CITY OF LOMA LINDA
CITY COUNCIL AGENDA
REGULAR MEETING OF MARCH 14, 2023
7:00PM
A regular meeting of the City Council of the City of Loma Linda is scheduled in the City Council Chamber, 25541 Barton Road, Loma Linda, California. Pursuant to Municipal Code Section 2.08.010, study session or closed session items may begin at 5:30 p.m. or as soon thereafter as possible. The public meeting begins at 7:00 p.m.
Reports and Documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours. The Loma Linda Branch Library is also provided an agenda packet for your convenience. The agenda and reports are also located on the City’s Website at www.lomalinda-ca.gov.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 25541 Barton Road, Loma Linda, CA during normal business hours. Such documents are also available on the City’s website at www.lomalinda-ca.gov subject to staff’s ability to post the documents before the meeting.
Persons wishing to speak on an agenda item, including any closed session items, are asked to complete an information card and present it to the City Clerk prior to consideration of the item. When the item is to be considered, please step forward to the podium, the Chair will recognize you and you may offer your comments. The City Council meeting is recorded to assist in the preparation of the Minutes, and you are therefore asked to give your name and address prior to offering testimony.
The Oral Reports/Public Participation portion of the agenda pertains to items NOT on the agenda and is limited to 30 minutes; 3 minutes allotted for each speaker. Pursuant to the Brown Act, no action may be taken by the City Council at this time; however, the City Council may refer your comments/concerns to staff or request that the item be placed on a future agenda.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (909) 799-2819. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible.
A recess may be called at the discretion of the City Council.
Meetings are accessible to people with disabilities. Every attempt will be made to swiftly address each request. Requests in advance of the meeting will enable us to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact the City Clerk at [email protected] or (909) 799-2819.
City Council Agenda
A. Call To Order
B. Roll Call
C. Workshop
D. Invocation and Pledge of Allegiance – Mayor pro tempore Dailey (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief, nonsectarian invocation. Such invocations are not intended to proselytize or advance any one, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.)
E. Items To Be Added Or Deleted
F. Oral Reports/Public Participation - Non-Agenda Items (Limited to 30 minutes; 3 minutes allotted for each speaker)
G. Conflict of Interest Disclosure - Note agenda item that may require member abstentions due to possible conflicts of interest
H. Scheduled and Related Items
1. Proclamation Designating Loma Linda as a Purple Heart City
2. Public Hearing – Council Bill #R-2023-03 – Adopt Resolution to determine the costs related to the Fall 2022 Weed Abatement Program [Fire]
3. Joint meeting of the City Council and Housing Authority Board regarding 2022-2023 MidYear Budget Review including expenditure appropriations and revenue adjustments [Finance]
I. Consent Calendar
4. Demands Registers
5. Minutes – February 14, 2023
6. Treasurer’s Report – February 2023
7. Fire Department’s Activity Report – February 2023
8. Award contract to Borden Excavating, Inc., for the construction of a new 1.6 MG Reservoir, access road and transmission line in an amount of $5,671,477.00 (CIP 20-656) [Public Works]
9. Award contract to DBX, Inc., for the Traffic Signal Improvements at California St. and Citrus Ave. in an amount of $341,661.00 (CIP 21-221) [Public Works]
10. Award contract to Mike Roquet Construction for Pavement Rehabilitation by Re-Play Method at Lawton Ave., Gower St., Saint David St., San Juan Dr., Loma Vista Dr. and Barton Frontage Rd. in an amount of $45,000 (CIP 23-113) [Public Works]
11. Award contact to CED-San Bernardino in the amount of $28,537.08 for purchase of material and equipment for Sidewalk Lighting Demonstration project on the south side of Barton Rd. from Anderson St. to Benton St. [Public Works]
City Council Agenda
12. Award contract to Overhead Door Company to furnish and install eight (8) bay doors at Fire Station No. 1 in an amount of $148,000 [Fire]
13. Accept grant from Homeland Security Grant Program, Fiscal Year 2020 (HSGP 2020) in the amount of $36,309.00 for purchase of Public Warning and Notification System and Portable satellite phones and dish [Fire]
14. Accept as complete and authorize recordation of Notice of Completion for Installation of Landscape Median on California Street (CIP 22-112), Contractor: Golden West Landscape [Public Works]
15. Accept as complete and authorize recordation of Pavement Rehabilitation on Mountain View Ave., Sun Ave., Rosewood Dr., and Spade Dr. (CIP 22-108), Contractor Vance Corporation [Public Works]
16. Amend Agreement for City’s Storage Area Network (SAN) system to CDW-G in SANS [Information System]
J. Old Business
K. New Business
17. California JPIA Annual Board of Directors Meeting on July 19, 2023, in La Palma - Select Director and Alternate
L. Reports of Councilmen (This portion of the agenda provides City Council Members an opportunity to provide information relating to other boards/commissions/committees to which City Council Members have been appointed).
M. Reports Of Officers (This portion of the agenda provides Staff the opportunity to provide informational items that are of general interest as well as information that has been requested by the City Council).
N. Adjournment
POSTING
I, Lynette Arreola, City Clerk, do hereby certify and declare that on the 9 th day of March, 2023, I caused this
agenda to be posted at the following three (3) locations, to-wit:
1. Loma Linda Branch Library, 25581 Barton Road, Loma Linda, California
2. City Council Chambers, 25541 Barton Road, Loma Linda, California
3. U. S. Post Office Annex, Newport Avenue, Loma Linda, California Lynette Arreola, City Clerk
City of Loma Linda, California
CITY COUNCIL AGENDA
PACKET
AGENDA ITEM NO 1
PROCLAMATION
DESIGNATING THE CITY OF LOMA LINDA
A PURPLE HEART COMMUNITY
WHEREAS, the citizens of the City of Loma Linda have great admiration and the utmost gratitude for all the men and women who have selflessly served their country and this community in the Armed Forces and have borne the brunt of battle; and
WHEREAS, veterans have paid the high price of freedom by leaving their families and communities and placing themselves in harm’s way for the good of all; and WHEREAS, the contributions and sacrifices of the men and women from the City of Loma Linda who served in the Armed Forces have been vital in defending the hard won freedoms and liberties of our Constitution that are treasured by our citizens; and
WHEREAS, the City of Loma Linda as a national health center and home to the Jerry L. Pettis Veterans Medical Center welcomes our wounded and disabled veterans with world class treatment and support; and
WHEREAS, many citizens of our community have been awarded the Purple Heart Medal in recognition of being wounded while engaged in combat with an enemy force, a singularly meritorious act of essential service;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Loma Linda hereby proclaims Loma Linda as a Purple Heart City to honor the service and sacrifice of our nation's men and women in uniform wounded or killed by the enemy while serving to protect the freedoms enjoyed by all Americans and to remember and recognize veterans who are recipients of the Purple Heart Medal.
Signed and presented this 14th day of March 2023.
Phillip Dupper, Mayor
CITY COUNCIL AGENDA
PACKET
AGENDA ITEM NO 2
City of Loma Linda
Official Report
CITY COUNCIL AGENDA: March 14, 2023
TO: City Council
FROM: Dan Harker, Fire Chief
VIA: T. Jarb Thaipejr, City Manager
Phil! Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
Approved/Continued/Denied
By City Council
Date ______ _
SUBJECT: Council Bill #R-2023-03 - Fall 2022 Weed Abatement Program
RECOMMENDATION
It is recommended that the City Council: Receive the report of the Fall 2022 Weed Abatement Program, approve the report and accounting of costs, and adopt the accompanying Resolution establishing liens and assessments on the properties.
BACKGROUND
The California Fire Code, 2019 edition, Section 304, adopted and amended by Loma Linda Municipal Code, Chapter 15.28, establishes the authority for removing combustible vegetation when it is determined to be a fire hazard. Section 304.1.2 states "Weeds, litter, flammable waste, grass or other vegetation capable of being ignited and endangering property shall be cut down and removed by the owner or occupant of the premises." Vegetation clearance requirements in the wildland-urban interface areas shall be in accordance withChapter 49.
ANALYSIS
The Fall 2022 Weed Abatement program began on September 27th - 28th , 2022 with an initial
inspection of approximately 435 parcels. Pursuant to Sections 104.5 of the International Fire Code, 91 Notices to Clean Property, Exhibit "A", were sent by regular mail on October 12th, 2022 to the.OWNER OF RECORD as provided by the County Assessor's office. 4 Ietters returned to sender. Returned notices were posted on the physical properties for owner of record to see.
Follow-up inspections began on November 1
st - 2
nd
• If abatement had not been accomplished, or if
arrangements for a time extension had not been made with this office, the parcel was placed on an abatement list which was given to a City contractor for initiation of the abatement work.
Combustible vegetation/fire hazards were abated by the City contractor on 5 parcels.
On January 3rd, 2023 invoices (See Exhibit "B") specifying the cost of the work performed by the contractor, plus the City's administrative fee, were mailed to the OWNER OF RECORD for each parcel giving them the opportunity to make payment of the bill by February 14th, 2023.
Parcels abated by the City contractor and which remain un-paid are listed on Exhibit "C". Upon completion and documentation of the abatement work payment was made to the contractor by the City.
Owners have the opportunity to appear at the hearing to ask questions or dispute any bills or proceedings.
Subsequent to the March 14th, 2023 Hearing and Council action, the Report ofCosts, with accompanying Resolution (see attached), will be forwarded to the Property Tax Division of the San Bernardino County Auditor/Controller-Recorder for collection as assessments and or liens against the property.
ENVIRONMENTAL
No adverse environmental impact. The Weed Abatement program removes weeds and other flanunable vegetation or combustible waste that is deemed to present a fire hazard.
FINANCIAL IMPACT
Recovery of abatement costs plus administrative fees are outlined on Exhibit "C".
ATTACHMENTS:
Exhibit A:
ExhibitB:
ExhibitC:
Sample Notice to Clean Property
Sample Invoice
List of Un-Paid Invoices
Copy of Resolution Adopting Report and Statement of Expenses and hnposing a Lien upon Property for payment.
EXHIBIT A
City of Loma Linda Fire Department
Community Risk Reduction Division
NOTICE TO CLEAN PROPERTY
10/12/2022
Parcel Number:
Location:
Under the provisions of the California Fire Code, 2019 edition, Section 304.1.2 adopted aod amended by Loma Linda Municipal Code Chapter 15.28, ao inspection of the property listed above has been perfonned by this Department. Based upon the inspection, a fire hazard, or potential fire hazard has been determined to exist on this property. Notice is hereby given that any weeds, tumbleweeds, dead grasses, vines, dead shrubs, dead trees, trimmings, or other combustible materials or debris present on your lot, field or parcel of land are a fire hazard or in all probability will become a fire hazard, and as such must be removed or abated. In addition, aoy weeds or combustible materials must be cleared away from any road or street for a distance of IO ft.
See NOTES for special remarks concerning this parcel.
NOTES: Provide 30' of Brush Clearance.
Any weeds or other fire hazards as listed above on this property must be removed or abated in ao acceptable rnaooer manner by November 1, 2022. Failure to remove or abate by this date will be cause for the City of Loma Linda or it's designated contractor to enter onto the property to accomplish the abatement. In addition to the costs for cleaning, you will also be assessed ao administrative fee of70% of the cost of the work or $100, whichever is greater. Failure to pay all charges will cause a tax assessment aod lien to be placed against the property.
Due to uncontrolled regrowth, a second or third clean up of the property may be necessary during the year. Property owners are advised that it is their responsibility to maintain their property in good condition aod that aoy re-growth during the year may be subject to removal without further notice if determined to be a fire hazard.
This Notice is given pursuaot to the provision of the California Fire Code Section 110.4.1 authorizing action to remove aoy hazard deemed unsafe. The Fire Department maintains a consistent and iropartial position in the application aod enforcement of the California Fire Code. For further information, please call (909) 799-2859.
You as owner, occupant or person otherwise in charge of the property may appeal to the Fire Marshal of the City of Loma Linda aoy of the requirements of this Notice pursuaot to Loma Linda Municipal Code Section 2.08.030.
Such ao appeal shall be in writing aod shall be submitted only after all reasonable efforts to resolve the matter have been exhausted with the staff of this Department. Said appeal may include any arguments why the property should not be declared a fire hazard and abated by the City. Any appeal shall be submitted to this Department within ten (10) calendar days from the date of this Notice.
If you are no longer the owner of this property or are in the process of selling it, please inform the new owner of this Notice, aod advise this Department in writing of the date the title chaoge occurred. All address information used to mail Notices has been provided by the Sao Bernardino County Assessor's Office.
Tom Ingalls
Fire Marshal
By: /?fdtf'��
Matt Dingman
Fire Prevention Inspector
EXHIBIT B
City of Loma Linda
25541 Barton Road, Loma Linda, California 92354-3160 • (909)799-2859 • fax (909) 799-2891 Sister City- Mani pal, Karnataka, India
January 3, 2023
INVOICE
Parcel Number:
Location:
Under the provisions of the International Fire Code, 2018 edition, adopted and amended by the State of California as the 2019 California Fire Code, and the Loma Linda Municipal Code Chapter 15.28, a fire hazard that existed on the above real property was abated by a City contractor. Increase in administrative fees were approved by the Loma Linda City Council and became effective January 23, 2016.
The following amount is now due for Fall 2022 weed abatement:
Abatement Cost:
Administrative Charges:
Total Due:
Make checks payable to:
$210.00
$147.00
$357.00
City of Loma Linda - Weeds
25541 Barton Road
Loma Linda, CA 92354-3160
Payment must be received by February 14, 2023 at 5:00 p.m. after which time a Public Hearing will be conducted to hear a Report of Cost. The Public Hearing is scheduled for February 14, 2023 at 7:00 p.m. at the City of Loma Linda Council Chambers, 25541 Barton Road, at which time Total Charges will be placed as assessments and or liens against the above real property.
Any appeals for the abatement work performed or the amount billed above should be addressed to the City Council at the time of the Public Hearing.
By:
Tom Ingalls
Fire Marshal
EXHIBIT C
INV# APN OWNER
22050 028449510 Saleem, Fawaz Salim
22055 028313312 Levesque Family
Living Trust
22057 028453131 Salama, Karam
Michael
Fall 2022
OUTSTANDING WEED INVOICES
Address of Record Contractor Cost
24530 University Ave, $ 315.00 $ Loma Linda Ca 92354
23781 Via Fromista, $ 210.00 $ Mission Viejo Ca 92691
10992 Rincon St, Loma $ 140.00 $ Linda Ca 92354
1 Admin
Fees TOTAL
220.50 $ 535.50
147.00 $ 357.00
100.00 $ 240.00
Date
Ordered
10/12/22
10/12/22
10/12/22
.
Date Abated PAID
11/14/22
11/30/22
12/01/22
.
NOTES
Resolution #R-2023-03
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA
ADOPTING A REPORT AND STATEMENT OF EXPENSES FOR THE FALL 2022 WEED ABATEMENT PROGRAM AND IMPOSING A LIEN UPON
PROPERTY FOR PAYMENT THEREFOR
WHEREAS, the Weed Abatement Program of the City of Loma Linda has been carried out in accordance with Municipal Code requirements; and
WHEREAS, the City Council has held a hearing on the statement of expenses for abatement of the nuisances and has heard and considered the staff report and all objections or protests;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Loma Linda as follows:
That the statement of expenses attached hereto as Exhibit "A" and incorporated herein by reference, is hereby confirmed and adopted as amended; and That the statement of expenses (Exhibit "A") is fair, reasonable, and appropriate; That the cost of the abatement work done or caused to be done by the City as shown on the statement of expenses is hereby ordered to be paid by February 14, 2023; and That if said costs have not been paid by February 14, 2023, they shall constitute a lien upon the real property against which the nuisance was abated and shall be collected either by a personal civil suit against the person creating, causing or permitting the nuisance, or by a special assessment against the real property; and
That the City Clerk shall file a certified copy of this Resolution and report and statement of expenses as amended with the San Bernardino County Auditor, Assessor and Tax Collector, and shall direct the Auditor to enter the amounts of the charges contained in the report and statement of expenses against the real property described in the report and statement of expense; and That the amount of the charges shall constitute a lien against the real property against which the charges have been imposed; and
Council Bill #R-2023-03
That the Tax Collector shall include the amount of the charges on the bills for taxes levied against said real property and the same shall be collected in the same manner together with the general taxes for the City of Loma Linda, and shall be subject to the same penalties and interest.
