CITY OF LOMA LINDA
CITY COUNCIL AGENDA
REGULAR MEETING
Tuesday, March 11, 2025, 7:00 PM
Council Chambers
25541 Barton Road
Loma Linda, CA 92354
The Regular Meeting of the Loma Linda City Council is scheduled in the Council Chambers, 25541 Barton Road, Loma Linda, California. Under Municipal Code Section 2.08.010, study sessions or closed session items may begin at 5:30 pm. or as soon thereafter as possible. A recess may be called at the discretion of the City Council.
The Agenda and Reports are on file in the City Clerk's Office during normal business hours and are available on the City's website at www.lomlinda-ca.gov.
Persons wishing to speak on agenda items, including any closed session items, are asked to submit their names in the Kiosk or through the website. When the item is to be considered, the Mayor will recognize you. Please step to the podium, give your name, and offer your comments. The City Council meetings are recorded to assist in preparing the Minutes.
Under the Americans with Disabilities Act (ADA), if you need special assistance to provide public comment, or for other special assistance; please contact the City Clerk at least 48 hours before the meeting at (909) 799-2819 or at [email protected] to allow the City time to make reasonable arrangements to provide the accommodations or an alternative.
1. Call to Order
1A. Call to Order
1B. Roll Call
1C. Closed Session - 5:30 pm - Council Board Room
— Conference with Legal Counsel on Labor Negotiations (Government Code Section 54957.6) - Agency Labor Counsel - Kevin Dale; Agency Representative - City Manager T. Jarb Thaipejr and Employee Organizations - Teamsters (Public Works); Teamsters (Administration); Loma Linda Professional Firefighters, Local 935; Unrepresented Safety (Fire) Management/Confidential Employees; and Unrepresented Miscellaneous Management/Confidential Employees 1D. Invocation and Pledge of Allegiance - Mayor Dupper
1E. Items to be Added or Deleted
1F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes. Pursuant to the Brown Act, no action or discussion can be taken by City Council) 1G. Conflict of Interest Disclosure
2. Scheduled and Related Items
3. Consent Calendar
3A. Demands Registers - February 25, and March 11, 2025 [Finance] — Approve Demands for Payment
3B. Approval of Minutes February 11, 2025 [City Clerk]
— Approve minutes as submitted
3C. Treasurer's Report - February 2025 [Finance]
— Receive for filing
3D. Fire Department's Activity Report - February 2025 [Fire] — Receive for filing
3E. Award Contract to BearCom to Purchase and Install Public Works Department Radio System for an amount not to exceed of $99,377.26 [Public Works]
— Award Contract to BearCom as recommended
3F. Approve Purchase of three Emergency Generators from General Power for $384,045.19 [Public Works]
— Approve purchase from General Power as recommended
3G. Award Contracts to Daktronics Inc. to Purchase an Outdoor Electronic Message Center Sign for $37,566.43 and to Custom Signs Inc. to Install the Sign Located at the Corner of Loma Linda Dr. and Barton Rd. for $12,410.40 [Information Systems]
— Award contracts to Daktronics and Custom Signs Inc. as recommended 3H. Approve Agreement with Troy & Banks, Inc. for Cable Franchise Fee Audit Services [Information Systems]
— Approve agreement with Troy & Banks, Inc. as recommended 3I. Award Contract to Willdan Engineering for After Hours/On Call Animal Control Services for the City until the end of Fiscal Year 2024-25 [Fire]
— Award contract to Willdan Engineering as recommended
3J. Appropriate $64,600 from General Fund Balance and Award Contract to Purchase and Install an AC Unit and a Stove at the Senior Center [Public Works]
— Approve contract to Loma Linda Heat & Air Conditioning and purchase from Johnson-Lancaster and Associates, Inc. as recommended
3K. Appropriate $25,000 and Award Contract for Chief Plant Operator - Water System - to WaterworkForce, Inc. in an amount not to exceed $25,000 [Public Works] — Award Contract to WaterworkForce as recommended
3L. Council Bill #R-2025-04 - A Resolution to Approve Final Tract Map No. 20467, North of Park Avenue and East of Coloma Street [Public Works]
— Adopt Council Bill #R-2025-04
3M. Declare as Surplus Various Technology Devices and Associated Equipment and Approve Appropriate Disposal [Information Systems/LLCCP]
— Declare identified items surplus and appropriate disposal 3N. Council Bill #R-2025-05 - Adopt a Resolution Declaring the Need for Emergency Contracting Procedures and Authorizing Repairs for Three Waterline Leaks on Redlands Blvd., Stewart St., and Anderson St. and Appropriate $155,000 from the Water Fund Balance for the Repair Costs [Public Works]
— Adopt Council Bill #R-2025-05 and Approve the Appropriation of $155,000 3O. Appropriate $35,700 from Sewer Fund Balance and Award a Contract to West Coast Arborists, Inc. for $35,700 to Clear Heritage Park Drainage Channel [Public Works]
4. Old Business
5. New Business
5A. Appoint Members to the Historic Commission and Budget Committee [Administration] — Appoint members as recommended
5B. Consideration of a Tobacco Retailer License Ordinance [Councilmember Spencer-Hwang] 5C. Discussion on Economic Development Strategies Embracing the City's Motto, "A City of Health and Prosperity" [Councilmember Spencer-Hwang]
— Request for City Council input and recommendations
6. Reports
6A. Reports of Council Members
6B. Reports Of Officers
7. Adjournment
Date Posted: March 6, 2025
POSTING
I, Lynette Arreola, City Clerk, do hereby certify and declare that, I caused this agenda to be posted at the following three (3) locations, to-wit: 1) Loma Linda Branch Library, 25581 Barton Road, Loma Linda, California; 2) City Council Chambers, 25541 Barton Road, Loma Linda, California; 3) U. S. Post Office Annex, Newport Avenue, Loma Linda, California
Lynette Arreola, City Clerk
City of Loma Linda, California
City of Loma Linda
Regular City Council Staff Report
A. Demands Registers - February 25, and March 11, 2025 [Finance] Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 3A.
To
City Council
From
Sonia Fabela, Finance Director
RECOMMENDATION:
It is recommended that the City Council approve the attached list of demands for payment.
Attachments
CC DR 02-25-2025.pdf
CC DR 03-11-2025.pdf
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 709136 2/20/2025 5502 FRONTIER COMMUNICATIONS 9097998064 Feb 25 Phone costs 02/10-03/09/2025 52.62
52.62 709137 2/20/2025 7486 JACOB GREEN & ASSOCIATES, INC. 2873 1250427 Emergency Management Exercise Consulting 19,400.00 19,400.00
24013 Weed abatement for APN 028406202 210.00
24012 Weed abatement for APN 028406513. 210.00
24011 Weed abatement for APN 028433510. 210.00
24010 Weed abatement for APN 028449510 210.00
24014 Weed abatement for APN 029213206. 310.00
24015 Weed abatement for APN 028326119. 1,268.00
2,418.00
700228421001 Jan 25 Electricity costs 1/11-2/10/2025 196.26 700921912191 Jan 25 Electricity costs 1/11-2/10/2025 583.34 700919909648 Jan 25 Electricity costs 1/11-2/10/2025 464.38 700919913385 Jan 25 Electricity costs 1/11-2/10/2025 106.34 700920012106 Jan 25 Electricity costs 1/11-2/10/2025 35.86 700920661497 Jan 25 Electricity costs 1/3-2/10/2025 3,995.18 5,381.36
709140 2/27/2025 7123 CHARTER COMMUNICATIONS HOLDINGS,
LLC
188776701020725 1250242 Acct 188776701 City Hall 2/10-3/09/2025 53.42
53.42 709141 2/27/2025 7123 CHARTER COMMUNICATIONS HOLDINGS, LLC
188772001021425 1250168 Srvc STA252 Acct 188772001 2/14/25-3/13/25 34.72
34.72 709142 2/27/2025 7123 CHARTER COMMUNICATIONS HOLDINGS, LLC
188776801021425 1250168 Srvc STA251 Acct 188776801 2/18- 3/17/25 137.61 137.61
709143 2/27/2025 5375 LEVEL 3 COMMUNICATIONS, LLC 720655909 1250219 Bandwidth Service 1/17-02/16/25 #260960 4,786.77 4,786.77
709144 2/27/2025 5375 LEVEL 3 COMMUNICATIONS, LLC 724202119 1250161 VoiP Services Feb 2025 #27247 526.11 526.11
CITY OF LOMA LINDA
VOUCHER LIST
3/11/2025
709144 Total
709140 Total
709141 Total
709142 Total
709143 Total
709136 Total
709137 Total
709138
709138 Total
709139
709139 Total
2/20/2025
2/20/2025
5144
1245
JAMES D. HUSS JR.
SO CALIF EDISON
1250154
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 709145 2/27/2025 5375 LEVEL 3 COMMUNICATIONS, LLC 724691802 Bandwidth Service 02/17-03/16/25 #260960 4,786.77 4,786.77
709146 2/27/2025 7053 MARLIN BUSINESS BANK 21671526 1250262 Printer lease agreement FY 24/25 Feb 3,245.85 3,245.85
709147 2/27/2025 4413 PHIL DUPPER 1-27-25P.Dupper Reim LOCC Conf Reim Transportation 841.84 841.84
709148 2/27/2025 7450 R & J CONSTRUCTION LLC 294 1250529 Curtis Fisk House flooring 9,795.00 9,795.00
709149 2/27/2025 7614 ROSS-CAMPBELL, INC. 25-3820-3 1250605 SB1383Organics social media ads targeting resident 7,339.79 7,339.79
709150 2/27/2025 4826 RAMON SAMILEY 03012025 Donation for the DJ svc for Senior Center 03/01 100.00 100.00
16083 Life Life Insurance Premium Feb 2025 530.09
16083 Life and Disability Insurance Premium Feb 2025 4,348.63 4,878.72
709152 2/27/2025 7413 SYNOPTEK, LLC 1258085 1250184 SecurityOperations Center(SOC)/ITaaS 2024-2025Jan 16,238.39 16,238.39
709153 2/27/2025 7413 SYNOPTEK, LLC 1259502 1250184 SecurityOperationsCenter(SOC)/ITaaS2024-2025Feb 16,238.39 16,238.39
709154 3/6/2025 1730 AFLAC 036766 AFLAC INSURANCE PREMIUM-February 2025 1,705.57 1,705.57
709155 3/6/2025 4197 C.A.P.F. March 2025 Billing Long Term Disability-March 2025 855.50 855.50
709156 3/6/2025 5502 FRONTIER COMMUNICATIONS 9097963838 Mar 25 Phone costs 2/22-3/21/2025 180.34 180.34
709157 3/6/2025 5502 FRONTIER COMMUNICATIONS 9097997257 Mar 25 Phone costs Corp Yard Fire Alarm 2/19-3/18/2025 52.62
52.62 709158 3/6/2025 1245 SO CALIF EDISON 700919945115 Jan 25 Electricity costs 01/03-02/10/2025 2,375.81 2,375.81
709153 Total
709154 Total
709155 Total
709145 Total
709146 Total
709147 Total
709148 Total
709149 Total
709150 Total
709151
709151 Total
709152 Total
709156 Total
709157 Total
709158 Total
2/27/2025 7083 SELF INSURED SERVICES COMPANY
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 64718 Concrete for yard 320.00
64954 Concrete for the yard 320.00
64759 Concrete for the yard 320.00
960.00
709160 3/11/2025 33 ALL AMERICAN ASPHALT RETENTION 1250294 Retention CIP 23-117 41,364.78 41,364.78
709161 3/11/2025 7491 AMERICAN CODEAF ENTERPRISE INC. 1006-LL-A 1250590 Sign Language Interpreter - City Council 02/11/25 625.00 625.00
709162 3/11/2025 45 AMERIGAS - BLOOMINGTON 1120 3173882729 1250577 31.8 units of Propane for Heritage Park/Cole House 210.58 210.58
709163 3/11/2025 7458 ASCENT AVIATION GROUP INC M320453 1250266 STA251 Fuel system LNK data 137.38 137.38
709164 3/11/2025 3833 ATKINSON, ANDESLON, LOYA, RUUD, & ROMO
739795 1250053 HR legal fees for January 2025 1,220.63
1,220.63
709165 3/11/2025 80 BEAR VALLEY MUTUAL WATER CO 6262 1250598 Assessment Fees for 1,020 shares 5,865.00 5,865.00
INV00453058 1250576 Uniform Purchases Jan 2025 932.66
INV00456957 Uniform pants for J Cardoza 40.00
INV00456956 Uniform for M. Garcia 50.00
INV00456958 Uniform for V Gomez 137.01
INV00456964 Uniform for D Gomez 55.00
INV00456923 Uniform for J. Rodriguez 151.70
1,366.37
225137 Maint of southside I10 Fwy ramps @ Mt View Ave Feb 350.00 225138 Maint of southside I10 Fwy ramps @ Mt View Ave Feb 900.00 1,250.00
709168 3/11/2025 7460 CINTAS CORPORATION NO. 3 4221805305 1250206 HazMat uniforms & shop towel rentals 02/20 46.75
46.75 709169 3/11/2025 203 CLINICAL LABORATORY OF 2500195-LOM01 1250064 Test water at well sites 02/12 4,409.00 4,409.00
709162 Total
709163 Total
709164 Total
709160 Total
709161 Total
709159
709159 Total
709165 Total
709166
709166 Total
709167
709167 Total
3/11/2025
3/11/2025
3/11/2025
709168 Total
709169 Total
29 1400
5390
AGUA MANSA PROPERTIES, INC.
BOOT BARN 4 SAN BERNARDINO
CALIFORNIA HIGHWAY ADOPTION CO
1250048
1250056
1250009
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 709170 3/11/2025 7560 CONSOLIDATED ELECTRICAL DISTRIBUTORS, INC.
0946-1101371 1250362 Retrofit LED lights 5,810.31
5,810.31
W379375 1250402 Water meter lids 5,664.42
W499371 Flag pipe, ring, bolts & nuts 734.13
W402554 Barrel lock 226.28
6,624.83
709172 3/11/2025 1173 COUNTY OF SAN BERNARDINO 30614 1250355 ITD Radio Access and Maintenance Jan 2025 2,676.48 2,676.48
709173 3/11/2025 5673 CR&R JAN 2025 Refuse payments collected January 2025 121,981.45 121,981.45
59706 MDA20240025 ProfSvs 11.30_12.27 Nursing 7,655.00
60157 MDA20240025 ProfSvs 12.28_1.31 Nursing 16,179.50
23,834.50
709175 3/11/2025 6048 DAN HARKER MastersOrgLrd-Harker Tuition reimb - Masters Organization Lrdsp classes 5,000.00 5,000.00
709176 3/11/2025 7290 DANNY ELLIS 0001278740 1250073 Padlock, bolt snap, & materials for Meter Dept 529.83 529.83
709177 3/11/2025 7366 DENNIS GRUBB & ASSOCIATES 002-33786 1250203 Fire Prevention Plan Check Services Feb 2025 3,053.80 3,053.80
709178 3/11/2025 5593 DINOSAUR TIRE & ROAD SRVS, INC. 131235 1250074 Tire services 2,401.13 2,401.13
709179 3/11/2025 7262 DREAMSEATS, LLC 4777116 1250559 STA252 replacement recliner 1,312.27 1,312.27
709180 3/11/2025 1256 ELROD FENCE CO., INC. 20933 1250076 Latches & hinges 189.53 189.53
709181 3/11/2025 1302 ESRI, INC. 94906221 1250549 ArcGIS online viewer annual subscription 2025 2,150.00 2,150.00
90002 1250079 Sr Center Fire Alarm Svc Call 380.00
90280 1250525 Heritage House Fire Sprinkler 5-Year Test 2,400.00 90278 1250526 Civic Center Fire Sprinkler 5-Year Test 3,370.00 90314 1250079 Sprinkler head repair @ Sr Ctr 1,012.14
709182
709172 Total
709173 Total
709174
709174 Total
709175 Total
709176 Total
709177 Total
709171
709171 Total
3/11/2025
3/11/2025
3/11/2025
709178 Total
709179 Total
709180 Total
709181 Total
709170 Total
5762
7584
1521
CORE & MAIN LP
CSG CONSULTANTS, INC
FACILITIES PROTECTION SYSTEMS
1250069
1250513
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 90311 1250530 Library fire alarm repairs 2,490.00
90320 1250520 Sr Ctr Kitchen hood fire sprinkler head cleaning 770.00 10,422.14
709183 3/11/2025 7615 FIGUEROA, PHELICIA 23860 UB 993765944 26143 NEWPORT 5.24
5.24 01P2655 PMP hook 21.89
0102W20884.02 Various repairs T251 S3183 2006 Spartan Smeal 5,340.14 0102W21033 Ladder test annual srvc 2006 Spartan Smeal aerial 2,501.25 7,863.28
25-296270 Fire department fuel delivery 2/12/2025 1,958.25 25-296269 Fuel delivery for 02/12 2,810.72
25-296268 Fuel delivery 02/12/25 2,440.05
25-306769 Fuel delivery for yard 02/26 2,499.92
25-306770 Fire Dept Fuel delivery 2/26/25. 923.39
10,632.33
156787 Grease Gun 119.98
157270 Fuel cap 20.65
157214 Oil change items for MS151 Ram3500 115.30
156951 Diesel exhaust fluid 51.16
157139 Sales tax for invoice #156787 10.50
150220 Battery warranty 133.57
146813 Battery core credit (19.58)
154106 Battery warranty & core deposit credit (169.21)
155925 Wheel nut 47.50
155490 Battery core credit (39.15)
155107 Battery core credit (19.58)
152438 Battery warranty 113.99
365.13
709187 3/11/2025 389 GRAINGER, INC. 9397093353 1250090 Rain boots 67.94
67.94 709188 3/11/2025 2484 HAAKER EQUIPMENT CO W1ABM8 1250596 Frabicate bracket and mount hose reel on Vactor 1,158.22 1,158.22
06105199211 2-18-25 Household and cleaning supplies 290.90 6272209 Odor valve 98.81
389.71
709190 3/11/2025 7240 HPS WEST, INC 0003488-IN 1250604 Water meter 385.68 385.68
709184
709184 Total
709190 Total
709182 Total
709183 Total
709185
709185 Total
709186
709186 Total
709187 Total
709188 Total
709189
709189 Total
3/11/2025
3/11/2025
3/11/2025
3/11/2025
3197
5256
7286
435
KALMIKOV ENTERPRISES, INC
FLYERS ENERGY, LLC
GENUINE PARTS COMPANY
HOME DEPOT CREDIT SERVICES
1250082
1250084
1250089
1250095
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 709191 3/11/2025 453 ICEMA 25-121 1250606 Annual ALS certification and admin fee FY24/25 3,200.00 3,200.00
INV1431 1250607 Backflow testing at Senior Center 665.37 INV1430 1250609 Remove-replace shower trim kit & shower handheld 473.22 1,138.59
709193 3/11/2025 4896 INTERFACE SECURITY SYSTEMS, LLC 20862261 1250019 Alarm monitoring Sr Center & Heritage Park 460.62 460.62
709194 3/11/2025 7538 J. OROZCO ENTERPRISES, INC. 28631 1250289 Landscape Maintenance in the LMD Area Feb 26,880.77 26,880.77
709195 3/11/2025 6071 KELLERMEYER BERGENSONS SERVICE INVS049269 1250196 Janitorial Svc for City bldgs & Cole House Mar 8,430.37 8,430.37
709196 3/11/2025 7616 LENNAR HOMES 23861 UB 1000000166 10830 BRYN MAWR 87.06
87.06 709197 3/11/2025 557 LIFE ASSIST, INC. 1555708 1250106 Emergency medical supplies and equipment. 188.80 188.80
25-0199 Zanja Heritage PPD P21-247 12/30-1/26 10,607.50 24-1249 Zanja Heritage PPD P21-247 11/4-12/1/2024 12,260.00 25-0232 Zanja Heritage PPD P21-247 1/27-2/23/2025 8,025.00 30,892.50
1037 1250020 Contribution to the Chamber of Commerce FY 24/25 12,500.00 1024 1250610 Annual Installation Dinner fire Staff fees 900.00 13,400.00
17981722 HVAC Maint for 6 Well Pump Sites R5 2 Qtr 83.04 17982361 HVAC Maint for 6 Well Pump Sites Mt View 3 2nd QTR 83.05 17983767 HVAC Maint for Mt View 6 2nd QTR 158.98
17984279 HVAC Maint for R #6 2nd QTR 76.03
17984156 HVAC Maint for R3 2nd Qtr 76.03
17994519 1250233 HVAC Annual Service - Senior Center 2nd QTR 211.83 17937815 1250527 4 Ton air handler with heat pump for server room 9,206.17 9,895.13
95976 2-13-25 Rowel rods 69.87
77947 Steel stakes 69.75
77951 Grabber tool 13.41
75555 Wall anchors for City Hall 10.31
709191 Total
709192
709192 Total
709193 Total
709194 Total
709195 Total
709196 Total
709197 Total
709198
709198 Total
709199
709199 Total
709200
709200 Total
709201
3/11/2025
3/11/2025
3/11/2025
3/11/2025
3/11/2025
1733 LOWE'S COMPANIES, INC.
7545
1933
568
2045
INLAND EMPIRE PLUMBING INC
LILBURN CORPORATION
LOMA LINDA CHAMBER OF COMMERCE
LOMA LINDA HEATING & AIR
CONDITIONING, INC.
1250515
1250234
1250110
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 95737 Equip for Richardson #3 57.78
75898 Pipe repair, truck washing, squeege, & coat hooks 114.62 90289 55 Piece wrench set 92.30
94051 Flush mount light 46.47
95470 Carpet stretcher for artificial grass 99.16
77571 Thread ball 57.57
75257 3-2-25 Trimmer wire 17.54
648.78
709202 3/11/2025 7445 LUIS A CALDERON LCE-TC02192025R00 1250528 Emergency generator load bank test (6 sites) 12,312.35 12,312.35
709203 3/11/2025 3855 LYNN A. HIRTZ 308458 1250580 Honda Inverter Generator 2,963.12 2,963.12
709204 3/11/2025 5804 MCC PIPELINE, INC. 224-45-RET 1250293 Retention CIP 24-670 11,690.51 11,690.51
709205 3/11/2025 2099 MCCROMETER, INC. 8006754 1250044 Sewer Flow Meter Monitoring Srv 02/21 1,170.00 1,170.00
709206 3/11/2025 7609 MSA SAFETY SALES, LLC 964572827 1250578 STA252 Thermal Imaging Camera Troubleshoot & Repai 1,027.68 1,027.68
709207 3/11/2025 7193 O'REILLY AUTO ENTERPRISES, LLC 6160-248160 1250118 Ceramic pads, wiper blades, & oil filter 139.50 139.50
709208 3/11/2025 7088 OCCUPATIONAL HEALTH CENTERS OF
CALIFORNIA,
85825097 1250116 Employee Physicals for A Ramirez 48.00
48.00 409119157001 Black on white tapes 44.63
409112598001 Cups, sugar, label maker, & tapes 108.29
152.92
272412346 Pest control Svc Station 252 date of srvc 2/11/202 154.00 272413364 Pest control Svc Station 251 date of srvc 2/17/202 184.00 338.00
709211 3/11/2025 7163 OSCAR AGUIRRE 5224 1250600 3 yards of concrete 798.43 798.43
709207 Total
709202 Total
709203 Total
709204 Total
709205 Total
709206 Total
709201 Total
709208 Total
709209
709209 Total
709210
709210 Total
709211 Total
3/11/2025
3/11/2025
7176
7282
ODP BUSINESS SOLUTIONS, LLC
ORKIN SERVICES OF CALIFORNIA, INC.
1250117
1250166
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 012025143 1250308 Delinquent parking ticket Prgm Jan 2025 762.97 012025903 1250306 Parking Permit Management Jan 2025 844.60 0120251143 1250307 Code & Animal Admin Citation collection Jan 2025 100.00 1,707.57
709213 3/11/2025 7131 PPT HOLDINGS, I, LLC PUSA10090171964 1250540 Cisco Router Support 2025 3,990.45 3,990.45
709214 3/11/2025 7617 PROPMAN INC 23862 UB 993764065 26454 ANTONIO 79.69
79.69 709215 3/11/2025 7548 PUBLIC SECTOR PERSONNEL CONSULTANTS, INC.
