Loma Linda City Council
September 12, 2023

CITY OF LOMA LINDA

CITY COUNCIL AGENDA

REGULAR MEETING
Tuesday, September 12, 2023, 7:00 PM
Council Chambers
25541 Barton Road
Loma Linda, CA 92354
Est. Duration: 1 hr 50 min
A regular meeting of the City Council of the City of Loma Linda is scheduled in the Council Chambers, 25541 Barton Road, Loma Linda, California. Pursuant to Municipal Code Section 2.08.010, study session or closed session items may begin at 5:30 p.m. or as soon thereafter as possible. The public meeting begins at 7:00 p.m.

Reports and Documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours. The Loma Linda Branch Library is also provided an agenda packet for your convenience. The agenda and reports are also located on the City’s Website at www.lomalinda-ca.gov.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 25541 Barton Road, Loma Linda, CA during normal business hours. Such documents are also available on the City’s website at www.lomalinda-ca.gov subject to staff’s ability to post the documents before the meeting.

Persons wishing to speak on an agenda item, including any closed session items, are asked to complete an information card and present it to the City Clerk prior to consideration of the item. When the item is to be considered, please step forward to the podium, the Chair will recognize you and you may offer your comments. The City Council meeting is recorded to assist in the preparation of the Minutes, and you are therefore asked to give your name and address prior to offering testimony.

The Oral Reports/Public Participation portion of the agenda pertains to items NOT on the agenda and is limited to 30 minutes; 3 minutes allotted for each speaker. Pursuant to the Brown Act, no action may be taken by the City Council at this time; however, the City Council may refer your comments/concerns to staff or request that the item be placed on a future agenda.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (909) 799-2819. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible.

A recess may be called at the discretion of the City Council.

Meetings are accessible to people with disabilities. Every attempt will be made to swiftly address each request.

Requests in advance of the meeting will enable us to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact the City Clerk at [email protected] or (909) 799-2819.
1: Call to Order
1A. Call to Order
1B. Roll Call
1C. Closed Session/Workshop
1D. Invocation and Pledge of Allegiance - Councilman Lenart (In keeping with long-standing traditions of legislative invocations, this City Council meeting may include a brief, nonsectarian invocation. Such invocations are not intended to proselytize or advance anyone, or to disparage any other, faith or belief. Neither the City nor the City Council endorses any particular religious belief or form of invocation.) 1E. Items to be Added or Deleted
1F. Oral Reports/Public Participation - Non-Agenda Items 1G. Conflict of Interest Disclosure
2: Scheduled and Related Items
2A. PUBLIC HEARING - Development Code Amendment No. P23-155 and Adopt Council Bill #O-2023-03 Public Hearing - Development Code Amendment No. P23-155, a request to amend Title 17 (Zoning) of the Loma Linda Municipal Code, to establish a reasonable accommodation ordinance. — 1. DETERMINE that the Development Code Amendment is not subject to the requirements of the State of California Environmental Quality Act (“CEQA”) pursuant Sections No. 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines which applies to proposals that are not considered projects as defined in Section No. 15378 of the CEQA Guidelines and proposals that do not result in a significant change to the environment; and — 2. ADOPT Council Bill #O-2023-03, an Ordinance to update Title 17 (Zoning) of the Loma Linda Municipal Code and establish a reasonable accommodation ordinance in compliance with Federal and State Law that will provide flexibility in the application of the Development Code standards in order to provide individuals with disabilities an equal opportunity to housing (Development Code Amendment No. P23-155). 3: Consent Calendar
3A. Demands Registers
Approve Demands Registers dated August 22, 2023 and September 12, 2023 3B. Minutes for Approval - August 8, 2023
3C. Treasurer’s Report – August 2023
Treasurer's Report for the month of August 2023.
3D. Fire Department’s Activity Report – August 2023
Fire Department Activity Report for the month of August 2023 3E. Appropriate Funds and Award Contract for Installation of Waterline at Campus Street Appropriate $77,000.00 from Water Enterprise Fund Balance into Account No. 4657010-51300 and Award Contract to MCC Equipment Rentals, Inc., for Installation of Waterline at Campus Street for $142,780.00 (CIP 23-667) 3F. Award Contract for Rehabilitation of Richardson Well #5 Award contract to Tri County Pump Co. for Rehabilitation of Richardson Well No. 5 for $24,077.29 (CIP 23-665) 3G. Award Contract to Replace City Server
Request to Award Contract to SHI for $32,354.00 for replacement of City Server hardware. 3H. Award Contract for the Replacement of City Backup Storage Hardware Request to Award Contract to SHI for $7,053.88 for the replacement of city backup storage hardware 3I. Agreement with Lockheed Martin Corporation for Temporary Above Ground Water Tank for Sampling Purge Water Approve Agreement between the City of Loma of Loma Linda and Lockheed Martin Corporation to allow Lockheed Martin to place a temporary above-ground water tank (approximately 5,000-gallon upright poly tank) on the City's property 3J. Request to Amend the Agreement for Consultant Services with Planning PLUS/P+ Request to amend the Agreement for Consultant Services between the City of Loma Linda and Planning PLUS/P+ Consulting Services (3rd Change Order).
— 1. APPROVE the amendment to the Agreement with Planning PLUS/P+ Consulting Services to increase the contract amount to a not-to-exceed total of $3,000 for additional review of a project application within Planning Area 3-3 of The Groves at Loma Linda Specific Plan.
— 2. APPROVE the use of funds to be deposited in the amount of $3,000 as a pass through fee to be paid for by the applicant to cover the costs of the contract planning services. 4: Old Business
No Items
5: New Business
5A. Appoint City Council Member to the San Bernardino County Transportation Authority (SBCTA) Appoint a new delegate and alternate, if necessary, to the San Bernardino County Transportation Authority (SBCTA). 6: Reports
6A. Reports of Council Members
6B. Reports Of Officers
— Discussion of option by Councilmembers to switch to electronic agenda packets 7: Adjournment
No Items

POSTING
I, Lynette Arreola, City Clerk, do hereby certify and declare that, I caused this agenda to be posted at the following three (3) locations, to-wit:

Loma Linda Branch Library, 25581 Barton Road, Loma Linda, California City Council Chambers, 25541 Barton Road, Loma Linda, California U. S. Post Office Annex, Newport Avenue, Loma Linda, California Lynette Arreola, City Clerk
City of Loma Linda, California
Date Posted: September 7, 2023
City of Loma Linda
Regular City Council Staff Report
Prepared By: Nicole Campbell
PUBLIC HEARING - Development Code Amendment No. P23-155 and Adopt Council Bill #O-2023-03 Public Hearing - Development Code Amendment No. P23-155, a request to amend Title 17 (Zoning) of the Loma Linda Municipal Code, to establish a reasonable accommodation ordinance.

Meeting
Tuesday, September 12, 2023, 7:00 PM
Agenda Group
Scheduled and Related Items Item: A
To
City Council
From
Nicole Campbell, Associate Planner
Recommendations
Staff recommends City Council take the following actions:

DETERMINE that the Development Code Amendment is not subject to the requirements of the State of California Environmental Quality Act (“CEQA”) pursuant Sections No. 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines which applies to proposals that are not considered projects as defined in Section No. 15378 of the CEQA Guidelines and proposals that do not result in a significant change to the environment, and;
ADOPT Council Bill #O-2023-03, an Ordinance to update Title 17 (Zoning) of the Loma Linda Municipal Code and establish a reasonable accommodation ordinance in compliance with Federal and State Law that will provide flexibility in the application of the Development Code standards in order to provide individuals with disabilities an equal opportunity to housing (Development Code Amendment No. P23-155).

Background
The Fair Housing Act and the California’s Fair Employment and Housing Act (FEHA) requires local governments to make accommodations for individuals with mental or physical disabilities seeking equal access to housing. Individuals with a disability can request a change, exception, or adjustment to the City’s Development Code standards and other land use regulations, policies, and procedures when such accommodations are considered necessary for a person with disabilities to use and enjoy a dwelling.

