Agenda packet — Loma Linda City Council, September 24, 2024 (part 1 of 2)

CITY OF LOMA LINDA

CITY COUNCIL AGENDA

REGULAR MEETING
Tuesday, September 24, 2024, 7:00 PM
25541 Barton Road
Loma Linda, CA 92354
A regular meeting of the Loma Linda City Council is scheduled in the Council Chambers, 25541 Barton Road, Loma Linda, California at at 7:00 p.m. Under Municipal Code Section 2.08.010, study sessions or closed session items may begin at 5:30 p.m. or as soon thereafter as possible. A recess may be called at the discretion of the City Council.

The Agenda and Reports relating to each agenda item are on file in the City Clerk's Office and are available for public inspection during normal business hours. They are also on the City’s Website at www.lomalinda-ca.gov.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 25541 Barton Road, Loma Linda, CA during normal business hours. Such documents are also available on the City’s website at www.lomalinda-ca.gov subject to staff’s ability to post the documents before the meeting.

Persons wishing to speak on an agenda item, including any closed session items, are asked to submit their names in the Kiosk or information card and present to the City Clerk before consideration of the item. When the item is to be considered, the Mayor will recognize you. Please step to the podium, give your name, and offer your comments.

The City Council meetings are recorded to assist in preparing the Minutes.

The Oral Reports/Public Participation portion of the agenda pertains to items NOT on the agenda and is limited to 30 minutes; 3 minutes are allotted for each speaker. Under the Brown Act, no action may be taken by the City Council at this time; however, the City Council may refer comments/concerns to staff or request that the item be placed on a future agenda.

Under the Americans with Disabilities Act (ADA), if you need special assistance to provide public comment, or for other special assistance; please contact the City at least 48 hours before the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting. The Office of the City Clerk may be reached at (909) 799-2819 or at [email protected].
1: Call to Order
1A. Call to Order
1B. Roll Call
1C. Closed Session: 5:30 pm
Conference with Legal Counsel on Labor Negotiations (Government Code Section 54957.6) - Agency Labor Counsel - Kevin Dale; Agency Representative - City Manager T. Jarb Thaipejr and Employee Organizations - Teamsters (Public Works); Teamsters (Administration); Loma Linda Professional Firefighters, Local 935; Unrepresented Safety (Fire) Management/Confidential Employees; and Unrepresented Miscellaneous Management/Confidential Employees 1D. Invocation and Pledge of Allegiance - Councilmember Spencer-Hwang 1E. Items to be Added or Deleted
1F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes. Pursuant to the Brown Act, no action or discussion can be taken by City Council)
1G. Conflict of Interest Disclosure
2: Scheduled and Related Items
2A. Recognition of Public Works Department Employees - Edward Aguilar and Carlos Flores [City Manager] 2B. Recognition of Amy Jones, Community Garden
2C. Recognition of Nate Boucher from Mission Elementary School 2D. Presentation from San Bernardino Community College District [San Bernardino Community College District] Presentation by Chancellor Diana Rodriguez.
2E. PUBLIC HEARING - Council Bill #R-2024-32 - Establishing Refuse Rate Collection and Disposal Rates Effective October 1, 2024, and Repealing Resolution No. 3184 [Public Works] [Continued from September 10, 2024] Adopt Council Bill #R-2024-32.
3: Consent Calendar
3A. Demands Registers - August 27 and September 10, and 24, 2024 [Finance] Approve demands for payment.
3B. Approval of Minutes - July 9, 2024
Approve minutes.
3C. Approval of Minutes - August 13, 2024
Approve minutes.
3D. Approval of Minutes - September 10, 2024
Approve minutes.
3E. Treasurer's Report - August 2024 [Finance]
Accept for filing.
3F. Fire Department's Activity Report - August 2024 [Fire] Accept for filing.
3G. Award Contract to Doug Martin Contracting Co., Inc. for Pavement Rehabilitation by Slurry Seal Method at Various Locations (CIP 24-121) [Public Works]
Award contract for $130,873.02.
3H. Award contract to West Coast Arborist for Annual Tree Maintenance Services for Fiscal Year 2024/25 [Public Works] Award service contract in an amount not to exceed $156,000.00. 3I. Award Contract to HydroPro Solutions Inc. to Purchase 112 Allegro 4G Domestic Water Meters [Public Works] Award a contract for $47,681.19.
3J. Council Bill #R-2024-31 - A Resolution adopting a Five-Year Capital Project Needs Analysis for Fiscal Years 2025/2026 through 2029/2030 [Public Works]
Adopt Council Bill #R-2024-31.
3K. Council Bill #R-2024-33 A Resolution Approving a Reclassification of the Administrative Specialist II To Planning Technician Adopt Council Bill #R-2024-33.
3L. Council Bill #R-2024-34 - Modifying Conditions of Employment, Benefits, and Salary for the Members of The Teamsters (Public Works); Teamsters (Administration); Loma Linda Professional Firefighters, Local 935; Unrepresented Loma Linda Fire Management Unit; and Unrepresented Management/Confidential Employees Effective July 1, 2024.

Adopt Council Bill #R-2024-34.
3M. Approve Three-Year Lease Agreement with San Bernardino County for the Library (Contract No. 08-431 A-6) [Public Works] Approve three-year lease agreement for contract term: 11/01/2024 - 10/31/2027 3N. Agreement with Lilburn Corporation to prepare the environmental review documents for Precise Plan of Design No. P21-247 [Community Development]
Approve the Agreement and authorize the use of funds to be deposited as a pass-through fee in the amount of $55,088, which includes a 10% contingency fee.
3O. Amendment to the Professional Services Agreement with Romo Planning Group to include an Air Quality Analysis for the proposed LLU Pediatric Medical Office Building - Precise Plan of Design No. P23-180 [Community Development] Approve the Agreement Amendment in an amount not to exceed of $7,500 for processing the environmental review. 3P. Agreement with Packet Fusion Inc. for VoIP Phone Services [Information Systems] Approve Agreement for 3 years at $53,777.55 at $17,925.85 annually. 3Q. Agreement with Techstrata regarding Support Services [Information Systems/LLCCP] Approve the Agreement on an as-needed basis at an hourly rate. 3R. Council Bill #R-2024-35 - A Resolution Initiating Annexations 78 & 79 to Landscape Maintenance District No. 1 and scheduling a Public Hearing for November 12, 2024, for Annexation to Landscape Maintenance District No. 1 (Tract 20417 – Gold Crest & Tract 20442 - Sierra Crest) [Public Works] Adopt Council Bill #R-2024-35.
3S. Notice of Completion of the Construction of Concrete "V" Ditch at Richardson Street - Contractor: Crimson Marie Company (CIP 24-413) [Public Works]
Accept as complete and authorize recordation of Notice of Completion documents. 4: Old Business
5: New Business
5A. Consider Taking Action to Establish a Revenue-Generating Committee, Including the Number of Members, Appointments and Terms; Mission/Purpose; Duties; and Goals [Councilmember Spencer-Hwang] 5B. Discussion of the Redlands Unified School District (RUSD) of their Intent to Establish a Community Facilities District and Authorizing a Levy of a Special Tax therein and Providing for the Annexation of Territory Proposed for Annexation in the future. 6: Reports
6A. Reports of Council Members
6B. Reports Of Officers
7: Adjournment
Date Posted: September 19, 2024

POSTING
I, Lynette Arreola, City Clerk, do hereby certify and declare that, I caused this agenda to be posted at the following three (3) locations, to-wit: 1) Loma Lind a Branch Library, 25581 Barton Road, Loma Linda, California; 2) City Council Chambers, 25541 Barton Road, Loma Linda, California; 3) U. S. Post Office Annex, Newport Avenue, Loma Linda, California
Lynette Arreola, City Clerk
City of Loma Linda, California
City of Loma Linda
Regular City Council Staff Report
Recognition of Public Works Department Employees - Edward Aguilar and Carlos Flores [City Manager] Meeting
Tuesday, September 24, 2024, 7:00 PM
Agenda Group
Scheduled and Related Items Item: 2A
From
T Jarb Thaipejr, City Manager
City of Loma Linda
Regular City Council Staff Report
Recognition of Amy Jones, Community Garden
Meeting
Tuesday, September 24, 2024, 7:00 PM
Agenda Group
Scheduled and Related Items Item: 2B
From
T Jarb Thaipejr, City Manager
Presentation to Amy Jones
Attachments
Proclamation Amy Jones.pdf

PROCLAMATION

AMY JONES
WHEREAS, the Loma Linda Community Garden, restarted in 2018, has grown beyond its original goal.

This expansion, which now includes serving over 200 student volunteer visits yearly, regular produce donations to food pantries, and creating floral arrangements for residents at local nursing homes, is a testament to the community's dedication. The garden also offers free food preservation classes, such as pickling, kombucha, and jam-making, for community members, and
WHEREAS, the garden is a local example of creating a regenerative garden, which supports food production without pesticides or synthetic chemicals and minimal water usage; and WHEREAS, in 2020, with the help of the firefighters, the city, countless volunteer hours, and infinite hours of fundraising, the community helped install over 60 fruit trees, berry patches, a cutting flower area, a tropical zone, a California native section, and more; and
WHEREAS, the garden, by serving members and volunteers experiencing food insecurity with nutritious food, is a living embodiment of the city's mission, "A city focused on health and prosperity." It enables a healthier lifestyle and a stronger community bond; and
WHEREAS, the garden's impact is not limited to its members; it ripples out to enhance the lives of the entire community. It's a testament to the power of collective action and shared values; and WHEREAS, our dedicated city volunteer, Amy Jones, manages the garden. Her garden inspiration is her childhood memories of spending time with the people she loved most (her grandparents) in their garden; and WHEREAS, Amy works at LLU in the School of Medicine as a Project Coordinator of philanthropic stewardship and pathway programs. This week, she is graduating with a Master's degree from Claremont Graduate University in Higher Education: Educational Justice; and WHEREAS, before working at the School of Medicine, she worked in student affairs at the dental school.

She received the American Student Dental Association Advocate Award for her commitment to student success; and WHEREAS, as a former volleyball coach, youth sports program director, and club director, Amy created programming to increase access and affordability for hundreds of children 5-18 years old across the Inland Empire; and
NOW, THEREFORE, I, Phillip Dupper, Mayor of the City of Loma Linda and on behalf of the City Council and citizens of Loma Linda, do honor Amy Jones for her unwavering commitment and volunteer work over the past six years have not gone unnoticed. The city proudly honors her for her significant contributions to the community.

Dated this 24th day of September 2024
Phillip Dupper, Mayor
City of Loma Linda
Regular City Council Staff Report
Recognition of Nate Boucher from Mission Elementary School Meeting
Tuesday, September 24, 2024, 7:00 PM
Agenda Group
Scheduled and Related Items Item: 2C
From
T Jarb Thaipejr, City Manager
See Letter from Mission Elementary School.

Attachments
Mission School Letter.pdf

City of Loma Linda
Regular City Council Staff Report
Presentation from San Bernardino Community College District [San Bernardino Community College District] Presentation by Chancellor Diana Rodriguez.

Meeting
Tuesday, September 24, 2024, 7:00 PM
Agenda Group
Scheduled and Related Items Item: 2D
To
City Council
From
T Jarb Thaipejr, City Manager
Presentation by Chancellor Diana Rodriguez from San Bernardino Community College District City of Loma Linda
Regular City Council Staff Report
PUBLIC HEARING - Council Bill #R-2024-32 - Establishing Refuse Rate Collection and Disposal Rates Effective October 1, 2024, and Repealing Resolution No. 3184 [Public Works] [Continued from September 10, 2024] Adopt Council Bill #R-2024-32.

Meeting
Tuesday, September 24, 2024, 7:00 PM
Agenda Group
Scheduled and Related Items Item: 2E
To
City Council
From
Jeff Peterson, Associate Engineer
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:

It is recommended that the City Council adopt Council Bill No. R-2024-32 - establishing the maximum refuse collection and disposal rates effective July 1, 2024, and repealing Resolution No. 3184.

BACKGROUND:

The City’s franchise agreement allows for an annual rate adjustments based on the Consumer Price Index (CPI) and to be effective each July. The Cost of Living Adjustment calculation from the U.S. Department of Labor, Bureau of Labor Statistic, shows an annual increase of 2.9% from 2023 to 2024. Additionally, the County Waste Disposal Agreement (WDA) allows for an annual adjustment as well. The total combined WDA, CPI and host fee adjustment is approximately 3.4%. A typical residential household will pay $29.88 per month. A Notice of Public Hearing was sent to the record property owners and residents by July 26, 2024. The notice was sent at least 45 days prior to the public hearing and included instructions on how to protest the proposed increase. State Assembly Bill 1826 requires a separate collection of organic waste.

ANALYSIS:

Public Hearing notices were sent to approximately 5200 residents and owners. As of September 4, 2024, the City has received written protests representing ten (10) properties. Any protest letters received after this date until the deadline will be presented at the meeting. Staff reviewed the rates submitted by CR&R, the franchise hauler, and prepared Exhibits A and B of the Resolution (attached). The overall adjustments agree with the Cost of Living Adjustment calculation from the U.S. Department of Labor, Bureau of Labor Statistics. The proposed maximum rates include all applicable collection and disposal fees. The proposed rates will become effective October 1, 2024.

ENVIRONMENTAL IMPACT:

N/A
FINANCIAL IMPACT:

City’s pass-through payment for refuse services is funded in 0013600-51830.

Attachments
Resolution - Refuse Rates Increase - Draft.pdf
Trash Increase Protest Letters_Redacted.pdf
Council Bill #R-2024-32

RESOLUTION NO

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA

LINDA, CALIFORNIA, ESTABLISHING MAXIMUM REFUSE
COLLECTION AND DISPOSAL RATES EFFECTIVE OCTOBER 1,
2024, AND REPEALING RESOLUTION NO. 3184
WHEREAS, the City Council of the City of Loma Linda recognizes that the County of San Bernardino periodically revises the County Disposal Fee for refuse deposited at the County landfill; and, WHEREAS, the City Council on October 9, 2018 approved a ten (10) year extension of the franchise agreement to CR&R, Inc. of Perris, CA for the provision of solid waste and recyclables collection services to residential, commercial and industrial accounts throughout the City. Pursuant to said agreement the franchisee has the authority to establish rates for the collection of refuse, subject to the maximum ceilings as established by resolution of the City Council pursuant to Loma Linda Municipal Code Sec.

8.12.040; and,
WHEREAS, CR&R, Inc. has proposed maximum rates for the various services to be offered to the residents and businesses within the City; and,
WHEREAS, the franchise agreement allows for an annual cost of living adjustment each July; and, WHEREAS, CR&R, Inc., as part of their franchise agreement with the City of Loma Linda, will implement various recycling programs which will result in the diversion of sixty-five percent (65%) of the materials that are collected by CR&R, Inc.; and,
WHEREAS, the City Council on June 26, 2018, approved Ordinance 746, Mandatory Commercial Recycling and Commercial Organic Waste recycling, as required by the State of California Assembly Bill 341, requiring all commercial businesses and multi-family residential dwellings of five units or more generating 4 or more cubic yards of solid waste per week to arrange recycling services on or after July 1, 2012; and State of California Assembly Bill l826, (reads in part) requiring all commercial businesses and multi-family residential dwellings of five units or more, which generate 4 cubic yards or more of commercial solid waste per week on or after January 1, 2019, to arrange for organic waste recycling services, and, if the department makes a specific determination, would decrease the amount to 2 cubic yard on or after January 1, 2020, in order to set a statewide policy goal of diverting at least 75% of generated solid waste from the landfill by 2020; and
WHEREAS, the City Council on June 28, 2022, approved Ordinance 770, updating and amending the Loma Linda Municipal Code Chapter 8.12, Refuse, Collection, Recycling and Disposal, to implement Senate Bill 1383, the Short-lived Climate Pollutant Reduction Act of 2016 related to single family, multifamily and commercial organic collection and edible food waste collection programs; and WHEREAS, on July 26, 2024, the City gave written notice to the record owners of all affected properties and to all affected customers setting forth the amount of the proposed maximum rates, the basis on which the rates were calculated, the reason for the rates, and the date, time and location of a public hearing to be held on the proposed maximum rates; and,
WHEREAS, on September 10, 2024, the City Council conducted a public hearing on the proposed maximum rates wherein all written protests against the maximum rates were considered, but the number of written protests presented was less than a majority of all affected property owners or customers; and, WHEREAS, the City Council finds that the maximum amount of the rates has been calculated consistent with the requirements of article XIIID, Section 6(b).

Council Bill #R-2024-32
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Loma Linda that the maximum rates listed in Exhibit “A” (BI-MONTHLY RESIDENTIAL REFUSE RATES & BIMONTHLY COMMERCIAL REFUSE RATES); and Exhibit “B” (ROLL-OFF, COMPACTOR , AND TEMPORARY REFUSE RATES) attached hereto shall become effective OCTOBER 1, 2024.

BE IT FURTHER RESOLVED that the City Manager shall have the power to authorize the temporary establishment of the maximum rates of any additional services as may periodically be necessary in order to implement additional future services not presently included in the rates set forth herein, subject to ratification by the City Council.

BE IT FURTHER RESOLVED, that Resolution 3184 is hereby repealed.

PASSSED, APPROVED AND ADOPTED this day of 2024, by the following vote:

Ayes:

Noes:

Abstain:

Absent:
____________________________
Phillip Dupper, Mayor
ATTEST:
____________________________
Lynette Arreola, City Clerk

City of Loma Linda
Regular City Council Staff Report
Demands Registers - August 27 and September 10, and 24, 2024 [Finance] Approve demands for payment.

Meeting
Tuesday, September 24, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3A
To
City Council
From
Sonia Fabela, Finance Director
Attachments
CC Demands Register 08-27-24.pdf
CC Demands Register 09-10-24.pdf
CC Demands Register 09-24-24.pdf
RECOMMENDATION:

It is recommended that the City Council approve the attached list of demands for payment.

City of Loma Linda
Regular City Council Staff Report
Approval of Minutes - July 9, 2024
Approve minutes.

Meeting
Tuesday, September 24, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3B
To
City Council
From
Lynette Arreola, City Clerk
Attachments
Regular City Council-07-9-2024-minutesDraft.pdf
Approval of Minutes for Regular City Council held on 07-09-2024 Minutes for the Regular City Council
25541 Barton Road, Loma Linda, CA 92354
July 9, 2024, 5:30 PM - July 9, 2024, 11:34 PM
Roll Call: (The following members were in attendance)
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Ovidiu Popescu, Councilmember
Rhodes Rigsby, Councilmember
Rhonda Spencer-Hwang, Councilmember

1. Call to Order
1A. Call to Order- 7:15 PM
The meeting was called to order at 5:30 pm. and immediately convened to Closed Session. 1B. Roll CallStaff Present:

T. Jarb Thaipejr, City Manager
Diane Robbins, City Attorney
Lynette Arreola, City Clerk
Sonia Fabela, Finance Director
Lorena Matarrita, Community Development Director
Nicole Campbell, Associate Planner
Nate Boucher, Battalion Chief
Kyle Mac Gavin, Information Systems Manager
Lt. Kaysie Smith, San Bernardino County Sheriff's Department 1C. Closed Session - 5:30 pm- 7:17 PM
City Attorney Robbins stated that the City Council met in Closed Session to discuss Labor Negotiations with Labor Negotiators. She stated that direction was given to the negotiators by the City Council. 1D. Invocation and Pledge of Allegiance - Mayor Dupper- 7:17 PM Invocation and Pledge of Allegiance were led by Mayor Dupper. 1E. Items to be Added or Deleted- 7:17 PM
No items were added or deleted.
1F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes.

Pursuant to the Brown Act, no action or discussion can be taken by City Council)- 7:18 PM Mayor Dupper noted that the City will adjourn the meeting in memory of Richard "Dick" Wiley and Joseph Frink. Since he believes the meeting may go late, he wanted to comment on the two gentlemen. He noted Mr. Wiley passed away on July 5 and Mr. Frink passed away on June 13. He noted that both gentlemen were long-time members of the Historic Commission, who cared deeply about the City and the community and both were actively involved with the City. He noted that Mr. Wiley always had great ideas; and Mr. Frink had a passion for the care and upkeep of his ancestral family home, the Frink Adobe. He was very sad to hear of their passing. He asked all to keep their families in their thoughts and prayers.

Raul Colunga, an employee of the City of 22 years with the Community Development and Public Works Departments, stated that he was representing his negotiating group of Public Works, Finance, Code Enforcement, Animal Control, Information Systems, and Administrative staff. After querying the Consumer Price Index for the Inland Empire, the Federal Bureau of Labor Statistics indicated that the inflation rate was about 4% for May. In light of the negotiations, he wanted to convey that whatever is offered in terms of the cost of living agreement that inflation is taken into account. He emphasized that both he and his colleagues are fully committed, putting forth dedication, effort, and energy to deliver exceptional service to the residents of Loma Linda.

Susan Montenero, 25431 Park Ave., complimented Council Member Popescu on comments he made on the budget. She discussed the diversity within her neighborhood, but she expressed concern with safety issues. She suggested that Council members should periodically send notices to residents to introduce themselves and to also offer ordinance information.
1G. Conflict of Interest Disclosure- 7:30 PM
No conflicts or interest were disclosed.

2. Scheduled and Related Items
2A. Council Bill #R-2024-24 - 2024 Spring Weed Abatement Program [Fire]- 7:30 PM Public Hearing was opened at 7:36 PM and closed at 7:41 PM Matt Dingman, Fire Inspector/Investigator, presented the 2024 Spring Weed Abatement Program, explaining the weed abatement program and inspection process. He conducted approximately 300 parcel inspections with 248 notices to clean properties. He concluded noting that there were six unpaid invoices of properties that were cleaned by the City's contractor. He recommended approving the assessments and liens on the properties for payment. He responded to general questions by the City Council.

The public hearing was opened.

Sami Beydoun, MTB Inland Empire, LLC, stated that they are appealing the abatement charges for APN 0284-221-15. He noted that they take proactive measures to ensure their property remains compliant with the City Code. He noted that they had contracted the clean-up work with a licensed landscape contractor before the designated due date and have documentation of the clean-up. He was surprised to have received an invoice from the City. He expressed concern about the lack of communication with the City. He is requesting to work with the City regarding this matter. He noted that they paid the fee to the City.

Mr. Dingman stated that he had the documentation and photos of the cleanup by the City's landscape contractor.

Mayor Dupper noted there there was an appeal process with the department. City Attorney Robbins recommended that they pull that particular invoice item from any City Council action and allow staff to work with the owner.

The public hearing was closed.

Motion by Rhodes Rigsby, seconded by Ronald Dailey and passing by a vote of 5-0-0-0-0 to Approve the Spring 2024 Weed Abatement Report and accounting costs with the exception of Invoice No. 24001, APN 028422115, to allow staff to work with the property owner on his appeal, and to Adopt Council Bill No. R2024-24:

RESOLUTION NO. 3227

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, ADOPTING A REPORT AND STATEMENT OF EXPENSES FOR THE SPRING 2024 WEED ABATEMENT PROGRAM AND IMPOSING A LIEN

UPON PROPERTY FOR PAYMENT THEREFOR
Mr. Larry Veres stated that he inadvertently missed his opportunity to speak when the public hearing was opened. He thanked the Council for the opportunity to speak. He shared his history with Loma Linda and noted that he has spent much money improving and cleaning his property at 11840 Hollis Ct. He explained that he has had issues with homeless individuals living and damaging his property over the years. He explained that his landscaper maintains the property once a month. He believed that from the time he received the notice from the City and the time his landscaper cleaned up, the City's landscaper cleaned the property. He is appealing the weed abatement fees assessed on his property.

Mayor Dupper reiterated that there is an appeal process with the department and directed Mr. Veres to speak with the City.

City Attorney Robbins explained that the City Council would have to amend the motion to remove Mr.

Veres's invoice from the list.

Motion by Rhodes Rigsby to amend the motion to Approve the Spring 2024 Weed Abatement Report and accounting costs with the exception of Invoice No. 24001, APN 028422115, AND with the exception of Invoice No. 24002, APN 028109125, to allow staff to work with the property owners on their appeal, and to Adopt Council Bill No. R-2024-24, Resolution No. 3227, Seconded by Ronald Dailey and passing by a vote of 5-0-0-0-0. 2B. JOINT MEETING OF THE LOMA LINDA CITY COUNCIL AND HOUSING AUTHORITY REGARDING THE FISCAL YEAR 2024-25 BUDGET - Budget Committee's Recommendations (Continued from June 25, 2024)- 7:45 PM
Public Hearing was opened at 7:45 PM and closed at 8:00 PM Mayor Dupper called the meeting for the Housing Authority to order at 7:45 p.m.

Gary Nelson, Budget Committee Member, stated that the Committee met and submitted their recommendations in writing to City staff and City Council. In summary, he noted that the City of Loma Linda is very well-run. He commended the city's leadership and employees; however, the Committee expressed concern that the City's expenses are growing faster than its revenue, and; therefore, recommended that additional sources of revenue need to be researched and acted on fairly soon. He noted that Loma Linda has an extraordinarily tight budget and doesn't see where the City can make any more cuts in positions. The focus must be on bringing in revenue. He is concerned that within the next year or two, the City will have a deficit budget. He noted that the City is running very lean and that having a deficit budget may affect services. He recommended providing public education to the citizens so that they understand that costs are increasing faster than the revenue. He noted that the City has been very proactive in paying down the unfunded liabilities with CalPERS. He noted that Loma Linda has paid down the unfunded liability significantly; more than any other city. They are recommending the City not pay that down any further to save on their expenditure. He noted that there are some items to help the City generate revenue that were discussed at the workshop, such as increasing businesses, installing billboard signs, or increasing the sales tax. He stated that the City has eliminated positions and passed the responsibilities to existing employees to balance the budget. Mr. Nelson stated that if key employees who are responsible for two to three jobs, leave or retire, the City will be faced with the option of either reducing services or hiring additional employees. He emphasized that the Reserves should be used for emergencies and not for operations.

The Budget Committee's recommendations were accepted.
2C. Presentation of Proposed FY 2024-2025 Budget [Finance] (Continued from June 25, 2024)- 8:15 PM
Finance Director Sonia Fabela presented the 2024-2025 Budget, which included the General Fund – Unassigned, Assigned, and Committed, as well as the overall financial status of the City including all funds (General Fund, Enterprise, Special Revenue, Capital, and Debt Services Funds) and the Housing Authority Fund. She highlighted the General Fund's top 7 revenues, emphasizing the percentage of the City's General Fund each revenue item represents and the percentage change between the previous and new fiscal year. Additionally, she analyzed the General Fund Expenditures by departments and the percentage changes between the previous and new fiscal year. She mentioned that in 2023/2024, the City did not have to contribute to unfunded PERS liability due to PERS investments performing well. However, the unfunded liability increased when PERS reduced the discount rate. In summary of the General Fund Total Ending Fund Balance, she explained that the deficit amount of 407,000 from Fiscal Year 2024-25 was covered by fund balance reserves. She also reviewed the beginning and ending Unassigned Fund Balance as well as the Assigned and Committed balances. She noted that the deficit is relatively low compared to what it would be if the City were fully staffed and could afford projects that had to be removed to come close to a balanced budget. She emphasized that rising costs of essential items make it difficult to balance the general fund budget. She provided a spreadsheet showing the potential growth of the deficit if current revenue streams continue with a 2-3 percent increase per year and a modest 3% increase in expenditures each year. Expenditures would outpace the revenue growth. She noted that the reserves will be depleted if the revenue streams do not increase and the City continues to rely on the reserves to cover its deficits.

She identified a list of unfunded positions that are not part of the budget but are necessary positions. She also identified a list of unfunded projects that were removed to attempt to reach a balanced budget. She discussed the Housing Authority budget, which had minimal changes. She thanked all departments and staff for their contributions to the 2024/25 Budget.

Finance Director Fabela addressed questions regarding the unfunded position explaining that a total of nine positions would eventually be needed for the new fire station in Area D.

Mayor Dupper emphasized that, with the city's growth, there is a clear need for three fire stations. He expressed concern that the City has been balancing the budget over the years by eliminating positions and adding more responsibilities to existing employees.

Mayor pro tempore Dailey noted that the Council needs to have clear assumptions about the City's future planning and be prepared to make some difficult decisions.

Council Member Spencer-Hwang added that many of the unfunded positions are crucial and needed now, as employees are already juggling multiple job responsibilities. She pointed out that the City Manager is currently wearing six hats, which is not sustainable.
2D. Five-Year Capital Improvement Program (CIP) [Public Works] (Continued from June 25, 2024)- 8:42 PM
City Manager Thaipejr presented the Five-Year Capital Improvement Program, discussing all the street improvements in the upcoming five-year schedule.

Motion by Rhodes Rigsby, seconded Ovidiu Popescu, and passing by a vote of 5-0-0-0-0 to Approve the 5-year Capital Improvement Program for Fiscal Year 2024-25 as presented. 2E. Council Bill #R-2024-18 - A Resolution to Approve the Fiscal Year 2024-2025 Adjusted Appropriations Limit [Finance] (Continued from June 25, 2024)- 8:51 PM Finance Director Fabela presented the item into evidence, explaining the Adjusted Appropriations Limit.

Motion by Ovidiu Popescu, seconded Rhodes Rigsby, and passing by a vote of 5-0-0-0-0 to Adopt the Council Bill #R-2024-18 - RESOLUTION NO. 3225 - A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LOMA LINDA, CALIFORNIA ADOPTING AN AMENDED CITY APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-2025 IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE CALIFORNIA GOVERNMENT CODE.
2F. Investment Policy (Continued from June 25, 2024)- 9:06 PM Finance Director Fabela stated that there were no changes in the Investment Policy, but would do some research with another financial institution. Should there be changes, she would present it to the City Council.

Motion by Ronald Dailey, seconded Rhodes Rigsby, and passing by a vote of 5-0-0-0-0 to Approve the Investment Policy for Fiscal Year 2024-25. 2G. Citizen Option for Public Safety (COPS) Grant Expenditure Plan (Continued from June 25, 2024)- 9:06 PM
Finance Director Fabela presented the report reviewing some of the expenses of the COPS grant for Fiscal Year 2024-25.

Motion by Ronald Dailey, seconded Rhodes Rigsby, and passing by a vote of 5-0-0-0-0 to Approve the Citizen Option for Public Safety (COPS) Grant Expenditure Plan for Fiscal Year 2024-25. 2H. Council Bill #R-2024-20 - Adopt Resolution to approve the Wildland Fire Protection Contract #3CA06941 between the California Department of Forestry and Fire Protection (CAL FIRE) and the City of Loma Linda for $107,254.21 for Fiscal Year 2024-2025 and authorize the Mayor or Mayor pro tempore to sign the contract pursuant to Government Code 40601 (Continued from June 25, 2024)- 9:07 PM
There was no discussion.

Motion by Ovidiu Popescu, seconded Rhodes Rigsby, and passing by a vote of 5-0-0-0-0 to Adopt Council Bill #R-2024-20 - RESOLUTION NO. 3226 - APPROVING THE DEPARTMENT OF FORESTRY AND FIRE FOR SERVICES FROM JULY 1, 2024, TO JUNE 30, 2024. 2I. Loma Linda Fire Department Radio Contract (Continued from June 25, 2024)- 9:07 PM There was a brief discussion on the Fire Department Radio Contract. Battalion Chief Boucher responded stating that the suggested allocation for this contract was $34,000.