3735 1250328 Class and Compensation Study 20,000.00
20,000.00
709216 3/11/2025 7610 PUMP CHECK INC. 867 1250586 Well Pump Testing (4 each) 2,004.00 2,004.00
709217 3/11/2025 7306 ROADPOST USA INC BU01762780 1250171 Iridium Satellite Service 2/25 - 3/24/25 669.50 669.50
00-1006-02-47672 Jan Legal services - Com Dev 337.50
00-1006-47670 Jan Legal services - LL Gen City Matters 697.50 00-1006-01-47671 Jan Legal services - CC Mtg/Gen Matters 742.50 00-1006-06-47676 Jan Legal services - Finance 225.00
00-1006-03-47673 Jan Legal services Personnel 607.50
00-1006-04-47674 Jan Legal services Public Safety 90.00 00-1006-05-47675 Jan Legal services Code Enforcement 180.00 00-1006-11-47677 Jan Legal services Claims 855.00
00-1006-12-47678 Jan Legal services Misc 427.50
4,162.50
709219 3/11/2025 853 SAN BERNARDINO CO FIRE CHIEFS SBCFCA03-25 1250602 2025 Annual Memberships Dues for Chief and 3 BCs 198.00 198.00
709220 3/11/2025 876 SAN BERNARDINO MUNICIPAL WATER JAN 2025 SB Sewer payments collected January 2025 369,876.32 369,876.32
709221 3/11/2025 4011 SBCTOA TREASURER SBCTOA3-25 1250601 2025 Annual Active Membership J.Gillette 50.00
50.00 709222 3/11/2025 7127 SCA OF CA, LLC CA1000132 1250200 Street Sweeping Srvs Feb 2025 6,094.08 6,094.08
709218
709216 Total
709217 Total
709219 Total
709220 Total
709221 Total
709222 Total
709212
709212 Total
709213 Total
709214 Total
709215 Total
3/11/2025 1592 PHOENIX GROUP INFORMATION SYST
709218 Total
3/11/2025 1250131 266 ROBBINS & HOLDAWAY
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 709223 3/11/2025 3698 SCOTT ZEHM 02192025 1250007 City Hall Fountain Maintenance Svc February 2025 150.00 150.00
709224 3/11/2025 6137 SILVERSTRAND TECHNOLOGIES, INC. 170131 1250023 RTP & Corp Yard Security Alarm Monitoring Mar 2025 49.98
49.98 150051430-001 ProMax & manure 109.47
150040155-001 PVC Coupling 378.23
150033404-001 Bait applicator 197.44
149927339-001 Wireless controller for irrigation 733.83 150160062-001 Reaching tool 115.55
149917623-001 Drop spreader 1,246.72
150250027-001 Hat, PVC elbow, coupling, & expansion 149.80 2,931.04
709226 3/11/2025 5357 SONSRAY MACHINERY, LLC SWO068981-1 1250587 Repair of 570N EP 4WD T4 904.86 904.86
709227 3/11/2025 1796 STILES ANIMAL REMOVAL, INC. 4352 1250584 Pick up of dead pig 4/10/2024 80.00
80.00 709228 3/11/2025 6003 VEOLIA WTS SERVICES USA, INC. 903114459 1250194 Deionized water tank rental STA251 692.56 692.56
709229 3/11/2025 1708 SUN BADGE CO. 422194 1250448 Community Risk Reduction badges (3) 453.04 453.04
709230 3/11/2025 2127 T. JARB THAIPEJR Reimb 021825 Reim for CM Conf lodging 1,405.38 1,405.38
709231 3/11/2025 5436 TAFOYA & ASSOCIATES 3108 1250541 Replace unleaded fuel pump at Corp Yard 3,258.75 3,258.75
709232 3/11/2025 6269 TESS ELECTRIC INC. 1572 1250145 Svc call @ R #6 1 MG Res 660.00 660.00
8748363 Gopher control svcs for BB Fields Feb 2025 300.00 8746710 Gopher control svcs for Hulda Crooks Feb 2025 326.00 8753527 Gopher control svcs for Elmer Digneo Feb 2025 200.00 8754427 Gopher control svcs for Bailey Pk Feb 2025 216.00 8747956 Gopher control svcs forBryn Mawr Pk Feb 2025 200.00 8747876 1250028 Gopher control services for Civic Center Feb 2025 300.00 1,542.00
709223 Total
709230 Total
709228 Total
709229 Total
709231 Total
709232 Total
709233
709233 Total
1250198
709224 Total
709225
709225 Total
709226 Total
709227 Total
3/11/2025 1250138
3/11/2025
451
7199
SITEONE LANDSCAPE SUPPLY, LLC
THE LLOYD PEST CONTROL CO, INC.
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 709234 3/11/2025 4936 TRAFFIC MANAGEMENT, INC. 06-113407 1250148 No Trespassing & Surveillance signs 396.94 396.94
24-252738 1250001 Dig Alert State Regulatory Fee Feb 2025 32.27 220250158 1250010 Dig Alert Tickets Feb 2025 85.85
118.12
709236 3/11/2025 4030 US TRONICS M-12267-JA25 1250205 Satellite phone service Jan 2025 209.85 209.85
709237 3/11/2025 4783 VECTOR SOLUTIONS INV110690 1250471 OSHA Mandated training and tracking (Target Soluti 2,865.00 2,865.00
2755906 Agg & Asphalt 314.91
2760430 Agg & Asphalt 1,511.89
2797160 A/C Patch for Laurel St 112.56
1,939.36
709239 3/11/2025 3770 WALTERS WHOLESALE ELECTRIC CO S127326222.001 1250593 2"" 90 degree elbow & steel coupling 37.39
37.39 709240 3/11/2025 7024 WHITE CAP 50030051742 1250155 Rain gear 382.89 382.89
14331 Bolt 2.69
14384 Labor for sharpening chains 168.00
14391 Labor for adjusting oiler 40.00
14390 Spark plug & fuel filter 61.15
14361 Choke control knob & labor 48.62
15336 Labor for sharpening chains 108.00
428.46
709242 3/11/2025 3968 WINZER FRANCHISE CORPORATION 3050478 1250158 Nuts and bolts 122.42 122.42
$ 919,057.77
709235
709235 Total
709236 Total
709234 Total
709240 Total
709241
709241 Total
709242 Total
Grand Total
709237 Total
709238
709238 Total
709239 Total
1250152
3/11/2025
3/11/2025
3/11/2025
1854
1977
1917 1250156
UNDERGROUND SERVICE ALERT OF
VULCAN MATERIALS
WILBUR E & JUNE PURVIS
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT 341287 02/06/2025 454 MissionSquare 2025020600341287 457 Plan Contributions-01/12/2025 through 01/25/2025 $12,532.58 872034 02/18/2025 454 MissionSquare 2025021800872034 457 Plan Contributions-01/26/2025 through 02/08/2025 $27,907.80 102838920 02/11/2025 771 PERS 1002838920/21/22/23 Retirement Contributions-12/29/2024 through 01/11/2025 $76,435.40 102847958 02/25/2025 771 PERS 1002847958/59/60/61 Retirement Contributions-01/12/2025 through 01/25/2025 $64,601.44 102832058 2/7/2025 773 PERS 1002832058 Health Insurance Premium-February 2025 $78,388.93 Total Wires $259,866.15
Total Checks (Total from previous page): $919,057.77
Grand Total = $1,178,923.92
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.
T. Jarb Thaipejr, City Manager
to pay except as noted.
Phillip Dupper, Mayor
CITY OF LOMA LINDA
VOUCHER LIST
3/11/2025
PAYROLL: 02/27/2025 $444,452.60
CLAIMS VOUCHER APPROVAL
I have reviewed the above listing of payments on check 709136 through 709242 and wire nos. 341287, 872034, 102838920, 102847958 and 102832058 for a total disbursement of $1,178,923.92 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.
Approved by the City Council at their meeting held on March 11, 2025 and the City Treasurer is hereby City of Loma Linda
Regular City Council Staff Report
B. Approval of Minutes February 11, 2025 [City Clerk]
Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 3B.
To
City Council
From
Lynette Arreola, City Clerk
RECOMMENDATION:
Approve the minutes of February 11, 2025.
Attachments
Regular City Council-02-11-2025-minutesDraft.pdf
CITY COUNCIL REGULAR MEETING MINUTES
25541 Barton Road, Loma Linda, CA 92354
February 11, 2025, 5:30 PM - February 11, 2025, 9:45 PM Roll Call: (The following members were in attendance)
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Ovidiu Popescu, Councilmember
Rhodes Rigsby, Councilmember
Rhonda Spencer-Hwang, Councilmember
1. Call to Order
1A. Call to Order- 5:30 PM
1B. Roll CallAll Councilmembers present.
Staff present: T. Jarb Thaipejr, City Manager; Diane Robbins, City Attorney; Lynette Arreola, City Clerk; Sonia Fabela, Finance Director; Dan Harker, Fire Chief; Lorena Matarrita, Community Development Director; Andy Ramirez, Assistant City Manager, Andrew Sanchez. Customer Support Technician; and Lt. Kaysie Smith, San Bernardino County Sheriff's Department
1C. Workshop - 5:30 pm - EOC Emergency Operations Training in the Community Room [Jacob Green and Associates]- 5:30 PM
The City Council attended an Emergency Operations Training for Elected Officials given by Jacob Green & Associates.
1D. Invocation and Pledge of Allegiance - Councilmember Spencer-Hwang- 7:06 PM The Invocation and Pledge of Allegiance was led by Councilmember Spencer-Hwang. 1E. Items to be Added or Deleted- 7:07 PM
No items were added or deleted.
1F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes. Pursuant to the Brown Act, no action or discussion can be taken by City Council)- 7:07 PM Milford Harrison, Board Member of the San Bernardino Valley Water District, invited the Council to attend a Ribbon Cutting Ceremony on February 20, 2025, at 9:00 am for the $50 Million Enhanced Recharge Project. He would provide location maps of the event to Council.
Andrea De Leon thanked the Council for attending the Chamber Installation Dinner on January 30, 2025. She acknowledged and congratulated the award recipients, which were: T Jarb Thaipejr - Citizen of the Year; CR&R - Business of the Year; Kyle Mac Gavin - City Employee of the Year; Deputy Roger Alfaro - Deputy of the Year; and Roland Blackiston - Firefighter of the Year.
1G. Conflict of Interest Disclosure- 7:12 PM
No items.
2. Scheduled and Related Items
2A. Presentation by Southern California Edison (SCE) by Mark Cloud- 7:12 PM Mayor pro tempore Ronald Dailey stated that he spoke Mr. Cloud last month during the devastating fires and invited him to present at the City Council meeting to discuss SCE's mitigations on the power shutoffs.
Mike Cloud, Southern California Edison (SCE), gave a presentation on SCE's Wildfire Mitigation, discussing the various state and federal Commissions and California Legislature that they are regulated by. He reviewed the legislation regulations related to wildfires: SB 901, AB 1054 and the annual safety updates from CPUC Wildfire Mitigation Plan. He discussed California's wildfire issues, SCE's Wildfire Mitigation efforts that include grid hardening, advanced technology for fire prevention, Public Safety Power Shutoffs (PSPS), vegetation management around powerlines and new technologies to detect fire risks. He provided an overview of the operations of their Emergency Operations Center, the Community Resource Centers and their Resource incentives and rebate programs. He stated that he serves as the liaison to local government officials. During power shutoffs, he kept city and elected officials informed about broad matters, such as the types of circuits affected, rather than specific outage and restoration times. He also mentioned that they continuously learn from past events, including the fires in January. After every major event, their team conducts a follow-up review, known as a "Hotwash," to assess areas for improvement and potential changes. He discussed that they must work to commit to effectively improve communication. He concluded reiterating SCE's commitment to wildfire prevention and grid safety, the resources of portable generators and power station rebates for residents. He invited the public to visit their wildfire safety website and to sign up for the alerts.
Discussion ensued relating to the Public Safety Power Shut Offs. Mr. Cloud provided an overview of operations, noting the hundreds of miles of interconnected electrified circuits. He explained that if an area is identified as being at high fire risk, SCE will de-energize the affected circuit. However, unless they can surgically isolate the outage through a process called sectionalizing, everyone connected to that circuit will also lose power. He noted that SCE is actively working to improve this technology to minimize widespread impacts. He encouraged the public to sign up on their portal for SCE communication, especially those with health issues and medical equipment. He also encouraged residents to be prepared for PSPS.
Councilmember Popescu commended SCE for their email communication. Mayor pro tempore Dailey thanked Mr.
Cloud for his presentation.
2B. Presentation on Local Tobacco Prevention Efforts by Monika Gracian from California Health Collaborative- 8:58 PM
Monika Gracian, Director of Program Services with the California Health Collaborative, thanked Councilmember Spencer-Hwang for the invitation to speak. She introduced Patricia Lopez, Program Manager California Health Collaborative San Bernardino County. She noted that they will speak on local tobacco prevention efforts and local data. She gave a brief description of the California Health Collaborative. She briefly reviewed State Policies pertaining to tobacco prevention efforts that include: Stop Tobacco Access to Kids Enforcement (STAKE); SB 793 and AB 935 that involve e-cigarettes, vaping devices and flavored tobacco products and the enforcement of these policies. enforcement. She gave an overview of the new Tobacco laws, AB 3218 and SB 1230, that focused on strengthening and initiating enforcement for prohibited flavored tobacco products that went into effect January 1, 2025 and fully implemented no later than December 31, 2025. She added that these two laws strengthen and increased fines in the STAKE ACT. She presented images of trending items that resemble toys, school supplies, or electronic devices, pointing out that the products contain nicotine. She noted that there are 11 licensed tobacco retailers in Loma Linda. In 2022, they conducted a decoy operations at these retailers, having individuals under 21 years of age attempt to purchase tobacco products. The results showed that five out of nine stores did so. She also reviewed the findings of a Public Opinion Poll they conducted. She discussed options for local jurisdictions to adopt a Tobacco Retail License (TRL) Ordinance to regulate retailers to maintain compliance with current laws, pay license fees, and allow local agencies to conduct enforcement. She concluded with a spreadsheet of Local Tobacco Grades.
Councilmember Spencer-Hwang thanked Ms. Gracian to the information. Councilmember Popescu asked if they have a similar advocacy group with cannibals. Ms. Gracian stated that while their focus is on tobacco and nicotine products, they are aware there is an intersection with cannabis. Discussion ensured regarding where the devices are manufactured. She stated that it can be difficult where the manufacturer are located, but noted that the new laws can penalize the manufacturers and distributers. There was continued discussion on enforcement of the policies.
Isreal Fuentes, Chair for the Coalition for a Tobacco-Free San Bernardino County, Board Member and Clerk for Colton Joint Unified School District and Community Liasson for Young Visionaries, noted that the Coalition is made up of organization, governmental agencies and volunteers who share a passion for promoting a healthy, tobacco free lifestyle. He spoke in favor of the presentation and encouraged the City to consider adopt a Tobacco Retail License ordinance. He provided a packet of information to each Councilmember. Laura Cortes, Senior at Redlands High School supports a Tobacco Retail License Ordinance. Anna B. Peterson, Tobacco Control Researcher and a member of the Cancer Center Transdisciplinary Tobacco Research Program, discusses her research and the negative impact of tobacco. She stated that this is a pediatric disease. She supports the City take a stand and adopt an ordinance.
2C. Public Hearing - Council Bill #R-2025-02 - A Resolution for the Fall 2024 Weed Abatement Program Establishing Liens and Assessments on the Properties [Fire]- 9:09 PM Public Hearing was opened at 8:56 PM and closed at 8:57 PM Fire Marshal Ingalls presented the report, outlining the Fall Weed Abatement Program, including the inspection process, notifications for property owners to clear vegetation, and the steps taken when vegetation is not removed by the deadline. The City arranges for a contractor to complete the cleanup and bills the homeowner for the clean up costs. If unpaid, the costs are brought to Councils to authorize establishing liens and assessment on the property's tax roll for repayment. He added that the report includes five unpaid weed abatement invoices from the Spring 2024 Weed Abatement Program that were not submitted to the City by the established deadline.
Motion by Rhodes Rigsby, seconded Rhonda Spencer-Hwang, passing by a vote of 5-0-0-0-0, to Adopt Council Bill #R-2025-02, Resolution No. 3241 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, ADOPTING A REPORT AND STATEMENT OF EXPENSES FOR THE FALL 2024 WEED
ABATEMENT PROGRAM AND IMPOSING A LIEN UPON PROPERTY FOR PAYMENT THEREFOR 2D. Joint Meeting of the City Council and Housing Authority Board Regarding the 2024-25 Mid-Year Budget [Finance]- 9:09 PM
The Mayor called to order the Housing Authority Board for the Joint Meeting with the City Council.
Sonia Fabela, Finance Director, presented the 2024-2025 Mid-Year Budget Review, reviewing the General Fund Revenue changes with the Total General Fund of $1,745,500; the General Fund Expenditure changes with a total General Fund Expenditure Changes of $2,136,800, the Summary of Changes in Fund Balance by Fund Type with a Beginning Fund Balance of $20,301,373 that includes the General Fund Assigned and Committed funds and the Ending Fund Balance of $19,324,773; General Fund Budgeted Uses of Funds graph; Other Revenue Changes with Total Sewer Fund of $319,900, Total LLCCP Fund of $10,400, Total Water Funds of $342,300 and Total Other Funds of $3,023,300 with Total City changes including General Fund to Revenues of $5,441,400; Other Expenditure Changes with a Total City Expenditure Changes of the Enterprise Funds, Special Revenues, Special Districts, Capital Funds and Housing Authority was $2,884,000; Summary of Changes in Fund Balance of Fund Type with the Beginning Fund Balance of the Enterprise Capital Funds of $2,167,065 and the Ending Fund Balance of $2,978,365; and Summary of Changes in Fund Balance by Fund Type with the Beginning Fund Balance of $53,853,963 and the Ending Fund Balance of $58,323,363. In conclusion, Finance Director Fabela recommended City Council approve a Net Increase in city-wide revenues of $5,441,400 and Net increase in city-wide expenditures of $2,884,000. She thanked all the departments in assisting in putting together funds.
A discussion followed regarding the projected decrease in property tax and sales tax revenues. Mayor Pro Tempore Dailey expressed concern over the reduction in city revenue and the possibility of the trend continuing. He also commended Councilmember Spencer-Hwang for her efforts with the Revenue Generating Committee. Finance Director Fabela concurred with Mayor Pro Tempore Dailey’s concerns.
Motion by Ronald Dailey, seconded Ovidiu Popescu, passing by a vote of 5-0-0-0-0, to Approve the 2024-2025 Mid-Year Budget with the net increase in city-wide revenues of $5,441,400 and a net increase in city-wide expenditures of $2,884,000 as recommended by staff.
3. Consent Calendar
Motion by Ovidiu Popescu, seconded Rhodes Rigsby, passing by a vote of 5-0-0-0-0, to Approve the Consent Calendar as submitted.
3A. Demands Registers January 28 and February 11, 2025 [Finance]- 9:30 PM Approved the Demands Registers dated January 28, 2025, with commercial demands totaling $2,118,609.23, and Payroll dated January 16, 2025, totaling $433,750.21; and February 11, 2025, with commercial demands totaling $2,157,742.44, and Payroll dated January 30, 2025, totaling $407,583.50. 3B. Approval of Minutes January 14, 2025 [City Clerk]- 9:30 PM Approved the minutes of January 14, 2025, as submitted. 3C. Treasurer's Report - January 2025 [Finance]- 9:30 PM Accepted the January 2025 Treasurer's Report for filing. 3D. Fire Department's Activity Report - January 2025 [Fire]- 9:30 PM Accepted the January 2025 Fire Department's Activity Report for filing. 3E. Award Contract to LCR Earthwork & Engineering Corp. for $230,327.00 for Pavement Rehabilitation at Beaumont Ave. (CIP 24-124) [Public Works]- 9:30 PM
Awarded contract to LCR Earthwork & Engineering Corp for $230,327.00 as recommended by staff. 3F. Appropriate $50,000 from Water Fund Balance then Award a Contract to Tess Electric for $46,207.00 to Purchase and Install a Variable Frequency Drive (VFD) at Richardson Well No. 5 [Public Works]- 9:30 PM Appropriated the $50,000 from the Water Fund Balance and Awarded the contract to Tess Electric for $46,207.00 as recommended by staff.
3G. Award Contract to Dennis Grubb and Associates for $50,000 for Fire Department Plan Check Services [Fire]- 9:30 PM
Awarded contract to Dennis Grubb & Associates for $50,000 as recommended by staff. 3H. Council Bill #R-2025-03 - A Resolution Approving an Amendment to the City Classification Plan and Salary Schedule [Human Resources]- 9:30 PM
Adopted Council Bill #R-2025-03 - Resolution No. 3242
RESOLUTION NO. 3242
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, APPROVING AMENDMENT TO THE CITY CLASSIFICATION PLAN AND SALARY SCHEDULE.
3I. Update to the Treatment Plant Operator II Class Specification to Reflect Revised Duties and Qualifications [Human Resources]- 9:30 PM
Approved the Update to the Treatment Plant Operation II Class Specifications as recommended by staff. 3J. City Council 2025 Calendar Year Meeting Schedule [City Clerk]- 9:30 PM Approved the 2025 City Council meeting schedule.
4. Old Business
No items were scheduled.
5. New Business
5A. Consider taking action to merge the Trails Development Committee into the Parks, Recreation and Beautification Committee to meet quarterly [City Manager]- 9:31 PM City Manager Thaipejr explained that, in the past few year, the City has had challenges achieving quorums with the two committees. He noted that there are vacancies on both committees that they have had difficult filling. The City believes that the Trails Development Committee has successfully achieved its objectives, but their objectives are related and can be handled by the Parks Recreation and Beautification Committee. He recommended to merge the Committees and invite the members to be on the Parks Recreation and Beautification Committee. He noted that he has presented this to both committees and received support to their recommendation.
Motion by Ronald Dailey, seconded Rhodes Rigsby, passing by a vote of 5-0-0-0-0, to Approve the merge of the Trails Development Committee with the Parks, Recreation and Beautification Committee as recommended by staff.
6. Reports
6A. Reports of Council Members- 9:35 PM
Councilmember Popescu shared that he had the pleasure of meeting with Field Representative Ulysses Nera on behalf of Assemblyman Robert Garcia. Mr. Nera introduced himself to the City Council and mentioned that he had discussed key priorities for the City with Councilmember Popescu. He also expressed his willingness to meet with any of the Councilmembers.
Councilmember Spencer-Hwang provided an update on the Revenue-Generating Committee, stating that they looked at the City's past and future. She noted that the Committee discussed the City's weaknesses and strengths of the community; that they discussed the opportunities for the community and some of the threats. She noted that the next step would be to meet with the City Manager and the Assistant City Manager to develop strategies.
She noted that they would scale down on the committee and meet with key individuals to determine strategies and how to embrace the wellness identity. Mayor pro tempore Dailey commended Councilmember's Spencer-Hwang for her efforts moving forward establishing this committee. 6B. Reports Of Officers- 9:45 PM
City Manger Thaipejr introduced Assistant City Manager Andy Ramirez. Assistant City Manager Ramirez introduced himself and stated that he was looking forward to working with the City Council.
7. Adjournment
The meeting adjourned at 9:45 pm.
City of Loma Linda
Regular City Council Staff Report
C. Treasurer's Report - February 2025 [Finance]
Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 3C.
To
City Council
From
Sonia Fabela, Finance Director
RECOMMENDATION:
It is recommended that the City Council receive the report for filing.
