CITY OF LOMA LINDA
CITY COUNCIL AGENDA
SPECIAL MEETING
Thursday, June 20, 2024, 6:00 PM
Council Chambers
25541 Barton Road
Loma Linda, CA 92354
A Special Meeting of the Loma Linda City Council is scheduled in the Council Chambers, 25541 Barton Road, Loma Linda, California at at 6:00 p.m. Under Municipal Code Section 2.08.010, study sessions or closed session items may begin at 5:30 pm. or as soon thereafter as possible. A recess may be called at the discretion of the City Council.
The Agenda and Reports relating to each agenda item are on file in the City Clerk's Office and are available for public inspection during normal business hours. They are also on the City’s Website at www.lomalinda-ca.gov.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 25541 Barton Road, Loma Linda, CA during normal business hours. Such documents are also available on the City’s website at www.lomalinda-ca.gov subject to staff’s ability to post the documents before the meeting.
Persons wishing to speak on an agenda item, including any closed session items, are asked to submit their names in the Kiosk or information card and present them to the City Clerk before consideration of the item. When the item is to be considered, the Mayor will recognize you. Please step to the podium, give your name, and offer your comments. The City Council meetings are recorded to assist in preparing the Minutes. The Oral Reports/Public Participation portion of the agenda pertains to items NOT on the agenda and is limited to 30 minutes; 3 minutes are allotted for each speaker. Under the Brown Act, no action may be taken by the City Council at this time; however, the City Council may refer comments/concerns to staff or request that the item be placed on a future agenda.
Under the Americans with Disabilities Act (ADA), if you need special assistance to provide public comment, or for other special assistance; please contact the City at least 48 hours before the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting. The Office of the City Clerk may be reached at (909) 799-2819 or at [email protected]. 1: Call to Order
1A. Call to Order
PLEASE NOTE TWO COUNCILMEMBERS MAY PARTICIPATE VIA TELECONFERENCING, ZOOM OR OTHER ELECTRONIC MEANS FROM THE FOLLOWING LOCATIONS:
— COUNCILMEMBER RIGSBY: HOTEL DE CAMBIS, 89 RUE JOSEPH VERNE, 84000 AVIGNON, FRANCE — COUNCILMEMBER SPENCER-HWANG: 4636 SE HENRY, PORTLAND OR 97206 1B. Roll Call
1C. Invocation and Pledge of Allegiance
1D. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes. Pursuant to the Brown Act, no action or discussion can be taken by City Council) 1E. Conflict of Interest Disclosure
2: Scheduled and Related Items
2A. JOINT MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY - Adopting Resolutions Authorizing Continued Expenditures Under the Prior Year's Budget
— Adopt Council Bill #R-2024-25 - A Continuing Resolution Authorizing Continued Expenditures Under the Current Budget Fiscal Year 2023-2024; and
— Adopt Loma Linda Housing Authority Bill #R-2024-02 - A Continuing Resolution Authorizing Continued Expenditures under the current Housing Authority budget for the Fiscal Year 2023-2024 3: Consent Calendar
3A. Demands Register - June 20, 2024
— Approve demands for payment
3B. Approve an Agreement with Norman A. Traub & Associates LLC for Profession Workplace Services Including Investigations [City Attorney]
— Approve Agreement No. 2024-01 with Norman A. Traub & Associates, LLC; and — Authorize City Attorney Robbins to execute agreement with Norman A. Traub & Associates LLC 4: Reports
4A. Reports of Council Members
4B. Reports Of Officers
It should be noted that the regular meeting of the City Council planned for June 25, 2024, will be adjourned to the next regularly scheduled meeting of the City Council to be held on July 9, 2024. The June 25, 2024, meeting cannot be held as there will not be a quorum of Council Members who can participate from locations within the City’s jurisdiction as required under the Brown Act. Staff will appear at the scheduled time and will adjourn that meeting to July 9, 2024. The items scheduled for the June 25 meeting will be heard at the July 9 meeting. These items include the approval of the Fiscal Year 2024-2025 Budget, and the second reading on Council Bill #0-2024-04 – An Ordinance of the City Council of the City of Loma Linda repealing Ordinance 712, which will remove Chapter 17.105 from the Municipal Code, and amending Chapter 17.40 to allow Fast Food Drive-Through Restaurants in certain zones subject to a Conditional Use Permit and specific use regulations. 5: Adjournment
Date Posted: June 19, 2024
POSTING
I, Lynette Arreola, City Clerk, do hereby certify and declare that, I caused this agenda to be posted at the following three (3) locations, to-wit: 1) LL Branch Library, 25581 Barton Rd,; 2) City Council Chambers, 25541 Barton Rd,; 3) USPO Annex, Newport Ave.-Loma Linda, CA Lynette Arreola, City Clerk, City of Loma Linda, California City of Loma Linda
Special City Council Meeting Staff Report
JOINT MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY - Adopting Resolutions Authorizing Continued Expenditures Under the Prior Year's Budget
Meeting
Thursday, June 20, 2024, 6:00 PM
Agenda Group
Scheduled and Related Items Item: 2A
To
City Council
From
Diane E. Robbins, City Attorney
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that the City Council/Housing Authority approve:
1. Council Bill #R-2024-25 continuing the current City budget for the Fiscal Year 2023-2024; and
2. Loma Linda Housing Authority Bill #R-2024-02 continuing the current Housing Authority budget for the Fiscal Year 2023-2024.