PASSED, APPROVED AND ADOPTED this 14th day of March, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Phillip Dupper, Mayor
ATTEST:
Lynette Arreola, City Clerk
CITY COUNCIL AGENDA
PACKET
AGENDA ITEM NO 3
1 City of Loma Linda
Official Report
COUNCIL AGENDA: March 14, 2023
TO: City Council
VIA: T. Jarb Thaipejr, City Manager
FROM: Sonia Fabela, Finance Director/City Treasurer
SUBJECT: Fiscal Year 2022/2023 - Mid-Year Budget Adjustments recommendation for adjustments to revenues and net increases to appropriations.
URECOMMENDATION
Staff recommends that City Council approve the net increase to revenues of $2,703,700 and net increase to appropriations of $3,169,900, as presented and summarized by funds in Attachments II and III, respectively.
BACKGROUND
On May 24,2022 City Council adopted City budget of $35,770,600, with a general fund budget of $24,349,300. The general fund was projected to yield a positive position change of $2,041,700 to un-assigned fund balance. Throughout the fiscal year staff has proposed and Council has approved several budget amendments increasing the appropriation spending for the City by $982,100 and $604,200 for the general fund. For the 2022-2023 fiscal year mid-year review, the City Manager asked department heads to assess their departmental expenditures for any changes necessary and finance to revise revenues projections. The changes proposed are presented in the summary of changes in revenues and expenditures for the general fund, enterprise funds, special revenue funds and capital projects funds. If adopted, the proposed midyear and previously adopted changes will net a positive position increase of $1,727,425 to the general fund-unassigned fund balance.
ANALYSIS
For analysis purposes, a summary of changes in revenues, expenditures and fund balance by fund is provided – see attachments I-III. The “Budget Summary of Available Revenues and Other Resources, and Expenditures and Uses of Budget Resources”- attachment I illustrates the overall projected mid-year budget impact. Changes to line item revenues are presented in attachment II and detailed changes to line item expenditures are presented in attachment III. Some of the major increases in the general fund revenues are the net result of increases in property tax, franchise tax, business license tax, VLF – property tax in lieu, building activity service charges Phill Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
Approved/Continued/Denied
By City Council
Date _________________
2 (fire permits, plan checks and inspections, engineering plan checks and inspections), interest revenue and a large increase to refunds and reimbursements. Decreases in revenue can also be seen in sales tax, engineering inspections and plan checks, weed abatement, and transfers in.
Major expenditure increases requested include – overtime for fire services provided while on Strike Team as well as workers comp. coverage; refuse contract; donkey feed and mitigation; smeal engine refurbishment; salary recalculations and adjustments based on position vacancies and retirements as well as an oversight on council benefit calculations; utilities and contractual agreement increases across several departments. Decreases in expenditures include a recalculation of salaries and benefits based on personnel changes (retirements leaving positions vacant or filled at lower steps).
Based on current revenue projections staff is proposing revenue increase of $271,400 in sewer, $102,600 in water and a reduction of $12,200 in LLCCP. Sewer expenses are being increased by $510,800 mainly for sewer pass thru collections. LLCCP expenses are being increased by $51,100 to cover network expansion materials. Water expenses are being increased by $417,200 across the board with the main increase for utilities expense and salary changes due to position changes. Additionally, staff is proposing across the board revenue increase of $175,300 in capital projects funds, special revenues and housing authority due to the timing of development activity and interest on investment. Net increases in these fund expenditures of $296,700 include increased costs in the Landscape and Streetlight Districts; recalculation of overhead over several funds as well as an addition to pavement rehab costs in the measure I fund; and lastly a decrease in Gas Tax due to a decrease in projected revenue.
CONCLUSION
All changes to available cash balances, proposed revenues, and proposed expenditures are reflected in the “Summary of Available Revenues and Other Resources, and Expenditures and Uses of Budget Resources” (attachment I), hence illustrating the overall impact on the 2022- 2023 budget. The recommendations presented by staff represent a net increase in general fund revenues of $2,166,600 and a net increase in general fund expenditures of $1,911,000. In the overall City, the recommendations presented by staff represent a net increase in revenues of $537,100 and a net increase in expenditures of $1,258,900. As a conclusion of the mid-year budget review staff recommends the approval of the adjustments presented in this report, and detailed in attachments I-III, to the fiscal year 2022-2023 budget.
Attachments:
Attachment I – Fiscal Year 2022-2023 Mid-Year Budget Summary of Available Revenues and Other Resources, and Expenditures and Uses of Budget Resources Attachment II – Fiscal Year 2022-2023 Summary of Revised Revenues – Mid-Year Attachment III – Fiscal Year 2022-2023 Mid-Year Expenditure Adjustments
CITY OF LOMA LINDA
FISCAL YEAR 2022-2023
MID-YEAR
BUDGET SUMMARY OF AVAILABLE REVENUES AND OTHER RESOURCES, AND EXPENDITURES AND USES OF BUDGET RESOURCES Attachment I
Reserve % of
Committed FB
Total FB % of
Budgeted Exp.
7.4% 67.4%
Total Beginning
FB Total Ending FB Net Chg % of FB
16,367,109 18,094,534 9.55%
GENERAL FUND REPAYMENT NEW(IN) REPAYMENT NEW(OUT)
Total
Rev/Sources Total Exp/Uses Net change
001 GENERAL FUND-UNASSIGNED 13,117,109 24,726,500 3,739,800 125,000 41,708,409 26,743,875 120,000 26,863,875 14,844,534 28,591,300 26,863,875 1,727,425 GENERAL FUND - RESERVES002 GENERAL FUND-ASSIGNED 1,250,000 1,250,000 0 0 1,250,000 0 0 0002 GENERAL FUND-COMMITTED 2,000,000 2,000,000 0 0 2,000,000 0 0 0ENTERPRISE FUNDS405 SEWER UTILITY 1,858,108 5,767,589 7,625,697 5,485,275 0 625,000 6,110,275 1,515,422 5,767,589 6,110,275 (342,686) 440 LL CONNECTED COMMUNITIES 218,943 338,600 561,900 1,119,443 490,500 561,900 1,052,400 67,043 900,500 1,052,400 (151,900)465 WATER UTILITY OPERATIONS 3,240,624 7,628,000 500,000 11,368,624 7,830,750 7,830,750 3,537,874 8,128,000 7,830,750 297,250ENTERPRISE CAPITAL FUNDS417 SEWER CAPITAL FACILITIES 404,515 56,900 0 461,415 298,800 298,800 162,615 56,900 298,800 (241,900)438 WATER CAPITAL ACQUISITION 3,513,343 349,600 573,700 4,000,000 8,436,643 7,791,400 7,791,400 645,243 4,923,300 7,791,400 (2,868,100) SPECIAL REVENUES FUNDS103 HOUSING IN LIEU 218,165 4,000 222,165 0 0 222,165 4,000 0 4,000106 TRAFFIC SAFETY 8,011 46,000 54,011 0 46,000 46,000 8,011 46,000 46,000 0107 GAS TAX 202,792 1,205,900 1,408,692 567,000 656,100 1,223,100 185,592 1,205,900 1,223,100 (17,200)108 CASp CERT & TRAINING 30,542 8,000 38,542 0 0 38,542 8,000 0 8,000126 MEASURE "I" (2010-2040) 623,071 644,700 1,267,771 990,700 990,700 277,071 644,700 990,700 (346,000)127 MEASURE "I" - MSART 134,321 2,271,400 2,405,721 2,595,800 2,595,800 (190,079) 2,271,400 2,595,800 (324,400)130 ASSET FORFEITURE - FEDERAL 2 0 20 0 2 000SPECIAL ASSESSMENT DISTRICTS171 LANDSCAPE MAINT DISTRICT 55,790 438,200 120,000 613,990 610,700 610,700 3,290 558,200 610,700 (52,500)172 STREET LIGHTING ASSESSMENT DI 144,885 363,100 507,985 443,000 443,000 64,985 363,100 443,000 (79,900)GRANTS110 AQMD FEES 12,388 24,100 36,488 53,000 53,000 (16,512) 24,100 53,000 (28,900)121 AMERICAN RESCUE PLAN ACT (ARPA) 2,928,300 2,928,300 0 2,928,300 2,928,300 0 2,928,300 2,928,300 0 328 FEDERAL/STATE CONST. GRANTS (136,232) 194,200 57,968 0 0 57,968 194,200 0 194,200129 TRAFFIC CONGESTION RELIEF GRA 1,745 200 1,945 0 0 1,945 200 0 200 132 COMMUNITY DEV BLOCK GRANT (33,209) 273,400 240,191 273,000 273,000 (32,809) 273,400 273,000 400 135 CITIZENS' OPTION PUBLIC SAFETY 417,300 163,400 580,700 53,300 109,400 162,700 418,000 163,400 162,700 700137 GRANT FUND (141,513) 220,600 79,087 220,600 220,600 (141,513) 220,600 220,600 0REDEMPTION FUNDS220 SEWER ASSESSMENT DIST 72-1 0 0 00 0 0 000221 1978 WATER BONDS 12,756 0 12,756 0 0 12,756 0 0 0CAPITAL FUNDS304 PARKS DEVELOPMENT 898,919 95,400 994,319 1,147,200 300,000 1,447,200 (452,881) 95,400 1,447,200 (1,351,800) 309 STORM DRAIN 1,146,671 28,800 1,175,471 0 0 1,175,471 28,800 0 28,800312 TRAFFIC IMPACT 2,084,945 72,900 2,157,845 1,966,600 1,966,600 191,245 72,900 1,966,600 (1,893,700) 113 PUBLIC IMPROVEMENTS 65,159 1,500 66,659 0 0 66,659 1,500 0 1,500315 FIRE FACILITIES 1,611,315 29,700 1,641,015 0 0 1,641,015 29,700 0 29,700316 GENERAL FACILITIES 365,693 10,300 375,993 379,200 379,200 (3,207) 10,300 379,200 (368,900) 318 PUBLIC MEETING FACILITIES 710,397 14,000 724,397 0 0 724,397 14,000 0 14,000319 PUBLIC LIBRARY FACILITIES 31,368 600 31,968 0 0 31,968 600 0 600323 ART IN PUBLIC PLACES 254,348 22,500 276,848 119,500 119,500 157,348 22,500 119,500 (97,000)124 REGIONAL TRANSPORTATION 11,649,586 270,200 11,919,786 0 0 11,919,786 270,200 0 270,200 343 SPECIAL PROJECTS 3,076,105 37,500 1,365,400 4,479,005 180,400 4,000,000 4,180,400 298,605 1,402,900 4,180,400 (2,777,500)345 CAPITAL PROJECTS SA BOND PROC 1,128,714 7,500 1,136,214 338,800 338,800 797,414 7,500 338,800 (331,300) LOMA LINDA PUBLIC FINANCING AUTHORITY250 PUBLIC FINANCING AUTHORITY 40,333 600 40,933 300 300 40,633 600 300 300
LOMA LINDA HOUSING AUTHORITY
180 LOMA LINDA HOUSING AUTHORITY 1,233,613 152,700 1,386,313 168,800 168,800 1,217,513 152,700 168,800 (16,100) TOTAL CITY 51,450,622 48,396,889 3,859,800 2,564,100 4,561,900 110,833,311 58,748,500 3,859,800 925,000 4,561,900 68,095,200 42,738,111 59,382,689 68,095,200 (8,712,511) JULY 1, 2022
AUDITED
BEGINNING
AVAILABLE CASH
BALANCE
ESTIMATED REVENUES AND OTHER RESOURCES AVAILABLE
LOANS AND OTHER USES
NOTES * To reconcile this cash schedule of resources & uses of resources with total city expenditures, non-cash sewer, water & LLCCP depreciation expenses ($1,722,100) must be added back to proposed expenditures plus transfer expenditures. "Interfund/agency loans" should be excluded because they are repayable uses of cash rather than expenditures. **Interfund/agency loan "resources" include both prior loans made that are being repaid and new/additional borrowing budget to occur during the current budget period. Interfund/agency loan "uses" include both repayments of prior borrowing and new/additional loans to be made (paid out) during the current budget period.
