Agenda packet — Loma Linda City Council, November 12, 2024 (part 1 of 2)

CITY OF LOMA LINDA

CITY COUNCIL AGENDA

REGULAR MEETING
Tuesday, November 12, 2024, 7:00 PM
25541 Barton Road
Loma Linda, CA 92354
** Revised **
A regular meeting of the Loma Linda City Council is scheduled in the Council Chambers, 25541 Barton Road, Loma Linda, California at at 7:00 p.m. Under Municipal Code Section 2.08.010, study sessions or closed session items may begin at 5:30 p.m. or as soon thereafter as possible. A recess may be called at the discretion of the City Council.

The Agenda and Reports relating to each agenda item are on file in the City Clerk's Office and are available for public inspection during normal business hours. They are also on the City’s Website at www.lomalinda-ca.gov.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 25541 Barton Road, Loma Linda, CA during normal business hours. Such documents are also available on the City’s website at www.lomalinda-ca.gov subject to staff’s ability to post the documents before the meeting.

Persons wishing to speak on an agenda item, including any closed session items, are asked to submit their names in the Kiosk or information card and present to the City Clerk before consideration of the item. When the item is to be considered, the Mayor will recognize you. Please step to the podium, give your name, and offer your comments.

The City Council meetings are recorded to assist in preparing the Minutes.

The Oral Reports/Public Participation portion of the agenda pertains to items NOT on the agenda and is limited to 30 minutes; 3 minutes are allotted for each speaker. Under the Brown Act, no action may be taken by the City Council at this time; however, the City Council may refer comments/concerns to staff or request that the item be placed on a future agenda.

Under the Americans with Disabilities Act (ADA), if you need special assistance to provide public comment, or for other special assistance; please contact the City at least 48 hours before the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting. The Office of the City Clerk may be reached at (909) 799-2819 or at [email protected].

1. Call to Order
1A. Call to Order
1B. Roll Call
1C. Closed Session/Workshop
1D. Invocation and Pledge of Allegiance - Mayor pro tempore Dailey 1E. Items to be Added or Deleted
1F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes.

Pursuant to the Brown Act, no action or discussion can be taken by City Council) 1G. Conflict of Interest Disclosure

2. Scheduled and Related Items
2A. Public Hearing - Council Bill #R-2024-36 - Ordering Annexations 78 (Gold Crest - Tract 20417) & 79 (Sierra Crest - Tract 20442) into the Landscape Maintenance District No. 1 Adopt Council Bill #R-2024-36
2B. Community Garden Operations and Needs Analysis Report [Amy Jones] Presentation by Amy Jones

3. Consent Calendar
3A. Demands Registers - November 12, 2024 [Finance]
Approve the demands for payment
3B. Approval of Minutes of October 22, 2024 [City Clerk] Approve minutes as submitted
3C. Treasurer's Report - October 2024 [Finance]
Accept for Filing
3D. Fire Department's Activity Report - October 2024 [Fire] Accept for Filing
3E. Agreement for Professional Services with CSG Consultants [Community Development] Staff recommends the City Council take the following actions:
— APPROVE the Agreement for CSG Consultants (CSG) to prepare the necessary documents for processing the environmental review of Master Development Application (MDA) No. 2024-0025; General Plan Amendment (GPA) No. 2024-0003; Zone Map Amendment (ZMA) No. 2024-0002; Tentative Parcel Map (TPM) (Map No. 20785) No. 2024-0003; Minor Use Permit No. 2024-0001; Precise Plan of Design (PPD) No. 2024-0005 for the Loma Linda University School of Nursing Expansion; and,
— AUTHORIZE the use of funds to be deposited as a pass-through fee in the amount of $89,000, which includes a 10% contingency fee. These funds will be paid by the applicant to cover the costs of the environmental review.
3F. Agreement for Professional Services with Moore Iacofano Goltsman, Inc. (MIG) [Community Development]
Staff recommends the City Council take the following actions:
— APPROVE the Agreement for Moore Iacofano Goltsman, Inc. (MIG) to provide consultant services for the Community Development Department to assist with the comprehensive review and documentation for Master Development Application (MDA) No. 2024-0025; General Plan Amendment (GPA) No. 2024-0003; Zone Map Amendment (ZMA) No. 2024-0002; Tentative Parcel Map (TPM) (Map No. 20785) No. 2024-0003; Minor Use Permit No. 2024-0001; Precise Plan of Design (PPD) No. 2024-0005 for the Loma Linda University School of Nursing Expansion; and,
— AUTHORIZE the use of funds to be deposited as a pass-through fee in the amount of $65,900, which includes a 10% contingency fee. These funds will be paid by the applicant to cover the costs of the comprehensive planning review and process. 3G. Supplemental Appropriation Funding of $59,000 and Award Contract for Council Chamber AC Unit (2) Replacement [Public Works]
Approve the supplemental appropriation and award contract as recommended 3H. Council Bill # R-2024-37 - Approve Final Tract Map No. 20403 (Canyon Ranch, North) [Public Works]
Adopt Council Bill #R-2024-37
3I. Council Bill #R-2024-38 - Approve Final Tract Map No. 20404 (Canyon Ranch, South) [Public Works]
Adopt Council Bill #R-2024-38
3J. Notice of Completion of the Installation of Water Valves at Various Locations (CIP 24-670) - Contractor: MCC Pipeline, Inc. [Public Works]
Accept as complete and authorize recordation of Notice of Completion documents

4. Old Business
4A. Council Bill No. O-2024-06 (Second Reading) an ordinance of the City of Loma Linda to establish a Small Home Lot Development - 10 Residential Units Maximum Chapter in Title 17 (Zoning) of the Loma Linda Municipal Code (Master Development Application No. 2024- 0027/Development Code Amendment No. 2024-0006) [Community Development] Adopt Council Bill #O-2024-06.
— Waive the reading of Council Bill #O-2024-06 in its entirety, direct the Clerk to read by title only, and adopt an ordinance of the City of Loma Linda establishing a Small Home Lot Development - 10 Residential Units Maximum Chapter in Title 17 (Zoning) of the Loma Linda Municipal Code (Master Development Application No. 2024-0027/Development Code Amendment No. 2024-0006).
4B. Council Bill No. O-2024-07 (Second Reading) an ordinance of the City Council of the City of Loma Linda amending in part, Title 17 (Zoning), Chapter 17.110 (Accessory Dwelling Units and Junior Accessory Dwelling Units) of the Loma Linda Municipal Code (Master Development Application No. 2024-0026/Development Code Amendment No. 2024-0005) [Community Development]
Adopt Council Bill #O-2024-07
— Waive the reading of Council Bill #O-2024-07 in its entirety, direct the Clerk to read by title only, and adopt an ordinance of the City Council of the City of Loma Linda amending in part, Title 17 (Zoning), Chapter 17.110 (Accessory Dwelling Units and Junior Accessory Dwelling Units) of the Loma Linda Municipal Code (Master Development Application No. 2024- 0026/Development Code Amendment No. 2024-0005).

5. New Business

6. Reports
6A. Reports of Council Members
6B. Reports Of Officers

7. Adjournment

POSTING
I, Lynette Arreola, City Clerk, do hereby certify and declare that, I caused this agenda to be posted at the following three (3) locations, to-wit: 1) Loma Lind a Branch Library, 25581 Barton Road, Loma Linda, California; 2) City Council Chambers, 25541 Barton Road, Loma Linda, California; 3) U. S. Post Office Annex, Newport Avenue, Loma Linda, California
Date Posted: November 7, 2024
Lynette Arreola, City Clerk
City of Loma Linda, California
City of Loma Linda
Regular City Council Staff Report
A. Public Hearing - Council Bill #R-2024-36 - Ordering Annexations 78 (Gold Crest - Tract 20417) & 79 (Sierra Crest - Tract 20442) into the Landscape Maintenance District No. 1 Adopt Council Bill #R-2024-36
Meeting
Tuesday, November 12, 2024, 7:00 PM
Agenda Group
Scheduled and Related Items Item: 2A.

From
Lynette Arreola, City Clerk
RECOMMENDATION:

It is recommended that City Council adopt Council Bill #R-2024-36 ordering Annexations 78 and 79 into the Landscape Maintenance District, approving the assessment and collection of assessments for Fiscal Year 2025- 2026.

BACKGROUND:

The City Council has approved Gold Crest Tract 20417 and Sierra Crest Tract 20442, subject to the established Conditions of Approval. One of these conditions includes annexation into the Landscape Maintenance District. The City has received a petition from the property owner to proceed with this annexation.

ANALYSIS:

The property owner has submitted a petition requesting a waiver of the forty-five day notice period along with the Assessment Ballot, which includes the annual assessment and a cost of living adjustment.

ENVIRONMENTAL IMPACT:

None.

FINANCIAL IMPACT:

Cost associated with this annexation will be covered by the assessment.

Attachments
Resolution Annexations 78 & 79.pdf
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA CONFIRMING THE ANNEXATION OF ANNEXATION NO. 78 (GOLD CREST – TRACT 20417) AND ANNEXATION NO. 79 (SIERRA CREST – TRACT 20442) (ANNEXATION TERRITORIES) INTO LOMA LINDA LANDSCAPE MAINTENANCE DISTRICT NO. 1, THE DIAGRAM AND

ASSESSMENTS RELATED THERETO, OVERRULING ALL PROTESTS CONCERNING

THE ASSESSMENTS, AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS BEGINNING IN FISCAL YEAR 2025/2026 (IF NOT MAINTAINED BY HOMEOWNER’S ASSOCIATION)
WHEREAS, pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”), the City Council by previous resolution, initiated proceedings and ordered the preparation of an Engineer’s Report in connection with the annexation of Tract 20417 and Tract 20442 (collectively the “Annexation Territories”). At build-out Tract 20417 will consist of fifty-one (51) residential homes located south of Citrus Avenue and northeast of Mission Road. Tract 20442 at build-out will consist of one hundred three (103) residential condominiums located north of Citrus Avenue and west of Bryn Mawr Avenue. Both tracts will be annexed into the Landscape Maintenance District No. 1 (the “District”) as Annexation No. 78 and 79 to fund the special benefit costs and expenses for the ongoing maintenance, operation and servicing of the landscaping improvements and appurtenant facilities related thereto either by the City if applicable; and, WHEREAS, after fully considering the Engineer's Report presented, the City Council by resolution approved and filed said Engineer’s Report, declared its intention to annex the Annexation Territories into the District, to conduct a property owner protest ballot proceeding for the proposed new assessments related thereto in accordance with the provisions of Article XIIID of the California Constitution (the “Constitution”) and Government Code §§ 53750 et seq., and set the Public Hearing to be noticed pursuant to applicable law for November 12, 2024 at 7:00 p.m.; and,
WHEREAS, notices and ballots were mailed to the property owners of record regarding the annexation of the Annexation Territories into the District and the new assessments as described in the Engineer’s Report, pursuant to the applicable laws and regulations governing majority protest proceedings for return receipt prior to the close of the public hearing on November 12, 2024; and,
WHEREAS, on November 12, 2024 the City Council held the duly noticed Public Hearing, to consider all oral statements and written protests, objections, and communication made or filed by any interested person regarding the annexation of the Annexation Territories into the District and the proposed new assessments; and to receive and accept all protest ballots from the property owners of record within the proposed Annexation Territories; and, Resolution No. ____

Page 2 ends

WHEREAS, at the conclusion of the Public Hearing, a tabulation and canvass of the property owner protest ballots was conducted by the City Clerk or their designee, with all valid protest ballots returned by the affected property owners being counted; and, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Loma Linda as follows:

1. The above recitals are true and correct.

2. Following notice duly given, the City Council has held a full and fair public hearing regarding the annexation of Tract 20417 and Tract 20442 (collectively the “Annexation Territories”) into the City of Loma Linda Landscape Maintenance District No. 1, the levy and collection of assessments, and has considered all public testimony and written statements, protests and communications made or filed by interested persons.

3. In accordance with the provisions of the Constitution, the City Council has evaluated the results of the property owner protest ballot proceedings and has determined that majority protest of the proposed new assessments did not exist and overrules all oral or written protests that may have been presented concerning the annual assessments that may commence for the Annexation Territories in fiscal year 2025/2026.

4. Based upon its review of the facts presented and the Engineer’s Report that has been filed with the City Clerk, the City Council hereby finds and determines that:
(4a.) The land within the Annexation Territories will receive special benefit from the operation, maintenance and servicing of the improvements to be provided as described in the Engineer’s Report.
(4b.) The Annexation Territories as defined by the Assessment Diagram contained in the Engineer’s Report, includes all of the lands receiving such special benefit. (4c.) The net amount to be assessed upon the lands within the Annexation Territories has been apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the special benefit to be received by each parcel from the improvements and services to be provided commencing with Fiscal Year 2025/2026 if maintain by the City.

5. The adoption of this Resolution constitutes the annexation of the Annexation Territoriesinto the District, the boundaries of the Annexation Territories, and District therein as contained in the Assessment Diagrams presented in the Engineer’s Report; the establishment of the maximum assessment rate and assessment range formula connected therewith; and the assessments to be levied if applicable for the Annexation Territories for Resolution No. ____

Page 3 ends

the fiscal year commencing July 1, 2025 and ending June 30, 2026, as described in the Engineer’s Report and adopted by the City Council.

6. The City Council hereby orders the Annexation Territories improvements to be made for fiscal year 2024/2025 as outlined by the Engineer’s Report and by these proceedings.

7. Pursuant to applicable law, City staff or their designee is hereby authorized and directed to file the levy of assessments for fiscal year 2025/2026 if applicable as approved herein with the San Bernardino County Auditor/Controller along with a copy of the annually approved Resolution for the District; and/or as may be required by the County Auditor/Controller or County Assessor, copies of the Engineer’s Report or Assessment Diagram confirmed by this Resolution.

8. The City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the City Council’s approval of the annexation of the Annexation Territory into the District; the confirmation of the Assessment Diagrams; and the establishment of the maximum assessment rates, assessment range formula, and the assessments for Fiscal Year 2025/2026 as outlined in the Engineer’s Report and approved in these proceedings.

PASSED, APPROVED AND ADOPTED this 12
th day of November 2024 by the following vote:

Ayes:

Nos:

Abstain:

Absent:

Phill Dupper, Mayor
ATTEST:

Lynette Arreola, City Clerk
City of Loma Linda
Regular City Council Staff Report
B. Community Garden Operations and Needs Analysis Report [Amy Jones] Presentation by Amy Jones
Meeting
Tuesday, November 12, 2024, 7:00 PM
Agenda Group
Scheduled and Related Items Item: 2B.

To
City Council
From
T Jarb Thaipejr, City Manager
RECOMMENDATION:

Presentation by Amy Jones.

Attachments
Loma Linda Community Garden Report.pdf

City of Loma Linda
Regular City Council Staff Report
A. Demands Registers - November 12, 2024 [Finance]
Approve the demands for payment
Meeting
Tuesday, November 12, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3A.

To
City Council
From
Sonia Fabela, Finance Director
RECOMMENDATION:

It is recommended that the City Council approve the attached list of demands for payment.

Attachments
CC Demands Register - 11-12-2024.pdf

City of Loma Linda
Regular City Council Staff Report
Approval of Minutes of October 22, 2024 [City Clerk]
Approve minutes as submitted
Meeting
Tuesday, November 12, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3B.

To
City Council
From
Lynette Arreola, City Clerk
Attachments
Regular City Council-10-22-2024-minutesDraft.pdf
Approval of Minutes for Regular City Council held on October 22, 2024.

MINUTES OF THE REGULAR CITY COUNCIL
25541 Barton Road, Loma Linda, CA 92354
October 22, 2024, 5:05 PM - October 22, 2024, 9:00 PM
Roll Call: (The following members were in attendance)
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilmember
Rhonda Spencer-Hwang, CouncilMember

Absent:

Ovidiu Popescu, Councilmember

1. Call to Order
1A. Call to Order- 5:05 PM
The meeting was called to order at 5:05 pm for a Workshop in the Community Room. 1B. Roll Call- 5:05 PM
Staff Present:

T. Jarb Thaipejr, City Manager
Diane Robbins, City Attorney
Lynette Arreola, City Clerk
Dan Harker, Fire Chief
Lorena Matarrita, Community Development Director
Nicole Campbell, Associate Planner
Andrew Sanchez. Customer Support Technician
Lt. Kaysie Smith, San Bernardino County Sheriff's Department 1C. Workshop 5:00pm - Community Room - Presentation from San Bernardino County Sheriff's Department Regarding the County's Homeless Programs and Services- 5:05 PM Mayor Dupper noted that the presentation was aimed to give an overview of homelessness in the City, detailing available services and programs, along with the City’s responsibilities in addressing this issue.

Sergeant James Marshall, Deputy Mike Jones, and Deputy Manuel Tristan from the San Bernardino Sheriff’s Department; Carrie Harmon from the San Bernardino County Community Development and Housing Department; and Marcus Dillard from the San Bernardino County Office of Homeless Services all shared insights.

The Sheriff’s Department discussed the Homeless Outreach and Proactive Enforcement (H.O.P.E.) program, which is designed to reduce calls for service by balancing proactive outreach with law enforcement while connecting homeless individuals with resources to support their transition out of homelessness. They highlighted partnerships they all have with several organizations. The representatives discussed the outreach that is conducted and their consistent engagement with the homeless population, providing not only resources and immediate support but also connecting individuals to long-term case management. It was also noted that this collaborative outreach was not only addressing the housing needs, but also related services like mental health, addiction recovery, and employment support.

All representatives noted that they were open and available to collaborate with the City to build partnerships and effectively leverage their resources.

The regular City Council meeting resumed at 7:06 pm.
1D. Invocation and Pledge of Allegiance - Mayor Dupper- 7:06 PM The invocation and Pledge of Allegiance was led by Mayor Dupper. 1E. Items to be Added or Deleted- 7:06 PM
No items were added or deleted.
1F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes.

Pursuant to the Brown Act, no action or discussion can be taken by City Council)- 7:06 PM Janel Ruiz, Southern California Gas Company, introduced herself to the Council as the Public Affairs Manager.
1G. Conflict of Interest Disclosure- 7:08 PM
No conflicts of interest were disclosed.