Attachments
Feb 2025 TREAS REPORT.pdf
DEMAND DEPOSIT ACCOUNTS
CITY - BANK OF AMERICA - MAIN CHECKING ACCOUNT $ 1,519,413.30 Outstanding Checks as of month-end (373,736.45)
CITY - MAIN CHECKING ACCOUNT AVAILABLE BALANCE 1,145,676.85 $ BANK OF AMERICA - PAYROLL $ 16,512.60
HOUSING AUTHORITY - BANK OF AMERICA - CHECKING ACCOUNT 78,154.51 Outstanding Checks as of month-end (630.46)
HOUSING AUTHORITY - CHECKING ACCOUNT AVAILABLE BALANCE 77,524.05 $ SUCCESSOR AGENCY - BANK OF AMERICA - CHECKING ACCOUNT 24,044.91 Outstanding Checks as of month-end -
SUCCESSOR AGENCY - CHECKING ACCOUNT AVAILABLE BALANCE 24,044.91 $ DEMAND DEPOSIT ACCOUNTS - TOTAL $ 1,263,758.41
YIELD
LOCAL AGENCY INVESTMENT FUND (LAIF)
CITY 4.333% $ 58,183,093.31
CITY - Former RDA Bond Proceeds 4.333% 443,736.31
CITY -Total 58,626,829.62
SUCCESSOR RDA 4.333% 1,476,834.64
HOUSING AUTHORITY 4.333% 1,826,903.80
INVESTMENTS TOTALS $ 61,930,568.06
OTHER CASH
IMPREST ACCOUNT $ 500.00
CASH ON HAND 1,350.00
OTHER CASH TOTAL $ 1,850.00
CASH AND INVESTMENTS - GRAND TOTAL 63,196,176.47
PREVIOUS MONTH 62,899,864.21
CHANGE +/(-) $ 296,312.26
All investments are in accordance with the City Investment Policy, and as such, sufficient funds are available to meet the cash flow requirements of Loma Linda, including the next thirty days' obligations.
Treasurer
February 2025
CITY OF LOMA LINDA
COMPOSITION OF CASH
INVESTMENTS
-
10,000,000.00 20,000,000.00 30,000,000.00 40,000,000.00 50,000,000.00 60,000,000.00 70,000,000.00 2/24 3/24 4/24 5/24 6/24 7/24 8/24 9/24 10/24 11/24 12/24 1/25 2/25
CITY OF LOMA LINDA
MONTHLY TREASURER'S REPORT 2/2024-2/2025
CITY, SUCCESSOR RDA & HA - TOTAL CASH AVAILABLE CITY- FORMER RDA BOND PROCEEDS BASELINE City of Loma Linda
Regular City Council Staff Report
D. Fire Department's Activity Report - February 2025 [Fire] Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 3D.
To
City Council
From
Nataly Alvizar, Executive Aide
Via
Dan Harker, Fire Chief
RECOMMENDATION:
It is recommended that the City Council receive the report for filing.
Attachments
February 2025 Fire Activity Report.pdf
1 of 1
SUBJECT: February 2025 Fire Department Activity Report
Operations Division:
The Fire Department’s Operations Division responded to 424 incidents in February 2025. There were 18 calls/incidents given or received in Mutual/Automatic Aid. The alarm types are broken down as follows:
Fire & Rescue Month YTD
Medical Aid (MA) 276 65.1% 620 66.2%
Traffic Collision (TC) 11 2.6% 21 2.2%
MA + TC 287 67.7% 641 68.5%
Hazardous Conditions 2 2.40% 2 0.70%
Hazardous Material 3 0.40% 4 0.40%
Public Assistance 21 6.90% 35 5.50%
Rescue 3 0.90% 6 0.60%
Structure Fire 1 2.10% 7 1.00%
Cooking 0 0.00% 3 0.10%
Vegetation Fire 0 0.40% 6 0.70%
Vehicle Fire 2 0.00% 3 0.10%
Refuse Fire 6 1.10% 14 1.40%
All Fires 9 3.60% 33 3.30%
Good Intent/Dispatched
& Cancelled Enroute 52 12.3% 89 9.5%
Fire Alarm Activation* 29 6.8% 53 5.7%
*Note: Includes accidental activation, burnt food, system malfunction, malicious, etc.
City of Loma Linda
Regular City Council Staff Report
E. Award Contract to BearCom to Purchase and Install Public Works Department Radio System for an amount not to exceed of $99,377.26 [Public Works]
Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 3E.
From
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that City Council award a contract for the purchase and installation of a radio system for Public Works Department to BearCom of Orange, CA, for a total not to exceed of $99,377.26.
BACKGROUND:
City staff constantly monitors, evaluates and analyzes our ability to respond to emergency situations. Our current method of communication during an emergency is limited to cell phones for the Public Works Department staff. It is desirable to have a backup local communication network that can also cross over to the Fire Department and Emergency Operations Center.
ANALYSIS:
System specifications were developed for the needs of the Public Works Department then staff researched for potential vendors. Utilizing Sourcewell (formerly National Joint Powers Alliance) approved competitive bid program we found a compatible system for $99,377.26 (see attached). After much discussion, staff recommends the Sourcewell program for this work.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
Funding is available in Account Nos. 0013030-58220, 0013200-58220, 0014200-58220, 4053500-58220, 4657000- 58220, 0013200-51670, 0014200-51670, 4053500-51670, 4657010-51670, and 4657220-51670.
Attachments
Radios.pdf
Service Agreement 2025.pdf
SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this day of 2025, by and between THE CITY OF LOMA LINDA, a Municipal Corporation (hereinafter referred to as "CITY") and California a corporation/a partnership/a sole proprietor, (hereinafter referred to as "CONTRACTOR").
TRAFFIC SIGNAL MAINTENANCE SERVICES IN THE CITY OF LOMA LINDA A. RECITALS
1. City has heretofore requested of CONTACTOR the performance of services with respect to ________________________________________________________________________________ __________________________________________________________ (PROJECT” hereinafter);
2. CONTRACTOR has now submitted its proposal for the performance of such services;
3. CITY desires to retain CONTRACTOR to perform the services necessary to render advice and assistance to CITY relating to the PROJECT;
4. CONTRACTOR represents that it is qualified to perform such services and is willing to perform such services as hereinafter defined.
NOW, THEREFORE, IT IS AGREED by and between CITY and CONTRACTOR as follows:
B. AGREEMENT
1. Definitions: The following definitions shall apply to the following terms, except where the context of this Agreement otherwise requires:
a. PROJECT: The preparation of all of the necessary documents, and reports with respect to the Scope of Services described herein and hereto, and made a part hereof; b. SCOPE OF SERVICES: Such services as are necessary to be performed by CONTRACTOR in order to complete the WORK as set forth herein in Exhibit A attached hereto and incorporated herein by reference;
2. CONTRACTOR agrees as follows:
a. CONTRACTOR shall forthwith undertake and complete the PROJECT in accordance herein specified and applicable with Federal, State and CITY statutes, regulations, ordinances and guidelines, all to the reasonable satisfaction of the CITY. b. CONTRACTOR shall at CONTRACTOR'S sole cost and expense, secure and hire such other persons as may, in the opinion of CONTRACTOR, be necessary to comply with the terms of this Agreement. In the event any such other persons are retained by CONTRACTOR, CONTRACTOR hereby warrants that such other persons shall be fully qualified to perform services required hereunder.
c. CONTRACTOR shall, at CONTRACTOR'S sole cost and expense, secure the required issuance of a City Business License as a condition precedent to being engaged as a CONTRACTOR within the CITY.
3. CITY agrees as follows:
a. To pay to CONTRACTOR a maximum sum of that amount set forth in Bid Schedule relating to Compensation/Payment. This sum shall cover the cost of all direct and indirect costs or fees, including the work of employees and consultants of CONTRACTOR. Payment to CONTRACTOR, by CITY, shall be made in accordance with the provisions of Bid Schedule. b. Optional Services: Payments for additional services requested, in writing, by CITY, and not included in the Scope of Services, shall be paid on a compensation basis in accordance with the compensation rates set forth in Bid Schedule. Charges for additional services shall be invoiced on a monthly basis and shall be paid by CITY within 30 days after said invoices are received by CITY.
4. CITY agrees to provide to CONTRACTOR:
a. Information and assistance in the Scope of Services, hereto; b. Copies of information, if available, which CONTRACTOR considers necessary in order to complete the Project;
c. Such information as is generally available from CITY files applicable to the Project; d. Assistance, if necessary, in obtaining information from other governmental agencies and/or private parties. However, it shall be CONTRACTOR'S responsibility to make all initial contact with respect to the gathering of such information.
5. Ownership of Documents: All documents, data, studies, photographs and reports prepared by CONTRACTOR pursuant to this Agreement shall be considered the property of the CITY and, upon payment for services performed by CONTRACTOR, such documents and other identified materials shall be delivered to CITY by CONTRACTOR. CONTRACTOR may, however, make and retain such copies of said documents and materials as CONTRACTOR may desire.
6. Termination: This Agreement may be terminated by CITY upon the giving of written "Notice of Termination" to CONTRACTOR at least ten (10) days prior to the date of termination specified in said Notice. In the event this Agreement is so terminated, CONTRACTOR shall be compensated at CONTRACTOR'S applicable hourly rates as set forth in Bid Schedule, on a pro rata basis with respect to the percentage of the PROJECT completed as of the date of termination. CONTRACTOR shall provide to CITY any and all documents, studies, photographs and reports, whether in draft or final form, prepared by CONTRACTOR as of the date of termination. CONTRACTOR may not terminate this Agreement except for cause.
7. Notices and Designated Representatives: Any and all notices, demands, invoices and written communications between the parties hereto shall be addressed as set forth in the Paragraph 7. The below-named individuals, furthermore, shall be those persons primarily responsible for the performance by the parties under this Agreement:
8. Definition of Contract Period: The Contract shall be in force from _____________________________ until ______________________________. Payments for the items in the Bidding Schedule shall be prorated for the portion of the year during which the work is performed. The City Council may extend the contract for up to three (3) one-year periods.
CITY: CITY OF LOMA LINDA
Name: T. JARB THAIPEJR, P.E.
Title: PUBLIC WORKS DIRECTOR/CITY ENGINEER
Address: 25541 BARTON ROAD, LOMA LINDA, CA 92354
CONTRACTOR:
Name:
Title:
Address:
Any such notices, demands, invoices or written communications, by mail, shall be deemed to have been received by the addressee forth-eight (48) hours after deposit thereof in the United States Mail, postage prepaid, and property addressed as set forth above.
9. Insurance: CONTRACTOR shall neither commence work under this Agreement until it has obtained all insurance required hereunder in a company or companies acceptable to CITY nor shall CONTRACTOR allow any employee to commence work on the PROJECT until all insurance required has been obtained. CONTRACTOR shall take out and maintain at all times during the term of this Agreement the following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, CONTRACTOR shall furnish to CITY a Certificate of Insurance as proof that it has taken out full Workers' Compensation Insurance for all persons whom it may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. b. Labor and Material Bond: In accordance with the provisions of California Labor Code, Section 3700, every employer shall secure the payment of compensation to his employees. CONTRACTOR shall, prior to commencing work, sign and file with CITY a certification as follows:
“I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers' Compensation to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Agreement." c. Public Liability and Property Damage: Throughout the term of this Agreement, at CONTRACTOR'S sole cost and expense, CONTRACTOR shall keep, or cause to be kept, in full force and effect, for the mutual benefit of CITY and CONTRACTOR, comprehensive, broad form, general public liability and automobile insurance against claims and liabilities for personal injury, death, or property damage arising from CONTRACTOR'S activities, providing protection of at least One Million Dollars ($1,000,000.00) for bodily injury or death to any one person or for any one accident or occurrence, and at least One Million Dollars ($1,000,000.00) for property damage. d. General Insurance Requirements: All insurance required by express provision of this Agreement shall be carried only in responsible insurance companies licensed to do business in the State of California and policies required under Paragraph 8b shall name, as additional insured, CITY, its elected officials, officers, employees, and agents. All policies shall contain language, to the extent obtainable, to the effect that (1) the insurer, insured and all subcontractors waive the right of subrogation against CITY and CITY'S elected officials, officers, employees, and agents; (2) the policies are primary and noncontributing with any insurance that may be carried by CITY; and (3) they cannot be canceled or materially changed except after thirty (30) days' written notice by the insurer to CITY by certified mail. CONTRACTOR shall furnish CITY with copies of all such policies promptly upon receipt of them, or certificate evidencing the insurance. CONTRACTOR may effect for its own account insurance not required under this Agreement.
10. Indemnification: CONTRACTOR shall defend, indemnify and save harmless CITY, its elected and appointed officials, officers, agents and employees from all liability from loss, damage, or injury to persons or property, including the payment by CONTRACTOR of any and all legal costs and reasonable attorneys' fees, in any manner to the extent arising out of any negligent or intentional or willful acts or omissions of CONTRACTOR in the performance of this Agreement, including, but not limited to, all consequential damages to the maximum extent permitted by law.
11. Assignment: No assignment of this Agreement or of any part or obligation of performance hereunder shall be made, either in whole or in part, by CONTRACTOR without the prior written consent of CITY.
12. Independent Contractor: The parties hereto agree that CONTRACTOR and its employees, officers, and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of CITY.
13. Compliance with Laws: CONTRACTOR shall comply with all applicable laws in performing its obligations under this Agreement.
14. Confidentiality: Information and materials obtained by the CONTRACTOR from CITY during the performance of this Agreement shall be treated as strictly confidential and shall not be used by the CONTRACTOR for any purpose other than the performance of this Agreement.
15. Discrimination: The CONTRACTOR agrees that no person shall be excluded from employment in the performance of this Agreement on grounds of race, creed, color, sex, age, marital status, or place of national origin. In this connection, the CONTRACTOR agrees to comply with all County, State and Federal laws relating to equal employment opportunity rights.
16. Government Law: This Agreement shall be governed by and construed in accordance with the laws of the State of California.
17. Attorneys' Fees: In the event any legal proceeding is instituted to enforce any term or provision of this Agreement, the prevailing party in said legal proceeding shall be entitled to recover reasonable attorneys' fees and costs from the opposing party in an amount determined by the Court to be reasonable.
18. Entire Agreement: This Agreement supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representation by any party, which is not embodied herein, nor any other agreement, statement, or promise not contained in this Agreement shall be valid or binding. Any modification of this Agreement shall be effective only as it is in writing, signed by all parties.
IN WITNESS WHEREOF, the parties hereto execute this Agreement as of the day and year first set forth above.
CONTRACTOR: CITY:
City of Loma Linda, A Municipal Corporation
By: By:
Typed/Printed Name: Typed/Printed Name:
Title: Title:
ATTEST:
Lynette Arreola, City Clerk
APPROVED AS TO FORM:
Diane Robbins, City Attorney
City of Loma Linda
Regular City Council Staff Report
F. Approve Purchase of three Emergency Generators from General Power for $384,045.19 [Public Works] Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 3F.
To
City Council
From
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that City Council award a contract for the purchase of 3 emergency generators to General Power of Miami, FL for a total of $384,045.19.
BACKGROUND:
City staff constantly monitors, evaluates and analyzes our ability to respond to emergency situations. Due to the recent wildfires in Los Angeles County, additional attention was directed toward our ability to respond to a similar situation. It was determined that seven (7) emergency generators would ideally be required to run our water system, however, the cost is over $1.5M for the equipment. The project was broken down to the components of generators and installation. The generators are a per unit cost (no volume discount) whereas the installation cost should enjoy a volume discount. Therefore, staff has been directed to purchase as many generators as possible while we prepare bids and specifications to competitively bid the installation cost, which is estimated to be $181K.
ANALYSIS:
The City Manager directed staff to obtain a quote from a reputable generator supplier we have previously received a competitive bid from, General Power of Miami, FL. We then compared that cost to the Sourcewell (formerly National Joint Powers Alliance) preapproved competitive bid program. We noted a $39K savings per unit from General Power with a delivery time 8 months quicker, bid attached.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
Funding ($600K) is available in Account No. 4657010-58220.
Attachments
3 Emergency Generators 2025.pdf
General Power
Item # Location KW Rating Type Model # Manufacture Phase Volts
GENERAL POWER
THE GENERATOR
COMPANY Inbound Freight
Sales Tax
7.75% Total Price
1 600K Gallon Reservoir
25035 Crestview Dr., Loma Linda CA 92354 210KW Mobil GPP-J210-60T4F-2SG JOHN DEERE 3 480/277 $115,175.00 $3,914.00 $8,926.06 $128,015.06 2 1 M Gallon Reservior
11537 Anderson Way, Loma Linda, CA 92354 210KW Mobil GPP-J210-60T4F-2SG JOHN DEERE 3 480/277 $115,175.00 $3,914.00 $8,926.06 $128,015.06 3 Fire Booster
11681 Anderson Way, Loma Linda, Ca 92354 210KW Mobil GPP-J210-60T4F-2SG JOHN DEERE 3 480/277 $115,175.00 $3,914.00 $8,926.06 $128,015.06 $384,045.19
Lead Time 6 Weeks
Sourcewell
Item # Location KW Rating Type Model # Manufacture Phase Volts QUINN
POWER SYSTEMS Inbound Freight
Sales Tax
7.75% Total Price
1 600K Gallon Reservoir
25035 Crestview Dr., Loma Linda CA 92354 200KW Mobil XQ230 Caterpillar 3 480/277 $153,561.58 $7,415.00 $12,475.68 $172,877.60 2 1 M Gallon Reservior
11537 Anderson Way, Loma Linda, CA 92354 200KW Mobil XQ230 Caterpillar 3 480/277 $153,561.58 $7,415.00 $12,475.68 $172,877.60 3 Fire Booster
11681 Anderson Way, Loma Linda, Ca 92354 200KW Mobil XQ230 Caterpillar 3 480/277 $153,561.58 $7,415.00 $12,475.68 $172,877.60 $518,632.81
Lead Time 60 Weeks
Emergency Generator List
Bid Results
City of Loma Linda
Regular City Council Staff Report
G. Award Contracts to Daktronics Inc. to Purchase an Outdoor Electronic Message Center Sign for $37,566.43 and to Custom Signs Inc. to Install the Sign Located at the Corner of Loma Linda Dr. and Barton Rd. for $12,410.40 [Information Systems]
Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 3G.
To
City Council
From
Kyle MacGavin, Information Systems Manager
RECOMMENDATION:
It is recommended that the City Council approve the purchase of the civic center's outdoor electronic message center sign and equipment warranty from Daktronics Inc. for $37,643.43 and award contract to install the civic center's electronic sign located at the corner of Loma Linda Drive and Barton Road to Custom Signs Inc. for $12,410.40.
BACKGROUND:
The City's current digital display, now over a decade old, has exceeded its life cycle and is no longer functional.
Additionally, the original company is no longer in business and all components are obsolete. Since its installation, digital sign technology has significantly improved. The proposed replacement features a high-definition color LED display with picture and video messaging capabilities. Beyond enhancing community messaging, the new sign could also serve as a revenue-generating platform if the City opts to allow advertising.
ANALYSIS:
To secure the best cost for this project, the City utilized Sourcewell’s competitive government contract pricing service instead of issuing a Request for Proposal (RFP). Daktronics, a leader in advertising and digital signage with 50 years of experience, provided the most competitive bid. Their proposal includes hardware, a 10-year parts warranty, and one year of on-site labor. Daktronics is partnered with Custom Signs Inc. to handle all labor costs for the removal of the old sign hardware and the installation of the new system.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
This project was included in the 2024-2025 fiscal year budget under the city-wide wide fund 58845. The project total is $49,976.83.
Attachments
City of Loma Linda-Customer Quote-865511-1-0.pdf
Loma Linda Monument Retrofit.pdf
City of Loma Linda
Regular City Council Staff Report
H. Approve Agreement with Troy & Banks, Inc. for Cable Franchise Fee Audit Services [Information Systems] Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 3H.
To
City Council
From
Kyle MacGavin, Information Systems Manager
RECOMMENDATION:
It is recommended that City Council approves the agreement with Troy and Banks Inc. for cable franchise fee audit services.
BACKGROUND:
Cable TV is an essential tool to remain informed on current events in our fast moving world. The City has been utilizing cable for decades now both within city facilities and the city's fire departments. The resulting bills of this service can occasionally entail overcharges, unnecessary fees, unused services, and errors that are unapparent to staff. These bills may even be entitled to credits, rebates, and refunds that are not directly advertised or brought to the City's attention.
ANALYSIS:
Troy and Banks has already been conducting an audit on city utility and telecommunication services with money successfully returning to the City. This agreement will expand their audit to include the City's cable TV bills as well. With the City's consent, they communicate directly with the City's service providers to review said bills for previously stated discrepancies. After review, they request refunds/credits from said service providers which go directly back to the City. In return, Troy and Banks' business model operates by requiring a percentage of the discovered refunds and a percentage of what was saved on services going ahead for twelve months.
Troy and Banks is currently operating under an agreement with the purchasing cooperative TIPS-USA (The Interlocal Purchasing System) which the City is a member of. Other local entities have vouched for their services as well. This agreement has been reviewed by the City Attorney.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
This agreement does not entail any upfront cost to the City. Troy and Banks takes 40% of refunds discovered and received. If no discrepancies are found, no cost is charged to the City. Any revenue collected will be receipted into Refunds and Reimbursements.
Attachments
TIPS Cable Contract.pdf
Corporate Offices:
BUFFALO - NEW YORK
2216 Kensington Avenue
Kensington Avenue
at Saratoga
Buffalo, NY 14226
(800) 499-8599
(716) 839-4402
Telefax (716) 839-4452
Branch Offices:
CALIFORNIA
398 E. Carob Ave.
Fresno, CA 93654
Post Office Box 550700
So. Lake Tahoe, CA 96155
FLORIDA
1713 Whitehall Drive
Suite 203
Davie, FL 33324
(954) 477-7073
Post Office Box 14192
Ft. Lauderdale, FL 33302
2330 Warbler Circle
Lakeland, FL 33810
HAWAII
Post Office Box 25
Papaikou, HI 96781
NEW YORK
Rockefeller Center
Post Office Box 3968
New York, NY 10185
(212) 699-0621
Post Office Box 147
Williston Park, NY 11596
(516) 746-0992
31 Hidden Valley Road
Rochester, NY 14624
TEXAS
6418 Eckhert Rd. #3101
San Antonio, TX 78240
VIRGINIA
325 East Bayview Blvd.
Suite #201
Norfolk, VA 23503
(757) 932-1414
e-mail:
[email protected]
internet address:
www.troybanks.com
AGREEMENT
TIPS Contract Number 230601
Consulting and Other Related Services
This Agreement is entered into as of between Troy & Banks ("T&B") and with an address at
(the "TIPS Member").
In consideration of the mutual agreements hereafter set forth, T&B and the TIPS Member agree as follows:
1. The TIPS Member engages T&B to conduct an audit for the purpose of verifying the accuracy of the cable franchise fee payments paid or due to the Member for taxes, or any other monies. T&B agrees to conduct such audit.
2. Audit – T&B shall examine relevant accounting data, examine franchisee/tax accounting data and supporting documentation, identify all revenue sources by classification, and verify calculations.
T&B shall also evaluate allocation methodology with respect to non-subscriber revenue, conduct a search for unreported revenues and examine the cable operators’ database to determine if all active addresses within the Member’s boundaries were included in the franchise fee remittances.
3. Purpose – The purpose of each audit is to recover past taxes or any other monies or revenue owed to the Member that were not properly attributed to the Member or were not properly paid/collected and to determine future taxes and other monies owed to the Member not previously counted.
4. Refunds – Member agrees that T&B will receive as its’ compensation for this service a contingency fee of forty percent (40%) of the underpayments identified and recoverable under its agreement and/or state and federal law.
5. T&B has made and makes no guarantee or assurance that our audit will produce a refund due to franchise fee underpayments.
6. If there is no recoverable underpayment identified for the benefit of the Member, T&B acknowledges that there will be no fee payable.
7. If the TIPS Member pays the T&B invoice in full within 30 days of the date of the invoice, there will be a 1% discount on the amount due to T&B.