ESTIMATED
AVAILABLE
RESOURCES
FOR BUDGET
PURPOSES
ADOPTED EXPENDITURES AND OTHER USES OF RESOURCES
TOTAL USE &
DESIGNATION OF
RESOURCES
JUNE 30, 2023
ESTIMATED
ENDING
AVAILABLE CASH
BALANCE
ESTIMATED
REVENUE
TRANSFERS
INCOME
LOANS AND OTHER SOURCES
PROPOSED
EXPENDITURES
TRANSFERS
EXPENDITURES
Attachment II
FUND/
ACCT ACCOUNT DESCRIPTION
2022
ACTUALS
2023 ADJUSTED
BUDGET
2023
REVISED CHANGE
001 GENERAL FUND
49101 CURRENT SECURE PROP TAX $ 1,276,031 $ 1,300,000 $ 1,351,000 51,000 49102 CURRENT UNSECURED PROP TAX 43,515 46,000 ‐ 46,000 49103 STATUTORY PASS THRU TAX INC 179,646 150,000 180,000 30,000 49105 PRIOR YEAR TAX ASSESSMENT 39,301 40,000 ‐ 40,000 49106 SUPPLEMENTAL PROPERTY TAXES 33,377 20,000 33,000 13,000 49107 MISCELLANEOUS TAXES 13,642 11,000 13,600 2,600 49108 NEGOTIATED PASS‐THRU 189,284 150,000 180,000 30,000 49109 RESIDUAL BALANCE 710,599 600,000 650,000 50,000 Property Tax 2,485,396 2,317,000 2,493,600 176,600 49151 FRANCHISES 996,752 868,400 1,023,900 155,500 49152 PAVEMENT IMPACT FEE(FRANCHISE) 175,189 150,000 197,500 47,500 49486 REFUSE FRANCHISE FEE 174,935 164,800 217,000 52,200 Franchise 1,346,875 1,183,200 1,438,400 255,200 49161 SALES TAX 11,089,536 10,125,600 10,274,900 149,300 49162 SALES TAX ‐ PROP 172 109,129 102,300 118,500 16,200 49168 SALES TAX ABATEMENT (3,903,243) (4,035,100) (4,459,200) (424,100) Sales and Use Tax 7,295,422 6,192,800 5,934,200 (258,600) 49163 TRANSIENT OCCUPANCY TAX 750,221 638,600 740,300 101,700 49169 TOT ABATEMENT (141,355) (129,000) (129,000) ‐ 49164 PROPERTY TRANSFER TAX 125,626 100,000 70,000 (30,000) 49201 BUSINESS LICENSE TAX 381,338 350,000 ‐ 350,000 49205 NEW BUSINESS REG APPLICATION 8,758 7,000 8,800 1,800 49206 BUSINESS REGISTRATION RENEWALS 42,216 45,000 55,000 10,000 Other Taxes 1,166,805 1,011,600 1,095,100 83,500 49220 ANIMAL LICENSES 19,058 26,000 22,000 (4,000) 49225 PUBLIC WORKS‐MISC PERMITS 13,612 10,000 13,600 3,600 49226 BUILDING PERMITS 326,022 168,600 186,800 18,200 49227 FIRE‐PLAN CHECK INSPECTIONS 153,489 13,900 80,100 66,200 49228 FIRE PERMITS 161,597 63,500 108,800 45,300 49239 MISCELLANEOUS PERMITS 560 1,000 ‐ 1,000 License And Permits 674,337 283,000 412,300 129,300 49301 STATE MANDATED FEES ‐ ‐ ‐ 49304 ANIMAL CODE FINE 4,624 5,000 2,500 (2,500) 49306 CODE VIOLATIONS/FINES ABATEMTS ‐ 3,314 3,300 3,300 Fines And Forfeits 7,938 5,000 5,800 800 49310 INTEREST ON LEASES ‐ GASB 87 93,717 ‐ 98,800 98,800 49311 INTEREST ON INVESTMENTS 55,549 30,000 207,000 177,000 49314 INTEREST FROM LOANS ‐ 14,082 14,100 14,100 49315 LEASE INCOME 47,293 334,000 56,800 (277,200) 49318 LEASE INCOME ‐ GASB 87 ‐ 247,487 261,800 261,800
CITY OF LOMA LINDA
SUMMARY OF REVISED REVENUES ‐ MID‐YEAR
FISCAL YEAR 2022‐2023
FUND
NAME
Attachment II
FUND/
ACCT ACCOUNT DESCRIPTION
2022
ACTUALS
2023 ADJUSTED
BUDGET
2023
REVISED CHANGE
CITY OF LOMA LINDA
SUMMARY OF REVISED REVENUES ‐ MID‐YEAR
FISCAL YEAR 2022‐2023
FUND
NAME
49903 FACILITIES RENTAL 58,455 45,600 ‐ 45,600 49110 LIQUIDATION OF SA ASSETS ‐ ‐ ‐ ‐ Use of Money & Property 516,583 409,600 684,100 274,500 49334 FED GRANT ‐ MISC 27,554 16,800 60,000 43,200 49349 VLF ‐ PROPERTY TAX IN LIEU 2,716,541 2,716,500 2,917,100 200,600 49352 VEHICLE LICENSE FEE‐ IN EXCESS 28,760 30,000 ‐ 30,000 49358 HOMEOWNERS EXEMPTION 11,785 12,500 ‐ 12,500 49360 STATE GRANTS 6,502 33,700 40,200 6,500 49365 MISCELLANEOUS GRANTS ‐ 12,643 ‐ ‐ Intergovernmental 2,803,784 2,809,500 3,059,800 250,300 49321 GENERAL PLAN UPDATE 27,506 20,000 ‐ 20,000 49390 VA HOSPITAL ‐ FIRE SERVICES 240,821 240,000 244,500 4,500 49392 CSA 38 FIRE SYSTEM 13,000 13,000 ‐ 13,000 49393 LLUMC LAW ENFORCEMENT SVCS 2,024,021 1,686,100 ‐ 1,686,100 49394 LLUMC FIRE SERVICES 569,700 569,700 ‐ 569,700 49400 PLANNING FEES 86,415 70,000 118,200 48,200 49415 PLANS AND SPECS FOR PROJECTS 1,490 2,500 ‐ 2,500 49445 ENGINEERING INSPECTION 13,465 342,400 22,600 (319,800) 49446 ENGINERING PLAN CHECK 223,030 161,800 28,400 (133,400) 49450 TOWING FEES 8,640 8,000 9,500 1,500 49465 WEED ABATEMENT 7,652 30,000 5,000 (25,000) 49482 HOUSEHOLD HAZARDOUS WASTE 34,178 32,000 34,900 2,900 49483 RECYCLING SERVICE CHARGE 62,753 50,000 61,500 11,500 49484 REFUSE COLLECTION SERVICE 909,750 896,000 1,056,000 160,000 49485 REFUSE ‐ PASS THRU 280,362 188,000 408,000 220,000 49490 EMS ‐ MEMBERSHIP FEE 34,644 35,000 ‐ 35,000 49492 EMS RESPONSE FEE 56,614 60,000 ‐ 60,000 49770 MISCELLANEOUS SERVICES 6,034 3,000 7,000 4,000 49801 CREDIT CARD PROCESSING FEE 12,832 22,200 ‐ 22,200 Charges For Services 4,612,907 4,429,700 4,404,100 (25,600) 49803 REFUNDS & REIMBURSEMENTS 988,292 50,000 1,200,000 1,150,000 49804 MISCELLANEOUS REVENUE 87,547 50,000 100,000 50,000 49810 CASH OVER OR SHORT 72 100 ‐ 100 49824 DAMAGE CLAIM RECOVERIES 41,463 1,000 35,000 34,000 49827 GAIN ON ASSET DISPOSAL ‐ 125,025 10,000 10,000 49901 OVERHEAD ‐ M & O 1,743,009 1,925,800 1,948,600 22,800 49902 OVERHEAD ‐ CAPITAL FUNDS 758,157 1,816,800 1,905,400 88,600 Other 3,743,563 3,843,700 5,199,100 1,355,400 49520 TRANSFERS IN 3,851,792 3,814,600 3,739,800 (74,800) Operating Transfer In 3,851,792 3,814,600 3,739,800 (74,800) TOTAL GENERAL FUND 28,505,403 26,299,700 28,466,300 2,166,600 Attachment II
FUND/
ACCT ACCOUNT DESCRIPTION
2022
ACTUALS
2023 ADJUSTED
BUDGET
2023
REVISED CHANGE
CITY OF LOMA LINDA
SUMMARY OF REVISED REVENUES ‐ MID‐YEAR
FISCAL YEAR 2022‐2023
FUND
NAME
103 DEV AGREEMENT CONSIDERATION ‐ 49311 INTEREST ON INVESTMENTS 718 500 3,000 2,500 49314 INTEREST FROM LOANS 891 1,000 ‐ 1,000 Use of Money & Property 1,609 1,500 4,000 2,500 TOTAL ‐ DEV AGREEMENT CONSIDERATION 1,609 1,500 4,000 2,500 106 TRAFFIC SAFETY FUND
49302 CITY PARKING FINES 49,933 30,000 31,000 1,000 49303 VEHICLE CODE FINES 19,919 15,000 ‐ 15,000 Fines And Forfeits 69,852 45,000 46,000 1,000 TOTAL ‐ TRAFFIC SAFETY FUND 69,852 45,000 46,000 1,000 107 GAS TAX FUND
49353 STATE GAS TAX 2103 196,986 245,200 217,600 (27,600) 49354 STATE GAS TAX 2107 ‐ 2107.5 170,394 224,500 188,200 (36,300) 49355 STATE GAS TAX 2106 91,853 101,600 97,300 (4,300) 49356 STATE GAS TAX 2105 138,306 160,600 153,000 (7,600) 49357 STATE GAS TAX ‐ RMRA 542,164 567,500 549,800 (17,700) Intergovernmental 1,139,702 1,299,400 1,205,900 (93,500) TOTAL ‐ GAS TAX FUND 1,139,702 1,299,400 1,205,900 (93,500) 108 CASp CERT & TRAINING
49301 STATE MANDATED FEES 6,526 6,000 8,000 2,000 Charges For Services 6,526 6,000 8,000 2,000 TOTAL ‐ CASp CERT & TRAINING 6,526 6,000 8,000 2,000 110 AQMD FUND
49311 INTEREST ON INVESTMENTS 56 100 ‐ 100 Use of Money & Property 56 100 ‐ 100 49350 AB2766 LICENSE FEE 23,685 31,200 24,000 (7,200) Intergovernmental 23,685 31,200 24,000 (7,200) TOTAL ‐ AQMD FUND 23,741 31,300 24,100 (7,200) 113 PUBLIC IMPROVEMENTS
49311 INTEREST ON INVESTMENTS 237 200 1,500 1,300 Use of Money & Property 237 200 1,500 1,300 TOTAL ‐ PUBLIC IMPROVEMENTS 237 200 1,500 1,300 121 AMERICA RESCUE PLAN ACT ‐
49334 FED GRANT ‐ MISC 2,928,307 2,928,300 ‐ 2,928,300 Intergovernmental 2,928,307 2,928,300 ‐ 2,928,300 TOTAL ‐ AMERICA RESCUE PLAN ACT 2,928,307 2,928,300 ‐ 2,928,300 124 REGIONAL TRAFFIC DEV. IMPACT
49311 INTEREST ON INVESTMENTS 42,258 25,000 145,500 120,500 Use of Money & Property 42,258 25,000 145,500 120,500 49409 DEVELOPER FEES 300,571 154,000 124,700 (29,300) Attachment II
FUND/
ACCT ACCOUNT DESCRIPTION
2022
ACTUALS
2023 ADJUSTED
BUDGET
2023
REVISED CHANGE
CITY OF LOMA LINDA
SUMMARY OF REVISED REVENUES ‐ MID‐YEAR
FISCAL YEAR 2022‐2023
FUND
NAME
Developer Contribution 300,571 154,000 124,700 (29,300) TOTAL ‐ REGIONAL TRAFFIC DEV. IMPACT 342,829 179,000 270,200 91,200 126 MEASURE I (2010‐2040)
49165 T.I.P. SALES TAX MEASURE 598,123 638,700 ‐ 638,700 Tax And Assessments 598,123 638,700 ‐ 638,700 49311 INTEREST ON INVESTMENTS 1,461 1,000 6,000 5,000 Use of Money & Property 1,461 1,000 6,000 5,000 TOTAL ‐ MEASURE I (2010‐2040) 599,585 639,700 644,700 5,000 127 MEASURE I MSART
49166 MSART FUNDING 1,234,599 2,269,900 ‐ 2,269,900 Tax And Assessments 1,234,599 2,269,900 ‐ 2,269,900 49311 INTEREST ON INVESTMENTS 344 400 1,500 1,100 Use of Money and Property 344 400 1,500 1,100 TOTAL ‐ MEASURE I MSART 1,234,944 2,270,300 2,271,400 1,100 129 MEASURE I (2010‐2040)
49311 INTEREST ON INVESTMENTS 200 200 Use of Money & Property ‐ ‐ 200 200 TOTAL ‐ MEASURE I (2010‐2040) ‐ ‐ 200 200 132 CDBG GRANT FUND
49332 FED GRANT ‐ CDBG 148,396 273,000 273,000 ‐ Intergovernmental 148,396 273,000 273,000 ‐ 49311 INTEREST ON INVESTMENTS 400 400 Use of Money & Property ‐ ‐ 400 400 TOTAL ‐ CDBG GRANT FUND 148,396 273,000 273,400 400 135 CITIZENS OPTION PUBLIC SAFETY
49311 INTEREST ON INVESTMENTS 1,805 1,000 6,000 5,000 Use of Money and Property 1,805 1,000 6,000 5,000 49361 STATE GRANTS ‐ COPS AB3229 104,848 108,900 157,400 48,500 Intergovernmental 104,848 108,900 157,400 48,500 TOTAL ‐ CITIZENS OPTION PUBLIC SAFETY 106,653 109,900 163,400 53,500 137 GRANT FUND
49334 FED GRANT ‐ MISC ‐ ‐ ‐ ‐ 49360 STATE GRANTS 36,940 220,600 220,600 ‐ Intergovernmental 36,940 220,600 220,600 ‐ TOTAL ‐ GRANT FUND 36,940 220,600 220,600 ‐ 171 LANDSCAPE MAINTENANCE DIST 1
49102 CURRENT UNSECURED PROP TAX 365 ‐ 400 400 49111 CURRENT ASSESSMENT 416,637 379,300 433,000 53,700 49112 PRIOR YEAR ASSESSMENT 3,417 4,100 ‐ 4,100 Tax And Assessments 420,419 383,400 437,500 54,100 49311 INTEREST ON INVESTMENTS 387 200 600 400 Attachment II
FUND/
ACCT ACCOUNT DESCRIPTION
2022
ACTUALS
2023 ADJUSTED
BUDGET
2023
REVISED CHANGE
CITY OF LOMA LINDA
SUMMARY OF REVISED REVENUES ‐ MID‐YEAR
FISCAL YEAR 2022‐2023
FUND
NAME
Use of Money and Property 387 200 600 ‐ 49803 REFUNDS & REIMBURSEMENTS ‐ 9 100 100 Other ‐ 9 100 100 49520 TRANSFERS IN 120,000 120,000 ‐ 120,000 Operating Transfer In 120,000 120,000 ‐ 120,000 TOTAL ‐ LANDSCAPE MAINTENANCE DIST 1 540,815 503,600 558,200 54,600 172 STREET LIGHTING DISTRICT FUND
49111 CURRENT ASSESSMENT 355,265 317,800 355,300 37,500 49112 PRIOR YEAR ASSESSMENT 5,889 6,200 ‐ 6,200 Intergovernmental 361,154 324,000 361,500 37,500 49311 INTEREST ON INVESTMENTS 510 200 1,500 1,300 Use of Money and Property 510 200 1,500 1,300 49803 REFUNDS & REIMBURSEMENTS ‐ 9 100 100 Other ‐ 9 100 100 TOTAL ‐ STREET LIGHTING DISTRICT FUND 361,673 324,200 363,100 38,900 180 LOMA LINDA HOUSING AUTHORITY
49311 INTEREST ON INVESTMENTS 3,628 1,600 13,500 11,900 49312 INTERES FROM FISCAL AGENT ‐ ‐ 3,000 (3,000) 49314 INTEREST FROM LOANS 136,530 150,000 136,000 (14,000) 49315 LEASE INCOME ‐ 20,564 ‐ ‐ 49801 CREDIT CARD PROCESSING FEE ‐ 80 100 100 Use of Money and Property 160,803 154,600 149,600 (5,000) 49803 REFUNDS & REIMBURSEMENTS ‐ 7 ‐ ‐ 49804 MISCELLANEOUS REVENUE 1,749 1,300 1,700 400 Other 1,755 1,300 1,700 400 49840 BOND PROCESSING FEES 1,438 1,400 ‐ 1,400 Proceeds From Ltd 1,438 1,400 ‐ 1,400 TOTAL ‐ LOMA LINDA HOUSING AUTHORITY 163,996 157,300 152,700 (4,600) 250 LOMA LINDA PUB FIN AUTHORITY
49311 INTEREST ON INVESTMENTS 147 100 600 500 Use of Money and Property 147 100 600 500 TOTAL ‐ LOMA LINDA PUB FIN AUTHORITY 147 100 600 500 304 PARK CAPITAL FUND
49311 INTEREST ON INVESTMENTS 3,475 2,500 10,500 8,000 Use of Money and Property 3,475 2,500 10,500 8,000 49409 DEVELOPER FEES 368,092 174,800 21,500 (153,300) 49411 OPEN SPACE ACQ‐DEVELOPER FEES 37,248 60,700 63,400 2,700 Developer Contribution 405,340 235,500 84,900 (150,600) TOTAL ‐ PARK CAPITAL FUND 408,816 238,000 95,400 (142,600) 309 STORM DRAIN FUND
49311 INTEREST ON INVESTMENTS 4,154 2,500 15,000 12,500 Attachment II
FUND/
ACCT ACCOUNT DESCRIPTION
2022
ACTUALS
2023 ADJUSTED
BUDGET
2023
REVISED CHANGE
CITY OF LOMA LINDA
SUMMARY OF REVISED REVENUES ‐ MID‐YEAR
FISCAL YEAR 2022‐2023
FUND
NAME
Use of Money and Property 4,154 2,500 15,000 12,500 49481 STORM DRAIN FEES 29,493 29,400 13,800 (15,600) Charges For Services 29,493 29,400 13,800 (15,600) TOTAL ‐ STORM DRAIN FUND 33,646 31,900 28,800 (3,100) 312 TRAFFIC IMPACT CAPITAL FUND
49311 INTEREST ON INVESTMENTS 11,253 7,000 21,000 14,000 Use of Money and Property 11,253 7,000 21,000 14,000 49409 DEVELOPER FEES 124,607 63,800 49,200 (14,600) 49412 FAIR SHARE CONTRIBUTION 22,856 2,700 ‐ 2,700 Developer Contribution 147,463 66,500 51,900 (14,600) TOTAL ‐ TRAFFIC IMPACT CAPITAL FUND 158,716 73,500 72,900 (600) 315 FIRE FACILITIES FUND