Motion by Rhodes Rigsby, seconded Ovidiu Popescu, and passing by a vote of 5-0-0-0-0 to Approve the appropriation of allocation of $34,000 and Approve the annual contract with the San Bernardino County Innovation and Technology Department (ITD) for radio access and repairs. 2J. Council Bill #R-2024-19 - A Resolution to Approve the 2024-2025 Fiscal Year Budget (Continued from June 25, 2024)- 9:09 PM
It was noted that the City has a $407,000 deficit for the 2024-2025 budget, which will be covered by reserves. Additionally, the 2024-2025 Fiscal Year Budget does not account for the unfunded positions mentioned in the presentation. Councilmember Spencer-Hwang was not in favor of approving it since it does not reflect the full deficit.

Mayor Dupper stated that he struggled with this item knowing that they are not being completely transparent because the deficit should be at a higher amount to include the unfunded positions. He understood over the years positions were not filled or downgraded to balance the budget. However, through negotiations, he noted that the City will hire key positions which puts the City in its current deficit.

He will approve the budget, but if the City doesn't work on generating revenue, services in the community will be affected.

Motion by Ovidiu Popescu, seconded Rhodes Rigsby, and passing by a vote of 4-1-0-0-0 Opposed by Rhonda Spencer-Hwang
to Adopt Council Bill #R-2024-19 - RESOLUTION NO. 3228 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LOMA LINDA, CALIFORNIA, ADOPTING THE FINAL BUDGET FOR THE CITY OF LOMA LINDA FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 2K. Loma Linda Housing Authority Bill #R-2024-01 - A Resolution to Approve the Loma Linda Housing Authority 2024-2025 Fiscal Year Budget (Continued from June 25, 2024)- 9:10 PM No discussion on this item.

Motion by Rhodes Rigsby, seconded Ronald Dailey, and passing by a vote of 5-0-0-0-0 to Adopt Loma Linda Housing Authority Bill #R-2024-01 - RESOLUTION NO. 55 - A RESOLUTION OF THE LOMA LINDA HOUSING AUTHORITY ESTABLISHING A FINAL BUDGET FOR FISCAL YEAR 2024-2025 2L. Presentation of the Voter Survey Research Results by Dr. Richard Bernard, Fairbank, Maslin, Maullin, Metz and Associates (FM3 Research)- 9:11 PM Finance Director Sonia Fabela introduced Dr. Richard Bernard, FM3 Research, who would present the results of the Voter Survey Research.

Dr. Richard Bernard introduced himself, discussed his experience conducting surveys, and reviewed the results of the 2024 Revenue Measure Survey. He shared the survey methodology, including when the survey was conducted, the total interviews, the margin of sampling error, the languages of the survey, and the contact and data collection methods. He noted that 2 in 3 voters believe there is a need for additional funds for city services. He noted the Hypothetical Ballot Title and Summary of the Measure. He found that nearly 2 in 3 voters would support a 1 cent sales tax measure, which is well above the simple majority threshold. He noted that more than 6 in 10 support the measure across Council Districts for a 1 cent sale tax measure. He reviewed the top budget priorities in the city included Public Safety, homelessness, drinking water, and keeping the City safe and clean. He noted that most educational statements resonate with 7 in 10 or more voters focused on public safety, quality of life, and parks. In conclusion, noted that nearly 2 in 3 voters perceive the City needs at least some additional funds to provide services. 2M. Resolutions and Ordinance Measure to Declare a Fiscal Emergency; to Call and Give Notice of a Special Municipal Election to submit to the City's Qualified Voters the "City of Loma Linda Essential Services Measure", which enacts the "City of Loma Linda Transaction and Use Tax Ordinance" that Establishes a General-Purpose One Percent Transactions (sales) and Use Sales Tax Measure- 9:45 PM
Finance Director Fabela presented the report into evidence, noting that the City Council has historically maintained and increased the General Fund reserves to where it is now; that the Council has been conservative over the years when faced with budget challenges, and that the Council has approved operational balanced budgets through various cutbacks through the years. She described the projected General Fund Shortfall, noting that a 2-3% projected increase in revenues and a modest 3% increase in expenditures in a 10-year projection will show a deficit that could occur each year assuming everything continues as is and no new positions are funded and no new revenues, the fund balance reserve will almost fully be depleted by 2035. She displayed the list of revenue-generated recommendations that were discussed at the March 13, 2024, joint meeting. She discussed the unfunded positions and projects, noting that the new fire station and community center are estimated to be completed in 2026/27. She displayed a General Fund 10-Year Projection graph that included the unfunded positions and projects. If there were no new revenues, she noted that the reserves are estimated to be depleted by 2028/29. She noted that the revenue measure would secure the City's long-term financial stability; maintain public safety and continue essential services for residents and businesses. She noted that these would be locally controlled funds that would be directly tracked in the general fund and could not be taken away from the County or State. She discussed the tax measure process, noting that since there are no City Council elections in November 2024, the City Council would have to determine this action as a fiscal emergency, unanimously, so it can be consolidated in a special election. She explained a general-purpose tax would require a majority vote.

She explained the steps to be taken and the staff's recommendations.

City Manager Thaipejr stated that the City will be facing financial hardships within the next few years. He explained that the proposed sales tax increase would help support the City's operations and services.

Mr. Nelson, the Budget Committee, suggested that if the measure gets approved, he would recommend the City to continue to pay down the CalPERS unfunded liabilities. He noted the importance keeping the public educated and aware. He would support a 1/2 percent sales tax increase, but knows that in about 5 years the City may need that other 1/2 percent.

Finance Director Fabela noted that voters may approve a transaction and use tax in increments of 0.125% up to a cap of 2%. If the City doesn't elect to move forward, other taxing agencies can adopt such a measure, such as the County, and that would reduce the amount of sales tax that the City can go for in the future.

Mayor Dupper stated that he is not taking any of this lightly, but he has to be a realist as to where we live in the state and the City we live in. He is concerned with the future. He stated that if one has a moral objection to this, he encourages people to vote no. His concern is that they don't block the ability of the community to decide on its own. He hopes the Council allows the community to decide on its own.

Motion Ronald Dailey, Seconded by Spencer-Hwang to Adopt Council Bill R-2024-26 - A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, UNANIMOUSLY DECLARING A FISCAL EMERGENCY PURSUANT TO ARTICLE XIIIC SECTION 2(B) OF THE

CALIFORNIA CONSTITUTION
Council Member Spencer-Hwang stated that based on the budget, the recommendations by the Budget Committee, and the results of the survey, she believes they are taking the appropriate steps to be responsible and allowing the community to have a voice in this.

Council Member Popescu stated that he wasn't surprised by the results of the survey. He stated that he was pleasantly surprised at how well the budget has been managed the last four years, He is not happy to approve a budget with a deficit. He does have a concern with the future and the shortfalls of the budget, but he doesn't see what's causing the shortfalls. He doesn't see the City at its current financial position as a fiscal emergency. He said that he would have to be at the point of eliminating positions and cutting salaries to where the City cannot function anymore as a fiscal emergency. He believes the voters would not support this. He stated that he has talked to businesses who have expressed concern that a sales tax increase would impact their businesses. He declaring an emergency to pass a tax increase is not the way he would manage the City's budget.

Council Member Rigsby stated that looking at the trajectory of the revenue and the expenditures of the city he does not see an emergency.

Mayor pro tempore Dailey stated that the City Council has found ways to balance the budget and protect the General Fund; however, the city has identified multiple unfunded positions and projects to manage and operate as a city. He believes the Council needs to come up with more realistic and appropriate options.

Council Member Spencer-Hwang remarked that other cities are taking proactive measures to prepare for what’s ahead. She pointed out that the City is cutting positions to balance the budget and has now reached a critical point. She highlighted that the City Manager is juggling six different roles, and urged the Council to take immediate action to ensure the City can function effectively. She stated that the Council should come together on this and show that they value the City employees.

The Mayor called for the vote which Failed to Pass by a vote of 3-2-0-0-0; Opposed by Popescu and Rigsby.

The City Clerk noted that, since the Resolution failed to pass, it was not necessary to proceed with voting on the associated resolution and ordinance for this item.

3. Consent Calendar
Since Agenda Item 2M failed to pass, City Manager Thaipejr removed Agenda Item No. 3F, which was a contract relating to the "City of Loma Linda Essential Services Measure".

In regards to Agenda Item 3Q, Council Member Popescu appreciated the support of the San Manuel Band of Mission Indians.

Motion by Ronald Dailey, seconded Ovidiu Popescu, and passing by a vote of 5-0-0-0-0 to Approve the Consent Calendar as submitted with the exception of Agenda Item 3F, which was removed from the Agenda.
3A. Approve Demands Registers - July 9, 2024 [Finance]- 10:25 PM Approved the Demands Register dated July 9, 2024, with commercial demands totaling $2,464,145.99 and Payroll dated July 3, 2024, totaling $46,477.45.
3B. Approval of Minutes June 11, 2024 [City Clerk]- 10:25 PM Approved Minutes of June 11, 2024, as submitted.
3C. Approval of Minutes June 20 & 25, 2024 [City Clerk]- 10:25 PM Approved Minutes of June 20 & 25, 2024, as submitted.
3D. Treasurer's Report - June 2024 [Finance]- 10:25 PM
Received for filing.
3E. Fire Department's Activity Report - June 2024 [Fire]- 10:25 PM Received for filing.
3F. Subject to the Adoption of Council Bill #R-2024-26, Award contract to Communications & Media management Consultants for Communications and Community Outreach Services- 10:25 PM
City Manager Thaipejr removed this item from the Agenda, which was professional services provided for the Service Measure that failed to pass earlier in the agenda. Item was removed from the Agenda; no action was taken.
3G. Agreement Amendment with TKE Engineering, Inc. for Consulting Services with TKE Engineering, Inc. [Administration]- 10:25 PM
Approved Agreement Amendment with TKE Engineering, Inc. for Consulting Services. 3H. Agreement with the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for Fiscal Year 2024-25 [Administration]- 10:25 PM
Approved execution of Agreement with San Bernardino County Auditor-Controller/Treasurer/Tax Collector for Fiscal Year 2024-25.
3I. Extension of Annual City Service Contracts for Fiscal Year 2024-25 [Public Works]- 10:25 PM Approved extension of Annual City Service Contracts for Fiscal Year 2024-25. 3J. Extension of Annual Service Contracts for Fire Department for Fiscal Year 2024-25 [Fire]- 10:25 PM
Approved extension of Annual Fire Service Contracts for Fiscal Year 2024-25. 3K. Award Contract to GCI Construction, Inc., for Installation of Pre-Packed Sewer Pump Station at 25876 Juanita Street (CIP 21-511) [Public Works]- 10:25 PM Awarded contract to GCI Construction Inc. for $235,600; Joseph E. Bonadiman and Associates for $5,000; and project contingency of $23,000.
3L. Award a Contract to Orozco Landscape and Tree Company for Landscape Maintenance District Area B [Public Works]- 10:25 PM
Awarded contract to Orozco Landscape and Tree Company for $322,568.24. 3M. Award Contract to Crimson Marie Company for the Construction of Concrete "V" Ditch at Richardson Street (CIP 24-413) [Public Works]- 10:25 PM Awarded contract to Crimson Marie Company for $54,800; Goodman and Associates, Inc. for $1,700; and project contingency of $5,500.
3N. Award Contract to Carollo Engineers for Sanitary Sewer Masterplan Update [Public Works]- 10:25 PM
Awarded contract to Carolla Engineers for $369,500.
3O. Award Contract to S & H Civilworks for the Installation of ADA Access Ramps, and Sidewalks at Various Locations (CIP 24-122) [Public Works]- 10:25 PM Awarded contract to S & H Civilworks for $206,00; and project contingency of $20,000. 3P. Accept Parcel Map 20389 Off Site Improvements [Public Works]- 10:25 PM Accept the offsite improvements for Parcel Map 20389; release the 10% Maintenance Guarantee and begin the one-year maintenance period.
3Q. Approve a supplemental appropriation of $300,000 from General Fund Reserves; appropriate the funds into the Grant Expense Account and authorized the purchase five (5) 12- lead cardiac monitor/defibrillators. Accept a grant revenue of $300,000 from San Manual Band of Indians for reimbursement costs of the equipment. Declare four existing monitors being replaced as surplus and authorize their disposition. [Fire]- 10:25 PM Approved the supplemental appropriation of $300,000 from General Fund Reserves; appropriate into expense account to purchase 5, 12-lead cardiac monitor/defibrillators; accept grant revenue from San Manual Band of Indians and declare existing monitors being replaced as surplus. 3R. Notice of Completion - Waterline Improvements at Beaumont Avenue and Nevada Street (CIP 20-657) [Public Works]- 10:25 PM
Accepted the project as complete by MCC Equipment Rentals, Inc. with the final project cost of $1,174,628.06 and authorized the recordation of the Notice of Completion. 3S. Notice of Completion - Purchase and Installation of (2) Two Fuel Management Systems for Fire and Public Works Departments [Public Works]- 10:25 PM Accepted the project as complete by World Fuel Services with the final project cost of $35,041.55 and authorized the recordation of the Notice of Completion.

4. Old Business
4A. Council Bill #O-2024-04 - Second Hearing - An Ordinance of the City Council of the City of Loma Linda repealing Ordinance 712, which will remove Chapter 17.105 Formula-Based Fast Food Restaurants of the Loma Linda Municipal Code in its entirety, and amending Chapter

Mayor Dupper opened the Public Hearing.

Milford Harrison expressed his support for the Ordinance, stating that it would help address part of the City's deficit while maintaining the City's appeal. In response to the previous agenda item, he noted that many residents frequently visit businesses and restaurants outside the City, willingly paying the 8.75% sales tax. He mentioned having a client prepared to develop a drive-through restaurant in Loma Linda, which he believed would be a good fit for the City.

Wayne Dysinger, a 20-year resident of Loma Linda, stated that 12 years ago SB1000 was developed because the community stated clearly that the Blue Zone identity was important. He noted that the retail food environment index, which looks at the quality of food, showed that if you have a low retail food environment index, you have worse health outcomes, such as childhood obesity. He doesn't understand why the Ordinance is up for repeal and what the City will gain from it. He noted that 4 of the 5 Council Members were here when it was adopted. He noted that the blue zone identities remain strong. He pointed out that the County of Riverside is investing $40 million to be a blue zone county, where Loma Linda already has that identity. He knows that there is increased interest in utilizing the Blue Zones brand in commercial ways. He discussed the Netflix documentary as an example. He is a primary care physician and chief medical officer of a health transformation company where he has contracts with over 200 physicians and 2,000 specialized physicians. As of April, his organization has a contract to rebrand Blue Zones and open Blue Zone Health centers. They would like to invest in a Blue Zone health center in Loma Linda, but questioning whether to invest if the the city is stepping away from a Blue Zone brand. He encourages the City to stay strong and keep Loma Linda an exemplary Blue Zone community.

Council Member Dailey stated that the city must look at revenue-generating options because the City will be facing financial hardships.

Mr. Dysinger stated that he would vote for a 1/2 % sales tax increase and believed many residents would support a tax increase vs. more drive-throughs.

Mayor Dupper acknowledged that the pandemic brought significant changes, with many businesses shifting to a drive-through model due to concerns that another pandemic could occur in the future. He emphasized that the new ordinance was carefully written, ensuring a thorough review process for any such developments.

Council Member Spencer-Hwang stated that for the past 10 years, she has been studying centenarians in this region and beyond. She published a book on Blue Zone that covers various generations and their habits. She noted that one of her goals is to embrace the City's motto of wellness and prosperity. She pointed out that she has hosted visitors from other countries wanting to learn more about the Blue Zone.

She would like to embrace this and for the City to develop its own brand around the blue zone and sell it to attract businesses that follow the City's model. She stated that there are upscale vegan and vegetarian options that are available. She is committed to doing this.

Council Member Popescu agreed with Mr. Dysinger's comments about preserving Loma Linda's Blue Zone identity, emphasizing that the city has built a strong health-conscious reputation over the past 12 years.

He disagreed that residents would support a tax increase. He stated that he has not seen any data indicating that the pandemic has driven businesses to incorporate drive-throughs.

JC Belliard, resident, stated that the City will never know how the voters would have voted for a sales tax increase if given the opportunity. He discussed the Healthy Cities program that lost its funding several years back but noted there are grants available encouraging Loma Linda to seek opportunities. He encouraged the City to look for ways to stay true to the Blue Zone. He stated most students and employees of the University go outside the city limits to eat. He noted that there is a huge opportunity to invest locally. He stated that the City should invest in more sit-down restaurants that would bring in more revenue than drive-throughs. He supported the City looking into high-density developments with residential units on top and businesses on the first floor, which would generate revenue and promote walkable communities. He said the City can do both health and prosperity.

Mr. Dysinger stated that drive-throughs were not completely banned on SB1000, but rather banned the specific types of restaurants based on a threshold number of restaurants, to eliminate larger chains, but not small businesses. Mayor Dupper pointed out that the ordinance was written differently from SB1000.

There was a discussion about bringing restaurants into the City that align with its motto; however, due to the demographic methodology businesses use to select their locations, the City does not usually meet the necessary demographic criteria. Discussion continued on capitalizing on the Blue Zone designation and attracting businesses that support their motto.

Councilmember Spencer-Hwang stated that she is wanting to generate a revenue-generating committee to assist the City. She concurred with comments from Mr. Dysinger and Mr. Belliard. She encouraged them to be involved with the committee.

Brianna Egan, a student and Loma Linda resident, suggested that the City explore policy changes to benefit the community, take advantage of grant opportunities, and reconsider parking ratio regulations in commercial centers where parking exceeds building space, to make room for larger businesses.

Mayor pro tempore Dailey stated that he would like to continue the item to better understand the changes in the ordinance, because there were multiple interpretations discussed. He stated that there are real issues that the City has to confront to generate revenue into the city vs. cutting staff and services. He appreciates the comments that were made and is open to their involvement.

City Attorney Robbins recommended continuing the item if Council members needed more clarification.

Motion by Ronald Dailey, seconded Ovidiu Popescu, and passing by a vote of 4-1-0-0-0 Opposed by Phillip Dupper
to Continue the item to August 13, 2024.
4B. Develop a Revenue Generating Committee (Continued discussion for potential actions)- 11:30 PM
Councilmember Spencer-Hwang stated that the City needs to develop a committee to think about how to generate revenue and embrace the City's model of wellness and prosperity. She would like to partner with Mr. Dysinger and Mr. Belliard for their input to attract the right businesses and restaurants. She said she would have more information at the next meeting.

The Mayor expressed his condolences to Councilmember Spencer-Hwang.

5. New Business
No items.

6. Reports
6A. Reports of Council Members- 11:31 PM
Councilmember Popescu shared that he recently returned from a trip to Kenya with Loma Linda University and is impressed by the institution’s impact, contributing millions of dollars in revenue, jobs, and healthcare services. He was proud to see students from public health provide vital services to the people of Kenya. He is also involved in a separate project focused on delivering blood by drone. During his visit to a hospital, the staff expressed their gratitude. He pointed out how LLU continues to establish hospitals all over the world and wanted to extend his appreciation to Loma Linda University and Medical Center for the services they provide.
6B. Reports Of Officers- 11:33 PM
City Manager Thaipejr thanked Finance Director Fabela and City Attorney Robbins for all their time and efforts in researching and preparing the report for the sales tax measure and for the City Clerk who assisted in their efforts.

Mayor Dupper expressed his appreciation for the thorough work put into the report and thanked the staff for their dedication and hard work.

7. Adjournment
The meeting adjourned in Honor and Memory of Richard "Dick" Wiley and Joseph Frink at 11:34 pm.

City of Loma Linda
Regular City Council Staff Report
Approval of Minutes - August 13, 2024
Approve minutes.

Meeting
Tuesday, September 24, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3C
To
City Council
From
Lynette Arreola, City Clerk
Attachments
Regular City Council-08-13-2024-minutesDraft.pdf
Approval of Minutes for Regular City Council held on 08-13-2024 Minutes for the Regular City Council
25541 Barton Road, Loma Linda, CA 92354
August 13, 2024, 7:02 PM - August 13, 2024, 7:26 PM
Roll Call: (The following members were in attendance)
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Ovidiu Popescu, Councilmember
Rhodes Rigsby, Councilmember
Rhonda Spencer-Hwang, Councilmember

1. Call to Order
1A. Call to Order- 7:02 PM
1B. Roll Call- 7:02 PM
Staff Present:

T. Jarb Thaipejr, City Manager
Diane Robbins, City Attorney
Lynette Arreola, City Clerk
Sonia Fabela, Finance Director
Dan Harker, Fire Chief
Nate Boucher, Battalion Chief
Lorena Matarrita, Community Development Director
Andrew Sanchez, Customer Service Technician
Lt. Kaysie Smith, San Bernardino County Sheriff's Department 1C. Closed Session/Workshop - 5:30 pm- 7:02 PM
City Attorney Robbins stated that the City Council met in Closed Session to discuss the items as noted on the agenda. She mentioned that direction was given to staff. 1D. Invocation and Pledge of Allegiance - Council Member Popescu- 7:03 PM The Invocation and Pledge of Allegiance was led by Councilmember Popescu. 1E. Items to be Added or Deleted- 7:03 PM
There were no items to be added or deleted.
1F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes.

Pursuant to the Brown Act, no action or discussion can be taken by City Council)- 7:04 PM Lt. Kaysie Smith invited the Council, City staff, and the community to National Night Out on Aug. 28, 2924, from 6:00 pm to 8:00 pm at Citrus Trail Park.

Mayor Dupper shared that he received an email from a resident who wished to recognize two Public Works Water Department employees, Edward Aguilar and Carlos Flores. The resident explained that his phone had fallen out of his pocket, and Mr. Aguilar and Mr. Flores found it and returned it to his home. The homeowner expressed deep gratitude for their honesty and integrity, noting that their actions reflect the values of the City.

The Mayor also mentioned a letter he received from the Principal of Mission Elementary School, who expressed her appreciation for Fire Battalion Chief Nate Boucher for his support and leadership in guiding fifth graders through their Leadership Academy. He wanted to formally acknowledge his contributions at a future meeting.

In closing, the Mayor shared that he had the honor of celebrating the 100th birthday of a Loma Linda resident. He mentioned that the Fire Department staff were present for the celebration and thanked them for their dedication and service to the community.
1G. Conflict of Interest Disclosure- 7:08 PM
There were no items of Conflict of Interest among the Council.

2. Scheduled and Related Items
No scheduled items.

3. Consent Calendar
Motion by Ovidiu Popescu, seconded Rhonda Spencer-Hwang, and passing by a vote of 5-0-0-0-0 to Approve the Consent Calendar items as presented.
3A. Approve Demands Registers - July 23 and August 13, 2024 [Finance]- 7:08 PM Approved the demands registers dated:
3B. Treasurer's Report - July 2024 [Finance]- 7:08 PM
Accepted the Treasurer's Report for July 2024 for filing. 3C. Fire Department's Activity Report - July 2024 [Fire]- 7:08 PM Accepted the Fire Department's Activity Report for July for filing. 3D. Award Contract to Retain Services of Senior Management Recruiting Firm for Assistant City Manager position [City Manager]- 7:08 PM
Awarded contract to Ralph Anderson & Associates in an amount not to exceed of $25,000. 3E. Award Contract for Classification and Total Compensation Study [City Manager]- 7:08 PM Awarded contract to Public Sector Personnel Consultants in an amount not to exceed of $63,000. 3F. Award of Contract for Water Valve Replacement 2024 [Public Works]- 7:08 PM July 23, 2024, with commercial demands totaling $1,065,883.64 and payroll demands dated July 18, 2024, totaling $471,649.71; and
August 13, 2024, with commercial demands totaling $3,989,782.71 and payroll demands dated August 1, 2024, totaling $564,993.17.

Awarded contract to MCC Pipeline, Inc.in the amount of $174,632.91 and authorized a contingency allocation of $17,500; City staff will provide inspection and project management. 3G. Award Contract for Construction of Bus Stop Sidewalk at Various Locations (CIP 24-123) [Public Works]- 7:08 PM
Awarded contract to Kormex Construction, Inc. in the amount of $67,210.00 and authorized a contingency allocation of $7,000. City staff will provide inspection and project management. 3H. Award Contract of Pavement Rehabilitation at Various Locations (CIP 23-117) [Public Works]- 7:08 PM
Awarded contract to All American Asphalt in the amount of $892,108.00 and authorized a contingency allocation of $89,000. City staff will provide inspection and project management. 3I. Award Contract for Emergency Operations Center Training for City Staff [Fire]- 7:08 PM Awarded contract to Jacob Green and Associates in an amount not to exceed of $38,800.00. 3J. Award Contract to Purchase and Install Kitchen Countertop at Fire Station 251 [Fire]- 7:08 PM
Awarded contract to Canam Ergonomics Inc. for $20,512.08 and authorized a 10% contingency allocation of $2,000.00.
3K. Declare Items Surplus and Authorize Appropriate Disposal [Information Systems/LLCCP]- 7:08 PM
Declare the list of equipment and miscellaneous items surplus and authorized appropriate disposal. 3L. Appropriate $ 25,000 from 2023-24 General Fund Reserves for Legal Services [Administration]- 7:08 PM
Approved appropriation from Fiscal Year 2023-24 of $25,000 from General Fund Reserve into expenditure account 0011940-51840, General Government Legal Services, to cover the expenses of Legal Services from Fiscal Year 2023-24.
3M. Re-appropriate $30,200 out of General, $10,000 out of Sewer Development Impact and $18,400 out of Water Enterprise Fund Balances into FY 2024-25 for items/services not received by fiscal 2023-24 year-end. [Public Works]- 7:08 PM
Re-appropriated $30,200 from General; $10,000 from Sewer Development Impact; and $18,400 from Water Enterprise Fund Balances into FY 2024-25 for items/services not received by fiscal 2023-24 yearend. 3N. Re-appropriate $1,171,700 from Fiscal Year 2023-24 to Fiscal Year 2024-25 for the completion of the 1.6 Million Gallon Reservoir (CIP 20-656) [Public Works]- 7:08 PM Re-appropriated $1,171,700 from Fiscal Year 2023-24 to Fiscal Year 2024-25 for the completion of the 1.6 Million Gallon Reservoir (CIP 20-656).

17.40 Commercial and Industrial Zones (BP, CO, C-1, C-2, and CM) to allow Fast Food Restaurant With Drive-Through in the BP, C-1, C-2, and CM Zones subject to a Conditional Use Permit and specific use regulations, and amending applicable definitions in Chapter 17.02 Introduction and Definitions for consistency purposes throughout the Development Code (Continued from July 9, 2024)- 7:09 PM
Council Member Spencer-Hwang stated that she works for public health and provided her position on this item. She noted that individuals and the media have come to Loma Linda to learn more about what researchers and journalists have identified Loma Linda as a Blue Zone or longevity hotspot, which is the only community in the US and is one of five regions in the world with this designation. She is an epidemiologist and research professor and over the past 10 years, she has been studying the lifestyle habits as well as experiences of Adventist centenarians and individuals who are 100+ in age. She had published an award-winning book in 2021. Through her research she noted that it is a habit that influences the lifestyle habits of the centenarians and is not dietary, but their time and nature in moving. She noted that the community worked together, helped each other, and put differences aside. She would like to work together to bring back the essence of being a thriving resilient and health-promoting City. She would like to attract businesses that will embrace the City's motto of health and prosperity.

Mayor pro tempore Dailey appreciated her comments. He noted that the Community Development Director sent a notification to the Council providing clarification on the proposed Ordinance.

Adopted Council Bill #O-2024-04.

ORDINANCE NO. 781
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA REPEALING ORDINANCE 712, WHICH WILL REMOVE CHAPTER 17.105 FORMULA-BASED FAST FOOD RESTAURANTS OF THE LOMA LINDA MUNICIPAL CODE IN ITS ENTIRETY, AND AMENDING CHAPTER 17.40 COMMERCIAL AND INDUSTRIAL ZONES (BP, CO, C-1, C-2, AND CM) TO ALLOW FAST FOOD RESTAURANT WITH DRIVE-THROUGH IN THE BP, C-1, C2, AND CM ZONES SUBJECT TO A CONDITIONAL USE PERMIT AND SPECIFIC USE REGULATIONS, AND AMENDING APPLICABLE DEFINITIONS IN CHAPTER 17.02 INTRODUCTION AND DEFINITIONS FOR CONSISTENCY PURPOSES THROUGHOUT THE DEVELOPMENT CODE.

Mayor Dupper shared that during his research on Ms. Ester Van Den Hoven, with whom he had the pleasure of celebrating her 100th birthday, she spoke extensively about her daily walks but didn’t go into much detail about her dietary habits.

Motion by Ronald Dailey, seconded Rhonda Spencer-Hwang, and passing by a vote of 3-2-0-0-0 Opposed by Ovidiu Popescu, Rhodes Rigsby
to Adopt Council Bill #O-2024-04, to Waive the full reading of the ordinance, and to read by title only.

5. New Business
No items.

6. Reports
6A. Reports of Council Members- 7:19 PM
Councilmember Popescu attended an ESRI Conference and shared that it was fascinating in many ways.

He highlighted that Loma Linda sees more visitors than a Redlands Target, emphasizing the potential for the City to be strategic in identifying key areas of focus. He mentioned that ESRI provides valuable data on specific areas and noted the significant amount of work ahead, including grant opportunities. He suggested utilizing ESRI’s resources to attract the types of businesses the City wants. Councilmember Popescu also discussed the extensive data ESRI offers, which could greatly benefit the City. Additionally, he mentioned a conversation with an individual about the longevity of Adventists due to their diet and referenced an ongoing study focused on identifying healthy habits. 6B. Reports Of Officers- 7:26 PM
No reports from Officers.

7. Adjournment
Mayor Dupper noted that he would have a conflict with the September 10 and October 8, City Council meeting dates and asked to meet on the 4th Tuesdays of September and October. City Council concurred.

The meeting adjourned at 7:26 pm.

City of Loma Linda
Regular City Council Staff Report
Approval of Minutes - September 10, 2024
Approve minutes.

Meeting
Tuesday, September 24, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3D
To
City Council
From
Lynette Arreola, City Clerk
Attachments
Regular City Council-09-10-2024-minutesDraft.pdf
Approval of Minutes for Regular City Council held on 09-10-2024.

Minutes for the Regular City Council
25541 Barton Road, Loma Linda, CA 92354
September 10, 2024, 7:00 PM - September 10, 2024, 7:15 PM Roll Call: (The following members were in attendance)

Absent:

Phillip Dupper, Mayor
Ron Dailey, Mayor pro tempore
Ovidiu Popescu, Council Member
Rhodes Rigsby, Council Member
Rhonda Spencer-Hwang, Council Member

1. Call to Order
1A. Call to Order- 7:00 PM
The City Clerk called the meeting to order at 7:00 pm. No City Council Members were present. 1B. Roll Call- 7:00 PM
City Staff Present:

The City Clerk called the meeting to order at 7:00 pm in the absence of any City Council. 1C. Closed Session/Workshop- 7:00 PM
1D. Invocation and Pledge of Allegiance- 7:00 PM
1E. Items to be Added or Deleted- 7:00 PM
1F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes.

Pursuant to the Brown Act, no action or discussion can be taken by City Council)- 7:01 PM None.
1G. Conflict of Interest Disclosure- 7:01 PM

2. Scheduled and Related Items
2A. PUBLIC HEARING - Council Bill #R-2024-32 - Establishing Refuse Rate Collection and Disposal Rates Effective October 1, 2024, and Repealing Resolution No. 3184 [Public Works]- 7:01 PM
There was no public present for this item.

