MM NOI-7 If construction activities with heavy
equipment are anticipated to occur within 125 feet
of occupied residences, vibration field tests shall
be conducted at the property line closest to the
nearest occupied residences. If vibrations exceed
80 VdB, the construction activities shall be revised
to reduce vibration below this threshold. Such
measures may include, but are not limited to the
following: use of different construction methods,
slowing down of construction activity, or other
mitigating measures to reduce vibration at the
sensitive receptor location.
Applicant/
Contractor; City
of Loma Linda
Community
Development
Department
For the
duration of
construction
During
construction
On-site
inspection/
construction
contract
Transportation
MM TRAN-1 The project Developer shall pay its
fair share to the City of Loma Linda towards
intersection improvements at Mountain View
Avenue & Redlands Boulevard, in the amount of
$360.
Applicant; City of
Loma Linda
Community
Development
Department
Upon
receipt of
final project
building
plans
Prior to
issuance of
Occupancy
Permits
Receipt of
payment for fair
share
Tribal Cultural Resources
MM TCR-1 Due to the heightened cultural
sensitivity of the proposed project area, at the
discretion of the consulting tribe(s), Tribal
monitor(s) authorized to represent YSMN shall be
present for all ground-disturbing activities that
occur within the proposed project area (which
includes, but is not limited to, tree/shrub removal
and planting, clearing/grubbing, grading,
excavation, trenching, compaction, fence/gate
removal and installation, drainage and irrigation
removal and installation, hardscape installation
[benches, signage, boulders, walls, seat walls,
fountains, etc.], and archaeological work). At the
discretion of the consulting tribes, a sufficient
number of Tribal monitors shall be present each
work day to ensure that simultaneously occurring
Qualified
Archaeologist
Daily during
ground
disturbing
activities
Prior to
commencement
of construction
Review of
monitoring
contract
8 Mitigation Measures No. / Implementing Action Responsible for Monitoring
Monitoring
Frequency
Timing of
Verification
Method of
Verification
Verified Date
/Initials
ground disturbing activities receive thorough levels
of monitoring coverage. A Monitoring and
Treatment Plan that is reflective of the project
mitigation ("Cultural Resources" and "Tribal
Cultural Resources") shall be completed by the
archaeologist, as detailed within CUL-1, and
submitted to the Lead Agency for dissemination to
the Yuhaaviatam of San Manuel Nation Cultural
Resources Management Department (YSMN).
Once all parties review and agree to the plan, it
shall be adopted by the Lead Agency - the plan
must be adopted prior to permitting for the project.
Any and all findings will be subject to the protocol
detailed within the Monitoring and Treatment Plan.
MM TCR-2 If a pre-contact and/or historic-era
cultural resource is discovered during project
implementation, ground-disturbing activities shall
be suspended 60 feet around the resources), and
an Environmentally Sensitive Area (ESA) physical
demarcation/barrier constructed.
The Project Archaeologist shall develop a research
design that shall include a plan to evaluate the
resource for significance under CEQA criteria.
Representatives from YSMN, the Archaeologist,
and the Lead Agency shall confer regarding the
research design, as well as any testing efforts
needed to delineate the resource boundary.
Following the completion of evaluation efforts, all
parties shall confer regarding the resource's
archaeological significance, its potential as a Tribal
Cultural Resource (TCR), and avoidance (or other
appropriate treatment) of the discovered resource.
Removal of any cultural resource(s) shall be
conducted with the presence of a Tribal monitor
representing the Tribe, unless otherwise decided
by YSMN. All plans for analysis shall be reviewed
Applicant/
Contractor; City
of Loma Linda
Community
Development
Department;
Qualified
Archaeologist
In the event
pre-contact
and/or
historic-era
cultural
resources
are
discovered
Review of finds On-site inspection
9 Mitigation Measures No. / Implementing Action Responsible for Monitoring
Monitoring
Frequency
Timing of
Verification
Method of
Verification
Verified Date
/Initials
and approved by the applicant and YSMN prior to
implementation, and all removed material shall be
temporarily curated on-site.
It is the preference of YSMN that removed cultural
material be reburied as close to the original find
location as possible. However, should reburial
within/near the original find location during project
implementation not be feasible, then a reburial
location for future reburial shall be decided upon
by YSMN, the landowner, and the Lead Agency,
and all finds shall be reburied within this location.
Additionally, in this case, reburial shall not occur
until all ground-disturbing activities associated with
the project have been completed, all monitoring
has ceased, all cataloguing and basic recordation
of cultural resources have been completed, and a
final monitoring report has been issued to Lead
Agency, CHRIS, and YSMN. All reburials are
subject t o a reburial agreement that shall be
developed between the landowner and YSMN
outlining the determined reburial process/location,
and shall include measures and provisions to
protect the reburial area from any future impacts.
Should it occur that avoidance, preservation in
place, and on-site reburial are not an option for
treatment, the landowner shall relinquish all
ownership and rights to this material and confer
with YSMN to identify an American Association of
Museums (AAM)-accredited facility within the
County that can accession the materials into their
permanent collections and provide for the proper
care of these objects in accordance with the 1993
C A Curation Guidelines. A curation agreement
with an appropriate qualified repository shall be
developed between the landowner and museum
1 0
Mitigation Measures No. / Implementing Action Responsible for Monitoring
Monitoring
Frequency
Timing of
Verification
Method of
Verification
Verified Date
/Initials
that legally and physically transfers the collections
and associated records to the facility. This
agreement shall stipulate the payment of fees
necessary for permanent curation of the
collections and associated records and the
obligation of the Project developer/applicant to pay
for those fees.
All draft records/reports containing the significance
and treatment findings and data recovery results
shall be prepared by the archaeologist and
submitted to the Lead Agency and YSMN for their
review and comment. After approval from all
parties, the final reports and site/isolate records
are to be submitted to the local CHRIS Information
Center, the Lead Agency, and YSMN.
MM TCR-3 If human remains or funerary
objects are encountered during any activities
associated with the project, work in the immediate
vicinity (within a 100-foot buffer of the find) shall
cease and the County Coroner shall be contacted
pursuant to State Health and Safety Code $7050.5
and that code enforced for the duration of the
project.
Applicant/
Contractor; City
of Loma Linda
Community
Development
Department;
County Coroner
In the event
that human
remains or
funerary
objects are
found
Following
inspection by
the County
Coroner
On-site
inspection
Final COAs
CONDITIONS OF APPROVAL
PROJECT DESCRIPTION Commercial development for two fast food restaurants with drivethroughs (1,650 sq. ft. and 2,467 sq. ft., respectively), a 6,900 sq. ft. convenience store with gas station, and a four-story 51,570 sq. ft. hotel with an associated subdivision under Parcel Map No. 20665, a Master Sign Program, and associated landscaping and street improvements. The project is located on a 4.3-acre vacant site. The project will be rezoned from Business Park (BP) to General Commercial (C-2).
COMMUNITY DEVELOPMENT/PLANNING DIVISION (909) 799-2827
General
1. The project shall be constructed and operated in accordance with the authorized use as described in the approved application materials and plans provided to the City Council.
2. Within 24 months (two years) of the entitlement approval date, the project shall be exercised by substantial construction or the approval shall become null and void. In addition, if after commencement of construction, work is discontinued for a period of one year, the approval shall become null and void.
PLANNING CASE NUMBERS EXPIRATION DATE
MDA-2024-0014; GPA-2024-0002, ZMC-2024-0001,
TPM-2024-0002, CUP-2024-0002 PPD-2024-0002 May 12, 2028 MSP-2025-0032, PPD-2026-0017
3. The review authority may, upon application being filed 30 days prior to the expiration date and for good cause, grant a one-time extension not to exceed 12 months. The review authority shall ensure that the project complies with all current Development Code provisions.
4. The applicant shall indemnify, protect, defend, and hold harmless the City, and any agency or instrumentality thereof, and officers, officials, employees, or agents thereof, from any and all claims, actions, suits, proceedings, or judgments against the City, or any agency or instrumentality thereof, and any officers, officials, employees, or agents thereof to attack, set aside, void, or annul, an approval of the City, or any agency or instrumentality thereof, advisory agency, appeal board, or legislative body, including actions approved by the voters of the City, concerning the project and the approvals granted herein, including without limitation the Conditions of Approval. Furthermore, the applicant shall indemnify, protect, defend, and hold harmless the City, or any agency or instrumentality thereof, against any and all claims, actions, suits, proceedings, or judgments against another governmental entity in which the applicant’s project is subject to that other governmental entity's approval and a condition of such approval is that the City indemnify and defend such governmental entity.
5. In the event that this approval is legally challenged, the City will promptly notify the applicant of any claim or action and will cooperate fully in the defense of the matter. Once notified, the applicant agrees to defend, indemnify, and hold harmless the City, their affiliates, City of Loma Linda
25541 Barton Rd, Loma Linda, CA 92354 909-799-2830 [email protected] Community Development Department
Conditions of Approval Page 2 of 14
officers, agents and employees from any claim, action or proceeding against the City of Loma Linda. The applicant further agrees to reimburse the City of any costs and attorney’s fees, which the City may be required by a court to pay as a result of such action, but such participation shall not relieve applicant of his or her obligation under this condition.
6. During the lifetime of the permit, the applicant must comply with all applicable laws and regulations of every local, state, and federal entity; and all such requirements and enactments will be incorporated by reference as conditions of this permit. The duty of inquiry as to such requirements and any amendments thereto will be upon the applicant and his or her transferees or successor in interest.
7. The applicant, including successors, shall be responsible for compliance with all the Conditions of Approval, mitigation measures, and any recommendations contained in any submitted and approved technical report at his/her sole cost and expense, subject to review and approval of the City of Loma Linda.
8. Violation of any term, condition, or project description associated with this approval, or any applicable law, statute, or ordinance, shall constitute a violation of the Loma Linda Municipal Code and is strictly prohibited. The City reserves the right to initiate civil and/or criminal enforcement and abatement proceedings or, after notice and public hearing, to modify or revoke this approval if such violations occur or if the project operates as or causes a public nuisance. Additionally, the Community Development Department may revoke this permit if the applicant fails to correct a violation within 30 days of receiving written notice. Nothing in this condition shall limit the City’s authority to take immediate enforcement action as deemed necessary.
9. A copy of the Action (approval) letter and Conditions of Approval shall be signed by the project applicant, attached to each set of permit plans submitted to the appropriate City department for the project, and made available at the project job site at all times.
10. Construction shall be in conformance with the plan(s) approved by the Planning Commission and/or City Council. Minor modification to the plan(s) shall be subject to approval by the Director through a minor administrative variation process. Any modification that exceeds 10% of the following allowable measurable design/site considerations shall require the refilling of the original application(s) and a subsequent hearing by the appropriate hearing review authority. Modifications may include:
a. On-site circulation and parking, loading and landscaping; b. Placement and/or height of walls, fences and structures; c. Reconfiguration of architectural features, including colors, and/or modification of finished materials that do not alter or compromise the previously approved theme; and,
d. A reduction in density or intensity of a development project.
11. No vacant, relocated, altered, repaired or hereafter erected structure shall be occupied or no change of use of land or structure(s) shall be inaugurated, or no new business commenced as authorized by this permit until a Certificate of Occupancy has been issued by the Building Division. A Temporary Certificate of Occupancy may be issued by the Building Division subject to the conditions imposed on the use, provided that a deposit is filed with the Community Development Department prior to the issuance of the Certificate, if necessary.
The deposit or security shall guarantee the faithful performance and completion of all terms, conditions and performance standards imposed on the intended use by this permit.
Conditions of Approval Page 3 of 14
12. Any future construction or application submitted for development shall meet the requirements of the California Building Code and the California Fire Code as adopted and amended from time to time by the City of Loma Linda and legally in effect at the time of issuance of building permits.
13. Any future grading, construction or submittal of a development application shall comply with all provisions and requirements of the applicable development standards found in the Loma Linda Municipal Code as amended from time to time.
14. This approval, along with future grading and construction, is subject to all the applicable provisions of the Loma Linda Municipal Code, Title 17, which includes development standards and requirements relating to: dust and dirt control during construction and grading activities; emission control of fumes, vapors, gases and other forms of air pollution; glare control; exterior lighting design and control; noise control; odor control; screening; signs, offstreet parking and off-street loading; and, vibration control. Screening and sign regulations compliance are important considerations to the developer because they will delay the issuance of a Certificate of Occupancy until compliance is met. Any exterior structural equipment, or utility transformers, boxes, ducts or meter cabinets shall be architecturally screened by wall or structural element, blending with the building design and include landscaping when on the ground.
15. Signs are not approved as a part of this permit. Prior to establishing any new signs, the applicant or future tenants shall apply, and receive approval, for a sign permit from the Planning Division (pursuant to LLMC, Chapter 17.18) and a building permit for construction of the signs from the Building Division, as applicable. All proposed signage shall follow the development standards established by the Master Sign Program on file. Hotel signage will be processed via a separate permit and is not included as part of the Master Sign Program for the development.
16. Any proposed walls, fence, and/or accessory structures will require a separate review and permit from the Planning and Building and Safety Divisions. Submit the applications, along with plans, during the Plan Check process.
17. If it is determined that hazardous wastes are or will be generated by the proposed operation of the facility, all hazardous waste shall be managed in accordance with the California Hazardous Waste Control Law and the Hazardous Waste Control Regulations.
18. The applicant shall work with the City’s franchised solid waste hauler, CR&R, to follow a debris management plan to divert the material from landfills by the use of separate recycling bins (e.g., wood, concrete, steel, aggregate, glass) during demolition and construction to minimize waste and promote recycle and reuse of the materials.
19. The applicant may be required to cover the full costs of independent third-party technical review as may be undertaken by City and City monitoring and inspection, including without limitation, special inspector(s)/inspection(s) during times of extensive or specialized plan check review or construction, and inspections of potential violations of the Conditions of Approval. The applicant shall establish a deposit with the Community Development Department, if directed by the Director or designee, prior to the issuance of a constructionrelated permit and an on-going as-needed basis.
20. Prior to the issuance of building permits, the Development Impact Fees shall be paid to the City of Loma Linda. The fees shall cover 100 percent of the established amount at the time it is due. The impact fees cover public infrastructure, facilities, services, park, traffic fair share, etc. Additionally, the applicant shall either pay the in-lieu fee for the Art in Public Places Conditions of Approval Page 4 of 14
program or install a public art feature in compliance with Chapter 17.26 of the Loma Linda Municipal Code.
21. Prior to issuance of building permits, the applicant shall submit to the Building and Safety Division proof of payment or waiver from the City of San Bernardino for sewer capacity fees and the Redlands Unified School District for school fees.
22. In the event that the number of vehicles waiting at the service window exceeds the length of the stacking lanes, personnel from the fast-food restaurants shall manage the queue to ensure that no vehicles block or interfere with on-site vehicular or pedestrian circulation.
23. Menu boards shall be a maximum of 30 square feet, with a maximum height of seven feet, and shall face away from the street and be screened from public view.
24. The operation of the drive-throughs shall be restricted to the hours between 5:00am and 11:00pm. The applicant shall separately file a Conditional Use Permit for late night operations past these hours.
25. All loading/unloading activities including but not limited to the handling of boxes, crates, containers, building materials, or similar objects in such a manner to cause a noise disturbance shall not be permitted between 10:00 p.m. and 7:00 a.m.
26. The property owner shall remove any graffiti on the Subject Property within 24 hours of discovery. The paint utilized to cover the graffiti must substantially match the existing structure. In the event that the paint finish of the abated area is noticeably distinguishable from the rest of the structure, the property owner shall paint additional portions of the building to minimize the disparity, subject to the approval of the Planning Division. Original surface materials installed and designed to not accept paint material such as stone, metal, veneers, etc. shall be restored to original finish with methods accepted and agreed to by the Planning Division.
27. The proposed structure(s) shall adhere to any and all utility easements.
28. Tentative Parcel Map No. 20665 shall be recorded with the San Bernardino County Recorder’s Office prior to issuance of the building permits. A copy of the final map shall be submitted to the City Engineer for record keeping.
29. The Community Development Director shall reserve the right to impose restrictions on hours of operation or require additional parking if parking issues arise with the development.
30. All tenants shall conform to all Business license regulations and maintain a current city license at all times.
31. Any future tenants shall obtain a Land Use Permit with the City prior to obtaining their business license.
32. Delivery of fuel shall not impede or disrupt any primary internal drive aisles.
33. Applicant shall install directional signage at intersection points of the drive-through lanes and internal drive aisles (i.e. yield signs, stop signs, pavement markings, one-way directional signage).
34. Pursuant to State Law AB 827, all businesses are required to have indoor and outdoor trash containers in all common areas. There shall be proper labeling for trash, organic, and recyclables.
35. The applicant shall enhance the architectural elevations for the Starbucks shell and gas station convenience store shell. Special attention shall be given to the west-facing façades Conditions of Approval Page 5 of 14
visible from Mountain View Avenue, incorporating additional design articulation, materials, and/or architectural features, to the satisfaction of City staff.
Landscaping
36. During the Plan Check process, the applicant shall submit a digital and one printed set of the Final Landscape Plan prepared by a state licensed Landscape Architect, for review and approval by the Planning and Building Divisions and the Public Works Department. Plans shall cover front yards, parkways, and public right-of-way areas.
37. The Final Landscape Plan shall demonstrate the location of the speakers and menu board locations and shall be screened from the public street.
38. The Final Landscape Plan shall demonstrate how internal pedestrian access areas between the hotel and the commercial components will be treated and marked to facilitate convenience, accessibility, and safety.
39. On the Final Landscape Plan, identify an area near the hotel for a pet relief area for the hotel users.
40. The Final Landscape Plan shall comply to the City’s landscape regulation and the State Model Water Efficient Landscape Ordinance, as adopted by the City (LLMC, Ch. 8.12 and Ch. 17.74).
41. The Final Landscape Plan shall be in substantial conformance with the approved Preliminary Landscape Plan on file.
42. All fencing or walls shall be illustrated on the Final Landscape Plan.
43. Separate Landscape and Irrigation Plans for the required Landscape Maintenance District shall be submitted to the Public Works Department during Plan Check. These plans shall include landscaping and irrigation in the public right-of-way, as well as utility laterals, concrete improvements, and tree locations.
44. Any modifications to the Final Landscape Plan or Irrigation Plan shall be reviewed and approved by the Public Works Department and the Planning and Building Divisions prior to issuance of permits.
45. The applicant shall maintain the property and landscaping in a clean, orderly manner and ensure a 14-foot vertical clearance for emergency access at all times.
46. For the lifetime of this permit, the applicant shall replace all dead or missing plants and trees in parkways and public right-of-way areas per the approved Landscape Plan, using similar or equivalent vegetation.
MITIGATION MONITORING REPORTING PROGRAM (MMRP)
47. The applicant shall review and adhere to the adopted Mitigation Monitoring and Reporting Program (MMRP), as approved, for the project site, and as described below in conditions 46 through 66. Compliance with all applicable mitigation measures is required, including but not limited to those addressing biological resources, cultural resource investigations, geology and soils, hazards and hazardous materials, noise, tribal cultural resources, and transportation/traffic impacts. The applicant shall ensure that all mitigation measures are Conditions of Approval Page 6 of 14
properly implemented throughout the project’s duration and shall provide necessary documentation or reports as required by the City.
Mitigation Measures
48. MM BIO-1 To the greatest extent feasible, the project will avoid construction activities during the peak nesting season (January 15 through September 15). Regardless of the time of year, nesting bird surveys shall be performed by a qualified avian biologist no more than 3 days prior to vegetation removal or ground-disturbing activities. Pre-construction surveys shall focus on both direct and indirect evidence of nesting, including nest locations and nesting behavior. The qualified avian biologist will make every effort to avoid potential nest predation as a result of survey and monitoring efforts. If active nests are found during the pre-construction nesting bird surveys, a qualified biologist shall establish an appropriate nest buffer to be marked on the ground. Appropriate nest buffer distances shall be determined by the qualified biologist based upon the nesting species, observed behavior of the nesting individuals and their sensitivity to disturbance, nesting phenology, and intensity and duration of disturbance. Construction activities may not occur inside the established buffers, which shall remain on-site until a qualified biologist determines the young have fledged or the nest is no longer active. Active nests and adequacy of the established buffer distance shall be monitored daily by the qualified biologist until the qualified biologist has determined the young have fledged or the project has been completed. The qualified biologist has the authority to stop work if nesting pairs exhibit signs of disturbance.
49. MM CUL-1 A Monitoring and Treatment Plan that is reflective of the project mitigation ("Cultural Resources" and "Tribal Cultural Resources") shall be completed by the archaeologist and submitted to the Lead Agency for dissemination to the Yuhaaviatam of San Manuel Nation Cultural Resources Management Department (YSMN, also known a s San Manuel Band of Mission Indians). Once all parties review and approve the plan, it shall be adopted by the Lead Agency - the plan must be adopted prior to permitting for the project. Any and all findings will be subject to the protocol detailed within the Monitoring and Treatment Plan.
50. MM CUL-2 Due to the heightened cultural sensitivity of the proposed project area, an archeological monitor with at least 3 years of regional experience in archaeology shall be present for all ground-disturbing activities that occur within the proposed project area (which includes, but is not limited to, tree/shrub removal and planting, clearing/grubbing, grading, excavation, trenching, compaction, fence/gate removal and installation, drainage and irrigation removal and installation, hardscape installation [benches, signage, boulders, walls, seat walls, fountains, etc.], and archaeological work). A sufficient number of archaeological monitors shall be present each work day to ensure that simultaneously occurring ground disturbing activities receive thorough levels of monitoring coverage.
51. MM CUL-3 Prior to project initiation, a qualified archaeologist should be retained to conduct a Worker's Environmental Awareness Program (WEAP) training on archaeological sensitivity for all construction personnel prior to the commencement of any grounddisturbing activities. The training should be conducted by an archaeologist who meets or exceeds the Secretary of Interior's Professional Qualification Standards for archaeology.
Tribal representatives from the Consulting Tribes, such a s Yuhaaviatam of San Manuel Nation Cultural Resources Management Department (YSMN, also known as San Manuel Band of Mission Indians) will be allowed to attend and/or participate in the WEAP training should they elect to and will be given ten days' notice prior to the training. Archaeological Conditions of Approval Page 7 of 14
sensitivity training should include a description of the types of cultural material that may be encountered, cultural sensitivity issues, regulatory issues, and the proper protocol for treatment of the materials in the event of a find.
52. MM GEO-1 Stored backfill material shall be covered with water resistant material during periods of heavy precipitation to reduce the potential for rainfall erosion of stored backfill material. If covering is not feasible, then measures such as the use of straw bales or sand bags shall be used to capture and hold eroded material on the project site for future cleanup.
53. MM GEO-2 All exposed, disturbed soil (trenches, stored backfill, etc.) shall be sprayed with water or soil binders twice a day, or more frequently if fugitive dust is observed migrating from the site within which the project is being constructed.
54. MM GEO-3 The Applicant shall retain the services of a Qualified Paleontologist meeting the standards of the Society of Vertebrate Paleontology (SVP). The Qualified Paleontologist shall determine the determine that the depth at which the transition to high sensitivity occurs and monitoring becomes necessary, by taking into account: a) the most recent local geologic mapping, b) depths at which fossils have been found in the vicinity of the project area, as revealed by the museum records search, and c) the geotechnical study prepared for the project site. Should the project require excavation that will exceed the depth of low sensitivity surficial sediments as determined by a Qualified Paleontologist, a project-specific paleontological resources monitoring and mitigation plan (PRMMP) shall be developed and adhered to for the duration of ground disturbance activities during construction or as otherwise determined by the Qualified Paleontologist. This plan will address specifics of monitoring and mitigation for the development project, and will take into account updated geologic mapping, geotechnical data, updated paleontological records searches, and any changes to the regulatory framework. This PRMMP shall meet the standards of the SVP.
55. MM GEO-4 In the event of any fossil discovery, regardless of depth or geologic formation, construction work will halt within a 50-foot radius of the find until its significance can be determined by a Qualified Paleontologist. Significant fossils will be recovered, prepared to the point of curation, identified by qualified experts, listed in a database to facilitate analysis, and deposited in a designated paleontological curation facility in accordance with the standards of the SVP and Bureau of Land Management (BLM). A repository will be identified and a curatorial arrangement will be signed prior to collection of the fossils. Any accredited institution may serve as a repository.
56. MM HAZ-1 All spills or leakage of petroleum products during construction activities will be remediated in compliance with applicable state and local regulations regarding cleanup and disposal of the contaminant released. The contaminated waste will be collected and disposed of at an appropriately licensed disposal or treatment facility. This measure will be incorporated into the SWPPP prepared for the project development.
57. MM NOI-1 As necessary, the project applicant shall use supplemental measures to reduce the construction noise levels to comply with requirements specified in the Municipal Code.
These measures may include, but are not limited to, the erection of noise barriers/curtains, use of advanced or state-of-the-art mufflers on construction equipment, and/or reduction in the amount of equipment that would operate concurrently at the construction site.
Conditions of Approval Page 8 of 14
58. MM NOI-2 As feasible, noise and groundborne vibration-generating construction activities whose specific location on the construction site may be flexible (e.g., operation of compressors and generators, cement mixing, general truck idling) shall be placed as far as possible from the - sensitive residential land uses located west of Mountain View Avenue.
59. MM NOI-3 As necessary, and to the extent feasible, minimize the effects of equipment with the greatest peak noise generation potential via shrouding or shielding. Examples include the use of drills, pavement breakers, and jackhammers.
60. MM NOI-4 As necessary, provide noise shielding and muffling devices on construction equipment per the manufacturer’s specifications.
61. MM NOI-5 Identify a construction liaison for surrounding residents and property owners to contact with concerns regarding construction noise, vibration and other issues. The liaison’s telephone number(s) shall be prominently displayed on the project site during all construction activities. All landowners and occupants of properties adjacent to the project site shall be notified of the anticipated construction schedule at least two weeks prior to groundbreaking. Such notice should outline the estimated duration of construction by phase, the permitted hours and days of construction activities, and shall provide contact information for the designated project construction liaison and contact information for City staff to whom construction related complaints can be made.
62. MM NOI-6 The City shall require the Applicant’s construction contractor(s) to implement the following measures:
a. Ensure that the operation of construction equipment that generates high levels of vibration including, but not limited to, large bulldozers, loaded trucks, pile-drivers, vibratory compactors, and drilling rigs, is minimized to below 80 vibration decibels (VdB), within 45 feet of existing residential structures and 35 feet of institutional structures (e.g., schools) during construction. Use of small rubbertired bulldozers shall be enforced within these areas during grading operations to reduce vibration effects.
63. MM NOI-7 If construction activities with heavy equipment are anticipated to occur within 125 feet of occupied residences, vibration field tests shall be conducted at the property line closest to the nearest occupied residences. If vibrations exceed 80 VdB, the construction activities shall be revised to reduce vibration below this threshold. Such measures may include but are not limited to the following: use of different construction methods, slowing down of construction activity, or other mitigating measures to reduce vibration at the sensitive receptor location.
64. MM TRAN-1 The project Developer shall pay its fair share (in the amount of $360) to the City of Loma Linda towards intersection improvements at Mountain View Avenue and Redlands Boulevard, in the percentages detailed in Table XVII-4.
65. MM TCR-1 Due to the heightened cultural sensitivity of the proposed project area, at the discretion of the consulting tribe(s), Tribal monitor(s) authorized to represent YSMN shall be present for all ground-disturbing activities that occur within the proposed project area (which includes, but is not limited to, tree/shrub removal and planting, clearing/grubbing, grading, excavation, trenching, compaction, fence/gate removal and installation, drainage and irrigation removal and installation, hardscape installation [benches, signage, boulders, walls, Conditions of Approval Page 9 of 14
seat walls, fountains, etc.], and archaeological work). At the discretion of the consulting tribes, a sufficient number of Tribal monitors shall be present each work day to ensure that simultaneously occurring ground disturbing activities receive thorough levels of monitoring coverage. A Monitoring and Treatment Plan that is reflective of the project mitigation ("Cultural Resources" and "Tribal Cultural Resources") shall be completed by the archaeologist, as detailed within CUL-1, and submitted to the Lead Agency for dissemination to the Yuhaaviatam of San Manuel Nation Cultural Resources Management Department (YSMN). Once all parties review and agree to the plan, it shall be adopted by the Lead Agency - the plan must be adopted prior to permitting for the project. Any and all findings will be subject to the protocol detailed within the Monitoring and Treatment Plan.
