Agenda packet — Loma Linda City Council, September 9, 2025 (part 1 of 2)

CITY OF LOMA LINDA

CITY COUNCIL, HOUSING AUTHORITY AND SUCCESSOR

AGENCY TO THE LOMA LINDA REDEVELOPMENT AGENCY

REGULAR JOINT MEETING
Tuesday, September 9, 2025, 7:00 PM
Council Chambers
25541 Barton Road
Loma Linda, CA 92354
The Regular Joint Meeting of the Loma Linda City Council, Housing Authority and Successor Agency is scheduled in the Council Chambers, 25541 Barton Road, Loma Linda, California. Under Municipal Code Section 2.08.010, study sessions or closed session items may begin at 5:30 pm. or as soon thereafter as possible. A recess may be called at the discretion of the City Council.

The Agenda and Reports are available for public review in the City Clerk's Office during regular business hours and can also be accessed on the City's website at www.lomalinda-ca.gov at least 72 hours before the meeting. Individuals wishing to speak on agenda items are encouraged to submit their names using the kiosk at the meeting or through the City's website. Speakers are required to provide their names for the public record. Comments provided during Oral Reports/Public Participation is limited to 3 minutes for each speaker. Please note that the meetings are recorded for public record.

In accordance with the Americans with Disabilities Act (ADA), if an individual requires special assistance to provide public comments or need other accommodations, please contact the City Clerk at least 48 hours before the meeting at (909) 799-2819 or via email at [email protected] to allow time for the City to make reasonable arrangements to the best of their ability.

1. Call to Order

1.A. Call to Order - City Council [CC], Housing Authority Board [HA], and Successor Agency [SA] — PLEASE NOTE that each agenda item will specify the applicable governing body to take action using the corresponding abbreviation.

1.B. Roll Call

1.C. Closed Session/Workshop 5:30 pm - 7:00 pm or soon thereafter as possible — Conference with Legal Counsel on Labor Negotiations (Government Code Section 54957.6) - Agency Labor Counsel - Kevin Dale; Agency Representative; City Manager T. Jarb Thaipejr; and Employee Organizations: Teamsters (Public Works) and Teamsters (Administration)

1.D. Invocation and Pledge of Allegiance - Council Member Popescu

1.E. Items to be Added or Deleted

2. Public Hearing Items

2.A. Public Hearing - Adopt Council Bill #R-2025-33 - A Resolution Ordering Annexations 80 and 81 to Landscape Maintenance District No. 1 (Tract 20403 – Eden at Covenant Point and Tract 20404 – Haven at Covenant Point) (Public Works) [CC]
— Recommendation: Adopt as recommended Council #R-2025-33 into Resolution

2.B. Public Hearing - Adopt Council Bill #R-2025-34 - A Resolution Ordering Annexations to Streetlight Benefits Assessment District No. 1 (Tracts 20403 & 20404 – Eden at Covenant Point & Haven at Covenant Point) (Public Works) [CC]
— Recommendation: Adopt as recommended Council Bill #R-2025-34 into Resolution

3. Scheduled Agenda Items
No Items Scheduled

4. Consent Calendar

4.A. Approve Minutes of August 12 2025 (City Clerk) [CC/HA/SA] — Recommendation: Approve the Minutes as presented

4.B. Approve the Demands Registers Dated August 26, and September 9, 2025 (Finance) [CC/HA] — Recommendation: Approve Demands for payment

4.C. Accept the Treasurer's Report - August 2025 (Finance) [CC] — Recommendation: Accept the report for filing

4.D. Accept the Fire Department Activity Reports - August 2025 (Fire) [CC] — Recommendation: Accept the report for filing

4.E. Authorize the City Manager to Establish a New Restaurant Grant Program in Partnership with Supervisor Dawn Rowe’s Office, Accept up to $22,500 in Grant Funding, Authorize Execution of Funding Agreement; Approve a Supplemental Appropriation of $22,500 to the Miscellaneous Grant Fund revenues/expenditures accounts; and Approve a Supplemental Appropriation of $7,500 from General Fund Reserves for the City’s Match (Community Development) [CC] — Recommendation: Authorize the establishment of the Restaurant Grant Program, Accept the grant funding, Authorize the execution of the funding agreement, and Approve the supplemental appropriations as recommended

4.F. Approve a Supplemental Appropriation of $88,100 and Award Contracts for Chief Plant Operator - Water System - to WaterworkForce, Inc. in an amount not to exceed $60,000 and to Eagle Aerial Solutions for Waterview Software Subscription in an amount not to exceed $28,100 (Public Works) [CC] — Recommendation: Approve the Supplemental Appropriation and Award Contracts to WaterworkForce and Eagle Aerial Solutions as recommended

4.G. Consider Amendment to Employment Agreement with City Manager T. Jarb Thaipejr and Approve a Supplemental Appropriation of $17,800 for Salary and Benefits Costs for Fiscal Year 2025-2026 (Administration) [CC]
— Recommendation: Approve Amendment to Employment Agreement and Supplemental Appropriation as recommended

4.H. Declare Vacancies and Direct the Clerk to Post Vacancies for the Following Committes/Commissions(Administration) [CC]
Budget Committee (one vacancy)
Historic Commission (three vacancies)
Parks, Recreation and Beautification Committee (four vacancies) Planning Commission (two vacancies)
Personnel Board (one vacancy)
Traffic Advisory Committee (three vacancies)
— Recommendation: Approve Posting of the Vacancy Notice as recommended

5. Old Business

5.A. Adopt Council Bill #O-2025-03 - (Second Reading) Ordinance Amending and Adopting a New Chapter

19.12 of the Loma Linda Municipal Code Entitled "Flood Control Measures" to Comply with the New Federal Emergency Management Agency (FEMA) Regulations to Adopt Flood Hazard Maps, to Designate a Floodplain Administrator, and Address for Other Purposes, Providing Severability, Establishing an Effective Date of October 9, 2025, and Repealing Ordinance Nos. 148, 369, 380, and 678 (Public Works) [CC] — Recommendation: Adopt as recommended Council Bill #O-2025-03 into Ordinance

6. New Business

6.A. Consider Rescheduling Regular Meeting of November 25, 2025, (week of Thanksgiving) to November 18, 2025 (Administration) [CC/HA/SA]

7. Reports

7.A. Reports of Council Members

7.B. Reports Of Officers
—

8. Adjournment
Date Posted: September 4, 2025

POSTING
I, Lynette Arreola, City Clerk, do hereby certify and declare that, I caused this agenda to be posted at the following three (3) locations, to-wit: 1) Loma Linda Branch Library, 25581 Barton Road, Loma Linda, California; 2) City Council Chambers, 25541 Barton Road, Loma Linda, California; 3) U. S. Post Office Annex, Newport Avenue, Loma Linda, California
Lynette Arreola, City Clerk
City of Loma Linda, California
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
A. Public Hearing - Adopt Council Bill #R-2025-33 - A Resolution Ordering Annexations 80 and 81 to Landscape Maintenance District No. 1 (Tract 20403 – Eden at Covenant Point and Tract 20404 – Haven at Covenant Point) (Public Works) [CC]
Meeting
Tuesday, September 9, 2025, 7:00 PM
Agenda Group
Public Hearing Items Item: 2A.

To
City Council
From
Jeff Peterson, Associate Engineer
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:

It is recommended that City Council adopt Council Bill No. R-2025-33, waive the reading in its entirety and read by title only a resolution ordering Annexations 80 and 81 into the Landscape Maintenance District No. 1, approving the assessments for Fiscal Year 2026-27 and ordering the assessments and collection of assessments for Fiscal year 2026-27.

BACKGROUND:

The City Council approved Tract Map No. 20403 – Eden at Covenant Point and Tract Map No. 20404 – Haven at Covenant Point, subject to Conditions of Approval. Annexation into the Landscape Maintenance District No. 1 is one of those conditions. City Council initiated proceedings for these annexations at the Special Joint City Council meeting of July 1, 2025. This included setting a public hearing on these matters for today, September 9, 2025. The City has received a petition from the property owner to annex into the Landscape Maintenance District No. 1.

ANALYSIS:

The property owner has submitted a petition requesting a waiver of the forty-five day notice period along with the Assessment Ballot, which includes the annual assessment and a cost of living adjustment.

ENVIRONMENTAL IMPACT:

N/A
FINANCIAL IMPACT:

Costs associated with this annexation will be covered by the assessment.

Attachments
Resolution - LMD Annex 80 and 81.pdf
FY2526 Loma Linda LMD1 Annex ER Tr 20403-20404_REVISED_PH FINAL (09.04.25).pdf RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA CONFIRMING THE ANNEXATION OF ANNEXATION NO. 80 (EDEN AT COVENANT POINT – TRACT 20403) AND ANNEXATION NO. 81 (HAVEN AT COVENANT POINT – TRACT 20404) INTO LOMA LINDA LANDSCAPE MAINTENANCE DISTRICT NO. 1, THE

DIAGRAM AND ASSESSMENTS RELATED THERETO, OVERRULING ALL

PROTESTS CONCERNING THE ASSESSMENTS, AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS COMMENCING IN FISCAL YEAR 2026/2027 (IF NOT MAINTAINED BY HOMEOWNER’S ASSOCIATION)
WHEREAS, pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”), the City Council by previous resolution, initiated proceedings and ordered the preparation of an Engineer’s Report in connection with the annexation of Tract 20403 and Tract 20404 (collectively the “Annexation Territories”). At build-out Tract 20403 will consist of thirty-seven (37) single-family homes and one (1) detention basin located east of New Jersey Street, west of San Timoteo Road, north of Bermudez Street and south of Barton Road. Tract 20404 at build-out will consist of eighty-nine (89) single-family homes and one (1) detention basin located east of New Jersey Street, south of Bermudez Street, and west of Nevada Street, San Timoteo Canyon Road and San Timoteo Road.

Both tracts will be annexed into the Landscape Maintenance District No. 1 (the “District”) as Annexation Nos. 80 and 81 to fund the special benefit costs and expenses for the ongoing maintenance, operation and servicing of the landscaping improvements and appurtenant facilities related thereto either by the City if applicable; and,
WHEREAS, after fully considering the Engineer’s Report presented, the City Council by resolution approved and filed said Engineer’s Report, declared its intention to annex the Annexation Territories into the District, to conduct a property owner protest ballot proceeding for the proposed new assessments related thereto in accordance with the provisions of Article XIIID of the California Constitution (the “Constitution”) and Government Code §§ 53750 et seq., and set the Public Hearing to be noticed pursuant to applicable law for September 9, 2025 at 7:00 p.m.; and,
WHEREAS, notices and ballots were mailed to the property owners of record regarding the annexation of the Annexation Territories into the District and the new assessments as described in the Engineer’s Report, pursuant to the applicable laws and regulations governing majority protest proceedings for return receipt prior to the close of the public hearing on September 9, 2025; and,
WHEREAS, on September 9, 2025 the City Council held the duly noticed Public Hearing, to consider all oral statements and written protests, objections, and communication made or filed by any interested person regarding the annexation of the Annexation Territories into the District and the proposed new assessments; and to receive and accept all protest ballots from the property owners of record within the proposed Annexation Territories; and, Council Bill #R-2025-19
Resolution No. ____

Page 2 ends

WHEREAS, at the conclusion of the Public Hearing, a tabulation and canvass of the property owner protest ballots was conducted by the City Clerk or their designee, with all valid protest ballots returned by the affected property owners being counted; and, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Loma Linda as follows:

1. The above recitals are true and correct.

2. Following notice duly given, the City Council has held a full and fair public hearing regarding the annexation of Tract 20403 and Tract 20404 (collectively the “Annexation Territories”) into the City of Loma Linda Landscape Maintenance District No. 1, the levy and collection of assessments, and has considered all public testimony and written statements, protests and communications made or filed by interested persons.

3. In accordance with the provisions of the Constitution, the City Council has evaluated the results of the property owner protest ballot proceedings. A tabulation of all ballots returned by affected property owners was conducted, with ballots weighted according to the proportional financial obligation of each parcel, as required under Article XIIID, Section 4 of the California Constitution. The City Council has determined that a majority protest does not exist, as the ballots submitted in opposition did not exceed those submitted in favor when weighted accordingly. Therefore, the City Council hereby overrules all oral or written protests presented regarding the proposed assessments for the Annexation Territories and confirms that the new assessments may be imposed commencing in Fiscal Year 2026/2027 for those parcels not maintained by a Homeowner’s Association (HOA).

4. Based upon its review of the facts presented and the Engineer’s Report that has been filed with the City Clerk, the City Council hereby finds and determines that:
(4a.) The land within the Annexation Territories will receive special benefit from the operation, maintenance and servicing of the landscape improvements to be provided as described in the Engineer’s Report.
(4b.) The Annexation Territories as defined by the Assessment Diagram contained in the Engineer’s Report, includes all of the lands receiving such special benefit. (4c.) The net amount to be assessed upon the lands within the Annexation Territories has been apportioned by a formula and method which fairly distributes the amount among all eligible parcels in proportion to the special benefit each parcel will receive from the improvements and services with assessments commencing in Fiscal Year 2026/2027 for parcels not maintained by a HOA.

5. The adoption of this Resolution constitutes the annexation of the Annexation Territories into the District, the boundaries of the Annexation Territories, and District therein as contained in the Assessment Diagrams presented in the Engineer’s Report; the establishment of the maximum assessment rate and assessment range formula connected Council Bill #R-2025-19
Resolution No. ____

Page 3 ends

therewith for Fiscal Year 2025/2026; and the assessments to be levied if applicable for the Annexation Territories for the Fiscal Year commencing July 1, 2026 and ending June 30, 2027, as described in the Engineer’s Report and adopted by the City Council.

6. The City Council hereby orders the implementation of the improvements described in the Engineer’s Report for Fiscal Year 2025/2026. However, assessments will only be levied starting in Fiscal Year 2026/2027 and only for parcels not maintained by an HOA, as further outlined in the report.

7. Pursuant to applicable law, City staff or their designee is hereby authorized and directed to file the levy of assessments for Fiscal Year 2026/2027 if applicable as approved herein with the San Bernardino County Auditor/Controller along with a copy of the annually approved Resolution for the District; and/or as may be required by the County Auditor/Controller or County Assessor, copies of the Engineer’s Report or Assessment Diagram confirmed by this Resolution.

8. The City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the City Council’s approval of the annexation of the Annexation Territories into the District; the confirmation of the Assessment Diagrams; and the establishment of the maximum assessment rates, assessment range formula, and the assessments for Fiscal Year 2026/2027 as outlined in the Engineer’s Report and approved in these proceedings.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Loma Linda, California, this 9
th day of September 2025 by the attached certified vote.

Phillip Dupper, Mayor
ATTEST:

Lynette Arreola, City Clerk
Council Bill #R-2025-19
CERTIFIED VOTE:

I, Lynette Arreola, City Clerk of the City of Loma Linda, do hereby certify that the foregoing Resolution No. XX was duly adopted by the City Council at a meeting thereof held on the 9
th day of September 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the City of Lona Linda this 9
th day of September 2025.

Lynette Arreola, City Clerk
Council Bill #R-2025-19

City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
B. Public Hearing - Adopt Council Bill #R-2025-34 - A Resolution Ordering Annexations to Streetlight Benefits Assessment District No. 1 (Tracts 20403 & 20404 – Eden at Covenant Point & Haven at Covenant Point) (Public Works) [CC]
Meeting
Tuesday, September 9, 2025, 7:00 PM
Agenda Group
Public Hearing Items Item: 2B.

To
City Council
From
Jeff Peterson, Associate Engineer
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:

It is recommended that City Council adopt Council Bill No. R-2025-34, waive the reading in its entirety and read by title only a resolution ordering the annexations into the Streetlight Benefits Assessment District No. 1, approving the assessments for Fiscal Year 2026-27 and ordering the assessments and collection of assessments for Fiscal year 2026-27.

BACKGROUND:

The City Council approved the Tract Map Nos. 20403 & 20404 – Eden at Covenant Point & Haven at Covenant Point, subject to Conditions of Approval. Annexation into the Streetlight Benefits Assessment District No. 1 is one of those conditions. City Council initiated proceedings at the Special City Council meeting of July 1, 2025. This included setting a Public Hearing on this matter for today, September 9, 2025. The City has received a petition from the property owner to annex into the Streetlight Benefits Assessment District No. 1.

ANALYSIS:

ENVIRONMENTAL IMPACT:

N/A
FINANCIAL IMPACT:

Costs associated with this annexation will be covered by the assessment.

Attachments
Resolution - SLBA Dist 1 Tracts 20403 and 20404.pdf
FY2526 Loma Linda SMD1 Annex (Tracts 20403-20404)_REVISED_PH FINAL (09.04.25).pdf RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA CONFIRMING THE ANNEXATION OF TRACT 20403 (EDEN AT COVENANT POINT) AND TRACT 20404 (HAVEN AT COVENANT POINT) INTO LOMA LINDA STREET LIGHT BENEFIT ASSESSMENT DISTRICT NO. 1, THE DIAGRAM AND

ASSESSMENTS RELATED THERETO, OVERRULING ALL PROTESTS

CONCERNING THE ASSESSMENTS, AND ORDERING THE LEVY AND
COLLECTION OF ASSESSMENTS COMMENCING IN FISCAL YEAR 2026/2027 WHEREAS, pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”), the City Council by previous resolution, initiated proceedings and ordered the preparation of an Engineer’s Report in connection with the annexation of Tract 20403 and Tract 20404 (collectively the “Annexation Territories”). At build-out Tract 20403 will consist of thirty-seven (37) single-family homes located east of New Jersey Street, west of San Timoteo Road, north of Bermudez Street and south of Barton Road. Tract 20404 at build-out will consist of eighty-nine (89) single-family homes located east of New Jersey Street, south of Bermudez Street, and west of Nevada Street, San Timoteo Canyon Road and San Timoteo Road. Both tracts will be annexed into the Street Light Benefit Assessment District No. 1 (the “District”) to fund the special benefit costs and expenses for the ongoing maintenance, operation and servicing of the streetlight improvements and appurtenant facilities related thereto either by the City if applicable; and, WHEREAS, after fully considering the Engineer’s Report presented, the City Council by resolution approved and filed said Engineer’s Report, declared its intention to annex the Annexation Territories into the District, to conduct a property owner protest ballot proceeding for the proposed new assessments related thereto in accordance with the provisions of Article XIIID of the California Constitution (the “Constitution”) and Government Code §§ 53750 et seq., and set the Public Hearing to be noticed pursuant to applicable law for September 9, 2025 at 7:00 p.m.; and,
WHEREAS, notices and ballots were mailed to the property owners of record regarding the annexation of the Annexation Territories into the District and the new assessments as described in the Engineer’s Report, pursuant to the applicable laws and regulations governing majority protest proceedings for return receipt prior to the close of the public hearing on September 9, 2025; and,
WHEREAS, on September 9, 2025 the City Council held the duly noticed Public Hearing, to consider all oral statements and written protests, objections, and communication made or filed by any interested person regarding the annexation of the Annexation Territories into the District and the proposed new assessments; and to receive and accept all protest ballots from the property owners of record within the proposed Annexation Territories; and, Council Bill #R-2025-34
Resolution No. ____

Page 2 ends

1. The above recitals are true and correct.

2. Following notice duly given, the City Council has held a full and fair public hearing regarding the annexation of Tract 20403 and Tract 20404 (collectively the “Annexation Territories”) into the City of Loma Linda Street Light Benefit Assessment District No. 1, the levy and collection of assessments, and has considered all public testimony and written statements, protests and communications made or filed by interested persons.

3. In accordance with the provisions of the Constitution, the City Council has evaluated the results of the property owner protest ballot proceedings and has determined that majority protest of the proposed new assessments did not exist and overrules all oral or written protests that may have been presented concerning the annual assessments that may commence for the Annexation Territories in Fiscal Year 2026/2027.

4. Based upon its review of the facts presented and the Engineer’s Report that has been filed with the City Clerk, the City Council hereby finds and determines that:
(4a.) The land within the Annexation Territories will receive special benefit from the operation, maintenance and servicing of the street lighting improvements to be provided as described in the Engineer’s Report.
(4b.) The Annexation Territories as defined by the Assessment Diagram contained in the Engineer’s Report, include all of the lands receiving such special benefit. (4c.) The net amount to be assessed upon the lands within the Annexation Territories has been apportioned by a formula and method which fairly distributes the net amount among all eligible parcels in proportion to the special benefit to be received by each parcel from the improvements and services to be provided commencing with Fiscal Year 2026/2027.

5. The adoption of this Resolution constitutes the annexation of the Annexation Territories into the District, the boundaries of the Annexation Territories, and District therein as contained in the Assessment Diagrams presented in the Engineer’s Report; the establishment of the maximum assessment rate for Fiscal Year 2025/2026; and the assessments to be levied if applicable for the Annexation Territories for the Fiscal Year commencing July 1, 2026 and ending June 30, 2027, as described in the Engineer’s Report and adopted by the City Council.

Council Bill #R-2025-34
Resolution No. ____

Page 3 ends

6. The City Council hereby orders the Annexation Territories improvements to be made for Fiscal Year 2025/2026 as outlined by the Engineer’s Report and by these proceedings.

8. The City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the City Council’s approval of the annexation of the Annexation Territories into the District; the confirmation of the Assessment Diagrams; and the establishment of the maximum assessment rates, and the assessments for Fiscal Year 2026/2027 as outlined in the Engineer’s Report and approved in these proceedings.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Loma Linda, California, on this 9th day of September 2025 by the attached certified vote.

Phillip Dupper, Mayor
ATTEST:

Lynette Arreola, City Clerk
Council Bill #R-2025-34
CERTIFIED VOTE:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the City of Lona Linda this 9
th day of August 2025.

Lynette Arreola, City Clerk
Council Bill #R-2025-34
City of Loma Linda Engineer’s Report Fiscal Year
S Page itreet Light Benefit Assessment
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Annexation
2025/2026

CITY OF LOMA LINDA
ENGINEER’S REPORT

STREET LIGHT BENEFIT ASSESSMENT
DISTRICT NO. 1

EDEN AT COVENANT POINT &

HAVEN AT COVENANT POINT

ANNEXATION
FISCAL YEAR 2025/2026
INTENT MEETING: JULY 1, 2025
PUBLIC HEARING: SEPTEMBER 9, 2025

CITY OF LOMA LINDA
25541 BARTON ROAD
LOMA LINDA, CA 92354
JUNE 2025

PREPARED BY

WILLDAN FINANCIAL SERVICES
27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
***.willdan.com/financial
City of Loma Linda Engineer’s Report Fiscal Year
S Page itreet Light Benefit Assessment
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Annexation
2025/2026

ENGINEER'S REPORT AFFIDAVIT

CITY OF LOMA LINDA
STREET LIGHT BENEFIT ASSESSMENT DISTRICT NO. 1

EDEN AT COVENANT POINT & HAVEN AT COVENANT POINT
FISCAL YEAR 2025/2026
ENGINEER’S REPORT

CERTIFICATES
As part of the Resolution of Intention packet presented for the consideration of the Loma Linda City Council, this Report and the enclosed budgets, diagrams, and descriptions outline the proposed annexation of territory (Eden at Covenant Point – Tract 20403 and Haven at Covenant Point – Tract 20404) to the Loma Linda Street Light Benefit Assessment District No. 1 for Fiscal Year 2025/2026 as the same existed at the time this Report was prepared and the establishment of annual assessments related thereto commencing in Fiscal Year 2025/2026. Said annexation includes all lots and parcels of land identified on the San Bernardino County Assessor’s Parcel Maps as Book 293, Page 081, Parcels 20 through 57; Book 293, Page 091, Parcels 10 through 22; Book 293, Page 471, Parcels 01 through 05; Book 293, Page 481, Parcels 01 through 44; and Book 293, Page 491, Parcels 01 through 30.

Reference is hereby made to the San Bernardino County Assessor’s Parcel Maps for a detailed description of the lines and dimensions of each parcel within the Eden at Covenant Point and Haven at Covenant Point developments. The undersigned respectfully submits the enclosed Report as directed by the City Council.

Dated this ________ day of ______________, 2025.

Willdan Financial Services
Assessment Engineer
On Behalf of the City of Loma Linda
By: ________________________________
Stacee Reynolds
Principal Consultant
By: ________________________________
Tyrone Peter
R.C.E. # C81888
3rd September
City of Loma Linda Engineer’s Report Fiscal Year
S Page iitreet Light Benefit Assessment
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Annexation
2025/2026

TABLE OF CONTENTS
INTRODUCTION............................................................................................................. 1 BALLOT PROCEEDINGS ........................................................................................... 2 PART A — PLANS AND SPECIFICATIONS ................................................................. 4 IMPROVEMENTS AUTHORIZED BY THE 1972 ACT ................................................ 4 DESCRIPTION OF IMPROVEMENTS TO BE MAINTAINED AND SERVICED.......... 4 PART B — METHOD OF APPORTIONMENT ............................................................... 6 BACKGROUND........................................................................................................... 6 SPECIAL BENEFIT ANALYSIS................................................................................... 6 GENERAL BENEFIT ANALYSIS................................................................................. 7 APPORTIONMENT ..................................................................................................... 7 EXEMPT PARCELS.................................................................................................... 8 ASSESSMENT RATE.................................................................................................. 8 PART C — ESTIMATED COST OF THE IMPROVEMENTS.......................................... 9 TRACT 20403 – COVENANT POINT BUDGET ESTIMATE ....................................... 9 TRACT 20404 – HAVEN AT COVENANT POINT BUDGET ESTIMATE .................. 10 PART D — ASSESSMENT DIAGRAMS ...................................................................... 11 PART E — ASSESSMENT ROLL ................................................................................ 16 TRACT 20403 – COVENANT POINT........................................................................ 17 TRACT 20404 – HAVEN AT COVENANT POINT..................................................... 18 City of Loma Linda Engineer’s Report Fiscal Year
Street Light Benefit Assessment Page 1
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Development
2025/2026

INTRODUCTION
Pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2, Division 15, of the California Streets and Highways Code, commencing with Section 22500 (hereafter referred to as the “1972 Act”), this report is prepared in compliance with the requirements of Article 4, Chapter 1, of the 1972 Act regarding the annexation of territory into the City of Loma Linda’s existing Street Light Benefit Assessment District No. 1 (hereafter referred to as “SLBAD No. 1” or “District”).

The City Council of the City of Loma Linda being the legislative body for SLBAD No. 1, may, pursuant to the 1972 Act, annex territory and levy annual assessments for the operations and administration of SLBAD No.

1. Within Section 22608 of the 1972 Act, it states “right of majority protest shall be limited to the territory proposed to be annexed.”
In addition, the 1972 Act provides for the levy of annual assessments after annexation into or formation of an assessment district for the continued maintenance and servicing of the improvements. The 1972 Act further allows various areas to be annexed into an existing district when the territory in the annexation receives substantially the same proportional special benefits from the improvements. The costs associated with the installation, maintenance, and servicing of the improvements may be assessed to properties, which benefit from the installation, maintenance, and servicing of such improvements.

This report specifically addresses the annexation of approximately 10.96 acres of territory consisting of thirtyseven (37) single family homes at build-out in Tract 20403 and 55.72 acres of territory consisting of eightynine (89) single family homes at build-out in Tract 20404. These territories are more specifically identified as:
 Eden at Covenant Point – Tract 20403 which is generally located east of New Jersey Street, west of San Timoteo Road, north of Bermudez Street and south of Barton Road. This development includes the following: Assessor’s Book 0293, Page 081, Parcels 20 through 57.  Haven at Covenant Point – Tract 20404 which is generally located east of New Jersey Street, south of Bermudez Street, and west of Nevada Street, San Timoteo Canyon Road and San Timoteo Road. This development includes the following: Assessor’s Book 0293, Page 091, Parcels 10 through 22; Page 471, Parcels 1 through 5; Page 481, Parcels 1 through 44; and Page 491, Parcels 1 through 30.

Collectively, these annexation territories are proposed to be annexed into SLBAD No. 1 and levied assessments commencing in Fiscal Year 2025/2026 and shall be known as:

Eden at Covenant Point & Haven at Covenant Point Annexation, for the Street Light Benefit Assessment District No. 1
(hereafter referred to as Annexation Territories). The properties associated with and identified herein as Eden at Covenant Point – Tract 20403 and Haven at Covenant Point – Tract 20404 are shown on the Assessment Diagrams incorporated herein as Part D of this Report.

City of Loma Linda Engineer’s Report Fiscal Year
Street Light Benefit Assessment Page 2
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Development
2025/2026

BALLOT PROCEEDINGS
As part of this annexation proceeding, pursuant to the provisions of Article XIIID, Section 4 of the California Constitution, the City shall conduct a property owner protest ballot proceeding (referred to as “Ballot Proceeding”) for the proposed levy of new assessments as described in this Report. In conjunction with this Ballot Proceeding, the City Council will conduct a noticed public hearing (scheduled for September 9, 2025) to consider public testimonies, comments and written protests regarding the levy of the proposed new assessments. Upon conclusion of the public hearing, property owner protest ballots received will be opened and tabulated to determine whether majority protest exists:
“A majority protest exists if, upon the conclusion of the hearing, ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the assessment. In tabulating the ballots, the ballots shall be weighted according to the proportional financial obligation of the affected property.” After completion of the ballot tabulation, the City Council will confirm the results of the balloting. If majority protest exists the proposed new assessments (including the inflationary adjustment), further proceedings to implement the proposed new assessments and the annexation of the Annexation Territories shall be abandoned at this time.

If tabulation of the ballots indicates that majority protest does not exist for the proposed assessment(s) presented and described herein, the City Council may by Resolution approve this Report (as submitted or amended), order the annexation of the Annexation Territories to the District, approve the assessment diagrams and confirm the assessments. The City Council may order the levy and collection of the assessments for the Annexation Territories together with the assessments for other properties in the District during the annual assessment approval process for Fiscal Year 2026/2027. The Annexation Territories assessments for Fiscal Year 2026/2027, if any, shall be submitted to the San Bernardino County Auditor/Controller for inclusion on the property tax roll for each parcel within the Annexation Territories as approved and ordered by the City Council.