8. This Agreement sets forth the entire understanding and agreement between the parties. [TIPS Member Name] Troy & Banks
By: By:
Thomas T. Ranallo, Manager
Name:
Title:
Telephone:
Telefax:
City of Loma Linda
Regular City Council Staff Report
I. Award Contract to Willdan Engineering for After Hours/On Call Animal Control Services for the City until the end of Fiscal Year 2024-25 [Fire]
Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 3I.
To
City Council
From
Tom Ingalls, Fire Marshal
RECOMMENDATION:
It is recommended that the City of Loma Linda award a contract to Willdan Engineering to provide After Hours/On Call Animal Control Services for the City of Loma Linda.
BACKGROUND:
City of Loma Linda is currently not able to provide after hours/on call animal control services with current staff.
Loma Linda has an agreement with the City of San Bernardino to provide shelter services and emergency after hours/on call coverage for special circumstances at the availability of San Bernardino City staffing levels. San Bernardino City has seen low staffing shortages recently and is now unable to help augment after hours/on call services for Loma Linda at its current staffing levels. Due to health and safety, the City of Loma Linda is responsible to provide emergency after hours/on call services on a regular basis to the community. City staff contacted the County of San Bernardino to inquire contracting for after hours/on call services with the City of Loma Linda; however, the County of San Bernardino does not have the staffing or shelter capacity to enter an agreement with another agency.
ANALYSIS:
Willdan Engineering will provide After Hours/On Call personnel coverage for the City of Loma Linda at the rate of $75.00 per hour, with a four hour minimum per day to be available for Animal Control call-outs. The City will pay an additional $75.00 per hour for the time of each call-out to Willdan Engineering in addition to the four hour minimum. Approximate cost for the remainder of fiscal year 2024-2025 is estimated at $40,000.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
Supplemental appropriation in the amount of $40,000 to account# 0012050-51830.
Attachments
Willdan Proposal Letter - Animal Enforcement Services.pdf Agreement with Willdan Eng. for Animal Control Services 2-27-25 (5) (4).pdf February 19, 2025
Mr. Tom Ingalls, Fire Marshall
City of Loma LInda
25541 Barton Road
Loma LInda CA 92354
Subject: Animal Control Services
Dear Mr. Ingalls:
Willdan Engineering (Willdan) appreciates the opportunity to submit this proposal to provide contract animal control services to the City of Loma Linda, specifically focusing on weekend and after-hours on-call response. We have outlined our approach to these essential services and presented our key staff in the attached document.
With over 60 years of experience in municipal consulting, Willdan has developed a strong reputation for delivering effective and responsive enforcement solutions to cities throughout California. Our expertise in animal control services ensures we can support Loma Linda in maintaining a safe and humane environment for residents and animals. We understand the critical nature of after-hours and weekend animal control services, and our dedicated team is prepared to respond swiftly and professionally to any incidents that arise.
Our extensive experience includes assisting numerous jurisdictions with comprehensive code enforcement and animal control programs. We have successfully supported municipalities such as Garden Grove, Grand Terrace, La Puente, Torrance, Redlands, Inglewood, Orange County, and San Diego County. Willdan's animal control and code enforcement officers are highly trained in handling various animal-related issues, including stray animal management, dangerous animal investigations, animal welfare checks, and licensing enforcement.
Our management team consists of seasoned professionals with decades of experience in enforcement operations. Key personnel include Deputy Director Al Brady (35 years of code enforcement experience), Code Enforcement Manager Terry Cox (27 years), Code Enforcement Manager Kerry Simpson (35 years), Code Consultant John Poole (40 years), Code Consultant Ed Nicholls (35 years), Code Consultant Scott Barber (30 years), and Code Supervisor Victor Martinez (25 years). Our skilled animal control officers bring specialized knowledge in humane animal handling, field investigations, and compliance enforcement.
The attached proposal details our comprehensive approach to animal control services and introduces our dedicated staff, who will ensure the success of this program. Should you have any questions or require further information, please contact me at (951) 454-3539 or Mr. Cox at (562) 233-8969.
Thank you for your time and consideration. We look forward to supporting the City of Loma Linda in maintaining a safe and responsible animal control program.
Respectfully submitted,
WILLDAN ENGINEERING
Albert Brady, CBO
Deputy Director of Building & Safety
E: [email protected]
City of Loma Linda
Table of Contents
Firm Profile .....................................................................................................................................2 Scope of Work .................................................................................................................................4 Project Manager ..............................................................................................................................5 Fee Schedule ...................................................................................................................................5 Related Experience ..........................................................................................................................6 References.......................................................................................................................................7 Resumes ..........................................................................................................................................8 City of Loma Linda
City of Rancho Palos Verdes Code Enforcement Services
Page | 2
Firm Profile
Willdan Engineering, a California corporation since 1964, is a subsidiary of Willdan Group, Inc., a publicly traded Delaware corporation. Services are provided to nationwide clientele through three subsidiary firms – Willdan Engineering, Willdan Energy Solutions, and Willdan Financial Services – that offer a portfolio of diversified strengths. Throughout our history, Willdan Engineering (Willdan) has served as a full-service, multi-disciplinary firm specializing in building safety, code enforcement/animal control, municipal engineering, planning, and construction management and inspection services, along with a full complement of support disciplines.
Willdan stands out from other providers through our additional resources, availability, high-level oversight, and on-time performance.
Our ability to provide additional resources, such as dedicated project management staff, state-of-the-art technology, and specialized expertise, sets us apart from other firms. We also prioritize availability, with an on-site team ready to respond to emergencies and urgent requests.
Our approach to service provision is based on responsiveness, cost-control measures, and practical training programs. We understand the importance of timely and efficient service delivery, and our team is committed to providing quick response times while maintaining cost-effectiveness. We prioritize effective training programs to ensure our staff possesses the necessary skills and knowledge to perform their duties to the highest standards.
Animal Control/Code Enforcement
Willdan’s Animal Control/Code Enforcement Services division provides comprehensive animal control and enforcement solutions to municipalities, ensuring public safety, responsible pet ownership, and humane treatment of animals. Our team understands the unique challenges associated with animal control, including emergency response, community education, and enforcement of local, state, and federal regulations.
We provide flexible staffing solutions, including full-time, part-time, and after-hours/on-call personnel, to support agencies that require extended coverage, particularly during evenings, weekends, and emergencies.
Animal Control/Code Enforcement Services
Staffing: Willdan provides highly skilled animal control personnel on a full-time, part-time, or on-call basis to meet the needs of local jurisdictions. Our staff is available to work evenings, weekends, and after-hours to ensure responsive animal control services when they are needed most. Whether staffing individual positions or managing an entire division, our experienced professionals assist in enforcing local animal regulations, handling stray and dangerous animals, and responding to public concerns regarding animal welfare.
Development & Implementation: Willdan supports municipalities in the development and implementation of effective animal control programs. Our expertise includes municipal code amendments related to animal control, specialized enforcement programs, revenue protection and collection efforts, and community-based initiatives designed to promote responsible pet ownership and public safety.
City of Loma LInda
City of Loma LInda Code Enforcement Services
Page | 3
Management: Our management team brings extensive experience in overseeing animal control operations, ensuring that local programs align with best practices and regulatory requirements. Willdan provides personnel at all levels, including animal control directors, compliance managers, and field supervisors, to support or lead municipal animal control divisions.
Analysis: We offer comprehensive program assessments and targeted evaluations ofspecific areas within animal control operations. Our services include reviewing policies and procedures, optimizing dispatch and response protocols, and enhancing community engagement strategies to improve service effectiveness.
Other Services: Beyond enforcement, Willdan provides a range of supportive services, including standard and specialized code enforcement program support, grant proposal writing for program funding, community education initiatives on responsible pet ownership, coordination of neighborhood animal welfare events, assistance with dangerous animal abatement, and collaboration with local agencies to ensure humane and effective enforcement practices.
Animal control is one of government agencies' most essential and challenging services. Effective animal control programs contribute to public safety, community health, and quality of life by addressing issues such as stray animals, dangerous pets, and animal welfare concerns. A well-managed animal control program helps reduce health risks, prevent nuisances, and support responsible pet ownership, ultimately enhancing community well-being.
Willdan provides comprehensive Animal Control Services, with a specialized focus on weekend and after-hours on-call response, including:
24/7 emergency response for dangerous animals, animal attacks, and public safety concerns. Weekend and after-hours enforcement to ensure consistent coverage beyond regular business hours.
Stray animal capture and removal, including humane trapping and transport to shelters. Investigation and enforcement of animal-related complaints, including neglect, abuse, and excessive noise violations.
Bite investigations and quarantine enforcement in coordination with public health agencies. Wildlife management assistance, including responding to urban wildlife conflicts. Permit and licensing enforcement, ensuring compliance with pet registration laws. Public education programs on responsible pet ownership and community safety. Coordination with shelters, rescue groups, and veterinary services for animal welfare solutions. Support for animal-related ordinances, including development, review, and enforcement.
Willdan provides highly trained animal control officers who can be deployed for full-time, part-time, interim, and on-call roles to meet jurisdictional needs. Whether responding to emergencies after hours or ensuring proactive enforcement on weekends, our team delivers professional, compassionate, and effective animal control solutions tailored to each community.
City of Loma LInda
City of Loma LInda Code Enforcement Services
Page | 4
Scope of Work
Contract Code Inspection Services
Willdan proposes to provide animal control services to the City of Loma Linda under the direction of the Fire Marshal. Our services will be available on an as-needed basis, with a particular focus on weekend and after-hours on-call response. Our experienced personnel will address a wide range of animal control concerns, including the enforcement of local ordinances and ensuring public safety.
Animal Control Services:
Capture and secure stray, lost, or unsecured dogs.
Enforcement of leash laws and related animal control regulations. Capture and transport sick or injured domestic animals for veterinary care. Investigation of animal hoarding cases.
Investigation and enforcement of animal cruelty violations. Collection and proper disposal of deceased animals.
Capture and management of wild or potentially dangerous animals.
Licensing & Regulatory Enforcement:
Licensing of unregistered animals and enforcement of compliance. Investigation of apiaries to ensure adherence to local regulations. Enforcement of hog-keeping regulations within city limits. Inspections and enforcement of commercial kennel and cattery compliance. Oversight of livestock retention to ensure compliance with City ordinances. Enforcement of regulations at commercial riding academies. Investigation of animal waste complaints related to pet ownership. Response to concerns regarding the storage or retention of exotic animals.
This list is not exhaustive; Willdan personnel will investigate all reported animal-related concerns as directed by the City. Our team will provide scheduled services and respond to urgent on-call requests within one hour of notification during after-hours or weekend incidents.
Animal Transport & Shelter Coordination:
Willdan personnel will transport impounded animals to the designated shelter as required by the City.
Injured animals will be taken to the appropriate veterinary facility, with transportation logistics determined based on time of day and veterinarian availability.
It is important to note that Willdan is proposing to provide trained personnel only. The City of Loma Linda will be responsible for supplying vehicles, equipment, veterinary services, and sheltering facilities necessary for the execution of animal control duties. Willdan personnel will ensure that all responsibilities are carried out efficiently, aligning with the City’s expectations and legal requirements.
City of Loma LInda
City of Loma LInda Code Enforcement Services
Page | 5
Project Management
Al Brady shall be the Principal-in-Charge of this project. Mr. Brady has over 35 years of experience in the code profession and has provided contract code servicesto approximately 100 municipalitiesin California, Arizona, and Nevada. He specializes in developing new code programs, improving existing divisions, revenue enhancement, ordinance revisions, maximizing staff efficiency, and enhancing customer relations.
Terry Cox shall be the Project Manager with final oversight of the contract. Mr. Cox has over 27 years of experience in the code profession and has provided contract code services to multiple municipalities in California. His expertise lies in the development of innovative code programs, enhancement of existing departments, effective management of vendor enforcement operations, revision of ordinances, provision of staff training, optimization of staff productivity, and improvement of customer relationship.
Fee Schedule
Willdan will provide contract code enforcement services to the City of Loma LInda for a flat hourly rate based on the Willdan hourly rate schedule below. All rates and costs shall be effective through the terms of the agreement.
SERVICE PROVIDED HOURLY RATE
Animal Control Supervisor $110/hour
Senior Animal Control Officer $90/hour
Animal COntrol Officer $75/hour
Animal Control Technician $65/hour
NOTE: “On-call” assignments/shifts shall require a minimum compensation of 2-hours each.
Overtime rates of 1.5x the regular hourly rate will be charged for all overtime hours worked.
City of Loma Linda
City of Loma LInda Code Enforcement Services
Page | 6
Related Experience
City of Garden Grove - Project Manager. Provide animal control staff to assist with inspection, animal handling and collection, enforcement, and education pertaining to animal control services.
City of Grand Terrace – Project Manager. Provided interim staffing for code enforcement and animal control services throughout the city.
City of La Puente – Project Manager. Provided interim code enforcement management and supervisory staff who were responsible for temporarily overseeing the city’s code program.
City of Downey – Project Manager. Providing interim code enforcement staff.
City of Big Bear Lake – Project Manager. Provide seasonal code enforcement staff for the enforcement of short-term lodging.
City of Laguna Beach – Project Manager. Provided code enforcement staff on a contract basis to address unregistered and non-complaint vacation rentals.
City of Palm Desert – Project Manager. Provided code enforcement staff on a contract basis to address unregistered and non-complaint vacation rentals.
City of Irwindale – Project Manager. Provided municipal code enforcement services including monitoring of a local racetrack for compliance with the City Sound Ordinance on an interim basis.
City of Long Beach – Project Manager. Provided interim code enforcement staff who were responsible for enforcing the City’s Municipal Code.
County of Orange – Project Manager. Providing long-term code enforcement staff.
City of Laguna Hills – Project Manager. Assisted the city in the development of a public education program concerning the city’s code program.
City of Los Alamitos - Directed and participated in review of the city’s code enforcement policy and procedures and made recommendations for changes, as necessary. Additionally, provided interim code enforcement staff and a Community Development Director.
City of Hawaiian Gardens – Project Manager. Assisted the City of Hawaiian Gardens in developing and implementing an Administrative Citation program.
City of Rosemead - Project Manager. Provided interim code enforcement staff to inspect targeted areas of the city to facilitate neighborhood improvements.
City of San Clemente – Project Manager. Provided interim Code Enforcement staff to assist with their Code Enforcement Program.
City of Superior, AZ - Direct and participate in the review of the city’s code enforcement policy and procedures and make recommendations for changes, as necessary. Development and Implementation of a Nuisance and an Administrative Citation Ordinance.
City of La Canada Flintridge - Direct and participate in the review of the city’s code enforcement policy and procedures and make recommendations for changes, as necessary. Development and Implementation of a Nuisance, Cost Recovery and an Administrative Citation Ordinances. Provided interim code enforcement staff to conduct inspections and facilitate neighborhood improvements.
City of Loma LInda
City of Loma LInda Code Enforcement Services
Page | 7
City of Del Mar - Provided interim code enforcement staff to the City and managed their entire Code program.
City of Newport Beach - Provided interim code enforcement staff to the City and managed their entire Code program.
It should be noted that the project list above is not a comprehensive list of all our past code clientele but represents a small portion of the Municipalities we have served. We have also successfully provided services to the following jurisdictions as a further sample of our experience and clientele:
Bradbury
Burbank
Costa Mesa
Desert Hot Springs
El Monte
Folsom
Fountain Valley
Hermosa Beach
Huntington Beach
Laguna Woods
Laguna Niguel
Manhattan Beach
Maywood
Pasadena
San Diego County
San Juan Capistrano
San Luis Obispo
Sierra Madre
Thousand Oaks
Ventura
West Hollywoood
City of Loma Linda
City of Loma LInda Code Enforcement Services
Page | 8
References
City of Garden Grove
Ana V. Neal
13802 Newhope St.
Garden Grove, CA 92843
(714) 741-5554
Project: Providing animal control staff to assist with City services.
City of La Puente
John Di Mario
15900 East Main Street
La Puente, CA 91744
(626) 855-1517
Project: Program assessment, development, training, and implementation. Staff augmentation providing full-time staffing, enforcement of building, zoning, and nuisance-related issues.
City of La Canada Flintridge
Susan Koleda
1327 Foothill Boulevard
La Canada Flintridge, CA 91011
(818) 780-8881
Project: Provided interim code enforcement staff.
City of Torrance
Michelle Ramirez
3031 Torrance Boulevard
Torrance, CA 90503
(310) 618-2550
Project: Staff augmentation, providing code enforcement staff, enforcement of building, zoning, vendor, and nuisance-related issues.
In closing, Willdan has provided code compliance services to numerous different California Cities and Counties. We are confident our team can provide the customer service-based code compliance program the City is seeking. We hope this proposal meets with your approval. The resumes for our proposed team can be found below. Please let me know if you have any questions or require additional information.
City of Loma Linda
City of Costa Mesa Code Enforcement Services
Albert Brady, C.B.O.
Deputy Director of Building & Code Enforcement
Mr. Albert Brady is a Willdan Engineering code enforcement manager with 30 years of experience. Mr. Brady is responsible for Code Enforcement Services Company wide including California and Arizona. Mr. Brady leads a team of code enforcement professionals who can provide both short and long-term services including management of code enforcement departments.
Relevant Project Experience
County of Riverside, California. Code Enforcement Director. Managed the Code Enforcement Department for the entire County of Riverside. Assigned to oversee all operations and respond to all citizen concerns, County CEO complaints and Board inquiries; Prepare and monitor the Department's budget including all revenues and expenditures. Prepare regular staff reports for the Board of Supervisor’s regarding ordinance development and/or municipal code revisions. Provide personnel with direction, develop and update the Division's Policy and Procedure manual and verify that staff adheres to all policies established within the Department. Evaluate staff's performance on a regular basis and pursue disciplinary action when appropriate.
Interview and hire all personnel. Attend regular staff meetings; meet with civic groups such as the Chamber of Commerce, Board of Realtors, Neighborhood groups and Homeowner's Associations. Interact with various departments, County, State and Federal organizations when necessary. Interact with The Riverside County District Attorney’s Office regarding criminal investigations and County Counsel for Civil proceedings such as Nuisance abatements, injunctions and/or receiverships.
AndersonPenna, Newport Beach, California. Code Enforcement Manager. Managed the Code Compliance Division for a firm that provides contract code servicesto Municipalities in Southern California. Contract services varied from staff augmentation, program development and consulting. Provided service to different jurisdictions in California including the following government agencies; County of Orange, City of Laguna Woods, Pasadena, Ventura, La Canada Flintridge, Upland, Fountain Valley, Tustin, Desert Hot Springs, and San Juan Capistrano. Developed and implemented code programs, ordinances (civil citation, nuisance ordinance, rental inspection programs) and policies and procedures manuals. Managed all contracts for service delivery and all contract employees assigned to the projects. Attended regular City Council meetings and assured projects remained within budget.
City of Moreno Valley, California. Code & Neighborhood Services Official. Responsible for managing the Code and Neighborhood Services Division which is comprised of the Parking Enforcement Team and the Code Compliance Group. Assigned to oversee all operations and respond to all citizen concerns, City Manager complaints and Council inquiries; Prepare and monitor the Division's budget including all revenues and expenditures.
Manage agreements with outside contractors that provide service to the City including Riverside County Environmental Health, Abatement Contractors, and Citation Processing Services. Monitor and prepare quarterly and annual reports for three separate Federal prograMr. Prepare regular staff reports for City Council regarding ordinance development and/or municipal code revisions. Manage specialized programs such as the City's Graffiti Restitution Program, Shopping Cart Containment Ordinance and the Rotational Tow Service Program. Provide personnel with direction, develop and update the Division's Policy and Procedure manual and verify that staff adheres to all policies Education
1988, AA, Liberal Arts, California
State University, Fullerton
1990, BA, Business
Administration, University of
Southern California, Los Angeles
Registration
PC 832 Certificate, Orange
County Sheriff's Academy,
Orange, CA
Basic Certification, SCACEO -
Southern California Association
of Code Officials
Intermediate Certification,
SCACEO - Southern California
Association of Code Officials
Advanced Certification, SCACEO
- Southern California Association
of Code Officials
Supervisory Certification,
SCACEO - Southern California
Association of Code Officials
Watershed Management
Certificate, EPA - Environmental
Protection Agency, Sacramento,
CA
ICC Certified Building Official
Affiliations
Past Education Chair, California
Association of Code Officials,
Sacramento, CA
Past Board Member, California
Association of Code
Enforcement Officials,
Sacramento, CA
Member, American Association
of Code Enforcement
30 Years’ Experience
City of Loma LInda
City of Loma LInda Code Enforcement Services
established within the Division. Evaluate staff's performance on a regular basis and pursue disciplinary action when appropriate. Interview and hire personnel. Attend regular staff meetings; meet with civic groups such as the Chamber of Commerce, Board of Realtors, Neighborhood groups and Homeowner's Associations.
Willdan, Anaheim, California. Code Enforcement Supervisor. Managed the Code Compliance Division for a firm that provided contract code services to Municipalities in the western United States. Contract services varied from staff augmentation, program development and consulting. Provided service to different jurisdictions in California, Arizona and Nevada including the following government agencies; County of Orange, City of Anaheim, South Pasadena, Bradbury, La Canada Flintridge, Rosemead, Hawaiian Gardens, Los Alamitos, Irvine, Laguna Hills, Del Mar, La Palma, and San Juan Capistrano.
Developed and implemented code programs, ordinances (civil citation, nuisance ordinance, rental inspection programs) and policies and procedures manuals. Managed all contracts for service delivery and all contract employees assigned to the projects.
Attended regular City Council meetings and assured each project remained within budget.
City of Anaheim, California. Senior Code Enforcement Officer. Supervised the CDBG team of the Code Enforcement Division which consisted of seventeen employees.
Enforced City regulations and codes to enhance and preserve the quality of neighborhoods. Received citizen complaints of Municipal Code violations and coordinated the resolution of those concerns. Provided training to employees; established and maintained the Division's policy and procedure manual and ensured that the established practices were followed. Performed regular evaluations of employees, prepared internal and external memorandums, staff reports, developed ordinances and assisted with the annual preparation of the Planning Department Budget.
City of Anaheim, California. Code Enforcement Officer II. Conducted field investigations and site surveillance of residential, commercial and industrial properties. Enforced all applicable code provisions, ordinances and statutes; issued infraction and misdemeanor citations for violations regarding zoning, litter, abandoned vehicles, weeds and debris accumulation. Photographed evidence, prepared diagrams, interviewed potential witnesses and composed letters to ensure remedial action was taken; received complaints from citizens; issued correction notices and performed abatements when necessary. Prepared memos and investigative reports.
City of Anaheim, California. Code Enforcement Officer I. Performed field inspections and enforced municipal code provisions (such as animal regulations, business license requirements, and building permits). Explained regulations relating to municipal code provisions including zoning, land use, planning, and design review. Responded to citizen complaints regarding potential code violations; conducted research of property ownership, past permits and all applicable code regulations. Coordinated enforcement actions with other City departments and other governmental agencies, as necessary.
City of Anaheim, California. Housing Coordinator/Inspector. Performed field inspections of all Section 8 Housing Vouchers for the City of Anaheim Housing Authority. Inspections were performed to verify compliance with the Housing Quality standards; for new vouchers and as part of the annual recertification program. Additional duties included providing notices for non-compliant units to both property owners and residents, negotiating rents, performing recertification paperwork, re-inspections of non-compliant units, and assisting customers with additional benefits available through the family selfsufficiency program.
Albert Brady
Continued
City of Loma Linda
City of Loma LInda Code Enforcement Services
John (Terry) Cox
Code Enforcement Manager
Mr. Terry Cox is a Code Official with over 26 years’ experience in addressing community blight through developing effective neighborhood strategies. He has demonstrated the ability to train, motivate and manage cohesive teams focused on preserving communities. He is experienced in neighborhood improvement projects, operational management, community relations, consulting and project management.