66. MM TCR-2 If a pre-contact and/or historic-era cultural resource is discovered during project implementation, ground-disturbing activities shall be suspended 60 feet around the resources), and an Environmentally Sensitive Area (ESA) physical demarcation/barrier constructed. The Project Archaeologist shall develop a research design that shall include a plan to evaluate the resource for significance under CEQA criteria. Representatives from YSMN, the Archaeologist, and the Lead Agency shall confer regarding the research design, as well as any testing efforts needed to delineate the resource boundary. Following the completion of evaluation efforts, all parties shall confer regarding the resource's archaeological significance, its potential as a Tribal Cultural Resource (TCR), and avoidance (or other appropriate treatment) of the discovered resource. Removal of any cultural resource(s) shall be conducted with the presence of a Tribal monitor representing the Tribe, unless otherwise decided by YSMN. All plans for analysis shall be reviewed and approved by the applicant and YSMN prior to implementation, and all removed material shall be temporarily curated on-site. It is the preference of YSMN that removed cultural material be reburied as close to the original find location as possible. However, should reburial within/near the original find location during project implementation not be feasible, then a reburial location for future reburial shall be decided upon by YSMN, the landowner, and the Lead Agency, and all finds shall be reburied within this location. Additionally, in this case, reburial shall not occur until all ground-disturbing activities associated with the project have been completed, all monitoring has ceased, all cataloguing and basic recordation of cultural resources have been completed, and a final monitoring report has been issued to Lead Agency, CHRIS, and YSMN. All reburials are subject to a reburial agreement that shall be developed between the landowner and YSMN outlining the determined reburial process/location and shall include measures and provisions to protect the reburial area from any future impacts. Should it occur that avoidance, preservation in place, and on-site reburial are not an option for treatment, the landowner shall relinquish all ownership and rights to this material and confer with YSMN to identify an American Association of Museums (AAM)-accredited facility within the County that can accession the materials into their permanent collections and provide for the proper care of these objects in accordance with the 1993 C A Curation Guidelines. A curation agreement with an appropriately qualified repository shall be developed between the landowner and museum that legally and physically transfers the collections and associated records to the facility. This agreement shall stipulate the payment of fees necessary for permanent curation of the collections and associated records and the obligation of the Project developer/applicant to pay for those fees. All draft records/reports containing the significance and treatment findings and data recovery results shall be prepared by the archaeologist and submitted to the Lead Agency and YSMN for their review and comment. After approval from all parties, the final reports and site/isolate records are to be submitted to the local CHRIS Information Center, the Lead Agency, and YSMN.
Conditions of Approval Page 10 of 14
67. MM TCR-3 If human remains or funerary objects are encountered during any activities associated with the project, work in the immediate vicinity (within a 100-foot buffer of the find) shall cease and the County Coroner shall be contacted pursuant to State Health and Safety Code $7050.5 and that code enforced for the duration of the project.
BUILDING AND SAFETY DIVISION (909) 799-2836
68. Upon approval, applicant shall submit professionally prepared plans to the Building and Safety Division’s online portal for Plan Check. Plans must comply with the adopted California Building and Fire Code as adopted and amended by the City of Loma Linda and legally in effect at the time of issuance of building permit.
69. The applicant shall also submit the structural calculations and Title 24 documentation.
70. The applicant shall comply with the LLMC, Chapter 17.24.310 and the California Green Building Standard Code, Section 5.106 to reduce light pollution.
71. During construction of the site, the project shall comply with Section 9.20 (Prohibited Noises) which limit construction activities to the hours between 7:00 a.m. to 8:00 p.m. Monday through Friday, with no heavy construction occurring on weekends or national holidays.
Additionally, all equipment is required to be properly equipped with standard noise muffling apparatus. Adhering to the City’s noise ordinance would ensure impacts from construction noise would be less than significant.
72. The applicant shall implement SCAQMD Rule 403 and standard construction practices during all operations capable of generating fugitive dust, which will include but not be limited to the use of best available control measures and reasonably available control measures such as:
a. Water active grading areas and staging areas at least twice daily as needed; b. Ensure that landscaped areas are installed as soon as possible to reduce the potential for wind erosion;
c. Suspend grading activities when wind gusts exceed 25 mph; d. Sweep public paved roads if visible soil material is carried off-site; e. Enforce on-site speed limits on unpaved surface to 15 mph; and f. Discontinue construction activities during Stage 1 smog episodes.
73. To reduce emissions, all equipment used in grading and construction must be tuned and maintained to the manufacturer’s specification to maximize efficient burning of vehicle fuel.
74. The operator shall maintain and effectively utilize and schedule on-site equipment in order to minimize exhaust emissions from truck idling.
75. The applicant shall ensure that existing power sources are utilized where feasible via temporary power poles to avoid on-site power generation during construction.
76. The applicant shall ensure that construction personnel are informed of ride sharing and transit opportunities.
77. The applicant shall provide infrastructure for the Loma Linda Connected Community Program (LLCCP), which includes providing technologically enabled development for each future unit in the development. Plans for the location of the infrastructure shall be provided with the precise grading plans and approved by the city’s Technology Services Department prior to Conditions of Approval Page 11 of 14
issuance of grading permits. LLCCP info: http://www.lomalindaca.gov/asp/Site/LLCCP/AboutLLCCP/Introduction/index.asp
78. The applicant shall comply with all existing and future CARB and SCAQMD regulations related to diesel-fueled trucks, which may include among others: (1) meeting more stringent emission standards; (2) retrofitting existing engines with particulate traps; (3) use of low sulfur fuel; and (4) use of alternative fuels or equipment.
79. Site development and grading shall be designed to provide access to all entrances and exterior ground floor exits and access to normal paths of travel, and where necessary to provide access. Paths of travel shall incorporate (but not limited to) exterior stairs, landings, walks and sidewalks, pedestrian ramps, curb ramps, warning curbs, detectable warnings, signage, gates, lifts and walking surface material. Accessible route(s) of travel shall be the most practical direct route between accessible building entrances, site facilities, accessible parking, public sidewalks, and the accessible entrance(s) to the site. California Building Code 11A and 11B.
FIRE DEPARTMENT (909) 799-2853
80. All construction shall meet the requirements of the 2025 California Building Code (CBC) and the California Fire Code (CFC)/International Fire Code (IFC) as adopted and amended by the City of Loma Linda and legally in effect at the time of issuance of building permit.
81. On-site civil engineering improvement plans shall be submitted to Fire Prevention for review and approval prior to construction.
82. Applicant shall obtain approval of the Fire Access Plan prior to issuance of Building Permits.
Significant modifications to the project plans due to the Fire Access Plan shall require an Amendment to Approved Plans Application.
83. CFC Chapter 33 shall be maintained at all times during construction/demolition.
84. National Association of State Fire Marshal (NASFM) Construction Fire Safety training is required for PM and site supervisors.
85. No lumber drops until fire underground is installed and tested, and fire department access points and road have been established.
86. All driveways over 150' shall be engineered to withstand fire trucks.
87. Deferred submittals for a NFPA 13 sprinkler system. Pursuant to CFC Section 903, as amended in Loma Linda Municipal Code (LLMC) Sections 15.28.230-450, the building(s) shall be equipped with automatic fire sprinkler system(s). Pursuant to CFC Section 901.2, plans and specifications for the fire sprinkler system(s) shall be submitted to Fire Prevention for review and approval prior to installation. Fire flow test data for fire sprinkler calculations must be current within the last 6 months. Request flow test data from Loma Linda Fire Prevention.
88. Deferred submittals shall be required for an NFPA 72 Fire alarm system.
89. Deferred submittals required for underground fire utilities.
90. Deferred submittals required for Hazardous Materials Disclosure.
91. Builder must submit the fire safety and prevention plan to the Authority Having Jurisdiction for authorization prior to starting work.
Conditions of Approval Page 12 of 14
92. Illuminated address for each structure per LLMC 15.28.190 section 505.1. A new address shall be provided by the Fire Department once the project has received entitlement.
93. Comply with Section 503.2.4 Turning Radius. The required turning radius of a fire apparatus access road shall be determined by the fire code official.
94. Provide hydrants for fire flow requirements per CFC Annex B and BB.
95. All fire hydrants shall be installed and tested for review and approval by the Fire Department.
96. Fire lines and signage, as indicated on the approved FD access plan, shall be maintained at all times.
97. Structures under construction shall be provided with not less than one approved portable fire extinguisher in accordance with §906 of the CFC.
98. Combustible waste material shall be removed from buildings at the end of each shift of work.
99. Builder must have an all-weather driving surface, and the fire loop and hydrants must be in installed, inspected, and tested prior to any lumber drop. 100. B-107.2 Specifics: Any development within the City of Loma Linda that consists of more than a single structure on a commercially developed site; multiple floor commercial structures; multi-family commercial residences or fire flow requirements in excess of 2000 gpm will require a two point of connection full looped fire supply to the development. All required onsite fire hydrants will be supplied from this looped system and will be private to the development. When there are practical difficulties involved in carrying out the provisions of this ordinance the Fire Code Official is authorized to grant modifications for individual cases on application in writing by the owner or a duly authorized representative. The code official shall first find that a special reason makes enforcement of the strict letter of the ordinance impractical and any modification or change does not lessen any fire protection requirements. If so changes or modifications may be approved by the Fire Code Official or Fire Chief.(Deferred Submittal)
101. For all notes, guidelines and FD apparatus specifications for plan submittal:
http://www.lomalindaca.gov/our_city/departments/fire/fire_prevention/fire_plan_check_applic ation
PUBLIC WORKS DEPARTMENT (909) 799-4407
102. Prior to issuance of a grading permit, the Applicant must submit improvement plans on 24" x 36" sheets having the City's standard signature blocks. All plans must be drawn in ink and must be signed by a California State Registered Civil Engineer at the time of first submittal.
Applicant must submit improvement plans for the entire project as one package and must include all project improvements shown on the approved project exhibits and those to be designed per these Conditions. Piecemeal submittal of plans is not acceptable. Plans and studies must be signed by a California State Registered Civil Engineer at the time of first submittal. This package must include all supporting studies. For Title Block information, please reach out to Henry Reed at [email protected]. 103. The precise grading plan with hydrology study, hydraulic calculations, and soils report for the project shall be approved by the City of Loma Linda Public Works Department prior to issuance of any building permits.
Conditions of Approval Page 13 of 14
104. The Applicant shall submit final grade certifications, by the grading engineer, to the Public Works Department prior to issuance of any Certificate of Occupancy. 105. Any damage to existing improvements as a result of this project shall be repaired by the Applicant to the satisfaction of the City Engineer.
106. National Pollutant Discharge Elimination System (NPDES) requirements apply, including SWPPP and WQMP.
107. The project shall comply with the Low Impact Development (LID) Principles and LID Best Management Practices (BMPs) for Southern California.
108. The Applicant shall comply with City adopted policies and ordinance regarding the reduction of construction and demolition (C&D) materials, including a required solid waste management plan (SWMP). Coordinate with Public Works.
109. The City of Loma Linda shall be the water and sewer purveyor. 110. The Applicant must provide utilities and design improvements such that all existing and proposed utilities are underground and meeting city specifications, including location, distance and separation requirements, and away from driveways and trees. 111. The Applicant shall pay for the relocation of any power poles or other existing public utilities as necessary.
112. Improvement plans shall include all connections and locations to the City mains for onsite irrigation, including all meter and backflow prevention devices. 113. No commencement of public street work shall be permitted except rough grading, until dedication for that street has been recorded. The Applicant shall obtain a permit prior to any construction within the City's right-of-way.
114. Any abandoned wells on the property or similar structures shall be destroyed in a manner approved by the Public Works Department in accordance with the State of California Department of Health Services or other appropriate oversight agency. 115. All underground structures, except those desired to be retained, shall be broken in, backfilled, and inspected before covering
116. Should future/subsequent project construction require soil excavation or filling in certain areas, soil sampling may be required. If soil is contaminated, it must be properly disposed.
Land Disposal Restrictions (LDRs) may be applicable to such soils. Soil sampling shall also be conducted on any imported soil.
117. The Applicant shall comply with the prevailing City standards and requirements at the time of construction.
118. The Applicant shall install improvements (including off-site) to transition traffic and drainage flows from proposed to existing.
119. Comply with state law regarding waste management and the City’s Refuse Collection, Recycling and Disposal Ordinance. The applicant shall coordinate with CR&R. 120. Pay appropriate fees for plan check, inspection, GIS map plan update, and microfilming and storage of maps and plans, and other required fees.
121. Prior to occupancy, the Applicant must complete all improvements per the accepted plans and approved conditions and obtain acceptance for the improvements from the Public Works Department.
Conditions of Approval Page 14 of 14
122. The Applicant must install root barriers, adjacent to the back side of sidewalk, when planting on-site tree(s) within 10 feet from the public rights-of-way and public sidewalk. 123. Project shall be allowed a single right-in-only access point from Mountain View Avenue. No right-out shall be permitted onto Mountain View Avenue
124. All off-site improvements shall be per the approved plans. 125. The project shall be annexed into the City’s LMD prior to Certificate of Use and Occupancy.
The applicant shall work with the City Engineer on this item. 126. The applicant shall obtain approval from the City of San Bernadino Wastewater Treatment Department for the review of the on-site uses.
END OF CONDITIONS
Applicant Statement
I have read and accept responsibility for the Conditions of Approval. I agree to abide by and conform to the Conditions of Approval, as well as the mitigation measures listed in the adopted Mitigation Monitoring Reporting Program and the provisions of the Loma Linda Municipal Code pertaining to the project.
__________________________________
Printed Name of Project Applicant
__________________________________
Signature of Project Applicant
__________________________________
Date
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
A. Approve the Minutes of February 10, March 4, and March 10, 2026 (City Clerk) [CC/HA/SA] Meeting
Tuesday, April 14, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 4A.
To
City Council
From
Lynette Arreola, City Clerk
RECOMMENDATION:
Approved the minutes as presented.
Attachments
Minutes of February 10, 2026.pdf
Minutes of March 4, 2026.pdf
Minutes of March 10, 2026.pdf
REGULAR CITY COUNCIL, HOUSING AUTHORITY, AND SUCCESSOR AGENCY JOINT MEETING MINUTES 25541 Barton Road, Loma Linda, CA 92354
February 10, 2026, 7:01 PM - February 10, 2026, 8:10 PM Roll Call: (The following members were in attendance)
Phillip Dupper, Mayor/Board Chairman
Ronald Dailey, Mayor pro tempore/Board Vice-Chairman
Rhodes Rigsby, Councilmember/Boardmember
Ovidiu Popescu, Councilmember/Boardmember
Rhonda Spencer, Councilmember/Boardmember
Absent: None
1. Call to Order
1.A. Call to Order - City Council [CC], Housing Authority Board [HA], and Successor Agency [SA] The meeting was called to order at 7:01am.
1.B. Roll Call
All City Council members present.
Staff present: T. Jarb Thaipejr, City Manager/HA Executive Director; Diane Robbins, City Attorney/HA General Counsel; Lynette Arreola, City Clerk/HA Secretary; Sonia Fabela, Finance Director; Dan Harker, Fire Chief; Lorena Matarrita, Community Development Director; Gabriel Rivera, Associate Planner, Adrian DeSousa, Information Systems Specialist; and Lt. David Frayeh, San Bernardino County Sheriff's Department
1.C. Closed Session/Workshop - None
None.
1.D. Invocation and Pledge of Allegiance - Councilmember Popescu The Invocation and Pledge of Allegiance were led by Councilmember Popescu.
1.E. Items to be Added or Deleted
No items were added or deleted.
1.F. F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes. Pursuant to the Brown Act, no action or discussion can be taken by City Council, Housing Authority or Successor Agency) Chris Jueden-Pytel inquired and commented on the City Council Regular meeting date schedule.
Kevin Bernadt noted that he had comments for Consent Calendar Items 4D, 4E and 4F. His comments are noted under the agenda items.
2. Public Hearing Items
2.A. Consider an Appeal of the Planning Commission Decision Requested by the Applicant Regarding Preliminary Development Review Application PDR-2025-0012, a Proposal for a Five-Unit Attached Multifamily Development on a Vacant, Landlocked Parcel near Park Avenue - Applicant: Ghani Ayesh (Community Development) [CC] Gabriel Rivera, Associate Planner, presented the report, explaining that the applicant submitted a preliminary development review application for the city’s review. He noted the proposed project lacked legal access and adequate turning radius. The Community Development Department issued a letter outlining staff’s comments and provided two alternative access recommendations; however, the applicant proposed access via a public alley, which the existing dimensions are nonconforming. The Planning Commission denied the appeal, and the matter is now before the City Council.
Ghani Ayesh noted that the public road adjacent to his property was dedicated and approved by the City in the 1970's.
He noted several project developments with similar access road dimensions as his project were approved in the 1970’s.
He noted that the access road dimensions for his project follow the Fire Code Section 503.
Fire Marshall Ingalls explained that the International Fire Code serves as the baseline, with the State of California adopting amendments as appropriate; that the State did not adopt Fire Code Section 503, but instead granted local jurisdictions the authority to establish their own fire access standards; and that the City has a very comprehensive guideline for fire department access for Loma Linda, including its own requirements for roadway width and turning radius.
Discussion ensued, Councilmembers noted that the projects the applicant was referring to as being similar to his project were approved under different regulations from previous decades; and that construction projects must comply with current codes and locally adopted Fire access standards They expressed support to staff’s recommendations.
Motion by Ovidiu Popescu, seconded Ronald Dailey, passing by a vote of 5-0-0-0-0, to Deny the appeal and uphold the City's comments as recommended by staff.
3. Scheduled Agenda Items
3.A. Approve the Mid-Year Budget for Fiscal Year 2025-2026 Including the Expenditure Appropriations and Revenue Adjustments (Finance) [CC/HA]- 7:39 PM
Finance Director Fabela presented the 2025-2026 Mid-Year Budget, detailing the following: 1) the General Fund Revenue changes totaling $1,281,700; 2) the General Fund Expenditure changes totaling $370,500; 3) the Summary of Changes in Fund Balance by Fund Type with the total fund balance beginning at $20,506,095 and the estimate total fund balance ending at $20,195,995, which the General Fund Unassigned, Assigned and Committed funds; 4) the distribution of the General Fund Budget uses; 5) the other revenue changes with total Sewer Fund of $540,300, total LLCCP Fund of $20,800, total Water Funds of $75,200 and total Other Funds of $(697,100) and with the total City changes to revenues of $1,220,900; 6) the Other Expenditure Changes to the Enterprise Funds, Special Districts, Capital Funds and Housing Authority is $989,600; 7) the Summary of Changes in Fund Balance of Fund Type with the Beginning Enterprise Capital Funds balance of $3,143,591, and the Ending Capital Fund Balance of 1,733,157; 8) and the Summary of Changes in Fund Balance by Fund Type with the Beginning City Fund Balance of $63,012,369 and the Ending City Fund Balance of $62,268,163. In conclusion, Finance Director Fabela recommended City Council approve a Net Increase in city-wide revenues of $1,220,900 and a Net increase in city-wide expenditures of $989,600. She thanked all the departments for their assistance in analyzing their mid year budgets.
Discussion ensued. Staff reported that the General Fund deficit is now projected at $320,100, improved from earlier estimates of almost $1.3 million in higher-than-expected revenue, despite an additional $370,000 in expenditure. The increase in revenue, which was unusually high, contributed to a sales tax correction in the first quarter of 2026 from the CDTFA, which helped reduce the deficit by $150,000.
There was further discussion on budget variability with the Fire Department, particularly with overtime, mutual aid reimbursement delays, and employee injuries and long-term disabilities. Staff stated that they could look at long-term averages to better forecast personnel cost estimates.
A request was made to fill some of the 12 vacant positions. City Manager Thaipejr stated that he was being cautious to fill positions because he cannot predict if the upcoming budget can sustain the additional positions.
Motion by Ovidiu Popescu, seconded Ronald Dailey, passing by a vote of 5-0-0-0-0, to Approve the Mid-Year Budget for Fiscal Year 2025-2026 with a net increase in city-wide revenues of $1,220,900 and net increase in city-wide expenditures of $989,600 as presented in the report.
4. Consent Calendar
Motion by Ovidiu Popescu, seconded Rhonda Spencer, passing by a vote of 5-0-0-0-0, to Approve the Consent Calendar items as recommended.
4.A. Approve of Minutes of January 13, 2026 (City Clerk) [CC/HA] Approved Minutes of January 13, 2026, as submitted.
4.B. Approve the Demands Registers of January 27 and February 10, 2026 (Finance) [CC/HA/SA] Approved by City Council the Demands Register dated January 27, 2026, with commercial demands totaling $1,026,333.93, and payroll dated January 15, 2026, totaling $473,097.61; and the Demands Register dated February 10, 2026, with commercial demands totaling $3,513,799.96, and payroll dated January 29, 2026, totaling $432,882.52; and Approved by the Housing Authority Board the Demands Register dated January 27, 2026, with commercial demands totaling $34.00; and Demands Register dated February 10, 2026, with commercial demands totaling $43,443.11; and Approved by the Successor Agency Demands Register dated February 10, 2026, with commercial demands totaling $236,862.50.
4.C. Accept the Treasurer's Report - January 2026 (Finance) [CC] Accepted the January 2026 Treasurer's Report for filing.
4.D. Approve the Community Development Block Grant (CDBG) Project Prioritization and Fund Allocation for Fiscal Year 2026-2027 (Public Works) [CC]
Kevin Bernadt stated that universal design and disability access are essential but often add unrecognized costs. Many agencies address this by offering 10%–30% supplemental funding incentives. He asked to consider adding a similar incentive to the FY 2026–2027 CDBG funding process to support accessible, long-term community projects aligned with Blue Zone principles.
Approved the proposed Public Service Project and Construction Improvement project and fund allocations for the FY 2026-2027 Community Development Block Grant (CDBG) program as recommended.
4.E. Award Contract to All Cities Engineering, Inc. for the Waterline Improvements at University Ave., Campus St., and Lawton Ave. for $732,100.00 (CIP 26-675) (Public Works) [CC] Kevin Bernadt stated that universal design and disability access are essential but often add unrecognized costs. Many agencies address this by offering 10%–30% supplemental funding incentives. He asked to consider adding a similar incentive to support accessible, long-term community projects aligned with Blue Zone principles.
Awarded contract to All Cities Engineering Inc. of Riverside, CA in the amount of $732,100.00 and a geotechnical and testing contract to Geocon West, Inc. of Loma Linda, CA, in an amount not to exceed of $26,235.00 and authorized a contingency allocation of $73,000, as recommended.
4.F. Award Contract to S & H Civilworks for the Construction of Bus Stop Sidewalks at Various Locations for $45,296.25 (CIP 26-132) (Public Works) [CC]
Kevin Bernadt stated that universal design and disability access are essential but often add unrecognized costs. Many agencies address this by offering 10%–30% supplemental funding incentives. He asked to consider adding a similar incentive to support accessible, long-term community projects aligned with Blue Zone principles.
Awarded contract for bus stop sidewalk installations to S & H Civilworks, in the amount of $45,296.25 and authorized a contingency allocation of $6,800 as recommended.
4.G. Approve a Supplemental Appropriation of $12,600 from Bond Proceeds, then Approve Notice of Completion for the Mission Road Street Improvements - Contractor: Copp Contracting (CIP 23-119) (Public Works) [CC] Approved a supplemental appropriation of $12,600 as recommended, accepted the project as complete and authorized recordation of Notice of Completion documents as recommended.
5. Old Business
5.A. Adopt Council Bill #O-2026-01 - An Ordinance Amending the Planning Commission Terms from Three to Four Year Terms (Community Development) [CC]
There were no changes or concerns since the first reading; No presentation was provided. There were no questions or comments from City Council.
Motion by Rhodes Rigsby, seconded Ovidiu Popescu, passing by a vote of 5-0-0-0-0, to adopt Council Bill #O-2026-01, waive the reading in its entirety and direct to read by title only, ORDINANCE 790 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, AMENDING, IN PART, TITLE 2 (ADMINISTRATION AND PERSONNEL), CHAPTER 2.24.030 (TERMS OF MEMBERS – FILLING VACANCIES) OF THE
LOMA LINDA MUNICIPAL CODE
6. Reports
6.A. Reports of Council Members
In response to Councilmember Spencer's inquiry on the community survey, City Manager Thaipejr stated the he emailed her and Andrea De Leon the draft Request for Proposal for review.
6.B. Reports Of Officers
No reports.
7. Adjournment
The meeting adjourned at 8:10pm.
The minutes were approved at the April 14, 2026, meeting.
MINUTES FOR THE SPECIAL JT MTG OF THE CITY COUNCIL, HOUSING AUTHORITY, SUCCESSOR AGENCY AND
PLANNING COMMISSION
25541 Barton Road, Loma Linda, CA 92354
March 4, 2026, 6:02 PM - March 4, 2026, 7:35 PM
Roll Call: (The following members were in attendance)
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Ovidiu Popescu, Councilmember
Rhodes Rigsby, Councilmember
Rhonda Spencer, Councilmember
John Nichols, Planning Commission Chairman
Ryan Gallant, Planning Commission Vice-Chairman via Zoom Larry Karpenko, Planning Commissioner
Doree Morgan, Panning Commissioner
Jay Nelson, Planning Commissioner
Absent: None
1. Call to Order
1.A. Call to Order
Meeting was called to order at 6:02pm.
1.B. Roll Call
All City Council and Planning Commissioners were present.
Staff present: T. Jarb Thaipejr, City Manager/HA Executive Director; Lynette Arreola, City Clerk/HA Secretary; Lorena Matarrita, Community Development Director; Gabriel Rivera, Associate Planner; Kyle Mac Gavin, Information Technology Manager; Adrian DeSousa,Information Systems Specialist
1.C. Closed Session/Workshop - See Workshop Scheduled Item None.
1.D. Invocation and Pledge of Allegiance
The Invocation and Pledge of Allegiance were led by Councilmember Spencer.
1.E. Items to be Added or Deleted
No items were added or deleted.
1.F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes. Pursuant to the Brown Act, no action or discussion can be taken by City Council)
No oral reports or public participation upon invitation by the Mayor.
2. Workshop Scheduled Item: 6:00pm - 7:30pm
2.A. Discussion of the Proposed University Village Mixed-Use Project by the Loma Linda University Health Project Overview:
Proposed six-story mixed-use student and faculty housing project totaling approximately 455,914 square feet with 381 residential units, about 5,188 square feet of ground-floor retail, and a parking garage with 706 vehicle spaces. The 4.64-acre site is located south of Mound Street, north of Prospect Avenue, and east of Anderson Street, with landscaped open space and on-site amenities.
The project includes the demolition of existing commercial and residential buildings. This meeting is informational only and does not replace any future hearings or review required under the City's entitlement process or the California Environmental Quality Act (CEQA). Formal actions and decisions will occur at noticed public hearings at a later date.
Mayor Dupper explained that the item on the agenda is a discussion of the proposed University Village Mixed-Use Project by Loma Linda University Health. He reminded the City Council and Planning Commission that the meeting is for informational purposes only. No action will be taken by either body, and members should avoid signaling support or opposition to the project.
Formal hearings and decisions will occur at future meetings as part of the project's entitlement process.
Myca Tran, Planning Project Manager with three6ixty; representing Loma Linda University Health, provided an overview of the Loma Linda University Village project, a six-story mixed-use student and faculty housing development located south of Mound Street, north of Prospect Avenue, and east of Anderson Street, where the Loma Linda Market and student store is located, and the entitlement process.
Toben Symmank, Principal with AO Architecture, presented the architectural design for the 381-unit project, which features a central parking structure referred to as a “wrap.” He highlighted key project components, including a leasing office, fitness center, club room, amenity lounge, and retail space. He also provided a detailed overview of the floor plans, noting how varying elevations on the north and south sides create visual diversity. In response to questions, he discussed the access to the parking structure. He provided slides of the project elevations, and the colors and materials palette.
Matt Jackson, MJS Landscape Architecture, discussed the landscape plan of the project.
Ms. Tran provided a summary of a comprehensive survey that was conducted from 750 students, employees and visitors to assess potential demand for retail uses and support services.
Questions and answers from City Council and Planning Commission that addressed topics including the target housing clientele, unit count and types, parking, amenities, property management, maintenance, long-term master planning, and public safety considerations.
Belen Cordero, CR&R, introduced herself and stated that she looks forward to working with the project applicants regarding the refused requirements to ensure project compliance.
Community Development Matarrita read questions that were submitted via Zoom:
1. Tom - asked if any of the units would be market rate and count towards the city's housing number. In response the units will be institutional housing for individuals affiliated with the University only, no dorms will be demolished and it not be counted toward the City's RHNA numbers; and
2. Jay Miller, Inland SoCal Housing Collective, - asked the impact on the city's budget to the added services and would SB 4 apply to this project. In response, the project will have to pay Development Impact Fees to the City and SB 4 will not apply to the project.
A salon owner in the market, who indicated she is the second successful operator of her business, expressed concern about the future viability of her salon once the project moves forward. She inquired about the project timeline to better prepare for potential impacts. While she stated she is not opposed to the project, she emphasized concern for her business’s future.
Community Development Director Matarrita explained that the environmental review process is expected to take a minimum of six months.
Mr. Shultz apologized on behalf of the institution for the challenges the business owner may face and stated that, once more definitive timelines are available, he will maintain communication with the affected business owners.
Mayor Dupper encouraged the salon owner and other potentially impacted businesses to consult with City staff regarding possible relocation opportunities. He emphasized the City’s commitment to supporting efforts to retain businesses within Loma Linda.