Each subsequent fiscal year, an Engineer’s Report for the District including the Annexation Territories shall be prepared and presented to the City Council to address any proposed changes to the improvements, budgets and assessments for that fiscal year. The City Council shall hold a noticed public hearing regarding these matters prior to approving and ordering the levy of such assessments.

This Report has been prepared in connection with the annexation of parcels into SLBAD No. 1 for Fiscal Year 2025/2026, pursuant to a resolution of the City Council and consists of five (5) parts.

PART A – PLANS AND SPECIFICATIONS
Contains a description of the improvements to be maintained or serviced through SLBAD No. 1.

PART B – METHOD OF APPORTIONMENT
Describes the basis on which the costs have been apportioned to each parcel of land within SLBAD No. 1, in proportion to the estimated benefits to be received.

PART C – ESTIMATE OF COST
Identifies the estimated cost of the services or maintenance to be provided through SLBAD No. 1, including incidental costs and expenses in connection therewith.

City of Loma Linda Engineer’s Report Fiscal Year
Street Light Benefit Assessment Page 3
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Development
2025/2026
PART D – ASSESSMENT DIAGRAM
Contains diagrams showing the existing exterior boundaries of SLBAD No. 1, and the location and parcels that receive special benefits from the streetlight improvements to be installed and maintained as part of the annexation of Tracts 20403 and 20404. The lines and dimensions of each lot, parcel, and subdivision of land within the Annexation Territories are inclusive of all parcels listed in Part E – Assessment Roll of this Report and the corresponding San Bernardino County Assessor’s Parcel Maps for said parcels as they existed at the time this Report was prepared and shall include all subsequent subdivisions, lot-line adjustments, or parcel changes therein. Reference is hereby made to the San Bernardino County Assessor’s maps for a detailed description of the lines and dimensions of each lot and parcel of land within the Annexation Territories.

PART E – ASSESSMENT ROLL
Identifies the maximum assessment to be levied on each benefited lot or parcel of land within the Annexation Territories.

If any section, subsection, subdivision, sentence, clause, phrase, portion, or tract of this Report is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining provisions of the Report and each section, subsection, subdivision, sentence, clause, phrase, portion, or tract thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, portions, or tract might subsequently be declared invalid or unconstitutional.

City of Loma Linda Engineer’s Report Fiscal Year
Street Light Benefit Assessment Page 4
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Development
2025/2026
PART A — PLANS AND SPECIFICATIONS
IMPROVEMENTS AUTHORIZED BY THE 1972 ACT
As applicable or may be applicable to the District, the 1972 Act defines “improvement” to mean one or any combination of the following:
 The installation or construction of public lighting facilities.  The maintenance and/or servicing of any public lighting facilities.  The acquisition of any existing improvement otherwise authorized pursuant to this section.

The 1972 Act defines “incidental expenses” to include all of the following:
 The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment.
 The costs of printing, advertising, and the giving of published, posted, and mailed notices.  Compensation payable to the county for collection of assessments.  Compensation of any engineer or attorney employed to render services in the proceedings.  Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements.
 Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5.  Costs associated with any elections held for the approval of a new or increased assessment.

The 1972 Act defines “maintain” or “maintenance” to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including the repair, removal, or replacement of all or any part of any lighting improvement.

DESCRIPTION OF IMPROVEMENTS TO BE MAINTAINED AND SERVICED SLBAD No. 1 was established to collect funds to cover the expenses for energy and maintenance of the majority of streetlights in the City of Loma Linda. These costs are billed by the Southern California Edison Company (“Edison”) for approximately 1,508 streetlights, currently Edison owns and maintains 456 streetlights and the City owns 1,052 streetlights. Within the Annexation Territories there will be an additional 56 streetlights maintained by SLBAD No. 1; 14 streetlights will be installed in Tract 20403 and 42 streetlights within Tract 20404.

The proposed new and/or existing improvements for SLBAD No. 1 include, but are not limited to, and may be generally described as follows:
 The installation of street lighting, traffic signals, and other appurtenant facilities that are necessary for the daily operation of said lighting located within City road rights-of-way. Installation covers all work necessary for the installment or replacement of said lighting and all appurtenant work necessary to complete said installation or replacement.

City of Loma Linda Engineer’s Report Fiscal Year
Street Light Benefit Assessment Page 5
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Development
2025/2026
 The operation, maintenance, and servicing of all existing streetlighting, traffic signals, and other appurtenant facilities necessary for the daily operation of said lighting located within City road rights-ofway. Operation, maintenance, and servicing means all work necessary to maintain said lights in proper operation including providing energy to operate the lights.

Plans and specifications for the improvements for SLBAD No. 1 are voluminous and not bound in this report but with this reference are incorporated and made a part of this report. Locations of all streetlights for SLBAD No. 1 are included on lighting inventory maps available for inspection at the City.

City of Loma Linda Engineer’s Report Fiscal Year
Street Light Benefit Assessment Page 6
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Development
2025/2026
PART B — METHOD OF APPORTIONMENT

BACKGROUND
The 1972 Act provides that assessments may be apportioned upon all assessable lots or parcels of land within an assessment district or annexation in proportion to the estimated benefits to be received by each lot or parcel from the improvements. In addition, the California Constitution Article XIIID requires a parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel.

Article XIIID further provides that only special benefits are assessable, and the City must separate the general benefits from the special benefits conferred on a parcel. A special benefit is a particular and distinct benefit over and above general benefits conferred on the public at large, including real property within the district or annexation. The general enhancement of property value does not constitute a special benefit.

SPECIAL BENEFIT ANALYSIS
To determine the proportionate special benefit derived by each parcel, the proximity of the parcel to the public improvements (detailed in Part A above), as well as the capital, maintenance, and operating costs, were considered and analyzed. Due to the close proximity of the parcels to the improvements, it has been demonstrated and determined the parcels within SLBAD No. 1 and the Annexation Territories are uniquely benefited by, receive a direct advantage from, and are conferred a particular and distinct special benefit over and above general benefits by said public improvements.

Most of the streetlighting improvements were conditions of approval for the creation or development of the parcels within SLBAD No. 1. In order to create or develop the parcels, the City required the original developers to install and guarantee the maintenance of streetlighting and appurtenant facilities to serve the parcels.

Therefore, parcels within the District could not have been developed in the absence of the installation and promised maintenance of these facilities.

The proper maintenance of the streetlighting and appurtenant facilities specially benefit parcels within the District including those parcels within the Annexation Territories. The proper maintenance of the streetlighting and appurtenant facilities reduces property-related crimes (especially vandalism) against properties in the District. The streetlighting located in SLBAD No. 1 helps to visually join the various segments of the community, which enhance property. In addition, the above mentioned improvements contribute to a specific enhancement of the property value of each of the parcels within the District.

The benefit provided by streetlighting consists of safety for pedestrians and motorists living and owning property in the District during the nighttime hours. This is a particular and distinct special benefit to all developed parcels in the District.

Streetlights can be determined to be an integral part of streets as a permanent public improvement. One of the principal purposes of fixed roadway lighting is to create a nighttime environment conducive to quick, accurate, and comfortable seeing for the user of the facility. These factors, if attained, combine to improve traffic safety and achieve efficient traffic movement. Fixed lighting enables motorists to see detail more distinctly and to react safely to roadway and traffic conditions present on or near the roadway.

Streets are constructed for safe and convenient travel by vehicles and pedestrians. They also provide an area for underground and overhead utilities.

City of Loma Linda Engineer’s Report Fiscal Year
Street Light Benefit Assessment Page 7
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Development
2025/2026
Streetlights are installed on and are for street purposes and are maintained and serviced for optimum use of the streets as intended in their design. Assessments for the maintenance and servicing of streets may include streetlights.

Streetlights are considered an integral part of the entire street, the same as curbs, gutters, pavement, signage, and striping. They provide a safe route for motorists and pedestrians and are installed to make streets safer.

Streetlights are installed to provide better visibility for drivers. One hundred percent (100%) of the illumination from the lights is directed to the street, ninety percent (90%) on the street side of the curb and ten percent (10%) behind the curb. The spacing of the lights is based on the speed of the vehicles and the natural ability of the motorists’ eyes to adjust to light and dark areas.

The City’s street system was established to provide access to each parcel in the District. Streetlights provide a safer street environment for owners of the parcels served. If the parcels were not subdivided into individual parcels within the District, there would be no need to provide a system of streets that offers safety lighting for the property owner(s) and their guests.

The City has determined that streetlights are also an integral part of the quality of life within their boundaries.

This quality of life is a special benefit to some degree to all parcels, except government owned parcels, including easements, and flood channel parcels.

Therefore, the installation, operation, and maintenance of streetlights are for the express, special benefit of the parcels within the District, including the Annexation Territories.

GENERAL BENEFIT ANALYSIS
Pursuant to the 1972 Act and the provisions of the California Constitution, the costs of the District are apportioned by a formula or method that fairly distributes the net amount to be assessed among all assessable parcels in proportion to the special benefit to be received by each such parcel from the improvements. Article XIIID requires that a parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel. Article XIIID also requires the agency to separate general benefit from special benefit and that only special benefit is assessable.

Each parcel within the District receives special benefit from the improvements due to the close proximity of the lighting improvements to each parcel. The cost to provide maintenance and servicing of the improvements within the District is fairly and equitably distributed among each assessable parcel based upon the estimated special benefit received by that parcel.

APPORTIONMENT
Assessments proposed for individual lots within the District will be assigned for the special benefit received and will be determined based upon the following five zones of benefit (or “Zones). This method of apportionment is applicable to the parcels within the Annexation Territories.

1. Residential parcels within the urban area having a minimal level of benefit.

2. Residential parcels within the urban area having a higher than minimal level of benefit.

3. Residential condominium parcels within the urban area having a higher than minimal level of benefit.

4. Non-Residential land use within the urban area.

5. Rural land use outside the urban area.

City of Loma Linda Engineer’s Report Fiscal Year
Street Light Benefit Assessment Page 8
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Development
2025/2026
The benefit to be received by each Zone varies. There are residential properties within the urban area that have fewer street lights than other urban residential areas and thus receive less benefit. There are rural areas that have even fewer residential street lights than even the minimum urban residential areas and thus receive less benefit.

Non-residential properties are generally sited along the major arterial streets and receive a higher level of street lighting and thus receive the highest level of benefit. These same levels of benefit are also reflected in the maintenance and servicing of traffic signals.

The benefit to properties for traffic signals and intersection and highway safety lighting on the City’s major streets is a benefit to parcels within the City. The parcels share equally the cost of the signal and highway safety lights. Thus, the total benefit to each parcel within the District is a combination of the traffic signal and highway safety lighting, plus the various levels of lighting for the residential (minimal), residential (surcharge), residential condo (surcharge), non-residential and rural zones as described above.

Properties within the District have been categorized into one of the five Zones. Each property has been assigned one (1) Unit of Benefit subsequent to its categorization.

The following table summarizes the per Benefit Unit assessment for each benefit zone:

Benefit Zones
FY 2025/2026
Assessment
Per Units of Benefit
Residential (Minimal) $38.00
Residential (Surcharge) $56.14
Residential Condo (Surcharge) $56.14
Non-Residential $123.17
Rural $17.88
Total
Per parcel assessments are based on the number of 100-foot increments of front footage that a parcel has within its benefit zone. Developments with private streets, such as condominiums, have assessments based on the number of 100-foot increments of front footage along the perimeter of the development divided by the number of feet within the development. Front footage increments are rounded up to the nearest 100 feet.

EXEMPT PARCELS
The following are exempt from the assessment: areas of streets, avenues, lanes, roads, drives, courts, alleys, public easements, rights-of-way, and parkways. Also exempt are utility rights-of-way used exclusively for utility transmission, common areas (such as in condominium complexes), land dedicated as open space or parks, landlocked parcels, and small parcels vacated by the City, as these parcels do not benefit from the improvements. In addition, public schools, government agencies, and parcels with no road frontage will not be assessed.

ASSESSMENT RATE
The SLBAD No. 1 maximum assessment rates approved for Fiscal Year 2025/2026 are as shown in the table above. The proposed assessments for Fiscal Year 2025/2026 are at the same rate as in the prior Fiscal Year 2024/2025.

City of Loma Linda Engineer’s Report Fiscal Year
Street Light Benefit Assessment Page 9
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Development
2025/2026
PART C — ESTIMATED COST OF THE IMPROVEMENTS
The 1972 Act provides that the estimated costs of the improvements shall include the total cost of the improvements, including incidental expenses, which may include reserves to operate the District until funds are collected on the County tax rolls and transferred to the City around December 10 of the current fiscal year.

The 1972 Act also provides that the amount of any surplus, deficit, or contribution be included in the estimated cost of improvements. The net amount to be assessed on lots or parcels within SLBAD No. 1 is the total cost of installation, maintenance, and servicing with adjustments either positive or negative for reserves, surpluses, deficits, and/or contributions.

The estimated annual improvement costs for SLBAD No. 1, including those for the Annexation Territories, are voluminous and not bound in this report, but by reference are incorporated and made a part of this report.

The estimated costs are on file at the City where they are available for public inspection.

TRACT 20403 – EDEN AT COVENANT POINT BUDGET ESTIMATE
TOTAL LOTS OR PARCELS: 38
ASSESSED LOTS OR PARCELS: 37
SUMMARY BY TYPE OF LAND USE:

Number of
Parcels
Balloted
Benefit Units
Residential 37 37.00
Total 37 37.00

MAXIMUM APPLIED

ASSESSMENT ASSESSMENT
BUDGET ITEM FY 2025/2026 FY 2025/2026
Total Funds Required $2,077.18 $2,077.18
Available Carryover 0.00 0.00
To be Raised by Parcel Assessment $2,077.18 $2,077.18
City of Loma Linda Engineer’s Report Fiscal Year
Street Light Benefit Assessment Page 10
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Development
2025/2026
TRACT 20404 – HAVEN AT COVENANT POINT BUDGET ESTIMATE
TOTAL LOTS OR PARCELS: 92
ASSESSED LOTS OR PARCELS: 89
SUMMARY BY TYPE OF LAND USE:

Number of
Parcels
Balloted
Benefit Units
Residential 89 89.00
Total 89 89.00

MAXIMUM APPLIED

ASSESSMENT ASSESSMENT
BUDGET ITEM FY 2025/2026 FY 2025/2026
Total Funds Required $4,996.46 $4,996.46
Available Carryover 0.00 0.00
To be Raised by Parcel Assessment $4,996.46 $4,996.46
City of Loma Linda Engineer’s Report Fiscal Year
Street Light Benefit Assessment Page 11
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Development
2025/2026
PART D — ASSESSMENT DIAGRAMS
The Assessment Diagram for SLBAD No. 1 is on file at the City and by reference herein is made part of this Report. The Assessment Diagrams for the Annexation Territories are provided on the following pages and consist of all lots, parcels, and subdivisions of land listed within the Assessment Rolls contained herein as Part E, the lines and dimensions of which are shown on the San Bernardino County Assessor’s parcel maps for the current year and are incorporated by reference herein and made part of this Report.

Cit
yofLomaLindaEngineer’sReportFiscal Year
StreetLightBenefitAssessment
Page12
DistrictNo. 1
EdenatCovenantPoint&Havenat
CovenantPointDevelopment
2025/2026
Cit
yofLomaLindaEngineer’sReportFiscal Year
StreetLightBenefitAssessment
Page13
DistrictNo. 1
EdenatCovenantPoint&Havenat
CovenantPointDevelopment
2025/2026
Cit
yofLomaLindaEngineer’sReportFiscal Year
StreetLightBenefitAssessment
Page14
DistrictNo. 1
EdenatCovenantPoint&Havenat
CovenantPointDevelopment
2025/2026
Cit
yofLomaLindaEngineer’sReportFiscal Year
StreetLightBenefitAssessment
Page15
DistrictNo. 1
EdenatCovenantPoint&Havenat
CovenantPointDevelopment
2025/2026
City of Loma Linda Engineer’s Report Fiscal Year
Street Light Benefit Assessment Page 16
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Annexation
2025/2026
PART E — ASSESSMENT ROLL
All assessed lots or parcels of real property within the Annexation Territories are listed within the corresponding assessment roll included on the pages that follow. Each parcel’s corresponding Balloted Maximum Assessment Rate is based on the parcel’s proposed land use and the maximum assessment rate for Fiscal Year 2025/2026 ($56.14). The balloted maximum assessments are not subject to increase without undergoing a property owner protest ballot proceeding.

City of Loma Linda Engineer’s Report Fiscal Year
Street Light Benefit Assessment Page 17
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Annexation
2025/2026
TRACT 20403 – EDEN AT COVENANT POINT
Assessor's Parcel
Number
Balloted
Benefit Zone
Balloted Land
Use
Balloted Benefit
Units
Balloted Maximum
Assessment Rate
0293-081-20-0000 2 Residential 1.00 $56.14
0293-081-21-0000 2 Residential 1.00 56.14
0293-081-22-0000 2 Residential 1.00 56.14
0293-081-23-0000 2 Residential 1.00 56.14
0293-081-24-0000 2 Residential 1.00 56.14
0293-081-25-0000 2 Residential 1.00 56.14
0293-081-26-0000 2 Residential 1.00 56.14
0293-081-27-0000 2 Residential 1.00 56.14
0293-081-28-0000 2 Residential 1.00 56.14
0293-081-29-0000 2 Residential 1.00 56.14
0293-081-30-0000 2 Residential 1.00 56.14
0293-081-31-0000 2 Residential 1.00 56.14
0293-081-32-0000 2 Residential 1.00 56.14
0293-081-33-0000 2 Residential 1.00 56.14
0293-081-34-0000 2 Residential 1.00 56.14
0293-081-35-0000 2 Residential 1.00 56.14
0293-081-36-0000 2 Residential 1.00 56.14
0293-081-37-0000 2 Residential 1.00 56.14
0293-081-38-0000 2 Residential 1.00 56.14
0293-081-39-0000 2 Residential 1.00 56.14
0293-081-40-0000 2 Residential 1.00 56.14
0293-081-41-0000 2 Residential 1.00 56.14
0293-081-42-0000 2 Residential 1.00 56.14
0293-081-43-0000 2 Residential 1.00 56.14
0293-081-44-0000 2 Residential 1.00 56.14
0293-081-45-0000 2 Residential 1.00 56.14
0293-081-46-0000 2 Residential 1.00 56.14
0293-081-47-0000 2 Residential 1.00 56.14
0293-081-48-0000 2 Residential 1.00 56.14
0293-081-49-0000 2 Residential 1.00 56.14
0293-081-50-0000 2 Residential 1.00 56.14
0293-081-51-0000 2 Residential 1.00 56.14
0293-081-52-0000 2 Residential 1.00 56.14
0293-081-53-0000 2 Residential 1.00 56.14
0293-081-54-0000 2 Residential 1.00 56.14
0293-081-55-0000 2 Residential 1.00 56.14
0293-081-56-0000 2 Residential 1.00 56.14
0293-081-57-0000 2 Detention Basin 0.00 0.00
City of Loma Linda Engineer’s Report Fiscal Year
Street Light Benefit Assessment Page 18
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Annexation
2025/2026
TRACT 20404 – HAVEN AT COVENANT POINT
Assessor's Parcel
Number
Balloted
Benefit Zone
Balloted Land
Use
Balloted
Benefit Units
Balloted
Maximum
Assessment Rate
0293-091-10-0000 2 Residential 1.00 $56.14
0293-091-11-0000 2 Residential 1.00 56.14
0293-091-12-0000 2 Residential 1.00 56.14
0293-091-13-0000 2 Residential 1.00 56.14
0293-091-14-0000 2 Residential 1.00 56.14
0293-091-15-0000 2 Residential 1.00 56.14
0293-091-16-0000 2 Residential 1.00 56.14
0293-091-17-0000 2 Residential 1.00 56.14
0293-091-18-0000 2 Residential 1.00 56.14
0293-091-19-0000 2 Residential 1.00 56.14
0293-091-20-0000 2 Residential 1.00 56.14
0293-091-21-0000 2 Residential 1.00 56.14
0293-091-22-0000 2 Letter Lot 0.00 0.00
0293-471-01-0000 2 Residential 1.00 56.14
0293-471-02-0000 2 Residential 1.00 56.14
0293-471-03-0000 2 Residential 1.00 56.14
0293-471-04-0000 2 Detention Basin 0.00 0.00
0293-471-05-0000 2 Exempt 0.00 0.00
0293-481-01-0000 2 Residential 1.00 56.14
0293-481-02-0000 2 Residential 1.00 56.14
0293-481-03-0000 2 Residential 1.00 56.14
0293-481-04-0000 2 Residential 1.00 56.14
0293-481-05-0000 2 Residential 1.00 56.14
0293-481-06-0000 2 Residential 1.00 56.14
0293-481-07-0000 2 Residential 1.00 56.14
0293-481-08-0000 2 Residential 1.00 56.14
0293-481-09-0000 2 Residential 1.00 56.14
0293-481-10-0000 2 Residential 1.00 56.14
0293-481-11-0000 2 Residential 1.00 56.14
0293-481-12-0000 2 Residential 1.00 56.14
0293-481-13-0000 2 Residential 1.00 56.14
0293-481-14-0000 2 Residential 1.00 56.14
0293-481-15-0000 2 Residential 1.00 56.14
0293-481-16-0000 2 Residential 1.00 56.14
0293-481-17-0000 2 Residential 1.00 56.14
0293-481-18-0000 2 Residential 1.00 56.14
0293-481-19-0000 2 Residential 1.00 56.14
0293-481-20-0000 2 Residential 1.00 56.14
0293-481-21-0000 2 Residential 1.00 56.14
City of Loma Linda Engineer’s Report Fiscal Year
Street Light Benefit Assessment Page 19
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Annexation
2025/2026
Assessor's Parcel
Number
Balloted
Benefit Zone
Balloted Land
Use
Balloted
Benefit Units
Balloted
Maximum
Assessment Rate
0293-481-22-0000 2 Residential 1.00 56.14
0293-481-23-0000 2 Residential 1.00 56.14
0293-481-24-0000 2 Residential 1.00 56.14
0293-481-25-0000 2 Residential 1.00 56.14
0293-481-26-0000 2 Residential 1.00 56.14
0293-481-27-0000 2 Residential 1.00 56.14
0293-481-28-0000 2 Residential 1.00 56.14
0293-481-29-0000 2 Residential 1.00 56.14
0293-481-30-0000 2 Residential 1.00 56.14
0293-481-31-0000 2 Residential 1.00 56.14
0293-481-32-0000 2 Residential 1.00 56.14
0293-481-33-0000 2 Residential 1.00 56.14
0293-481-34-0000 2 Residential 1.00 56.14
0293-481-35-0000 2 Residential 1.00 56.14
0293-481-36-0000 2 Residential 1.00 56.14
0293-481-37-0000 2 Residential 1.00 56.14
0293-481-38-0000 2 Residential 1.00 56.14
0293-481-39-0000 2 Residential 1.00 56.14
0293-481-40-0000 2 Residential 1.00 56.14
0293-481-41-0000 2 Residential 1.00 56.14
0293-481-42-0000 2 Residential 1.00 56.14
0293-481-43-0000 2 Residential 1.00 56.14
0293-481-44-0000 2 Residential 1.00 56.14
0293-491-01-0000 2 Residential 1.00 56.14
0293-491-02-0000 2 Residential 1.00 56.14
0293-491-03-0000 2 Residential 1.00 56.14
0293-491-04-0000 2 Residential 1.00 56.14
0293-491-05-0000 2 Residential 1.00 56.14
0293-491-06-0000 2 Residential 1.00 56.14
0293-491-07-0000 2 Residential 1.00 56.14
0293-491-08-0000 2 Residential 1.00 56.14
0293-491-09-0000 2 Residential 1.00 56.14
0293-491-10-0000 2 Residential 1.00 56.14
0293-491-11-0000 2 Residential 1.00 56.14
0293-491-12-0000 2 Residential 1.00 56.14
0293-491-13-0000 2 Residential 1.00 56.14
0293-491-14-0000 2 Residential 1.00 56.14
0293-491-15-0000 2 Residential 1.00 56.14
0293-491-16-0000 2 Residential 1.00 56.14
0293-491-17-0000 2 Residential 1.00 56.14
0293-491-18-0000 2 Residential 1.00 56.14
0293-491-19-0000 2 Residential 1.00 56.14
City of Loma Linda Engineer’s Report Fiscal Year
Street Light Benefit Assessment Page 20
District No. 1
Eden at Covenant Point & Haven at
Covenant Point Annexation
2025/2026
Assessor's Parcel
Number
Balloted
Benefit Zone
Balloted Land
Use
Balloted
Benefit Units
Balloted
Maximum
Assessment Rate
0293-491-20-0000 2 Residential 1.00 56.14
0293-491-21-0000 2 Residential 1.00 56.14
0293-491-22-0000 2 Residential 1.00 56.14
0293-491-23-0000 2 Residential 1.00 56.14
0293-491-24-0000 2 Residential 1.00 56.14
0293-491-25-0000 2 Residential 1.00 56.14
0293-491-26-0000 2 Residential 1.00 56.14
0293-491-27-0000 2 Residential 1.00 56.14
0293-491-28-0000 2 Residential 1.00 56.14
0293-491-29-0000 2 Residential 1.00 56.14
0293-491-30-0000 2 Residential 1.00 56.14
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
A. Approve Minutes of August 12 2025 (City Clerk) [CC/HA/SA] Meeting
Tuesday, September 9, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 4A.

To
City Council
From
Lynette Arreola, City Clerk
RECOMMENDATION:

It is recommended that the City Council, Housing Authority and Successor Agency approve the minutes of August 12, 2025, as presented.

Attachments
Regular City Council, Housing Authority, and Successor Agency Joint Meeting -08-12-2025-minutesDraft.pdf REGULAR CITY COUNCIL, HOUSING AUTHORITY, AND SUCCESSOR AGENCY MEETING MINUTES 25541 Barton Road, Loma Linda, CA 92354
August 12, 2025, 6:44 PM - August 12, 2025, 8:37 PM
Roll Call: (The following members were in attendance)
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilmember
Rhonda Spencer-Hwang, Councilmember

Absent:

Ovidiu Popescu, Councilmember

1. Call to Order

1.A. Call to Order - City Council [CC], Housing Authority Board [HA], and Successor Agency [SA]- 6:44 PM The meeting was called to order at 5:30 pm and immediately recessed into closed session.

1.B. Roll Call- 7:02 PM
Councilmember Ovidiu Popescu absent; all other Councilmembers present.

Staff present: T. Jarb Thaipejr, City Manager/HA Executive Director ; Diane Robbins, City Attorney/HA General Counsel; Lynette Arreola, City Clerk/HA Secretary; Sonia Fabela, Finance Director; Dan Harker, Fire Chief; Lorena Matarrita, Community Development Director; Kyle MacGavin, Information Systems Manager; Hugh Campa, Information Systems Specialist; and Lt. David Frayeh, San Bernardino County Sheriff's Department

1.C. Closed Session - 5:30 pm - Council Board Room- 7:02 PM The City Council meeting reconvened at 7:02 pm. City Attorney Robbins announced that the City Council met in closed session in regards to the three Closed Session items as noted on the Agenda. She stated that direction was provided to staff and no other action reported.

1.D. Invocation and Pledge of Allegiance - Councilmember Rigsby- 7:03 PM The Invocation and Pledge of Allegiance were led by Councilmember Rigsby.

1.E. Items to be Added or Deleted- 7:04 PM
No items were added or deleted. City Manager Thaipejr introduced Lt. David Frayeh as the replacement for Lt.

Kaysie Smith, who was reassigned to another department.

Lt. David Frayah introduced himself, provided an overview of his background experience with the Sheriff’s Department, and explained the organizational reassignment process. He stated that he looked forward to working with the City of Loma Linda.

1.F. F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes. Pursuant to the Brown Act, no action or discussion can be taken by City Council, Housing Authority or Successor Agency)- 7:06 PM Cassandra Howard of 25992 Brentwood, along with her daughter Taleda Howard, reported that pine trees along the parkway are overhanging onto her property, dropping large amounts of pine needles onto her roof, her property, and her neighbor’s property. She expressed concern about potential roof damage and noted that while the trees were regularly maintained in the past, they have not been trimmed in the last couple of years. She requested that the trees be trimmed and cut back from her property. City Manager Thaipejr provided his business card and asked to contact him.

Resident on Reynolds expressed concern to the vehicles parked along the west side of Loma Linda Dr. between Barton Rd. and Lawton Ave. He said it encroaches into the drive space especially for larger vehicles and trucks. He requested the curb along the street to be all red curb or the street centerline be moved. He also expressed concern to homeless individuals camping at the bus stops specifically the stops at Mt. View Ave. He stated that his daughter takes the bus to school in the mornings. He is concerned for her safety.

In regards to the issue on Loma Linda Dr., City Manager Thaipejr stated that the City does not own the vacant property to the east; therefore, cannot encroach into the property. The City cannot paint red curb along on the west side of Loma Linda Dr.; however, he would look into adjusting the centerline. With regard to the homeless at the bus stops, he would work with staff and Sheriff's Department regarding this matter.

2. Presentation(s)

2.A. SBCTA Presentation on Measure I Project for Loma Linda (Louis Vidaure)- 7:14 PM Louis Vidaure, SBCTA, Legislative Analyst, introduced himself and provided a presentation on Measure I, noting the number of regional and local infrastructure improvement project completed and number of jobs it supported. He highlighted a number of projects that were accomplished with the support of the funds. He noted the key principals that included an independent committee to ensure the funds are properly spent, that only 1% allowed for administrative overhead, that funds cannot be replace existing road budgets; that developers must contribute to related improvements; and that funds allocated regionally on a “return to source” basis. He noted he was available for questions.

Mayor Ron Dailey asked how projects are prioritized. In response, Mr. Vidaure explained that prioritization is determined by subregions through a collaborative effort among Board Members.

Councilmember Rigsby, who previously served on the Board for 10 years, noted that Nexus studies are used to determine and prioritize projects. He asked when the next update to the Nexus study would take place, pointing out that some existing projects should be reprioritized and new projects added to the list. He also noted that if a project lacks a local match, it gets reprioritized, and recommended recalculating the local match since the current data is outdated.

