this Agreement shall be valid or binding. Any modification of this Agreement shall be effective only as it is in writing, signed by all parties.
EXHIBIT A
IN WITNESS WHEREOF, the parties hereto execute this Agreement as of the day and year first set forth above.
CONTRACTOR: CITY:
City of Loma Linda, A Municipal Corporation
By: By:
Typed/Printed Name: Typed/Printed Name:
Title: Title:
ATTEST:
Lynette Arreola, City Clerk
APPROVED AS TO FORM:
Diane Robbins, City Attorney
r:::'.'I K.D.Acoustics
Acoustical Ceiling and Wall Systems
I 14 E. Airport Drive, Suite I I I
San Bernardino, Ca. 92408
To:
City of Loma Linda
Dept. of Public Works
25541 Barton Road
Loma Linda, CA. 92354
Attn: Brian Bolger
Proposal # E-3613
Phone: 951-682-6123
Fax: 951-682-6127
License #756879
DIR Reg.# I 000001644
Date: February 2, 2022
Revised: 7/5/2022
Project:
City of Loma Linda - Civic Center
25541 Barton Frontage Road
Loma Linda, CA. 92354
K.D. Acoustics will Demo old tile, including covering desks and moving furniture cleaning up and vacuuming in section as we go.
K.D. Acoustics will Install a 2'x2'x3/4" Cirrus Tile #584 by Armstrong to cover the area that is removed each day so, there is no open area when we leave.
We will haul of old tile and dispose of it legally. All for the sum of $22,458.00.
If, this needs to be done on night shifts or weekends Add $1,022.00.
Thank you,
Keith J. Ashton
This price is only good for 30 days from date of proposal.
All of the above work to be completed in a substantial and workmanlike manner according to standard industry practices and manufacturers recommendations.
Terms: Payments due net 30 days covering labor and materials incorporated into the work during the previous month. 1.5% per month charged on past due balances.
Installation: All work to be performed during regular working hours in one continuous operation, unless otherwise specified.
Conditions: As listed on the reverse side of Proposal and Contract.
Respectfully Submitted By: Keith J. Ashton, General Partner We are authorizing you to furnish all materials and labor required to complete the work mentioned in the above proposal, for which UWe agree to pay the amount in the said proposal, and according to the terms thereof, I/We have read the conditions on the reverse side of Proposal and Contract and agree to same.
Accepted By (Name and Title):
Date:
Page I of2
Exhibit A
CONDITIONS OF PROPOSAL AND CONTRACT
1. This proposal and contract subject to change after 30 days from date. All agreements are contingent on strikes, accidents, fire or causes not under our control.
2. Changes in the plans and specifications involving alterations to the contract price will be accepted upon written orders executed by the parties involved.
3. Any work performed by other parties will be accepted with written estimates and approved by this company prior to the work being completed.
4. It shall be agreed that material delivered to project belongs to the purchaser, therefore he will be responsible for same. After completion of project, this contractor will be responsible for picking up any excess materials and any trash left of project.
5. The purchaser will furnish the contractor with adequate lighting, heat, electricity, and free use of elevators, hoists and reasonably clean area to install materials unless specifically indicated in the above written agreement.
6. This contractor agrees to install materials to existing and/or new structural supports; the integrity is the responsibility of the purchaser.
7. This contractor will install all work in a proper and timely manner as long as the purchaser supplies us with a clean, free and uninterrupted possession of areas required for installation.
8. This contractor will install materials according to plans and specifications and agreements as stipulated within this contract. Any deviation required by existing codes will be the responsibility of the purchaser.
9. IN repairs of existing project, any items not indicated on plans and specifications or herein agreed to which are in violation of local codes are the responsibility of purchaser.
10. This contractor will furnish required state licenses and necessary city license as needed by local areas.
Any other requirements by authorities such as permits, approvals, etc. will be furnished by purchaser.
Insurance certificates will be furnished as normally carried by contractor. Any special conditions will be furnished as requested by purchaser with any additionally incurred cost being born by purchaser.
11. This contractor requires prompt action on submittals and will expect to receive approvals within 15 days of submittal.
12. In the event legal action is instituted for the enforcement of any term of condition of this proposal and contract, the prevailing party shall be entitled to an award of reasonable attorneys fees, in addition to costs and expenses incurred in the prosecution of said action.
CITY COUNCIL AGENDA
PACKET
AGENDA ITEM NO 10
CITY COUNCIL AGENDA
PACKET
AGENDA ITEM NO 11