49311 INTEREST ON INVESTMENTS 5,841 3,500 19,500 16,000 Use of Money and Property 5,841 3,500 19,500 16,000 49409 DEVELOPER FEES 33,191 22,700 10,200 (12,500) Developer Contribution 33,191 22,700 10,200 (12,500) TOTAL ‐ FIRE FACILITIES FUND 39,032 26,200 29,700 3,500 316 GENERAL FACILITIES FUND
49311 INTEREST ON INVESTMENTS 1,396 800 4,500 3,700 Use of Money and Property 1,396 800 4,500 3,700 49409 DEVELOPER FEES 23,322 10,800 5,800 (5,000) Developer Contribution 23,322 10,800 5,800 (5,000) TOTAL ‐ GENERAL FACILITIES FUND 24,718 11,600 10,300 (1,300) 318 PUBLIC MEETING FACILITIES
49311 INTEREST ON INVESTMENTS 2,526 1,500 9,000 7,500 Use of Money and Property 2,526 1,500 9,000 7,500 49409 DEVELOPER FEES 54,311 22,000 5,000 (17,000) Developer Contribution 54,311 22,000 5,000 (17,000) TOTAL ‐ PUBLIC MEETING FACILITIES 56,837 23,500 14,000 (9,500) 319 PUBLIC LIBRARY FACILITIES
49311 INTEREST ON INVESTMENTS 114 100 600 500 Use of Money and Property 114 100 600 500 TOTAL ‐ PUBLIC LIBRARY FACILITIES 114 100 600 500 323 ART IN PUBLIC PLACES
49311 INTEREST ON INVESTMENTS 1,056 700 3,000 2,300 Use of Money and Property 1,056 700 3,000 2,300 49409 DEVELOPER FEES 31,417 55,700 19,500 (36,200) Developer Contribution 31,417 55,700 19,500 (36,200) TOTAL ‐ ART IN PUBLIC PLACES 32,472 56,400 22,500 (33,900) 328 FEDERAL/STATE CONSTRUCTION
49311 INTEREST ON INVESTMENTS ‐ 27 1,500 1,500 Attachment II
FUND/
ACCT ACCOUNT DESCRIPTION
2022
ACTUALS
2023 ADJUSTED
BUDGET
2023
REVISED CHANGE
CITY OF LOMA LINDA
SUMMARY OF REVISED REVENUES ‐ MID‐YEAR
FISCAL YEAR 2022‐2023
FUND
NAME
Use of Money and Property ‐ 27 1,500 1,500 49360 STATE GRANTS ‐ ‐ 192,700 192,700 49803 REFUNDS & REIMBURSEMENTS ‐ ‐ ‐ ‐ Intergovernmental ‐ ‐ 192,700 192,700 TOTAL ‐ FEDERAL/STATE CONSTRUCTION 27 ‐ 194,200 194,200 343 SPECIAL PROJECTS CONSTN FUND
49311 INTEREST ON INVESTMENTS 11,321 7,000 37,500 30,500 Use of Money and Property 11,321 7,000 37,500 30,500 49520 TRANSFERS IN ‐ 33,431 ‐ ‐ Operating Transfer In ‐ 33,431 ‐ ‐ 49854 LOAN REPAYMENT 1,065,446 1,065,400 ‐ 1,065,400 Proceeds From Ltd 1,065,446 1,065,400 ‐ 1,065,400 TOTAL ‐ SPECIAL PROJECTS CONSTN FUND 1,110,198 1,072,400 1,102,900 30,500 345 CAPITAL PROJ SA BOND PROCEEDS ‐ 49904 CONTRIB/COST SHARE‐OTHER GOVT ‐ 35,463 ‐ ‐ Intergovernmental ‐ 35,463 ‐ ‐ 49311 INTEREST ON INVESTMENTS 4,825 3,000 7,500 4,500 Use of Money and Property 4,825 3,000 7,500 4,500 TOTAL ‐ CAPITAL PROJ SA BOND PROCEEDS 40,288 3,000 7,500 4,500 405 SEWER ENTERPRISE FUND
49311 INTEREST ON INVESTMENTS 6,464 3,200 31,500 28,300 Use of Money and Property 6,464 3,200 31,500 28,300 49472 LOMA LINDA SEWER SVC CHARGE 2,071,715 2,000,000 2,236,000 236,000 49473 SAN BERNARDINO SEWER SVC CHARG 2,366,278 2,375,000 2,437,300 62,300 49474 INVOICED SERVICES LL 532,538 580,000 484,200 (95,800) 49475 INVOICED SEVICES SB 509,060 538,000 ‐ 538,000 49803 REFUNDS & REIMBURSEMENTS ‐ 110 600 600 49804 MISCELLANEOUS REVENUE ‐ 766 40,000 40,000 Charges For Services 5,480,466 5,493,000 5,736,100 243,100 49520 TRANSFERS IN ‐ 84,923 ‐ ‐ Operating Transfer In ‐ 84,923 ‐ ‐ TOTAL ‐ SEWER ENTERPRISE FUND 5,571,854 5,496,200 5,767,600 271,400 417 SEWER CAPITAL FUND
49311 INTEREST ON INVESTMENTS 1,509 1,000 6,000 5,000 Use of Money and Property 1,509 1,000 6,000 5,000 49409 DEVELOPER FEES 52,283 63,000 50,900 (12,100) Developer Contribution 52,283 63,000 50,900 (12,100) TOTAL ‐ SEWER CAPITAL FUND 53,791 64,000 56,900 (7,100) 438 WATER ACQUISITION ‐ EXPANSION
49311 INTEREST ON INVESTMENTS 14,774 10,000 48,000 38,000 49313 INTEREST FROM OTHER AGENCIES 6,638 4,200 25,000 20,800 Attachment II
FUND/
ACCT ACCOUNT DESCRIPTION
2022
ACTUALS
2023 ADJUSTED
BUDGET
2023
REVISED CHANGE
CITY OF LOMA LINDA
SUMMARY OF REVISED REVENUES ‐ MID‐YEAR
FISCAL YEAR 2022‐2023
FUND
NAME
Use of Money and Property 21,412 14,200 73,000 58,800 49782 WATER DEVELOPMENT FEES 283,721 342,100 276,600 (65,500) Charges For Services 283,721 342,100 276,600 (65,500) TOTAL ‐ WATER ACQUISITION ‐ EXPANSION 305,133 356,300 349,600 (6,700) 440 LL CONNECTED COMMUNITIES PROG
49311 INTEREST ON INVESTMENTS 728 400 3,000 2,600 Use of Money and Property 728 400 3,000 2,600 49455 NETWORK INFRA. CERTIFICATION 5,500 20,000 5,500 (14,500) 49520 TRANSFERS IN ‐ ‐ ‐ ‐ Operating Transfer In ‐ ‐ ‐ (14,500) 49530 INTERNET ACCESS 86,021 90,000 83,100 (6,900) 49531 COMMERCIAL SERVICES 234,363 240,000 223,600 (16,400) 49532 TECHNICAL SERVICES ‐ ‐ 22,900 22,900 49770 MISCELLANEOUS SERVICES 312 400 ‐ 400 49803 REFUNDS & REIMBURSEMENTS ‐ ‐ 100 100 Charges For Services 320,696 330,400 330,100 (400) TOTAL ‐ LL CONNECTED COMMUNITIES PRO 326,924 350,800 338,600 (12,200) 465 WATER ENTERPRISE FUND
49310 INTEREST ON LEASES ‐ GASB 87 4,431 ‐ 1,800 1,800 49311 INTEREST ON INVESTMENTS 10,147 3,200 55,200 52,000 49312 INTERES FROM FISCAL AGENT 2,575 6,000 ‐ 6,000 49315 LEASE INCOME ‐ ‐ 70,000 (70,000) 49318 LEASE INCOME ‐ GASB 87 ‐ 68,798 68,800 68,800 Use of Money and Property 85,950 79,200 131,800 52,600 49520 TRANSFERS IN ‐ 1,298,108 ‐ ‐ Operating Transfer In ‐ 1,298,108 ‐ ‐ 49700 WATER SALES 6,858,897 6,870,000 ‐ 6,870,000 49710 UTILITY SERVICE (INVOICED) 13,772 4,000 ‐ 4,000 49741 INSTALLATION ‐ CONNECTION FEES 8,565 10,000 ‐ 10,000 49742 UTILITY ACCOUNT SETUP FEE 27,080 25,000 ‐ 25,000 49770 MISCELLANEOUS SERVICES 80,006 84,200 ‐ 84,200 Charges For Services 6,988,320 6,993,200 ‐ 6,993,200 49775 HYDRANT METER RENTAL 12,825 10,000 ‐ 10,000 49803 REFUNDS & REIMBURSEMENTS 444,749 440,000 ‐ 440,000 49804 MISCELLANEOUS REVENUE 2,599 3,000 50,000 47,000 49824 DAMAGE CLAIM RECOVERIES ‐ ‐ 3,000 3,000 49827 GAIN ON ASSET DISPOSAL ‐ ‐ ‐ ‐ Other 460,173 453,000 503,000 50,000 TOTAL ‐ WATER ENTERPRISE FUND 8,832,552 7,525,400 7,628,000 102,600 GRAND TOTAL $ 53,206,472 $ 50,618,400 $ 53,322,100 2,703,700 Attachment III
Departmental
Fund/Account # Account Title Increase (Decrease) Net Change Descriptions/Reasons General Fund
Administration
0011000‐50500 BENEFITS 57,900 $ Correct benefit calculation 0011000‐51120 UTILITIES 3,800 $ Cover expenditures through end of fiscal year 0011000‐51550 SOFTWARE AND SOFTWARE LICENSES $ ‐ Ivanti software 0011000‐51830 CONTRACTUAL AGREEMENTS $ ‐ Civic Live support, hosting and maintenance 0011000‐51870 MATERIALS & OTHER SERVICES 2,000 $ Employee services pin, recognition event 0011000‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor City Council $ 63,800
0011100‐50010 SALARIES REGULAR 1,700 $
Salaries recalculation based on position changes during the year
0011100‐50020 SALARIES ‐ PART‐TIME/TEMPORARY 1,800 $
Salaries recalculation based on position changes during the year
0011100‐50500 BENEFITS (2,500) $
Benefits recalculation based on position changes during the year.
0011100‐51550 SOFTWARE AND SOFTWARE LICENSES $ ‐ Ivanti software 0011100‐51875 ELECTIONS 4,400 $ Cost for the June 7, 2022 elections 0011100‐51830 CONTRACTUAL AGREEMENTS 15,000 $
Temp employment services for permit scanning through end of fiscal year
0011100‐51830 CONTRACTUAL AGREEMENTS $ ‐ Civic Live support, hosting and maintenance 0011100‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor City Clerk $ 20,500
0011200‐50010 SALARIES REGULAR 7,200 $
Salaries recalculation based on position changes during the year
0011200‐50020 SALARIES ‐ PART‐TIME/TEMPORARY 7,000 $
Salaries recalculation based on position changes during the year
0011200‐50500 BENEFITS (4,300) $
Benefits recalculation based on position changes during the year.
0011200‐51110 COMMUNICATIONS ‐ TELEPHONE 2,000 $ Phone expenses for remainder of year 0011200‐51550 SOFTWARE AND SOFTWARE LICENSES $ 100 Ivanti software 0011200‐51830 CONTRACTUAL AGREEMENTS 1,000 $ Additional personnel insurance program 0011200 51830 CONTRACTUAL AGREEMENTS 300 $ Civic Live support, hosting and maintenance 0011200‐51880 CONTRIBUTION TO SERVICES $ 100 Cover expenditures through end of fiscal year 0011200‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor City Manager $ 13,500
0011400‐50010 SALARIES REGULAR 1,700 $
Salaries recalculation based on position changes during the year
0011400‐50020 SALARIES ‐ PART‐TIME/TEMPORARY 300 $
Salaries recalculation based on position changes during the year
0011400‐50500 BENEFITS (5,000) $
Benefits recalculation based on position changes during the year.
0011400‐51540 GENERAL OFFICE 800 $
0.30 of $2,491.84 Office Furniture ‐ Finance Department Office 29 0011400‐51540 GENERAL OFFICE 1,000 $
0.3 of $3,320.44 Office Furniture ‐ Finance Department Office 30 0011400‐51550 SOFTWARE AND SOFTWARE LICENSES $ 200 Ivanti software 0011400‐51830 CONTRACTUAL AGREEMENTS 600 $ Civic Live support, hosting and maintenance 0011400‐51880 CONTRIBUTION TO SERVICES $ 100 Cover expenditures through end of fiscal year 0011400‐58845 TECHNOLOGY SYSTEMS $ 200 Replacement of Storage Area Network ‐ Contractor Labor Finance Department $ (100)
0011940‐50500 BENEFITS 9,800 $ Additional retirees 0011940‐51110 COMMUNICATIONS ‐ TELEPHONE 300 $ Cover expenditures through end of fiscal year 0011940‐51120 UTILITIES 4,000 $ Cover expenditures through end of fiscal year 0011940‐51110 COMMUNICATIONS ‐ TELEPHONE 300 $ Phone expenses for remainder of year 0011940‐51120 UTILITIES 3,000 $ Utility expenses for remainder of year 0011940‐51830 CONTRACTUAL AGREEMENTS 1,500 $
0.33 of $4,383.33 ‐ Clear Gov Budget Software (1‐time set up plus 4‐mo. Pro‐rata subscription)
0011940‐51830 CONTRACTUAL AGREEMENTS 1,500 $ Flexible Spending Acccount Administration 0011940‐51830 CONTRACTUAL AGREEMENTS 3,600 $
NeoGov Perform Subscription ‐ Year 1 (using 24 month
subscription term offer)
0011940‐51830 CONTRACTUAL AGREEMENTS 1,800 $ NeoGov Perform Subscription ‐ Set up General Government $ 25,800
Community Development
0011500‐50010 SALARIES REGULAR (31,700) $
Salaries recalculation based on position changes during the year
0011500‐50020 SALARIES ‐ PART‐TIME/TEMPORARY 15,300 $
Salaries recalculation based on position changes during the year
FY 2023 Mid‐Year Expenditure Adjustments
City of Loma Linda
Totals by Funds and Department
Funds &
1 Attachment III
Departmental
Fund/Account # Account Title Increase (Decrease) Net Change Descriptions/Reasons FY 2023 Mid‐Year Expenditure Adjustments
City of Loma Linda
Totals by Funds and Department
Funds &
0011500‐50500 BENEFITS (19,700) $
Benefits recalculation based on position changes during the year.
0011500‐51550 SOFTWARE AND SOFTWARE LICENSES $ 100 Ivanti software 0011500‐51820 PROFESSIONAL SERVICES $ (400) Transfer to 0011500‐51830 Cont Agreements 0011500‐51830 CONTRACTUAL AGREEMENTS 400 $ Transfer from 0011500‐51820 Cont Agreements 0011500‐51830 CONTRACTUAL AGREEMENTS 300 $ Civic Live support, hosting and maintenance 0011500‐51880 CONTRIBUTION TO SERVICES $ 100 Cover expenditures through end of fiscal year 0011500‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor Information Systems $ (35,500)
0011600‐50010 SALARIES REGULAR (19,600) $
Salaries recalculation based on position changes during the year
0011600‐50500 BENEFITS (2,600) $
Benefits recalculation based on position changes during the year.
0011600‐51120 UTILITIES 1,000 $ Required to complete remainder of fiscal year 0011600‐51540 GENERAL OFFICE 2,500 $ Computer RAM storage and office chairs for department 0011600‐51550 SOFTWARE AND SOFTWARE LICENSES $ 200 Ivanti software 0011600‐51820 PROFESSIONAL SERVICES $ 6,000 Specific Plan Amendment work FY23 0011600‐51820 PROFESSIONAL SERVICES $ 10,000 ADU & Density Bonus Ordinances FY23 0011600‐51830 CONTRACTUAL AGREEMENTS 500 $ Civic Live support, hosting and maintenance 0011600‐51840 LEGAL SERVICES 2,000 $ Required to complete remainder of fiscal year 0011600‐51880 CONTRIBUTION TO SERVICES $ 100 Cover expenditures through end of fiscal year 0011600‐58845 TECHNOLOGY SYSTEMS $ 200 Replacement of Storage Area Network ‐ Contractor Labor Planning $ 300
0011650‐50010 SALARIES REGULAR (7,600) $
Salaries recalculation based on position changes during the year
0011650‐50500 BENEFITS (13,900) $
Benefits recalculation based on position changes during the year.