Relevant Project Experience
County of Orange, CA. Code Enforcement Manager. Oversaw the day-to-day operations of the Neighborhood Preservation Section with the County of Orange, which includes the training and supervision of both County and contract staff. Worked closely with staff from the Board of Supervisors, CEO’s office, multiple County Departments, and additional outside agencies to coordinate investigations/enforcement activities and communicate findings/results, as well as to provide thorough and effective service to unincorporated islands within the County of Orange. Prepared and provided staff reports, departmental work plans, educational/informational materials and special presentations related to code enforcement. Developed and implemented policies and procedures to improve program efficiency and effectiveness. Coordinated and implemented special projects such as community cleanup days, target area sweeps and community meetings, thus spearheading the community outreach efforts of OC Development Services/OC Public Works.
Communicated, both verbally and in writing, with representatives of the District Offices to address potential code-related concerns (Board of Supervisors). Analyzed current Neighborhood Preservation procedures and implemented changes when needed to improve program efficiency/effectiveness and staff morale (i.e., office hearing scheduling procedures, improved notification process, changes in rotational case assignments, etc.).
Prepared and hosted Neighborhood Preservation bi-weekly meetings to maintain staff awareness of program status, goals and accomplishments, as well as to obtain feedback from staff with regards to improving the program. Reviewed officer prepared notifications to the public and case files submitted for closure to maintain quality assurance, providing staff with assistance and direction when needed. Researched and organized additional training for members of staff to improve officer awareness and effectiveness. Responsible for annual staff member reviews, coaching up of staff, and disciplinary action towards staff as needed. Responsible for developing and maintaining the annual budget for Neighborhood Preservation, as well as overseeing contract development/operations.
Highly involved with the development and implementation of the new Land Management System and the Customer Resource Management online portal now utilized throughout OC Public Works to provide easily accessible online services to the stakeholders and visitors of Orange County.
AndersonPenna, Newport Beach, California. Senior Code Enforcement Officer. Managed overall contract and day-to-day operations of contract code staff assigned to the County of Orange. Received calls for service and investigated potential zoning, building, grading and general property maintenance code violations. Collected and documented evidence as part of code casework. Issued notices and administrative citations as needed to ensure code compliance. Prepared briefing papers and reports for review by management of the Board of Supervisors. Prepared and carried out inspection and abatement warrants. Planned, Education
B.S., Business Management,
California Coast University,
Santa Ana, CA
Business Management,
California State University,
Long Beach
Psychology, Cerritos Community
College
Licenses/Certifications
PC 832 Certificate - Rio Hondo
Community College
Certified Code Enforcement
Officer, CACEO - California
Association of Code
Enforcement Officials
Basic Certification, SCACEO
- Southern California
Association of Code
Enforcement Officials
Intermediate Certification,
CACEO - California
Association of Code
Enforcement Officials
Advanced Certification,
CACEO - California
Association of Code
Enforcement Officials
Supervisory Certification,
CACEO - California
Association of Code
Enforcement Officials
Watershed Management
Certificate, EPA -
Environmental Protection
Agency, Sacramento, CA
Affiliations
Member, California
Association of Code
Enforcement Officials
27 Years’ Experience
City of Loma LInda
City of Loma LInda Code Enforcement Services
prepared and participated in community meetings and clean-up events. Worked closely with County Counsel and the District Attorney’s office to host meetings, carryout civil litigation, and proceed with criminal court filings when voluntary compliance was not obtained.
Willdan, Anaheim, California. Senior Code Enforcement Officer. Managed overall contract and day-to-day operations of contract code staff assigned to the County of Orange. Received calls for service and investigated potential zoning, building, grading, and general property maintenance code violations. Collected and documented evidence as part of code casework.
Issued notices and administrative citations as needed to ensure code compliance. Prepared briefing papers and reports for review by management and the Board of Supervisors.
Prepared and carried out inspection and abatement warrants. Planned, prepared, and participated in community meetings and clean-up events. Worked closely with County Counsel and the District Attorney’s office to host meetings, carry out civil litigation, and proceed with criminal court filings when voluntary compliance was not obtained. Provided code services to the City of La Canada-Flintridge. Also, prepared community education materials pertaining to code enforcement for the City of Laguna Hills.
City of Anaheim, California. Code Enforcement Officer II. Conducted field investigations and site surveillance of residential, commercial, and industrial properties. Enforced all applicable code provisions, ordinances and statutes; issued infraction and misdemeanor citations for violations regarding zoning, litter, abandoned vehicles, weeds and debris accumulation.
Photographed evidence, interviewed potential witnesses and composed letters to ensure remedial action was taken; received complaints from citizens; issued correction notices and performed abatements when necessary. Prepared memos and investigative reports.
Responsible for the enforcement of parking violations and illegal street vendor activity.
City of Paramount, California. Code Enforcement Officer I. Conducted field investigations and site surveillance of residential, commercial and industrial properties. Enforced all applicable code provisions, ordinances and statutes; issued infraction and misdemeanor citations for violations regarding zoning, litter, abandoned vehicles, weeds and debris accumulation. Photographed evidence, interviewed potential witnesses and composed letters to ensure remedial action was taken; received complaints from citizens; issued correction notices and performed abatements when necessary. Prepared memos and investigative reports. Responsible for the enforcement of parking violations and illegal street vendor activity. Also responsible for Public Safety fleet maintenance and supervised the Los Angeles County inmates (trustees) assigned to provide maintenance services at the City’s Public Safety Substation.
Terry Cox
Continued
City of Loma LInda
City of Loma LInda Code Enforcement Services
Ericka Dominguez
Animal Control Officer
Ms. Ericka Dominguez is an experienced Willdan Animal Control Officer providing humane care to animals through her patience, empathy, and nurturing disposition. Ms. Dominguez is well versed in interacting skillfully with the public to calm them in difficult situations. She possesses a professional and comforting manner and has experience in challenging environments. She also knows the importance of listening and responding appropriately.
Ms. Dominguez is available to assist our Southern California clients with Animal Control services.
Relevant Project Experience
City of Garden Grove, CA (Willdan). Animal Control Officer. Ms. Dominguez provides animal control services for the City of Garden Grove, enforcing municipal codes and ordinances to ensure public safety and the humane treatment of animals. She responds to service calls involving stray, injured, and aggressive animals, conducts investigations, and takes appropriate enforcement actions, including issuing citations and warnings for violations such as unlicensed pets and leash law infractions. Ericka educates the public on responsible pet ownership, licensing requirements, and local regulations while collaborating with shelters, veterinarians, and law enforcement agencies to facilitate rescues, adoptions, and compliance efforts. She also conducts field inspections and patrols to proactively address animal-related concerns and maintains detailed reports and records of all enforcement activities.
Southeast Area Animal Control Authority (SEAACA), Downey, CA. Animal Control Officer.
Ms. Dominguez conducted animal rescues, handled cruelty and neglect case investigations, and actively participated in public education and outreach efforts. Ericka also played a crucial role in the daily operations of the animal shelter, ensuring the well-being of the animals in their care. She responded promptly to emergency calls, showcasing her ability to work effectively under pressure. Her meticulous record-keeping and collaborative spirit with fellow officers and animal welfare organizations made her a valuable asset to the team. Ericka's commitment and dedication significantly improved animal welfare and community safety within her jurisdiction.
VIP, Windsor, CA. Supervising Veterinary Assistant. Ms. Dominguez served as a Supervising Veterinary Assistant, where she supervised a team of 4 employees, providing guidance and support in their daily tasks. She was crucial in training new employees, ensuring they were well-equipped to provide exceptional animal care. Ericka managed and ran a mobile pet clinic, demonstrating her dedication to reaching and serving a diverse range of clients and their beloved pets. Her exceptional customer service skills were evident in her interactions with clients, where she consistently went above and beyond to address their needs and concerns.
Ericka also skillfully managed store account relationships, fostering strong partnerships with suppliers and clients. Additionally, she oversaw signage and marketing efforts, effectively promoting the clinic's services and enhancing its visibility in the community. Ericka's unwavering passion for working with animals was the driving force behind her success in this role, making her an invaluable asset to the team.
Education:
BS, Canine Studies, Bergin
College of Canine Studies,
Penngrove, CA
AS, Social and Behavioral
Science, Santa Rosa Community
College, Santa Rosa, CA
Registrations/Certifications:
Business Management, Santa
Rosa Community College, CA
City of Loma LInda
City of Loma LInda Code Enforcement Services
Mitchell Levy
Animal Control Officer
Mr. Mitchell Levy has 13 years of experience in municipal codes pertaining to safety, animal control, zoning, and housing, environmental regulations, public nuisance laws and more. He is able to establish and maintain effective working relationships with the public and private sector and is a solution-oriented person. Mr. Levy conducts follow-up activities to monitor and ensure compliance and maintains close verbal and written contact regarding progress with the complainants. He is knowledgeable in de-escalation tactics and conflict resolution through communication and is available to assist our Southern California clients with Code Enforcement.
Previous Work Experience
County of San Diego, San Diego CA. Code Compliance Officer. Mr. Levy investigated potential code violations and conducted on-site inspections, interpreted local ordinances and regulations to determine code violations, and prepared reports detailing the results of investigations and inspections. He provided technical assistance to property owners regarding zoning requirements, permits, and other related issues, enforced laws pertaining to land use planning, environmental protection, public health and safety, and assessed citations, civil penalties and court ordered abatements, when necessary for noncompliance with codes.
County of San Diego, San Diego, CA. Supervising Animal Control Officer. Mr. Levy monitored animal control officers to ensure proper enforcement of animal welfare regulations, provided training and guidance to new animal control officers on policies, procedures, and safety protocols, and maintained detailed records for all cases handled by the animal control unit including incident reports and euthanasia logs. He collaborated with law enforcement agencies on criminal investigations related to animal welfare issues, prepared court documents and testified in court proceedings as necessary, and interviewed witnesses to investigate reports of animal attacks or cruelty. Mr. Levy also participated in community outreach activities regarding animal welfare topics.
County of San Diego, San Diego, CA. Animal Control Officer. Mr. Levy enforced all state and local animal related laws and ordinances, responded to animal control related calls and complaints from the public, and conducted investigations of suspected animal cruelty/ neglect cases, interviewed witnesses, and collected evidence. He worked directly with the District Attorney's office and attended court hearings regarding alleged violations of animal cruelty/ neglect laws and investigated allegations of animal bites and quarantine and isolation procedures as required by law. Mr. Levy participated in community outreach events focused on pet adoption, low-cost spaying and neutering services, rabies vaccination clinics.
Education
B.S. Operations
Management, California
Polytechnic State University
Pomona, Pomona, CA
Certifications/Registrations
San Diego County Sheriff’s
Sergeant Academy
Interviewing and
Interrogation Techniques,
Behavior Analysis Training
Institute (BATI)
Federal Emergency
Management Agency
(FEMA) Training
Animal Control Officer
Department of Animal
Services Animal Control
Academy
San Diego County’s Dynamic
Management System
Effective Communications
and Human Relations, Dale
Carnegie
13 Years’ Experience
City of Loma LInda
City of Loma LInda Code Enforcement Services
Darrell Gipson
Animal Control/Code Enforcement Officer
Mr. Darrell Gipson is a Willdan Code Enforcement Officer who understands property legal descriptions, lots, and easements and has excellent communication and organizational skills.
He can establish and maintain effective working relationships with the public and private sectors and is a solution-oriented person that utilizes out-of-the-box and critical thinking to obtain solutions. Mr. Gipson is also a valuable member of the vendor control team Willdan has assigned to assist the City of Inglewood.
Relevant Project Experience
City of Grand Terrace, CA (Willdan). Code Enforcement/Animal Control Officer. Mr. Gipson addressed loud noise complaints(roosters and barking dogs), dead animal clean-up, loose/wild animal retrieval (i.e. dogs, raccoons, etc), and other various animal concerns within city boundaries. Mr. Gipson received and investigated animal and code violation complaints, researched complaints regarding violations of city codes, ordinances standards, laws, and safety regulations, investigate illegal food vendors and businesses on the preparation, handling, and serving of food products, work with residents, business representatives, and other parties to resolve existing code violations and achieve compliance with zoning, building, health, nuisance, vehicle abatement, business license, and property maintenance codes and ordinances. He prepared and maintained casework through the gathering and documentation of evidentiary materials, He prepared and issued notices and citations to parties in an attempt to achieve compliance, Darrell also prepared reports and memos for review by supervision; maintained daily inspection logs, records, statistics, and files pertaining to code enforcement activity. Mr. Gipson also served as the Community Emergency Response Team Coordinator for the City.
City of Fontana, CA (Willdan). Code Enforcement Officer. Mr. Gipson is part of the Willdan team assigned to handle vendor control in the city. He assists city and county staff with the enforcement of city and state codes pertaining to street food vendors within the city. He effectively communicates with and educates illegal food vendors, while taking additional enforcement action as needed.
City of Inglewood, CA (Willdan). Code Enforcement Officer. Mr. Gipson is part of the Willdan team assigned to handle vendor control in the city. He assists city and county staff with the enforcement of city and state codes pertaining to street food vendors within the city. He effectively communicates with and educates illegal food vendors, while taking additional enforcement action as needed.
Lending3 Inc., Fountain Valley, CA. Branch Manager. Mr. Gipson managed and provided employee mentorship to a team of 11 virtual loan officers. He led the charge in customer service by providing a high-quality customer service in building and maintaining productive relationships with new and existing clients, realtors, appraisers, builders, brokers, and title companies. He prepared financialstatements for the branch, oversaw reportsfor budgets and financial reports, and created plans and forecasts that were built to meet future needs.
Mr. Gipson actively pursued business development relationships within the community.
Education/Training
Code Enforcement,
Santiago Canyon College,
Orange, CA
Community Emergency
Response Team
Coordinator
CPR/First Aid Certification,
American Heart
Association
PC 832 – Powers of Arrest
CITY OF LOMA LINDA
AGRREMENT FOR CONTRACTOR SERVICES FOR
ON-CALL ANIMAL CONTROL SERVICES
THIS AGREEMENT is made and entered into this March 11, 2025, by and between THE CITY OF LOMA LINDA, a Municipal Corporation (hereinafter referred to as "CITY") and WILLDAN ENGINEERING COMPANY, a California Corporation (hereinafter referred to as "CONTRACTOR").
A. RECITALS
1. City has heretofore requested of CONTRACTOR the performance of services with respect to OnCall Animal Control Services (PROJECT” hereinafter);
2. CONTRACTOR has now submitted its proposal for the performance of suchservices;
3. CITY desires to retain CONTRACTOR to perform the services necessary to render advice and assistance to CITY relating to thePROJECT;
4. CONTRACTOR represents that it is qualified to perform such services and is willing to perform such services as hereinafter defined.
NOW, THEREFORE, IT IS AGREED by and between CITY and CONTRACTOR as follows:
B. AGREEMENT
1. Definitions: The following definitions shall apply to the following terms, except where the context of this Agreement otherwise requires:
a. PROJECT: The preparation of all of the necessary documents, and reports with respect to the Scope of Services described herein and hereto, and made a parthereof; b. SCOPE OF SERVICES: Such services as are necessary to be performed by CONTRACTOR in order to complete the WORK as set forth herein in Exhibit “A” attached hereto and incorporated herein by reference;
2. CONTRACTOR agrees asfollows:
a. CONTRACTOR shall forthwith undertake and complete the PROJECT in accordance herein specified and applicable with Federal, State and CITY statutes, regulations, ordinances and guidelines, all to the reasonable satisfaction of theCITY.
b. CONTRACTOR shall at CONTRACTOR'S sole cost and expense, secure and hire such other persons as may, in the opinion of CONTRACTOR, be necessary to comply with the terms of this Agreement. In the event any such other persons are retained by CONTRACTOR, CONTRACTOR hereby warrants that such other persons shall be fully qualified to perform services required hereunder.
Service Contract
c. CONTRACTOR shall, at CONTRACTOR'S sole cost and expense, secure the required issuance of a City Business License as a condition precedent to being engaged as a CONTRACTOR within the CITY.
3. CITY agrees asfollows:
a. To pay to CONTRACTOR at the rate OF $75.00 per hour as set forth in Exhibit A. The listed rates shall cover the cost of all direct and indirect costs or fees, including the work of employees and consultants of CONTRACTOR.
b. Optional Services: Payments for additional services requested, in writing, by CITY, and not included in the Scope of Services, shall be paid as agreed upon by the CITY and CONTRACTOR in writing. Charges for additional services shall be invoiced on a monthly basis and shall be paid by CITY within 30 days after said invoices are received by CITY.
4. CITY agrees to provide toCONTRACTOR:
a. Information and assistance in the Scope of Services,hereto; b. Copies of information, if available, which CONTRACTOR considers necessary in order to complete the Project;
c. Such information as is generally available from CITY files applicable to the Project; d. Assistance, if necessary, in obtaining information from other governmental agencies and/or private parties. However, it shall be CONTRACTOR'S responsibility to make all initial contact with respect to the gathering of suchinformation.
5. Ownership of Documents: All documents, data, studies, photographs and reports prepared by CONTRACTOR pursuant to this Agreement shall be considered the property of the CITY and, upon payment for services performed by CONTRACTOR, such documents and other identified materials shall be delivered to CITY by CONTRACTOR. CONTRACTOR may, however, make and retain such copies of saiddocuments and materials as CONTRACTOR may desire.
6. Termination: Either CITY or CONTRACTOR may terminate this Agreement upon giving the other party 30 days written notice. In the event this Agreement is so terminated, CONTRACTOR shall be compensated at CONTRACTOR'S applicable rates as set forth in Attachment 1 to Exhibit A for work completed as of the date of termination. CONTRACTOR shall provide to CITY any and all documents, studies, photographs and reports, whether in draft or final form, prepared by CONTRACTOR as of the date of termination.
7. Notices and Designated Representatives: Any and all notices, demands, invoices and written communications between the parties hereto shall be addressed as set forth in Paragraph 7. The belownamed individuals, furthermore, shall be those persons primarily responsible for the performance by the parties under thisAgreement:
Service Contract
8. Term of Contract: This Agreement shall commence on the date of execution and shall remain and continue in effect until terminated as provided in Paragraph 6 above.
CITY: CITY OF LOMALINDA
Name: T. JARB THAIPEJR, P.E.
Title: CITY MANAGER
Address: 25541 BARTON ROAD, LOMA LINDA, CA 92354
CONTRACTOR: WILLDAN ENGINEERING COMPANY
Name: Albert Brady
Title: Deputy Director of Building and Safety
Address: 13191 Crossroads Parkway North Suite 405
Industry, CA 91746
Any such notices, demands, invoices or written communications, by mail, shall be deemed to have been received by the addressee forth-eight (48) hours after deposit thereof in the United States Mail, postage prepaid, and property addressed as set forth above.
9. Insurance:
a) Type of /Required Coverages
Without limiting the indemnity provisions of the Contract, the Contractor shall procure and maintain in full force and effect during the term of the Contract, the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Contractor agrees to amend, supplement or endorse the policies to do so. (1) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 00 01, with minimum limits of at least $1,000,000 per occurrence for bodily injury, personal injury and property damage, and $2,000,000 aggregate total bodily injury, personal injury and property damage. Commercial General Liability insurance and endorsements shall be kept in force at all times during the performance of this Agreement.
Products-Completed Operations: Contractor shall procure and submit to City evidence of insurance for a period of at least three (3) years from the time that all work under this Contract is completed.
(2) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1), including owned, non-owned and hired autos, or the exact equivalent, with minimum limits of $1,000,000 for bodily injury and property damage, each accident. If Contractor owns no vehicles, auto liability coverage may be provided by means of a non-owned and hired auto endorsement to the general liability policy. Automobile liability insurance and endorsements shall be kept in force at all times during the performance of this Agreement.
Service Contract
(3) Workers’ Compensation: Workers’ Compensation Insurance, as required by the State of California and Employer’s Liability Insurance with a limit of not less than $1,000,000 each accident for bodily injury and $1,000,000 each employee for bodily injury by disease. (4) Professional Liability: Professional Liability insurance with coverage of not less than $3,000,000 each claim. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusion that may potentially affect the work to be performed.
b) Endorsements
Insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. 1) The insurance coverages required by Section (a)(1) Commercial General Liability; and (a)(2) Automobile Liability Insurance shall contain the following provisions or be endorsed to provide the following:
Additional Insured: The City, its elected officials, officers, employees, volunteers, boards, agents and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Contract. Coverage for the additional insureds shall apply to the fullest extent permitted by law.
Additional Insured Endorsements shall not:
1. Be limited to “Ongoing Operations”
2. Exclude “Contractual Liability”
3. Restrict coverage to the “Sole” liability of contractor
4. Exclude “Third-Party-Over Actions”
5. Contain any other exclusion contrary to the Contract) Primary Insurance: This insurance shall be primary and any other insurance whether primary, excess, umbrella or contingent insurance, including deductible, or self-insurance available to the insureds added by endorsement shall be in excess of and shall not contribute with this insurance.
2) The policy or policies of insurance required by Section (a)(3) Workers’ Compensation shall be endorsed, as follows:
Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties.
c) Notice of Cancellation
Required insurance policies shall not be cancelled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
d) Waiver of Subrogation
Required insurance coverages shall not prohibit Contractor from waiving the right of subrogation prior to a loss. Contractor shall waive all rights of subrogation against the indemnified parties and Policies shall contain or be endorsed to contain such a provision.
Service Contract
e) Evidence of Insurance
The Contractor, concurrently with the execution of the contract, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates and endorsements on forms approved by the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. f) Deductible or Self-Insured Retention
Any deductible or self-insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention. g) Contractual Liability
The coverage provided shall apply to the obligations assumed by the Contractor under the indemnity provisions of this contract.
h) Failure to Maintain Coverage
Contractor agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to withhold any payment due Contractor until Contractor has fully complied with the insurance provisions of this Contract. In addition, the City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may take out the necessary insurance and pay, at Contractor’s expense, the premium thereon.
In the event that the Contractor’s operations are suspended for failure to maintain required insurance coverage, the Contractor shall not be entitled to an extension of time for completion of the Work because of production lost during suspension. i) Acceptability of Insurers
Each such policy shall be from a company or companies with a current A.M. Best’s rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. Any other rating must be approved in writing in accordance with the City.
Service Contract
j) Claims Made Policies
If coverage is written on a claims-made basis, the retroactive date on such insurance and all subsequent insurance shall coincide or precede the effective date of the initial Contractor’s Contract with the City and continuous coverage shall be maintained or an extended reporting period shall be exercised for a period of at least three (3) years from termination or expiration of this Contract.
Upon expiration or termination of coverage of required insurance, Contractor shall procure and submit to City evidence of “tail” coverage or an extended reporting coverage period endorsement for the period of at least three (3) years from the time that all work under this contract is completed.
k) Insurance for Subcontractors
Contractor shall be responsible for causing Subcontractors to purchase the same types and limits of insurance in compliance with the terms of this Contract/Agreement, including adding the City as an Additional Insured to the Subcontractor’s policies.