2. Scheduled and Related Items
2A. Presentation by Loma Linda Moms' Group on Community Engagement with Families and Children [Cynthia Galvan]- 7:08 PM
Cynthia Galvan, Loma Linda Mom's Group, briefly spoke about her group and how she initiated and expanded a program with teens at the University Church involving a food preparation program. She discussed the importance of community engagement with families and children. She expressed her interest in collaborating with the City to add or expand city programs for children. City Manager Thaipejr said he would be available to discuss further.
2B. Presentation by Inland Housing Solutions on Heritage Park Improvements [Jeff Little]- 8:05 PM
City Manager Thaipejr stated that he met with Mr. Little regarding his proposal and asked that he present his conceptual plan to the City Council for feedback.

Jeff Little, Inland Housing Solutions, provided an overview of the organization’s history and the impact they’ve had on individuals and families since partnering with the City of Loma Linda in 1988. He highlighted how their program has evolved to include more health management services, leading to additional staff and the need for increased administrative space. He proposed establishing a long-term lease with the City to support this growth in exchange Inland Housing Solutions would rehabilitate the property. He explained that in a four-phase project, they would invest in rehabilitating the two existing historic homes on the property for office space, enhance community spaces with wellness and educational features, connect to the existing trail system, create interactive sensory gardens, and establish a Veterans Memorial entrance, all while preserving the property’s historic character.

Discussion ensued regarding the conceptual plan with the City Council recommending to City staff to first investigate the legal feasibility of the use of the public park space before any further input. 2C. Public Hearing - Council Bill No. O-2024-06, an ordinance to establish a Small Home Lot Development - 10 Residential Units Maximum Chapter in Title 17 (Zoning) of the Loma Linda Municipal Code (Master Development Application No. 2024-0027/Development Code Amendment No. 2024-0006) [Community Development]- 8:07 PM Public Hearing was opened at 8:20 PM and closed at 8:23 PM Community Development Director Matarrita explained that the next two presentations were related to housing and driven by new state law. Although they are unfunded mandates, she noted the City obtained LEAP Planning Grants to fund these efforts. She introduced the consultants who assisted the City and making the presentation.

Emily Elliott, MNS, explained that the adoption of this ordinance is prompted by Senate Bill (SB) 684, which became effective on July 1, 2024. She highlighted that the purpose of this law is to facilitate small home developments of 10 units or fewer, each under 1,750 square feet, to encourage more middle housing. The focus is on supporting infill developments. She discussed the key provisions of SB 684 and the City's benefits to adopt and implement an ordinance. She noted that the ordinance was presented to the Planning Commission for review, and they recommended City Council adopt the ordinance. She answered questions explaining the State Law mandate and the purpose of the Ordinance.

The public hearing was opened.

Kevin Bernadt submitted public comments and his comments were read pertaining to suggested ordinance amendments to align with the City's core values.

The public hearing was closed.

Motion by Rhodes Rigsby, seconded Rhonda Spencer-Hwang, and passing by a vote of 3-1-0-0-1 Opposed by Ronald Dailey Absent was Ovidiu Popescu
to Introduce Council Bill #O-2024-06 on First Reading and to Set the Second Reading to the next City Council meeting to approve an Ordinance to establish a small home lot development, 10 residential units maximum Chapter in Title 17 (Zoning) of the Loma Linda Municipal Code (Master Development Application No. 2024-0027/Development Code Amendment No. 2024-0006). 2D. Public Hearing - Council Bill No. O-2024-07, an ordinance of the City Council of the City of Loma Linda amending in part, Title 17 (Zoning), Chapter 17.110 (Accessory Dwelling Units and Junior Accessory Dwelling Units) of the Loma Linda Municipal Code [Community Development]- 8:25 PM
Public Hearing was opened at 8:39 PM and closed at 8:42 PM Community Development Director Matarrita pointed out that this is an update to the City's Accessory Dwelling Unit Ordinance. She introduced Genevieve Sharrow, MIG, Inc., via Zoom, who assisted the City with this code amendment.

Genevieve Sharrow from MIG, Inc. explained that the proposed code amendment is intended to align with new State laws while preserving some local control through the establishment of the ordinance. She provided an overview of the City's ADU and JADU Ordinances and the compliance review by the State Housing and Community Development (HCD) Department. She noted that the proposed amendments aim to ensure the ordinance reflects and remains consistent with state laws enacted since 2021.

Councilman Rigsby referenced the City’s code definition of building height, which is calculated as the average height from the ground floor to the top of the highest ceiling in a structure. He highlighted a scenario in which the definition, if applied to ADUs, could result in unusually tall structures and contribute to very high densities.

The public hearing was opened.

Kevin Bernadt submitted public comments and his comments were read pertaining to suggested ordinance amendments to align with the City's core values.

The public hearing was closed.

Community Development Director Mataritta stated that her department was currently working on its annual development code amendments that they planned to bring to the Council in the next couple of months. She stated that they would review the building height definition.

Motion by Rhodes Rigsby, seconded Rhonda Spencer-Hwang, and passing by a vote of 3-1-0-0-1 Opposed by Ronald Dailey Absent was Ovidiu Popescu
to Determine the project is statutorily exempt from the California Environmental Quality Act (CEQA); to Introduce on First Reading Council Bill No. O-2024-07 and to Set the Second Reading to the next City Council meeting to approve an Ordinance to amend in part Title 17 (Zoning), Chapter 17.110 (Accessory Dwelling Units and Junior Accessory Dwelling Units) of the Loma Linda Municipal Code.

3. Consent Calendar
In regards to Consent Calendar Item 3H, Kevin Bernadt appreciated the City's support to appropriate funds for communication aide services.

Motion by Rhodes Rigsby, seconded Rhonda Spencer-Hwang, and passing by a vote of 4-0-0-0-1 Absent was Ovidiu Popescu
to Approve the Consent Calendar items as submitted.
3A. Demands Registers - October 8 and 22, 2024 [Finance]- 8:46 PM Approved the Demands Registers dated:
3B. Approval of Minutes September 24, 2024 [City Clerk]- 8:46 PM Approved the minutes of September 24, 2024, as submitted. 3C. Treasurer's Report - September 2024 [Finance]- 8:46 PM Accepted for filing.

October 8, 2024, with commercial demands totaling $1,086,770.37 and Payroll dated September 26, 2024, totaling $543,908.05; and
October 22, 2024, with commercial demands totaling $1,641,602.95 and Payroll dated October 10, 2024, totaling $577,214.38.
3D. Fire Department's Activity Report - September 2024 [Fire]- 8:46 PM Accepted for filing.
3E. Appropriate $90,000 from Park Development Fund then Award Contract to RG General Engineering for Construction of Pickleball Courts at Leonard Bailey Park (CIP 24-757) [Public Works]- 8:46 PM
Appropriated $90,000 from Park Development fund and Awarded contracts to 1) RG General Engineering for construction of the pickleball court for $236,149.00; 2) Joseph E. Bonadiman & Associates for construction surveying services not to exceed $3,000; 3) Geocon West Inc. for geotechnical testing and services not to exceed $5,310 and authorize a contingency allocation of $23,600. Additionally, authorized the purchase of eight (8) field lighting units complete with poles for $21,601.72 from NLS Lighting, Inc. of Carson, CA.
3F. VA Medical Center Fire Services Agreement [Fire]- 8:46 PM Approved the Fire Services Agreement with the VA Medical Center. 3G. Notice of Completion of the Construction of Bus Stop Sidewalks at Various Locations (CIP 24-123) - Contractor: Kormex Construction, Inc. [Public Works]- 8:46 PM Accepted as complete and authorized recordation of Notice of Completion documents. 3H. Authorize an Appropriation from Fund Balance for Communication Aide Services for Individuals with Communication Disabilities at City Public Hearings [City Clerk]- 8:46 PM Appropriated $10,000 from Fund Balance for Communication Aide Services at City Public Hearings. 3I. Award Contract of $26,000 for Fiber Optic Plan Creation Services for the Loma Linda Connected Communities Program (LLCCP) - Contractor: HHS/Congruex [Information Systems/LLCCP]- 8:46 PM
Awarded contract to HHS/Congruex for $26,000 for Fiber Optic Plan Creation Services for LLCCP. 3J. Declare as Surplus and Authorize Disposal of Various Technology Devices and Associated Equipment [Information Systems/LLCCP]- 8:46 PM
Declared items surplus and authorized appropriate disposal.

4. Old Business
4A. Status Update on the Establishment of the Revenue-Generating Ad hoc Committee [Councilmember Spencer-Hwang]- 8:48 PM
Councilmember Spencer-Hwang stated that she has had several members who were interested, but she is still recruiting members. She estimates the first meeting may be the first of the year. She noted neighboring cities have expressed interest in supporting and providing advice. The City Attorney advised that the list of members be brought to the Council to receive consensus and confirmation.

5. New Business
No scheduled items.

6. Reports
6A. Reports of Council Members- 8:51 PM
The City Council discussed scheduling for the November and December meeting dates. The Mayor mentioned that he may have a continuing scheduling conflict with regular meetings on the 2nd Tuesdays through the end of the year. City staff recommended holding meetings on the 3rd Tuesday for both months. However, given a scheduled public hearing item for November 12, it was advised that the Council schedule the meeting on November 12 and then adjourn to November 19. After discussion, the Council agreed to meet on the 3rd Tuesday in November and decide at the November meeting when they will hold the December meeting.
6B. Reports Of Officers- 9:00 PM
No reports.

7. Adjournment
City of Loma Linda
Regular City Council Staff Report
C. Treasurer's Report - October 2024 [Finance]
Accept for Filing
Meeting
Tuesday, November 12, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3C.

To
City Council
From
Sonia Fabela, Finance Director
RECOMMENDATION:

It is recommended that the City Council receive the report for filing.

Attachments
Oct 24 Treasurers Report.pdf

DEMAND DEPOSIT ACCOUNTS

CITY - BANK OF AMERICA - MAIN CHECKING ACCOUNT $ 944,471.36 Outstanding Checks as of month-end (140,962.76)
CITY - MAIN CHECKING ACCOUNT AVAILABLE BALANCE 803,508.60 $ BANK OF AMERICA - PAYROLL $ 22,179.96
HOUSING AUTHORITY - BANK OF AMERICA - CHECKING ACCOUNT 369,196.17 Outstanding Checks as of month-end (21.14)
HOUSING AUTHORITY - CHECKING ACCOUNT AVAILABLE BALANCE 369,175.03 $ SUCCESSOR AGENCY - BANK OF AMERICA - CHECKING ACCOUNT 18,795.10 Outstanding Checks as of month-end -
SUCCESSOR AGENCY - CHECKING ACCOUNT AVAILABLE BALANCE 18,795.10 $ DEMAND DEPOSIT ACCOUNTS - TOTAL $ 1,213,658.69
YIELD

LOCAL AGENCY INVESTMENT FUND (LAIF)
CITY 4.518% $ 53,162,642.90
CITY - Former RDA Bond Proceeds 4.518% 438,669.68
CITY -Total 53,601,312.58
SUCCESSOR RDA 4.518% 222,949.28
HOUSING AUTHORITY 4.518% 1,410,499.31
INVESTMENTS TOTALS $ 55,234,761.17

OTHER CASH

IMPREST ACCOUNT $ 500.00
CASH ON HAND 1,350.00
OTHER CASH TOTAL $ 1,850.00

CASH AND INVESTMENTS - GRAND TOTAL 56,450,269.86
PREVIOUS MONTH 56,677,667.36
CHANGE +/(-) $ (227,397.50)
All investments are in accordance with the City Investment Policy, and as such, sufficient funds are available to meet the cash flow requirements of Loma Linda, including the next thirty days' obligations.

Treasurer
October 2024

CITY OF LOMA LINDA

COMPOSITION OF CASH

INVESTMENTS
-
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CITY OF LOMA LINDA
MONTHLY TREASURER'S REPORT 10/23-10/24

CITY, SUCCESSOR RDA & HA - TOTAL CASH AVAILABLE CITY- FORMER RDA BOND PROCEEDS BASELINE City of Loma Linda
Regular City Council Staff Report
D. Fire Department's Activity Report - October 2024 [Fire] Accept for Filing
Meeting
Tuesday, November 12, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3D.

To
City Council
From
Nataly Alvizar, Executive Aide
RECOMMENDATION:

It is recommended that the City Council receive the report for filing.

Attachments
October 2024 Fire Activity Report.pdf
1 of 1
SUBJECT: October 2024 Fire Department Activity Report
Operations Division:

The Fire Department’s Operations Division responded to 453 incidents in October 2024. There were 42 calls/incidents given or received in Mutual/Automatic Aid. The alarm types are broken down as follows:

Fire & Rescue Month YTD
Medical Aid (MA) 302 66.7% 2922 67.6%
Traffic Collision (TC) 9 2.0% 126 2.9%
MA + TC 311 68.7% 3048 70.5%
Hazardous Conditions 6 2.40% 37 0.70%
Hazardous Material 1 0.40% 10 0.40%
Public Assistance 18 6.90% 210 5.50%
Rescue 1 0.90% 13 0.60%
Structure Fire 3 2.10% 27 1.00%
Cooking 1 0.00% 4 0.10%
Vegetation Fire 3 0.40% 34 0.70%
Vehicle Fire 3 0.00% 12 0.10%
Refuse Fire 4 1.10% 74 1.40%
All Fires 14 3.60% 151 3.30%
Good Intent/Dispatched
& Cancelled Enroute 39 8.6% 364 8.4%
Fire Alarm Activation* 21 4.6% 185 4.3%
*Note: Includes accidental activation, burnt food, system malfunction, malicious, etc.

City of Loma Linda
Regular City Council Staff Report
E. Agreement for Professional Services with CSG Consultants [Community Development] Staff recommends the City Council take the following actions:

Meeting
Tuesday, November 12, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3E.

To
City Council
From
Nicole Campbell, Associate Planner
Via
Lorena Matarrita, Community Development Director
RECOMMENDATION:

Staff recommends the City Council take the following actions:

1. APPROVE the Agreement for CSG Consultants, Inc. (CSG) to prepare the necessary documents for processing the environmental review of Master Development Application (MDA) No. 2024-0025; General Plan Amendment (GPA) No. 2024-0003; Zone Map Amendment (ZMA) No. 2024-0002; Tentative Parcel Map (TPM) (Map No. 20785) No. 2024-0003; Minor Use Permit No. 2024-0001; Precise Plan of Design (PPD) No. 2024- 0005 for the Loma Linda University School of Nursing Expansion; and,

2. AUTHORIZE the use of funds to be deposited as a pass-through fee in the amount of $89,000, which includes a 10% contingency fee. These funds will be paid by the applicant to cover the costs of the environmental review.

BACKGROUND:

The City received an application for the expansion of the Loma Linda University School of Nursing building (the “project”), which includes a General Plan land use amendment and a zoning designation change from Medium Density Residential (R2) to Institutional Healthcare (I-HC) for approximately 2.3 acres. The project also proposes the consolidation of seven parcels into one via a Tentative Parcel Map, a Minor Use Permit to review the use of public and private parking lots, and a Precise Plan of Design for the demolition of an existing academic building and five residential dwellings and development of a three-story, 58,220 square-foot academic building, along with a request to vacate a public street (San Juan Drive). The project is located on the northwest corner of Barton Road and Campus Street.

To comply with the California Environmental Quality Act (CEQA), an environmental review is required to assess the potential environmental impacts of the proposed project. This review will include the preparation of technical studies to analyze aspects such as traffic, noise, air quality, and other environmental factors.

ANALYSIS:

On September 26, 2024, City Staff sent out a Request for Proposals (RFP) to fifteen (15) firms to conduct the required California Environmental Quality Act (CEQA) review for the project. Six (6) firms responded to the RFP.

Staff evaluated the proposals based on each firm’s qualifications, relevant project experience, and costeffectiveness, selecting CSG as the best fit.

CSG was selected for their competitive cost, efficient timeline, and extensive experience conducting environmental reviews for projects with multiple complex elements. The proposed project includes a General Plan and zoning map amendment, along with challenges related to state housing law restrictions—components that require careful and experienced management. CSG has demonstrated expertise in handling similarly intricate projects, ensuring a thorough CEQA review process that aligns with the city’s standards and the project’s unique demands.

FINANCIAL IMPACT:

This Agreement will not result in any financial impacts to the City. The associated costs will be borne by the applicant, as indicated by the request to use funds deposited by the applicant as a pass-through fee in Account No. 0110000-22007.

Attachments
Attachment A - Agreement for Consultant Services (with Exhibits).pdf 1 CITY OF LOMA LINDA

AGREEMENT FOR CONSULTANT SERVICES

ENVIORNMENTAL REVIEW SERVICES
THIS AGREEMENT is made and effective as of November 12, 2024, between the City of Loma Linda, a municipal corporation ("City") and CSG Consultants, Inc., a California corporation, ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM
This Agreement shall commence on November 12, 2024 and shall remain and continue in effect until November 14, 2026, unless otherwise terminated pursuant to the provisions of this Agreement.

2. SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit B.

3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of his/her ability, experience and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.

4. CITY MANAGEMENT
City’s City Manager shall represent City in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant.

5. PAYMENT
(a) The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, based upon actual time spent on the above tasks.
(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City’s written authorization is given to Consultant for the performance of said services.
2 (c) Consultant will submit invoices monthly for actual services performed. Said invoices shall detail all costs, rates and hours for individual tasks. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of the Consultant’s fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least thirty (30) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. Consultant also may terminate this Agreement by serving upon the City at least thirty (30) days prior written notice. (b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant for the work performed prior to the effective date of termination in accordance with Section 5(a) of this Agreement. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 5(c).

7. DEFAULT OF CONSULTANT
(a) The Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant’s control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the City Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

8. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to billed time, sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records 3 of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, claims, applications, computer files, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. Use of documents for other than the intended project shall be at the City’s sole risk. With respect to computer files, Consultant shall make available to the City, at the Consultant’s office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.

