CITY OF LOMA LINDA
CITY COUNCIL, HOUSING AUTHORITY AND SUCCESSOR
AGENCY TO THE LOMA LINDA REDEVELOPMENT AGENCY
REGULAR JOINT MEETING
Tuesday, September 8, 2026, 7:00 PM
Council Chambers
25541 Barton Road
Loma Linda, CA 92354
The Regular Joint Meeting of the Loma Linda City Council, Housing Authority and Successor Agency is scheduled in the Council Chambers, 25541 Barton Road, Loma Linda, California. Under Municipal Code Section 2.08.010, study sessions or closed session items may begin at 5:30 pm. or as soon thereafter as possible. A recess may be called at the discretion of the City Council.
Public Advisory: This meeting will be conducted in a hybrid model with both in-person attendance and virtual participation. View the following links and procedures for live stream platforms:
YouTube: https://www.youtube.com/channel/UCSOe1mP-1Iw9W8ZeX3CUS0Q - click "Live Now” (View live meeting; no public participation)
Zoom Virtual Meeting platform: https://us02web.zoom.us/j/85236018707 (View live meeting with option to participate) Meeting ID: 852 3601 8707
One-Tap Mobile: +1(669) 444-9171,85236018707# US; +1(669) 900-6833,85236018707# US (San Jose) To request to speak, please use the "Raise Hand" function in Zoom or the "Chat" feature.
Disruptive behavior will not be tolerated.
Agenda packets are published on the City's website at www.lomalinda-ca.gov 72 hours prior to the meeting. Individuals wishing to speak are encouraged to submit their names using the kiosk in the Council Chambers or through staff report links from the agendas on the City's website. Speakers are required to provide their name(s) for the public record. During Oral Reports/Public Participation, speakers are limited to 3 minutes. Please be mindful that the meetings are recorded for public record.
In accordance with the Americans with Disabilities Act (ADA), if an individual requires special assistance or special accommodations, please contact the City Clerk at least 48 hours before the meeting at (909) 799-2819 or via email at [email protected] to allow time for the City to make reasonable arrangements to the best of their ability.
1. Call to Order
1.A. Call to Order - City Council [CC], Housing Authority Board [HA], and Successor Agency [SA] PLEASE NOTE: Each agenda item will specify the applicable governing body to take action using the above-noted corresponding abbreviations.
1.B. Roll Call
1.C. Closed Session/Workshop
1.D. Invocation and Pledge of Allegiance - Councilmember Dupper
1.E. Items to be Added or Deleted
1.F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes. Pursuant to the Brown Act, no action or discussion can be taken by City Council, Housing Authority or Successor Agency)
2. Consent Calendar
2.A. Consider Approving the Minutes of August 11, 2026, as presented (City Clerk) [CC/HA/SA] > RECOMMENDATION: Approve the minutes of August 11, 2026, as presented.
2.B. Consider Approving the Demands Registers for August 25, and September 8, 2026 (Finance) [CC/HA] > RECOMMENDATION: Approve the Demands for payment as presented in the staff report.
2.C. Consider Accepting the Treasurer's Report for August 2026 for Filing (Finance) [CC] > RECOMMENDATION: Accept the report for filing as presented.
2.D. Consider Awarding a Contract to American Asphalt South, Inc., for Pavement Rehabilitation by Slurry Seal Method at Prospect Ave., Poplar St., and Loma Linda Dr. for $103,602.11 (CIP 26-135) (Public Works) [CC]
> RECOMMENDATION: Approve the contract as recommended in the staff report.
2.E. Consider Awarding a Contract to R.E. Schultz for Installation of Rubberized Turf Surface for Playground at Elmer Digneo Park for $197,000.00 (CIP 26-759) (Public Works) [CC] > RECOMMENDATION: Approve the contract as recommended in the staff report.
2.F. Consider Approving the National Pollutant Discharge-Elimination System (NPDES) Stormwater Permit Implementation Agreement, Santa Ana Region, for the Regional Stormwater Permit Program Between the County of San Bernardino and Participating Permittees (Public Works) [CC] > RECOMMENDATION: Approve the agreement as recommended in the staff report.
2.G. Consider Adopting Council Bill #R-2026-41 – A Resolution Approving Final Parcel Map No. 20665 (Northeast Corner of Mountain View Avenue and Business Center Drive) (Public Works) [CC] > RECOMMENDATION: Adopt, as recommended in the staff report, Council Bill #R-2026-41 (Resolution).
Resolution title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, APPROVING A TENTATIVE PARCEL MAP WAIVER AND APPROVING FINAL PARCEL MAP 20665 (ALONG MOUNTAIN VIEW
AVENUE AND BUSINESS CENTER DRIVE)
2.H. Consider Adopting Council Bill #R-2026-45 - A Resolution Accepting and Executing the Certificate of Acceptance and Grant Deed from Highpointe Groves, LLC, for Parcel 3 of Parcel Map No. 20681, Known as the Oak Woodland Preserve Park (Public Works) [CC]
> RECOMMENDATION: Adopt, as recommended in the staff report, Council Bill R-2026-45 (Resolution).
Resolution title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE OFFER OF DEDICATION FOR PARCEL 3 OF PARCEL MAP NO. 20681 FOR
PARK PURPOSES
2.I. Consider Accepting and Approving the Notice of Completion for the Fiber Optic Installation at Beaumont Avenue and Nevada Street (CIP 26-677) - Contractor: HHS Construction, Inc. (Public Works) [CC]
> RECOMMENDATION: Accept the project as complete and authorize recordation of Notice of Completion documents as recommended in the staff report.
2.J. Consider Approving the Renewal of a Three-Year Warranty Agreement with Western Audio-Visual & Security for the Annual Amount of $12,750 for Fiscal Year 2026-27 and Approving a Supplemental Appropriation of $5,100 from the General Fund Fund Balance to Partially Fund the Fiscal Year 2026–27 Annual Contract Amount (Information Technology) [CC]
> RECOMMENDATION: Approve warranty agreement as recommended in the staff report.
2.K. Consider Approving a Five-Year Agreement with Burtronics for Print Management Services for the City for the Annual Amount of $26,513.64 (Information Technology) [CC] > RECOMMENDATION: Approve agreement as recommended in the staff report.
2.L. Consider Approving the Purchase of Software License Subscription from Noted Technology Solutions for Adobe Software for the Annual Amount of $5,092.43 (Information Technology) [CC] > RECOMMENDATION: Approve subscription as recommended in the staff report.
3. Reports
3.A. Reports of Council Members
1) Request to schedule for agenda potential collaboration with Loma Linda University in developing a coordinated Loma Linda Initiative Center for health, resilience, and longevity for First Responders and available grants (Mayo pro tempore Spencer)
2) Request to schedule for agenda monthly promotions of shelter pets available for adoption at City Council meetings (Mayor Jones)
3) Request to schedule for agenda Medical Students, First Year, (MS1) Life Group Project Proposals (Mayor Jones)
3.B. Reports Of Officers
4. Adjournment
Adjourn meeting to the regular meeting on September 22, 2026, at 6:00 p.m., for a joint session with the Planning Commission.
Date Posted: September 3, 2026
POSTING: I, Lynette Arreola, City Clerk, City of Loma Linda, do hereby certify and declare that I caused this agenda to be posted at the following three (3) locations, to-wit: 1) Loma Linda Branch Library, 25581 Barton Rd., LL; 2) City Hall Outdoor Notice Board, 25541 Barton Rd., LL; 3) USPS, 25925 Barton Rd., LL.
Lynette Arreola, City Clerk
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
A. Consider Approving the Minutes of August 11, 2026, as presented (City Clerk) [CC/HA/SA] > RECOMMENDATION: Approve the minutes of August 11, 2026, as presented.
Meeting
Tuesday, September 8, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 2A.
To
City Council
From
Lynette Arreola, City Clerk
RECOMMENDATION:
It is recommended that the City Council approve the minutes of August 11, 2026, as presented.
Attachments
2026-08-11_minutes_draft.pdf
REGULAR CITY COUNCIL, HOUSING AUTHORITY AND SUCCESSOR JOINT MEETING MINUTES 25541 Barton Road, Loma Linda, CA 92354
August 11, 2026, 7:00 PM - August 11, 2026, 8:38 PM
Roll Call: (The following members were in attendance)
Amy Jones, Mayor/Chairperson
Phillip Dupper, Councilmember/Board Member
Ovidiu Popescu, Councilmember/Board Member
Absent:
Rhodes Rigsby, Councilmember/Board Member
Rhonda Spencer, Mayor pro tempore/Vice Chairperson
1. Call to Order
1.A. Call to Order - PLEASE NOTE each agenda item will identify the applicable governing body taking action by the corresponding abbreviation: City Council [CC], Housing Authority Board [HA], and Successor Agency [SA] The meeting was called to order at 7:00pm.
1.B. Roll Call
Councilmembers present: Phillip Dupper, Amy Jones, Ovidiu Popescu; Councilmembers absent: Rhodes Rigsby, Rhonda Spencer
Staff present: T. Jarb Thaipejr, City Manager/HA Executive Director; Diane Robbins, City Attorney/HA General Counsel; Lynette Arreola, City Clerk/HA Secretary; Sonia Fabela, Finance Director, Tom Ingalls, Fire Marshall; Lorena Matarrita, Community Development Director; Adrian DeSousa, Information Systems Specialist; and Tyson Niles, Sheriff, San Bernardino County Sheriff's Department
1.C. Invocation and Pledge of Allegiance - Councilmember Popescu The Invocation and Pledge of Allegiance were let by Councilmember Popescu.
1.D. Items to be Added or Deleted
No items were added or deleted.
1.E. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes. Pursuant to the Brown Act, no action or discussion can be taken by City Council, Housing Authority or Successor Agency) Andrea De Leon briefly spoke on the Leadership Summit, Wisdom from the Original Blue Zone, and thanked her team who assisted in the organizing and coordinating the event and thanked all who attended.
Cynthia Galvan cohosted an event at the Fire Station and received feedback for more community based events in the City.
She would like to to coordinate a fall festival family friendly event that would align with the city to provide quality services.
She is requesting for a $5,000 contribution from the City's and in return she would plan, coordinate, recruit volunteers and seek sponsorship for this fall festival event.
Kapree, spoke regarding the administration of the Loma Linda Community Garden and, specifically, the decision for Public Works Dept. to step back from its role. She noted the City's Community Garden Handbook is owned and managed by the City and that Public Works Dept. Is responsible for the overseeing the garden. She noted on August 7, the garden participants received an e-mail that the from the direction of the City Council, Public Works would step back in their role.
She wanted information on who gave and authorized the direction and was it a matter approved by City Council. She has been unable to identify when this action was formally taken. She noted that she submitted a Public Records Act request requesting for this how this decision occurred. She is requesting that this matter be placed on an agenda for public discussion.
2. Presentation(s)
2.A. DMG Award - Ceremonial Demand Management Check from San Bernardino Valley Municipal Water District - Kelly Malloy, Strategic Communications Manager
Milford Harrison, Board Member of Division IV of the San Bernardino Valley Municipal Water District, introduced Heather Dyer, CEO/General Manager, and Kelly Malloy, Strategic Communications Manager.
Heather Dyer expressed her appreciation for the City of Loma Linda’s partnership with the San Bernardino Valley Municipal Water District. She highlighted the District’s long-term planning efforts and Demand Management Program, which provides funding to local water agencies for projects that promote water conservation and sustainable water use.
Ms. Dyer noted that the City’s partnership with Eagle Aerial Solutions supports data collection for residential and commercial water customers and assists the City in meeting state water conservation reporting requirements. She announced that the District was awarding the City more than $28,000 in recognition of its innovative efforts to promote water conservation and support water supply reliability.
City Manager Thaipejr introduced Ralph Munoz who worked on the project and submitted the City's proposal. He also introduced Superintendent Kirk Mayo from the Water Division. Photos taken.
3. Scheduled Agenda Items
3.A. Consider Accepting and Filing the Network and Financial Assessment of the Loma Linda Connected Community Program Report (LLCCP) [CC]
Kyle MacGavin, Information Technology Manager, noted that the Loma Linda Connected Communities Program (LLCCP), the City's municipal internet service, has been in operation for 20 years ago to provide telecommunication services to the community and intended to be self sufficient; however, it has been financially challenged from the beginning, mainly due to competitive internet market. It has left the LLCCP in a status of insolvency. The City needed a third party assessment of the LLCCP system. Through an RFP project the City selected the Broadband Ground who conducted a Network and Financial Assessment of the LLCCP.
Jeff Ryman, President of the Broadband Group, stated that they were hired to conduct an independent technical operational financial assessment of the LLCCP program and identify a potential path forward. He discussed what their assessment involved. He noted that the LLCCP network serves two functions, one is the municipality communications section which provides services to the City and the other is the community communications providing service to residents and businesses. He noted that the revenues from the community communication section is not able to cover the operating cost, noting the original $9.8 million unsecured redevelopment agency loan has grown to more than $20 million with an additional $560,000 in interest accruing annually. He noted there are approximately 100 active residential subscribers and limited number of commercial subscribers. The recommendation by the Broadband Group is to maintain the operations of the municipal communications network section as it provides great benefits to the City, and to market the community communications network or look to have the existing loan forgiven. They do not see that the revenues generated would be able to service the current debt load.
Steve Dukett, TKE Engineering Inc., commended the Broadband Group for their report. He stated that he is working with City staff and anticipate returning to the Council no later than October with a report regarding canceling the debt. He sated that he, the City Manager and the Finance Director will be with the SB County Auditor Controller staff to provide a briefing of this loan debt.
The report was accepted for filing by the City Council.
3.B. Consider Appointing City Council Members as Delegate/Alternates and Liason to the Following Agency Boards/Commissions:
City Manager Thaipejr noted that Councilmember Rigsby had expressed interest to remain the liaison for the Traffic Advisory Board.
It was the consensus by the Council of the following appointments:
1) Solid Waste Management Board: Delegate - Councilmember Dupper and Alternate - City Manager Thaipejr; 2) Parks, Recreation and Beautification Board: Liaison - Mayor Jones; and 3) Traffic Advisory Board: Liaison Rhodes Rigsby.
4. Consent Calendar
Motion by Phillip Dupper, seconded Ovidiu Popescu, passing by a vote of 3-0-0-0-2, Absent was Rhodes Rigsby, Rhonda Spencer
to Approve the Consent Calendar items as recommended in the staff reports.
4.A. Consider Approving the Minutes of July 14, 2026 (City Clerk) [CC/HA] Approved the minutes of July 14, 2026, as presented.
4.B. Consider Approving the Demands Registers for July 28, and August 11, 2026 (Finance) [CC/HA/SA] Approved by City Council the Main Demands Register dated July 28, 2026, with commercial demands totaling $2,634,339.40, and payroll dated July 16, 2026, totaling $477,680.69; and Approved by the Housing Authority Board the Demands Register dated July 28, 2026, with commercial demands totaling $704.01; and Approved by the Successor Agency the Demands Register dated July 28, 2026, totaling $1,100.00.
Approved by City Council the Main Demands Register dated August 11, 2026, with commercial demands totaling $2,419,848.77, and payroll dated July 30, 2026, totaling $503,530.32; and Approved by the Housing Authority Board the Demands Register dated August 11, 2026, with commercial demands totaling $1,014.72; and Approved by the Successor Agency the Demands Register dated August 11, 2026, totaling $2,841,862.50.
4.C. Consider Accepting for Filing the Treasurer's Report for July 2026 (Finance) [CC] Accepted the July 2026 Treasurers Report for filing.
4.D. Consider Awarding a Contract to MCC Pipeline, Inc. for Sewer Pipe Replacement on University Ave. for $169,897.00 (CIP 26-517) (Public Works) [CC]
Awarded the contract to MCC Pipeline, Inc. for the Sewer Pipe Replacement on University Avenue project as recommended in the staff report.
4.E. Consider Adopting Council Bill Nos. R-2026-42 and R-2026-43 - Amended Resolutions Ordering the Continued Maintenance for both the Landscape Maintenance District No. 1 and Street Light Benefit Assessment District No. 1 and Confirming the Engineers' Reports and Levying Assessments for Fiscal Year 2026/2027 (Public Works) [CC] Approved, as recommended in the staff report, and Adopted Council Bill #R-2026-42:
RESOLUTION NO. 3318
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA AMENDING PREVIOUSLY APPROVED RESOLUTION; APPROVING AND CONFIRMING THE ENGINEER'S REPORT; ORDERING THE CONTINUED MAINTENANCE AND SERVICING OF IMPROVEMENTS; CONFIRMING AND LEVYING THE ANNUAL ASSESSMENTS FOR FISCAL YEAR 2026/2027 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 1; AUTHORIZING
THE DIRECT CHARGES RESULTING FROM APPLICATION OF THE APPROVED ASSESSMENT METHODOLOGY, INCLUDING THE SAN BERNARDINO COUNTY ADMINISTRATIVE FEE; DIRECTING THE SAN BERNARDINO
COUNTY AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR TO PLACE THE DIRECT CHARGES ON THE CURRENT TAX ROLL; AND REPEALING RESOLUTION NO. 3306; AND Adopted Council Bill #R-2026-43: RESOLUTION NO. 3319
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA AMENDING PREVIOUSLY APPROVED RESOLUTION; APPROVING AND CONFIRMING THE ENGINEER'S REPORT; ORDERING THE CONTINUED MAINTENANCE AND SERVICING OF IMPROVEMENTS; CONFIRMING AND LEVYING THE ANNUAL ASSESSMENTS FOR FISCAL YEAR 2026/2027 FOR STREET LIGHT BENEFIT ASSESSMENT DISTRICT NO. l;
AUTHORIZING THE DIRECT CHARGES RESULTING FROM APPLICATION OF THE APPROVED ASSESSMENT METHODOLOGY, INCLUDING THE SAN BERNARDINO COUNTY ADMINISTRATIVE FEE; AND DIRECTING THE
SAN BERNARDINO COUNTY AUDITOR CONTROLLER/TREASURER/TAX COLLECTOR TO PLACE THE DIRECT CHARGES ON THE CURRENT TAX ROLL AND REPEALING RESOLUTION NO. 3307.
4.F. Consider Approving the Purchase of Eighty (80) Allegro 4G Water Meters, in the Amount of $41,533.99, from HydroPro Solutions (Public Works) [CC]
Approved the purchase of eighty (80) Allegro 4G water meters from HydroPro Solutions as recommended in the staff report.
4.G. Consider Approving the Purchase of Replacement Computer Networking Equipment from CDW-G for $32, 264.26 (Information Systems) [CC]
Approved the purchase of replacement computer networking equipment from CDW-G as recommended in the staff report.
4.H. Consider Accepting and Approving the Notice of Completion for Orange Street Improvements for $343,735.92 - Contractor: Leonida Builders Inc. (CIP 25-127) (Public Works) [CC] Accepted the project as complete and authorized recordation of Notice of Completion documents as recommended in the staff report.
4.I. Consider Accepting and Approving the Notice of Completion for the Waterline Improvements at University Ave., Campus St., and Lawton Ave. for $732,100.00 - Contractor: All Cities Engineering, Inc. (CIP 26-675) (Public Works) [CC] - 7:34 PM
Accepted the project as complete and authorized recordation of Notice of Completion documents as recommended in the staff report.
5. Old Business
5.A. Consider Adopting Three (3) Council Bill Ordinances for Municipal Code Amendments Establishing Regulations for Short-Term Rentals and Permitting Short-Term Rental Uses Within Residential and Planned Community Zones (Community Development) [CC]- 7:38 PM
Community Development Director Matarrita stated that there were no changes or updates to the report and received no public comments since the ordinances' first reading.
The public hearing was opened and closed with no public participation.
Motion by Phillip Dupper, seconded by Ovidiu Popescu, passing by a vote of 3-0-0-0-2, Absent was Rhodes Rigsby, Rhonda Spencer to Adopt the three Council Bills, as recommended in the staff report, waiving the readings of the full ordinances and reading by the titles only:
Council Bill #O-2026-09: ORDINANCE NO. 795
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, ADDING CHAPTER 5.26 (SHORT-TERM RENTALS) TO TITLE 5 (BUSINESS TAXES, LICENSES, AND REGULATIONS) OF THE LOMA LINDA MUNICIPAL
CODE TO ESTABLISH REGULATIONS GOVERNING THE OPERATION OF SHORT-TERM RENTALS WITHIN THE CITY OF LOMA LINDA; and
Council Bill #O-2026-10: ORDINANCE NO. 796
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, AMENDING IN PART, CHAPTER 17.32 (RESIDENTIAL ZONES), SECTION 17.32.020 (LAND USE REGULATIONS AND ALLOWABLE USES), INCLUDING TABLE 2-1 (ALLOWED USES AND PERMIT REQUIREMENTS FOR RESIDENTIAL ZONES) TO TITLE 17 (ZONING) OF THE LOMA LINDA MUNICIPAL CODE TO ESTABLISH SHORT-TERM RENTALS AS A PERMITTED USE WITHIN RESIDENTIAL ZONES SUBJECT TO CHAPTER 5.26 (SHORT-TERM RENTALS); AND Council Bill #O-2026-11: ORDINANCE NO. 796
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, AMENDING IN PART, CHAPTER 17.44 (SPECIAL PURPOSE ZONES AND SPECIFIC PLANS), SECTION 17.44.020 (LAND USE REGULATIONS AND ALLOWABLE USES), INCLUDING TABLE 2-7 (ALLOWED USES AND PERMIT
REQUIREMENTS FOR SPECIAL PURPOSE ZONES), OF THE LOMA LINDA MUNICIPAL CODE TO ESTABLISH
SHORT-TERM RENTALS AS A PERMITTED USE WITHIN THE PLANNED COMMUNITY ZONE SUBJECT TO CHAPTER 5.26 (SHORT-TERM RENTALS)
5.B. Consider Adopting Council Bill #O-2026-08 - An Ordinance for a Municipal Code Amendment Establishing Regulations for City Communication Signs (Community Development) [CC]- 7:38 PM Community Development Director Matarrita stated that there were no changes or updates to the report and received no public comments since the first reading of the ordinance.