0011650‐51550 SOFTWARE AND SOFTWARE LICENSES $ 100 Ivanti software 0011650‐51820 PROFESSIONAL SERVICES $ 11,900 Permit review (Willdan Contract) 0011650‐51830 CONTRACTUAL AGREEMENTS 200 $ Required to complete remainder of fiscal year 0011650‐51830 CONTRACTUAL AGREEMENTS 200 $ Civic Live support, hosting and maintenance 0011650‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor Building & Safety $ (9,000)
Public Safety
0012000‐51550 SOFTWARE AND SOFTWARE LICENSES $ 100 Ivanti software 0012000‐51830 CONTRACTUAL AGREEMENTS 300 $ Civic Live support, hosting and maintenance 0012000‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor Police $ 500
0012050‐50010 SALARIES REGULAR 9,200 $
Salaries recalculation based on position changes during the year
0012050‐50500 BENEFITS 5,100 $
Benefits recalculation based on position changes during the year.
0012050‐51410 REPAIRS & MAINT ‐ AUTO EQUIP 1,500 $
Estimated need to cover remainder of FY ‐ catalytic converter stolen unexpected cost
0012050‐51410 REPAIRS & MAINT ‐ AUTO EQUIP 500 $ Estimated need to cover remainder of FY 0012050‐51550 SOFTWARE AND SOFTWARE LICENSES $ 100 Ivanti software 0012050‐51630 MOTOR FUELS & LUBRICANTS $ 1,500 Estimated need to cover remainder of FY 0012050‐51810 TRAVEL MEETINGS & TRAINING 1,000 $ Estimated need to cover remainder of FY 0012050‐51820 PROFESSIONAL SERVICES $ 10,000 Donkey mitigation and transport 0012050‐51830 CONTRACTUAL AGREEMENTS 300 $ Civic Live support, hosting and maintenance 0012050‐51840 LEGAL SERVICES 500 $ Estimated need to cover remainder of FY 0012050‐51870 MATERIALS & OTHER SERVICES 5,000 $ Donkey feed 0012050‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor Code Enforcement/Animal Control $ 34,800 0012060‐50010 SALARIES REGULAR (3,900) $
Salaries recalculation based on position changes during the year
0012060‐50110 SALARIES ‐ OVERTIME 2,900 $
Estimated to cover remainder of FY and Management Team
Reimbursement
0012060‐50500 BENEFITS (6,200) $
Benefits recalculation based on position changes during the year.
0012060‐51110 COMMUNICATIONS ‐ TELEPHONE 500 $ Estimated need to cover remainder of FY 0012060‐51120 UTILITIES 500 $ Estimated need to cover remainder of FY 0012060‐51550 SOFTWARE AND SOFTWARE LICENSES $ 100 Ivanti software 0012060‐51630 MOTOR FUELS & LUBRICANTS $ 1,100 Estimated need to cover remainder of FY 0012060‐51830 CONTRACTUAL AGREEMENTS 300 $ Civic Live support, hosting and maintenance 0012060‐51840 LEGAL SERVICES 500 $ Estimated need to cover remainder of FY 0012060‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor Parking $ (4,100)
0012070‐50010 SALARIES REGULAR 3,100 $
Salaries recalculation based on position changes during the year
0012070‐50110 SALARIES ‐ OVERTIME 8,600 $
Estimated to cover remainder of FY and Management Team
Reimbursement
2 Attachment III
Departmental
Fund/Account # Account Title Increase (Decrease) Net Change Descriptions/Reasons FY 2023 Mid‐Year Expenditure Adjustments
City of Loma Linda
Totals by Funds and Department
Funds &
0012070‐50500 BENEFITS (1,200) $
Benefits recalculation based on position changes during the year.
0012070‐50550 TUITION REIMBURSEMENT $ 2,200 Estimated need to cover remainder of FY 0012070‐51120 UTILITIES 1,500 $ Estimated need to cover remainder of FY 0012070‐51410 REPAIRS & MAINT ‐ AUTO EQUIP 500 $ Estimated need to cover remainder of FY 0012070‐51550 SOFTWARE AND SOFTWARE LICENSES $ 1,500 Energov software 0012070‐51550 SOFTWARE AND SOFTWARE LICENSES $ 100 Ivanti software 0012070‐51830 CONTRACTUAL AGREEMENTS 1,000 $ Increase in cost for D&W 0012070‐51830 CONTRACTUAL AGREEMENTS 300 $ Civic Live support, hosting and maintenance 0012070‐51840 LEGAL SERVICES 1,000 $ Estimated need to cover remainder of FY 0012070‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor Fire Prevention $ 18,700
0012110‐50010 SALARIES REGULAR (20,800) $
Salaries recalculation based on position changes during the year
0012110‐50110 SALARIES ‐ OVERTIME 635,200 $ Worker's Comp, Strike/Management Team Reimbursement 0012110‐50110 SALARIES ‐ OVERTIME 731,900 $ Estimated need to cover remainder FY 0012110‐50500 BENEFITS (72,400) $
Benefits recalculation based on position changes during the year.
0012110‐51120 UTILITIES 17,000 $ Estimated need to cover remainder of FY 0012110‐51410 REPAIRS & MAINT ‐ AUTO EQUIP 30,000 $ Repaid Medic Squad & Estimated need to cover remainder FY 0012110‐51550 SOFTWARE AND SOFTWARE LICENSES $ 200 Ivanti software 0012110‐51830 CONTRACTUAL AGREEMENTS 500 $ Civic Live support, hosting and maintenance 0012110‐51880 CONTRIBUTION TO SERVICES $ 900 Cover expenditures through end of fiscal year 0012110‐58210 AUTOMOTIVE EQUIPMENT 31,700 $
Cost increase for Smeal Engine Refurbish and of tax for already purchased ATV
0012110‐58845 TECHNOLOGY SYSTEMS $ 200 Replacement of Storage Area Network ‐ Contractor Labor Fire Supression $ 1,354,400
0012130‐50010 SALARIES REGULAR 3,100 $
Salaries recalculation based on position changes during the year
0012130‐50110 SALARIES ‐ OVERTIME 11,500 $ Management Team Reimbursement 0012130‐50500 BENEFITS (1,300) $
Benefits recalculation based on position changes during the year.
0012130‐51550 SOFTWARE AND SOFTWARE LICENSES $ 100 Ivanti software 0012130‐51830 CONTRACTUAL AGREEMENTS 300 $ Civic Live support, hosting and maintenance 0012130‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor Disaster Preparedness $ 13,800
Public Works
0013030‐50500 BENEFITS (300) $
Benefits recalculation based on position changes during the year.
0013030‐51300 REPAIRS & MAINT ‐ CAPITAL FAC 55,000 $ (6) Pole Knockdowns ‐ Installation & LEDs various locations 0013030‐51300 REPAIRS & MAINT ‐ CAPITAL FAC 10,000 $ (112) Replace damaged street name signs 0013030‐51550 SOFTWARE AND SOFTWARE LICENSES $ 100 Ivanti software 0013030‐51830 CONTRACTUAL AGREEMENTS 100 $ Cover janitorial services for remainder of year 0013030‐51830 CONTRACTUAL AGREEMENTS 300 $ Civic Live support, hosting and maintenance 0013030‐58220 MACHINERY & EQUIPMENT $ 40,000 Battery Back‐up 0013030‐58220 MACHINERY & EQUIPMENT $ 6,000 Flashing solar light at stop sign. 0013030‐58240 GENERAL CAPITAL IMPROVEMENTS 30,000 $ Barton Frontage Bollard Light Improvement 0013030‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor Traffic Safety $ 141,300
0013100‐50010 SALARIES REGULAR 34,900 $
Salaries recalculation based on position changes during the year
0013100‐50020 SALARIES ‐ PART‐TIME/TEMPORARY 300 $
Salaries recalculation based on position changes during the year
0013100‐50500 BENEFITS 24,700 $
Benefits recalculation based on position changes during the year.
0013100‐51120 UTILITIES 4,000 $ Utility expenses for remainder of year 0013100‐51550 SOFTWARE AND SOFTWARE LICENSES $ 100 Ivanti software 0013100‐51830 CONTRACTUAL AGREEMENTS 200 $ Civic Live support, hosting and maintenance 0013100‐51880 CONTRIBUTION TO SERVICES $ 100 Cover expenditures through end of fiscal year 0013100‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor Engineering $ 64,400
0013200‐50010 SALARIES REGULAR (91,900) $
Salaries recalculation based on position changes during the year
0013200‐50110 SALARIES ‐ OVERTIME 5,100 $ Cover OT for remainder of year 0013200‐50500 BENEFITS (63,800) $
Benefits recalculation based on position changes during the year.
0013200‐51120 UTILITIES 4,500 $ Utility expenses for remainder of year 0013200‐51300 REPAIRS & MAINT ‐ CAPITAL FAC 4,000 $ Barton Road median misc. repairs 0013200‐51410 REPAIRS & MAINT ‐ AUTO EQUIP 1,000 $ Estimated need to cover remainder of FY 0013200‐51550 SOFTWARE AND SOFTWARE LICENSES $ 200 Ivanti software 3 Attachment III
Departmental
Fund/Account # Account Title Increase (Decrease) Net Change Descriptions/Reasons FY 2023 Mid‐Year Expenditure Adjustments
City of Loma Linda
Totals by Funds and Department
Funds &
0013200‐51630 MOTOR FUELS & LUBRICANTS $ 5,800 Fuel costs for remainder of year 0013200‐51830 CONTRACTUAL AGREEMENTS 3,700 $ Landcape maintenance contract increases 0013200‐51830 CONTRACTUAL AGREEMENTS 500 $ Civic Live support, hosting and maintenance 0013200‐51880 CONTRIBUTION TO SERVICES $ 900 Cover expenditures through end of fiscal year 0013200‐51870 MATERIALS & OTHER SERVICES 200 $ Misc. services for remainder of year 0013200‐58845 TECHNOLOGY SYSTEMS $ 200 Replacement of Storage Area Network ‐ Contractor Labor Street Maintenance $ (129,600)
0013400‐50010 SALARIES REGULAR 1,800 $
Salaries recalculation based on position changes during the year
0013400‐50110 SALARIES ‐ OVERTIME 2,400 $ Cover OT for remainder of year 0013400‐50500 BENEFITS (1,500) $
Benefits recalculation based on position changes during the year.
0013400‐51120 UTILITIES 15,000 $ Utility expenses for remainder of year 0013400‐51310 REPAIRS & MAINT ‐ BDLGS 5,500 $ Paint fire risers & FDC devices at Corp Yard & Civic Center 0013400‐51310 REPAIRS & MAINT ‐ BDLGS 2,500 $ Modify interior library dorrs to low energy 0013400‐51310 REPAIRS & MAINT ‐ BDLGS 5,500 $ Paint wrought iron fencing and railing around the library 0013400‐51310 REPAIRS & MAINT ‐ BDLGS 6,000 $ Fuel tank maintenance (Corp Yard) 0013400‐51310 REPAIRS & MAINT ‐ BDLGS 3,000 $
Retrofit drinking fountains with new bottle filling station near the EOC
0013400‐51550 SOFTWARE AND SOFTWARE LICENSES $ 100 Ivanti software 0013400‐51830 CONTRACTUAL AGREEMENTS 3,300 $ Janitorial and pest contraol contract increases 0013400‐51830 CONTRACTUAL AGREEMENTS 200 $ Civic Live support, hosting and maintenance 0013400‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor Facilities Maintenance $ 43,900
0013600‐50010 SALARIES REGULAR 700 $
Salaries recalculation based on position changes during the year
0013600‐50020 SALARIES ‐ PART‐TIME/TEMPORARY 5,800 $ Utility Billing Temp for 17 weeks (0.20 * $23,100) 0013600‐50500 BENEFITS (1,900) $
Benefits recalculation based on position changes during the year.
0013600‐51540 GENERAL OFFICE 300 $
0.10 of $2,491.84 Office Furniture ‐ Finance Department Office 29 0013600‐51540 GENERAL OFFICE 400 $
0.1 of $3,320.44 Office Furniture ‐ Finance Department Office 30 0013600‐51550 SOFTWARE AND SOFTWARE LICENSES $ 100 Ivanti software 0013600‐51830 CONTRACTUAL AGREEMENTS 180,300 $ Refuse collection contract 0013600‐51830 CONTRACTUAL AGREEMENTS 200 $ Civic Live support, hosting and maintenance 0013600‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor Refuse $ 186,000
0013610‐50500 BENEFITS (400) $
0013610‐51550 SOFTWARE AND SOFTWARE LICENSES $ 100 Ivanti software 0013610‐51830 CONTRACTUAL AGREEMENTS 100 $ ‐ $ Civic Live support, hosting and maintenance 0013610‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor Recyling $ (100)
0014200‐50010 SALARIES REGULAR (600) $
Salaries recalculation based on position changes during the year
0014200‐50500 BENEFITS 3,800 $
Benefits recalculation based on position changes during the year.
0014200‐51120 UTILITIES 24,200 $ Utility expenses for remainder of year 0014200‐51300 REPAIRS & MAINT ‐ CAPITAL FAC 32,000 $ (74) Palm Trees on Barton Road / (34) Ash Trees ‐ Poplar & Daisy 0014200‐51300 REPAIRS & MAINT ‐ CAPITAL FAC 15,000 $ Digneo Park ‐ Chainlink Fence 0014200‐51300 REPAIRS & MAINT ‐ CAPITAL FAC 16,000 $ Remove and replace back stop canopy netting on field (3) 0014200‐51300 REPAIRS & MAINT ‐ CAPITAL FAC 15,000 $ Hydro Seeding Park 0014200‐51550 SOFTWARE AND SOFTWARE LICENSES $ 300 Ivanti software 0014200‐51830 CONTRACTUAL AGREEMENTS 200 $ Janitorial contract increase 0014200‐51830 CONTRACTUAL AGREEMENTS 900 $ Civic Live support, hosting and maintenance 0014200‐51880 CONTRIBUTION TO SERVICES $ 300 Cover expenditures through end of fiscal year 0014200‐58845 TECHNOLOGY SYSTEMS $ 300 Replacement of Storage Area Network ‐ Contractor Labor Parks $ 107,400
0014400‐50010 SALARIES REGULAR 1,400 $
Salaries recalculation based on position changes during the year
0014400‐50500 BENEFITS (900) $
Benefits recalculation based on position changes during the year.
0014400‐50600 CREDITS FROM OTHER DEPARTMENTS $ (500) Adjust based on revised estimated expenditures 0014400‐51550 SOFTWARE AND SOFTWARE LICENSES $ 100 Ivanti software 0014400‐51670 SMALL EQUIPMENT & TOOLS $ 5,500 Opacity Tester / Smog Tests 0014400‐51830 CONTRACTUAL AGREEMENTS 200 $ Civic Live support, hosting and maintenance 0014400‐51891 CREDITS FROM OTHER DEPARTMENTS $ (6,400) Adjust based on revised estimated expenditures 0014400‐58200 CREDITS FROM OTHER DEPARTMENTS $ (100) Adjust based on revised estimated expenditures 0014400‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor Vehicle Maintenance $ (600)
0015500‐51550 SOFTWARE AND SOFTWARE LICENSES $ 100 Ivanti software 0015500‐51830 CONTRACTUAL AGREEMENTS 600 $ Janitorial & pest control contract increase 4 Attachment III
Departmental
Fund/Account # Account Title Increase (Decrease) Net Change Descriptions/Reasons FY 2023 Mid‐Year Expenditure Adjustments
City of Loma Linda
Totals by Funds and Department
Funds &
0015500‐51830 CONTRACTUAL AGREEMENTS 100 $ Civic Live support, hosting and maintenance 0015500‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor Senior Center $ 900
Total General Fund 2,292,400 $ $ (381,400) $ 1,911,000 Traffic Safety
1066300‐51890 TRANSFERS OUT $ 1,000 Increase in projected revenue Gas Tax $ 1,000
Gas Tax
1077300‐51890 TRANSFERS OUT $ (75,800) Decrease in Gas Tax revenue Gas Tax $ (75,800)
Measure I
1265340‐58500 INFRASTRUCTURE 20,000 $
Pavement rehab at Lawton Ave., Gower St., St. David St., San Juan Dr., Loma Vista Dr.