Due to a lack of quorum, the City Clerk adjourned the meeting to the meeting of September 24, 2024.

3. Consent Calendar

4. Old Business
Lynette Arreola, City Clerk

5. New Business

6. Reports
6A. Reports of Council Members- 7:15 PM
6B. Reports Of Officers- 7:15 PM

7. Adjournment
Due to a lack of quorum, the City Clerk adjourned the meeting at 7:15 pm to the meeting on September 24, 2024.

City of Loma Linda
Regular City Council Staff Report
Treasurer's Report - August 2024 [Finance]
Accept for filing.

Meeting
Tuesday, September 24, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3E
To
City Council
From
Sonia Fabela, Finance Director
Via
T Jarb Thaipejr, City Manager
Attachments
August 24 TREAS REPORT.pdf
RECOMMENDATION:

It is recommended that the City Council receive the report for filing.

DEMAND DEPOSIT ACCOUNTS

CITY - BANK OF AMERICA - MAIN CHECKING ACCOUNT 1,361,505.44 $ Outstanding Checks as of month-end (852,001.99)
CITY - MAIN CHECKING ACCOUNT AVAILABLE BALANCE 509,503.45 $ BANK OF AMERICA - PAYROLL $ 22,644.69
HOUSING AUTHORITY - BANK OF AMERICA - CHECKING ACCOUNT 323,029.83 Outstanding Checks as of month-end (3,607.93)
HOUSING AUTHORITY - CHECKING ACCOUNT AVAILABLE BALANCE 319,421.90 $ SUCCESSOR AGENCY - BANK OF AMERICA - CHECKING ACCOUNT 156,728.27 Outstanding Checks as of month-end (160.00)
SUCCESSOR AGENCY - CHECKING ACCOUNT AVAILABLE BALANCE 156,568.27 $ DEMAND DEPOSIT ACCOUNTS - TOTAL $ 1,008,138.31
YIELD

LOCAL AGENCY INVESTMENT FUND (LAIF)
CITY 4.516% $ 53,913,356.48
CITY - Former RDA Bond Proceeds 4.516% 433,564.46
CITY -Total 54,346,920.94
SUCCESSOR RDA 4.516% 261,252.81
HOUSING AUTHORITY 4.516% 1,393,968.32
INVESTMENTS TOTALS $ 56,002,142.07

OTHER CASH

IMPREST ACCOUNT $ 500.00
CASH ON HAND 1,350.00
OTHER CASH TOTAL $ 1,850.00

CASH AND INVESTMENTS - GRAND TOTAL 57,012,130.38
PREVIOUS MONTH 58,430,631.47
CHANGE +/(-) $ (1,418,501.09)
All investments are in accordance with the City Investment Policy, and as such, sufficient funds are available to meet the cash flow requirements of Loma Linda, including the next thirty days' obligations.

Treasurer
August 2024

CITY OF LOMA LINDA

COMPOSITION OF CASH

INVESTMENTS
-
10,000,000.00 20,000,000.00 30,000,000.00 40,000,000.00 50,000,000.00 60,000,000.00 70,000,000.00 8/23 9/23 10/23 11/23 12/23 1/24 2/24 3/24 4/24 5/24 6/24 7/24 8/24

CITY OF LOMA LINDA
MONTHLY TREASURER'S REPORT 08/23-08/24

CITY, SUCCESSOR RDA & HA - TOTAL CASH AVAILABLE CITY- FORMER RDA BOND PROCEEDS BASELINE City of Loma Linda
Regular City Council Staff Report
Fire Department's Activity Report - August 2024 [Fire]
Accept for filing.

Meeting
Tuesday, September 24, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3F
To
City Council
From
Nataly Alvizar, Executive Aide
Attachments
August 2024 Fire Activity Report.pdf
RECOMMENDATION:

It is recommended that the City Council receive the report for filing. 1 of 1
SUBJECT: August 2024 Fire Department Activity Report
Operations Division:

The Fire Department’s Operations Division responded to 460 incidents in August 2024. There were 50 calls/incidents given or received in Mutual/Automatic Aid. The alarm types are broken down as follows:

Fire & Rescue Month YTD
Medical Aid (MA) 291 63.3% 2359 68.3%
Traffic Collision (TC) 15 3.3% 109 3.2%
MA + TC 306 66.5% 2468 71.5%
Hazardous Conditions 3 2.40% 25 0.70%
Hazardous Material 1 0.40% 8 0.40%
Public Assistance 26 6.90% 171 5.50%
Rescue 1 0.90% 10 0.60%
Structure Fire 5 2.10% 23 1.00%
Cooking 1 0.00% 3 0.10%
Vegetation Fire 3 0.40% 28 0.70%
Vehicle Fire 2 0.00% 8 0.10%
Refuse Fire 6 1.10% 65 1.40%
All Fires 17 3.60% 127 3.30%
Good Intent/Dispatched
& Cancelled Enroute 38 8.3% 262 7.6%
Fire Alarm Activation* 18 3.9% 146 4.2%
*Note: Includes accidental activation, burnt food, system malfunction, malicious, etc.

City of Loma Linda
Regular City Council Staff Report
Award Contract to Doug Martin Contracting Co., Inc. for Pavement Rehabilitation by Slurry Seal Method at Various Locations (CIP 24-121) [Public Works]
Award contract for $130,873.02.

Meeting
Tuesday, September 24, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3G
To
City Council
From
Jeff Peterson, Associate Engineer
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:

It is recommended that the City Council award the contract for pavement rehabilitation by slurry seal method at various locations to Doug Martin Contracting Company, Inc. of La Habra, CA in the amount of $130,873.02 and authorize a contingency allocation of $13,000. City staff will provide inspection and project management.

BACKGROUND:

This project is included in the approved Capital Improvement Program listed in the annual budget. Generally, this is pavement rehabilitation by slurry seal method at various locations utilizing Measure I funding.

ANALYSIS:

Five (5) bids were received and publicly opened on September17, 2024. Bids ranged from a low of $130,873.02 to a high of $229,548.00 (see attached bid summary). The low bidder, Doug Martin Contracting Company, Inc. of La Habra, CA, has been checked for references and found to be satisfactory. This contractor has performed satisfactorily on similar projects. It is not unusual for a project to change the quantities of work or the scope of work as field conditions dictate. This is generally caused by unforeseen circumstances or work needed to maintain the integrity of the project. Staff recommends an allocation of ±10% of the construction amount ($13,000.00) for a contingency allocation.

ENVIRONMENTAL IMPACT:

N/A
FINANCIAL IMPACT:

Funding is available in Account No. 1265340-58500, Measure I.

Attachments
Pavement Rehab by Slurry Seal 2024.pdf
Agreement - Slurry Seal 2024.pdf
City of Loma Linda
Pavement Rehab by Slurry Seal 2024 CIP 24-121

ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization L.S. 1 $10,000.00 $10,000.00 $5,050.00 $5,050.00 $8,500.00 $8,500.00 2 Traffic Control L.S. 1 $8,000.00 $8,000.00 $3,900.00 $3,900.00 $15,750.00 $15,750.00 3 Crack Sealing L.S. 1 $15,000.00 $15,000.00 $17,000.00 $17,000.00 $12,500.00 $12,500.00 4 Slurry Seal Type II TON 360 $320.00 $115,200.00 $248.89 $89,600.40 $242.00 $87,120.00 5 R&R Detail 22, Double yellow line L.F. 2,174 $1.50 $3,261.00 $2.83 $6,152.42 $2.81 $6,108.94 6 R&R Detail 24D, "STOP" legend/ Stop bar EA. 11 $250.00 $2,750.00 $459.00 $5,049.00 $459.00 $5,049.00 7 R&R Detail A24F, Yellow cross walk L.F. 192 $11.00 $2,112.00 $5.10 $979.20 $5.10 $979.20 8 R&R Detail A24D, "STOP" EA. 2 $300.00 $600.00 $355.00 $710.00 $357.00 $714.00 9 R&R Detail A24D, "STOP AHEAD" EA. 1 $500.00 $500.00 $656.00 $656.00 $663.00 $663.00 10 R&R Detail A24D "SLOW SCHOOL XING" EA. 2 $1,000.00 $2,000.00 $888.00 $1,776.00 $892.50 $1,785.00 TOTAL $159,423.00 $130,873.02 $139,169.14
Pavement Rehab by Slurry Seal 2024 CIP 24-121

ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization L.S. 1 $12,500.00 $12,500.00 $9,000.00 $9,000.00 $13,000.00 $13,000.00 2 Traffic Control L.S. 1 $10,000.00 $10,000.00 $3,672.00 $3,672.00 $15,500.00 $15,500.00 3 Crack Sealing L.S. 1 $21,125.00 $21,125.00 $21,833.00 $21,833.00 $26,500.00 $26,500.00 4 Slurry Seal Type II TON 360 $244.15 $87,894.00 $359.38 $129,376.80 $420.00 $151,200.00 5 R&R Detail 22, Double yellow line L.F. 2,174 $3.50 $7,609.00 $3.02 $6,565.48 $4.00 $8,696.00 6 R&R Detail 24D, "STOP" legend/ Stop bar EA. 11 $525.00 $5,775.00 $495.00 $5,445.00 $640.00 $7,040.00 7 R&R Detail A24F, Yellow cross walk L.F. 192 $6.00 $1,152.00 $5.50 $1,056.00 $21.00 $4,032.00 8 R&R Detail A24D, "STOP" EA. 2 $525.00 $1,050.00 $385.00 $770.00 $450.00 $900.00 9 R&R Detail A24D, "STOP AHEAD" EA. 1 $875.00 $875.00 $715.00 $715.00 $640.00 $640.00 10 R&R Detail A24D "SLOW SCHOOL XING" EA. 2 $1,250.00 $2,500.00 $962.40 $1,924.80 $1,020.00 $2,040.00 TOTAL $150,480.00 $180,358.08 $229,548.00
Engineer's Estimate Doug Martin Contracting Pavement Coatings Co.

American Asphalt South Roy Allen, Inc. All American Asphalt \\CLL-SV-FILE\Public Works\Public Works Admin\BID RESULTS\2024\Pavement Rehab by Slurry Seal 2024 1 AGREEMENT
THIS AGREEMENT, made and entered into this day of , 2024, by and between THE CITY OF LOMA LINDA, A MUNICIPAL CORPORATION, hereinafter called City, and , hereinafter called CONTRACTOR.

WITNESSETH, that the parties hereto do mutually agree as follows:

ARTICLE I: For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said City, said Contractor agrees with said City to perform and complete in a workmanlike manner all work required under the Project Specifications entitled:

PAVEMENT REHABILITATION BY SLURRY SEAL METHOD
AT VARIOUS LOCATIONS (FY 2024)
In accordance with the Specifications and Drawings there for, to furnish at his own expense all labor, materials, equipment, tools, and services necessary there for, except such materials, equipment, and services as may be stipulated in said Specifications to be furnished by said City, and to do everything required by this Agreement and the said Specifications and Drawings.

ARTICLE II: For furnishing all said labor, materials, equipment, tools, and services, furnishing and removing all plant, temporary structures, tools, and equipment, and doing everything required by this Agreement and the said Specifications and Drawings; also for all loss and damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise during the prosecution of the work until its acceptance by said City, and for all risks of every description connected with the work; also for all expenses resulting from the suspension or discontinuance of work, except as in the said Specifications are expressly stipulated to be borne by said City; and for completing the work in accordance with the requirements of said Specifications and Drawings, said City will pay and said Contractor shall receive, in full compensation there for, the price(s) named in the Bidding Schedule.

ARTICLE III: The City hereby employs said Contractor to perform the work according to the terms of this Agreement for the above mentioned price(s), and agrees to pay the same at the time, in the manner, and upon the conditions stipulated in the said Specifications; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.

ARTICLE IV: The Notice Inviting Bids, Instructions to Bidders, proposal, Certificate of Non Discrimination by Contractors, Noncollusion Affidavits, Specifications, Drawings, and all addenda issued by the City with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made part of this Agreement.
2 IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the day and year first above written.

THE CITY OF LOMA LINDA, CALIFORNIA
(CITY)
BY:

ATTEST:

BY: SEAL
City Clerk
Contractor
BY:
(Signature)
(Title)
ATTEST:

BY:
(Signature)
(Title)
City of Loma Linda
Regular City Council Staff Report
Award contract to West Coast Arborist for Annual Tree Maintenance Services for Fiscal Year 2024/25 [Public Works]
Award service contract in an amount not to exceed $156,000.00.

Meeting
Tuesday, September 24, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3H
To
City Council
From
Julia Loeffert, Executive Assistant
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:

It is recommended that the City Council award a contract for annual tree maintenance services to West Coast Arborist, Inc. of Anaheim, CA, in an amount not to exceed $156,000.00, for this fiscal year. Each remaining year, throughout the term of the agreement, the payment for services provided must not exceed the amount allocated by the City in the budget for those services. City Staff will provide project management.

BACKGROUND:

June 9, 2020 City Council approved a tree planting contract to West Coast Arborist, Inc. This contract was awarded via the piggy-back procurement process with the City of Beaumont. The piggy-back procurement process is allowed in California as long as the original contract was competitively bid and followed California law. Staff has closely monitored this contract and contractor for compliance, reliability and responsiveness. Currently, this vendor has renewed a tree maintenance contract via a Request for Proposal (RFP) process with the City of Beaumont.

Staff recommends utilizing the piggy-back procurement process for this contract.

ANALYSIS:

West Coast Arborist, Inc. has expressed interest in extending to the City the same contract prices enjoyed by Beaumont. Beaumont recently awarded an annual contract via the RFP process, attached. The three (3) year agreement includes two (2) additional option years. The prices are similar to what we are currently are paying. They have been performing in a responsive, professional manner for the last four years on various contracts. Staff is satisfied with their work and recommends this contractor. As this is an annual service contract, no contingency amount is recommended. If additional work beyond what is allocated in the approved budget is considered either an appropriation or the mid-year budget adjustment process would be utilized.

ENVIRONMENTAL IMPACT:

N/A
FINANCIAL IMPACT:

Tree maintenance is required yearly and has been budgeted, in fiscal year 2024-25, as follows: $120,000 in the Street Maintenance account 0013200-51300; $30,000 in the Park Maintenance account 0014200-51300; $6,000 in the Facilities Maintenance account 0013400-51310.

Attachments
WCA Agreement for Contract Services - 9-24-24.pdf
Beaumont - RFP Tree Trimming and Maint. Svc - 3.6.24.pdf Beaumont - WCA Agreement C24-48 - 4-2024.pdf

Page 1 of 20 ends

CITY OF LOMA LINDA

AGREEMENT FOR CONTRACTOR SERVICES

TREE TRIMMING AND MAINTENANCE SERVICES
THIS AGREEMENT is made and effective as of September 25, 2024, by and between the CITY OF LOMA LINDA, a municipal corporation (the "City") and WEST COAST ARBORISTS, INC., a California corporation (the "Contractor"). The City and the Contractor are sometimes referred to herein collectively as the “Parties” and singularly as “Party.” In consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows:

1. TERM
This Agreement is effective as of the date first above written and shall continue for a term of three years covering the services (“Services”) provided in the Proposal. The term of this agreement may be extended by the City Council for up to two additional terms of one year at the sole and absolute discretion of the City Council as evidenced by a written amendment to this agreement. Notwithstanding the forgoing, City may terminate this Agreement at any time upon written notice to Contractor, provided it pays Contractor for all services provided prior to termination.

2. SERVICES
Contractor shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Contractor shall complete the tasks according to the schedule of performance, which is also set forth in Exhibit A.

3. PERFORMANCE
Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. If the work performed by Contractor is not satisfactory, the City’s Public Works Superintendent or his designated representative may suspend the Agreement for any period of time or terminate the Agreement as set forth herein. No sums shall be due or payable to the Contractor for or during any time of such suspension or after termination.

4. CITY MANAGEMENT
City’s City Manager or his/her designee shall represent City in all matters pertaining to the administration of this Agreement, and the review and approval of all work to be performed by Contractor.

Page 2 of 20 ends

5. PAYMENT
(a) City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, for work completed. (b) Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City’s City Manager. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City’s City Manager and Contractor at the time City’s written authorization is given to Contractor for the performance of said services.
(c) Contractor will submit invoices monthly for actual services performed. Said invoices shall detail all costs, rates, and hours for individual tasks. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of the Contractor’s fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. (d) Prior written approval from the City shall be required prior to any and all work performed by Contractor. If prior written approval is not obtained by the Contractor, no payment will be approved.

6. TERMINATION OF AGREEMENT
(a) The City may terminate this Agreement at any time during the term of the Agreement by giving the Contractor not less than thirty (30) calendar days’ prior written notice. The Contractor may only terminate this Agreement for cause, and by giving the City prior notice in writing with a reasonable opportunity to cure any purported default. If the Agreement is terminated by the City, and provided Contractor is not then in breach, the Contractor shall be paid for services satisfactorily rendered to the last working day the Agreement is in effect, and the Contractor shall have no other claim against the City by reason of such termination. This Agreement may be extended beyond the term only by the written agreement of both Parties prior to the expiration of the term of the Agreement. (b) Upon termination of the Agreement pursuant to this Section, Contractor shall submit an invoice to the City for all unpaid work completed.

7. DEFAULT OF CONTRACTOR
(a) The Contractor’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes

Page 3 of 20 ends

beyond the Contractor’s control, and without fault or negligence of the Contractor, it shall not be considered a default.
(b) If the City’s City Manager or his/her designee determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Contractor a written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

8. OWNERSHIP OF DOCUMENTS
(a) Contractor shall maintain complete and accurate records with respect to billed time, sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Contractor shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, claims, applications, computer files, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Contractor. With respect to computer files, Contractor shall make available to the City, at the Contractor’s office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.

9. INDEMNIFICATION
(a) Defense, Indemnity and Hold Harmless. Contractor shall defend, indemnify, and hold harmless the City, its present and former officers, directors, employees, agents, staff, volunteers, mayor, council, boards, committees, and representatives, as broadly interpreted (collectively, the “Indemnified Parties”), of and from all claims, suits, demands, obligations, losses, damages, sums, or any other matters threatened or presently asserted, including but not limited to all legal fees, costs of defense and litigation expenses (including legal fees, expert fees and any other costs or fees, including those of adverse parties imposed on or sought against the Indemnified Parties), arising directly or indirectly out of any liability or claim of loss or liability for

Page 4 of 20 ends

personal injury, bodily injury to persons, contractual liability, errors or omissions, breach, failure to perform, damage to or loss of property, or any other loss, damage, injury or other claim of any kind or nature arising out of the work to be performed by Contractor herein, caused by or arising out of the negligent acts or omissions, or intentional misconduct of Contractor, including its subcontractors, employees, agents, and other persons or entities performing work for Contractor.
(b) Contractual Indemnity. To the fullest extent permitted under California law, Contractor shall contractually indemnify, defend and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, amounts for good faith settlement, or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees and costs), arising out of or related to, in whole or in part, the performance of this Agreement by Contractor or by any individual or entity for which Contractor is legally liable, including but not limited to Contractor’s officers, agents, representative, employees, independent contractors, subcontractors or affiliated or related entities and/or its or their employees, agents and representatives, caused by or arising out of all negligent acts or omissions, or intentional misconduct of Contractor, including its subcontractors, employees, agents and other persons or entities performing work for Contractor. Indemnification shall include any claim that Contractor, or Contractor’s employees or agents, are or may be considered and treated as employees of the City, or are entitled to any employee benefits from City including but not limited to those available under Public Employees Retirement Law. The obligation to indemnify, defend and hold harmless the Indemnified Parties shall apply to all liability as defined above regardless of whether the Indemnified Parties were or are alleged to have been negligent, except that it shall not apply to claims arising from the primary negligence or willful intentional misconduct of the Indemnified Parties. Contractor’s obligation to defend the Indemnified Parties is not contingent upon there being an acknowledgement of or determination of the merit of any claims, liability, demands, causes of action, suits, losses, expenses, errors, omissions and/or costs.
(c) Subcontractors and Indemnification. Contractor agrees to and shall obtain executed indemnity agreements in favor of the Indemnified Parties with provisions identical to those set forth from each and every Subcontractor, Sub consultant, or other person or entity involved by, for, with, or on behalf of Contractor in the performance of any aspect of this Agreement. In the event Contractor fails to obtain such indemnity obligations, Contractor shall be fully responsible for each and every Subcontractor, Subconsultant or other person or entity in terms of defense, indemnity and hold harmless obligations in favor of the Indemnified Parties as set forth above. This obligation to indemnify and defend the Indemnified Parties is binding on the successors, assigns, or heirs of Contractor and shall survive the full performance or termination of this Agreement. These indemnification provisions are independent of and shall not in any way be limited or superseded by the insurance requirements and insurance-related provisions of this Agreement.
(d) City Lost or Damaged Property – Theft. Contractor further agrees to pay or cause to be paid to the Indemnified Parties’ benefit, any and all damages, fines, penalties,

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and loss or theft of property of the City arising out of or related in any way to the negligent acts or omissions or intentional misconduct of Contractor or of Contractor’s officers, agents, representatives, employees, independent contractors, subcontractors or affiliated or related entities and/or its or their employees, agents and representatives, whether such actions, omissions to act, negligence or intentional conduct is or was authorized by this Agreement or not. City assumes no responsibility whatsoever for any property placed on the premises of City. Contractor further agrees to waive all rights of subrogation against the Indemnified Parties.
(e) Non-Waiver and Non-Exhaustion of City’s Further Rights and Remedies. No aspect of this provision shall in any way limit or effect the rights of the Indemnified Parties against the Contractor under the terms of this Agreement or otherwise. The indemnification provisions shall apply regardless of whether this Agreement is executed after Contractor begins the work and shall extend to claims arising after this Agreement is performed or terminated, including a dispute as to the termination of Contractor. The indemnity obligations of Contractor shall continue until it is determined by final judgment that the claim against the City and any Indemnified Parties is determined by final judgment and after exhaustion of any rights of appeal. Further, no aspect of this provision shall impact the City’s rights to contribution from Contractor, or for the City to dispute Contractor’s refusal to defend and indemnify City. (f) Limitations on Scope of Indemnity. Notwithstanding the foregoing, Contractor shall not be responsible for indemnification for claims or losses caused by the primary negligence or intentional wrongdoing of Indemnified Parties. Further, the indemnity provided shall be interpreted as broadly as permitted under California law and as to agreements between parties, and shall if required be reformed to be consistent with those laws to protect and save this provision for the protection of the Indemnified Parties. (g) The obligations of Contractor under this or any other provision of this Agreement shall not be limited by the provisions of any workers’ compensation act or similar act. The Contractor expressly waives any statutory immunity under such statutes or laws as to the Indemnified Parties. The Contractor’s indemnity obligation set forth in this Section 9 shall not be limited by the limits of any policies of insurance required or provided by the Contractor pursuant to this Agreement.
(h) The Contractor’s covenant under this Section 9 shall survive the expiration or termination of this Agreement.

10. INSURANCE
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
(a) Types of Required Coverages
Without limiting the indemnity provisions of the Contract, the Contractor shall procure and maintain in full force and effect during the term of the Contract, the following

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policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Contractor agrees to amend, supplement or endorse the policies to do so. (1) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 00 01, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $20,000,000 per occurrence, and $25,000,000 in the aggregate.
(2) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1), including owned, non-owned and hired autos, or the exact equivalent, with minimum limits of $10,000,000 for bodily injury and property damage, each accident. If Contractor owns no vehicles, auto liability coverage may be provided by means of a non-owned and hired auto endorsement to the general liability policy. Automobile liability insurance and endorsements shall be kept in force at all times during the performance of this Agreement. (3) Workers’ Compensation: Workers’ Compensation Insurance, as required by the State of California and Employer’s Liability Insurance with a limit of not less than $1,000,000 each accident for bodily injury and $1,000,000 each employee for bodily injury by disease. (4) Professional Liability: Professional Liability insurance with limit of not less than $10,000,000 each claim. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusion that may potentially affect the work to be performed.
(b) Endorsements
Insurance policies shall not be in compliance if they include any limiting provision or endorsement. The insurance policies shall contain, or be endorsed to contain, the following provisions:
(1) Commercial General Liability
Additional Insured: The City, its elected officials, officers, employees, volunteers, boards, agents and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. Coverage for the additional insureds shall apply to the fullest extent permitted by law.

Additional Insured Endorsements shall not:

1. Be limited to “Ongoing Operations”

2. Exclude “Contractual Liability

3. Restrict coverage to the “Sole” liability of contractor

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4. Exclude “Third-Party-Over Actions”

5. Contain any other exclusion contrary to the Agreement Additional Insured Endorsements shall be at least as broad as ISO Forms CG 20 10 11 85; or CG 20 and 10 and CG 2037.

Primary Insurance: This insurance shall be primary and any other insurance, whether primary, excess, umbrella or contingent insurance, including deductible, or self-insurance available to the insureds added by endorsement, shall be in excess of, and shall not contribute with, this insurance. Coverage shall be at least as broad as ISO CG 20 01 04 13. (2) Auto Liability
Additional Insured: The City, its elected officials, officers, employees, volunteers, boards, agents, and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the work or operations performed by or on behalf of the Contractor.

Primary Insurance: This insurance shall be primary and any other insurance whether primary, excess, umbrella or contingent insurance, including deductible, or self-insurance available to the insureds added by endorsement shall be in excess of and shall not contribute with this insurance.
(3) Workers’ Compensation
Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties. (c) Notice of Cancellation
Required insurance policies shall not be cancelled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (d) Waiver of Subrogation
Required insurance coverages shall not prohibit Contractor from waiving the right of subrogation prior to a loss. Contractor shall waive all rights of subrogation against the indemnified parties and policies shall contain or be endorsed to contain such a provision. This provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer.
(e) Evidence of Insurance
All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. These requirements are subject to amendment or waiver only if so approved in writing by the City. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15)

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days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
(f) Deductible or Self-Insured Retention
Any deductible or self-insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the Contractor or the City.
(g) Contractual Liability/Insurance Obligations
The coverage provided shall apply to the obligations assumed by the Contractor under the indemnity provisions of this Agreement. The insurance obligations under this Agreement shall be: (1) all the insurance coverage and/or limits carried by or available to the Contractor; or (2) the minimum insurance coverage requirements and/or limits shown in this Agreement; whichever is greater. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits, which are applicable to a given loss, shall be available to the City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this Agreement.
(h) Failure to Maintain Coverage
Contractor agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to withhold any payment due Contractor until Contractor has fully complied with the insurance provisions of this Contract. In addition, the City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may take out the necessary insurance and pay, at Contractor’s expense, the premium thereon.

In the event that the Contractor’s operations are suspended for failure to maintain required insurance coverage, the Contractor shall not be entitled to an extension of time for completion of the Work because of production lost during suspension. (i) Acceptability of Insurers
Each such policy shall be from a company or companies with a current A.M.

Best’s rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. Any other rating must be approved in writing in accordance with the City.
(j) Claims Made Policies

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If coverage is written on a claims-made basis, the retroactive date on such insurance and all subsequent insurance shall coincide or precede the effective date of the initial Contractor’s Agreement with the City and continuous coverage shall be maintained or an extended reporting period shall be exercised for a period of at least five (5) years from termination or expiration of this Agreement. (k) Insurance for Subcontractors
Contractor shall be responsible for causing Subcontractors to purchase the same types and limits of insurance in compliance with the terms of this Agreement, including adding the City as an Additional Insured, providing Primary and Non- Contributory coverage and Waiver of Subrogation to the Subcontractors’ policies. The Commercial General Liability Additional Insured Endorsement shall be on a form at least as board as CG 20 38 04 13.

11. INDEPENDENT CONTRACTOR
(a) Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control and shall not be construed to be employees of City for any purpose, including eligibility under Public Employees Retirement Law. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Contractor or any of Contractor’s officers, employees, or agents, except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. Contractor shall be solely responsible and hold the City harmless for all matters relating to the payment of Contractor’s employees, including compliance with Social Security withholdings and all other regulations governing such matters. (b) No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder.

12. LEGAL RESPONSIBILITIES
The Contractor shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. The Contractor shall at all times observe and comply with all such laws and regulations, including compliance with CAL/OSHA requirements as may be applicable. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this Section.

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13. UNDUE INFLUENCE
Contractor declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City of Montclair in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Montclair will receive compensation, directly or indirectly, from Contractor, or from any officer, employee or agent of Contractor, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement.

Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.

14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the project performed under this Agreement.

15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Contractor in performance of this Agreement shall be considered confidential and shall not be released by Contractor without City’s prior written authorization. Contractor, its officers, employees, agents, or Subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, responses to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
(b) Contractor shall promptly notify City should Contractor, its officers, employees, agents or Subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Contractor and/or be present at any deposition, hearing, or similar proceeding.

Contractor agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Contractor. However, City’s right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
(c) Contractor shall comply with all applicable federal, state and local Conflict of Interest laws, including the Political Reform Act (California Government Code, Section 81000, et. seq.) and California Government Code, Section 1090, et. seq. Contractor covenants that neither he/she nor any office or principal of their firm have any interest in,

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or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of their services hereunder. Contractor further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent or sub-Contractor. Contractor further covenants that Contractor has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area and further covenants and agrees that Contractor and/or its Subcontractors shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area prior to the completion of the work under this Agreement. Further, Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to the City as a result of the performance of this Agreement, or the services that may be procured by the City as a result of the recommendations made by the Contractor. The Contractor’s covenant under this Section shall survive the termination of this Agreement.

16. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To City: City of Loma Linda
Attn: T. Jarb Thaipejr, City Manager
25541 Barton Road
Loma Linda, CA 92354
To Contractor: West Coast Arborists
Attn: Victor Gonzalez
2200 E. Via Burton
Anaheim, CA 92806

17. ASSIGNMENT AND SUBCONTRACTING
The Contractor shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, nor any monies due hereunder, without prior written consent of the City. The City’s consent to an assignment of rights under this Agreement shall not release the Contractor from any of its obligations or alter any of its obligations to be performed under this Agreement. Any attempt at assignment or delegation by the Contractor in violation of this Section 17 shall be void and of no legal effect and shall constitute grounds to terminate this Agreement for cause. The Contractor shall not subcontract any performance required under this Agreement without the City’s prior written consent.

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18. LICENSES
At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement, including a City of Montclair business license.

19. GOVERNING LAW
The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City of Montclair.

20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

21. CONTENTS OF REQUEST FOR PROPOSALS
Not applicable.

22. CONFIDENTIALITY
Information and materials obtained by the Contractor from City during the performance of this Agreement shall be treated as strictly confidential and shall not be used by the Contractor for any purpose other than the performance of this Agreement.

Contractor’s covenant under this Section shall survive the expiration or termination of this Agreement.

23. DISCRIMINATION
The Contractor agrees that no person shall be excluded from employment in the performance of this Agreement on grounds of race, creed, color, sex, age, marital status, or place of national origin. In this connection, the Contractor agrees to comply with all County, State and Federal laws relating to equal employment opportunity rights.

24. EFFECT OF PARTIAL INVALIDITY
If any term or provision of this Agreement shall be held invalid or unenforceable, the remainder of this Agreement and any application of the terms shall remain valid and enforceable under this Agreement or California law.

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25. CLAIMS AGAINST CITY
Contractor must comply with the claim procedures set forth in Government Code sections 900, et. seq., and/or Montclair Municipal Code, Chapter 1.16, as applicable, prior to filing any lawsuit against the City. Such claims and any subsequent lawsuit based upon the claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.