Mr. Shultz thanked City Council, Planning Commission, City staff and all who attended the presentation. He stated that they look forward to working with everyone.
Mayor Dupper thanked all the presenters for the presentation.
3. Reports
3.A. Reports of Council and Planning Commission Members Mayor Dupper stated that he attended this morning a City Selection Committee meeting where all the Mayors of the County meet and, once a year, make appointments for various committees and positions. He noted that he was unanimously voted to be the LAFCO Board for the next four years. He stated that it puts Loma Linda in a good position in terms of the connection with LAFCO and future development.
3.B. Reports Of Officers
City Manager Thaipejr reminded the Council of the City Employee Recognition breakfast tomorrow morning.
4. Adjournment
The meeting adjourned at 7:35pm.
Minutes approved at the meeting of April 14, 2026.
REGULAR CITY COUNCIL, HOUSING AUTHORITY, AND SUCCESSOR AGENCY JOINT MEETING MINUTES 25541 Barton Road, Loma Linda, CA 92354
March 10, 2026, 5:30 PM - March 10, 2026, 7:20 PM
Roll Call: (The following members were in attendance)
Phillip Dupper, Mayor/Board Chairman
Ronald Dailey, Mayor pro tempore/Board Vice Chairman
Rhodes Rigsby, Councilmember/Boardmember
Ovidiu Popescu, Councilmember/boardmember
Rhonda Spencer, Councilmember/Boardmember
Absent: None
1. Call to Order
1.A. Call to Order - City Council [CC], Housing Authority Board [HA], and Successor Agency [SA] The meeting was called to order at 5:30pm and immediately recessed into Closed Session.
1.B. Roll Call
All City Council members present.
Staff present: T. Jarb Thaipejr, City Manager/HA Executive Director; Diane Robbins, City Attorney/HA General Counsel; Lynette Arreola, City Clerk/HA Secretary; Sonia Fabela, Finance Director; Dan Harker, Fire Chief; Lorena Matarrita, Community Development Director; Adrian DeSousa, Information Systems Specialist; and Lt. David Frayeh, San Bernardino County Sheriff's Department
1.C. Closed Session - 5:30pm - Conference with Legal Counsel regarding Potential Litigation (Government Code 54956.9(d)(2)) - One Potential Case
The City Council meeting reconvened at 7:02 pm. City Attorney Robbins announced that the City Council met in closed session in regard to the item as noted on the Agenda. She stated that direction was provided to staff and no action taken.
1.D. Invocation and Pledge of Allegiance - Mayor pro tempore Dailey The Invocation and Pledge of Allegiance were led by Mayor pro tempore Dailey.
1.E. Items to be Added or Deleted
The City Manager requested the removal of Consent Calendar Item 3C, noting that no report is available due to the implementation of new software and ongoing issues with configuring the monthly reports.
1.F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes. Pursuant to the Brown Act, no action or discussion can be taken by City Council, Housing Authority or Successor Agency) Alice Lim, resident on Goldcrest Street, expressed concern of a building being constructed behind their neighbor's property that appears to be two story and disrupts the look of the neighborhood. They provided photos to the City Council. The Mayor advised Ms. Lim to speak to the City Manager regarding this matter.
Chris jueden-pytel, 25624 State Street, stated that after consulting with his attorney about the safety concerns of the tree in front of his property, he was asked to request that the City conduct a survey to determine if the tree is a city tree.
2. Public Hearing Items
2.A. Adopt Council Bill #R-2026-06 - A Resolution Establishing Liens and Assessments on Properties Identified Pertaining to the Fall 2025 Weed Abatement Program (Fire) [CC] Tom Ingalls, Fire Marshall, introduced Robert "Robbie" Jansen as the new Fire Inspector. He explained that Fire Inspector Jansen conducted the Fall weed abatement inspections of 300 parcels; notices were issued to property owners who required removal of identified hazardous conditions on their properties; performed follow-up inspections and coordinated with the City’s contractor to abate properties that failed to achieve compliance. The City then billed the respective property owners for the cost of abatement with a deadline to pay before the City Council meeting. The properties with outstanding balances are identified on the Invoice attachment for City Council to establish liens and assessments in order to recover the costs. He requested that Line #4 (APN 0292-111-32) of the Invoice attachment be removed from the list as the property owner worked with the City to pay their outstanding balance.
Fire Marshall responded to questions regarding palm tree maintenance and explained program inspections include all hazardous and flammable materials on the property.
The public hearing was opened and closed with no public participation.
Motion by Rhodes Rigsby, seconded Ovidiu Popescu, passing by a vote of 5-0-0-0-0, to Accept for the Fall 2025 Weed Abatement Program Report; Approve the Accounting of the Cost and Adopt Council Bill #R-2026-06, waive the reading of the resolution in its entirety and read by title only, RESOLUTION NO. 3289 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, ADOPTING A REPORT AND STATEMENT OF EXPENSES FOR THE FALL 2025 WEED ABATEMENT PROGRAM AND IMPOSING A LIEN UPON
PROPERTY FOR PAYMENT THEREFOR
3. Consent Calendar
Motion by Ovidiu Popescu, seconded Rhodes Rigsby, passing by a vote of 5-0-0-0-0, to Approve the Consent Calendar Items as submitted with the exception of Item 3C that was removed from the agenda.
3.A. Approve the Demands Registers of March 20, 2026 (Finance) [CC/HA/SA] Approved by City Council the main Demands Register dated March 10, 2026, with commercial demands totaling $1,230,278.07, and Payroll dated February 26, 2026, totaling $418,798.87; and Approved by the Housing Authority Board the Demands Register dated March 10 2026, with commercial demands totaling $9,765.16; and
Approved by the Successor Agency the Demands Register dated March 10, 2026, with commercial demands totaling $285.00.
3.B. Accept the Treasurer's Report - February 2026 (Finance) [CC] Accepted the February 2026 Treasurer's Report for filing.
3.C. Accept the Fire Department's Activity Reports - January and February 2026 (Fire) [CC] Removed from the Consent Calendar; no action.
3.D. Approve and Authorize Purchase of Six (6) Security Cameras for the Groves Central Park from Security Lines US for an amount not to exceed of $31,524.55 (Public Works) [CC] Approved the purchase of six (6) security cameras from Security Lines US as recommended in the staff report.
3.E. Award Contract to Voltaire Engineering Inc. for Storm Drain Improvements on Citrus Avenue in in the amount of $231,588.00 (Public Works) [CC]
Awarded contract to Voltaire Engineering, Inc. As recommended in the staff report.
3.F. Adopt Council Bill #R-2026-10 - a Resolution Approving Expenditure Plan for Revenues Derived from Continuation of Measure I (Public Works) [CC]
Adopted, as recommended, Council Bill #R-2026-10:
RESOLUTION NO. 3290
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, APPROVING THE
EXPENDITURE PLAN FOR THE EXPENDITURE OF REVENUES IN SAN BERNARDINO COUNTY EXPECTED TO BE
DERIVED FROM THE PROPOSED CONTINUATION OF MEASURE I
3.G. Adopt Council Bill #R-2026-13 - A Resolution Establishing a Back Flow Cross-Connection Specialist Job Description, Revising the Assistant Public Works Director City Engineer Job Description, Authorizing Contract Engineering Services and Approving a Supplemental Appropriation of $28,600 from Water Enterprise Fund to fund the Back Flow and Cross-Connection Control Specialist for the remainder of fiscal year (Administration) [CC] Adopted, as recommended, Council Bill #R-2026-13:
RESOLUTION NO. 3291
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, APPROVING AMENDMENT
TO THE CITY CLASSIFICATION PLAN AND SALARY SCHEDULE
3.H. Approve a Supplemental Appropriation in the Amount of $200,000 from the General Fund for Traffic Safety Infrastructure, Parks Repairs and Maintenance, and Facilities Repairs and Maintenance (Public Works) [CC] Approved the supplemental appropriation of $200,000 from General Fund reserves as recommended in the staff report.
3.I. Approve Notice of Completion for the Installation of Sidewalk, Driveway, and Curb & Gutter at Various Locations for $170,036.74 (CIP 25-129) - Contractor: CT&T Concrete Paving, Inc. (Public Works) [CC] Accepted the project as complete and authorize recordation of Notice of Completion documents as recommended in the staff report.
4. Old Business
4.A. Adopt Council Bill #O-2026-03 (Second Reading) - An Ordinance Adding Chapter 3.34 to Title 3 (Transactions and Use Tax) of the Loma Linda Municipal Code to establish a one-cent (1%) General Transaction and Use Tax, Subject to Voter Approval (Administration) [CC]
Motion by Rhonda Spencer, seconded Ronald Dailey, passing by a vote of 3-2-0-0-0, Opposed by Ovidiu Popescu, Rhodes Rigsby
to Adopt Council Bill #O-2026-03, waive the reading in its entirety and read by title only, Ordinance No. 791, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA ADDING CHAPTER 3.34 TO TITLE 3 OF THE LOMA
LINDA MUNICIPAL CODE RELATED TO IMPOSING A GENERAL TRANSACTIONS AND USE TAX TO BE ADMINISTERED
BY THE CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATION (SUBJECT TO FINAL APPROVAL BY THE VOTERS AT THE TUESDAY, JUNE 2, 2026 GENERAL MUNICIPAL ELECTION)
5. New Business
No reports.
6. Reports
6.A. Reports of Council Members
No reports.
6.B. Reports Of Officers
No reports.
7. Adjournment
The meeting adjourned at 7:20pm.
The minutes were approved at the meeting of April 14, 2026.
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
B. Approve the Demands Register of March 24, and April 14, 2026 (Finance) [CC/HA/SA] Meeting
Tuesday, April 14, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 4B.
To
City Council
From
Sonia Fabela, Finance Director
RECOMMENDATION:
It is recommended that the City Council approve the attached list of demands for payment.
Attachments
DR CC Main 03-24-2026.pdf
DR HA 03-24-2026.pdf
DR CC Main 4-14-2026.pdf
DR HA 04-14-2026.pdf
DR SA 4-14-2026.pdf
CITY OF LOMA LINDA
VOUCHER LIST
03/24/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711550 3/12/2026 7448 ANNA BRIONES Travel Reimb CSMFO Travel Reimbursement - CSMFO Conference 388.09 711550 Total 388.09
711551 3/12/2026 840 CITY OF SAN BERNARDINO 132-00 Feb 2026 1260020 1415 Richardson St 2/3/26-3/3/26 4,971.61 90878-00 Feb 2026 1260020 1516 Gould St 2/3/26 - 3/3/26 53.08 711551 Total 5,024.69
711552 3/12/2026 5548 JTS MOTORCARS, INC. 2025 Q3 2025 Q3 Sales Tax Incentive Agreement 18,612.41 711552 Total 18,612.41
711553 3/12/2026 1245 SO CALIF EDISON 700350988278 Feb 26 Electricity costs 02/01/2026-02/28/2026 7,444.03 700920551363 Feb 26 Electricity costs 02/01/2026-02/28/2026 57.42 700920555710 Feb 26 Electricity Costs Jan 2026 - Feb 2026 212.80 700411454240 Feb 26 Electricity Costs 02/03/2026-03/04/2026 868.57 700620519956 Feb 26 Electricity Costs 02/03/26-03/04/26 2,007.95 700010613157 Feb 26 Electricity Costs 02/03/26-03/04/26 71.55 700010396020 Feb 26 Electricity Costs 02/03/26-03/04/26 152.60 700274668981 Feb 26 Electricity Costs 02/03/26-03/04/26 13.25 700605303585 Feb 26 Electricity Costs 02/02/26-03/03/26 223.29 700917144542 Feb 26 Electricity Costs 02/02/26-03/03/26 34.44 700919931169 Feb 26 Electricity Costs 01/30/26-03/02/26 331.27 700394531780 Feb 26 Electricity Costs 01/05/26-03/02/26 3,850.15 700396836845 Feb 26 Electricity Costs 01/02/26-03/02/26 63,018.70 700920432640 Feb 26 Electricity Costs 01/02/26-02/01/26 2,356.66 700371011405 Feb 26 Electricity Costs 02/03/26-03/04/26 2,792.54 711553 Total 83,435.22
711554 3/12/2026 1261 THE GAS COMPANY 10022459001 Feb 26 Gas Costs 02/03/26-03/04/26 1,230.03 14642464003 Feb 26 Gas Costs 02/03/26-03/04/26 135.80
711554 Total 1,365.83
711555 3/12/2026 26 VERIZON WIRELESS 6137236551 Feb 26 Phone Costs 01/29/26-02/28/26 78.01 6137236550 City Wide Phone Services 01/29/26-02/28/26 3,247.21 711555 Total 3,325.22
711556 3/17/2026 1245 SO CALIF EDISON 700123951189 Feb 26 Electricity Costs 2/5/26-3/8/26 602.14 700162747250 Feb 26 Electricity Costs 2/5/26-3/8/26 957.63 700919995433 Feb 26 Electricity Costs 1/29/26-3/01/26 1,902.63 711556 Total 3,462.40
711557 3/17/2026 1261 THE GAS COMPANY 06872460008 Feb 26 Gas Costs 2/3/26-3/5/26 140.14 10232459007 Feb 26 Gas Costs 2/3/26-3/5/26 395.47
711557 Total 535.61
1 of 11
CITY OF LOMA LINDA
VOUCHER LIST
03/24/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711558 3/18/2026 7083 SELF INSURED SERVICES COMPANY 18523-Life March 2026-Life Insurance Premium 529.19 18523 March 2026-Life & Disability Insurance Premium 4,405.32 711558 Total 4,934.51
711559 3/18/2026 1245 SO CALIF EDISON 700044797169 Feb 26 Electricity Costs 2/6/26-3/9/26 40,239.37 700491039205 Feb 26 Electricity Costs 2/6/26-3/9/26 6,587.17 711559 Total 46,826.54
711560 3/18/2026 3628 U.S. BANK CORPORATE PYMNT SYS 02222026NAlvizar Canva monthly subscription 15.00 02232026LMatarrita EconDev Mbrshp, ED Conf Regsrtn, Canva 1,169.99 022326LArreola Election handbook/Candidate forms/election docs 520.65 02232026KMacgavin New Computers for Sewer and Water Meters 1,666.97 02232026 HReed Adobe & ChatGPT Subscription 54.97
02222026TIngalls Fire Inspt books, excel training, lunch w/ LLUH 491.22 02232026 JLoeffert SC Dance & Scribe Manual Subscription 234.92 02222026BCorreia Monthly hand car wash 2013 Tacoma 46.58 02232026 DHarker Lodging & Fuel for O- 305 Course 1,325.92 02222026KCrecelius Station boots for FFPM W. Stacy 379.73 02222026MBuelna Grooming srv & dog treats for station dog Stella 197.79 02232026 JPearsall Milestone award & food for training academy 440.90 02232026 MMosqueda CWEA Workshop for Carlos, Dan, Tony, Mario 130.00 02232026 EHerrera Keyboard & mouse 53.20
02232026 VGomez Sod cutter rental, base plugs, & dig out tool 301.40 022326 choward Tyler user conference registration 1,249.00 02222026BNielsen Turnout repair, acctbly tags, pet ins, mattress 1,486.21 02232026 VPuentes Starting key, cutting torch set, & gloves 1,884.65 02232026 WScheffler Murashield & gravel 1,698.06
02232026 JTrujillo Lunch for PW water dept for on-call training 173.46 02232026 RMunoz 2 Batteries for Mt View/Lawton Boosters 86.89 02222026WBaker Natural Decon Soap for post fire use 540.00 02222026JGillette Postage, Vet srvc for Stella, filters cold plunge 565.51 02232026 SFabela Chamber Inst. Dinner, CSMFO Membership & Cont. Edu 465.00 02222026MCross Station household supplies 356.48
711560 Total 15,534.50
711561 3/24/2026 7660 10-8 RETROFIT INC. 22154 1260651 Radio repairs for item VIN NFA52914 402.00 22155 1260651 Radio repairs for item 252 VIN ANL11247 255.56 711561 Total 657.56
711562 3/24/2026 2394 2 HOT ACTIVEWEAR & UNIFORMS 97823 1260680 Uniform items for new hire A. Chaconas 1,937.76 711562 Total 1,937.76
711563 3/24/2026 5827 ADAM HALL'S PLANT NURSERY 016420 1260674 Crape Myrtle trees and plants for Citrus Trails 1,780.40 711563 Total 1,780.40
2 of 11
CITY OF LOMA LINDA
VOUCHER LIST
03/24/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711564 3/24/2026 22 ADVANCE REFRIGERATION & ICE SYSTEMS, INC.
56513 1260676 Troubleshoot Civic Center Ice Machine 204.00 711564 Total 204.00
711565 3/24/2026 4554 ALTERNATIVE HOSE, INC. 6139592 1260008 Hydraulic hose for PK804 dump bed 54.54 711565 Total 54.54
711566 3/24/2026 7491 AMERICAN CODEAF ENTERPRISE INC. 1015-LL 1260643 ASLTransSrvs-CC 2/24/2026-cancelledw/in 48hrperiod 500.00 711566 Total 500.00
711567 3/24/2026 7771 BEACH, MARILYN 1000000058 Refund overpayment closed account #1000000058 12.00 711567 Total 12.00
711568 3/24/2026 5487 BEAR VALLEY EXTENSION WATER AND
PIPELINE CO.
563 1260664 Assessment fee for 61 water shares 9,150.00 711568 Total 9,150.00
711569 3/24/2026 1400 BOOT BARN 4 SAN BERNARDINO INV00580387 1260014 Boots for V Puentes 03/16/26 181.06 INV00580389 1260014 Uniform Boots for J Barreno 3/16/26 166.38 711569 Total 347.44
711570 3/24/2026 5390 CALIFORNIA HIGHWAY ADOPTION CO 226135 1260216 Maint of southside I10 Fwy ramp @ Mt View Feb 2026 350.00 226136 1260216 Weed Abtmt southside I10 Fwy ramp Mt View Feb 2026 900.00 711570 Total 1,250.00
711571 3/24/2026 7123 CHARTER COMMUNICATIONS HOLDINGS, LLC 231334701030126 2nd Fiber Line Feb26 3,557.40 711571 Total 3,557.40
711572 3/24/2026 7460 CINTAS CORPORATION NO. 3 4261705187 1260158 HazMat compliant uniform/shop towel rental- 3/5/26 59.27 4262456787 1260158 HazMat compliant unifrm/shop towel rentals 3/12/26 59.27 711572 Total 118.54
711573 3/24/2026 25 CINTAS CORPORATION NO 2 5322585414 1260019 First Aid supplies for CH, CY, Fin, & PW 3/10/26 171.49 711573 Total 171.49
711574 3/24/2026 7766 CITRUS 4.20, LLC 002174-0007 Refund hydrant meter deposit 002174-0007 11/09/23 600.00 711574 Total 600.00
711575 3/24/2026 203 CLINICAL LABORATORY OF 2600469-LOM01 1260022 Water testing for wells 3/12/26 6,196.75 711575 Total 6,196.75
711576 3/24/2026 7667 CMAX COMMERCIAL MAINTENANCE, INC. 168945 1260178 Street Sweeping Mar 2026 Services 11,961.75 711576 Total 11,961.75
3 of 11
CITY OF LOMA LINDA
VOUCHER LIST
03/24/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711577 3/24/2026 2413 COAST RECREATION, INC. 17277 1260656 Parts to repair spider web climber @ Hulda Crooks 2,142.61 17276 1260657 Parts to repair slide @ Hulda Crooks Pk 945.18 711577 Total 3,087.79
711578 3/24/2026 7027 COLANTUONO, HIGHSMITH & WHATLEY,PC 69597 1260023 HR legal fees - Srvs through 02-28-26. 607.50 711578 Total 607.50
711579 3/24/2026 5762 CORE & MAIN LP Y664490 1260027 Yellow hydrant, bolts, & gasket 3,467.47 Y644480 1260027 Pressure gauges 110.93
711579 Total 3,578.40
711580 3/24/2026 7747 CORODATA RECORDS MANAGEMENT INC. RS7152549 1260681 City records storage 1/1-1/31/26 INVOICE 1 0F 2 29.68 RS7158913 1260681 City records storage 2/1-2/28/26 INVOICE 2 0F 2 6.36 711580 Total 36.04
711581 3/24/2026 236 COSTCO WHOLESALE 478 8 224 51 1260025 Batteries, jump starter, & supplies CY kitchen 453.77 478 7 118 80 1260025 48 Cases of water for PW Dept 287.52 711581 Total 741.29
711582 3/24/2026 7591 CRICKET SCADA LLC 1802 1260028 Labor & service for Richardson 3 3/12/26 450.00 711582 Total 450.00
711583 3/24/2026 7765 CRISP ENTERPRISES 693397 1260645 Plans & specs for CIP 25-127 268.28 711583 Total 268.28
711584 3/24/2026 7769 D.B ROOFING, INC. REFUNDBROF2026-0225 Refund for Cancelled Project 212.50 711584 Total 212.50
711585 3/24/2026 1279 DAILY JOURNAL CORPORATION B4016587 1260029 NIBAD for CIP 25-127 423.46 711585 Total 423.46
711586 3/24/2026 1279 DAILY JOURNAL CORPORATION B4017624 1260029 Legal Advertising Election Notice for Measure X 309.16 B4018048 1260029 Legal Adv Election Notice of Measure - Spanish 329.48 B4015097 1260029 Legal Adv Ord 790 291.38
711586 Total 930.02
711587 3/24/2026 7290 DANNY ELLIS 0001285219 1260030 Duplicate & stamp keys for Civic Center 40.01 0001285104 1260030 Civic Center master keys 17.15
0000261557 1260030 BB Field Padlocks- Trip charge & Installation 115.00 0001285205 1260030 Short shackle for meter dept 115.17
711587 Total 287.33
711588 3/24/2026 7767 DAVIS, BRIAN 993767364 Refund credit balance closed acct 11184 Adella 16.20 711588 Total 16.20
4 of 11
CITY OF LOMA LINDA
VOUCHER LIST
03/24/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711589 3/24/2026 5593 DINOSAUR TIRE & ROAD SRVS, INC. 141782 1260139 Firestone tires for Parks vehicle 1,015.63 142011 1260139 Front tire rplcmt @ Case 570W Gannon 420 D Backhoe 1,666.48 711589 Total 2,682.11
711590 3/24/2026 331 FAIRVIEW FORD SALES, INC. 246609 1260034 Engine oil, gasket, filters, brakes, drain, etc. 420.18 711590 Total 420.18
711591 3/24/2026 3197 KALMIKOV ENTERPRISES, INC 0102W22073 1260653 Various repairs for MT251 2020 Spartan LTC Quint 9,223.39 0102W21331 1260668 Repair left rear trailer compartment MT251 14,313.15 711591 Total 23,536.54
711592 3/24/2026 5256 FLYERS ENERGY, LLC 26-590770 1260038 Fire Dept Fuel Delivery 3/5/2026. 1,589.27 26-590769 1260038 Unleaded Gas Delivery for CY- 3/5/26 3,238.08 711592 Total 4,827.35
711593 3/24/2026 2098 FRANK PEREZ, JR St&ICEMA03/26FPerez ICEMA & STATE Paramedic re-certification 375.00 711593 Total 375.00
711594 3/24/2026 7286 GENUINE PARTS COMPANY 176265 1260126 Battery & core fee for FC202 123.00 711594 Total 123.00
711595 3/24/2026 2484 HAAKER EQUIPMENT CO INV28825 1260042 Wire & nozzle 87.28 CM62656 1260042 Credits for Inv #28825 (87.28)
INV30551 1260042 6"" Extension Wire Nozzle 87.28
711595 Total 87.28
711596 3/24/2026 5458 HIRSCH PIPE & SUPPLY 1727788 1260044 Four bushings 52.36 711596 Total 52.36
711597 3/24/2026 435 HOME DEPOT CREDIT SERVICES 4523547 1260045 Paint & supplies 230.32 711597 Total 230.32
711598 3/24/2026 435 HOME DEPOT CREDIT SERVICES 5275013 1260045 Supplies to repot Civic Center plants 95.95 4275108 1260045 Potting mix & nursery for Civic Center 41.19 3270001 1260045 Potting mix for Civic Center plants 23.86 711598 Total 161.00
711599 3/24/2026 7240 HPS WEST, INC IN0004677 1260632 1"" BLMJ Meter w/Allegro glass (28 ea) 14,656.89 IN0004687 1260654 Meter register housing & shroud 4,633.61 711599 Total 19,290.50
711600 3/24/2026 3400 INFOSEND, INC. 305534 1260322 Feb 2026 Utility bill printing & mailing 2,089.02 711600 Total 2,089.02
5 of 11
CITY OF LOMA LINDA
VOUCHER LIST
03/24/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711601 3/24/2026 7545 INLAND EMPIRE PLUMBING INC INV1718 1260046 Kitchen sink drain clogged in Sheriff's Office 325.90 INV1713 1260046 Kitchen drain leaking @ Senior Center 398.63 INV1714 1260046 Flush valve maintenance for the library 223.85 INV1716 1260046 Drinking fountain maintenance for Civic Center 279.86 INV1717 1260046 Flush valve reapair @ Hulda Crooks Pk 286.73 INV1719 1260046 Shower valve leaking @ Corp Yard 395.77 711601 Total 1,910.74
711602 3/24/2026 4896 INTERFACE SECURITY SYSTEMS, LLC 21066701 1260669 Security system cellular module @ Heritage Park 1,600.55 711602 Total 1,600.55
711603 3/24/2026 7486 JACOB GREEN & ASSOCIATES, INC. 3290 1260637 Consultant for Comm Wildfire Prct plan progress 13,125.00 711603 Total 13,125.00
711604 3/24/2026 5144 JAMES D. HUSS JR. 25135LLFIRE 1260090 Weed abatement for APN 029322150 485.00 711604 Total 485.00
711605 3/24/2026 7210 JOSHUA CUNNINGHAM St&ICEMA03/26JCunnin ICEMA & STATE Paramedic re-certification 425.00 FF2certJCunningham Tuition Firefighter 2 Certification 300.00 711605 Total 725.00
711606 3/24/2026 7770 LA SOLAR GROUP INC REFUNDBSOL2025-0297 Refund for Cnxl Project 257.50 711606 Total 257.50
711607 3/24/2026 7616 LENNAR HOMES 1000000334 Refund credit bal, acct closed 26125 Mercury Dr 32.18 711607 Total 32.18
711608 3/24/2026 2045 LOMA LINDA HEATING & AIR CONDITIONING, INC.