The public hearing was opened and closed with no public participation.
Motion by Phillip Dupper, seconded by Ovidiu Popescu, passing by a vote of 3-0-0-0-2, Absent was Rhodes Rigsby, Rhonda Spencer to Adopt, as recommended in the staff report, Council Bill #O-2026-08, waiving the reading of the full ordinance and reading by title only:
ORDINANCE 798
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, AMENDING CHAPTER
17.18 (SIGNS), INCLUDING SECTIONS 17.18.070 (PROHIBITED SIGNS) AND 17.18.190 (DEFINITIONS), AND ADDING CHAPTER 17.18.200 (CITY COMMUNICATION SIGNS), TO ESTABLISH REGULATIONS AND PERMIT REQUIREMENTS FOR CITY COMMUNICATION SIGNS ON CITY-OWNED OR CONTROLLED PROPERTY.
6. New Business
6.A. Consider Adopting Council Bill #R-2026-40 - A Resolution Approving the Property Lease Agreement Between the City of Loma Linda and Lamar Central Outdoor, LLC for Construction, Operation, and Maintenance of a City Communication Sign on City-owned Property (Community Development) [CC] Community Development Director Matarrita presented the report stating that staff is requesting approval of a lease agreement with Lamar Central Outdoor, LLC for the the construction, operation, maintenance, utilities, and management of a community sign on city-owned property located adjacent to the I-10 Fwy west of Mountain View Ave. She discussed the lease terms and estimated advertising revenues to the City and confirmed there were no capital or operating costs to the City. She pointed out that the action does not involve the design of the sign as that will be a separate process and action item.
Councilmember Popescu inquired to the staff involved in the negotiations, the cost of the sign construction and whether or not the City could contribute toward that cost in exchange for a higher revenue return.
Brian Smith, Lamar Central Outdoor, LLC, responded estimating the sign would cost approximately $1million, but noted that the cost will be based on the design of the sign, which is a process they still have to go through. He said that it is common for cities to lease the properties to Lamar and 25% revenue return is a standard percentage among cities.
Motion by Ovidiu Popescu, seconded by Phillip Dupper, passing by a vote of 3-0-0-0-2, Absent was Rhodes Rigsby, Rhonda Spencer, to Adopt, as recommended by the staff report, Council Bill #R-2025-40, waiving the reading of the full resolution and reading by title only:
RESOLUTION NO. 3320
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA APPROVING A PROPERTY LEASE
AGREEMENT BETWEEN THE CITY OF LOMA LINDA AND LAMAR CENTRAL OUTDOOR, LLC FOR THE CONSTRUCTION, OPERATION, AND MAINTENANCE OF A CITY COMMUNICATION SIGN ON A PORTION OF CITYOWNED PROPERTY IDENTIFIED AS ASSESSOR PARCEL NUMBER 0281-242-30, ADJACENT TO INTERSTATE 10,
AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT
6.B. Consider Adopting Council Bill #R-2026-38- A Resolution Adopting the Measure I 5-year Capital Improvement Project (CIP) for Fiscal Years 2026/2027 through 2030/2031 [Public Works] City Manager Thaipejr presented the Measure I 5-year Capital Improvement Projects highlighting the proposed street improvements projects for the five years.
Motion by Phillip Dupper, seconded by Ovidiu Popescu, passing by a vote of 3-0-0-0-2, Absent was Rhodes Rigsby, Rhonda Spencer, to Adopt, as recommended in the staff report, Council Bill #R-2026-38, waiving the reading of the full resolution and reading by title only:
RESOLUTION NO. 3321
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, STATE OF CALIFORNIA, ADOPTING THE MEASURE I FIVE-YEAR CAPITAL IMPROVEMENT PLAN FOR FY2026/2027 THROUGH FY2030/2031
6.C. Consider Adopting Council Bill #R-2026-39 - A Resolution Adopting a Five-Year Capital Project Needs Analysis (CPNA) for Fiscal Years 2027/2028 through 2031/2032 (Public Works) [CC] City Manager Thaipejr presented a report summarizing the report stating that the five-year Capital Project Needs Analysis is similar funding as Measure I, but requires a local match.
Motion by Ovidiu Popescu, seconded by Phillip Dupper, passing by a vote of 3-0-0-0-2, Absent was Rhodes Rigsby, Rhonda Spencer, to Adopt, as recommended by the staff report, Council Bill #R-2025-21, waiving the reading of the full resolution and reading by title only:
RESOLUTION NO. 3322
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, STATE OF CALIFORNIA, ADOPTING THE MEASURE I FIVE-YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2027 /2028 THROUGH 2031/2032
7. Reports
7.A. Reports of Council Members
The item was continued to the next meeting since Mayor pro tempore Spencer was not present.
Councilmember Popescu asked about the costs to bring back the fair and parade and the costs for the City to coordinate the event. He noted that this was not a directive, but rather a comment. In response, City Manager Thaipejr noted in the past the City was not involved in the coordination of the parade and fair, but it was the Chamber of Commerce and the Loma Linda Academy. He noted the majority cost from the City's was overtime costs for street and traffic closures before and after the event. He reiterated that the City is operating on a tight budget with the possibility of budget cuts during mid-year budget review.
Mayor Jones stated that she and Fire Marshall Ingalls met with representatives from the San Bernardino City Animal Shelter as community members have been reaching out about supporting animal welfare and about parks.
7.B. Reports Of Officers
Finance Director Fabela provided an update of the City's Utilities Billing Payment system noting the update will go live August 25, 2026. She noted that many of the features will not change, but would be more user friendly. She highlighted the new features and accessibility of the portal system. She thanked her department and Carry Howard for assisting in the implementation.
City Clerk Arreola read a Zoom comment from Alex Balandrans who noted that he lives across the street from the new fire station at Citrus Park. He requested for Council to provide an update on the construction, timeline and expected opening date of the third fire station.
7.C. Closed Session
The City Council recessed to Closed Session at 8:12pm.
The City Council reconvened to the regular meeting at 8:38pm.
City Attorney Robbins reported that the City Council met in closed session regarding a pending litigation matter.
Direction was provided to staff, and there was no further reportable action.
8. Adjournment
The meeting adjourned at 8:38pm.
The minutes were approved at the meeting of September 8, 2026, as presented.
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
B. Consider Approving the Demands Registers for August 25, and September 8, 2026 (Finance) [CC/HA] > RECOMMENDATION: Approve the Demands for payment as presented in the staff report.
Meeting
Tuesday, September 8, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 2B.
To
City Council
From
Sonia Fabela, Finance Director
RECOMMENDATION:
It is recommended that the City Council approve the attached list of demands for payment.
Attachments
DR CC 08-25-2026.pdf
DR HA 08-25-2026.pdf
DR CC 09-08-2026.pdf
DR HA 09-08-2026.pdf
CITY OF LOMA LINDA
VOUCHER LIST
08/25/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 712566 8/11/2026 7692 ANTONIO ROJAS 07252026 REIMB Work shirt embroidery for A Rojas 44.00 712566 Total 44.00
712567 8/11/2026 840 CITY OF SAN BERNARDINO 132-00 July 2026 1270118 1415 Richardson 7/2/26-8/4/26 5,722.18 90878-00 July 2026 1270118 1516 Gould St 7/2/26-8/3/26 61.91 712567 Total 5,784.09
712568 8/11/2026 841 CITY OF SAN BERNARDINO 2026-00000047 1260160 Staffing salary & benefits billing Q4 Apr-Jun 2026 7,718.38 712568 Total 7,718.38
712569 8/11/2026 5995 MICHAEL A GARCIA 2026-116 Work shirt embroidery for M Garcia 55.00 712569 Total 55.00
712570 8/11/2026 1245 SO CALIF EDISON 700371011405 June 26 Electricity Costs 6/04/26-7/05/26 5,122.86 700411454240 June 26 Electricity Costs 6/4/26-7/5/26 3,255.55 700620519956 June 26 Electricity Costs 6/04/26-7/05/26 3,611.09 700919945115 July 26 Electricity Costs 6/4/26-7/14/26 2,175.00 700919931169 July 26 Electricity Costs 6/15/26-7/30/26 296.05 700919995433 July 26 Electricity Costs 6/04/26-7/29/26 1,515.17 700350988278 July 26 Electricity Costs 6/03/26-7/31/26 7,630.42 700920555710 July 26 Electricity Costs 7/01/26-7/31/26 72.35 700920551363 July 26 Electricity Costs 7/01/26-7/31/26 57.12 700917144542 July 26 Electricity Costs 7/02/26-8/02/26 32.40 700605303585 July 26 Electricity Costs 7/02/26-8/02/26 341.72 700396836845 July 26 Electricity Costs 6/03/26-7/01/26 105,348.84 700123951189 July 26 Electricity Costs 7/08/26-8/05/26 510.95 700010396020 July 26 Electricity Costs 07/06/26-08/03/26 113.41 700010613157 July 26 Electricity Costs 7/06/26-8/03/26 82.31 700620519956 July 26 Electricity Costs 7/06/26-8/03/26 4,397.73 712570 Total 134,562.97
712571 8/11/2026 7437 STEVEN MCDONNOLD Reimb 7/19/2026 Uniform Pants for S McDonnold 53.24 712571 Total 53.24
712572 8/13/2026 1245 SO CALIF EDISON 700458638878 July 26 Electricity Costs 06/29/26-07/28/26 4,639.32 700394531780 July 26 Electricity Costs 6/10/26-7/30/26 3,057.88 700920432640 July 26 Electricity Costs 6/03/26-7/01/26 1,898.41 700162747250 July 26 Electricity Costs 7/08/26-8/05/26 1,103.70 700411454240 July 26 Electricity Costs 07/06/26-08/03/26 3,821.94 700371011405 July 26 Electricity Costs 07/06/26-08/03/26 5,843.81 700010613157 June 26 Electricity Costs 06/04/26-07/05/26 95.95 700010396020 June 26 Electricity Costs 06/04/26-07/05/26 120.29 712572 Total 20,581.30
712573 8/13/2026 26 VERIZON WIRELESS 6149818864 July 26 Phone Costs 6/29/26-7/28/26 2,340.79 712573 Total 2,340.79
1 of 10
CITY OF LOMA LINDA
VOUCHER LIST
08/25/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 712574 8/18/2026 1245 SO CALIF EDISON 700044797169 July 26 Electricity Costs 7/09/26-8/06/26 50,405.22 700491039205 July 26 Electricity Costs 7/09/26-8/06/26 13,726.12 712574 Total 64,131.34
712575 8/18/2026 1261 THE GAS COMPANY 10022459001 July 26 Gas Costs 07/06/26-08/04/26 74.03 10232459007 July 26 Gas Costs 7/06/26-08/04/26 20.70
06872460008 July 26 Gas Costs 7/06/26-8/04/26 63.37
712575 Total 158.10
712576 8/20/2026 7123 CHARTER COMMUNICATIONS HOLDINGS, LLC 188772001081426 1270247 Srvc STA252 Acct 188772001 8/14/26-9/13/26 37.69 712576 Total 37.69
712577 8/20/2026 7123 CHARTER COMMUNICATIONS HOLDINGS, LLC 188776801081426 1270247 Srvc STA251 Acct 188776801 8/18/26-9/17/26 147.68 712577 Total 147.68
712578 8/20/2026 7027 COLANTUONO, HIGHSMITH & WHATLEY, PC 70069 1260023 CD Legal Fees Special Counsel Srvs 3/31/26 5,502.00 70658 1260023 CD legal fees-Special Counsel Srvs 04-30-26. 2,287.50 70659 1260023 CD Legal Fees for Period Ending 4-30-2026 2,460.69 712578 Total 10,250.19
712579 8/20/2026 1245 SO CALIF EDISON 700228421001 July 26 Electricity Costs 7/07/26-8/12/26 210.27 700921912191 July 26 Electricity Costs 6/15/26-8/12/26 28.79 700919909648 July 26 Electricity Costs 7/08/26-8/12/26 463.22 700920012106 July 26 Electricity Costs 7/15/26-8/12/26 31.19 700919913385 July 26 Electricity Costs 7/15/26-8/12/26 76.80 712579 Total 810.27
712580 8/20/2026 1261 THE GAS COMPANY 14642464003 June 26 Gas Costs 6/03/26-7/02/26 51.80 14642464003 July 26 Gas Costs 7/02/26-8/03/26 56.69
19406867366 July 26 Gas Costs 7/13/26-8/12/26 63.72
712580 Total 172.21
712581 8/20/2026 3628 U.S. BANK CORPORATE PYMNT SYS 07222026NAlvizar FY26/27 Sta Dog food & supplements 329.58 07222026NAlvizarFY26 FY25/26 County Chiefs mtn breakfast & refreshment 431.22 07222026DHarkerFY26 STOT Incident logistics, gas & lodging 297.53 07222026DHarkerFY27 STOT Incident logistics, fuel & lodging 2,456.87 07222026MBuelna STA dog grooming srv & station supplies 154.77 07222026LArreola Nameplate Council changes/Reception goods 344.59 072226 C.HOWARD Cal-Card purchases, keyboard, City Shirts 891.70 07222026Correia25-26 FY25-26 Credit for vet service (136.80) 07222026TIngalls Single carwash for new Bronco, Paddle App subscrip 71.99 07222026JGillette Mtg refreshments, postage & teaching credential 279.36 07222026Correia26-27 CalAnimal workshop & monthly handwash ACO Tacoma 71.58 07222026LMATARRITA APA2026 Memberships & D.Morgan Summit Ticket 797.20 07222026MCross Station household supplies 698.07
07222026 JPearsall Employee mailout & education verification 174.10 07222026 HReed Pens, paper, ESRI Conf, USB, subs svc, & meals 1,345.48 2 of 10
CITY OF LOMA LINDA
VOUCHER LIST
08/25/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 712581 46254 3628 U.S. BANK CORPORATE PYMNT SYS 07222026BNielsen PPE, Stella food & pet insurance, & radio software 555.81 07222026FPerez Fuel enroute to Rock STOT Incident 160.56 07222026 RMunoz Back flow gage calibration 139.55
07222026 VPuentes Smog tests, impact driver, water, & ear plugs 2,504.30 07222026 VGomez Basketball nets & replacement tire swing 427.06 07222026 JLoeffert SC supplies for lunch/dance & emp shirt purchases 1,678.50 07222026 SFabela GFOA Payroll Class 50.00
072226KMacGavin July 2026 CalCard Purchase for Kyle MacGavin 3,679.29 712581 Total 17,402.31
712582 8/20/2026 26 VERIZON WIRELESS 6149818865 July 26 Phone Costs 6/29/26-07/28/26 30.02 712582 Total 30.02
712583 8/25/2026 22 ADVANCE REFRIGERATION & ICE SYSTEMS, INC.
57559 1270280 Troubleshoot Senior Center ice machine 204.00 712583 Total 204.00
712584 8/25/2026 29 AGUA MANSA PROPERTIES, INC. 82066 1270164 Concrete delivery for PW 8/5/26 340.00 712584 Total 340.00
712585 8/25/2026 7821 ANGELO PAZMINO 060126 A 1260877 Civic Center fountain service June 2026 160.00 712585 Total 160.00
712586 8/25/2026 7844 ARNA ALYSSA GUMANGAN RefCite199125861 Refund for overpayment parking cite 199125861 80.00 712586 Total 80.00
712587 8/25/2026 7458 ASCENT AVIATION GROUP INC M343052 1270045 Support & cellular service - STA251 Fuel Link 137.38 712587 Total 137.38
712588 8/25/2026 110 BURTRONICS BUSINESS SYSTEM AR126576 July 2026 1270289 Wide Format printer freight for 7/1/26 to 7/31/26 205.75 AR126577 July 2026 1270292 Rate charge for July 26 and QTR 4/26-7/26 701.86 AR126696 Aug26 1270293 City-wide printers charge for the 8/13/26-9/12/26 77.21 712588 Total 984.82
712589 8/25/2026 7845 CAIRUS, ENRIQUE A 993765872 Refund closed acct #993765872 16.06 712589 Total 16.06
712590 8/25/2026 2492 CALIF MUNICIPAL STATISTICS, IN 26072207 1270313 2026 ACFR STATISTICAL PACKAGE 600.00 712590 Total 600.00
712591 8/25/2026 5390 CALIFORNIA HIGHWAY ADOPTION CO 726136 1270076 I-10 Fwy ramp clean up @ Mt View Ave Jul 2026 350.00 726137 1270076 Southside I-10 Fwy ramps @ Mt View Ave Jul 900.00 712591 Total 1,250.00
3 of 10
CITY OF LOMA LINDA
VOUCHER LIST
08/25/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 712592 8/25/2026 7839 CARLY P BARRUGA DUONG 993767756 Refund overpayment closed acct #993767756 32.77 712592 Total 32.77
712593 8/25/2026 5240 CDW-GOVERNMENT AK4B96C 1270205 Mimecast Renewal (3 Year Agreement) 5,207.66 712593 Total 5,207.66
712594 8/25/2026 7460 CINTAS CORPORATION NO. 3 4278264687 1270039 HazMat uniforms & shop towel rentals 8/6/26 61.28 712594 Total 61.28
712595 8/25/2026 203 CLINICAL LABORATORY OF 2601328-LOM01 1270120 Well site water testing July 2026 7,747.25 712595 Total 7,747.25
712596 8/25/2026 7667 CMAX COMMERCIAL MAINTENANCE, INC. 170257 1270086 Street Sweeping Srvs Aug 2026 11,961.75 712596 Total 11,961.75
712597 8/25/2026 2309 CONSOLIDATED ELECTRIC DIST-SB 6903-1067486 1270122 Light bulbs for superintendents office 72.47 6903-1067671 1270122 24 St photocells, red wire nuts, & electrical tape 402.72 712597 Total 475.19
712598 8/25/2026 5762 CORE & MAIN LP Z532723 1270123 Pipe, coupling, copper, & pipes 2,292.58 712598 Total 2,292.58
712599 8/25/2026 7747 CORODATA RECORDS MANAGEMENT INC. RS7191075 1270062 July 2026 Storage of city records 57.19 712599 Total 57.19
712600 8/25/2026 236 COSTCO WHOLESALE 478 7 168 80 1270128 Station household supplies & batteries 395.79 712600 Total 395.79
712601 8/25/2026 7810 DIESEL DIRECT WEST LLC 87456963 1270059 Fire Dept Unleaded Fuel Delivery 8/5/2026 405.97 87456964 1270059 Fire Dept Diesel Fuel Delivery 8/5/2026 2,026.73 87456981 1270059 Diesel delivery for PW Dept 8/5/26 1,464.08 87456982 1270059 Fuel delivery for PW 8/5/26 2,674.12
712601 Total 6,570.90
712602 8/25/2026 7517 DILLON R. MYERS St&ICEMA08/26Myers ICEMA & STATE Paramedic re-certification 375.00 712602 Total 375.00
712603 8/25/2026 5593 DINOSAUR TIRE & ROAD SRVS, INC. 145932 1270058 Tire installation, valve, weights, & filters 243.99 712603 Total 243.99
712604 8/25/2026 3035 DOUGLAS L. GOODMAN 6155 1270213 Engineer/Survey - Hillcrest Improv CIP 26-137 14,000.00 712604 Total 14,000.00
712605 8/25/2026 7819 EMPIRE PEST SOLUTIONS 13008 1270260 Gopher & Squirrel control svc @ Hulda Crooks July 290.00 13017 1270260 Gopher & Squirrel control svcs for BB Fields Aug 290.00 13013 1270260 Gopher & Squirrel control svcs for Digneo Pk Aug 290.00 13015 1270259 Civic Center gopher/squirrel control svc Aug 2026 290.00 4 of 10
CITY OF LOMA LINDA
VOUCHER LIST
08/25/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 712605 46259 7819 EMPIRE PEST SOLUTIONS 13009 1270260 Gopher & Squirrel control svcs for Veterans Pk Aug 290.00 712605 Total 1,450.00
712606 8/25/2026 7819 EMPIRE PEST SOLUTIONS 13014 1270260 Gopher & Squirrel control svcs @ Bailey Park Aug 290.00 712606 Total 290.00
712607 8/25/2026 325 EWING IRRIGATION PRODUCTS 30352154 1260124 PVC Bushing for emergency leak @ Hulda Crooks Pk 15.92 712607 Total 15.92
712608 8/25/2026 331 FAIRVIEW FORD SALES, INC. 268038 1260034 Solenoid for vehicle 143.38 282984 1270130 Moulding 206.77
712608 Total 350.15
712609 8/25/2026 336 FEDEX 9-413-00710 1270131 Courier service/Release of Lien Doc. 39.90 712609 Total 39.90
712610 8/25/2026 4198 FOREMOST PROMOTIONS 749778 1270231 Kid's Firefighter hats & fire badge stickers 2,185.86 712610 Total 2,185.86
712611 8/25/2026 6227 GANDDINI GROUP 19935-1 1270301 Traffic Analysis 10535 Poplar Street 3,000.00 712611 Total 3,000.00
712612 8/25/2026 7649 GO CAR WASH MANAGEMENT CORP INV4158 1270202 Carwash membership fire vehicles July 2026 132.00 712612 Total 132.00
712613 8/25/2026 7838 HUTAURUK, LISNE 993766389 Refund overpayment closed acct #993766389 25.60 712613 Total 25.60
712614 8/25/2026 3400 INFOSEND, INC. 315422 1270317 July 2026 Utility bill printing & mailing 2,693.66 712614 Total 2,693.66
712615 8/25/2026 7545 INLAND EMPIRE PLUMBING INC INV1874 1270143 Emergency sewer mail line service STA252 375.00 712615 Total 375.00
712616 8/25/2026 1728 INLAND LIGHTING SUPPLIES, INC. 307323 1270189 Exit sign @ Council Chambers 32.63 712616 Total 32.63
712617 8/25/2026 7486 JACOB GREEN & ASSOCIATES, INC. 3492 1270310 Consultant for Comm Wildfire Protection plan 07/26 26,487.50 712617 Total 26,487.50
712618 8/25/2026 7846 JOHN ANTHONY 993766758 Refund closed acct #993766758 62.59 712618 Total 62.59
712619 8/25/2026 4890 JOLYNN LINDE 77 1270081 Irrigation repair & roots removal @ Area #31 500.00 78 1270081 Station timer w station modules 1,270.00
79 1270081 Lateral extensions to cover areas 2,400.00
80 1270081 Valve replacement @ Area 33A 700.00
82 1270081 Valve replacement @ Area 41 800.00
5 of 10
CITY OF LOMA LINDA
VOUCHER LIST
08/25/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 712619 46259 4890 JOLYNN LINDE 83 1270081 Valve replacemnt @ Area 46 @ Camper Shell Depot 700.00 84 1270081 Diaphragm for Rain Bird Valve @ Area 46 300.00 85 1270081 Lateral irrgtn pipe replacemt @ Area 46 850.00 712619 Total 7,520.00
712620 8/25/2026 7841 KAUSAR KHAN RefCite199126957 Refund for overpayment parking cite 199126957 80.00 RefCite199126842 Refund for overpayment parking cite 199126842 80.00 RefCite199126910 Refund for overpayment parking cite 199126910 80.00 712620 Total 240.00
712621 8/25/2026 7639 KRISCH & COMPANY, AN ACCOUNTANCY
CORPORATION
57174 Consulting Fees 1,970.50
712621 Total 1,970.50
712622 8/25/2026 3207 KYLE CRECELIUS St&ICEMA08/26Creceli ICEMA & STATE Paramedic re-certification 375.00 712622 Total 375.00
712623 8/25/2026 7813 LENNAR HOMES 1000000424 Refund closed acct #1000000424 11.57 712623 Total 11.57
712624 8/25/2026 7813 LENNAR HOMES 1000000425 Refund closed acct #1000000425 16.67 712624 Total 16.67
712625 8/25/2026 7813 LENNAR HOMES 1000000426 Refund closed acct #1000000426 11.57 712625 Total 11.57
712626 8/25/2026 7813 LENNAR HOMES 1000000427 Refund closed acct #1000000427 24.78 712626 Total 24.78
712627 8/25/2026 7840 LEONG, EVELYN 993766906 Refund overpayment closed acct #993766906 48.93 712627 Total 48.93
712628 8/25/2026 7417 LIEBERT CASSIDY WHITMORE 330824 1270153 Attorney costs for July 2026 153.00 712628 Total 153.00
712629 8/25/2026 2045 LOMA LINDA HEATING & AIR CONDITIONING, INC.