26. EXHIBITS; PRECEDENCE
All documents reference as exhibits in this Agreement are hereby incorporated into this Agreement by this reference. In the event of any inconsistency between the express provisions of this Agreement and any provision of an exhibit, the provisions of this Agreement, then the City’s request for proposals, if any, shall prevail.

27. NO THIRD PARTY BENEFICIARIES
This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

28. COST OF LITIGATION
If any legal action is necessary to enforce any provision of this Agreement or for damages by reason of an alleged breach of any provisions of this Agreement (whether in contract, tort or both), the prevailing Party shall be entitled to receive from the losing Party all attorneys’ fees, costs and expenses in such amount as the courts may determine to be reasonable. In awarding the cost of litigation, the court shall not be bound by any court fee schedule, but shall, if it is in the interest of justice to do so, award the full amount of costs, expenses and attorneys’ fees paid or incurred in good faith.

29. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Contractor warrants and represents that he/she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.

30. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument.

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CITY
City of Montclair

CONTRACTOR
West Coast Arborists, Inc.

A Municipal Corporation A California Corporation
By: By:

T. Jarb Thaipejr, City Manager Victor Gonzalez, V.P., Marketing Date: Date:

Attest:

By: By:

Lynette Arreola, City Clerk Patrick Mahoney, Secretary
Date: Date:

Approved as to Form:

By:

Diane E. Robbins, City Attorney
Date:

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EXHIBIT A
A. Scope of Work
The work shall consist of furnishing all materials, labor, equipment, and incidentals necessary for pruning and removal of street and park trees in accordance with the Contractor's request for proposals.

1. WORKING HOURS: All work shall be performed between the hours of 7:00 a.m. and 5:00 p.m. weekdays. No weekend or holiday work shall be permitted unless authorized by the Public Works Superintendent.

2. PUBLIC SAFETY AND COOPERATION: All work shall be conducted in such a manner as to cause the least possible interference with, or annoyance to others and maintain safe conditions at all times while work operation are in progress.

3. INSPECTION BY THE CITY: The City shall inspect all work performed under this contract for compliance to the specifications and report any deficiencies to the Contractor.

4. DAMAGE TO PROPERTY: The Contractor shall not damage any public or private property as a result of the work specified. Any damage resulting from the Contractor's work shall be repaired, restored or replaced in kind within twenty–four (24) hours.

5. CERTIFIED ARBORIST: The Contractor shall employ a full–time, permanent Certified Arborist, as accredited by the International Society of Arboriculture at the time of proposal submittal, bid award and for the duration of the Agreement.

The Certified Arborist shall be responsible for the Contractor's employees performing the work as specified herein, daily inspections of the worksite, and supervision of the Contractor's employees. The Certified Arborist shall represent the Contractor regarding any disputes that may arise with the City, public, and the Contractor's employees.

6. WORKMANSHIP: All work shall be completed in a timely and workmanlike manner. The Contractor shall provide qualified tree workers trained according to the tree care standards accepted by the International Society of Arboriculture and the National Arborists Association.

All work shall be performed in a safe manner in compliance with the American National Safety Institute, Z133.1 Safety Standards for Tree Care Operations, as published by American National Safety Institute, Inc., 1430 Broadway, New York, New York 10018.

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The Contractor shall provide qualified tree workers certified to perform tree work near energized primary and secondary electrical distribution lines. The Contractor shall comply with the Electrical Safety Orders issued by the State of California Occupational Health and Safety Administration (Cal/OSHA) including all amendments and revisions.

7. MEASUREMENT AND PAYMENT: The unit prices called for in the Agreement shall be full compensation for all labor, materials, and equipment necessary to complete the work as specified
No further compensation shall be made unless authorized by the Public Works Superintendent or his designated representative.

8. NOTIFICATION TO RESIDENTS: The Contractor shall notify all affected residents and businesses of tree pruning and removal operations twenty– four (24) hours before the start of work. The Contractor is responsible for posting "Temporary No Parking" signs at least twenty–four (24) hours before using any parking lanes for tree trimming operations. Every effort shall be made by the Contractor to minimize the duration of driveway blocking.

Further, the Contractor shall provide access to each residential or commercial establishment each evening.

9. TRAFFIC AND SAFETY REQUIREMENTS: Any contractor performing work in a public right–of–way or parks shall conduct the operations so as to cause the least possible obstruction and inconvenience to public traffic and pedestrians and take all necessary measures to maintain an adequate traffic flow to prevent accidents and to protect the worksite.

All traffic controls shall be in accordance with the Manual of Traffic Controls for Construction and Maintenance Work Zones published by State of California, Department of Transportation. All traffic devices, safety lights, and flagmen shall be provided by the Contractor.

The Contractor shall receive approval from the Public Works Superintendent prior to the partial or complete closure of any lanes, streets, or intersections.

B. Complete Tree Pruning Specifications
All trees shall be pruned only in such a manner as to maintain the natural structure, form, health, and appearance of the tree species. Tree pruning shall consist of the total removal of those dead and living branches that might compromise the health, strength, and natural form of the tree. Specifically, mature trees shall be pruned in such a manner as to:

1. Prevent branch and foliage interference with the requirements of safe public passage. Over residential streets, limbs shall be maintained gradually from eight (8) feet at the curb to seventeen (17) feet over traffic lanes. Over

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arterial streets, limbs shall be maintained at a maximum height of fourteen (14) feet from grade to wood.

Over sidewalks, limbs shall be maintained at a height of seven (7) feet from the grade to wood.

2. Remove all dead and dying branched and branch stubs that are ½ inch or larger.

3. Remove all broken or loose branches.

4. Remove any live branches that interfere with the tree's structural strength and healthful development, which will include the following:
 Limbs that rub and abrade a more important branch.
 Limbs of weak structure that are not important to the framework of the tree.
 Limbs that, if allowed to grow, would wedge apart the junction of more important branches.
 Branches near the end of a limb that will produce more weight or offer more resistance to wind that the limb are able to support.  Undesirable sucker and water sprout growth giving specific attention not to nick or damage the sprout "burl."
 Selective removal of one or more developing leaders where multiple branch growth exists near the end of broken or stubbed limbs.  Selective removal of limbs obstructing buildings or other structures, streetlights or traffic signs.

5. Cut back ends of branches and reduce weight where excessive overburden appears likely to result in breakage of supporting limbs.

6. On mature trees only, clear water sprout or sucker growth to a minimum height of eight (8) feet above ground level.

7. Maintain a balanced appearance when viewed from the opposite side of the street immediately opposite the tree.

8. Remove all vines entwined in trees and on tree trunks. Vine tendrils shall be removed without injury to the trees.

9. Clear all branches and foliage within four (4) to six (6) feet of primary electrical lines.

10. When pruning cuts are made to a side limb, the remaining limb shall possess a basal thickness of at least one third the diameter of the cut. Such cuts shall be considered proper only when the remaining limb is vigorous enough to maintain adequate foliage to produce wood growth capable of callusing the pruning cut within a reasonable amount of time.

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11. All final pruning cuts shall be made in such a manner so as to favor the earliest possible covering of the wound by natural callus growth. Flush cuts shall be made and the branch collar shall not be removed.

12. Tree limbs shall be removed and controlled in such a manner as to cause no damage to other parts of the tree, or to other plants or property.

13. All tools used on a tree known to contain an infectious tree disease shall be properly disinfected immediately before and after completing work on the tree. All significant pest, disease or structural weakness or defects observed by the Contractor while performing this work shall be promptly reported to the City.

14. All pruning tools and saws used for tree pruning shall be kept sharpened at all times to result in final cut with a nonabrasive wood surface and secure bark. All trees six (6) inches in diameter (DBH) or less shall be pruned with hand tools only. Chain saws will not be permitted on any trees with six (6) inches or less (DBH).

15. Whenever pruning cuts are made, while removing limbs too large to hold securely in one hand during the curing operation, the limb shall be cut off first, one (1) to two (2) feet beyond the intended final cut. Then the final cut shall be made in a manner to prevent the tearing of bark and wood.

16. Live, healthy limbs with a diameter of three (3) inches or greater shall not be removed without prior approval from the Public Works Superintendent.

17. No more than twenty (20) percent of live wood may be removed from the crown of any tree. The exception to this is Live Oaks, which are limited to no more than ten (10) percent.

18. Any extraneous metal, wire, rubber or other material interfering with the natural growth of the tree shall be removed.

19. The use of climbing spurs or spike shoes is strictly prohibited except in the case of aerial rescue.

20. All pruning shall be performed in such a manner as to encourage and promote the natural growth and shape of the tree species. The Contractor shall not perform any of the following procedures:
 The severe cutting back of growing tips including topping, dehorning, heading back, pollarding, hat racking.
 Flush cutting where a cut is made even with the surface with the trunk or limb, removing the branch collar and branch bark ridge.

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 Stub cutting where branch removal results in the base of the branch removed protruding more than approximately one–quarter inch beyond the zone of the branch collar and branch bark ridge.  Removal of all the inner branches and foliage also known as lion tailing.

C. Removals
Removals of trees shall be completed in the safest and most efficient manner possible while providing minimal inconvenience to the resident. Removals shall include the total removal of all brush, surface roots, and stumps.

Stumps may be removed in whole by digging out each individual stump or by grinding the stump to a minimum of twelve (12) inches below the top of the curb. In each instance, the areas shall be backfilled and graded to conform to the surrounding area. Whenever a tree is removed, the Contractor is responsible for notifying Dig Alert at 1 (800) 227–2600, two (2) days before digging. Stumps must be removed within two (2) days of the date that the tree is removed.

D. Disposal of Tree Branches, Brush, and Stumps
All tree branches, brush, and stumps produced as a result of the Contractor's operations shall be reduced, reused, recycled, and/or transformed whenever possible.

1. Reducing will include, but not limited to, chipping, grinding, and/or shredding.

Disposal at a landfill is acceptable only if the material is accepted by the landfill for use as alternate daily cover.

2. Reusing shall include, but not limited to, using chipped, ground, and/or shredded tree materials as mulch.

3. Recycling shall include, but not limited to, chipped, ground, or shredded tree material used to produce compost utilizing either a low or high technology.

4. Transformation will include, but not limited to, burning green waste, such as tree wood chips, for the purpose of producing energy.

Worksites shall be cleaned on a daily basis with no limbs, brush or debris left overnight.

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EXHIBIT B
All of the work and services to be performed pursuant to this Agreement shall be performed in a good and workmanlike manner. Contractor shall pay prevailing wages in accordance with the laws of the State of California. Payment for work completed will be based on the attached schedule of compensation.

Payment will be made within 30 days of invoice date during the term of this Agreement, which will be paid to the Contractor for all work and services to be performed pursuant to the Agreement.

Payment of additional services requested, in writing, by City and not included in the Scope of Services as set forth in this Agreement, shall be negotiated on an item–by– item basis. Any additional services cost will include labor, equipment, overhead, and profit.

Any and all work done under this Section of this Agreement will be with prior written approval from the CITY. If prior written approval is not obtained by the CONTRACTOR, no payment will be approved. Charges for additional services shall be invoiced on a monthly basis and shall be paid by the CITY within a reasonable time after said invoices are received by the CITY.

City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
Cost Proposal
Tree Trimming and Tree Maintenance Services
The Cost Proposal Form shall be submitted with the proposal in a separate and sealed envelope. Contractor shall include a schedule of current hourly rates for all applicable personnel and State of California Craft and Prevailing Wage Determination.

ROUTINE ANNUAL TREE TRIMMING SERVICES
Routine Annual Tree Trimming $_______________________ per tree Palm Tree Trimming – Any size $_______________________ per tree

SERVICE REQUESTS
Tree Pruning
0” to 6” $_______________________ per tree
7” to 12” $_______________________ per tree
13” to 18” $_______________________ per tree
19” to 24” $_______________________ per tree
25” to 30” $_______________________ per tree
31” and Over $_______________________ per tree
Crown Raising/Clearance Pruning
0” to 6” $_______________________ per tree
7” to 12” $_______________________ per tree
13” to 18” $_______________________ per tree
19” to 24” $_______________________ per tree
25” to 30” $_______________________ per tree
31” and Over $_______________________ per tree
Tree Removal and Stump Grinding
Tree Removal
0” to 6” $_______________________ per inch DBH
7” to 12” $_______________________ per inch DBH
13” to 18” $_______________________ per inch DBH
19” to 24” $_______________________ per inch DBH
25” to 30” $_______________________ per inch DBH
EXHIBIT B Cont'd
City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
31” and Over $_______________________ per inch DBH
Stump Grinding $_______________________ per inch DBH at grade Root Pruning $_______________________ per LF
Root Barrier Installation $_______________________ per LF Tree Planting
(includes tree, materials,
stakes, and planting costs)
15 gallons $_______________________ per tree
24” box $_______________________ per tree
36” box $_______________________ per tree
48” box $_______________________ per tree
60” box $_______________________ per tree
Tree Watering
(young trees, water
truck/operator per hour) $_______________________ per hour General Labor Rates
1 Ground-person $_______________________ per hour
1 Equipment Operator $_______________________ per hour
1 Trimmer $_______________________ per hour
Day Rate Service Crew
(Boom truck to include a chip body,
Low decibel chipper, 1 trimmer,
2 ground persons) $_______________________ per 8-hour day Specialty Equipment Day Rate $_______________________ per 8-hour day Emergency Services
(Fully equipped 3-person crew called
in for emergency service)
During normal business hours $_______________________ per hour After hours, weekends, holidays $_______________________ per hour General Arborist Services $_______________________ per hour Plant Health Care Services $_______________________ per hour Proposals Due By:
11:00 AM
April 5, 2024
Contact:

Doug Story
Director of Community Services
[email protected]
RFP Available:
www.publicpurchase.c
om or
https://www.beaumontc
a.gov/949/Bids-and- RFPs
Website:
www.beaumontca.gov
Address:
550 E. 6th Street
Beaumont, CA 92223
Phone:
951.769.8520
Request for Proposals
For
Tree Trimming and Tree Maintenance Services
City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
1 OVERVIEW
The City of Beaumont (City) is seeking proposals from qualified contractors (Contractor) to perform annual tree trimming, tree maintenance, and general arborist inspection and reporting services. This is a prevailing wage project.

BACKGROUND
The City of Beaumont was incorporated in November 1912. The City is located in the western portion of Riverside County and is bounded on the west by Calimesa and unincorporated areas, on the north by the unincorporated County areas (Cherry Valley), on the south by unincorporated County areas and the City of San Jacinto, and on the east by the City of Banning. The land area within the City’s boundaries is approximately 36 square miles.

The City’s Community Services Department is responsible for maintaining approximately eighteen (18) acres of parkways; six (6) acres of trails; one-hundred twenty-three (123) acres of parks; sixty (60) acres of open space; and over fifty (50) medians in the City’s rights-of-way.

Within these areas exists a variety of tree species, including pines, magnolias, California peppers, palm trees, maples, ash, Italian cypress, deodar cedars, ornamental plums, and mulberries, just to name a few.

The purpose of this maintenance contract is to provide the City of Beaumont with the best possible tree care to maintain the City's trees at a level expected by the City’s residents, City Council, City staff, and visitors of the community. The selected firm will work closely with City staff to ensure the most appropriate care and maintenance of the City’s tree inventory.

GENERAL TERMS AND CONDITIONS

AWARD OF CONTRACT
It is the intent of the City to award a contract, in a form approved by the City Attorney, to the selected firm. The City reserves the right to further negotiate the terms and conditions of the contract. The City shall reserve the right to reject any proposal for noncompliance with contract requirements and provisions, or to not award a contract because of unforeseen circumstances or if it is determined to be in the best interest of the City. This project will be awarded based on demonstrated ability and performance providing similar services at a fair and reasonable cost. This City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
2 contract may not be awarded to the lowest bidder. The City Council will approve as part of the annual budget an annual contract amount. The City does not guarantee a specific amount of work and the quantity of work may increase or decrease depending on the annual needs of the tree conditions.

An award will be made to the firm who best meets the City’s requirements and who offers the most advantageous combination of low pricing and high qualifications for all criteria described in this document.

CONTRACT EXECUTION
The successful Contractor shall execute a contract with the City for the services to be provided.

A sample Agreement for Maintenance Services is provided as attached (Exhibit C).

FEDERAL, STATE, AND LOCAL LAWS
The Contractor and all Subcontractors shall comply with all applicable Federal, State, and local laws, rules, ordinances, and regulations.

DRUG-FREE WORKPLACE REQUIREMENTS
The Contractor shall comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Sections 8350 et seq.).

AMERICANS WITH DISABILITIES
The Contractor shall comply with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination, as well as all applicable regulations and guidelines issued pursuant to the ADA.

NON-COLLUSION AFFIDAVIT
All bids must be accompanied by a signed and notarized Non-Collusion Affidavit per the Public Contract Code Section 7106.

CITY OF BEAUMONT BUSINESS LICENSE
City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
3 The awarded Contractor and subcontractors shall obtain a City of Beaumont business license prior to commencing work for the City.

TERMINATION FOR CONVENIENCE
Refer to Section II in the attached sample Agreement for Maintenance Services (Exhibit C).

PAYMENT
Refer to Section IV in the attached sample Agreement for Maintenance Services (Exhibit C).

INDEMNIFICATION
Refer to Section V in the attached sample Agreement for Maintenance Services (Exhibit C).

PREVAILING WAGES
Refer to Section VI in the attached sample Agreement for Maintenance Services (Exhibit C).

FAILURE TO COMPLETE PROJECT
Refer to Section IX in the attached sample Agreement for Maintenance Services (Exhibit C).

INSURANCE
Refer to Section X in the attached sample Agreement for Maintenance Services (Exhibit C).

DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) COMPLIANCE
Refer to Section XII in the attached sample Agreement for Maintenance Services (Exhibit C).

ENTIRE AGREEMENT
Refer to Section XVII in the attached sample Agreement for Maintenance Services (Exhibit C).

City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
4 SENATE BILL 854 REQUIREMENTS
Senate Bill 854 established a new public works contractor registration program which collects fees to fund compliance monitoring and enforcement. All contractors and subcontractors intending to bid or perform work on public works projects will be required to register, and annually renew, online for the program. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the DIR pursuant to Labor Code section 1725.5.

Starting July 1, 2017, the new annual registration fees for public works contractors have increased to $400.00, and contractors on small projects are exempt from public works registration and electronic certified payroll reporting requirements.

Small Project Exemption:

Contractors who work exclusively on small public work projects are not required to register as a public works or file electronic certified payroll reports for those projects.

Contractors are still required to maintain certified payroll records on a continuous basis and provide them to the Labor Commissioner’s Office upon request.

The small project exemption applies for public works projects that do not exceed:
• $25,000 new construction, alteration, installation, demolition or repair • $15,000 for maintenance
City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
5 PROPOSAL SUBMITTAL INSTRUCTIONS

SUBMITTAL LOCATION, CLOSING DATE AND TIME
To be considered, proposals must be received by the City of Beaumont, 550 East 6th Street, Beaumont, CA 92223 on or before April 5, 2024, at 11:00 AM.

PROPOSAL LABELING
The proposal shall be submitted in a sealed envelope with all original pages intact. Proposal envelopes must be plainly marked and submitted as follows:
“TREE TRIMMING AND TREE MAINTENANCE SERVICES”
The Cost Proposal Form shall be submitted with the proposal in a separate and sealed envelope. Contractor shall include a schedule of current hourly rates for all applicable personnel and State of California Craft and Prevailing Wage Determination.

Contractors wishing to have their bid proposals considered for this project shall submit completed forms found in Exhibit B. All forms should be signed by an authorized representative of the company and should be legible.

The following forms are required to be submitted and are attached to this RFP as Exhibit B:

1. Proposer Identification/Signature Authorization Form

2. References Form

3. List of Subcontractors Form

4. Non-Collusion Affidavit

5. DIR - SB 854 Compliance Form

6. Questionnaire Form
The Contractor shall complete the Cost Proposal Form and it shall be submitted with the proposal in a separate sealed envelope. Contract shall include a schedule of current hourly rates for all applicable personnel and State of California Craft and Prevailing Wage Determination.

City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
6 QUESTIONS AND ANSWERS
All written questions shall be directed via email to Doug Story, Community Services Director, at [email protected] . The deadline for all written questions is March 18, 2024, at 5:00pm. Responses to all submitted questions will be in the form of an addendum and will be posted on www.publicpurchase.com by March 22, 2024, at 5:00pm.

Personal and/or telephonic contact with the City staff in regard to this RFP is prohibited. The City may reject the proposal of such Contractor.

WITHDRAWAL OF PROPOSAL BEFORE CLOSING
Any Contractor may request the withdrawal of their submitted proposal, by written request, at any time PRIOR to the scheduled closing date and time. Upon receiving the written request to withdraw any proposal, the City will consider the Contractor’s proposal null and void and return the proposal to the Contractor, unopened. Withdrawal of Contractor’s proposal will not prejudice Contractor’s re-submittal for this or any future proposal(s).

PUBLIC RECORD
Be advised that all information contained in proposals submitted in response to this solicitation shall become a matter of public record upon contract award, and be made available upon request, unless otherwise marked. The Contractor must identify, in writing, all copyrighted material, trade secrets or other proprietary information the Contractor claims are exempt from disclosure pursuant to the California Public Records Act. The Contractor who claims such an exemption must also state in the proposal that, “The Contractor agrees to indemnify and hold harmless the City, and its officers, employees and agents from any claims, liability or damages against the city and to defend any actions brought against the City for its refusal to disclose such material, trade secrets or other proprietary information to any party.”
City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
7 EXHIBIT A

PROJECT SCOPE OF WORK
The Contractor shall perform tree trimming and maintenance, and general arborist services in accordance with the statement of work described herein and all applicable governing standards.

The work performed pertaining to this contract is routine, perpetual and typical.

It shall be understood that the Contractor will be required to perform and complete the proposed tree trimming and tree maintenance, and general arborist services in a thorough and professional manner, and to provide all labor, tools, equipment, traffic control, materials and supplies necessary to complete all work in a timely manner that will meet the City’s requirements.

REQUIRED QUALIFICATIONS
All firms submitting bid proposals must hold valid licensing:

A valid California State Contractor’s License:
• C-27 – Landscaping Contractor
o California Code of Regulations Title 16, Division 8, Article 3.

Classifications
▪ A landscape contractor constructs, maintains, repairs, installs, or subcontracts the development of landscape systems and facilities for public and private gardens and other areas which are designed to aesthetically, architecturally, horticulturally, or functionally improve the grounds within or surrounding a structure or a tract or plot of land. In connection therewith, a landscape contractor prepares and grades plots and areas of land for the installation of any architectural, horticultural and decorative treatment or arrangement. • C-61 – Limited Specialty Classification
o California Code of Regulations Title 16, Division 8, Article 3.

Classifications
City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
8 ▪ Limited specialty is a specialty contractor classification limited to a field and scope of operations of specialty contracting for which an applicant is qualified other than any of the specialty contractor classifications listed and defined in this article.
▪ An applicant classified and licensed in the classification Limited Specialty shall confine activities as a contractor to that field or fields and scope of operations set forth in the application and accepted by the Registrar or to that permitted by Section 831.
▪ Upon issuance of a C-61 license, the Registrar shall endorse upon the face of the original license certificate the field and scope of operations in which the licensee has demonstrated qualifications. ▪ A specialty contractor, other than a C-61 contractor, may perform work within the field and scope of the operations of Classification C-61, provided the work is consistent with established usage and procedure in the construction industry and is related to the specialty contractor's classification.
▪ The CSLB has listed the C-61 classifications into "D" subcategories for administrative tracking. The definitions for the "D" subcategories were developed by staff and approved by the Board as policy.
• Subcategory D-49 – Tree Service Contractor
o California Code of Regulations Title 16, Division 8, Article 3.

Classifications
▪ A tree service contractor prunes trees, removes trees, limbs or stumps (including grinding) and engages in tree or limb guying. ▪ California state pest control license
▪ City of Beaumont Business License
All licenses must be in good standing and without any official unresolved record of complaints City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
9 registered or filed with the Board or California Department of Consumer Affairs.

Contractor shall have OSHA certification of applicable equipment to be used throughout the term of this project. Contractor shall have certified traffic control staff in accordance with MUTCD guidelines.

Contractor shall comply with Standards of CAL OSHA and the American National Standard Institute, Z133 Safety Requirements.

Personnel must be qualified and trained in the tree maintenance industry. This will include staffing a manager who shall be an ISA Certified Arborist.

Contractor should have a Quality Control Plan with an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The successful Contractor shall be required to comply with the quality control plan throughout the term of the contract. Contractors shall have a current Safety Manual that meets SB 198 requirements for injury and illness prevention.

PROJECT SPECIFICATIONS

GENERAL SPECIFICATIONS
Tree Trimming and Maintenance
It shall be understood that the Contractor will be required to perform and complete the proposed tree trimming and maintenance, and general arborist services work in a thorough and professional manner, and to provide labor, tools, equipment, traffic control, materials and supplies necessary to complete all the work in a timely manner that will meet the City’s requirements. Contractor may be required to perform the following tree maintenance activities throughout the City:
• Routine annual tree maintenance
o Tree pruning
o Crowning /raising
o Palm tree trimming
o Tree removal and stump grinding
City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
10 o Line Clearance Pruning
o Clearance Pruning
o Root pruning
o Root barrier installation
o Tree planting
o Tree watering
o Worksite cleanup
o Distribution of no parking signs and door hangers
o Traffic control
• General Arborist Services
o Arborist inspection services and reports
o Foliar and pesticide treatments
• Labor and equipment
• General labor
• Day service crew
• Emergency Services and response
• Specialty equipment rental
• Data Entry
• GPS Tree Inventory
• Online Maintenace Access*
* Online maintenance is defined as Internet access to an Urban Forestry Management tool for GPS tree inventories that includes work order tracking, ability to send work requests including but not limited to tree conditions, pruning, planting, and removal, access to reports for tree inventory, value of the urban forest, recycling reports, live job balance, contractor equipment GPS location monitoring.

Tree Trimming Classifications and Tasks

1. Full Trim/Grid Tree: Shall consist of removal of all dead, dying, diseased, crossing or rubbing, and weak limbs or branches within the canopy; Clearing limbs from all wires, lights, buildings, and/or traffic signal devises; Raising the canopy to a minimum of 14 feet above the curb; Restructuring the crown to provide thinning out of, reduction of, and/or restoration of; Removal of trunk sprouts, water sprouts and suckers; Balancing of City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
11 the crown; Removal of “v” crotches and establishing scaffold branches of young trees while maintaining clearance for vehicle and pedestrian traffic in public rights-of-way.

2. Clearance Trim: Shall consist of removing branches to provide a 14-foot clearance from the top of the curb; clearing limbs or branches away from wires, lights, buildings, and/or traffic signal devices; removal of trunk sprouts, water sprouts and suckers; clearing limbs or branches to provide for pedestrian travel.

3. Palm Tree Trim: Shall consist of removing all dead or drooping fronds and fruiting clusters as close to the trunk as possible without cutting into outer trunk line, leaving approximately five to seven healthy fronds evenly spaced no more than 45 degrees above horizontal.

4. Tree Removals: Trees identified for removal are to be cut back and lowered to the ground in sections. Sections shall be no larger than can be safely controlled. Extreme care must be taken to prevent unsafe working or other hazardous conditions to individuals, landscape, structures, obstacles, or private property.
a. Trees shall not be stump cut and felled. Tree stumps to be removed shall be completely ground a minimum of eighteen inches (18”) below soil surface unless utilities prevent an 18” depth. All surface roots within a depth of eight inches (8”) in a twelve-foot (12’) zone around the tree shall be removed by grinding. Grinding of stump shall be completed within 48 hours of tree removal. b. All excavation as a result of this process shall be back filled exactly level with surrounding soil, compacted and fine graded. Excess debris, trimmings, branches, and wood shall be removed from the worksite and shall follow as closely as possible to the removal operation. All debris shall be properly removed off site and at the contractor’s expense. However, a twig, branches, leaves, and large wood shall be removed from the site prior to the crew vacating the worksite.

5. Stump Grinding: Stump grinding consists of grinding tree stumps to a minimum of eighteen inches (18”) below soil surface unless utilities prevent an 18” depth. All surface roots within a depth of a 12 ft. zone around the tree shall be removed by grinding.

Extreme care should be taken to prevent damage to landscape, irrigation, structures, obstacles, individuals, utilities, or private property. Contractor shall notify Dig Alert two working days prior to stump grinding.

6. Root Pruning: Root pruning consists of cutting the roots vertically along a straight, linear plane, usually along the curb and sidewalk to an 18” depth. Root pruning is done to prevent further damage to infrastructure and/or private property caused by surface roots of City trees. Root pruning is also done to accommodate repairs of sidewalk, curbs, asphalt, and other infrastructure.

City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
12 a. Root pruning shall be done with a power stump grinder or power root cutter, unless City staff gives prior approval. Extreme care should be taken to prevent damage to landscape, irrigation, structures, obstacles, individuals, or private property.

7. Tree Planting: The City shall prepare a work order of tree planting locations throughout the City.
a. Contractor shall follow the ANSI Planting Standards and ISA Best Management Practices for Tree Planting.
b. Contractor shall provide a ninety (90) day warranty for all tree plantings.

Contractor is responsible for tree watering and maintenance during the warranty period. Any trees that die or do not establish during the warranty period shall be replaced at the Contractor’s sole expense. The warranty period will start over for any trees that require replacement.

8. Emergency Work Charges: Emergency work charges shall include all personnel, equipment and other material used in completing work in an emergency situation. This includes night work and work on weekends and holidays. Contractor shall respond to emergency calls within two (2) hours from time of notification.

9. Hourly Work Charges: Regular hourly work charges shall include trimming and cleanup of broken limbs, thinning, re-staking and/or removal of young trees, and other services need generally as a result of storm damage. This work shall occur during normal working hours.

Standards
Daily tree pruning operations shall commence no earlier than 7:00 A.M. and shall be completed each day no later than 4:00 P.M.

Prior to beginning the work, the Contractor shall review the City Landscaping Standards and various methods, tools, and work scheduling to be used on the project. Unless otherwise indicated, tree pruning shall include, but not be limited to, accepted pruning activities and coordination with City staff for clarification.

Work will be assigned on a monthly basis and completed within thirty (30) days of assignment.

Contractor shall secure a list of tree maintenance locations from City staff during the last week of the month that identifies work assignments for the following month.

City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
13 Contractor shall provide the City with a proposed schedule one (1) week in advance of performing services. Contractor shall notify City representative when they arrive on site to perform services within the City.

Contractor shall always keep City staff informed of their progress.

All debris resulting from tree pruning operations shall be removed from the work site daily and taken to a designated City facility drop-off location in Beaumont.

Inspections
At all times, City staff shall have access to the work and shall be furnished with every reasonable facility for ascertaining full knowledge respecting the progress, workmanship, and character of materials and equipment used and employed in the work.

Traffic Control
The Contractor shall provide traffic control as required and obtain traffic control permits from the City prior to beginning work.

The Contractor will be responsible for supplying and using all safety equipment necessary to close or delineate traffic lanes to through traffic. This is to include a high visibility Arrow Board(s) as necessary. The City, prior to use, must approve all traffic safety equipment for use.

The Contractor shall conform to all State and City traffic safety requirements, operating rules and governing standards of the MUTCD and WATCH manuals, at all times, while this contract is in effect.

Public Noticing of Scheduled Maintenance Operations
Contractor shall notify the resident(s) forty-eight (48) hours in advance of scheduled work.

Contractor shall provide and post “No Parking” signs twenty-four (24) hours in advance of the work.