20808215 1260204 Civic Center/Library HVAC Maint. Qtr #3 1,504.62 20794263 1260198 HVAC Maint @ MDF Site 26507 Lawrence Qtr #3 79.88 20817949 1260200 HVAC Annual Service - Senior Center Qtr #3 216.07 20823191 1260220 Annual HVAC Svc Fire Station 1 & 2 Qtr #3 688.36 20808873 1260201 HVAC Maint for Heritage Park A Qtr #3 81.09 20812311 1260201 HVAC Maint for Heritage Park Ste B Qtr #3 162.17 20551588 1260057 Senior Center exhaust fan maintenance 540.00 20776599 1260199 HVAC Maint for R #3 Qtr 3 3/2/26 77.55 20776492 1260199 HVAC Maint for MV #6 Qtr 3 3/2/26 162.16 20776472 1260199 HVAC Maint for MV #3 Qtr 3 3/2/26 84.71 20775832 1260199 HVAC Maint R #5 Qtr 3 3/2/26 84.70
20773055 1260199 HVAC Maint for R #6 Qtr 3 3/2/26 77.55 711608 Total 3,758.86
711609 3/24/2026 1733 LOWE'S COMPANIES, INC. 79524 1260129 Batteries for clocks 10.31 90278 1260129 Conduit, testers, & coupling for Digneo Pk 78.95 80957 1260129 Wood stake, screws, & rebar for Digneo Park 163.23 6 of 11
CITY OF LOMA LINDA
VOUCHER LIST
03/24/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711609 46105 1733 LOWE'S COMPANIES, INC. 94986 1-7-2026 1260129 Various paint & drywall items 954.24 74864 1-12-26 1260129 Drywall & installation supplies 384.84 98516 1-9-2026 1260129 Tapping & masking drywall supplies 219.38 91952 1260129 Max Hose & U-Bolt 81.88
78075 3-9-2026 1260129 Tape, blades, & ratchet 106.12
95345 1260129 Cat litter for cleaning up spilled oil 48.99 94147 1260129 Broom, caulking, N95 mask, & caulking gun 139.68 70335 3-6-2026 1260129 Nuts, thread bolts, and washers 28.38 79707 1-14-2026 1260129 Compound paste, trowel, drywall tape, & crn bead 54.06 91963 3-2-2026 1260129 Rubber molding trim and adhesive 162.80 98403 1-9-2026 1260129 Credit for remover, paste, rod, and paint roller (72.74) 78012 3-9-2026 1260129 Credit for rubber trim & adhesive (54.47) 78037 3-9-2026 1260129 Credit for drywall, tape, compound paste (84.23) 78006 3-9-2026 1260129 credit for paint frame, liner, plastic protector 20.82 96537 1260129 Batteries for on-call flashlight 5.67
81249 1260129 Extension cord, glove, & ice chest 285.08 80647 1260129 4 3/8"" Wing nuts for Street light bells 7.35 94771 1260129 PVC Conduits for Elmer Digneo Pk 25.74
711609 Total 2,566.08
711610 3/24/2026 2875 LYNN MERRILL & ASSOCIATES, INC. FY 26-7 Feb 2026 1260293 Feb 2026 Consulting fees for NPDES 48.96 711610 Total 48.96
711611 3/24/2026 7669 MANHATTAN TELECOMMUNICATIONS
CORPORATION LLC
0100536236-450-8 MeTel Alarms Feb26 & Mar26 1,149.76
711611 Total 1,149.76
711612 3/24/2026 5414 MARK CROSS ICEMA03/26MCross ICEMA Paramedic re-certification 162.00 S-404SafetyOffMCross Tuition reimb for S-404 Inc Safety Officer trng 475.00 711612 Total 637.00
711613 3/24/2026 7752 MARK SAPOLIS JR 993077 1260586 Case of red weed whip string 260.86 711613 Total 260.86
711614 3/24/2026 5992 RALPH MUNOZ 682053-00 Uniform allowance pants for R Munoz 93.58 711614 Total 93.58
711615 3/24/2026 7193 O'REILLY AUTO ENTERPRISES, LLC 6160-307952 1260140 Apparatus interior wheel & tire cleaner 66.16 6160-306083 1260140 Alternator for PD369 207.94
6160-307290 1260140 Oil/air/fuel filters, wiper blades, & PCV Valve 66.18 6160-308574 1260140 Caliper bracket 127.81
6160-308539 1260140 Air/oil filter, wiper blade, belt., battery, & fee 350.77 6160-308407 1260140 Oil/fuel/air filter 176.66
6160-308605 1260140 Oil filters 13.98
711615 Total 1,009.50
7 of 11
CITY OF LOMA LINDA
VOUCHER LIST
03/24/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711616 3/24/2026 7088 OCCUPATIONAL HEALTH CENTERS OF
CALIFORNIA,
90022920 1260060 Employee physical for J Rodriguez 50.00 711616 Total 50.00
711617 3/24/2026 7282 ORKIN SERVICES OF CALIFORNIA, INC. 288981919 1260115 Pest control Svc STA251 srv date 1/14/26 205.52 293679161 1260191 Pest control services for 25964 Mission Mar 2026 196.15 293678651 1260195 Pest control services for the Corp Yard Mar 2026 118.40 293678803 1260194 Pest control svcs for Sr Center Mar 2026 89.36 293678656 1260196 Pest control svc @ Civic Center & Library Mar 2026 198.82 293679534 1260115 Pest control Svc Station 251 srv date 3/16/26 205.52 293679079 1260115 Pest control Svc Station 252 srv date 3/16/2026 169.70 711617 Total 1,183.47
711618 3/24/2026 3380 PASCO 11814-1J 1260623 Furnish/Install Sr Ctr door operator/push button 4,555.00 711618 Total 4,555.00
711619 3/24/2026 7287 PAYMENTUS CORPORATION INV-15-176506 1260321 Feb 2026 IVR Payment Processing 3,955.74 711619 Total 3,955.74
711620 3/24/2026 2703 REDLANDS PRINT SHOP 67798 1260677 Business cards Fire Inspector - R. Jansen 42.68 711620 Total 42.68
711621 3/24/2026 7440 ROADSAFE TRAFFIC SYSTEMS, INC. 265252 1260075 48 "" Safe hits w/ base & street signs 2,188.62 711621 Total 2,188.62
711622 3/24/2026 266 ROBBINS & HOLDAWAY February 2026 Inv 1260074 Feb 2026 Legal services. 7,470.00 711622 Total 7,470.00
711623 3/24/2026 6225 S & H CIVILWORKS 1046 1260652 Construction of bus stop sidewalks CIP 26-132 47,334.58 711623 Total 47,334.58
711624 3/24/2026 7047 SHI INTERNATIONAL CORP B20870177 1260422 OMNIA Partners IT Solutions_Products and Services 6,158.66 711624 Total 6,158.66
711625 3/24/2026 957 SIGTRONICS CORP 158012 1260685 Repair & refurbished 7 radio headsets 1,024.07 711625 Total 1,024.07
711626 3/24/2026 5849 ST FRANCIS ELECTRIC, LLC 220353129 1260189 Misc Traffic Signal Repairs for Feb 2026 4,101.85 220353128 1260190 Annual Traffic Signal Maint. Feb 2026 1,800.40 711626 Total 5,902.25
711627 3/24/2026 1356 STAPLES BUSINESS ADVANTAGE 6056301982 1260081 Utility door hanger stock 270.19 6057047905 1260081 (2) Desktop calendars 13.24
6057047903 1260081 Various office supplies. 113.55
6057047901 1260081 Dry erase board for the SC 8.08
8 of 11
CITY OF LOMA LINDA
VOUCHER LIST
03/24/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711627 46105 1356 STAPLES BUSINESS ADVANTAGE 6057047907 1260081 Notebooks & colored tabs for the Supply Room 23.03 6057954996 1260081 Painters tape for Code Officer 13.01 711627 Total 441.10
711628 3/24/2026 1451 STATE OF CALIFORNIA DEPT OF JUSTICE 028608 1260663 Fingerprints applications for 1 employee 32.00 711628 Total 32.00
711629 3/24/2026 5561 STATEWIDE TRAFFIC SAFETY & SIGNS 13013805 1260133 2 Chevron & 75 temporary no parking signs 205.54 711629 Total 205.54
711630 3/24/2026 6003 VEOLIA WTS SERVICES USA, INC. 903693994 1260223 Deionized water tank & reg fees STA251 692.56 903693995 1260223 Deionized water tank & reg fees STA252 277.03 903700727 1260223 Deionized water tank & reg fees March 2026 91.70 711630 Total 1,061.29
711631 3/24/2026 7413 SYNOPTEK, LLC 1276491 1260245 Synoptek SOC/ITaaS FY25/26 14,210.42 711631 Total 14,210.42
711632 3/24/2026 237 THE COUNSELING TEAM, INC. INV108831 1260284 Employee support services March 2026 800.00 711632 Total 800.00
711633 3/24/2026 304 TYLER TECHNOLOGIES, INC. CI100-00266365 1260678 Tyler EERP SAAS Annual Fees 5/1/26-4/30/27 79,218.30 711633 Total 79,218.30
711634 3/24/2026 4030 US TRONICS M-12267FE26 1260318 Satellite phone service Feb 2026 209.85 711634 Total 209.85
711635 3/24/2026 1977 VULCAN MATERIALS 5833382 1260088 Aggregation & Asphalt for Corpyard 3/6/26 159.19 5832599 1260088 Aggregate & Asphalt for CY 3/6/26 261.82 711635 Total 421.01
711636 3/24/2026 6166 WARANGTAD PASURAPAK 20260603 1260659 Labor & installation for Utility Box Art 2026 950.00 711636 Total 950.00
711637 3/24/2026 7613 WATERWORKFORCE, INC 1546 1260358 D4 Treatment Plant Operator Svcs Feb 2026 5,000.00 711637 Total 5,000.00
711638 3/24/2026 1919 WILLDAN 002-37440 1260156 Building Inspection/Plan Check services_FEB 2026 76,603.07 711638 Total 76,603.07
711639 3/24/2026 1919 WILLDAN 002-37441 1260156 Building Inspection/Plan Check services Feb 2026 350.00 711639 Total 350.00
711640 3/24/2026 4353 WITTMAN ENTERPRISES, LLC 202601-C1813 1260119 Medical billing services Jan 2026 1,199.89 711640 Total 1,199.89
9 of 11
CITY OF LOMA LINDA
VOUCHER LIST
03/24/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711641 3/24/2026 5396 ZOLL MEDICAL CORPORATION 4448577 1260589 (1) CPR Compression devices & materials 24,997.91 711641 Total 24,997.91
711642 3/19/2026 2204 HINDERLITER, DE LLAMAS & ASSOC SIN056776 1260137 Sales Tax Professional Services 2,293.83 711642 Total 2,293.83
711643 3/24/2026 7774 ARIZONA PIPELINE COM 003832-0001 Refund 09/24/25 hydrant meter deposit 003832-0001 600.00 711643 Total 600.00
711644 3/24/2026 7123 CHARTER COMMUNICATIONS HOLDINGS, LLC 188776701030726 1260238 City Hall Spectrum/Charter Business TV Premier 65.99 711644 Total 65.99
711645 3/24/2026 5311 CHRISTOPHER DEJONG ComOfficer2ACDejong Tuition reimb for Company Officer 2A 463.50 ComOfficer2DCDejong Tuition reimb for Company Officer 2D 463.50 711645 Total 927.00
711646 3/24/2026 7773 CITRUS 4.20, LLC 993767118 Refund overpayment closed acct #993767118 250.00 711646 Total 250.00
711647 3/24/2026 7776 GYO, JIN 993761424 Refund overpayment closed account #993761424 28.76 711647 Total 28.76
711648 3/24/2026 5244 HHS CONSTRUCTION, INC. PRIP000059683 1250724 RTP Fiber expansion Cooley Ave to Mt.View 24,368.00 711648 Total 24,368.00
711649 3/24/2026 7775 JORGE A GONZALES 1000000009 Refund overpayment closed account #1000000009 45.04 711649 Total 45.04
711650 3/24/2026 7176 ODP BUSINESS SOLUTIONS, LLC 461025839001 1260061 File folders, plates 70.37 711650 Total 70.37
711651 3/24/2026 6153 QUADIENT LEASING USA, INC. Q2260435 1260105 Folder/Inserter lease N22042802 FY25-26 1,116.82 711651 Total 1,116.82
711652 3/24/2026 865 SN BERNARDINO CO SHERIFF DEPT 1800002220 1260141 Sheriff Services-March 2026 636,867.00 711652 Total 636,867.00
Grand Total $ 1,266,316.95
10 of 11
CITY OF LOMA LINDA
VOUCHER LIST
03/24/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT 684994 3/2/2026 454 MissionSquare 2026030200684994 457 Plan Contributions-02/08/2026 through 02/21/2026 $22,393.05 519925 3/16/2026 454 MissionSquare 2026031600519925 457 Plan Contributions-02/22/2026 through 03/07/2026 $28,303.45 Total Wires: $50,696.50
Total Checks (Total from previous page): $1,266,316.95
Grand Total = $1,317,013.45
PAYROLL: 03/12/2026 $467,208.77
CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.
T. Jarb Thaipejr, City Manager
hereby directed to pay except as noted.
Phillip Dupper, Mayor
I have reviewed the above listing of payments on check 711550 through 711652 and wire nos. 684994 & 519925 for a total disbursement of $1,317,013.45 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.
Approved by the City Council at their meeting held on April 14, 2026 and the City Treasurer is hereby 11 of 11
CITY OF LOMA LINDA
VOUCHER LIST
HOUSING AUTHORITY
03/24/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 3137 3/24/2026 4547 ACSC CHO089616086 2026-27 1260682 HA Insurance Renewal 25454 Sonora Lp 1,349.00 3137 Total 1,349.00
3138 3/24/2026 7123 CHARTER COMMUNICATIONS HOLDINGS,
LLC
231334701030126HA 2nd Fiber Line Feb26 HA 30.10
3138 Total 30.10
3139 3/24/2026 266 ROBBINS & HOLDAWAY February 2026 HA Inv 1260074 Feb 2026 HA Legal services. 120.00 January 2026 HA Inv 1260074 HA Jan 2026 Legal services. 1,515.00 3139 Total 1,635.00
3140 3/24/2026 7047 SHI INTERNATIONAL CORP B20870177HA 1260422 OMNIA Partners IT Solutions_Products_ServicesHA 52.14 3140 Total 52.14
3141 3/24/2026 7413 SYNOPTEK, LLC 1276491HA 1260245 Synoptek SOC/ITaaS FY25/26HA 120.38 3141 Total 120.38
3142 3/24/2026 5456 THE STRICKLER ASSOCIATION LL1032 1260684 Professional Consultant Services from Oct - March 1,869.70 3142 Total 1,869.70
Grand Total $ 5,056.32
1 of 2
CITY OF LOMA LINDA
VOUCHER LIST
HOUSING AUTHORITY
03/24/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT Total Checks ( Total from previous page): $5,056.32
Grand Total= $5,056.32
CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.
T. Jarb Thaipejr, City Manager
hereby directed to pay except as noted.
Phillip Dupper, Mayor
I have reviewed the above listing of payments on check nos. 3137 through 3142 for a total disbursement of $5,056.32 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.
Approved by the City Council at their meeting held on April 14, 2026 and the City Treasurer is 2 of 2
CITY OF LOMA LINDA
VOUCHER LIST
04/14/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711653 3/24/2026 7123 CHARTER COMMUNICATIONS HOLDINGS, LLC 188772001031426 1260113 Srvc STA252 Acct 188772001 3/14/26-4/13/26 37.69 711653 Total 37.69
711654 3/24/2026 7123 CHARTER COMMUNICATIONS HOLDINGS, LLC 188776801031426 1260113 Srvc STA251 Acct 188776801 3/18/26-4/17/26 147.68 711654 Total 147.68
711655 3/24/2026 1245 SO CALIF EDISON 700920012106 Feb 26 Electricity Costs 02/12/26-03/15/26 28.57 700919913385 Feb 26 Electricity Costs 02/12/26-03/15/26 102.40 700919909648 Feb 26 Electricity Costs 02/05/26-03/15/26 482.81 700920661497 Feb 26 Electricity Costs 02/03/26-03/04/26 4,502.14 711655 Total 5,115.92
711656 3/24/2026 1261 THE GAS COMPANY 19406867366 Feb 26 Gas Costs 02/10/26-03/12/26 103.66 711656 Total 103.66
711657 3/24/2026 3294 US POSTAL SERVICE Request 03/19/2026 Postage for Mtr Acct# 47718562 1,000.00 711657 Total 1,000.00
711658 3/26/2026 7053 MARLIN BUSINESS BANK 41804168 1260188 Printer lease agreement FY 25/26 2,493.76 711658 Total 2,493.76
711659 3/26/2026 266 ROBBINS & HOLDAWAY January 2026 Inv 1260074 Jan 2026 City Legal services. 5,000.00 711659 Total 5,000.00
711660 3/26/2026 1245 SO CALIF EDISON 700921912191 Feb 26 Electricity Costs 02/12/26-03/15/26 304.56 700228421001 Feb 26 Electricity Costs 02/04/26-03/15/26 219.24 711660 Total 523.80
711661 3/26/2026 2180 TKE ENGINEERING, INC. 2025-5094 1260450 Professional Services Agreement 380.00 2026-5003 1260450 Professional Services Agreement 570.00 711661 Total 950.00
711662 3/31/2026 1919 WILLDAN 00237540 1260346 Animal Control Officer Svcs Feb 2026 6,637.50 00237541 1260346 Code Enforcement officer srvcs Feb 2026 7,432.72 00236825 1260370 Code/Animal Enforcement Procedure manual consultan 1,957.50 711662 Total 16,027.72
711663 3/31/2026 4787 SALVADOR M. SORIANO 04042026 DJ Service for SC Dance 4/4/2026 100.00 711663 Total 100.00
711664 3/31/2026 304 TYLER TECHNOLOGIES, INC. CI100-00252361 1260692 Payments PCI Service Fee 360.00 711664 Total 360.00
1 of 12
CITY OF LOMA LINDA
VOUCHER LIST
04/14/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711665 3/31/2026 1919 WILLDAN 002-36742 1260156 Civil/Parcel Map Review- Nov 2025 1,085.00 711665 Total 1,085.00
711666 4/2/2026 1730 AFLAC 245796 Mar 2026 AFLAC Insurance Premium 1,685.77 711666 Total 1,685.77
711667 4/2/2026 4197 C.A.P.F. ID0371065 April 2026 Long Term Disability 855.50 711667 Total 855.50
711668 4/2/2026 7083 SELF INSURED SERVICES COMPANY B0MNLB April 2026 Dental Insurance Premium 6,374.50 711668 Total 6,374.50
711669 4/2/2026 1245 SO CALIF EDISON 700919945115 Mar 26 Electricity Costs 02/03/26-03/15/26 2,410.31 711669 Total 2,410.31
711670 4/2/2026 237 THE COUNSELING TEAM, INC. INV107929 1260284 Employee support services Jan 2026 800.00 711670 Total 800.00
711671 4/2/2026 1154 VISION SERVICE PLAN - CA 12121781/0002April26 April-2026-Vision Insurance Premium Base Plan 88.00 12121787/0001April26 April 2026 Vision Insurance Premium 1,285.17 711671 Total 1,373.17
711672 4/8/2026 840 CITY OF SAN BERNARDINO 132-00 Mar 2026 1260020 1415 Richardson St 3/3/26 - 4/2/26 4,976.41 90878-00 Mar 2026 1260020 1516 Gould St 3/3/26 - 4/2/26 53.08 711672 Total 5,029.49
711673 4/8/2026 7758 PETER GANIBI D1445 1260587 (34) Insulated jackets with fire logo 7,309.69 711673 Total 7,309.69
711674 4/8/2026 1245 SO CALIF EDISON 700458638878 Mar 26 Electricity Costs 02/27/26-03/29/26 3,315.93 711674 Total 3,315.93
711675 4/8/2026 7628 TOWNSEND PUBLIC AFFAIRS, INC 24683 1260442 Grant Services - January 4,000.00 24842 1260442 Grant Services - February 4,000.00
711675 Total 8,000.00
711676 4/9/2026 6006 CALIFORNIA DEPT OF TAX AND FEE
ADMINISTRATION
102116106-2025 Use Tax filing-Calendar Year 2025 31,506.00 711676 Total 31,506.00
711677 4/9/2026 7163 OSCAR AGUIRRE 4561 1260694 3250 PSI 3/8 Pump Mix for the City of Loma Linda 1,486.95 711677 Total 1,486.95
711678 4/14/2026 7660 10-8 RETROFIT INC. 22131 1260709 Radio transiver repair for Truck251 210.00 711678 Total 210.00
2 of 12
CITY OF LOMA LINDA
VOUCHER LIST
04/14/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711679 4/14/2026 5827 ADAM HALL'S PLANT NURSERY 016554 1260720 Trees for parks, plants for Civic Ctr & Barton Rd 6,127.25 711679 Total 6,127.25
711680 4/14/2026 29 AGUA MANSA PROPERTIES, INC. 77974 1260006 Concrete delivery 4/2/26 340.00 711680 Total 340.00
711681 4/14/2026 5915 ALL CITIES ENGINEERING, INC. 1 CIP 26-675 1260614 Waterline Improvement CIP 26-675 547,960.00 711681 Total 547,960.00
711682 4/14/2026 7491 AMERICAN CODEAF ENTERPRISE INC. 1016-LL 1260719 ASL Translation Service at CC Mtg 03/10/2026 250.00 711682 Total 250.00
711683 4/14/2026 3867 AMTECH ELEVATOR SERVICE 151402289215 1260003 Library Elevator Annual Maint 4/1/26-6/30/26 945.99 711683 Total 945.99
711684 4/14/2026 7692 ANTONIO ROJAS REIMB 3/22/26 Uniform purchase for A Rojas 71.77 711684 Total 71.77
711685 4/14/2026 7665 AP ELECTRICAL SERVICES 2024431 1260689 Materials and parts for Service Call 275.00 2024448 1260723 Relocation of electrical - new SCADA door install 950.00 711685 Total 1,225.00
711686 4/14/2026 7458 ASCENT AVIATION GROUP INC M337802 1260110 STA251 Fuel system LNK data 137.38 711686 Total 137.38
711687 4/14/2026 7458 ASCENT AVIATION GROUP INC M337801 1260102 Support & cellular SRV - Corp Yard Fuel Link March 183.18 711687 Total 183.18
711688 4/14/2026 3833 ATKINSON, ANDESLON, LOYA, RUUD, & ROMO 781606 1260011 HR Legal fees for February 2026 726.08 711688 Total 726.08
711689 4/14/2026 7668 BASE HILL, INC. 26925 1260175 Janitorial Svcs for City bldgs & Cole House March 11,418.07 26924 1260183 Community Room Cleaning March 2026 1,500.00 711689 Total 12,918.07
711690 4/14/2026 7637 BIG TEX TRAILER WORLD INC. 40518055 1260686 Trailer for heavy equipment 15,761.20 711690 Total 15,761.20
711691 4/14/2026 1400 BOOT BARN 4 SAN BERNARDINO INV00587319 1260014 Uniform Boots & Pants for J. Bastidas 4/1/26 288.69 INV00587328 1260014 Uniform Boots & Pants J Gutierrez 4/1/26 273.96 INV00587330 1260014 Uniform Boots & Pants J Rodriguez 4/1/26 264.24 INV00587331 1260014 Uniform Boots & Pants C Montes 205.51 3 of 12
CITY OF LOMA LINDA
VOUCHER LIST
04/14/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711691 46126 1400 BOOT BARN 4 SAN BERNARDINO INV00587326 1260014 Uniform Boots & Pants J Bastidas 78.30 INV00587324 1260014 Uniform Boots & Pants J Bastidas 117.42 711691 Total 1,228.12
711692 4/14/2026 5174 BRENT BILLINGSLEY 1590 1260012 Accu-tabs 3"" Calcium tablets 3/23/26 5,703.10 711692 Total 5,703.10
711693 4/14/2026 110 BURTRONICS BUSINESS SYSTEM AR125324 Printing lease supplies 3/1/2026 to 3/31/2026 183.77 711693 Total 183.77
711694 4/14/2026 5390 CALIFORNIA HIGHWAY ADOPTION CO 326136 1260216 I-10 Fwy ramp clean up @ Mt View Ave Mar 2026 350.00 326137 1260216 Weed abatement @ Mt View Ave Mar 2026 900.00 711694 Total 1,250.00
711695 4/14/2026 7540 CARL WARREN & COMPANY LLC CWC-2063757 1260717 Subrogation Reconciliation 1,067.69 711695 Total 1,067.69
711696 4/14/2026 5311 CHRISTOPHER DEJONG ComOfficer2BCDejong Tuition reimb for Company Officer 2B 401.70 ComOfficer2C-CDejong Tuition reimb for Company Officer 2C 440.00 ComOfficer2ECDejong Tuition reimb for Company Officer 2E 463.50 711696 Total 1,305.20
711697 4/14/2026 7460 CINTAS CORPORATION NO. 3 4263234030 1260158 HazMat compliant uniform & towel rental 3/19/26 59.27 4263987426 1260158 HazMa uniforms & shop towel 3/26/26 59.27 4264743982 1260158 HazMat uniforms & shop towel rentals 4/2/26 59.27 711697 Total 177.81
711698 4/14/2026 7667 CMAX COMMERCIAL MAINTENANCE, INC. 169209 1260178 Street Sweeping Srvs Apr 2026 Services 11,961.75 711698 Total 11,961.75
711699 4/14/2026 7027 COLANTUONO, HIGHSMITH & WHATLEY,PC 70070 1260023 HR legal fees thru March 31, 2026 17,815.50 711699 Total 17,815.50
711700 4/14/2026 2309 CONSOLIDATED ELECTRIC DIST-SB 6903-1065167 1260024 Flex color 36.98 711700 Total 36.98
711701 4/14/2026 5762 CORE & MAIN LP Y699341 1260027 Adapter, pipes, plugs, bolts, & gaskets 1,797.64 Y733876 1260027 6"" CI MkWater 356.37
Y795709 1260027 Coupling 1,566.66
Y751848 1260027 Copper, couplings, & hydrant oil 1,133.20 711701 Total 4,853.87
711702 4/14/2026 236 COSTCO WHOLESALE 478 12 173 117 1260025 Station household supplies 679.05 711702 Total 679.05
4 of 12
CITY OF LOMA LINDA
VOUCHER LIST
04/14/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711703 4/14/2026 1173 COUNTY OF SAN BERNARDINO 31974 1260335 ITD Radio Access & Maintenance Feb 2026 2,905.21 711703 Total 2,905.21
711704 4/14/2026 5673 CR&R MARCH 2026 Refuse payments collected March 2026 130,371.46 FEB 2026 Refuse payments collected February 2026 160,562.71 711704 Total 290,934.17
711705 4/14/2026 7697 CT & T CONCRETE PAVING INC. CT6971 1260333 CIP 25-129 Retention check to be released 4/16/26 8,501.84 711705 Total 8,501.84
711706 4/14/2026 7290 DANNY ELLIS 0001285588 1260030 Arrow storeroom lock 155.51 711706 Total 155.51
711707 4/14/2026 7517 DILLON R. MYERS EngAcademyDMyers Tuition reimbursement for Engineer Academy 1,025.00 711707 Total 1,025.00
711708 4/14/2026 7329 DKF SOLUTIONS GROUP, LLC 23356 1260483 Sewer SERP and spill response training 5,600.00 711708 Total 5,600.00
711709 4/14/2026 3566 DUNN-EDWARDS 2018A55633 1260031 Spartashield paint care & paint rollers 35.54 711709 Total 35.54
711710 4/14/2026 325 EWING IRRIGATION PRODUCTS 29361756 1260124 PVC tees, bushing, coupling, & rotors for 3.2 MG 56.06 29481852 1260705 Pesticide for Parks 1,865.99
29533229 1260124 Replacement hose for well site #6- 2 nozzles 174.09 711710 Total 2,096.14
711711 4/14/2026 5256 FLYERS ENERGY, LLC 26-597768 1260038 Gasoline for the Corp Yard 3/18/26 3,793.55 26-597769 1260038 Fire Dept Fuel delivery 3/18/2026. 2,090.11 26-607365 1260038 Gasoline delivery for PW Dept 04/02/2026 2,995.16 711711 Total 8,878.82
711712 4/14/2026 7779 FOSTER & FOSTER 14906 1260366 GASB 75 Full Valuation 1st Installment 2,610.00 15486T 1260366 GASB 75 Full Valuation 2nd Installment 2,610.00 711712 Total 5,220.00
711713 4/14/2026 7286 GENUINE PARTS COMPANY 177762 1260126 7 Pin Blade trailer plug adapter 47.84 177801 1260126 Flooded battery & deposit fee for PC520 105.70 711713 Total 153.54
711714 4/14/2026 7649 GO CAR WASH MANAGEMENT CORP INV3864 1260163 Carwash unlimited membership fire vehicles 03/2026 132.00 711714 Total 132.00
5 of 12
CITY OF LOMA LINDA
VOUCHER LIST
04/14/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711715 4/14/2026 389 GRAINGER, INC. 9840109814 1260127 Portable thermostat, socket, & wire 148.25 9840790399 1260127 Drinking fountain parts for Digneo 133.29 9840109814 CREDIT 1260127 Return portable T STAT (85.20) 9846781525 1260127 Cable tie, duct tape, & gloves 98.79 9846781517 1260127 Mech T STAT 59.05
711715 Total 354.18
711716 4/14/2026 402 HACH COMPANY 14941659 1260043 Reagent set 809.75 711716 Total 809.75
711717 4/14/2026 2204 HINDERLITER, DE LLAMAS & ASSOC SIN061355 1260137 Sales Tax Professional Services (Jan-March 2026 2,475.70 711717 Total 2,475.70
711718 4/14/2026 5458 HIRSCH PIPE & SUPPLY 1748952 1260044 Automatic flush valve for admin restroom 259.33 711718 Total 259.33
711719 4/14/2026 435 HOME DEPOT CREDIT SERVICES 5542109 1260045 Paint for parks restrooms 4/1/26 188.09 711719 Total 188.09
711720 4/14/2026 7778 HYUN BAE 003737-0065 Refund water meter upgrade fee, not needed 315.00 711720 Total 315.00
711721 4/14/2026 1728 INLAND LIGHTING SUPPLIES, INC. 303890 1260649 LED Bollards and wiring 3,689.14 711721 Total 3,689.14
711722 4/14/2026 7486 JACOB GREEN & ASSOCIATES, INC. 3327 1260637 Consultant for Community Wildfire Protection plan 13,575.00 711722 Total 13,575.00
711723 4/14/2026 5144 JAMES D. HUSS JR. 21001 LC 1260090 Weed abatement for APN 029212154/029212172 840.00 26102 1260090 Weed abatement behind Heritage Park 715.00 711723 Total 1,555.00
711724 4/14/2026 7280 JENNIFER PEARSALL 03042026 REIMB Mileage reimbursement for JPIA Training 112.81 711724 Total 112.81
711725 4/14/2026 4890 JOLYNN LINDE 42 1260176 Landscape Maintenance @ LMD Area for April 2026 23,577.00 41 1260177 1-in pressure line replacement under Area #5 700.00 711725 Total 24,277.00
711726 4/14/2026 503 JON'S FLAGS & POLES F92645 1260051 3 Flags for Civic Center 638.36 711726 Total 638.36
711727 4/14/2026 503 JON'S FLAGS & POLES F92592 1260683 5 Flagpoles with military flags for Veterans Park 6,367.32 711727 Total 6,367.32
6 of 12
CITY OF LOMA LINDA
VOUCHER LIST
04/14/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711728 4/14/2026 7496 JOSEPH DE LA CRUZ 10192025 REIMB D2 Exam Preparation Gr 2 Reimb J. De La Cruz 464.98 711728 Total 464.98
711729 4/14/2026 5548 JTS MOTORCARS, INC. 2025 Q4 2025 Q4 Sales Tax Incentive Agreement 18,409.16 711729 Total 18,409.16
711730 4/14/2026 2571 K.D. ACOUSTICS 6183 1260646 Replace water damaged ceiling tiles in Civic Ctr 2,418.00 6179 1260628 Installation of acoustical tile 5,589.00
6180 1260661 Remove & Replace Acoustical Ceiling Tiles- Chamber 4,785.00 711730 Total 12,792.00
711731 4/14/2026 7608 LCR EARTHWORK & ENGINEERING, CORP. 003788-0047 Refund hydrant meter deposit 003788-0047 09/09/25 600.00 711731 Total 600.00
711732 4/14/2026 5375 LEVEL 3 COMMUNICATIONS, LLC 776669474 Bandwidth Service LLCCP Mar26 7,102.85 711732 Total 7,102.85
711733 4/14/2026 557 LIFE ASSIST, INC. 2081817 1260056 Credit memo for damaged product (175.90) 2026767 1260056 Emergency medical supplies and equipment. 68.53 2092833 1260713 Emergency medical supplies 1,194.71
711733 Total 1,087.34
711734 4/14/2026 1733 LOWE'S COMPANIES, INC. 78094 3-9-2026 1260129 Credit for plastic protector (35.09) 97691 1260129 Lumber 26.68
93408 3-15-26 1260129 Doormat for STA251 14.44
84709 1260129 Door gear & gear box 754.16
84173 1260129 Extension pole, dusting brush, & wire hangers 46.95 86086 1260129 Water bottles, wiring hook, & cup hooks 42.84 983021-QKCNPW 1260129 Eye bolt, wire brushes, and WD-40 spray 43.11 72790 1260129 Community Room painting supplies 18.36
99398 1260129 24"" Steel stakes, tie wire, & concrete adobes 126.91 85605 1260129 Paint supplies for graffiti removal 73.80 87849 1260129 3/8 - 3 3/4 Wedge and aluminum angle streets maint 129.05 75490 1260129 Picture hangers for SC 8.22
74035 1260129 Light bulbs for the CR 51.61
71123 1260129 2 staple guns, 2 wire strippers, & staples 106.30 711734 Total 1,407.34