Mr. Vidaure responded that SBCTA has an ad hoc committee currently reviewing the Nexus study. He stated that SBCTA will work with Board Members and their staff to address the issue, adding that they are planning for the future, reviewing data, recognizing growth in the Inland Empire, and working to address related challenges.

On behalf of the City Council, the Mayor thanked Mr. Vidaure for his presentation.

3. Public Hearing Items

3.A. Public Hearing - Council Bill #O-2025-03 - (Introduce on First Reading and set Second Reading to September 8, 2025) Amending and Adopting a New Chapter 19.12 of the Loma Linda Municipal Code Entitled "Flood Control Measures" to Comply with the New Federal Emergency Management Agency (FEMA) Regulations to Adopt Flood Hazard Maps, to Designate a Floodplain Administrator, and Address for Other Purposes, Providing Severability, Establishing an Effective Date of October 9, 2025, and Repealing Ordinance Nos. 148, 369, 380, and 678 (Public Works) [CC]- 7:32 PM
Public Hearing was opened at 7:40 PM and closed at 7:47 PM City Manager Thaipejr reported that the City must update its Flood Zone Municipal Code and maps to comply with FEMA’s Insurance Rate Maps for San Bernardino County. Failure to comply would result in automatic suspension from the National Flood Insurance Program. He stated that the City is amending Chapter 19.12 (Flood Control Measures) of the Loma Linda Municipal Code to align with FEMA regulations. It is recommended that the City Council introduce Council Bill #O-2025-03 for first reading and schedule the second reading for September 8, 2025.

Questions were raised about whether the new flood zone maps would affect projects currently being developed in areas now designated as Flood Zones. City Manager Thaipejr responded that projects already entitled may proceed, while projects not yet entitled will be required to comply with the new requirements.

Kapree Wiekamp-Schlatter, speaker, expressed concern to insurance companies cancelling policies and no longer offering new policies and asked what the City can do to mitigate this.

City Manager Thaipejr stated that the City has been proactive in the past making infrastructure improvements at intersections and along the San Timoteo Channel to reduce such impacts. He noted that some of the improvements now have to come from other agencies.

Motion by Rhodes Rigsby, seconded Rhonda Spencer-Hwang, passing by a vote of 4-0-0-0-1, Absent was Ovidiu Popescu
to Introduce as recommended Council Bill No O-2025-03, waiving the reading of the Code in its entirety, ready by Title only and set the Second Reading to September 9, 2025.

4. Consent Calendar
Mayor pro tempore pulled the following Consent Calendar items for questions:

Motion by Rhodes Rigsby, seconded Ronald Dailey, passing by a vote of 4-0-0-0-1, Absent was Ovidiu Popescu to Approve as recommended the Consent Calendar as submitted.

4.A. Minutes for Approval for City Council, Housing Authority and Successor Agency for June 10, June 24, and July 1, 2025 (City Clerk) [CC/HA/SA]- 7:49 PM
Approved minutes of June 10, June 24, and July 1, 2025, as presented.

4.B. Approve the Demands Registers Dated July 8, 22 and August 12, 2025 (Finance) [CC/HA/SA]- 7:49 PM Agenda Item 4H - Asked about pavement rehabilitation methods and how to choose the right one. City Manager Thaipejr explained the options, noting that the bio-based process creates a ½" to 1" membrane and has shown longer durability, but requires certain pavement processes prior to the bio based method.

Agenda Item 4M - Asked about the grant. Mayor Dupper explained that Lt. Smith noted the grant opportunity arose with a short application window and is for tobacco enforcement efforts.

Agenda Item 4S - In response to clarification, City Manager explained that several Capital Improvement Projects approved last fiscal year remain incomplete. No funds were budgeted this year, so this request seeks to reappropriate funds to finish those projects.

Approved by City Council the Demands Register dated July 8, 2025, with commercial demands totaling $596,577.88, and Payroll dated July 3, 2025, totaling $456.452.00; the Demands Register dated July 22, 2025, with commercial demands totaling $2,005,499.97, and Payroll dated July 17, 2025, totaling $436,207.63; and the Demands Register dated August 12, 2025, with commercial demands totaling $2,798,207.08 and Payroll dated July 31, 2025, totaling $415,904.81.

Approved by Housing Authority Board the Demands Register dated July 8, 2025, with commercial demands totaling $11,082.80; the Demands Register dated July 22, 2025, with commercial demands totaling $6,538.00; and the Demands Register dated August 12, 2025, with commercial demands totaling $4,287.01.

Approved by the Successor Agency the Demands Register dated August 12, 2025, with commercial demands totaling $2,803,837.50.

4.C. Accept the Treasurer's Report - June and July 2025 (Finance) [CC]- 7:49 PM Accepted for filing the Treasurer's Report for June and July 2025.

4.D. Accept the Fire Department Activity Reports - June and July 2025 (Fire) [CC]- 7:49 PM Accepted for filing the Fire Department's Activity Reports for June and July 2025.

4.E. Award Contract to LCR Earthworks & Engineering Corporation for Pavement Rehabilitation at Various Locations for $270,333.95 - CIP 25-125 (Public Works) [CC]- 7:49 PM Awarded Contract to LCR Earthwork & Engineering, Corp. for the pavement rehabilitation project at various locations (CIP 25-125) for $270,333.95 as recommended.

4.F. Award Contract to CT&T Concrete Paving, Inc. for Installation of Sidewalk, Driveway, and Curb & Gutter at Various Locations for $173,656.23 - CIP 25-129 (Public Works) [CC]- 7:49 PM Awarded Contract to CT&T Concrete Paving, Inc. for installation of sidewalk, driveway, and curb and gutter at various locations (CIP 25-129) for $173,656.23 as recommended.

4.G. Award Contract to Doug Martin Contracting Company for Pavement Rehabilitation by Slurry Seal Method at Various Locations for $247,282.53 - CIP 25-126 (Public Works) [CC]- 7:49 PM Awarded Contract to Doug Martin Contracting Company for pavement rehabilitation by slurry seal method at various locations (CIP 25-126) for $247,282.53 as recommended.

4.H. Award Contract to Mike Roquet Construction Inc. for Pavement Rehabilitation by Application of Bio-Based Pavement Preservation Product at Anderson St. and Barton Rd. for Fiscal Year 2025-26 for $233,313.00 - CIP 25-128 (Public Works) [CC]- 7:49 PM
Awarded Contract to Mike Roquet Construction, Inc. for pavement rehabilitation by application of bio-based pavement preservation product at Anderson St. and Barton Rd. (CIP 25-128) for $233,313.00 as recommended.

4.I. Approve Contract with Willdan Engineering to Deliver Code Enforcement Program Analysis, Development, Implementation, Training, and Preparation of a Policy and Procedures Manual in an Amount Not to Exceed of $21,00 (Fire) [CC]- 7:49 PM
Approved contract with Willdan Engineering for Code Enforcement Program Analysis, Development, Implementation, Training, and Preparation of a Policy and Procedures Manual for a not to exceed amount of $21,000 as recommended.

4.J. Award Contract to Techstrata for Network Hardware Support and Maintenance for $28,254 (Information Systems) [CC]- 7:49 PM
Approved contract to Techstrata Inc. for network hardware support and maintenance in the amount of $28,254 to June 30, 2026, as recommended.

4.K. Approve the Purchase of One Skid Steer Loader from Quinn Cat of Riverside, CA for a total of $137,741.67. (Public Works) [CC]- 7:49 PM
Approved purchase of one (1) skid steer loader with accessories from Quinn Cat of Riverside, CA for a total of $137,741.67 as recommended.

4.L. Accept Grant Funding Award of $75,000, Execute Funding Agreement, and Appropriate the Revenue and Expenditure Accounts and Approve a Supplemental Appropriation of $35,000 from General Fund Reserves as Part of the City's Fiscal Year 2025-26 Match for the Preparation of the Community Wildfire Plan (Fire) [CC]- 7:49 PM Accepted the $75,000 Inland Empire Resource Conservation District (IERCD) Sub-Grant award, authorized execution of the funding agreement (pending City Attorney review), and approved a $75,000 supplemental appropriations to the Miscellaneous Grant Fund revenues/expenditure accounts as well as approved a supplemental appropriation in the amount of $35,000 from General Fund reserves to hire a consultant for a Community Wildfire Protection Plan (CWPP) as recommended.

4.M. Approve Grant Application with the California Department of Justice Tobacco Grant Program for a potential award totaling $21,570 over a two-year fiscal period (Fire) [CC] - 7:49 PM Authorized the Loma Linda Fire Department to apply for the California Department of Justice Tobacco Grant Program for potential award total of $21,570, as recommended.

4.N. Adopt Council Bill #R-2025-31 - A Resolution Amending the City Classification Plan and Salary Schedule to Reclassify the Engineering Technician/GIS Analyst Position to Engineering Technician II/GIS Administrator, to Establish New Classifications for Engineering Technician I, Information Technology Specialist, to update Customer Support Technician to Help Desk Technician; and Approve Supplemental Appropriations of $8,200.00 for the Engineering Technician II/GIS Administrator position and $126,000.00 for the Information Technology Specialist Position (Administration) [CC]- 7:49 PM
Adopted as recommended Council Bill #R-2025-31 to
RESOLUTION NO. 3269

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, APPROVING AMENDMENT TO THE CITY CLASSIFICATION PLAN AND SALARY SCHEDULE.

4.O. Adopt Council Bill #R-2025-32 - A Resolution to Submit a Grant Application to the Land and Water Conservation Fund to Construct Two Pickleball Courts at Leonard Bailey Park (PW) [CC]- 7:49 PM Adopted as recommended Council Bill #R-2025-32 to
RESOLUTION NO. 3270

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, APPROVING THE APPLICATION

FOR THE LAND AND WATER CONSERVATION FUND FOR THE CONSTRUCTION OF TWO PICKLEBALL COURTS AT

LEONARD BAILEY PARK PROJECT

4.P. Approve a Second Amendment to the Agreement with TKE Engineering, Inc. for Consulting Services for CityRelated Services (Administration) [CC]- 7:49 PM Approved as recommended a second amendment for to the Agreement with TKE Engineering, Inc. as recommended.

4.Q. Approve the Fifth Amendment to the Agreement with TKE Engineering, Inc. for Consulting Services for the Housing Authority (Administration) [HA]- 7:49 PM
Approved as recommended a fifth amendment to the Housing Authority Agreement with TKE Engineering, Inc. as recommended with the agreement be retroactive to July 12, 2025, as the Contractor has been providing services since the start of the new fiscal year.

4.R. Approve the Fourth Amendment to the Agreement with TKE Engineering, Inc. for Consulting Services for Successor Agency (Administration) [SA]- 7:49 PM
Approved as recommended a fourth amendment to the Successor Agency Agreement with TKE Engineering, Inc. as recommended with the agreement be retroactive to July 12, 2025, as the Contractor has been providing services since the start of the new fiscal year.

4.S. Supplemental Appropriations in the Amounts of $53,300 from the General Fund Balance, $434,800 from the Major Street Arterial Subprogram Fund Balance, $275,700 from the Traffic Mitigation Fund Balance, $6,800 from the Water Enterprise Fund Balance, and $802,200 from the Water Acquisition Fund Balance for Projects and Items Not Completed or Received by the End of Fiscal Year 2025 (Public Works) [CC]- 7:49 PM Authorized and approved the supplemental appropriations as recommended.

4.T. Accept as Complete the Notice of Completion of the Installation of the Manual Transfer Switches at 3 Water Reservoir Sites for $36,175 Contractor: AP Electrical Service, Inc. (Public Works) [CC]- 7:49 PM Accepted the project as complete and authorized the recordation of the Notice of Completion as recommended.

5. New Business

5.A. Presentation on Loma Linda City Parks (City Manager)- 7:58 PM City Manager Thaipejr presented a report on the City’s parks, noting that Loma Linda has 13 parks, including the 1,689.78-acre South Hills Preserve. He provided an overview of the parks and highlighted completed improvements such as new playground equipment and surfaces, new restrooms, walking tracks, basketball, tennis, and pickleball courts, gazebos, dog parks, baseball and soccer fields, field lighting, exercise equipment along easement trails, public and banner artwork, and restoration of historic structures at Heritage Park. He also outlined several upcoming park improvements.

John Trujillo, Field Superintendent, gave a presentation on future park improvements, highlighting the addition of wellness features such as serenity trails with music speakers, which have significant wellness benefits, kinetic equipment, self-irrigation playground equipment, and LED kinetic playground equipment. Future enhancements also include a butterfly garden where the City has recently purchased 100 milkweed plants, “Art in the Park” interactive educational activities for children, creating themed playgrounds, new interactive and educational play structures, upgraded dog agility equipment, and planting more trees at the parks. He noted that grant opportunities are available to help fund these projects.

Councilmember Spencer-Hwang attended an animal show hosted by the Library. She commended the Librarian for hosting the activity and shared that, after speaking with and surveying parents at the event, many expressed interest in the City adding a splash pad and planting more shade trees near park seating areas.Continued discussion ensued with expressed support pertaining to splash pads at the park(s), but it was also noted that the City would have to investigate further the insurance and liability issues. Another item of discussion as a potential future park improvement was the development of a pedestrian trail connecting Heritage Park to Mission Elementary School. It was noted that the principal of Mission Elementary had expressed concerns about student safety when traveling along California Street to get to school. Finally, Mayor Dupper noted that the City of Highland adopted an anti-camping ordinance and suggested that the City consider reviewing this matter. He stated that with the upcoming World Cup and Olympic Games in the Los Angeles area, homelessness may become an issue that cities should be prepared to respond accordingly.

Amy Jones thanked John Trujillo for his presentation and for the support he has provided to the Community Garden. She expressed support for the butterfly garden and the planting of milkweed, pointing out of an organization that offers grant funding for plant materials for butterfly projects, but with the condition that pesticides cannot used. She stated that she would forward the information to the City.

6. Reports

6.A. Reports of Council Members- 8:34 PM
Councilmember Spencer-Hwang commended the new Librarian who put on the animal show event on July 29 that was well attended.

Mayor pro tempore Dailey asked staff to plant trees on Mt. View Ave. between Lawton Ave. and Hinckley St.

6.B. Reports Of Officers- 8:37 PM
City Manager Thaipejr announced that he will be on vacation from August 14 to September 1, 2025. He noted that Chief Harker would serve as Acting City Manager; however, he noted that the Chief was currently assigned to a strike team in Big Bear. In his absence, Finance Director Sonia Fabela would serve as Acting City Manager until his return.

7. Adjournment
The meeting adjorned at 8:37 pm.

The Minutes were approved at the meeting of September 9, 2025.

City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
B. Approve the Demands Registers Dated August 26, and September 9, 2025 (Finance) [CC/HA] Meeting
Tuesday, September 9, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 4B.

To
City Council
From
Sonia Fabela, Finance Director
RECOMMENDATION:

It is recommended that the City Council approve the attached list of demands for payment.

Attachments
CC DR 08-26-25.pdf
HA DR 08-26-25.pdf
CC DR 09-09-25.pdf
HA DR 09-09-2025.pdf

CITY OF LOMA LINDA

VOUCHER LIST
08/26/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710295 8/13/2025 6225 S & H CIVILWORKS 1012 1250214 CIP 24-122 Retention Check to be released 8/12/25 11,522.94 710295 Total 11,522.94
710296 8/13/2025 1245 SO CALIF EDISON 700605303585 July 25 Electricity Cost 7/01-7/31/25 253.37 700350988278 July 25 Electricity Cost 6/02-07/31/25 7,394.52 700917144542 July 25 Electricity Cost 7/1-07/31/25 26.03 700920555710 July 25 Electricity Cost 7/01-7/31/25 102.26 700920551363 July 25 Electricity Cost 7/01-7/31/25 55.55 700394531780 July 25 Electricity Cost 6/03-7/29/25 2,972.54 700920432640 July 25 Electricity Cost 6/02-6/30/25 1,705.23 700396836845 Jun/Jul Electricity Cost 06/02-07/30/25 76,527.50 710296 Total 89,037.00
710297 8/13/2025 1261 THE GAS COMPANY 14642464003 July 25 Gas Cost 7/1-07/31/25 54.37 10022459001 July 25 Gas Cost 7/02-08/01/25 274.23
710297 Total 328.60
710298 8/13/2025 3628 U.S. BANK CORPORATE PYMNT SYS 07222025MAtchison Garage creeper and tablet keyboard 169.03 07222025NAlvizar-2 FY25/26 entry calcard: Canva subscription 07/2025 15.00 07222025NAlvizar-1 FY24/25 Meals for the meeting, uniform items 421.47 07222025GGarza Refreshments for 4th of July event coverage 35.50 07222025TIngalls Training, Vet srvc, ChatBot, PepperSpray, lunch 900.94 07222025JGillette Wtr filters, USB drives, training books 515.93 07222025KCrecelius Station household supplies 1,160.19
072225Lmatarrita Planetizen Online Subscription_Planning Training 144.00 07222025CHOWARD City shirt purchase - Finance 734.61
072225LArreola-2025 Meals for City Council @ Closed Session 6-24-25 94.82 072225LArreola Meals/Paper Goods CC Mtgs & Mayor Admission Fee 202.99 07222025 EAguilar Sewer seminar & collections 541.00
07222025 VGomez Herbicides for various parks 861.21
07222025 HReed Conf registration, parking, & meals 595.47 07222025 BNielson Accountability tags, pet ins, station supplies 172.70 07222025NBoucher FY25-26 entry Pet food & vitamins 453.24 07222025NBoucher-1 FY24-25 entry Pet vitamins 54.04
07222025 WScheffler Mixer & credit for deposit 337.13
07222025 JTrujillo JPIA Training @ CY & JPIA Radio Training 312.22 07222025 MMosqueda CWEA Membership & Uniform 646.49
07222025 JLoeffert Platters for SC Dance, Scribe, shirt purchases 1,054.23 1 of 10

CITY OF LOMA LINDA

VOUCHER LIST
08/26/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710298 45882 3628 U.S. BANK CORPORATE PYMNT SYS 07222025 VPuentes Car wash, water for cooliant systems, & cylinder 732.05 07222025 SFabela ICMA and CMTA Membership and two laptops 2,274.48 07222025FPerez Non weep spray gun, 4gallon cleaner, brush 194.33 710298 Total 12,623.07
710299 8/13/2025 3628 U.S. BANK CORPORATE PYMNT SYS 07222025 KMacGavin Ink,Sim cards/Service,Software,Computers 4,814.70 710299 Total 4,814.70
710300 8/13/2025 26 VERIZON WIRELESS 6119750770 July 25 Phone Cost 6/29-07/28/25 58.01 6119750769 July 25 City wide cell phone services 6/29-07/28/25 3,145.96 710300 Total 3,203.97
710301 8/13/2025 316 EMPLOYMENT DEVELOPMENT DEPT L0088052688 G Ramire Benefit Charges 4/01-06/30/25 4,050.00 710301 Total 4,050.00
710302 8/19/2025 7123 CHARTER COMMUNICATIONS HOLDINGS,
LLC
231334701080125 2nd Fiber Line Acct#231334701 3,584.49
188776801071425 1260113 Srvc STA251 Acct 188776801 7/18 -08/17/25 139.99 710302 Total 3,724.48
710303 8/19/2025 7123 CHARTER COMMUNICATIONS HOLDINGS,
LLC
188772001071425 1260113 Srvc STA252 Acct 188772001 7/14-8/13/25 34.72 710303 Total 34.72
710304 8/19/2025 840 CITY OF SAN BERNARDINO 90878-00 July 1260020 1516 Gould St 7/1/25 to 8/4/25 53.08 132-00 July 2025 1260307 Water purchase due to RTP Lightning Strike July 25 144,032.41 710304 Total 144,085.49
710305 8/19/2025 7671 GUADALUPE MEDINA-FELIX Tution Reimb Spr25 Tuition Reimbursement Spring Quarter 2025 480.95 710305 Total 480.95
710306 8/19/2025 5721 NATALY ALVIZAR FedexReimb8-2025 Fedex shipping charge 39.38 710306 Total 39.38
710307 8/19/2025 1245 SO CALIF EDISON 700620519956 July 25 Electricity Cost 07/2-8/03/25 3,152.68 700411454240 July 25 Electricity Cost 07/2-8/03/25 2,275.17 700371011405 July 25 Electricity Cost 07/2-08/03/25 4,828.32 700010396020 July 25 Electricity Cost 07/02-08/03/25 126.96 700010613157 July 25 Electricity Cost 07/2-08/03/25 110.14 700162747250 July 25 Electricity Cost 7/08-08/05/25 1,028.92 700123951189 July 25 Electricity Cost 7/08-08/05/25 440.42 700044797169 July 25 Electricity Cost 07/9-08/06/25 11,971.93 710307 Total 23,934.54
2 of 10

CITY OF LOMA LINDA

VOUCHER LIST
08/26/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710308 8/19/2025 1261 THE GAS COMPANY 06872460008 July 25 Gas Cost 7/02/25-8/01/25 67.55 10232459007 July 25 Gas Cost 7/2-8/01/25 21.38
710308 Total 88.93
710309 8/20/2025 1245 SO CALIF EDISON 700921912191 July 25 Electricity Cost 07/15-08/12/25 82.04 700919909648 July 25 Electricity Cost 7/08-8/12/25 420.12 700228421001 July 25 Electricity Cost 07/3-08/12/25 198.37 700919913385 July 25 Electricity Costs 7/15-8/12/25 73.19 700920012106 July 25 Electricity Cost 7/15-08/12/25 34.42 700920661497 July 25 Electricity Costs 07/02-08/12/25 3,513.19 710309 Total 4,321.33
710310 8/20/2025 1261 THE GAS COMPANY 19406867366 July 25 Gas Cost 07/9-08/11/25 38.28 710310 Total 38.28
710311 8/26/2025 5827 ADAM HALL'S PLANT NURSERY 015898 1260002 Flowers for parks 269.10 710311 Total 269.10
710312 8/26/2025 4554 ALTERNATIVE HOSE, INC. 6122476 1260008 Fire hose jacket 161.61 710312 Total 161.61
710313 8/26/2025 7692 ANTONIO ROJAS 2025-131 Workshirt embroidery 44.00 710313 Total 44.00
710314 8/26/2025 5640 APPLEONE EMPLOYMENT SERVICES 01-7141702 1250658 Cashier temp 07/28-07/31/2025 1,540.80 01-7145718 1250658 CASHIER TEMP 08/04-08/07/2025 1,540.80 710314 Total 3,081.60
710315 8/26/2025 110 BURTRONICS BUSINESS SYSTEM AR122829 1260015 Base Rate Charge 7/13-8/12/2025 BP 1,657.46 AR122939 1260015 Base Rate Charge 8/13-9/12/2025 BP 68.93 710315 Total 1,726.39
710316 8/26/2025 4397 C.P. PRODUCTS INC. AR005442 1260018 Soap dispenser 58.14 710316 Total 58.14
710317 8/26/2025 2492 CALIF MUNICIPAL STATISTICS, IN 25073007 1260138 2025 ACFR STATISTICAL PACKAGE 150.00 710317 Total 150.00
710318 8/26/2025 4705 CARLOS FLORES 2025-133 Embroidery of work shirts 33.00 710318 Total 33.00
3 of 10

CITY OF LOMA LINDA

VOUCHER LIST
08/26/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710319 8/26/2025 7123 CHARTER COMMUNICATIONS HOLDINGS,
LLC
188776701080725 1260238 CH Business TV Premier 8.10_9.9 55.79 710319 Total 55.79
710320 8/26/2025 7460 CINTAS CORPORATION NO. 3 4240141614 1260158 HazMat uniforms & shop towel rentals 8/14/25 49.34 4239415130 1260158 HazMat uniforms & shop towel rentals 8/7 49.34 710320 Total 98.68
710321 8/26/2025 203 CLINICAL LABORATORY OF 2501277-LOM01 1260022 Test water at well sites July 2025 494.50 710321 Total 494.50
710322 8/26/2025 7027 COLANTUONO, HIGHSMITH & WHATLEY, PC 66330 1260023 HR legal fees thru July 31, 2025 2,008.00 710322 Total 2,008.00
710323 8/26/2025 5762 CORE & MAIN LP X459658 1260027 Riser, grip, bolt, & ring 5,256.40 710323 Total 5,256.40
710324 8/26/2025 7591 CRICKET SCADA LLC 1704 1260299 Industrial PC for Richardson Treatment Plant 6,799.45 710324 Total 6,799.45
710325 8/26/2025 254 DAART ENGINEERING CO, INC. 37837 1260290 Anderson pump repair 11681 Anderson Way 1,367.93 37831 1250766 NFPA 25 & Title 19 Fire Pump Test & Insp Aug 2025 600.00 710325 Total 1,967.93
710326 8/26/2025 7290 DANNY ELLIS 0001281962 1260030 Duplicate key for water production 22.84 710326 Total 22.84
710327 8/26/2025 5593 DINOSAUR TIRE & ROAD SRVS, INC. 136314 1260139 Installation of wheels 595.75 136315 1260139 Deck mower tires 206.88
136203 1260139 Valve stem & mounts 1,171.17
1954462 1260139 Tires 1,016.16
710327 Total 2,989.96
710328 8/26/2025 7689 EDWARD BLODGETT 07192025 Reimburse for 1 hr bc of the badge system 30.00 710328 Total 30.00
710329 8/26/2025 28 EDWARD J. AGUILAR T2 T2 Renewal for E Aguilar 60.00 710329 Total 60.00
4 of 10

CITY OF LOMA LINDA

VOUCHER LIST
08/26/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710330 8/26/2025 2179 ENGINEERING RESOURCES OF 61622 1230692 Contract Inspections & Project Mgt CIP20-656 July 5,118.75 710330 Total 5,118.75
710331 8/26/2025 1521 FACILITIES PROTECTION SYSTEMS 92875 1260097 Civic Center FIre Alarm SVC Call 475.00 92868 1260097 Library Fire Alarm SVC Call 475.00
92912 1260249 Replace 2 fire panel batteries & module 1,380.00 710331 Total 2,330.00
710332 8/26/2025 331 FAIRVIEW FORD SALES, INC. 200092 1260034 Wheel bearing assembly for FM402 101.65 200159 1260034 Regulator & equipment 249.89
202820 1260034 Brake pads 224.30
C33529 1260034 Service & parts for engine 350.00
710332 Total 925.84
710333 8/26/2025 7690 FEDVET CONSTRUCTION 993767639 Refund overpayment, closed account 8.07 710333 Total 8.07
710334 8/26/2025 3197 KALMIKOV ENTERPRISES, INC 0102W21506 1260036 Check engine light diagnostic MT251 844.11 710334 Total 844.11
710335 8/26/2025 212 FLEET SERVICES, INC. 05P131198 1260037 Exting 262.70 710335 Total 262.70
710336 8/26/2025 5256 FLYERS ENERGY, LLC 25-441832 1260038 Diesel delivery for CY 118.22 25-441831 1260038 Fuel delivery for CY 8/13 1,034.09
25-441833 1260038 Fire dept Fuel Delivery 8/13/25. 4,006.98 710336 Total 5,159.29
710337 8/26/2025 7286 GENUINE PARTS COMPANY 164176 1260126 Air filter, oil filter, & motor oil 51.08 164173 1260126 Radiator for PD369 220.66
165942 1260126 Credit for return (369.34)
166031 1260126 Engine oil filters 5.73
166030 1260126 Oil filters 113.70
166056 1260126 Battery fee & deposit 180.08
165714 1260126 Oil filters 114.86
165812 1260126 Diesel fluid 28.25
165743 1260126 Oil filter 44.87
165742 1260126 Oil filters 114.70
165744 1260126 Oil & air filters 47.72
165746 1260126 Air & oil filters 205.28
165598 1260126 Battery 420 E 265.44
5 of 10

CITY OF LOMA LINDA

VOUCHER LIST
08/26/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710337 45895 7286 GENUINE PARTS COMPANY 165636 1260126 Oil & air filter 79.39 165943 1260126 Equipment for FM402 66.30
165965 1260126 Filters for E600 138.71
165928 1260126 Generator DEF 82.04
710337 Total 1,389.47
710338 8/26/2025 1523 GLENN B. DORNING, INC. CT36694 1260295 Mower deck spindle 223.32 710338 Total 223.32
710339 8/26/2025 7649 GO CAR WASH MANAGEMENT CORP INV3178 1260163 Carwash monthly membership fire veh July 2025 132.00 710339 Total 132.00
710340 8/26/2025 389 GRAINGER, INC. 9596988213 1260127 Lock, light & plier 93.33 710340 Total 93.33
710341 8/26/2025 5244 HHS CONSTRUCTION, INC. 2525158 1250377 GIS Fiber Records Devp Labor/Resrch 5,220.00 710341 Total 5,220.00
710342 8/26/2025 3400 INFOSEND, INC. 292874 1250823 Water Quality Report Mailer 6,355.48 710342 Total 6,355.48
710343 8/26/2025 7545 INLAND EMPIRE PLUMBING INC INV1556 1260172 Water main line pressure regulator (Library) 3,295.17 710343 Total 3,295.17
710344 8/26/2025 4890 JOLYNN LINDE 008 1260177 Pressure line repair @ Area #15A 1,900.00 009 1260177 Emergency pressure line repair @ Area #41 1,800.00 0010 1260177 Lateral line repair @ Area #15A 700.00
12 1260177 Valve installation @ George & Manuel St 1,800.00 11 1260177 Valve replacement @ Area #56 700.00
710344 Total 6,900.00
710345 8/26/2025 503 JON'S FLAGS & POLES F91676 1260051 Flags for Civic Center 632.38 710345 Total 632.38
710346 8/26/2025 7648 JOSEPH AYALA 2025-132 T-shirt embroidery for 4 shirts 44.00 710346 Total 44.00
710347 8/26/2025 7616 LENNAR HOMES 1000000248 241 233 Refund overpayments, accounts closed 60.68 710347 Total 60.68
710348 8/26/2025 5375 LEVEL 3 COMMUNICATIONS, LLC 748225572 1260285 VoiP service 08/01-08/31/2025 506.10 710348 Total 506.10
6 of 10