22322711 1270256 New HVAC Unit for Mountain View Well #6 15,922.20 712629 Total 15,922.20
712630 8/25/2026 1733 LOWE'S COMPANIES, INC. 91007 8-4-2026 1270157 Station cleaning supplies 81.62 95779 1270157 Red & white spray paint 15.46
93563 8-5-2026 1270157 Deadbolt kits & cleaning supplies. 97.88 74019 1270157 Green marking paint 30.93
6 of 10
CITY OF LOMA LINDA
VOUCHER LIST
08/25/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 712630 46259 1733 LOWE'S COMPANIES, INC. 78740 1270157 Water hose 82.63 74126 1270157 Kneeling pad & pliers 69.77
712630 Total 378.29
712631 8/25/2026 3855 LYNN A. HIRTZ 335276 1260096 Lawn mower blade 193.89 334630 1260779 New Honda Generator for distribution division 3,123.67 712631 Total 3,317.56
712632 8/25/2026 7669 MANHATTAN TELECOMMUNICATIONS
CORPORATION LLC
0100536236-470-8 1270309 August 2026 Services 1,175.25
712632 Total 1,175.25
712633 8/25/2026 4919 MELANIE DORAN TRAXLER PO. 1260775 Inv. 3 1260775 Consultant Srvs MDA-2025-0053_LLU Village July 26 5,480.00 712633 Total 5,480.00
712634 8/25/2026 7842 MICHAEL KANG RefCite199127049 Refund for overpayment parking cite 199127049 40.00 712634 Total 40.00
712635 8/25/2026 5721 NATALY ALVIZAR ReimAmazon AC Reimb animal control Amazon charge personal card 120.67 712635 Total 120.67
712636 8/25/2026 2917 NEW IMAGE COMMERCIAL FLOORING 15686 1270263 Replace 5 LVT tiles on 1st floor of Library 549.00 712636 Total 549.00
712637 8/25/2026 7193 O'REILLY AUTO ENTERPRISES, LLC 6160-327415 1270090 Service for ST352 49.82 6160-331208 1270090 Wiper blades for MS489 2015 Chevy Suburba 81.87 6160-329589 1270090 Air filter, oil filter, & motor oil 69.74 6160-331401 1270090 Weld helmet battery 10.76
6160-331400 1270090 Battery fee & exchange fee 98.42
6160-329588 1270090 Refrigerant 506.41
712637 Total 817.02
712638 8/25/2026 7088 OCCUPATIONAL HEALTH CENTERS OF
CALIFORNIA,
91055549 1260060 Employee Physical for V Gomez 50.00
91881696 1270161 Employee Physical for A Murillo 90.00
712638 Total 140.00
712639 8/25/2026 7176 ODP BUSINESS SOLUTIONS, LLC 477015545001 1270089 Sticky notes, paper clips, & envelopes 61.74 477534545001 1270089 Printer paper for the CY 151.20
476798391001 1270089 Return calander (26.79)
712639 Total 186.15
712640 8/25/2026 5340 P N P OFFICE FURNITURE 10992 1270295 U-Shape Desk w/file drawers & 72"" Hutch 2,584.81 712640 Total 2,584.81
712641 8/25/2026 7444 PACKET FUSION, INC. PB17811 1260886 Zoom Overages for June 2026 8.90 712641 Total 8.90
7 of 10
CITY OF LOMA LINDA
VOUCHER LIST
08/25/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 712642 8/25/2026 7287 PAYMENTUS CORPORATION iINV-15-183311 1270316 July 2026 IVR Payment Processing 1,253.90 712642 Total 1,253.90
712643 8/25/2026 7698 REDLANDS ANIMAL HOSPITAL 47803 1270315 Rabies FRA examination 52.00 712643 Total 52.00
712644 8/25/2026 7843 RHEENA LOERA RefCite199126226 Refund for overpayment parking cite 199126226 80.00 712644 Total 80.00
712645 8/25/2026 7440 ROADSAFE TRAFFIC SYSTEMS, INC. 281274 1270102 Pickleball court signs stating noise ordinance 202.24 712645 Total 202.24
712646 8/25/2026 266 ROBBINS & HOLDAWAY July 2026 Invoice 1270101 July 2026 City Legal services. 8,077.50 712646 Total 8,077.50
712647 8/25/2026 4999 ROGERS, ANDERSON, MALODY & SCOTT, LLP 81321 1260818 Additional non-audit services City 4,820.00 712647 Total 4,820.00
712648 8/25/2026 3574 SB CO FLOOD CONTROL DISTRICT 406426 1260885 2025 Annual Rent 2"" Conduit S/Redlands W/Anderson 2,306.00 712648 Total 2,306.00
712649 8/25/2026 7847 SHAH, ALEXIS 993767901 Refund closed acct #993767901 11.48 712649 Total 11.48
712650 8/25/2026 451 SITEONE LANDSCAPE SUPPLY, LLC 169795301-001 1270068 Rain bird assembly 67.79 712650 Total 67.79
712651 8/25/2026 865 SN BERNARDINO CO SHERIFF DEPT 1800002966 1270237 Sheriff Services - August 2026 670,438.00 712651 Total 670,438.00
712652 8/25/2026 1356 STAPLES BUSINESS ADVANTAGE 6070518411 1270069 Wireless Mouse 47.40 6071086232 1270069 Webcam 75.41
6071086231 1270069 USB Hub, Speaker & Microphone 114.89 712652 Total 237.70
712653 8/25/2026 7497 SUPERIOR EPOXY INC I260807602 1270219 Epoxy two bathroom floors at Hulda Crooks Park 1,850.00 712653 Total 1,850.00
712654 8/25/2026 7413 SYNOPTEK, LLC 1282006 1270291 NOC_SOC Services August 2026 17,150.50 1282338 1270308 Hyper-V Migration Kick Off 7,489.60
712654 Total 24,640.10
712655 8/25/2026 7790 THE DRALA PROJECT, INC 16144 1270304 SCADA Refresh - PowerEdge R470 / iDRAC10 / 60 mo. 43,867.77 712655 Total 43,867.77
8 of 10
CITY OF LOMA LINDA
VOUCHER LIST
08/25/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 712656 8/25/2026 2594 THOMAS INGALLS BAM547C M TIngalls Tuition reimbursement BAM547 Conflict Management 675.00 712656 Total 675.00
712657 8/25/2026 7628 TOWNSEND PUBLIC AFFAIRS, INC 25012 1260442 Grant Services-March 2026- Final 4,000.00 712657 Total 4,000.00
712658 8/25/2026 7738 TRUMARK HOMES 1000000486 refund closed acct #1000000486 8.30 712658 Total 8.30
712659 8/25/2026 7738 TRUMARK HOMES 1000000487 Refund closed acct #1000000487 8.30 712659 Total 8.30
712660 8/25/2026 4030 US TRONICS M-12267JL26 1270248 Satellite phone service July 2026 209.85 712660 Total 209.85
712661 8/25/2026 5500 WEST COAST ARBORISTS, INC. 247341 1270180 Crown reduction @ 23600 Beaumont Ave 21,000.00 247324 1270180 Pine crown reduction @ 11600 Bryn Mawr 4,200.00 247335 1270180 Tipu crown reduction @ 26400 George St 6,300.00 712661 Total 31,500.00
712662 8/25/2026 1919 WILLDAN 002-38784 1270208 Building Inspection/Plan Check services July 2026 42,494.47 712662 Total 42,494.47
712663 8/25/2026 1919 WILLDAN 002-38785 1270208 Parcel map review- July 2026 805.00 712663 Total 805.00
Grand Total $ 1,233,311.27
9 of 10
CITY OF LOMA LINDA
VOUCHER LIST
08/25/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT Total Checks (Total from previous page): $ 1,233,311.27 Grand Total = $ 1,233,311.27
PAYROLL: 08/13/2026 $557,736.71
CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.
T. Jarb Thaipejr, City Manager
hereby directed to pay except as noted.
Amy Jones, Mayor
I have reviewed the above listing of payments on check 712566 through 712663 for a total disbursement of $1,233,311.27 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.
Approved by the City Council at their meeting held on September 08, 2026 and the City Treasurer is 10 of 10
CITY OF LOMA LINDA
VOUCHER LIST
HOUSING AUTHORITY
08/25/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 3197 8/20/2026 6140 FARMERS INSURANCE J873975719-2026-2027 1270312 Homeowner Insurance Renewal - Bertha Jospeh $ 2,629.55 3197 Total $ 2,629.55
3198 8/20/2026 3628 U.S. BANK CORPORATE PYMNT SYS 07222026LArreola_HA Homeowners Ins Renewal-Vargas-25384 Durango Lp $ 1,400.65 072226KMacGavinHA DigiCert - Housing Authority $ 9.29
3198 Total $ 1,409.94
3199 8/25/2026 110 BURTRONICS BUSINESS SYSTEM AR126576HA July 2026 1270289 Wide Format printer freight for 7/1/26 to 7/31/26 $ 1.82 AR126577HA July 2026 1270292 Rate charge for July 26 and QTR 4/26-7/26 $ 6.35 AR126696HA Aug26 1270293 City-wide printers charge for the 8/13/26-9/12/26 $ 0.66 3199 Total $ 8.83
3200 8/25/2026 5240 CDW-GOVERNMENT AK4B96CHA 1270205 Mimecast Renewal (3 Year Agreement) $ 42.00 3200 Total $ 42.00
3201 8/25/2026 7444 PACKET FUSION, INC. PB17811HA 1260886 Zoom Overages for June 2026 $ 0.42 3201 Total $ 0.42
3202 8/25/2026 7413 SYNOPTEK, LLC 1282006HA 1270291 NOC_SOC Services August 2026 $ 138.31 1282338HA 1270308 Hyper-V Migration Kick Off $ 60.40
3202 Total $ 198.71
Grand Total $ 4,289.45
1 of 2
CITY OF LOMA LINDA
VOUCHER LIST
HOUSING AUTHORITY
08/25/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT Total Checks ( Total from previous page): $ 4,289.45
Grand Total= $ 4,289.45
CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.
T. Jarb Thaipejr, City Manager
except as noted.
Amy Jones, Mayor
I have reviewed the above listing of payments on check nos. 3197 through 3202 for a total disbursement of $4,289.45 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.
Approved by the City Council at their meeting held on September 08, 2026 and the City Treasurer is hereby directed 2 of 2
CITY OF LOMA LINDA
VOUCHER LIST
09/08/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 712664 8/27/2026 5144 JAMES D. HUSS JR. 26114 CITY 1260090 Weed abatement on Baseball Field Slopes 500.00 712664 Total 500.00
712665 8/27/2026 1245 SO CALIF EDISON 700920661497 July 26 Electricity Cost 7/6/26-8/3/26 3,916.04 712665 Total 3,916.04
712666 9/1/2026 1730 AFLAC 822901 August 2026-AFLAC Insurance Premium 1,685.77 712666 Total 1,685.77
712667 9/1/2026 7053 MARLIN BUSINESS BANK 42608383 1270338 Printer Lease: August 2026 2,488.62 712667 Total 2,488.62
712668 9/1/2026 7083 SELF INSURED SERVICES COMPANY B0PGDR September 2026-Dental Insurance Premium 6,684.90 712668 Total 6,684.90
712669 9/1/2026 1154 VISION SERVICE PLAN - CA 12121787/0001 Sept26 September 2026-Vision Buy Up Plan Insurance Prem 1,400.79 12121787/0002 Sept26 September 2026-Vision Base Plan Insurance Premium 88.00 712669 Total 1,488.79
712670 9/2/2026 4197 C.A.P.F. ID0407658/September September 2026-Long Term Disability Insurance Prem 885.00 712670 Total 885.00
712671 9/2/2026 7053 MARLIN BUSINESS BANK 42608382 1270337 Wide format printer lease: August 2026 752.10 712671 Total 752.10
712672 9/2/2026 4787 SALVADOR M. SORIANO 09052026 DJ service for the SC Dance, on 09/05/26 100.00 712672 Total 100.00
712673 9/8/2026 22 ADVANCE REFRIGERATION & ICE SYSTEMS, INC.
57622 1270325 Water regulator for Sr Center ice machine 859.03 712673 Total 859.03
712674 9/8/2026 29 AGUA MANSA PROPERTIES, INC. 82677 1270164 Concrete delivery for CY 8/26/26 340.00 712674 Total 340.00
712675 9/8/2026 7449 ALEXANDER FOWLER CastleReimbFowler ST Inc Castle OR-UPF-260297 2,348.09 BiscarReimbFowler. ST Inc Biscar CA-NOD-004474 1,308.94 712675 Total 3,657.03
712676 9/8/2026 5915 ALL CITIES ENGINEERING, INC. 2616 1260614 CIP 26-675 Waterline Retention release 9/17/26 40,355.00 712676 Total 40,355.00
712677 9/8/2026 4554 ALTERNATIVE HOSE, INC. 6158131 1270166 Hose reel repair 138.83 712677 Total 138.83
712678 9/8/2026 7821 ANGELO PAZMINO 080126 1270262 City Hall Fountain Maintenance August 2026 160.00 712678 Total 160.00
1 of 9
CITY OF LOMA LINDA
VOUCHER LIST
09/08/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 712679 9/8/2026 7692 ANTONIO ROJAS 08072026 REIMB Reimb for uniform pants T Rojas 97.87 712679 Total 97.87
712680 9/8/2026 7748 APPLIED TECHNOLOGY GROUP, INC. S-INV107917 1260581 Purchase and Install SCADA system radios 14,592.00 712680 Total 14,592.00
712681 9/8/2026 7458 ASCENT AVIATION GROUP INC M344329 1270014 Support and cellular service Aug 2026 183.18 M344330 1270045 Support and cellular service - STA251 Fuel Link 137.38 712681 Total 320.56
712682 9/8/2026 3833 ATKINSON, ANDESLON, LOYA, RUUD, & ROMO 800944 1270169 HR Legal fees for July 2026 25,770.15 712682 Total 25,770.15
712683 9/8/2026 7780 BACKFLOW SOLUTIONS, INC. 11738 1270327 Add mandatory PSI Read & Meter Read to test form 250.00 712683 Total 250.00
712684 9/8/2026 7668 BASE HILL, INC. 27376 1270085 CR & SC Cleaning for August 2026 2,000.00 27377 1270084 Janitorial Svcs for City bldgs & Cole House Aug 11,418.40 712684 Total 13,418.40
712685 9/8/2026 1400 BOOT BARN 4 SAN BERNARDINO INV00646458 1270171 Uniform Boots for J Cardoza 132.13 INV00646457 1270171 Uniform Boots for J Juarez 171.27
INV00646456 1270171 Uniform Boots & Pants for M Cruz 117.22 INV00646454 1270171 Uniform Boots & Pants for M Cruz 202.58 INV00646455 1270171 Uniform Boots & Pants for J Gutierrez 253.42 INV00646453 1270171 Uniform Boots for J Ayla 197.65
712685 Total 1,074.27
712686 9/8/2026 5174 BRENT BILLINGSLEY 1632 1270170 60 lb bucket of Accu-tab Calcium tablets 5,511.99 712686 Total 5,511.99
712687 9/8/2026 7471 BRUCE HERWIG 113 1270285 Council Photo of Amy Jones 100.00 712687 Total 100.00
712688 9/8/2026 161 CTWS,LLC 068174 1270125 Grind & cut off wheels 50.39 068171 1270125 Nitrogen for leak test tool 165.57
712688 Total 215.96
712689 9/8/2026 5390 CALIFORNIA HIGHWAY ADOPTION CO 826136 1270076 Maint of south side I-10 Fwy ramps @ Mt View Aug 350.00 826137 1270076 Weed abate south side I-10 Fwy ramps @ Mt View Aug 900.00 712689 Total 1,250.00
712690 9/8/2026 5240 CDW-GOVERNMENT AK6K51A Hardware 1270311 Infrastructure Hardware Replacement 21,315.75 AK6K51A Support 1270311 Infrastructure Hardware Support 10,637.70 712690 Total 31,953.45
2 of 9
CITY OF LOMA LINDA
VOUCHER LIST
09/08/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 712691 9/8/2026 7123 CHARTER COMMUNICATIONS HOLDINGS, LLC 231334701080126 1270318 Internet services for July 2026 3,555.87 712691 Total 3,621.86
712692 9/8/2026 7460 CINTAS CORPORATION NO. 3 4278837957 1270039 HazMat uniforms & shop towel rentals 8/12/26 61.28 4279743487 1270039 HazMat uniforms & shop towel rentals 8/20/26 61.28 712692 Total 122.56
712693 9/8/2026 25 CINTAS CORPORATION NO 2 5356782401 1270117 First Aid supplies CH, CY, Fin, & PW 8/26/26 242.70 712693 Total 242.70
712694 9/8/2026 5762 CORE & MAIN LP Z404706 1270123 300 PSI Guage 174.00 Z536158 1270123 Copper gasket 19.25
Z615539 1270123 Galvanized slip cans for valve covers 332.78 Z644277 1270123 Epoxy, gasket, nut kit, & break off 1,253.82 712694 Total 1,779.85
712695 9/8/2026 236 COSTCO WHOLESALE 478 7 114 395 1270340 Engine oil, water, batteries & Kitchen Supplies 972.09 712695 Total 972.09
712696 9/8/2026 5673 CR&R JULY 2026 July 2026 Refuse payments collected 127,283.48 712696 Total 127,283.48
712697 9/8/2026 7591 CRICKET SCADA LLC 1865 1270108 Labor for valve replacement @ RTP 1,200.00 712697 Total 1,200.00
712698 9/8/2026 7765 CRISP ENTERPRISES 754220 1270226 Printing services for CIP 26-136 142.51 754223 1270226 Printing services for CIP 26-134 131.42
712698 Total 273.93
712699 9/8/2026 254 DAART ENGINEERING CO, INC. 39672 1270326 6"" Check Valve ORing for Anderson Tank Pump Repai 815.34 39627 1270204 Anderson monthly pump run Aug 2026 600.00 712699 Total 1,415.34
712700 9/8/2026 1279 DAILY JOURNAL CORPORATION B4070574 1270110 LegalAd-Approved Ord 795-798 525.06 712700 Total 525.06
712701 9/8/2026 7810 DIESEL DIRECT WEST LLC 87494542 1270059 Fire Dept. fuel delivery 8/19/2026. 2,061.64 87506985 1270059 Fuel delivery for PW Dept 8/24/26 6,551.70 712701 Total 8,613.34
712702 9/8/2026 5593 DINOSAUR TIRE & ROAD SRVS, INC. 145970 1270058 Filter for BM151 284.59 145847 1270058 Remove replace pet carrier from AC115 to FP053 1,998.25 3 of 9
CITY OF LOMA LINDA
VOUCHER LIST
09/08/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 712702 46273 5593 DINOSAUR TIRE & ROAD SRVS, INC. 145977 1270330 Replace 6 tires on 2015 F550 2,391.11 712702 Total 4,673.95
712703 9/8/2026 3035 DOUGLAS L. GOODMAN 6159 1270213 Engineer/Survey - Hillcrest Improv CIP 26-137 6,000.00 712703 Total 6,000.00
712704 9/8/2026 3205 DUTCH TOUCH WINDOW CLEANING 1871 1270343 Clean glass fence - 9/11 Memorial 468.00 712704 Total 468.00
712705 9/8/2026 1256 ELROD FENCE CO., INC. 22718 1270334 Replace 72 ft of damaged iron fence & walk gate 4,180.00 712705 Total 4,180.00
712706 9/8/2026 1521 FACILITIES PROTECTION SYSTEMS 99460 1270296 Fire alarm cellular comm. w/FACP - Community Ctr 3,482.00 99459 1270294 Fire alarm cellular comm. w/FACP to monitor #253 3,482.00 99499 1270299 UL Maint Agreement for New Fire Station 1,000.00 712706 Total 7,964.00
712707 9/8/2026 331 FAIRVIEW FORD SALES, INC. 280238 1270130 Hood & support shocks 86.75 284377 1270130 Brake fluid ST574 18.73
712707 Total 105.48
712708 9/8/2026 7585 FERNANDO RUELAS 15RRT 1270329 Reinstall three backflow devices 3,450.00 712708 Total 3,450.00
712709 9/8/2026 2098 FRANK PEREZ, JR ReimbRockincPerez Reimb lodging ST Inc Rock CA-BDU-011136 172.84 712709 Total 172.84
712710 9/8/2026 1523 GLENN B. DORNING, INC. CT41908 1270323 V Belt for Kubota Tractor Mower 321.23 CT41998 1270324 Drive shaft for mower E-788 507.94
CT42011 1270331 Left hand deck wing E-211 & E-600 1,198.87 712710 Total 2,028.04
712711 9/8/2026 389 GRAINGER, INC. 9038110111 1270137 Mask respirator & filters 138.96 712711 Total 138.96
712712 9/8/2026 5244 HHS CONSTRUCTION, INC. PRIP000061342 1270350 Install fiber optic cable @ Beaumont CIP 26-677 66,741.94 712712 Total 66,741.94
712713 9/8/2026 1728 INLAND LIGHTING SUPPLIES, INC. 307939 1270189 LED Lights FCI 303.41 712713 Total 303.41
712714 9/8/2026 4896 INTERFACE SECURITY SYSTEMS, LLC 21152290 1270087 Alarm monitoring Sr Center & Heritage Park August 491.76 712714 Total 491.76
712715 9/8/2026 4890 JOLYNN LINDE 81 1270081 Valve rplcmt ZONE 6 @ Area 33A 700.00 86 1270019 Main of the Landscape Maint District & Annexations 24,261.08 712715 Total 24,961.08
4 of 9
CITY OF LOMA LINDA
VOUCHER LIST
09/08/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 712716 9/8/2026 5548 JTS MOTORCARS, INC. 2026 Q1 2026 Q1 Sales Tax Incentive 20,953.56 2026 Q2 2026 Q2 Sales Tax Incentive Agreement 27,906.19 712716 Total 48,859.75
712717 9/8/2026 7783 LEONIDA BUILDERS, INC. INV26015-03 FINAL 1260765 Retention Orange St Imp CIP 25-127 release 9/17/26 17,186.80 712717 Total 17,186.80
712718 9/8/2026 5375 LEVEL 3 COMMUNICATIONS, LLC 796667751 1270321 IP Data Services: 08/17/26 - 09/16/26 7,109.55 712718 Total 7,109.55
712719 9/8/2026 2045 LOMA LINDA HEATING & AIR CONDITIONING, INC.