711735 4/14/2026 1566 MALLORY SAFETY & SUPPLY, LLC 6377951 1260130 Pesticide PPE 761.91 711735 Total 761.91
711736 4/14/2026 7669 MANHATTAN TELECOMMUNICATIONS
CORPORATION LLC
0100536236-454-8 MeTel Alarms APR26 989.16
711736 Total 989.16
7 of 12
CITY OF LOMA LINDA
VOUCHER LIST
04/14/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711737 4/14/2026 5918 MATTHEW RYAN ComOfficerMRyan Tuition reimbursement for Company Training Officer 625.00 711737 Total 625.00
711738 4/14/2026 3172 MCC EQUIPMENT RENTALS, INC. LL 011 1260259 60 tons of base material delivered on 3/16/26 1,347.95 711738 Total 1,347.95
711739 4/14/2026 2099 MCCROMETER, INC. 8011794 1260214 Sewer Flow Meter Monitoring Srv Mar 2026 1,170.00 711739 Total 1,170.00
711740 4/14/2026 4919 MELANIE DORAN TRAXLER PO. 1260306 Inv. 5 1260306 REAP 2.0 /HEI prog_pre-app Uni-Village_CA St 2,880.00 711740 Total 2,880.00
711741 4/14/2026 3470 MISSION LANE MAINTENCE CORP INV-8760 1260197 Annual Maint Mission Lane HOA Apr 2026 1,595.00 711741 Total 1,595.00
711742 4/14/2026 5992 RALPH MUNOZ 768173-00 Ralph Munoz Uniform Pants 70.18 711742 Total 70.18
711743 4/14/2026 2917 NEW IMAGE COMMERCIAL FLOORING 15630 1260688 Chamber of Commerce Flooring Project 4,942.00 711743 Total 4,942.00
711744 4/14/2026 5229 NICHOLAS HERNANDEZ ComOfficerNHernandez Tuition reimbursement for Company Training Officer 625.00 711744 Total 625.00
711745 4/14/2026 7193 O'REILLY AUTO ENTERPRISES, LLC 6160-308370 1260140 Oil filter, motor oil, & wiper blades 90.96 6160-307403 1260140 Air filter, oil filter, & wiper blade for PD 963 50.75 6160-308226 1260140 MAF & PCV Assembly for PK 944 121.97 6160-310390 1260140 Lightbulb for truck 251 9.42
6160-309952 1260140 Motor oil & air/oil filter 61.49
6160-309953 1260140 Oil & motor oil for ST727 81.50
6160-309841 1260140 Oil & motor filter 45.29
6160-309842 1260140 Oil & motor filter for P1545 44.44
6160-309843 1260140 Motor oil & oil filter 45.29
6160-309844 1260140 Oil & motor filter 44.44
6160-309845 1260140 Motor oil & oil filter 44.44
6160-309846 1260140 Motor oil & oil filter 44.44
6160-309849 1260140 Oil filter & motor oil 45.29
6160-309848 1260140 Oil filter & motor oil for ST181 136.96 6160-309850 1260140 Oil filter & motor oil 44.44
6160-311925 1260140 Pressure washer battery 72.22
6160-312093 1260140 Wiper blades for PC520 46.30
6160-311926 1260140 Battery for pressure washer return (10.00) 711745 Total 1,019.64
8 of 12
CITY OF LOMA LINDA
VOUCHER LIST
04/14/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711746 4/14/2026 7176 ODP BUSINESS SOLUTIONS, LLC 461999195001 1260061 Paper, markers, cups, & stamp pads 182.64 711746 Total 182.64
711747 4/14/2026 7282 ORKIN SERVICES OF CALIFORNIA, INC. 293678919 1260193 Pest control svcs for 10466 Richardson Mar 2026 81.54 295059417 1260194 Pest control svcs for Sr Center Apr 2026 89.36 295059273 1260196 Pest control svc @ Civic Center & Library Apr 2026 198.82 295059268 1260195 Pest control services for the Corp Yard Apr 2026 118.40 711747 Total 488.12
711748 4/14/2026 5340 P N P OFFICE FURNITURE 10804 1260673 Desk and two office chairs for Water Distribution 1,357.15 711748 Total 1,357.15
711749 4/14/2026 2087 PACIFIC PRODUCTS & SRVS, LLC 37894 1260698 Telespar posts and bases 1,841.72 711749 Total 1,841.72
711750 4/14/2026 1592 PHOENIX GROUP INFORMATION SYST 022026903 1260116 Parking Permit Management Feb 2026 740.46 0220261143 1260112 Code & Animal Admin Citation collection Feb 2026 124.18 022026143 1260117 Delinquent parking ticket recovery prg Feb 2026 1,123.56 711750 Total 1,988.20
711751 4/14/2026 7306 ROADPOST USA INC BU01878555 1260144 Iridium Satellite Service 3/15/26-4/24/26 746.75 711751 Total 746.75
711752 4/14/2026 876 SAN BERNARDINO MUNICIPAL WATER FEB 2026 SB Sewer payments collected Feb 2026 283,366.95 MARCH 2026 SB Sewer payments collected March 2026 390,362.49 711752 Total 673,729.44
711753 4/14/2026 3698 SCOTT K. ZEHM 03182026 1260179 City Hall Fountain Maintenance Svc Mar 2026 160.00 711753 Total 160.00
711754 4/14/2026 6137 SILVERSTRAND TECHNOLOGIES, INC. 173022 1260104 RTP & Corp Yard Security Alarm Monitoring Apr 2026 49.98 711754 Total 49.98
711755 4/14/2026 451 SITEONE LANDSCAPE SUPPLY, LLC 163499582-001 1260132 Green marking flag & work gloves 69.44 163397418-001 1260132 Drip tee 17 MM & Coupling 17 MM 27.85 163764809-001 1260132 Loppers, EZ Reacher tool, prunerhandle, & scabbard 353.57 163741622-001 1260132 Self locking tree ties 85.93
163749724-001 1260132 PVC & fertilizer, shovels, & sun hats 513.64 163077635-001 1260650 Uplighting for landscape medians 21,994.79 164152332-001 1260132 Irrigation valve & fittings 139.59 164057926-001 1260132 Water hose for Citrus Trails 156.65 164114339-001 1260132 Plug, controller, & coupling for City Hall 150.15 164111600-001 1260132 Irrigation valve, fittings, & glue 152.34 164202117-001 1260132 Couplings, sockets, PVC, & nozzles 261.23 164116218-001 1260132 90 Degree elbow sockets 31.43
9 of 12
CITY OF LOMA LINDA
VOUCHER LIST
04/14/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711755 46126 451 SITEONE LANDSCAPE SUPPLY, LLC 164184677-001 1260132 Self-locking band & tree stake 624.44 164150198-001 1260132 Socket, couplings, & PVCs 157.03
164045629-001 1260132 Coupling for the Community Garden 26.68 164044429-001 1260132 Weed barrier fabric, round, dripline & plug for CG 428.64 164047025-001 1260132 Dripline for Community Garden 147.32 164317916-001 1260132 Industrial valve, socket, PVC's, & coupling 154.37 164304100-001 1260132 PVC Sewer, drain pipe, & cup for trees @ parks 358.90 711755 Total 25,833.99
711756 4/14/2026 865 SN BERNARDINO CO SHERIFF DEPT 1800002340 1260141 Sheriff Services Contract - April 2026 636,867.00 1800002269 Sheriff Services OT - Loopers Marathon Event 7,002.12 1800002256 1260151 Sheriff Services Q2 2026 - OT 9,760.26 1800002240 1260151 Sheriff Services Q2 2026 - General Services 40,556.39 1600000087 Sheriff Services - Office Specialist Credit FY26Q2 (13,467.34) 1800002328 1260716 Live scan for volunteers/employees 480.00 711756 Total 681,198.43
711757 4/14/2026 1356 STAPLES BUSINESS ADVANTAGE 6058888209 1260081 Desk calendar 16.58 6058888211 1260081 Document holder, tissue 109.31
6058888215 1260081 pens 24.11
6058888217 1260081 Perforated paper for utility notices 52.57 711757 Total 202.57
711758 4/14/2026 3627 SWRCB 03272026 DeLaCruz 1260711 Distribution 2 Cert Delacruz 80.00 711758 Total 80.00
711759 4/14/2026 5206 SWRCB-DWOCP D2 Cert 022526 1260699 D2 Certificate Remainder Amount for J Ayala 20.00 711759 Total 20.00
711760 4/14/2026 7413 SYNOPTEK, LLC 1277332 1260245 Synoptek SOC/ITaaS FY25/26 14,210.42 711760 Total 14,210.42
711761 4/14/2026 7199 THE LLOYD PEST CONTROL CO, INC. 9181864 1260213 Gopher control svcs for Bailey Pk Mar 2026 234.00 9175134 1260213 Gopher control svcs for Bryn Mawr Mar 2026 216.00 9176082 1260213 Gopher control svcs for Hulda Crooks Mar 2026 354.00 9181857 1260213 Gopher control svcs for Elmer Digneo Pk 216.00 9176178 1260213 Gopher control svcs for BB Fields Mar 2026 326.00 9175881 1260212 Gopher control services for Civic Center Mar 2026 326.00 711761 Total 1,672.00
711762 4/14/2026 1804 THE SUN 900370664 03/09/26 1260704 26 week newspaper subscription #900370664 550.84 711762 Total 550.84
711763 4/14/2026 2180 TKE ENGINEERING, INC. 2026-5013 1260450 Professional Services Agreement 1,322.50 2026-5021 1260450 Professional Services Agreement - March 2026 830.00 711763 Total 2,152.50
10 of 12
CITY OF LOMA LINDA
VOUCHER LIST
04/14/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 711764 4/14/2026 5516 TRI-STATE MATERIALS, INC. 121749 1260675 Decomposed granite for Elmer Digneo Park 2,122.16 711764 Total 2,122.16
711765 4/14/2026 3982 TURNOUT MAINTENANCE CO 30783 1260691 Turnout repair for FFPM J. Cunningham 387.00 711765 Total 387.00
711766 4/14/2026 1854 UNDERGROUND SERVICE ALERT OF 25-263137 1260164 Dig Alert State Regulatory Fee Mar 2026 36.65 320260172 1260192 Dig Alert Tickets Mar 2026 177.70
711766 Total 214.35
711767 4/14/2026 1977 VULCAN MATERIALS 5935127 1260088 Aggregate & asphalt& Environmental Fee 3/20/26 314.18 6057845 1260088 Agg & asphalt delivery 03/31/26 156.04
711767 Total 470.22
711768 4/14/2026 5500 WEST COAST ARBORISTS, INC. 241339 1260187 Barton Road Median Palm Pruning 9,450.00 711768 Total 9,450.00
711769 4/14/2026 1919 WILLDAN 002-36620 1260156 Building Inspection/Plan srvs Jan 2026. 3,401.90 711769 Total 3,401.90
711770 4/14/2026 1622 WILLDAN FINANCIAL SERVICES 010-65503 1260100 Admin Srvs for Streetlight Maint. Dist 4th Qtr 2,319.26 010-65502 1260099 Engineering Services for LMD Assessment 4th Qtr 2,486.73 711770 Total 4,805.99
711771 4/14/2026 4353 WITTMAN ENTERPRISES, LLC 202602-C1813 1260119 Medical billing services February 2026 973.50 711771 Total 973.50
Grand Total $ 2,602,645.13
11 of 12
CITY OF LOMA LINDA
VOUCHER LIST
04/14/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT 103243720 3/17/2026 771 PERS 1003243720/721 Retirement Contributions-02/01/2026 through 02/28/2026 $1,003.02 103234752 3/4/2026 771 PERS 1003234752/53/54/55 Retirement Contributions-01/25/2026 through 02/07/2026 $83,569.62 103243703 3/16/2026 771 PERS 1003243703/704/705/706 Retirement Contributions-02/08/2026 through 02/21/2026 $83,945.14 103232701 3/6/2026 773 PERS 1003232701 Health Insurance Premium-March 2026 $84,539.01 Total Wires: $253,056.79
Total Checks (Total from previous page): $2,602,645.13
Grand Total = $2,855,701.92
PAYROLL: 03/26/2026 $414,717.18
PAYROLL SUPPLEMENTAL: 03/26/2026 $36,880.64
PAYROLL : 04/09/2026 $482,330.94
CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.
T. Jarb Thaipejr, City Manager
hereby directed to pay except as noted.
Phillip Dupper, Mayor
I have reviewed the above listing of payments on check 711653 through 711771 and wire nos. 103243720, 103234752, 103243703 & 103232701 for a total disbursement of $2,855,701.92 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.
Approved by the City Council at their meeting held on April 14, 2026 and the City Treasurer is 12 of 12
CITY OF LOMA LINDA
VOUCHER LIST
HOUSING AUTHORITY
04/14/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 3143 3/26/2026 7053 MARLIN BUSINESS BANK 41804168HA 1260188 Printer lease agreement FY 25/26 21.13 3143 Total 21.13
3144 3/26/2026 2180 TKE ENGINEERING, INC. 2026-5001 1260443 Consulting Services - Housing Authority 3,375.00 2025-5092 1260443 Consulting Services - Housing Authority 1,810.00 3144 Total 5,185.00
3145 3/26/2026 6052 UNIVERSITY HOMES, INC. P76125613PA-April26 1260087 M Defelice HOA Loan 368.00 3145 Total 368.00
3146 4/14/2026 110 BURTRONICS BUSINESS SYSTEM AR125324HA Printing supplies 3/1/2026 to 3/31/2026 HA 1.54 3146 Total 1.54
3147 4/14/2026 7413 SYNOPTEK, LLC 1277332HA 1260245 Synoptek SOC/ITaaS APR 26 HA 120.38 3147 Total 120.38
3148 4/14/2026 2180 TKE ENGINEERING, INC. 2026-5011 1260443 Consulting Services - Housing Authority - February 2,725.00 3148 Total 2,725.00
Grand Total $ 8,421.05
1 of 2
CITY OF LOMA LINDA
VOUCHER LIST
HOUSING AUTHORITY
04/14/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT Total Checks ( Total from previous page): $8,421.05
Grand Total= $8,421.05
CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.
T. Jarb Thaipejr, City Manager
hereby directed to pay except as noted.
Phillip Dupper, Mayor
I have reviewed the above listing of payments on check nos. 3143 through 3148 for a total disbursement of $8,421.05 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.
Approved by the City Council at their meeting held on April 14, 2026 and the City Treasurer is 2 of 2
CITY OF LOMA LINDA
VOUCHER LIST
SUCCESSOR AGENCY
04/14/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 1573 3/26/2026 2180 TKE ENGINEERING, INC. 2025-5093 1260444 Consulting Services - ROPS 2026-27 and PPA 2023-24 285.00 2026-5002 1260444 Consulting Services -ROPS 26-27 and PPA 23-24 475.00 1573 Total 760.00
1574 4/14/2026 2180 TKE ENGINEERING, INC. 2026-5012 1260444 Consulting Services - Successor Agency - February 985.00 1574 Total 985.00
Grand Total 1,745.00 $
1 of 2
CITY OF LOMA LINDA
VOUCHER LIST
SUCCESSOR AGENCY
4/14/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT Total Checks ( Total from previous page): $1,745.00
Grand Total= $1,745.00
CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.
T. Jarb Thaipejr, City Manager
hereby directed to pay except as noted.
Phillip Dupper, Mayor
I have reviewed the above listing of payments on check nos. 1573 through 1574 for a total disbursement of $1,745.00 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.
Approved by the City Council at their meeting held on April 14, 2026 and the City Treasurer is 2 of 2
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
C. Accept the Treasurer's Report - March 2026 (Finance) [CC] Meeting
Tuesday, April 14, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 4C.
To
City Council
From
Sonia Fabela, Finance Director
RECOMMENDATION:
It is recommended that the City Council receive the report for filing.
Attachments
Mar 2026 Treasurer's Report.pdf
DEMAND DEPOSIT ACCOUNTS
CITY - BANK OF AMERICA - MAIN CHECKING ACCOUNT $ 2,316,562.05 Outstanding Checks as of month-end (184,198.29)
CITY - MAIN CHECKING ACCOUNT AVAILABLE BALANCE $ 2,132,363.76 BANK OF AMERICA - PAYROLL $ 14,189.35
HOUSING AUTHORITY - BANK OF AMERICA - CHECKING ACCOUNT 238,288.18 Outstanding Checks as of month-end (5,604.23)
HOUSING AUTHORITY - CHECKING ACCOUNT AVAILABLE BALANCE $ 232,683.95 SUCCESSOR AGENCY - BANK OF AMERICA - CHECKING ACCOUNT 33,473.61 Outstanding Checks as of month-end -
SUCCESSOR AGENCY - CHECKING ACCOUNT AVAILABLE BALANCE $ 33,473.61 DEMAND DEPOSIT ACCOUNTS - TOTAL $ 2,412,710.67
YIELD
LOCAL AGENCY INVESTMENT FUND (LAIF)
CITY 3.826% * 62,429,672.98 $
CITY - Former RDA Bond Proceeds 3.826% 226,350.96
CITY -Total 62,656,023.94
SUCCESSOR RDA 3.826% 2,943,637.01
HOUSING AUTHORITY 3.826% 1,905,968.20
INVESTMENTS TOTALS $ 67,505,629.15
OTHER CASH
IMPREST ACCOUNT $ 500.00
CASH ON HAND 1,350.00
OTHER CASH TOTAL $ 1,850.00
CASH AND INVESTMENTS - GRAND TOTAL 69,920,189.82
PREVIOUS MONTH 68,784,729.18
CHANGE +/(-) $ 1,135,460.64
All investments are in accordance with the City Investment Policy, and as such, sufficient funds are available to meet the cash flow requirements of Loma Linda, including the next thirty days' obligations.
Treasurer
MARCH 2026
CITY OF LOMA LINDA
COMPOSITION OF CASH
INVESTMENTS
-
10,000,000.00
20,000,000.00
30,000,000.00
40,000,000.00
50,000,000.00
60,000,000.00
70,000,000.00
80,000,000.00
3/25 4/25 5/25 6/25 7/25 8/25 9/25 10/25 11/25 12/25 1/26 2/26 3/26
CITY OF LOMA LINDA
MONTHLY TREASURER'S REPORT 3/2025-3/2026
CITY, SUCCESSOR RDA & HA - TOTAL CASH AVAILABLE CITY- FORMER RDA BOND PROCEEDS BASELINE City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
D. Approve Professional Services Agreement with Planning Plus/P+ (Melanie Traxler) for Planning Consultant Services for the University Village Project (Community Development) [CC] Meeting
Tuesday, April 14, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 4D.
To
City Council
From
Lorena Matarrita, Community Development Director
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
Staff recommends that the City Council take the following actions:
1. Approve the Professional Services Agreement with Planning Plus/P+ (represented by Melanie Traxler) to provide planning consultant services and manage the processing of the University Village Project, a 381-unit student and faculty housing development (Case No. MDA-2025-0053);
2. Authorize the use of $43,200 in applicant-deposited funds as a pass-through fee, which includes a 10% contingency, to cover the costs of the planning consultant services; and
3. Authorize the City Manager, or designee, to execute all necessary documents and approve subsequent amendments in a form approved by the City Attorney and subject to any revisions deemed necessary by the City Attorney.
4. Agreement Term: April 14, 2026 - December 31, 2027
BACKGROUND:
The City received an application for the University Village Project, proposing 381 student and faculty housing units (Case No. MDA-2025-0053). Given the project’s scale and complexity, comprehensive planning consultant services are needed to assist City staff in reviewing, analyzing, and processing the application in accordance with City regulations, the General Plan, and state law.
The consultant will support staff with reviewing project submittals, preparing staff reports, coordinating with agencies, reviewing environmental documents, and providing additional planning services as required (see Exhibit A of the attached Professional Services Agreement).
ANALYSIS:
On January 29, 2026, Staff solicited proposals from qualified planning consulting firms to provide City consultant services for the University Village Project. After reviewing five submissions, Planning Plus/P+ was selected based on qualifications, relevant experience, competitive costs, and proposed scope of services (see Exhibit B of the attached agreement).
Planning Plus/P+ will be led by Melanie Traxler, who brings extensive experience in managing complex residential projects, including large-scale housing, specific plans and planned developments. Ms. Traxler’s familiarity with City planning processes, state housing laws, and Loma Linda development standards ensures efficient and effective support for Case No. MDA-2025-0053.
FINANCIAL IMPACT:
This Agreement will not result in any financial impacts to the City. The associated costs will be borne by the applicant, as indicated by the request to use funds deposited by the applicant as a pass-through fee in Account No. 0110000-22007.
Attachments
Attachment A - Professional Services Agreement with Planning Plus for Univ Village.pdf
CITY OF LOMA LINDA
PROFESSIONAL SERVICES AGREEMENT
PLANNING CONSULTANT SERVICES FOR THE UNIVERSITY VILLAGE PROJECT THIS AGREEMENT is made and effective as of April 14, 2026, between the City of Loma Linda, a municipal corporation ("City") and Planning Plus (“P+”), a California corporation, ("Consultant").
In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on April 14, 2026 and shall remain and continue in effect until December 31, 2027, unless otherwise terminated pursuant to the provisions of this Agreement.
2. SERVICES
Consultant shall act as an advisor regarding development project inquiries and perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is set forth in Exhibit B.
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of his/her ability, experience and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. CITY MANAGEMENT
City’s City Manager shall represent City in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant.
5. PAYMENT
(a) The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, based upon actual time spent on the above tasks.
(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City’s written authorization is given to Consultant for the performance of said services.
(c) Consultant will submit invoices monthly for actual services performed. Said invoices shall detail all costs, rates and hours for individual tasks. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services
ATTACHMENT A
provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of the Consultant’s fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least thirty (30) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. Consultant also may terminate this Agreement by serving upon the City at least thirty (30) days prior written notice. (b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant on a pro-rata basis the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 5(c).
7. DEFAULT OF CONSULTANT
(a) The Consultant’s failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant’s control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the City Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
8. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to billed time, sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, claims, applications, computer files, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant’s office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.
9. INDEMNIFICATION
(a) Defense, Indemnity and Hold Harmless. Consultant shall defend, indemnify, and hold harmless the City, its present and former officers, directors, employees, agents, staff, volunteers, mayor, council, boards, committees, and representatives, as broadly interpreted (collectively, the “Indemnified Parties”), of and from all claims, suits, demands, obligations, losses, damages, sums, or any other matters threatened or presently asserted, including but not limited to all legal fees, costs of defense and litigation expenses (including legal fees, expert fees and any other costs or fees, including those of adverse parties imposed on or sought against the Indemnified Parties), arising directly or indirectly out of any liability or claim of loss or liability for personal injury, bodily injury to persons, contractual liability, errors or omissions, breach, failure to perform, damage to or loss of property, or any other loss, damage, injury or other claim of any kind or nature arising out of the work to be performed by Consultant herein, caused by or arising out of the negligent acts or omissions, or intentional misconduct of Consultant, including its subcontractors, subconsultants, employees, agents, and other persons or entities performing work for Consultant.
(b) Contractual Indemnity. To the fullest extent permitted under California law, Consultant shall contractually indemnify, defend and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, amounts for good faith settlement, or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees and costs), arising out of or related to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to Consultant’s officers, agents, representative, employees, independent contractors, subcontractors, subconsultants, or affiliated or related entities and/or its or their employees, agents and representatives, caused by or arising out of all negligent acts or omissions, or intentional misconduct of Consultant, including its subcontractors, subconsultants, employees, agents and other persons or entities performing work for Consultant. Indemnification shall include any claim that Consultant, or Consultant’s employees or agents, are or may be considered and treated as employees of the City or are entitled to any employee benefits from City including but not limited to those available under Public Employees Retirement Law. The obligation to indemnify, defend and hold harmless the Indemnified Parties shall apply to all liability as defined above regardless of whether the Indemnified Parties were or are alleged to have been negligent, except that it shall not apply to claims arising from the sole negligence or willful intentional misconduct of the Indemnified Parties. Consultant’s obligation to defend the Indemnified Parties is not contingent upon there being an acknowledgement of or determination of the merit of any claims, liability, demands, causes of action, suits, losses, expenses, errors, omissions and/or costs. (c) Subcontractors/Subconsultants and Indemnification. Consultant agrees to and shall obtain executed indemnity agreements in favor of the Indemnified Parties with provisions identical to those set forth from each and every Subcontractor, Sub consultant, or other person or entity involved by, for, with, or on behalf of Consultant in the performance of any aspect of this Agreement. In the event Consultant fails to obtain such indemnity obligations, Consultant shall be fully responsible for each and every Subcontractor, Subconsultant or other person or entity in terms of defense, indemnity and hold harmless obligations in favor of the Indemnified Parties as set forth above. This obligation to indemnify and defend the Indemnified Parties is binding on the successors, assigns, or heirs of Consultant and shall survive the full performance or termination of this Agreement. These indemnification provisions are independent of and shall not in any way be limited or superseded by the insurance requirements and insurance-related provisions of this Agreement.
(d) City Lost or Damaged Property – Theft. Consultant further agrees to pay or cause to be paid to the Indemnified Parties’ benefit, any and all damages, fines, penalties, and loss or theft of property of the City arising out of or related in any way to the negligent acts or omissions or intentional misconduct of Consultant or of Consultant’s officers, agents, representatives, employees, independent contractors, subcontractors or affiliated or related entities and/or its or their employees, agents and representatives, whether such actions, omissions to act, negligence or intentional conduct is or was authorized by this Agreement or not. City assumes no responsibility whatsoever for any property placed on the premises of City. Consultant further agrees to waive all rights of subrogation against the Indemnified Parties. (e) Non-Waiver and Non-Exhaustion of City’s Further Rights and Remedies. No aspect of this provision shall in any way limit or effect the rights of the Indemnified Parties against the Consultant under the terms of this Agreement or otherwise. The indemnification provisions shall apply regardless of whether this Agreement is executed after Consultant begins the work and shall extend to claims arising after this Agreement is performed or terminated, including a dispute as to the termination of Consultant. The indemnity obligations of Consultant shall continue until it is determined by final judgment that the claim against the City and any Indemnified Parties is determined by final judgment and after exhaustion of any rights of appeal. Further, no aspect of this provision shall impact the City’s rights to contribution from Consultant, or for the City to dispute Consultant’s refusal to defend and indemnify City. (f) Limitations on Scope of Indemnity. Notwithstanding the foregoing, Consultant shall not be responsible for indemnification for claims or losses caused by the sole negligence or intentional wrongdoing of Indemnified Parties. Further, the indemnity provided shall be interpreted as broadly as permitted under California law and as to agreements between parties and shall if required be reformed to be consistent with those laws to protect and save this provision for the protection of the Indemnified Parties.