CITY OF LOMA LINDA

VOUCHER LIST
08/26/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710349 8/26/2025 557 LIFE ASSIST, INC. 1626229 1260056 Emergency medical supplies and equipment. 639.70 1626346 1260056 Emergency medical supplies and equipment. 34.87 1628166 1260056 Emergency medical supplies and equipment. 2,412.07 710349 Total 3,086.64
710350 8/26/2025 570 LOMA LINDA FIREFIGHTERS ASSN 1234 1260300 Uniform items for new hire B B.Cohen 111.00 1235 1260300 Uniform items for new hire M. West 111.00
710350 Total 222.00
710351 8/26/2025 2045 LOMA LINDA HEATING & AIR
CONDITIONING, INC.
19000983 1260057 Svc call for Chamber of Commerce 175.00 19050412 1260199 HVAC Maint for Cooley Ave Qtr 1 162.16 19051042 1260199 HVAC Maint for Cooley Ave Qtr #1 84.71 19050659 1260199 HVAC Maint for R3 Q1 77.55
19052055 1260199 HVAC Maint for R5 Q1 84.70
19052183 1260199 HVAC Maint for R6 Q1 77.55
710351 Total 661.67
710352 8/26/2025 1733 LOWE'S COMPANIES, INC. 86518 1260129 Cloth, glue, nails, & silica sand 139.28 92625 1260129 Water for crew 31.04
92282 1260129 Propane tank 22.71
89118 1260129 Goof Off, glue, tape, blades, laser 72.71 75112 1260129 Saw blade, cleaning brush, armor all, etc. 403.35 78990 1260129 Steel cutter 69.70
81301 1260129 RR Repair @ Ballfield 4.70
99225 8-9-2025 1260129 Cleaning supply , stud finder, gorilla tape 75.42 710352 Total 818.91
710353 8/26/2025 3855 LYNN A. HIRTZ 319448 1260096 Safety can & trimmer line 1,257.09 710353 Total 1,257.09
710354 8/26/2025 2875 LYNN MERRILL & ASSOCIATES, INC. FY 26-1 1260293 FY 2026 Consulting fees for NPDES July 2025 433.59 710354 Total 433.59
710355 8/26/2025 1566 MALLORY SAFETY & SUPPLY, LLC 6228969 1260130 Gloves & sanitizers 408.11 6228970 1260130 Coveralls & masks 486.76
710355 Total 894.87
710356 8/26/2025 7602 MARJANI BUILDERS, INC. 6 1250538 California St Widening, Phase III (CIP 23-118) 56,537.86 5R1 1250538 California St Widening, Phase III (CIP 23-118) 23,923.39 710356 Total 80,461.25
7 of 10

CITY OF LOMA LINDA

VOUCHER LIST
08/26/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710357 8/26/2025 7659 MARKETING ALLIANCE, INC. 323008 1250829 Economic Development Website Marketing/Development 6,150.00 710357 Total 6,150.00
710358 8/26/2025 7691 MONARCH MANAGEMENT INC 993767718 Refund overpayment, account closed 50.78 710358 Total 50.78
710359 8/26/2025 7193 O'REILLY AUTO ENTERPRISES, LLC 6160-272390 1260140 Battery, filter, & motor oil 209.08 6160-273965 1260140 Water pump for PK944 48.32
6160-273961 1260140 Thermostat, antifreeze, seal & belt for PK944 296.77 6160-273895 1260140 Credit for return (44.00)
710359 Total 510.17
710360 8/26/2025 7176 ODP BUSINESS SOLUTIONS, LLC 433083000001 1260061 Office supplies for the CY 188.22 710360 Total 188.22
710361 8/26/2025 7282 ORKIN SERVICES OF CALIFORNIA, INC. 280789070 1260194 Pest control svcs for Sr Center August 80.00 280788853 1260196 Pest control service Civic Center & Library Aug 178.00 280789672 1260115 Pest control Svc Station STA252 8/12/25 154.00 710361 Total 412.00
710362 8/26/2025 7673 PAPE' D.W. INC. 8M 34416 S 1260181 Ditch Witch C30X Trencher 24,481.65 710362 Total 24,481.65
710363 8/26/2025 4725 QUILL 45133302 1260294 Various general office supplies 145.66 710363 Total 145.66
710364 8/26/2025 266 ROBBINS & HOLDAWAY July 2025 City Inv 1260074 July Legal services - City Departments. 9,200.00 710364 Total 9,200.00
710365 8/26/2025 857 S.B. CO OFC AUDITOR/CONTR 07/2025 07/2025 Parking Citations collected 1,174.00 710365 Total 1,174.00
710366 8/26/2025 1379 SAN BERNARDINO COUNTY 109400 1260077 Parcel map revision August 2025 30.00 710366 Total 30.00
710367 8/26/2025 5391 SBSD-CENTRAL EXPLORERS POST508 EXPLORER2025 Annual Explorer Competition Reg. Fee 2025 1,000.00 710367 Total 1,000.00
710368 8/26/2025 7127 SCA OF CA, LLC 37682 Refund hydrant meter deposit #37682 06/16/2020 600.00 710368 Total 600.00
710369 8/26/2025 451 SITEONE LANDSCAPE SUPPLY, LLC 156927772-001 1260132 Irrigation parts & controller 243.97 156915211-001 1260132 Nozzle & cut off 34.29
8 of 10

CITY OF LOMA LINDA

VOUCHER LIST
08/26/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710369 45895 451 SITEONE LANDSCAPE SUPPLY, LLC 156906749-001 1260132 PVC Adapter, nozzle, valve, elbow, & coupling 162.91 156907243-001 1260132 Handle & blade 90.69
156927227-001 1260132 Irrigation parts for CA Median Widening Proj 291.25 156894009-001 1260132 Stake, plug, tee adapter, poles, etc. 644.81 156894715-001 1260132 Reaching tool 115.55
156977479-001 1260132 Coupling, bushing, elbow, rotor, & nozzle 65.60 156654358-001 1260288 Synthetic turf 2,722.13
157168175-001 1260132 Couplings, PVC Caps, & Pipe 66.91 157001608-001 1260132 Outdoor controller, solenoid, nozzle, & sprinklers 337.31 157001891-001 1260132 Connector 92.23
157188538-001 1260132 PVC & Fittings 101.00
157216157-01 1260132 Irrigation Parts & Hand Tool Exchanges 143.70 157226944-001 1260132 Stake & tubing 39.53
157234969-001 1260132 Coupling & sockets 24.48
157203372-001 1260132 Connector & coupling 25.89
157188734-001 1260132 Pruner & 32"" lopper 176.07
157256546-001 1260132 Sprinkler heads 83.52
710369 Total 5,461.84
710370 8/26/2025 865 SN BERNARDINO CO SHERIFF DEPT 36527 Sheriff OT - Explorer Meeting 598.62 36275 Sheriff Services FY24/25 - Office Specialist Credi (36,129.28) 36642 1260141 Sheriff Services - July 2025 584,964.00
36657 1260141 Sheriff Services - August 2025 584,958.00 36622 1250845 Polygraph services for new hire M.West 200.00 710370 Total 1,134,591.34
710371 8/26/2025 1356 STAPLES BUSINESS ADVANTAGE 6038862454 1260081 Labels, Scissor, folder, Coffee Kcups 141.16 6038862453 1260081 Desk Fan 34.68
6039332595 1260081 printer ink, envelopes, highlighters, paper towels 112.48 710371 Total 288.32
710372 8/26/2025 6003 VEOLIA WTS SERVICES USA, INC. 903387660 1260223 Deionized wtr tank rental fees STA251 91.70 903387784 1260223 Deionized wtr tank rental fees STA252 165.05 710372 Total 256.75
710373 8/26/2025 3627 SWRCB 08012025 1260298 Distribution 1 Cert Joseph A Ayala 70.00 710373 Total 70.00
710374 8/26/2025 7413 SYNOPTEK, LLC 1268078 1260286 MITEL server decommission 150.00 710374 Total 150.00
710375 8/26/2025 6269 TESS ELECTRIC INC. 1658 1260135 Svc & materials for Richardson Treatment Plant 1,923.25 710375 Total 1,923.25
9 of 10

CITY OF LOMA LINDA

VOUCHER LIST
08/26/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710376 8/26/2025 237 THE COUNSELING TEAM, INC. INV105727 1260284 Employee support services July 2025 800.00 710376 Total 800.00
710377 8/26/2025 5516 TRI-STATE MATERIALS, INC. 118728 1260272 Palm Springs Gold Decomposed Granite 2,274.70 710377 Total 2,274.70
710378 8/26/2025 1977 VULCAN MATERIALS 4181405 1260088 Agg & Asphalt 205.10 4182221 1260088 Oil 87.00
4182675 1260088 Agg & Asphalt 104.73
710378 Total 396.83
710379 8/26/2025 7613 WATERWORKFORCE, INC 1412 1260313 D4 Treatment Plant Operator Svcs July 2025 5,000.00 710379 Total 5,000.00
710380 8/26/2025 5807 WESTERN WATER WORKS SUPPLY CO 1163705-00 1260310 Supplies to install drainage ditch @ 1.6 MG Res. 2,459.82 1164214-00 1260315 Copper tubing for water distribution 3,575.70 710380 Total 6,035.52
710381 8/26/2025 1919 WILLDAN 002-35465 1260156 Bldg Inspection/Plan Check srvcs July 2025 42,375.30 710381 Total 42,375.30
Grand Total $ 1,698,538.81
10 of 10

CITY OF LOMA LINDA

VOUCHER LIST
08/26/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT 549592 8/5/2025 454 MissionSquare 2025080500549592 457 Plan Contributions-07/13/2025 through 07/26/2025 $11,912.28 Total Wires $11,912.28
Total Checks (Total from previous page): $1,698,538.81
Grand Total = $1,710,451.09
PAYROLL: 08/14/2025 $479,638.60

CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.

T. Jarb Thaipejr, City Manager
to pay except as noted.

Phillip Dupper, Mayor
I have reviewed the above listing of payments on check 710295 through 710381 and wire nos. 549592 for a total disbursement of $1,710,451.09 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.

Approved by the City Council at their meeting held on September 9, 2025 and the City Treasurer is 1 of 1

CITY OF LOMA LINDA

VOUCHER LIST

HOUSING AUTHORITY
08/26/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 3061 8/26/2025 110 BURTRONICS BUSINESS SYSTEM AR122939 HA 1260015 Base Rate Charge 8/13-9/12 BP 0.59 AR122829 HA 1260015 Base Rate Charge 7/13-8/12 BP 14.04 3061 Total 14.63
3062 8/26/2025 7123 CHARTER COMMUNICATIONS HOLDINGS,
LLC
231334701080125 HA 2nd Fiber Line Acct#231334701 3.01
3062 Total 3.01
3063 8/26/2025 5375 LEVEL 3 COMMUNICATIONS, LLC 748225572 HA 1260285 VoiP service 08/01-08/31/2025 4.29 3063 Total 4.29
3064 8/26/2025 266 ROBBINS & HOLDAWAY July 2025 HA 1260074 July Legal services - Housing Authority 485.00 3064 Total 485.00
Grand Total $ 506.93
1 of 1

CITY OF LOMA LINDA

VOUCHER LIST

HOUSING AUTHORITY
8/26/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT Total Checks ( Total from previous page): $506.93
Grand Total= $506.93

CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.

T. Jarb Thaipejr, City Manager
Treasurer is hereby directed to pay except as noted
Phillip Dupper, Mayor
I have reviewed the above listing of payments on check nos. 3061 through 3064 for a total disbursement of $506.93 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.

Approved by the City Council at their meeting held on September 9, 2025 and the City 1 of 1

CITY OF LOMA LINDA

VOUCHER LIST
09/09/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710382 8/26/2025 7083 SELF INSURED SERVICES COMPANY 17243-LIFE Life Insurance Premium-August 2025 597.81 17258 Life & Disability Insurance Premium-August 20 4,135.60 710382 Total 4,733.41
710383 9/2/2025 1730 AFLAC 021976 AFLAC Insurance Premium-August 2025 1,685.77 710383 Total 1,685.77
710384 9/2/2025 4197 C.A.P.F. ID0319273 Long Term Disability September 2025 855.50 710384 Total 855.50
710385 9/2/2025 5364 TECHSTRATA 1001-25-959 1260148 Network Switch support FY25-26 28,016.67 710385 Total 28,016.67
710386 9/2/2025 3294 US POSTAL SERVICE 082825 Postage for account #47718562 1,000.00 710386 Total 1,000.00
710387 9/9/2025 4229 A & I REPROGRAPHICS RC00086919 1260311 Print copies of Code Book Supplement 2,467.21 710387 Total 2,467.21
710388 9/9/2025 29 AGUA MANSA PROPERTIES, INC. 70764 1260006 Concrete recycling 320.00 70760 1260006 Concrete recycling for PW Yard 8/11 320.00 710388 Total 640.00
710389 9/9/2025 53 ANIMAL EMERGENCY CLINIC, INC. 580395 1260009 AC Services for stary cat 8/13/25 400.00 710389 Total 400.00
710390 9/9/2025 7692 ANTONIO ROJAS REIMB 08142025 Reimb for Work Uniform 65.25 710390 Total 65.25
710391 9/9/2025 7665 AP ELECTRICAL SERVICES 2024291 1260326 Remove & replace two exhaust fans @8MG pump house 4,500.00 710391 Total 4,500.00
710392 9/9/2025 5640 APPLEONE EMPLOYMENT SERVICES 01-7149138 1250658 Cashier temp 08/11-08/14/2025 1,463.76 01-7153490 1250658 Cashier temp 08/18-08/21/2025 1,540.80 710392 Total 3,004.56
710393 9/9/2025 7668 BASE HILL, INC. 26293 1260175 Janitorial Svcs for City bldgs & Cole House Aug 25 11,418.07 26294 1260183 Community Room Cleaning Aug 2025 2,500.00 710393 Total 13,918.07
1 of 7

CITY OF LOMA LINDA

VOUCHER LIST
09/09/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710394 9/9/2025 1400 BOOT BARN 4 SAN BERNARDINO INV00514857 1260014 Uniform Boots for J Rodriguez 8/22 176.16 INV00514858 1260014 Uniform Boots for J Cardoza 190.85
INV00514859 1260014 Uniform Boots & Uniform Pants for C Montes 8/22 244.57 INV00514860 1260014 Uniform Boots for A Figuera 137.01
INV00514861 1260014 Uniform Boots for S McDonnold 271.05 INV00514862 1260014 Uniform Boots & Uniform Pants for E Ramirez 8/22 381.58 INV00514863 1260014 Uniform Boots for V Gomez 278.93
INV00514864 1260014 Uniform Boots undershirts & socks for M Cruz 112.31 INV00514865 1260014 Uniform Boots & Uniform Pants for J Moya 8/22 244.62 INV00514866 1260014 Uniform Boots for J Barreno 8/22 250.00 INV00514867 1260014 Uniform Boots for J Salazer 8/22 185.94 INV00514868 1260014 Uniform Boots for B Bolger 8/22 264.25 INV00514869 1260014 Uniform Boots T Rojas 8/22 195.69
INV00514870 1260014 Uniform Boots & Uniform Pants D Drummond 8/22 396.32 INV00514871 1260014 Uniform Boots E Aguilar 127.23
710394 Total 3,456.51
710395 9/9/2025 7694 BRAZILLIAN SKILLS SOCCER ACADEMY LLC BL19685 Refund BL19685 Refund, Business closed 12/2024 9.00 710395 Total 9.00
710396 9/9/2025 7695 BRIAN FRASER 993767471 UB 993767471 25684 HURON 56.94 710396 Total 56.94
710397 9/9/2025 4397 C.P. PRODUCTS INC. AR005611 1260018 Roll towel disp 32.31 710397 Total 32.31
710398 9/9/2025 7460 CINTAS CORPORATION NO. 3 4240905963 1260158 HazMat compliant uniforms & shop towel rental 8/21 49.34 710398 Total 49.34
710399 9/9/2025 4060 CLEAN SPORT 55294 1260021 Wash and wax case 167.06 710399 Total 167.06
710400 9/9/2025 2309 CONSOLIDATED ELECTRIC DIST-SB 6903-1060627 1260024 Corp yard office 4' lights LED 41.76 710400 Total 41.76
710401 9/9/2025 5762 CORE & MAIN LP X542987 1260027 Meter box covers and reading lids 929.89 X223961 1260027 Polymer Cover 940.71
X571026 1260027 Meter box & reader lid return (932.04)
710401 Total 938.56
2 of 7

CITY OF LOMA LINDA

VOUCHER LIST
09/09/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710402 9/9/2025 236 COSTCO WHOLESALE 478 3 32 122 1260025 Supplies for the Corp Yard break room 477.07 710402 Total 477.07
710403 9/9/2025 5673 CR&R JULY 2025 Refuse payments collected July 2025 126,172.49 710403 Total 126,172.49
710404 9/9/2025 1279 DAILY JOURNAL CORPORATION B3960553 1260029 Legal Ad - NOH Annexations 80 & 81 To LMD & SLBA 291.38 710404 Total 291.38
710405 9/9/2025 7290 DANNY ELLIS 260541 1260030 2 New Lever Locks 385.00 0001282191 1260030 Deadbolt for Veteran's Park 122.89
710405 Total 507.89
710406 9/9/2025 5593 DINOSAUR TIRE & ROAD SRVS, INC. 136081 1260139 Flat tire repair on skip loader 35.00 136080 1260139 Replaced tire sensors - Labor only 30.00 710406 Total 65.00
710407 9/9/2025 7320 ERNEST YANEZ JR. A 1535 1260317 Reupholstered driver seat of DI507 295.00 710407 Total 295.00
710408 9/9/2025 325 EWING IRRIGATION PRODUCTS 27240166 1260124 Landscaper hats 16.30 710408 Total 16.30
710409 9/9/2025 5256 FLYERS ENERGY, LLC 25-454138 1260038 PW unleaded fuel delivery 8/27/25 2,900.19 25-454139 1260038 Fire dept. Fuel delivery 8-27-2025. 1,598.59 710409 Total 4,498.78
710410 9/9/2025 7286 GENUINE PARTS COMPANY 166032 1260126 Air filters 144.47 710410 Total 144.47
710411 9/9/2025 389 GRAINGER, INC. 9608232345 1260127 Wire Rope 80.16 9608232360 1260127 Wire Rope 45.68
9608232352 1260127 Chlorine tablets 1,313.02
710411 Total 1,438.86
710412 9/9/2025 435 HOME DEPOT CREDIT SERVICES 5010285 1260045 Graffiti paint, paint roller frames, & paint cans 260.39 710412 Total 260.39
3 of 7

CITY OF LOMA LINDA

VOUCHER LIST
09/09/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710413 9/9/2025 2769 HOUSTON AND HARRIS PCS, INC. 25-26813 1260328 Video inspection of sewer line@Mission/Van Leuven 2,040.00 710413 Total 2,040.00
710414 9/9/2025 3400 INFOSEND, INC. 292202 1260322 July 2025 Utility bill printing & mailing 2,473.73 289721 1250269 FY 2024-2025 6/25 Utility bill printing & mailing 1,968.76 710414 Total 4,442.49
710415 9/9/2025 7545 INLAND EMPIRE PLUMBING INC INV1567 1260297 Sr Ctr - Repair toilet leaks/install mixing valves 1,497.31 INV1566 1260262 Plumbing repairs at Civic Center & Ball Field 4,140.32 710415 Total 5,637.63
710416 9/9/2025 4896 INTERFACE SECURITY SYSTEMS, LLC 20962249 1260224 Alarm monitoring Sr Center & Heritage Park 2nd Qtr 460.62 710416 Total 460.62
710417 9/9/2025 4890 JOLYNN LINDE 14 1260176 Landscape Maintenance in the LMD Area Sept 23,577.00 13 1260177 Misc Landscape repairs in area #35 1,800.00
710417 Total 25,377.00
710418 9/9/2025 503 JON'S FLAGS & POLES F91768 1260051 1 replacement flag for STA252 238.16 710418 Total 238.16
710419 9/9/2025 7496 JOSEPH DE LA CRUZ 2025-133 Uniform embroidery for 5 shirts 55.00 710419 Total 55.00
710420 9/9/2025 7616 LENNAR HOMES 1000000278 UB 1000000278 26286 MISSION 2,419.91 710420 Total 2,419.91
710421 9/9/2025 6172 LEOTEK ELECTRONICS USA, LLC 4115787389 1260226 Residential LED Cobra Head light fixtures 6,626.63 4115787335 1260225 Commercial LED Cobra Head light fixtures 8,630.78 710421 Total 15,257.41
710422 9/9/2025 1733 LOWE'S COMPANIES, INC. 95696 1260129 Versastack - Rolling toolbox 82.63 93845 1260129 Paper key tags & padlock 63.62
94757 1260129 Sawzall blades for metal 21.14
81427 1260129 Ear plugs 25.81
80613 1260129 Paint brush, sealant, & framings 184.99
81231 1260129 Core, hammer drill & hornet 253.07
98113 1260129 Red & blue spray paint 15.46
93334 1260129 Two tubes of construction adhesive 20.62
82283 1260129 Mini torch 41.30
4 of 7

CITY OF LOMA LINDA

VOUCHER LIST
09/09/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710422 45909 1733 LOWE'S COMPANIES, INC. 83526 1260129 Wedge Anchor & Drill Bit 45.94 710422 Total 754.58
710423 9/9/2025 7445 LUIS A CALDERON LCE-PK08192025-R00 1260291 Solar array electrical system preventative maint 2,187.00 710423 Total 2,187.00
710424 9/9/2025 3172 MCC EQUIPMENT RENTALS, INC. LL 004 1260259 40 Tons of Material 898.64 710424 Total 898.64
710425 9/9/2025 2099 MCCROMETER, INC. 8008846 1260214 Sewer Flow Meter Monitoring Srv Aug 1,170.00 710425 Total 1,170.00
710426 9/9/2025 5563 MIKE ROQUET, INC. 003617-0004 Refund 06262025 hydrant meter deposit 003617-0004 600.00 710426 Total 600.00
710427 9/9/2025 7193 O'REILLY AUTO ENTERPRISES, LLC 6160-276987 1260140 Oil filters 45.60 710427 Total 45.60
710428 9/9/2025 7088 OCCUPATIONAL HEALTH CENTERS OF

CALIFORNIA,
87864164 1260060 J. De La Cruz DOT Physical 86.00
87779862 1260060 Physicals for M Cruz 48.00
710428 Total 134.00
710429 9/9/2025 7176 ODP BUSINESS SOLUTIONS, LLC 435635811001 1260061 Cups and shears 71.75 433504390001 1260061 Office supplies for Water Production Dept 131.59 433515028001 1260061 Office Supplies 1.54
710429 Total 204.88
710430 9/9/2025 7282 ORKIN SERVICES OF CALIFORNIA, INC. 280790654 1260115 Pest control Svc Station 251 srvc date 8/20/25 184.00 280789323 1260193 Pest control svcs for 10466 Richardson Aug 2025 73.00 280788848 1260195 Pest control services for the Corp Yard Aug 2025 106.00 280789814 1260191 Pest control services for 25964 Mission 8/18 178.00 710430 Total 541.00
710431 9/9/2025 7287 PAYMENTUS CORPORATION INV-15-167055 1260321 July 2025 IVR Payment Processing 1,169.72 710431 Total 1,169.72
710432 9/9/2025 1592 PHOENIX GROUP INFORMATION SYST 072025903 1260116 Parking Permit Management 07/2025 744.75 0720251143 1260112 Code & Animal Admin Cite collection 07/2025 100.78 072025143 1260117 Delinquent parking ticket recovery prgm 07/2025 471.16 710432 Total 1,316.69
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CITY OF LOMA LINDA

VOUCHER LIST
09/09/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710433 9/9/2025 6153 QUADIENT LEASING USA, INC. Q1965555 1260319 2025-2026 lease N23011855 postage machine 584.14 710433 Total 584.14
710434 9/9/2025 7306 ROADPOST USA INC BU01822437 1260144 Iridium Satellite Srvc 8/25/25-9/24/25 746.75 710434 Total 746.75
710435 9/9/2025 876 SAN BERNARDINO MUNICIPAL WATER JULY 2025 SB Sewer payments collected July 2025 391,606.31 710435 Total 391,606.31
710436 9/9/2025 3698 SCOTT ZEHM 08202025 1260179 City Hall Fountain Maintenance Svc Aug 150.00 710436 Total 150.00
710437 9/9/2025 6137 SILVERSTRAND TECHNOLOGIES, INC. 170804 1260289 Two service calls to RTP for security system 809.13 710437 Total 809.13
710438 9/9/2025 451 SITEONE LANDSCAPE SUPPLY, LLC 157433403-001 1260132 Valve, adapter, pipe, lock wire, & pipes 149.40 157365691-001 1260132 Sprinkler heads & solenoid valves 1,291.61 157642061-001 1260132 Irrigation parts 201.74
157395616-001 1260132 PVC & Couplings 135.85
157692723-001 1260132 Rain bird multi-port emitter 81.56 157623689-001 1260132 Rakes, shovel, & trash can 306.71 157710027-001 1260132 Irrigation parts for Hulda Crooks Park 1,431.11 157509066-001 1260132 Pressure regulator & nozzles 262.54 157743161-001 1260132 PVC fittings & couplings 112.62
157757178-001 1260132 PVC couplings 8.32
157745767-001 1260132 PVC reducer and PVC Ball Valve 25.16 157747900-001 1260132 PVC reducer & coupling 82.57
157806647-001 1260132 PVC fittings & couplings 54.37
157807745-001 1260132 PVC primer & PVC reducer bushing 45.78 710438 Total 4,189.34
710439 9/9/2025 865 SN BERNARDINO CO SHERIFF DEPT 36676 1260320 CAL-ID Assessment FY 2025-2026 29,458.70 710439 Total 29,458.70
710440 9/9/2025 5849 ST FRANCIS ELECTRIC, LLC 220353103 1260190 Annual Traffic Signal Maint. July 2025 1,800.40 220353104 1260189 Misc Traffic Signal Repairs July 2025 3,314.17 220353105 1260189 Mt View & Business Center 6,137.11
710440 Total 11,251.68
710441 9/9/2025 4030 US TRONICS M-12267JL25 1260318 Satellite phone service July 2025 213.29 710441 Total 213.29
6 of 7

CITY OF LOMA LINDA

VOUCHER LIST
09/09/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710442 9/9/2025 1885 VISTA PAINT CORPORATION 2025-068926-00 1260136 Graffiti remover & paint 81.70 710442 Total 81.70
710443 9/9/2025 1977 VULCAN MATERIALS 4182582 1260088 Agg & Asphalt 8/12 254.32 710443 Total 254.32
710444 9/9/2025 7693 WATER EXPRESS BL18543 Refund BL18543 Refund, Business sold 07/2025 4.50 710444 Total 4.50
710445 9/9/2025 5500 WEST COAST ARBORISTS, INC. 232649 1260187 Tree trimming/tree removal for the Streets Dept 9,307.00 710445 Total 9,307.00
710446 9/9/2025 7216 WEST COAST COMMERCIAL AIR GOLDEN

STATE COMPRESSORS
2767 1260316 Preventative Maint. of fleet shop air compressor 956.86 710446 Total 956.86
710447 9/9/2025 1917 WILBUR E & JUNE PURVIS 17002 1260092 Primer bulb for chainsaw repair 71.47 17004 1260092 Labor for sharpening chains 168.00
15137 1260092 Bar oil 48.49
710447 Total 287.96
710448 9/9/2025 3968 WINZER FRANCHISE CORPORATION 3485994 1260093 Marking paint 463.84 3497577 1260093 Green marking paint 363.48
710448 Total 827.32
710449 9/9/2025 4353 WITTMAN ENTERPRISES, LLC 2507069 1260119 Medical billing services 07/2025 229.31 710449 Total 229.31
Grand Total $ 716,114.19
7 of 7

CITY OF LOMA LINDA

VOUCHER LIST
09/09/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT 609241 8/18/2025 454 MissionSquare 2025081800609241 457 Plan Contributions-07/27/2025 through 08/09/2025 $28,813.92 102976770 8/11/2025 771 PERS 1002976770/71/72/73 Retirement Contributions-06/29/2025 through 07/12/2025 $75,504.39 102982912 8/20/2025 771 PERS 1002982912/13/14/15 Retirement Contributions-07/13/2025 through 07/26/2025 $80,749.70 102980863 8/148/2025 771 PERS 1002980863/64 Retirement Contributions-07/01/2025 throug 07/31/2025 $1,003.02 Total Wires $186,071.03
Total Checks (Total from previous page): $716,114.19
Grand Total = $902,185.22
PAYROLL: 08/28/2025 $458,188.36

CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.

T. Jarb Thaipejr, City Manager
to pay except as noted.

Phillip Dupper, Mayor
I have reviewed the above listing of payments on check 710382 through 710449 and wire nos. 609241, 102976770, 102982912 & 102980863 for a total disbursement of $902,185.22 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.

Approved by the City Council at their meeting held on September 9, 2025 and the City Treasurer is 1 of 1

CITY OF LOMA LINDA

VOUCHER LIST

HOUSING AUTHORITY
09/09/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 3065 8/27/2025 6140 FARMERS INSURANCE J873975719 2025-26 1260323 HA Insurance Renewal 10934 Cabrillo Lp - B Joseph 2,403.00 3065 Total 2,403.00
3066 8/27/2025 6052 UNIVERSITY HOMES, INC. P76125613PA Sept2025 1260087 HOA fees 25613 Prospect/M Defelice 322.66 3066 Total 322.66
3067 9/2/2025 5364 TECHSTRATA 1001-25-959HA 1260148 Network Switch support FY25-26HA 237.33 3067 Total 237.33
Grand Total $ 2,962.99
1 of 1

CITY OF LOMA LINDA

VOUCHER LIST

HOUSING AUTHORITY
9/09/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT Total Checks ( Total from previous page): $2,962.99
Grand Total= $2,962.99

CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.

T. Jarb Thaipejr, City Manager
Treasurer is hereby directed to pay except as noted
Phillip Dupper, Mayor
I have reviewed the above listing of payments on check nos. 3065 through 3067 for a total disbursement of $2,962.99 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.

Approved by the City Council at their meeting held on September 9, 2025 and the City 1 of 1
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
C. Accept the Treasurer's Report - August 2025 (Finance) [CC] Meeting
Tuesday, September 9, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 4C.