On February 8, 2022, the City Council approved and adopted the City of Loma Linda 2021-2029 Housing Element. The Housing Element identifies the housing needs in the City and sets forth strategies and programs to improve housing opportunities. In an effort to meet the housing needs for households of all income levels and persons with special needs, the City has set forth Program 2.2 to adopt a ministerial process for reviewing requests for reasonable accommodation and modest deviations from Development Code requirements needed to address for people with disabilities.

On August 2, 2023, Planning Commission recommended that the City Council approve Development Code Amendment No. 23-155, to amend Title 17 (Zoning) of the Municipal Code to establish a reasonable accommodation ordinance.

Project Description
The City-initiated Development Code Amendment No. P23-155, to amend Title 17 (Zoning) of the Loma Linda Municipal Code to improve housing opportunities. This amendment adds a new section to the Development Code that establishes a new procedure for addressing requests for reasonable accommodations as required by the Fair Housing Act and the California's Fair Employment and Housing Act (FEHA). Requests for reasonable accommodations are proposed to be reviewed through a ministerial process. A reasonable accommodation includes a change, exception, or adjustment to a rule, policy, or procedure when such accommodation may be necessary to afford individuals with disabilities equal housing opportunities.

In addition to creating a streamlined process to prevent discrimination against individuals with disabilities, this proposed amendment to the Development Code will ensure compliance with state and federal mandated laws and assist the City in meeting Program 2.2 of the Housing Element.

Environmental
The Development Code Amendment is not subject to the requirements of the State of California Environmental Quality Act ("CEQA") pursuant Sections No. 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines which applies to proposals that are not considered projects as defined in Section No. 15378 of the CEQA Guidelines and proposals that do not result in physical change in the environment. This proposal meets both of these criteria, and therefore is exempt from the requirements of CEQA. A Notice of Exemption will be filed upon adoption of the Development Code Amendment.

Attachments
Ordinance and Exhibit A.pdf
Financial Impact
Taking any action with this application has no impact on the City's General Fund.

Public Noticing
The public notice for this project was duly posted on August 31, 2023, in San Bernardino's "The Sun" newspaper as well as in three public places (city hall, library, post office) as required by State law. Additionally, the notice was made available on the City's website. As of the date on this report, there have been no written or oral comments received in opposition or in favor of Development Code Amendment No. P23-155.

Council Bill O-2023-03
ORDINANCE NO. ________

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOMA
LINDA, APPROVING DEVELOPMENT CODE AMENDMENT NO.

P23-155, WHICH ESTABLISHES A REASONABLE
ACCOMMODATION CHAPTER IN TITLE 17 (ZONING) OF THE

LOMA LINDA MUNICIPAL CODE AND INCLUDES FLEXIBILITY

IN THE APPLICATION OF THE DEVELOPMENT CODE

STANDARDS IN ORDER TO PROVIDE INDIVDUALS WITH
DISABILITES AN EQUAL OPPORTUNITY TO HOUSING.

WHEREAS, the City of Loma Linda wishes to serve the public health, safety, and general welfare and preserve the quality of life throughout the City, through effective land use and planning; and
WHEREAS, The Fair Housing Act and the California’s Fair Employment and Housing Act (FEHA) requires local governments to make accommodations for individuals with mental or physical disabilities seeking equal access to housing; and, WHEREAS, The Loma Linda 2021-2029 Housing Element identifies Program 2.2, to adopt a ministerial process for reviewing requests for reasonable accommodation and modest deviations from the Development Code requirements as needed to address needs for people with disabilities; and,
WHEREAS, the City of Loma Linda proposes to amend the Title 17 (Zoning) of the Loma Linda Municipal Code as set forth in Exhibit A; and, WHEREAS, on August 2, 2023, the Planning Commission held a duly noticed public hearing on the proposed development code amendment and Ordinance, at which an oral and written presentation was made and comments received, and the Planning Commission made a recommendation to City Council to adopt the ordinance; and, WHEREAS, on September 12, 2023, the City Council conducted the first reading of the development code amendment and the second reading on October 10, 2023 where they adopted the Ordinance, approving Development Code Amendment No. P23-155; and, WHEREAS, the Planning Commission and City Council reviewed the proposed amendments and finds that Development Code Amendment No. P23-155 is consistent with the Loma Linda General Plan, is not detrimental to the public health, safety, and general welfare, and is in conformity with good land use practice.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LOMA LINDA DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1. The City Council hereby finds that all of the facts set forth in the recitals of this ordinance are true and correct.

Section 2. Environmental Exemption. The Planning Commission recommends that

the City Council determines that Development Code Amendment No. P23-155 is not subject to the requirements of the State of California Environmental Quality Act (“CEQA”) pursuant Sections No. 15060(c)(2) and 15061(c)(3) of the CEQA Guidelines which applies to proposals that are not considered projects as defined in Section No. 15378 of the CEQA Guidelines and proposals that do not result in a significant change to the environment.

Section 2. Approval. Planning Commission recommended approval and City Council voted to adopt the ordinance approving Development Code Amendment No. P23- 155, which amends Title 17 (Zoning) of the Loma Linda Municipal Code as indicated in “Exhibit A” and as referenced herein.

Section 4. Severability. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase of this Ordinance or any part thereof is for any reason held to be unconstitutional, such decision shall not affect this validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phase thereof, irrespective of the fact that any one or more sections, subsection, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional.

Section 5. Certification. The City Clerk shall certify to the passage of this Ordinance and shall cause the same to be posted within fifteen (15) days from its passage pursuant to Government Code section 36933.

Section 6. Effective Date. This Ordinance shall be in full force and effective a minimum of thirty (30) days after passage.

This Ordinance was introduced at the regular meeting of the City Council of the City of Loma Linda, California, held on the 12th day of September, 2023 and was adopted on the 10th day of October, 2023 by the following vote to with:

Ayes:

Noes:

Absent:

Abstain:

Phil Dupper, Mayor
Attest:

Lynette Arreola, City Clerk

Exhibit A
Development Code Amendment for the Addition of
Chapter 17.103 Reasonable Accommodations

17.103.010 Purpose, intent, and applicability.

A. Purpose. The purpose of this chapter is to establish a procedure for a request for reasonable accommodation for persons with disabilities seeking equal access to housing under the federal Fair Housing Act and the California Fair Employment and Housing Act (the “Acts”) in the application of zoning laws and other land use regulations, policies and procedures.

B. Intent. The intent of this chapter is to provide flexibility in the application of the Development Code for individuals with a disability when a modification or exemption of a land use regulation, policy, or procedure is necessary to provide equal opportunity to housing. A reasonable accommodation may be approved only for the benefit of one or more individuals with a disability.

C. Applicability. A reasonable accommodation may be requested by any individual with a disability, their representative, or a developer or provider of housing for individuals with a disability.

The provisions of this chapter apply to all residential developments, including new development and modifications to existing structures, as necessary to reasonably accommodate a person’s disability.

17.103.020 Terms.

A. “Applicant” means a person, business, or organization making a request to the City for a reasonable accommodation pursuant to this chapter.

B. “Fair Housing Laws” means the “Fair Housing Amendments Act of 1988” (42 U.S.C § 3601, et seq.), including reasonable accommodation required by 42 U.S.C § 3604(f)(3)(B), and the “California Fair Employment and Housing Act” (California Government Code § 12900, et seq.), including reasonable modifications required specifically by California Government Code § 12927(c)(1) and 12955(l), and Civil Code § 54, as any of these statutory provisions now exist or may be amended from time to time by either legislative act or published judicial decisions.

C. “Person with a disability” means an individual with a “disability” or “handicap,” as those terms are defined in the Fair Housing Laws. Generally, “a person with a disability” is any person with a physical or mental impairment, which substantially limits one or more major life activities, or any person having a record of such impairment.

D. “Reasonable Accommodation” means a modification or exception to the standards, regulations, policies, and procedures contained in the Development Code for the siting, development, and use of housing or housing-related facilities, that would eliminate barriers and provide an individual with a disability equal opportunity for the use and enjoyment of a dwelling.