22545816 1270155 Replaced fuse for library HVAC 195.00
22610071 1270155 Thermostat covers for SC 317.94
22621466 1270342 Replace Corp Yard compressor & fan motor 4,978.00 712719 Total 5,490.94
712720 9/8/2026 1733 LOWE'S COMPANIES, INC. 61591 1270157 Small tools for facilities 44.48 32177 1270157 Hammer for facilities 360.56
76845 1270157 Mortar mix & trowel 32.48
25317 1270157 Bushing 5.19
64670 1270157 Ant spray for City Hall 15.05
89593 1270157 Measuring wheel & earplugs 100.17
10015 1270157 Drill bit set, socket set, & metal cut off wheels 187.33 61263 1270157 Asphalt 82.56
36987 1270157 Improve4 Tubes of caulking 54.23
22110 1270157 Flush mount light for BB Fields 69.90
32312 1270157 Asphalt, rags box, project source, & plastic putty 80.40 955040 8-23-26 1270157 Station cleaning materials. 83.93 712720 Total 1,116.28
712721 9/8/2026 7607 MAINSTREET COMMUNICATION, INC. 425491 1270107 Business cards-A Jones, R Spencer, P Dupper-500ea 290.54 712721 Total 290.54
712722 9/8/2026 1566 MALLORY SAFETY & SUPPLY, LLC 6481850 1270106 Ear plugs, leather, & anti-fog lens 528.39 712722 Total 528.39
712723 9/8/2026 5254 MANSFIELD OIL COMPANY OF GAINESVILL, 2025 Q4 & 2026 Q1 2025 Q4 & 2026 Q1 Sales Tax Incentive Agreement 1,056,621.00 712723 Total 1,056,621.00
712724 9/8/2026 7752 MARK SAPOLIS JR 035681 1270188 Sharpen 18 chains & 2 jugs of bar oil 264.28 712724 Total 264.28
712725 9/8/2026 5918 MATTHEW RYAN ReimbRockincMRyan STOT lodging for Rock incident 172.84 712725 Total 172.84
5 of 9
CITY OF LOMA LINDA
VOUCHER LIST
09/08/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 712726 9/8/2026 2099 MCCROMETER, INC. 8013967 1270176 Sewer Flow Meter Monitoring Aug 2026 1,170.00 712726 Total 1,170.00
712727 9/8/2026 4919 MELANIE DORAN TRAXLER PO. 1250710 Inv. 6 1250710 Consultant svc PDR-2025-0015-TLC_CA St August 2026 1,440.00 PO. 1260775 Inv. 4 1260775 Consultant Svcs_MDA-2025-0053_LLU Village Aug2026 4,520.00 PO. 1270290 Inv. 1 1270290 On-call planning services 7/14-8/31/26 160.00 712727 Total 6,120.00
712728 9/8/2026 2476 MIGUEL BUELNA Criticalthink-MBueln Tuition reimbursement for Critical Thinking class 869.00 EngCompMBuelna Tuition reimbursement for English Composition clas 869.00 712728 Total 1,738.00
712729 9/8/2026 3470 MISSION LANE MAINTENCE CORP INV-9129 1270177 City's Annual Maint Mission Lane HOA Sept 2026 1,595.00 712729 Total 1,595.00
712730 9/8/2026 701 NORLAB, INC. 90532 Liquid powder tracing dye 269.20 712730 Total 269.20
712731 9/8/2026 7193 O'REILLY AUTO ENTERPRISES, LLC 6160-332661 1270090 Filters & wiper blades for CM car 127.59 6160-332864 1270090 TPMS Sensor 154.68
6160-335823 1270090 Tread gauge 3.24
6160-334955 1270090 Plastic weld for dash 12.38
712731 Total 297.89
712732 9/8/2026 7088 OCCUPATIONAL HEALTH CENTERS OF
CALIFORNIA,
92056076 1270161 Employee Physical for A Figueroa 50.00 712732 Total 50.00
712733 9/8/2026 7444 PACKET FUSION, INC. PB17849 1270320 Zoom overages: 06/30/26 - 07/29/26 11.23 712733 Total 11.23
712734 9/8/2026 6103 PADGETT'S CLEANING & 26-08-041_EMS 1270347 Emergency board up srvcs for 10697 Seamont Dr 1,089.21 712734 Total 1,089.21
712735 9/8/2026 1592 PHOENIX GROUP INFORMATION SYST 072026143 1270352 Delinquent parking ticket prgm July 2026 852.21 072026903 1270353 Parking Permit Management July 2026 826.03 712735 Total 1,678.24
712736 9/8/2026 7755 PRO-WEST & ASSOCIATES, INC. INV-0000003843 1270303 Update scripting APN extraction, Automate ArcGIS 6,600.00 712736 Total 6,600.00
712737 9/8/2026 6153 QUADIENT LEASING USA, INC. Q2479396 1270305 07/26-09/26 Postage Machine Lease N23011855 584.14 712737 Total 584.14
712738 9/8/2026 5911 RDO EQUIPMENT CO P6832235 1270098 Radiator, thermostat, & latch 688.55 712738 Total 688.55
6 of 9
CITY OF LOMA LINDA
VOUCHER LIST
09/08/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 712739 9/8/2026 7306 ROADPOST USA INC BU01909422 1270194 Iridium Satellite Service 8/25/26 - 9/24/26 746.75 712739 Total 746.75
712740 9/8/2026 876 SAN BERNARDINO MUNICIPAL WATER JULY 2026 July 2026 SB Sewer payments collected 438,907.98 712740 Total 438,907.98
712741 9/8/2026 3574 SB CO FLOOD CONTROL DISTRICT FC 026-27 1270178 NPDES Agreement 11-545 FY 2027 52,943.00 712741 Total 52,943.00
712742 9/8/2026 6137 SILVERSTRAND TECHNOLOGIES, INC. 173820 1270025 RTP & CY Security Alarm Monitoring Sept 2026 49.98 712742 Total 49.98
712743 9/8/2026 451 SITEONE LANDSCAPE SUPPLY, LLC 169831184-001 1270068 Valve box rectangle 134.69 169831016-001 1270068 Handle, grips, valve key, & matco hose 259.38 169921586-001 1270068 Couplings, valve box, & seal tape 228.00 170102029-001 1270068 Irrigation parts for Oak Trees @ Citrus Trails 1,476.82 170085743-001 1270068 Irrigation parts for Oak Trees @ Citrus Trails 118.34 169497738-001 1270068 PVC Pipe & Pro-Spray Gun 60.63
170032344-001 1270068 Rain bird, weld-on, & PVC cap sockets 90.53 170396451-001 1270068 Irrigation parts for Leonard Bailey 46.37 170364672-001 1270068 Sprinkler valve, valve box & PVC Fittings 239.66 170307056-001 1270336 Landscape lighting for medians 8,555.50 170565326-001 1270068 Valve boxes BB Fields 278.32
170180514-001 1270341 Irrigation parts, pvc fittings & herbicide - Parks 2,051.94 712743 Total 13,540.18
712744 9/8/2026 7048 R&M PATOS TOOLS LLC 080526112977 1270097 Programming sensor tool 1,367.35 712744 Total 1,367.35
712745 9/8/2026 5849 ST FRANCIS ELECTRIC, LLC 26069202 1270239 Misc Traffic Signal Repairs July 2026 2,576.00 26069203 1270239 Traffic Signal Repair @ Mt View & redlands Pole 643.00 26069201 1270238 Traffic Signal Maint. July 2026 2,002.00 712745 Total 5,221.00
712746 9/8/2026 1356 STAPLES BUSINESS ADVANTAGE 6072790783 1270069 Legal Pad Notebook 31.24 607290781 1270069 Hand Sanitizer, Coffee, Creamer, Disinfectant Wipe 165.57 6072098140 1270069 Hanging file folder tabs 8.62
6072098136 1270069 iPhone 11 Phone Case & Protector 36.09 712746 Total 241.52
712747 9/8/2026 2127 T. JARB THAIPEJR 08132026 REIMB Reimb for lunch w CM & ACM from other cities 105.77 08282026 REIMB IE Division 2026 Ann Conf Luncheon 60.00 712747 Total 165.77
7 of 9
CITY OF LOMA LINDA
VOUCHER LIST
09/08/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 712748 9/8/2026 237 THE COUNSELING TEAM, INC. INV111367 1270195 Employee support srvcs Sept 2026 840.00 712748 Total 840.00
712749 9/8/2026 7242 TIMOTHY NEUMANN 2652 1270270 Cla Val Service 6"" relief valve Mt View #4 2,924.52 712749 Total 2,924.52
712750 9/8/2026 2180 TKE ENGINEERING, INC. 2026-5045 1270200 Professional Services Agreement-July 2026 2,375.00 712750 Total 2,375.00
712751 9/8/2026 1854 UNDERGROUND SERVICE ALERT OF 26-270525 1270078 Dig Alert State Regulatory Fee Aug 2026 40.05 820260169 1270077 Dig Alert Ticket Charges for Aug 2026 155.00 712751 Total 195.05
712752 9/8/2026 1977 VULCAN MATERIALS 7228018 1270050 Cold mix for agg & asphalt 8/17/26 550.49 7157963 1270050 Asphalt & aggregate 156.04
712752 Total 706.53
712753 9/8/2026 7613 WATERWORKFORCE, INC 1628 1270322 D4 Treatment Plant Operator Svcs July 2026 5,000.00 712753 Total 5,000.00
712754 9/8/2026 1919 WILLDAN 00238898 1270306 Animal control on-call services July 2026 7,200.00 00238899R 1270307 Code Enforcement officer srvcs July 2026 9,629.80 002-37993 1270216 Fire Prevention Plan Check Srvcs Aug 2026 4,741.50 712754 Total 21,571.30
Grand Total $ 2,132,623.19
8 of 9
CITY OF LOMA LINDA
VOUCHER LIST
09/08/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT 383213 8/13/2026 454 MissionSquare 2026081800383213 457 Plan Contributions-07/26/2026 through 08/08/2026 $29,231.65 103360680 8/17/2026 771 PERS 1003360680 Retirement Contributions-12/06/2020 through 06/30/2023 $29.95 103361481 8/18/2026 771 PERS 1003361481/82/83/84 Retirement Contributions-07/12/2026 through 07/25/2026 $89,209.88 103357827 8/12/2026 771 PERS 1003357827/28 Retirement Contributions-07/01/2026 through 07/31/2026 $984.56 103349607 8/13/2026 771 PERS 1003349607 SB 278 Employer Correction $253.58 100334959 8/13/2026 771 PERS 1003349596 SB 278 Employer Correction $672.90 103349570 8/13/2026 771 PERS 1003349573 SB 278 Employer Correction $18,831.38 100334958 8/13/2026 771 PERS 1003349585 SB 278 Employer Correction $2,517.51 100334957 8/13/2026 771 PERS 1003349579 SB 278 Employer Correction $8,539.78 103349594 8/13/2026 771 PERS 1003349594 SB 278 Employer Correction $4,127.90 103349592 8/13/2026 771 PERS 1003349592 SB 278 Employer Correction $2,476.21 103349604 8/13/2026 771 PERS 1003349604 SB 278 Employer Correction $389.42 103349561 8/6/2026 773 PERS 1003349561 Health Insurance Premium-August 2026 $87,084.96 $244,349.68
Total Checks (Total from previous page): $ 2,132,623.19 Grand Total = $ 2,376,972.87
PAYROLL: 08/27/2026 $662,368.04
CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.
T. Jarb Thaipejr, City Manager
hereby directed to pay except as noted.
Amy Jones, Mayor
I have reviewed the above listing of payments on check 712664 through 712754 and wire nos. 383213, 103360680,103361481, 103357827, 103349607, 100334959, 103349570, 100334958, 100334957, 103349594, 103349592, 103349604 & 103349561 for a total disbursement of $2,376,972.87 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.
Approved by the City Council at their meeting held on September 08, 2026 and the City Treasurer is 9 of 9
CITY OF LOMA LINDA
VOUCHER LIST
HOUSING AUTHORITY
09/08/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 3203 9/1/2026 7053 MARLIN BUSINESS BANK 42608383HA 1270338 Printer Lease: August 2026 $ 26.27 3203 Total $ 26.27
3204 9/1/2026 6052 UNIVERSITY HOMES, INC. P76125613PA-Sept2026 1270048 M Defelice-HOA for HA loans Sept 2026 $ 371.68 3204 Total $ 371.68
3205 9/8/2026 5240 CDW-GOVERNMENT AK6K51A HA Hardware 1270311 Infrastructure Hardware Replacement $ 225.02 AK6K51A HA Support 1270311 Infrastructure Hardware Support $ 85.79 3205 Total $ 310.81
3206 9/8/2026 7123 CHARTER COMMUNICATIONS HOLDINGS,
LLC
231334701080126HA 1270318 Internet services for July 2026 $ 31.63 3206 Total $ 31.63
3207 9/8/2026 7444 PACKET FUSION, INC. PB17849HA 1270320 Zoom overages: 06/30/26 - 07/29/26 $ 0.50 3207 Total $ 0.50
3208 9/8/2026 2180 TKE ENGINEERING, INC. 2026-5044 1270199 Consulting Services - Housing Authority-July 2026 $ 737.50 3208 Total $ 737.50
Grand Total $ 1,478.39
1 of 2
CITY OF LOMA LINDA
VOUCHER LIST
HOUSING AUTHORITY
09/08/2026
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT Total Checks ( Total from previous page): $ 1,478.39
Grand Total= $ 1,478.39
CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.
T. Jarb Thaipejr, City Manager
except as noted.
Amy Jones, Mayor
I have reviewed the above listing of payments on check nos. 3203 through 3208 for a total disbursement of $1,478.39 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.
Approved by the City Council at their meeting held on September 08, 2026 and the City Treasurer is hereby directed 2 of 2
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
C. Consider Accepting the Treasurer's Report for August 2026 for Filing (Finance) [CC] > RECOMMENDATION: Accept the report for filing as presented.
Meeting
Tuesday, September 8, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 2C.
To
City Council
From
Sonia Fabela, Finance Director
RECOMMENDATION:
It is recommended that the City Council receive the report for filing.
Attachments
August 2026 Treasurer's Report.pdf
DEMAND DEPOSIT ACCOUNTS
CITY - BANK OF AMERICA - MAIN CHECKING ACCOUNT $ 583,256.76 Outstanding Checks as of month-end (246,586.99)
CITY - MAIN CHECKING ACCOUNT AVAILABLE BALANCE $ 336,669.77 BANK OF AMERICA - PAYROLL $ 19,995.80
HOUSING AUTHORITY - BANK OF AMERICA - CHECKING ACCOUNT 321,438.47 Outstanding Checks as of month-end (240.71)
HOUSING AUTHORITY - CHECKING ACCOUNT AVAILABLE BALANCE $ 321,197.76 SUCCESSOR AGENCY - BANK OF AMERICA - CHECKING ACCOUNT 24,393.81 Outstanding Checks as of month-end -
SUCCESSOR AGENCY - CHECKING ACCOUNT AVAILABLE BALANCE $ 24,393.81 DEMAND DEPOSIT ACCOUNTS - TOTAL $ 702,257.14
YIELD
LOCAL AGENCY INVESTMENT FUND (LAIF)
CITY 3.840% $ 64,106,212.02
CITY - Former RDA Bond Proceeds 3.840% 203,703.55
CITY -Total 64,309,915.57
SUCCESSOR RDA 3.840% 1,652,933.02
HOUSING AUTHORITY 3.840% 1,943,433.81
INVESTMENTS TOTALS $ 67,906,282.40
OTHER CASH
IMPREST ACCOUNT $ 500.00
CASH ON HAND 1,350.00
OTHER CASH TOTAL $ 1,850.00
CASH AND INVESTMENTS - GRAND TOTAL 68,610,389.54
PREVIOUS MONTH 68,992,945.75
CHANGE +/(-) $ (382,556.21)
All investments are in accordance with the City Investment Policy, and as such, sufficient funds are available to meet the cash flow requirements of Loma Linda, including the next thirty days' obligations.
Treasurer
*LAIF Yield interest rate shown is for July 2026 as the August 2026 rate has not been released as of 9/2/2026 AUGUST 2026
CITY OF LOMA LINDA
COMPOSITION OF CASH
INVESTMENTS
-
10,000,000.00
20,000,000.00
30,000,000.00
40,000,000.00
50,000,000.00
60,000,000.00
70,000,000.00
80,000,000.00
8/25 9/25 10/25 11/25 12/25 1/26 2/26 3/26 4/26 5/26 6/26 7/26 8/26
CITY OF LOMA LINDA
MONTHLY TREASURER'S REPORT 8/2025-8/2026
CITY, SUCCESSOR RDA & HA - TOTAL CASH AVAILABLE CITY- FORMER RDA BOND PROCEEDS BASELINE City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
D. Consider Awarding a Contract to American Asphalt South, Inc., for Pavement Rehabilitation by Slurry Seal Method at Prospect Ave., Poplar St., and Loma Linda Dr. for $103,602.11 (CIP 26-135) (Public Works) [CC] > RECOMMENDATION: Approve the contract as recommended in the staff report.
Meeting
Tuesday, September 8, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 2D.
To
City Council
From
John Trujillo, Deputy Director Public Works
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that the City Council award the contract for pavement rehabilitation by slurry seal method at various locations to American Asphalt South, Inc, from Riverside, CA, in the amount of $103,602.11 and authorize a contingency allocation of $11,000.00, subject to any revisions deemed necessary by the City Attorney. City staff will provide the inspections and project management.
BACKGROUND:
This project is included in the approved Capital Improvement Program listed in the annual budget. Generally, this is a pavement rehabilitation by slurry seal method at various locations utilizing Measure I funding.
ANALYSIS:
Seven (7) bids were received and publicly opened on August 18, 2026. Bids ranged from a low of $103,602.11 to a high of $169,603.75 (see attached bid summary). The low bidder, American Asphalt South, Inc, from Riverside, CA, has been checked for references and found to be satisfactory. This contractor has performed satisfactorily on similar projects. It is not unusual for a project to change the quantities of work or the scope of work as field conditions dictate. This is generally caused by unforeseen circumstances or work needed to maintain the integrity of the project. Staff recommends an allocation of ±10% of the construction amount ($11,000.00) for a contingency allocation.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
Funding for this project was included in the Fiscal Year 2026-27 adopted budget in the Measure I fund under Account No.1265340-58500. Approval of the proposed action will not result in any additional fiscal impact and no budget amendment is currently required.