To
City Council
From
Sonia Fabela, Finance Director
RECOMMENDATION:

It is recommended that the City Council receive the report for filing.

Attachments
Treasurers Report August 2025.pdf

DEMAND DEPOSIT ACCOUNTS

CITY - BANK OF AMERICA - MAIN CHECKING ACCOUNT 2,032,000.27 $ Outstanding Checks as of month-end (1,426,993.05)
CITY - MAIN CHECKING ACCOUNT AVAILABLE BALANCE 605,007.22 $ BANK OF AMERICA - PAYROLL $ 31,479.98
HOUSING AUTHORITY - BANK OF AMERICA - CHECKING ACCOUNT 181,538.24 Outstanding Checks as of month-end (3,469.92)
HOUSING AUTHORITY - CHECKING ACCOUNT AVAILABLE BALANCE 178,068.32 $ SUCCESSOR AGENCY - BANK OF AMERICA - CHECKING ACCOUNT 119,680.69 Outstanding Checks as of month-end -
SUCCESSOR AGENCY - CHECKING ACCOUNT AVAILABLE BALANCE 119,680.69 $ DEMAND DEPOSIT ACCOUNTS - TOTAL $ 934,236.21
YIELD

LOCAL AGENCY INVESTMENT FUND (LAIF)
CITY 4.251% $ 61,485,789.80
CITY - Former RDA Bond Proceeds 4.251% 453,641.93
CITY -Total 61,939,431.73
SUCCESSOR RDA 4.251% 800,026.34
HOUSING AUTHORITY 4.251% 1,865,646.07
INVESTMENTS TOTALS $ 64,605,104.14

OTHER CASH

IMPREST ACCOUNT $ 500.00
CASH ON HAND 1,350.00
OTHER CASH TOTAL $ 1,850.00

CASH AND INVESTMENTS - GRAND TOTAL 65,541,190.35
PREVIOUS MONTH 66,407,480.74
CHANGE +/(-) $ (866,290.39)
All investments are in accordance with the City Investment Policy, and as such, sufficient funds are available to meet the cash flow requirements of Loma Linda, including the next thirty days' obligations.

Treasurer
AUGUST 2025

CITY OF LOMA LINDA

COMPOSITION OF CASH

INVESTMENTS
-
10,000,000.00 20,000,000.00 30,000,000.00 40,000,000.00 50,000,000.00 60,000,000.00 70,000,000.00 80,000,000.00 8/24 9/24 10/24 11/24 12/24 1/25 2/25 3/25 4/25 5/25 6/25 7/25 8/25

CITY OF LOMA LINDA
MONTHLY TREASURER'S REPORT 8/2024-8/2025

CITY, SUCCESSOR RDA & HA - TOTAL CASH AVAILABLE CITY- FORMER RDA BOND PROCEEDS BASELINE City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
D. Accept the Fire Department Activity Reports - August 2025 (Fire) [CC] Meeting
Tuesday, September 9, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 4D.

To
City Council
From
Nataly Alvizar, Executive Aide
RECOMMENDATION:

It is recommended that the City Council receive the report for filing.

Attachments
August 2025 Fire Activity Report.pdf
1 of 1
SUBJECT: August 2025 Fire Department Activity Report
Operations Division:

The Fire Department’s Operations Division responded to 443 incidents in August 2025. There were 22 calls/incidents given or received in Mutual/Automatic Aid. The alarm types are broken down as follows:

Fire & Rescue Month YTD
Medical Aid (MA) 312 70.4% 932 67.30%
Traffic Collision (TC) 9 2.0% 30 2.20%
MA + TC 321 72.5% 962 69.50%
Hazardous Conditions 4 2.40% 6 0.70%
Hazardous Material 0 0.40% 4 0.40%
Public Assistance 24 6.90% 169 5.50%
Rescue 2 0.90% 10 0.60%
Structure Fire 2 2.10% 31 1.00%
Cooking 1 0.00% 10 0.10%
Vegetation Fire 4 0.40% 14 0.70%
Vehicle Fire 1 0.00% 8 0.10%
Refuse Fire 6 1.10% 41 1.40%
All Fires 14 3.60% 104 3.30%
Good Intent/Dispatched
& Cancelled Enroute 37 8.4% 287 14.5%
Fire Alarm Activation* 19 4.3% 169 8.5%
*Note: Includes accidental activation, burnt food, system malfunction, malicious, etc.

City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
E. Authorize the City Manager to Establish a New Restaurant Grant Program in Partnership with Supervisor Dawn Rowe’s Office, Accept up to $22,500 in Grant Funding, Authorize Execution of Funding Agreement; Approve a Supplemental Appropriation of $22,500 to the Miscellaneous Grant Fund revenues/expenditures accounts; and Approve a Supplemental Appropriation of $7,500 from General Fund Reserves for the City’s Match (Community Development) [CC]
Meeting
Tuesday, September 9, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 4E.

To
City Council
From
Lorena Matarrita, Community Development Director
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:

It is recommended that City Council:

1. Authorize the City Manager, or designee, to coordinate with Supervisor Dawn Rowe’s San Bernardino County Office to establish a new Restaurant Grant Program to offset start-up costs for new restaurants in Loma Linda;

2. Accept the $22,500 grant from San Bernardino County;

3. Authorize the City Manager or his designee to execute the County’s funding agreement (see Attachment A), subject to any revisions deemed necessary by the City Attorney, for the term of September 23, 2025, to September 22, 2026; and

4. Approve a $22,500 supplemental appropriation to the Miscellaneous Grant Fund revenues/expenditures accounts and approve a supplemental appropriation of $7,500 from General Fund Reserves, representing the City’s 25% matching contribution toward the total grant amount of $30,000.

BACKGROUND:

In May 2025, Third District Supervisor Dawn Rowe’s Office approached City staff with an economic development incentive concept, a pilot grant program to help attract new restaurants to Loma Linda. Supervisor Rowe committed up to $30,000 in grant funds, contingent upon the City providing a 25% match ($7,500). Under this arrangement, the City will contribute $7,500, and the Supervisor’s Office will provide the remaining $22,500, for a total program budget of $30,000. These funds will be used to award three $10,000 grants to new sit-down restaurants locating in Loma Linda.

The City will administer the program, including establishing eligibility criteria, applications, and tracking documentation.

This program is designed to encourage new restaurants that reflect Loma Linda’s health-forward values, broaden the City’s dining options, and support the community’s long-standing interest in diversifying the local food environment.

ANALYSIS:

The proposed Restaurant Grant Program serves multiple community and economic development objectives.

Residents have consistently expressed a desire for more restaurant options in Loma Linda, including at City Council meetings over the past year. By lowering the financial barriers to entry for new restaurants, this program helps address that need while enhancing the City’s economic vitality.

The program directly supports the City’s adopted General Plan Economic Development Element (2009), specifically:

Guiding Policy 4.6.1: “Foster a climate in which businesses in Loma Linda can prosper, enhancing Loma Linda’s image as a good community in which to operate a business.” Policy 4.6.1.1(e): “Maintain financial and development review incentives to attract regional and local-serving retail and employment-generating businesses to Loma Linda, ensuring appropriate location of such businesses along Redlands Boulevard, California Avenue, and Barton Road. Focus business attraction and expansion efforts on sales tax-generating uses, community and regional serving retail, high technology, and research and development industries that will enhance the local economy.” Providing a targeted incentive to restaurants—an important sales-tax-generating use—aligns with these policies and positions the City to remain competitive with neighboring jurisdictions that have adopted similar programs. For example:

City of Upland: Offers $5,000 “Restaurants Care Resilience Fund” grants to help restaurants cover kitchen equipment, technology upgrades, employee training, or hardship recovery.

City of Pasadena: Provides up to $45,000 grants to expand or enhance dining options through its “Dine Out Pasadena” program.

By adopting a similar, scaled approach, Loma Linda can encourage locally desired businesses while ensuring oversight through established application, scoring, and tracking procedures. The program’s design also ensures fairness and accountability, with staff-created eligibility criteria and scoring rubrics to guide funding decisions.

Overall, the Restaurant Grant Program is a prudent and community-supported initiative that leverages external funding to achieve measurable economic development outcomes.

ENVIRONMENTAL IMPACT:

Approval of this action is not a “project” under the California Environmental Quality Act (CEQA) per CEQA Guidelines 15061(b)(3).

FINANCIAL IMPACT:

Supplemental Appropriation in the following accounts is recommended:

Grant Revenue - 1370000-49360 $22,500
Cost of the Services Expenditures - 1375360-51830 (Grant) $22,500 Cost of the Services into account no. - 001940-51830 (City's Match) $7,500 for Fiscal Year 2025-2026 Attachments
Attachment A - SB Co Agreement for Restaurant Grant Program.pdf Standard Contract Page 1 of 17

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY Board of Supervisors
Department Contract Representative Penelope Chang
Telephone Number 909-387-4886
Contractor City of Loma Linda
Contractor Representative Lorena Matarrita
Telephone Number 909-799-2839
Contract Term 09/23/2025 – 09/22/2026
Original Contract Amount Not-to-Exceed $22,500
Amendment Amount
Total Contract Amount Not-to-Exceed $22,500
Cost Center 1023001000
IT IS HEREBY AGREED AS FOLLOWS:

WHEREAS, it is the policy of the Board of Supervisors (Board) to work with community partners through services provided by San Bernardino County (County) and contractual agreements to identify programs, projects, and initiatives, that support the mission of the County, and to provide services to citizens that promote health, safety, economic well-being, education, recreation, and other public services that enhance quality of life, and meet the needs of the County’s citizens;
WHEREAS, under Government Code sections 26224 and 26227 the Board may contract with certain entities to provide certain services to County residents;
WHEREAS, County desires to provide funding to the City of Loma Linda (Contractor) to establish a Restaurant Grant Program (Program) to offset start-up costs for new restaurants in Loma Linda (Services); WHEREAS, the Program offers three $10,000 grants to support permitting and start-up costs for new sit-down restaurants in Loma Linda;
WHEREAS, the County would like the Contractor to provide these Services; WHEREAS, the County finds Contractor qualified to be provided the funding to manage the Program; WHEREAS, providing funding to Contractor serves the public purpose of providing for the health and social needs of County residents and creating, maintaining and growing jobs and economic values in the County by Contract Number
SAP Number

ATTACHMENT A
Revised 1/10/23 Page 2 of 17
assisting the Contractor to establish the Program aimed at encouraging the opening of new restaurants in Loma Linda that align with the City’s health-forward values and contribute to a vibrant food environment.

WHEREAS, the County residents of Loma Linda and the surrounding communities of the Third District will be served by the Services; and
WHEREAS, the County desires that such Services be provided by Contractor and Contractor agrees to perform these services as set forth below.

NOW, THEREFORE, the County and Contractor mutually agree to the following terms and conditions:

A. PURPOSE OF CONTRACT
This Contract is made for the purpose of providing funding to support Contractor in the Program aimed at encouraging the opening of new restaurants in Loma Linda to meet the needs of the residents of Loma Linda and surrounding communities.

B. CONTRACTOR RESPONSIBILITIES AND SCOPE OF SERVICES
B.1 Funding arising out of this Contract will be used to support Contractor to establish the Program to provide three $10,000 grants to support permitting and start-tup costs for new sit-down restaurants in Loma Linda. Contractor shall allocate $7,500 of funding towards this Program, as reflected in B.5 of this section.

B.2 Contractor shall allow the County, its officers, agents and employees the privilege and right to onsite inspection of the Program funded by this Contract for the duration of this Contract. Contractor will ensure that its employees or agents furnish any information that in the judgment of the County, may be relevant to a question of compliance with contractual conditions, or the effectiveness, legality, and achievements of the program.

B.3 Contractor shall provide the County all documentation regarding the scope of Services covered by this Contract that the County requests from Contractor within 10 days of County’s request unless a different time is agreed to by the County.

B.4 Contractor shall provide the County with documentation supporting completion of the project within 60 days of project completion.

B.5 Contractor acknowledges and agrees that it will make a matching contribution of at least 25% of the cost of the Services that Contractor will provide under this Contract. Contractor’s matching contribution will be a minimum of $7,500.

C. GENERAL CONTRACT REQUIREMENTS
C.1 Recitals
The recitals set forth above are true and correct and incorporated herein by this reference.

C.2 Contract Amendments
Contractor agrees any alterations, variations, modifications, or waivers of the provisions of the Contract, shall be valid only when reduced to writing, executed and attached to the original Contract and approved by the person(s) authorized to do so on behalf of Contractor and County.

C.3 Contract Assignability
Without the prior written consent of the County, the Contract is not assignable by Contractor either in whole or in part. Any attempt by Contractor to assign any performance of the terms of this Contract shall be null and void and shall constitute a material breach of this Contract.

Revised 1/10/23 Page 3 of 17
C.4 Contract Exclusivity
This is not an exclusive Contract. The County reserves the right to enter into a contract with other contractors for the same or similar services. The County does not guarantee or represent that the Contractor will be permitted to perform any minimum amount of work, or receive compensation other than on a per order basis, under the terms of this Contract.

C.5 Attorney’s Fees and Costs
If any legal action is instituted to enforce any party’s rights hereunder, each party shall bear its own costs and attorney’s fees, regardless of who is the prevailing party. This paragraph shall not apply to those costs and attorney’s fees directly arising from a third-party legal action against a party hereto and payable under Indemnification and Insurance Requirements.

C.6 Background Checks for Contractor Personnel
Contractor shall ensure that its personnel (a) are authorized to work in the jurisdiction in which they are assigned to perform Services; (b) do not use legal or illegal substances in any manner which will impact their ability to provide Services to the County; and (c) are not otherwise disqualified from performing the Services under applicable law. If requested by the County and not in violation of applicable law, Contractor shall conduct a background check, at Contractor’s sole expense, on all its personnel providing Services. If requested by the County, Contractor shall provide the results of the background check of each individual to the County. Such background check shall be in the form generally used by Contractor in its initial hiring of employees or contracting for contractors or, as applicable, during the employment-screening process but must, at a minimum, have been performed within the preceding 12-month period. Contractor personnel who do not meet the County’s hiring criteria, in County’s sole discretion, shall not be assigned to work on County property or Services, and County shall have the right, at its sole option, to refuse access to any Contractor personnel to any County facility.

C.7 Change of Address
Contractor shall notify the County in writing, of any change in mailing address within ten (10) business days of the change.

C.8 Choice of Law
This Contract shall be governed by and construed according to the laws of the State of California.

C.9 Compliance with County Policy
In performing the Services and while at any County facilities, Contractor personnel (including subcontractors) shall (a) conduct themselves in a businesslike manner; (b) comply with the policies, procedures, and rules of the County regarding health and safety, and personal, professional and ethical conduct; (c) comply with the finance, accounting, banking, Internet, security, and/or other applicable standards, policies, practices, processes, procedures, and controls of the County; and (d) abide by all laws applicable to the County facilities and the provision of the Services, and all amendments and modifications to each of the documents listed in subsections (b), (c), and (d) (collectively, “County Policies”). County Policies, and additions or modifications thereto, may be communicated orally or in writing to Contractor or Contractor personnel or may be made available to Contractor or Contractor personnel by conspicuous posting at a County facility, electronic posting, or other means generally used by County to disseminate such information to its employees or contractors. Contractor shall be responsible for the promulgation and distribution of County Policies to Contractor personnel to the extent necessary and appropriate.

County shall have the right to require Contractor’s employees, agents, representatives and subcontractors to exhibit identification credentials issued by County in order to exercise any right of access under this Contract.

Revised 1/10/23 Page 4 of 17
C.10 Confidentiality
Contractor shall protect from unauthorized use or disclosure the names and other identifying information concerning persons receiving Services pursuant to this Contract, except for statistical information not identifying any participant. Contractor shall not use or disclose any identifying information for any purpose other than carrying out the Contractor's obligations under this Contract, except as may otherwise be required by law. This provision will remain in force even after the termination of the Contract.

C.11 Primary Point of Contact
Contractor will designate an individual to serve as the primary point of contact for the Contract.

Contractor or designee must respond to County inquiries within two (2) business days. Contractor shall not change the primary contact without written acknowledgement to the County. Contractor will also designate a back-up point of contact in the event the primary contact is not available.

C.12 County Representative
The Third District Supervisor or his/her designee shall represent the County in all matters pertaining to the Services to be rendered under this Contract, including termination and assignment of this Contract, and shall be the final authority in all matters pertaining to the Services/Scope of Work by Contractor. Except as provided under Section D of this Contract or as otherwise delegated by the Board of Supervisors, if this Contract was initially approved by the San Bernardino County Board of Supervisors, then the Board of Supervisors must approve all amendments to this Contract.

C.13 Damage to County Property
Contractor shall repair, or cause to be repaired, at its own cost, all damages to County vehicles, facilities, buildings or grounds caused by the willful or negligent acts of Contractor or its employees or agents. Such repairs shall be made immediately after Contractor becomes aware of such damage, but in no event later than thirty (30) days after the occurrence.

If the Contractor fails to make timely repairs, the County may make any necessary repairs. The Contractor, as determined by the County, shall repay all costs incurred by the County for such repairs, by cash payment upon demand, or County may deduct such costs from any amounts due to the Contractor from the County, as determined at the County’s sole discretion.

C.14 Debarment and Suspension
Contractor certifies that neither it nor its principals or subcontractors is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. (See the following United States General Services Administration’s System for Award Management website https://www.sam.gov).

Contractor further certifies that if it or any of its subcontractors are business entities that must be registered with the California Secretary of State, they are registered and in good standing with the Secretary of State.

C.15 Drug and Alcohol Free Workplace
In recognition of individual rights to work in a safe, healthful and productive workplace, as a material condition of this Contract, the Contractor agrees that the Contractor and the Contractor’s employees, while performing service for the County, on County property, or while using County equipment:

C.15.1 Shall not be in any way impaired because of being under the influence of alcohol or an illegal or controlled substance.

C.15.2 Shall not possess an open container of alcohol or consume alcohol or possess or be under the influence of an illegal or controlled substance.

Revised 1/10/23 Page 5 of 17
C.15.3 Shall not sell, offer, or provide alcohol or an illegal or controlled substance to another person, except where Contractor or Contractor’s employee who, as part of the performance of normal job duties and responsibilities, prescribes or administers medically prescribed drugs.

The Contractor shall inform all employees that are performing service for the County on County property, or using County equipment, of the County’s objective of a safe, healthful and productive work place and the prohibition of drug or alcohol use or impairment from same while performing such service for the County.

The County may terminate for default or breach of this Contract and any other Contract the Contractor has with the County, if the Contractor or Contractor’s employees are determined by the County not to be in compliance with above.

C.16 Duration of Terms
This Contract, and all of its terms and conditions, shall be binding upon and shall inure to the benefit of the heirs, executors, administrators, successors, and assigns of the respective parties, provided no such assignment is in violation of the provisions of this Contract.

C.17 Employment Discrimination
During the term of the Contract, Contractor shall not discriminate against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, age, or military and veteran status.

Contractor shall comply with Executive Orders 11246, 11375, 11625, 12138, 12432, 12250, 13672, Title VI and Title VII of the Civil Rights Act of 1964, the California Fair Employment and Housing Act and other applicable Federal, State and County laws and regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted.

C.18 Environmental Requirements
In accordance with County Policy 11-08, the County prefers to acquire and use products with higher levels of post-consumer recycled content. Environmentally preferable goods and materials must perform satisfactorily and be available at a reasonable price. The County requires Contractor to use recycled paper for any printed or photocopied material created as a result of this Contract. Contractor is also required to use both sides of paper sheets for reports submitted to the County whenever practicable.

To assist the county in meeting the reporting requirements of the California Integrated Waste Management Act of 1989 (AB 939), Contractor must be able to annually report the County’s environmentally preferable purchases. Contractor must also be able to report on environmentally preferable goods and materials used in the provision of their service to the County, utilizing a County approved form.

C.19 Improper Influence
Contractor shall make all reasonable efforts to ensure that no County officer or employee, whose position in the County enables him/her to influence any award of the Contract or any competing offer, shall have any direct or indirect financial interest resulting from the award of the Contract or shall have any relationship to the Contractor or officer or employee of the Contractor.

C.20 Improper Consideration
Contractor shall not offer (either directly or through an intermediary) any improper consideration such as, but not limited to cash, discounts, service, the provision of travel or entertainment, or any items of value to any officer, employee or agent of the County in an attempt to secure favorable treatment regarding this Contract.

Revised 1/10/23 Page 6 of 17
The County, by written notice, may immediately terminate this Contract if it determines that any improper consideration as described in the preceding paragraph was offered to any officer, employee or agent of the County with respect to the proposal and award process. This prohibition shall apply to any amendment, extension or evaluation process once a contract has been awarded.

Contractor shall immediately report any attempt by a County officer, employee or agent to solicit (either directly or through an intermediary) improper consideration from Contractor. The report shall be made to the supervisor or manager charged with supervision of the employee or the County Administrative Office. In the event of a termination under this provision, the County is entitled to pursue any available legal remedies.

C.21 Informal Dispute Resolution
In the event the County determines that service is unsatisfactory, or in the event of any other dispute, claim, question or disagreement arising from or relating to this Contract or breach thereof, the parties hereto shall use their best efforts to settle the dispute, claim, question or disagreement.

To this effect, they shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties.

C.22 Legality and Severability
The parties’ actions under the Contract shall comply with all applicable laws, rules, regulations, court orders and governmental agency orders. The provisions of this Contract are specifically made severable. If a provision of the Contract is terminated or held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall remain in full effect.

C.23 Licenses, Permits and/or Certifications
Contractor shall ensure that it has all necessary licenses, permits and/or certifications required by the laws of Federal, State, County, and municipal laws, ordinances, rules and regulations. The Contractor shall maintain these licenses, permits and/or certifications in effect for the duration of this Contract. Contractor will notify County immediately of loss or suspension of any such licenses, permits and/or certifications. Failure to maintain a required license, permit and/or certification may result in immediate termination of this Contract.

C.24 Material Misstatement/Misrepresentation
If during the course of the administration of this Contract, the County determines that Contractor has made a material misstatement or misrepresentation or that materially inaccurate information has been provided to the County, this Contract may be immediately terminated. If this Contract is terminated according to this provision, the County is entitled to pursue any available legal remedies.

C.25 Mutual Covenants
The parties to this Contract mutually covenant to perform all of their obligations hereunder, to exercise all discretion and rights granted hereunder, and to give all consents in a reasonable manner consistent with the standards of “good faith” and “fair dealing”.

C.26 Nondisclosure
Contractor shall hold as confidential and use reasonable care to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, confidential information that is either: (1) provided by the County to Contractor or an agent of Contractor or otherwise made available to Contractor or Contractor’s agent in connection with this Contract; or, (2) acquired, obtained, or learned by Contractor or an agent of Contractor in the performance of this Contract. For purposes of this provision, confidential information means any data, files, software, information or materials in oral, electronic, tangible or intangible form and however stored, compiled or memorialize and includes, but is not limited to, technology infrastructure, architecture, financial Revised 1/10/23 Page 7 of 17
data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data.

C.27 Notice of Delays
Except as otherwise provided herein, when either party has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this Contract, that party shall, within twenty-four (24) hours, give notice thereof, including all relevant information with respect thereto, to the other party.

C.28 Ownership of Documents
All documents, data, products, graphics, computer programs and reports prepared by Contractor pursuant to the Contract shall be considered property of the County upon payment for Services (and products, if applicable). All such items shall be delivered to County at the completion of work under the Contract, subject to the requirements of Section IV–Term of the Contract. Unless otherwise directed by County, Contractor may retain copies of such items.

C.29 RESERVED.

C.30 Air, Water Pollution Control, Safety and Health
Contractor shall comply with all air pollution control, water pollution, safety and health ordinances and statutes, which apply to the work performed pursuant to this Contract.

C.31 Records
Contractor shall maintain all records and books pertaining to the delivery of Services under this Contract and demonstrate accountability for Contract performance. All records shall be complete and current and comply with all Contract requirements. Failure to maintain acceptable records shall be considered grounds for withholding of payments for invoices submitted and/or termination of the Contract.

All records relating to the Contractor’s personnel, consultants, subcontractors, Services/Scope of Work and expenses pertaining to this Contract shall be kept in a generally acceptable accounting format. Records should include primary source documents. Fiscal records shall be kept in accordance with Generally Accepted Accounting Principles and must account for all funds, tangible assets, revenue and expenditures. Fiscal records must comply with the appropriate Office of Management and Budget (OMB) Circulars, which state the administrative requirements, cost principles and other standards for accountancy.

C.32 Relationship of the Parties
Nothing contained in this Contract shall be construed as creating a joint venture, partnership, or employment arrangement between the Parties hereto, nor shall either Party have the right, power or authority to create an obligation or duty, expressed or implied, on behalf of the other Party hereto.

C.33 Release of Information
No news releases, advertisements, public announcements or photographs arising out of the Contract or Contractor’s relationship with County may be made or used without prior written approval of the County.

C.34 Representation of the County
In the performance of this Contract, Contractor, its agents and employees, shall act in an independent capacity and not as officers, employees, or agents of the San Bernardino County.

C.35 Strict Performance
Failure by a party to insist upon the strict performance of any of the provisions of this Contract by the other party, or the failure by a party to exercise its rights upon the default of the other party, Revised 1/10/23 Page 8 of 17
shall not constitute a waiver of such party’s right to insist and demand strict compliance by the other party with the terms of this Contract thereafter.

C.36 Subcontracting
Contractor shall obtain County’s written consent, which County may withhold in its sole discretion, before entering into Contracts with or otherwise engaging any subcontractors who may supply any part of the Services to County. At County’s request, Contractor shall provide information regarding the subcontractor’s qualifications and a listing of a subcontractor’s key personnel including, if requested by the County, resumes of proposed subcontractor personnel. Contractor shall remain directly responsible to County for its subcontractors and shall indemnify County for the actions or omissions of its subcontractors under the terms and conditions specified in Section G. All approved subcontractors shall be subject to the provisions of this Contract applicable to Contractor Personnel.

For any subcontractor, Contractor shall:

C.36.1 Be responsible for subcontractor compliance with the Contract and the subcontract terms and conditions; and
C.36.2 Ensure that the subcontractor follows County’s reporting formats and procedures as specified by County.

C.36.3 Include in the subcontractor’s subcontract substantially similar terms as are provided in Sections B. Contractor Responsibilities and C. General Contract Requirements.

Upon expiration or termination of this Contract for any reason, County will have the right to enter into direct Contracts with any of the Subcontractors. Contractor agrees that its arrangements with Subcontractors will not prohibit or restrict such Subcontractors from entering into direct Contracts with County.

C.37 Subpoena
In the event that a subpoena or other legal process commenced by a third party in any way concerning the Goods or Services provided under this Contract is served upon Contractor or County, such party agrees to notify the other party in the most expeditious fashion possible following receipt of such subpoena or other legal process. Contractor and County further agree to cooperate with the other party in any lawful effort by such other party to contest the legal validity of such subpoena or other legal process commenced by a third party as may be reasonably required and at the expense of the party to whom the legal process is directed, except as otherwise provided herein in connection with defense obligations by Contractor for County.

C.38 Termination for Convenience
The County and the Contractor each reserve the right to terminate the Contract, for its convenience, with or without cause, with a thirty (30) day written notice of termination. Such termination may include all or part of the Services described herein. Upon such termination, payment will be made to the Contractor for Services rendered and expenses reasonably incurred prior to the effective date of termination. Upon receipt of termination notice Contractor shall promptly discontinue Services unless the notice directs otherwise. Contractor shall deliver promptly to County and transfer title (if necessary) all completed work, and work in progress, including drafts, documents, plans, forms, data, products, graphics, computer programs and reports.

County may immediately terminate this Contract upon the termination, suspension, discontinuation or substantial reduction in County funding for the Contract activity or if for any reason the timely completion of the Services described in Section A or B under this Contract is rendered improbable, infeasible or impossible.

Upon Contract termination, Contractor shall immediately transfer to County all County Funds on hand at the time of expiration and any accounts receivable attributable to the use of County Funds.

Revised 1/10/23 Page 9 of 17
C.39 Time of the Essence
Time is of the essence in performance of this Contract and of each of its provisions.

C.40 Venue
The parties acknowledge and agree that this Contract was entered into and intended to be performed in San Bernardino County, California. The parties agree that the venue of any action or claim brought by any party to this Contract will be the Superior Court of California, San Bernardino County, San Bernardino District. Each party hereby waives any law or rule of the court, which would allow them to request or demand a change of venue. If any action or claim concerning this Contract is brought by any third party and filed in another venue, the parties hereto agree to use their best efforts to obtain a change of venue to the Superior Court of California, San Bernardino County, San Bernardino District.

C.41 Conflict of Interest
Contractor shall make all reasonable efforts to ensure that no conflict of interest exists between its officers, employees, or subcontractors and the County. Contractor shall make a reasonable effort to prevent employees, Contractor, or members of governing bodies from using their positions for purposes that are, or give the appearance of being motivated by a desire for private gain for themselves or others such as those with whom they have family business, or other ties.

Officers, employees, and agents of cities, counties, districts, and other local agencies are subject to applicable conflict of interest codes and state law. In the event the County determines a conflict of interest situation exists, any increase in costs, associated with the conflict of interest situation, may be disallowed by the County and such conflict may constitute grounds for termination of the Contract. This provision shall not be construed to prohibit employment of persons with whom Contractor’s officers, employees, or agents have family, business, or other ties so long as the employment of such persons does not result in increased costs over those associated with the employment of any other equally qualified applicant.

C.42 Former County Administrative Officials
Contractor agrees to provide, or has already provided information on former San Bernardino County administrative officials (as defined below) who are employed by or represent Contractor.

The information provided includes a list of former County administrative officials who terminated County employment within the last five years and who are now officers, principals, partners, associates or members of the business. The information also includes the employment with or representation of Contractor. For purposes of this provision, “County administrative official” is defined as a member of the Board of Supervisors or such officer’s staff, County Executive Officer or member of such officer’s staff, County department or group head, assistant department or group head, or any employee in the Exempt Group, Management Unit or Safety Management Unit.