17.103.030 Application Requirements.

A request for a reasonable accommodation shall be submitted to the Community Development Department on an application form prescribed by the Community Development Department to include but not be limited to the following items:

A. An application form signed by the applicant or authorized agent; B. The name, address, and contact information of the applicant; C. Street address and assessor’s parcel number of the property for which the request is being made;
D. The name, address, and contact information of the owner of the property for which the reasonable accommodation request is being made; E. A general description of the nature of the person(s) with a disability’s medical, physical, and/or mental limitations that relate to the accommodation request. The applicant shall not be required to disclose any medical diagnoses or provide written medical documentation of the disability;
F. The policy, program, regulation, and/ or development standard adopted by the City of Loma Linda that the applicant is requesting the City modify or excuse as a disability-related accommodation;
G. A statement of the reason why the requested accommodation is necessary for the individual with a disability to use and enjoy the dwelling; and H. Copies of plans, drawings, pictures, and other supporting documentation that the City may need to render its decision.

17.103.040 Review authority and procedures.

A. The Director of Community Development or his or her designee, may approve, conditionally approve, or deny an application for a reasonable accommodation for an existing or proposed use. The director shall issue a written determination within thirty (30) calendar days of the date of receipt of a completed application.

B. If the reasonable accommodation request requires another City permit or approval, an application for a reasonable accommodation must be submitted with and processed concurrently with the application for the other City permit, whether such permit is ministerial or discretionary.

C. While a request for reasonable accommodation is pending, all laws and regulations otherwise applicable to the property that is the subject of the request shall remain in full force and effect.

17.103.050 Reasonable accommodation findings and decision.

A. The request for reasonable accommodation may be approved or granted with modifications if the following findings can be made:

1. The housing which is the subject of the request will be used by one or more individuals with a disability protected under the Fair Housing Laws; and

2. The requested accommodation is necessary to provide one or more individuals with a disability an equal opportunity to use and enjoy a dwelling; and

3. The City has demonstrated that the requested accommodation will not impose an undue financial or administrative burden on the City; and

4. The requested accommodation will not require a fundamental alteration in the nature of a city program or law, including but not limited to the general plan, zoning ordinance, and building laws.

B. The following criteria, among other factors, may be considered by the Director of Community Development, or his or her designee, regarding the reasonableness of the requested accommodation:

1. Whether there are alternative reasonable accommodations available that would provide an equivalent level of benefit; and

2. Whether the requested accommodation substantially affects the physical attributes of the property or has impacts on surrounding properties that would fundamentally alter a city program or law.

C. If an application for a reasonable accommodation is approved, the request shall be granted to an individual and shall not run with the land unless it is determined that: (1) the modification is physically integrated into the residential structure and cannot be easily removed or altered to comply with the Development Code, or (2) the accommodation is to be used by another individual with a disability.

17.103.060 Appeals
A. The decision of the Director of Community Development to grant, grant with conditions, or deny a request for reasonable accommodation shall become final.

B. The decision of the director, while final, is subject to a written appeal to the City Manager to be made within thirty days after the decision of the Director is transmitted by first class mail or email. Any appeal shall set forth in reasonable detail and clarity the basis for the appeal and the proposed remedy or actions. The decision of the City Manager is also subject to appeal to the City Council within thirty days after the decision of the City Manager is transmitted by first class mail or email. Upon receipt of such appeal, the City Manager will take reasonable action to cause the matter to be included on one of the two next following agendas of the City Council.

City of Loma Linda
Regular City Council Staff Report
Prepared By: Lynette Arreola
Demands Registers
Approve Demands Registers dated August 22, 2023 and September 12, 2023 Meeting
Tuesday, September 12, 2023, 7:00 PM
Agenda Group
Consent Calendar Item: A
To
City Council
From
Sonia Fabela, Finance Director
Attachments
Demands Register 08-22-2023.pdf
Demands Register 09-12-2023.pdf
Recommendations
It is recommended that the City Council approve the attached list of demands for payment.

ATTACHMENTS:

Demands Register dated August 22, 2023
Demands Register dated September 12, 2023

City of Loma Linda
Regular City Council Staff Report
Prepared By: Lynette Arreola
Minutes for Approval - August 8, 2023
Meeting
Tuesday, September 12, 2023, 7:00 PM
Agenda Group
Consent Calendar Item: B
From
Lynette Arreola, City Clerk
Attachments
08-08-23_CC_Min.pdf
Recommendations
It is recommended that City Council approve the Minutes as submitted.

City of Loma Linda
City Council Action Minutes
Regular Meeting of August 8, 2023
A regular meeting of the City Council was called to order by Mayor Dupper at 5:41 pm Tuesday, August 8, 2023, for the Joint Workshop with Planning Commission..

Councilmen Present: Mayor Phill Dupper
Mayor pro tempore Ron Dailey (arrived at 6:03 pm)
Bhavin Jindal (arrived at 5:43pm)
John Lenart (arrived at 7:00pm)
Rhodes Rigsby (arrived at 6:03pm)
Councilman Absent: None
Planning Commission: Ryan Gallant
(Joint Workshop) Doree Morgan
Jay Nelson
Others Present: City Manager T. Jarb Thaipejr
City Attorney Diane Robbins
Workshop: Presentation of the 430-acre property in the South Hills through Reche Canyon City Manager Thaipejr introduced the item and the speakers from Arizona State University (ASU).

Jeff Roberts, Managing Director, explained that the 430-acre property in the South Hills through Reche Canyon was donated to Arizona State University. He noted that they have been working on this project for a few years, summarizing some of the challenges to the development of the property. He noted that ASU prides itself in managing challenging projects and that they want to effectively manage the project they were entrusted.

Mark Stapp, Director, ASU Center for Real Estate Theory & Practice, reiterated the time their staff has been working on a proposed plan. He noted that they are adhering to the regulation of Measure V in Loma Linda; analyzing traffic and utility access; moving forward with the environmental review process; considering the needs of Loma Linda and Colton; investigating the process to annex into the City of Colton and complying with the requirements from LAFCO. He explained that they have had community meetings with the City of Colton and residents in the Reche Canyon area. He stated that they received much feedback, noting that traffic was a major concern. They prepared a conceptual road improvement plan for Reche Canyon to mitigate traffic concerns. He noted that they have a preliminary plan to develop 348 homes on 116 acres of developable land and that the 227 acres of land in the Measure V area would be preserved and not developed. He noted their plan is preliminary and could change following future public and City meetings.

There was discussion regarding a portion of the donation would go to Loma Linda University for scholarship purposes, but ASU was later informed the provision was rescinded.

Mr. Stapp stated that their objective is to proceed responsibly and incorporate the feedback they receive from their meetings with the cities and community members. As far as their objective from the workshop, they want to know that the City of Loma Linda does not object to any project development, City Council Minutes Page 2
August 8, 2023
but are open to a development project that will benefit the community. There was an expressed consensus for ASU to proceed.

The regular meeting of the City Council was called to order at 7:06 p.m.

The Pledge of Allegiance and invocation were led by Mayor pro tempore Dailey.

Items To Be Added Or Deleted
City Manager Thaipejr stated that the City is requesting to add an item to the Agenda pertaining to Canyon Ranch Annexation project to disestablish the Agricultural Preserve designation that was identified in the project area.

City Attorney Robbins advised that, in order to place the item on the agenda, the City Council must determine the following findings:
 that there is an immediate need to take action on the project; and  that the request came to the attention of staff after the Agenda was posted.

Community Development Director Matarrita explained that the City Council approved the Canyon Ranch Annexation project on May 9, 2023; that the Annexation public hearing is scheduled before LAFCO on August 16, 2023; that the City was informed yesterday by the Executive Director of LAFCO, Sam Martinez, that the Canyon Ranch Annexation project had an Agricultural Preserve (AP) designation on the project map, which is a designation that was on an old county map that should have been removed. In order for LAFCO to review the project at their public hearing, the City Council had to disestablish the AP designation by Resolution before their meeting.