Attachments
Pavement Rehab by slurry seal method at Prospect Ave. CIP26-135 Bid Results.pdf Agreement_AmericanAsphaltSo_CIP 26-135.pdf
City of Loma Linda
Pavement Rehab by Slurry Seal at Prospect
Ave., Poplar St., and Loma Linda Dr. CIP 26-
135 Bid opening Aug.18, 2026
ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization L.S. 1 $10,000.00 $10,000.00 $8,500.00 $8,500.00 $5,500.00 $5,500.00 2 Traffic Control L.S. 1 $8,000.00 $8,000.00 $25,000.00 $25,000.00 $24,000.00 $24,000.00 3 Crack Sealing L.S. 1 $20,000.00 $20,000.00 $18,000.00 $18,000.00 $14,500.00 $14,500.00 4 Slurry Seal Type II TON 175 $250.00 $43,750.00 $126.21 $22,086.75 $235.00 $41,125.00 5 R&R Detail 22, Double yellow line L.F. 3,448 $3.00 $10,344.00 $2.16 $7,447.68 $2.05 $7,068.40 6 R&R Detail 24D, "STOP" legend/ Stop bar EA. 6 $500.00 $3,000.00 $540.00 $3,240.00 $522.00 $3,132.00 7 R&R Detail A24D, "STOP AHEAD" EA. 3 $800.00 $2,400.00 $648.00 $1,944.00 $627.00 $1,881.00 8 R&R Detail A24D "30" EA. 6 $300.00 $1,800.00 $324.00 $1,944.00 $313.00 $1,878.00 9 R&R Detail A24E, 12" White cross walk L.F. 313 $5.00 $1,565.00 $8.64 $2,704.32 $8.25 $2,582.25 10 R&R Detail A24D, "SIGNAL AHEAD" EA. 1 $800.00 $800.00 $648.00 $648.00 $625.00 $625.00 11 R&R Detail 38A, 8" White Channelizing Line L.F. 387 $3.00 $1,161.00 $2.16 $835.92 $2.05 $793.35 12 R&R Detail A24A, Directional Arrow EA. 6 $250.00 $1,500.00 $324.00 $1,944.00 $310.00 $1,860.00 13 Paint Red curb L.F. 1,874 $2.00 $3,748.00 $2.16 $4,047.84 $2.05 $3,841.70 14 Paint Parking Space Marking EA. 27 $65.00 $1,755.00 $37.80 $1,020.60 $36.00 $972.00 15 R&R 4"x19' White line EA. 52 $57.00 $2,964.00 $43.20 $2,246.40 $41.00 $2,132.00 16 R&R 4"x19' Blue line EA. 1 $57.00 $57.00 $48.60 $48.60 $47.00 $47.00 17 R&R Disabled person symbol EA. 4 $625.00 $2,500.00 $108.00 $432.00 $104.00 $416.00 18 R&R 5'x12' Blue hatched line EA. 3 $300.00 $900.00 $108.00 $324.00 $104.00 $312.00 19 R&R 19'x19' White hatched line EA. 1 $500.00 $500.00 $108.00 $108.00 $104.00 $104.00 20 R&R 45'x68'x82' White hatched line EA. 1 $1,000.00 $1,000.00 $324.00 $324.00 $313.00 $313.00 21 R&R 8" HT. "NO PARKING" EA. 7 $500.00 $3,500.00 $108.00 $756.00 $104.00 $728.00 TOTAL $121,244.00 $103,602.11 $113,810.70
Engineer's Estimate American Asphalt South, Inc. Pavement Coatings Co.
I:\Public Works Admin\BID RESULTS\2026\Pavement Rehab by slurry seal method at Prospect Ave. CIP26-135 City of Loma Linda
ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization L.S. 1 $2,500.00 $2,500.00 $6,450.00 $6,450.00 $6,500.00 $6,500.00 2 Traffic Control L.S. 1 $4,500.00 $4,500.00 $20,000.00 $20,000.00 $17,760.00 $17,760.00 3 Crack Sealing L.S. 1 $14,990.00 $14,990.00 $24,540.00 $24,540.00 $18,625.00 $18,625.00 4 Slurry Seal Type II TON 175 $424.95 $74,366.25 $270.00 $47,250.00 $390.00 $68,250.00 5 R&R Detail 22, Double yellow line L.F. 3,448 $2.04 $7,033.92 $2.20 $7,585.60 $2.00 $6,896.00 6 R&R Detail 24D, "STOP" legend/ Stop bar EA. 6 $510.00 $3,060.00 $550.00 $3,300.00 $500.00 $3,000.00 7 R&R Detail A24D, "STOP AHEAD" EA. 3 $612.00 $1,836.00 $660.00 $1,980.00 $600.00 $1,800.00 8 R&R Detail A24D "30" EA. 6 $306.00 $1,836.00 $330.00 $1,980.00 $300.00 $1,800.00 9 R&R Detail A24E, 12" White cross walk L.F. 313 $8.16 $2,554.08 $8.80 $2,754.40 $8.00 $2,504.00 10 R&R Detail A24D, "SIGNAL AHEAD" EA. 1 $612.00 $612.00 $660.00 $660.00 $600.00 $600.00 11 R&R Detail 38A, 8" White Channelizing Line L.F. 387 $2.04 $789.48 $2.20 $851.40 $2.00 $774.00 12 R&R Detail A24A, Directional Arrow EA. 6 $306.00 $1,836.00 $330.00 $1,980.00 $300.00 $1,800.00 13 Paint Red curb L.F. 1,874 $2.04 $3,822.96 $2.20 $4,122.80 $2.00 $3,748.00 14 Paint Parking Space Marking EA. 27 $35.70 $963.90 $38.50 $1,039.50 $35.00 $945.00 15 R&R 4"x19' White line EA. 52 $40.80 $2,121.60 $44.00 $2,288.00 $40.00 $2,080.00 16 R&R 4"x19' Blue line EA. 1 $45.90 $45.90 $49.50 $49.50 $45.00 $45.00 17 R&R Disabled person symbol EA. 4 $102.00 $408.00 $110.00 $440.00 $100.00 $400.00 18 R&R 5'x12' Blue hatched line EA. 3 $102.00 $306.00 $110.00 $330.00 $100.00 $300.00 19 R&R 19'x19' White hatched line EA. 1 $102.00 $102.00 $110.00 $110.00 $100.00 $100.00 20 R&R 45'x68'x82' White hatched line EA. 1 $306.00 $306.00 $330.00 $330.00 $300.00 $300.00 21 R&R 8" HT. "NO PARKING" EA. 7 $102.00 $714.00 $110.00 $770.00 $100.00 $700.00 TOTAL $124,704.09 $128,811.20 $138,927.00
ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization L.S. 1 $15,000.00 $15,000.00 $14,500.00 $14,500.00 2 Traffic Control L.S. 1 $25,000.00 $25,000.00 $11,200.00 $11,200.00 3 Crack Sealing L.S. 1 $15,889.40 $15,889.40 $15,000.00 $15,000.00 Union Pavement Services, Inc. Arix Inc.
Doug Martin Contracting Co., Inc Roy Allen Slurry Seal, Inc. All American Asphalt I:\Public Works Admin\BID RESULTS\2026\Pavement Rehab by slurry seal method at Prospect Ave. CIP26-135 City of Loma Linda
4 Slurry Seal Type II TON 175 $325.00 $56,875.00 $496.40 $86,870.00 5 R&R Detail 22, Double yellow line L.F. 3,448 $2.10 $7,240.80 $3.45 $11,895.60 6 R&R Detail 24D, "STOP" legend/ Stop bar EA. 6 $530.00 $3,180.00 $595.00 $3,570.00 7 R&R Detail A24D, "STOP AHEAD" EA. 3 $630.00 $1,890.00 $1,075.00 $3,225.00 8 R&R Detail A24D "30" EA. 6 $320.00 $1,920.00 $260.00 $1,560.00 9 R&R Detail A24E, 12" White cross walk L.F. 313 $8.50 $2,660.50 $5.95 $1,862.35 10 R&R Detail A24D, "SIGNAL AHEAD" EA. 1 $630.00 $630.00 $1,340.00 $1,340.00 11 R&R Detail 38A, 8" White Channelizing Line L.F. 387 $2.10 $812.70 $3.30 $1,277.10 12 R&R Detail A24A, Directional Arrow EA. 6 $320.00 $1,920.00 $225.00 $1,350.00 13 Paint Red curb L.F. 1,874 $2.10 $3,935.40 $3.30 $6,184.20 14 Paint Parking Space Marking EA. 27 $37.00 $999.00 $60.00 $1,620.00 15 R&R 4"x19' White line EA. 52 $42.00 $2,184.00 $46.00 $2,392.00 16 R&R 4"x19' Blue line EA. 1 $50.00 $50.00 $58.00 $58.00 17 R&R Disabled person symbol EA. 4 $106.00 $424.00 $665.50 $2,662.00 18 R&R 5'x12' Blue hatched line EA. 3 $106.00 $318.00 $220.00 $660.00 19 R&R 19'x19' White hatched line EA. 1 $106.00 $106.00 $300.00 $300.00 20 R&R 45'x68'x82' White hatched line EA. 1 $320.00 $320.00 $1,500.00 $1,500.00 21 R&R 8" HT. "NO PARKING" EA. 7 $110.00 $770.00 $82.50 $577.50 TOTAL $142,124.80 $169,603.75
I:\Public Works Admin\BID RESULTS\2026\Pavement Rehab by slurry seal method at Prospect Ave. CIP26-135
AGREEMENT
THIS AGREEMENT, made and entered into this 8
th
day of September , 2026,
by and between THE CITY OF LOMA LINDA, A MUNICIPAL CORPORATION, hereinafter called City, and American Asphalt South, Inc. , hereinafter called CONTRACTOR.
WITNESSETH, that the parties hereto do mutually agree as follows:
ARTICLE I: For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said City, said Contractor agrees with said City to perform and complete in a workmanlike manner all work required under the Project Specifications entitled:
PAVEMENT REHABILITATION BY SLURRY SEAL METHOD
AT PROSPECT AVE., POPLAR ST., AND LOMA LINDA DR. (CIP 26-135) In accordance with the Specifications and Drawings there for, to furnish at his own expense all labor, materials, equipment, tools, and services necessary there for, except such materials, equipment, and services as may be stipulated in said Specifications to be furnished by said City, and to do everything required by this Agreement and the said Specifications and Drawings.
ARTICLE II: For furnishing all said labor, materials, equipment, tools, and services, furnishing and removing all plant, temporary structures, tools, and equipment, and doing everything required by this Agreement and the said Specifications and Drawings; also for all loss and damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise during the prosecution of the work until its acceptance by said City, and for all risks of every description connected with the work; also for all expenses resulting from the suspension or discontinuance of work, except as in the said Specifications are expressly stipulated to be borne by said City; and for completing the work in accordance with the requirements of said Specifications and Drawings, said City will pay and said Contractor shall receive, in full compensation there for, the price(s) named in the Bidding Schedule.
ARTICLE III: The City hereby employs said Contractor to perform the work according to the terms of this Agreement for the above mentioned price(s), and agrees to pay the same at the time, in the manner, and upon the conditions stipulated in the said Specifications; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.
ARTICLE IV: The Notice Inviting Bids, Instructions to Bidders, proposal, Certificate of Non Discrimination by Contractors, Noncollusion Affidavits, Specifications, Drawings, and all addenda issued by the City with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made part of this Agreement.
American Asphalt South, Inc.
IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the day and year first above written.
THE CITY OF LOMA LINDA, CALIFORNIA
(CITY)
BY:
Amy Jones, Mayor
ATTEST:
BY: SEAL
Lynette Arreola, City Clerk
American Asphalt South, Inc.
Contractor
BY:
(Signature)
(Title)
ATTEST:
BY:
(Signature)
(Title)
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
E. Consider Awarding a Contract to R.E. Schultz for Installation of Rubberized Turf Surface for Playground at Elmer Digneo Park for $197,000.00 (CIP 26-759) (Public Works) [CC] > RECOMMENDATION: Approve the contract as recommended in the staff report.
Meeting
Tuesday, September 8, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 2E.
To
City Council
From
John Trujillo, Deputy Director Public Works
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that the City Council award the contract for installation of rubberized playground surfacing at Elmer Digneo Park (CIP 26-759) to R.E. Schultz Construction, Inc., of Orange, CA, the lowest responsive bidder, in the amount of $197,800.00, and authorize a contingency of $20,000.00, ±10% of the construction contract, subject to any revisions deemed necessary by the City Attorney. City staff will provide the inspections and construction management services.
BACKGROUND:
The project will install poured-in-place rubberized safety surfacing within the playground areas to provide a resilient, shock-absorbing surface and improve accessibility for park users.
ANALYSIS:
Three (3) bids were received ranging from a low of $197,800.00 to a high of $225,652.00 (see attached bid summary). The low bidder, R.E. Schultz of Orange, CA, has been checked for references and found to be satisfactory. It is not unusual for a project to change the quantities of work or the scope of work as field conditions dictate. This is generally caused by unforeseen circumstances or work needed to maintain the integrity of the project. Therefore, Staff recommends an allocation of ±10% of the construction amount ($20,000.00) for such circumstances.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
Funding for this project was included in the Fiscal Year 2026-27 adopted budget in the Park Development Fund under Account No. 3045320-58500. The lowest responsive bid exceeded the Engineer’s Estimate; therefore, the amount originally budgeted for the project is insufficient to cover the total project cost. However, sufficient funds are available within the same account due to anticipated savings from the New Park Improvement at Citrus Trails project. These savings will be reallocated to cover the funding shortfall. No additional appropriations are required.
Attachments
CIP 26-759 Bid Results-Installation of rubberized turf surface.pdf Agreement_RE Schultz Const_CIP 26-759.pdf
City of Loma Linda
Installation of rubberized turf surface at Elmer Digneo Park (CIP 26-759) Bid Opening September 1, 2026
ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization L.S. 1 $20,000.00 $20,000.00 $7,000.00 $7,000.00 2 Agg. Base TON 145 $94.00 $13,630.00 $240.00 $34,800.00 3 Rubberized turf surface S.F. 6,500 $20.00 $130,000.00 $24.00 $156,000.00 $163,630.00 $197,800.00
Bid Opening September 1, 2026
ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization L.S. 1 $20,000.00 $20,000.00 $10,300.75 $10,300.75 2 Agg. Base TON 145 $94.00 $13,630.00 $458.25 $66,446.25 3 Rubberized turf surface S.F. 6,500 $20.00 $130,000.00 $22.91 $148,915.00 $163,630.00 $225,662.00
Engineer's Estimate R.E. SCHULTZ CONSTRUCTION, INC.
Engineer's Estimate GENERAL 2 CONSTRUCTORS INC.
I:\Public Works Admin\BID RESULTS\2026\CIP 26-759 Installation of rubberized turf surface City of Loma Linda
Installation of rubberized turf surface at Elmer Digneo Park (CIP 26-759) Bid Opening September 1, 2026
ITEM DESCRIPTION UNIT QUANTITY
1 Mobilization L.S. 1
2 Agg. Base TON 145
3 Rubberized turf surface S.F. 6,500
Bid Opening September 1, 2026
ITEM DESCRIPTION UNIT QUANTITY
1 Mobilization L.S. 1
2 Agg. Base TON 145
3 Rubberized turf surface S.F. 6,500
UNIT PRICE TOTAL UNIT PRICE TOTAL
$1,500.00 $1,500.00 $10,300.75 $10,300.75
$546.00 $79,170.00 $458.25 $66,446.25
$19.55 $127,075.00 $22.91 $148,915.00
$207,745.00 $225,662.00
SPECTRATURF GENERAL 2 CONSTRUCTORS INC.
I:\Public Works Admin\BID RESULTS\2026\CIP 26-759 Installation of rubberized turf surface
AGREEMENT
THIS AGREEMENT, made and entered into this 8TH day of September , 2026, by and between THE CITY OF LOMA LINDA, A MUNICIPAL CORPORATION, hereinafter called City, and R.E. Schultz Construction, Inc. , hereinafter called CONTRACTOR.
WITNESSETH, that the parties hereto do mutually agree as follows:
ARTICLE I: For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said City, said Contractor agrees with said City to perform and complete in a workmanlike manner all work required under the Project Specifications entitled:
INSTALLATION OF RUBBERIZED TURF SURFACE
FOR PLAYGROUND AT ELMER DIGNEO PARK (CIP 26-759)
In accordance with the Specifications and Drawings therefore, to furnish at his own expense all labor, materials, equipment, tools, and services necessary therefore, except such materials, equipment, and services as may be stipulated in said Specifications to be furnished by said City, and to do everything required by this Agreement and the said Specifications and Drawings.
ARTICLE II: For furnishing all said labor, materials, equipment, tools, and services, furnishing and removing all plant, temporary structures, tools, and equipment, and doing everything required by this Agreement and the said Specifications and Drawings; also for all loss and damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise during the prosecution of the work until its acceptance by said City, and for all risks of every description connected with the work; also for all expenses resulting from the suspension or discontinuance of work, except as in the said Specifications are expressly stipulated to be borne by said City; and for completing the work in accordance with the requirements of said Specifications and Drawings, said City will pay and said Contractor shall receive, in full compensation therefore, the price(s) named in the Bidding Schedule.
ARTICLE III: The City hereby employs said Contractor to perform the work according to the terms of this Agreement for the above mentioned price(s), and agrees to pay the same at the time, in the manner, and upon the conditions stipulated in the said Specifications; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.
ARTICLE IV: The Notice Inviting Bids, Instructions to Bidders, Proposal, Certificate of Non Discrimination by Contractors, Noncollusion Affidavits, Specifications, Drawings, and all addenda issued by the City with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made part of this Agreement.
R.E. Schultz Construction, Inc.
IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the day and year first above written.
THE CITY OF LOMA LINDA, CALIFORNIA
(CITY)
BY: ___________________________________
Amy Jones, Mayor
ATTEST:
BY: _________________________________________ (SEAL)
Lynette Arreola, City Clerk
__R.E. Schultz Construction, Inc.
Contractor
BY: ___________________________________
(Signature)
_______________________________________
(Title)
ATTEST:
BY: ___________________________________
(Signature)
_______________________________________
(Title)
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
F. Consider Approving the National Pollutant Discharge-Elimination System (NPDES) Stormwater Permit Implementation Agreement, Santa Ana Region, for the Regional Stormwater Permit Program Between the County of San Bernardino and Participating Permittees (Public Works) [CC] > RECOMMENDATION: Approve the agreement as recommended in the staff report.
Meeting
Tuesday, September 8, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 2F.
To
City Council
From
John Trujillo, Deputy Director Public Works
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that the City Council approve the National Pollutant Discharge-Elimination System (NPDES) Stormwater Permit Implementation Agreement, Santa Ana Region, between the City of Loma Linda and the San Bernardino County Flood Control District, subject to any revisions deemed necessary by the City Attorney.
BACKGROUND:
The current Municipal Separate Storm Sewer System (“MS4”) Permit is issued jointly to the County of San Bernardino, the San Bernardino County Flood Control District (collectively hereinafter referred to as “County”), and the sixteen incorporated cities (“co-permittees”) in the Santa Ana River Watershed portion of San Bernardino County. The San Bernardino County Flood Control District is the Principal Permittee. Its primary responsibilities are to administer the overall stormwater program in conjunction with the cities, lead in the development of programs, act as the liaison with water board staff and prepare the consolidated required reports. As part of the requirements of the permit, all co-permittees are required to enter into an “Implementation Agreement” which specifies the responsibilities of the co-permittees and establishes a cost-sharing formula for the program costs to be borne by each co-permittee.
The City Council approved the original NPDES Stormwater Implementation Agreement on April 28, 1992, and subsequently approved an amendment to the agreement on November 14, 1995.
In 2010, it was determined that the cost share formula contained ambiguities that prevented the County from annually calculating land use conditions as required under the agreement. As a result, a new Implementation Agreement was developed to establish a revised cost share formula for allocating area-wide NPDES permit program costs among the co-permittees.
The updated formula provided a more equitable method for determining each co-permittee's cost share percentage by balancing the impacts of population, land area, and equal participation, resulting in a fairer distribution of costs among both large and small jurisdictions.
The proposed new Implementation Agreement does not modify the existing cost share formula. The current methodology for calculating each co-permittee's share of program costs will remain unchanged.
The most significant revision in the proposed agreement is the elimination of the County overhead rate applied to County staff time spent on area-wide program activities. At one point, this overhead rate reached 117% of direct labor costs. Removing the overhead charge will result in substantial savings to the area-wide program budget. For example, in FY 2024/25, the total program budget was $3,944,093, of which approximately $527,000 was attributable to overhead costs. Additional revisions to the agreement include:
Modifying meeting requirements to align with the MS4 Permit requirements, or at a minimum, require quarterly meetings;
Revising the agreement term so that it remains in effect until a new agreement is executed or a party provides a one-year notice of withdrawal;
Establishing a deadline for co-permittees to pay their annual cost share contributions to ensure timely funding of Area-Wide Program activities; and
Removing obsolete provisions related to grants received under the American Recovery and Reinvestment Act. These revisions are intended to streamline the agreement, improve administrative efficiency, reduce program costs, and ensure consistency with current regulatory requirements.
ANALYSIS:
The proposed agreement outlines the responsibilities of the County, the Flood Control District, and the sixteen participating cities for implementing the regional MS4 stormwater permit. It also establishes how regional monitoring, reporting, public education, program management, and training will be funded.
The existing cost-sharing formula will remain unchanged and will continue to be based on equal participation, population, and land area. The primary financial benefit is the removal of the County’s overhead charge, which is expected to reduce regional program costs.
The total FY 2026/27 Areawide Stormwater Program budget is $4,935,036.00. After applying $2,250,000 in available fund balance and $30,000 in projected interest revenue, the remaining amount to be funded by the participating agencies is $2,655,036. The proposed Implementation Agreement does not modify the existing costsharing formula. Future program costs may increase following adoption and implementation of the new Regional MS4 Permit.