C.43 Disclosure of Criminal and Civil Procedures
The County reserves the right to request the information described herein from the Contractor.

Failure to provide the information may result in a termination of the Contract. The County also reserves the right to obtain the requested information by way of a background check performed by an investigative firm. The Contractor also may be requested to provide information to clarify initial responses. Negative information discovered may result in Contract termination.

Contractor is required to disclose whether the firm, or any of its partners, principals, members, associates or key employees (as that term is defined herein), within the last ten years, has been indicted on or had charges brought against it or them (if still pending) or convicted of any crime or offense arising directly or indirectly from the conduct of the firm’s business, or whether the firm, or any of its partners, principals, members, associates or key employees, has within the last ten years, been indicted on or had charges brought against it or them (if still pending) or convicted of any crime or offense involving financial misconduct or fraud. If the response is affirmative, the Contractor will be asked to describe any such indictments or charges (and the status thereof), convictions and the surrounding circumstances in detail.

Revised 1/10/23 Page 10 of 17
In addition, the Contractor is required to disclose whether the firm, or any of its partners, principals, members, associates or key employees, within the last ten years, has been the subject of legal proceedings as defined herein arising directly from the provision of Services by the firm or those individuals. “Legal proceedings” means any civil actions filed in a court of competent jurisdiction, or any matters filed by an administrative or regulatory body with jurisdiction over the firm or the individuals. If the response is affirmative, the Contractor will be asked to describe any such legal proceedings (and the status and disposition thereof) and the surrounding circumstances in detail.

For purposes of this provision “key employees” includes any individuals providing direct service to the County. “Key employees” do not include clerical personnel providing service at the firm’s offices or locations.

C.44 Copyright
County shall have a royalty-free, non-exclusive and irrevocable license to publish, disclose, copy, translate, and otherwise use, copyright or patent, now and hereafter, all reports, studies, information, data, statistics, forms, designs, plans, procedures, systems, and any other materials or properties developed under this Contract including those covered by copyright, and reserves the right to authorize others to use or reproduce such material. All such materials developed under the terms of this Contract shall acknowledge the San Bernardino County as the funding agency and Contractor as the creator of the publication. No such materials, or properties produced in whole or in part under this Contract shall be subject to private use, copyright or patent right by Contractor in the United States or in any other country without the express written consent of County. Copies of all educational and training materials, curricula, audio/visual aids, printer material, and periodicals, assembled pursuant to this Contract must be filed with the County prior to publication. To the extent this Contract is federally funded, Contractor shall provide any information necessary to the County in order to comply with Federal Acquisition Regulation

52.227-15. To the extent applicable, the provisions of Federal Acquisition Regulation 52.227-14 Rights in Data - General shall apply.

C.45 Artwork, Proofs and Negatives
All artwork, proofs, and/or negatives in either print or digital format for anything produced under the terms of this Contract are the property of the County. These items must be returned to the County within ten (10) days, upon written notification to the Contractor. In the event of a failure to return the documents, the County is entitled to pursue any available legal remedies. In addition, the Contractor will be barred from all future solicitations, for a period of at least six (6) months.

C.46 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (FAR 52.203-18).

In compliance with Federal Acquisition Regulation 52.203-18, Contractor shall not require employees or subcontractors of Contractor seeking to report waste, fraud, or abuse, to sign internal confidentiality agreements or statement prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. To the extent Contractor has required employees or subcontractors to sign internal confidentiality agreements or statements in the past, Contractor shall notify current employees and subcontractors that those prohibitions and restrictions are no longer in effect.

Contractor shall include this clause in all subcontracts.

C.47 Use of Biobased Products
Contractor certifies that to the extent biobased products are purchased using Contract funds, Contractor shall comply with Federal Acquisition Regulation 52.223-1.

Revised 1/10/23 Page 11 of 17
C.48 Prohibition on Use of Certain Telecommunications and Video Surveillance Services or Equipment
In performing under this Contract, Contractor shall not utilize that certain telecommunication and video surveillance services or equipment specified in Federal Acquisition Regulation 52.204-25.

C.49 Service Contract Labor Standards
To the extent applicable, Contractor agrees to comply with and to provide any information necessary for the County to comply with Federal Acquisition Regulations 52.222-52, 52.222-53, and 22.1003-4.

D. TERM OF CONTRACT
The Contract is effective as of September 23, 2025 and expires September 22, 2026 but may be terminated earlier in accordance with provisions of this Contract.

The County Chief Executive Officer, at the direction of the Third District Supervisor, may extend the term of the Contract, in writing, to allow Contractor to complete all requirements in the Contract under the following conditions:
a. In aggregate all extensions do not exceed twelve (12) calendar months; b. Are specifically requested by Contractor;
c. Will not change the project goals or scope of Services; d. Are in the best interests of County and Contractor in performing the scope of Services under this Contract; and
e. Do not alter the amount of compensation under this Contract.

E. RESERVED.

F. FISCAL PROVISIONS
F.1 The maximum amount of payment under this Contract shall not exceed $22,500, and is subject to availability of funds to the County. The consideration to be paid to Contractor, as provided herein, shall be in full payment for all Contractor’s Services and expenses incurred in the performance hereof, including travel and per diem.

F.2 Any costs in excess of the amount available in this section shall be the sole responsibility of Contractor. This condition however, does not preclude County from providing additional funding at its sole discretion. For the purpose of this Contract, County shall disburse compensation and monitor the Contractor’s performance in satisfying the scope of work obligations under the terms of this Contract.

Disbursement of funds to Contractor shall be made in one lump sum. Upon review/approval by County, County shall make payment to Contractor within thirty (30) working days after receipt of Contractor’s invoice or the resolution of any billing dispute. Contractor shall email County the Contractor’s invoice requesting one lump sum payment. The invoice(s) shall reflect the Entity Payable To Name and Address, Invoice Date, Invoice Number, Project Name, Contract Number, County-Issued Purchase Order (if applicable), the text “Final Invoice”, amount due, in a format acceptable to the County for Services performed under this Contract. Contractor shall email invoice to County Administrative Office-Finance and Administration (County Finance) and shall include in the Subject Line: BOS – ENTITY NAME – PROJECT NAME – CONTRACT NUMBER – PO # [PURCHASE ORDER NUMBER]” (i.e. BOS-SAN BERNARDINO COUNTY-EDUCATION PROGRAM — 25-NNN – PO 4100NNNNNN).

Contractor shall submit a final expenditure report documented with “audit ready” supportive evidence of each expenditure and proof of payment until all funds have been justified 60 days after project completion. Documentation shall be submitted electronically, and Contractor shall supply hard copies upon request by County. Supportive evidence shall include, but is not limited to, copy of County’s approval email to Contractor, quotes, copy(ies) of purchase order, packing slips, a copy of the invoice submitted by Contractor requesting one lump sum payment from County, Revised 1/10/23 Page 12 of 17
invoices paid by the Contractor for this project, proof of payment, etc., to County Finance. Email to County Finance shall include in the Subject Line: BOS – ENTITY NAME – PROJECT NAME – CONTRACT NUMBER – PO # [PURCHASE ORDER NUMBER]”-SUPPORTIVE DOCUMENTS.

F.3 Contractor shall accept all payments from County via electronic funds transfer (EFT) directly deposited into the Contractor’s designated checking or other bank account. Contractor shall promptly comply with directions and accurately complete forms provided by County required to process EFT payments.

F.4 County is exempt from Federal excise taxes and no payment shall be made for any personal property taxes levied on Contractor or on any taxes levied on employee wages. The County shall only pay for any State or local sales or use taxes on the Services rendered or equipment and/or parts supplied to the County pursuant to the Contract.

F.5 Costs for Services under the terms of this Contract shall be incurred during the contract period except as approved by County. Contractor shall not use current year funds to pay prior or future year obligations.

F.6 Funds made available under this Contract shall not supplant any federal, state or any governmental funds intended for Services of the same nature as this Contract. Contractor shall not claim reimbursement or payment from County for, or apply sums received from County with respect to that portion of its obligations that have been paid by another source of revenue.

Contractor agrees that it will not use funds received pursuant to this Contract, either directly or indirectly, as a contribution or compensation for purposes of obtaining funds from another revenue source without prior written approval of the County.

F.7 Contractor shall adhere to the County’s Travel Management Policy (8-02 and 08-02SP1) when travel is pursuant to this Contract and for which reimbursement is sought from the County. In addition, Contractor is encouraged to utilize local transportation Services, including but not limited to, the Ontario International Airport.

F.8 Contractor understands and agrees that any and all legal fees or costs associated with lawsuits concerning this Contract against the County shall be the Contractor’s sole expense and shall not be charged as a cost under this Contract.

F.9 If the Contractor does not use the County funds provided under this Contract to pay appropriate costs associated with the scope of Services by the termination date of this Contract, the Contractor shall return the County funds, or any unused portion thereof, to the County in accordance with any directions issued by County staff, within 60 days of written demand for the return of the County funds.

G. INDEMNIFICATION AND INSURANCE REQUIREMENTS
G.1 Indemnification
The Contractor agrees to indemnify, defend (with counsel reasonably approved by County) and hold harmless the County and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages and/or liability arising out of this Contract from any cause whatsoever, including the acts, errors or omissions of any person and for any costs or expenses incurred by the County on account of any claim except where such indemnification is prohibited by law. This indemnification provision shall apply regardless of the existence or degree of fault of indemnities. The Contractor indemnification obligation applies to the County’s “active” as well as “passive” negligence but does not apply to the County’s “sole negligence” or “willful misconduct” within the meaning of Civil Code section 2782.

G.2 Additional Insured
All policies, except for Worker’s Compensation, Errors and Omissions and Professional Liability policies shall contain additional endorsements naming the County and its officers, employees, Revised 1/10/23 Page 13 of 17
agents and volunteers as additional named insured with respect to liabilities arising out of the performance of Services hereunder. The additional insured endorsements shall not limit the scope of coverage for the County to vicarious liability but shall allow coverage for the County to the full extent provided by the policy. Such additional insured coverage shall be at least as broad as Additional Insured (Form B) endorsement form ISO, CG 2010.11 85.

G.3 Waiver of Subrogation Rights
The Contractor shall require the carriers of required coverages to waive all rights of subrogation against the County, its officers, employees, agents, volunteers, contractors and subcontractors.

All general or auto liability insurance coverage provided shall not prohibit the Contractor and Contractor’s employees or agents from waiving the right of subrogation prior to a loss or claim.

The Contractor hereby waives all rights of subrogation against the County.

G.4 Policies Primary and Non-Contributory
All policies required herein are to be primary and non-contributory with any insurance or selfinsurance programs carried or administered by the County.

G.5 Severability of Interests
The Contractor agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and there will be no cross liability exclusions that preclude coverage for suits between the Contractor and the County or between the County and any other insured or additional insured under the policy.

G.6 Proof of Coverage
The Contractor shall furnish Certificates of Insurance to the County Department administering the Contract evidencing the insurance coverage at the time the Contract is executed, additional endorsements, as required shall be provided prior to the commencement of performance of Services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the Department, and Contractor shall maintain such insurance from the time Contractor commences performance of Services hereunder until the completion of such Services. Within fifteen (15) days of the commencement of this contract, the Contractor shall furnish a copy of the Declaration page for all applicable policies and will provide complete certified copies of the policies and endorsements immediately upon request.

G.7 Acceptability of Insurance Carrier
Unless otherwise approved by Risk Management, insurance shall be written by insurers authorized to do business in the State of California and with a minimum “Best” Insurance Guide rating of “A- VII”.

G.8 Deductibles and Self-Insured Retention
Any and all deductibles or self-insured retentions in excess of $10,000 shall be declared to and approved by Risk Management.

G.9 Failure to Procure Coverage
In the event that any policy of insurance required under this contract does not comply with the requirements, is not procured, or is canceled and not replaced, the County has the right but not the obligation or duty to cancel the contract or obtain insurance if it deems necessary and any premiums paid by the County will be promptly reimbursed by the Contractor or County payments to the Contractor will be reduced to pay for County purchased insurance.

G.10 Insurance Review
Insurance requirements are subject to periodic review by the County. The Director of Risk Management or designee is authorized, but not required, to reduce, waive or suspend any insurance requirements whenever Risk Management determines that any of the required insurance is not available, is unreasonably priced, or is not needed to protect the interests of the County. In addition, if the Department of Risk Management determines that heretofore Revised 1/10/23 Page 14 of 17
unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Director of Risk Management or designee is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the County, inflation, or any other item reasonably related to the County’s risk.

Any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this contract. Contractor agrees to execute any such amendment within thirty (30) days of receipt.

Any failure, actual or alleged, on the part of the County to monitor or enforce compliance with any of the insurance and indemnification requirements will not be deemed as a waiver of any rights on the part of the County.

G.11 The Contractor agrees to provide insurance set forth in accordance with the requirements herein.

If the Contractor uses existing coverage to comply with these requirements and that coverage does not meet the specified requirements, the Contractor agrees to amend, supplement or endorse the existing coverage to do so.

Without in anyway affecting the indemnity herein provided and in addition thereto, the Contractor shall secure and maintain throughout the contract term the following types of insurance with limits as shown:

G.11.1 Workers’ Compensation/Employer’s Liability – A program of Workers’ Compensation insurance or a state-approved, self-insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer’s Liability with $250,000 limits covering all persons including volunteers providing Services on behalf of the Contractor and all risks to such persons under this contract.

If Contractor has no employees, it may certify or warrant to the County that it does not currently have any employees or individuals who are defined as “employees” under the Labor Code and the requirement for Workers’ Compensation coverage will be waived by the County’s Director of Risk Management.

With respect to Contractors that are non-profit corporations organized under California or Federal law, volunteers for such entities are required to be covered by Workers’ Compensation insurance.

G.11.2 Commercial/General Liability Insurance – The Contractor shall carry General Liability Insurance covering all operations performed by or on behalf of the Contractor providing coverage for bodily injury and property damage with a combined single limit of not less than one million dollars ($1,000,000), per occurrence. The policy coverage shall include:
a. Premises operations and mobile equipment.
b. Products and completed operations.
c. Broad form property damage (including completed operations). d. Explosion, collapse and underground hazards.
e. Personal injury.
f. Contractual liability.
g. $2,000,000 general aggregate limit.

G.11.3 Automobile Liability Insurance – Primary insurance coverage shall be written on ISO Business Auto coverage form for all owned, hired and non-owned automobiles or symbol 1 (any auto). The policy shall have a combined single limit of not less than one million dollars ($1,000,000) for bodily injury and property damage, per occurrence.

Revised 1/10/23 Page 15 of 17
If the Contractor is transporting one or more non-employee passengers in performance of contract Services, the automobile liability policy shall have a combined single limit of two million dollars ($2,000,000) for bodily injury and property damage per occurrence.

If the Contractor owns no autos, a non-owned auto endorsement to the General Liability policy described above is acceptable.

G.11.4 Umbrella Liability Insurance – An umbrella (over primary) or excess policy may be used to comply with limits or other primary coverage requirements. When used, the umbrella policy shall apply to bodily injury/property damage, personal injury/advertising injury and shall include a “dropdown” provision providing primary coverage for any liability not covered by the primary policy. The coverage shall also apply to automobile liability.

H. RIGHT TO MONITOR AND AUDIT
H.1 The County, State and Federal government shall have absolute right to review and audit all records, books, papers, documents, corporate minutes, and other pertinent items as requested, and shall have absolute right to monitor the performance of Contractor in the delivery of Services provided under this Contract. Contractor shall give full cooperation, in any auditing or monitoring conducted. Contractor shall cooperate with the County in the implementation, monitoring, and evaluation of this Contract and comply with any and all reporting requirements established by the County.

H.2 All records pertaining to Services delivered and all fiscal, statistical and management books and records shall be available for examination and audit by County representatives for a period of three years after final payment under this Contract or until all pending County, State and Federal audits are completed, whichever is later.

I. CORRECTION OF PERFORMANCE DEFICIENCIES
I.1 Failure by Contractor to comply with any of the provisions, covenants, requirements or conditions of this Contract shall be a material breach of this Contract.

I.2 In the event of a non-cured breach, County may, at its sole discretion and in addition to any other remedies available at law, in equity, or otherwise specified in this Contract:
a. Afford Contractor thereafter a time period within which to cure the breach, which period shall be established at the sole discretion of County; and/or b. Discontinue reimbursement to Contractor for and during the period in which Contractor is in breach, which reimbursement shall not be entitled to later recovery; and/or c. Withhold funds pending duration of the breach; and/or d. Offset against any monies billed by Contractor but yet unpaid by County those monies disallowed pursuant to Item “b” of this paragraph; and/or e. Terminate this Contract immediately and be relieved of the payment of any consideration to Contractor. In the event of such termination, the County may proceed with the work in any manner deemed proper by the County. The cost to the County shall be deducted from any sum due to the Contractor under this Contract and the balance, if any, shall be paid by the Contractor upon demand.

Revised 1/10/23 Page 16 of 17
J. NOTICES
All written notices provided for in this Contract or which either party desires to give to the other shall be deemed fully given, when made in writing and either served personally, or by facsimile, or deposited in the United States mail, postage prepaid, and addressed to the other party as follows:

San Bernardino County
CAO – Finance and Administration
385 N. Arrowhead Ave., Fourth Floor
San Bernardino, CA 92415
Attn: BOS Finance Analyst
City of Loma Linda
25541 Barton Road
Loma Linda, CA 92354
Attn: Lorena Matarrita
Community Development Director
Notice shall be deemed communicated two (2) County working days from the time of mailing if mailed as provided in this paragraph.

K. ENTIRE AGREEMENT
This Contract, including all Exhibits and other attachments, which are attached hereto and incorporated by reference, and other documents incorporated herein, represents the final, complete and exclusive agreement between the parties hereto. Any prior agreement, promises, negotiations or representations relating to the subject matter of this Contract not expressly set forth herein are of no force or effect. This Contract is executed without reliance upon any promise, warranty or representation by any party or any representative of any party other than those expressly contained herein. Each party has carefully read this Contract and signs the same of its own free will.

L. CONTRACT EXECUTION
This Contract may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Contract.

The parties shall be entitled to sign and transmit an electronic signature of this Contract (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed Contract upon request.

Revised 1/10/23 Page 17 of 17
IN WITNESS WHEREOF, the San Bernardino County and the Contractor have each caused this Contract to be subscribed by its respective duly authorized officers, on its behalf.

FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department

Julie Surber, Principal Assistant County
Counsel

Date Date Date

SAN BERNARDINO COUNTY CITY OF LOMA LINDA
(Print or type name of corporation, company, contractor, etc.)

By
Dawn Rowe, Chair, Board of Supervisors (Authorized signature - sign in blue ink) Dated:

Name Jarb Thaipejr
SIGNED AND CERTIFIED THAT A COPY OF THIS (Print or type name of person signing contract)

DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD Title City Manager
Lynna Monell
Clerk of the Board of Supervisors
of the San Bernardino County
(Print or Type)
By Dated:

Deputy
Address 25541 Barton Road

Loma Linda, CA 92354
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
F. Approve a Supplemental Appropriation of $88,100 and Award Contracts for Chief Plant Operator - Water System - to WaterworkForce, Inc. in an amount not to exceed $60,000 and to Eagle Aerial Solutions for Waterview Software Subscription in an amount not to exceed $28,100 (Public Works) [CC] Meeting
Tuesday, September 9, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 4F.

To
City Council
From
T Jarb Thaipejr, City Manager
Via
Julia Loeffert, Executive Assistant
RECOMMENDATION:

It is recommended that the City Council:

1. Approve a supplemental appropriation of $88,100 from the Water Enterprise Fund Balance.

2. Approve an extension of the contract with WaterWorkForce, Inc. of Yucaipa, in an amount not to exceed $60,000, to provide regulatory coverage ensuring minimum operational requirements mandated by the State of California, subject to any revisions deemed necessary by the City Attorney. The Agreement will be retroactive to July 2, 2025, as the Contractor has been providing services since the start of the new fiscal year, to June 30, 2026.

3. Award a contract to Eagle Aerial Solutions, in an amount not to exceed $28,100, for the WaterView Software Subscription, subject to any revisions deemed necessary by the City Attorney. The Agreement will be retroactive to September 1, 2025, as the Contractor has been providing services since the start of the new fiscal year, to August 31, 2026.

BACKGROUND:

On March 11, 2025, the City Council awarded a contract to WaterWorkForce, Inc. for State-mandated water system regulatory coverage, requiring oversight by a Distribution Certification, Grade Four (D-4) professional. This service was necessary to meet the minimum operational requirements of the State of California until current staff are able to achieve the required certification.

That contract expired on June 30, 2025. Since staff have not yet met the certification requirements, the extension of this contract is necessary to ensure uninterrupted compliance and continued system operations. This service may be required until staff achieve the D-4 certification, and will be budgeted in future years as necessary.

As a California water purveyor, the City of Loma Linda is also required to comply with recent California legislation establishing estimated annual water budgets for both residential and commercial customers, with corresponding annual reporting requirements. This includes compiling and tracking consumption for residential customers as well as commercial customers with Dedicated Irrigation Meters.

Staff have determined that the WaterView platform, provided by Eagle Aerial Solutions, will significantly reduce the staff time and effort involved in complying with these requirements.

ANALYSIS:

Approval of both items under one staff report will ensure continuity of State-mandated regulatory coverage and provide staff with modern software tools to support operational efficiency.

WaterWorkForce Contract Extension:

Extending the contract ensures the City remains compliant with State regulatory requirements, avoiding potential violations and penalties. This coverage will remain in place until staff obtain the required D-4 certification.

Eagle Aerial Solutions WaterView Software:

WaterView is a simplified GIS platform that allows staff to:
• View customer consumption on a monthly basis.
• Identify customers exceeding their estimated water budgets. • Access analytical tools to identify trends in consumption. • Track select groups of customers for targeted management. • Create and export customer lists for focused outreach. • Stay current with continuously updated legislative requirements.

With these tools, WaterView will greatly reduce staff workload and improve efficiency in preparing annual reporting.

The expertise of Eagle Aerial Solutions will also ensure the City remains aligned with evolving regulatory requirements.

It has been determined that Eagle Aerial Solutions is a sole source vendor for the WaterView platform. The product’s unique integration of aerial imaging, consumption tracking, and compliance updates is not available from any other provider, making competitive procurement infeasible.

ENVIRONMENTAL IMPACT:

N/A
FINANCIAL IMPACT:

Approval of this item requires a supplemental appropriation of $88,100 from the Water Enterprise Fund Balance:
$60,000 into Account 4657010-51820 (Water Distribution Professional Services) for the WaterWorkForce contract extension.
$28,100 into Account 4657010-51550 (Water Distribution Software Licenses) for the Eagle Aerial Solutions WaterView Software Subscription.

Attachments
Agreement - Chief Water Plant Operator FY 2026.pdf
Agreement - Waterview Software Subscription.pdf

SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 9th day of September 2025, by and between THE CITY OF LOMA LINDA, a Municipal Corporation (hereinafter referred to as "CITY") and WaterworkForce, Inc. of Yucaipa, California a corporation/a partnership/a sole proprietor, (hereinafter referred to as "CONTRACTOR").

CHIEF WATER PLANT OPERATOR FOR THE CITY OF LOMA LINDA
A. RECITALS

1. City has heretofore requested of CONTACTOR the performance of services with respect to Chief Water Plant Operator (PROJECT” hereinafter);

2. CONTRACTOR has now submitted its proposal for the performance of such services;

3. CITY desires to retain CONTRACTOR to perform the services necessary to render advice and assistance to CITY relating to the PROJECT;

4. CONTRACTOR represents that it is qualified to perform such services and is willing to perform such services as hereinafter defined.

NOW, THEREFORE, IT IS AGREED by and between CITY and CONTRACTOR as follows:

B. AGREEMENT

1. Definitions: The following definitions shall apply to the following terms, except where the context of this Agreement otherwise requires:
a. PROJECT: The preparation of all of the necessary documents, and reports with respect to the Scope of Services described herein and hereto, and made a part hereof; b. SCOPE OF SERVICES: Such services as are necessary to be performed by CONTRACTOR in order to complete the WORK as set forth herein in Exhibit A attached hereto and incorporated herein by reference;

2. CONTRACTOR agrees as follows:
a. CONTRACTOR shall forthwith undertake and complete the PROJECT in accordance herein specified and applicable with Federal, State and CITY statutes, regulations, ordinances and guidelines, all to the reasonable satisfaction of the CITY. b. CONTRACTOR shall at CONTRACTOR'S sole cost and expense, secure and hire such other persons as may, in the opinion of CONTRACTOR, be necessary to comply with the terms of this Agreement. In the event any such other persons are retained by CONTRACTOR, CONTRACTOR hereby warrants that such other persons shall be fully qualified to perform services required hereunder.
c. CONTRACTOR shall, at CONTRACTOR'S sole cost and expense, secure the required issuance of a City Business License as a condition precedent to being engaged as a CONTRACTOR within the CITY.

3. CITY agrees as follows:
a. To pay to CONTRACTOR a maximum sum of that amount set forth in Bid Schedule relating to Compensation/Payment. This sum shall cover the cost of all direct and indirect costs or fees, including the work of employees and consultants of CONTRACTOR. Payment to CONTRACTOR, by CITY, shall be made in accordance with the provisions of Bid Schedule. b. Optional Services: Payments for additional services requested, in writing, by CITY, and not included in the Scope of Services, shall be paid on a compensation basis in accordance with the compensation rates set forth in Bid Schedule. Charges for additional services shall be invoiced on a monthly basis and shall be paid by CITY within 30 days after said invoices are received by CITY.

4. CITY agrees to provide to CONTRACTOR:
a. Information and assistance in the Scope of Services, hereto; b. Copies of information, if available, which CONTRACTOR considers necessary in order to complete the Project;
c. Such information as is generally available from CITY files applicable to the Project; d. Assistance, if necessary, in obtaining information from other governmental agencies and/or private parties. However, it shall be CONTRACTOR'S responsibility to make all initial contact with respect to the gathering of such information.

5. Ownership of Documents: All documents, data, studies, photographs and reports prepared by CONTRACTOR pursuant to this Agreement shall be considered the property of the CITY and, upon payment for services performed by CONTRACTOR, such documents and other identified materials shall be delivered to CITY by CONTRACTOR. CONTRACTOR may, however, make and retain such copies of said documents and materials as CONTRACTOR may desire.

6. Termination: This Agreement may be terminated by CITY upon the giving of written "Notice of Termination" to CONTRACTOR at least ten (10) days prior to the date of termination specified in said Notice. In the event this Agreement is so terminated, CONTRACTOR shall be compensated at CONTRACTOR'S applicable hourly rates as set forth in Bid Schedule, on a pro rata basis with respect to the percentage of the PROJECT completed as of the date of termination. CONTRACTOR shall provide to CITY any and all documents, studies, photographs and reports, whether in draft or final form, prepared by CONTRACTOR as of the date of termination. CONTRACTOR may not terminate this Agreement except for cause.

7. Notices and Designated Representatives: Any and all notices, demands, invoices and written communications between the parties hereto shall be addressed as set forth in the Paragraph 7. The below-named individuals, furthermore, shall be those persons primarily responsible for the performance by the parties under this Agreement:

8. Definition of Contract Period: The Contract shall be in force from July 2, 2025 until June 30, 2026.

Payments for the items in the Bidding Schedule shall be prorated for the portion of the year during which the work is performed. The City Council may extend the contract for up to three (3) one-year periods.

CITY: CITY OF LOMA LINDA
Name: T. JARB THAIPEJR, P.E.

Title: PUBLIC WORKS DIRECTOR/CITY ENGINEER
Address: 25541 BARTON ROAD, LOMA LINDA, CA 92354
CONTRACTOR: WaterworkForce, Inc.

Name: Bret Kadel
Title: CEO
Address: 33817 McKenny Place
Yucaipa, CA 92399-6956
Any such notices, demands, invoices or written communications, by mail, shall be deemed to have been received by the addressee forth-eight (48) hours after deposit thereof in the United States Mail, postage prepaid, and property addressed as set forth above.

9. Insurance: CONTRACTOR shall neither commence work under this Agreement until it has obtained all insurance required hereunder in a company or companies acceptable to CITY nor shall CONTRACTOR allow any employee to commence work on the PROJECT until all insurance required has been obtained. CONTRACTOR shall take out and maintain at all times during the term of this Agreement the following policies of insurance:
a. Workers' Compensation Insurance: Before beginning work, CONTRACTOR shall furnish to CITY a Certificate of Insurance as proof that it has taken out full Workers' Compensation Insurance for all persons whom it may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. b. Labor and Material Bond: In accordance with the provisions of California Labor Code, Section 3700, every employer shall secure the payment of compensation to his employees. CONTRACTOR shall, prior to commencing work, sign and file with CITY a certification as follows:
“I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers' Compensation to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Agreement." c. Public Liability and Property Damage: Throughout the term of this Agreement, at CONTRACTOR'S sole cost and expense, CONTRACTOR shall keep, or cause to be kept, in full force and effect, for the mutual benefit of CITY and CONTRACTOR, comprehensive, broad form, general public liability and automobile insurance against claims and liabilities for personal injury, death, or property damage arising from CONTRACTOR'S activities, providing protection of at least One Million Dollars ($1,000,000.00) for bodily injury or death to any one person or for any one accident or occurrence, and at least One Million Dollars ($1,000,000.00) for property damage. d. General Insurance Requirements: All insurance required by express provision of this Agreement shall be carried only in responsible insurance companies licensed to do business in the State of California and policies required under Paragraph 8b shall name, as additional insured, CITY, its elected officials, officers, employees, and agents. All policies shall contain language, to the extent obtainable, to the effect that (1) the insurer, insured and all subcontractors waive the right of subrogation against CITY and CITY'S elected officials, officers, employees, and agents; (2) the policies are primary and noncontributing with any insurance that may be carried by CITY; and (3) they cannot be canceled or materially changed except after thirty (30) days' written notice by the insurer to CITY by certified mail. CONTRACTOR shall furnish CITY with copies of all such policies promptly upon receipt of them, or certificate evidencing the insurance. CONTRACTOR may effect for its own account insurance not required under this Agreement.