9. INDEMNIFICATION
(a) Defense, Indemnity and Hold Harmless. Consultant shall defend, indemnify, and hold harmless the City, its present and former officers, directors, employees, agents, staff, volunteers, mayor, council, boards, committees, and representatives, as broadly interpreted (collectively, the “Indemnified Parties”), of and from all claims, suits, demands, obligations, losses, damages, sums, or any other matters threatened or presently asserted, including but not limited to all legal fees, costs of defense and litigation expenses (including legal fees, expert fees and any other costs or fees, including those of adverse parties imposed on or sought against the Indemnified Parties), arising directly or indirectly out of any liability or claim of loss or liability for personal injury, bodily injury to persons, contractual liability, errors or omissions, breach, failure to perform, damage to or loss of property, or any other loss, damage, injury or other claim of any kind or nature arising out of the work to be performed by Consultant herein, caused by or arising out of the negligent acts or omissions, or intentional misconduct of Consultant, including its subcontractors, subconsultants, employees, agents, and other persons or entities performing work for Consultant.
(b) Contractual Indemnity. To the fullest extent permitted under California law, Consultant shall contractually indemnify, defend and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, amounts for good faith settlement, or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees and costs), arising out of or related to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to Consultant’s officers, agents, representative, employees, independent contractors, subcontractors, subconsultants, or affiliated or related entities and/or its or their employees, agents and representatives, caused by or arising out of all negligent acts or omissions, or intentional misconduct of Consultant, including its subcontractors, subconsultants, employees, agents and 4 other persons or entities performing work for Consultant. Indemnification shall include any claim that Consultant, or Consultant’s employees or agents, are or may be considered and treated as employees of the City or are entitled to any employee benefits from City including but not limited to those available under Public Employees Retirement Law. The obligation to indemnify, defend and hold harmless the Indemnified Parties shall apply to all liability as defined above regardless of whether the Indemnified Parties were or are alleged to have been negligent, except that it shall not apply to claims arising from the sole negligence or willful intentional misconduct of the Indemnified Parties. Consultant’s obligation to defend the Indemnified Parties is not contingent upon there being an acknowledgement of or determination of the merit of any claims, liability, demands, causes of action, suits, losses, expenses, errors, omissions and/or costs. (c) Subcontractors/Subconsultants and Indemnification. Consultant agrees to and shall obtain executed indemnity agreements in favor of the Indemnified Parties with provisions identical to those set forth from each and every Subcontractor, Sub consultant, or other person or entity involved by, for, with, or on behalf of Consultant in the performance of any aspect of this Agreement. In the event Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible for each and every Subcontractor, Subconsultant or other person or entity in terms of defense, indemnity and hold harmless obligations in favor of the Indemnified Parties as set forth above. This obligation to indemnify and defend the Indemnified Parties is binding on the successors, assigns, or heirs of Consultant and shall survive the full performance or termination of this Agreement. These indemnification provisions are independent of and shall not in any way be limited or superseded by the insurance requirements and insurance-related provisions of this Agreement.
(d) City Lost or Damaged Property – Theft. Consultant further agrees to pay or cause to be paid to the Indemnified Parties’ benefit, any and all damages, fines, penalties, and loss or theft of property of the City arising out of or related in any way to the negligent acts or omissions or intentional misconduct of Consultant or of Consultant’s officers, agents, representatives, employees, independent contractors, subcontractors or affiliated or related entities and/or its or their employees, agents and representatives, whether such actions, omissions to act, negligence or intentional conduct is or was authorized by this Agreement or not. City assumes no responsibility whatsoever for any property placed on the premises of City. Consultant further agrees to waive all rights of subrogation against the Indemnified Parties. (e) Non-Waiver and Non-Exhaustion of City’s Further Rights and Remedies. No aspect of this provision shall in any way limit or effect the rights of the Indemnified Parties against the Consultant under the terms of this Agreement or otherwise. The indemnification provisions shall apply regardless of whether this Agreement is executed after Consultant begins the work and shall extend to claims arising after this Agreement is performed or terminated, including a dispute as to the termination of Consultant. The indemnity obligations of Consultant shall continue until it is determined by final judgment that the claim against the City and any Indemnified Parties is determined by final judgment and after exhaustion of any rights of appeal.

Further, no aspect of this provision shall impact the City’s rights to contribution from Consultant, or for the City to dispute Consultant’s refusal to defend and indemnify City. (f) Limitations on Scope of Indemnity. Notwithstanding the foregoing, Consultant shall not be responsible for indemnification for claims or losses caused by the sole negligence or intentional wrongdoing of Indemnified Parties. Further, the indemnity provided shall be interpreted as broadly as permitted under California law and as to agreements between parties 5 and shall if required be reformed to be consistent with those laws to protect and save this provision for the protection of the Indemnified Parties. (g) The obligations of Consultant under this or any other provision of this Agreement shall not be limited by the provisions of any workers’ compensation act or similar act. The Consultant expressly waives any statutory immunity under such statutes or laws as to the Indemnified Parties. The Consultant’s indemnity obligation set forth in this Section 9 shall not be limited by the limits of any policies of insurance required or provided by the Consultant pursuant to this Agreement.
(h) The Consultant’s covenant under this Section 9 shall survive the expiration or termination of this Agreement.

10. INSURANCE
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. (a) Types of Required Coverages
Without limiting the indemnity provisions of the Contract, the Consultant shall procure and maintain in full force and effect during the term of the Contract, the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so. (1) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 00 01, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence, and $2,000,000 aggregate total bodily injury, personal injury, and property damage. (2) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1), including owned, non-owned and hired autos, or the exact equivalent, with minimum limits of $1,000,000 for bodily injury and property damage, each accident. If Contractor owns no vehicles, auto liability coverage may be provided by means of a non-owned and hired auto endorsement to the general liability policy. Automobile liability insurance and endorsements shall be kept in force at all times during the performance of this Agreement.
(3) Workers’ Compensation: Workers’ Compensation Insurance, as required by the State of California and Employer’s Liability Insurance with a limit of not less than $1,000,000 each accident for bodily injury and $1,000,000 each employee for bodily injury by disease.
(4) Professional Liability: Professional Liability insurance with limit of not less than $3,000,000 each claim. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusion that may potentially affect the work to be performed. (b) Endorsements
6 Insurance policies shall not be in compliance if they include any limiting provision or endorsement. The insurance policies shall contain, or be endorsed to contain, the following provisions:
(1) Commercial General Liability
Additional Insured: The City, its elected officials, officers, employees, volunteers, boards, agents and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or operations. Coverage for the additional insureds shall apply to the fullest extent permitted by law.

Additional Insured Endorsements shall not:

1. Be limited to “Ongoing Operations”

2. Exclude “Contractual Liability

3. Restrict coverage to the “Sole” liability of contractor

4. Exclude “Third-Party-Over Actions”

5. Contain any other exclusion contrary to the Agreement Additional Insured Endorsements shall be at least as broad as ISO Forms CG 20 10 11 85; or CG 20 and 10 and CG 2037.

Primary Insurance: This insurance shall be primary and any other insurance, whether primary, excess, umbrella or contingent insurance, including deductible, or self-insurance available to the insureds added by endorsement, shall be in excess of, and shall not contribute with, this insurance. Coverage shall be at least as broad as ISO CG 20 01 04 13.
(2) Auto Liability
Additional Insured: The City, its elected officials, officers, employees, volunteers, boards, agents, and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the work or operations performed by or on behalf of the Contractor.

The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
(f) Deductible or Self-Insured Retention
Any deductible or self-insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the Consultant or the City. (g) Contractual Liability/Insurance Obligations
The coverage provided shall apply to the obligations assumed by the Consultant under the indemnity provisions of this Agreement. The insurance obligations under this Agreement shall be: (1) all the insurance coverage and/or limits carried by or available to the Consultant; or (2) the minimum insurance coverage requirements and/or limits shown in this Agreement; whichever is greater. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits, which are applicable to a given loss, shall be available to the City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of the Consultant under this Agreement.
(h) Failure to Maintain Coverage
Consultant agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has 8 not been furnished to the City. The City shall have the right to withhold any payment due Consultant until Consultant has fully complied with the insurance provisions of this Contract. In addition, the City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

Best’s rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. Any other rating must be approved in writing by the City.
(j) Claims Made Policies
If coverage is written on a claims-made basis, the retroactive date on such insurance and all subsequent insurance shall coincide or precede the effective date of the initial Consultant’s Agreement with the City and continuous coverage shall be maintained or an extended reporting period shall be exercised for a period of at least five (5) years from termination or expiration of this Agreement.
(k) Insurance for Subcontractors
Consultant shall be responsible for causing Subcontractors/Subconsultants to purchase the same types and limits of insurance in compliance with the terms of this Agreement, including adding the City as an Additional Insured, providing Primary and Non-Contributory coverage and Waiver of Subrogation to the Subcontractors’/Subconsultant’s policies. The Commercial General Liability Additional Insured Endorsement shall be on a form at least as board as CG 20 38 04 13.

11. INDEPENDENT CONTRACTOR
(a) Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control and shall not be construed to be employees of City for any purpose, including eligibility under Public Employees Retirement Law. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. Consultant shall be solely responsible and hold the City harmless for all matters relating to the payment of Consultant’s employees, including compliance with Social Security withholdings and all other regulations governing such matters.
9 (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

12. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.

13. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City of Loma Linda in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Loma Linda will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.

14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the project performed under this Agreement.

15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, responses to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.
(b) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery 10 request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City.

City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant.

However, City’s right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
(c) Consultant shall comply with all applicable federal, state and local Conflict of Interest laws, including the Political Reform Act (California Government Code, Section 81000, et. seq.) and California Government Code, Section 1090, et. seq. Consultant covenants that neither he/she nor any officer or principal of their firm have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent or subconsultant. Consultant further covenants that Consultant has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area prior to the completion of the work under this Agreement. Further, Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to the City as a result of the performance of this Agreement, or the services that may be procured by the City as a result of the recommendations made by the Consultant. The Consultant’s covenant under this Section shall survive the termination of this Agreement.

16. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To City: T. Jarb Thaipejr, City Manager
City of Loma Linda
25541 Barton Rd.

Loma Linda, CA 92354
To Consultant: CSG Consultants, Inc.
3707 W. Garden Grove Blvd.

Orange, CA 92832
11 17. ASSIGNMENT AND SUBCONTRACTING
The Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, nor any monies due hereunder, without prior written consent of the City. The City’s consent to an assignment of rights under this Agreement shall not release the Consultant from any of its obligations or alter any of its obligations to be performed under this Agreement. Any attempt at assignment or delegation by the Consultant in violation of this Section 17 shall be void and of no legal effect and shall constitute grounds to terminate this Agreement for cause. The Consultant shall not subcontract any performance required under this Agreement without the City’s prior written consent.

18. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement, including a City of Loma Linda business license.

19. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City of Loma Linda.

20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.

21. CONTENTS OF REQUEST FOR PROPOSAL
Consultant is bound by the contents of City’s Request for Proposal, Exhibit A hereto, and the contents of the proposal submitted by Consultant, Exhibit B hereto. In the event of conflict, the terms and requirements of the City’s Request for Proposal and this Agreement shall take precedence over those contained in the Consultant’s proposals.

22. CONFIDENTIALITY
Information and materials obtained by the Consultant from City during the performance of this Agreement shall be treated as strictly confidential and shall not be used by the Consultant for any purpose other than the performance of this Agreement. Consultant’s covenant under this Section shall survive the expiration or termination of this Agreement. 12 23. DISCRIMINATION
The Consultant agrees that no person shall be excluded from employment in the performance of this Agreement on grounds of race, creed, color, sex, age, marital status, or place of national origin. In this connection, the Consultant agrees to comply with all County, State and Federal laws relating to equal employment opportunity rights.

24. EFFECT OF PARTIAL INVALIDITY
If any term or provision of this Agreement shall be held invalid or unenforceable, the remainder of this Agreement and any application of the terms shall remain valid and enforceable under this Agreement or California law.

25. CLAIMS AGAINST CITY
Consultant must comply with the claim procedures set forth in Government Code sections 900, et. seq., and/or the Loma Linda Municipal Code, as applicable, prior to filing any lawsuit against the City. Such claims and any subsequent lawsuit based upon the claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.

26. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

27. NO THIRD PARTY BENEFICIARIES
This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.

28. COST OF LITIGATION
If any legal action is necessary to enforce any provision of this Agreement or for damages by reason of an alleged breach of any provisions of this Agreement (whether in contract, tort or both), the prevailing Party shall be entitled to receive from the losing Party all attorneys’ fees, costs and expenses in such amount as the courts may determine to be reasonable. In awarding the cost of litigation, the court shall not be bound by any court fee schedule, but shall, if it is in the interest of justice to do so, award the full amount of costs, expenses and attorneys’ fees paid or incurred in good faith.

29. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
13 CONSULTANT: CSG Consultants, Inc. CITY: City of Loma Linda By: By:

Signature Signature
Name: Name: T. Jarb Thaipejr
Typed/Printed Typed/Printed
Title: Title: City Manager
ATTEST: APPROVED AS TO FORM:
_____
Lynette Arreola, City Clerk Diane Robbins, City Attorney City of Loma Linda
25541 Barton Road, Loma Linda, CA 92354  (909) 799-2830  (909) 799-2894 Community Development Department

REQUEST FOR PROPOSALS
FOR

INITIAL STUDY/MITIGATED NEGATIVE DECLARATION
RELEASE DATE: SEPTEMBER 26, 2024
SUBMITTAL DEADLINE: OCTOBER 14, 2024

INTRODUCTION
The City of Loma Linda (City) is seeking proposals from planning consultant firms (Consultants) to evaluate the potential environmental impacts of the proposed redevelopment project at the northwest corner of Barton Road and Campus Street, as described below. The Consultant will prepare an Initial Study/Mitigated Negative Declaration (IS/MND) and all required California Environmental Quality Act (CEQA) documentation to ensure compliance with CEQA standards.

PROJECT DESCRIPTION
The City has received a proposal for the redevelopment of approximately 3.5 acres located at the northwest corner of Barton Road and Campus Street (APNs:0284-074-01, -02, -06, -07, -14, -27, and - 32) to construct a new, three-story, 58,220 square-foot academic building. The Project involves the following key components:
• General Plan Amendment (GPA) No. 2024-0003: Changing the land use designation from Medium Density Residential (R-2) to Institutional Healthcare (I-HC). • Zone Map Amendment (ZMA) No. 2024-0002: Rezoning from Medium Density Residential (R2) to Institutional Healthcare (I-HC). • Tentative Parcel Map (TPM) No. 2024-0003 (Map No. 20785): Consolidating seven parcels into one.
• Minor Use Permit (MUP) No. 2024-0001: Reviewing the use of public and private parking lots. • Precise Plan of Design (PPD) No. 2024-0005: Developing a three-story, 58,220 square-foot academic building.
• Demolition: Removing an existing academic building and five residential dwellings. • Street Vacation: Requesting to vacate San Juan Drive for a private drive aisle and additional parking for the new academic building.

Additional documents, such as the Preliminary Grading Plan, Preliminary Water Quality Management Plan (WQMP), Parking Letter, and a Fire Access Plan, will be provided to the selected Consultant to support their work.

EXHIBIT A
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VICINITY MAP

GENERAL SCOPE OF SERVICES
The Consultant will collaborate closely with City Staff and the Applicant to review and analyze the proposed development project. This process will involve evaluating the project site, surrounding land uses, and compliance with relevant planning and zoning regulations through site visits, meetings, research, and other appropriate methods.

The Consultant will be responsible for preparing the environmental Initial Study (IS), managing the CEQA process, and coordinating the necessary technical studies through subconsultants. Based on the findings, the Consultant will prepare the appropriate California Environmental Quality Act (CEQA) document, anticipated to be a Mitigated Negative Declaration (MND). This work must comply with CEQA, the Loma Linda General Plan, the Municipal Code, the Measure V Growth Initiative, and all applicable state and federal laws.

The Consultant should propose all necessary technical studies required by CEQA, which may include analyses for Traffic, Air Quality/Greenhouse Gas Emissions, Biological Resources, Cultural Resources, and Noise. They should also identify and recommend any other studies they believe are necessary or unnecessary based on the project scope. Additionally, the Consultant will be responsible for preparing public notices, including the Notice of Intent to Adopt (NOIA) and Notice to Consult for the local tribes, and addressing questions or concerns from outside agencies, community members, and stakeholders.

This also includes providing responses during public hearings on the environmental documents.

The scope of services outlined represents the City's proposed approach to completing the environmental review and is intended to guide the Consultant in delivering the required documentation.

TASKS AND DELIVERABLES
The Consultant will collaborate with City Staff to prepare an Initial Study/Mitigated Negative Declaration (IS/MND) and all related CEQA documents, including the Mitigation Monitoring Reporting Program.

Duties include, but are not limited to, the following:

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1. Kick-Off Meeting: Attend a kick-off meeting with City Staff and the Applicant to discuss the project and proposed scope of work, identifying data needs and project objectives to ensure deliverables align with the overall timeline.

2. Project Description: Collaborate with the City and Applicant to prepare an official project description that articulates the proposed development activity, required discretionary approvals, and other pertinent information.

3. Technical Studies: Prepare the IS/MND, incorporating necessary technical studies as required by CEQA, including but not limited to:
a. Traffic Study
b. Air Quality/Greenhouse Gas Study
c. Cultural Resources Study
d. Biological Resources Assessment
e. Noise Impact Study
f. Additional studies as deemed necessary for a comprehensive environmental review; include and explain any optional studies in the proposal.

4. Data Collection and Analysis: Gather and analyze data by reviewing project plans, reports, technical studies, and other related materials.

5. CEQA Document Preparation: Manage the preparation of the appropriate CEQA document based on the findings of the Initial Study, such as an MND.

6. Public Notices: Prepare required public notices, including Notice of Intent to Adopt, Notice to Consult, and Notice of Determination. City Staff will assist with distribution to affected agencies and interested parties.

7. Public Engagement: Attend two public hearing meetings (Planning Commission and City Council) to address any questions regarding the environmental review.

8. Response to Comments: Assist City Staff in preparing responses to comments resulting from distributed notices.

9. Consultation and Coordination: Notify the City Planner when contacting other City Staff for information and technical input, as well as when engaging with community members or outside agencies.

10. CEQA Findings for Staff Report: Prepare the CEQA/Environmental Findings section of the project Staff Report, providing a comprehensive review of the IS/MND.

11. Document Submission: Submit all draft documents to the City of Loma Linda via email in Microsoft Word format. If files are too large to email, they should be made available via an FTP site.

The final scope of services will be based on the Consultant’s approach and negotiated tasks with the selected firm and will be included in the services agreement. Any concerns regarding specific work items should be stated in the proposal, along with alternative scope suggestions.