Contractor shall endeavor to maintain good public relations at all times. The work shall be conducted in a manner which will cause the least possible interference and annoyance to the City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
14 public. Work shall be performed by competent employees and supervised by an experienced supervisor in tree maintenance operations. The Contractor shall be responsible for advance notification to the residents at each work location of the intended tree operations. The Contractor shall be responsible to see that private property and vehicles at work locations are not endangered or damaged during the course of work.

Clean Up
Contractor shall clean all job sites when work is completed, including the raking of leaves, twigs, etc. from the lawns and parkways and the sweeping of streets.

Each day’s scheduled work shall be completed and cleaned up and under no circumstances shall any brush, leaves, debris or equipment be left on the street overnight.

Brush and debris shall be removed daily, sidewalks swept, lawns and parkways raked out and gutters cleaned.

The City or authorized representative shall be the sole judge as to the adequacy of the cleanup.

Disposal of Debris
All tree branches produced as a result of the Contractor’s operations under this contract will be reduced, reused, recycled, and/or transformed. The City will receive access to their Green waste Recycling report detailing the amount of debris recycled and the location. This report to be used for compliance with Assembly Bill 939.

Green waste Recycling Report
Green waste that is transported to an offsite facility for grinding into mulch shall be documented and available to the City on a monthly basis.

Wood Chips
Chips generated from pruning operations within the City of Beaumont may first be dumped at a City designated site.

At the direction of the City, wood waste generated from tree removals shall be chipped into pure wood chips with an even uniform size. These chips shall be dumped in specified locations within City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
15 the City.

Work Quality
All tree maintenance shall comply with good arboriculture practices for the particular species of trees being trimmed shall be consistent with the Pruning Standards and Best Management Practices as adopted by the International Society of Arboriculture. The Contractor shall also meet the requirements of the American National Standards, Z133-1-2006, entitled "Safety Requirements for Arboricultural Operation," published by the American National Standard Institute, Inc., 1430 Broadway, New York, New York 10018.

The City shall determine if the Contractor has met all requirements and payment shall not be made for that is not in accordance with the above standards. The Contractor shall be deemed in contract default, if they consistently fail to comply with the aforementioned standards.

PRUNING REQUIREMENTS
General Tree Pruning Requirements
All cuts shall be made sufficiently close to the trunk or parent limbs, without cutting into the branch collar or leaving a protruding stub, so that closure can readily start under normal conditions. Clean cuts shall be made at all times.

Removal of Laterals: The final cut in removing a lateral branch should be immediately beyond the branch bark ridges, preserving the branch collar. Do not make stub cuts (an inch or more beyond the branch collar). Do not make flush cuts (through the branch collar). For any branch too large to be held while being cut, remove by means of the following cuts:

Under cut the branch 4 to 10 inches beyond the base (to prevent splitting or peeling).

No hooks, gaffs, spurs or climbers will be used for anything other than removals.

Cut off the branch beyond the undercut where necessary to prevent property damage, branches shall be lowered to the ground by ropes and/or proper equipment. Remove the remaining stub via a final cut, as described above.

City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
16 Grid Tree Pruning
Tree pruning per pre-designed districts, grids or prune routes on a set cycle to include all trees.

Pruning will include structural pruning, crown raising, and crown cleaning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards. Special projects that are difficult to access require the need for specialty equipment (i.e., 95-foot tower), service request pruning, or pruning to reduce and/or pruning to restore would fall under Crew Rental.

Final pruning cuts shall be made without leaving stubs. Cuts shall be made in a manner to promote fast callous growth.

Topping shall not be done unless specifically requested by the City.

The specific techniques employed shall be consistent with industry practice for the size and species of tree being trimmed. All dead, broken, damaged, diseased or insect infested limbs shall be removed at the trunk or main branch. All cuts shall be made sufficiently close, ½ inch, to the parent stem so that healing can readily start under normal conditions. All limbs 2” or greater shall be undercut to prevent splitting. The remaining limbs and branches shall not be split or broken at the cut. All crossed or rubbing limbs shall be removed unless removal will result in large gaps in the general outline of the tree.

Cut laterals to preserve the natural form of the tree, leaving the head open enough for the branching system to show and permitting the dead material to be easily cleaned out and light to show through the head. Tree foliage shall be reduced by at least fifteen (15%) percent but no more than twenty-five (25%) percent.

Trim to remove dead wood or weak, diseased, insect-infested, broken, low, or crossing limbs.

Branches with an extremely narrow angle of attachment should normally be removed.

Small limbs, including suckers and waterspouts, shall be cut close to the trunk or branch from which they arise.

Heading cuts and/or topping will not be allowed without City approval. Heading, rounding over, or stubbing shall not be an accepted practice for reducing the size or the framework of any tree.

City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
17 Pruning for Traffic Clearances
Tree pruning for traffic clearances shall provide clearances of at least fourteen (14’) feet and no greater than sixteen feet (16’) above finish grade for moving vehicles within the traveled roadway, (9’) for pedestrians on sidewalks in accordance with standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards under “Pruning to Raise.” Clearance trims are performed on a grid system or on a street-by-street basis.

Clearances for adjacent structures and their connecting utility lines (service drops), shall be determined by the City and conform to the following:

The minimum clearance under trees within the street right-of-way shall be fourteen (14’) feet over the traveled road, and nine feet (9’) over the curb line and the sidewalk side of the tree. When pruning the bottom branches, care shall be given to obtain a balanced appearance when viewed from across the street immediately opposite the tree.

Cut to laterals to preserve the natural form of the tree. Remove lateral branches at their point of origin or shorten the length of a branch by cutting to a lateral, which is large enough to assume leadership.

When cutting back, avoid cutting back to small suckers. Remove smaller limbs and twigs in such a manner as to leave the foliage pattern evenly distributed.

Pruning Palm Trees
Palm tree pruning shall consist of the removal of loose dead fronds, fruit clusters and other vegetation from the trunks of all palms listed in the Special Provisions section in a manner selected by the Contractor and approved by the City, and in accordance the following:

The use of climbing spurs or spike shoes for the purpose of climbing palm trees is prohibited, unless specifically approved by the City. The Contractor shall be required to use an aerial tower with sufficient height to reach the crown for the purpose of pruning City Palm trees.

City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
18 Palm Skinning (additional service and cost) - Dead fronds, and parts thereof, including stubs, can be removed along the entire length of the trunk of each palm, leaving a clean unsheathed appearance slicked from the ground to approximately twenty-four to thirtysix (24” – 36”) inches from the base of the green fronds at the top of the tree. The frond stubs (cut close to trunk) can be left in place within a span of at least eighteen (18”) inches but no greater than thirty-six (36”) inches.

Service Requests for Tree Pruning
Trees that need service prior to their scheduled grid trim for aesthetic purposes shall be trimmed within two weeks of notification by the City to the Contractor. Trees designated for aesthetic trimming shall be trimmed, shaped, and thinned. The trimming shall provide a symmetrical shape and aesthetically pleasing appearance typical of the species. In addition, trees shall be trimmed to provide a minimum clearance of fifteen (15) feet over the roadway and nine (9) feet over walkways. Trees shall also be trimmed to remove any obstruction around traffic control devices, traffic signs and streetlights. Additional trimming shall be performed to mitigate any extreme effect of the clearance trimming and provide an aesthetic appearance.

TREE REMOVALS
The City may prepare a list of trees to be removed, mark trees, notify homeowners and submit a list(s) to Contractor. Contractor calls Underground Service Alert (USA) and notifies the City of the call and prepares internal work order. Crew removes tree and hauls all debris. Crew grinds stumps to a depth of eighteen (18”) inches. All holes will be backfilled; as well as all debris cleaned up and hauled away. Special projects that are difficult to access with equipment or require the need for a crane or an aerial tower over seventy-five (75’) feet would fall under Crew Rental rates. The City shall make the final determination to remove or provide public noticing for removal at a later date. Removals shall be conducted in good workmanlike manner in accordance with the standards of the arboricultural profession.

The City is responsible for marking trees so that they are easily identifiable by Underground Service Alert and the Contractor. The Contractor shall be required to call Underground Alert at least 2 days before stumps are to be ground out and notify the City of the call. All tree stumps must be removed to at least 18 inches below the lowest soil level adjacent to the stump, or until deep roots are no longer encountered. The Contractor shall grind the stump a minimum distance City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
19 of one and a half (1½’) feet either side of the outer circumference of the stump, or until surface roots are no longer encountered.

Stumps should be cut low enough to the ground where routing can be done safely. This may be accomplished by cutting the stump at the time of grinding, or at the time of tree removal except for infrastructure conflicts. Holes created by stump and root grinding must be filled the same day. The resultant chips from routing may be used to fill the hole to two (2”) inches above normal ground level. All excess routing chips debris will be removed and loaded into transport vehicle for disposal. Any damaged paved surfaces shall be restored to their original condition.

All wood from removed trees is the property of the City and shall be disposed of at the direction of the City. No wood shall be left along public right-of-way unless approved by the City. All tree parts are to be loaded into transport vehicles or containers. The vehicles or containers must have the front, sides and rear solid and the top shall be tarped or otherwise tightly enclosed. The transporting of tree parts must be made so that no debris escapes during the transport. Branches, suckers, bark and other tree parts that are chipped are to be covered while transported and hauled to the disposal site during the workday.

TREE PLANTING
Planting includes the tree, stakes, V.I.T. twist braces and complete installation and watering at time of installation. Planting lists should be compiled by the Inspector and submitted monthly or as needed. Contractor will guarantee the quality of the tree stock and the workmanship.

Contractor shall provide all equipment, labor and materials necessary for the planting of trees throughout the City in accordance with the specifications herein.

The City shall be responsible for marking locations and the Contractor will notify Underground Service Alert (USA) prior to planting.

Planting pit shall be dug twice the width and the same depth of the root ball. Before placing the tree in the planting pit Contractor shall examine root ball for injured roots and canopy for broken branches. Depth shall be until sandy soil is reached or a minimum of 4’. Damaged roots should be cleanly cut off at a point just in front of the break. Broken branches should be cut out of the canopy making sure that the branch collar is not damaged.

Tree shall be placed in the planting pit with its original growing level (the truck flare) at the same height of the surrounding finish grade. In grass-covered parkways, the top of the root ball City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
20 shall be level or slightly higher than the surrounding soil. In a concrete tree well, the root ball shall be 3 inches below the level of the finished surface of the concrete.

Backfill material should be native soil. Eliminate all air pockets while backfilling the planting pit by watering the soil as it’s put into the hole.

All trees shall be staked with two wooded lodge poles and two V.I.T. twist braces per pole.

Minimum size of lodge poles shall be ten (10’) feet long, with a one and a half (11/2”) inch diameter. Tree V.I.T. twist braces shall be placed at one third (1/3”) and two-thirds (2/3) of the trunk height. Stakes shall not penetrate the root ball and shall be driven into the ground approximately twenty-four to thirty (24”-30”) inches below grade.

Trunk protectors such as Arbor-Guards or an approved equal shall be placed at the base of the trunk of all new trees immediately after planting.

In some cases, root barriers may be required. The City will make this determination. Should a root barrier be required, the Contractor will install a mechanical barrier that redirects root growth downward, eliminating the surface rooting that damages expensive hardscapes and creates a hazard. The barrier shall be twelve (12”) inches in depth and at a length determined by the City and placed in a circular fashion surrounding the tree’s root system. Root barriers are an additional service and cost.

Clean up all trash and any soil or dirt spilled on any paved surface at the end of each working day.

All trees shall be of good nursery stock that adheres to the City of Beaumont approved planting list. Trees shall be free from pests, disease and structural defects.

TREE WATERING
Watering is performed by a one-man crew with a water truck who will water various routes including landscape median and young trees that are three (3) years old and younger, only at the direction of City staff.

SMALL TREE CARE
The City requires an active approach to the care of its young and newly planted trees. The City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
21 Contractor shall be required to perform basic maintenance that will include but not be limited to tree well adjustments and watering, removal of weeds from tree wells, structural pruning, and restaking when necessary.

CREW RENTAL
The standard crew is three men, one chipper truck, one chipper, one aerial tower and all necessary hand tools. The crew and equipment can be modified to complete any type of miscellaneous tasks including special projects that may consist of extraordinary work such as trimming specific trees requiring immediate attention prior to their scheduled trim. Trees requiring service prior to their regularly scheduled grid or annual trim to rectify a specific problem such as blocked street lighting or signs, right-of-way clearance for utility lines, or broken limbs may be performed under the Crew Rental rate.

EMERGENCY RESPONSE
The Contractor shall be required to provide emergency on call response for damaged trees as a result of storms or other reasons. Emergency calls may occur at any given time. The Contractor will be provided with locations and the work to be done at each location via telephone from a City authorized representative. Emergency work shall begin within two (2) hours of the initial telephone call.

Contractor shall be required to provide a twenty-four (24) hour emergency phone number or the names of at least three (3) contact individuals upon award of contract. Should the contact persons or their phone numbers change during the course of the contract, those changes shall be submitted to the City within two (2) working days.

Contractor shall be required to provide all necessary traffic control during the course of emergency work. Should the work involve any high voltage power lines or any utility lines, the Contractor shall be required to notify the responsible utility company.

Work performed under the emergency provision of this contract shall be paid for on a crew hour basis. This shall include all labor, tools equipment, disposal fees and necessary materials

GENERAL ARBORIST SERVICES
City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
22 On occasion, the City requires tree evaluations, including written reports. The Contractor shall provide an hourly rate for an Arborist that can respond to the City’s request(s) for the preparation of detailed arborist reports, tree risk assessment reports, tree evaluations and site inspections.

INSPECTION OF HAZARDOUS CONDITIONS
All City trees shall receive routine maintenance and periodic inspections at the direction of City staff. The Contractor is not to inspect, monitor or maintain trees unless given clear direction from City staff. Tree problems that are clearly visible during the maintenance activities, but not considered hazardous, will be reported to the City for directions and/or further evaluation. These hazards can be discovered through both routine pruning work or through other forms of inspection. The City shall direct Contractor to correct hazards in a timely manner.

PLANT HEALTH CARE
Contractor shall provide the City with a detailed description of the plant health care operation and what services would be provided for the City.

Contractor shall provide the City with a detailed description of the process of disease monitoring and decay detection during grid pruning operations and provide notifications and recommendations to the City of issues identified.

Contractor shall provide in detail the approach and process to tree risk assessment and identify who would be conducting tree risk assessment in the City.

PESTICIDES
Pesticide Usage Reporting
Contractor shall submit Pesticide Usage Report(s) to the City at the end of each month summarizing the facilities treated, pests treated, pesticides used, pesticide application rates, man hours and equipment, as applicable.

Report(s) will provide all information needed and in a format sufficient for all annual reporting.

City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
23 Contractor is to use the least toxic pesticide required for effective control of a given pest.

Pests and Diseases
All trees known or suspected to be diseased or infested, Contractor shall disinfect all tools and cut surfaces after each cut and between trees.

All trees with known or suspected PHSB, Fusarium, Gold Spotted Oak Borer or other high priority pests/ pathogens as determined by the County shall be identified. Contractor shall handle all debris in a manner consistent with the newest version of all appropriate Best Management Practices (BMP), which minimizes the chance of spreading infection or infestation.

Material and debris from trees with known or suspected disease/infestation shall be chipped to 1” or smaller and shall not be left on site or used as mulch off site.

No additional charges for disinfection or special handling shall be allowed.

Pesticide Treatment of Trees
Contractor shall have an “in-house” Qualified Applicator apply chemicals in accordance with the recommendations from the “in-house” Agricultural Pest Control Advisor and all applicable product labels and regulations.

Applications will be made by drench, spray or injection as conditions warrant. The primary method of application shall be trunk or soil injection.

DEFINITIONS
Where “as directed”, “as required”, “as permitted”, “approve”, “acceptance”, or words of similar importance are used, it shall be understood that the direction, requirement, permission, approval or acceptance by the City of Beaumont is intended unless otherwise stated. As used herein, “provide” shall be understood to mean “provide complete”, in total. The word “site” as used hereinafter shall be understood to mean the location receiving the service. The use of the word “Contractor” shall be held to mean the Contractor and/or any person employed by them and working under this contract.

City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
24 The use of the word “shall’ and “ought to be held” shall be understood to mean “mandatory” and “permissive” respectively. The use of the words “his” or “him” shall be construed to mean either gender, as appropriate.

The following are definitions for terms used in this project:

1. Branch Collar shall mean wood tissue ridges that form around the base of a branch between the main stem and the branch usually as a branch begins to die the branch collar begins to increase in size.

2. Block Trim shall consist of a group of trees to be pruned in a localized area as defined by the Director.

3. Callus shall refer to the new growth made by the cambium layer around all of a wound.

4. Cambium Layer shall mean the growing point between bark and sapwood.

5. Closure shall refer to the roll of the callus growth around the wound area.

6. Crown shall mean the head or canopy of tree foliage.

7. The Cut shall mean the exposed wood area that remains after the branch has been removed.

8. Cut Back Drop Crotch shall mean the specified reduction of the overall size of a tree or individual branches but may include the overall reduction of the sides as well as the top of the tree.

9. Dormant shall refer to a condition of non-active growth. Deciduous trees are considered to be dormant from the time the leaves fall until new foliage begins to appear.

10. Girdling Roots are located above or below ground level, whose circular growth around the base of the trunk or over the individual roots applies pressure to the bark area, thereby choking or restricting the flow of sap.

11. Leader shall mean central growth shoot.

12. Lifting shall refer to the removal of lower branches for under clearance.

13. Parent System shall mean the main trunk system of the tree.

14. Pre-cut or Pre-cutting shall mean the removal of the branch at least beyond the finished cut, to prevent splitting into parent stem or branch.

15. Pruning shall mean the removal of dead, dying, diseased, live, interfering, objectionable and weak branches in a scientific manner.

City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
25 16. Sap Flow shall mean the definite course assumed by sap in its movement through the tree scars or Injuries shall refer to natural or man-made lesions of the bark in which wood is exposed.

17. Scatter Trim shall consist of the trimming of a tree, or group of trees, that do not consist of eight or more in a localized area.

18. Suckers shall mean the abnormal growth of small branches usually not following the general pattern of the tree.

19. Thinning Out shall mean the removal of live branches to reduce wind resistance and to create more space.

20. Topping see Cut Back.

21. Tracing shall mean carefully cutting the bark along the lines of sap flow to encourage closure and to be the outline of the wound area.

22. Trimming see Pruning.

23. Inspector shall mean the duly authorized representative of the Director of Community Services Department who shall monitor the contractor’s progress within the Tree Services project area he/she is assigned to.

24. Trash and Litter shall mean any debris generated by the Contractor within the Tree Services project area such as paper, cans, bottles, limbs three inches in diameter or less, rocks, etc., which is not intended to be present as part of the landscape.

City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
26 EXHIBIT B

FORMS REQUIRED FOR SUBMISSION
City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
27 SUBMISSION CERTIFICATION
I hereby submit to the City of Beaumont the following bid proposal for work outlined in the Request for Proposal entitled “TREE TRIMMING & TREE MAINTENANCE SERVICES.” By my initials below, I certify that the following documents are completed, fully executed, and included in my proposal as required in the RFP document. _________ Proposer Identification/Signature Authorization _________ References
_________ List of Subcontractors
_________ Non-Collusion Affidavit
_________ Dept. of Industrial Relations (DIR) SB 854 Certification _________ Questionnaire
Contractor shall complete the Cost Proposal Form and it shall be submitted with the proposal in a separate sealed envelope. Contract shall include a schedule of current hourly rates for all applicable personnel and State of California Craft and Prevailing Wage Determination.
__________ Cost Proposal Form (under separate sealed envelope) My signature on this Submittal Certification is affirmation that all items listed above are fully completed and executed and are hereby submitted with the proposal as required. I understand that failure to complete and/or submit any of the required documents may be cause for rejection of my proposal.

Business Name___________________________________________________________________________________________ Authorized Signature____________________________________________________________________________________ Print Name ___________________________________________ Title _____________________________________________ Date_________________________________________ Contact Phone Number _________________________________ City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
28 PROPOSER IDENTIFICATION

1. Legal Name of Proposer: _____________________________________________________________

2. Street Address: _______________________________________________________________________ City/State/Zip: ________________________________________________________________________

3. Mailing Address (if different): _______________________________________________________ City/State/Zip: ________________________________________________________________________

4. Business Phone: ______________________ Email: ________________________________________

5. Contractor’s State License No. _______________ Classification(s): ____________________

6. Dept. of Industrial Relations (DIR) Registration No. _______________________________

7. Proposer’s Project Manager: ________________________________________________________

SIGNATURE AUTHORIZATION
I hereby certify that I have the authority to offer this proposal/bid to the City of Beaumont for the above listed individual or company. I certify that I have the authority to bind myself/this company in a contract should I be successful in my proposal/bid. ______________________________________________________ ________________________________ Signature of Authority Date
______________________________________________________ ________________________________ Print Name Title/Position
City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
29 REFERENCES
Contractor should have at least three (3) similar and separate California municipal tree maintenance contracts which have been successfully completed within the last five (5) years. Each project shall be of comparable size and scope to this project (descriptions of these projects and contact persons must be provided with bid submission).

1. Name of Agency: ______________________________________________________________________ Mailing Address: _____________________________________________________________________ Contact Person: __________________________________ Contact Phone: __________________ Email Address: ________________________________________________________________________ Term of Contract: ____________________ Contract Amount: $__________________________

2. Name of Agency: ______________________________________________________________________ Mailing Address: _____________________________________________________________________ Contact Person: __________________________________ Contact Phone: __________________ Email Address: ________________________________________________________________________ Term of Contract: ____________________ Contract Amount: $__________________________

3. Name of Agency: ______________________________________________________________________ Mailing Address: _____________________________________________________________________ Contact Person: __________________________________ Contact Phone: __________________ Email Address: ________________________________________________________________________ Term of Contract: ____________________ Contract Amount: $__________________________

4. Name of Agency: ______________________________________________________________________ Mailing Address: _____________________________________________________________________ Contact Person: __________________________________ Contact Phone: __________________ Email Address: ________________________________________________________________________ Term of Contract: ____________________ Contract Amount: $__________________________ City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
30 LIST OF SUBCONTRACTORS
The proposer is required to furnish the following information in accordance with the provisions of Section 4100 to 4113, inclusive, of the Public Contract Code of the State of California.

Legal Name of Subcontractor: ______________________________________________________________ Mailing Address: _____________________________________________________________________________ Contact Person: ____________________________________ Contact Phone: _______________________ Email Address: _______________________________________________________________________________ License No. _____________DIR Registration No. _______________Percent of Contract: ______% Specific Description of Subcontract: _______________________________________________________ Legal Name of Subcontractor: ______________________________________________________________ Mailing Address: _____________________________________________________________________________ Contact Person: ____________________________________ Contact Phone: _______________________ Email Address: _______________________________________________________________________________ License No. _____________DIR Registration No. _______________Percent of Contract: ______% Specific Description of Subcontract: _______________________________________________________ Legal Name of Subcontractor: ______________________________________________________________ Mailing Address: _____________________________________________________________________________ Contact Person: ____________________________________ Contact Phone: _______________________ Email Address: _______________________________________________________________________________ License No. _____________DIR Registration No. _______________Percent of Contract: ______% Specific Description of Subcontract: _______________________________________________________ Legal Name of Subcontractor: ______________________________________________________________ Mailing Address: _____________________________________________________________________________ Contact Person: ____________________________________ Contact Phone: _______________________ Email Address: _______________________________________________________________________________ License No. _____________DIR Registration No. _______________Percent of Contract: ______% Specific Description of Subcontract: _______________________________________________________ If Subcontractors will not be used for this contract, please initial here: ________________ City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
31 NON-COLLUSION AFFIDAVIT
(Per California Public Contract Code Section 7106)

TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID
State of California ⎱
ss. County of ⎰
__________________________________________, being first duly sworn, deposes and says that he or she is ____________________________________________(title) of _______________________________________________, (legal name of proposing contractor) the party making the foregoing bid and that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
32 DEPT OF INDUSTRIAL RELATIONS NOTICE
(SENATE BILL 854)
Senate Bill 854 was signed into law on June 20, 2014 and established a new public works contractor registration program which collects fees to fund compliance monitoring and enforcement, determines prevailing wage and public works coverage, and hears enforcement appeals.

All contractors and subcontractors intending to bid or perform work on public works projects are required to register, and annually renew, online for the program. This is a Department of Industrial Relations (DIR) fee paid directly to the State of California. As of March 2024, the annual registration fee for public works contractors is $400.00.

Contractors on small projects are exempt from public works registration and electronic certified payroll reporting requirements.

Small Project Exemption:

Contractors who work exclusively on small public work projects are not required to register as a public works contractor or file electronic certified payroll reports for those projects.

However, contractors are still required to maintain certified payroll records on a continuous basis and provide them to the Labor Commissioner’s Office upon request.

The small project exemption applies to public works projects that do not exceed:
• $25,000 new construction, alteration, installation, demolition or repair • $15,000 for maintenance
The City is required to fill out a form alerting the DIR of the services you are providing to within five (5) days after Notice of Award. Detailed information is needed to complete this form; therefore, you will be required to provide certain information needed to complete the DIR form.

Proposer’s DIR No. _____________________ Federal ID No. _______________________ Proposer is not registered with the DIR, but agrees to immediately register if awarded the contract ____________________ (initials)
City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
33 QUESTIONNAIRE
In accordance with Government Code Section 14310.5, the Proposer shall complete, under penalty of perjury, the following:

NOTE: This questionnaire constitutes a part of the Proposal and signature on the signature authority portion of this Proposal shall constitute signature of this questionnaire.

1. Has the Proposer, any officer of the Proposer, or any employee of the Proposer who has a proprietary interest in the Proposer, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local government project because of a violation of law or a safety regulation? Yes ___________________ No ____________________
If answered “Yes,” please explain in detail the circumstances surrounding the event:
________________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
34 Cost Proposal
Tree Trimming and Tree Maintenance Services
The Cost Proposal Form shall be submitted with the proposal in a separate and sealed envelope. Contractor shall include a schedule of current hourly rates for all applicable personnel and State of California Craft and Prevailing Wage Determination.

ROUTINE ANNUAL TREE TRIMMING SERVICES
Routine Annual Tree Trimming $_______________________ per tree Palm Tree Trimming – Any size $_______________________ per tree

SERVICE REQUESTS
Tree Pruning
0” to 6” $_______________________ per tree
7” to 12” $_______________________ per tree
13” to 18” $_______________________ per tree
19” to 24” $_______________________ per tree
25” to 30” $_______________________ per tree
31” and Over $_______________________ per tree
Crown Raising/Clearance Pruning
0” to 6” $_______________________ per tree
7” to 12” $_______________________ per tree
13” to 18” $_______________________ per tree
19” to 24” $_______________________ per tree
25” to 30” $_______________________ per tree
31” and Over $_______________________ per tree
Tree Removal and Stump Grinding
Tree Removal
0” to 6” $_______________________ per inch DBH
7” to 12” $_______________________ per inch DBH
13” to 18” $_______________________ per inch DBH
19” to 24” $_______________________ per inch DBH
25” to 30” $_______________________ per inch DBH
City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
35 31” and Over $_______________________ per inch DBH
Stump Grinding $_______________________ per inch DBH at grade Root Pruning $_______________________ per LF
Root Barrier Installation $_______________________ per LF Tree Planting
(includes tree, materials,
stakes, and planting costs)
15 gallons $_______________________ per tree
24” box $_______________________ per tree
36” box $_______________________ per tree
48” box $_______________________ per tree
60” box $_______________________ per tree
Tree Watering
(young trees, water
truck/operator per hour) $_______________________ per hour General Labor Rates
1 Ground-person $_______________________ per hour
1 Equipment Operator $_______________________ per hour
1 Trimmer $_______________________ per hour
Day Rate Service Crew
(Boom truck to include a chip body,
Low decibel chipper, 1 trimmer,
2 ground persons) $_______________________ per 8-hour day Specialty Equipment Day Rate $_______________________ per 8-hour day Emergency Services
(Fully equipped 3-person crew called
in for emergency service)
During normal business hours $_______________________ per hour After hours, weekends, holidays $_______________________ per hour General Arborist Services $_______________________ per hour Plant Health Care Services $_______________________ per hour City of Beaumont Request for Proposal Tree Trimming and Maintenance Services
36 EXHIBIT C

MAINTENANCE SERVICES AGREEMENT
(SAMPLE)
1 City of Beaumont Agreement
C24-48

AGREEMENT FOR MAINTENANCE SERVICES
THIS AGREEMENT FOR MAINTENANCE SERVICES is made and effective May 07, 2024, by and between the CITY OF BEAUMONT (“CITY”) whose address is 550 E. 6th Street, Beaumont, California 92223 and WEST COAST ARBORISTS, INC. whose address is 2200 E Via Burton, Anaheim, CA 92806 (“CONTRACTOR”).

RECITALS
A. CONTRACTOR submitted a proposal (“Proposal”) in response to a request from the CITY to provide certain services, which Proposals are attached hereto as Exhibit “A” and made a part hereof by this reference; and
B. CITY desires to engage CONTRACTOR to provide the services provided for in the Proposals; and

AGREEMENT
NOW, THEREFORE, in consideration of the foregoing Recitals and mutual covenants contained herein, CITY and CONTRACTOR agree as follows:

1. Term of Agreement: This Agreement is effective as of the date first above written and shall continue for a term of three years covering the services (“Services”) provided in the Proposal. The term of this agreement may be extended by the City Council for up to two additional terms of one year at the sole and absolute discretion of the City Council as evidenced by a written amendment to this agreement. Notwithstanding the forgoing, City may terminate this Agreement at any time upon written notice to Contractor, provided it pays Contractor for all services provided prior to termination.

1.1 Written Approvals for Work. Prior to rendering any Services under this Agreement, Contractor must receive the written and signed approval from the Community Services Director identifying with particularity the scope of services including but not limited to the number of trees to be trimmed and the estimated cost of such Services which shall not extend for a period for longer than thirty days. For the sake of clarity, Contractor shall not provide any Services and shall not be entitled to compensation hereunder for any Services that are not specifically identified in a written approval duly executed by the Community Services Director as provided in this section.

2. Associates and Subcontractors. CONTRACTOR may, at CONTRACTOR’s sole cost and expense, employ such competent and qualified independent associates, subcontractors and consultants as CONTRACTOR deems necessary to perform the Services; provided, however, that CONTRACTOR shall not subcontract any of the Services without the written consent of CITY.

3. Compensation.

3.01 CONTRACTOR shall be paid at the rates set forth in the Proposal and shall not increase any rate without prior written consent of the CITY. 2 Compensation for services under this agreement shall be as provided in the proposal and Section

1.1, not to exceed the sum budgeted by CITY for such services. Notwithstanding anything in this Agreement to the contrary, total fees and charges paid by CITY to CONTRACTOR for the completion of the Services under this Agreement shall not exceed the maximum total of One Million Seven Hundred Twenty Thousand ($1,720,000).

3.02 CITY shall have the right to review and audit all invoices prior to or after payment to CONTRACTOR. This review and audit may include, but not be limited to CITY’S:
a. Determination that any fees charged is consistent with this Agreement’s approved rate schedule:
b. Determination that the multiplication of the quantities billed times the approved rate schedule dollars is correct:
c. Determination that each item charged is the usual, customary, and reasonable charge for the particular item. If CITY determines an item charged is greater than usual, customary, or reasonable, or is duplicative, ambiguous, excessive, or inappropriate. CITY shall either return the bill to CONTRACTOR with a request for explanation or adjust the payment accordingly, and give notice to CONTRACTOR of the adjustment.