10. Indemnification: CONTRACTOR shall defend, indemnify and save harmless CITY, its elected and appointed officials, officers, agents and employees from all liability from loss, damage, or injury to persons or property, including the payment by CONTRACTOR of any and all legal costs and reasonable attorneys' fees, in any manner to the extent arising out of any negligent or intentional or willful acts or omissions of CONTRACTOR in the performance of this Agreement, including, but not limited to, all consequential damages to the maximum extent permitted by law.

11. Assignment: No assignment of this Agreement or of any part or obligation of performance hereunder shall be made, either in whole or in part, by CONTRACTOR without the prior written consent of CITY.

12. Independent Contractor: The parties hereto agree that CONTRACTOR and its employees, officers, and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of CITY.

13. Compliance with Laws: CONTRACTOR shall comply with all applicable laws in performing its obligations under this Agreement.

14. Confidentiality: Information and materials obtained by the CONTRACTOR from CITY during the performance of this Agreement shall be treated as strictly confidential and shall not be used by the CONTRACTOR for any purpose other than the performance of this Agreement.

15. Discrimination: The CONTRACTOR agrees that no person shall be excluded from employment in the performance of this Agreement on grounds of race, creed, color, sex, age, marital status, or place of national origin. In this connection, the CONTRACTOR agrees to comply with all County, State and Federal laws relating to equal employment opportunity rights.

16. Government Law: This Agreement shall be governed by and construed in accordance with the laws of the State of California.

17. Attorneys' Fees: In the event any legal proceeding is instituted to enforce any term or provision of this Agreement, the prevailing party in said legal proceeding shall be entitled to recover reasonable attorneys' fees and costs from the opposing party in an amount determined by the Court to be reasonable.

18. Entire Agreement: This Agreement supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representation by any party, which is not embodied herein, nor any other agreement, statement, or promise not contained in this Agreement shall be valid or binding. Any modification of this Agreement shall be effective only as it is in writing, signed by all parties.

IN WITNESS WHEREOF, the parties hereto execute this Agreement as of the day and year first set forth above.

CONTRACTOR: CITY:

City of Loma Linda, A Municipal Corporation
By: By:

Typed/Printed Name: Typed/Printed Name:

Title: Title:

ATTEST:

Lynette Arreola, City Clerk
APPROVED AS TO FORM:

Diane Robbins, City Attorney

EXHIBIT A

SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 9th day of September 2025, by and between THE CITY OF LOMA LINDA, a Municipal Corporation (hereinafter referred to as "CITY") and Eagle Aerial Solutions, of Irvine, California a corporation/a partnership/a sole proprietor, (hereinafter referred to as "CONTRACTOR").

WATERVIEW SOFTWARE SUBSCRIPTION
A. RECITALS

1. City has heretofore requested of CONTACTOR the performance of services with respect to Waterview Software Subscription (PROJECT” hereinafter);

2. CONTRACTOR has now submitted its proposal for the performance of such services;

3. CITY desires to retain CONTRACTOR to perform the services necessary to render advice and assistance to CITY relating to the PROJECT;

4. CONTRACTOR represents that it is qualified to perform such services and is willing to perform such services as hereinafter defined.

NOW, THEREFORE, IT IS AGREED by and between CITY and CONTRACTOR as follows:

B. AGREEMENT

8. Definition of Contract Period: The Contract shall be in force from September 1, 2025 until August 31, 2026. Payments for the items in the Bidding Schedule shall be prorated for the portion of the year during which the work is performed. The City Council may extend the contract for up to three (3) one-year periods.

CITY: CITY OF LOMA LINDA
Name: T. JARB THAIPEJR, P.E.

Title: PUBLIC WORKS DIRECTOR/CITY ENGINEER
Address: 25541 BARTON ROAD, LOMA LINDA, CA 92354
CONTRACTOR: Eagle Aerial Solutions.

Name:

Title:

Address: 3333 Michelson Dr., Ste 300
Irvine, CA 92612
Any such notices, demands, invoices or written communications, by mail, shall be deemed to have been received by the addressee forth-eight (48) hours after deposit thereof in the United States Mail, postage prepaid, and property addressed as set forth above.

13. Compliance with Laws: CONTRACTOR shall comply with all applicable laws in performing its obligations under this Agreement.

16. Government Law: This Agreement shall be governed by and construed in accordance with the laws of the State of California.

IN WITNESS WHEREOF, the parties hereto execute this Agreement as of the day and year first set forth above.

CONTRACTOR: CITY:

City of Loma Linda, A Municipal Corporation
By: By:

Typed/Printed Name: Typed/Printed Name:

Title: Title:

ATTEST:

Lynette Arreola, City Clerk
APPROVED AS TO FORM:

Diane Robbins, City Attorney

EXHIBIT A

City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
G. Consider Amendment to Employment Agreement with City Manager T. Jarb Thaipejr and Approve a Supplemental Appropriation of $17,800 for Salary and Benefits Costs for Fiscal Year 2025-2026 (Administration) [CC]
Meeting
Tuesday, September 9, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 4G.

To
City Council
From
Diane E. Robbins, City Attorney
Via
Diane E. Robbins, City Attorney
RECOMMENDATION:

It is recommended that the City Council approve the following:

1. The Amendment to the existing Employment Agreement with City Manager T. Jarb Thaipejr providing for an increase in compensation and an extension of the term of the Employment Agreement to June 30, 2028; and

2. Supplemental appropriation in the amount of $17,800 to fund increased costs in salary and benefit budgets resulting from the amended agreement. The supplemental appropriation will be allocated as follows: $12,400 is from the General Fund fund balance, $2,700 from the Water Fund and $2,700 from Sewer Fund.

BACKGROUND:

City Manager T. Jarb Thaipejr has been the City Manager for the City since July 2009. Over the years, the City Manager has maintained the responsibilities of the Public Works Director and has assumed the responsibilities of Information Technology (IT) Director, Human Resources Director, and Executive Director of the Housing Authority ensuring continuity of service and operational efficiency across multiple departments.

His current Employment Agreement with the City was entered into as of July 1, 2018, and was initially for a term of five years ending June 30, 2023. Said Agreement was amended effective July 1, 2022, to provide for a salary increase of 4% effective July 1, 2022, another 4% on July 1, 2023, another 4% on July 1, 2024, and 3.5% on July 1, 2025. The proposed Amendment to the existing Agreement would extend the employment of Mr. Thaipejr for an additional two years, through June 30, 2028, and would also provide for an increase in compensation. The proposed increase would be a salary increase of 8% effective July 1, 2025, 4% on July 1, 2026, and another 4% on July 1, 2027. No other changes to Mr. Thaipejr’s Employment Agreement are proposed, and all other terms of the existing Employment Agreement would remain in full force and effect.

ANALYSIS:

The proposed amended employment contract includes adjustments of his assumption of the duties of Public Works, Human Resources, and IT Director, which demonstrates versatility, dedication, and cost-effectiveness for the City. Since his appointment in July 2009, the City Manager has provided valuable institutional knowledge and demonstrated strong performance in financial management, intergovernmental relations, leadership and strategic planning. Approval of the amended contract reflects the Council’s commitment to retain an experienced City Manager.

ENVIRONMENTAL IMPACT:

None.

FINANCIAL IMPACT:

The proposed revised salary schedule reflecting the amended agreement is outlined below.

Effective
Date
Increase
Amount
Annual
Salary
Monthly
Equivalent Hourly Equivalent
07/01/2025 8% $
295,669.9926
$
24,639.1661 $ 142.1490
07/01/2026 4%
$
307,496.7923
$
25,624.7327 $ 147.8350
07/01/2027 4% $
319,796.6640
$
26,649.7220 $ 153.7484
From July 1, 2025, through June 30, 2028, the salary-only fiscal impact of the Amendment to the Employment Agreement is approximately $46,200 in total. The annual breakdown is as follows: FY 2025-2026: $22,000; 2026- 2027 $11,900; and 2027-2028 $12,300. Funding is coming from 0011200 (City Manager Department) – 60%, 0013100 (Engineering Department) – 10%, 4053500 (Sewer Fund) – 15%, 4657000 (Water Fund) – 15%.

For the current fiscal year (FY 2025-2026), a portion of the salary increase is included in the adopted budget, a supplemental appropriation of $17,800 is requested to cover the incremental increase in salaries and benefits budgets. A detailed allocation is provided below. Future fiscal year budget accounts will be adjusted during the budget preparation process to address the changes to salary compensation for the City Manager.

Account Description Supplemental
Appropriation
0011200-50010 General Fund-City Manager-Salaries $ 8,500 0011200-50500 General Fund-City Manager-Benefits 2,000
0013100-50010 General Fund-Engineering-Salaries 1,500
0013100-50500 General Fund-Engineering-Benefits 400
4053500-50010 Sewer Fund-Salaries 2,200
4053500-50500 Sewer Fund-Benefits 500
4657000-50010 Water Fund-Salaries 2,200
4657000-50500 Water Fund-Benefits 500
$ 17,800
Summary by Account:

Salaries $ 14,400
Benefits 3,400
$ 17,800
Summary by Fund:

General Fund $ 12,400
Sewer 2,700
Water 2,700
$ 17,800
Attachments
CM Employment Agreement EFF 7-1-25.pdf

AMENDMENT TO EMPLOYMENT AGREEMENT
WITH
CITY MANAGER T. JARB THAIPEJR
This Agreement is made effective as of July 1, 2025, by and between the City of Loma Linda, a municipal corporation (“City”) and T. Jarb Thaipejr, an individual (“Thaipejr”), and collectively designated as the “Parties.”

RECITALS
WHEREAS, Parties previously entered into an Employment Agreement (titled Amended Employment Agreement) on July 1, 2018, for Thaipejr’s continued employment as City Manager of City (“the Agreement”);
WHEREAS, the term of the Agreement was from July 1, 2018, through June 30, 2023; WHEREAS, the Agreement was amended and made effective on July 1, 2022 (“the Amended Agreement”);
WHEREAS, the Amended Agreement extended the term of the Agreement to June 30, 2026;
WHEREAS, said Amended Agreement provided that Thaipejr would be entitled to a salary increase of 4% on July 1, 2022, another 4% on July 1, 2023, another 4% on July 1, 2024, and 3.5% on July 1, 2025;
WHEREAS, City and Thaipejr desire to amend the Agreement to extend the term of the Agreement by an additional two years;
WHEREAS, City also desires to amend the Agreement to provide for an additional increase to Thaipejr effective July 1, 2025, as well as increases during the extended term of the Agreement;
WHEREAS, Thaipejr is willing to continue to act as City Manager for City through June 30, 2028;
Amendment to Employment Agreement

Page 2 ends

AGREEMENT
NOW, THEREFORE, IT IS AGREED by and between City and Thaipejr to amend the Agreement dated July 1, 2018, as follows:

1. The first paragraph of Section TERM of said Agreement shall be amended to provide that the term of Thaipejr’s employment shall be extended through June 30, 2028.

2. The second paragraph of Section COMPENSATION shall be amended to provide that Thaipejr’s current salary shall increase by 8% on July 1, 2025, 4% on July 1, 2026, and another 4% on July 1, 2027.

3. Except as modified above, all other terms and provisions of the Agreementshall remain in full force and effect.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed the day and year first above written.

CITY OF LOMA LINDA, CALIFORNIA
By: By:

Phillip Dupper, Mayor T. Jarb Thaipejr, City Manager
ATTEST:

By:

Lynette Arreola, City Clerk
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
H. Declare Vacancies and Direct the Clerk to Post Vacancies for the Following Committes/Commissions(Administration) [CC]
Budget Committee (one vacancy)
Historic Commission (three vacancies)
Parks, Recreation and Beautification Committee (four vacancies) Planning Commission (two vacancies)
Personnel Board (one vacancy)
Traffic Advisory Committee (three vacancies)
Meeting
Tuesday, September 9, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 4H.

To
City Council
From
Lynette Arreola, City Clerk
RECOMMENDATION:

It is recommended that the City Council declare Committee/Commission Member vacancies and direct the Clerk to post the vacancy notices and return to a future meeting for City Council appointments.

BACKGROUND:

The terms of the Committee/Commission members have expired. The notice and summary of each of the committees, commission and boards having member terms expiring are attached. The Notice and summary will be posted on the City's Website and at the 3 required locations - Civic Center, Library and at the Post Office, as well as on the City's website.

The Committee/Commission members of the expired terms were notified and invited to resubmit an application for membership.

ANALYSIS:

In accordance with standard policies, staff is requesting City Council authorization to post a public notice announcing these vacancies. The public notice will include the name of the committee, the number of vacancies, qualifications (if any), and the application deadline. Final reports and applications will be brought to the City Council for appointment.

ENVIRONMENTAL IMPACT:

None.

FINANCIAL IMPACT:

None.

Attachments
Vacancy Committe Desc.pdf

BUDGET COMMITTEE
The Committee reviews the City’s fiscal year budget and prepares recommendations to the City Council on how best to allocate the limited resources of the City to the various municipal services.

The City Manager and Finance Director/Treasurer are the City's staff liaison members, although all Department Heads participate.

Member Size: Three
Term: Four years
Meeting Schedule: As needed basis, frequent during the months of May and June Jay Gallant Term Expired: June 2024

HISTORIC COMMISSION
The Commission prepares recommendations to the City Council pertaining to buildings and sites in the City of historical significance to further preserve the history of the City. An historical preservation ordinance has been adopted by the City Council, and the Commission is working on various aspects of the ordinance for implementation. A Historic District has been established. The Director of Community Development is the City’s staff liaison member.

Member Size: Eight
Term: Four years
Meeting Schedule: Bi-Monthly - first Monday of the Month beginning January William Coffman Term Expired: June 2023
Cindee M Nelson Term Expired: June 2025
Fred Ramos Term Expired: June 2025

PARKS, RECREATION, AND BEAUTIFICATION COMMITTEE
In February 2025, the Trails Development Committee merged with the Parks, Recreation, and Beautification Committee. The Committee is responsible for reviewing the Parks and Recreation Element of the City’s General Plan and recommending potential updates to the City Council. Its duties include making recommendations on upgrades to existing parks, the development of new parks, acquisition of parkland, creation of a trail system, pursuit of grant funding, and the establishment of beautification programs. he Committee also addresses trail-related matters within the Transportation/Circulation, Conservation and Open Space, and Parks and Recreation Elements of the General Plan as well as maintenance and improvements to the South Hills Trail and the Edison Easement Trail. The Director of Public Works serves as the staff liaison to the Committee.

Since the two Committees and its members merged, the membership is now at six (6). A recommendation to modify the member size may be considered at the time of member appointment.

Member Size: Five
Term: Three years
Meeting Schedule: Quarterly – second Monday of the month beginning March Valerie Gallant Term Expired: June 2024
Janet Razzouk Term Expired: June 2024
James Earsom Term Expired: June 2024
Jaime Dupper Term Expired: June 2024

PLANNING COMMISSION
The Commission acts as a consulting and advisory board to the City Council, makes investigations and recommendations in an advisory capacity, either upon its own initiative or upon the request of either the City Staff or the City Council, of matters pertaining to growth, development and beautification of the City, including: subdivisions, street closures and street vacations, zoning text amendments and interpretations, annexation proceedings, development agreements, specific plans, general plan amendments, zone changes, variances, conditional use permits, parcel maps, zoning text interpretations, waivers, master sign plans, precise plans of design.

Commission members are required to file a Statement of Economic Interests pursuant to the City's adopted Conflict of Interest Code as mandated by the Political Reform Act and enforced by the Fair Political Practices Commission (FPPC). Statements of Economic Interest are public records.

Member Size: Five
Term: Four years
Meeting Schedule: Third Wednesday of each month
Jay Nelson Term Expired: June 2025
John Nichols Term Expired: June 2025

PERSONNEL BOARD
The duties and powers of the Board are to hear and decide Administrative Review Appeals and Grievance Appeals as prescribed by the Personnel Rules and Regulations. The City Manager as Personnel Director is the City's staff liaison member.

Member Size: Three – Two of the Three are appointed by City Council and One at-large Term: Three years
Meeting Schedule: As-needed basis
Milford Harrison Term Expired: June 2025

TRAFFIC ADVISORY COMMITTEE
The Traffic Advisory Committee is comprised of 11 members, 5 appointed at large and 6 representing staff, the San Bernardino County Sheriff’s Department, Loma Linda Academy, Loma Linda University/Allied Health Systems, Bryn Mawr and Mission School. The task of the Committee is to review requests of citizens, staff, institutions and City Council pertaining to traffic safety items and subsequently submit recommendations to the City Council for consideration. The Director of Public Works is the City's staff liaison member.

Member Size: Five
Term: Four years
Meeting Schedule: Quarterly – first Thursday of the month beginning March Milford Harrison Term Expired: June 2024
Willam Chapman Term Expired: June 2024
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
A. Adopt Council Bill #O-2025-03 - (Second Reading) Ordinance Amending and Adopting a New Chapter 19.12 of the Loma Linda Municipal Code Entitled "Flood Control Measures" to Comply with the New Federal Emergency Management Agency (FEMA) Regulations to Adopt Flood Hazard Maps, to Designate a Floodplain Administrator, and Address for Other Purposes, Providing Severability, Establishing an Effective Date of October 9, 2025, and Repealing Ordinance Nos. 148, 369, 380, and 678 (Public Works) [CC] Meeting
Tuesday, September 9, 2025, 7:00 PM
Agenda Group
Old Business Item: 5A.

To
City Council
From
Jeff Peterson, Associate Engineer
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:

It is recommended that the City Council adopt Council Bill #O-2025-03, waive the reading of the ordinance in its entirety and direct to read by title only an Ordinance updating flood control measures to comply with the new Federal Emergency Management Agency (FEMA) regulations and repealing Ordinance Nos. 148, 369, 380, and 678.

BACKGROUND:

On August 12, 2025, the City Council conducted a public hearing introducing Council Bill #O-2025-03 on first reading. No public comments were received. The City Council set the second reading to September 9, 2025, for adoption.

To remain eligible for participation in the Federal Flood Insurance Program administered by FEMA, the City must comply with specific regulations designed to reduce potential flooding risks. The existing ordinance for Chapter

19.12 (Flood Control Measures) will be replaced with an updated version based on the model ordinance provided by the Federal Insurance Administration. The new Flood Insurance Rate Maps (FIRM) will take effect 30 days after adoption, on October 9, 2025.

ANALYSIS:

The proposed amendment to this chapter is to allow for the automatic adoption of any updates, revisions or new Flood Insurance studies prepared by the Federal Insurance Administration under the direction of FEMA. This will keep the City of Loma Linda in compliance with federal regulations.

ENVIRONMENTAL IMPACT:

N/A
FINANCIAL IMPACT:

None.

Attachments
Ordinance - FEMA Chapter 19.12.attachment.pdf
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, ADOPTING NEW CHAPTER 19.12 (FLOOD CONTROL

MEASURES) OF THE LOMA LINDA MUNICIPAL CODE TO ADOPT FLOOD

HAZARD MAPS, DESIGNATE A FLOODPLAIN ADMINISTRATOR, AND
ADDRESS FOR OTHER PURPOSES; PROVIDING FOR SEVERABILITY; REPEALING ORDINANCE NUMBERS 148, 369, 380, AND 678; AND ESTABLISHING AN EFFECTIVE DATE OF OCTOBER 9, 2025.
______________________________________________________________________ WHEREAS, the Legislature of the State of California has, in Government Code Sections 65302, 65560, and 65800, conferred upon local governments the authority to adopt regulations designed to promote the public health, safety, and general welfare of its citizenry; and WHEREAS, the Federal Emergency Management Agency has identified special flood hazard areas within the boundaries of the City of Loma Linda, California and such areas may be subject to periodic inundation which may result in loss of life and property, health and safety hazards, disruption of commerce and governmental services, extraordinary public expenditures for flood protection and relief, and impairment of the tax base, all of which adversely affect the public health, safety and general welfare, and
WHEREAS, the City of Loma Linda, California was accepted for participation in the National Flood Insurance Program on July 16,1987 and the City Council of the City of Loma Linda, California desires to continue to meet the requirements of Title 44 Code of Federal Regulations, Sections 59 and 60, necessary for such participation; and WHEREAS, pursuant to the California Health and Safety Code, Division 13, Part 1.5 and Part 2.5, the City of Loma Linda, California is required to administer and enforce the California Building Standards Code, and such building codes contain certain provisions that apply to the design and construction of buildings and structures in flood hazard areas; and WHEREAS, the City Council of the City of Loma Linda, California has determined that it is in the public interest to adopt the proposed floodplain management regulations that are coordinated with the California Building Standards Code.

NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Loma Linda, California that the following floodplain management regulations are hereby adopted.

SECTION 1. RECITALS.

The foregoing whereas clauses are incorporated herein by reference and made a part hereof.

SECTION 2. These regulations specifically repeal and replace the following ordinance(s) and regulation(s): (Ord. 148, Ord 369, Ord. 380 § 1, 1987; Ord. 678 § 1, 2008) Council Bill #O-2025-03

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CHAPTER 19.12 – FLOODPLAIN MANAGEMENT
Sec. 19.12.010. - Title. These regulations, in combination with the flood provisions of California Code of Regulations Title 24, the California Building Standards Code (hereinafter “building codes,” consisting of the Part 2 (building), Part 2.5 (residential), Part 10 (existing building), and related codes), shall be known as the Floodplain Management Regulations of the City of Loma Linda, California (hereinafter “these regulations”).

Sec. 19.12.020. - Statutory authority. Legislature of the State of California has, in Government Code Sections 65302, 65560, and 65800, conferred upon local governments the authority to adopt regulations designed to promote the public health, safety, and general welfare of its citizenry.

Sec. 19.12.030. - Scope. The provisions of these regulations, in combination with the flood provisions of the building codes, shall apply to all proposed development entirely or partially in flood hazard areas established in Section 19.12.110 of these regulations.

Sec. 19.12.040. – Purposes and objectives. The purposes and objectives of these regulations and the flood load and flood resistant construction requirements of the building codes are to promote the public health, safety and general welfare and to minimize public and private losses due to flood conditions in specific flood hazard areas through the establishment of comprehensive regulations for management of flood hazard areas, designed to:
(1) Minimize unnecessary disruption of commerce, access and public service during times of flooding.
(2) Require the use of appropriate construction practices in order to prevent or minimize future flood damage.
(3) Manage the alteration of natural floodplains, stream channels and shorelines to minimize the impact of development on the natural and beneficial functions of the floodplain.
(4) Manage filling, grading, dredging, mining, paving, excavation, drilling operations, storage of equipment or materials, and other development which may increase flood damage or erosion potential.
(5) Prevent or regulate the construction of flood barriers which will divert floodwater or increase flood hazards.
(6) Contribute to improved construction techniques in the floodplain. (7) Minimize damage to public and private facilities and utilities. (8) Help maintain a stable tax base by providing for the sound use and development of flood hazard areas.
(9) Minimize the need for rescue and relief efforts associated with flooding. (10) Ensure that property owners, occupants, and potential owners are aware of property located in flood hazard areas.

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(11) Minimize the need for future expenditure of public funds for flood control projects and response to and recovery from flood events.
(12) Meet the requirements of the National Flood Insurance Program for community participation as set forth in Title 44 Code of Federal Regulations, Section 59.22.

Sec. 19.12.050. - Coordination with California Building Standards Code. Pursuant to the requirement established in State statute that the City of Loma Linda, California administer and enforce the California Building Standards Code, the City Council of the City of Loma Linda, California hereby acknowledges that the building codes contain certain provisions that apply to the design and construction of buildings and structures in flood hazard areas. Therefore, these regulations are intended to be administered and enforced in conjunction with the building codes.

Sec. 19.12.060. - Warning. The degree of flood protection required by these regulations and the building codes is considered reasonable for regulatory purposes and is based on scientific and engineering considerations. Larger floods can and will occur. Flood heights may be increased by man-made or natural causes. Enforcement of these regulations and the building codes does not imply that land outside the special flood hazard areas, or that uses permitted within such flood hazard areas, will be free from flooding or flood damage. The flood hazard areas and base flood elevations contained in the Flood Insurance Study and shown on Flood Insurance Rate Maps and the requirements of Title 44 Code of Federal Regulations, Sections 59 and 60 may be revised by the Federal Emergency Management Agency, requiring this community to revise these regulations to remain eligible for participation in the National Flood Insurance Program. No guaranty of vested use, existing use, or future use is implied or expressed by compliance with these regulations.

Sec. 19.12.070. - Disclaimer of liability. These regulations shall not create liability on the part of the City Council of the City of Loma Linda, California any officer or employee thereof, the State of California, or the Federal Emergency Management Agency, for any flood damage that results from reliance on these regulations or any administrative decision lawfully made hereunder. The Floodplain Administrator and any employee charged with the enforcement of these regulations, while acting for the community in good faith and without malice in the discharge of the duties required by these regulations or other pertinent law or ordinance, shall not thereby be rendered liable personally and is hereby relieved from personal liability for any damage accruing to persons or property as a result of any act or by reason of an act or omission in the discharge of official duties. Any suit instituted against an officer or employee because of an act performed by that officer or employee in the lawful discharge of duties and under the provisions of these regulations shall be defended by a legal representative of the community until the final termination of the proceedings. The Floodplain Administrator and any subordinate shall not be liable for cost in any action, suit or proceeding that is instituted in pursuance of the provisions of these regulations.

Sec. 19.12.080. - Other laws. The provisions of these regulations shall not be deemed to nullify any provisions of local, State or federal law.

Sec. 19.12.090. - Abrogation and greater restrictions. These regulations supersede any ordinance in effect in flood hazard areas. However, these regulations are not intended to repeal, Council Bill #O-2025-03

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abrogate or impair any existing ordinances including land development regulations, subdivision regulations, zoning ordinances, stormwater management regulations, or building codes, nor any existing easements, covenants, or deed restrictions. In the event of an overlap or conflict between these regulations and any other ordinance, code, regulation, easement, covenant, or deed restriction, the more restrictive shall govern.

Sec. 19.12.100. - General applicability. These regulations, in conjunction with the building codes, provide minimum requirements for development located in flood hazard areas, including the subdivision of land; filling, grading and other site improvements; installation of utilities; installation, placement and replacement of manufactured homes; placement of recreational vehicles; installation of tanks; temporary structures and temporary or permanent storage; utility and miscellaneous Group U buildings and structures; certain building work exempt from permit under the building codes; and flood control projects.

Sec. 19.12.110. - Establishment of flood hazard areas. The Flood Insurance Study for San Bernardino County California and Incorporated Areas dated January 17, 1997 and all subsequent amendments and revisions, and the accompanying Flood Insurance Rate Maps (FIRM), and all subsequent amendments and revisions to such maps, are hereby adopted by reference as a part of these regulations and serve as the basis for establishing flood hazard areas. Where the building code establishes flood hazard areas, such areas are established by this section. Additional maps and studies, when specifically adopted, supplement the FIS and FIRMs to establish additional flood hazard areas. Maps and studies that establish flood hazard areas are on file at the Office of the City Engineer, 25541 Barton Road, Loma Linda, California Sec. 19.12.120. - Interpretation. In the interpretation and application of these regulations, all provisions shall be:
(1) Considered as minimum requirements.
(2) Liberally construed in favor of the governing body. (3) Deemed neither to limit nor repeal any other powers granted under state statutes.

Sec. 19.12.130. - Designation. The City Engineer is designated the Floodplain Administrator.

The Floodplain Administrator shall have the authority to delegate performance of certain duties to other employees.

Sec. 19.12.140. - General authority. The Floodplain Administrator is authorized and directed to administer and enforce these regulations. The Floodplain Administrator shall have the authority to render interpretations of these regulations and to establish policies and procedures in order to clarify the application of its provisions. Such interpretations, policies and procedures shall be consistent with the intent and purpose of these regulations and the flood provisions of the building code and shall not have the effect of waiving specific requirements without the granting of a variance pursuant to Sec. 19.12.340 - Sec. 19.12.420 of these regulations. The Floodplain Administrator is authorized to waive the submission of site plans, construction documents, and other data that are required by these regulations but that are not required to be prepared by a qualified California (CA) Licensed Land Surveyor or Civil Engineer when it is found that the nature of the proposed development is such that the review of such submissions is not necessary to ascertain compliance with these regulations.

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Sec. 19.12.150. - Coordination. The Floodplain Administrator shall coordinate with and provide comments to the Building Official to administer and enforce the flood provisions of the building code and to ensure compliance with the applicable provisions of these regulations. The Floodplain Administrator and the Building Official have the authority to establish written procedures for reviewing applications and conducting inspections for buildings and for administering and documenting determinations of substantial improvement and substantial damage made pursuant to Section Sec. 19.12.170 of these regulations.

Sec. 19.12.160. - Duties. The Floodplain Administrator, in coordination with other pertinent offices of the community, shall:
(1) Review all permit applications and plans to determine whether proposed development is located in flood hazard areas.
(2) Review all applications and plans for development in flood hazard areas for compliance with these regulations.
(3) Review, in coordination with the Building Official, required design certifications and documentation of elevations specified by the building code to determine that such certifications and documentations are complete.
(4) Review applications and plans for modification of any existing development in flood hazard areas for compliance with these regulations.
(5) Require development in flood hazard areas to be reasonably safe from flooding and to be designed and constructed with methods, practices and materials that minimize flood damage.
(6) Interpret flood hazard area boundaries and provide available flood elevation and flood hazard information.
(7) Determine whether additional flood hazard data shall be obtained from other sources or developed by the applicant.
(8) Complete the appropriate section of the Department of Housing and Community Development Floodplain Ordinance Compliance Certification for Manufactured Home/Mobil home Installations when submitted by applicants. (9) Review requests submitted to the Building Official seeking approval to modify the strict application of the flood load and flood resistant construction requirements of the building code, to determine whether such requests require consideration as a variance pursuant to Article Sec. 19.12.340 – Sec. 19.12.420 of these regulations. (10) Coordinate with the Building Official and others to identify and investigate damaged buildings located in flood hazard areas and inform owners of the requirement to obtain permits for repairs.
(11) Require applicants who submit hydrologic and hydraulic engineering analyses to support permit applications to submit to FEMA the data and information necessary to maintain the Flood Insurance Rate Maps when the analyses indicate changes in base flood elevations, flood hazard area boundaries, or floodway designations; such submissions shall be made within 6 months of such data becoming available.