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REQUIRED VENDOR QUALIFICATIONS
The City of Loma Linda seeks qualified consultants to assist with the project and associated tasks. At a minimum, the Consultant must demonstrate the following qualifications:
• Experience drafting Initial Studies
• Experience working with subcontractors to produce necessary reports • Familiarity with similar-sized municipalities
• Proven track record of managing and completing comparable projects on time • Experience responding to public comments
• Knowledge of the City of Loma Linda, including its municipal code and General Plan CITY’S DUTIES
The City of Loma Linda will assume key responsibilities to facilitate the project review process and ensure compliance with municipal regulations. The following outlines the City’s specific duties related to the Project.
• The City Planner will serve as the main point of contact for all project-related questions and tasks.
• The City will handle the mailing or emailing of all notices drafted by the Consultant and will post or publish hearing notices as required.
• The City will provide document templates from previous projects to the Consultant upon request.
• The City Planner will present the project at public hearings, including the prepared environmental document, Staff report, and findings. However, the Consultant is expected to attend to address any questions regarding the CEQA document and related environmental studies.
• The City is responsible for filing CEQA notices with the County and the State on behalf of the Applicant. The Applicant will cover the costs for the Notice of Determination and any CEQA filing fees upon project approval.
• The City will coordinate with the GIS technician to prepare any necessary amendments to the GIS maps.

QUALIFICATION SUBMITTAL REQUIREMENTS
The City of Loma Linda will act as the Lead Agency for this project. Firms responding to this request should include the following in their submittal:

1. A firm overview outlining experience, qualifications, and competencies, particularly in:
a. Knowledge of the California Environmental Quality Act (CEQA) and experience with environmental analysis;
b. Ability to analyze and present information in an organized format; and c. Familiarity with public input processes and experience in public information for review and comment.

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2. Identification of the lead professional and team members responsible for the project, including resumes and relevant experience. If using subcontractors or a joint venture, identify the firms and describe past collaborative projects.

3. A list of similar projects completed by the firm.

4. Identification of any information or support needed from the City or other agencies to complete the project.

5. A detailed approach for the project, including the proposed scope of work and description of tasks, deliverables, and work products.

6. A project schedule with key milestones and timelines.

7. A detailed cost proposal, including hourly rates for all team members involved.

8. Confirmation of the firm’s ability to meet the City’s standard agreement provisions (Attachment A) and insurance requirements (Attachment B).

Proposals should detail the Consultant’s approach to addressing the project’s complexities and managing the required documentation to ensure timely and compliant project advancement.

PLEASE SUBMIT YOUR RESPONSE NO LATER THAN 4:00PM ON OCTOBER 14, 2024.

Submit one electronic copy of the response packet via email to [email protected] or mail a CD or thumb drive to City Hall to the address listed below (hard copies are no longer accepted):

City of Loma Linda - Community Development Dept.

Attn: Nicole Campbell, Associate Planner
25541 Barton Road
Loma Linda, CA 92354

SELECTION PROCESS
The City will evaluate proposals as they are received and will exercise discretion in selecting a firm that best serves the City’s interests. Selection will be based on the criteria outlined in the RFP, as well as the estimated cost of work. The chosen Consultant will enter into a contract with the City of Loma Linda, which will detail the scope of services, budget, and schedule. The final contract must be approved by the City Council. The Agreement period is expected to begin immediately after Council approval, tentatively scheduled for October 22, 2024.

CALIFORNIA PUBLIC RECORDS ACT
It is the Consultant’s responsibility to identify information in their proposals and/or responses that they consider confidential under the California Public Records Act. To the extent that the City agrees with that designation, such information will be held in strict confidence. All other information will be public.

DISCLAIMER
This request does not commit the City to award a contract or to pay any costs incurred in the preparation of a response to this request. This request is not a contract or commitment of any kind. The proposal submitted will become the property of the City and may be used by the City in any way deemed appropriate. The City reserves the right to accept or reject, in part or in its entirety, the qualifications submittal if such action is deemed to be in the best interest of the City.

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PRIMARY CONTACT INFORMATION FOR CITY PROJECT MANAGER
Nicole Campbell, Associate Planner
25541 Barton Rd, Loma Linda, CA 92354
[email protected] | 909-799-2827

SECONDARY CONTACT INFORMATION
Lorena Matarrita, Community Development Director
25541 Barton Rd, Loma Linda, CA 92354
[email protected] | 909-799-2839

ATTACHMENTS
A. Standard Agreement
B. Insurance Information
C. Site Plan
D. Tentative Tract Map
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ATTACHMENT A

CITY OF LOMA LINDA

AGREEMENT FOR CONSULTANT SERVICES
_________________________________
THIS AGREEMENT is made and effective as of _____________, between the City of Loma Linda, a municipal corporation ("City") and _____________ (Consultant name), a California corporation, ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM
This Agreement shall commence on _____________and shall remain and continue in effect until _____________, unless otherwise terminated pursuant to the provisions of this Agreement.

2. SERVICES
Consultant shall act as the plan reviewer and perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is set forth in Exhibit B.

4. CITY MANAGEMENT
City’s City Manager shall represent City in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant.

5. PAYMENT
(a) The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, based upon actual time spent on the above tasks.
(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City’s written authorization is given to Consultant for the performance of said services.
(c) Consultant will submit invoices monthly for actual services performed. Said invoices shall detail all costs, rates and hours for individual tasks. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non- City of Loma Linda RFP – Consultant Services

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disputed fees. If the City disputes any of the Consultant’s fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.

6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least thirty (30) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. Consultant also may terminate this Agreement by serving upon the City at least thirty (30) days prior written notice.
(b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant on a pro-rata basis the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 5(c).

7. DEFAULT OF CONSULTANT
(a) The Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant’s control, and without fault or negligence of the Consultant, it shall not be considered a default.
(b) If the City Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

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(b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, claims, applications, computer files, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant’s office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.

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each and every Subcontractor, Subconsultant or other person or entity in terms of defense, indemnity and hold harmless obligations in favor of the Indemnified Parties as set forth above. This obligation to indemnify and defend the Indemnified Parties is binding on the successors, assigns, or heirs of Consultant and shall survive the full performance or termination of this Agreement. These indemnification provisions are independent of and shall not in any way be limited or superseded by the insurance requirements and insurance-related provisions of this Agreement. (d) City Lost or Damaged Property – Theft. Consultant further agrees to pay or cause to be paid to the Indemnified Parties’ benefit, any and all damages, fines, penalties, and loss or theft of property of the City arising out of or related in any way to the negligent acts or omissions or intentional misconduct of Consultant or of Consultant’s officers, agents, representatives, employees, independent contractors, subcontractors or affiliated or related entities and/or its or their employees, agents and representatives, whether such actions, omissions to act, negligence or intentional conduct is or was authorized by this Agreement or not. City assumes no responsibility whatsoever for any property placed on the premises of City. Consultant further agrees to waive all rights of subrogation against the Indemnified Parties.
(e) Non-Waiver and Non-Exhaustion of City’s Further Rights and Remedies. No aspect of this provision shall in any way limit or effect the rights of the Indemnified Parties against the Consultant under the terms of this Agreement or otherwise. The indemnification provisions shall apply regardless of whether this Agreement is executed after Consultant begins the work and shall extend to claims arising after this Agreement is performed or terminated, including a dispute as to the termination of Consultant. The indemnity obligations of Consultant shall continue until it is determined by final judgment that the claim against the City and any Indemnified Parties is determined by final judgment and after exhaustion of any rights of appeal. Further, no aspect of this provision shall impact the City’s rights to contribution from Consultant, or for the City to dispute Consultant’s refusal to defend and indemnify City.
(f) Limitations on Scope of Indemnity. Notwithstanding the foregoing, Consultant shall not be responsible for indemnification for claims or losses caused by the sole negligence or intentional wrongdoing of Indemnified Parties. Further, the indemnity provided shall be interpreted as broadly as permitted under California law and as to agreements between parties and shall if required be reformed to be consistent with those laws to protect and save this provision for the protection of the Indemnified Parties.
(g) The obligations of Consultant under this or any other provision of this Agreement shall not be limited by the provisions of any workers’ compensation act or similar act. The Consultant expressly waives any statutory immunity under such statutes or laws as to the Indemnified Parties. The Consultant’s indemnity obligation set forth in this Section 9 shall not be limited by the limits of any policies of insurance required or provided by the Consultant pursuant to this Agreement. (h) The Consultant’s covenant under this Section 9 shall survive the expiration or termination of this Agreement.

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Without limiting the indemnity provisions of the Contract, the Consultant shall procure and maintain in full force and effect during the term of the Contract, the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(1) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 00 01, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence, and $2,000,000 aggregate total bodily injury, personal injury, and property damage.
(2) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1), including owned, non-owned and hired autos, or the exact equivalent, with minimum limits of $1,000,000 for bodily injury and property damage, each accident. If Contractor owns no vehicles, auto liability coverage may be provided by means of a non-owned and hired auto endorsement to the general liability policy. Automobile liability insurance and endorsements shall be kept in force at all times during the performance of this Agreement.
(3) Workers’ Compensation: Workers’ Compensation Insurance, as required by the State of California and Employer’s Liability Insurance with a limit of not less than $1,000,000 each accident for bodily injury and $1,000,000 each employee for bodily injury by disease.
(4) Professional Liability: Professional Liability insurance with limit of not less than $3,000,000 each claim. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusion that may potentially affect the work to be performed.
(b) Endorsements
Insurance policies shall not be in compliance if they include any limiting provision or endorsement. The insurance policies shall contain, or be endorsed to contain, the following provisions:
(1) Commercial General Liability
Additional Insured: The City, its elected officials, officers, employees, volunteers, boards, agents and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or operations. Coverage for the additional insureds shall apply to the fullest extent permitted by law.

Additional Insured Endorsements shall not:

1. Be limited to “Ongoing Operations”

2. Exclude “Contractual Liability

3. Restrict coverage to the “Sole” liability of contractor

4. Exclude “Third-Party-Over Actions”
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5. Contain any other exclusion contrary to the Agreement Additional Insured Endorsements shall be at least as broad as ISO Forms CG 20 10 11 85; or CG 20 and 10 and CG 2037.

Primary Insurance: This insurance shall be primary and any other insurance, whether primary, excess, umbrella or contingent insurance, including deductible, or selfinsurance available to the insureds added by endorsement, shall be in excess of, and shall not contribute with, this insurance. Coverage shall be at least as broad as ISO CG 20 01 04 13.
(2) Auto Liability
Additional Insured: The City, its elected officials, officers, employees, volunteers, boards, agents, and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the work or operations performed by or on behalf of the Contractor.

Primary Insurance: This insurance shall be primary and any other insurance whether primary, excess, umbrella or contingent insurance, including deductible, or selfinsurance available to the insureds added by endorsement shall be in excess of and shall not contribute with this insurance.
(3) Workers’ Compensation
Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties.
(c) Notice of Cancellation
Required insurance policies shall not be cancelled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(d) Waiver of Subrogation
Required insurance coverages shall not prohibit Consultant from waiving the right of subrogation prior to a loss. Consultant shall waive all rights of subrogation against the indemnified parties and policies shall contain or be endorsed to contain such a provision. This provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer. (e) Evidence of Insurance
All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. These requirements are subject to amendment or waiver only if so approved in writing by the City. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

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(f) Deductible or Self-Insured Retention
Any deductible or self-insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the Consultant or the City.
(g) Contractual Liability/Insurance Obligations
The coverage provided shall apply to the obligations assumed by the Consultant under the indemnity provisions of this Agreement. The insurance obligations under this Agreement shall be:
(1) all the insurance coverage and/or limits carried by or available to the Consultant; or (2) the minimum insurance coverage requirements and/or limits shown in this Agreement; whichever is greater. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits, which are applicable to a given loss, shall be available to the City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of the Consultant under this Agreement.
(h) Failure to Maintain Coverage
Consultant agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to withhold any payment due Consultant until Consultant has fully complied with the insurance provisions of this Contract. In addition, the City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

In the event that the Consultant’s operations are suspended for failure to maintain required insurance coverage, the Consultant shall not be entitled to an extension of time for completion of the Work because of production lost during suspension. (i) Acceptability of Insurers
Each such policy shall be from a company or companies with a current A.M. Best’s rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. Any other rating must be approved in writing by the City. (j) Claims Made Policies
If coverage is written on a claims-made basis, the retroactive date on such insurance and all subsequent insurance shall coincide or precede the effective date of the initial Consultant’s Agreement with the City and continuous coverage shall be maintained or an extended reporting period shall be exercised for a period of at least five (5) years from termination or expiration of this Agreement. (k) Insurance for Subcontractors
Consultant shall be responsible for causing Subcontractors/Subconsultants to purchase the same types and limits of insurance in compliance with the terms of this Agreement, including adding the City as an Additional Insured, providing Primary and Non-Contributory coverage and Waiver of City of Loma Linda RFP – Consultant Services

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Subrogation to the Subcontractors’/Subconsultant’s policies. The Commercial General Liability Additional Insured Endorsement shall be on a form at least as board as CG 20 38 04 13.

11. INDEPENDENT CONTRACTOR
(a) Consultant is and shall at all times remain as to the City a wholly independent contractor.

The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control and shall not be construed to be employees of City for any purpose, including eligibility under Public Employees Retirement Law. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. Consultant shall be solely responsible and hold the City harmless for all matters relating to the payment of Consultant’s employees, including compliance with Social Security withholdings and all other regulations governing such matters.
(b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
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(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, responses to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (b) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding.

Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. (c) Consultant shall comply with all applicable federal, state and local Conflict of Interest laws, including the Political Reform Act (California Government Code, Section 81000, et. seq.) and California Government Code, Section 1090, et. seq. Consultant covenants that neither he/she nor any officer or principal of their firm have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of their services hereunder.

Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent or subconsultant. Consultant further covenants that Consultant has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area prior to the completion of the work under this Agreement. Further, Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to the City as a result of the performance of this Agreement, or the services that may be procured by the City as a result of the recommendations made by the Consultant. The Consultant’s covenant under this Section shall survive the termination of this Agreement.

To City: T. Jarb Thaipejr, City Manager
City of Loma Linda
25541 Barton Rd.

Loma Linda, CA 92354
City of Loma Linda RFP – Consultant Services

Page 16 of 24 ends

To Consultant: Name of Person
Name of Company
Address
City, CA 90000

17. ASSIGNMENT AND SUBCONTRACTING
The Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, nor any monies due hereunder, without prior written consent of the City. The City’s consent to an assignment of rights under this Agreement shall not release the Consultant from any of its obligations or alter any of its obligations to be performed under this Agreement. Any attempt at assignment or delegation by the Consultant in violation of this Section 17 shall be void and of no legal effect and shall constitute grounds to terminate this Agreement for cause.

The Consultant shall not subcontract any performance required under this Agreement without the City’s prior written consent.

22. CONFIDENTIALITY
City of Loma Linda RFP – Consultant Services

Page 17 of 24 ends

Information and materials obtained by the Consultant from City during the performance of this Agreement shall be treated as strictly confidential and shall not be used by the Consultant for any purpose other than the performance of this Agreement. Consultant’s covenant under this Section shall survive the expiration or termination of this Agreement.

23. DISCRIMINATION
The Consultant agrees that no person shall be excluded from employment in the performance of this Agreement on grounds of race, creed, color, sex, age, marital status, or place of national origin. In this connection, the Consultant agrees to comply with all County, State and Federal laws relating to equal employment opportunity rights.

Such claims and any subsequent lawsuit based upon the claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.

City of Loma Linda RFP – Consultant Services

Page 18 of 24 ends

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CITY OF LOMA LINDA: CONSULTANT:

By: By:

Signature Signature
Name: T. Jarb Thaipejr ___________ Name:

Typed/Printed Typed/Printed
Title: City Manager Title: _
ATTEST:
____________________
Lynette Arreola, City Clerk
City of Loma Linda RFP – Consultant Services

Page 19 of 24 ends

EXHIBIT A
RFP

EXHIBIT B
Schedule of Performane and Cost Estimate
City of Loma Linda RFP – Consultant Services

Page 20 of 24 ends

ATTACHMENT B

INSURANCE
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. (a) Types of Required Coverages
Without limiting the indemnity provisions of the Contract, the Contractor shall procure and maintain in full force and effect during the term of the Contract, the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Contractor agrees to amend, supplement or endorse the policies to do so.
(5) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 00 01, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $3,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
(6) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1), including owned, nonowned and hired autos, or the exact equivalent, with minimum limits of $1,000,000 for bodily injury and property damage, each accident. If Contractor owns no vehicles, auto liability coverage may be provided by means of a non-owned and hired auto endorsement to the general liability policy.

Automobile liability insurance and endorsements shall be kept in force at all times during the performance of this Agreement.
(7) Workers’ Compensation: Workers’ Compensation Insurance, as required by the State of California and Employer’s Liability Insurance with a limit of not less than $1,000,000 each accident for bodily injury and $1,000,000 each employee for bodily injury by disease. (8) Professional Liability: Professional Liability insurance with limit of not less than $3,000,000 each claim. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusion that may potentially affect the work to be performed. (b) Endorsements
Insurance policies shall not be in compliance if they include any limiting provision or endorsement. The insurance policies shall contain, or be endorsed to contain, the following provisions:
(1) Commercial General Liability
Additional Insured: The City, its elected officials, officers, employees, volunteers, boards, agents and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. Coverage for the additional insureds shall apply to the fullest extent permitted by law.

Additional Insured Endorsements shall not:

1. Be limited to “Ongoing Operations”

2. Exclude “Contractual Liability”

3. Restrict coverage to the “Sole” liability of contractor

4. Exclude “Third-Party-Over Actions”

5. Contain any other exclusion contrary to the Agreement Additional Insured Endorsements shall be at least as broad as ISO Forms CG 20 10 11 85; or CG 20 and 10 and CG 2037.

Coverage shall be at least as broad as ISO CG 20 01 04 13. (2) Auto Liability
City of Loma Linda RFP – Consultant Services

Page 21 of 24 ends

Additional Insured: The City, its elected official, officers, employees, volunteers, boards, agents and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the work or operations performed by or on behalf of the Contractor.

The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
(f) Deductible or Self-Insured Retention
Any deductible or self-insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the Contractor or the City.
(g) Contractual Liability/Insurance Obligations
The coverage provided shall apply to the obligations assumed by the Contractor under the indemnity provisions of this Agreement. The insurance obligations under this Agreement shall be: (1) all the insurance coverage and/or limits carried by or available to the Contractor; or (2) the minimum insurance coverage requirements and/or limits shown in this Agreement; whichever is greater. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits, which are applicable to a given loss, shall be available to the City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this Agreement.

City of Loma Linda RFP – Consultant Services

Page 22 of 24 ends

(h) Failure to Maintain Coverage
Contractor agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City.

The City shall have the right to withhold any payment due Contractor until Contractor has fully complied with the insurance provisions of this Contract. In addition, the City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may take out the necessary insurance and pay, at Contractor’s expense, the premium thereon.