10. Indemnification:
a) Defense, Indemnity and Hold Harmless. Contractor shall defend, indemnify and hold harmless the City, its present and former officers, directors, employees, agents, volunteers, mayor, staff, boards, committee and representatives, as broadly interpreted (collectively, the “Indemnified Parties”), of and from all claims, suits, demands, obligations, losses damages, sums or any other matters, threatened or presently asserted, including but not limited to all legal fees, costs of defense and litigation expenses (including legal fees, expert fees and any other costs or fees, including those of adverse parties imposed on or sought against the Indemnified Parties), arising directly or indirectly out of any liability or claim of loss or liability for personal injury, bodily injury to persons, contractual liability, errors or omissions, breach, failure to perform, damage to or loss of property, or any other loss, damage, injury or other claim of any kind or nature arising out of the work to be performed by Contractor herein, caused by or arising out of the negligent acts or omissions, or intentional misconduct or other actions, omissions or conduct of Contractor, including its subcontractors, employees, agents and other persons or entities performing work for Contractor.
b) Contractual Indemnity. To the fullest extent permitted under California law, Contractor shall contractually indemnify, defend and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, amounts for good faith settlement, or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees and costs), arising out of or related to, in whole or in part, the performance of this Agreement by Contractor or by any individual or entity for which Consultant is legally liable, including but not limited to Contractor’s officers, agents, independent contractors, subcontractors or affiliated or related entities and/or its or their employees, agents and representatives, including all negligent acts or omissions, or intentional misconduct or other actions, omissions to act or conduct of Contractor, including its subcontractors, employees, agents and other persons or entities performing work for Contractor. Indemnification shall include any claim that Contractor or Service Contract
Contractor’s employees or agents, are or may be considered and treated to be employees of the City or are entitled to any employee benefits from City, including but not limited to those available under Public Employees Retirement Law. The obligation to indemnify, defend and hold harmless the Indemnified Parties shall apply to all liability as defined above regardless of whether the Indemnified Parties were or are alleged to have been negligent, except that it shall not apply to claims arising from the sole negligence or willful intentional misconduct of the Indemnified Parties. Contractor’s obligation to defend the Indemnified Parties is not contingent upon there being an acknowledgement of or determination of the merit of any claims, liability, demands, causes of action, suits, losses, expenses, errors, omissions and/or costs. c) Subcontractors and Indemnification. Contractor agrees to and shall obtain executed indemnity agreements in favor of the Indemnified Parties with provisions identical to those set forth from each and every Subcontractor, Sub consultant or other person or entity involved by, for, with, or on behalf of Contractor in the performance of any aspect of this Agreement. In the event Contractor fails to obtain such indemnity obligations, Contractor shall be fully responsible for each and every Subcontractor, Subconsultant or other person or entity in terms of defense, indemnity and hold harmless obligations in favor of the Indemnified Parties. This obligation to indemnify and defend the Indemnified Parties is binding on the successors, assigns or heirs of Contractor and shall survive the full performance or termination of this Agreement. These indemnification provisions are independent of and shall not in any way be limited or superseded by the insurance requirements and insurance-related provisions and all damages, fines, or penalties or loss of theft to the property of the City arising out of or related in any way to the negligent acts or omissions or intentional misconduct or other Contractor conduct or activities and/or conduct or activities of Contractor’s officers agents independent contractors, subcontractors or affiliated or related entities and/or its or their employees, agents and representatives, whether such actions, omissions to act, negligence or intentional conduct is or was authorized by this Agreement or not. City assumes no responsibility whatsoever for any property placed on the premises of City. Contractor further agrees to waive all rights of subrogation against the Indemnified Parties.
d) City Lost or Damaged Property Theft. Contractor further agrees to pay or cause to be paid for the indemnified parties’ benefit for any of this agreement. e) Non-Waiver and Non-Exhaustion of City’s Further Rights and Remedies. No aspect of this provision shall in any way limit or effect the rights of the Indemnified Parties against the Contractor under the terms of this Agreement or otherwise. The indemnification provisions shall apply regardless of whether this Agreement is executed after Contractor begins the work and shall extend to claims arising after this Agreement is performed or terminated, including a dispute as to the termination of Contractor. The indemnity obligations of Contractor shall continue until it is determined by final judgment that the claim against the City and any Indemnified Parties is determined by final judgment and after exhaustion of any rights of appeal.
f) Limitations on Scope of Indemnity. Notwithstanding the foregoing, Contractor shall not be responsible for indemnification for claims or losses caused solely by the negligence or intentional wrongdoing of Indemnified Parties. Further, the indemnity provided shall be interpreted as broadly as permitted under California law and as to agreements between Service Contract
parties, and shall if required be reformed to be consistent with those laws to protect and save this provision for the protection of the Indemnified Parties.
11. Assignment: No assignment of this Agreement or of any part or obligation of performance hereunder shall be made, either in whole or in part, by CONTRACTOR without the prior written consent of CITY.
12. Independent Contractor: The parties hereto agree that CONTRACTOR and its employees, officers, and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees ofCITY, including eligibility under Public Employees Retirement Law. The personnel performing the services under this Agreement on behalf of CONTRACTOR shall at all times be under CONTRACTOR’S exclusive direction and control. Neither CITY nor any of its officers, employees, or agents shall have control over the conduct of CONTRACTOR or any of CONTRACTOR’S officers, employees, or agents, except as set forth in this Agreement.
CONTRACTOR shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the CITY. No employee benefits shall be available to CONTRACTOR in connection with the performance of this Agreement.
Except for the fees paid to CONTRACTOR as provided in this Agreement, CITY shall not pay salaries, wages, or other compensation to CONTRACTOR for performing services hereunder for CITY. CITY shall not be liable for compensation or indemnification to CONTRACTOR for injury or sickness arising out of performing services hereunder.
13. Compliance With Laws: CONTRACTOR shall comply with all State, Federal, or applicable laws and regulations in performing its obligations under this Agreement.
14. Confidentiality: Information and materials obtained by the CONTRACTOR from CITY during the performance of this Agreement shall be treated as strictly confidential and shall not be used by the CONTRACTOR for any purpose other than the performance of this Agreement.
15. Discrimination: The CONTRACTOR agrees that no person shall be excluded from employment in the performance of this Agreement on grounds of race, creed, color, sex, gender, age, marital status, or place of national origin. CONTRACTOR agrees to comply with all County, State and Federal laws relating to equal employment opportunityrights.
16. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State ofCalifornia. Any litigation concerning this Agreement shall take place in superior or federal district court with jurisdiction over the City of Loma Linda.
17. Attorneys' Fees: In the event any legal proceeding is instituted to enforce any term or provision of this Agreement, the prevailing party in said legal proceeding shall be entitled to recover reasonable attorneys' fees and costs from the opposing party in an amount determined by the Court to be reasonable.
18. Entire Agreement: This Agreement supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representation by any party, which is not embodied herein, nor any other agreement, statement, or promise not contained in this Agreement shall be valid or binding. Any modification of this Agreement shall be effective only as it is in writing, signed by all parties.
19. Contents of Proposal: Contractor is bound by the contents of the proposal submitted by Contractor, Exhibit “A” hereto. In the event of conflict, the requirements of this Agreement shall take precedence over those contained in the Contractor’s proposal.
Service Contract
IN WITNESS WHEREOF, the parties hereto execute this Agreement as of the day and year first set forth above.
CONTRACTOR: CITY:
City of Loma Linda, A Municipal Corporation
By: By:
Signature Signature
Name: Name: Phillip Dupper
Typed/Printed Typed/Printed
Title: Title: Mayor
CONTRACTOR:
By:
Signature
Name:
Typed/Printed
Title:
ATTEST:
Lynette Arreola, City Clerk
APPROVED AS TO FORM:
Diane Robbins, City Attorney
City of Loma Linda
Regular City Council Staff Report
J. Appropriate $64,600 from General Fund Balance and Award Contract to Purchase and Install an AC Unit and a Stove at the Senior Center [Public Works]
Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 3J.
To
City Council
From
Jeff Peterson, Associate Engineer
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It recommended that City Council appropriate $64,600 from General Fund Balance. It is then recommended that City Council awards a contract to Loma Linda Heating & Air Conditioning, Inc. in an amount of $48,522.51 for purchase and installation of an A.C. Unit, a contract to Johnson-Lancaster and Associates, Inc. in an amount of $9,999.92 to purchase a commercial quality stove and authorize a contingency allocation of $6,000. Staff will provide inspection and contract management services.
BACKGROUND:
Staff monitors, analyzes and recommends maintenance and replacement of City infrastructure on a continual basis. Due to current budget constraints postponing replacements with temporary repairs have been utilized to obtain maximum life expectancy of some mechanical equipment. Unfortunately, that method may allow for gaps in service when failure occurs. Loma Linda Heating & Air Conditioning, Inc., the approved HVAC maintenance contractor, has been very helpful is keeping our equipment functioning. We are now at the end of life for the AC units servicing the Senior Center. Additionally, the Facilities Maintenance Coordinator has been performing similar tasks on other equipment, noting the kitchen stove is also in need of replacement.
ANALYSIS:
A proposal was requested and has been reviewed from Loma Linda Heating & Air Conditioning, Inc., the approved vendor. A cost proposal of $48,522.51 was submitted and is in line with recent similar work completed at the Library. A quote was also requested and reviewed from Johnson-Lancaster and Associates, Inc. of Clearwater, FL via the approved Joint Authority Purchasing Vendor contract, Omnia Partners. A cost proposal of $9,999.92 was submitted and is in line with recent similar purchases. It is not unusual for a project to change the quantities of work or the scope of work as field conditions dictate. This is generally caused by unforeseen circumstances or work needed to maintain the integrity of the project. Staff recommends an allocation of ±10% of the construction amount ($6,000.00) for a contingency allocation.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
Appropriate $64,600 from General Fund Balance into Account No. 0015500-58220, Facilities.
Attachments
Senior Center AC Unit 2025.pdf
Stove for Senior Center.pdf
Quote
02/28/2025
Total $9,999.92
To: Project: From:
City of Loma Linda
Julia Loeffert
25541 Barton Road
Loma Linda, CA 92354
909‐799‐4404 (Contact)
City of Loma Linda ‐ Vulcan Range
25541 Barton Road
Loma Linda, CA 92354
Johnson‐Lancaster and Associates,
Inc.
Teresa Jones
13031 U.S. Highway 19N
Clearwater, FL 33764
727‐796‐5622
Customer ID: Agency Force ID#: 4001765 Job Reference Number: 57379 ***OMNIA CONTRACT 23FS4 PRICE***
Item Qty Description Sell Total 1 1 ea RANGE, 36", 6 FRENCH HOT PLATES $9,849.92 Vulcan Model No. EV36S‐6FP208
Restaurant Range, electric, 36", (6) 2.0 kW French hotplates, infinite controls, standard oversized oven, includes (1) rack, stainless steel front, sides, single‐deck high shelf & 6" legs, 208v 1 ea 1 year limited parts & labor warranty, standard
1 ea 208v/50‐60/3‐ph, 17.0kW, 54.1 amps, direct wire, standard 1 ea Single deck stainless steel high shelf, standard
ITEM TOTAL: $9,849.92
2 1 ea LIFT GATE $150.00
Vulcan Model No. LIFT GATE
Lift Gate Service: A lift‐gate is a device used to raise and lower items from ground level to the level of a tractor trailer.
ITEM TOTAL: $150.00
***FREE FREIGHT ‐ DOES NOT INCLUDE LIFT GATE, INSIDE DELIVERY, APPOINTMENT
DELIVERY, SETTING IN PLACE AND/OR INSTALLATION
***Sales tax is not included with this quote and will be applied to the invoice when applicable.***
Sell
$9,849.92
$150.00
City of Loma Linda ‐ Vulcan Range City of Loma Linda
Ini al: ______
SALES TERMS AND CONDITIONS
Johnson‐Lancaster and Associates, Inc., 13031 US Highway 19 N, Clearwater, Florida 33764 ("Seller"), and Buyer agree to the terms and conditions for the Sales Agreement listed below and acknowledge that All quotations, terms and financial arrangements are subject to credit approval by Seller:
1. ITEMS PURCHASED. Seller agrees to sell, and Buyer agrees to buy equipment in accordance with these Terms and Conditions.
2. PURCHASE PRICE. The purchase price for the item(s) is clearly listed on Seller’s quote and/or sales offer. The prices referenced herein are based upon the prices of materials as of the date of this said Proposal/Contract will be valid for thirty (30) days from this date regardless of any fluctuation in the cost of material included herein. In the event that this Proposal/Contract is executed after the thirty (30) day grace period, Seller shall be entitled to an adjustment of the contract price reflecting any documented material price increase or, at the sole discretion of Seller this Proposal/Contract, and any contract based upon this quote, shall be rescinded.
3. LICENSES/PERMITS. This Proposal/Contract does not include any special licenses, permits or fees that may be required. Buyer is responsible for obtaining any and all approvals and permits from the Health Department, Building Department, Fire Marshall, etc. All equipment is supplied with standard components and is ready for the plumbing and electrical connections by other contractors.
4. PAYMENT OF TAXES. Buyer agrees to pay all applicable taxes of every description, federal, state, county and municipal, that arise as a result of this sale, excluding income taxes.
5. PAYMENT. Buyer agrees to pay Seller as pursuant to the Seller’s quote, sales offer and/or contract with Buyer. If the Seller’s quote or other relevant documents do not contain payment terms, Buyer will pay Seller the full amount plus all applicable taxes and freight within thirty (30) days of invoice. The Net 30 Default Terms are only applicable if the Seller’s sales offer and/or contract with Buyer does not contain payment terms. Buyer expressly agrees that the payment terms offered by Seller will be sole and exclusive payment terms for any transaction with Seller. Payment is to be made out to “Johnson‐Lancaster and Associates, Inc.”
If Buyer pays via a credit card, Seller may impose up to a five percent (5%) convenience processing charge on the transaction, unless the Seller’s quote, sales offer and/or contract with Buyer provides otherwise.
6. PLACE OF PAYMENT: All payments due under this Agreement shall be sent or made to Seller at 13031 US Highway 19 N, Clearwater, FL 33764, or at such other place as the Seller may designate in writing.
Johnson‐Lancaster and Associates, Inc. 02/28/2025
City of Loma Linda ‐ Vulcan Range City of Loma Linda
Ini al: ______
7. WARRANTIES. The Equipment is sold “AS IS.” Buyer acknowledges that the Buyer will be given a reasonable opportunity to inspect the equipment upon delivery. NO
WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES
RELATING TO MERCHANTABILITY FITNESS FOR INTENDED USE OR PURPOSE, AND NO
REPRESENTATIONS, PROMISE OR STATEMENTS HAVE BEEN MADE OR OFFERED BY SELLER OTHER THAN ANY EXPRESS WRITTEN WARRANTY CONTAINED IN SELLER’S QUOTE, SALES OFFER OR CONTRACT WITH BUYER.
8. DELIVERY. Delivery is FOB Origin, unless otherwise provide in Seller’s quote, sales offer or contract with Buyer. Seller will arrange payment for shipping with the carrier.
Charges will be prepaid and added to invoice. Buyer accepts responsibility for filing any and all claims with carriers for loss, damage, and delay. Risk of loss is upon Buyer once Seller delivers the Equipment to the carrier. Delivery will be during normal business hours ‐ Monday through Friday from 8 AM to 5 PM by non‐union personnel to first floor sites with reasonable access. Delivery and Set Up Estimated Cost are based on the Proposal package quoted and are subject to review and change. All changes will required a signed Change Order Document by both parties. If the job site is not ready at the time of initial scheduled delivery, re‐delivery and/or storage charges will apply.
Certain fabricated items may not be placed in production until the site is ready for field measurements. Delivery times are estimates only and Seller shall not be liable for delays. Additional trips that are either required or requested would be billed in addition to the delivery and set up charges. Loss or damage should be noted on the freight bill and/or receipt. Buyer must notify and register concealed damage with the carrier within five (5) business days of receipt of shipment. Buyer must file all freight claims immediately and must confirm the claim to the carrier by a written or electronic communication. Seller is not responsible for Buyer’s failure to file a timely claim with a carrier and Buyer waives any claims against Seller related to Buyer’s failure to file a timely and proper freight claim. Seller shall not be responsible for damages or delays resulting from Acts of God, and from other actions, both governmental and otherwise, including but not limited to war, riot, seizure, and embargo.
9. SECURITY INTEREST. Buyer hereby grants to Seller a security interest pursuant to the applicable Florida Statutes, including the U.C.C. as adopted in Florida, in the above described property to secure Buyer's obligation to pay as set forth above. Buyer also agrees that the security interest will cover all accessions (goods that become affixed to or installed in the property) and also to the proceeds (whatever received upon sale, exchange or collection) of the property. Nothing herein shall be construed to mean that Seller consents to any sale or transfer of the collateral. Seller and Buyer agree that a carbon, photographic, or other reproduction of this security agreement is sufficient as a financing statement for filing and for perfection purposes, and further agree that Seller may record any other form of financing statement that may be acceptable to or required by the recording agency or authority. Buyer herby appoints Seller as Buyer's agent and grants Seller limited Power of Attorney for the purpose of executing any document necessary to perfect the security interest granted in this Johnson‐Lancaster and Associates, Inc. 02/28/2025
City of Loma Linda ‐ Vulcan Range City of Loma Linda
Ini al: ______
Proposal/Contract.
10. USE AND TRANSFER OF ITEMS. Until Buyer has paid the Seller the full Purchase Price amount, the Buyer agrees: (a) to keep all items purchased from Seller at a specific location as identified on the Seller’s quote, sales offer or contract with Buyer. Any change in location must be conveyed in writing, and, with Seller's agreement, to the Seller immediately; (b) to keep all items purchased from Seller free from all liens, taxes, transfer of ownership or interest, and other such encumbrances.
11. LIMITATION OF LIABILITY. In all circumstances Seller’s maximum liability is limited to the purchase price of the products sold. Seller shall not, under any circumstances, be liable upon a claim or action in contract, tort, indemnity or contribution, or other claims relating to the products it sells which exceeds this liability limit. In no event shall Seller be liable for indirect, incidental or consequential damages or physical injury in connection with the use of products offered by Seller, including but not limited to loss of profit, opportunity or any cost or expense of providing substitute equipment or service during periods of non‐use. Seller shall not be liable for third party claims for damages against the Buyer, or for malfunction, personal injury, delays, interruption of service, loss of business, loss or damage to exemplary damages, whether or not Seller is apprised of the possibility of such claims for damages.
12. RETURNS. Buyer is solely responsible for shipping any returned product to Seller.
Buyer agrees to use only reputable carriers capable of providing proof of delivery.
Buyer agrees to bear all shipping charges and all risk of loss for the return product during shipment. Buyer agrees that all returned products will be 100% complete, in re‐ saleable original condition, free from any defect, and will include the original packaging material, manuals, blank warranty cards, and other accessories provided by the manufacturer. If any component of the returned product is missing, Seller's Return Procedure will be materially breached and Seller will reject the entire return or may choose to impose additional charges against the Buyer for replacement of any missing component or to correct any defect or damage. Seller will not refund to Buyer the original shipping charges and cannot accept collect or postage‐due returns shipments.
There will be a 25% restocking fee charged on a non‐defective returns. Custom fabricated items may not be returned.
13. DEFAULT. The occurrence of any of the following shall constitute a material default under this Contract: (a) The failure to make a required payment when payment is due; (b) The insolvency or bankruptcy of either party; (c) The subjection of any of either party's property to any levy, seizure, general assignment for the benefit of creditors, application or sale for or by any creditor or government agency; and (d) Buyer’s failure to comply with any part of these Terms and Conditions.
14. REMEDIES ON DEFAULT. In the event that Seller shall bring any action, proceeding, or suit to enforce any of its rights under this Agreement and shall be entitled to recover interest at the statutory rate, all expenses and collection costs of any nature whatsoever, including, but not limited to, attorneys’ fees, prior to and through trial Johnson‐Lancaster and Associates, Inc. 02/28/2025
City of Loma Linda ‐ Vulcan Range City of Loma Linda
Ini al: ______
and appeal as part of its damages. BUYER EXPRESSLY, KNOWINGLY AND
INTENTIONALLY WAIVES ITS RIGHT TO A JURY TRIAL FOR ANY REASON WHATSOEVER
RELATED TO ANY AND ALL LITIGATION REGARDING TO THIS AGREEMENT AND THE EQUIPMENT SOLD TO BUYER.
15. FORCE MAJEURE. If performance of an agreement between the parties or any obligation under an agreement between the parties is prevented, restricted, or interfered with by causes beyond either party's reasonable control ("Force Majeure"), and if the party unable to carry out its obligations gives the other party prompt written notice of such event, then the obligations of the party invoking this provision shall be suspended to the extent necessary by such event. The term Force Majeure shall include, without limitation, acts of God, fire, explosion, vandalism, storm or other similar occurrence, orders or acts of military or civil authority, or by national emergencies, insurrections, riots, or wars, or supplier failures. The excused party shall use reasonable efforts under the circumstances to avoid or remove such causes of non‐ performance and shall proceed to perform with reasonable dispatch whenever such causes are removed or ceased. An act or omission shall be deemed within the reasonable control of a party if committed, omitted, or caused by such party, or its employees, officers, agents, or affiliates.
16. CONFIDENTIALITY. Both parties acknowledge that during the course of this Contract, each may obtain confidential information regarding the other party's business. Both parties agree to treat all such information and these Terms and Conditions as confidential and to take all reasonable precautions against disclosure of such information to unauthorized third parties during and after the term of this Contract.
Upon request by an owner, all documents relating to the confidential information will be returned to such owner.
17. ASSIGNMENT. Neither party may assign or transfer the Seller’s quote, sales offer, contract, etc. without prior written consent of the other party, which consent shall not be unreasonably withheld.
18. ENTIRE CONTRACT. The applicable Seller’s quote, sales offer or contract and these Terms and Conditions represent the entire agreement of the parties regarding the subject matter of each individual transaction, and there are no other promises or conditions in any other agreement whether oral or written.
19. MODIFICATION. The applicable Seller’s quote, sales offer or contract may only be modified or amended if the modification is made in writing and signed by both parties.
Seller reserves the right to modify, amend or revise these Terms and Conditions as is necessary in the ordinary course of business without prior notice to Buyer.
20. SEVERABILITY. If any provision of the applicable Seller’s quote, sales offer or contract and/or these Terms and Conditions shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court Johnson‐Lancaster and Associates, Inc. 02/28/2025
City of Loma Linda ‐ Vulcan Range City of Loma Linda
Ini al: ______
Acceptance: Date:
Printed Name:
finds that any provision of the applicable Seller’s quote, sales offer or contract and/or these Terms and Conditions is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited.
21. WAIVER OF CONTRACTUAL RIGHT. The failure of either party to enforce any provision of this Contract shall not be construed as a waiver or limitation of that party's right to subsequently enforce and compel strict compliance with every provision of this Contract.
22. APPLICABLE LAW. This Contract shall be governed exclusively by the laws of the State of Florida, without regard to any choice of law principles.
23. VENUE. BUYER EXPRESSLY AGREES THAT ANY AND ALL DISPUTES RELATING IN ANY
WAY TO THIS AGREEMENT OR THE EQUIPMENT SOLD TO BUYER BY SELLER SHALL BE
SOLELY AND EXCLUSIVELY RESOLVED BY A COURT OF COMPETENT JURISDICTION IN PINELLAS COUNTY, FLORIDA. BUYER KNOWINGLY AND EXPRESSLY WAIVES ANY CLAIMS THAT THE SELECTED JURISDICTION IS INCONVENIENT.
Project Grand Total: $9,999.92
Johnson‐Lancaster and Associates, Inc. 02/28/2025
City of Loma Linda ‐ Vulcan Range City of Loma Linda
Ini al: ______
City of Loma Linda
Regular City Council Staff Report
K. Appropriate $25,000 and Award Contract for Chief Plant Operator - Water System - to WaterworkForce, Inc. in an amount not to exceed $25,000 [Public Works]
Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 3K.
From
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that City Council appropriate $25,000 into account 4657010-51820 then award a contract to WaterworkForce, Inc. of Yucaipa in an amount not to exceed $25,000 to provide regulatory coverage ensuring minimum operational requirements mandated by State of California.
BACKGROUND:
The State of California periodically analyzes and updates regulations regarding operations of water agencies providing potable water to their community. As water systems grow is size higher levels of over-site and expertise are mandated. The City has crossed the threshold for needing the next level of certified authority, Level D-4.
ANALYSIS:
A Request for Quote (RFQ) was requested from three (3) qualified local firms. The firms responded with competitive quotes and were evaluated. A thorough review and reference check indicated that WaterworkForce, Inc. would be the preferred consultant for this project. They have in-depth knowledge of the regulations and higher than required (D-5) certification. The hourly cost for service range from $155/hour from WaterworkForce, Inc. up to $220/hour. Based on the number of probable hours required, the not to exceed cost of $25,000 for the remainder of the fiscal year was determined. Future budgets will need to include this item annually. City Manager will provide project oversight.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
Appropriate $25,000 into Account No. 4657010-51820.