Motion by Rigsby, seconded by Jindal to add the above-noted item as requested to the Agenda based on the two findings that: 1) the Canyon Ranch Annexation project is scheduled for a public hearing with LAFCO on August 16, 2023, which establishes the immediate need to take action; and 2) that the item came to staff’s attention after the City Council Agenda was posted. The City Clerk called roll and the motion carried unanimously.

Oral Reports/Public Participation - Non-Agenda Items (Limited to 30 minutes; 3 minutes allotted for each speaker)
No public participation upon invitation by the Mayor.

Scheduled and Related Items
CC-2023-42 - Public Hearing - Council Bill #R-2023-34 – Adopt Resolution for the disestablishment of the Agricultural Preserve (AP) designation within the 141-acre Canyon Ranch annexation project area.

Community Development Director Matarrita restated that the Canyon Ranch Annexation project is scheduled for a public hearing by LAFCO on August 16, 2023; and that the City was informed by LAFCO that the project area included an Agricultural Preserve (AP) designation that no longer appeared to be an active designation. Staff recommended the City Council adopt by Resolution the disestablishment of the AP designation from the Canyon Ranch Annexation project.

The public hearing was open and closed with no public participation.

Motion by Rigsby, seconded by Jindal to adopt Council Bill #R-2023-34, a Resolution for the disestablishment of the Agricultural Preserve designation within the 141-acre City Council Minutes Page 3
August 8, 2023
Canyon Ranch annexation project area. The City Clerk called roll and the motion carried unanimously.

RESOLUTION NO. 3198

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA REMOVING 141 ACRES OF PROPERTY FROM AN AGRICULTURAL PRESERVE

DESIGNATION
CC-2023-43 - Consent Calendar
Motion by Rigsby, seconded by Jindal to approve the Consent Calendar items as presented; The City Clerk called roll and motion carried unanimously.

Approved the demands register dated:
 July 25, 2023, with commercial demands totaling $2,082,488.08 and payroll demands dated July 20, 2023, for $390,004.92; and
 August 8, 2023, with commercial demands totaling $1,408,875.55 and payroll demands dated August 3, 2023, for $425,471.09
Approved the Minutes of June 27, and July 11, 2023, as submitted; Accepted for filing the July 2023 Treasurer’s Reports;
Accepted for filing the July 2023 Fire Department’s Activity Report; Accepted the Grant of Easement for street and utility purposes at Parcel Map 20389, Lot I, on Redlands Boulevard;
Adopted Council Bill #R-2023-30, a Resolution to declare the need for emergency contracting procedures to purchase and install two air conditioning units at the Library; and awarded a contract to Loma Linda Heat & Air Conditioning, Inc., to purchase and install two air conditioning units for $49,846;
RESOLUTION NO. 3194

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA,

CALIFORNIA, DECLARING TIIE NEED FOR EMERGENCY CONTRACTING

PROCEDURES TO PURCHASE AND INSTALL TWO AIR CONDITIONING UNITS Adopted Council Bill #R-2023-31, a Resolution for a Five-Year Capital Project Needs Analysis for Fiscal Years 2024/2025 through 2028/2029;
RESOLUTION NO. 3195

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, STATE

OF CALIFORNIA, ADOPTING THE MEASURE I FIVE-YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2024/2025 THROUGH 2028/2029 Appropriated $13,000 from General Fund - Fund Balance and executed Service Agreement for performance evaluation software, Perform, through NeoGov; Awarded contract to All American Asphalt for Pavement Rehabilitation at Various Locations for City Council Minutes Page 4
August 8, 2023
$1,473,363 (CIP 23-115);
Awarded contract to Doug Martin Contracting Co., Inc., for Pavement Rehabilitation by Slurry Seal Method at Various Locations for $94,956 (CIP 23-116);
Appropriated $15,000 from Storm Drain Fund Balance, and awarded a contract to TK Construction to modify the Anderson Way Storm Drain for $10,000;
Appropriated $12,300 from MSART Fund Balance and $7,700 from Traffic Mitigation Fee Fund Balance, and awarded contract to Goodman & Associates for Civil Engineering Services for California Street Widening at Mission Road for $18,000; Awarded the bid to purchase one (1) Ford Explorer vehicle from Fritts Ford for $49,110.43; Awarded the bid to purchase one (1) Caterpillar 926M Wheel Loader from Quinn CAT for $276,005.60;
Awarded contract to Synoptek for Managed Cyber Security Services for $114,609.72; Declared various technology devices and equipment surplus and authorized appropriate disposal Accepted as complete and authorized recordation of Notice of Completion for the replacement of the roof at Hinckley House, 25964 Mission Road (Heritage Park), and approved the change orders that exceeded the contingency amount, La Rocque Better Roofs, Contractor; Accepted as complete and authorized recordation of Notice of Completion for the Water Treatment Plant Security System project, Silverstrand Technology, Inc., Contractor Re-appropriated $53,300 from unspent encumbered funds from fiscal year 2022-23 into Fiscal Year 2023-24 for the Council Chambers Audio Visual Upgrade and Document Management Software Adopted Council Bill #R-2023-32 a Resolution updating the Personnel Rules and Regulations to include the Practice of Underfilling;
RESOLUTION NO. 3196

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA,

CALIFORNIA, TO UPDATE THE PERSONNEL RULES AND REGULATIONS TO INCLUDE THE PRACTICE OF UNDERFILLING.

Approved the execution of Agreement with the San Bernardino County AuditorController/Treasurer/Tax Collector for Collection of special taxes, fees, and assessments for Fiscal Year 2023-2024;
Adopted Council Bill #R-2023-33, a Resolution increasing the salary range for Customer Support Technician, updating the Miscellaneous and Fire Salary Schedule, and repealing Resolution No 3187.

RESOLUTION NO. 3197

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA,

CALIFORNIA, TO INCREASE THE SALARY RANGE FOR CUSTOMER SUPPORT

TECHNICIAN AND UPDATE THE MISCELLANEOUS AND FIRE SALARY

SCHEDULE
Old Business - None
New Business - None
City Council Minutes Page 5
August 8, 2023
Reports of Councilmen
The meeting adjourned at 7:13 pm.

Approved at the meeting of August 8, 2023.

City Clerk
City of Loma Linda
Regular City Council Staff Report
Prepared By: Lynette Arreola
Treasurer’s Report – August 2023
Treasurer's Report for the month of August 2023.

Meeting
Tuesday, September 12, 2023, 7:00 PM
Agenda Group
Consent Calendar Item: C
To
City Council
From
Sonia Fabela, Finance Director
Via
T Jarb Thaipejr, City Manager
Attachments
August 23 TREAS REPORT.pdf
Recommendations
It is recommended that the City Council receive the report for filing. See the attached Resource tab for the full report.

DEMAND DEPOSIT ACCOUNTS

CITY - BANK OF AMERICA - MAIN CHECKING ACCOUNT $ 2,105,467.40 Outstanding Checks as of month-end (55,658.67)
CITY - MAIN CHECKING ACCOUNT AVAILABLE BALANCE 2,049,808.73 $ BANK OF AMERICA - PAYROLL $ 9,747.49
HOUSING AUTHORITY - BANK OF AMERICA - CHECKING ACCOUNT 168,423.81 Outstanding Checks as of month-end (2,131.72)
HOUSING AUTHORITY - CHECKING ACCOUNT AVAILABLE BALANCE 166,292.09 $ SUCCESSOR AGENCY - BANK OF AMERICA - CHECKING ACCOUNT 197,201.05 Outstanding Checks as of month-end -
SUCCESSOR AGENCY - CHECKING ACCOUNT AVAILABLE BALANCE 197,201.05 $ DEMAND DEPOSIT ACCOUNTS - TOTAL $ 2,423,049.36
YIELD

LOCAL AGENCY INVESTMENT FUND (LAIF)
CITY 3.434% $ 51,994,396.88
CITY - Former RDA Bond Proceeds 3.434% 912,754.26
CITY -Total 52,907,151.14
SUCCESSOR RDA 3.434% 178,399.02
HOUSING AUTHORITY 3.434% 1,338,210.82
INVESTMENTS TOTALS $ 54,423,760.98

OTHER CASH

IMPREST ACCOUNT $ 500.00
CASH ON HAND 1,350.00
OTHER CASH TOTAL $ 1,850.00

CASH AND INVESTMENTS - GRAND TOTAL 56,848,660.34
PREVIOUS MONTH 56,948,191.19
CHANGE +/(-) $ (99,530.85)
All investments are in accordance with the City Investment Policy, and as such, sufficient funds are available to meet the cash flow requirements of Loma Linda, including the next thirty days' obligations.