Measure I $ 20,000
Landscape Maintenance District
1715200‐51120 UTILITIES 58,100 $ Utility costs for remainder of year 1715200‐51300 REPAIRS & MAINT ‐ CAPITAL FAC 20,000 $ Repairs & maintenance for remainder of year 1715200‐51550 SOFTWARE AND SOFTWARE LICENSES $ 100 Ivanti software 1715200‐51820 PROFESSIONAL SERVICES $ 500 LMD Annual Assessment Report 1715200‐51830 CONTRACTUAL AGREEMENTS 11,000 $ LMD Maintenance Contract & Mission Lane contract increases 1715200‐51830 CONTRACTUAL AGREEMENTS 100 $ Civic Live support, hosting and maintenance 1715200‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor Landscape Maintenance District $ 89,900
Streetlight Maintenance District
1725100‐50010 SALARIES REGULAR 200 $
Salaries recalculation based on position changes during the year
1725100‐50500 BENEFITS (700) $
Benefits recalculation based on position changes during the year.
1725100‐51120 UTILITIES 80,800 $ Utility costs for remainder of year 1725100‐51300 REPAIRS & MAINT ‐ CAPITAL FAC 20,000 $ Street light knock downs 1725100‐51300 REPAIRS & MAINT ‐ CAPITAL FAC 9,600 $
St. Francis repairs ‐ Mt. View Business Center long runwire pull traffic signal conductors
1725100‐51300 REPAIRS & MAINT ‐ CAPITAL FAC 7,700 $
St. Francis repairs ‐ install new Opticom phase selectors ‐ New GTT 765 emergency vehicles on Barton & Anderson
1725100‐51300 REPAIRS & MAINT ‐ CAPITAL FAC 9,700 $
St. Francis repairs ‐ replace non‐repairable BBS with new clary back‐up battery system
1725100‐51550 SOFTWARE AND SOFTWARE LICENSES $ 100 Ivanti software 1725100‐51820 PROFESSIONAL SERVICES $ 600 Street Light District Annual Assessment Report 1725100‐51830 CONTRACTUAL AGREEMENTS 100 $ Civic Live support, hosting and maintenance 1725100‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor Streetlight Maintenance District $ 128,200 1801800‐51550 SOFTWARE AND SOFTWARE LICENSES $ ‐ Ivanti software 1801800‐51830 CONTRACTUAL AGREEMENTS $ ‐ ‐ $ Civic Live support, hosting and maintenance 1801800‐51900 GENERAL FUND OVERHEAD 100 $ Recalculated based on revised budgeted expenditures 1801800‐58845 TECHNOLOGY SYSTEMS $ 100 Replacement of Storage Area Network ‐ Contractor Labor Loma Linda Housing Authority $ 200
Park Acquisition Development Fund
3045320‐51900 GENERAL FUND OVERHEAD 33,200 $ Recalculated based on revised budgeted expenditures Park Acquisition Development Fund $ 33,200 Traffic Impact Fund
3122340‐51900 GENERAL FUND OVERHEAD 40,300 $ Recalculated based on revised budgeted expenditures Traffic Impact Fund $ 40,300
General Facilities Fund
3162350‐51900 GENERAL FUND OVERHEAD 15,100 $ Recalculated based on revised budgeted expenditures General Facilities Fund $ 15,100
General Facilities Fund
3435980‐51900 GENERAL FUND OVERHEAD 4,600 $ Recalculated based on revised budgeted expenditures General Facilities Fund $ 4,600
Successor Agency Bond Proceeds
3452400‐58500 TECHNOLOGY SYSTEMS $ 40,000 Lighting at Barton Road Successor Agency Bond Proceeds $ 40,000
Sewer
5 Attachment III
Departmental
Fund/Account # Account Title Increase (Decrease) Net Change Descriptions/Reasons FY 2023 Mid‐Year Expenditure Adjustments
City of Loma Linda
Totals by Funds and Department
Funds &
4053500‐50010 SALARIES REGULAR (3,000) $
Salaries recalculation based on position changes during the year
4053500‐50020 SALARIES ‐ PART‐TIME/TEMPORARY 5,800 $ Utility Billing Temp for 17 weeks (0.20 * $23,100) 4053500‐50500 BENEFITS (19,900) $
Benefits recalculation based on position changes during the year.
4053500‐51540 GENERAL OFFICE 800 $
0.30 of $2,491.84 Office Furniture ‐ Finance Department Office 29 4053500‐51540 GENERAL OFFICE 1,000 $
0.3 of $3,320.44 Office Furniture ‐ Finance Department Office 30 4053500‐51550 SOFTWARE AND SOFTWARE LICENSES $ 400 Ivanti software 4053500‐51830 CONTRACTUAL AGREEMENTS 2,000 $ Sewer flow monitoring & Janitorial increase 4053500‐51830 CONTRACTUAL AGREEMENTS 515,000 $ Sewer pass thru fees 4053500‐51830 CONTRACTUAL AGREEMENTS 1,500 $
0.33 of $4,383.33 ‐ Clear Gov Budget Software (1‐time set up plus 4‐mo. Pro‐rata subscription)
4053500‐51830 CONTRACTUAL AGREEMENTS 1,100 $ Civic Live support, hosting and maintenance 4053500‐51880 CONTRIBUTION TO SERVICES $ 1,200 Cover expenditures through end of fiscal year 4053500‐51900 GENERAL FUND OVERHEAD 4,500 $ Recalculated based on revised budgeted expenditures 4053500‐58845 TECHNOLOGY SYSTEMS $ 400 Replacement of Storage Area Network ‐ Contractor Labor Sewer $ 510,800
LLCP
4405900‐50010 SALARIES REGULAR (2,100) $
Salaries recalculation based on position changes during the year
4405900‐50500 BENEFITS (1,800) $
Benefits recalculation based on position changes during the year.
4405900‐58845 TECHNOLOGY SYSTEMS $ 55,000 Expansion materials LLCP $ 51,100
Water
4657000‐50010 SALARIES REGULAR (2,300) $
Salaries recalculation based on position changes during the year
4057000‐50020 SALARIES ‐ PART‐TIME/TEMPORARY 11,600 $ Utility Billing Temp for 17 weeks (0.50 * $23,100) 4657000‐50020 SALARIES ‐ PART‐TIME/TEMPORARY (15,000) $ Salaries recalculation based on position changes during the year
4657000‐50500 BENEFITS (19,500) $
Benefits recalculation based on position changes during the year.
4657000‐51540 GENERAL OFFICE 800 $
0.30 of $2,491.84 Office Furniture ‐ Finance Department Office 29 4657000‐51540 GENERAL OFFICE 1,000 $
0.3 of $3,320.44 Office Furniture ‐ Finance Department Office 30 4657000‐51550 SOFTWARE AND SOFTWARE LICENSES $ 300 Ivanti software 4657000‐51830 CONTRACTUAL AGREEMENTS 500 $ Janitorial contract increase 4657000‐51830 CONTRACTUAL AGREEMENTS 1,500 $
0.34 of $4,383.33 ‐ Clear Gov Budget Software (1‐time set up plus 4‐mo. Pro‐rata subscription)
4657000‐51830 CONTRACTUAL AGREEMENTS 800 $ Civic Live support, hosting and maintenance 4657000‐51880 CONTRIBUTION TO SERVICES 3,200 $ Cover expenditures through end of fiscal year 4657000‐51900 GENERAL FUND OVERHEAD (56,600) $ Recalculated based on revised budgeted expenditures 4657000‐58845 TECHNOLOGY SYSTEMS 300 $ Replacement of Storage Area Network ‐ Contractor Labor Water Administration $ (73,400)
4657010‐50010 SALARIES REGULAR 102,000 $
Salaries recalculation based on position changes during the year
4657010‐50500 BENEFITS 54,900 $
Benefits recalculation based on position changes during the year.
4657010‐51120 UTILITIES 273,500 $ Utilities for remainder of the year 4657010‐51130 WATER PURCHASES 23,600 $ Water purchases for remainder of year 4657010‐51410 REPAIRS & MAINT ‐ AUTO EQUIP 1,000 $ Estimated need to cover remainder of FY 4657010‐51550 SOFTWARE AND SOFTWARE LICENSES $ 5,700 Backflow software upgrade 4657010‐51550 SOFTWARE AND SOFTWARE LICENSES $ 300 Ivanti software 4657010‐51830 CONTRACTUAL AGREEMENTS 900 $ Civic Live support, hosting and maintenance 4657010‐51900 GENERAL FUND OVERHEAD 46,100 $ Recalculated based on revised budgeted expenditures 4657010‐58845 TECHNOLOGY SYSTEMS $ 300 Replacement of Storage Area Network ‐ Contractor Labor Water Production $ 508,300
4657020‐50010 SALARIES REGULAR 7,700 $
Salaries recalculation based on position changes during the year
4657020‐50110 SALARIES ‐ OVERTIME 13,000 $ Cover overtime costs for remainder of year 4657020‐50500 BENEFITS (8,000) $
Benefits recalculation based on position changes during the year.
4657020‐51300 REPAIRS & MAINT ‐ CAPITAL FAC 6,000 $ Copper, Clamps and Valves to replace inventory 4657020‐51410 REPAIRS & MAINT ‐ AUTO EQUIP 1,500 $ Estimated need to cover remainder of FY 4657020‐51550 SOFTWARE AND SOFTWARE LICENSES $ 300 Ivanti software 4657020‐51670 SMALL EQUIPMENT & TOOLS $ 4,000 Torque wrench kit, digital leak locator, addtl tools 6 Attachment III
Departmental
Fund/Account # Account Title Increase (Decrease) Net Change Descriptions/Reasons FY 2023 Mid‐Year Expenditure Adjustments
City of Loma Linda
Totals by Funds and Department
Funds &
4657020‐51830 CONTRACTUAL AGREEMENTS 800 $ Civic Live support, hosting and maintenance 4657020‐51900 GENERAL FUND OVERHEAD 29,500 $ Recalculated based on revised budgeted expenditures 4657020‐58845 TECHNOLOGY SYSTEMS $ 300 Replacement of Storage Area Network ‐ Contractor Labor Water Transmission $ 55,100
4657030‐50010 SALARIES REGULAR (45,300) $
Salaries recalculation based on position changes during the year
4657030‐50500 BENEFITS (35,200) $
Benefits recalculation based on position changes during the year.
4657030‐51410 REPAIRS & MAINT ‐ AUTO EQUIP 700 $ Estimated need to cover remainder of FY 4657030‐51550 SOFTWARE AND SOFTWARE LICENSES $ 200 Ivanti software 4657030‐51830 CONTRACTUAL AGREEMENTS 5,700 $ Master meter annual support increase 4657030‐51830 CONTRACTUAL AGREEMENTS 400 $ Civic Live support, hosting and maintenance 4657030‐51900 GENERAL FUND OVERHEAD 500 $ Recalculated based on revised budgeted expenditures 4657030‐58845 TECHNOLOGY SYSTEMS $ 200 Replacement of Storage Area Network ‐ Contractor Labor Water Meters $ (72,800)
$ 3,853,400 $ (666,600) $ 3,186,800 7 CITY COUNCIL AGENDA
PACKET
AGENDA ITEM NO 4
City of Loma Linda
Official Report
Phill Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
CITY COUNCIL AGENDA: March 14, 2023
TO: City Council
SUBJECT: Demands Register
RECOMMENDATION
It is recommended that the City Council approve the attached list of demands for payment.
Approved/Continued/Denied
By City Council
Date _________________
CITY COUNCIL AGENDA
PACKET
AGENDA ITEM NO 5
City of Loma Linda
Official Report
Phill Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
CITY COUNCIL AGENDA: March 14, 2023
TO: City Council
SUBJECT: Minutes of February 14, 2023
RECOMMENDATION
It is recommended that the City Council approve the minutes as submitted.
Approved/Continued/Denied
By City Council
Date _________________
City of Loma Linda
City Council Action Minutes
Regular Meeting of February 14, 2023
A regular meeting of the City Council was called to order by Mayor Dupper at 6:30 pm Tuesday, January 10, 2023.
Councilmen Present: Mayor Phill Dupper
Mayor pro tempore Ron Dailey
Bhavin Jindal
John Lenart
Rhodes Rigsby
Councilman Absent: None
Others Present: City Manager T. Jarb Thaipejr
City Attorney Diane Robbins
The City Council immediately recessed to Closed Session and reconvened to the Regular Meeting at 7:05pm.
Closed Session
CC-2023-07 - Conference with Legal Counsel (Government Code Section 54956.9(d)(1) Pending litigation Ditech Financial v. First-Citizens Bank & Trust Company, City of Loma Linda Housing Authority
City Attorney Robbins announced that the City Council met in closed session, received the report and direction was provided by staff.
The Pledge of Allegiance and invocation were led by Mayor Dupper.
Items To Be Added Or Deleted
City Manager Thaipejr removed Agenda Item No. 3 - Public Hearing – Council Bill #R-2023-03 – Adopt Resolution to determine the costs related to the Fall 2022 Weed Abatement Program.
He also requested to add to the Agenda the approval of Amendment No. 2 of the Inland Valley Development Agency (IVDA) Agreement, under New Business. He received notification this week from Michael Burrows, Chief Executive Officer for SBD International Airport, requesting member cities to approve the amendment, pertaining to the IVDA’s officer structure. Due to an officer vacancy and election procedures, the amendment must be executed prior to their next meeting on March 8. Since City Council will not meet prior to March 8, this would require immediate action. He received this information after the City Council agenda was posted.
Motion by Jindal, seconded by Lenart to add the Approval of Amendment No. 2 to the Inland Valley Development Agency (IVDA) Joint Exercise of Powers Agreement to the City Council Agenda, New Business, Item No. 17a, based on the finding that there is an immediate need to execute the agreement prior to the March 8, 2023, City Council Minutes Page 2
February 14, 2023
IVDA meeting; and that the notification of this matter came to the City’s attention after the posting of the City Council Agenda; the City Clerk took roll and motion carried unanimously.
Oral Reports/Public Participation - Non-Agenda Items (Limited to 30 minutes; 3 minutes allotted for each speaker)
James Albert stated that he spoke to the City Council during the redistricting process. He is the Civic Education Chair for the League of Woman Voters of San Bernardino Area and is a nonpartisan organization advocating for rank choice voting. He noted City of San Bernardino is considering rank choice voting for 2024. He explained the benefits for rank choice voting, stating that instead of holding two elections to produce a majority winner, there would only be one election through the ranking system. He explained it is important because the differences in voter turnout during the general and primary elections. He noted this type of election is eligible with Charter cities. He would like the City to consider this option.
Scheduled and Related Items
CC-2023-08 - Public Hearing - Community Development Block Grant (CDBG) project prioritization for Fiscal Year 2023 - 2024
City Manager Thaipejr stated that the City submitted its project application for CDBG project prioritization for Fiscal Year 2023-24 to replace access ramps and sidewalks citywide. In regards to public service projects, the City received one application for the Adult Literacy Program from the San Bernardino County Library, Loma Linda Branch. He noted that City staff informed the other public service organizations, who routinely apply, of the CDBG application period, but they did not apply. The City is recommending allocation of CDBG funds to the one public service project and the City’s construction project as recommended.
The Mayor opened the public hearing.
Sarah Bartlett, Branch Manager for Loma Linda Branch of the San Bernardino County Library, explained that the CDBG funds would be applied to their adult literacy program. She noted that the goal of the program is to help English speaking adults to read and write at a level that will help them succeed in life.
The funding would allow their branch to expand the hours for staff to tutor and train; provide materials and curriculum; and outreach to promote the program. She pointed out success stories of individuals from their adult literacy program.
The public hearing was closed.
Motion by Rigsby, seconded by Jindal, to approve Community Development Block Grant (CDBG) fund allocation for Fiscal Year 2023-24 of $10,000 to the San Bernardino County Library, Loma Linda Branch, for the Adult Literacy Program, and $120,000 to the City for the replacement of access ramps and sidewalks citywide for a total CDBG allocation of $130,000; the City Clerk called roll and motion carried unanimously.