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(12) Require applicants who propose alteration of a watercourse to notify adjacent communities and the NFIP State Coordinating Agency, and to submit copies of such notifications to the Federal Emergency Management Agency (FEMA). (13) Inspect development in accordance with Sec. 19.12.300 - Sec. 19.12.330 of these regulations and inspect flood hazard areas to determine when development is undertaken without issuance of permits.
(14) Prepare comments and recommendations for consideration when applicants seek variances for development other than buildings in accordance with Article Section

19.12.340 – 19.12.142 of these regulations.
(15) Cite violations in accordance with Sec. 19.12.430 - Sec. 19.12.450 of these regulations.
(16) Notify FEMA when the corporate boundaries of the City of Loma Linda, California have been modified and provide a map and legal description of the changes in the corporate boundaries.

Sec. 19.12.170. - Substantial improvement and substantial damage determinations. For applications for building permits to improve buildings and structures, including alterations, movement, enlargement, replacement, repair, additions, rehabilitations, renovations, substantial improvements, repairs of substantial damage, and any other improvement of or work on such buildings and structures, the Floodplain Administrator, in coordination with the Building Official, shall:
(1) Estimate the market value, or require the applicant to obtain an appraisal of the market value prepared by a qualified independent appraiser, of the building or structure before the start of construction of the proposed work; in the case of repair, the market value of the building or structure shall be the market value before the damage occurred and before any repairs are made.
(2) Compare the cost to perform the improvement, the cost to repair the damaged building to its pre-damaged condition, or the combined costs of improvements and repairs, when applicable, to the market value of the building or structure. (3) Determine and document whether the proposed work constitutes substantial improvement or repair of substantial damage.
(4) Notify the applicant when it is determined that the work constitutes substantial improvement or repair of substantial damage and that compliance with the flood resistant construction requirements of the building code is required and notify the applicant when it is determined that work does not constitute substantial improvement or repair of substantial damage.

Sec. 19.12.180. - Department records. In addition to the requirements of the building code and these regulations, and regardless of any limitation on the period required for retention of public records, the Floodplain Administrator shall maintain and permanently keep and make available for public inspection all records that are necessary for the administration of these regulations and the flood provisions of the building codes, including Flood Insurance Studies and Flood Insurance Rate Maps; documents from FEMA that amend or revise FIRMs; records of issuance of permits and denial of permits; determinations of whether proposed work constitutes Council Bill #O-2025-03

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substantial improvement or repair of substantial damage; required certifications and documentation specified by the building codes and these regulations; notifications to adjacent communities, FEMA, and the State related to alterations of watercourses; assurance that the flood carrying capacity of altered waterways will be maintained; documentation related to variances, including justification for issuance or denial; and records of enforcement actions taken pursuant to these regulations and the flood resistant provisions of the building codes.

Sec. 19.12.190. - Permits required. Any person, owner or authorized agent who intends to conduct any development in a flood hazard area shall first make application to the Floodplain Administrator and shall obtain the required permit for floodplain development. No permit shall be issued until compliance with the requirements of these regulations and all other applicable codes and regulations has been satisfied. No building permit shall be issued based on Conditional Letters of Map Revision issued by FEMA. Depending on the nature and extent of proposed development that includes a building or structure, the Floodplain Administrator may determine a permit for floodplain development is required in addition to a building permit.

Sec. 19.12.200. - Application for permit. The applicant shall file an application in writing on a form furnished by the Floodplain Administrator. The information provided shall:
(1) Identify and describe the development to be covered by the permit. (2) Describe the land on which the proposed development is to be conducted by legal description, street address or similar description that will readily identify and definitively locate the site.
(3) Indicate the use and occupancy for which the proposed development is intended. (4) Be accompanied by a site plan and construction documents as specified in Sec.

19.12.260 – 19.12.290 of these regulations, including grading, excavation and filling plans and other information deemed appropriate by the Floodplain Administrator. (5) State the valuation of the proposed work.
(6) Be signed by the applicant or the applicant's authorized agent. (7) Include such other data and information required by the Floodplain Administrator to demonstrate compliance with these regulations.

Sec. 19.12.210. - Validity of permit. The issuance of a permit for floodplain development under these regulations or the building codes shall not be construed to be a permit for, or approval of, any violation of these regulations, the building code, or any other ordinance of the community.

The issuance of a permit for floodplain development based on submitted documents and information shall not prevent the Floodplain Administrator from requiring the correction of errors and omissions. The Floodplain Administrator is authorized to prevent occupancy or use of a structure or site which is in violation of these regulations.

Sec. 19.12.220. - Other permits required. The applicant shall obtain all other required state and federal permits prior to initiating work authorized by these regulations and shall provide documentation of such permits to the Floodplain Administrator. Such permits include but are not limited to the California State Water Resources Control Board for activities that affect wetlands and alter surface water flows, in conjunction with the U.S. Army Corps of Engineers; Section 404 of the Clean Water Act.

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Sec. 19.12.230. - Expiration. A permit for floodplain development shall become invalid when the proposed development is not commenced within 180 days after its issuance, or when the work authorized is suspended or abandoned for a period of 180 days after the work commences. Extensions shall be requested in writing and justifiable cause demonstrated. The Floodplain Administrator is authorized to grant, in writing, one or more extensions of time, for periods not more than 180 days each unless FEMA has issued notification of revision to the Flood Insurance Rate Study and Flood Insurance Rate Maps that alter the flood hazard area or floodway boundaries, flood zones, or base flood elevations, in which case the permit is invalid.

Sec. 19.12.240. - Suspension or revocation. The Floodplain Administrator is authorized to suspend or revoke a permit for floodplain development issued under these regulations wherever the permit is issued in error or on the basis of incorrect, inaccurate or incomplete information, or in violation of these regulations or any ordinance or code of this community.

Sec. 19.12.250. - Appeals of decisions. When it is alleged there is an error in any decision or determination made by the Floodplain Administrator in the interpretation or enforcement of these regulations, such decision or determination may be appealed to the City Council of the City of Loma Linda, California by filing a written appeal setting forth the reasons of the appeal.

Sec. 19.12.260. - Information for development in flood hazard areas. The site plan or construction documents for any development subject to the requirements of these regulations shall be drawn to scale and shall include, as applicable to the proposed development:
(1) Delineation of flood hazard areas; floodway boundaries and flood zone(s); base flood elevation(s); ground elevations; proposed filling, grading, and excavation; and drainage patterns and facilities when necessary for review of the proposed development. (2) Where base flood elevations or floodway data are not included on the FIRM or in the Flood Insurance Study, they shall be established in accordance with Section Sec.

19.12.270 or Section Sec. 19.12.280 of these regulations. (3) Where the parcel on which the proposed development will take place will have more than 50 lots or is larger than 5 acres and base flood elevations are not included on the FIRM or in the Flood Insurance Study, such elevations shall be established in accordance with Section Sec. 19.12.270 (2) of these regulations. (4) Location of the proposed activity and proposed structures; locations of water supply, sanitary sewer, and other utilities; and locations of existing buildings and structures. (5) Location, extent, amount, and proposed final grades of any filling, grading, or excavation.
(6) Where the placement of fill is proposed, the amount, type, and source of fill material; compaction specifications; a description of the intended purpose of the fill areas; and evidence that the proposed fill areas are the minimum necessary to achieve the intended purpose.
(7) Existing and proposed alignment of any proposed alteration of a watercourse.

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Sec. 19.12.270. - Information in flood hazard areas without base flood elevations (approximate Zone A). Where flood hazard areas are delineated on the FIRM and base flood elevation data have not been provided, the Floodplain Administrator is authorized to:
(1) Require the applicant to include base flood elevation data prepared by a qualified CA Licensed Civil Engineer in accordance with currently accepted engineering practices.

Such analyses shall be performed and sealed by a qualified CA Licensed Civil Engineer. Studies, analyses and computations shall be submitted in sufficient detail to allow review and approval by the Floodplain Administrator. The accuracy of data submitted for such determination shall be the responsibility of the applicant. (2) Obtain, review, and provide to applicants base flood elevation and floodway data available from a federal or state agency or other source or require the applicant to obtain and use base flood elevation and floodway data available from a federal or state agency or other source.
(3) Where base flood elevation and floodway data are not available from another source, where the available data are deemed by the Floodplain Administrator to not reasonably reflect flooding conditions, or where the available data are known to be scientifically or technically incorrect or otherwise inadequate:
(a) Require the applicant to include base flood elevation data in accordance with Section 19.12.270 (1) of these regulations; or
(b) Specify that the base flood elevation is two (2) feet above the highest adjacent grade at the location of the development, provided there is no evidence indicating flood depths have been or may be greater than two (2) feet.
(4) Where the base flood elevation data are to be used to support a request for a Letter of Map Change from FEMA, advise the applicant that the analyses shall be prepared by a qualified CA Licensed Civil Engineer in a format required by FEMA, and that it shall be the responsibility of the applicant to satisfy the submittal requirements and pay the processing fees.

Sec. 19.12.280. - Additional analyses and certifications. As applicable to the location and nature of the proposed development activity, and in addition to the requirements of these regulations, the applicant shall have the following analyses signed and sealed by a qualified CA Licensed Civil Engineer for submission with the site plan and construction documents:
(1) For development activities proposed to be located in a floodway, a floodway encroachment analysis that demonstrates that the encroachment of the proposed development will not cause any increase in base flood elevations; where the applicant proposes to undertake development activities that do increase base flood elevations, the applicant shall submit such analysis to FEMA as specified in Section 19.12.290 of these regulations and shall submit the Conditional Letter of Map Revision, when issued by FEMA, with the site plan and construction documents.
(2) For development activities proposed to be located in Zone A1-30 or Zone AE but floodways have not been designated, hydrologic and hydraulic analyses that demonstrate that the cumulative effect of the proposed development, when combined with all other existing and anticipated flood hazard area encroachments, will not increase Council Bill #O-2025-03

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the base flood elevation more than one (1) foot at any point within the community. This requirement does not apply in any other special flood hazard areas. (3) For alteration of a watercourse, an engineering analysis prepared in accordance with standard engineering practices that demonstrates the flood-carrying capacity of the altered or relocated portion of the watercourse will not be decreased, and certification that the altered watercourse shall be maintained in a manner which preserves the channel's flood-carrying capacity. The applicant shall submit the analysis to FEMA as specified in Section 19.12.290 of these regulations. The applicant shall notify the chief executive officer of adjacent communities and the California Department of Water Resources. The Floodplain Administrator shall maintain a copy of the notification in the permit records and shall submit a copy to FEMA.

Sec. 19.12.290. - Submission of additional data. When additional hydrologic, hydraulic or other engineering data, studies, and additional analyses are submitted to support an application, the applicant has the right to seek a Letter of Map Change from FEMA to change the base flood elevations, change floodway boundaries, or change boundaries of flood hazard areas shown on FIRMs, and to submit such data to FEMA for such purposes. The analyses shall be prepared by a qualified CA Licensed Civil Engineer in a format required by FEMA. Submittal requirements and processing fees shall be the responsibility of the applicant. Provided FEMA issues a Conditional Letter of Map Revision, construction of proposed flood control projects and land preparation for development are permitted, including clearing, excavation, grading, and filling.

Permits for construction of buildings shall not be issued until the applicant satisfies the FEMA requirements for issuance of a Letter of Map Revision.

Sec. 19.12.300. - Inspections, in general. Development for which a permit for floodplain development is required shall be subject to inspection. Approval as a result of an inspection shall not be construed to be an approval of a violation of the provisions of these regulations or the building code. Inspections presuming to give authority to violate or cancel the provisions of these regulations or the building code or other ordinances shall not be valid.

Sec. 19.12.310. - Inspections of development other than buildings and structures. The Floodplain Administrator shall make or cause to be made, inspections of all development other than buildings and structures that is authorized by issuance of a permit for floodplain development under these regulations. The Floodplain Administrator shall inspect flood hazard areas from time to time to determine when development is undertaken without issuance of a permit.

Sec. 19.12.320. - Inspections of manufactured homes installations. The Floodplain Administrator shall make or cause to be made, inspections of installation and replacement of manufactured homes in flood hazard areas authorized by issuance of a permit for floodplain development under these regulations. Upon installation of a manufactured home and receipt of the elevation certification required in Section 19.12.580 of these regulations the Floodplain Administrator shall inspect the installation or have the installation inspected.

Sec. 19.12.330. - Buildings and structures. The Building Official shall make or cause to be made, inspections for buildings and structures in flood hazard areas authorized by permit, in accordance with the building code:

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(1) Lowest floor elevation. Upon placement of the lowest floor, including the basement, and prior to further vertical construction, certification of the elevation required in the building code shall be prepared by a CA Licensed Land Surveyor or Civil Engineer and submitted to the building official.
(2) Final inspection. Prior to the final inspection, certification of the elevation required in the building code shall be prepared by a CA Licensed Land Surveyor or Civil Engineer and submitted to the building official.

Sec. 19.12.340. - Nature of variances. The considerations and conditions for variances set forth in this Chapter are based on the general principle of zoning law that variances pertain to a piece of property and are not personal in nature. A variance may be issued for a parcel of property with physical characteristics so unusual that complying with the requirements of these regulations would create an exceptional hardship to the applicant or the surrounding property owners. The characteristics must be unique to the property and not be shared by adjacent parcels. The unique characteristic must pertain to the land itself, not to the structure, its inhabitants, or the property owners. The issuance of a variance is for floodplain management purposes only. Federal flood insurance premium rates are determined by the National Flood Insurance Program according to actuarial risk and will not be modified by the granting of a variance.

It is the duty of the City Council of the City of Loma Linda, California to promote public health, safety and welfare and minimize losses from flooding. This duty is so compelling and the implications of property damage and the cost of insuring a structure built below flood level are so serious that variances from the elevation or other requirements in the building codes should be quite rare. The long term goal of preventing and reducing flood loss and damage, and minimizing recovery costs, inconvenience, danger, and suffering, can only be met when variances are strictly limited. Therefore, the variance requirements in these regulations are detailed and contain multiple provisions that must be met before a variance can be properly issued. The criteria are designed to screen out those situations in which alternatives other than a variance are more appropriate.

Sec. 19.12.350. – Variances; general. The City Engineer shall hear and decide requests for variances from the strict application of these regulations.

Sec. 19.12.360. - Limitations on authority. The City Engineer shall base its determination on technical justifications submitted by applicants, the considerations and conditions set forth in this Chapter, the comments and recommendations of the Floodplain Administrator and Building Official, as applicable, and has the right to attach such conditions to variances as it deems necessary to further the purposes and objectives of these regulations and the building code.

Sec. 19.12.370. - Records. The Floodplain Administrator shall maintain a permanent record of all variance actions, including justification for issuance.

Sec. 19.12.380. - Historic structures. A variance is authorized to be issued for the repair, improvement, or rehabilitation of a historic structure upon a determination that the proposed repair, improvement, or rehabilitation will not preclude the structure's continued designation as a historic structure, and the variance is the minimum necessary to preserve the historic character Council Bill #O-2025-03

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and design of the structure. When the proposed work precludes the structure’s continued designation as a historic building, a variance shall not be granted and the structure and any repair, improvement, and rehabilitation shall be subject to the requirements of the building code.

Sec. 19.12.390. - Restrictions in floodways. A variance shall not be issued for any proposed development in a floodway when any increase in flood levels would result during the base flood discharge, as evidenced by the applicable analyses required in Section 19.12.280 (1) of these regulations.

Sec. 19.12.010. - Functionally dependent uses. A variance is authorized to be issued for the construction or substantial improvement necessary for the conduct of a functionally dependent use provided the criteria in Section 1612 of the building code (CCR Title 24 Part 2) or Section R322 of the residential code (CCR Title 24 Part 2.5) are met, as applicable, and the variance is the minimum necessary to allow the construction or substantial improvement, and that all due consideration has been given to use of methods and materials that minimize flood damages during the base flood and create no additional threats to public safety.

Sec. 19.12.400. - Agricultural structures. A variance is authorized to be issued for the construction or substantial improvement of agricultural structures that are not elevated or dry floodproofed, provided the requirements of this section are satisfied and:
(1) A determination has been made that the proposed agricultural structure:
(a) Is used exclusively in connection with the production, harvesting, storage, raising, or drying of agricultural commodities and livestock, or storage of tools or equipment used in connection with these purposes or uses, and will be restricted to such exclusive uses.
(b) Has low damage potential.
(c) Does not increase risks and pose a danger to public health, safety, and welfare if flooded and contents are released, including but not limited to the effects of flooding on manure storage, livestock confinement operations, liquified natural gas terminals, and production and storage of highly volatile, toxic, or water-reactive materials.
(d) Complies with the wet floodproofing construction requirements of Section

19.12.400 (2), below.
(2) Wet floodproofing construction requirements.
(a) Anchored to resist flotation, collapse, and lateral movement. (b) When enclosed by walls, walls have flood openings that comply with the flood opening requirements of ASCE 24, Chapter 2.
(c) Flood damage-resistant materials are used below the base flood elevation. (d) Mechanical, electrical, and utility equipment are elevated above the base flood elevation.

Sec. 19.12.410. - Considerations for issuance of variances. In reviewing applications for variances, all technical evaluations, all relevant factors, all other requirements of these regulations and the building code, as applicable, and the following shall be considered:

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(1) The danger that materials and debris may be swept onto other lands resulting in further injury or damage.
(2) The danger to life and property due to flooding or erosion damage. (3) The susceptibility of the proposed development, including contents, to flood damage and the effect of such damage on current and future owners. (4) The importance of the services provided by the proposed development to the community.
(5) The availability of alternate locations for the proposed development that are not subject to flooding or erosion and the necessity of a waterfront location, where applicable. (6) The compatibility of the proposed development with existing and anticipated development.
(7) The relationship of the proposed development to the comprehensive plan and floodplain management program for that area.
(8) The safety of access to the property in times of flood for ordinary and emergency vehicles.
(9) The expected heights, velocity, duration, rate of rise and debris and sediment transport of the floodwater and the effects of wave action, if applicable, expected at the site. (10) The costs of providing governmental services during and after flood conditions including maintenance and repair of public utilities and facilities such as sewer, gas, electrical and water systems, streets and bridges.

Sec. 19.12.420. - Conditions for issuance of variances. Variances shall only be issued upon:
(1) Submission by the applicant of a showing of good and sufficient cause that the unique characteristics of the size, configuration or topography of the site limit compliance with any provision of these regulations or renders the elevation standards of the building code inappropriate.
(2) A determination that failure to grant the variance would result in exceptional hardship due to the physical characteristics of the land that render the lot undevelopable. (3) A determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, extraordinary public expense, nor create nuisances, cause fraud on or victimization of the public or future property owners, or conflict with existing local laws or ordinances.
(4) A determination that the variance is the minimum necessary, considering the flood hazard, to afford relief.
(5) When the request is to allow construction of the lowest floor of a new building or substantial improvement of a building below the base flood elevation, notification to the applicant in writing over the signature of the Floodplain Administrator specifying the difference between the base flood elevation and the proposed elevation of the lowest floor, stating that issuance of a variance to construct below the elevation required in the building code will result in increased premium rates for federal flood insurance up to amounts as high as $25 for $100 of insurance coverage, and that such construction Council Bill #O-2025-03

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below the required elevation increases risks to life and property.

Sec. 19.12.430. - Violations. Any development in any flood hazard area that is being performed without an issued permit or that is in conflict with an issued permit shall be deemed a violation.

A building or structure without the documentation of the elevation of the lowest floor, other required design certifications, or other evidence of compliance required by these regulations or the building code, is presumed to be a violation until such time as required documentation is submitted. Violation of the requirements shall constitute a misdemeanor.

Sec. 19.12.440. - Authority. The Floodplain Administrator is authorized to serve notices of violation or stop work orders to owners of property involved, to the owner’s agent, or to the person or persons doing the work for development that is not within the scope of the building codes, but is regulated by these regulations and that is determined to be a violation.

Sec. 19.12.450. - Unlawful continuance. Any person who shall continue any work after having been served with a notice of violation or a stop work order, except such work as that person is directed to perform to remove or remedy a violation or unsafe condition, shall be subject to penalties as prescribed by law or as noted in Chapter 1.12 - General Penalty - of the Loma Linda Municipal Code.

PART II. – DEFINITIONS
Sec. 19.12.460. - General. The following words and terms shall, for the purposes of these regulations, have the meanings shown herein. Where terms are not defined in these regulations and are defined in the building code (CCR Title 24 Part 2) and used in the residential code (CCR Title 24 Part 2.5), such terms shall have the meanings ascribed to them in those codes.

Where terms are not defined in these regulations or the building code, such terms shall have ordinarily accepted meanings such as the context implies.

Sec. 19.12.470. - Definitions
“Accessory Structure” means a structure on the same parcel of property as a principal structure and the use of which is incidental to the use of the principal structure. For floodplain management purposes, the term includes only accessory structures used for parking and storage.
“Agricultural Structure” means a walled and roofed structure used exclusively for agricultural purposes or uses in connection with the production, harvesting, storage, raising, or drying of agricultural commodities and livestock, including aquatic organisms. Structures that house tools or equipment used in connection with these purposes or uses are also considered to have agricultural purposes or uses.
“Alteration of a watercourse” means a dam, impoundment, channel relocation, change in channel alignment, channelization, or change in cross-sectional area of the channel or the channel capacity, or any other form of modification which may alter, impede, retard or change the direction and/or velocity of the riverine flow of water during conditions of the base flood.

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“ASCE 24” means the standard Flood Resistant Design and Construction, referenced by the building code, developed and published by the American Society of Civil Engineers, Reston, VA. Where cited, ASCE 24 refers to the edition of the standard that is referenced by the building code.
“Base flood” means the flood having a 1-percent chance of being equaled or exceeded in any given year. [Also defined in CCR Title 24 Part 2.]
”Base flood elevation” means the elevation of the base flood, including wave height, relative to the National Geodetic Vertical Datum (NGVD), North American Vertical Datum (NAVD) or other datum specified on the Flood Insurance Rate Map (FIRM). [Also defined in CCR Title 24 Part 2.]
“Basement” means, for the purpose of floodplain management, the portion of a building having its floor subgrade (below ground level) on all sides. [Also defined in CCR Title 24 Part 2.] “Building code” means California Code of Regulations Title 24, the California Building Standards Code, the family of building codes specifically adopted by the State of California and composed of:
(1) Part 2, applicable to buildings and structures other than dwellings within the scope of this part.
(2) Part 2.5, applicable to one- and two-family dwellings and townhouses not more than three stories, and accessory structures.
(3) Part 10, applicable to existing buildings (as defined in that code). (4) Other specified codes.
“Design flood” means the flood associated with the greater of the following two areas: [Also defined in CCR Title 24 Part 2.]
(1) Area with a flood plain subject to a 1-percent or greater chance of flooding in any year. (2) Area designated as a flood hazard area on a community’s flood hazard map, or otherwise legally designated.
“Design flood elevation” means the elevation of the “design flood,” including wave height, relative to the datum specified on the community’s legally designated flood hazard map. In areas designated as Zone AO, the design flood elevation shall be the elevation of the highest existing grade of the building’s perimeter plus the depth number (in feet) specified on the flood hazard map. In areas designated as Zone AO where a depth number is not specified on the map, the depth number shall be taken as being equal to 2 feet (610 mm). [Also defined in CCR Title 24 Part 2.]
“Development” means any manmade change to improved or unimproved real estate, including but not limited to, buildings or other structures, temporary structures, temporary or permanent storage of materials, mining, dredging, filling, grading, paving, excavations, drilling operations, flood control projects, and other land-disturbing activities. “Encroachment” means the placement of fill, excavation, buildings, permanent structures or other development into a flood hazard area which may impede or alter the flow capacity of riverine flood hazard areas.

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"Exceptional hardship" means, for the purpose of variances from these regulations or the building code, the exceptional difficulty that would result from a failure to grant a requested variance. Mere economic or financial hardship is not exceptional. Inconvenience, aesthetic considerations, physical handicaps, personal preferences, or the disapproval of one's neighbors do not, as a rule, qualify as exceptional hardships. All of these circumstances can be resolved through other means without granting variances, even when the alternatives are more expensive or require the property owner to build elsewhere or put the parcel to a different use than originally intended.
"Existing manufactured home park or subdivision" means a manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including, at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) was completed before August 10, 1976
"Expansion to an existing manufactured home park or subdivision" means the preparation of additional sites by the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads). “Flood or flooding” means a general and temporary condition of partial or complete inundation of normally dry land from:
(1) The overflow of inland or tidal waters.
(2) The unusual and rapid accumulation or runoff of surface waters from any source. (3) Mudslides (i.e., mudflows) which are proximately caused by flooding. “Flood control project” means a dam or barrier design and constructed to keep water away from or out of a specified area, including but not limited to levees, floodwalls, and channelization.
“Flood damage-resistant materials” means any construction material capable of withstanding direct and prolonged contact with floodwaters without sustaining any damage that requires more than cosmetic repair. [Also defined in CCR Title 24 Part 2.] “Flood hazard area” means the greater of the following two areas: [Also defined in CCR Title 24 Part 2.]
(1) The area within a floodplain subject to a 1-percent or greater chance of flooding in any year.
(2) The area designated as a flood hazard area on the community’s flood hazard map, or otherwise legally designated.
“Flood Insurance Rate Map (FIRM)” means an official map of a community on which the Federal Emergency Management Agency (FEMA) has delineated both the special flood hazard areas and the risk premium zones applicable to the community. [Also defined in CCR Title 24 Part 2.]
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”Flood Insurance Study” means the official report provided by the Federal Emergency Management Agency containing the Flood Insurance Rate Map (FIRM), the Flood Boundary and Floodway Map (FBFM), the water surface elevation of the base flood and supporting technical data. [Also defined in CCR Title 24 Part 2.]
“Floodplain Administrator” means the community official designated by title to administer and enforce the floodplain management regulations.
“Floodway” means the channel of the river, creek or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than a designated height. [Also defined in CCR Title 24 Part

2.]
"Fraud or victimization" means, for the purpose of variances from these regulations or the building code, the intentional use of deceit to deprive another of rights or property, making a victim of the deprived person or the public. As it pertains to buildings granted variances to be constructed below the elevation required by the building code, future owners or tenants of such buildings and the community as a whole may bear the burden of increased risk of damage from floods, increased cost of flood insurance, and increased recovery costs, inconvenience, danger, and suffering.
“Functionally dependent use” means a use that cannot perform its intended purpose unless it is located or carried out in close proximity to water, including only docking facilities, port facilities necessary for the loading or unloading of cargo or passengers, and shipbuilding or ship repair facilities. The term does not include long-term storage, manufacture, sales or service facilities.
“Highest adjacent grade” means the highest natural elevation of the ground surface prior to construction next to the proposed walls or foundation of a structure. "Historic structure" means any structure that is:
(1) Listed individually in the National Register of Historic Places (a listing maintained by the Department of Interior) or preliminarily determined by the Secretary of the Interior as meeting the requirements for individual listing on the National Register; (2) Certified or preliminarily determined by the Secretary of the Interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the Secretary to qualify as a registered historic district; (3) Individually listed on the inventory of historic places maintained by the California Office of Historic Preservation; or
(4) Individually listed on a local inventory of historic places in communities with historic preservation programs that have been certified by the California Office of Historic Preservation.
“Letter of Map Change (LOMC)” means an official determination issued by FEMA that amends or revises an effective Flood Insurance Rate Map or Flood Insurance Study. Letters of Map Change include:
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that a property was incorrectly included in a designated special flood hazard area. A LOMA amends the current effective Flood Insurance Rate Map and establishes that a specific property, portion of a property, or structure is not located in a special flood hazard area.
(2) Letter of Map Revision (LOMR): A revision based on technical data that may show changes to flood zones, flood elevations, special flood hazard area boundaries and floodway delineations, and other planimetric features.
(3) Letter of Map Revision Based on Fill (LOMR-F): A determination that a structure or parcel of land has been elevated by fill above the base flood elevation and is, therefore, no longer located within the special flood hazard area. In order to qualify for this determination, the fill must have been permitted and placed in accordance with the community’s floodplain management regulations.
(4) Conditional Letter of Map Revision (CLOMR): A formal review and comment as to whether a proposed flood protection project or other project complies with the minimum NFIP requirements for such projects with respect to delineation of special flood hazard areas. A CLOMR does not revise the effective Flood Insurance Rate Map or Flood Insurance Study; upon submission and approval of certified as-built documentation, a Letter of Map Revision may be issued by FEMA to revise the effective FIRM. “Light-duty truck” means, as defined in 40 C.F.R. 86.082-2, any motor vehicle rated at 8,500 pounds Gross Vehicular Weight Rating or less which has a vehicular curb weight of 6,000 pounds or less and which has a basic vehicle frontal area of forty-five (45) square feet or less, which is:
(1) Designed primarily for purposes of transportation of property or is a derivation of such a vehicle, or
(2) Designed primarily for transportation of persons and has a capacity of more than twelve (12) persons; or
(3) Available with special features enabling off-street or off-highway operation and use. “Lowest floor” means the lowest floor of the lowest enclosed area, including basement, but excluding any unfinished or flood-resistant enclosure, usable solely for vehicle parking, building access or limited storage provided that such enclosure is not built so as to render the structure in violation of the non-elevation requirements of the building codes. [Also defined in CCR Title 24 Part 2.]
“Manufactured home” means a structure that is transportable in one or more sections, built on a permanent chassis, designed for use as a single-family dwelling with or without a permanent foundation when connected to the required utilities, and constructed to the Manufactured Home Construction and Safety Standards promulgated by the U.S. Department of Housing and Urban Development. Also see definitions in Health and Safety Code sections18000.(a)(2) and 18001.(a). For the purposes of floodplain management, the term also includes mobile homes and recreational vehicles, park trailers, travel trailers and similar transportable structures that are placed on a site for 180 consecutive days or longer. “Manufactured home park or subdivision” means a parcel (or contiguous parcels) of land divided into two or more manufactured home lots for rent or sale. “Market value” means the price at which a property will change hands between a willing buyer Council Bill #O-2025-03

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Loma Linda City CouncilSeptember 9, 2025

Loma Linda City Council
September 9, 2025