(g) The obligations of Consultant under this or any other provision of this Agreement shall not be limited by the provisions of any workers’ compensation act or similar act. The Consultant expressly waives any statutory immunity under such statutes or laws as to the Indemnified Parties. The Consultant’s indemnity obligation set forth in this Section 9 shall not be limited by the limits of any policies of insurance required or provided by the Consultant pursuant to this Agreement.
(h) The Consultant’s covenant under this Section 9 shall survive the expiration or termination of this Agreement.
10. INSURANCE
The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. (a) Types of Required Coverages
Without limiting the indemnity provisions of the Contract, the Consultant shall procure and maintain in full force and effect during the term of the Contract, the following policies of insurance.
If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(1) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 00 01, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence, and $2,000,000 aggregate total bodily injury, personal injury, and property damage.
(2) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1), including owned, non-owned and hired autos, or the exact equivalent, with minimum limits of $1,000,000 for bodily injury and property damage, each accident. If Contractor owns no vehicles, auto liability coverage may be provided by means of a non-owned and hired auto endorsement to the general liability policy. Automobile liability insurance and endorsements shall be kept in force at all times during the performance of this Agreement.
(3) Workers’ Compensation: Workers’ Compensation Insurance, as required by the State of California and Employer’s Liability Insurance with a limit of not less than $1,000,000 each accident for bodily injury and $1,000,000 each employee for bodily injury by disease.
(4) Professional Liability: Professional Liability insurance with limit of not less than $1,000,000 each claim. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusion that may potentially affect the work to be performed. (b) Endorsements
Insurance policies shall not be in compliance if they include any limiting provision or endorsement. The insurance policies shall contain, or be endorsed to contain, the following provisions:
(1) Commercial General Liability
Additional Insured: The City, its elected officials, officers, employees, volunteers, boards, agents and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or operations. Coverage for the additional insureds shall apply to the fullest extent permitted by law.
Additional Insured Endorsements shall not:
1. Be limited to “Ongoing Operations”
2. Exclude “Contractual Liability
3. Restrict coverage to the “Sole” liability of contractor
4. Exclude “Third-Party-Over Actions”
5. Contain any other exclusion contrary to the Agreement Additional Insured Endorsements shall be at least as broad as ISO Forms CG 20 10 11 85; or CG 20 and 10 and CG 2037.
Primary Insurance: This insurance shall be primary and any other insurance, whether primary, excess, umbrella or contingent insurance, including deductible, or self-insurance available to the insureds added by endorsement, shall be in excess of, and shall not contribute with, this insurance. Coverage shall be at least as broad as ISO CG 20 01 04 13.
(2) Auto Liability
Additional Insured: The City, its elected officials, officers, employees, volunteers, boards, agents, and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the work or operations performed by or on behalf of the Contractor.
Primary Insurance: This insurance shall be primary and any other insurance whether primary, excess, umbrella or contingent insurance, including deductible, or self-insurance available to the insureds added by endorsement shall be in excess of and shall not contribute with this insurance. (3) Workers’ Compensation
Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties. (c) Notice of Cancellation
Required insurance policies shall not be cancelled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(d) Waiver of Subrogation
Required insurance coverages shall not prohibit Consultant from waiving the right of subrogation prior to a loss. Consultant shall waive all rights of subrogation against the indemnified parties and policies shall contain or be endorsed to contain such a provision. This provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer.
(e) Evidence of Insurance
All policies, endorsements, certificates, and/or binders shall be subject to approval by the City as to form and content. These requirements are subject to amendment or waiver only if so approved in writing by the City. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
(f) Deductible or Self-Insured Retention
Any deductible or self-insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the Consultant or the City. (g) Contractual Liability/Insurance Obligations
The coverage provided shall apply to the obligations assumed by the Consultant under the indemnity provisions of this Agreement. The insurance obligations under this Agreement shall be: (1) all the insurance coverage and/or limits carried by or available to the Consultant; or (2) the minimum insurance coverage requirements and/or limits shown in this Agreement; whichever is greater. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits, which are applicable to a given loss, shall be available to the City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of the Consultant under this Agreement.
(h) Failure to Maintain Coverage
Consultant agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to withhold any payment due Consultant until Consultant has fully complied with the insurance provisions of this Contract. In addition, the City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.
In the event that the Consultant’s operations are suspended for failure to maintain required insurance coverage, the Consultant shall not be entitled to an extension of time for completion of the Work because of production lost during suspension. (i) Acceptability of Insurers
Each such policy shall be from a company or companies with a current A.M. Best’s rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. Any other rating must be approved in writing by the City.
(j) Claims Made Policies
If coverage is written on a claims-made basis, the retroactive date on such insurance and all subsequent insurance shall coincide or precede the effective date of the initial Consultant’s Agreement with the City and continuous coverage shall be maintained or an extended reporting period shall be exercised for a period of at least five (5) years from termination or expiration of this Agreement.
(k) Insurance for Subcontractors
Consultant shall be responsible for causing Subcontractors/Subconsultants to purchase the same types and limits of insurance in compliance with the terms of this Agreement, including adding the City as an Additional Insured, providing Primary and Non-Contributory coverage and Waiver of Subrogation to the Subcontractors’/Subconsultant’s policies. The Commercial General Liability Additional Insured Endorsement shall be on a form at least as board as CG 20 38 04 13.
11. INDEPENDENT CONTRACTOR
(a) Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control and shall not be construed to be employees of City for any purpose, including eligibility under Public Employees Retirement Law. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City.
Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. Consultant shall be solely responsible and hold the City harmless for all matters relating to the payment of Consultant’s employees, including compliance with Social Security withholdings and all other regulations governing such matters. (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
12. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
13. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City of Loma Linda in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Loma Linda will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or subagreement, or the proceeds thereof, for work to be performed in connection with the project performed under this Agreement.
15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, responses to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (b) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant.
However, City’s right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
(c) Consultant shall comply with all applicable federal, state and local Conflict of Interest laws, including the Political Reform Act (California Government Code, Section 81000, et. seq.) and California Government Code, Section 1090, et. seq. Consultant covenants that neither he/she nor any officer or principal of their firm have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent or subconsultant. Consultant further covenants that Consultant has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area prior to the completion of the work under this Agreement. Further, Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to the City as a result of the performance of this Agreement, or the services that may be procured by the City as a result of the recommendations made by the Consultant. The Consultant’s covenant under this Section shall survive the termination of this Agreement.
16. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To City: T. Jarb Thaipejr, City Manager
City of Loma Linda
25541 Barton Rd.
Loma Linda, CA 92354
To Consultant: Melanie Doran Traxler
Planning Plus (“P+”)
2701 Prospect Ave.
La Cresenta, CA 91214
17. ASSIGNMENT AND SUBCONTRACTING
The Consultant shall not assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, nor any monies due hereunder, without prior written consent of the City. The City’s consent to an assignment of rights under this Agreement shall not release the Consultant from any of its obligations or alter any of its obligations to be performed under this Agreement. Any attempt at assignment or delegation by the Consultant in violation of this Section 17 shall be void and of no legal effect and shall constitute grounds to terminate this Agreement for cause. The Consultant shall not subcontract any performance required under this Agreement without the City’s prior written consent.
18. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement, including a City of Loma Linda business license.
19. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City of Loma Linda.
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.
21. CONTENTS OF REQUEST FOR PROPOSAL
Consultant is bound by the contents of City’s Request for Proposal, Exhibit A hereto, and the contents of the proposal submitted by Consultant, Exhibit B hereto. In the event of conflict, the terms and requirements of the City’s Request for Proposal and this Agreement shall take precedence over those contained in the Consultant’s proposals.
22. CONFIDENTIALITY
Information and materials obtained by the Consultant from City during the performance of this Agreement shall be treated as strictly confidential and shall not be used by the Consultant for any purpose other than the performance of this Agreement. Consultant’s covenant under this Section shall survive the expiration or termination of this Agreement.
23. DISCRIMINATION
The Consultant agrees that no person shall be excluded from employment in the performance of this Agreement on grounds of race, creed, color, sex, age, marital status, or place of national origin. In this connection, the Consultant agrees to comply with all County, State and Federal laws relating to equal employment opportunity rights.
24. EFFECT OF PARTIAL INVALIDITY
If any term or provision of this Agreement shall be held invalid or unenforceable, the remainder of this Agreement and any application of the terms shall remain valid and enforceable under this Agreement or California law.
25. CLAIMS AGAINST CITY
Consultant must comply with the claim procedures set forth in Government Code sections 900, et. seq., and/or the Loma Linda Municipal Code, as applicable, prior to filing any lawsuit against the City. Such claims and any subsequent lawsuit based upon the claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.
26. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
27. NO THIRD PARTY BENEFICIARIES
This Agreement is made solely for the benefit of the Parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.
28. COST OF LITIGATION
If any legal action is necessary to enforce any provision of this Agreement or for damages by reason of an alleged breach of any provisions of this Agreement (whether in contract, tort or both), the prevailing Party shall be entitled to receive from the losing Party all attorneys’ fees, costs and expenses in such amount as the courts may determine to be reasonable. In awarding the cost of litigation, the court shall not be bound by any court fee schedule, but shall, if it is in the interest of justice to do so, award the full amount of costs, expenses and attorneys’ fees paid or incurred in good faith.
29. COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF LOMA LINDA: CONSULTANT:
By: By:
Signature Signature
Name: T. Jarb Thaipejr ___________ Name:
Typed/Printed Typed/Printed
Title: City Manager Title: _
ATTEST:
____________________
Lynette Arreola, City Clerk
City of Loma Linda
25541 Barton Road, Loma Linda, CA 92354 (909) 799-2830 (909) 799-2894 Community Development Department
REQUEST FOR PROPOSALS
FOR
PLANNING CONSULTANT SERVICES
RELEASE DATE: JANUARY 29, 2026
SUBMITTAL DEADLINE: FEBURAURY 23, 2026
INTRODUCTION
The City of Loma Linda (City) is seeking proposals from planning consultant firms (Consultant) to assist with the comprehensive review and documentation for the proposed Master Development Application (MDA) No. 2025-0053 and associated permits (the “Project”), as described below. This project involves a significant redevelopment effort, including amendments to the Development Code, Tentative Tract Map, and various development permits.
The selected Consultant will be responsible for ensuring that all aspects of the Project comply with state and local regulations, including the requirements of Senate Bill 330 (SB 330), which addresses the replacement of existing units in association with the proposed units ensuring No Net Loss requirements are met. The Consultant will also prepare necessary documentation and analyses, including but not limited to application review, planning reports, and any compliance assessments (except for CEQArelated analysis, which will be addressed under a separate proposal), including historic preservation as applicable.
PROJECT DESCRIPTION
The City has received an application for the demolition of existing multifamily residential and multi-tenant commercial structures and the development of a new six-story, mixed-use student and faculty housing project totaling approximately 455,914 square feet. The proposed project includes 381 residential units, approximately 5,188 square feet of commercial retail space, and an internal six-tier parking structure of that provides 706 vehicle parking spaces and 20 bicycle parking spaces. The project also includes associated landscaping and varied on-site amenities. The approximately 4.64-acre project site is located south of Mound Street, north of Prospect Avenue, and east of Anderson Street.
The Project involves the following requests and permits:
• Development Code Amendment (DCA) No. 2026-0009:
o A request to amend title 17.44 Table 2-8.B of the LLMC to permit a minimum unit area of 439 square feet in lieu of the required 450 square foot minimum. o A request to amend Title 17.44 Table 2-8.B to permit a minimum private balcony area of zero (0) square feet for single units (M1), 47 square feet for one-bedroom units (A1), 47 square feet for two-bedroom units (B1&B1A), and 146 square feet for three-bedroom units (C1-TH), in lieu of the 60 square feet minimum required for all balconies, as well as 200 square feet for single and one-bedroom units, 250 square feet for two-bedroom units, and 300 square feet for three-bedroom units required for ground floor units. • Tentative Tract Map (TTM) No. 2026-0003 (Map No. 21031): Combining 17 parcels into two distinct parcels.
EXHIBIT A
City of Loma Linda RFP – Planning Consultant Services
• Precise Plan of Design (PPD) No. 2026-0015: The architectural site review and layout of the six story 455,914 student/faculty residential complex, including a 5,188 square foot neighborhood retail area and six-tier parking structure with 706 spaces. • Demolition: Removing an existing commercial building and residential dwellings.
Additional documents, such as the Preliminary Grading Plan, Preliminary Water Quality Management Plan (WQMP), Parking Letter, and a Fire Access Plan, will be provided to the selected Consultant to support their work.
VICINITY MAP
GENERAL SCOPE OF SERVICES
The Consultant will collaborate closely with City staff and the Applicant to review and analyze the proposed development project. This process will involve evaluating the project site, surrounding land uses, and compliance with relevant planning and zoning regulations through site visits, meetings, research, and other appropriate methods.
The Consultant will be responsible for:
• Project Analysis: Assessing the proposed development’s consistency with the City’s General Plan, zoning regulations, and other applicable policies. This includes evaluating the impacts of the Project on the surrounding area and ensuring it aligns with City planning goals. • Permit and Application Review: Reviewing and preparing necessary documentation for various permits and applications, including a Development Code Amendment, Tentative Tract Map, and a Precise Plan of Design. The Consultant will ensure that all documentation is complete, accurate, and compliant with City requirements.
City of Loma Linda RFP – Planning Consultant Services
• Coordination and Communication: Working with City Staff, the hired CEQA Consultant, the Applicant, and other stakeholders to facilitate the planning review process. This includes participating in meetings, providing recommendations, and addressing any issues or concerns raised during the review.
• Public Involvement: Assisting with drafting public notices and responding to inquiries from the public and other agencies. The Consultant will support the City in managing public hearings, presenting the project and findings, and addressing feedback from the community.
TASKS AND DELIVERABLES
The Consultant will collaborate with City staff and the Applicant to ensure the Project complies with City policies, zoning regulations, and overall project requirements. Responsibilities include, but are not limited to, the following:
1. Kick-Off Meeting: The Consultant will participate in an initial meeting with City Staff and the Applicant to review the project scope, define data needs, clarify project objectives, and establish a timeline for deliverables.
2. Project Description: In coordination with the City Planner, the Consultant will develop a clear and comprehensive project description, detailing the proposed development, required approvals, and other relevant information based on information from the Applicant.
3. Permit and Documentation Preparation: The Consultant will be responsible for preparing and reviewing all necessary documents required for project entitlement, ensuring a seamless process from start to finish. Note that CEQA review and analysis will be conducted under a separate task/contract from the planning consultant services per this RFP/contract. This includes but is not limited to:
a. Preparation of the Public Hearing Notice (for the Planning Commission and City Council meeting).
b. Staff Reports, including required Findings, for Planning Commission, Historical Commission, and City Council meetings
c. An Ordinance for the Development Code Amendment
d. Housing Compliance Documentation per SB 330 requirements e. Conditions of Approval (using the standard template provided, but adding where needed) f. PowerPoint in-person presentations for public hearings before the Planning Commission and City Council
4. Coordination with City Staff and Applicant: Throughout the review process, the Consultant will confer as needed with City Staff and the Applicant, working as an extension of the City team. This includes regular communication, providing updates, sending out emails, making phone calls, drafting corrections letters, coordinating departmental comments, and ensuring the Project remains compliant with City regulations. Although CEQA review and analysis is separate from these planning consultant services (i.e., covered under a separate task/proposal), the Consultant will assist City Staff with coordination with the Environmental/CEQA consultant to ensure consistency between project description, project assumptions/conditions and integration of relevant CEQA information into Staff Reports.
City of Loma Linda RFP – Planning Consultant Services
5. Data Review and Analysis: The Consultant will collect and review all relevant project data, including plans, reports, and technical studies. This analysis will confirm compliance with the City’s General Plan, zoning requirements, and other applicable policies.
6. Public Hearing Participation: The Consultant will attend public hearings, present the Project, and address any inquiries or concerns raised by decision-makers, including the Planning Commission, Historical Commission, and City Council. Presentation materials will be prepared by the Consultant. City staff will add the information and documents into the online agenda portal to be published by the City Clerk.
7. Draft and Final Deliverables: All document drafts will be submitted to the City in Microsoft Word format via email. If necessary, larger files will be shared through an FTP or alternative platform.
The final scope of services will be refined in collaboration with the selected Consultant and detailed in the services agreement.
REQUIRED VENDOR QUALIFICATIONS
The City of Loma Linda seeks qualified consultants to assist with the project review and associated tasks.
At a minimum, the Consultant must demonstrate the following qualifications:
• Proven experience in preparing project descriptions and documentation for municipal approvals. • Experience working with municipalities of similar size and complexity. • A track record of successfully managing and completing comparable projects within established deadlines.
• Ability to effectively respond to public comments and engage with community stakeholders. • Familiarity with the City of Loma Linda community, including its municipal code and General Plan.
Consultants must provide examples and references that showcase their qualifications in these areas.
CITY’S DUTIES
The City of Loma Linda will assume key responsibilities to facilitate the project review process and ensure compliance with municipal regulations. The following outlines the City’s specific duties related to the Project.
• The City’s Associate Planner will serve as the primary point of contact for all project-related questions and tasks.
• The City’s Associate Planner will coordinate internal distribution of project materials within City Departments and related agencies, including solicitation of departmental comments and preliminary conditions of approval.
• The City will handle the mailing or emailing of all meeting notices drafted by the Consultant, as well as post or publish hearing notices as necessary.
• The City will provide document templates from previous projects to the Consultant upon request. • The City will file CEQA notices (to be prepared by the Environmental/CEQA Consultant) with the County and the State on behalf of the Applicant. The Applicant will be responsible for paying for the Notice of Determination and any CEQA filings once the project is approved. • The City will collaborate with its GIS technician to prepare any necessary amendments to GIS maps.
QUALIFICATION SUBMITTAL REQUIREMENTS
City of Loma Linda RFP – Planning Consultant Services
The City of Loma Linda will act as the Lead Agency for this project. Proposals should demonstrate a thorough understanding of the project’s requirements, including compliance with SB 330 and other relevant regulations. Firms responding to this request should include the following in their submittal:
1. A firm overview outlining experience, qualifications, and competencies, particularly in:
a. Planning and project review experience;
b. California’s planning laws;
c. Ability to present information in an organized format; and d. Familiarity with public input process and engagement.
2. Identification of the lead professional and team members responsible for the project, including resumes and relevant experience. If using subcontractors or a joint venture, identify the firms and describe past collaborative projects.
3. A list of similar projects completed by the firm.
4. Identification of any information or support needed from the City or other agencies to complete the project.
5. A detailed approach for the project, including the proposed scope of work and description of tasks, deliverables, and work products.
6. A project schedule with key milestones and timelines.
7. A detailed cost proposal, including hourly rates for all team members involved.
8. Confirmation of the firm’s ability to meet the City’s standard agreement provisions and insurance requirements (see Attachment A).
Proposals should detail the Consultant’s approach to addressing the project’s complexities and managing the required documentation to ensure timely and compliant project advancement.
PLEASE SUBMIT YOUR RESPONSE NO LATER THAN 4:00PM ON FEBURAURY 23, 2026.
Submit one electronic copy of the response packet via email to [email protected] or mail a CD or thumb drive to City Hall to the address listed below (hard copies are no longer accepted):
City of Loma Linda - Community Development Dept.
Attn: Gabriel Rivera, Associate Planner
25541 Barton Road
Loma Linda, CA 92354
SELECTION PROCESS
The City will evaluate proposals as they are received and will exercise discretion in selecting a firm that best serves the City’s interests. Selection will be based on the criteria outlined in the RFP, as well as the estimated cost of work. The chosen Consultant will enter into a contract with the City of Loma Linda, which will detail the scope of services, budget, and schedule. The final contract must be approved by the City Council. The Agreement period is expected to begin immediately after Council approval, tentatively scheduled for March of 2026.
CALIFORNIA PUBLIC RECORDS ACT
City of Loma Linda RFP – Planning Consultant Services
It is the Consultant’s responsibility to identify information in their proposals and/or responses that they consider confidential under the California Public Records Act. To the extent that the City agrees with that designation, such information will be held in strict confidence. All other information will be public.
DISCLAIMER
This request does not commit the City to award a contract or to pay any costs incurred in the preparation of a response to this request. This request is not a contract or commitment of any kind. The proposal submitted will become the property of the City and may be used by the City in any way deemed appropriate. The City reserves the right to accept or reject, in part or in its entirety, the qualifications submittal if such action is deemed to be in the best interest of the City.
PRIMARY CONTACT INFORMATION FOR CITY PROJECT MANAGER
Gabriel Rivera, Associate Planner
25541 Barton Rd, Loma Linda, CA 92354
[email protected] | 909-799-2827
SECONDARY CONTACT INFORMATION
Lorena Matarrita, Community Development Director
25541 Barton Rd, Loma Linda, CA 92354
[email protected] | 909-799-2839
ATTACHMENTS
A. Standard Professional Services Agreement
B. Site Plan/Architectural Plans
C. Tentative Tract Map
Attachments were not included
with Exhibit A. They may be
provided upon request.
------------------------------------------------------------------------------------------------------------------------- Planning PLUS / P+ 2701 Prospect Avenue, La Crescenta, CA 91214 818.248.7158 February 23, 2026
Mr. Gabriel Rivera, Associate Planner
City of Loma Linda
25541 Barton Road
Loma Linda, CA 92354
Subject: Proposal in Response to Request for Proposals of Planning Consultant Services, Released January 29, 2026.
Dear Mr. Rivera:
The City of Loma Linda (City) is seeking proposals from planning consultant firms (Planning Consultant) to assist with the comprehensive review and documentation for the proposed Master Development Application (MDA) No. 2025-0053 and associated permits (the “Project”). On January 29, 2026, the City released a Request for Proposals (RFP). The RFP briefly described the Project and identified requirements of a Planning Consultant. This Proposal is respectfully submitted by Planning PLUS/P+ (P+) in response to the City’s RFP.
Since 2012, P+ has periodically assisted the City with efforts to streamline and formalize development requirements for various development projects throughout the City, including those within Special Planning Areas C and D, mixed-use development and housing element implementation programs.
P+ is uniquely qualified to assist the City with review and processing of the Project, which involves elements of mixed-use development, residential development, housing regulation provisions and special requirements. Further, P+ has previously assisted the City in varied capacities as researcher/advisor, staff-level support and assistance, and as project manager, demonstrating flexibility to meet the specific needs required for assistance with any project. For this Project, Melanie Doran Traxler will serve as the hands-on Planning Consultant, directly responsible for preparation of all deliverables and coordination for City Staff, Project Applicant, and other project team members (i.e., Environmental Consultant, City Attorney, City’s Housing Consultant, etc.).
Qualifications, experience and references for P+ and Ms. Traxler are provided in Attachment A.
Based on review of the RFP and discussion with City Staff, the Scope of Work (Attachment B) has been prepared to address a staff-level supporting role through the application process, with a focus on assisting with technical review and analysis and preparation of all key staff reports and presentations. The Scope of Work (SOW) includes a statement Project Understanding and Contract Objectives, Work Program, Cost Proposal and Project Schedule.
If selected by the City and awarded the Project Contract, P+ has the ability to meet the City’s Standard Agreement provisions and requirements, as outlined in Attachment A of the RFP.
Further, P+ has the capacity and professional capability to perform the tasks described in the SOW and would diligently work toward addressing the Project’s requirements and management needs to fulfill the documentation and City representation needs in order to ensure timely and compliant advancement of the Application for this complex and important Project.
EXHIBIT B
Mr. Gabriel Rivera
February 23, 2026
------------------------------------------------------------------------------------------------------------------------- Planning PLUS / P+ 2701 Prospect Avenue, La Crescenta, CA 91214 818.248.7158 Thank you for this opportunity to work with the City. Please do not hesitate to contact me at (818) 248-7158 or [email protected] should you have any questions.
Respectfully,
Melanie Doran Traxler
Principal, Panning PLUS / P+
Attachment A – Qualifications
Attachment B – Scope of Work
MELANIE DORAN TRAXLER, AICP
Planning PLUS / P+
2701 Prospect Avenue
La Crescenta, CA 91214
(818) 248-7158
[email protected]
POSITION:
Melanie Doran Traxler, AICP, as Principal/Owner of Planning PLUS/P+, provides project management and technical support for a wide-range of land use, environmental planning, and entitlements processing project needs. Additionally, P+ offers interim contract staffing services and team support for a range of project roles.
EDUCATION:
B.S., Environmental Science, Bradley University, Peoria, IL (1982) Course work toward M.S., California State University, Fullerton, CA (1986) Continuing education credits through APA, AICP, AEP and others (ongoing) PROFESSIONAL EXPERIENCE-OVERVIEW:
Ms. Traxler has almost 30 years of experience in the preparation and management of environmental compliance documents pursuant to CEQA and NEPA, preparation of policy planning documents, including specific plans and zone ordinances, and entitlement tracking.
She has worked in various capacities on current, advanced, long-range and regional planning projects. Her efforts have included the preparation of general plan updates, specific plans, design guidelines, feasibility studies, land use inventories and zone ordinances.
Ms. Traxler has managed and prepared all levels of CEQA compliance documentation, including all types of EIRs, Initial Studies, Negative Declarations and Mitigated Negative Declarations, and related comment responses and notices. In addition, Ms Traxler has prepared EAs and FONSI documentation in support of the NEPA process. She provides a wide range of generalized analyses and specializes in land use, air quality and alternatives issues. Her analytical strength lies in the development of creative and implementable mitigation solutions to accommodate unique project situations.
She has worked on projects throughout California that involve a wide range of complexity, controversy and public involvement. Her expertise is diverse in the analysis of both policy-level and project-specific level review, as well as projects ranging in scale from regional programs to new towns to subdivisions to business centers to zoning ordinances.
CEQA PROJECT EXPERIENCE HIGHLIGHTS:
Tracy Urban Management Plan Draft EIR, Tracy, California – Ms. Traxler served as Project Manager for the Draft EIR for the Tracy UMP. This process involved establishing
MELANIE DORAN TRAXLER, AICP
Planning PLUS / P+
a comprehensive and unified database for a 110-square mile study area. An EIR format was developed which would integrate General Plan/UMP policies and actions as mitigation into the impact determination and then include additional mitigation measures.
The EIR was intended to serve as a tier I program EIR to be referenced as the basis for future EIRs on projects within the study area. Key issues addressed in the analysis included biological resources, land use consistency and compatibility and population/growth issues. Also assisted the City with processing strategy issues as the environmental review process evolved.
South Sutter County General Plan Amendment EIR, Sutter County, California - Project Manager for the South Sutter County GPA EIR, was responsible for coordinating all technical consultants and creating an extensive data base for a 25,000-acre study area which had very little existing data available. The EIR dealt with a number of key controversial regional issues, including 100-year flood, Swainson's hawk and giant garter snake habitat, regional transportation and air quality. Other controversial topics addressed include loss of agricultural land and growth. This highly controversial project generated approximately one hundred letters on the Draft EIR, totaling almost one thousand comments. A project-tailored format for the Response to Comments, whereby similar comments were categorically grouped, was established. An efficient crossreferencing system was developed. This specialized organizational approach facilitated completion of an internal draft FEIR within a two-week timeframe. A draft mitigation monitoring program and draft findings were also completed for the County. Mitchell Road Corridor Specific Plan, Ceres, California - Project manager and policy planner for a specific plan focusing on a 2 ½ mile long corridor in the City of Ceres. The Specific Plan focused on achieving commercial and economic viability, improved development standards and resolution of land use conflicts. The Specific Plan was accompanied by Design Guidelines and EIR.
Bakersfield Year 2010 General Plan EIR, Bakersfield, California - The Bakersfield 2010 General Plan encompasses an area of 405 square miles in Kern County, including all of the current City of Bakersfield. The General Plan policy document was designed to give long-range guidance to those making decisions affecting the character and future land uses in the Bakersfield Planning Area. The EIR addressed land use issues and a full range of environmental issues, including, revitalization of downtown Bakersfield, centralized development communities within the urban core, development of a greenbelt system along waterways (the Kern River and canals) and the northeast foothills.
Comprehensive analysis of the updated General Plan and evaluation of the potential impacts to the Metropolitan area. Analysis involved the extensive review of general plan policies for their ability to minimize impacts.
Santa Monica Master Environmental Assessment (MEA) Update, Santa Monica, California - In conjunction with CAJA, prepared a semiannual update to city-wide database document which serves as a resource tool by city staff, project applicants and technical consultants. Format improvements incorporated into this update include a summary overview statement for each issue area and an overview of the trends observed through changes in existing conditions since the first MEA. Hanford General Plan Land Use, Circulation and Environmental Management Resource Elements, Hanford, California - Responsible for the management and
MELANIE DORAN TRAXLER, AICP
Planning PLUS / P+
coordination of the revision to three elements of the Hanford General Plan. The updates were necessary to resolve issues of inadequacy identified in an appellate court decision.