Future costs may increase once the new Santa Ana Regional MS4 Permit is adopted. However, approving the agreement will allow the City to continue participating in the regional stormwater program and meeting its permit requirements.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
The cost share for member agencies of the San Bernardino County Areawide Stormwater Program is calculated using the formula established in the Implementation Agreement, which is based on equal participation, population, and land area. For Fiscal Year 2026/27, the City of Loma Linda’s cost-share percentage is 1.99%, resulting in an annual contribution of $52,943. Funding for this program was included and paid for from the adopted Fiscal Year 2026-27 budget from the Sewer Fund under account no. 4053500-51830. There were no additional fiscal impacts and no budget amendments were required.
Attachments
NPDES MS4_Implementation_Agreement_Council_Version (1).pdf NPDES Budget Letter 2026-2027_Signed.pdf
June 8, 2010 MS4 MS4_Implementation_Agreement_Council_Version (1) 1
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
STORMWATER PERMIT IMPLEMENTATION AGREEMENT
SANTA ANA REGION
This AGREEMENT entered into as of this September 8, 2026, by San Bernardino County, (herein called the COUNTY), the San Bernardino County Flood Control District (herein called the DISTRICT), and the Cities of Big Bear Lake, Chino, Chino Hills, Colton, Fontana, Grand Terrace, Highland, Loma Linda, Montclair, Ontario, Rancho Cucamonga, Redlands, Rialto, San Bernardino, Upland, and Yucaipa (herein called the CITIES) establishes the responsibilities of each party with respect to compliance with National Pollutant Discharge Elimination System (NPDES) Stormwater regulations administered by the California Regional Water Quality Control Board, Santa Ana Region (SARWQCB) by the authority granted by the federal Clean Water Act (CWA) and its 1987 amendments and the Water Quality Act (WQA).
RECITALS
WHEREAS, Congress in 1987 amended Section 402 of the Federal Clean Water Act (33 U.S.C.A. 1342 (p)) to require the federal Environmental Protection Agency (EPA) to promulgate regulations for applications for permits for stormwater discharges; and WHEREAS, these permit regulations require the control of pollutants from stormwater discharges by requiring a National Pollutant Discharge Elimination System (NPDES) Permit for the discharge of stormwaters into waters of the United States; and
WHEREAS, these EPA regulations require NPDES permits for discharges from municipal separate storm sewer systems (MS4 Permit) on a system-wide or jurisdiction-wide basis; and WHEREAS, the State Legislature, in enacting the San Bernardino County Flood Control Act, created the San Bernardino County Flood Control District to provide for the control of flood and storm waters; and
WHEREAS, the Powers granted to the DISTRICT by the San Bernardino County Flood Control Act include carrying on technical and other investigations, examinations, or tests of all kinds, making measurements, collecting data, and making analyses, studies, and inspections pertaining to water supply, control of floods, use of water, water quality, nuisance, pollution, waste, and contamination of water both within and without the DISTRICT; and
WHEREAS, the CITIES, the COUNTY, and the DISTRICT desire to develop and implement an integrated stormwater discharge management program with the objective of improving water quality in the Santa Ana Watershed portion of San Bernardino County; and WHEREAS, the California State Water Resources Control Board (SWRCB) as designee of the EPA has delegated authority to the Regional Water Quality Control Board – Santa Ana Region (SARWQCB) for administration of the MS4 Permit program and issuance of MS4 Permits within the boundaries of their Region; and
June 8, 2010 MS4 MS4_Implementation_Agreement_Council_Version (1) 2 WHEREAS, the DISTRICT, COUNTY, and CITIES have been designated as joint permittees (Permittees) by the SARWQCB for the MS4 Permit issued to the County of San Bernardino; and WHEREAS, the DISTRICT has been designated as the Principal Permittee in the MS4 Permit; and WHEREAS, the COUNTY and the CITIES have been designated as the Co-permittees in the MS4 Permit; and
WHEREAS, cooperation between the CITIES, the COUNTY, and the DISTRICT to jointly file an application for the MS4 Permit is in the best interest of the CITIES, the COUNTY, and the DISTRICT; and
WHEREAS, the Permittees shall establish and maintain a Management Committee to coordinate compliance with MS4 Permit requirements and implement a Stormwater Management Program across all jurisdictions covered by this MS4 Permit; and NOW THEREFORE, the parties hereto do mutually agree as follows:
I. Filing Status. The COUNTY, DISTRICT, and CITIES will jointly file (unless directed to proceed separately by the SARWQCB) the application for an area-wide storm water permit.
The COUNTY, the DISTRICT, and each individual CITY will be a Permittee.
II. Management Committee. The DISTRICT, as Principal Permittee, and COUNTY and CITIES, as Co-permittees, shall support and facilitate compliance with area-wide MS4 Permit requirements and implementation of the Stormwater Management Program through the workings of the Management Committee. The responsibilities and structure of this committee shall include:
A. The purpose of the Management Committee shall be to develop policies, (including goals, needs, and priorities) budgets, and implementation strategies and plans for the area-wide Stormwater Management Program to ensure compliance with the MS4 Permit. The Management Committee shall evaluate implementation options and strategies and recommend implementation actions to the DISTRICT.
B. Each Permittee shall designate in writing at least one authorized representative and one alternate to participate in the Management Committee. Management Committee designees and alternates shall be authorized by their respective city council or governing board to cast votes on behalf of their jurisdiction to determine Stormwater Management Program budgets and all other program elements required to implement the areawide Municipal Stormwater Management Plan (MSWMP).
C. The Principal Permittee shall serve as the chairperson of the Management Committee.
June 8, 2010 MS4 MS4_Implementation_Agreement_Council_Version (1) 3 D. The Management Committee shall meet at the frequency required by the MS4 Permit or on a quarterly basis.
E. Ten (10) authorized representatives present in person at a scheduled meeting constitute a quorum for the transaction of business of the Management Committee. If a quorum is not present at a scheduled Management Committee meeting, less than a quorum may adjourn the meeting. For all Management Committee actions other than approval of the budget as set forth in Section VII.C.1. of this AGREEMENT, a majority vote of the quorum shall decide any question brought before the Management Committee for decision.
F. The Management Committee shall support Stormwater Management Program implementation by providing guidance to the Principal Permittee with respect to stormwater program administration and approving elements of the areawide MSWMP.
G. The Management Committee may establish subcommittees to support the work of the Management Committee. Subcommittees shall include interested members of the Management Committee, and/or other Permittee staff with necessary expertise. Subcommittees may develop recommendations for Management Committee consideration. Such recommendations require majority approval by members of the subcommittee on a one vote per Permittee basis.
H. Approval of Management Committee decisions will require a majority vote of the authorized representatives or alternates in attendance, on a one vote per Permittee basis. In the event that the Management Committee does not approve a subcommittee recommendation, the item will be directed back to the subcommittee for reconsideration.
I. All parties to this AGREEMENT achieve cost savings by working collectively to implement the areawide stormwater program. To maximize these cost savings, the Permittees agree that:
1. Each authorized representative shall actively participate in Management Committee meetings;
2. Each Permittee shall actively participate in at least one subcommittee, either through the authorized representative or other authorized designee. Participation will be defined as attendance at fifty percent (50%) or more of subcommittee meetings held in a given fiscal year.
June 8, 2010 MS4 MS4_Implementation_Agreement_Council_Version (1) 4 III. Principal Permittee Responsibilities.
The DISTRICT, acting through its Board of Supervisors, is the Stormwater Program Administrator for purposes of this AGREEMENT. The DISTRICT shall have administrative responsibilities and shall be reimbursed for its time expended on behalf of the Stormwater Program. These rates include actual hourly rate including fringe benefits plus any other direct cost(s). Materials are to be reimbursed at direct cost.
The DISTRICT, while acting as administrator, will strive to implement the policies, budget, and required program elements according to the recommendations of the Management Committee. In turn, the Management Committee will work in good faith with the DISTRICT to make reasonable policy, budget and required program element recommendations to the DISTRICT. The Parties recognize and acknowledge, however, that the DISTRICT, as governed by the San Bernardino County Flood Control District Board of Supervisors, retains final authority regarding the nature and manner in which the recommendations of the Management Committee shall be executed.
In the event that the DISTRICT proposes to implement an approach different than the one recommended by the Management Committee, the DISTRICT's proposed alternative action shall be communicated to the Management Committee at the next available meeting of the Management Committee. If the Management Committee approves the alternative action, then the cost sharing provisions of this AGREEMENT shall govern the allocation of any costs associated with that alternative action. If, in good faith, the Management Committee does not approve the alternative action, the DISTRICT may implement the alternative action, but the DISTRICT shall be solely responsible for paying the increased costs, if any, resulting from the alternative action. This increased cost shall be measured by the difference between the cost of the alternative action and the estimated cost of the action as reasonably recommended by the Management Committee.
If the DISTRICT’S proposed alternative implementation action involves an increase in program costs, that alternative implementation action shall not be adopted until such time as each authorized representative of the Management Committee has had 45 days to relay that alternative implementation action to its various governing bodies for approval. CITIES and COUNTY shall have no responsibility for the incremental increase in cost associated with an alternative action that is not approved by the Management Committee after 45 days has passed with the governing bodies failing to approve the alternative implementation action.
The DISTRICT will act as the contracting party, on behalf of the Co-permittees for Stormwater Management Program contracts and agreements with all consultants, contractors, vendors or other entities as recommended by the Management Committee.
The DISTRICT, if recommended by the Management Committee, may act on behalf of the Copermittees as applicant in preparing and submitting grant proposals, and may act as administrator for any awarded grant funds.
The DISTRICT, if recommended by the Management Committee, will act on behalf of the Stormwater Program as the contracting party and signatory in joint agreements with other municipal stormwater programs and stakeholders for regional benefits and cooperation.
June 8, 2010 MS4 MS4_Implementation_Agreement_Council_Version (1) 5 As the Principal Permittee under the MS4 Permit, the DISTRICT shall coordinate all area-wide MS4 Permit activities and manage the Stormwater Management Program by:
A. Conducting chemical, biological and bacteriological water quality monitoring on behalf of the areawide program as required by the MS4 Permit.
B. Implementing management programs, monitoring programs, and related plans as required by the MS4 Permit.
C. Preparing and submitting to the Executive Officer (SARWQCB) unified reports, plans, and programs necessary to comply with the MS4 Permit.
D. Coordinating and conducting Management Committee meetings as specified in the MSWMP.
E. Taking the lead role in initiating and developing area-wide programs and activities necessary to comply with the MS4 Permit.
F. Participating, as needed, in any subcommittees formed to facilitate MS4 Permit requirements.
G. Providing technical and administrative support and inform the Co-permittees of the progress of other pertinent municipal programs, pilot projects, research studies, and other information to facilitate implementation of Co-permittees’ stormwater program.
H. Coordinating the implementation of area-wide Stormwater Management Program activities such as a monitoring program, public education, and pollution prevention.
I. Gathering and disseminating information on the progress of statewide municipal stormwater programs and evaluating the information for potential use in the execution of the MS4 Permit.
J. Monitoring the implementation of the plans and programs required by the MS4 Permit and determining their effectiveness in attaining water quality standards.
K. Coordinating with SARWQCB activities pertaining to implementation of the MS4 Permit, including the submittal of all required reports, plans, and programs.
L. Soliciting and coordinating public input for any major proposed stormwater management programs and implementation plans.
June 8, 2010 MS4 MS4_Implementation_Agreement_Council_Version (1) 6 M. Developing and implementing mechanisms, performance standards, etc., to promote consistent implementation of Best Management Practices among the Permittees.
N. Cooperating in watershed management programs and regional and/or statewide monitoring programs.
IV. Co-permittee Responsibilities. The Co-permittees shall support the Principal Permittee by:
A. Preparing and submitting to the Principal Permittee in a timely manner all required information necessary to comply with permit reporting requirements. Timely completion of Permittee annual report information is considered meeting the deadline if received on or before September 15th of each reporting year.
B. Notifying the Principal Permittee immediately, in writing, of any changes to the designated representative to the Management Committee.
C. Reviewing and commenting on all plans, strategies, management programs, and monitoring programs, as developed by the Principal Permittee or a subcommittee of the Management Committee.
D. Conducting and/or coordinating with the Principal Permittee on any surveys or characterizations needed to identify pollutant sources from specific drainage areas.
V. Compliance Responsibilities. The DISTRICT, COUNTY and CITIES are individually responsible for implementing all MS4 Permit requirements within their respective jurisdictions. The Management Committee does not assume any responsibility for implementing the Stormwater Management Programs for the Principal Permittee or any other Permittee or for ensuring that the Principal Permittee or the Co-permittees implement programs consistent with the recommendations of the Management Committee.
VI. Indemnification and Insurance. Each party shall indemnify, defend, and hold harmless the other parties to this AGREEMENT from and against any and all liability and expense arising from any act or omission of the indemnifying party, its authorized officers, employees, agents, and volunteers in connection with the performance of this AGREEMENT, including, but not limited to reasonable defense costs, reasonable legal fees, claims, actions, damages, liability, and causes of action for damages of any nature whatsoever; provided, however, that no party shall indemnify another party for that party’s own negligence or willful misconduct.
In the event a party, or parties, to this AGREEMENT is/are found to be comparatively at fault for any claim, action, loss or damage which results from their respective obligations under this AGREEMENT, the party, or parties shall indemnify the other party/parties to the extent of its/their comparative fault. Furthermore, if a party attempts to seek recovery from the other for Workers’ Compensation benefits paid to an employee, the parties agree that any alleged negligence of the employee shall not be construed against the employer of that employee.
June 8, 2010 MS4 MS4_Implementation_Agreement_Council_Version (1) 7 The parties to this AGREEMENT are authorized self-insured public entities for purposes of Professional Liability, Automobile Liability, General Liability, and Workers’ Compensation and warrant that through their programs of self-insurance, they have adequate coverage or resources to protect against liabilities arising out of their performance under this AGREEMENT.
VII. Program Costs. The responsibilities for payment of all shared costs of equipment, services, contracted analytical services, and the cost of implementing the MS4 Permit, shall be distributed among the DISTRICT, COUNTY, and CITIES as follows:
A. The DISTRICT shall contribute 5% of the annual Program Costs; the other Permittees shall be responsible for the remaining 95% of the Program Costs.
B. The annual budget shall separate program costs into four Program Areas:
1. Monitoring, which shall include any water quality and hydrographic monitoring and laboratory analyses.
2. Public Education, which shall include all public outreach programs.
3. Program Management & Regulatory Activities, which includes administrative, reporting and regulatory activities.
4. Training, which addresses any training conducted to implement the stormwater management program.
C. The Principal Permittee shall prepare and implement an annual operating budget with the participation of the Permittees. The budget year shall coincide with the fiscal year of the DISTRICT, July 1 – June 30.
1. The Principal Permittee will forward the annual operating budget for the forthcoming year to the Co-permittees for review and approval.
The review period shall be from the first business day of November to the first business day of December of each year. During the review period, the Co-permittees may provide written comments on the budget to the Principal Permittee. The Fiscal Subcommittee will review the comments on the budget and endorse a draft budget for Management Committee approval. The Management Committee will consider the draft budget for approval at the January meeting. An affirmative response from a majority of the total number of authorized representatives or authorized alternates is required for approval.
June 8, 2010 MS4 MS4_Implementation_Agreement_Council_Version (1) 8 D. For Fiscal Year 2025/26, the Permittees cost share shall be as follows:
PERMITTEE PERCENTAGE SHARE
Big Bear Lake 1.63
Chino 4.93
Chino Hills 5.22
Colton 3.43
Fontana 9.49
Grand Terrace 1.66
Highland 3.62
Loma Linda 2.31
Montclair 2.43
Ontario 9.00
Rancho Cucamonga 8.35
Redlands 5.12
Rialto 5.33
San Bernardino 10.60
Upland 4.14
Yucaipa 4.19
County 13.54
District 5.00
TOTAL 100
E. For Fiscal Year 2026/27, and all subsequent fiscal years the Permittees cost share shall be determined annually according to the methodology provided in Appendix A.
F. For Fiscal Year 2026/27, and all subsequent fiscal years, the Permittees annual cost share shall be calculated by November 1 of each year and shall be included in the annual budget proposal.
G. The DISTRICT shall invoice each CITY and the COUNTY for its annual deposit after July 1, the start of the fiscal year. Each CITY and the COUNTY shall pay the deposit within 60 days of the date of the invoice. Each CITY’s and the COUNTY’s deposit shall be based on their prorated share of the approved annual budget, reduced for any surplus identified in the prior fiscal year-end accounting.
H. The DISTRICT shall make reasonable efforts to inform the Management Committee during the fiscal year of potential exceedances of the approved June 8, 2010 MS4 MS4_Implementation_Agreement_Council_Version (1) 9 budget that may require the Parties to increase the deposits. If at any time during a fiscal year the program costs exceed the sum of the deposits, the DISTRICT shall submit invoices to the CITIES and the COUNTY to recover the deficit. The share for each CITY and the COUNTY shall be prorated according to the formula above (see Paragraphs D and E of this Section). Each CITY and COUNTY shall pay the invoice within 60 days of the billing date.
I. The DISTRICT shall prepare a fiscal year end accounting at the end of each fiscal year and distribute copies to the Permittees for their review by October 31 of that year. Permittees shall have 30 calendar days from the date of their receipt of the fiscal year end accounting to dispute in writing or concur with the findings. If the fiscal year end accounting results in costs exceeding the sum of the deposits (including interest earnings), the DISTRICT shall invoice each CITY and the COUNTY for its prorated share of the excess cost. Each CITY and the COUNTY shall pay the billing within 60 days of the date of the invoice. If the fiscal year end accounting results in the sum of the deposits (including interest earnings) exceeding costs, the excess deposits will carry forward to reduce the billings for the following year.
J. Upon termination of the program, a final accounting shall be performed by the DISTRICT. If costs exceed the sum of the deposits (including interest earnings), the DISTRICT shall invoice each CITY and the COUNTY for its prorated share of the excess. Each CITY and the COUNTY shall pay the invoice within 60 days of the date of the invoice. If the sum of the deposits (including interest earnings) exceeds the costs, the DISTRICT shall reimburse to each CITY and the COUNTY its prorated share of the excess (including any interest earnings remaining), within 30 days of the final accounting.
K. Each CITY and the COUNTY shall bear the financial responsibility for implementing the program within its jurisdictional boundaries, including any applicable MS4 permit fees, as outlined in Section V.
L. The annual administrative costs (includes actual hourly rate including fringe benefits plus any other direct cost) incurred by the DISTRICT shall be included in the budget for the Areawide Program Costs and paid according to this Section, Section III and Appendix A.
M. The financial responsibility for this AGREEMENT will be effective on the date this AGREEMENT takes effect.
VIII. Term of the AGREEMENT. The term of the AGREEMENT coincides with the current MS4 Permit (Order No. R8-2010-0036) and subsequent MS4 Permits that list the DISTRICT, COUNTY, and the CITIES as Permittees. This AGREEMENT shall take effect on the date it is approved by all parties. This AGREEMENT shall terminate upon the effective date of a new implementation agreement approved by all parties which will supersede this AGREEMENT.
June 8, 2010 MS4 MS4_Implementation_Agreement_Council_Version (1) 10 IX. Additional Parties. Any city or other entity which wishes to be a Permittee on the San Bernardino County MS4 Permit that was issued by SARWQCB shall agree to the provisions in this funding agreement and shall sign this AGREEMENT prior to being included in the permit. The date of initiation, for determining participant costs for any new Permittee shall be the date of inclusion in the San Bernardino County MS4 Permit issued by SARWQCB. The cost for adding any additional Permittee to the program, including additional permit and processing fees, shall be paid by the added Permittee. Monies, if any, to be reimbursed to the existing Permittees shall be credited to their respective annual program operating fees for the following budget year.
X. Withdrawal from the AGREEMENT. A Permittee may withdraw from this AGREEMENT at the end of any fiscal year with written notice being received by the DISTRICT 1 year prior to the end of the fiscal year. A withdrawing Permittee will not be allowed refunds for tasks, projects or studies already underway in which funds have been obligated for the fiscal year.
The withdrawing Permittee shall be responsible for all assessed penalties as a consequence of withdrawal. The cost allocations to the remaining members will be calculated in the following budget year.
XI. Breach. Failure to comply with the terms of this AGREEMENT is a breach of the agreement.
If a breach is not cured within ninety (90) days after receiving a notice to cure the breach by a permittee, permittee in breach may be terminated from this AGREEMENT by a majority vote of the Management Committee.
XII. Non-compliance with MS4 Permit Requirements. Any Permittee found in non-compliance with the conditions of the MS4 Permit within their jurisdictional responsibilities shall be solely liable for any assessed penalties, pursuant to Section 13385 of the Water Code.
Penalties that apply to all the Permittees shall be assessed according to the formula in Appendix A.
XIII. Legal Action/Costs/Attorney Fees. Where any legal action is necessary to declare any party’s rights hereunder or enforce any provision hereof for any damages by reason of an alleged breach of any provisions of this AGREEMENT, each party shall bear its own attorney’s fees and costs incurred in conjunction with such legal action regardless of who is found to be the prevailing party. This section shall not apply to those costs and attorney’s fees arising from any third party legal action against a party hereto and payable under Section VI, Indemnification and Insurance.
XIV. Amendments to the AGREEMENT. This AGREEMENT may be amended by consent of a three-quarters majority of the Permittees (rounded to the nearest whole number).
Amendments to this AGREEMENT may be adopted and executed concurrently, and shall become effective upon its execution by a majority of the Permittees as defined above.
XV. Authorized Signatories: Each Permittee will determine who will be the authorized signatory.
This person shall be authorized to execute the application(s) for MS4 Permit(s) and take all other procedural steps necessary to file the application(s) for MS4 Permits.
June 8, 2010 MS4 MS4_Implementation_Agreement_Council_Version (1) 11 XVI. Notices. All notices shall be deemed duly given if delivered by hand; or five (5) working days after deposit in the U.S. Mail, certified mail, return receipt requested.
XVII. Governing Law. This AGREEMENT will be governed and construed in accordance with laws of the State of California. If any provision or provisions of this AGREEMENT shall be held to be invalid, illegal or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired hereby. Any legal action which arises out of or is in any way related to this AGREEMENT shall be brought in the Superior Court of the San Bernardino County.