In the event that the Contractor’s operations are suspended for failure to maintain required insurance coverage, the Contractor shall not be entitled to an extension of time for completion of the Work because of production lost during suspension.
(i) Acceptability of Insurers
Each such policy shall be from a company or companies with a current A.M. Best’s rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. Any other rating must be approved in writing in accordance with the City. (j) Claims Made Policies
If coverage is written on a claims-made basis, the retroactive date on such insurance and all subsequent insurance shall coincide or precede the effective date of the initial Contractor’s Agreement with the City and continuous coverage shall be maintained or an extended reporting period shall be exercised for a period of at least five (5) years from termination or expiration of this Agreement. (k) Insurance for Subcontractors
Contractor shall be responsible for causing Subcontractors to purchase the same types and limits of insurance in compliance with the terms of this Agreement, including adding the City as an Additional Insured, providing Primary and Non-Contributory coverage and Waiver of Subrogation to the Subcontractors’ policies. The Commercial General Liability Additional Insured Endorsement shall be on a form at least as board as CG 20 38 04 13.

City of Loma Linda RFP – Consultant Services

Page 23 of 24 ends

ATTACHMENT C

SITE PLAN

VIOLET MOLNAR ROAD

SAN LUCAS DRIVE

SAN JUAN STREET
NO

PARKING
EV

AMBULATORY
EV

CHARGING
ONLY
EV

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING

STALL EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL
M MH
MH
MH

CAMPUS STREET
EV

AMBULATORY

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL
EV

CHARGING
ONLY

EV CAPABLE

PARKING
STALL
NO

PARKING
9'
TYP.
5'
260'
110'-6"
26'
7'-6"
6'
18'
26'
53' 6'-6" 42' 6'-6"
7'-6"
30'
5'
26'
6'
26'
12'
3 18
9 5
10 9
36'-10"
14'-10"
72'
6'
45'
VARIES
±10'-0"
℄
R3'
R3'
26'
℄
℄
13'-6" 171'
26'
90'
23'
18'
VARIES
±13'-0"
18'
18' 18' 18' 26' 18'
27' 6' 26' 18'
90'
9'
TYP.
9'
TYP.
9'
TYP.
10'
17'-6"
60'
8'
30'
16'
21'
R3'
R3'
R3'
R24'
R8'
6'
9'
2'
24'
11'-10"
25'
5'
1'-6"
3'-6"
4'
5'
14'-6"
R3'
18'
9'
TYP.
7'-6"
R10'
3'-6"
6'-6"
10'
R10'
6'-6"
29' 9'
12'
10' 6'-8"
20' 8'
3'-2"
18'-8"
6'
5'
30' 17'
R50'
R10'
4'
26'-8"
10'
R10'
12'
12'
10'
10'
10'
18'
R3'
TYP.
9'
4 8'
26'
4'-6"
13'-5"
150°
9'
9'
R5'
3'
3'
MIN.
18'
49'
10'
28'
11' 11'
1'
2' TYP.
17'-4"
5' ±6'
6'
21'
5'
3'
14' CLR.

OPENING
14' CLR.

OPENING
5' 26' 28' MIN. 10'
4' 18' 4'
150°
6'-6"
R3'
R1'
20'
7' 44' 7' 7' 59'-2"
44'
7' 53' 4'-6"
18'
6' 3' 7' 5' 35'-10"
20' 5'-4"
1'
6'-2" 18' 6'-10"
22'-10" 20' 18' 20' 18' 20' 18'
8' 8' 8'
R3'
4'
4'
6"
6'
R24'
R20'
10' 12'
6' 26'
25'-8"

BUILDING TO PL
25' SETBACK
27'-0" BUILDING TO PL 25'-0" SETBACK
3 26' 6'
R3'R3'
R3'
22' 81'
6'
5'
7' 5'
12'
6' 24' 6'
5'
6'
6'
5'
8'-10" 13'-9"
N

SITE PLAN
SCALE: 1" = 20' - 0"
N
PLANNING SUBMITTAL 7/19/2024
122
106
122
1147.5
F.S.
112
111
122
120
111
116
115
111
110
113
119
119
115
106 122
115
1134
F.F.
108
122
115
1138.6
F.F.
108
104
109
102
108
108
108
NEW EXIST.

NEW EXIST. NEW EXIST.
121

EXISTING BUILDING
53,700 S.F. GROSS
(E) SWITCHGEARS

LOCATION

VICINITY MAP

PROJECTLOCATION
437 S. CATARACT AVE. STE. 6
SAN DIMAS, CA 91773
PAGE 5
(626) 963-40444 ●
●
102 102
1150
1150.5
106
106
105
110
121
121
121
106
106
106
106
106
106
106
106
106
106
106
106 106
106
106
106
106 106
112
114 114
117
117
117
117
117
117
117
120
120
120
120
112
104
117
117
117
120
118
103
103
104 104
106
102
111
105
118 118
101
114 114
114
106 106
106
104
104
107
107
107
107
104
104
106
106
106118
121
103
106
106 112
112
112
104
104
124
113
125
126
127
102
DNDN
ELEV. AT
STREET = 1148.5
128
SLOPE TOSTREET AT 3.5% ELEV. AT STREET = 1147.5
1149
2ND F.F.

COURTYARD
ELEV. AT 1134
1129.5
F.S.
1126
F.S.
1142.4
F.S.
1142.4
F.S.

SLOPE
DOWN AT 7%
117
117 117
117
117
123
129
PROJECT INFORMATION:
ADDRESS: 11262 CAMPUS ST., LOMA LINDA, CA 92354 APN: 0284 - 074 - 01, 02, 06, 07, 13, 14, 27, & 32. ZONE: EXISTING - 1HC & R1 PROPOSED - 1-HC PROPOSED USE: EDUCATION ABOVE 12TH GRADE & ADMINISTRATIVE OFFICES SITE AREA: 153,626 FAR: REQ. = 1.0 PROPOSED = .73 LANDSCAPE AREA: 34540 S.F. (22% OF SITE) PROPOSED BUILDING: PROPOSED 3 STORY = 58,220 S.F. GROSS + 530 ROOF S.F. GROSS + 800 S.F. EXTERIOR COVERED USABLE AREA USABLE AREA = 59,550 S.F. GROSS
OCCUPANTS: 2,227 ADA STALLS REQUIRED PER CBC TABLE 11B-208.2 = 2 STANDARD, 1 VAN PROVIDED = 2 STANDARD, 2 VAN PARKING PROVIDED: 61 E.V.C. STANDARD STALL, 9'-0' x 18'-0” = 49 (13 - 7 EVSE = 6 REQ.)E.V.C. SERVICE VEHICLE STALL, 9'-0" x 18'-0” = 4E.V.C. AMBULATORY STALL W/ CHARGING STATION 10'-0" x 18'-0” = 2E.V.C. ADA PARKING STALL, 9'-0" x 18'-0” = 1 E.V.C. ADA PARKING STALL W/CHARGING STATION 9'-0" x 18'-0” = 1 (1 REQ. PER TABLE 11B-228.3.2.1, 1)E.V.C. ADA VAN PARKING STALL, 12'-0" x 18'-0” = 1E.V.C. ADA VAN PARKING STALL W/CHARGING STATION 12'-0" x 18'-0” = 1 (1 REQ. PER TABLE 11B-228.3.2.1) E.V.C. STANDARD STALL W/CHARGING STATION 9'-0"x18-0" = 2 (3 REQ., 6 PROVIDED ADDING THE ABOVE 1 ADA, 1 VAN ADA & 2 AMBULATORY) TOTAL STALLS = 61

SCOPE OF WORK
DEMOLITION OF ±17,480 S.F., EXISTING 1 STORY STRUCTURES CONSTRUCTION OF NEW 3 STORY BUILDING FOR EDUCATIONAL USE ABOVE 12TH GRADE AND ADMINISTRATIVE OFFICES NEW PARKING LOT

PROPOSED BUILDING INFORMATION
AREA = 58,220 S.F. GROSS 3 STORIES OCCUPANCY - A3 & B. USING A3 FOR AREA JUSTIFICATION, BUILDING HEIGHT AND NUMBER OF STORIES AS MOST RESTRICTIVE OCCUPANCY FULLY SPRINKLERED TYPE IIB CONSTRUCTION

BUILDING AREAS
CBC 506.2.1 NOTES THAT THE AREA OF EACH STORY OF BUILDINGS WITH A MAX. OF 3 FLOORS SHALL NOT EXCEED THAT DETERMINED BY EQUATION 5-1. THIS IS

PER STORY
ALLOWABLE AREA PER STORY:

Aa = At + (NS x If)
At = 28500 NS = 9500 If = .5 - PER TABLE 506.3.3
Aa = 28500 + (9500 x .5) = 33,250
PROPOSED AREA PER FLOOR:
1ST FLOOR - INCLUDING ELEVATOR = 12,225 < 33250
2ND FLOOR - EXCLUDING SHAFTS & ELEVATOR = 22,704 < 332503RD FLOOR - EXCLUDING SHAFTS & ELEVATOR = 23,291 < 33250

FIRE RESISTANCE & RATING REQUIREMENTS
TABLE 601 - TYPE IIB CONSTRUCTION TYPE
x STRUCTURAL FRAME: 0x EXTERIOR BEARING WALLS: 0x INTERIOR BEARING WALLS: 0x EXTERIOR NON-BEARING WALLS: 0HR *SEE WORK BELOWx INTERIOR NON-BEARING WALLS: 0HRx FLOOR CONSTRUCTION & 2ND MEMBERS: 0HRx ROOF CONSTRUCTION & 2ND MEMBERS: 0HR *NORTH DISTANCE TO EXISTING BUILDING IS 22' AT WORSE CONDITION. IMAGINARY PROPERTY LINE IS AT 11'-0" FROM BUILDING. RATING IS 0 PER TABLE 705.5
OCCUPANTS SEPARATION - CBC 508.3 HAS NON-SEPARATED OCCUPANCIES AND IS JUSTIFIED BY MOST RESTRICTIVE A3 OCCUPANCY, PER CALCULATION NOTED IN CBC SECTION 506.2.1, EQUATION 5-1
EXIT PASSAGE/CORRIDOR. CBC 1020.1 - BUILDING IS FULLY SPRINKLERED, B AND A3 OCCUPANTS, PER TABLE 1020.2, EXIT CORRIDOR IS NOT REQUIRED

TO BE FIRE RATED
STAIRS - CBC 1023 - STAIRS TO BE 1 HOUR RATED, CONSTRUCTED AS A FIRE BARRIER PER CBC 707. DOORS TO STAIRS TO BE 1 HOUR PER TABLE 716.1(2). WITH 100 SQUARE INCH. MAX. VISION PANEL. NOTE: OPEN STAIRS ARE NOT BEING USED AS AN EXIT COMPONENTS AND ARE NOT REQUIRED TO BE ENCLOSED PER CBC 1023
SHAFTS - CBC 713.4 - DUCT SHAFTS TO BE 1 HOUR FIRE BARRIER CONSTRUCTION COMPLIANT TO CBC 707 ELEVATOR ENCLOSURES TO BE CONSTRUCTED AS SHAFT ENCLOSURE PER CBC 712 AND 713, 1 HOUR RATED PER CBC 713.4.

EXITING REQUIRED: - SEE EXITING PLAN

TRAVEL DISTANCE TO EXIT
x MAX. REQ. CBC TABLE 1017.2, B OCCUPANCCY, FULLY SPRINKLERED = 300'x MAX. REQ. TABLE 1017.2, A3 OCCUPANCY, FULLY SPRINKLERED = 250'x WORSE CASE TRAVEL DISTANCE (SEE EXITING PLAN) REQUIRED PLUMBING FIXTURES PER CPC TABLE 422.1
A3 - 1998 OCC. B - 229 OCC.
999 MEN 999 WOMEN 115 MEN 115 WOMEN
4 WC 12 WC 3 WC 8 WC5 URINAL 2 URINAL5 LAV 7 LAV 2 LAV 3 LAV 5 D.F. 1 D.F.
1 JAN. SINK 1 JAN SINK
TOTAL REQUIRED/PROVIDED FIXTURES:

MEN WOMEN GENERAL

REQUIRED PROVIDED REQUIRED PROVIDED REQUIRED PROVIDED
7 WC 10 WC 20 WC 21 WC 6 D.F. 6 D.F.7 URINAL 11 URINAL 2 JAN. SINK 3 JAN. SINK7 LAV 12 LAV 10 LAV 14 LAVS

BUILDING HEIGHT JUSTIFICATION
x HEIGHT - CBC TABLE 504.3 = 75' PROPOSED = 60'x NUMBER OF FLOORS TABLE 504.4 = 3 PROPOSED = 3

CALIFORNIA GREEN BUILDING STANDARDS

SITE REQUIREMENTS
BICYCLE PARKING, CGBS 5.106.4.1
xx TOTAL PARKING STALLS = 61xx REQUIRED BICYCLE PARKING FOR VISITOR SPACES = 5% PER 5.106.4.1.1 SHORT TERM, THERE ARE NO LONG TERM TENANTS FOR THIS PROJECT.xx TOTAL BICYCLE PARKING REQUIRED = 5% x 61 = 4 PROVIDED 4 PERMANENT ANCHORED COVERED BICYCLE RACKS ELECTRIC VEHICLE PARKING CGBS TABLE 5.106.5.3.1
xx EVCS PROVIDED W/ EVSE = 7 (3 REQ.)xx TOTAL EV PROVIDED = 54 + 7EVSE = 61 (13 REQ.)

BUILDING REQUIREMENTS
x ENTRY OPENINGS:
o CGBS - 5.407.2.2 - PRIMARY EXTERIOR ENTRIES REQUIRED TO HAVE 4'-0" RECESSED OR OVERHANGING WITH 2' NON-ABSORBENT FLOOR & WALL FINISHES x VOC REQUIREMENTS
o CGBS - 5.504.1.4 - 5.504.4.3o VOC FOR GLUE: COMPLY WITH TABLE 5.504.1.4.1o VOC FOR PAINTS: COMPLY WITH TABLE 5.504.4.3

CALIFORNIA ENERGY CODE REQUIREMENTS CEC
x 110.6 - FENESTRATION & DOORSx 110.6.1 - AIR LEAKAGE,
o FENESTRATION IS FIELD FABRICATED - NO REQUIREMENTSo EXTERIOR DOORS - 1.0 CFM/ S.F. DOUBLE DOORS

0.3 CM/S.F. SINGLE DOORS
x 110.6.2 - U-FACTOR FOR GLASS, TABLE 110.6A
o METAL/THERMAL BREAKo DUAL GLAZEDo U FACTOR = .29 MIN. x 110.6.3 - SHGC FOR GLASS, TABLE 110.6B
o METAL/THERMAL BREAKo DUAL GLAZEDo SHGC = .3 MIN.

CEC 110.7 - AIR LEAKAGE - ALL JOINTS/PENETRATIONS/OPENINGS TO

BE CAULKED, GASKETED, WEATHER STRIPPED AND SEALED
CEC 110.10 (B) 1B - SOLAR REQUIRED
ROOF AREA = 24628 S.F.REQUIRED SOLAR AREA = 15% OF 24628 = 3732 S.F.PROVIDED SOLAR = 5300 S.F. = 21%>15% CEC 140.3 BUILDING ENVELOPE REQUIRED
140.3 (A) IAi9 -
ROOF SOLAR REFLECTANCE = 0.7<ROOF THERMAL EMITTANCE = 0.86 MIN.ROOF INSULATION - R-30, SEE MECH. CALCS WALL INSULATION - R-19, SEE MECH. CALCS
1131.5
F.S.
1131.4
F.S.

PARKING
ELEV. ± 1148.5
1142
F.S.
1149
2ND F.F.
1148.6
F.F.
1148.3
F.F.
1149
2ND F.F.
1144.1
F.S.

PROPOSEDNEW BUILDING
57,965 S.F. GROSS
102
101
111
111
111
(E) TRASH

LOCATION

B OCCUPANCY

TYPE VB CONSTRUCTION

FULLY SPRINKLERED
PER CBC TABLE 705.5,EXTERIOR WALL OFEXISTING BUILDING NOTREQUIRED TO BE RATED OVERALL DISTANCE BETWEEN BUILDINGS = ± 22',
11' FROM IMAGINARY

PROPERTY LINE

IMAGINARY PROPERTY LINE

BETWEEN BUILDINGS
SITE PLAN KEYNOTES101 SLOPED WALK AT < 5% SLOPE102 EXIT DOORS FROM 2ND FLOOR103 8" CONCRETE WALL 6' TALL AT HIGHER GRADE104 CONCRETE W/ TOP CAST FINISH105 STAIRS, 1' TREAD, 6" RISER106 LANDSCAPE107 PIPE HAND / GUARDRAIL108 EXIST. FIRE HYDRANT109 REMOVE CURB & LANDSCAPE & PROVIDE NEW RECESSED CURB & WIDENED STREET FOR FIRE TRUCK ACCESS
110 CONCRETE WALL, 6" WIDE, 42" TALL111 CURB & GUTTER112 RETAINING WALL WITH 6'-0" TALL ORNAMENTAL METAL FENCE.