The adequacy of the City's General Plan was challenged as a result of citizen efforts to oppose a coal-fired cogeneration project previously approved in the City. The partial update focused on the Land Use, Circulation and Environmental Resource Management (Conservation) Elements. Specific planning issues which were evaluated included land use intensities and linkages between land use and circulation. Burbank Land Use Element and Transportation Element Update EIR, Burbank, California – Ms Traxler oversaw the database development and environmental review for this project, which involved the assessment of land use issues related to the incorporation of transit-oriented and updated transportation policies into the General Plan. Special areas of concern included proposed studies areas in the vicinity of the Burbank-Pasadena-Glendale Airport.
Playa Vista Master Plan - Phase I EIR/EIS, Los Angeles, California - Oversaw preparation of preliminary Existing Conditions database related to the NEPA level environmental documentation for Phase I of this highly controversial 1,087 acre project just south of the LAX airport. Responsible for the coordination of multiple subconsultants and compilation of a 600-page document within a three month timeframe.
Los Angeles County Department of Public Works, CEQA Documentation for 155 Debris Basins, Los Angeles County, California - Assisted the County with a determination of an appropriate level of California Environmental Quality Act (CEQA) documentation to serve as the environmental review for the collective actions related to the on-going maintenance and management of all 155 debris basins for the life of the MOU. Recommended a CEQA review process and documentation format that would streamline the review process and facilitate an efficient approach to mitigation monitoring. The CEQA review evaluates both site-specific impacts at each debris basin and the collective cumulative effects of the 155 debris basins in the LADPW system. A Geographic Information System (GIS) program was utilized to develop a comprehensive geo-database for the management of project data and analysis of project impacts. Garland Village Specific Plan EIR, Inglewood, California - The Garland Village Specific Plan, a city-sponsored redevelopment project located in the southwest quadrant of Century and Crenshaw Boulevards, established development criteria and the provision of neighborhood amenities that would facilitate revitalization of this challenged area. The EIR analysis evaluated the physical improvements for residential and commercial uses, as well as infrastructure upgrades. As an overall goal of the Specific Plan was to enhance the safety and livability of the area, the EIR thoroughly evaluated the impacts on key quality of life issues, including public safety, aircraft overflight and local street noise, and access.
Marblehead Coastal Specific Plan EIR, San Clemente, California - Prepared an EIR for a 253-acre coastal development project in the City of San Clemente which proposed 1,320 residential units, 335,000 square feet of commercial/retail, 126,000 square feet of office, three hotels and a 16.7 acre site for the Richard M. Nixon library (ultimately not selected). This controversial project involved evaluation of several sensitive
MELANIE DORAN TRAXLER, AICP
Planning PLUS / P+
environmental issues such as regionally endangered species on-site, wetlands, conformance with general plan and open space policies, and visual resources. Oil Exploration Study Area EIR, Bakersfield, California - Completed an environmental evaluation of potential oil drillsite activity within a ten square mile study area in the southern portion of the City of Bakersfield. The EIR included an in-depth analysis of the potential impacts to residential uses in the area and recommendations for mitigation to minimize adverse impacts to residents and the environment. The project included an extensive public hearing process. An addendum EIR was prepared to address issues which were raised through the hearing process. NorthLake Specific Plan Supplemental EIR, Castaic, California - Project Manager for the preparation of a Supplemental EIR for the NorthLake Specific Plan Amendment and Phase One Tentative Tract Map development in a hillside area near Castaic Lake in the County of Los Angeles. The proposed project involves the development of 1,330 acres to include approximately 3,623 total residential units, industrial/commercial areas, school sites and additional community facilities. The project involves a specific plan amendment and vesting tentative tract map for the Phase One development, and the analysis will focus on modifications to the policy document and project-specific level impacts associated with implementation and buildout of the subdivision. Key environmental issues include loss of biological resources and open space, aesthetics, landform changes, transportation/circulation improvements, relocation of a crude oil pipeline, and siting of community facilities.
Santa Fe Ranch Specific Plan and EIR, Folsom, California - Managed the preparation of a residential specific plan and EIR for a 400-acre site in the City of Folsom. Key planning issues revolved around the preservation of oak trees and vernal pools on-site. The environmental analysis and design guidelines also included an adjacent 34.5 acres of business park and 60 acres of commercial. Building and design issues related to the business park were critical due to the properties location at a key entryway to this rustic and historic community.
MUNICIPAL/AGENCY EXPERIENCE HIGHLIGHTS:
City of Azusa – Contract consultant to complete CEQA review and prepare appropriate documentation for select current planning projects requiring discretionary review. City of Duarte – Contract staff services to oversee the completion of the City’s Development Code update. As Project Manager for the Zoning update program, facilitated community input, multiple reviews and administrative tracking to ensure the project moved forward on-schedule and within budget.
City of Santa Paula – Provide as-needed Contract Staff services to assist the City with handling of special planning cases requiring senior-level planning experiences. Duties include site plan review, design review, processing of discretionary entitlement cases, and preparation of staff reports and resolutions for the Planning Commission and City Council. Additional efforts included preparation of a Categorical Exemptions and
MELANIE DORAN TRAXLER, AICP
Planning PLUS / P+
Mitigated Negative Declarations and filing of appropriate notices related to environmental clearance, and other environmental (CEQA) review as needed. City of Whittier - Ms. Doran Traxler provided Contract Staff services to assist the City with interim staffing needs during the absence of both the Planning Director and Assistant Planning Director. For a six-month period, she fulfilled the senior-level planning needs for the Planning Department, handling high-profile cases, and assisted with the day-to-day needs for routine projects, site plan review, and public assistance.
During this period, she also served as the Historic Planner. In addition, she functioned in a quasi-supervisory role by assisting in staff resource coordination and workload management needs.
City of San Buenaventura – As Principal Planner, Ms. Doran Traxler’s primary responsibilities included oversight of the Current Planning section. Key environmental and public policy planning related efforts included: codification of the City’s Residential Growth Management Program (RGMP); revision/modifications to the RGMP; Variance Study and Code Amendments ; Auto Center Specific Plan Amendment; Downtown Specific Plan Amendment; new Urban Infill Overlay Ordinance; revisions/update to Second Unit Ordinance to reflect AB1866 requirements and draft Housing Element goals; new Density Bonus Ordinance to reflect AB1866 requirements and consistency with other City housing programs; and related CEQA determinations for those programs. City of Glendale – As Senior Planner for long-range, advance planning projects, specific accomplishments included a hillside ordinance amendment, preliminary ‘massing’ studies for San Fernando Corridor study in order to establish development standards assumptions, and review of redevelopment agency CEQA documents. City of Calabasas - Ms. Doran Traxler provided Contract Staff services to assist the City in the processing and review of the Calabasas Corporate Center development project, including preparation of a Mitigated Negative Declaration and filing of appropriate notices related to environmental clearance. City of Tracy - Ms. Doran Traxler was the Project Coordinator/Contract Administrator of the combined Urban Growth Management Plan/Environmental Impact Report (UMP/EIR) for the City of Tracy and Project Manager of the EIR. The UMP addressed a study area approximately ten times the size of the existing city limit. City of Ceres - Under supervision of the City of Ceres Planning Director, Ms. Doran Traxler prepared the Mitchell Road Corridor Specific Plan and EIR. She served as Project Manager and policy planner for a specific plan, design guidelines and EIR focusing on a 2½ mile long corridor in the City of Ceres. City of Folsom - As Director of The Planning Center’s Sacramento branch office, Ms.
Doran Traxler oversaw and administered the provision of contract staffing services to the City for a six month period. Under subsequent professional service contracts, Ms.
Doran Traxler prepared Specific Plans and CEQA documentation for key projects in the City of Folsom.
MELANIE DORAN TRAXLER, AICP
Planning PLUS / P+
OTHER CEQA EXPERIENCE HIGHLIGHTS:
Through Planning PLUS/P+, Ms. Doran Traxler brings considerable experience with preparation and management of a range of CEQA and NEPA documentation for both programmatic and policy level projects as well as site-specific development reviews.
Representative environmental review documents include:
NorthLake Specific Plan Supplemental EIR, Castaic, CA Mitchell Road Corridor Specific Plan and EIR, Ceres, CA Hanford General Plan Land Use, Circulation and Environmental Management Resources Element and EIR Addendum, Hanford, CA
Water Master Plan(s) Negative Declaration, Santa Clarita, CA Federal Express Ground Operations Facility EIR, El Segundo, CA Grand Avenue Corporate Center Expanded Initial Study and MND, El Segundo, CA Glendale Center Addendum EIR, Glendale, CA
Media Studios North Addendum EIR, Burbank, CA
Playa Vista - Phase I EIR/EIS Preliminary Background Report, Los Angeles, CA Burbank Land Use Element and Transportation Element Update EIR, Burbank, CA Master Environmental Assessment (MEA) Update 1995, Santa Monica, CA SCAG Regional Comprehensive Plan EIR - Transportation Section, Los Angeles, CA Tracy Urban Management Plan Draft EIR, Tracy, CA
South Sutter County General Plan Amendment EIR, Sutter County, CA Bakersfield Year 2010 General Plan EIR, Bakersfield, CA Marblehead Coastal Specific Plan EIR, San Clemente, CA El Pueblo Plaza EIR, Los Angeles, CA
Oil Exploration Study Area EIR, Bakersfield, CA
1984 Olympic Venue Site Analysis and CEQA/NEPA Clearance, Southern California AFFILIATIONS AND CREDENTIALS:
American Institute of Certified Planners (AICP) since 1987 American Planning Association (APA)
Association of Environmental Professionals (AEP)/Past Director-North Sierra Chapter; Past President-LA Chapter, Current Treasure LA Chapter
Southern California Planning Congress (SCPC)/Past President, Treasurer and Membership Chairperson
ATTACHMENT B
LOMA LINDA HOSPITAL CENTER (LLHC) – UNIVERSITY VILLAGE STUDENT HOUSING
AND MIXED USED DEVELOPMENT WITHIN SPECIAL PLANNING AREA C PLANNING PLUS / P+ CONSULTING SERVICES - SCOPE OF WORK (v 2/23/2026) The Scope of Work is presented as follows:
A. Project Understanding and Contract Objectives
B. Work Program
C. Cost Proposal
D. Project Schedule
A. PROJECT UNDERSTANDING AND CONTRACT OBJECTIVES
The City of Loma Linda (City) is seeking proposals from planning consultant firms (Planning Consultant) to assist with the comprehensive review and documentation for the proposed Master Development Application (MDA) No. 2025-0053 and associated permits (the “Project”).
This project involves a significant redevelopment effort, including demolition of multiple commercial and residential structures, grading and excavation over approximately 5 acres, and construction of approximately 381 LLHC student/employee housing units and 5,200 sf of commercial space and university-related administrative uses. The project is located south of Mound Street, north of Prospect Avenue and easterly of Anderson Street, and will include the extension of Hillcrest Street (or equivalent).
Anticipated entitlements for the Project include an amendment to the Loma Linda Development Code to accommodate certain elements of the Project, a Tentative Tract Map, a Precise Plan of Design Site Plan, a Demolition Permit, and related and applicable development permits (e.g., Certificate of Appropriateness). In addition, review in accordance with the California Environmental Quality Act (CEQA) is required. While such CEQA review documentation will be prepared by a separate consultant (Environmental Consultant) under a separate contract, the Planning Consultant will, along with City Staff, assist with the administrative review and coordination of said CEQA documentation.
The Planning Consultant will collaborate closely with City staff and the Applicant to review and analyze the Project, including evaluating the project site, surrounding land uses, and compliance with relevant planning and zoning regulations through site visits, meetings, research, and other appropriate methods. The Planning Consultant will prepare all necessary documentation and analyses, including but not limited to application review, planning reports, and related compliance assessments, including historic preservation, design review and housing law requirements, as applicable. The Planning Consultant will be responsible for ensuring that all aspects of the Project comply with state and local regulations, including but not limited to:
requirements of Senate Bill 330 (SB 330), which addresses the replacement of existing units in association with the proposed units ensuring No Net Loss requirements are met; Implementing Guidelines for Special Planning Area C per the Loma Linda General Plan; Measure V, adopted by voter initiative.
As previously noted, all CEQA-related review and analysis will be addressed under a separate contract by the Environmental Consultant.
It is understood that the City’s Associate Planner will serve as the primary point of contact for all project-related matters, including questions about the Project and distribution of project materials
within City department, to City Boards, Commissions and Council, and between agencies, including documents, notices and forms. Further, it is understood that the City will handle all costs and arrangements for notices and mandatory filings and mailings. Finally, it is anticipated that the City’s own GIS technician will prepare maps or exhibits, as needed, for any necessary display or amendments to GIS-based maps.
A. WORK PROGRAM
Task 1. Kick-Off Meeting and Project Orientation
SubTask 1.1 Initial Project Orientation
Description: As an initial step, Planning PLUS/P+ (P+) will coordinate with the City’s Assistant Planner and/or the Project Applicant to receive Application materials and to review Project history.
The purpose of this task will be to become generally familiarized with the most current project proposal, to establish a coordinated system for transfer and tracking of Application materials, and to establish a protocol for communications for the Project. As appropriate, P+ will assist with circulation of Project materials to the project team and will coordinate with the City’s Assistant Planning on arrangements and agenda for the Project Kick-Off Meeting (see SubTask 1.2).
Assumptions: Telephone and email coordination with City Assistant Planner and Applicant representative, as appropriate.
Contingency Considerations: It is difficult to predict the quality and completeness of application materials. Additional effort may be required if the Applicant is required to submit multiple rounds of planning documents to complete the application in order to meet the City’s minimum submittal requirement and/or if materials are forwarded in a piecemeal fashion. In general, these concerns are balanced with the on-going coordination efforts described for the remaining tasks. In the unlikely event that the Project Description should change significantly during the application process, project orientation steps may need to be revisited.
SubTask 1.2 Kick-Off Meeting Attendance
Description: P+ anticipates attendance at a Kick-Off Meeting of the entire project team, including the Applicant, City Staff and Environmental Consultant.
Assumptions: Attendance at up to one (1) in-person Kick-Off meeting at the City.
Task 2. Project Description
SubTask 2.1 Project Assumptions and Preliminary Project Description Description: Establishing a shared and mutually agreed upon set of Project objectives, data and assumptions early on during application processing is critical to establishing a successful and efficient review process. As an initial step, P+ will coordinate with the City’s Assistant Planner, the Project Applicant and the Environmental Consultant to document project objectives identified during the Kick-Off meeting, to refine project data and calculations for consistency and understandability, and to establish appropriate project assumptions to guide on-going analysis and CEQA review. P+ will coordinate with the City’s Associate Planner and Applicant to ensure the permit strategy aligns with mutual objectives.
P+ will prepare a Preliminary Project Description that will encompass the project information in a summary format. The Preliminary Project Description will include both a short-format version that can be adapted as the basis for Notices and agency coordination, and a long-format version that can be adapted by Environmental Consultant for CEQA review and for incorporation into the Staff
Reports. P+ will circulate the Draft Preliminary Project Description to the Project team for review and comment and then will finalize the Project Description based on input received.
Assumptions: Two rounds of revision are assumed. An internal administrative draft will be provided for review to the City’s Assistant Planner. A preliminary draft will be provided to the entire Project team. A final team-approved version will be forwarded to the Project team and posted in the Project file for reference. It assumed that all graphics depicting the Project will be provided by the Applicant.
Contingency Considerations: It is difficult to predict the quality and completeness of application materials. Additional effort may be required if the Applicant is required to submit multiple rounds of planning documents to complete the application in order to meet the City’s minimum submittal requirement and/or if materials are forwarded in a piecemeal fashion. In general, these concerns are balanced with the on-going coordination efforts described for the remaining tasks. In the unlikely event that the Project Description should change significantly during the application process, the Project Description task may need to be revisited.
SubTask 2.2 Departmental Review and Comments
Description: In coordination with the City’s Associate Planner, P+ will facilitate the City’s Departmental review process for the Project. As appropriate and directed by the City’s Assistant Planner, P+ will facilitate the sharing of Project information and collection of department comments. As appropriate and directed by the City’s Associate Planner, P+ will forward any relevant comments requiring follow-up by the Applicant. As appropriate, Departmental input will be carried over into development of the Project Description, Recommend Conditions of Approval and Staff Reports.
Task 3. Permit and Document Prepartion
SubTask 3.1 Public and Hearing Notices
Description: P+ will assist the City’s Associate Planner with preparation of required public hearing notices, including the preparation of summary project description text for inclusion in the notices and completion of notice information using a document template provided by the City.
Assumptions: It is assumed that the City will handle the mailing or emailing of all notices. The City will provide P+ with notice templates for use to prepared notices.
SubTask 3.2 Staff Reports and Resolutions
Description: P+ will prepare Staff Reports and related recommendations and Resolutions for meetings before the Historical Commission, the Planning Commission and the City Council. As appropriate and/or directed by the City’s Associate Planner, P+ will coordinate preparation of the Staff Reports with other City staff and City Attorney.
The Staff Reports will incorporate analysis of the Project’s consistency with the City’s General Plan, zoning regulations, and other applicable policies. The Staff Reports will also address aspects of the Project’s relationship with the surrounding area and provide recommendations for ensuring it aligns with City planning goals. Note that review for policy consistency and regulation compliance is not included within this specific task but a thorough review of project-related planning documents, such as the Development Plan, development regulations and guidelines, tentative tract map and infrastructure plans is addressed under Task 5 below.
Assumptions: GIS and GIS-based graphics support will be provided by City. City administrative staff to coordinate copies and distribution of reports (as directed).
SubTask 3.3 Development Code Amendment Ordinance
Description: The Project anticipates amendment of the Development Code to accommodate certain minimum unit area and private open space/balcony requirements specific to the Applicant’s design and request. P+ will coordinate with the City’s Associate Planner to develop appropriate text and table amendments for Section 17.44 of the Development Code. Proposed revisions will be prepared in a strikeout/underline format (or similar) to facilitate public and decision-maker review. Development Code text revisions will be incorporated into an overall Ordinance format, with appropriate recitals and findings.
SubTask 3.4 Housing Compliance Report
Description: P+ will prepare a brief report summarizing the Project’s relationship to the City’s Housing Element and required State housing regulations, including Senate Bill 330 (SB 330). The report will be used for internal discussion with City staff and will be the basis for housing discussion and recommendations incorporated into the Staff Reports and for reporting on Housing Element implementation requirements.
SubTask 3.5 Recommended Conditions of Approval
Description: P+ will compile the recommended Conditions of Approval in coordination with City Departments. P+ will ensure a comprehensive listing of conditions, including identification of conditions might relate to phasing, sequencing and infrastructure staging, mixed-use development requirements, housing compliance, protection of surrounding properties and historic resources considerations. Conditions of approval will fold in recommended mitigations measures or key project-defining assumptions identified through the independent CEQA review process.
Assumptions: Two rounds of revisions to the Recommended Conditions of Approval are anticipated, including one City internal administrative review and one review of the preliminary draft by the Applicant.
SubTask 3.6 Prepare Presentations
Description: P+ will prepare project PowerPoint presentations for the public hearings. While up to three presentations will be prepared, it is anticipated that each presentation will build from the previous presentation such that only minor adjustments may be required for each reviewing body.
Assumptions: It is anticipated that a single baseline presentation will be prepared and that only minor adjustments will be needed to tailor the presentation for each reviewing body.
Task 4. Project Coordination
SubTask 4.1 City Coordination
Description: P+ will coordinate directly with the City’s Associate Planner on all project-related questions and tasks. P+ will function in support role to the Associate Planner to ensure that all City concerns are appropriately addressed and/or documented. Included per this task, P+ will coordinate with to prepare a project schedule and critical path needs and work diligently toward fulfilling those expectations. Coordination will be ongoing for the duration of the Contract.
Assumptions: Coordination needs are difficult to predict as unforeseen circumstances may arise.
For this budget, a pool of 40 hours is assumed.
SubTask 4.2 Applicant and Agency Coordination
Description: As needed and appropriate, and in coordination with the City’s Associate Planner, P+ will provide coordination with the Applicant and reviewing agencies.
Assumptions: Coordination needs are difficult to predict as unforeseen circumstances may arise.
For this budget, a pool of 8 hours is assumed.
SubTask 4.1 CEQA Coordination
Description: P+ will assist the City with coordination of the Environmental Consultant, including coordination of Project Description and project objectives and assumptions that are relevant to completion of the CEQA review. In addition, P+ will facilitate aspects of internal review of CEQArelated documents and conveying comments and input to the Environmental Consultant.
Assumptions: Coordination needs are difficult to predict as unforeseen circumstances may arise.
For this budget, a pool of 12 hours is assumed.
Task 5. Data Review and Analysis
SubTask 5.1 Application and Site Plan Review
Description: In coordination with the City’s Associate Planner, P+ will coordinate with Applicant on application materials and establish preliminary processing schedule. As may be directed by the City’s Associate Planner, P+ will facilitate City review of application file for completeness and identification of information/technical needs. P+ may also assist with City communication with Applicant to review and refine entitlement request(s) and the Project Description.
In a support role to and working through the City’s Associate Planner, P+ will: 1) coordinate with Applicant on application materials and review preliminary processing schedule; 2) assist and/or facilitate City staff’s review of application materials for completeness; 3) evaluate the project design in a limited capacity relevant to the General Plan’s Implementing Guidelines for Special Planning Area C and Measures V; and 4) coordinate identify findings required to support the Precise Plan of Design, General Plan consistency, Tentative Tract Map and Development Code Amendment.
P+ will review project plans and advise as appropriate to: 1) ensure consistency with the City’s General Plan and Measure V; 2) demonstrate compliance with state and local laws and regulations; 3) demonstrate qualities of thoughtful and quality design; and 4) facilitate future implementation of the entitled development.
As LLHC has previously utilized the City’s Pre-Application process as means of gaining feedback on a conceptual design prior to the current MDA submittal, significant gaps in project compliance and design are not anticipated.
Assumptions: It is assumed that the City’s Associate Planner will coordinate log-in of application, determination of processing fees and set-up of case files, and also will circulate application materials to City departments. It is also assumed that the Associate Planner will be the lead on communicating with the Applicant on application completeness communications and that P+’s role will be that of support.
SubTask 5.2 Technical Reports and Development Code Review Description: P+, in coordination with the City’s Associate Planner, will collect and review all relevant project data, including plans, reports, and technical studies. In addition to the Site Plan and Application Form, P+ will review all other technical and informational documents provided
with the application to ensure that all documentation is complete, accurate, and compliant with City requirements, including the City’s General Plan, zoning requirements, and other applicable policies.
SubTask 5.3 CEQA Documentation Review
Description: P+ will assist the City with review of the Administrative Draft CEQA document(s), including any Mitigated Negative Declaration, Findings and Mitigation Monitoring Report Program, and providing comments and feedback to the Environmental Consult. P+ will provide input on recommended responses to comments received.
Task 6. Public Hearing Participation
SubTask 6.1 Public Hearings/Meetings Attendance
Description: P+ will attend (in-person) up to three public meetings, including one each for the Historical Commission, Planning Commission and City Council.
Assumptions: Attendance at up to three public meetings is anticipated.
Contingency Considerations: The need for additional public meetings and hearings beyond those assumed could require the need for additional reports, coordination and time for meeting attendance.
Task 7. Deliverables
SubTask 7.1 Draft Deliverables
Description: Draft deliverables shall be submitted to the City’s Associate Planner in Microsoft Word, Excel or Power Point format, as appropriate.
SubTask 7.2 Final Deliverables and Administrative Record Description: Final deliverable documents shall be submitted to the City’s Associate Planner in final form Microsoft Word, Excel or PowerPoint format, and PDF, as appropriate. P+ will coordinate with City for formatting as appropriate to facilitate distribution of meeting packets and posting on City’s website.
Assumptions: The City is responsible for posting and linking final documents to the City’s website and placing documents in City files for the administrative record.
C. COST PROPOSAL
A Budget Summary overview is presented below, followed by a detailed breakdown of budget by proposed subtask. The budget is based on a estimated hourly allocations per task or subtask and billed at a rate of $160 per professional manhour.
BUDGET SUMMARY
Task 1. Kick-Off Meeting and Project Orientation 8 hrs $ 1,280 Task 2. Processing Description 30 hrs $ 4,800
Task 3. Permit and Document Preparation 86 hrs $13,760
Task 4. Project Coordination 60 hrs $ 9,600
Task 5. Data Review and Analysis 32 hrs $ 5,120
Task 6. Public Hearing Participation 18 hrs $ 2,880
Task 7. Deliverables 12 hrs $ 800
Contingency (10%) 24 hrs $ 3,840
TOTAL 270 hrs $43,200
BUDGET DETAIL BY SUBTASK
D. PROJECT SCHEDULE
The scope of work and budget assumptions are based on an anticipated processing schedule of approximately three to five months. In order to demonstrate this schedule, a deemed complete application is anticipated within 30-45 days of contract initiation. Also, it is anticipated that technical consultants, such as the Environmental Consultant, will be authorized within approximately 2 weeks from selection with a target turnaround of 4-8 weeks for CEQA review.
A critical first task will be the Kick-Off Meeting (Task 1), during which a detailed project schedule and milestones will be worked out between all parties. In capacity as project coordinator, P+ will prepare and circulate the Project schedule following the Kick-Off Meeting.
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
E. Approve and Award Contract to Leonida Builders Inc. for Orange Street Improvements (CIP 25-127) for $343,380.00 (Public Works) [CC]
Meeting
Tuesday, April 14, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 4E.
To
City Council
From
John Trujillo, Field Superintendent
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that the City Council award a contract to Goodman & Associates in the amount not to exceed $14,000.00 for construction survey; a contract to GEOCON for $22,640.00 for geotechnical observation and testing, a contract to Leonida Builders, Inc. of Acton, CA, for $343,380.00 for the Orange Avenue street improvement construction and approve a contingency allocation of $34,500.00 (±10%), subject to any revisions deemed necessary by the City Attorney.
BACKGROUND:
The City annexed Orange Avenue, east of New Jersey, from the County of San Bernardino. The street needs to be widened to meet the existing street width to the east and west sides. The project improvements will include removing existing pavement, install curb and gutter, sidewalk and street lights along the north side of the street.
Also, place a new pavement section and improve drainage at the intersection of Orange Avenue and New Jersey St.
ANALYSIS:
Eleven (11) bids were received and publicly opened on April 7, 2026. Bids ranged from a low of $343,380.00 to a high of $520.777.60 (see attached bid summary). The low bidder, Leonida Builders, Inc of Acton, CA, has been checked for references and found to be satisfactory. It is not unusual for a construction project to experience the need to add or reduce the quantities of work items or the scope of work as field conditions dictate. This is generally caused by unforeseen circumstances or work needed to maintain the integrity of the project. Therefore, staff recommends a contingency allocation of $34,500.00 (±10%) for such circumstances.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
The funding is available in Account No. 3122340-58500 Traffic Mitigation Fees.