CC-2023-09 – Joint Meeting of the City Council and Housing Authority regarding presentation of Audit Report for Fiscal Year 2021-2022
Finance Director Fabela introduced Brad Welebir, Engagement Partner for Rogers Anderson Malody & Scott, LLP (RAMS) and Anna Briones, Senior Financial Analyst.
Brad Welebir presented his report on the City’s Annual Audit, outlining the City’s and RAMS’s City Council Minutes Page 3
February 14, 2023
responsibilities. He noted the opinion of the City’s financial statement is unmodified, which is the highest assurance to receive as an Audit recipient. He noted it is something City’s strive. He stated the result of the audit was there were no disagreements with management; no material errors or irregularities discovered; and no findings to report. He noted that to achieve this, the City’s Finance staff is doing transactions in accordance with the city’s accounting policy on a consistent basis all year long. He stated the Finance staff is performing a phenomenal job. He congratulated staff.
Senior Accountant Financial Analyst Briones presented the City’s 2021-22 Annual Comprehensive Financial Report (ACFR), noting it is made up of three main sections: 1) Introductory; 2) Financial; and 3) Statistical (unaudited). She noted the financial statements included the City, the Loma Linda Housing Authority and the Successor Agency, which is a private purpose trust fund. She discussed in detail the Government-Wide Financial Statements and City Financial Results of:
Government wide Financial Statements
Fund Financial Statements for General Fund-Fund Balance General Fund-Statement of Revenues, expenditures and change in fund balance General Fund – Budgetary Comparisons
Statement of Net Position – Proprietary Funds
Successor Agency Financial results
Statement of Fiduciary and Statement of changes in Fiduciary Net Position City Manager Thaipejr commented on the City’s revenues, expenditures and City’s standing with the CalPERS unfunded liability. It was noted that the City currently has a surplus with the unfunded liability and will not have to make a payment next fiscal year, but that would change in the years that follow.
Finance Director Fabela recommended continuing to make payments towards the unfunded liability.
Discussion ensued pertaining to the unfunded liability.
Mayor pro tempore Dailey commended the City Manager and Finance Staff for their exceptional work all year and their advocacy paying down the unfunded liability. He noted the reports were excellent and informative. He appreciated the good leadership.
Mayor Dupper also commended City staff for advocating to pay down the unfunded liability. He noted that there are not many cities that are in the same position as Loma Linda.
City Manager Thaipejr thanked Sonia and Anna and Finance staff for their hard work and many hours spent working with the auditors and preparing the report.
Finance Director Fabela announced that the City received the Certificate of Achievement for Excellence in Financial Reporting.
It was the consensus of City Council to accept the report for filing.
CC-2023-10 Public Hearing – Council Bill #R-2023-03 – Adopt Resolution to determine the costs related to the Fall 2022 Weed Abatement Program
Mayor Dupper noted the item was deferred to the next meeting; however, he noted he had to open the hearing for public comment.
He opened and closed the public hearing with no public participation.
CC-2023-11 - Public Hearing - Adopt the Mitigated Negative Declaration and Mitigation Monitoring Reporting Program pursuant to CEQA for the 1.6 Million Gallon Water Tank project City Council Minutes Page 4
February 14, 2023
Community Development Director Matarrita presented the report into evidence, noting that she was reviewing the CEQA portion of this project. She pointed out that the project will not have a significant impact on the environment because of mitigation measure that have been added to the project. She stated the study prepared for this project concluded that all environmental impacts can be mitigated. She also noted that per the requirements of AB52, the City contacted the Native American Tribes to provide opportunity for consultation. This would allow for the Native American Tribes to monitor the site during excavation.
Discussion pursued pertaining to the excavation monitoring.
The Mayor opened and closed the public hearing with no public participation.
Motion by Jindal, seconded by Dailey, to adopt Mitigated Negative Declaration (MND) for the 1.6 million gallon water tank project and determine the project will not have a significant effect on the environment on the basis of the Initial Study and Adopt the Mitigation Monitoring Reporting Program; the City Clerk called roll and motion carried unanimously.
CC-2023-12 - Public Hearing - Adopt Revised Resolution No. 3160 approving editorial corrections to the Resolution relating to the adoption of the 2022 California Fire Code Fire Marshall Ingalls noted that after the adoption of Resolution 3160 and Ordinances 772, 773, and 774 for the Building and Fire Codes by City Council, the documents were submitted to the California Building Standards Commission (CBSC) for review. The CBSC requested for additional detail on the findings and identified editorial corrections to the Resolution relating to the code section that were amended were not all properly identified in the Resolution. The correction did not involve any content changes. Once corrected, the CBSC accepted the City’s code modifications for filing.
Motion by Rigsby, seconded by Dailey to adopt revised Resolution No. 3160 as amended to address the required findings to Ordinance No. 772 as accepted by the California Building Standards Commission; the City Clerk called roll and motion carried unanimously.
REVISED RESOLUTION NO. 3160
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA TO
COMPLY WITH THE STATE OF CALIFORNIA HEALTH AND SAFETY CODE SECTIONS 17958, 17958.5, AND 17958.7 RELATING TO THE ADOPTION OF THE 2022 EDITION OF THE CALIFORNIA FIRE CODE
CC-2023-13 - Consent Calendar
Motion by Lenart, seconded by Rigsby to approve the Consent Calendar items as presented;
In response to Item No. 11 and who manages the sale of the surplus items, City Manager Thaipejr explained the items are shipped to a company who manage the sale. The company will receive a percentage of the sale.
The City Clerk called roll and motion carried unanimously.
Approved the demands registers dated:
January 24, 2023, with commercial demands totaling $569,839.70 and payroll demands dated City Council Minutes Page 5
February 14, 2023
January 19, 2023, in the amount of 363,201.04; and
February 14, 2023, with commercial demands totaling $947,469.47 and payroll demands dated February 2, 2023, $357,516.75;
Approved the minutes of December 1, 2022, and January 10, 2023, as submitted; Accepted for filing the January, 2023, Treasurer’s Reports; Accepted for filing the January 2023, Fire Department Activity Report; Awarded contract to CDW-G to replace the City’s Storage Area Network (SAN) system in the amount of $52,489.93;
Declared the list of vehicles, equipment and miscellaneous items surplus and authorized the items to be appropriately disposed and auctioned;
Approved the supplemental appropriation of $30,000 from the General Fund Balance into expenditure account 0011600-51820, Professional Services and Approved the 2nd Amendment to the Agreement for Consultant Services with Romo Planning Group to increase compensation amount to continue on-call contract planning services though Fiscal Year 2022-2023; Approved the 2nd amendment to the Agreement for Consultant Services with Lilburn Corporation to increase the contract amount to a not-to-exceed total of $116,595 relating to the Canyon Ranch Residential Subdivision and Annexation project, and Approve the use of funds to be deposited in the amount of $7,000 as a pass through fee to be paid for by the applicant to cover the costs of contract planning services and the environmental analyses for the project; Approved a supplemental appropriation in the amount of $50,000 from the General Fund Balance into Facilities Maintenance, Repairs & Maintenance - Buildings account; Accepted as complete and authorized recordation of the Notice of Completion for the construction of sidewalks at various locations (CIP 22-110), in the amount of $101,425.04, Contractor Ruiz Concrete & Paving; and
Accepted as complete and authorized recordation of the Notice of Completion for the for the replacement of acoustic tiles within the Civic Center in the amount of $27,561.00, Contractor: K.D.
Acoustic, and approve an appropriation of $5,100 from the General Fund Balance into the Facilities, Repairs & Maintenance - Buildings account.
Old Business
CC-2023-14 - Appointment of Committee and Board Members City Manager Thaipejr noted that at a previous meeting, the City Council reduced the membership sizes for the Budget and Parks Recreation and Beautification Committees to five members each, that the Committees’ Chairman was given the opportunity to review member applications with staff prior to appointments, and that the City received a sufficient number of member applications for the Personnel Board. He noted Ms. Zhang, who applied for the Parks Committee, had already attended a Parks Committee meeting.
Discussion ensued pertaining to the membership terms. It was noted that the terms for existing members would extend from the date the term expired. For some members, their membership terms will expired in 2023. It was recommended to extend those terms to a second term.
City Council Minutes Page 6
February 14, 2023
Motion by Jindal, seconded by Dailey to appoint the following five (5) members to the Budget Committee: Craig Chernos with term to expire 2026, Kevin Fischer with term to expire 2026, Jay Gallant with term to expire 2024, Gary Nelson with term to expire 2027, and Kurt Swigart with term to expire 2027; the City Clerk took roll and motion carried unanimously.
Motion by Jindal, seconded by Rigsby to appoint the following five (5) members to the Parks, Recreation and Beautification Committee: Valerie Gallant with term to expire 2024, Janet Razzouk with term to expire 2024, Kurt Swigart with term to expire 2024, Richard Wiley with term to expire 2026, and Xi Zhang with term to expire 2026; the City Clerk took roll and motion carried unanimously.
Motion by Jindal, seconded by seconded by Rigsby to appoint the following three (3) members to the Personnel Board: Jay Gallant, Milford Harrison and Kurt Swigart with all terms to expire 2026.
Discussion ensued pertaining to the term expirations for the Personnel Board.
The City Clerk took roll and motion carried unanimously.
New Business
CC-2023-15 – Approve Amendment No. 2 to the Inland Valley Development Agency Joint Exercise of Powers Agreement
Mayor Dupper explained that there are two agencies who work together: Inland Valley Development Agency (IVDA) and the San Bernardino International Airport Authority. He noted the IVDA currently have two Co-Chairmans and a Vice Chairman. Over the years IVDA Board members inquired about changing the IVDA’s officer structure to a more typical Chair/Vice Chair structure. He noted there was also discussion to change the election procedures to keep in continuity and in line with the airport. The request is to have the agreement executed by March 8, 2023.
Motion by Rigsby, seconded by Jindal to approve Amendment No. 2 of the Inland Valley Development Agency Joint Exercise of Powers agreement; the City Clerk took roll and motion carried unanimously.
Reports of Councilmen - None
Reports of Officers
CC-2023-16 – Digital Video and Social Media Discussion
Community Development Director Matarrita stated that she was approached by CGI Digital, Video Production Company endorsed by the National League of Cities, who want to produce a few videos of the City at no cost to the City. She noted that staff and Karen McCulloch, Chamber of Commerce, met with them and were excited with their presentation. She explained CGI would provide the production team, produce the video and script and the City could participate to the level the City chooses. She stated that it would be a positive economic development and marketing tool for the City. She noted that staff is seeking direction from the City Council. She spoke with City of Highland who worked with CGI Digital and who had a very positive experience with CGI Digital.
Andrea Tempio, Executive of Government Relations & Strategic Partnerships, presented information of City Council Minutes Page 7
February 14, 2023
their Company and how they work with the cities to prepare and promote the city in their videos. She provide sample videos. She said they create partnerships with local business where can advertise on the videos. That is how they fund their program. She confirmed there is no cost to the city.
Community Development Director Matarrita stated that they met with CJPIA to develop a Social Media Policy and provide training to City Staff.
Mayor Dupper supported the video and would like to set goals and move forward.
Fire Marshal Ingalls discussed in detail the Loma Linda Fire App. He noted features of the app that included Evacuation Notification, Social Media Updates, Pulsepoint, Community Connect and Push Notification. He discussed how to log on and create a profile. He stated that the app is live and wanting support to move forward. He stated that once the social media policies are approved and in place, he would tie the app and social media together.
The meeting adjourned at 9:20 pm.
Approved at the meeting of March 14, 2023.
City Clerk
CITY COUNCIL AGENDA
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AGENDA ITEM NO 6
City of Loma Linda
Official Report
Phill Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
CITY COUNCIL AGENDA: March 14, 2023
TO: City Council
FROM: Sonia Fabela, Finance Director/City Treasurer
VIA: T. Jarb Thaipejr, City Manager
SUBJECT: February 2023 Treasurer’s Report
RECOMMENDATION
It is recommended that the City Council receive the report for filing.
Approved/Continued/Denied
By City Council
Date _________________
DEMAND DEPOSIT ACCOUNTS
CITY - BANK OF AMERICA - MAIN CHECKING ACCOUNT 2,594,699.32 $ Outstanding Checks as of month-end (872,807.18)
CITY - MAIN CHECKING ACCOUNT AVAILABLE BALANCE 1,721,892.14 $ BANK OF AMERICA - PAYROLL $ 377,343.51
HOUSING AUTHORITY - BANK OF AMERICA - CHECKING ACCOUNT 83,760.32 Outstanding Checks as of month-end (34,136.48)
HOUSING AUTHORITY - CHECKING ACCOUNT AVAILABLE BALANCE 49,623.84 $ SUCCESSOR AGENCY - BANK OF AMERICA - CHECKING ACCOUNT 111,984.55 Outstanding Checks as of month-end -
SUCCESSOR AGENCY - CHECKING ACCOUNT AVAILABLE BALANCE 111,984.55 $ DEMAND DEPOSIT ACCOUNTS - TOTAL $ 2,260,844.04
YIELD
LOCAL AGENCY INVESTMENT FUND (LAIF)
CITY 2.624% $ 54,610,140.87
CITY - Former RDA Bond Proceeds 2.624% 902,046.36
CITY -Total 55,512,187.23
SUCCESSOR RDA 2.624% 1,351,903.10
HOUSING AUTHORITY 2.624% 1,318,895.57
INVESTMENTS TOTALS $ 58,182,985.90
OTHER CASH
IMPREST ACCOUNT $ 500.00
CASH ON HAND 1,350.00
OTHER CASH TOTAL $ 1,850.00
CASH AND INVESTMENTS - GRAND TOTAL 60,445,679.94
PREVIOUS MONTH 60,103,133.95
.
CHANGE +/(-) $ 342,545.99
All investments are in accordance with the City Investment Policy, and as such, sufficient funds are available to meet the cash flow requirements of Loma Linda, including the next thirty days' obligations.
Treasurer
February 2023
CITY OF LOMA LINDA
COMPOSITION OF CASH
INVESTMENTS
-
10,000,000.00 20,000,000.00 30,000,000.00 40,000,000.00 50,000,000.00 60,000,000.00 70,000,000.00 2/22 3/22 4/22 5/22 6/22 7/22 8/22 9/22 10/22 11/22 12/22 1/23 2/23
CITY OF LOMA LINDA
MONTHLY TREASURER'S REPORT 2/22-2/23
CITY, SUCCESSOR RDA & HA - TOTAL CASH AVAILABLE CITY- FORMER RDA BOND PROCEEDS BASELINE
CITY COUNCIL AGENDA
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AGENDA ITEM NO 7
CITY COUNCIL AGENDA
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AGENDA ITEM NO 8
CITY COUNCIL AGENDA
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AGENDA ITEM NO 9
CITY COUNCIL AGENDA
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AGENDA ITEM NO 10
City of Loma Linda
Official Report
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
John Lenart, Councilman
Bhavin Jindal, Councilman
Rhodes Rigshy, Councilman
COUNCIL AGENDA:
TO:
FROM:
SUBJECT:
RECOMMENDATION:
March 14, 2023
City Council
Approved/Continued/Denied
By City Council
Date --------
T. Jarb Thaipejr, City Manager/Public Works Director -r.J:-r, Award Contract for Pavement Rehabilitation by Re-Play
Method at Lawton Ave., Gower St., Saint David St., San Juan Dr., Loma Vista Dr., and Barton Frontage Rd. (CIP 23-113) It is recommended that the City Council award a contract in an amount of $45,000.00 to Mike Roquet Construction Inc. of Highland, CA for the subject construction and approve a contingency amount of$4,500.00 (±10%).
BACKGROUND:
City staff is constantly monitoring infrastructure for safety concerns, signs of aging and amenity improvements. The project is to apply a rejuvenating agent to the road surface to extend the service life of the pavement. This is the 3
rd phase of the pilot program approved after success of the first two phases.
ANALYSIS:
Staff continues to research and analyze various products that are made available for our pavement maintenance program. This product reportedly combines rejuvenating benefits of sealing to a depth of a l" overlay. With a periodic application every 3-5 years the more expensive overlay process may be postponed for up to 20 years. However, the application must be made prior to damage ( cracking) occurring. This is a proprietary product developed in northern California and this contractor is the local licensed applicator.