TOTAL HEIGHT TO BE 6'-0" ABOVE HIGHER ELEVATION
113 6" CONCRETE WALL, 6' TALL114 18" WIDE x 6" THICK CONC. BENCH OVER 12" WIDE CONC. WALL , 18" TALL
115 SET BACK / EASEMENT LINE116 CONCRETE TERRACED SEATING117 10' TALL LIGHT POLE118 UP-LIGHTING IN PLANTER WELL119 CONCRETE ADA COMPLIANT RAMP120 AC PAVING121 PAINTED PARKING STALL LINES122 PROPERTY LINE123 TRASH ENCLOSURE 6' TALL CAST CONCRETE124 TRANSFORMER & SWITCH GEAR (EXIST. OR NEW TBD)125 FIRE BACK FLOW DEVICE126 RETENTION AREA127 SERVICE VEHICLE PARKING128 FIRE HYDRANT129 BIKE RACK (4 BICYCLES)130 NOT USED131 ORNAMENTAL METAL SECURITY FENCE 6'-0" TALL132 SECURITY CARD GATE ACCESS 6'-0" TALL, ORNAMENTAL METAL133 EV CHARGER LOCATION134 FUTURE EV CHARGER LOCATION135 3'-6" TALL ORNAMENTAL METAL FENCE136 VEHICULAR ACCESS ARM137 CARD STANCHION138 (3) 6'x4' DUMPSTERS139 SLIDING FIRE ACCESS GATE 139132
132
132
131
131
131
1134.1
F.F.
134
134134134
134
133
133
134134
134
134
1148.5
F.F.
119 104
135
135
136
136
137
106 106
1134
1ST F.F.
134 133 134 134 134
CITY OF LOMA LINDA NOTES:

PROJECT TO COMPLY WITH LOMALINDA CONNECTED COMMUNITYPROGRAM. STRUCTURE WILL BEEQUIPPED WITH NEW FIBER OPTICINTERFACE WITH COPPER CABLING 138
115
117
1143.6
F.S.
1141.9
F.S.
1144.9
F.S.
1148.8
F.F.
1148.4
F.F.
119
107
SEE PAGE 17
117
119
107
1130.5
F.S.
1126.5
F.S.
1128.2
F.S.
1128.1
F.S.
1125.9
F.S.
106
1125.4
F.S.
1125.5
F.S.
1126.4
F.S.
1126.2
F.S.
119
119
City of Loma Linda RFP – Consultant Services

Page 24 of 24 ends

ATTACHMENT D

TENTATIVE PARCEL MAP

DATE OF FIELD SURVEY
JUNE, 2023

TITLE INFORMATION

THE TITLE INFORMATION SHOW HEREON IS PER PRELIMINARY REPORT FOR TITLE INSURANCE NO. NCS-1182111-0Nrt DATED JUNE 15, 2023 AS PREPARED BY CHICAGO TITLE INSURANCE COMPANY, LOS ANGEIES, CALIFORNIA {TITLE OFACER: ROGER DER/LO, TELEPHONE: {909) 510-5822. NO RESPONSIBIUTY OF CONTENT, COMPLETENESS OR ACCURACY OF SAID PREUMINARY REPORT IS ASSUMED BY THIS MAP OR THE SURVEYOR.

RECORD OWNER
LOMA UNDA UNIVERSITY, A CALIFORNIA NON-PROFIT Ra/GJOUS CORPORATION, AS ro PARCEL ONE:

LOMA LINDA UNIVERSITY, A CALIFORNIA CORPORATION, AS ro PARCEL TWO, THREE, AVE AND SIX;
JO ANN K. BERGVALL, TRUSTEE OR HER SUCCESSOR TRUSTEES UNDER THE BERGVALL HOUSE TRUST DA TED JUNE 7. 2016, AS TO PARCEL FOUR;

LOMA LINDA UNIVERSITY ADVENTIST HEALTH SCIENCES CENTER, A CALIFORNIA NON-PROAT Ra/GJOUS CORPORATION, AS ro PARCEL SEVEN:

LOMA LINDA UNIVERSITY MEDICAL CENTER, A CALIFORNIA NONPROAT RELIGIOUS

CORPORATION AS TO PARCEL EIGHT

LEGAL DESCRIPTION

REAL PROPERTY IN THE CITY OF LOMA LINDA, COUNTY OF SAN BERNARDINO, STA TE OF CAUFORNIA, DESCRIBED AS FOLLOWS:

PARCEL ON£: (APN: 0284-074-07-0-000)
LOT 112, TRACT NO. 1808, IN THE CITY OF LOMA LINDA, COUNTY OF SAN BERNARDINO, STA TE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 26, PAGE{S) 42 OF MAPS, IN OFACE OF THE COUNTY RECORDER OF SAID COUNTY.

PARCEL 00: (APN: 0284-074--06-0-000)
LOT 113, TRACT NO. 1808, IN THE CITY OF LOMA LINDA, COUNTY OF SAN BERNARDINO, STA TE OF CAUFORNIA, AS PER MAP RECORDED IN BOOK 26, PAGE{S) 42 OF MAPS, IN OFACE OF THE COUNTY RECORDER OF SAID COUNTY.

PARCEL THR££: (APN: 0284-074-14-0-000)
LOT 114 AND THE NORTH 9 FEET OF THE EAST 42 FEET OF LOT 115, TRACT NO. 1808, IN

THE CITY OF LOMA LINDA, COUNTY OF SAN BERNARDINO, STA TE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 26, PAGE(S) 42 OF MAPS, IN OFACE OF THE COUNTY RECORDER OF SAID COUNTY.

PARCEL FOUR: (APN: 0284--074-13-0-000)
LOT 115, TRACT NO. 1808, IN THE CITY OF LOMA LINDA, COUNTY OF SAN BERNARDINO, STA TE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 26, PAGE{S) 42 OF MAPS, IN OFACE OF THE COUNTY RECORDER OF SAID COUNTY.
£XCEP11NG 7HEREFROII THE NORTH 9 FEET OF THE EAST 42 FEET OF SAID LOT.

PARCEL AV£: (APN: 0284--074-02-0-000 AND 0284-074--01-000) LOT 116 AND 117. OF TRACT NO. 1808, IN THE CITY OF LOMA UNDA, COUNTY OF SAN BERNARDINO, STA TE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 26, PAGE{S) 42 OF MAPS, IN OFACE OF THE COUNTY RECORDER OF SAID COUNTY.

PARCEL SIX: (APN: 0284-074-27-0-000)
THE EAST 210 FEET OF THE NORTH 120 FEET OF THE SOUTH 150 FEET OF LOT 1, BLOCK 35, MOUND CITY, IN THE CITY OF LOMA LINDA, COUNTY OF SAN BERNARDINO, STA TE OF CALIFORNIA, AS PER PLAT RECORDED IN BOOK 6 OF MAPS, PAGE 28, RECORDS OF SAID COUNTY.
£XCEP11NG 7HEREFROII THE NORTH 5 FEET THEREOF.

ALSO £XCEP11NG 7HEREFROII THAT PORTION OF SAID LAND AS CONVEYED TO THE COUNTY OF SAN BERNARDINO, A BODY CORPORA TE AND POLITIC BY DEED RECORDED SEPTEMBER 19, 1962, IN BOOK 5769, PAGE 576, OFACIAL RECORDS.

PARCEL S£V£N: {APN: 0284-074--J2-0-000)
PARCEL 4, PARca MAP NO. 19332, IN THE CITY OF LOMA LINDA, COUNTY OF SAN BERNARDINO, STA TE OF CAUFORNIA, AS PER MAP RECORDED IN BOOK 241, PAGE(S) 3 OF PARCEL MAPS, IN OFACE OF THE COUNTY RECORDER OF SAID COUNTY. £XCEP11NG 7HEREFROII THE HOSPITAL BUILDING, ALL EXTENSIONS AND IMPROVEMENTS THERETO, AND ALL OTHER BUILDINGS AND REAL PROPERTY IMPROVEMENTS.

PARCEL EIGHT: (APN: 0284--074-J2-0-000)

THE HOSPITAL BUILDING, ALL EXTENSIONS AND IMPROVEMENTS THERETO, AND ALL OTHER

BUILDINGS AND REAL PROPERTY IMPROVEMENTS SITIJA TED ON THE FOLLOWING DESCRIBED PROPERTY:

PARCEL 4, PARca MAP NO. 19332, IN THE CITY OF LOMA LINDA, COUNTY OF SAN BERNARDINO, STA TE OF CAUFORNIA, AS PER MAP RECORDED IN BOOK 241, PAGE{S) 3 OF PARCEL MAPS, IN OFACE OF THE COUNTY RECORDER OF SAID COUNTY.

TITLE EXCEPTIONS AND EASEMENTS
1-2 TAXES.
3 AN EASEMENT IN FA !,OR OF BEAR VALLEY EXTENSIONS WATER AND PIPE LINE

COMPANY, A CORPORATION FOR PIPE LINES AND HYDRANTS USED IN THE DISTRIBUTION OF WATER AND INCIDENTAL PURPOSES, RECORDED APRIL 21, 1891 IN BOOK 131 OF DEEDS, PAGE 18 AND MAY 9, 1900 IN BOOK 287. PAGE 60 {DOCUMENT AFFECTS - NOT PLOTTABLE PER RECORD INFORMATION) 4 AN EASEMENT IN FA !,OR OF MOUND CITY LAND AND WATER COMPANY FOR PIPE

LINES, FLUMES AND DITCHES FOR THE CONVEYANCE OF WATER AND INCIDENTAL PURPOSES, RECORDED JANUARY 21, 1895 IN BOOK 201 OF DEEDS, PAGE 321. (DOCUMENT AFFECTS - BLANKET IN NA TIJRE)
5 COVENANTS, CONDITIONS, RESTRICTIONS AND EASEMENTS IN THE DOCUMENT RECORDED MAY 17, 1924 IN BOOK 847 OF DEEDS, PAGE B
AMONG OTHER THING5, SAID DOCUMENT PROVIDES: A RESERVATION OF AN EASEMENT OVER THE REAR 2-1/2 FEET OF THE PROPERTY HEREIN DESCRIBED FOR UTILITIES AND FURTHER RESERVES A RIGHT OF WAY FOR WATER PIPES AND UTILITIES. {DOCUMENT AFFECTS - PLOTTED HEREON AS 0 )
6 AN EASEMENT IN FA !,OR OF LOMA LINDA SAN/TA TION DISTRICT OF SAN BERNARDINO

COUNTY FOR SEWER LINES, PIPE LINES AND MANHOLES AND INCIDENTAL PURPOSES, RECORDED JANUARY 14, 1949 AS BOOK 2348, PAGE 65 OF OFACIAL RECORDS. {DOCUMENT AFFECTS - PLOTTED HEREON AS [fil )
7 AN EASEMENT IN FA !,OR OF CALIFORNIA WATER &,, TELEPHONE COMPANY, A CORPORATION FOR PUBLIC UTILITIES AND INCIDENTAL PURPOSES, RECORDED APRIL 20, 1955 AS BOOK 3625, PAGE 140 OF OFACIAL RECORDS.
{DOCUMENT AFFECTS - PLOTTED HEREON AS @] )
8 TERMS AND PROVISIONS OF AN UNRECORDED LEASE RECORDED MARCH 25, 1981 AS INSTRUMENT NO. 81-063146 OF OFACIAL RECORDS.

THE LESSOR'S INTEREST UNDER THE LEASE HAS BEEN ASSIGNED TO LOMA LINDA

UNIVERSITY ADVENTIST HEALTH SCIENCES CENTER, A CALIFORNIA NON-PROAT Ra/GJOUS CORPORATION BY ASSIGNMENT RECORDED DECEMBER 31, 2003 AS INSTRUMENT NO. 2003-0960154 OF OFACIAL RECORDS.

THE TERMS AND PROVISIONS CONTAINED IN THE DOCUMENT ENTITLED 'AMENDMENT TO MEMORANDUM OF GROUND LEASE" RECORDED NOVEMBER 9, 2007 AS INSTRUMENT NO. 2007-0625158 OF OFACIAL RECORDS.

THE TERMS AND PROVISIONS CONTAINED IN THE DOCUMENT ENTITLED 'AMENDMENT ro MEMORANDUM OF GROUND LEASE" RECORDED AUGUST 9, 2013 AS INSTRUMENT NO. 2013-0353039 OF OFACIAL RECORDS.

THE TERMS AND PROVISIONS CONTAINED IN THE DOCUMENT ENTITLED "MEMORANDUM OF ASSIGNMENT OF A PORTION OF GROUND LEASE' RECORDED MAY 11, 2016 AS INSTRUMENT NO. 2016-0182888 OF OFACIAL RECOROS.

DEFECTS, LIENS, ENCUMBRANCES OR OTHER MATTERS AFFECTING THE LEASEHOLD ESTA TE, llf/ETHER OR NOT SHOW BY THE PUBLIC RECORDS ARE NOT SHOW HEREIN. {DOCUMENTS AFFECT - NOTHING TO PLOT)

TITLE EXCEPTIONS AND EASEMENTS (CONTINUED)
9 THE TERMS AND PROVISIONS CONTAINED IN THE DOCUMENT ENTITLED 'AXT/JR£ DEED" RECORDED MARCH 25, 1981 AS INSTRUMENT NO. 81-063147 OF OFFICIAL RECORDS. {DOCUMENTS AFFECT - NOTHING TO PLOT)
10 THE FACT THAT THE LAND LIES WITHIN THE BOUNDARIES OF THE LOMA LINDA REDEVELOPMENT PROJECT NO. 1 REDEVELOPMENT PROJECT AREA, AS DISCLOSED BY THE DOCUMENT RECORDED DECEMBER 15, 1994 AS INSTRUMENT NO. 19940494798 OF OFACIAL RECORDS.

DOCUMENT{S) DECLARING MOD/RCA TIONS THEREOF RECORDED DECEMBER 15, 1994 AS INSTRUMENT NO. 19940494798 OF OFACIAL RECORDS.
{DOCUMENTS AFFECT - NOTHING TO PLOT)
11 A DEED OF TRUST RECORDED JUNE 24, 2011 AS INSTRUMENT NO. 2011-0258155 OF OFACIAL RECORDS.

A DOCUMENT RECORDED MARCH 3, 2015 AS INSTRUMENT NO. 2015-0082026, OF

OFACIAL RECORDS PROVIDES THAT THE DEED OF TRUST/MORTGAGE OR THE OBLIGATION SECURED THEREBY HAS BEEN MOO/RED.
{Nor SURVEY MATTERS)
12 ASSIGNMENT OF RENTS MADE BY LOMA LINDA UNIVERSITY. A CAUFORNIA CORPORATION ro CITIZENS BUSINESS BANK RECORDED JUNE 24, 2011 AS DOCUMENT INSTRUMENT NO. 2011-0258156.
(NOT SURVEY MATTERS)
13 A DEED OF TRUST RECORDED FEBRUARY 6, 2020 AS INSTRUMENT NO. 2020-0045577 OF OFACIAL RECORDS.
{NOT SURVEY MATTERS)
14 ASSIGNMENT OF RENTS RECORDED FEBRUARY 6, 2020 AS DOCUMENT INSTRUMENT NO. 2020-0045578.
{NOT SURVEY MATTERS)
15 LIEN FOR UNSECURED TAXE'S RECORDED AUGUST 25, 2020 AS INSTRUMENT NO. 2020-03062D1 OF OFACIAL RECORDS.
{NOT SURVEY MATTERS)
16-20 TITLE COMPANY STATEMENTS.

BASIS OF BEARINGS
THE BEARINGS SHOW HEREON ARE BASED ON THE CAUFORNIA COORDINATE S'fSTEM OF 1983, CCSB.JC ZONE 5 0405, GE0/0 MODEL 18 {CONUS) DISTANCES SHOW HEREON, ARE GROUND DISTANCES. ro APPROX/MA TE CCS83 GRID DISTANCES, MULTIPLY THE DISTANCES BY THE COMB/NATION FACTOR PROVIDED HEREON:

COMBINED SCALE FACTOR EOUALS 1.aaaaoooo19.

SURVEYOR'S NOTE

THE BASIS OF BEARINGS FOR THIS SURVEY IS THE CALIFORNIA STA TE PLANE COORDINATE S'fSTEM, CCSBJ, ZONE 5, BASED LOCALLY ON CONTROL STATIONS 'MLFP" AND "NOCO" NAO 83 {2011) EPOCH 2010.0 AS SHOW HEREON. ALL BEARINGS SHOW ON THIS MAP ARE GRID. QUOTED BEARINGS AND DISTANCES FROM REFERENCE MAPS OR DEEDS ARE SHOW

PER THAT RECORD REFERENCE ALL DISTANCES SI/OM/ ARE GROUND DISTANCES UNLESS SPEC/RED OTHERWISE. GRID DISTANCES, MAY BE OBTAINED BY MULTIPLYING THE GROUND DISTANCE BY A COMB/NATION FACTOR OF 1.0000000019. CALCULATIONS ARE MADE AT 'CP/00" WITH COORDINATES OF: N: 1840829.614 &,, £· 6783957.619, USING AN ELEVA T/ON OF 1147.329'.

BENCHMARK INFORMATION
THE aEVA TIONS SHOW HEREON ARE BASED ON THE FOLLOWING BENCHMARK.· BM No.: LLB/,/ 81-05 ELEV.: 1152.045' {CITY OF LOMA UNDA BENCHMARK) DA TIJM: NA VD 88
DESCRIPTION: BRASS CAP IN CONG. SIGNAL BASE, N. W. CORNER AT INT. OF BARTON RD. AND CAMPUS ST.

TOPOGRAPHIC INFORMATION

THE TOPOGRAPHIC INFORMATION SHOW HEREON WAS COMPILED PHOTOGRAMMETRICALL Y FROM AERIAL PHOTOGRAPHY DA TED JUNE B, 2023 BY INLAND AERIAL SURVE'fS.

FLOOD ZONE INFORMATION
THE LAND SHOW ON THIS SURVEY LIES ENT/Ray WITHIN FLOOD ZONE ·x· {UNSHADED), BEING DESCRIBED AS 'AREAS DETERMINED TO BE OUTSIDE THE 0.2% ANNUAL CHANCE FLOOOPLAIN" PER FLOOD INSURANCE RA TE MAP (ARM) - COMMUNITY PANEL NUMBER 06071C8692H, DA TED AUGUST 28, 2008.

PROJECT TYPE:

PROPOSED SCHOOL &,, PARKING LOT
o• 15' O'
GRAPHIC SCALE: 1 INCH = 30 FT

UNIVERSITY A VENUE

SAN MARCOS DRIVE

BARTON ROAD

VICINITY MAP
NOT ro SCALE
DAISY A VfNUE
TENTATIVE PARCEL MAP NO. 20785

IN THE CITY OF LOMA LINDA, COUNTY OF SAN BERNARDINO,

STATE OF CALIFORNIA
LOT 112 THROUGH 117 OF TRACT NO. 1808, IN THE CITY OF LOMA LINDA, COUNTY OF SAN BERNARDINO, STA TE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 26, PAGE 42 OF MAPS, IN OFACE OF THE COUNTY RECORDER OF SAID COUNTY, AND THE EAST 210 FEET OF THE NORTH 120 FEET OF THE SOUTH 150 FEET OF LOT 1, BLOCK 35, MOUND CITY, IN THE CITY OF LOMA UNDA, COUNTY OF SAN BERNARDINO, STA TE OF CALIFORNIA, AS PER PLAT RECORDED IN BOOK 6 OF MAPS, PAGE 28, RECORDS OF SAID COUNTY I '
UTIUTY AGENCIES:

WA TEE AND SEJlf"R

CITY OF LOMA LINDA
25541 BARTON ROAD
LOMA UNDA, CA 92354
PH: (909)-799-4400
S£llfli' TREATMENT:

CITY OF SAN BERNARDINO
399 CHANDLER PLACE
FOR LOT CONSOL/DA'f/ON PURPOSES
TELEPHONE:

VERIZON
1980 ORANGE TREE LANE, SUITE 100
REOLANDS. CA 92374
PH: (800)-483-5000

CABLE IB
TIME-WARNER {ADaPHIA) SURVEYOR'S STATEMENT
EXIST. ZONING
1-HC

PARCELS
PARCEL MAP NO. 19332
P.M.8. 241/3-8
SAN BERNARDINO, CA 92408
PH: {909}-384-5108
430 N. VINEYARD A VE., SUITE 150
ONTARIO, CA 91764 THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION.