3.03 All Agreement prices shall be adjusted as follow:

All agreement prices shall be adjusted annually beginning on July 01, 2025, based on the Nonseasonally Adjusted Consumer Price index established by the United States Department of Commerce, Bureau of Labor Statistics, for _______________________________________ With the CPI immediately preceding the Commencement Date being the base index. Said adjustment shall apply to all fees contained herin, and shall be based on the following formula:

New Price=(Price Adjustment) x First Year Agreement Price Current CPI-Base CPI
Price Adjustment=1 + (-------------------------------------) Base CPI
CPI=_________________________
Base CPI=_____________________
Once the CPI is available, the price adjustment shall take effect retroactively, where applicable as of the dates specified above for price adjustments. No new price shall ever be lower than any existing current Agreement price in effect immediately before the annual adjustment.

4. Obligations of CONTRACTOR.

4.01 In the event that the terms of the Proposal shall conflict with the terms of this Agreement, or contain additional terms other than the Services to be rendered and the price for the Services, the terms of this Agreement shall govern and said additional or conflicting terms shall be of no force or effect.

4.02 CONTRACTOR is responsible for paying, when due, all income and other 3 taxes, fees and withholding, including withholding state and federal taxes, social security, unemployment and worker’s compensation, incurred as a result of the compensation paid under this Agreement. CONTRACTOR agrees to indemnify, defend and hold harmless CITY for any claims, costs, losses, fees, penalties, interest, or damages suffered by CITY resulting from CONTRACTOR’s failure to comply with this provision.

4.03 CONTRACTOR shall be solely responsible for obtaining Employment Eligibility Verification information from CONTRACTOR’s employees, in compliance with the Immigration Reform and Control Act of 1986, Pub. L. 99-603 (8 U.S.C. 1324a), and shall ensure that CONTRACTOR’s employees are eligible to work in the United States.

4.04 Drug-free Workplace Certification. By signing this Agreement, the CONTRACTOR hereby certifies under penalty of perjury under the laws of the State of California that the CONTRACTOR will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code, Section 8350 et seq.) and will provide a drug-free workplace.

4.05 CONTRACTOR shall comply with all applicable local, state and federal laws, rules, regulations, entitlements and/or permits applicable to, or governing the Services authorized hereunder.

4.06 Contractor shall comply with all applicable laws and regulations relating to prevailing wages. Wage rates for this Project shall be in accordance with the “General Wage Determination Made by the Director of Industrial Relations Pursuant To California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773 and 1773.1”, for Riverside County.

5. Insurance. CONTRACTOR hereby agrees to be solely responsible for the health and safety of its employees and agents in performing the Services under this Agreement and shall comply with all laws applicable to worker safety including but not limited to Cal-OSHA. Attached hereto as Exhibit “B” are copies of Certificates of Insurance and endorsements as required by Section 6.02. Therefore, throughout the duration of this Agreement, CONTRACTOR hereby covenants and agrees to maintain insurance in conformance with the requirements set forth below.

If existing coverage does not meet the requirements set forth herein, CONTRACTOR agrees to 4 amend, supplement or endorse the existing coverage to do so. CONTRACTOR shall provide the following types and amounts of insurance:

5.01 Commercial general liability insurance in an amount of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate; CONTRACTOR agrees to have its insurer endorse the general liability coverage required herein to include as additional insured’s CITY, its officials, employees and agents. CONTRACTOR also agrees to require all contractors and subcontractors to provide the same coverage required under this Section 6.

5.02 Business Auto Coverage in an amount no less than $1 million per accident.

If CONTRACTOR or CONTRACTOR’s employees will use personal autos in performance of the Services hereunder, CONTRACTOR shall provide evidence of personal auto liability coverage for each such person.

5.03 Workers’ Compensation coverage for any of CONTRACTOR’s employees that will be providing any Services hereunder. CONTRACTOR will have a state-approved policy form providing statutory benefits as required by California law. The provisions of any workers’ compensation will not limit the obligations of CONTRACTOR under this Agreement.

CONTRACTOR expressly agrees not to use any statutory immunity defenses under such laws with respect to CITY, its employees, officials and agents.

6. General Conditions Pertaining to Insurance Coverage

6.01 No liability insurance coverage provided shall prohibit CONTRACTOR from waiving the right of subrogation prior to a loss. CONTRACTOR waives all rights of subrogation against CITY regardless of the applicability of insurance proceeds and shall require all contractors and subcontractors to do likewise.

6.02. Prior to beginning the Services under this Agreement, CONTRACTOR shall furnish CITY with certificates of insurance, endorsements, and upon request, complete copies of all policies, including complete copies of all endorsements. All copies of policies and endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf.

6.03. All required policies shall be issued by a highly rated insurer with a minimum A.M. Best rating of “A:VII”). The insurer(s) shall be admitted and licensed to do business in California. The certificates of insurance hereunder shall state that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice has been given to CITY.

6.04 Self-insurance does not comply with these insurance specifications.

CONTRACTOR acknowledges and agrees that that all insurance coverage required to be provided by CONTRACTOR or any subcontractor, shall apply first and on a primary, non-contributing basis in relation to any other insurance, indemnity or self-insurance available to CITY.

7. Indemnification.
5 7.01 CONTRACTOR and CITY agree that CITY, its employees, agents and officials should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, defense costs, court costs or any other costs arising out of or in any way related to the performance of this Agreement by CONTRACTOR or any subcontractor or agent of either. Accordingly, the provisions of this indemnity are intended by the parties to be interpreted and construed to provide the fullest protection possible under the law to CITY. CONTRACTOR acknowledges that CITY would not enter into this Agreement in the absence of the commitment of CONTRACTOR to indemnify and protect CITY as set forth herein.
a. To the fullest extent permitted by law, CONTRACTOR shall defend, indemnify and hold harmless CITY, its employees, agents and officials, from any liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, damages or costs of any kind, whether actual, alleged or threatened, actual attorneys’ fees incurred by CITY, court costs, interest, defense costs, including expert witness fees and any other costs or expenses of any kind whatsoever without restriction or limitation incurred in relation to, as a consequence of or arising out of or in any way attributable actually, allegedly or impliedly, in whole or in part to the performance of this Agreement.

CONTRACTOR’s obligation to defend, indemnify and hold harmless shall include any and all claims, suits and proceedings in which CONTRACTOR (and/or CONTRACTOR’s agents and/or employees) is alleged to be an employee of CITY.

All obligations under this provision are to be paid by CONTRACTOR as they are incurred by CITY.
b. Without affecting the rights of CITY under any provision of this Agreement or this Section, CONTRACTOR shall not be required to indemnify and hold harmless CITY as set forth above for liability attributable solely to the fault of CITY, provided such fault is determined by agreement between the parties or the findings of a court of competent jurisdiction.

8. Status of CONTRACTOR.

8.01 CONTRACTOR shall perform the Services in CONTRACTOR’s own way as an independent contractor, and in pursuit of CONTRACTOR’s independent calling, and not as an employee of CITY. However, CONTRACTOR shall regularly confer with CITY’s City Manager as provided for in this Agreement.

8.02 CONTRACTOR agrees that it is not entitled to the rights and benefits afforded to CITY’s employees, including disability or unemployment insurance, workers’ compensation, retirement, CalPERS, medical insurance, sick leave, or any other employment benefit. CONTRACTOR is responsible for providing, at its own expense, disability, unemployment, workers’ compensation and other insurance, training, permits, and licenses for itself and its employees and subcontractors.
6 8.03 CONTRACTOR hereby specifically represents and warrants to CITY that it possesses the qualifications and skills necessary to perform the Services under this Agreement in a competent, professional manner, without the advice or direction of CITY and that the Services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily applicable to an experienced and competent professional rendering the same or similar services in the same geographic area where the CITY is located. Further, CONTRACTOR represents and warrants that the individual signing this Agreement on behalf of CONTRACTOR has the full authority to bind CONTRACTOR to this Agreement.

9. Miscellaneous Provisions.

9.01 This Agreement, which includes all attached exhibits, supersedes any and all previous agreements, either oral or written, between the parties hereto with respect to the rendering of Services by CONTRACTOR for CITY and contains all of the covenants and agreements between the parties with respect to the rendering of such Services in any manner whatsoever. Any modification of this Agreement will be effective only if it is in writing signed by both parties. The Recitals to this Agreement are hereby incorporated herein by this reference.

9.02 CONTRACTOR shall not assign or otherwise transfer any rights or interest in this Agreement without the prior written consent of CITY. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement.

9.03 If any legal action or proceeding, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorneys’ fees and costs, in addition to any other relief to which that party may be entitled.

9.04 This Agreement is made, entered into and shall be performed in the County of Riverside in the State of California and shall in all respects be interpreted, enforced and governed under the laws of the State of California.

9.05 CONTRACTOR covenants that neither it nor any officer or principal of its firm has any interest, nor shall they acquire any interest, either directly or indirectly, which will conflict in any manner or degree with the performance of their Services hereunder.

CONTRACTOR further covenants that in the performance of this Agreement, no person having such interest shall be employed by it as an officer, employee, agent, or subcontractor.

9.06 Improper Consideration. CONTRACTOR shall not offer (either directly or through an intermediary) any improper consideration such as, but not limited to, cash, discounts, services, the provision of travel or entertainment, or any items of value to any officer, employee or agent of the CITY in an attempt to secure favorable treatment regarding this Agreement or any contract awarded by CITY. The CITY, by notice, may immediately terminate this Agreement if it determines that any improper consideration as described in the preceding sentence was offered to any officer, employee or agent of the CITY with respect to the proposal and award process of this Agreement or any CITY contract. This prohibition shall apply to any amendment, extension or 7 evaluation process once this Agreement or any CITY contract has been awarded. CONTRACTOR shall immediately report any attempt by any CITY officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from CONTRACTOR. [signatures on following page]
8 IN WITNESS WHEREOF, the parties hereby have made and executed this Agreement to be effective as of the day and year first above-written.

CITY:

CITY OF BEAUMONT
CONTRACTOR:

WEST COAST ARBORISTS, INC.

By:

Print Name: Patrick Mahoney
David Fenn, Mayor
Title: Owner/President
Date: Date:

ATTEST:

By:

Nicole Wheelright, Deputy City Clerk
APPROVED AS TO FORM:

By:

John O. Pinkney, City Attorney
9 EXHIBIT “A”

PROPOSAL

10 EXHIBIT “B”

CERTIFICATES OF INSURANCE AND ENDORSEMENTS

AB Holder Identifier : 7777777707070700077763616065553330773717456314446707542136672407311073641566056231130726040113072110207562451732230552075226331760327740776241151645031207504013572274530077727252025773110777777707000707007 6666666606060600062606466204446200600000606226002006222206242042000062222240622402020622200404206000206220024260240000062000042422620220622222406206022006222004242200620066646062240664440666666606000606006 Certificate No : 570100230876

CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY)
06/23/2023
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

PRODUCER
Aon Risk Insurance Services West, Inc.

Los Angeles CA Office
707 Wilshire Boulevard
Suite 2600
Los Angeles CA 90017-0460 USA
PHONE
(A/C. No. Ext):

E-MAIL
ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC #
(866) 283-7122
INSURED INSURER A: Starr Indemnity & Liability Company 38318 INSURER B: Starr Specialty Insurance Company 16109
INSURER C:

INSURER D:

INSURER E:

INSURER F:

FAX
(A/C. No.): (800) 363-0105

CONTACT
NAME:

West Coast Arborists, Inc.
2200 E Via Burton
Anaheim CA 92806 USA
COVERAGES CERTIFICATE NUMBER: 570100230876 REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested

POLICY EXP
(MM/DD/YYYY)

POLICY EFF
(MM/DD/YYYY)
SUBR
WVD
INSR
LTR

ADDL TYPE OF INSURANCE INSD POLICY NUMBER LIMITS

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR

POLICY LOC

EACH OCCURRENCE

DAMAGE TO RENTED
PREMISES (Ea occurrence)
MED EXP (Any one person)

PERSONAL & ADV INJURY

GENERAL AGGREGATE

PRODUCTS - COMP/OP AGG
X
X
X
GEN'L AGGREGATE LIMIT APPLIES PER:
$2,000,000
$1,000,000
$5,000
$2,000,000
$4,000,000
$4,000,000
A 07/01/2023 07/01/2024
SIR applies per policy terms & conditions
1000100141231
PROJECT
OTHER:

AUTOMOBILE LIABILITY

ANY AUTO
OWNED

AUTOS ONLY

SCHEDULED
AUTOS

HIRED AUTOS
ONLY

NON-OWNED

AUTOS ONLY
BODILY INJURY ( Per person)

PROPERTY DAMAGE
(Per accident)
X
BODILY INJURY (Per accident)
$2,000,000 A 07/01/2023 07/01/2024 COMBINED SINGLE LIMIT (Ea accident)
1000198198231

EXCESS LIAB
OCCUR

CLAIMS-MADE AGGREGATE

EACH OCCURRENCE
DED

UMBRELLA LIAB

RETENTION
E.L. DISEASE-EA EMPLOYEE
E.L. DISEASE-POLICY LIMIT
E.L. EACH ACCIDENT $1,000,000
X
OTHER
B 07/01/2023 07/01/2024 PER STATUTE
Workers Comp CA
A 1000004229 07/01/2023 07/01/2024
$1,000,000
Y / N
(Mandatory in NH)

ANY PROPRIETOR / PARTNER / EXECUTIVE
OFFICER/MEMBER EXCLUDED? N N / A
Workers Comp AZ

WORKERS COMPENSATION AND

EMPLOYERS' LIABILITY
If yes, describe under
DESCRIPTION OF OPERATIONS below
$1,000,000
1000004228
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Beaumont, its officials, employees and agents are included as Additional Insured in accordance with the policy provisions of the General Liability policy. A Waiver of Subrogation is granted in favor of City of Beaumont, its officials, employees and agents in accordance with the policy provisions of the General Liability and Workers Compensation policies.

CERTIFICATE HOLDER CANCELLATION
City of Beaumont AUTHORIZED REPRESENTATIVE
550 E 6th St
Beaumont CA 92223 USA
ACORD 25 (2016/03)
©1988-2015 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE

EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

POLICY NUMBER: 1000100141231 COMMERCIAL GENERAL LIABILITY CG 20 10 04 13 Effective: 07/01/2023
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – SCHEDULED PERSON OR

ORGANIZATION
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

SCHEDULE
A. Section II – Who Is An Insured is amended to 1. All work, including materials, parts or include as an additional insured the person(s) or equipment furnished in connection with such organization(s) shown in the Schedule, but only work, on the project (other than service, with respect to liability for "bodily injury", "property maintenance or repairs) to be performed by or damage" or "personal and advertising injury" on behalf of the additional insured(s) at the caused, in whole or in part, by: location of the covered operations has been completed; or 1. Your acts or omissions; or

2. That portion of "your work" out of which the 2. The acts or omissions of those acting on your injury or damage arises has been put to its behalf;
intended use by any person or organization in the performance of your ongoing operations for other than another contractor or subcontractor the additional insured(s) at the location(s) engaged in performing operations for a designated above. principal as a part of the same project.

However:

C. With respect to the insurance afforded to these 1. The insurance afforded to such additional additional insureds, the following is added to insured only applies to the extent permitted by Section III – Limits Of Insurance: law; and If coverage provided to the additional insured is 2. If coverage provided to the additional insured is required by a contract or agreement, the most we required by a contract or agreement, the will pay on behalf of the additional insured is the insurance afforded to such additional insured will not amount of insurance: be broader than that which you are required by the contract or agreement to 1. Required by the contract or agreement; or provide for such additional insured. 2. Available under the applicable Limits of B. With Insurance shown in the Declarations; respect to the insurance afforded to these additional insureds, the following additional whichever is less. exclusions apply: This endorsement shall not increase the This insurance does not apply to "bodily injury" or applicable Limits of Insurance shown in the "property damage" occurring after: Declarations.

CG 20 10 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 Name Of Additional Insured Person(s) Or
Organization(s): Location(s) Of Covered Operations
Where Required By Written Contract Where Required By Written Contract Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

POLICY NUMBER: 1000100141231 COMMERCIAL GENERAL LIABILITY Effective: 07/01/2023 CG 20 37 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

SCHEDULE
A. Section II – Who Is An Insured is amended to required by the contract or agreement to include as an additional insured the person(s) or provide for such additional insured. organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury" or B. With respect to the insurance afforded to these "property damage" caused, in whole or in part, by additional insureds, the following is added to "your work" at Section III – Limits Of Insurance: the location designated and described in the Schedule of this endorsement If coverage provided to the additional insured is performed for that additional insured and included required by a contract or agreement, the most we in the "products-completed operations hazard". will pay on behalf of the additional insured is the However: amount of insurance:

1. The 1. Required by the contract or agreement; or insurance afforded to such additional insured only applies to the extent permitted by 2. Available under the applicable Limits of law; and Insurance shown in the Declarations;

2. If coverage provided to the additional insured is whichever is less. required by a contract or agreement, the This endorsement shall not increase the applicable insurance afforded to such additional insured will not Limits of Insurance shown in the Declarations. be broader than that which you are CG 20 37 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 Name Of Additional Insured Person(s) Or
Organization(s):

Location And Description Of Completed
Operations
Where Required By Written Contract Where Required By Written Contract Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

POLICY NUMBER: 1000100141231 COMMERCIAL GENERAL LIABILITY CG 24 04 05 09 Effective: 07/01/2023

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

SCHEDULE
The following is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of Section
IV – Conditions:

We waive any right of recovery we may have against the
person or organization shown in the Schedule above
because of payments we make for injury or damage
arising out of your ongoing operations or "your work"
done under a contract with that person or organization
and included in the "products-completed operations
hazard". This waiver applies only to the person or
organization shown in the Schedule above.

Any person or organization to whom you become obligated to waive your rights of recovery against, under any contract or agreement you enter into prior to the occurrence of loss.

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

Dallas, TX 1-866-519-2522
Primary and Non-Contributory Condition
Policy Number: 1000100141231 Effective Date: July 1, 2023 at 12:01 A.M.

Named Insured: West Coast Arborists, Inc.

This endorsement modifies insurance provided under the:

Commercial General Liability Coverage Part
A. SECTION IV – CONDITIONS, condition 4. Other Insurance is amended as follows:

1. The following is added to paragraph 4.a. of the Other Insurance condition:

This insurance is primary insurance as respects our coverage to the additional insured, where the written contract or written agreement requires that this insurance be primary and non-contributory. In that event, we will not seek contribution from any other insurance policy available to the additional insured on which the additional insured is a Named Insured.

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.

Signed for STARR INDEMNITY & LIABILITY COMPANY
Steve Blakey, President Nehemiah E. Ginsburg, General Counsel OG 107 (04/11) Page 1 of 1
Copyright © C. V. Starr & Company and Starr Indemnity & Liability Company. All rights reserved.

Includes copyrighted material of ISO Properties, Inc., used with its permission.

POLICY NUMBER: 1000198198231 COMMERCIAL AUTO
CA 20 48 10 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

DESIGNATED INSURED FOR

COVERED AUTOS LIABILITY COVERAGE
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement.

This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form.

This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.

Named Insured: West Coast Arborists, Inc.

Endorsement Effective Date: 07/01/2023

SCHEDULE
Each person or organization shown in the Schedule is
an "insured" for Covered Autos Liability Coverage, but
only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured
provision contained in Paragraph A.1. of Section II –
Covered Autos Liability Coverage in the Business
Auto and Motor Carrier Coverage Forms and
Paragraph D.2. of Section I – Covered Autos
Coverages of the Auto Dealers Coverage Form.

Where required by written contract
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

Dallas, TX 1-866-519-2522

THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US
Policy Number: 1000198198231 Effective Date: 07/01/2023 at 12:01 A.M.

Named Insured: West Coast Arborists, Inc.

This endorsement modifies insurance provided under the following:

BUSINESS AUTO COVERAGE FORM
Section IV - Business Auto Conditions, A. - Loss Conditions, 5. - Transfer of Rights of Recovery Against Others to Us, is amended to add:

However, we will waive any right of recovery we have against any person or organization with whom you have entered into a contract or agreement because of payments we make under this Coverage Form arising out of an "accident" or "loss" if:
(1) The "accident" or "loss" is due to operations undertaken in accordance with the contract existing between you and such person or organization; and (2) The contract or agreement was entered into prior to any "accident" or "loss".

No waiver of the right of recovery will directly or indirectly apply to your employees or employees of the person or organization, and we reserve our rights or lien to be reimbursed from any recovered funds obtained by any injured employee.

All other terms, conditions and exclusions of the policy shall remain unchanged.

Signed for STARR INDEMNITY & LIABILITY COMPANY
Steve Blakey, President Nehemiah E. Ginsburg, General Counsel SICA 1020 (03/12) Page 1 of 1
Copyright © C. V. Starr & Company and Starr Indemnity & Liability Company. All rights reserved.

Includes copyrighted material of ISO Properties, Inc., used with its permission.

POLICY NUMBER: 1000198198231 COMMERCIAL AUTO
CA 04 49 11 16
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

PRIMARY AND NONCONTRIBUTORY –

OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

A. The following is added to the Other Insurance B. The following is added to the Other Insurance Condition in the Business Auto Coverage Form Condition in the Auto Dealers Coverage Form and and the Other Insurance – Primary And Excess supersedes any provision to the contrary:

Insurance Provisions in the Motor Carrier This Coverage Form's Covered Autos Liability Coverage Form and supersedes any provision to Coverage and General Liability Coverages are the contrary: primary to and will not seek contribution from any This Coverage Form's Covered Autos Liability other insurance available to an "insured" under Coverage is primary to and will not seek your policy provided that:
contribution from any other insurance available to 1. Such "insured" is a Named Insured under such an "insured" under your policy provided that: other insurance; and

1. Such "insured" is a Named Insured under such 2. You have agreed in writing in a contract or other insurance; and agreement that this insurance would be

2. You have agreed in writing in a contract or primary and would not seek contribution from agreement that this insurance would be any other insurance available to such primary and would not seek contribution from "insured". any other insurance available to such
"insured".

WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 (Ed. 04-84)

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.

The additional premium for this endorsement shall be 2.0% of the California workers' compensation premium otherwise due on such remuneration.

Schedule
Person or Organization Job Description
Any person or organization to whom you become obligated to waive Where required by contract your rights of recovery against, under any contract or agreement you enter into prior to the occurrence of loss.

This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective: 07/01/2023 Policy No.: 100 0004228 Endorsement No.:

Insured: W est C oast Arborists , In c. Premium:

Insurance Company: Starr S pecia lty Insura n ce C om pa ny Countersigned by WC 04 03 06
(Ed. 04-84) Page 1 of 1

City of Loma Linda
Regular City Council Staff Report
Award Contract to HydroPro Solutions Inc. to Purchase 112 Allegro 4G Domestic Water Meters [Public Works] Award a contract for $47,681.19.

Meeting
Tuesday, September 24, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3I
To
City Council
From
Jeff Peterson, Associate Engineer
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:

It is recommended that the City Council award a contract for $47,681.19 to HydroPro Solutions, Inc. of Ontario, CA for purchase of 112 Allegro 4G domestic water meters.

BACKGROUND:

The on hand supply of domestic 1” 4G water meters is low. Lennar Homes is in the process of completing another phase of single family residences. This purchase from our current approved vendor should cover the immediate need as well as near term needs. The Utility Superintendent has reviewed the cost and determined that it is competitive and in line with similar purchases.

ANALYSIS:

Staff requested costs for 112 water meters from our current vendor. The cost to repair is $47,681.19 which includes tax and shipping. As this is a purchase only no contingency allocation is requested.

ENVIRONMENTAL IMPACT:

N/A
FINANCIAL IMPACT:

Funding is available in account no. 4657030-51300.

Attachments
HPS Quote Loma Linda 08-15-24.pdf
HydroPro Solutions, Inc
DATE August 15, 2024
Quotation # LL 08-15
Salesperson: Brian Jensen
Phone 949-910-9449
To: Mario Mosqueda / Danny Drummond Quotation valid until: 60 Days City of Loma Linda Prepared by: Brian Jensen
25541 Barton Road
Loma Linda, CA 92354
ph: 909-557-7368
Qty Description
Current Unit
Cost Extended Cost Part Number
BLMJ Meter with Allegro Registers
112 1" BLMJ Meter Lead Free Body w/Bronze Bottom w/Allegro Register $ 394.11 $ 44,140.32 B16-A31-B15-0101A-F - Under The Glass
Sub Total: $ 44,140.32
Tax: $ 3,420.87
Freight: $ 120.00
Total: $ 47,681.19
All invoices are due Net 30 per HydroPro Solutions standard terms and conditions 1180 East Francis Street
Ontario, CA 91761
PLEASE NOTE: This quotation is valid through 60 Days. We reserve the right to amend prices after this period.

A 2% processing fee will be applied for all credit card purchases.

THANK YOU FOR YOUR BUSINESS!
City of Loma Linda
Regular City Council Staff Report
Council Bill #R-2024-31 - A Resolution adopting a Five-Year Capital Project Needs Analysis for Fiscal Years 2025/2026 through 2029/2030 [Public Works]
Adopt Council Bill #R-2024-31.

Meeting
Tuesday, September 24, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3J
To
City Council
From
Jeff Peterson, Associate Engineer
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:

It is recommended that the City Council adopt Council Bill #R-2024-31, approving the five-year Capital Project Needs Analysis (CPNA) as required by the Measure I Strategic Plan.

BACKGROUND:

San Bernardino County Transportation Authority (SBCTA) administers Measure I funding for the State. In order to maintain current project status each agency must submit certain periodic documents. Among those is the CPNA.

This information in needed to support decisions made by SBCTA concerning project funding. SBCTA focuses their efforts on projects of regional significance. The Strategic Plan provides a set of policies to govern the use of Measure I funds.

ANALYSIS:

SBCTA requires each agency to submit two (2) specific documents under the Measure I Strategic Plan. The documents are: 1) CPNA for FY 2025/2026 through 2029/2030; and 2) Signed copy of Resolution adopting CPNA.

City Council may change the Measure I Plan at any time to re-prioritize projects; however, matching funds must be identified and committed.

ENVIRONMENTAL IMPACT:

N/A
FINANCIAL IMPACT:

There is no fiscal impact as projects are not required to be constructed. This projection allows for funding opportunities. Any future required matching funds must be earmarked.

Attachments
2026-2030 CPNA Resolution.pdf
2026-2030 CPNA Template 1.pdf
2026-2030 CPNA Template 2.pdf
2026-2030 CPNA Template 3.pdf
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, STATE

OF CALIFORNIA, ADOPTING THE MEASURE I FIVE-YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2025/2026 THROUGH
2029/2030.

WHEREAS, San Bernardino County voters approved passage of Measure I in November 2004, authorizing the San Bernardino County Transportation Authority to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino; and WHEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 89-1 and Ordinance No. 04-1 of the Authority; and WHEREAS, the Strategic Plan requires each local jurisdiction applying for revenue from certain Measure I Programs to annually adopt and update a Five-Year Capital Project Needs Analysis; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Loma Linda hereby adopts the Measure I Five Year Capital Project Needs Analysis for Fiscal Years 2025/2026 through 2029/2030, a copy of which is attached to this Resolution.

APPROVED AND ADOPTED This 24th day of September, 2024.

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________
Phillip Dupper, Mayor
ATTEST:
__________________________
Lynette Arreola, City Clerk
Council Bill #R-2024-31
Nexus Project Cost $ 4,100,000
Dev. Loan? No
5-Year Advance? No
Public Share: 61.2%
Dev. Share: 38.80%
Project Information Phase Funding PRIOR* FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FUTURE PA&ED
Total Cost: $0.00
Fund Type: MSI Arterial $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
Other: ______ $ - $ - $ - $ - $ - $ - $ -
PS&E
Total Cost: $0.00
Fund Type: MSI Arterial $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
Other: ______ $ - $ - $ - $ - $ - $ - $ -
ROW
Total Cost: $1,147,718.00
Fund Type: MSI Arterial $ - $ 702,403.42 $ - $ - $ - $ - $ - DEV FEE $ - $ 445,314.58 $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
Other: ______ $ - $ - $ - $ - $ - $ - $ -
CONST
Total Cost: $2,971,450.05
Fund Type: MSI Arterial $ - $ 254,592.00 $ - $ 1,563,935.43 $ - $ - $ - DEV FEE $ - $ 161,408.00 $ - $ 991,514.62 $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
Other: ______ $ - $ - $ - $ - $ - $ - $ -
*Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including anticipated FY 2023/2024 expenses.

Capital Project Needs Analysis
City of Loma Linda
Valley Arterial Sub-Program
Widen California Street to six (6)
lanes from Barton Road to
Redlands Boulevard
Current Total Project Cost
Estimate:
$12,686,678.52
Total Measure I Request:
$2,520,930.85
(Summation of Measure I)
Comments:
2026-2030 CPNA Template - Proj 1
Nexus Project Cost $ 1,000,000
Dev. Loan? No
5-Year Advance? No
Public Share: 61.2%
Dev. Share: 38.80%
Project Information Phase Funding PRIOR* FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FUTURE PA&ED
Total Cost: $540,800.00
Fund Type: MSI Arterial $ - $ 330,969.60 $ - $ - $ - $ - $ - DEV FEE $ - $ 209,830.40 $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
Other: ______ $ - $ - $ - $ - $ - $ - $ -
PS&E
Total Cost: $0.00
Fund Type: MSI Arterial $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
Other: ______ $ - $ - $ - $ - $ - $ - $ -
ROW
Total Cost: $0.00
Fund Type: MSI Arterial $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
Other: ______ $ - $ - $ - $ - $ - $ - $ -
CONST
Total Cost: $1,027,500.00
Fund Type: MSI Arterial $ - $ - $ 628,830.00 $ - $ - $ - $ - DEV FEE $ - $ - $ 398,670.00 $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
Other: ______ $ - $ - $ - $ - $ - $ - $ -
Comments:
*Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including anticipated FY 2023/2024 expenses.

Total Measure I Request:
$959,799.60
(Summation of Measure I)
$1,568,300.00
Capital Project Needs Analysis
City of Loma Linda
Valley Arterial Sub-Program
Intersection improvements at
Mound Street and Anderson
Street
Current Total Project Cost
Estimate:
2026-2030 CPNA Template - Proj 2
Nexus Project Cost $ 235,632
Dev. Loan? No
5-Year Advance? No
Public Share: 61.2%
Dev. Share: 38.80%
Project Information Phase Funding PRIOR* FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 FUTURE PA&ED
Total Cost: $0.00
Fund Type: MSI Arterial $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
Other: ______ $ - $ - $ - $ - $ - $ - $ -
PS&E
Total Cost: $0.00
Fund Type: MSI Arterial $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
Other: ______ $ - $ - $ - $ - $ - $ - $ -
ROW
Total Cost: $0.00
Fund Type: MSI Arterial $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
Other: ______ $ - $ - $ - $ - $ - $ - $ -
CONST
Total Cost: $242,111.88
Fund Type: MSI Arterial $ - $ - $ 148,172.47 $ - $ - $ - $ - DEV FEE $ - $ - $ 93,939.41 $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
- Select Fund - $ - $ - $ - $ - $ - $ - $ -
Other: ______ $ - $ - $ - $ - $ - $ - $ -
Comments:

This is a portion of the larger
Nexus Project
*Prior should identify any expenses incurred in prior years that have not yet been reimbursed by SBCTA including anticipated FY 2023/2024 expenses.