Treasurer
August 2023

CITY OF LOMA LINDA

COMPOSITION OF CASH

INVESTMENTS
-
10,000,000.00 20,000,000.00 30,000,000.00 40,000,000.00 50,000,000.00 60,000,000.00 70,000,000.00 8/22 9/22 10/22 11/22 12/22 1/23 2/23 3/23 4/23 5/23 6/23 7/23 8/23

CITY OF LOMA LINDA
MONTHLY TREASURER'S REPORT 8/22-8/23

CITY, SUCCESSOR RDA & HA - TOTAL CASH AVAILABLE CITY- FORMER RDA BOND PROCEEDS BASELINE City of Loma Linda
Regular City Council Staff Report
Prepared By: Nataly Alvizar
Fire Department’s Activity Report – August 2023
Fire Department Activity Report for the month of August 2023 Meeting
Tuesday, September 12, 2023, 7:00 PM
Agenda Group
Consent Calendar Item: D
To
City Council
From
Dan Harker, Fire Chief
Attachments
Staff Report, FD Stats. August 2023.pdf
Recommendations
It is recommended that the City Council receive the report for filing. 1 of 1
City of Loma Linda
Official Report
Phill Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilman
John Lenart, Councilman
Bhavin Jindal, Councilman
COUNCIL AGENDA: September 12, 2023
TO: City Council
FROM: Dan Harker, Fire Chief
SUBJECT: August 2023 Fire Department Activity Report
Operations Division:

The Fire Department’s Operations Division responded to 467 incidents in August 2023. Of the 467 incidents, 45 calls were given and 2 received in Mutual/Automatic Aid. The alarm types are broken down as follows:

Fire & Rescue Month YTD
Medical Aid (MA) 264 56.5% 2231 64.0%
Traffic Collision (TC) 19 4.1% 115 3.3%
MA + TC 283 60.6% 2346 67.3%
Hazardous Conditions 11 2.4% 23 0.7%
Hazardous Material 2 0.4% 13 0.4%
Public Assistance 32 6.9% 191 5.5%
Rescue 4 0.9% 22 0.6%
Structure Fire 10 2.1% 36 1.0%
Cooking 0 0.0% 2 0.1%
Vegetation Fire 2 0.4% 24 0.7%
Vehicle Fire 0 0.0% 4 0.1%
Refuse Fire 5 1.1% 48 1.4%
All Fires 17 3.6% 114 3.3%
Good Intent/Dispatched
& Cancelled Enroute 55 11.8% 376 10.8%
Fire Alarm Activation* 16 3.4% 113 3.2%
*Note: Includes accidental activation, burnt food, system malfunction, malicious, etc.

Approved/Continued/Denied
By City Council
Date _________________
City of Loma Linda
Regular City Council Staff Report
Prepared By: Lynette Arreola
Appropriate Funds and Award Contract for Installation of Waterline at Campus Street Appropriate $77,000.00 from Water Enterprise Fund Balance into Account No. 4657010-51300 and Award Contract to MCC Equipment Rentals, Inc., for Installation of Waterline at Campus Street for $142,780.00 (CIP 23-667) Meeting
Tuesday, September 12, 2023, 7:00 PM
Agenda Group
Consent Calendar Item: E
To
City Council
From
T Jarb Thaipejr, City Manager
Via
T Jarb Thaipejr, City Manager
Attachments
CC Rpt Waterline Imp at Campus - Attachment A.pdf
CC Rpt Waterline Imp at Campus - Attachment B.pdf
Recommendations
It is recommended that the City Council appropriate $77,000.00 from the Water Enterprise Fund Balance into Account No. 4657010-51300; award a contract for waterline improvements on Campus Street from University Ave. to Shepardson Dr. to MCC Equipment Rentals, Inc. of Yucaipa, CA in the amount of $142,780.00; and authorize a contingency allocation of $14,200.00. City staff will provide inspection and project management.

Background
This project is included in the approved Capital Improvement Program listed in the annual budget. Generally, this is waterline improvements on Campus St. from University Ave. to Shepardson Dr.

Analysis
Six (6) bids were received and publicly opened on September 5, 2023. Bids ranged from a low of $142,780.00 to a high of $311,966.00 (see attached bid summary). The low bidder, MCC Equipment Rentals, Inc., of Yucaipa, CA, has been checked for references and found to be satisfactory. This contractor has performed satisfactorily on similar projects for the City. It is not unusual for a project to change the quantities of work or the scope of work as field conditions dictate. This is generally caused by unforeseen circumstances or work needed to maintain the integrity of the project. Additionally, this is a very favorable bid; therefore, staff recommends an allocation of ±10% of the construction amount ($14,200.00) for a contingency allocation.

Environmental
No environmental impact.

Financial Impact
Appropriate $77,000.00 from Water Enterprise Fund Balance into Account No. 4657010-51300 then funding is available.

ATTACHMENT:

A. Bid Results
B. Agreement
Attachment A
12th September
MCC Equipment
Rentals, Inc.

Attachment B

City of Loma Linda
Regular City Council Staff Report
Prepared By: Lynette Arreola
Award Contract for Rehabilitation of Richardson Well #5 Award contract to Tri County Pump Co. for Rehabilitation of Richardson Well No. 5 for $24,077.29 (CIP 23-665) Meeting
Tuesday, September 12, 2023, 7:00 PM
Agenda Group
Consent Calendar Item: F
To
City Council
From
Kyle MacGavin, Information Systems Analyst III
Via
T Jarb Thaipejr, City Manager
Attachments
CC Rpt Rehab Rich 5 - Attachment A.pdf
CC Rpt Rehab Rich 5 - Attachment B.pdf
Recommendations
It is recommended that the City Council award a contract for $24,077.29 to Tri County Pump Company of San Bernardino, CA, for rehabilitation work and authorize a contingency allocation of $2,400.00.

Background
City staff continually monitors infrastructure for signs of wear and tear. This resulted in the City Manager authorizing an in-depth inspection of Richardson Well No. 5 well pump and motor. Based on the findings, this well motor requires rehabilitation or replacement.

Analysis
Staff requested costs for repairing versus replacing the motor. There is substantially more cost, at this point, to replace versus to rehabilitate the motor. Staff was then directed to obtain quotes for the work. The lowest quote to rehabilitate is $24, 077.29 from Tri County Pump Company of San Bernardino, CA, see attached quote results. The City has worked with this contractor and has been satisfied with the work. It is not unusual for a project to change quantities or the scope of work as field conditions dictate. This is generally caused by unforeseen circumstances or work needed to maintain the integrity of the project. Therefore, the staff recommends an allocation of ±10% of the construction amount ($2,400.00) for a contingency allocation.

Environmental
No environmental impact.

Financial Impact
Funding is available in account no. 4657010-51300.

ATTACHMENTS:

A. Bid Results Spreadsheet
B. Service Agreement
City of Loma Linda
Richardson Well No. 5 Rehabilitation

ITEM UNIT UNIT UNIT UNIT
NO. DESCRIPTION UNIT QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Rehab well
motor LS 1 25,000.00 25,000.00 24,077.29 24,077.29 35,268.61 35,268.61 40,745.00 40,745.00 TOTAL $25,000.00 $24,077.29 $35,268.61 $40,745.00
Engineering Estimate Tri County Pump Co. General Pump Co. Layne Attachment A

City of Loma Linda
Regular City Council Staff Report
Prepared By: Lynette Arreola
Award Contract to Replace City Server
Request to Award Contract to SHI for $32,354.00 for replacement of City Server hardware.