XVIII. Consent to Breach not Waiver. No term or provision hereof shall be deemed waived and no breach excused, unless such waiver or consent shall be in writing and signed by any Permittee to have waived or consented. Any consent by any Permittee to, or waiver of, a breach by the other whether expressed or implied, shall not constitute a consent to, waiver of, or excuse for any other different or subsequent breach.
XIX. Reserved.
XX. Applicability of Prior Agreements. This document constitutes the entire AGREEMENT between the Permittees with respect to the subject matter; all prior agreements, representation, statements, negotiations, and undertakings are superseded hereby and shall be deemed terminated upon the effective date of this AGREEMENT.
XXI. Execution of the AGREEMENT. This AGREEMENT may be executed in counterpart and the signed counterparts shall constitute a single instrument.
XXII. No Separate Entity. This AGREEMENT established a framework for PERMITTEE cooperation on storm water issues. Nothing in this AGREEMENT shall be construed to create an entity separate from the local agencies that join in this cooperative effort.
June 8, 2010 MS4 MS4_Implementation_Agreement_Council_Version (1) 12 IN WITNESS WHEREOF, the parties hereto execute this Agreement as of the day and year first set forth above.
CONTRACTOR: CITY:
City of Loma Linda, A Municipal Corporation
Signed: Signed:
By: By: Amy Jones
Typed/Printed Name Typed/Printed Name
Title: Title: Mayor
ATTEST:
Lynette Arreola, City Clerk
APPROVED AS TO FORM:
Diane Robbins, City Attorney
June 8, 2010 MS4 MS4_Implementation_Agreement_Council_Version (1) 13
APPENDIX A
A. The DISTRICT shall pay five percent (5%) of the total annual cost, and the COUNTY and the remaining Co-permittees, collectively, shall pay the remaining ninety-five percent (95%) of the total annual cost pursuant to the formula set forth in Paragraph C, below.
B. The Permittees total annual cost share is the sum of the individual cost-shares calculated for each Program Cost Area.
C. The Permittees annual cost share for each Program Cost Area (PCAi) shall be calculated using three cost factors:
1. Base, which represents the percentage of the program costs equally applied to all Permittees. The base (B) fraction is calculated as follows:
B = 1/N, where N = number of Permittees
2. Relative Population, which represents the percentage of the program costs based on the relative population of each Permittee. Relative population (RP) of each Permittee shall be calculated annually from annual population estimates issued by the California Department of Finance (E-1 Table).
RPi = (Pi/Ptotal), where
RPi = relative population of Permittee (i)
Pi = population of Permittee (i)
Ptotal = total population for area covered by the area-wide permit
3. Relative Land Area, which represents the percentage of the program costs based on the relative land area of each Permittee. Relative Land Area (RLA) shall be calculated as follows:
a. The calculation of relative land area within each Permittee’s jurisdiction shall exclude land under tribal, state or federal jurisdiction, or any land excluded by the State Water Resources Control Board. Any Permittee seeking to exclude lands under this Section shall specifically request that exclusion from the Principal Permittee by providing the request in writing along with necessary documentation no later than October 1 to be considered for inclusion in the next year’s annual budget. The requesting Permittee has the burden of proving entitlement to any exemption so requested.
b. The method for calculating relative land area shall be determined from the Assessor’s Parcel data provided by the COUNTY Information Services Department.
June 8, 2010 MS4 MS4_Implementation_Agreement_Council_Version (1) 14 RLAi = (Li/Ltotal), where
RLAi =relative land area of Co-permittee (i)
Li = land area of Co-permittee (i), less excluded lands Ltotal = total land area under permit jurisdiction
D. The Permittee’s cost share for each individual Program Cost Area is based on the relative importance of the cost factors to the Program Cost Area. The cost share calculation for each Program Cost Area is as follows:
PCAi = [(B * Xi * ABi) + (RPi * Yi * ABi) + (RLAi * Zi * ABi)] Where,
PCAi = Permittee’s cost share for PCAi
ABi = Annual budget for PCAi
B = Base fraction for each Permittee
Xi = Percentage apportioned to the base for PCAi
RPi = Relative population of Permittee(i)
Yi = Percentage apportioned to relative population for PCAi RLAi = Relative land area of the Permittee(i)
Zi = Percentage apportioned to relative land are for PCAi E. The Permittee’s total annual cost share shall be calculated by summing the cost shares calculated for each individual Program Cost Area:
Permittee’s annual cost share = PCA1 + PCA2 + PCA3 + PCA4 Table 1. Budget Year [DATE]
Program Cost Areas
(PCAi)
Percent of the Program Cost Area
Apportioned to each Cost Factor
Base
(Xi)
Relative
Populatio
n (Yi)
Relative
Land
Area (Zi)
Monitoring (PCA1) 10% 30% 60%
Public Education (PCA2) 10% 80% 10%
Program Management &
Regulatory Activities
(PCA3)
30% 50% 20%
Training (PCA4) 30% 60% 10%
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
G. Consider Adopting Council Bill #R-2026-41 – A Resolution Approving Final Parcel Map No. 20665 (Northeast Corner of Mountain View Avenue and Business Center Drive) (Public Works) [CC] > RECOMMENDATION: Adopt, as recommended in the staff report, Council Bill #R-2026-41 (Resolution). Resolution title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, APPROVING A TENTATIVE PARCEL MAP WAIVER AND APPROVING FINAL PARCEL MAP 20665 (ALONG MOUNTAIN VIEW AVENUE AND BUSINESS CENTER DRIVE) Meeting
Tuesday, September 8, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 2G.
To
City Council
From
John Trujillo, Deputy Director Public Works
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that the City Council adopt Council Bill No. R-2026-41 approving Final Parcel Map No. 20665, waive the reading of the resolution in its entirety, and direct that it be read by title only:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, APPROVING A TENTATIVE PARCEL MAP WAIVER AND APPROVING FINAL PARCEL MAP 20665 (ALONG MOUNTAIN VIEW
AVENUE AND BUSINESS CENTER DRIVE)
BACKGROUND:
The purpose of Final Parcel Map No. 20665 is to subdivide approximately 4.3 acres into four (4) parcels to accommodate the approved Mountain View Business Center development. The proposed parcel sizes are as follows:
Parcel 1: 0.96 acres
Parcel 2: 1.00 acre
Parcel 3: 0.18 acres
Parcel 4: 2.16 acres
These parcel sizes and uses match the approved Tentative Parcel Map.
ANALYSIS:
The Final Parcel Map has been reviewed by City staff and determined to be technically correct and consistent with the approved Tentative Parcel Map No. 20665, applicable conditions of approval, the California Subdivision Map Act, and the City's subdivision requirements. The map is now ready for City Council approval and subsequent recordation.
ENVIRONMENTAL IMPACT:
The environmental analysis for the project was previously completed through the adoption of an Initial Study/Mitigated Negative Declaration (IS/MND) in accordance with the California Environmental Quality Act (CEQA). Approval of the Final Parcel Map is consistent with the previously approved environmental documentation and does not require additional environmental review.
FINANCIAL IMPACT:
No financial impact.
Attachments
Resolution_Parcel Map 20665.pdf
Parcel Map 20665 Complete Final Map 8-25-26 (1).pdf
26.08.25 - TL to Loma Linda Final Map Sub 4.pdf
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA
LINDA, CALIFORNIA, APPROVING A TENTATIVE PARCEL MAP
WAIVER AND APPROVING FINAL PARCEL MAP 20665 (ALONG
MOUNTAIN VIEW AVENUE AND BUSINESS CENTER DRIVE)
WHEREAS, the purpose of this map is to subdivide an existing lot into four lots for development purposes along Mountain View Avenue and Business Center Drive; and WHEREAS, Parcel Map 20665 has been filed with the Public Works Department and has been checked for technical correctness and requirements of the Subdivision Map Act; and WHEREAS, off-site improvements will be guaranteed and constructed to City standards with permit and inspection; and
WHEREAS, no additional Right-of-Way is required; and
WHEREAS, the City Council has the authority to waive certain requirements under section 16.04.110 of the Loma Linda Municipal Code.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Loma Linda hereby approves Final Parcel Map 20665.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Loma Linda, California, this 8TH day of September 2026 by the attached vote.
Amy Jones. Mayor
ATTEST:
Lynette Arreola, City Clerk
Resolution No.
CERTIFIED VOTE
I, Lynette Arreola, City Clerk of the City of Loma Linda, State of California, do hereby certify that the foregoing Resolution No. XXX was duly adopted by the City Council at a meeting thereof held on the 8th day of September 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF I have hereto set my hand or affixed the Seal of the City of Loma Linda this 8th day of September 2026.
Lynette Arreola, City Clerk
City of Loma Linda
LETTER OF TRANSMITTAL
TO:
DATE:
CLIENT /No.:
SUBJECT:
VIA: THE FOLLOWING: FOR YOUR:
Messenger Originals Approval
Express Copies Use
Fax Report Distribution
Pickup Specifications Review &Comment
Mail Plans Information
Other Email Other Record
DESCRIPTION / COMMENTS:
Transmitted herewith:
Transmittal
Final Map – Revised
CORS Closure
EWPP Closure
GISA Closure
P598 Closure
Response to Comments
Received by:
CITY OF LOMA LINDA 08/25/2026
PM20665
FINAL MAP SUB 4
222214 – LOMA LINDA
4M Engineering and Development
41635 Enterprise Circle North, Suite B
Temecula, CA 92590-5614
(951) 296-3466
___________________________
Sign
___________________________ __________
Print Date
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
H. Consider Adopting Council Bill #R-2026-45 - A Resolution Accepting and Executing the Certificate of Acceptance and Grant Deed from Highpointe Groves, LLC, for Parcel 3 of Parcel Map No. 20681, Known as the Oak Woodland Preserve Park (Public Works) [CC]
> RECOMMENDATION: Adopt, as recommended in the staff report, Council Bill R-2026-45 (Resolution). Resolution title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE OFFER OF DEDICATION FOR PARCEL 3 OF PARCEL MAP NO. 20681 FOR PARK PURPOSES Meeting
Tuesday, September 8, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 2H.
To
City Council
From
John Trujillo, Deputy Director Public Works
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that the City Council adopt Council Bill R-2026-45, waiving the reading of the full resolution and reading by title only a resolution accepting the conveyance of Parcel 3 of Parcel Map No. 20681 from Highpointe Groves, LLC, a California limited liability company, to the City of Loma Linda by Grant Deed for public park purposes; authorizing the City Manager to execute the Certificate of Acceptance and any documents necessary to complete the transfer; and directing the City Clerk to arrange for recordation of the Grant Deed and Certificate of Acceptance with the San Bernardino County Recorders, subject to any revisions deemed necessary by the City Attorney. Resolution title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE OFFER OF DEDICATION FOR PARCEL 3 OF PARCEL MAP NO. 20681 FOR
PARK PURPOSES
BACKGROUND:
Parcel 3 (3.594 acres) is proposed to be conveyed from Highpointe Groves, LLC to the City of Loma Linda by grant deed for public park purposes. Acceptance of the parcel will formalize the conveyance to the City and document its intended public use.
Highpointe Groves, LLC prepared the Grant Deed, including the legal description and applicable exhibits. The City prepared the Certificate of Acceptance to accompany the Grant Deed for recordation.
ANALYSIS:
The proposed action authorizes acceptance of Parcel 3 of Parcel Map 20681 and executes the Certificate of Acceptance. Upon approval, the Grant Deed and Certificate of Acceptance will be submitted to the San Bernardino County Recorder to document the conveyance.
Highpointe Groves, LLC has indicated that Parcel 3 was previously dedicated to and is currently owned by the City.
Staff shall verify the recorded ownership and dedication documents to determine whether the proposed grant deed completes the transfer or confirms the prior dedication.
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
No financial impact.
Attachments
Resolution_PM 20681_GD_COA.pdf
FINAL MAP 20681.pdf
1 RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE OFFER OF DEDICATION FOR PARCEL 3 OF PARCEL MAP NO. 20681 FOR PARK PURPOSES WHEREAS, Highpointe Groves, LLC., ”Developer”, a California limited liability company, executed an offer of dedication (“Offer of Dedication”) by the following instrument:
Parcel Map No. 20681 filed in Book 268 of Parcel Maps at Pages 1 through 3, for park purposes, with regards to Parcel 3 (“Property”), known as Oak Woodland Preserve Park, which has not yet been formally accepted by the City; and WHEREAS, Government Code Section 27281 provides that instruments conveying an interest in real property to the City may not be recorded without a Certificate of Acceptance approved by the City Council; and
WHEREAS, Government Code Section 27281 also provides that the City Council may, by a resolution, authorize one or more officers to accept instruments conveying an interest in real property by executing a Certificate of Acceptance; and WHEREAS, the City Council desires to delegate to the City Manager the authority upon receipt of the Grant Deed as Exhibit “A” executed by the Developer and reflecting the Offer of Dedication to execute the Certificate of Acceptance as Exhibit “B” on behalf of the City.
WHEREAS, the Certificate of Acceptance and Grant Deed for accepting the aforementioned Offer of Dedication for the Property shall be recorded with the San Bernardino County Assessor-Recorder-Clerk Office once this resolution is adopted by City Council; and
WHEREAS, the City Council has the authority to waive certain requirements under section 16.04.110 of the Loma Linda Municipal Code.
NOW, THEREFORE, BE IT RESOLVED, that the City of Loma Linda does authorize acceptance of the Grant Deed, a copy of which is attached hereto as Exhibit “A” by Certificate of Acceptance in the form attached hereto as Exhibit “B” of the Offer of Dedication for park purposes of Parcel 3 of Parcel Map No. 20681 filed in Book 268 of Parcel Maps at Pages 1 through 3, known as Oak Woodland Preserve Park.
Upon receipt of the executed Grant Deed from the Developer, the City Manager shall be authorized and directed to record the Grant Deed and Certificate of Acceptance and recorded with the San Bernardino County Assessor-Recorder-Clerk Office.
PASSED, APPROVED AND ADOPTED by the City Council of City of Loma Linda on this 8th day of September 2026 by the attached vote.
Amy Jones, Mayor
ATTEST:
______________________________________
Lynette Arreola, City Clerk
___________________________________________
Resolution No.
CERTIFIED VOTE
I, Lynette Arreola, City Clerk of the City of Loma Linda, State of California, do hereby certify that the foregoing Resolution No. XXX was duly adopted by the City Council at a meeting thereof held on the 8
th day of September 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF I have hereto set my hand or affixed the Seal of the City of Loma Linda this 8
th day of September 2026.
Lynette Arreola, City Clerk
City of Loma Linda
Resolution No.
EXHIBIT “A”
GRANT DEED
Resolution No.
EXHIBIT “B”
CERTIFICATE OF ACCEPTANCE
Resolution No.
LYNETTE ARREOLA
RECORDING REQUESTED BY:
AND
WHEN RECORDED MAILED TO:
LYNETTE ARREOLA
CITY CLERK
CITY OF LOMA LINDA
25541 BARTON ROAD
LOMA LINDA, CA 92354
CERTIFICATE OF ACCEPTANCE OF AN INTEREST IN REAL
PROPERTY BY THE CITY OF LOMA LINDA
(GOVERNMENT CODE SECTION 27281)
OAK WOODLAND PRESERVE PARK
Parcel 3 of Parcel Map No. 20861
This is to certify that the interest in real property conveyed by the Grant Deed dated ____________________, from Highpointe Communities to the City of Loma Linda, a municipal corporation, concerning Parcel 3 of Parcel Map No. 20861, known as Oak Woodland Preserve Park, located in the City of Loma Linda, County of San Bernardino, State of California, as more particularly described in the Grant Deed, is hereby accepted for public park purposes by order of the City Council pursuant to Resolution No. ____________, adopted on ____________________. The City of Loma Linda, as grantee, consents to recordation of the Grant Deed by its duly authorized officer, the City Manager.
City of Loma Linda, a municipal corporation
Date: ________________________________
By: _________________________________
T. Jarb Thaipejr, City Manager
ATTEST:
____________________________________
Lynette Arreola, City Clerk
APPROVED AS TO FORM:
____________________________________
Diane Robbins, City Attorney
APN: N/A
SPACE ABOVE THIS LINE FOR RECORDER’S USE
EXEMPT FROM FILING FEES, GOVERNMENT CODE SECTION 6103 AND 27383 |
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
I. Consider Accepting and Approving the Notice of Completion for the Fiber Optic Installation at Beaumont Avenue and Nevada Street (CIP 26-677) - Contractor: HHS Construction, Inc. (Public Works) [CC] > RECOMMENDATION: Accept the project as complete and authorize recordation of Notice of Completion documents as recommended in the staff report.
Meeting
Tuesday, September 8, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 2I.
To
City Council
From
Julia Loeffert, Executive Assistant
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that the City Council accept this project as substantially complete and authorize the City Clerk to file the Notice of Completion.
BACKGROUND:
On June 23, 2026, City Council awarded the contract to HHS Construction, Inc. of Ontario in the amount of $70,254.67, with an approved contingency of $7,000.00. The final project cost was completed within budget of $70,254.67. The contractor performed professionally and completed the work satisfactory.
Attached is the Notice of Completion for the subject project. Upon City Council authorization, the City Clerk will submit the Notice of Completion for recordation. The one (1) year warranty provided by the contractor will commence from the date of recordation.
ANALYSIS:
N/A
ENVIRONMENTAL IMPACT:
N/A
FINANCIAL IMPACT:
Funding for this project is included in the Fiscal Year 2026-27 Adopted Budget in the Water Fund under Account No. 4657010-58845 (Water Production – Technology Systems). No budget amendment is required.
Attachments
NOC Fiber Optic Cable Install @ Beaumont Ave and Nevada St CIP 26-677.pdf
LYNETTE ARREOLA
RECORDING REQUESTED BY:
AND
WHEN RECORDED MAIL TO:
LYNETTE ARREOLA
CITY CLERK
CITY OF LOMA LINDA
25541 BARTON ROAD
LOMA LINDA CA 92354
APN: N/A SPACE ABOVE THIS LINE FOR RECORDER’S USE
EXEMPT FROM FILING FEES, GOVERNMENT CODE SECTION 6103
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described:
2. The FULL NAME of the OWNER is City of Loma Linda
3. The FULL ADDRESS of the OWNER is 25541 Barton Road, Loma Linda, CA 92354
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee. (If other than fee, strike “in fee” and insert, for example “purchaser under contract of purchase” or “lessee.”)
5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
Names Addresses
6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:
Names Addresses
7. A work of improvement on the property hereinafter described was COMPLETED August 18, 2026
8. The work of improvement completed is described as follows: Fiber Optic Cable Installation at Beaumont Avenue and Nevada Street (CIP 26-677)
9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is HHS Construction, Inc, 2042 S. Grove Ave., Ontario, CA 91761
10. The street address of said property is Beaumont Avenue and Nevada Street
11. The property on which said work of improvement was completed is in the City of Loma Linda County of San Bernardino , State of California, and is described as follows:
Fiber Optic Cable Installation at Beaumont Avenue and Nevada Street (CIP 26-677) Signature of Owner or Agent Owner Date:
Lynette Arreola, City Clerk
Verification of INDIVIDUAL owner : I, the
undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contends thereof, and that the facts stated therein are true and correct.
Date and Place (Signature of owner named in paragraph 2) Verification for NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the City Clerk of the aforesaid interest or “PRESIDENT, PARTNER, MANAGER, AGENT, ETC.”
in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.
Date and Place (Signature of person signing on behalf of owner) Lynette Arreola, City Clerk
I:\Public Works Admin\Staff Reports\Notice of Completion\Fiber Optic Cable Install @ Beaumont Ave and Nevada St CIP 26-677.doc City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
J. Consider Approving the Renewal of a Three-Year Warranty Agreement with Western Audio-Visual & Security for the Annual Amount of $12,750 for Fiscal Year 2026-27 and Approving a Supplemental Appropriation of $5,100 from the General Fund Fund Balance to Partially Fund the Fiscal Year 2026–27 Annual Contract Amount (Information Technology) [CC]
> RECOMMENDATION: Approve warranty agreement as recommended in the staff report.
Meeting
Tuesday, September 8, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 2J.
To
City Council
From
Kyle MacGavin, Information Systems Manager
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that the City Council:
1. Approve the three-year warranty agreement with Western Audio Visual & Security to provide ongoing support and maintenance for the Council Chambers’ audiovisual system in the amount of $38,250.00 for the three years, subject to any revisions deemed necessary by the City Attorney; and
2. Approve a Supplemental Appropriation of $5,100.00 from General Fund - Fund Balance into account no. 0013400-51830 to partially fund Year 1 of the annual agreement contract; and
3. Authorize the City Manager to sign any related paperwork.
BACKGROUND:
Western Audio Visual & Security (WAVS) designed and installed the City’s current audiovisual system in the Civic Center’s Council Chambers and has direct knowledge of its configuration and components. In the initial installation proposal, WAVS included a 3-year warranty that will be expiring September 27, 2026. The warranty covers the costs for labor, parts, and annual check-ups to ensure the system is up to date.
The new warranty agreement term will be: September 27, 2026 - September 27, 2029.
ANALYSIS:
Proposals were requested from 3 different vendors, and 2 refused to bid due to being unwilling to accept support and maintenance responsibility for a system they did not design or install. This outcome falls under City of Loma Linda's Municipal Code Section 3.32.260 “Exemptions from competitive bidding” due to the “commodity can be obtained from only one vendor or source”. As a result, Western Audio Visual & Security is uniquely familiar with the existing system and well positioned to provide ongoing support and maintenance. The proposed warranty agreement will provide ongoing support and maintenance for the Council Chambers’ audiovisual system for a three-year term, effective September 27, 2026, through September 26, 2029. Services will be billed annually at $12,750.00, for a total contract amount of $38,250.00.