Total Measure I Request:
$148,172.47
(Summation of Measure I)
$242,111.88
Capital Project Needs Analysis
City of Loma Linda
Valley Arterial Sub-Program
Install traffic signal modification
at Barton Road and Benton Street
Current Total Project Cost
Estimate:
2026-2030 CPNA Template - Proj 3
City of Loma Linda
Regular City Council Staff Report
Council Bill #R-2024-33 A Resolution Approving a Reclassification of the Administrative Specialist II To Planning Technician
Adopt Council Bill #R-2024-33.

Meeting
Tuesday, September 24, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3K
To
City Council
From
Jennifer Pearsall, Human Resources/Risk Management Analyst Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:

It is recommended that Council approve the reclassification of one of the Administrative Specialist II positions to Planning Technician within the Community Development Department.

BACKGROUND:

The Community Development Department, which includes two Administrative Specialist II positions, an Associate Planner, and the Community Development Director, is experiencing a shift in its operational needs. With regulatory requirements becoming more complex and deadlines more stringent, the department requires a higher level of technical administrative support. Additionally, an influx of high-level projects demands the focused attention of the Associate Planner and Community Development Director. The department is facing the challenge of an increased demand for higher-level administrative work that exceeds the scope of the current vacant position's classification.

ANALYSIS:

This reclassification will provide the necessary technical administrative support to address the increasing complexity of regulatory requirements and meet statutory deadlines. By reallocating responsibilities, the department will be better equipped to manage its high-level projects and ensure that the Associate Planner and Community Development Director can focus on strategic priorities. This adjustment will enhance the department's efficiency and effectiveness, aligning staffing levels with its evolving needs.

While it would be ideal to wait for the completion of the pending classification and compensation study before making the adjustment, the department must address the immediate need created by the current vacancy. By December 2024, seventy-five percent (75%) of the Community Development department’s staff will have been in their positions for less than six (6) months, it is crucial to address this staffing issue promptly. Adequate time for training is essential to ensure that the department remains operationally effective and that there is a smooth transition before the Associate Planner’s departure. This proactive approach will help maintain continuity in Community Development operations and avoid disruptions during a period of significant staff turnover.

ENVIRONMENTAL IMPACT:

There are no environmental impacts.

FINANCIAL IMPACT:

The reclassification of the Administrative Specialist II position to Planning Technician will result in an increased cost of $20,172.14 annually. This total encompasses adjustments in salary, benefits, retirement contributions, and taxes.

Attachments
Planning Technician .pdf
Resolution #R-2024-33 .pdf

CITY OF LOMA LINDA
Approved: 09/24/2024 Group: Teamsters Admin
FLSA Exemption Status: Non-Exempt DOT Participant: No

Page 1 of 4 ends

PLANNING TECHNICIAN
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.

Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under general supervision, the Planning Technician executes a range of land use, zoning, clerical, and administrative responsibilities for the City. By applying established procedures, they ensure compliance with local regulations and contribute to the efficiency of planning operations. The position functions as part of the Planning Division of the Community Development Department.

DISTINGUISHING CHARACTERISTICS
The Planning Technician is an entry level position in the professional Planner series, designed to provide on-the-job training for aspiring municipal planners. This role involves assignments that are generally limited in scope and follow procedural frameworks set by higher-level positions. Employees may rotate through different assignments to gain experience across various aspects of municipal planning. As they gain experience, they may handle more advanced projects with increasing independence. In contrast to the Associate Planner, the Planning Technician works under close supervision and provides direct support to one or more professional Planners.

SUPERVISION RECEIVED AND EXERCISED
Non-supervisory class; receives direction from the Associate Planner and supervision from the Community Development Director.

ESSENTIAL FUNCTIONS - Essential responsibilities and duties may include, but are not limited to, the following:

1. Collect, analyze, and report on data related to land use, zoning, environmental impacts, demographics, and planning activities.

2. Conduct field surveys or data collection to support environmental and planning studies.

3. Assist in preparing planning reports, maps, charts, and visual materials to support presentations, proposals, or decision-making processes.

4. Provide technical support during public meetings, including setting up presentations and materials, and assisting with any additional needs that may arise.

5. Support the development of visual aids to communicate zoning and planning concepts.

6. Serve as the primary public counter operator for the Planning division, responding to inquiries from residents, developers, and stakeholders about planning procedures, zoning regulations, land use policies, and other general inquiries.

7. Respond to inquiries via phone and email, offering guidance on permits, development applications, zoning codes, building requirements, online permitting software, and other general City-related questions.

8. Review and verify development applications for completeness and accuracy, ensuring compliance with general plan use, zoning codes, and planning policies.

CITY OF LOMA LINDA
PLANNING TECHNICIAN (Continued)

Page 2 of 4 ends

9. Assist with processing permits for a range of planning activities, including but not limited to plan reviews, land use permits, home occupation permits, special events, and ministerial applications.

10. Ensure that plans comply with applicable codes, zoning regulations, and development requirements for permit approval.

11. Maintain automated tracking system, record keeping, project files, permits, maps, other materials and records.

12. Prepares written reports and correspondence, maintains a variety of records and files, and assists in maintaining and updating the various permitting and informational databases and platforms and coordinate with other departments when necessary.

13. Attend meetings, events, and trainings outside of regular business hours as needed to support departmental activities and professional development.

14. Respond to public records requests received from the office of the City Clerk.

15. Provide administrative and clerical support to multiple departments, including backup assistance at the front counter for those departments as needed.

16. Perform related duties and responsibilities as required.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
• Basic principles, practices and purposes of urban planning, zoning, and land use regulations. • Modern office and clerical practices and procedures.
• Utilizing various research techniques to gather, analyze, and interpret data effectively. • Geographic Information Systems (GIS) for mapping and data analysis. • Local, state, and federal laws and regulations relevant to planning and zoning. • Permit processing, site plans, and development review procedures. • Data collection, compilation, and statistical analysis methods. • City organization, ordinances, rules, policies, and procedures applicable to departmental operations.
• Effective customer service practices tailored to public sector environment.

Skill and Ability to:
• Interpret planning and zoning policies and procedures to the general public; identify and respond to issues and concerns of the public.
• Communicate clearly and effectively both orally and in writing to various audiences and facilitate understanding.
• Ability to maintain and update records, files, and databases efficiently. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Read, interpret, apply, and explain technical written material and federal, state, and local policies, procedures, laws, regulations, ordinances, and City Planning policies and procedures. • Conduct routine research on planning and zoning related matters and prepare findings. • Organize, set priorities, and exercise sound judgment within areas of responsibility. • Adapt to organizational changes to include technology, new skills, and procedures. • Respond to public inquires, complaints, and requests for help in a professional manner • Establish and maintain cooperative working relationships.

CITY OF LOMA LINDA
PLANNING TECHNICIAN (Continued)

Page 3 of 4 ends

QUALIFICATIONS GUIDELINES
Experience, Education, and Training Guidelines
Option One (1)
Experience:

Three (3) years of full-time equivalent experience in a Planning or Building department.

Education:

High school graduation or evidence of equivalent educational proficiency.

Option Two (2)
Experience:

Two (2) years of full-time equivalent experience in a Planning or Building department.

Education:

Ninety (90) quarter units or sixty (60) semester units in a degree program in Urban, City, Regional Planning or Studies, Architecture, Landscape Architecture, Geographic Information Systems or closely related field.

Option Three (3)
Experience:

None required.

Education:

Bachelor's Degree from an accredited college or university in Urban, City, Regional Planning or Studies, Architecture, Landscape Architecture, Geographic Information Systems or closely related field.

For Both Options
Licenses and Certifications:

A valid California Class C driver’s license, acceptable driving record, and the ability to maintain insurability under the City’s vehicle insurance program.

Special Requirements:

Availability to work outside of normal business hours and extended workdays for Planning Commission and various meetings as required.

Preferred Certifications:

None.

WORKING CONDITIONS
Essential functions and duties require the following physical abilities and work environment

CITY OF LOMA LINDA
PLANNING TECHNICIAN (Continued)

Page 4 of 4 ends

Physical Characteristics
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the classification.

Physical Demands
Ability to sit for extended periods of time, walk and stand; talk and hear; use hands and fingers to handle, feel or operate objects, tools or controls; reach with hands and arms; perform repetitive movements of hands or wrists; and stoop, kneel, bend at the waist, crouch or crawl. The employee is required to lift up to twenty-five (25) pounds unaided. Specific vision abilities required for this job include close vision and the ability to adjust focus.

Mental Demands
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; observes and interprets people and situations; learns and applies new information and skills; performs highly detailed work; deals with changing deadlines, constant interruptions and multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with the public and dissatisfied individuals.

Work Environment
The employee primarily works in an office setting where the noise level is frequently quiet or moderately quiet with limited exposure to outdoor temperatures. Occasional driving may be required to visit City facilities, attend professional meetings, and trainings. This position has regular contact with other staff and the public.

CLASS INFORMATION
Pay Grade: 19
Created: 05/06/2003
Revised: 09/24/2024
Revised By: JP
Probationary Period: One (1) Year
RESOLUTION NO. 2024-33

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA,

CALIFORNIA, APPROVING A RECLASSIFICATION OF THE ADMINISTRATIVE

SPECIALIST II TO PLANNING TECHNICIAN
WHEREAS, the City organizes and deploys employee resources in accordance with work demands and categorizes the resulting work assignments in a manner consistent with a job classification system; and
WHEREAS, the responsibilities and workload necessary for maintaining the Community Development department has changed; and
WHEREAS, there is an operational and business need to have the Administrative Specialist II reclassified to a Planning Technician to ensure the continuation of efficient operations; and
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Loma Linda adopts the reclassification of the Administrative Specialist II to Planning Technician and as follows:

Section 1: This Resolution shall take the place of all existing Resolutions or orders of the City Council as they relate to the subject matter contained herein. However, in no event shall this Resolution rescind, supersede, alter or in any way, regarding subject matter that is not contained in this Resolution. In the event that any provision of this Resolution is in conflict with an employment contract of an unrepresented and/or unaffiliated City employee, the applicable employment contract shall supersede and govern the City’s policies and practices with regard to that particular employee.

PASSED AND ADOPTED by the City Council of Loma Linda, California this 24th day of September, 2024, by the following vote:

AYES:

ABSENT:

NOES:

Phillip Dupper, Mayor
ATTEST:

Lynette Arreola, City Clerk
City of Loma Linda
Regular City Council Staff Report
Council Bill #R-2024-34 - Modifying Conditions of Employment, Benefits, and Salary for the Members of The Teamsters (Public Works); Teamsters (Administration); Loma Linda Professional Firefighters, Local 935; Unrepresented Loma Linda Fire Management Unit; and Unrepresented Management/Confidential Employees Effective July 1, 2024.

Adopt Council Bill #R-2024-34.

Meeting
Tuesday, September 24, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3L
To
City Council
From
Jennifer Pearsall, Human Resources/Risk Management Analyst Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:

The City recommends that Council adopt Council Bill #R-2024-34, a resolution to approve the adjustments resulting from recent negotiations. This will enable updates to the Memorandum of Understanding (MOUs), Benefit Profiles, and salary schedule to accurately reflect the agreed-upon changes and allow for the necessary funding allocation adjustments to support these updates.

BACKGROUND:

The City engaged in negotiations with Teamsters (Administrative), Teamsters (Public Works), and Loma Linda Professional Firefighters (LLPFF) regarding terms and conditions of employment. These discussions led to a one-year tentative agreement, effective from July 1, 2024, through June 30, 2025, which has been ratified by the employees and is now presented to the Council for approval.

The City met with the Unrepresented Management/Confidential Employee Group and Loma Linda Fire Management Unit regarding terms and conditions of the Benefit Profiles. These meetings resulted in a one (1) year Benefit Profile for each group effective July 1, 2024 through June 30, 2024 and is being presented to Council for approval.

Negotiated Changes for All Employees
Cost of Living Adjustment (“COLA”): The proposed five percent (5%) increase is designed to align employee compensation with current economic conditions and cost of living adjustments. This increment reflects the City’s commitment to fair and competitive wages for our employees.

Cafeteria Allotment: The monthly cafeteria allowance for medical, dental, and vision expenses will be increased and limited to $2,100. For the duration of this one (1) year agreement, the cost escalator calculator will not be applied to adjust this allowance.

Changes for Teamsters (Administrative & Public Works)
Educational Incentive: Increase from one hundred dollars ($100) to one hundred and fifty ($150) for Teamsters (Administrative) and introduce a one hundred and fifty $150 educational incentive for Teamsters (Public Works).

Compensation & Classification Study
The City agreed to conduct a classification and compensation study with an outside vendor to review current classifications and salary structures.

Salary Schedule
California Code of Regulations, Title 2, Section 570.5 requires governing bodies of local agencies contracting with CalPERS to approve and adopt a publicly available pay schedule at a public meeting.

ANALYSIS:

To address the rising cost of living and support employee welfare, the City feels it is imperative to implement a five percent (5%) COLA.

This adjustment helps ensure that employees' salaries remain aligned with inflation and increasing expenses for essential goods and services. By adopting this measure, the City aims to bolster employee retention and attract talent, demonstrating its commitment to equitable compensation despite current budgetary constraints.

In response to the evolving needs of our workforce and to support professional development, the City is requesting to increase the educational incentive from one hundred dollars ($100) to one hundred and fifty dollars ($150) per month for Teamsters (Administrative).

This enhancement not only reflects the growing importance of ongoing education but also acknowledges the value of higher qualifications in contributing to effective job performance. Additionally, the incentive will now be extended to Teamsters (Public Works), who previously did not receive this benefit. This expansion aligns with the City's commitment to fostering a well-trained and motivated workforce across all departments.

To manage fiscal constraints and ensure budgetary consistency, the City requests to limit the cafeteria allowance at $2,100 per month and will discontinue the use of the cost escalator calculator for this year’s agreement. This decision aims to provide a stable and predictable benefits structure while addressing the need for budgetary control amidst current financial limitations. By setting a fixed allotment, the city ensures that benefits remain manageable and transparent, supporting effective financial planning and equitable compensation without the variability introduced by the cost escalator.

The allocation of funds is necessary to meet the new compensation requirements of negotiations and ensure that the COLA is funded appropriately. This reallocation will provide the necessary financial resources to support the increased expenses without exceeding budget constraints.

The City agreed to conduct a thorough classification and compensation study, through an outside vendor, as part of the discussions with employee representatives. This agreement was reached to address concerns about pay equity and job classification discrepancies. The study aims to assess and realign salaries and job roles with current market standards, ensuring fair compensation practices and improving overall employee satisfaction.

ENVIRONMENTAL IMPACT:

There is no environmental impact.

FINANCIAL IMPACT:

On July 9, 2024, City Council adopted the fiscal year 2024-2025 budget. Staff has included an estimated four percent (4%) COLA. A Supplemental Appropriation is recommended and necessary to meet the new compensation requirements of negotiations and ensure that the full COLA is funded appropriately. This Supplemental Appropriation from fund balance will provide the necessary financial resources to support the increased expenses without exceeding budget constraints. The increases recommended are listed in Attachment II.

Attachments
Supplemental Appropriation Attachment II.pdf
RESOLUTION NO. CB# R-2024-34.pdf
Salary Table All Units Revised 09-03-2024.pdf
T t (Ad i i t ti ) MOU df
Teamsters (Administrative) MOU.pdf
Teamsters (Public Works) MOU.pdf
Loma Linda Professional Firefighters (LLPFF) MOU.pdf
Unrepresented Management Confidential Benefit Profile.pdf Fire Management Benefit Profile.pdf

ATTACHMENT II
At 4% COLA At 5% COLA
Account Number Account Name
FY24‐25 Adopted
Budget
FY24‐25 Revised
Budget
Supplemental
Appropriation
001110050010 Salaries 97,700.00 $ $ 98,630.39 $ 1,000.00 001110050500 Salaries 45,200.00 45,382.12 200.00 001120050010 Salaries 431,800.00 434,057.26 2,300.00 001120050500 Benefits 169,600.00 169,918.46 400.00 001140050010 Salaries 235,900.00 238,062.58 2,200.00 001140050500 Benefits 122,300.00 122,660.08 400.00 001150050010 Salaries 44,500.00 44,873.87 400.00 001160050010 Salaries 238,700.00 240,902.53 2,300.00 001160050500 Benefits 117,300.00 117,597.35 300.00 001165050010 Salaries 106,000.00 107,006.74 1,100.00 001165050500 Benefits 43,400.00 43,531.27 200.00 001205050010 Salaries 115,800.00 116,883.50 1,100.00 001205050500 Benefits 55,000.00 55,101.04 200.00 001206050010 Salaries 110,100.00 111,112.55 1,100.00 001206050500 Benefits 58,900.00 59,092.45 200.00 001207050010 Salaries 184,800.00 186,519.45 1,800.00 001207050500 Benefits 84,700.00 84,965.79 300.00 001211050010 Salaries 4,027,900.00 4,065,201.70 37,400.00 001211050500 Benefits 1,794,900.00 1,802,730.74 7,900.00 001213050010 Salaries 104,900.00 105,903.64 1,100.00 001213050500 Benefits 49,000.00 49,166.45 200.00 001303050010 Salaries 72,300.00 73,550.19 1,300.00 001303050500 Benefits 37,700.00 37,859.18 200.00 001310050010 Salaries 142,500.00 143,555.79 1,100.00 001310050500 Benefits 68,200.00 68,313.73 200.00 001320050010 Salaries 283,100.00 286,906.30 3,900.00 001320050500 Benefits 164,100.00 164,822.77 800.00 001340050010 Salaries 72,600.00 73,234.46 700.00 001340050500 Benefits 37,200.00 37,244.75 100.00 001360050010 Salaries 94,300.00 95,195.66 900.00 001360050500 Benefits 53,200.00 53,360.53 200.00 001361050010 Salaries 19,900.00 20,021.44 200.00 001420050010 Salaries 559,700.00 566,818.69 7,200.00 001420050500 Benefits 358,800.00 359,870.58 1,100.00 001440050010 Salaries 89,300.00 90,675.76 1,400.00 001440050500 Benefits 40,700.00 40,893.40 200.00 Total General Fund 10,332,000.00 $ $ 10,411,623.19 $ 81,600.00 172510050010 Salaries 5,900.00 $ $ 5,924.85 $ 100.00 172510050500 Benefits 2,800.00 2,815.92 100.00 Total Street Light Maintenance Fund 8,700.00 $ $ 8,740.78 $ 200.00 405350050010 Salaries 653,900.00 $ $ 660,076.97 $ 6,200.00 405350050500 Benefits 340,800.00 341,928.71 1,200.00 Total Sewer Fund 994,700.00 $ $ 1,002,005.68 $ 7,400.00 440590050010 Salaries 44,500.00 $ $ 44,873.87 $ 400.00 Total LLCP Fund 44,500.00 $ $ 44,873.87 $ 400.00 465700050010 Salaries 602,200.00 $ $ 607,435.47 $ 5,300.00 465700050500 Benefits 311,500.00 312,406.07 1,000.00 465701050010 Salaries 485,400.00 491,163.73 5,800.00 465701050500 Benefits 258,900.00 259,833.14 1,000.00 465702050010 Salaries 404,100.00 409,811.13 5,800.00 465702050500 Benefits 228,300.00 229,267.20 1,000.00 465703050010 Salaries 82,200.00 83,271.45 1,100.00 465703050500 Benefits 46,600.00 46,774.28 200.00 $ 2,419,200.00 $ 2,439,962.47 $ 21,200.00 ‐
Note: Salary/Benefit Accounts that have zero change are not included in this list City of Loma Linda
Supplemental Appropriation from Fund Balance
RESOLUTION NO.

A RESOLUTION OF THE LOMA LINDA CITY COUNCIL, MODIFYING

CONDITIONS OF EMPLOYMENT, BENEFITS, AND SALARY FOR THE
MEMBERS OF THE TEAMSTERS (PUBLIC WORKS); TEAMSTERS
(ADMINISTRATION); LOMA LINDA PROFESSIONAL FIREFIGHTERS, LOCAL 935; UNREPRESENTED LOMA LINDA FIRE MANAGEMENT UNIT; AND

UNREPRESENTED MANAGEMENT/CONFIDENTIAL EMPLOYEES EFFECTIVE JULY 1, 2024.

WHEREAS, the City of Loma Linda and Teamsters (Administrative), Teamsters (Public Works), Loma Linda Professional Firefighters Local 935, unrepresented Loma Linda Fire Management Unit, and the unrepresented Management/Confidential Employee Group have met and conferred in good faith;
WHEREAS, having concluded negotiations the parties have reached agreements, effective July1, 2024 until June 30, 2025;
WHEREAS, the City of Loma Linda (“City”) contracts with the California Public Employees’ Retirement System (“CalPERS”) to provide retirement benefits for its employees; WHEREAS, California Code of Regulations, Title 2, Section 570.5 requires governing bodies of local agencies contracting with CalPERS to approve and adopt a publicly available pay schedule in accordance with public meeting laws; and WHEREAS, the pay schedule must identify each position by title, the individual pay rate amount or ranges for that position, and the time base upon which the amounts are based; WHEREAS, reallocation from fund balance to fund the increase costs associated with the modifications to the memorandum of understanding (MOUs) and benefit profiles.

WHEREAS, the City has agreed to contract services to provide a comprehensive compensation and classification study;

NOW THEREFORE, BE THE LOMA LINDA CITY COUNCIL DOES
HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

Council Bill No. R-2024-34

1. Teamsters (Administrative) Memorandum of Understanding, attached hereto as Exhibit B, is hereby ratified.

2. Teamsters (Public Works) Memorandum of Understanding, attached hereto as Exhibit C, is hereby ratified.

3. Loma Linda Professional Firefighters, Local 935 Memorandum of Understanding, attached hereto as Exhibit D, is hereby ratified.

4. Unrepresented Loma Linda Fire Management Unit Benefit Profile, attached hereto as Exhibit E, is hereby ratified.

5. Unrepresented Management/Confidential Employees Benefit Profile, attached hereto as Exhibit F, is hereby ratified.

Section 3: The pay schedule for all employees of the City, which shall be effective July 1, 2024, is hereby updated in the Salary Table, attached hereto as Exhibit A.

Section 4: The reallocation from fund balance to fund the increase costs associated with the modifications to the memorandum of understanding (MOUs) and benefit profiles.

Section 5: A comprehensive compensation and classification study to be completed by the City by an outside vendor.

PASSED AND ADOPTED by the City Council of Loma Linda, California this 24th day of September, 2024, by the following vote:

AYES:

ABSENT:

NOES:

ABSTAIN:

Phillip Dupper, Mayor
ATTEST:

Lynette Arreola, City Clerk
Section 2:

CITY OF LOMA LINDA
Pay Schedule By Classification
Fiscal Year 2024/2025
Effective July 1, 2024
Revised: September 3, 2024
TITLE UNIT PAY TYPE GRADE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 ACCOUNTANT TEAM A Annual 21 71,199.0022 74,758.9561 78,496.9088 82,421.7499 86,542.8363 90,869.9814 93,141.7345 95,470.2811 Monthly 5,933.2502 6,229.9130 6,541.4091 6,868.4792 7,211.9030 7,572.4985 7,761.8112 7,955.8568 Bi-weekly 2,738.4232 2,875.3445 3,019.1119 3,170.0673 3,328.5706 3,494.9993 3,582.3744 3,671.9339 Hourly 34.2303 35.9418 37.7389 39.6258 41.6071 43.6875 44.7797 45.8992 ACCOUNTING MANAGER UMCE Annual 24 89,690.2274 94,174.7338 98,883.4694 103,827.6386 109,019.0216 114,469.9748 117,331.7245 120,265.0149 Monthly 7,474.1856 7,847.8945 8,240.2891 8,652.3032 9,084.9185 9,539.1646 9,777.6437 10,022.0846 Bi-weekly 3,449.6241 3,622.1051 3,803.2104 3,993.3707 4,193.0393 4,402.6913 4,512.7586 4,625.5775 Hourly 43.1203 45.2763 47.5401 49.9171 52.4130 55.0336 56.4095 57.8197 ACCOUNTING SPECIALIST TEAM A Annual 17 52,333.3917 54,950.0575 57,697.5571 60,582.4328 63,611.5528 66,792.1332 68,461.9354 70,173.4797 Monthly 4,361.1160 4,579.1715 4,808.1298 5,048.5361 5,300.9627 5,566.0111 5,705.1613 5,847.7900 Bi-weekly 2,012.8228 2,113.4638 2,219.1368 2,330.0936 2,446.5982 2,568.9282 2,633.1514 2,698.9800 Hourly 25.1603 26.4183 27.7392 29.1262 30.5825 32.1116 32.9144 33.7372 ACCOUNT CLERK TEAM A Annual 14 41,543.9421 43,621.1343 45,802.1872 48,092.2955 50,496.9146 53,021.7609 54,347.3025 55,705.9899 Monthly 3,461.9952 3,635.0945 3,816.8489 4,007.6913 4,208.0762 4,418.4801 4,528.9419 4,642.1658 Bi-weekly 1,597.8439 1,677.7359 1,761.6226 1,849.7037 1,942.1890 2,039.2985 2,090.2809 2,142.5381 Hourly 19.9730 20.9717 22.0203 23.1213 24.2774 25.4912 26.1285 26.7817 ACCOUNTING TECHNICIAN II TEAM A Annual 16 48,456.8458 50,879.6897 53,423.6737 56,094.8617 58,899.6004 61,844.5843 63,390.7035 64,975.4675 Monthly 4,038.0705 4,239.9741 4,451.9728 4,674.5718 4,908.3000 5,153.7154 5,282.5586 5,414.6223 Bi-weekly 1,863.7248 1,956.9111 2,054.7567 2,157.4947 2,265.3692 2,378.6379 2,438.1040 2,499.0564 Hourly 23.2966 24.4614 25.6845 26.9687 28.3171 29.7330 30.4763 31.2382

ADMINISTRATIVE SPECIALIST
I
TEAM A Annual 13 38,466.6139 40,389.9440 42,409.4407 44,529.9181 46,756.4189 49,094.2355 50,321.5893 51,579.6328 Monthly 3,205.5512 3,365.8287 3,534.1201 3,710.8265 3,896.3682 4,091.1863 4,193.4658 4,298.3027 Bi-weekly 1,479.4851 1,553.4594 1,631.1323 1,712.6892 1,798.3238 1,888.2398 1,935.4457 1,983.8320 Hourly 18.4936 19.4182 20.3892 21.4086 22.4790 23.6030 24.1931 24.7979

ADMINISTRATIVE SPECIALIST
II
TEAM A Annual 14 41,543.9421 43,621.1343 45,802.1872 48,092.2955 50,496.9146 53,021.7609 54,347.3025 55,705.9899 Monthly 3,461.9952 3,635.0945 3,816.8489 4,007.6913 4,208.0762 4,418.4801 4,528.9419 4,642.1658 Bi-weekly 1,597.8439 1,677.7359 1,761.6226 1,849.7037 1,942.1890 2,039.2985 2,090.2809 2,142.5381 Hourly 19.9730 20.9717 22.0203 23.1213 24.2774 25.4912 26.1285 26.7817 1 of 11

ADMINISTRATIVE SPECIALIST
III
TEAM A Annual 17 52,333.3917 54,950.0575 57,697.5571 60,582.4328 63,611.5528 66,792.1332 68,461.9354 70,173.4797 Monthly 4,361.1160 4,579.1715 4,808.1298 5,048.5361 5,300.9627 5,566.0111 5,705.1613 5,847.7900 Bi-weekly 2,012.8228 2,113.4638 2,219.1368 2,330.0936 2,446.5982 2,568.9282 2,633.1514 2,698.9800 Hourly 25.1603 26.4183 27.7392 29.1262 30.5825 32.1116 32.9144 33.7372 ASSISTANT CITY MANAGER UMCE Annual 32 166,010.3542 174,310.8746 183,026.4140 192,177.7402 201,786.6315 211,875.9642 217,172.8598 222,602.1867 Monthly 13,834.1962 14,525.9062 15,252.2012 16,014.8117 16,815.5526 17,656.3303 18,097.7383 18,550.1822 Bi-weekly 6,385.0136 6,704.2644 7,039.4775 7,391.4515 7,761.0243 8,149.0755 8,352.8023 8,561.6226 Hourly 79.8127 83.8033 87.9935 92.3931 97.0128 101.8634 104.4100 107.0203 ASSISTANT PLANNER UMCE Annual 20 65,925.0045 69,221.2585 72,682.3182 76,316.4319 80,132.2502 84,138.8584 86,242.3282 88,398.3859 Monthly 5,493.7504 5,768.4382 6,056.8598 6,359.7027 6,677.6875 7,011.5715 7,186.8607 7,366.5322 Bi-weekly 2,535.5771 2,662.3561 2,795.4738 2,935.2474 3,082.0096 3,236.1099 3,317.0126 3,399.9379 Hourly 31.6947 33.2795 34.9434 36.6906 38.5251 40.4514 41.4627 42.4992 ASSISTANT PUBLIC WORKS UMCE Annual 28 122,022.5613 128,123.6845 134,529.8693 141,256.3627 148,319.1836 155,735.1438 159,628.5235 163,619.2325 DIRECTOR/ CITY Monthly 10,168.5468 10,676.9737 11,210.8224 11,771.3636 12,359.9320 12,977.9287 13,302.3770 13,634.9360 ENGINEER Bi-weekly 4,693.1754 4,927.8340 5,174.2257 5,432.9370 5,704.5840 5,989.8132 6,139.5586 6,293.0474 Hourly 58.6647 61.5979 64.6778 67.9117 71.3073 74.8727 76.7445 78.6631 ASSOCIATE ENGINEER UMCE Annual 26 104,614.6847 109,845.4189 115,337.6904 121,104.5727 127,159.8024 133,517.7898 136,855.7316 140,277.1249 Monthly 8,717.8904 9,153.7849 9,611.4742 10,092.0477 10,596.6502 11,126.4825 11,404.6443 11,689.7604 Bi-weekly 4,023.6417 4,224.8238 4,436.0650 4,657.8682 4,890.7616 5,135.2996 5,263.6820 5,395.2740 Hourly 50.2955 52.8103 55.4508 58.2234 61.1345 64.1912 65.7960 67.4409 ASSOCIATE PLANNER UMCE Annual 21 71,199.0022 74,758.9561 78,496.9088 82,421.7499 86,542.8363 90,869.9814 93,141.7345 95,470.2811 Monthly 5,933.2502 6,229.9130 6,541.4091 6,868.4792 7,211.9030 7,572.4985 7,761.8112 7,955.8568 Bi-weekly 2,738.4232 2,875.3445 3,019.1119 3,170.0673 3,328.5706 3,494.9993 3,582.3744 3,671.9339 Hourly 34.2303 35.9418 37.7389 39.6258 41.6071 43.6875 44.7797 45.8992 CITY CLERK UMCE Annual 25 96,865.4508 101,708.7260 106,794.1618 112,133.8753 117,740.5707 123,627.6041 126,718.2994 129,886.2517 Monthly 8,072.1209 8,475.7272 8,899.5135 9,344.4896 9,811.7142 10,302.3003 10,559.8583 10,823.8543 Bi-weekly 3,725.5943 3,911.8741 4,107.4678 4,312.8414 4,528.4835 4,754.9079 4,873.7807 4,995.6251 Hourly 46.5699 48.8984 51.3433 53.9105 56.6060 59.4363 60.9223 62.4453 2 of 11