It is not unusual for a construction project to experience the need to add or reduce the quantities of work items or the scope of work as field conditions dictate. This is generally caused by unforeseen circumstances or work needed to maintain the integrity of the project. Therefore, Staffrecommends an allocation of$4,500 (±10%) for such circumstances.
FINANCIAL IMP ACT:
This year's pavement rehabilitation project finished under budget. Fund balance remainder is being used to fund this project, therefore, funding is available in Account No. 1265340-58500, Measure I.
]:\Public Works Admin\Staff Reports\Award ofContract\Street Rehabilitation Re Play 2023.doc
SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this ____ day of ___ 2022, by and between THE CITY OF LOMA LINDA, a Municipal Corporation (hereinafter referred to as "CITY") and ---------�-- California a corporation/a partnership/a sole proprietor, (hereinafter referred to as "CONTRACTOR").
PAVEMENT REHABILITATIONBYRE-PLAYMETHODAT LAWTON AVE., GOWER ST., SAINT DAVID ST., SAN JUAN DR., LOMA VISTA DR., AND BARTON FRONTAGE RD. (CIP 23-113)
A. RECITALS
1. City has heretofore requested of CONTACTOR the performance of services with respect to ________________________ (PROJECT" hereinafter);
2. CONTRACTOR has now submitted its proposal for the performance of such services;
3. CITY desires to retain CONTRACTOR to perform the services necessary to render advice and assistance to CITY relating to the PROJECT;
4. CONTRACTOR represents that it is qualified to perform such services and is willing to perform such services as hereinafter defined.
NOW, THEREFORE, IT IS AGREED by and between CITY and CONTRACTOR as follows:
B. AGREEMENT
I. Definitions: The following definitions shall apply to the following terms, except where the context of this Agreement otherwise requires:
a. PROJECT: The preparation of all of the necessary documents, and reports with respect to the Scope of Services described herein and hereto, and made a part hereof; b. SCOPE OF SERVICES: Such services as are necessary to be performed by CONTRACTOR in order to complete the WORK as set forth herein in Exhibit A attached hereto and incorporated herein by reference;
2. CONTRACTOR agrees as follows:
a. CONTRACTOR shall forthwith undertake and complete the PROJECT in accordance herein specified and applicable with Federal, State and CITY statutes, regulations, ordinances and guidelines, all to the reasonable satisfaction of the CITY. b. CONTRACTOR shall at CONTRACTOR'S sole cost and expense, secure and hire such other persons as may, in the opinion of CONTRACTOR, be necessary to comply with the terms of this Agreement. In the event any such other persons are retained by CONTRACTOR, CONTRACTOR hereby warrants that such other persons shall be fully qualified to perform services required hereunder.
CITY COUNCIL AGENDA
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AGENDA ITEM NO 11
CITY COUNCIL AGENDA
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AGENDA ITEM NO 12
City of Loma Linda
Official Report
COUNCIL AGENDA: March 14, 2023
TO:
FROM:
City Council
Dan Harker, Fire Chi� -IIPhill Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
Approved/Continued/Denied
By City Council
Date --------
SUBJECT: Award the Bid to Purchase and Install 8 Rollup Doors for Fire Station No. 1
RECOMMENDATION:
It is recommended that City Council award a contract to Overhead Door Company of Inland Empire, Colton, CA to purchase and install eight (8) rollup doors and openers for a total of $148,000.00.
BACKGROUND:
Fire Department staff constantly monitors, evaluates and analyzes the condition and maintenance needs of the fire stations. The rollup doors at Station No. 1 are in need of replacement and this item is included in the annual budget. The existing doors have been in constant use for many years and have finally become worn beyond cost effective repair.
ANALYSIS:
Staff solicited quotes from vendors via the RFP process on the city website for this specialized equipment, resulting in three submitted proposals. Two (2) vendors' proposals qualified and one "non-response" did not qualify. The two qualified quotes were $148,000 from Overhead Door Company (ODC) oflnland Empire, Colton, CA, and $367,395.00 from National Garage Door Co., Rancho Cordova, CA. It is our recommendation to award the bid to Overhead Door Co. oflnland Empire, who has the current maintenance contract, has included wiring modifications, patching and general renovation of the existing door opening/system. Their product includes a proprietary door with a customized powder coated color. The City has checked this vendor and is satisfied with their service commitment and references.
FINANCIAL IMP ACT:
Funding is available in Account No. 0012110-58220, Fire Department Equipment.
Attachment A - Contract Agreement
ATTACHMENT A
CITY OF LOMA LINDA
AGREEMENT FOR SERVICES
THIS AGREEMENT is made and effective as of , March 15 2023 between the City of Loma Linda, a municipal corporation ("City") and Overhead Door Co. of the Inland Empire a California corporation ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on March 15, 2023 and shall remain and continue in effect until tasks described herein are completed, but in no event later than March 15, 2024, unless sooner terminated pursuant to the provisions of this Agreement.
2. SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A.
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of his/her ability, experience and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. CITY MANAGEMENT
City’s City Manager shall represent City in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but not including the authority to enlarge the Tasks to be performed or change the compensation due to Consultant. City’s City Manager shall be authorized to act on City’s behalf and to execute all necessary documents which enlarge the Tasks to be Performed or change Consultant’s compensation, subject to Section 6 hereof.
5. PAYMENT
(a) The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed $_148,000.00 (One hundred forty-eight thousand) _for the total term of the Agreement unless additional payment is approved as provided in this Agreement.
(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City’s written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work not to exceed ten percent (10%) of the amount of the Agreement, but in no event shall total compensation exceed $ 14,800.00. Any additional work in excess of this amount shall be approved by the City Council. (c) Consultant will submit invoices monthly for actual services performed. Said invoices shall detail all costs, rates and hours for individual tasks. Invoices shall be submitted on or about the first business day of each
ATTACHMENT A
month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of the Consultant’s fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
(d) Consultant agrees that, in no event shall City be required to pay to Consultant any sum in excess of ninety-five percent (95%) of the maximum payable hereunder prior to receipt by City of all final documents, together with all supplemental technical documents, as described herein acceptable in form and content to City.
Final payments shall be made no later than sixty (60) days after presentation of final documents and acceptance thereof by City.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. (b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant on a pro-rata basis the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 6(c).
7. DEFAULT OF CONSULTANT
(a) The Consultant’s failure to comply with the provisions of this Agreement shall constitute a default.
In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant’s control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the City Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
8. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to billed time, sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
ATTACHMENT A
(b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, claims, applications, computer files, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City upon payment of fees and expenses due and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant’s office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.
9. INDEMNIFICATION
(a) Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant’s services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including attorney’s fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement, except to the extent liabilities caused by the city’s negligence or willful conduct.
(b) Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials, and agents ("Indemnified Parties") from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. Said indemnification shall include any claim that Consultant, or Consultant’s employees or agents, are considered to be employees of the City or are entitled to any employee benefits from City, including but not limited to those available under Public Employees Retirement Law. Said obligation to indemnify, defend and hold harmless the Indemnified Parties shall apply to all liability as defined above even if the Indemnified Parties are actively negligent, except that it shall not apply to claims arising from the sole negligence or willful misconduct of the Indemnified Parties. The Consultant’s obligation to defend the Indemnified Parties is not contingent upon there being an acknowledgement or determination of the merit of any claims, liability, demands, causes of action, suits, losses, expenses, errors, omissions and/or costs. (c) General Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subconsultant or other person or entity involved by, for, with, or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement or this section. These indemnification provisions are independent of and shall not in any way be limited by the insurance requirements of this Agreement. City approval of the insurance required by this Agreement does not in any way relieve the Consultant from liability under this section.
10. INSURANCE
ATTACHMENT A
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. (a) Types of Required Coverages
Without limiting the indemnity provisions of the Contract, the Contractor shall procure and maintain in full force and effect during the term of the Contract, the following policies of insurance.
If the existing policies do not meet the insurance requirements set forth herein, Contractor agrees to amend, supplement or endorse the policies to do so.
(1) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 00 01, including products and completed operations, property damage, bodily injury, and personal and advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1), including owned, non-owned and hired autos, or the exact equivalent, with minimum limits of $1,000,000 for bodily injury and property damage, each accident. If Contractor owns no vehicles, auto liability coverage may be provided by means of a non-owned and hired auto endorsement to the general liability policy. Automobile liability insurance and endorsements shall be kept in force at all times during the performance of this Agreement. (3) Workers’ Compensation: Workers’ Compensation Insurance, as required by the State of California and Employer’s Liability Insurance with a limit of not less than $1,000,000 each accident for bodily injury and $1,000,000 each employee for bodily injury by disease. (4) Professional Liability: Professional Liability insurance with limit of not less than $1,000,000 each claim. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusion that may potentially affect the work to be performed.
(b) Endorsements
Insurance policies shall not be in compliance if they include any limiting provision or endorsement.
The insurance policies shall contain, or be endorsed to contain, the following provisions:
(1) Commercial General Liability
Additional Insured: The City, its elected officials, officers, employees, volunteers, boards, agents and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. Coverage for the additional insureds shall apply to the fullest extent permitted by law.
Additional Insured Endorsements shall not:
1. Be limited to “Ongoing Operations”
2. Exclude “Contractual Liability”
3. Restrict coverage to the “Sole” liability of contractor
4. Exclude “Third-Party-Over Actions”
5. Contain any other exclusion contrary to the Agreement
ATTACHMENT A
Additional Insured Endorsements shall be at least as broad as ISO Forms CG 20 10 11 85; or CG 20 and 10 and CG 2037.
Primary Insurance: This insurance shall be primary and any other insurance whether primary, excess, umbrella or contingent insurance, including deductible, or self-insurance available to the insureds added by endorsement shall be in excess of and shall not contribute with this insurance. Coverage shall be at least as broad as ISO CG 20 01 04 13. (2) Auto Liability
Additional Insured: The City, its elected official, officers, employees, volunteers, boards, agents and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the work or operations performed by or on behalf of the Contractor.
Primary Insurance: This insurance shall be primary and any other insurance whether primary, excess, umbrella or contingent insurance, including deductible, or self-insurance available to the insureds added by endorsement shall be in excess of and shall not contribute with this insurance.
(c) Notice of Cancellation
Required insurance policies shall not be cancelled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(d) Waiver of Subrogation
Required insurance coverages shall not prohibit Contractor from waiving the right of subrogation prior to a loss. Contractor shall waive all rights of subrogation against the indemnified parties and policies shall contain or be endorsed to contain such a provision. This provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer. (e) Evidence of Insurance
All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. These requirements are subject to amendment or waiver only if so approved in writing by the City. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
(f) Deductible or Self-Insured Retention
Any deductible or self-insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention. The policy language shall
ATTACHMENT A
provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the Contractor or the City.
(g) Contractual Liability/Insurance Obligations
The coverage provided shall apply to the obligations assumed by the Contractor under the indemnity provisions of this Agreement. The insurance obligations under this Agreement shall be: (1) all the insurance coverage and/or limits carried by or available to the Contractor; or (2) the minimum insurance coverage requirements and/or limits shown in this Agreement; whichever is greater. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits, which are applicable to a given loss, shall be available to the City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this Agreement.
(h) Failure to Maintain Coverage
Contractor agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to withhold any payment due Contractor until Contractor has fully complied with the insurance provisions of this Contract. In addition, the City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may take out the necessary insurance and pay, at Contractor’s expense, the premium thereon.
In the event that the Contractor’s operations are suspended for failure to maintain required insurance coverage, the Contractor shall not be entitled to an extension of time for completion of the Work because of production lost during suspension.
(i) Acceptability of Insurers
Each such policy shall be from a company or companies with a current A.M. Best’s rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. Any other rating must be approved in writing in accordance with the City. (j) Claims Made Policies
If coverage is written on a claims-made basis, the retroactive date on such insurance and all subsequent insurance shall coincide or precede the effective date of the initial Contractor’s Agreement with the City and continuous coverage shall be maintained or an extended reporting period shall be exercised for a period of at least one (1) year from termination or expiration of this Agreement. (k) Insurance for Subcontractors
Contractor shall be responsible for causing Subcontractors to purchase the same types and limits of insurance in compliance with the terms of this Agreement, including adding the City as an Additional Insured, providing Primary and Non-Contributory coverage and Waiver of Subrogation to the Subcontractors’ policies. The Commercial General Liability Additional Insured Endorsement shall be on a form at least as board as CG 20 38 04 13.
11. INDEPENDENT CONTRACTOR
(a) Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control and shall not be construed to be employees of City for any purpose, including eligibility under Public Employees Retirement Law. Neither City nor any of its officers, employees, or
ATTACHMENT A
agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
12. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
13. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City of Loma Linda in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Loma Linda will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the project performed under this Agreement.
15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, responses to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (b) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
ATTACHMENT A
(c) Consultant covenants that neither he/she nor any office or principal of their firm have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent or subconsultant.
Consultant further covenants that Consultant has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area prior to the completion of the work under this Agreement.
16. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To City: Attn: Jarb Thaipejr, City Manager
City of Loma Linda
25541 Barton Road
Loma Linda, CA 92354
To Consultant: Overhead Doors Co. of the Inland Empire
12401 So. La Cadena Drive
Colton, CA 92324
17. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Because of the personal nature of the services to be rendered pursuant to this Agreement, only Overhead Doors Co. of the Inland Empire and/or designated staff members (responsible employees) shall perform the services described in this Agreement.
Consultant’s responsible employee may use assistants, under his direct supervision, to perform some of the services under this Agreement. Consultant shall provide City fourteen (14) days’ notice prior to the departure of the responsible employee from Consultant’s employ. Should he leave Consultant’s employ, the City shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant’s sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant.
18. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement, including a City of Loma Linda business license.
19. GOVERNING LAW
ATTACHMENT A
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City of Loma Linda.
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.
21. CONTENTS OF REQUEST FOR PROPOSALS AND QUALIFICATIONS Consultant is bound by the contents of City’s Request for Qualifications, Exhibit "B" hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit "A" hereto. In the event of conflict, the requirements of City’s Request and this Agreement shall take precedence over those contained in the Consultant’s proposals.
22. CONFIDENTIALITY
Information and materials obtained by the Consultant from City during the performance of this Agreement shall be treated as strictly confidential and shall not be used by the Consultant for any purpose other than the performance of this Agreement.
23. DISCRIMINATION
The Consultant agrees that no person shall be excluded from employment in the performance of this Agreement on grounds of race, creed, color, sex, age, marital status, or place of national origin. In this connection, the Consultant agrees to comply with all County, State and Federal laws relating to equal employment opportunity rights.
24. EFFECT OF PARTIAL INVALIDITY
If any term or provision of this Agreement shall be held invalid or unenforceable, the remainder of this Agreement and any application of the terms shall remain valid and enforceable under this Agreement or California law.
25. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF LOMA LINDA CONSULTANT(S)
By: By:
ATTACHMENT A
City Manager or Designee (Name and Title)
Attest:
By: By:
City Clerk (Name and Title)
EXHIBIT A - COST ESTIMATE FOR SERVICES
EXHIBIT A - COST ESTIMATE FOR SERVICES
EXHIBIT A - COST ESTIMATE FOR SERVICES
EXHIBIT A - COST ESTIMATE FOR SERVICES
EXHIBIT A - COST ESTIMATE FOR SERVICES
CITY COUNCIL AGENDA
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AGENDA ITEM NO 13
CITY COUNCIL AGENDA
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AGENDA ITEM NO 14
CITY COUNCIL AGENDA
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AGENDA ITEM NO 15
CITY COUNCIL AGENDA
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CITY COUNCIL AGENDA
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City of Loma Linda
Official Report
Phill Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
CITY COUNCIL AGENDA: March 14, 2023
TO: City Council
FROM:
SUBJECT:
T. Jarb Thaipejr, City Manager
Designate a Director and Alternate to the California JPIA Annual Board of Directors Meeting on July 19, 2023 in La Palma, CA
RECOMMENDATION
California JPIA Annual Board of Directors Meeting on July 19, 2023 in La Palma, CA. Every year member cities select a Director and Alternate to participate.
Approved/Continued/Denied
By City Council
Date _________________