Attachments
Chief Plant Operator Services - WaterWorkForce.pdf
Chief Water Plant Operator 2025.pdf
SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 11th day of March, 2025, by and between THE CITY OF LOMA LINDA, a Municipal Corporation (hereinafter referred to as "CITY") and WaterworkForce, Inc. of Yucaipa, California a corporation/a partnership/a sole proprietor, (hereinafter referred to as "CONTRACTOR").
CHIEF WATER PLANT OPERATOR FOR THE CITY OF LOMA LINDA
A. RECITALS
1. City has heretofore requested of CONTACTOR the performance of services with respect to Chief Water Plant Operator (PROJECT” hereinafter);
2. CONTRACTOR has now submitted its proposal for the performance of such services;
3. CITY desires to retain CONTRACTOR to perform the services necessary to render advice and assistance to CITY relating to the PROJECT;
4. CONTRACTOR represents that it is qualified to perform such services and is willing to perform such services as hereinafter defined.
NOW, THEREFORE, IT IS AGREED by and between CITY and CONTRACTOR as follows:
B. AGREEMENT
1. Definitions: The following definitions shall apply to the following terms, except where the context of this Agreement otherwise requires:
a. PROJECT: The preparation of all of the necessary documents, and reports with respect to the Scope of Services described herein and hereto, and made a part hereof; b. SCOPE OF SERVICES: Such services as are necessary to be performed by CONTRACTOR in order to complete the WORK as set forth herein in Exhibit A attached hereto and incorporated herein by reference;
2. CONTRACTOR agrees as follows:
a. CONTRACTOR shall forthwith undertake and complete the PROJECT in accordance herein specified and applicable with Federal, State and CITY statutes, regulations, ordinances and guidelines, all to the reasonable satisfaction of the CITY. b. CONTRACTOR shall at CONTRACTOR'S sole cost and expense, secure and hire such other persons as may, in the opinion of CONTRACTOR, be necessary to comply with the terms of this Agreement. In the event any such other persons are retained by CONTRACTOR, CONTRACTOR hereby warrants that such other persons shall be fully qualified to perform services required hereunder.
c. CONTRACTOR shall, at CONTRACTOR'S sole cost and expense, secure the required issuance of a City Business License as a condition precedent to being engaged as a CONTRACTOR within the CITY.
3. CITY agrees as follows:
a. To pay to CONTRACTOR a maximum sum of that amount set forth in Bid Schedule relating to Compensation/Payment. This sum shall cover the cost of all direct and indirect costs or fees, including the work of employees and consultants of CONTRACTOR. Payment to CONTRACTOR, by CITY, shall be made in accordance with the provisions of Bid Schedule. b. Optional Services: Payments for additional services requested, in writing, by CITY, and not included in the Scope of Services, shall be paid on a compensation basis in accordance with the compensation rates set forth in Bid Schedule. Charges for additional services shall be invoiced on a monthly basis and shall be paid by CITY within 30 days after said invoices are received by CITY.
4. CITY agrees to provide to CONTRACTOR:
a. Information and assistance in the Scope of Services, hereto; b. Copies of information, if available, which CONTRACTOR considers necessary in order to complete the Project;
c. Such information as is generally available from CITY files applicable to the Project; d. Assistance, if necessary, in obtaining information from other governmental agencies and/or private parties. However, it shall be CONTRACTOR'S responsibility to make all initial contact with respect to the gathering of such information.
5. Ownership of Documents: All documents, data, studies, photographs and reports prepared by CONTRACTOR pursuant to this Agreement shall be considered the property of the CITY and, upon payment for services performed by CONTRACTOR, such documents and other identified materials shall be delivered to CITY by CONTRACTOR. CONTRACTOR may, however, make and retain such copies of said documents and materials as CONTRACTOR may desire.
6. Termination: This Agreement may be terminated by CITY upon the giving of written "Notice of Termination" to CONTRACTOR at least ten (10) days prior to the date of termination specified in said Notice. In the event this Agreement is so terminated, CONTRACTOR shall be compensated at CONTRACTOR'S applicable hourly rates as set forth in Bid Schedule, on a pro rata basis with respect to the percentage of the PROJECT completed as of the date of termination. CONTRACTOR shall provide to CITY any and all documents, studies, photographs and reports, whether in draft or final form, prepared by CONTRACTOR as of the date of termination. CONTRACTOR may not terminate this Agreement except for cause.
7. Notices and Designated Representatives: Any and all notices, demands, invoices and written communications between the parties hereto shall be addressed as set forth in the Paragraph 7. The below-named individuals, furthermore, shall be those persons primarily responsible for the performance by the parties under this Agreement:
8. Definition of Contract Period: The Contract shall be in force from March 11, 2025 until June 30, 2025. Payments for the items in the Bidding Schedule shall be prorated for the portion of the year during which the work is performed. The City Council may extend the contract for up to three (3) one-year periods.
CITY: CITY OF LOMA LINDA
Name: T. JARB THAIPEJR, P.E.
Title: PUBLIC WORKS DIRECTOR/CITY ENGINEER
Address: 25541 BARTON ROAD, LOMA LINDA, CA 92354
CONTRACTOR: WaterworkForce, Inc.
Name: Ranjit Hothi
Title: Regional Account Manager
Address: 33817 McKenny Place
Yucaipa, CA 92399-6956
Any such notices, demands, invoices or written communications, by mail, shall be deemed to have been received by the addressee forth-eight (48) hours after deposit thereof in the United States Mail, postage prepaid, and property addressed as set forth above.
9. Insurance: CONTRACTOR shall neither commence work under this Agreement until it has obtained all insurance required hereunder in a company or companies acceptable to CITY nor shall CONTRACTOR allow any employee to commence work on the PROJECT until all insurance required has been obtained. CONTRACTOR shall take out and maintain at all times during the term of this Agreement the following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, CONTRACTOR shall furnish to CITY a Certificate of Insurance as proof that it has taken out full Workers' Compensation Insurance for all persons whom it may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. b. Labor and Material Bond: In accordance with the provisions of California Labor Code, Section 3700, every employer shall secure the payment of compensation to his employees. CONTRACTOR shall, prior to commencing work, sign and file with CITY a certification as follows:
“I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers' Compensation to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Agreement." c. Public Liability and Property Damage: Throughout the term of this Agreement, at CONTRACTOR'S sole cost and expense, CONTRACTOR shall keep, or cause to be kept, in full force and effect, for the mutual benefit of CITY and CONTRACTOR, comprehensive, broad form, general public liability and automobile insurance against claims and liabilities for personal injury, death, or property damage arising from CONTRACTOR'S activities, providing protection of at least One Million Dollars ($1,000,000.00) for bodily injury or death to any one person or for any one accident or occurrence, and at least One Million Dollars ($1,000,000.00) for property damage. d. General Insurance Requirements: All insurance required by express provision of this Agreement shall be carried only in responsible insurance companies licensed to do business in the State of California and policies required under Paragraph 8b shall name, as additional insured, CITY, its elected officials, officers, employees, and agents. All policies shall contain language, to the extent obtainable, to the effect that (1) the insurer, insured and all subcontractors waive the right of subrogation against CITY and CITY'S elected officials, officers, employees, and agents; (2) the policies are primary and noncontributing with any insurance that may be carried by CITY; and (3) they cannot be canceled or materially changed except after thirty (30) days' written notice by the insurer to CITY by certified mail. CONTRACTOR shall furnish CITY with copies of all such policies promptly upon receipt of them, or certificate evidencing the insurance. CONTRACTOR may effect for its own account insurance not required under this Agreement.
10. Indemnification: CONTRACTOR shall defend, indemnify and save harmless CITY, its elected and appointed officials, officers, agents and employees from all liability from loss, damage, or injury to persons or property, including the payment by CONTRACTOR of any and all legal costs and reasonable attorneys' fees, in any manner to the extent arising out of any negligent or intentional or willful acts or omissions of CONTRACTOR in the performance of this Agreement, including, but not limited to, all consequential damages to the maximum extent permitted by law.
11. Assignment: No assignment of this Agreement or of any part or obligation of performance hereunder shall be made, either in whole or in part, by CONTRACTOR without the prior written consent of CITY.
12. Independent Contractor: The parties hereto agree that CONTRACTOR and its employees, officers, and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of CITY.
13. Compliance with Laws: CONTRACTOR shall comply with all applicable laws in performing its obligations under this Agreement.
14. Confidentiality: Information and materials obtained by the CONTRACTOR from CITY during the performance of this Agreement shall be treated as strictly confidential and shall not be used by the CONTRACTOR for any purpose other than the performance of this Agreement.
15. Discrimination: The CONTRACTOR agrees that no person shall be excluded from employment in the performance of this Agreement on grounds of race, creed, color, sex, age, marital status, or place of national origin. In this connection, the CONTRACTOR agrees to comply with all County, State and Federal laws relating to equal employment opportunity rights.
16. Government Law: This Agreement shall be governed by and construed in accordance with the laws of the State of California.
17. Attorneys' Fees: In the event any legal proceeding is instituted to enforce any term or provision of this Agreement, the prevailing party in said legal proceeding shall be entitled to recover reasonable attorneys' fees and costs from the opposing party in an amount determined by the Court to be reasonable.
18. Entire Agreement: This Agreement supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representation by any party, which is not embodied herein, nor any other agreement, statement, or promise not contained in this Agreement shall be valid or binding. Any modification of this Agreement shall be effective only as it is in writing, signed by all parties.
IN WITNESS WHEREOF, the parties hereto execute this Agreement as of the day and year first set forth above.
CONTRACTOR: CITY:
City of Loma Linda, A Municipal Corporation
By: By:
Typed/Printed Name: Typed/Printed Name:
Title: Title:
ATTEST:
Lynette Arreola, City Clerk
APPROVED AS TO FORM:
Diane Robbins, City Attorney
City of Loma Linda
Regular City Council Staff Report
L. Council Bill #R-2025-04 - A Resolution to Approve Final Tract Map No. 20467, North of Park Avenue and East of Coloma Street [Public Works]
Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 3L.
To
City Council
From
Jeff Peterson, Associate Engineer
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that the City Council approve the street name and then adopt Council Bill #R 2025-04 approving the final Tract Map No. 20467.
BACKGROUND:
The purpose of this map is to create 9 single family lots from approximately 2.77 acres located north of Park Avenue and east of Coloma Street. The owner/developer will install the off-site improvements and associated infrastructure for this project. On-site improvement plans have been approved for construction. The street name is per the City adopted street naming program and is, therefore, submitted to City Council for review and approval.
ANALYSIS:
The final Tract Map has been prepared and checked for technical correctness and requirements of the Subdivision Map Act. Public Works Department plan check fees have been paid. Infrastructure improvement agreement and guarantee has been submitted. The applicant has been working with staff and wishes to propose “Desmond Doss Drive” for the cul-de-sac.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
No impact at this time, development fees will be due at building permit issuance. Off-site improvement plan check fees have been paid.
Attachments
Resolution - Tract Map 20467.pdf
Tract 20467.pdf
Tract 20467 Agreement.pdf
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LOMA LINDA, APPROVING FINAL TRACT MAP 20467 (North
of Park Avenue and East of Coloma Street)
WHEREAS, the purpose of this map is to to create 9 single family lots from approximately
2.77 acres located north of Park Avenue and east of Coloma Street; and WHEREAS, Tract Map 20467 has been filed with the Public Works Department and has been checked for technical correctness and requirements of the Subdivision Map Act; and WHEREAS, off-site improvements have been guaranteed to be installed to City standard by an agreement and improvement bonds; and
WHEREAS, Public easements are required and dedicated on the map; and WHEREAS, the City Council on June 11, 2024, approved the tentative tract map subject to conditions of approval;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Loma Linda hereby approves Final Tract Map 20404.
PASSED, APPROVED AND ADOPTED this 11th day of March, 2025 per the attached Certified vote:
Phillip Dupper, Mayor
ATTEST:
Lynette Arreola, City Clerk
Council Bill No. R-2025-04
CERTIFICATION
I, Lynette Arreola, City Clerk of the City of Loma Linda, State of California, do hereby certify that the foregoing Resolution No. 3243 was duly adopted by the City Council at a meeting thereof held on the 11th day of March 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF I have hereto set my hand or affixed the Seal of the City of Loma Linda this 11
th day of March 2025.
Lynette Arreola, City Clerk
City of Loma Linda
Council Bill No. R-2025-04
CITY OF LOMA LINDA
AGREEMENT FOR
CONSTRUCTION OF IMPROVEMENTS
TRACT 20467
2 AGREEMENT FOR CONSTRUCTION OF IMPROVEMENTS
WHEREAS, the undersigned, Ed Haddad
whose business address is 422Wier Road, Front Office, San Bernardino. CA 92408 and if an individual, whose residence is 29848 Live Oak Canyon Road, Redlands, CA 92373
(herein referred to as the “Subdivider”,) has submitted to the City Council of the City of Loma Linda hereinafter referred to as the “City “for its approval a Final Map of a Subdivision named and designated as “Tract 20467” and;
WHEREAS, the Subdivider has not completed all of the work, or made all of the improvements required by Ordinance 109 of such other ordinances and regulations of the City requiring construction of improvements in conjunction with land division, subdivisions and the like, hereinafter collectively referred to as “said ordinance”, and desires to enter into an agreement for the completion of the work and the making of the improvements and to furnish security for the performance of this contract in accordance with the provisions of said ordinance, and;
WHEREAS, the Sub-divider has entered into and executed this agreement in anticipation that the City Council on the day of 3/11/2025, will consider approving the final map and accepting any dedications therein offered and/or approving this subdivision agreement.
NOW, THEREFORE, as a condition of the approval of said Final map by the City, the parties agree as follows:
Section 1. Performance of Work
The Subdivider promises and agrees at his own expense to do all of the work and make all of the improvements required by said ordinance, which work and improvements, without limitation by enumeration, consists of:
Site preparation, grading, installation of curb gutter, aggregate base asphalt concrete paving sidewalks, amenities and special construction and street lights and appurtenant work; sanitary sewer mains, manholes, laterals and appurtenant work; water mains, valves, fire hydrants, service laterals and appurtenant; storm drain pipe, catch basins and appurtenant work; landscaping improvements and appurtenant work; and has an estimated cost of $310,676
The above enumeration of items is understood to be only a general designation of the work and improvements, and not a binding description thereof, and all of said work shall be done and improvements made and completed which are shown on and in strict compliance with applicable plans and specifications as approved by the City Engineer and any subsequent amendments or additions thereto required by the City of its engineers, even if said amendments or additions to said plans are completed after execution of this 3 agreement, so long as the estimated cost of said amendments or additions does not exceed 10 percent of the estimated cost of the improvements to be constructed herein (and with the further understanding that the Subdivider and surety waive notice of any such change and hereby consent thereto) which plans are approved by or on behalf of the City.
The Subdivider further promises and agrees that he, his contractors and his subcontractors shall perform all work with the public’s safety and well being in mind. If, in the opinion of the City engineer or his representative, the Subdivider, his contractors or his subcontractors is performing work in an unsafe manner, the City Engineer or his representative shall instruct the Subdivider or his representative to correct the unsafe condition immediately. If the unsafe condition is not corrected in a reasonable time, as determined by the City Engineer, the City Engineer shall cause the necessary corrections to be made by a third party. The Subdivider agrees to assume all costs incurred from the third party’s corrective work and that the City Engineer’s decision shall be considered final.
Section 2. Work: Time for Commencement and Performance
City hereby fixes the time for the commencement of said work to be on the 21th day of March 2025, and for its completion to be within 365 calendar days, thereafter, at least fifteen calendar days prior to the commencement of work hereunder, Subdivider shall notify City Engineer in writing of the date fixed by Subdivider for commencement thereof, so that City Engineer shall be able to provide services of inspection.
Section 3. Extension of Time
In the event good cause is shown therefore, the City Council may extend the time for completion of the improvements hereunder. It is understood that by providing security for this agreement the surety consents in advance to any extension of time as may be given by the City to the Subdivider and waives notices of such extension. The making of an application for an extension of time by the Subdivider shall, upon the granting of the application by the City, constitute a waiver by the Subdivider and by the surety of all defenses of laches, estoppel, statutes of limitations, and other limitations of action in any action or proceeding filed by the City within the period of four years immediately following the date to which the time of performance was extended.
Section 4. Repairs and Replacements
The Subdivider promises and agrees to maintain all of the improvements to be constructed under this agreement within public rights-of-ways or public easements in a state of good repair, until all of the work and improvements are completed and accepted by or on behalf of the City and until the security for the performance of this agreement is released. Said maintenance shall include, but shall not be limited to, repair of pavements, curbs, gutters, sidewalks, parkways, sewers, and removal of debris from sewers and storm drains; said maintenance shall also include, but not limited to by this enumeration, sweeping, repairing and maintaining in good and safe condition all public streets and street improvements. It shall be the Subdivides’ responsibility to initiate this work, but if 4 he should fail to do so, he shall promptly perform such maintenance when notified to do so by the City Engineer of the City. Upon failure of the Subdivider to properly maintain, the City may do all necessary work required by this section, the cost thereof being chargeable to the Subdivider and his surety under this agreement. The Subdivider and his surety further agree under this agreement to hold the City and its officers and employees free and harmless from any claim, demand or action for damages, injury, or death, and to indemnify the City for any loss, arising out of or incurred as the result of or in connection with improper maintenance or dangerous conditions or any act of omission in connection with any of the maintenance activities required under this section, existing or occurring or arising out of any act or omission occurring prior to final acceptance by the City of all the work and improvements constructed under this agreement.
The Subdivider shall be responsible for maintaining all improvements constructed under this agreement within public rights-of-ways or public easements for a period of one year following completion of the work and acceptance by the City against any defective work or labor done, or defensive materials furnished in the performance of this agreement. It is further agreed that upon completion and acceptance of the improvements by the City, a separate surety guaranteeing maintenance of items installed as part of this agreement will be provided to the City by the Subdivider in the amount of ten percent of the face amount of the performance surety, (but not less than $1,000) which amount will guarantee and warrant the work for a period of one year following the completion and acceptance by the City against any defective work or labor done, or defective materials furnished in the performance of this agreement with the City.
Section 5. Utility Deposits - Statement
Subdivider shall file with the City Clerk, prior to the commencement of any work to be performed within the area delineated on the map, a written statement signed by Subdivider, and each public utility corporation involved, to the effect that Subdivider has made all deposits legally required by such public utility corporation for the connection of any and all public utilities to be supplied by such public utility corporation within the subdivision.
Section 6. Permits - Compliance with Law
Sub-divider shall, at his expense, obtain all necessary permits and licenses for the construction of such improvements, give all necessary notices and pay all fees and taxes required by law.
Section 7. Superintendence by Subdivider
Subdivider shall give personal superintendence to the work on said improvement, or have a competent foreman or superintendent, satisfactory to the City Engineer, on the work at all times during progress, with authority to act for Subdivider. The name of such foreman is TBD and his address is and telephone
number is Emergency Night Phone
5 Section 8. Inspection by City
Subdivider shall at all times maintain proper facilities, and provide safe access for inspection by City, to all parts of the work, and to the shops wherein the work is in preparation.
The normal workday shall be considered as 7:00 a.m. to 3:30 p.m., Monday through Friday, excluding holidays recognized by the City. Neither the Subdivider, his contractors, nor his subcontractors shall perform any work outside the above enumerated working hours without the prior approval of the City Engineer. Subdivider shall also post a deposit in an amount determined by the City Engineer to be used to pay for overtime inspection services.
If the Subdivider, his contractors, or his subcontractors perform any work outside the normal workday without arranging for and receiving permission in advance from the City Engineer, said work shall be rejected by the City. Subdivider, at his sole expense, shall remove or repair said work at the option and direction of the City Engineer.
Section 9. Improvement Security
Concurrently with the execution hereof, Subdivider shall, furnish: (1) a surety bond in an amount equal to at least one hundred percent of the estimated cost of improvements enumerated in Section One as security for the faithful performance of this agreement; and (2) a separate surety bond in an amount equal to at least fifty percent of the estimated cost of improvements enumerated in Section One as security for the payment of all persons performing labor and furnishing materials in connection with this agreement. The Subdivider shall utilize the bond forms provided by the City. In lieu of a faithful performance bond, the Subdivider may file an instrument of credit as provided in Government Code Section 66499, or may deposit cash with said City in the sum of 100% = $310,676 & 50% = $155,338
Total is $466,014
Dollars, ($ 466,014 ), which sum is equal to the estimated cost of said work and improvements as herein specified, for the faithful performance of the terms and conditions of this agreement, and it is hereby further agreed that when any portion of the aforesaid work and improvement has actually been fully completed to the satisfaction of the City Engineer and upon certification to this fact by said City Engineer, said City Engineer may in his discretion authorize from time to time partial withdrawals of said deposit for portions of said work and improvement completed in the amounts as follows, to wit:
a. Upon completion of all water pipe lines, fire hydrants, gate valves, water service connections, and other appurtenances thereof, the sum of $ b. Upon completion of the construction of all concrete curb, gutter, cross gutters, sidewalks, storm drains and appurtenances, the sum of $ 6 b. Upon completion of all sanitary sewer mains, house laterals, manholes and other appurtenances, the sum of $
c. Upon completion of preparation of all sub grade, base for pavement and paving
of roadways of all streets, the sum of $
d. 31 days after the completion of the entire work and improvements and acceptance thereof by the City Engineer and the City Council of the City of Loma Linda, the balance of $
Section 10. Cash Payments
Concurrently with the execution hereof, in addition to aforementioned bond or cash deposit, for improvement security, the Subdivider shall pay cash in the amounts listed below to cover the cost of the following enumerated items of work:
a. Water line unit of benefit for connecting to existing water line not covered by reimbursement agreement
Linear Feet @ $__________________ $
b. Proportional cost of existing water line covered by reimbursement agreement Linear Feet @$__________________ $
Acres @ $__________________ $
c. Sewer line unit of benefit for connecting to existing sewer line not covered by reimbursement agreement
Linear Feet @$__________________ $
Acres @ $_________________ $
d. Proportional cost of existing sewer main covered by reimbursement agreement Linear Feet @ $_________________ $
Acres @ $_________________ $
e. Payment of existing 1911 or 1915 Bonds
Series Bonds Nos. $
7 f. Deposit for plan checking of offsite $
improvements itemized in Section 1
Inspection fees to be paid at time of permit issuance.
g. Installation of subdivision monuments and centerline ties (refundable to developer upon completion and payment to surveyor)
9 Lots @ $125.00 $ 1,125
h. Storm drain fee Acres @ $
i. Final Map filing fee $
j. Checking and processing costs accrued $
k. Annexation to Landscape Maintenance District $
l. Deposit for completion of engineering $
m. See attached Development Fee Schedule. $
TOTAL CASH PAYMENTS TO CITY $ 1,125
Payment of the above fees shall not be construed as relieving the Subdivider from payment of fees to the City of Loma Linda for plan check, permit, inspection fees for grading or building construction or other fees due the City.
Section 11. Hold-Harmless Agreement
Subdivider hereby agrees to, and shall, hold City, its elective and appointive boards, commissions, officers, agents and employees, harmless from any liability for damage or claims for damage for personal injury including death, as well as from claims for property damage which may arise from Sub-divider’s or Sub-divider’s contractors’, subcontractors’, agents’ or employees’ operations under this agreement, whether such operations be by Subdivider or by any one or more persons directly or indirectly employed by, or acting as agent for, Subdivider or any of Sub-divider’s contractors or subcontractors. Subdivider agrees to, and shall, defend City and its elective and appointive boards, commissions, officers, agents and employees from any suits or actions at law or in equity for damages caused, or alleged to have been caused, by reason of any of the aforesaid operations; provided as follows:
a. That City does not, and shall not, waive any rights against Subdivider which it may have by reason of the aforesaid hold-harmless agreement, because of the acceptance by City, or the deposit with City by Subdivider of any of the insurance policies in Section 12 thereto.