Meeting
Tuesday, September 12, 2023, 7:00 PM
Agenda Group
Consent Calendar Item: G
To
City Council
From
Kyle MacGavin, Information Systems Analyst III
Via
T Jarb Thaipejr, City Manager
Attachments
SHI Quote_23849254_ServerReplacement.pdf
Recommendations
It is recommended that the City Council award a contract to SHI to replace the City's server hardware in the amount of $32,354.00.

Background
The City's current server hardware is 5+ years old and is nearing its end of life. These servers are the core of the City's day-to-day functionality and productivity. The replacement device will provide stable hardware for city use and all citizens, customers, and vendors interacting with our servers. The replacement server is capable of the new and current industry standards and will provide ample raw processing power for the City's needs for years to come.

Analysis
In lieu of a Request for Proposal, the competitive contract pricing service Sourcewell was used to get the best pricing for this device amongst hundreds of vendors. The most competitive pricing was received from SHI, a company we have a long-standing relationship with, for a device from the manufacturer "Dell" at the price of $32,354.00. Labor will be in-house so no additional costs are foreseen. It is recommended that the contract be awarded to SHI.

Environmental
N/A
Financial Impact
Funding is available from the Capital Outlay/Technology System's 58845 account allocated amongst City department budgets.

ATTACHMENT:

SHI Quote # 23849254
Pricing Proposal
Quotation #:  23849254
Created On:  8/22/2023
Valid Until:   9/20/2023
CA-City of Loma Linda
Shawn MacGavin
25541 Barton Road
Loma Linda, CA 92354
United States
Phone: (909) 799-2897
Fax:

Email: [email protected]
Endri Frasheri
Phone:

Fax:

Email: [email protected]
All Prices are in US Dollar (USD)
Product Qty Your Price Total
1 PowerEdge R660 TM
Dell - Part#: 23849254
Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
2 $16,177.00 $32,354.00
Total $32,354.00
Additional Comments
Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations.

SHI SPIN: #143012572
SHI-GS SPIN (For Texas customers ONLY): #143028315
For E-rate SPI orders, applicant shall be responsible for payment of any outstanding or ineligible costs if USAC rejects reimbursement claim in whole or in part.

Please note, if Emergency Connectivity Funds (ECF) will be used to pay for all or part of this quote, please let us know as we will need to ensure compliance with the funding program.

Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date set above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order.

SHI International Corp. is 100% Minority Owned, Woman Owned Business.

TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1HTF0 The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that applicable line item.

City of Loma Linda
Regular City Council Staff Report
Prepared By: Lynette Arreola
Award Contract for the Replacement of City Backup Storage Hardware Request to Award Contract to SHI for $7,053.88 for the replacement of city backup storage hardware Meeting
Tuesday, September 12, 2023, 7:00 PM
Agenda Group
Consent Calendar Item: H
To
City Council
From
Kyle MacGavin, Information Systems Analyst III
Via
T Jarb Thaipejr, City Manager
Attachments
SHI Quote-23897868.pdf
RECOMMENDATION:

It is recommended that City Council award SHI the contract to replace the City’s backup storage hardware.

BACKGROUND:

The City's current backup storage hardware is nearing its end of life. These backup storage devices are vital in ensuring that, should something affect our primary servers, we would experience no interruption in our operations. The replacement device will provide stable hardware for city use and all citizens, customers, and vendors who interact with our servers.

ANALYSIS:

In lieu of a Request for Proposal, the competitive contract pricing service Sourcewell was used to get the best pricing for this device amongst hundreds of vendors.

The most competitive pricing was received from SHI, a company we have a long-standing relationship with, for a device from the manufacturer “SYNOLOGY AMERICA CORP” at the price of $7,053.88. Labor will be in-house so no additional costs are foreseen. It is recommended that the contract be awarded to SHI.

FINANCIAL IMPACT:

Funding is available from the Capital Outlay/Technology System's 58845 account allocated amongst City department budgets.

ATTACHMENT:

See Resources for SHI quote# 23897868
Pricing Proposal
Quotation #:  23897868
Created On:  9/5/2023
Valid Until:   10/5/2023
CA-City of Loma Linda
Shawn MacGavin
25541 Barton Road
Loma Linda, CA 92354
United States
Phone: (909) 799-2897
Fax:

Email: [email protected]
Endri Frasheri
Phone:

Fax:

Email: [email protected]
All Prices are in US Dollar (USD)
Product Qty Your Price Total
1 SYNOLOGY AMERICA CORP. : Synology Enterprise 3.5 SATA HDD HAT5310 8TB Synology - Part#: HAT5310-8T
Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
10 $294.32 $2,943.20
2 SYNOLOGY AMERICA CORP. : Synology 12-bay RackStation RS2423RP+ (Diskless) Synology - Part#: RS2423RP+
Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
1 $2,444.32 $2,444.32
3 SYNOLOGY AMERICA CORP. : SAT5210-1920G - 1.92TB - Serial ATA - 2.5 - 6Gbps - 5 Year Warranty
Synology - Part#: SAT5210-1920G
Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
2 $587.50 $1,175.00
4 SYNOLOGY AMERICA CORP. : Synology Rail Kit Sliding
Synology - Part#: RKS-02
Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
1 $104.45 $104.45
5 SYNOLOGY AMERICA CORP. : Synology 25Gb Ethernet Adapter 2 SFP28 ports Synology - Part#: E25G21-F2
Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI
1 $386.91 $386.91
Total $7,053.88
Additional Comments
Please note, if Emergency Connectivity Funds (ECF) will be used to pay for all or part of this quote, please let us know as we will need to ensure compliance with the funding program.

Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations.

Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date set above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order.

SHI International Corp. is 100% Minority Owned, Woman Owned Business.

TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1HTF0 The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that applicable line item.

City of Loma Linda
Regular City Council Staff Report
Prepared By: Lynette Arreola
Agreement with Lockheed Martin Corporation for Temporary Above Ground Water Tank for Sampling Purge Water Approve Agreement between the City of Loma of Loma Linda and Lockheed Martin Corporation to allow Lockheed Martin to place a temporary above-ground water tank (approximately 5,000-gallon upright poly tank) on the City's property Meeting
Tuesday, September 12, 2023, 7:00 PM
Agenda Group
Consent Calendar Item: I
To
City Council
From
T Jarb Thaipejr, City Manager
RECOMMENDATION:

It is recommended that the City Council approve an agreement between the City of Loma Linda and Lockheed Martin Corporation to place, where space is sufficient, a temporary above-ground water tank (approximately 5,000-gallon upright poly tank) for groundwater purge water and discharge into existing percolation pond at Mountain View Well No. 6 site.

BACKGROUND:

Lockheed Martin Corporation (LMC) owned and operated groundwater treatment facilities on City properties and nearby cities.

This Agreement request would allow LMC to store water from Colton Narrows Wells, Dearborn Well, and other monitoring wells sampling sites to the temporary above-ground water tank to perform analytical testing and discharge the clean water into the adjacent percolation pond at Mountain View Well No. 6 site.

ANALYSIS:

Lockheed Martin Corporation (LMC) has a National Pollutant Discharge Elimination System (NPDES) permit issued by the Santa Ana Regional Water Quality Control Board (RWQCB). This permit allows LMC to discharge water associated with groundwater monitoring activities into the groundwater monitoring program. LMC will consolidate purged water generated from the nearby monitoring well sampling sites into a single tank, perform water analytical testing, and discharge the clean water into the existing percolation pond at the Mountain View Well No. 6 well site for groundwater recharge. LMC will submit monthly NPDES reports to the RWQCB, in accordance with the permit requirements. The proposed tank and discharge plan will not affect the City of Loma Linda's existing National Pollutant Discharge Elimination System (NPDES).

Purged water will not be discharged to the percolation pond if the analytical results exceed the Maximum Containment Level (MCL). Purged water exceeding the MCL shall be removed from the property, and LMC shall bear the expense of such removal.

The Agreement has been reviewed by the City Attorney and City staff.

ENVIRONMENTAL IMPACT:

None.