BACKGROUND:
When it is not possible to adopt a budget prior to the next fiscal year, a “continuing resolution” authorizing continued expenditures under the prior year’s budget or some other appropriation may be necessary to authorize city staff to expend city funds.
ANALYSIS:
The meeting tentatively scheduled for June 25, 2024, to adopt the fiscal year 2024-2025 budget will not be able to move forward as three of the five Council/Board Members will be unable to participate from locations within the local agency’s jurisdiction. While the Brown Act anticipates and allows for technological conferencing for Council/Board Members participating remotely, it requires that a quorum of the legislative body participate from locations within the local agency’s jurisdiction. When it is not possible to adopt a budget prior to the next fiscal year, the City & Housing Authority can adopt a “continuing resolution” authorizing continued expenditures under the prior year’s budget to authorize city staff to expend city & Housing Authority funds. Accordingly, staff is requesting that the proposed “continuing resolution” be adopted to authorize those expenditures pending approval of the formal budget at a regularly noticed public meeting whereat a quorum of the Council/Board Members can be in personal attendance at the meeting.
ENVIRONMENTAL IMPACT:
None.
FINANCIAL IMPACT:
Any expenditures made pursuant to the proposed Resolutions will be consistent with those ongoing expenditures under the 2023-2024 budget.
Attachments
Resolution - Council Bill No. R-2024-25.pdf
Resolution - LLHA Bill No. R-2024-02.pdf
Council Bill #R-2024-25
Page No. 1
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA
LINDA, CALIFORNIA, CONTINUING THE CURRENT BUDGET FOR
FISCAL YEAR 2023-2024.
WHEREAS, the City Council desires to continue the existing fiscal year 2023-2024 budget to enable additional time to consider the proposed fiscal year 2024-2025 budget; WHEREAS, on June 20, 2024, the City Council held a public meeting to solicit and receive public comments on said proposed continuing resolution and all persons were given an opportunity to be heard and their suggestions were considered; and WHEREAS, the City Council acknowledges its interest in enabling the City Manager to conduct City business in the most efficient and effective manner possible; NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Loma Linda as follows:
Section 1: The City Council hereby adopts a continuing resolution directing the continued implementation of the fiscal year 2023-2024 budget for the fiscal year 2024-2025 period, as that budget has been amended and adjusted from time to time, until further action by the Council.
Section 2: The City Council is aware of the potential that events beyond the control of the City Council could substantially reduce City revenues and/or increase expenditures.
Therefore, the City Manager may temporarily suspend the expenditure of funds in the adopted budget if, in the City Manager’s judgment, such deferral is necessary to protect the City’s financial position and the impact of such a temporary suspension on City operations will not be substantially detrimental to City services.
Section 3: The City Manager is further directed to report back to the Council, on at least a quarterly basis, with recommendations for revision of the budget when, and if, budget impacts are known and recommended City program adjustments can be formulated.
Council Bill #R-2024-25
Page No. 2
Section 4: The City Council hereby authorizes the City Manager to sign and execute any professional or consulting service contracts on behalf of the City, provided sufficient appropriations have been approved as a part of the adopted budget.
PASSED AND ADOPTED by the City Council of Loma Linda, California this 20th day of June, 2024, by the following vote:
AYES:
ABSENT:
NOES:
ABSTAIN:
Phillip Dupper, Mayor
ATTEST:
Lynette Arreola, City Clerk
Loma Linda Housing Authority #R-2024-02
Page No. 1
RESOLUTION NO. _______
A RESOLUTION OF THE LOMA LINDA HOUSING AUTHORITY OF
THE CITY OF LOMA LINDA, CALIFORNIA, CONTINUING THE
CURRENT BUDGET FOR FISCAL YEAR 2023-2024.