8 b. That the aforesaid hold-harmless agreement by Subdivider shall apply to all damages and claims for damages for every kind suffered, or alleged to have been suffered, by reason of any of the aforesaid operations referred to in this Section, regardless of whether or not City has prepared, supplied or approved of, plans and specifications for the subdivision, or regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.
Section 12. Sub-divider’s Insurance
Subdivider shall not commence work under this agreement until Subdivider shall have obtained all insurance required under Section, nor shall Subdivider allow any contractor or subcontractor to commence work on his contract or subcontract until all similar insurance required of the contractor or subcontractor shall have been so obtained and approved. All requirements herein provided shall appear either in the body of the insurance policies or as endorsements and shall specifically bind the insurance carrier.
All insurance required by this Section shall name the City as the Certificate Holder and shall have a 10-day minimum cancellation notice.
a. Subdivider shall maintain, during the life of this agreement, Worker’s Compensation Insurance for all Sub-divider’s employees employed at the site of improvement, and in case any work is sublet, Subdivider shall require any contractor or subcontractor similarly to provide Worker’s Compensation Insurance for all contractor’s or subcontractor’s employees.
In case any class of employees engaged in work under this agreement at the site of the project is not protected under any Worker’s Compensation law, Subdivider shall provide, and shall cause each contractor and subcontractor to provide, adequate insurance for the protection of employees not otherwise protected. Subdivider hereby indemnifies City for any damage resulting to it from failure of either Subdivider or any contractor or subcontractor to take out or maintain such insurance.
b. Public Liability and Property Damage Insurance
Subdivider shall take out and maintain during the life of this agreement such public liability and property damage insurance to defend, indemnify, and hold-harmless the City of Loma Linda, its elective and appointive boards, commissions, officers, agents, Subdivider and any contractor or subcontractor performing work covered by this agreement from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from Sub-divider’s or any contractor’s or subcontractor’s operations hereunder, and the amount of such insurance shall be as follows:
(1) Public Liability Insurance
In an amount not less than $500,000.00 for injuries, including but not limited to death, to any one person and, subject to the same 9 limit for each person, in an amount not less than $5,000,000.00 on account of any one occurrence;
(2) Property Damage Insurance
In an amount of not less than $100,000.00 for damage to the property of each person on account of any one occurrence.
An endorsement containing the following provisions shall be added to the public liability and property damage insurance:
“Solely as respects work done by and on behalf of the named insured in the City of Loma Linda, and limited to Tract 20467, it is agreed that the City of Loma Linda is added as an additional insured under this policy and the coverage provided hereunder shall be primary insurance available to the City of Loma Linda, California, and under any other third party liability policy.
It is further agreed that this insurance shall defend, indemnify, and hold-harmless, the City of Loma Linda from all claims arising out of work directly or indirectly associated with work performed by the named insured.
It is further agreed that the other insurance conditions of the policy are amended to conform therewith.”
Section 13. Evidence of Insurance
Subdivider shall furnish City concurrently with the execution hereof, satisfactory evidence of the insurance required, and evidence that each carrier is required to give City at least thirty days prior notice of the cancellation or reduction in coverage of any policy during the effective period of this agreement.
Section 14. Title to Improvements
Title to, and ownership of, all improvements constructed hereunder by Subdivider shall vest absolutely in City, upon completion an acceptance of such improvements by City.
Section 15. Subdivider not Agent of City
Neither Subdivider nor any of Sub-divider’s agents or contractors are or shall be considered to be agents of City in connection with the performance of Sub-divider’s obligations under this agreement.
Section 16. Cost of Plan Check and Inspection
Subdivider shall pay to the City all necessary fees for engineering plan check and normal work day inspection services furnished by the City to provide these services for the 10 improvements that the Subdivider is required to construct in accordance with Section 1 herein.
Section 17. Breach of Agreement - Performance by Surety or City If the Subdivider and the surety fail to install all or any part of the improvements required by this contract within the time set forth herein, or fail to comply with any other obligation contained herein, they shall be liable to the City for any administrative expenses, engineers’ and attorneys’ fees incurred in obtaining compliance with this agreement and any such expenses and fees incurred in processing any action for damages or for any other remedies permitted by law.
It is further understood and agreed that upon Sub-divider’s default of any obligation hereunder, insolvency, bankruptcy, assignment for the benefit of creditors, or receivership, and at any time after any such occurrence, the City may make written demand upon the Subdivider or surety or both to immediately remedy the default or complete the work. If said remedial activities or completion of work are commenced within fifteen days after such demand is made and are not thereafter diligently prosecuted to completion and fully completed within thirty days after the making of such demand (or such other time as may be contained in said demand), the City may then complete or arrange for completion of all remaining work or conduct such remedial activity as in the sole judgment of the City may be required, all at the full expense and obligation of the Subdivider and surety and all without the necessity of giving any further notice to the Subdivider or surety before the City performs or arranges for performance of any remaining work or improvements and whether or not the Subdivider or surety have constructed any of the required improvements at the time. In the event the City elects to complete or arrange for completion of remaining work and improvements, the City Engineer, upon such election, may require all work by the Subdivider or surety to cease in order to permit adequate coordination by the City for completing any remaining work and improvements not yet completed.
Section 18. General
It is agreed that all work and improvements done pursuant to this agreement shall conform to the standards applicable at the time work is actually commenced.
For purposes of enforcing this agreement, the term “City” includes the City Council, the City Manager, the City Attorney, City Engineer, or any of them or any of their authorized representatives.
Section 19. Notices
All notices herein required shall be in writing, and delivered in person or sent by registered mail, postage prepaid.
Notice required to be given to City shall be addressed as follows:
11 Public Works Director
25541 Barton Road
Loma Linda, CA 92354-3901
Notices required to be give to
shall be addressed as follows:
Provided that any party or the surety may change such address by notice in writing to the other party and thereafter notices shall be addressed and transmitted to the new address.
Section 20. Rights and Remedies Cumulative
The foregoing provisions are in addition to, and not in limitation of, any other rights or remedies available to the City. Dated this 11th day of March, 2025.
ATTEST: CITY OF LOMA LINDA
__________________________________ By
City Clerk Phillip Dupper, Mayor
SUBDIVIDER
By___________________________
(To be Sealed and Notarized)
City of Loma Linda
Regular City Council Staff Report
M. Declare as Surplus Various Technology Devices and Associated Equipment and Approve Appropriate Disposal [Information Systems/LLCCP]
Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 3M.
To
City Council
From
Kyle MacGavin, Information Systems Manager
RECOMMENDATION:
It is recommended that the City Council declare the items listed on Attachment A as surplus equipment and direct staff to appropriately dispose of such equipment in a cost effective and environmentally sensitive manner.
BACKGROUND:
From time to time, technology systems reach obsolescence and are replaced. The items listed in Attachment A are no longer serviceable or are obsolete, and have been replaced.
ANALYSIS:
Items will be disposed of through the existing e-waste stream where precious metals and recyclable components are recovered prior to entering the waste stream. Any associated data storage components will be magnetically erased and physically destroyed in a separate process prior to entering the e-waste stream.
ENVIRONMENTAL IMPACT:
There is no environmental impact.
FINANCIAL IMPACT:
There is typically some minor revenue generated through e-waste disposal. It is estimated that this disposition will generate less than $1000.00, which will be returned to the general fund.
Attachments
Dispostion Form 3.11.25.pdf
EQUIPMENT DISPOSITION FORM
(This form is to be completed upon the disposition of fixed assets, with the exception of equipment for surplus) Date of Disposition: 3-11-25
Department: Information Systems/LLCCP Division_____________________________ Justification for Disposition: E-Waste
Authorized Signature ________________________________________________________ Item # Asset
Tag #
Serial #
Description
1. NA MN: 1706FFPVt Dell Flat Panel Monitor
2. NA CF-186DAZXMM Panasonic Toughbook
3. NA A03001S060400017 B Allied Telesyn Gateway
4. NA A03001S051100104 B Allied Telesyn Gateway
5. NA CF-18BDAZXMM Panasonic Toughbook
6. NA 001049072488 ShorTel 230 VoIP Phone
7. NA 00104907219D ShorTel 230 VoIP Phone
8. NA BDAEB0BDP3W4J7 HP Keyboard
9. NA K2310000551 Adesso Keyboard
10. NA 1GKSB38122 Panasonic Toughbook Dock
11. NA M2310000551 Adesso
12. NA 1GYNJW Plantronics Speaker Dock
13. NA NA Brother Label Maker
14. NA M1411EJ05968 Motorola
15. NA MN: 1706FPvt Dell Flat Panel Monitor
16. NA NA Box of various cables
17. NA MN: SK-8135 Dell Keyboard
18. NA CN-04DTJ3-74445-33NA1UMDell Monitor
19. NA TH79L1N28BS HP Printer
20. 03162 A03253606110150 A01 AT-FS708/POE Switch
21. NA NA Noctua fans (2)
22. NA A0420441411600016 F iMAP CFC56 Management Card
23. NA MY4CG4R0GS HP Printer
24. NA MN: NTN4633A Motorola HT600 Radio
25. NA 201087F063200117 Yealink Prime Business Phone
26. NA 105709FW1620495661 ShoreTel Desk Phone
27. NA 007MFV5 Lenovo Mouse
28. NA MN: C052 Plantronics Wireless Headset System
29. NA MN: SK-8175 Dell Keyboard
30. NA 02694676 Lenovo Keyboard
31. NA 2037HS04XML8 Logitech Mouse
32. NA 520086034 Dell Mouse
33. NA NA Dell Mouse
34. NA 520035295 Dell Mouse
35. NA NA HP Mouse
36. NA LZE4280061 Gateway Mouse
37. NA LNA21943709 Dell Mouse
38. NA 672652-001 HP Mouse
39. NA LZS22956589 Dell Mouse
40. NA NA Cyber Acoustics Headset
41. 03270 2UA4511RMF Dell EliteDesk Desktop
42. NA 001049071EA5 ShoreTel230 Desk phone
43. NA 001049071EC4 ShoreTel230 Desk phone
44. NA VY0KS6PM Western Digital 8 TB Hard Drive
45. NA 000000428 Connectland Mouse
46. NA NA LG Display Remote
47. NA 150201629450 Microsoft Keyboard
48. NA NA Sony Display Remote
49. NA 001049071AC9 ShoreTel 230 Desk phone
50. NA NA Blackmagic Design SDI to Analog Converter
51. NA NA Power Sentry Power Adapter
52. NA 143184071876 Marshall Electronic Device
53. NA NA Realistic Microphone
54. NA 810090089J Samson CR4 Receiver
55. NA NA JBL 7510B Automatic Mixer
56. NA NA Unknown Power Supply
57. NA NA Unknown Power Supply
58. NA Model # ATPMG646BD Allied Telesyn Residential Gateways; qty. 52
59. NA Model # ATRG613BD Allied Telesyn Residential Gateway; qty. 1
60. NA Model # ATRG002 Allied Telesyn Residential Gateway; qty. 3
61. 40-
00000057
NA Nitro Security 600-Intrusion Prevention System
62. 40-
00000069
NA Dell PowerEdge 2800
63. 40-
00000009
NA Dell PowerEdge 2650 FSB Xeon
64. 40-
00000010
NA Dell PowerEdge 2650 FSB Xeon
65. 40-
00000006
NA Dell PowerEdge 2650 FSB Xeon
66. 40-
00000007
NA Dell PowerEdge 2650 FSB Xeon
67. 40-
00000364
NA Extreme Networks Summit X450E-48P Switch
68. 40-
00000137
NA Ready Arm Security Appliance
69. 40-
00000280
NA Extreme Networks 65040 Black Diamond 12804
70. 40-
00000281
NA Extreme Networks 65040 Black Diamond 6 Slot
71. 40-
00000282
NA Extreme Networks 65011 Management Switch
Module
72. 40-
00000283
NA Extreme Networks 65011 Management Switch
Module
73. 40-
00000284
NA Extreme Networks 65011 Management Switch
Module
74. 40-
00000285
NA Extreme Networks 65011 Management Switch
Module
75. 40-
00000286
NA Extreme Networks 66011 Black Diamond 20
Port
76. 40-
00000286
NA Extreme Networks 66011 Black Diamond 20
Port
77. 40-
00000289
NA Extreme Networks 66051 Black Diamond 12800
2 Port
78. 40-
00000290
NA Extreme Networks 66051 Black Diamond 12800
2 Port
79. 40-
00000291
NA Extreme Networks 66051 Black Diamond 12800
2 Port
80. 40-
00000292
NA Extreme Networks 66051 Black Diamond 12800
2 Port
81. 40-
00000255
EN20PGK171 ProLiant DL585 Opteron Server
82. 40-
00000256
EN2TPGK16W ProLiant DL585 Opteron Server
83. 40-
00000211
NA Black Diamond 8810 Chassis w/ tray
84. 40-
00000212
NA Black Diamond 8810 Chassis w/ tray
85. 40-
00000219
NA Black Diamond BD880MDM Management
Control Module
86. 40-
00000220
NA Black Diamond BD880 MSM Management
Control Module
87. 40-
00000221
NA Black Diamond BD880 MSM Management
Control Module
88. 40-
00000222
NA Black Diamond BD880 MSM Management
Control Module
89. 40-
00000223
NA Black Diamond BD880 10 GB XFP Line Card
90. 40-
00000224
NA Black Diamond BD8800 10 GB XFP Line Card
91. 40-
00000225
NA Black Diamond BD8800 10 GB XFP Line Card
92. 40-
00000226
NA Black Diamond BD8800 10 GB XFP Line Card
93. 40-
00000227
NA Black Diamond BD8800 10 GB XFP Line Card
94. 40-
00000228
NA Black Diamond BD8800 10 GB XFP Line Card
95. 40-
00000138
NA EMC Data Domain DD2200
96. 03183 NA Dell PowerEdge 2650
97. NA PN: 542-10034-0002 AT-FAN01 Fan Module
98. NA PN: 515-10055-0002 AT-PW01 AC Power Supply; Qty. 2
99. NA PN: 074-000050 AT-PW01 DC Power Supply; Qty. 3
100. NA PN: 515-10056-0002 AT-PW01 DC Power Supply; Qty. 4 101. NA NA AT-FS232 Bridging Converter; Qty. 4
102. NA NA AT-FS238a/1 Bridging Converter; Qty. 3
103. NA NA MC101XL Fast Ethernet Media Converter; Qty.
3 104. NA NA AT-MCR12 Media Converter Rackmount
Chassis
105. NA A03097S060700010 A AT-A60i Expansion Module
106. NA A03186R080700015 B1 AT-8000S Series Fast Ethernet Switch 107. NA A03186R0807004W B1 AT-8000S Series Fast Ethernet Switch 108. NA A02992S051100021 A AT-9408LC/SP GB Ethernet Switch 109. NA A03630S061000009 A AT-x900-24XT-N L3+ QoS Switch 110. NA A02490S050900041 H AT-9924SP Advanced Layer 3+ GB Switch 111. NA S01K5238P AT-8948 Enhanced Layer 3+ Switch
112. NA A04760R154200298 B1 AT-GS950/16 10 PRT WebSmart Switch 113. 03163 A03633A061100006 C AT-x900-24XT Switch
114. NA A03277L061200088 A AT-FS716L 16 Port Fast Ethernet Switch 115. NA A03186R08070004X B1 AT-8000S Series Fast Ethernet Switch 116. 03288 A04746A134700008 D AT-X510-52GPX Switch
117. 03283 A04045G133200010 C AT-9424T/POE Layer 3 GB Ethernet Switch 118. NA A040314112900020 Q AT-9924SP Advanced Layer 3+ GB Switch 119. NA NA Room Alert 11E
120. 40-
00000066
NA Wireless Networking Controller
121. 40-
00000257
NA HP ProLiant DL585 Opteron Server
122. 40-
00000258
NA HP ProLiant DL585 Opteron Server
124. 40-
00000259
NA HP ProLiant DL585 Opteron Server
125. 40-
00000334
NA Deepsweep-1 Compliance Server
126. 40-
00000331
NA Single Server Item #980-000088
127. 00000363 NA Extreme Hardware X460-48P
128. 03445 K9N0CV15R669391 Asus ZenBook
129. 03285 1511N-43402 Extreme Networks Summit X460-48p Switch 130. 03338 C5161115002856 Phanteks Desktop Computer
131. 03204 MXL3110Y9V HP Compaq Pro 6300 Small Form Factor Desktop
Check One:
_____Sold (Please attach supporting documentation.)
_____Lost (Please include complete description of circumstances surrounding loss.) _____Donated to outside organization (Please attach supporting documentation.) _____Traded In (Please attach supporting documentation.) _____Reassigned for use as source of parts
_____Stolen (Please attach police report or complete description of circumstances.) _ ___ Destroyed (Please include complete description of circumstances.) Other, Please explain
Distribution: Original - Finance; Copy - Relinquishing Department 12/03
CITY OF LOMA LINDA
Sold for: $0.00
by means of:
(X) box
Public Auction
Sealed Bid
Selling for Scrap
Negotiated Sale
Proceeds Returned to Fund:
Traded for: (Other Asset)
Vendor Name:
Traded for: (Other Dept. Asset)
Department:
Transferred: (Asset)
Department:
Attachment IV
ASSET DISPOSITION FORM
(This form to be completed upon the disposition of capital assets, with the exception of exception of equip. for surplus) City of Loma Linda
Regular City Council Staff Report
N. Council Bill #R-2025-05 - Adopt a Resolution Declaring the Need for Emergency Contracting Procedures and Authorizing Repairs for Three Waterline Leaks on Redlands Blvd., Stewart St., and Anderson St. and Appropriate $155,000 from the Water Fund Balance for the Repair Costs [Public Works] Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 3N.
To
City Council
From
Julia Loeffert, Executive Assistant
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. R-2025-05 declaring the need for emergency contracting procedures for three recent waterline leak repairs, then, appropriate $155,000 from Water Fund Balance to the Water Repairs and Maintenance expenditure account for emergency repairs and finally, approve purchase orders to cover the cost of the emergency repairs.
BACKGROUND:
The Water Distribution Division is experiencing unforeseen emergency repair work at significant cost. We have just been invoiced for three (3) recent events, on Redlands Boulevard, Stewart Street and on Anderson Street totaling $147,300.
ANALYSIS:
City Council has awarded competitively bid contracts to MCC Equipment Rentals, Inc. of Yucaipa, CA for similar work. This contractor has performed satisfactorily on projects for the City. Staff was directed to accomplish this work on a time and materials basis. The invoices have been submitted and appear to be in alignment with previous costs. The appropriation of funds will cover the incurred costs to repair the pipelines.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
Appropriate $155,000 from Water Fund Balance into Repairs and Maintenance Expenditure Account 4657020- 51300 (Distribution).
Attachments
Resolution - Emergency Waterline Repairs.pdf
RESOLUTION NO.
RESOLUTION DECLARING THE NEED FOR EMERGENCY
CONTRACTING PROCEDURES AND AUTHORIZING THE REPAIRS TO
THREE WATERLINE LEAKS
WHEREAS, Section 20160, et seq., of the California Public Contract Code defines the process to be used by cities in the acquisition of construction services for public projects; and WHEREAS, Section 20160 of the California Public Contract Code requires construction contracts in excess of $5,000 be advertised and awarded to the lowest responsible bidder; and WHEREAS, Section 20168 of the California Public Contract Code allows the legislative body of a city, in case of emergency and by a four-fifths vote, to pass a resolution to forgo customary bid procedures when it is determined that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, and/or property by taking necessary steps to procure equipment, services, and supplies for those purposes; and
WHEREAS, upon adoption of the resolution, the agency may expend any sum required in the emergency, provided the agency complies with Chapter 2.5 (commencing with Section 22050) of the California Public Contract Code; and
WHEREAS, Section 22050 of the California Public Contract Code provides a contracting procedure to be used in the event of an emergency; and
WHEREAS, the recent waterline leaks on Redlands Boulevard, Stewart Street, and Anderson Street caused substantial damage; and
WHEREAS, it is imperative to address the continuing series of waterline leaks without the delay required for preparation and advertising of bid documents.
NOW, THEREFORE IT IS HEREBY RESOLVED, by the City Council of the City Loma Linda, State of California that in accordance with Sections 20168 and 22050 of the California Public Contract Code, does hereby make the following findings:
Section 1. The emergency will not permit a delay that would result from a competitive solicitation for bids and that the action is necessary to respond to the emergency; and Section 2. Based on substantial evidence set forth by City staff, which testimony is hereby incorporated by reference, the public interest and necessity demand the immediate expenditure of public money to safeguard the health and safety of the public without the customary public bid procedures for such public improvements;
PASSED, APPROVED AND ADOPTED by the City Council of the City of Loma Linda, State of California on this _______ day of _______, 2025, by the attached certified vote:
Phillip Dupper, Mayor
ATTEST:
_____________________________________
Lynette Arreola, City Clerk
11th March
City of Loma Linda
Regular City Council Staff Report
O. Appropriate $35,700 from Sewer Fund Balance and Award a Contract to West Coast Arborists, Inc. for $35,700 to Clear Heritage Park Drainage Channel [Public Works]
Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 3O.
To
City Council
From
Jeff Peterson, Associate Engineer
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It recommended that City Council appropriate $35,700 from Sewer Fund Balance. It is then recommended that City award a contract to West Coast Arborists, Inc. of Ontario, CA in the amount of $35,700 and authorize contingency allocation of $3,600. Staff will provide contract management services.
BACKGROUND:
On June 9, 2020, City Council approved a tree maintenance contract to West Coast Arborist, Inc. This contract was awarded via the piggy-back procurement process. This contractor was awarded the annual tree maintenance contract in September, 2024. Staff has been monitoring the various drainage structures within the City. This channel has become overgrown with brush and volunteer trees requiring removal to maintain drainage flow.
Unfortunately, the City lacks the necessary specialty equipment and training to safely perform this work.
ANALYSIS:
Three (3) quotes were requested and reviewed for this work. The lowest bid of $35,700, from the City’s approved annual tree maintenance contractor, is competitive and favorable, bid summary attached. It is not unusual for a project to change the quantities of work or the scope of work as field conditions dictate. This is generally caused by unforeseen circumstances or work needed to maintain the integrity of the project. Therefore, staff recommends an allocation of ±10% of the construction amount ($3,600.00) for a contingency allocation.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
Appropriate $35,700 from Sewer Fund Balance into Account No. 4053500-51300.
Attachments
Drainage Clearance @ Veterans Park.pdf
City of Loma Linda
Regular City Council Staff Report
A. Appoint Members to the Historic Commission and Budget Committee [Administration] Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
New Business Item: 5A.
To
City Council
From
Lynette Arreola, City Clerk
RECOMMENDATION:
Staff recommends that the City Council appoint Jennifer Jones to the Historical Commission and Christopher Maravilla to the Budget Committee.
BACKGROUND:
Both the Historic Commission and Budget Committee have had member vacancies for several months. Notice of Vacancies were posted with no applicant response to the vacancies. In recent months, two applications were received. The applications were reviewed by the City Manager and the Community Development Director. After reviewing the applications, staff has identified Ms. Jones as qualified candidates for the Historic Commission and Mr. Maravilla as qualified candidates for the Budget Committee. Both candidates have relevant experience and would be a great fit for their respective committees.
The following are the terms:
Historical Commission
Number of Members: Eight
Term: Four Years
Meeting Schedule: Bi-monthly on the 1st Monday of the odd month Budget Committee – 1 appointment
Number of Members: four
Term: Four Years
Meeting Schedule: As needed basis, during the months of April, May and June City of Loma Linda
Regular City Council Staff Report
B. Consideration of a Tobacco Retailer License Ordinance [Councilmember Spencer-Hwang] Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
New Business Item: 5B.
From
Lynette Arreola, City Clerk
City of Loma Linda
Regular City Council Staff Report
C. Discussion on Economic Development Strategies Embracing the City's Motto, "A City of Health and Prosperity" [Councilmember Spencer-Hwang]
Meeting
Tuesday, March 11, 2025, 7:00 PM
Agenda Group
New Business Item: 5C.
To
City Council
From
T Jarb Thaipejr, City Manager