FINANCIAL IMPACT:

None.

Attachment:

Agreement
Attachments
CC Rpt - Lockheed Martin Agreement Attachment.pdf

City of Loma Linda
Regular City Council Staff Report
Prepared By: Lynette Arreola
Request to Amend the Agreement for Consultant Services with Planning PLUS/P+ Request to amend the Agreement for Consultant Services between the City of Loma Linda and Planning PLUS/P+ Consulting Services (3rd Change Order).

Meeting
Tuesday, September 12, 2023, 7:00 PM
Agenda Group
Consent Calendar Item: J
To
City Council
From
Lorena Matarrita, Community Development Director
Attachments
Attachment A - Amendment to Agreement Planning Plus.pdf Attachment B - Scope of Work - 3rd Change Order.pdf

RECOMMENDATION
Staff recommends the City Council take the following actions:

1. APPROVE the amendment to the Agreement with Planning PLUS/P+ Consulting Services to increase the contract amount to a not-to-exceed total of $3,000 for additional review of a project application within Planning Area 3-3 of The Groves at Loma Linda Specific Plan.

2. APPROVE the use of funds to be deposited in the amount of $3,000 as a pass through fee to be paid for by the applicant to cover the costs of the contract planning services.

BACKGROUND
On October 11, 2022, City Council approved an agreement with Planning PLUS/P+ Consulting Services to review a submitted a Preliminary Development Review Application (PRD No. P22-204) for a future mixed-use project that would include commercial and high-density residential on a parcel south of Redlands Boulevard and east of Bryn Mawr Avenue. The parcel is also known as Planning Area 3-3 of The Groves at Loma Linda Specific Plan.

On March 9, 2023, the applicant of the proposed development submitted a revised concept site plan that reflected changes in response to the City’s detailed comments. A 2 Change Order by Planning PLUS was submitted for the additional review in the amount of $3000. That review focused on both the development rights transfer process and the conceptual plan design to ensure consistency with policies and development standards within the Groves at Loma Linda Specific Plan.

In September 2023, the applicant submitted another conceptual plan and requested the Consultant do another round of review. On September 6, 2023, Planning PLUS submitted a 3 Change Order for the same amount. This work will include the review of the developer’s proposed refinements to its concept plan. These efforts will be a continuation of the review process completed for the 1 and 2 round of review, but with a focus on the specific outstanding issues. Planning PLUS will address affordable housing, residential density, transfer development rights, mixed-use development requirements and implementation of special district features. See attached revised Scope of Work for details.

Approving the amendment to the agreement of services would authorize the City to deposit an additional $3,000 in a pass through account, paid by the applicant, to cover the costs of the contract planning services.

FINANCIAL IMPACT
The agreement with Planning PLUS to prepare and process the project application will not result in any financial impacts to the City. The associated costs will be borne by the project applicant, as indicated by the request to use funds deposited by the applicant as a pass through amount. nd
rd
st nd

AMENDMENT TO AGREEMENT
WITH
PLANNING PLUS/P+ CONSULTING SERVICES
FOR

CONSULTANT SERVICES
This Agreement is made effective as of September 12, 2023, by and between the City of Loma Linda, a municipal corporation (“City”) and Planning Plus/P+ Consulting Services, a California Corporation (“Consultant”), and collectively designated as the “Parties.”

RECITALS
WHEREAS, the Parties previously entered into an Agreement for Consultant Services on October 11, 2022, for consulting services relating to the proposed mixed use development in Planning Area 3-3 of The Groves at Loma Linda Specific Plan (“Agreement”); and WHEREAS, the Agreement included one round of review and comments of the conceptual site plan submitted for the proposed development; and
WHEREAS, a second conceptual plan was submitted that required additional review; and WHEREAS, a second change order was prepared by the Consultant and it was approved by City Council on May 9, 2023; and
WHEREAS, a third conceptual plan has been submitted and the City desires the Consultant to continue to assist staff with reviewing the pre-application submittal and providing comments to the applicant; and
WHEREAS, this third change order and additional review will cost $3,000 and an amendment to the Agreement is required.

AGREEMENT
NOW, THEREFORE, IT IS AGREED by and between City and Consultant to amend the Agreement as follows:

1. Section 5 (a) PAYMENT of said Agreement shall be amended to provide that the amount payable to the Consultant shall not exceed $10,800 for the total term of the Agreement unless additional payment is approved as provided in the Agreement.

2. Section 5 (b) PAYMENT of said Agreement shall be amended to provide that in no event shall the total compensation to the Consultant exceed $11,880, which includes the 10% amount the City Manager may approve.

3. Except as modified above, all other terms and provisions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first above written.

CITY OF LOMA LINDA PLANNING PLUS/P+ CONSULTING SERVICES By: By:

City Manager or Designee (Name and Title)
Attest:

By: By:

City Clerk (Name and Title)

ATTACHMENT A

HIGHPOINTE MIXED USED DEVELOPMENT & DEVELOPMENT RIGHTS TRANSFER RELATED TO THE GROVES SPECIFIC PLAN, PLANNING AREA 3-3 (PA 3-3) PLANNING PLUS / P+ CONSULTING SERVICES
SCOPE OF WORK AND COST ESTIMATE - 9/20/22 – AMENDMENT No. 2 - 9/6/23 Project Understanding and Contract Objectives
In 2012, the City of Loma Linda (“City”) processed a General Plan Amendment that opened the door for incremental planning and processing of development programs within the +300-acre area of Special Planning Area “D”, located within the northeast portion of the city. On June 26, 2018, the Loma Linda City Council adopted The Groves Specific Plan, which establishes specific requirements and development standards for designated planning areas.

The City has been contacted by Highpointe Communities (“Highpointe”) regarding proposed development plans for PA 3-3, a 19.4-acre planning area within The Groves Specific Plan. Related to its proposed development, Highpointe has inquired as to the process and potential approval to allow transfer of residential development rights between PA 2-5 (the sending property) and PA 3-3 (the receiving property). Further, Highpointe seeks guidance on the required development standards in light of such a transfer, as well as guidance on the overall the requirements for PA 3-3, including those aspects required for implementation of special districts (i.e., Oak Woodland and Main Street).

Since 2012, Planning PLUS/P+ (“P+) has periodically assisted the City with efforts to streamline and formalize development requirements that would ensure build-out of SPA-D is accomplished in a coordinated and thoughtful manner consistent with the intent of the Implementing Policies of the Loma Linda General Plan, and now The Groves Specific Plan. It is the City’s desire that any and all development related to PA 3-3 be coordinated and implemented consistent with The Groves Specific Plan.

P+ is uniquely qualified to assist the City with project review for mixed-use development and residential development rights transfer proposed by Highpoint for PA 3-3. Based on discussion with City staff, the following scope of work addresses a staff-level supporting role through the application process, with a focus on assisting with facilitating the preliminary conceptual review and outlining guidance for the complete project review and review process. The scope is divided into two parts, phase one for the Pre-Application process and phase two for the formal Application.

Phase One – Preliminary Review
Preliminary Application & Design Review
Task 1.1 – Round One Review
Task Description: Highpointe has been encouraged to utilize the City’s Pre-Application process as means of gaining valued feedback on a conceptual design prior to investing resources into detailed building-level plans or contractual commitments related to transfer of development rights.

Working in concert with the City’s Community Development Director, P+ will: 1) coordinate with Applicant (i.e., Highpointe) regarding the pre-application materials and a preliminary processing and review schedule; 2) circulate materials to City departments and facilitate City review of conceptual plans for compliance with applicable policies, regulations and development standards; 3) identify and clarify information needs required for the subsequent formal application process; 4) coordinate with City staff and Applicant to ensure the permit strategy aligns with mutual objectives; and 5) identify preliminary conditions of approval as those might relate to transfer rights, phasing, sequencing and infrastructure staging. The Pre-Application review will focus predominantly on both the development rights transfer process and the conceptual site plan design to ensure consistency with policies and development standards for the adopted The Groves Specific Plan. Consistency review will emphasize development rights, mixed-use development requirements and implementation of special district features (i.e., as for the Oak Woodlands and Main Street districts). Concurrent with this phase, P+ will

ATTACHMENT B

also review the City’s Specific Plan monitoring and reporting systems and accommodate refinements for tracking the proposed Highpointe development project.