SOUTHERN CAUFORNIA GAS CO
1981 W. LUGONIA A�
REDLANDS, CA 92314
PH: {800)-427-2000
{800)-427-2200
aECTR/C
SOUTHERN CAUFORNIA EDISON CO.
287 TENNESSEE STREET
REOLANDS, CA 92373
PH: (800)-655-4555
PH: {888}-892-2253
ABER OPTICS NETWORK:

LOMA LINDA CONNECTED COMMUNITY

NETWORK PROGRAM

CITY OF LOMA LINDA
25541 BARTON RD.

LOMA LINDA, CA 92354
PH: (909)-799-4400 PLS 9303
EMAIL: JapperlOdrc-eng.com
DA TE: Ol/lll/2024
w
u
TAX PARCEL NO.
0284-074-01: 0284-074-02;
0284-074-06; 0284-074-07;
0284-074-13; 0284-074-14;
0284-074-27: 0284-074-32
I
-
'
'
'
'
'
- -- ----
sL---------------------------------------------,-----------------------,-----------------------"""I 0 U)
"IV

SHEET INDEX

DESCRIPTION
TENTATIVE PARca MAP

CROSS SECTIONS

CONCEPT/JAL GRADING PLANS

ABBREVIATIONS

ASPHALT

CONCRETE

SHEET NQ,
1 2
3 ASPH
CONG
L/s
PL
PTR
EP

LANDSCAPED AREA

PROPERTY LINE
PflillMINARY TITLE REPORT

EDGE OF PAVEMENT

SYMBOL LEGEND
11/SCEU.ANEOIJS

ARE HYDRANT
e- GUY ANCHOR
......

UGHT POLE

PALM TREE
POltFR POLE
SIGN

STREET LIGHT
o-o-�'ila---' -'/J TRAFAC SIGNAL WITH ARM
TRAmc SIGNAL ON POLE

TREE/VEGETATION
MANH0/.£5
SEWER

STORM DRAIN

LINE LEGEND
011
OWNER/DEVELOPER;

LOMA LINDA HEAL TH

RICI( IIIL COX
24951 STEWART STREET
LOMA LINDA, CA 92354
(909) 558-7594
ARCHITECT:

ADAY ARCHITECTS

TROY ADAY
437 S. CATARACT A� STE 6
SAN DIMAS, CA 91773
(626) 963-4044 EXT. 103

PROPERTY LINE

CENTER LINE

RIGHT-OF-WAY LINE
UNDERLYING LOT UN£

EASEMENT

OVERHEAD LINES

BUILDING OUTUNE
CIVIL ENGINEER:

DRC ENGINEERING, INC
160 S. OLD SPRINGS ROAD, SUITE 210
ANAHEIM, CA 92808
(714) 685-6860
TENTATIVE PARCEL MAP NO. 20785

LOMA LINDA UNIVERSITY

LOMA LINDA, CALIFORNIA
NO.: REVISION: DATt: ISSIJE: PRELIMINARY
a
160 S. Old Springs Road, Sh. 210
Anaheim Hills, California 92808
.
(714) 685-6860
Engineering, Inc.

Civil Engineering/Land Surveying/Land Planning
DATE: 07/18/2024
CIIECKED:JWL ORAMl:MMY
DRAWING RLE:2J-6JJttm101
PROJECT NO.: 23-633
SHEET NUMBER:
1 OF 3 SHEETS
SCALE: 1" = 30'
-
-
,-
,.

PROP.

R/W
EX. W'LY

PROPERTY
LINE
I
,__---22.3'±,----l
EX. E'LY

RIGHT OF
WAY

11.5 1
tJ VARIES
i';: 3'-5.5'
(.:,
:a: LA cl
is
;t_
EX. N'LY

PROPERTY

CAMPUS STREET
SEC110N A-A
SCALE: 1"=10'
LINE If.
---r---1B'--------22'----t---B'--+ l ____ 22'-----,
I
I
6'- b
i
lPROP 6'

SIDEWALK
PROP tJ I PARKING I i'1:

I
11 ! ~
1, EX. 6" ><
EX. RET. "-. I
CURB & "'

WALL 'I GUTTER
f.
6' \_PROP EX. 6" CUR&- EX.
0 '.-% 1/,0.,?%
EX,.,

LANDSCAPING
PROP.

X-GUTTER
I
I
, , B & GUTTER AC, A PROTECT IN
PLACE

SAN JUAN DRIVE
SE;C11QN B B
SCALE: 1"=10'

LANDSCAPING
EX. W'L y EX. E'L Y

RIGHT OF PROPERTY
WAY If. LINE
RET. EX.i-10'---+---15'---t-10.5' •,1 14.5'---i 4'
I IVEX. a i I ' I tJ I GUARD 'I RET.
, ""' RAIL I I WALL
·1 i I I
: 1/Y/),,,.
>< I PRO \ I
1/%; "' -
I
- - I LANDSCAPIN
\ :

LANDSCAPI£
: 'c& a
x. AC/AB! --o::--, - i'.i i- ;•¥ /i·.: ;., " : =
g
•== f
EX
.
:
w A
:

L K- - - - -
GUTTER
E:..rw, /, "---\ __

LANDSCAPING I
EX. W'LY

SAN JUAN DRIVE
SE;C11fl/ c-c
SCALE: 1"=10'
RIGHT OF EX. PROP.

WAY If. R/W R/W
:
t--- 5' - -1- - - 15''- - - i-- - - 1 •- - -- ,- s
'
r
s•t
,
L -
EX. tJ RET. i1: ilJ I
I I LL a, i';'.J I fl§
I
r:PROP
I u AC/AB
.._ i';'.l I .2Ji. I rPR JP.

- _/
-
- -
.,.__I/ RE WALL
X. 6
.J EX. AC/AB -
C RB &
GUTTER ", ,-- PROP. LANDSCAPING../ \_PROP.

SAN LUCAS DRIVE

SECTION D-D
SCALE: 1"=10'
PROP. PCC CURB- PARKING
-PROP. PCC CURB
----
I
EX. N'LY

RIGHT OF
WAY
I
If.

PROP
R/W
I-·
------32'-------i
EX.

R/W
l-----20·---• ..
l:----24•
I-· ----16'----I--- 7' _I
I tJEx.1,
c.:
i';: WA Lri
-0.6
°'
fl-Ex. RE WALL
5' a ! II - 4' c---
EX. WA K-+---1
>< I 1.u is
I cru..
=""!Kt; w-- -
\'<( EX. 6"J
E;J CURB &
LEX.

AC/AB ' --1t-==--i QU
1-
- - -=J··J
PROP. •
EX. 6" RET WALL >Pl-j
CURB & PROP.

LANDSCAPING GUTTER

GUTTER LANDSCAPING
VIOLET MOLNAR WA y PROP. PCC CURB·
SEC11fll E E & GUTTER
SCALE: 1"=10'
I
\_PROP.

PARKING
t•L------------i----------r-------------i--------------1 :) - I
C
I
TENTATIVE PARCEL MAP NO. 20785

LOMA LINDA UNIVERSITY

LOMA LINDA, CALIFORNIA
NO.: REVISION: OATt:

ISSIJ£: PRELIMINARY
l-----l------------------j-----10A1E: 7/18/2024
CIIECKEO:JWL ORAMl:CPP
ORAWING RlE:2J-6JJttm102
1-..L..-----------,----...__---tPROJECT NO.: 23-633
Engineering, Inc.

Civil Engineering/Land Surveying/Land Planning
160 S. Old Springs Road, Sh. 210
Anaheim Hills, California 92808
(714) 685-6860
SHEET NUMBER:
2 OF 3 SHEETS
SCALE: 7" = 10'

NOT FOR CONSTRUCTION

City of Loma Linda
Regular City Council Staff Report
F. Agreement for Professional Services with Moore Iacofano Goltsman, Inc. (MIG) [Community Development] Staff recommends the City Council take the following actions:

Meeting
Tuesday, November 12, 2024, 7:00 PM
Agenda Group
Consent Calendar Item: 3F.

To
City Council
From
Nicole Campbell, Associate Planner
Via
Lorena Matarrita, Community Development Director
RECOMMENDATION:

Staff recommends the City Council take the following actions:

1. APPROVE the Agreement for Moore Iacofano Goltsman, Inc. (MIG) to provide consultant services for the Community Development Department to assist with the comprehensive review and documentation for Master Development Application (MDA) No. 2024-0025; General Plan Amendment (GPA) No. 2024-0003; Zone Map Amendment (ZMA) No. 2024-0002; Tentative Parcel Map (TPM) (Map No. 20785) No. 2024-0003; Minor Use Permit No. 2024-0001; Precise Plan of Design (PPD) No. 2024-0005 for the Loma Linda University School of Nursing Expansion; and,

2. AUTHORIZE the use of funds to be deposited as a pass-through fee in the amount of $65,900, which includes a 10% contingency fee. These funds will be paid by the applicant to cover the costs of the comprehensive planning review and process.

BACKGROUND:

Given the complexity of the project and the range of planning issues involved, the City requires comprehensive planning review services to ensure a thorough evaluation and compliance with all relevant planning regulations.

This review will encompass analysis of land use compatibility, zoning and General Plan consistency, parking needs, and state housing law compliance. The selected consultant will work closely with City staff to provide detailed analyses, offer recommendations, and support project coordination to ensure all requirements are addressed.

ANALYSIS:

On September 26, 2024, City Staff sent out a Request for Proposals (RFP) to fifteen (15) firms to for comprehensive planning review services related to the project. Three (3) firms submitted proposals, each with varying levels of experience, approach, and cost. After a thorough evaluation, staff determined that Moore Iacofano Goltsman, Inc. (MIG) was the most suitable choice.

MIG was selected for their competitive cost, experience with California housing law, and ability to manage complex projects. The nature of the proposed project requires a deep understanding of state regulations, and MIG’s familiarity with these details makes them well-suited for this work. Their knowledge of the City’s General Plan and Development Code further enhances their ability to ensure compliance with local requirements. Additionally, MIG has previously assisted the City with multiple ordinances and was instrumental in developing the City’s 6 th cycle of
the housing element, showcasing their capability to effectively address the City’s planning needs while aligning with all relevant standards.

FINANCIAL IMPACT:

Attachments
Attachment A - Agreement for Consultant Services (with Exhibits).pdf 1 CITY OF LOMA LINDA

AGREEMENT FOR CONSULTANT SERVICES

COMPREHENSIVE PLANNING REVIEW SERVICES
THIS AGREEMENT is made and effective as of November 12, 2024, between the City of Loma Linda, a municipal corporation ("City") and Moore Iacofano Goltsman, Inc. (MIG), a California corporation, ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. TERM
This Agreement shall commence on November 12, 2024 and shall remain and continue in effect until November 14, 2026, unless otherwise terminated pursuant to the provisions of this Agreement.

4. CITY MANAGEMENT
City’s City Manager shall represent City in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant.

6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least thirty (30) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. Consultant also may terminate this Agreement by serving upon the City at least thirty (30) days prior written notice. (b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant on a pro-rata basis the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 5(c).

8. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to billed time, sales, costs, expenses, receipts and other such information required by City that relate to 3 the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, claims, applications, computer files, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant’s office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.

9. INDEMNIFICATION
(a) Non-design, non-construction Professional Services:

To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), CONSULTANT shall indemnify, defend, and hold harmless the CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the CONSULTANT’s performance or CONSULTANT’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by CONSULTANT, including the CITY’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the CITY. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT’S performance of this AGREEMENT, the CONSULTANT shall provide a defense to the City Indemnitees or at the CITY’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services:

To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of subparagraph (a) of this section.

To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), CONSULTANT shall indemnify, defend, and hold harmless the CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the CONSULTANT’s performance or CONSULTANT’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by CONSULTANT, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the CITY. In the event the City Indemnitees are made a 4 party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT’s performance of this AGREEMENT, the CONSULTANT shall provide a defense to the City Indemnitees or at the CITY’s option, reimburse the CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (c) Design Professional Services:

In the event CONSULTANT is a “design professional”, and the Scope of Services require CONSULTANT to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of subparagraphs (a) or (b) of this section. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) CONSULTANT shall indemnify, defend and hold harmless the CITY and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of CONSULTANT, except to the extent caused by the sole negligence, active negligence or willful misconduct of the CITY. Negligence, recklessness or willful misconduct of any subcontractor employed by CONSULTANT shall be conclusively deemed to be the negligence, recklessness or willful misconduct of CONSULTANT unless adequately corrected by CONSULTANT. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT’s performance of this Agreement, the CONSULTANT shall provide a defense to the City Indemnitees or at the CITY’s option, reimburse the CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to CONSULTANT under this paragraph exceed CONSULTANT’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, CONSULTANT shall meet and confer with other parties regarding unpaid defense costs.
(d) Payment by CITY is not a condition precedent to enforcement of the indemnities in subparagraph (a), (b), or (c) of this section. In the event of any dispute between CONSULTANT and CITY, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the CITY or its officers, employees, or agents, CONSULTANT will be obligated to pay for CITY’s defense until such time as a final judgment has been entered adjudicating the CITY as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, CONSULTANT will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 9 shall survive completion of CONSULTANT’s services or the termination of this Agreement.
(e) Subcontractors/Subconsultants and Indemnification. Consultant agrees to and shall obtain executed indemnity agreements in favor of the Indemnified Parties with provisions identical to those set forth from each and every Subcontractor, Sub consultant, or other person or entity involved by, for, with, or on behalf of Consultant in the performance of any aspect of this Agreement. In the event Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible for each and every Subcontractor, Subconsultant or other person or entity in terms of defense, indemnity and hold harmless obligations in favor of the Indemnified Parties as 5 set forth above. This obligation to indemnify and defend the Indemnified Parties is binding on the successors, assigns, or heirs of Consultant and shall survive the full performance or termination of this Agreement. These indemnification provisions are independent of and shall not in any way be limited or superseded by the insurance requirements and insurance-related provisions of this Agreement.
(f) City Lost or Damaged Property – Theft. Consultant further agrees to pay or cause to be paid to the Indemnified Parties’ benefit, any and all damages, fines, penalties, and loss or theft of property of the City arising out of or related in any way to the negligent acts or omissions or intentional misconduct of Consultant or of Consultant’s officers, agents, representatives, employees, independent contractors, subcontractors or affiliated or related entities and/or its or their employees, agents and representatives, whether such actions, omissions to act, negligence or intentional conduct is or was authorized by this Agreement or not. City assumes no responsibility whatsoever for any property placed on the premises of City. Consultant further agrees to waive all rights of subrogation against the Indemnified Parties. (g) Non-Waiver and Non-Exhaustion of City’s Further Rights and Remedies. No aspect of this provision shall in any way limit or effect the rights of the Indemnified Parties against the Consultant under the terms of this Agreement or otherwise. The indemnification provisions shall apply regardless of whether this Agreement is executed after Consultant begins the work and shall extend to claims arising after this Agreement is performed or terminated, including a dispute as to the termination of Consultant. The indemnity obligations of Consultant shall continue until it is determined by final judgment that the claim against the City and any Indemnified Parties is determined by final judgment and after exhaustion of any rights of appeal.

Further, no aspect of this provision shall impact the City’s rights to contribution from Consultant, or for the City to dispute Consultant’s refusal to defend and indemnify City. (h) Limitations on Scope of Indemnity. Notwithstanding the foregoing, Consultant shall not be responsible for indemnification for claims or losses caused by the sole negligence or intentional wrongdoing of Indemnified Parties. Further, the indemnity provided shall be interpreted as broadly as permitted under California law and as to agreements between parties and shall if required be reformed to be consistent with those laws to protect and save this provision for the protection of the Indemnified Parties. (i) The obligations of Consultant under this or any other provision of this Agreement shall not be limited by the provisions of any workers’ compensation act or similar act. The Consultant expressly waives any statutory immunity under such statutes or laws as to the Indemnified Parties. The Consultant’s indemnity obligation set forth in this Section 9 shall not be limited by the limits of any policies of insurance required or provided by the Consultant pursuant to this Agreement.
(j) The Consultant’s covenant under this Section 9 shall survive the expiration or termination of this Agreement.

10. INSURANCE
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 6 (a) Types of Required Coverages
Without limiting the indemnity provisions of the Contract, the Consultant shall procure and maintain in full force and effect during the term of the Contract, the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so. (1) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 00 01, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence, and $2,000,000 aggregate total bodily injury, personal injury, and property damage. (2) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1), including owned, non-owned and hired autos, or the exact equivalent, with minimum limits of $1,000,000 for bodily injury and property damage, each accident. If Contractor owns no vehicles, auto liability coverage may be provided by means of a non-owned and hired auto endorsement to the general liability policy. Automobile liability insurance and endorsements shall be kept in force at all times during the performance of this Agreement.
(3) Workers’ Compensation: Workers’ Compensation Insurance, as required by the State of California and Employer’s Liability Insurance with a limit of not less than $1,000,000 each accident for bodily injury and $1,000,000 each employee for bodily injury by disease.
(4) Professional Liability: Professional Liability insurance with limit of not less than $3,000,000 each claim. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusion that may potentially affect the work to be performed. (b) Endorsements
Insurance policies shall not be in compliance if they include any limiting provision or endorsement. The insurance policies shall contain, or be endorsed to contain, the following provisions:
(1) Commercial General Liability
Additional Insured: The City, its elected officials, officers, employees, volunteers, boards, agents and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or operations. Coverage for the additional insureds shall apply to the fullest extent permitted by law.

Additional Insured Endorsements shall not:

1. Be limited to “Ongoing Operations”

2. Exclude “Contractual Liability
7 3. Restrict coverage to the “Sole” liability of contractor

4. Exclude “Third-Party-Over Actions”

5. Contain any other exclusion contrary to the Agreement Additional Insured Endorsements shall be at least as broad as ISO Forms CG 20 10 11 85; or CG 20 and 10 and CG 2037.