WHEREAS, the Loma Linda Housing Authority (the “Authority”) desires to continue the existing fiscal year 2023-2024 budget to enable additional time to consider the proposed fiscal year 2024-2025 budget;
WHEREAS, on June 20, 2024, the Loma Linda Housing Authority held a public meeting to solicit and receive public comments on said proposed continuing resolution and all persons were given an opportunity to be heard and their suggestions were considered; and WHEREAS, the Loma Linda Housing Authority acknowledges its interest in enabling the Executive Director to conduct Authority business in the most efficient and effective manner possible;
NOW THEREFORE, BE IT RESOLVED, by the Loma Linda Housing Authority of the City of Loma Linda as follows:
Section 1: The Authority hereby adopts a continuing resolution directing the continued implementation of the fiscal year 2023-2024 budget for the fiscal year 2024-2025 period, as that budget has been amended and adjusted from time to time, until further action by the Authority.
Section 2: The Authority is aware of the potential that events beyond the control of the Authority could substantially reduce the Authority’s revenues and/or increase expenditures.
Therefore, the Executive Director may temporarily suspend the expenditure of funds in the adopted budget if, in the Executive Director’s judgment, such deferral is necessary to protect the Authority’s financial position and the impact of such a temporary suspension on Authority’s operations will not be substantially detrimental to the Authority’s services.
Section 3: The Executive Director is further directed to report back to the Authority, on at least a quarterly basis, with recommendations for revision of the budget when, and if, budget impacts are known and recommended the Authority’s program adjustments can be formulated.
Loma Linda Housing Authority #R-2024-02
Page No. 2
Section 4: The Authority hereby authorizes the Executive Director to sign and execute any professional or consulting service contracts on behalf of the Authority, provided sufficient appropriations have been approved as a part of the adopted budget.
PASSED AND ADOPTED by the Loma Linda Housing Authority, Loma Linda, California, this 20th day of June, 2024, by the following vote:
AYES:
ABSENT:
NOES:
ABSTAIN:
Phillip Dupper, Chairman
ATTEST:
Lynette Arreola, Housing Authority Secretary
City of Loma Linda
Special City Council Meeting Staff Report
Demands Register - June 20, 2024
Meeting
Thursday, June 20, 2024, 6:00 PM
Agenda Group
Consent Calendar Item: 3A
From
Sonia Fabela, Finance Director
RECOMMENDATION:
It is recommended that the City Council approve the attached list of demands for payment.
Attachments
Demands Register 06-20-24.pdf
City of Loma Linda
Special City Council Meeting Staff Report
Approve an Agreement with Norman A. Traub & Associates LLC for Profession Workplace Services Including Investigations [City Attorney]
Meeting
Thursday, June 20, 2024, 6:00 PM
Agenda Group
Consent Calendar Item: 3B
From
Diane E. Robbins, City Attorney
RECOMMENDATION:
Staff recommends the City Council take the following actions:
1. Approve Agreement No. 2024-01 with Norman A. Traub & Associates, LLC for professional workplace services in employee investigations; and
2. Authorize City Attorney Robbins to execute agreement with Norman A. Traub & Associates LLC for workplace services in compliance with Agreement No. 2024-01
BACKGROUND:
From time to time, the City is required to conduct investigations related to a variety of workplace issues including harassment, discrimination, retaliation, and employee misconduct. Norman A. Traub & Associates LLC (“NATA”) is an organization of former Police Executives and Attorneys engaged in workplace investigations and background investigations for local governments, special districts, educational district personnel, and private sector companies. The investigators employed by NATA are neutral, third-party investigators totally independent of the City.
ANALYSIS:
As stated above, NATA conducts investigations of claims of harassment, discrimination, retaliation, and employee misconduct. Conducting a proper investigation is crucial when allegations of harassment, discrimination or retaliation arise in the workplace, and when employee misconduct is alleged. In nearly each of the preceding matters, state and federal law and employer policies and procedures require such an investigation. NATA staff are professional workplace investigators trained to conduct neutral, impartial investigations. The City of Loma Linda typically employs the services of a professional investigative firm in order to maintain complete objectivity in the investigative process. NATA does not disclose information gathered in the course of preparing or processing investigative reports except to clients, at a client’s direction, or as required by law.
ENVIRONMENTAL IMPACT:
None.
FINANCIAL IMPACT:
The financial impact will depend upon need for workplace investigations and the amount of time necessary to conduct the investigation. General investigator services are $200.00 per hour plus expenses. Attorney investigator services are $290.00 per hour plus expenses.
Attachments
NATA Agreement.pdf