Expected within this task is up to two meetings (i.e., one meeting for an informal review and introduction to the project and a second more formal meeting to review recommendations and conceptual plan) with the Applicant/City Review Team. P+ will prepare written comments to document the City’s recommendation for the Applicant and to serve as a guideline of expectations for the subsequent PPD application process. P+ will have on-going coordination with the Community Development Director.

Assumptions: This task assumes that pre-application review is limited to two rounds of concept review expected to include an initial discussion/review directing Applicant on applicable policies, guidelines and permitted uses and a subsequent follow-up meeting to critique conceptual plans submitted in compliance with preliminary development review.

Budget Estimate: 20 hrs $ 3,000
Task 1.2 – Second Round Review
Task Description: On March 9, 2023, Highpointe submitted a revised Concept Site Plan and Site Plan Information that reflects changes in response to the City’s detailed comments (dated January 23, 2023) addressing Highpointe’s PA 3.3 Concept Site Plan submittal of September 29, 2022.

As with the initial submittal and working in concert with the City’s Community Development Director, P+ will: 1) coordinate with Highpointe regarding the revised concept plan materials; 2) circulate materials to City departments and facilitate City review of conceptual plans for compliance with applicable policies, regulations and development standards; 3) identify and clarify information needs required for the subsequent formal application process; 4) coordinate with City staff and Applicant to ensure the permit strategy aligns with mutual objectives; and 5) identify preliminary conditions of approval as appropriate related to key issues including transfer rights, phasing, sequencing and infrastructure staging. This review will carryforward the focus on both the development rights transfer process and the conceptual site plan design to ensure consistency with policies and development standards for the adopted The Groves Specific Plan. Consistency review will emphasize development rights, mixed-use development requirements and implementation of special district features.

Expected within this task is up to two meetings with the Applicant/City Review Team. P+ will prepare written comments to document the City’s recommendation for the Applicant and to serve as a guideline of expectations for the subsequent PPD application process. P+ will have on-going coordination with the Community Development Director.

Assumptions: This task assumes one additional round of substantive review, with review of minor refinements included within the parameters of the allocated budget.

Budget Estimate: 20 hrs $ 3,000
Task 1.3 – Third Round/Ongoing Review
Task Description: On August 17, 2023, P+ attended a meeting, along with the City, with the Highpointe team to discuss issues related to the City’s Comment Letter, dated June 7, 2023. Pursuant to matters discussed, Highpointe proposed to make additional revisions to its concept plans and requested opportunity to submit components individually for City comments prior to its completing a fully revised Site Plan (or formal application). For example, Highpointe proposed providing alternative layouts for the Main Street/commercial component for preliminary City feedback. Additionally, Highpointe hoped to propose alternative housing calculations for options that incorporated affordable or special needs population housing.

To facilitate review of Highpointe’s proposed refinements to its Concept Plan, P+ will continue to work in concert with the City’s Community Development Director to: 1) coordinate with Highpointe regarding the proposed refinements to plan components and/or complete revised concept plan materials; 2) circulate materials to City departments, as appropriate, and facilitate City review of plan components and/or conceptual plans for compliance with applicable policies, regulations and development standards; 3) identify and clarify information needs required for to facilitate a future formal application submittal; 4) coordinate with City staff and Applicant to ensure the permit strategy aligns with mutual objectives; and 5) identify preliminary conditions of approval as appropriate related to key issues including transfer rights, phasing, sequencing and infrastructure staging.

These efforts will be a continuation of the coordination and review process completed for the first and second round of reviews but expected to be more focused on the specific outstanding issues and refinements necessary to address those, specifically for issues including, but not limited to, affordable housing; residential density; transfer development rights, mixed-use development requirements and implementation of special district features.

A pool of up to 20 hours will be allocated to this task to cover coordination, review and meetings as needed. The nature of this review is expected to be less formal and less extensive than previous rounds of review. Detailed written comments are not anticipated. Rather, focused review will determine whether plan refinements are consistent and on-track with the goals, objectives and policies of The Groves Specific Plan and the City’s Housing Element.

Assumptions: An allocation of up to 20 hours to be applied as needed.

Budget Estimate: 20 hrs $ 3,000
Phase Two – Application Processing
Application Review and Processing
Task Description: Continuing in a support role to and working through the City’s Community Development Director (or planner designee) P+ will: 1) coordinate with Applicant on application materials and review preliminary processing schedule; 2) assist and/or facilitate City staff’s review of application materials for completeness; 3) evaluate the project design in a limited capacity The Groves Specific Plan implementing policies and development standards with focus limited to aspects of development transfer rights and mixed-use development requirements, consistency with special district requirements (i.e., Oak Woodland and Main Street districts); 4) coordinate with the Community Development Director on findings required to support Planned Development Permit, Precise Plan, Specific Plan/General Plan consistency, etc. including CEQA determination; 5) assist the Community Development Director with finalizing conditions of approval specific to development rights and mixeduse requirements, sequencing, phasing and infrastructure staging; and 6) provide guidance and peer review of Planning Commission staff report and resolutions to be prepared by Community Development Director.

Assumptions: This task includes the following assumptions: 1) application review is limited to up to one round of completeness review; 2) one meeting with Applicant and/or City Departments, as determined by the Community Development Director; and 3) within a pool of up to 8 hours to be used as needed or assigned in a supporting role to the Community Development Director. It is assumed that the phase two task is limited to assistance with validating the residential development rights and confirmation of key site plan features uniquely required for PA 3-3. If the City desires planning services support beyond that level, then an expanded scope of work would be required. Further, this task assumes that any needed GIS and graphics support will be provided by City. Because commercial uses at the site were previously considered through a CEQA review process, no additional environmental review (aside from an environmental determination or finding of exemption) is assumed under this scope.

Budget Estimate: 12 hrs $ 1,800

BUDGET SUMMARY
PHASE ONE – PRELIMINARY REVIEW

1.1 Pre-Application & Design Review - One 20 hrs $ 3,000

1.2 Pre-Application & Design Review - Two 20 hrs $ 3,000

1.3 Pre-Application & Design Review - Three 20 hrs $ 3,000 PHASE TWO – APPLICTION PROCESSING
Application Review and Processing 12 hrs $ 1,800
TOTAL 32 hrs $ 4,800
TOTAL 52 hrs $ 7,800
TOTAL 72 hrs $10,800
City of Loma Linda
Regular City Council Staff Report
Prepared By: Lynette Arreola
Appoint City Council Member to the San Bernardino County Transportation Authority (SBCTA) Appoint a new delegate and alternate, if necessary, to the San Bernardino County Transportation Authority (SBCTA).

Meeting
Tuesday, September 12, 2023, 7:00 PM
Agenda Group
New Business Item: A
To
City Council
From
Lynette Arreola, City Clerk
Via
T Jarb Thaipejr, City Manager
Approved/Continued/Denied by City Council
Date:

RECOMMENDATION:

It is recommended that the City Council appoint a new delegate and alternate, if necessary, to the San Bernardino County Transportation Authority (SBCTA).

BACKGROUND:

San Bernardino County Transportation Authority (SBCTA), formerly SANBAG - SBCTA is responsible for cooperative regional transportation planning and furthering an efficient multi-modal system for San Bernardino County, The Board of Directors meets at 10:00 am on the First Wednesday of every month at the San Bernardino County Transportation Authority Santa Fe Depot - First Floor Lobby Board Room, 1170 W. 3rd Street, San Bernardino. Serving on the Board will require the annual filing of the Statement of Economic Interests.

The Board of Directors of the SBCTA is made up of representatives of the City to be appointed as a Delegate and Alternate. Councilman Rigsby is the City's delegate and Councilman Jindal is the City's alternate. Due to work schedule conflicts, Councilman Rigsby is unable to fulfill his duties as delegate to the Board of Directors.