Primary Insurance: This insurance shall be primary and any other insurance whether primary, excess, umbrella or contingent insurance, including deductible, or self-insurance available to the insureds added by endorsement shall be in excess of and shall not contribute with this insurance. (3) Workers’ Compensation
Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties. (c) Notice of Cancellation
Required insurance policies shall not be cancelled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(d) Waiver of Subrogation
Required insurance coverages shall not prohibit Consultant from waiving the right of subrogation prior to a loss. Consultant shall waive all rights of subrogation against the indemnified parties and policies shall contain or be endorsed to contain such a provision. This provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer.
(e) Evidence of Insurance
All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. These requirements are subject to amendment or waiver only if so approved in writing by the City. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
8 The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
(f) Deductible or Self-Insured Retention
Any deductible or self-insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the Consultant or the City. (g) Contractual Liability/Insurance Obligations
The coverage provided shall apply to the obligations assumed by the Consultant under the indemnity provisions of this Agreement. The insurance obligations under this Agreement shall be: (1) all the insurance coverage and/or limits carried by or available to the Consultant; or (2) the minimum insurance coverage requirements and/or limits shown in this Agreement; whichever is greater. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits, which are applicable to a given loss, shall be available to the City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of the Consultant under this Agreement.
(h) Failure to Maintain Coverage
Consultant agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to withhold any payment due Consultant until Consultant has fully complied with the insurance provisions of this Contract. In addition, the City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

Best’s rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. Any other rating must be approved in writing by the City.
(j) Claims Made Policies
9 If coverage is written on a claims-made basis, the retroactive date on such insurance and all subsequent insurance shall coincide or precede the effective date of the initial Consultant’s Agreement with the City and continuous coverage shall be maintained or an extended reporting period shall be exercised for a period of at least five (5) years from termination or expiration of this Agreement.
(k) Insurance for Subcontractors
Consultant shall be responsible for causing Subcontractors/Subconsultants to purchase the same types and limits of insurance in compliance with the terms of this Agreement, including adding the City as an Additional Insured, providing Primary and Non-Contributory coverage and Waiver of Subrogation to the Subcontractors’/Subconsultant’s policies. The Commercial General Liability Additional Insured Endorsement shall be on a form at least as board as CG 20 38 04 13.

11. INDEPENDENT CONTRACTOR
(a) Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control and shall not be construed to be employees of City for any purpose, including eligibility under Public Employees Retirement Law. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. Consultant shall be solely responsible and hold the City harmless for all matters relating to the payment of Consultant’s employees, including compliance with Social Security withholdings and all other regulations governing such matters.
(b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

13. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City of Loma Linda in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential 10 financial arrangement, or financial inducement. No officer or employee of the City of Loma Linda will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.

15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, responses to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.
(b) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City.

However, City’s right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
(c) Consultant shall comply with all applicable federal, state and local Conflict of Interest laws, including the Political Reform Act (California Government Code, Section 81000, et. seq.) and California Government Code, Section 1090, et. seq. Consultant covenants that neither he/she nor any officer or principal of their firm have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent or subconsultant. Consultant further covenants that Consultant has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter 11 into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area prior to the completion of the work under this Agreement. Further, Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to the City as a result of the performance of this Agreement, or the services that may be procured by the City as a result of the recommendations made by the Consultant. The Consultant’s covenant under this Section shall survive the termination of this Agreement.

To City: T. Jarb Thaipejr, City Manager
City of Loma Linda
25541 Barton Rd.

Loma Linda, CA 92354
To Consultant: Moore Iacofano Goltsman, Inc. (MIG)
109 W. Union Avenue
Fullerton, CA 92832

19. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall 12 take place in the municipal, superior, or federal district court with jurisdiction over the City of Loma Linda.

26. AUTHORITY TO EXECUTE THIS AGREEMENT
13 The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CONSULTANT: Moore Iacofano Goltsman, Inc. (MIG) CITY: City of Loma Linda By: By:

REQUEST FOR PROPOSALS
FOR

CONSULTANT SERVICES
RELEASE DATE: SEPTEMBER 26, 2024
SUBMITTAL DEADLINE: OCTOBER 14, 2024

INTRODUCTION
The City of Loma Linda (City) is seeking proposals from planning consultant firms (Consultant) to assist with the comprehensive review and documentation for the proposed Master Development Application (MDA) No. 2024-0025 and associated permits (the “Project”), as described below. This project involves a significant redevelopment effort, including amendments to the General Plan, zoning changes, and various permits.

The selected Consultant will be responsible for ensuring that all aspects of the Project comply with state and local regulations, including the requirements of Senate Bill 330 (SB 330), which addresses the rezoning of residential areas to nonresidential uses. The Consultant will also prepare necessary documentation and analyses, including but not limited to application review, planning reports, and any compliance assessments.

EXHIBIT A
City of Loma Linda RFP – Consultant Services

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VICINITY MAP

GENERAL SCOPE OF SERVICES
The Consultant will collaborate closely with City staff and the Applicant to review and analyze the proposed development project. This process will involve evaluating the project site, surrounding land uses, and compliance with relevant planning and zoning regulations through site visits, meetings, research, and other appropriate methods.

The Consultant will be responsible for:
• Project Analysis: Assessing the proposed development’s consistency with the City’s General Plan, zoning regulations, and other applicable policies. This includes evaluating the impacts of the Project on the surrounding area and ensuring it aligns with City planning goals. • Permit and Application Review: Reviewing and preparing necessary documentation for various permits and applications, including a General Plan Amendment, Zone Map Amendment, Tentative Parcel Map, a Minor Use Permit and a Precise Plan of Design. The Consultant will ensure that all documentation is complete, accurate, and compliant with City requirements. • Coordination and Communication: Working with City Staff, the hired CEQA Consultant, the Applicant, and other stakeholders to facilitate the planning review process. This includes participating in meetings, providing recommendations, and addressing any issues or concerns raised during the review.
• Public Involvement: Assisting with drafting public notices and responding to inquiries from the public and other agencies. The Consultant will support the City in managing public hearings, presenting the project and findings, and addressing feedback from the community.

TASKS AND DELIVERABLES
The Consultant will collaborate with City staff and the Applicant to ensure the Project complies with City policies, zoning regulations, and overall project requirements. Responsibilities include, but are not limited to, the following:

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1. Kick-Off Meeting: The Consultant will participate in an initial meeting with City Staff and the Applicant to review the project scope, define data needs, clarify project objectives, and establish a timeline for deliverables.

2. Project Description: In coordination with the City Planner, the Consultant will develop a clear and comprehensive project description, detailing the proposed development, required approvals, and other relevant information based on information from the Applicant.

3. Permit and Documentation Preparation: The Consultant will be responsible for preparing and reviewing all necessary documents required for project entitlement, ensuring a seamless process from start to finish. This includes but is not limited to:
a. Preparation of the Public Hearing Notice (for the Planning Commission and City Council meeting).
b. Staff Reports for both Planning Commission and City Council meetings c. A Resolution and Ordinance for the General Plan Amendment and Zone Map Amendment.
d. Housing Compliance Documentation per SB 330 requirements e. Conditions of Approval (using the standard template provided) f. PowerPoint in-person presentations for public hearings before the Planning Commission and City Council

4. Coordination with City Staff and Applicant: Throughout the review process, the Consultant will confer as needed with City Staff and the Applicant, working as an extension of the City team. This includes regular communication, providing updates, and ensuring the Project remains compliant with City regulations.

5. Data Review and Analysis: The Consultant will collect and review all relevant project data, including plans, reports, and technical studies. This analysis will confirm compliance with the City’s General Plan, zoning requirements, and other applicable policies.

6. Public Hearing Participation: The Consultant will attend public hearings, present the Project, and address any inquiries or concerns raised by decision-makers, including the Planning Commission and City Council. Presentation materials will be prepared by the Consultant.

7. Draft and Final Deliverables: All document drafts will be submitted to the City in Microsoft Word format via email. If necessary, larger files will be shared through an FTP or alternative platform. The final scope of services will be refined in collaboration with the selected Consultant and detailed in the services agreement.

REQUIRED VENDOR QUALIFICATIONS
The City of Loma Linda seeks qualified consultants to assist with the project review and associated tasks. At a minimum, the Consultant must demonstrate the following qualifications:
• Proven experience in preparing project descriptions and documentation for municipal approvals. • Experience working with municipalities of similar size and complexity. • A track record of successfully managing and completing comparable projects within established deadlines.
• Ability to effectively respond to public comments and engage with community stakeholders.

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• Familiarity with the City of Loma Linda community, including its municipal code and General Plan.

Consultants must provide examples and references that showcase their qualifications in these areas.

CITY’S DUTIES
The City of Loma Linda will assume key responsibilities to facilitate the project review process and ensure compliance with municipal regulations. The following outlines the City’s specific duties related to the Project.
• The City Planner will serve as the primary point of contact for all project-related questions and tasks.
• The City will handle the mailing or emailing of all meeting notices drafted by the Consultant, as well as post or publish hearing notices as necessary.
• The City will provide document templates from previous projects to the Consultant upon request.
• The City will file CEQA notices with the County and the State on behalf of the Applicant. The Applicant will be responsible for paying for the Notice of Determination and any CEQA filings once the project is approved.
• The City will collaborate with its GIS technician to prepare any necessary amendments to GIS maps.

QUALIFICATION SUBMITTAL REQUIREMENTS
The City of Loma Linda will act as the Lead Agency for this project. Proposals should demonstrate a thorough understanding of the project’s requirements, including compliance with SB 330 and other relevant regulations. Firms responding to this request should include the following in their submittal:

1. A firm overview outlining experience, qualifications, and competencies, particularly in:
a. Planning and project review experience;
b. California’s planning laws;
c. Ability to present information in an organized format; and d. Familiarity with public input process and engagement.

3. A list of similar projects completed by the firm.

4. Identification of any information or support needed from the City or other agencies to complete the project.

5. A detailed approach for the project, including the proposed scope of work and description of tasks, deliverables, and work products.

6. A project schedule with key milestones and timelines.

7. A detailed cost proposal, including hourly rates for all team members involved.

8. Confirmation of the firm’s ability to meet the City’s standard agreement provisions and insurance requirements (Attachment A).

City of Loma Linda RFP – Consultant Services

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Proposals should detail the Consultant’s approach to addressing the project’s complexities and managing the required documentation to ensure timely and compliant project advancement.

PLEASE SUBMIT YOUR RESPONSE NO LATER THAN 4:00PM ON OCTOBER 14, 2024.

Submit one electronic copy of the response packet via email to [email protected] or mail a CD or thumb drive to City Hall to the address listed below (hard copies are no longer accepted):

City of Loma Linda - Community Development Dept.

Attn: Nicole Campbell, Associate Planner
25541 Barton Road
Loma Linda, CA 92354

PRIMARY CONTACT INFORMATION FOR CITY PROJECT MANAGER
Nicole Campbell, Associate Planner
25541 Barton Rd, Loma Linda, CA 92354
[email protected] | 909-799-2827

SECONDARY CONTACT INFORMATION
Lorena Matarrita, Community Development Director
25541 Barton Rd, Loma Linda, CA 92354
[email protected] | 909-799-2839

ATTACHMENT
A. Standard Agreement
B. Insurance Information
C. Site Plan
D. Tentative Tract Map
City of Loma Linda RFP – Consultant Services

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ATTACHMENT A

CITY OF LOMA LINDA

1. TERM
This Agreement shall commence on _____________and shall remain and continue in effect until _____________, unless otherwise terminated pursuant to the provisions of this Agreement.

4. CITY MANAGEMENT
City’s City Manager shall represent City in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant.

5. PAYMENT
(a) The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, based upon actual time spent on the above tasks.
(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City’s written authorization is given to Consultant for the performance of said services.
(c) Consultant will submit invoices monthly for actual services performed. Said invoices shall detail all costs, rates and hours for individual tasks. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non- City of Loma Linda RFP – Consultant Services

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6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least thirty (30) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. Consultant also may terminate this Agreement by serving upon the City at least thirty (30) days prior written notice.
(b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant on a pro-rata basis the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 5(c).

7. DEFAULT OF CONSULTANT
(a) The Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant’s control, and without fault or negligence of the Consultant, it shall not be considered a default.
(b) If the City Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

City of Loma Linda RFP – Consultant Services

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Additional Insured Endorsements shall not:

1. Be limited to “Ongoing Operations”

2. Exclude “Contractual Liability

3. Restrict coverage to the “Sole” liability of contractor

4. Exclude “Third-Party-Over Actions”
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5. Contain any other exclusion contrary to the Agreement Additional Insured Endorsements shall be at least as broad as ISO Forms CG 20 10 11 85; or CG 20 and 10 and CG 2037.

City of Loma Linda RFP – Consultant Services

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Subrogation to the Subcontractors’/Subconsultant’s policies. The Commercial General Liability Additional Insured Endorsement shall be on a form at least as board as CG 20 38 04 13.

11. INDEPENDENT CONTRACTOR
(a) Consultant is and shall at all times remain as to the City a wholly independent contractor.

15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
City of Loma Linda RFP – Consultant Services

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To City: T. Jarb Thaipejr, City Manager
City of Loma Linda
25541 Barton Rd.

Loma Linda, CA 92354
City of Loma Linda RFP – Consultant Services

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To Consultant: Name of Person
Name of Company
Address
City, CA 90000

The Consultant shall not subcontract any performance required under this Agreement without the City’s prior written consent.

22. CONFIDENTIALITY
City of Loma Linda RFP – Consultant Services

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City of Loma Linda RFP – Consultant Services

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

CITY OF LOMA LINDA: CONSULTANT:

By: By:

Signature Signature
Name: T. Jarb Thaipejr ___________ Name:

Typed/Printed Typed/Printed
Title: City Manager Title: _
ATTEST:
____________________
Lynette Arreola, City Clerk
City of Loma Linda RFP – Consultant Services

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EXHIBIT A
RFP

EXHIBIT B
Schedule of Performane and Cost Estimate
City of Loma Linda RFP – Consultant Services

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ATTACHMENT B

Additional Insured Endorsements shall not:

1. Be limited to “Ongoing Operations”

2. Exclude “Contractual Liability”

3. Restrict coverage to the “Sole” liability of contractor

4. Exclude “Third-Party-Over Actions”

5. Contain any other exclusion contrary to the Agreement Additional Insured Endorsements shall be at least as broad as ISO Forms CG 20 10 11 85; or CG 20 and 10 and CG 2037.

Coverage shall be at least as broad as ISO CG 20 01 04 13. (2) Auto Liability
City of Loma Linda RFP – Consultant Services

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The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
(f) Deductible or Self-Insured Retention
Any deductible or self-insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the Contractor or the City.
(g) Contractual Liability/Insurance Obligations
The coverage provided shall apply to the obligations assumed by the Contractor under the indemnity provisions of this Agreement. The insurance obligations under this Agreement shall be: (1) all the insurance coverage and/or limits carried by or available to the Contractor; or (2) the minimum insurance coverage requirements and/or limits shown in this Agreement; whichever is greater. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits, which are applicable to a given loss, shall be available to the City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this Agreement.

City of Loma Linda RFP – Consultant Services

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City of Loma Linda RFP – Consultant Services

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ATTACHMENT C

SITE PLAN

VIOLET MOLNAR ROAD

SAN LUCAS DRIVE

SAN JUAN STREET
NO

PARKING
EV

AMBULATORY
EV

CHARGING
ONLY
EV

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING

STALL EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL
M MH
MH
MH

CAMPUS STREET
EV

AMBULATORY

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL

EV CAPABLE

PARKING
STALL
EV

CHARGING
ONLY

EV CAPABLE

PARKING
STALL
NO

OPENING
14' CLR.

BUILDING TO PL
25' SETBACK
27'-0" BUILDING TO PL 25'-0" SETBACK
3 26' 6'
R3'R3'
R3'
22' 81'
6'
5'
7' 5'
12'
6' 24' 6'
5'
6'
6'
5'
8'-10" 13'-9"
N

NEW EXIST. NEW EXIST.
121

EXISTING BUILDING
53,700 S.F. GROSS
(E) SWITCHGEARS

LOCATION

VICINITY MAP

COURTYARD
ELEV. AT 1134
1129.5
F.S.
1126
F.S.
1142.4
F.S.
1142.4
F.S.

SCOPE OF WORK
DEMOLITION OF ±17,480 S.F., EXISTING 1 STORY STRUCTURES CONSTRUCTION OF NEW 3 STORY BUILDING FOR EDUCATIONAL USE ABOVE 12TH GRADE AND ADMINISTRATIVE OFFICES NEW PARKING LOT

BUILDING AREAS
CBC 506.2.1 NOTES THAT THE AREA OF EACH STORY OF BUILDINGS WITH A MAX. OF 3 FLOORS SHALL NOT EXCEED THAT DETERMINED BY EQUATION 5-1. THIS IS

PER STORY
ALLOWABLE AREA PER STORY:

EXITING REQUIRED: - SEE EXITING PLAN

MEN WOMEN GENERAL

REQUIRED PROVIDED REQUIRED PROVIDED REQUIRED PROVIDED
7 WC 10 WC 20 WC 21 WC 6 D.F. 6 D.F.7 URINAL 11 URINAL 2 JAN. SINK 3 JAN. SINK7 LAV 12 LAV 10 LAV 14 LAVS

BUILDING HEIGHT JUSTIFICATION
x HEIGHT - CBC TABLE 504.3 = 75' PROPOSED = 60'x NUMBER OF FLOORS TABLE 504.4 = 3 PROPOSED = 3

CALIFORNIA GREEN BUILDING STANDARDS

CALIFORNIA ENERGY CODE REQUIREMENTS CEC
x 110.6 - FENESTRATION & DOORSx 110.6.1 - AIR LEAKAGE,
o FENESTRATION IS FIELD FABRICATED - NO REQUIREMENTSo EXTERIOR DOORS - 1.0 CFM/ S.F. DOUBLE DOORS

CEC 110.7 - AIR LEAKAGE - ALL JOINTS/PENETRATIONS/OPENINGS TO

PARKING
ELEV. ± 1148.5
1142
F.S.
1149
2ND F.F.
1148.6
F.F.
1148.3
F.F.
1149
2ND F.F.
1144.1
F.S.

PROPOSEDNEW BUILDING
57,965 S.F. GROSS
102
101
111
111
111
(E) TRASH

LOCATION

B OCCUPANCY

TYPE VB CONSTRUCTION

FULLY SPRINKLERED
PER CBC TABLE 705.5,EXTERIOR WALL OFEXISTING BUILDING NOTREQUIRED TO BE RATED OVERALL DISTANCE BETWEEN BUILDINGS = ± 22',
11' FROM IMAGINARY

PROPERTY LINE

IMAGINARY PROPERTY LINE

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