Attachments
Orange Avenue Street Improvement Bid Summary.pdf
Agreement_Orange Ave_St Imp_CIP 25-127.pdf
City of Loma Linda
Orange Avenue Street Improvement (CIP 25-127)
Bid Opening April 7, 2026
ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization and Traffic Control L.S. 1 $30,000.00 $30,000.00 $15,000.00 $15,000.00 $50,265.00 $50,265.00 2 Clearing and Grubbing L.S. 1 $50,000.00 $50,000.00 $10,000.00 $10,000.00 $49,057.00 $49,057.00 3 A.C. Pavement TON 450 $160.00 $72,000.00 $180.00 $81,000.00 $202.00 $90,900.00 4 Agg. Base TON 640 $80.00 $51,200.00 $80.00 $51,200.00 $44.00 $28,160.00 5 8" PCC Curb and gutter L.F. 650 $60.00 $39,000.00 $48.00 $31,200.00 $63.00 $40,950.00 6 PCC Sidewalk S.F. 3,300 $15.00 $49,500.00 $12.00 $39,600.00 $10.00 $33,000.00 7 PCC Drive Approach S.F. 1,200 $18.00 $21,600.00 $14.00 $16,800.00 $14.00 $16,800.00 8 Install LED street light EA. 1 $15,000.00 $15,000.00 $7,000.00 $7,000.00 $23,785.00 $23,785.00 9 Adjust water valve to grade EA. 1 $200.00 $200.00 $500.00 $500.00 $800.00 $800.00 10 PCC cross gutter and spandrel S.F. 510 $18.00 $9,180.00 $18.00 $9,180.00 $27.00 $13,770.00 11 ADA Ramp EA. 1 $2,000.00 $2,000.00 $5,000.00 $5,000.00 $7,000.00 $7,000.00 12 8" AC berm L.F. 80 $50.00 $4,000.00 $60.00 $4,800.00 $60.00 $4,800.00 13 Drainage inlet EA. 1 $5,000.00 $5,000.00 $7,000.00 $7,000.00 $2,770.00 $2,770.00 14 Dual 12" HDPE pipe L.F. 230 $150.00 $34,500.00 $140.00 $32,200.00 $80.00 $18,400.00 15 Paint stop bar and STOP legend EA. 1 $250.00 $250.00 $3,000.00 $3,000.00 $1,200.00 $1,200.00 16 Relocate stop sign EA. 1 $500.00 $500.00 $500.00 $500.00 $350.00 $350.00 17 Adjust water meter box to grade EA. 1 $300.00 $300.00 $1,000.00 $1,000.00 $500.00 $500.00 18 PCC "V" ditch with 2' cut off wall S.F. 200 $20.00 $4,000.00 $110.00 $22,000.00 $14.00 $2,800.00 19 42" Yellow flexible channelizing post EA. 32 $150.00 $4,800.00 $200.00 $6,400.00 $65.00 $2,080.00 $393,030.00 $343,380.00 $387,387.00
Orange Avenue Street Improvement (CIP 25-127)
Bid Opening April 7, 2026
ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization and Traffic Control L.S. 1 $25,000.00 $25,000.00 $22,000.00 $22,000.00 $35,700.00 $35,700.00 2 Clearing and Grubbing L.S. 1 $25,000.00 $25,000.00 $27,000.00 $27,000.00 $115,000.00 $115,000.00 3 A.C. Pavement TON 450 $170.00 $76,500.00 $150.00 $67,500.00 $130.00 $58,500.00 4 Agg. Base TON 640 $80.00 $51,200.00 $140.00 $89,600.00 $63.84 $40,857.60 5 8" PCC Curb and gutter L.F. 650 $65.00 $42,250.00 $83.00 $53,950.00 $52.00 $33,800.00 6 PCC Sidewalk S.F. 3,300 $8.00 $26,400.00 $13.50 $44,550.00 $11.00 $36,300.00 7 PCC Drive Approach S.F. 1,200 $12.00 $14,400.00 $18.00 $21,600.00 $13.00 $15,600.00 8 Install LED street light EA. 1 $73,500.00 $73,500.00 $27,000.00 $27,000.00 $13,200.00 $13,200.00 9 Adjust water valve to grade EA. 1 $500.00 $500.00 $400.00 $400.00 $450.00 $450.00 10 PCC cross gutter and spandrel S.F. 510 $15.00 $7,650.00 $18.00 $9,180.00 $17.00 $8,670.00 11 ADA Ramp EA. 1 $15,000.00 $15,000.00 $6,500.00 $6,500.00 $4,800.00 $4,800.00 12 8" AC berm L.F. 80 $30.00 $2,400.00 $60.00 $4,800.00 $55.00 $4,400.00 13 Drainage inlet EA. 1 $5,000.00 $5,000.00 $4,500.00 $4,500.00 $8,100.00 $8,100.00 14 Dual 12" HDPE pipe L.F. 230 $65.00 $14,950.00 $120.00 $27,600.00 $183.00 $42,090.00 15 Paint stop bar and STOP legend EA. 1 $500.00 $500.00 $2,000.00 $2,000.00 $300.00 $300.00 16 Relocate stop sign EA. 1 $250.00 $250.00 $500.00 $500.00 $130.00 $130.00 17 Adjust water meter box to grade EA. 1 $1,000.00 $1,000.00 $400.00 $400.00 $500.00 $500.00 18 PCC "V" ditch with 2' cut off wall S.F. 200 $25.00 $5,000.00 $18.00 $3,600.00 $30.00 $6,000.00 19 42" Yellow flexible channelizing post EA. 32 $150.00 $4,800.00 $120.00 $3,840.00 $50.00 $1,600.00 $391,300.00 $416,520.00 $425,997.60
Engineer's Estimate Leonida Builders, inc. Three Peaks Corp LCR Earthwork & Engineering Corp Voltaire Engineering, Inc. Copp Contracting, Inc C:\Users\jtrujillo\Desktop\Orange Avenue Street Improvement Bid Summary City of Loma Linda
Orange Avenue Street Improvement (CIP 25-127)
Bid Opening April 7, 2026
ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization and Traffic Control L.S. 1 $20,000.00 $20,000.00 $38,000.00 $38,000.00 $57,015.00 $57,015.00 2 Clearing and Grubbing L.S. 1 $83,100.00 $83,100.00 $113,000.00 $113,000.00 $80,000.00 $80,000.00 3 A.C. Pavement TON 450 $145.00 $65,250.00 $148.00 $66,600.00 $135.00 $60,750.00 4 Agg. Base TON 640 $83.00 $53,120.00 $77.00 $49,280.00 $55.00 $35,200.00 5 8" PCC Curb and gutter L.F. 650 $52.00 $33,800.00 $64.00 $41,600.00 $85.00 $55,250.00 6 PCC Sidewalk S.F. 3,300 $13.00 $42,900.00 $9.60 $31,680.00 $14.00 $46,200.00 7 PCC Drive Approach S.F. 1,200 $16.00 $19,200.00 $18.00 $21,600.00 $23.00 $27,600.00 8 Install LED street light EA. 1 $23,477.00 $23,477.00 $27,000.00 $27,000.00 $34,000.00 $34,000.00 9 Adjust water valve to grade EA. 1 $2,086.00 $2,086.00 $350.00 $350.00 $1,000.00 $1,000.00 10 PCC cross gutter and spandrel S.F. 510 $20.00 $10,200.00 $20.00 $10,200.00 $30.00 $15,300.00 11 ADA Ramp EA. 1 $7,325.00 $7,325.00 $6,500.00 $6,500.00 $8,000.00 $8,000.00 12 8" AC berm L.F. 80 $231.00 $18,480.00 $48.00 $3,840.00 $50.00 $4,000.00 13 Drainage inlet EA. 1 $4,111.00 $4,111.00 $6,500.00 $6,500.00 $8,500.00 $8,500.00 14 Dual 12" HDPE pipe L.F. 230 $180.00 $41,400.00 $106.00 $24,380.00 $105.00 $24,150.00 15 Paint stop bar and STOP legend EA. 1 $298.00 $298.00 $330.00 $330.00 $300.00 $300.00 16 Relocate stop sign EA. 1 $131.00 $131.00 $144.00 $144.00 $135.00 $135.00 17 Adjust water meter box to grade EA. 1 $313.00 $313.00 $350.00 $350.00 $1,000.00 $1,000.00 18 PCC "V" ditch with 2' cut off wall S.F. 200 $29.00 $5,800.00 $29.00 $5,800.00 $35.00 $7,000.00 19 42" Yellow flexible channelizing post EA. 32 $47.00 $1,504.00 $52.00 $1,664.00 $50.00 $1,600.00 $432,495.00 $448,818.00 $467,000.00
Orange Avenue Street Improvement (CIP 25-127)
Bid Opening April 7, 2026
ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization and Traffic Control L.S. 1 $82,000.00 $82,000.00 $28,500.00 $28,500.00 $26,500.00 $26,500.00 2 Clearing and Grubbing L.S. 1 $70,000.00 $70,000.00 $19,000.00 $19,000.00 $137,100.00 $137,100.00 3 A.C. Pavement TON 450 $137.00 $61,650.00 $350.00 $157,500.00 $154.80 $69,660.00 4 Agg. Base TON 640 $67.00 $42,880.00 $60.00 $38,400.00 $64.66 $41,382.40 5 8" PCC Curb and gutter L.F. 650 $55.00 $35,750.00 $95.00 $61,750.00 $56.77 $36,900.50 6 PCC Sidewalk S.F. 3,300 $6.00 $19,800.00 $15.00 $49,500.00 $8.95 $29,535.00 7 PCC Drive Approach S.F. 1,200 $10.30 $12,360.00 $20.00 $24,000.00 $18.45 $22,140.00 8 Install LED street light EA. 1 $31,400.00 $31,400.00 $25,000.00 $25,000.00 $32,000.00 $32,000.00 9 Adjust water valve to grade EA. 1 $870.00 $870.00 $2,500.00 $2,500.00 $250.00 $250.00 10 PCC cross gutter and spandrel S.F. 510 $49.00 $24,990.00 $35.00 $17,850.00 $17.37 $8,858.70 11 ADA Ramp EA. 1 $3,400.00 $3,400.00 $12,000.00 $12,000.00 $2,952.00 $2,952.00 12 8" AC berm L.F. 80 $43.50 $3,480.00 $50.00 $4,000.00 $78.50 $6,280.00 13 Drainage inlet EA. 1 $13,300.00 $13,300.00 $9,000.00 $9,000.00 $13,000.00 $13,000.00 14 Dual 12" HDPE pipe L.F. 230 $335.00 $77,050.00 $95.00 $21,850.00 $350.00 $80,500.00 15 Paint stop bar and STOP legend EA. 1 $324.00 $324.00 $3,000.00 $3,000.00 $295.00 $295.00 16 Relocate stop sign EA. 1 $243.00 $243.00 $1,800.00 $1,800.00 $138.00 $138.00 17 Adjust water meter box to grade EA. 1 $1,620.00 $1,620.00 $2,000.00 $2,000.00 $750.00 $750.00 18 PCC "V" ditch with 2' cut off wall S.F. 200 $59.00 $11,800.00 $30.00 $6,000.00 $55.00 $11,000.00 19 42" Yellow flexible channelizing post EA. 32 $83.00 $2,656.00 $220.00 $7,040.00 $48.00 $1,536.00 $495,573.00 $490,690.00 $520,777.60
All American Asphalt Roadway Engineering & Cons Onyx Paving Company Inc Hillcrest Contracting All American Building Services Horizon Underground LLC C:\Users\jtrujillo\Desktop\Orange Avenue Street Improvement Bid Summary
AGREEMENT
THIS AGREEMENT, made and entered into this day of , 2026, by and between THE CITY OF LOMA LINDA, A MUNICIPAL CORPORATION, hereinafter called City, and , hereinafter called CONTRACTOR.
WITNESSETH, that the parties hereto do mutually agree as follows:
ARTICLE I: For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said City, said Contractor agrees with said City to perform and complete in a workmanlike manner all work required under the Project Specifications entitled:
ORANGE AVENUE STREET IMPROVEMENT (CIP 25-127)
In accordance with the Specifications and Drawings therefore, to furnish at his own expense all labor, materials, equipment, tools, and services necessary therefore, except such materials, equipment, and services as may be stipulated in said Specifications to be furnished by said City, and to do everything required by this Agreement and the said Specifications and Drawings.
ARTICLE II: For furnishing all said labor, materials, equipment, tools, and services, furnishing and removing all plant, temporary structures, tools, and equipment, and doing everything required by this Agreement and the said Specifications and Drawings; also for all loss and damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise during the prosecution of the work until its acceptance by said City, and for all risks of every description connected with the work; also for all expenses resulting from the suspension or discontinuance of work, except as in the said Specifications are expressly stipulated to be borne by said City; and for completing the work in accordance with the requirements of said Specifications and Drawings, said City will pay and said Contractor shall receive, in full compensation therefor, the price(s) named in the Bidding Schedule.
ARTICLE III: The City hereby employs said Contractor to perform the work according to the terms of this Agreement for the above mentioned price(s), and agrees to pay the same at the time, in the manner, and upon the conditions stipulated in the said Specifications; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.
ARTICLE IV: The Notice Inviting Bids, Instructions to Bidders, proposal, Certificate of Non Discrimination by Contractors, Noncollusion Affidavits, Specifications, Drawings, and all addenda issued by the City with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made part of this Agreement.
14th April
Leonida Builders, Inc.
IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the day and year first above written.
THE CITY OF LOMA LINDA, CALIFORNIA
(CITY)
BY: __________________________________________
ATTEST:
BY: _________________________________________ SEAL
Lynette Arreola, City Clerk
Contractor
BY:
(Signature)
(Title)
ATTEST:
BY:
(Signature)
(Title)
Phillip Dupper, Mayor
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
F. Approve the Replacement of an AC Unit in the Community Room at City Hall by Loma Linda Heat and Air Conditioning, Inc. for $52,386.98 (Public Works) [CC]
Meeting
Tuesday, April 14, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 4F.
To
City Council
From
John Trujillo, Field Superintendent
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that the City Council approve the purchase and replacement of an AC unit at the Community Room at the Civic Center Complex to Loma Linda Heat & Air Conditioning, Inc. in the amount of $52,386.98.
BACKGROUND:
The Community Room is one of several city buildings and is located at the Civic Center complex. The Civic Center has 31 air conditioning units throughout the complex. Staff monitors the units for wear and functionality and schedules replacement as needed. Loma Linda Heat & Air Conditioning, Inc. is the approved vendor with an annual City contract for this type of work.
ANALYSIS:
A proposal has been requested and reviewed from Loma Linda Heat & Air Conditioning, Inc. The cost proposal ($52,386.98) is in line with comparable work. It is not unusual for a construction project to experience the need to add or reduce the quantities of work items or the scope of work as field conditions dictate. This is generally caused by unforeseen circumstances and/or work needed to maintain the integrity of the project. Therefore, Staff recommends a contingency allocation of ±10%, $5,000.00, of the construction amount for such circumstances.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
Funding for this project will be provided from Account No. 0013400-51310, Facilities.
Attachments
LL Heat & Air Estimate for Community Rm HVAC.pdf
ESTIMATE
20910999
ESTIMATE DATE
Mar 16, 2026
Home Improvement Contract
License #825214
JOB A D D R ES S
City Hall & Library
25541& 25581 Barton Rd
Loma Linda, CA 92354
Job: 20855703
Technician: Miles Volsch
D ES C R I PT ION OF T H E P ROJ EC T & D ES C R I PT ION OF T H E S IGNI F I C ANT M AT E R I A L S TO B E US E D &
EQUI P M ENT TO B E INSTA L L E D
Upgrade Unit #11 Community Room: Removal of existing equipment and installation of new.
S E RV I C E D ES C R I PT ION QT Y P R I C E TOTA L
FULL-INST Install new Carrier Heat Pump Model#50FEQM17A3A6- 0A0A0 with curb adapter Model#1-4010-4159 and
economizer model#ECC-MRT69/1189-EC/ Crane Lift,
electrical connection, control wiring connection, copper drain lines, metal work and labor. Start up and necessary
adjustment and testing. Haul away and disposal of old
equipment. (Removal of all old equipment and hazardous
refrigerant related material from installation site and proper disposal of hazardous related material abying by California law and EPA regulations.) 15 Ton R454B, 460 Volt system.
WARRANTY: 1 year labor and parts, 5 year compressor per manufacture's certificate
NOTE: System is 4-6 Week lead time from the factory.
1.00 $52,386.98 $52,386.98
Loma Linda Heat & Air
PO Box 11609
San Bernardino, CA 92423
(909) 792-1882
BILL TO
CITY OF LOMA LINDA - MAIN BLDG
25541 Barton Road
Loma Linda, CA 92354 USA
Estimate #20910999 Page 1 of 3
SUB-TOTAL $52,386.98
TAX $0.00
CONTRACT PRICE $52,386.98
Thank you for choosing Loma Linda Heat and Air!
You are entitled to a completely filled in copy of this agreement, signed by both you and the CONT R AC T P R I C E : $52,386.98
A P P ROX I M AT E STA RT DAT E :5/5/2026
A P P ROX I M AT E CO M P L E T E DAT E :5/5/2026
ANY CHANGES IN THE SCOPE OF WORK OR EXTRA WORK MUST BE CONFIRMED IN WRITING BY BOTH THE CONTRACTOR AND HOMEOWNER IN ADVANCE OF THE WORK COMMENCING. EXTRA WORK OR A CHANGE ORDER IS NOT ENFORCEABLE
AGAINST YOU UNLESS THE CHANGE ORDER ALSO IDENTIFIES ALL OF THE FOLLOWING IN WRITING PRIOR TO THE COMMENCEMENT OF ANY WORK COVERED BY THE NEW CHANGE ORDER: THE SCOPE OF WORK ENCOMPASSED BY THE ORDER; (II) THE AMOUNT TO BE ADDED OR SUBTRACTED FROM THE CONTRACT; AND (III) THE EFFECT THE ORDER WILL MAKE IN THE PROGRESS PAYMENTS OR THE COMPLETION DATE. HOWEVER, FAILURE TO COMPLY WITH THE
REQUIREMENTS OF THIS PARAGRAPH DOES NOT PRECLUDE THE RECOVERY OF COMPENSATION FOR WORK PERFORMED BASED UPON LEGAL OR EQUITABLE REMEDIES DESIGNED TO PREVENT UNJUST ENRICHMENT.
DOWNPAYMENT
THE DOWN PAYMENT MAY NOT EXCEED $1,000 OR 10 PERCENT OF THE CONTRACT PRICE, WHICHEVER IS LESS.
THE SCHEDULE OF PROGRESS PAYMENTS MUST SPECIFICALLY DESCRIBE EACH PHASE OF WORK, INCLUDING THE TYPE
AND AMOUNT OF WORK OR SERVICES SCHEDULED TO BE SUPPLIED IN EACH PHASE, ALONG WITH THE AMOUNT OF EACH PROPOSED PROGRESS PAYMENT. IT IS AGAINST THE LAW FOR A CONTRACTOR TO COLLECT PAYMENT FOR WORK NOT YET COMPLETED, OR FOR MATERIALS NOT YET DELIVERED. HOWEVER, A CONTRACTOR MAY REQUIRE A DOWN PAYMENT.
YOU, THE HOMEOWNER (BUYER) OR TENANT HAVE THE RIGHT TO REQUIRE THE CONTRACTOR TO
FURNISH YOU WITH A PERFORMANCE AND PAYMENT BOND, HOWEVER THE CONTRACTOR CAN REQUIRE YOU TO PAY FOR THAT BOND.
INFORMATION ABOUT THE CONTRACTORS STATE LICENSE BOARD (CSLB) CSLB is the state consumer protection agency that licenses and regulates construction contractors. Contact CSLB for information about the licensed contractor you are considering, including information about disclosable complaints, disciplinary actions and civil judgments that are reported to CSLB. Use only licensed contractors. If you file a complaint against a licensed contractor within the legal deadline (usually four years), CSLB has authority to investigate the complaint.
If you use an unlicensed contractor, CSLB may not be able to help you resolve your complaint. Your only remedy may be in civil court, and you may be liable for damages arising out of any injuries to the unlicensed contractor or the unlicensed contractor’s employees.
For more information:
VISIT CSLB’s website at www.cslb.ca.gov
CALL CSLB at 1-800-321-CSLB (2752)
WRITE CSLB at P.O. Box 26000, Sacramento, CA 95826
Estimate #20910999 Page 2 of 3
contractor, before any work may be started.
CUSTOMER AUTHORIZATION
THIS IS AN ESTIMATE, NOT A CONTRACT FOR SERVICES. The summary above is furnished by Loma Linda Heat & Air Conditioning, Inc. as a good faith estimate of work to be performed at the location described above and is based on our evaluation and does not include material price increases or additional labor and materials which may be required should unforeseen problems arise after the work has started. I understand that the final cost of the work may differ from the estimate, perhaps materially. THIS IS NOT A GUARANTEE OF THE FINAL PRICE OF WORK TO BE PERFORMED. I agree and authorize the work as summarized on these estimated terms, and I agree to pay the full amount for all work performed. A financing reoccurring charge of 1% per month and a $35.00 monthly late fee shall be applied for overdue amounts. An additional charge of 4% will be applied for all credit card transactions.
Sign here
Date
Estimate #20910999 Page 3 of 3
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
G. Adopt Council Bill #R-2026-14 - A Resolution to Reclassify the Current Incumbent in the Public Works Maintenance Worker II position to Lead Public Works Maintenance Worker (Administration) [CC] Meeting
Tuesday, April 14, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 4G.
From
Jennifer Pearsall, Human Resources/Risk Management Analyst Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that the City Council adopt Council Bill #R-2026-14, waive the reading in its entirety and direct the City Clerk to read by title only a resolution to reclassify a Public Works Parks Division position, including an adjustment to title and salary. Resolution title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, ADOPTING A
RESOLUTION TO RECLASSIFY THE CURRENT INCUMBENT IN THE PUBLIC WORKS MAINTENANCE
WORKER II POSITION TO LEAD PUBLIC WORKS MAINTENANCE WORKER BACKGROUND:
The Parks Division within the Public Works Department has experienced a significant increase in workload in recent years due to the addition of new park acreage and expanded maintenance responsibilities. These changes have increased the complexity and volume of work required to maintain service levels.
At the same time, the department has reduced reliance on contractors and brought more work in-house. This shift has further increased the demands placed on existing staff and required greater coordination and oversight of daily operations.
ANALYSIS:
The current incumbent in the Public Works Maintenance Worker II position has been performing duties beyond the scope of the classification. These responsibilities include providing day-to-day direction in the field, assisting with coordination of work activities, and helping ensure that maintenance operations are completed efficiently.
The increase in workload, combined with the transition of responsibilities from contractors to City staff, has created an ongoing need for lead-level support. The incumbent has already assumed these higher-level duties on a regular basis.
Reclassifying the position to Lead Public Works Maintenance Worker will align the position with the actual duties being performed, support efficient operations, and ensure appropriate recognition of the increased level of responsibility within the Parks Division.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
No supplemental appropriation is required. The increase will be offset through salary savings from the currently vacant Public Works Superintendent position, with 5% of those savings allocated to the Parks Division for the remainder of the fiscal year.
Attachments
Resolution_Reclassification_CB#R-2026-14.pdf
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA,
CALIFORNIA, ADOPTING A RESOLUTION TO RECLASSIFY THE
CURRENT INCUMBENT IN THE PUBLIC WORKS MAINTENANCE
WORKER II POSITION TO LEAD PUBLIC WORKS MAINTENANCE
WORKER
WHEREAS, the Parks Division of the Public Works Department has experienced an increase in workload due to the addition of park acreage and expanded maintenance responsibilities; and
WHEREAS, the City has reduced reliance on contractors and transitioned additional maintenance functions to in-house staff, increasing the complexity and volume of work performed by existing personnel; and
WHEREAS, the current incumbent in the Public Works Maintenance Worker II position has been performing duties beyond the scope of the classification, including providing direction and coordination of daily maintenance activities; and
WHEREAS, the City recognizes the importance of maintaining appropriate classifications that accurately reflect assigned duties and responsibilities to ensure operational efficiency and effective service delivery; and
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Loma Linda hereby approves the reclassification of the current incumbent in the Public Works Maintenance Worker II position in the Parks Division of the Public Works Department to Lead Public Works Maintenance Worker, including a corresponding adjustment in title and salary.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Loma Linda, California, this 14
th day April 2026 by the attached vote:
Phillip Dupper, Mayor
ATTEST:
Lynette Arreola, City Clerk
Council Bill #R-2026-14
CERTIFIED VOTE
I, Lynette Arreola, City Clerk of the City of Loma Linda, State of California, do hereby certify that the foregoing Resolution No. XXXX was duly adopted by the City Council at a meeting thereof held on the 14th day of April 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF I have hereto set my hand or affixed the Seal of the City of Loma Linda this 14th day of April 2026.
Lynette Arreola, City Clerk
City of Loma Linda
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
H. Approve Notice of Completion for the Construction of Bus Stop Sidewalks at Various Locations for $49,825.88 Contractor: S & H Civilworks (CIP 26-132) (Public Works) [CC] Meeting
Tuesday, April 14, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 4H.
To
City Council
From
Julia Loeffert, Executive Assistant
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that the City Council accept this project as substantially complete and authorize the City Clerk to file the Notice of Completion.
BACKGROUND:
On February 10, 2026, the City Council awarded the construction contract to S & H Civilworks, based in Colton, California, in the amount of $45,296.25, with an approved contingency of $4,500.
The contractor successfully completed the project in a professional manner and in accordance with the approved scope of work. The final contract amount exceeded the authorized contingency by $29.63 due to additional quantities of concrete required in the field. The final construction cost totaled $49,825.88.
The attached Notice of Completion has been prepared for City Council review. Upon authorization, the City Clerk will proceed with recordation. The contractor’s one-year warranty period will commence on the date of recordation.
ANALYSIS:
N/A
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
On December 9, 2025, the City Council adopted a Council Bill authorizing the submittal of claim forms and reimbursement requests pursuant to the approved San Bernardino County Transportation Authority Transportation Development Act (TDA) Article 3, Transit Stop Access Program Accessibility Improvement Grant.
On February 24, 2026, the City Council approved the appropriation of $42,200 in grant funds into Account No. 1375360-58500 (TDA Grant). The remaining project costs were funded through project savings in Account No. 1265340-58500 (Measure I).
Attachments
NOC Bus pad sidewalk at various locations (CIP 26-132).pdf
LYNETTE ARREOLA
RECORDING REQUESTED BY:
AND
WHEN RECORDED MAIL TO:
LYNETTE ARREOLA
CITY CLERK
CITY OF LOMA LINDA
25541 BARTON ROAD
LOMA LINDA CA 92354
APN# N/A SPACE ABOVE THIS LINE FOR RECORDER’S USE
EXEMPT FROM FILING FEES, GOVERNMENT CODE SECTION 6103
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described:
2. The FULL NAME of the OWNER is City of Loma Linda
3. The FULL ADDRESS of the OWNER is 25541 Barton Road, Loma Linda, CA 92354
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee. (If other than fee, strike “in fee” and insert, for example “purchaser under contract of purchase” or “lessee.”)
5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
Names Addresses
6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:
Names Addresses
7. A work of improvement on the property hereinafter described was COMPLETED March 5, 2026
8. The work of improvement completed is described as follows: Construction of Bus Stop Sidewalks at Various Locations CIP (26-132)
9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is S & H Civilworks, 1801 Hilltop Dr., Colton, CA 92324
10. The street address of said property is Bus pads at various locations
11. The property on which said work of improvement was completed is in the City of Loma Linda County of San Bernardino , State of California, and is described as follows:
Construction of Bus Stop Sidewalks at Various Locations CIP (26-132) Signature of Owner or Agent Owner Date:
Lynette Arreola, City Clerk
Verification of INDIVIDUAL owner : I, the
undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contends thereof, and that the facts stated therein are true and correct.
Date and Place (Signature of owner named in paragraph 2) Verification for NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the City Clerk of the aforesaid interest or “PRESIDENT, PARTNER, MANAGER, AGENT, ETC.”
in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.
Date and Place (Signature of person signing on behalf of owner) Lynette Arreola, City Clerk
I:\Public Works Admin\Staff Reports\Notice of Completion\Bus pad sidewalk at various locations (CIP 26-132).doc City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
A. Approve an Appropriation of $40,000.00 from General Fund Reserves and Award Contract to National Research Center (POLCO) to Conduct a Community Survey (City Manager) [CC] Meeting
Tuesday, April 14, 2026, 7:00 PM
Agenda Group
New Business Item: 5A.
To
City Council
From
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that the City Council approve a supplemental appropriation in the amount of $40,000 from General fund-fund balance into account no. 0011940-51820, award a contract for $36,000 to National Research Center aka, Polco, and approve a contingency amount of $4,000.00, subject to any revisions deemed necessary by the City Attorney.
BACKGROUND:
At the February 10, 2026, City Council meeting, the City Council directed staff to solicit proposals for conducting a community survey of Loma Linda residents, students, workers, and visitors. The purpose of the survey is to gather feedback measuring satisfaction with City services, quality of life, community interests, economic development concerns and needs, as well as perceptions of City branding/identity and public space usage. The selected firm will develop an appropriate survey process and methodology to capture community input on these topics, administer the survey, tabulate the results, and present the findings to the City Council in both written form and a formal presentation.
ANALYSIS:
A Request for Proposals (RFP) was developed and distributed to four qualified firms for the purpose of conducting a community survey. Two proposals were received and subsequently evaluated. National Research Center (Polco) has previously provided similar services to nearby cities such as Redlands, Beaumont, and Riverside, among others. The firm has consistently delivered timely, professional, and competitively priced work.
Given the City’s diverse daytime population, the Polco team recommends splitting the survey into two components:
a community survey (including students) and a separate survey targeting workers and visitors. Upon completion of the 18-week survey process, deliverables will include a clear executive summary, a comprehensive written report, detailed cross-tabulations, and a formal presentation to the City Council.
Polco offers two approaches to developing survey questions: a custom survey and the National Community Survey (NCS). The NCS is a standardized, scientifically validated tool that measures resident opinion across key livability domains and provides national benchmarks against peer cities. In contrast, a custom survey builds upon the NCS framework while incorporating additional questions tailored to specific local projects. City staff recommends using the NCS approach, as it is the most cost-effective option and leverages an established professional framework at a lower cost than a fully customized scientific study.
To ensure the survey is both inclusive and relevant, the City proposes a budget that includes the base NCS fee along with a contingency amount of $4,000. This contingency will allow for translation into additional languages beyond the included Spanish translation.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
Approval of this request will authorize a supplemental appropriation in the amount of $40,000 from the General Fund fund balance into Account No. 0011940-51820, Professional Services.