COUNCIL MEMBER ELECTED

OFFICIAL
Annual 12,800.7600
Monthly 1,066.7300

CODE COMPLIANCE/ANIMAL

COMMUNICATIONS

INFRASTRUCTURE

INSPECTOR
UMCE Annual 23 83,046.5116 87,198.8421 91,558.7853 96,136.7197 100,943.5562 105,990.7384 108,640.5066 111,356.5230 Monthly 6,920.5426 7,266.5702 7,629.8988 8,011.3933 8,411.9630 8,832.5615 9,053.3755 9,279.7103 Bi-weekly 3,194.0966 3,353.8016 3,521.4917 3,697.5661 3,882.4445 4,076.5669 4,178.4810 4,282.9432 Hourly 39.9262 41.9225 44.0186 46.2196 48.5306 50.9571 52.2310 53.5368

COMMUNITY

DEVELOPMENT DIRECTOR
UMCE Annual 30 142,327.1158 149,443.4699 156,915.6478 164,761.4285 172,999.5043 181,649.4800 186,190.7149 190,845.4825 Monthly 11,860.5930 12,453.6225 13,076.3040 13,730.1190 14,416.6254 15,137.4567 15,515.8929 15,903.7902 Bi-weekly 5,474.1198 5,747.8258 6,035.2172 6,336.9780 6,653.8271 6,986.5185 7,161.1813 7,340.2109 Hourly 68.4265 71.8478 75.4402 79.2122 83.1728 87.3315 89.5148 91.7526

CUSTOMER SERVICE/ METER
TECH
TEAM PW Annual 18 56,520.0635 59,346.0699 62,313.3756 65,429.0444 68,700.4988 72,135.5199 73,938.9055 75,787.3803 Monthly 4,710.0053 4,945.5058 5,192.7813 5,452.4204 5,725.0416 6,011.2933 6,161.5755 6,315.6150 Bi-weekly 2,173.8486 2,282.5412 2,396.6683 2,516.5017 2,642.3269 2,774.4431 2,843.8041 2,914.8992 Hourly 27.1731 28.5318 29.9584 31.4563 33.0291 34.6805 35.5476 36.4362 3 of 11

CUSTOMER SUPPORT

TECHNICIAN
TEAM A Annual 16 48,456.8458 50,879.6897 53,423.6737 56,094.8617 58,899.6004 61,844.5843 63,390.7035 64,975.4675 Monthly 4,038.0705 4,239.9741 4,451.9728 4,674.5718 4,908.3000 5,153.7154 5,282.5586 5,414.6223 Bi-weekly 1,863.7248 1,956.9111 2,054.7567 2,157.4947 2,265.3692 2,378.6379 2,438.1040 2,499.0564 Hourly 23.2966 24.4614 25.6845 26.9687 28.3171 29.7330 30.4763 31.2382

DISTRIBUTION

ENGINEERING
TECHNICIAN/GIS ANALYST TEAM A Annual 19 61,041.6716 64,093.7547 67,298.4391 70,663.3649 74,196.5304 77,906.3580 79,854.0205 81,850.3694 Monthly 5,086.8060 5,341.1462 5,608.2033 5,888.6137 6,183.0442 6,492.1965 6,654.5017 6,820.8641 Bi-weekly 2,347.7566 2,465.1444 2,588.4015 2,717.8217 2,853.7127 2,996.3984 3,071.3085 3,148.0911 Hourly 29.3470 30.8143 32.3550 33.9728 35.6714 37.4550 38.3914 39.3511 EXECUTIVE AIDE UMCE Annual 19 61,041.6716 64,093.7547 67,298.4391 70,663.3649 74,196.5304 77,906.3580 79,854.0205 81,850.3694 Monthly 5,086.8060 5,341.1462 5,608.2033 5,888.6137 6,183.0442 6,492.1965 6,654.5017 6,820.8641 Bi-weekly 2,347.7566 2,465.1444 2,588.4015 2,717.8217 2,853.7127 2,996.3984 3,071.3085 3,148.0911 Hourly 29.3470 30.8143 32.3550 33.9728 35.6714 37.4550 38.3914 39.3511 EXECUTIVE ASSISTANT UMCE Annual 20 65,925.0045 69,221.2585 72,682.3182 76,316.4319 80,132.2502 84,138.8584 86,242.3282 88,398.3859 Monthly 5,493.7504 5,768.4382 6,056.8598 6,359.7027 6,677.6875 7,011.5715 7,186.8607 7,366.5322 Bi-weekly 2,535.5771 2,662.3561 2,795.4738 2,935.2474 3,082.0096 3,236.1099 3,317.0126 3,399.9379 Hourly 31.6947 33.2795 34.9434 36.6906 38.5251 40.4514 41.4627 42.4992

FACILITY MAINTENANCE

COORDINATOR
TEAM PW Annual 19 61,041.6716 64,093.7547 67,298.4391 70,663.3649 74,196.5304 77,906.3580 79,854.0205 81,850.3694 Monthly 5,086.8060 5,341.1462 5,608.2033 5,888.6137 6,183.0442 6,492.1965 6,654.5017 6,820.8641 Bi-weekly 2,347.7566 2,465.1444 2,588.4015 2,717.8217 2,853.7127 2,996.3984 3,071.3085 3,148.0911 Hourly 29.3470 30.8143 32.3550 33.9728 35.6714 37.4550 38.3914 39.3511

FIELD MAINTENANCE

TECHNICIAN I
TEAM PW Annual 15 44,867.4532 47,110.8299 49,466.3713 51,939.6948 54,536.6795 57,263.5092 58,695.0958 60,162.4691 Monthly 3,738.9544 3,925.9025 4,122.1976 4,328.3079 4,544.7233 4,771.9591 4,891.2580 5,013.5391 Bi-weekly 1,725.6713 1,811.9550 1,902.5527 1,997.6806 2,097.5646 2,202.4427 2,257.5037 2,313.9411 Hourly 21.5709 22.6494 23.7819 24.9710 26.2196 27.5305 28.2188 28.9243 4 of 11

FIELD MAINTENANCE

TECHNICIAN II
TEAM PW Annual 18 56,520.0635 59,346.0699 62,313.3756 65,429.0444 68,700.4988 72,135.5199 73,938.9055 75,787.3803 Monthly 4,710.0053 4,945.5058 5,192.7813 5,452.4204 5,725.0416 6,011.2933 6,161.5755 6,315.6150 Bi-weekly 2,173.8486 2,282.5412 2,396.6683 2,516.5017 2,642.3269 2,774.4431 2,843.8041 2,914.8992 Hourly 27.1731 28.5318 29.9584 31.4563 33.0291 34.6805 35.5476 36.4362

FIELD MAINTENANCE

TECHNICIAN III
TEAM PW Annual 19 61,041.6716 64,093.7547 67,298.4391 70,663.3649 74,196.5304 77,906.3580 79,854.0205 81,850.3694 Monthly 5,086.8060 5,341.1462 5,608.2033 5,888.6137 6,183.0442 6,492.1965 6,654.5017 6,820.8641 Bi-weekly 2,347.7566 2,465.1444 2,588.4015 2,717.8217 2,853.7127 2,996.3984 3,071.3085 3,148.0911 Hourly 29.3470 30.8143 32.3550 33.9728 35.6714 37.4550 38.3914 39.3511

FIELD SERVICES

SUPERINTENDENT
UMCE Annual 25 96,865.4508 101,708.7260 106,794.1618 112,133.8753 117,740.5707 123,627.6041 126,718.2994 129,886.2517 Monthly 8,072.1209 8,475.7272 8,899.5135 9,344.4896 9,811.7142 10,302.3003 10,559.8583 10,823.8543 Bi-weekly 3,725.5943 3,911.8741 4,107.4678 4,312.8414 4,528.4835 4,754.9079 4,873.7807 4,995.6251 Hourly 46.5699 48.8984 51.3433 53.9105 56.6060 59.4363 60.9223 62.4453 FINANCE DIRECTOR UMCE Annual 30 142,327.1158 149,443.4699 156,915.6478 164,761.4285 172,999.5043 181,649.4800 186,190.7149 190,845.4825 Monthly 11,860.5930 12,453.6225 13,076.3040 13,730.1190 14,416.6254 15,137.4567 15,515.8929 15,903.7902 Bi-weekly 5,474.1198 5,747.8258 6,035.2172 6,336.9780 6,653.8271 6,986.5185 7,161.1813 7,340.2109 Hourly 68.4265 71.8478 75.4402 79.2122 83.1728 87.3315 89.5148 91.7526 FIRE BATTALION CHIEF USFMC Annual FIRE 14 136,834.4856 143,676.2072 150,860.0159 158,403.0173 166,323.1643 170,481.2437 174,743.2707 179,111.8536 Monthly 11,402.8738 11,973.0173 12,571.6680 13,200.2514 13,860.2637 14,206.7703 14,561.9392 14,925.9878 Bi-weekly 5,262.8648 5,526.0080 5,802.3083 6,092.4237 6,397.0448 6,556.9709 6,720.8950 6,888.9174 40-hour 65.7858 69.0751 72.5289 76.1553 79.9631 81.9621 84.0112 86.1115 56-hour 46.9899 49.3394 51.8063 54.3966 57.1165 58.5444 60.0080 61.5082 FIRE CAPTAIN LLPF Annual FIRE 8 102,108.0088 107,213.4082 112,574.0743 118,202.7763 124,112.9141 127,215.7375 130,396.1331 133,656.0353 Monthly 8,509.0007 8,934.4507 9,381.1729 9,850.2314 10,342.7428 10,601.3115 10,866.3444 11,138.0029 Bi-weekly 3,927.2311 4,123.5926 4,329.7721 4,546.2606 4,773.5736 4,892.9130 5,015.2359 5,140.6167 40-hour 49.0904 51.5449 54.1222 56.8283 59.6697 61.1614 62.6904 64.2577 56-hour 35.0646 36.8178 38.6587 40.5916 42.6212 43.6867 44.7789 45.8984 5 of 11

CITY OF LOMA LINDA
Pay Schedule By Classification
Fiscal Year 2024/2025
Effective July 1, 2024
Revised: September 3, 2024
TITLE UNIT PAY TYPE GRADE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 FIRE CHIEF USFMC Annual 33 179,291.1782 188,255.7355 197,668.5228 207,551.9489 217,929.5420 228,826.0148 234,546.6668 240,410.3351 Monthly 14,940.9315 15,687.9780 16,472.3769 17,295.9957 18,160.7952 19,068.8346 19,545.5556 20,034.1946 Bi-weekly 6,895.8145 7,240.6052 7,602.6355 7,982.7673 8,381.9055 8,801.0006 9,021.0256 9,246.5513 Hourly 86.1977 90.5076 95.0329 99.7846 104.7738 110.0125 112.7628 115.5819 FIRE DIVISION CHIEF USFMC Annual FIRE 14 136,834.4856 143,676.2072 150,860.0159 158,403.0173 166,323.1643 170,481.2437 174,743.2707 179,111.8536 Monthly 11,402.8738 11,973.0173 12,571.6680 13,200.2514 13,860.2637 14,206.7703 14,561.9392 14,925.9878 Bi-weekly 5,262.8648 5,526.0080 5,802.3083 6,092.4237 6,397.0448 6,556.9709 6,720.8950 6,888.9174 40-hour 65.7858 69.0751 72.5289 76.1553 79.9631 81.9621 84.0112 86.1115 56-hour 46.9899 49.3394 51.8063 54.3966 57.1165 58.5444 60.0080 61.5082 FIRE ENGINEER LLPF Annual FIRE 6 92,614.9759 97,245.7263 102,108.0088 107,213.4082 112,574.0743 115,388.4307 118,273.1434 121,229.9728 Monthly 7,717.9147 8,103.8105 8,509.0007 8,934.4507 9,381.1729 9,615.7026 9,856.0953 10,102.4977 Bi-weekly 3,562.1145 3,740.2202 3,927.2311 4,123.5926 4,329.7721 4,438.0166 4,548.9671 4,662.6913 40-hour 44.5264 46.7528 49.0904 51.5449 54.1222 55.4752 56.8621 58.2836 56-hour 31.8046 33.3948 35.0646 36.8178 38.6587 39.6251 40.6158 41.6312 FIRE MARSHAL I USFMC Annual FIRE 8 102,108.0088 107,213.4082 112,574.0743 118,202.7763 124,112.9141 127,215.7375 130,396.1331 133,656.0353 Monthly 8,509.0007 8,934.4507 9,381.1729 9,850.2314 10,342.7428 10,601.3115 10,866.3444 11,138.0029 Bi-weekly 3,927.2311 4,123.5926 4,329.7721 4,546.2606 4,773.5736 4,892.9130 5,015.2359 5,140.6167 40-hour 49.0904 51.5449 54.1222 56.8283 59.6697 61.1614 62.6904 64.2577 56-hour 35.0646 36.8178 38.6587 40.5916 42.6212 43.6867 44.7789 45.8984 FIRE MARSHAL II USFMC Annual FIRE 14 136,834.4856 143,676.2072 150,860.0159 158,403.0173 166,323.1643 170,481.2437 174,743.2707 179,111.8536 Monthly 11,402.8738 11,973.0173 12,571.6680 13,200.2514 13,860.2637 14,206.7703 14,561.9392 14,925.9878 Bi-weekly 5,262.8648 5,526.0080 5,802.3083 6,092.4237 6,397.0448 6,556.9709 6,720.8950 6,888.9174 40-hour 65.7858 69.0751 72.5289 76.1553 79.9631 81.9621 84.0112 86.1115 56-hour 46.9899 49.3394 51.8063 54.3966 57.1165 58.5444 60.0080 61.5082 FIREFIGHTER/PARAMEDIC LLPF Annual FIRE 4 84,004.5144 88,204.7379 92,614.9759 97,245.7263 102,108.0088 104,660.7085 107,277.2222 109,959.1581 Monthly 7,000.3762 7,350.3948 7,717.9147 8,103.8105 8,509.0007 8,721.7257 8,939.7685 9,163.2632 Bi-weekly 3,230.9429 3,392.4899 3,562.1145 3,740.2202 3,927.2311 4,025.4119 4,126.0470 4,229.1984 40-hour 40.3868 42.4061 44.5264 46.7528 49.0904 50.3176 51.5756 52.8650 56-hour 28.8477 30.2901 31.8046 33.3948 35.0646 35.9412 36.8397 37.7607 6 of 11

CITY OF LOMA LINDA
Pay Schedule By Classification
Fiscal Year 2024/2025
Effective July 1, 2024
Revised: September 3, 2024
TITLE UNIT PAY TYPE GRADE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 FIREFIGHTER-EMT LLPF Annual FIRE 1 72,566.2561 76,194.5638 80,004.2963 84,004.5144 88,204.7379 90,409.8515 92,670.0959 94,986.8512 Monthly 6,047.1880 6,349.5470 6,667.0247 7,000.3762 7,350.3948 7,534.1543 7,722.5080 7,915.5709 Bi-weekly 2,791.0099 2,930.5601 3,077.0883 3,230.9429 3,392.4899 3,477.3020 3,564.2345 3,653.3404 40-hour 34.8876 36.6320 38.4636 40.3868 42.4061 43.4663 44.5529 45.6668 56-hour 24.9197 26.1657 27.4740 28.8477 30.2901 31.0473 31.8235 32.6191

FIRE PREVENTION

INSPECTOR
TEAM A Annual 21 71,199.0022 74,758.9561 78,496.9088 82,421.7499 86,542.8363 90,869.9814 93,141.7345 95,470.2811 Monthly 5,933.2502 6,229.9130 6,541.4091 6,868.4792 7,211.9030 7,572.4985 7,761.8112 7,955.8568 Bi-weekly 2,738.4232 2,875.3445 3,019.1119 3,170.0673 3,328.5706 3,494.9993 3,582.3744 3,671.9339 Hourly 34.2303 35.9418 37.7389 39.6258 41.6071 43.6875 44.7797 45.8992

HUMAN RESOURCES - RISK

MANAGEMENT ANALYST
UMCE Annual 21 71,199.0022 74,758.9561 78,496.9088 82,421.7499 86,542.8363 90,869.9814 93,141.7345 95,470.2811 Monthly 5,933.2502 6,229.9130 6,541.4091 6,868.4792 7,211.9030 7,572.4985 7,761.8112 7,955.8568 Bi-weekly 2,738.4232 2,875.3445 3,019.1119 3,170.0673 3,328.5706 3,494.9993 3,582.3744 3,671.9339 Hourly 34.2303 35.9418 37.7389 39.6258 41.6071 43.6875 44.7797 45.8992

INFORMATION SYSTEMS

ANALYST I
UMCE Annual 20 65,925.0045 69,221.2585 72,682.3182 76,316.4319 80,132.2502 84,138.8584 86,242.3282 88,398.3859 Monthly 5,493.7504 5,768.4382 6,056.8598 6,359.7027 6,677.6875 7,011.5715 7,186.8607 7,366.5322 Bi-weekly 2,535.5771 2,662.3561 2,795.4738 2,935.2474 3,082.0096 3,236.1099 3,317.0126 3,399.9379 Hourly 31.6947 33.2795 34.9434 36.6906 38.5251 40.4514 41.4627 42.4992

INFORMATION SYSTEMS

ANALYST II
UMCE Annual 21 71,199.0022 74,758.9561 78,496.9088 82,421.7499 86,542.8363 90,869.9814 93,141.7345 95,470.2811 Monthly 5,933.2502 6,229.9130 6,541.4091 6,868.4792 7,211.9030 7,572.4985 7,761.8112 7,955.8568 Bi-weekly 2,738.4232 2,875.3445 3,019.1119 3,170.0673 3,328.5706 3,494.9993 3,582.3744 3,671.9339 Hourly 34.2303 35.9418 37.7389 39.6258 41.6071 43.6875 44.7797 45.8992

INFORMATION SYSTEMS

ANALYST III
UMCE Annual 22 76,894.9198 80,739.6674 84,776.6502 89,015.4860 93,466.2598 98,139.5782 100,593.0685 103,107.8949 Monthly 6,407.9100 6,728.3056 7,064.7209 7,417.9572 7,788.8550 8,178.2982 8,382.7557 8,592.3246 Bi-weekly 2,957.4969 3,105.3718 3,260.6404 3,423.6725 3,594.8561 3,774.5992 3,868.9642 3,965.6883 Hourly 36.9687 38.8171 40.7580 42.7959 44.9357 47.1825 48.3621 49.5711 7 of 11

INFORMATION SYSTEMS

ANALYST IV
UMCE Annual 25 96,865.4508 101,708.7260 106,794.1618 112,133.8753 117,740.5707 123,627.6041 126,718.2994 129,886.2517 Monthly 8,072.1209 8,475.7272 8,899.5135 9,344.4896 9,811.7142 10,302.3003 10,559.8583 10,823.8543 Bi-weekly 3,725.5943 3,911.8741 4,107.4678 4,312.8414 4,528.4835 4,754.9079 4,873.7807 4,995.6251 Hourly 46.5699 48.8984 51.3433 53.9105 56.6060 59.4363 60.9223 62.4453

INFORMATION SYSTEMS

MANAGER
UMCE Annual 25 96,865.4508 101,708.7260 106,794.1618 112,133.8753 117,740.5707 123,627.6041 126,718.2994 129,886.2517 Monthly 8,072.1209 8,475.7272 8,899.5135 9,344.4896 9,811.7142 10,302.3003 10,559.8583 10,823.8543 Bi-weekly 3,725.5943 3,911.8741 4,107.4678 4,312.8414 4,528.4835 4,754.9079 4,873.7807 4,995.6251 Hourly 46.5699 48.8984 51.3433 53.9105 56.6060 59.4363 60.9223 62.4453

LEAD MECHANIC/FLEET

SVCS COORDINATOR
TEAM PW Annual 19 61,041.6716 64,093.7547 67,298.4391 70,663.3649 74,196.5304 77,906.3580 79,854.0205 81,850.3694 Monthly 5,086.8060 5,341.1462 5,608.2033 5,888.6137 6,183.0442 6,492.1965 6,654.5017 6,820.8641 Bi-weekly 2,347.7566 2,465.1444 2,588.4015 2,717.8217 2,853.7127 2,996.3984 3,071.3085 3,148.0911 Hourly 29.3470 30.8143 32.3550 33.9728 35.6714 37.4550 38.3914 39.3511 PARKING CONTROL OFFICERSPECIAL EVENTS

COORDINATOR
TEAM A Annual 16 48,456.8458 50,879.6897 53,423.6737 56,094.8617 58,899.6004 61,844.5843 63,390.7035 64,975.4675 Monthly 4,038.0705 4,239.9741 4,451.9728 4,674.5718 4,908.3000 5,153.7154 5,282.5586 5,414.6223 Bi-weekly 1,863.7248 1,956.9111 2,054.7567 2,157.4947 2,265.3692 2,378.6379 2,438.1040 2,499.0564 Hourly 23.2966 24.4614 25.6845 26.9687 28.3171 29.7330 30.4763 31.2382

PARKING

ENFORCEMENT/ANIMAL

CONTROL OFFICER
TEAM A Annual 18 56,520.0635 59,346.0699 62,313.3756 65,429.0444 68,700.4988 72,135.5199 73,938.9055 75,787.3803 Monthly 4,710.0053 4,945.5058 5,192.7813 5,452.4204 5,725.0416 6,011.2933 6,161.5755 6,315.6150 Bi-weekly 2,173.8486 2,282.5412 2,396.6683 2,516.5017 2,642.3269 2,774.4431 2,843.8041 2,914.8992 Hourly 27.1731 28.5318 29.9584 31.4563 33.0291 34.6805 35.5476 36.4362 PLANNING TECHNICIAN UMCE Annual 19 61,041.6716 64,093.7547 67,298.4391 70,663.3649 74,196.5304 77,906.3580 79,854.0205 81,850.3694 Monthly 5,086.8060 5,341.1462 5,608.2033 5,888.6137 6,183.0442 6,492.1965 6,654.5017 6,820.8641 Bi-weekly 2,347.7566 2,465.1444 2,588.4015 2,717.8217 2,853.7127 2,996.3984 3,071.3085 3,148.0911 Hourly 29.3470 30.8143 32.3550 33.9728 35.6714 37.4550 38.3914 39.3511 8 of 11

PUBLIC WORKS
DIRECTOR/CITY ENGINEER UMCE Annual 31 153,713.2889 161,398.9588 169,468.9035 177,942.3476 186,839.4611 196,181.4358 201,085.9712 206,113.1245 Monthly 12,809.4407 13,449.9132 14,122.4086 14,828.5290 15,569.9551 16,348.4530 16,757.1643 17,176.0937 Bi-weekly 5,912.0496 6,207.6523 6,518.0347 6,843.9364 7,186.1331 7,545.4398 7,734.0758 7,927.4279 Hourly 73.9006 77.5957 81.4754 85.5492 89.8267 94.3180 96.6759 99.0928 SENIOR

ACCOUNTANT/FINANCIAL

ANALYST
UMCE Annual 23 83,046.5116 87,198.8421 91,558.7853 96,136.7197 100,943.5562 105,990.7384 108,640.5066 111,356.5230 Monthly 6,920.5426 7,266.5702 7,629.8988 8,011.3933 8,411.9630 8,832.5615 9,053.3755 9,279.7103 Bi-weekly 3,194.0966 3,353.8016 3,521.4917 3,697.5661 3,882.4445 4,076.5669 4,178.4810 4,282.9432 Hourly 39.9262 41.9225 44.0186 46.2196 48.5306 50.9571 52.2310 53.5368 SENIOR CENTER MANAGER UMCE Annual 21 71,199.0022 74,758.9561 78,496.9088 82,421.7499 86,542.8363 90,869.9814 93,141.7345 95,470.2811 Monthly 5,933.2502 6,229.9130 6,541.4091 6,868.4792 7,211.9030 7,572.4985 7,761.8112 7,955.8568 Bi-weekly 2,738.4232 2,875.3445 3,019.1119 3,170.0673 3,328.5706 3,494.9993 3,582.3744 3,671.9339 Hourly 34.2303 35.9418 37.7389 39.6258 41.6071 43.6875 44.7797 45.8992

SENIOR CODE

ENFORCEMENT OFFICER
UMCE Annual 20 65,925.0045 69,221.2585 72,682.3182 76,316.4319 80,132.2502 84,138.8584 86,242.3282 88,398.3859 Monthly 5,493.7504 5,768.4382 6,056.8598 6,359.7027 6,677.6875 7,011.5715 7,186.8607 7,366.5322 Bi-weekly 2,535.5771 2,662.3561 2,795.4738 2,935.2474 3,082.0096 3,236.1099 3,317.0126 3,399.9379 Hourly 31.6947 33.2795 34.9434 36.6906 38.5251 40.4514 41.4627 42.4992 SENIOR PLANNER UMCE Annual 25 96,865.4508 101,708.7260 106,794.1618 112,133.8753 117,740.5707 123,627.6041 126,718.2994 129,886.2517 Monthly 8,072.1209 8,475.7272 8,899.5135 9,344.4896 9,811.7142 10,302.3003 10,559.8583 10,823.8543 Bi-weekly 3,725.5943 3,911.8741 4,107.4678 4,312.8414 4,528.4835 4,754.9079 4,873.7807 4,995.6251 Hourly 46.5699 48.8984 51.3433 53.9105 56.6060 59.4363 60.9223 62.4453 STORMWATER INSPECTOR UMCE Annual 18 56,520.0635 59,346.0699 62,313.3756 65,429.0444 68,700.4988 72,135.5199 73,938.9055 75,787.3803 Monthly 4,710.0053 4,945.5058 5,192.7813 5,452.4204 5,725.0416 6,011.2933 6,161.5755 6,315.6150 Bi-weekly 2,173.8486 2,282.5412 2,396.6683 2,516.5017 2,642.3269 2,774.4431 2,843.8041 2,914.8992 Hourly 27.1731 28.5318 29.9584 31.4563 33.0291 34.6805 35.5476 36.4362 STUDENT INTERN PT Annual 1 33,280.0000
Monthly 2,773.3333
Bi-weekly 1,280.0000
Hourly 16.0000
9 of 11

SUPERVISING ACCOUNTING

TECHNICIAN
UMCE Annual 19 61,041.6716 64,093.7547 67,298.4391 70,663.3649 74,196.5304 77,906.3580 79,854.0205 81,850.3694 Monthly 5,086.8060 5,341.1462 5,608.2033 5,888.6137 6,183.0442 6,492.1965 6,654.5017 6,820.8641 Bi-weekly 2,347.7566 2,465.1444 2,588.4015 2,717.8217 2,853.7127 2,996.3984 3,071.3085 3,148.0911 Hourly 29.3470 30.8143 32.3550 33.9728 35.6714 37.4550 38.3914 39.3511

TREATMENT PLANT

OPERATOR I
TEAM PW Annual 17 52,333.3917 54,950.0575 57,697.5571 60,582.4328 63,611.5528 66,792.1332 68,461.9354 70,173.4797 Monthly 4,361.1160 4,579.1715 4,808.1298 5,048.5361 5,300.9627 5,566.0111 5,705.1613 5,847.7900 Bi-weekly 2,012.8228 2,113.4638 2,219.1368 2,330.0936 2,446.5982 2,568.9282 2,633.1514 2,698.9800 Hourly 25.1603 26.4183 27.7392 29.1262 30.5825 32.1116 32.9144 33.7372

TREATMENT PLANT

OPERATOR II
TEAM PW Annual 19 61,041.6716 64,093.7547 67,298.4391 70,663.3649 74,196.5304 77,906.3580 79,854.0205 81,850.3694 Monthly 5,086.8060 5,341.1462 5,608.2033 5,888.6137 6,183.0442 6,492.1965 6,654.5017 6,820.8641 Bi-weekly 2,347.7566 2,465.1444 2,588.4015 2,717.8217 2,853.7127 2,996.3984 3,071.3085 3,148.0911 Hourly 29.3470 30.8143 32.3550 33.9728 35.6714 37.4550 38.3914 39.3511

TREATMENT PLANT

OPERATOR III
TEAM PW Annual 20 65,925.0045 69,221.2585 72,682.3182 76,316.4319 80,132.2502 84,138.8584 86,242.3282 88,398.3859 Monthly 5,493.7504 5,768.4382 6,056.8598 6,359.7027 6,677.6875 7,011.5715 7,186.8607 7,366.5322 Bi-weekly 2,535.5771 2,662.3561 2,795.4738 2,935.2474 3,082.0096 3,236.1099 3,317.0126 3,399.9379 Hourly 31.6947 33.2795 34.9434 36.6906 38.5251 40.4514 41.4627 42.4992

TREATMENT

UTILITIES MAINTENANCE

TECHNICIAN I
TEAM PW Annual 16 48,456.8458 50,879.6897 53,423.6737 56,094.8617 58,899.6004 61,844.5843 63,390.7035 64,975.4675 Monthly 4,038.0705 4,239.9741 4,451.9728 4,674.5718 4,908.3000 5,153.7154 5,282.5586 5,414.6223 Bi-weekly 1,863.7248 1,956.9111 2,054.7567 2,157.4947 2,265.3692 2,378.6379 2,438.1040 2,499.0564 Hourly 23.2966 24.4614 25.6845 26.9687 28.3171 29.7330 30.4763 31.2382

UTILITIES MAINTENANCE

TECHNICIAN II
TEAM PW Annual 19 61,041.6716 64,093.7547 67,298.4391 70,663.3649 74,196.5304 77,906.3580 79,854.0205 81,850.3694 Monthly 5,086.8060 5,341.1462 5,608.2033 5,888.6137 6,183.0442 6,492.1965 6,654.5017 6,820.8641 Bi-weekly 2,347.7566 2,465.1444 2,588.4015 2,717.8217 2,853.7127 2,996.3984 3,071.3085 3,148.0911 Hourly 29.3470 30.8143 32.3550 33.9728 35.6714 37.4550 38.3914 39.3511

UTILITIES MAINTENANCE

TECHNICIAN III
TEAM PW Annual 20 65,925.0045 69,221.2585 72,682.3182 76,316.4319 80,132.2502 84,138.8584 86,242.3282 88,398.3859 Monthly 5,493.7504 5,768.4382 6,056.8598 6,359.7027 6,677.6875 7,011.5715 7,186.8607 7,366.5322 Bi-weekly 2,535.5771 2,662.3561 2,795.4738 2,935.2474 3,082.0096 3,236.1099 3,317.0126 3,399.9379 Hourly 31.6947 33.2795 34.9434 36.6906 38.5251 40.4514 41.4627 42.4992

UTILITIES PLANT

MAINTENANCE MECHANIC
TEAM PW Annual 20 65,925.0045 69,221.2585 72,682.3182 76,316.4319 80,132.2502 84,138.8584 86,242.3282 88,398.3859 Monthly 5,493.7504 5,768.4382 6,056.8598 6,359.7027 6,677.6875 7,011.5715 7,186.8607 7,366.5322 Bi-weekly 2,535.5771 2,662.3561 2,795.4738 2,935.2474 3,082.0096 3,236.1099 3,317.0126 3,399.9379 Hourly 31.6947 33.2795 34.9434 36.6906 38.5251 40.4514 41.4627 42.4992

UNIT LEGEND
Teamsters - Administrative (TEAM A)
Teamsters - Public Works (TEAM PW)
Loma Linda Professional Firefighters (LLPF)
Unrepresented Safety Fire Management/Confidential Employees (USFMCE) Unrepresented Miscellaneous Management/Confidential Employees (UMCE) 11 of 11

Page 1 of 4 ends

Loma Linda City CouncilSeptember 24, 2024

Loma Linda City Council
September 24, 2024