A portion of the funding for this contract, totaling $7,650.00, is available in the General Fund; however, a supplemental appropriation of $5,100.00 is required to cover the remaining balance of year 1 of the agreement contract amount.
ENVIRONMENTAL IMPACT:
There is no environmental impact.
FINANCIAL IMPACT:
Approve a supplemental appropriation of $5,100.00 from General Fund - Fund Balance to General Fund account no. 0013400-51830 for partial funding of Year 1 warranty agreement contract. The remaining $7,650.00 of Year 1 warranty agreement contract was included in the Fiscal Year 2026–27 Adopted Budget under account no. 0013400-51830. No additional budget amendments will be required during this fiscal year.
Attachments
City of loma Linda - WAV Extended Service Agreement - 2023-2026 V3.pdf Informal Bid Results - Approval of Three-Year Western Audio-Visual Service Plus Agreement.pdf 1 WESTERN AUDIO VISUAL
Service Plus
1592 N. BATAVIA ST ORANGE, CA 92687 PHONE: (714) 637-7272 FAX: (714) 637-7330 Owner & Contract Holder:
City of Loma Linda – Council Chamber Upgrade
Equipment Location:
25541 Barton RD
Loma Linda, CA 92354
Contact:
Lynette Arreola
City Clerk
909-799-2819
[email protected]
Billing Address:
25541 Barton RD
Loma Linda, CA 92354
Billing Terms:
Agreement Premium: $38,250 for 3 Years ($12,750 per year) – paid annually Effective Date: 9/27/26 – 9/26/2029
100% due upon acceptance, NET 30.
2 EXTENDED WARRANTY PLANS
SERVICE PLUS BENEFITS
PROACTIVE PREVENTATIVE MAINTENANCE
VISITS
EMAIL&TELEPHONERESPONSETIMES
(PRINCIPLE PERIOD OF MAINTENANCE**)
TELEPHONE TECHNICAL SUPPORT
(PRINCIPLE PERIOD OF MAINTENANCE**)
ON-SITE TECHNICAL SUPPORT RESPONSES
(PRINCIPLE PERIOD OF MAINTENANCE***)
ON-SITE TECHNICAL SUPPORT RESPONSES
(NON-PRINCIPLE PERIOD OF MAINTENANCE***)
COMPLETEEQUIPMENTREPAIR AND/OR
REPLACEMENT
GROUND SHIPMENT
EXPEDITED SHIPMENT MANUFACTURER
SOFTWARE
UPDATES/UPGRADES OPTIONALUSER
SYSTEMTRAINING
PRIORITY SERVICE STATUS
MANUFACTURERREPAIR CASE
MANAGEMENT
SYSTEMS OPERATOR
LABOR FOR PROJECTOR LAMP
REPLACEMENT
DISCOUNTED PURCHASE ON PROJECTOR
LAMPS
UPTO FOUR (4)VISITS PER YEAR
RESPONSE WITHIN FOUR (4) HOURS
INCLUDED
12 BUSINESS HOURS
$120.00 PER TECH/HOUR, 3-HOUR MINIMUM,
$180.00AFTER HOURS, $240.00 SAT. & SUN.
INCLUDED
INCLUDED
ACTUAL COST
INCLUDED
INCLUDED, TWO (2) SESSIONS
INCLUDED
INCLUDED
$95.00 PER TECH/HOUR
INCLUDED
15%Discount
2 I. COVERAGE
Western Audio Visual, upon the receipt and acceptance of YOUR application, will repair or arrange for the repair of YOUR COVERED EQUIPMENT as necessary when such repair is due to a MECHANICAL OR ELECTRONIC BREAKDOWN OR FAILURE during the CONTRACT PERIOD. WAV agreement is subject to the satisfaction of all terms and conditions of this CONTRACT. All repairs and replacements will be with new orremanufactured parts and components as decided by WesternAudioVisual.
II. WHAT IS COVERED
A. Parts Repair/Replacement: All parts for the COVERED EQUIPMENT are covered by this CONTRACT except as excluded by Article IV of this CONTRACT.
B. Labor for Repair: All labor for repairs of COVERED EQUIPMENT is covered under this CONTRACT, except as excluded by Article IV of this CONTRACT.
On-site service hours for this CONTRACT are from 8:00 a.m. to 5:00 p.m.PST Monday through Friday. We will provide on-site labor within 12 hours from the time of the original service call. Work must begin and end within these on-site service hours or telephone support hours, based on the service being provided. Work, which is performed outside these hours, is billable at $180.00 per hour, door-to-door Monday through Friday and $240.00 per hour Saturday and Sunday. By entering into this CONTRACT YOUagreetoallowUSto billforOn-siteservice provided outsideOn-siteservicehours andTelephoneSupport providedoutsideTelephone support hours at the corresponding rates as shown in this section. WE will request a purchase order or other form of payment guarantee for these billable services. If no payment guarantee is forwarded toUS within seven days of OURrequest,WEwill billYOU for this work without a payment guarantee andYOU agree to pay for these serviceswithout issuance byYOUof a payment guarantee.
C. TransportationofPartsandEquipment: WEwillpayfortransportationofCOVEREDEQUIPMENTfromtheEQUIPMENTLOCATIONto OUR shop for repair. WE will pay transportation of equipment from the EQUIPMENT LOCATION or OUR shop to the manufacturer, if manufacturer repair is required. WE will pay for transportation of parts and components ordered in connection with servicing of the COVERED EQUIPMENT. Transportation will be provided by OUR staff or by commercial carrier. If shipped by commercial carrier, it will be shipped for two-day delivery. Expedited delivery is also available, upon request. If YOU wish to have the parts expedited,YOU agree to be billed for the cost difference between the two-day delivery and the expedited delivery.
D. Preventive Maintenance: This CONTRACT includes four preventive maintenance calls per year. A preventive maintenance call is defined as a field technician visiting theEQUIPMENT LOCATION to verify proper operation of theCOVERED EQUIPMENT, install any factory provided hardware updates, cleaning the heads of tape decks, returning the equipment controls to the predetermined operating levels, converging video projectors for previously established input sources, clean filters and optics of projectors, reloading existing system operating software (if required), and correcting operating conditions that are not within industry standards for operation.
If abnormal operating conditions outside industry standards are noted during a preventive maintenance call and the repair or correction cannot be accomplished during the preventive maintenance call, another repair call will scheduled to correct the noted condition.
If abnormal operating conditions outside industry standards are noted during a preventive maintenance call and the repair is not covered by this CONTRACT as noted in Article IV, WE will forward to YOU, either in written form or verbally, a description of the condition and a cost to repair.
E. Loaner Equipment: If service provided under this CONTRACT cannot bring certain types of equipment to satisfactory operating condition within four (4) working days, a loaner unit of comparable functionality will be provided at YOUR request. Loaner equipment will be provided for the following categories of equipment: Video projectors, computer interfaces, and videocassette recorders. Loaner equipment will only be provided within the limits of OUR non-allocated inventory. Loaner equipment will be provided at no cost to YOU. Loaner equipment may not be an exact match to your existing equipment and may not be compatible with YOUR mounting systems or 3 integrated remote control systems or other components of the system. This CONTRACT does not provide for services mounting or connecting non-compatible loaner equipment to YOUR COVERED EQUIPMENT. Portable systems from OUR inventory shall be considered acceptable substitutes as loaner equipment. CRT based video projectors, LCD based video projectors, DLP based video projectors and LCD light valvevideo projectors shall be considered interchangeable as loaner equipment. YOU agree to be liable forthe repair orreplacement cost of the loaner unit due to loss or damage while the loaner equipment is inYOUR possession.
III. YOUR OBLIGATIONS DURING THE CONTRACT
A. Equipment Maintenance and Alteration: YOUmustprovideUSwith unrestrictedaccess totheCOVERED EQUIPMENTfor scheduled preventive maintenance visits. YOU may not alter the wiring interconnections of COVERED EQUIPMENT. YOU may not alter or modify the COVERED EQUIPMENT. YOU may not alter, repair or modify the COVERED EQUIPMENT except as expressly directed by OUR service personnel. YOU must operate the equipment as detailed in the user operations manual provided by the manufacturer with the COVERED EQUIPMENT. YOUmay notaddequipment,components,wiringor otherpartstotheCOVEREDEQUIPMENTwithoutwrittennotificationto and acceptance by US.
B. In the Event of the Failure of a Covered Component:
1. YOU must call us at 866-346-9283 or 714-637-7272. YOU must provide US with the Service Contract Number or the model of the equipment in need of service and the nature of the problem.
2. YOUmust giveUSaccess toallCOVERED EQUIPMENTat atimewithinthefollowing 24hoursthatismutually agreeableto bothYOUand US and is during OUR on-site service hours. If such a time cannot be mutually agreed upon, WE will schedule a service call to YOUR EQUIPMENTLOCATIONat the first availabletime beyondthe 24hour period during theon-siteservice hours.
3. YOU must allow US complete and unrestricted access to the COVERED EQUIPMENT during OUR service call for a length of time as requiredtorepairtheCOVEREDEQUIPMENT. YOUmustallocateenoughtimewiththeCOVEREDEQUIPMENTtotroubleshoot,diagnose, and repairtheCOVEREDEQUIPMENT.
IV. WHAT IS NOT COVERED
A. Parts other than the COVERED EQUIPMENT; projection screens and projection screen control devices; knobs; lamps; bulbs; trim; trim parts; cabinetry; cathode ray tubes (CRT’s); ILA optical units, DMD optical units; DLP//LCD optical units; LCD/Plasma screen panels; or batteries. Such parts will be provided toYOU at a 15% discount from OUR published price; B. Failure due to or caused by fire, failure as a result of utility services, failure as a result of poor, unconditioned or fluctuating electrical power, or natural and environmental causes such as earthquake, tornado, lightning, corrosion, flood, or other acts of God, or other causes beyondOURreasonablecontrol.
C. Failure caused by abuse, misuse, or negligence, or previously installed or used equipment which is not in good operating condition; D. Any actual, consequential or incidental damages incurred or suffered by YOU, directly or indirectly, or for economic loss, including, but not limited to inconvenience,loss of profits,loss of business revenue,loss of time,loss of equipment use,or any other economic loss of any kind whatsoever, evenWestern has been advised of the possibility thereof; E. Service required to diagnose YOUR complaint, failure or perceived failure if no mechanical or electrical failure was found, or was due to YOUR inability to properly operate the COVERED EQUIPMENT; 4 F. Video projector convergence problems caused by normal electronic fluctuations which occur between scheduled preventive maintenance;
G. Control system or other software programming changes to facilitate control functions not available at the commencement of the CONTRACT.
H. Failures or faults caused by structural, mechanical, electrical, or plumbing systems or devices not installed by US and not specifically covered under this CONTRACT.
I. Inability of the Covered Equipment, due to the manufacturing design of a product or products or the integration of the system, to perform in a manner other than for what it was designed.
K. Convergence of video to a multisynchronus display device (i.e., video projector, video monitor, etc.) other than those that were convergedforat thestart of theCONTRACT. Refertothescheduleof convergedsources at theendofthis contractfor coveredconvergences.
L. Any condition that existed priorto the start date of this CONTRACTthat would have been obvious during a pre-inspection of theCovered Equipment.
M. Repairs prohibited by statute, governmental regulation, or any other law.
O. Videoconferencingequipment&softwarewarranties&upgrades(Polycom,Tandberg,Lifesize,Cisco,etc.) P. Owner furnished equipment
V. TRANSFER OF CONTRACT
This CONTRACT may not be transferred to any other party without the express written consent of WesternAudio Visual and the payment of a transferfee equal to not less than ten percent(10%) of the premium amount. WesternAudioVisual may, at its sole discretion choose to accept thetransferortoterminatetheCONTRACT.
VI. COMMENCEMENT, EXPIRATION, RENEWAL & CANCELLATION
OF CONTRACT
A. Onor before thirty (30) days following the start date of theCONTRACT:
1. YOU may cancel this CONTRACT and receive refund of the full premium if no benefits have been received or if no service calls or telephone support has been provided toYOU by US.
2. If benefits have been received or if service calls or telephone support has been provided by US,YOU may cancel this CONTRACT for a refund less the cost of the service performed, based onOUR published rate schedule.
B. Afterthirty (30) days following thestart date of theCONTRACT,YOUmay cancel this CONTRACT. The refundshall be a proration based upon the time expired on the CONTRACT calculated to the start of the month following the notice of cancellation. All cancellations after thirty (30) days are subject to a cancellation fee of ten percent (10%) of the refund amount. To cancel this CONTRACT, YOU must submit a notice of cancellation inwriting and return the complete CONTRACTto US. WE will then issue a check forthe refund amount. 5 C. If theCOVERED EQUIPMENTis not newandwas not provided,installedor servicedbyUS,WEreserve therighttoinspect the equipment within thirty (30) days of the commencement of this CONTRACTto determine if WE wish to provide the services covered in this CONTRACT. If WE determine that the equipment is not operating correctly, properly, or requires service to bring the equipment to good operating condition, WE will forward an estimate to YOU regarding the cost of such service. This service is not covered by this CONTRACT. If YOU decline to have US perform the work required to bring the COVERED EQUIPMENT up to good operating condition within fourteen (14) days of the date of the estimate,WE may,at OUR sole option,refund the full amount of the premium and cancel this CONTRACT.
D. WE may cancel this CONTRACT at any time for non-payment of the premium or if YOU do not meetYOUR obligations underArticle III. If YOU do not meet YOUR obligations under Article III or do not pay the premium within thirty (30) days of OUR invoice, WE have the right to cancel this CONTRACT upon forwardingwritten notice toYOU. In the event of cancellation due to non-payment,YOU agree to be liable for the full cost of services and parts provided to YOU at the rates published in OUR most current rate schedule. In the event that YOU do not meet YOUR obligations underArticle III,wewill provide a portioned refund based on the time expired on the CONTRACT.
E. The CONTRACT shall commence upon the receipt of a purchase order or other acceptable payment guarantee, or on the date identified on the first page of this CONTRACT, whichever is later. No CONTRACT on the COVERED EQUIPMENT work may be performed prior to the commencement of the CONTRACT.
F. TheCONTRACTshallrenew365daysafterthedateofcommencement. RepairworkontheCOVEREDEQUIPMENTwhichwasbegunprior totheexpirationof theCONTRACTshallbecompletedbyUS.
G. ThisCONTRACTshallautomaticallyrenew. EitherYOUorWEmay declinetoenterintoanewcontract.
VII. DEFINITIONS
Thewords listed below havethefollowingmeanings inthisCONTRACT:
COVERED EQUIPMENT
Meanstheequipment forwhichWEwill provideservice, as
listed on the first page of this CONTRACT.
CONTRACT
Means this Service CONTRACT which specifies, among other things, YOURCoverage,theCONTRACTPERIOD,theCoveredEquipment.
YOU, YOUR(S)
ELECTRONIC OR MECHANICAL FAILURE AND BREAKDOWN
Means the inability of a properly maintained and operated piece of COVEREDEQUIPMENTtoperformthefunction(s)forwhichit was
designed, due solely to defects in material or faulty workmanship.
Withoutlimitation,ElectronicorMechanicalBreakdownandFailure doesnot includedamageduetonegligence,causedbyaccident,or thegradual reductionin performancedueto wearandtear.
CONTRACT PERIOD
Means the period which begins on the date shown on page one of this agreement, or the receipt by us of an acceptable payment guarantee and ends on the expiration of the time limitation as set forthinthisCONTRACT.
WE, US, OUR(S)
Means Western Audio Visual
This CONTRACT is not a manufacturer’s warranty or an extension of a manufacturer’s warranty. This Service CONTRACT may provide duplicate coveragewhile manufacturer’s warranties are in force. This CONTRACTis not an express, implied or general warranty and is not a condition of the purchase of the COVERED EQUIPMENT.
6 Covered Equipment
Quantity Manufacturer Model Description
16 Planar PCT2235 22" LCD Touchscreen Monitor, 1920 x 1080 (7 @ Dais, 2 @ Staff Desk 1, 2 @ Staff Desk 2, 2 @ Staff
Desk 3, 3 @ Staff Desk 4)
1 Samsung QM65R-B 65" Commercial UHD (3840 x 2160) LED Display, 500 nits (Lobby)
1 Chief TS318TU Medium THINSTALL Dual Swing Arm Wall Display Mount (Lobby)
Signal Distribution and Switching System
1 ZeeVee ZEE-ZHDMPUNL ZyPerUHD Unlimited Management Platform (MP) is a LINUX appliance (NUC)
6 ZeeVee ZEE-ZYPERUHDE ZyPerUHD, HDMI 2.0 input Encoder (Lectern, Clerk PC, Control Room PC, Broadcast Feed, Barco,
Voting Server)
9 ZeeVee ZEE-ZYPERUHDD ZyPerUHD, HDMI 2.0 output Decoder (4 Staff Desk, Dais, Broadcast, Audio De-Embedd, Projector,
Lobby Overflow)
1 ZeeVee ZUHDRACK Rack Mount Kit 6RU for Encoders and Decoers in Rack
6 ZeeVee ZUHDBP Blank Filler Plate for Rack Kit Above
4 AV Pro Edge AC-DA14-AUHD-GEN2 18Gbps 1 Input 4 Outputs, HDMI Distribution Amplifier (Staff Desk #1, #2, #3, #4)
1 AV Pro Edge AC-DA18-AUHD-GEN2 18Gbps 1 Input 8 Outputs, HDMI Distribution Amplifier (Dais)
18 Panelcrafters WAV-Custom Custom Microphone and Mute Button Plate 1 HP 6C123UT#ABA HP Z2 Mini G9 Workstation - Wolf Pro Security Edition
Windows 10 Pro (available through downgrade rights
from Windows 11 Pro)
• Intel® Core™ i5-12500 (up to 4.6 GHz with Intel®
Turbo Boost Technology, 18 MB L3 cache, 6 cores,
12 threads)[6,7]
• Integrated: Intel® UHD Graphics 770
• 16 GB DDR5-4800 MHz RAM (2 x 8 GB)
• 256 GB PCIe® M.2 SSD
• Intel® Wi-Fi 6E AX211 (2x2) and Bluetooth® 5.2
combo (Supporting Gigabit data rate)
• Side:1 headphone/microphone combo; 1
SuperSpeed USB Type-A 10Gbps signaling rate (1
charging); 2 SuperSpeed USB Type-C® 20Gbps
signaling rate
Rear:1 RJ-45; 2 DisplayPort™ 1.4; 3 SuperSpeed
USB Type-A 10Gbps signaling rate
(Clerk PC)
1 Logitech 920-008671 Logitech MK540 Advanced Wireless Mouse and Keyboard Bundle (Clerk PC)
1 Planar PCT2235 22" LCD Touchscreen Monitor, 1920 x 1080 (Clerk PC)
1 AV Pro Edge AC-DA12-AUHD-GEN2 18Gbps 1 Input 2 Outputs, HDMI Distribution Amplifier (Clerk PC)
1 Barco R9861511US C-10 Wireless Presentation Gateway
7 Sources
Lectern Laptop HDMI
Clerk PC HDMI
Control Room Web Conferencing PC
Broadcast Feed
Barco Clickshare Wireless Presentation
Voting Results Display Server
Control System
1 Crestron TS-1070-B-S 10" Touch Panel Interface - Clerk AV Control 1 Crestron CP4/3N 4/3-Series™ Control System Processor
Agenda Management System
1 CDS AgendaLink Edge
Controller and Server
Edge Controller Appliance or Software Control.
Voting and Meeting Management Software to be
installed later.
1 Apple IPad Apple 10.2-inch iPad (Wi-Fi, 64GB) - Space Gray (9th Generation). Software to be installed later
1 Displays2go IPGRAND9BK 9.7” Tablet Floor Stand w/ Locking Enclosure, Steel Construction – Black
-14.3" x 49.4" x 11.8" (WxHxD)
Miscellaneous Components
2 Netgear GSM4248PX-100NAS AV Line M4250 GSM4248PX 40-Port Gigabit PoE+ Compliant Managed AV Switch with SFP+ (960W)
(AV Network and Building Network)
2 Middle Atlantic PDT-1615C-NS Power Strip 16 Outlet 15A 1 Middle Atlantic FWD-LT-UTL-44-45-D 44 RU to 45 RU Forward Full Height Utility Light, White with Dimmer & IR Sensor - 1 Pair
Audio System
18 Clock Audio C35E-SR-RF 24" Gooseneck Microphone, Cardioid Clock Audio SM10 Very low profile through table Shock Mount fitted with 3 Pin
female XLR input and 3 Pin male XLR output.
6 Clock Audio CDT100MK3-PSU Dante Transporter MK3 features Audio and control signals
transported via Dante Network. It includes 4x
Microphone audio inputs using
3 pin Phoenix connectors for Balanced connectivity.
Provides Phantom Power for each mic input. Daisy
chain capabilities. Connects directly to TS control
inputs ports with RJ45 connectors, RGB LED and
other Clockaudio control Devices (PSU1205 Power
Supply included)
18 Clock Audio TS003 Touch Sensitive Microphone Mute Switch (RED, GREEN)
2 Sennheiser ew 100 G4-ME2/835-S-A Wireless Lavalier/vocal combo set. (1 Handheld and 1 Lavalier Mic Combo) Includes (1) SKM 100 G4-S
handheld with mute switch, (1) e 835 mic capsule
(cardioid, dynamic), (1) SK 100 G4 bodypack, (1) ME
2-II lavalier microphone (omnidirectional, condenser),
8 (1) EM 100 G4 rackmount receiver, (1) GA3 rack kit,
(1) RJ10 linking cable and (1) mic clip, frequency
range: A (516 - 558 MHz)
1 Senheiser ASA 214 Active Antenna Splitter for Wireless Microphones 1 Biamp TesiraFORTÉ AVB VT Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels configurable USB audio, 32 x 32
channels of Dante, AEC technology (all 12 inputs), 2
channel VoIP, and standard FXO telephone interface
2 Biamp TesiraFORTÉ AVB CI Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels configurable USB audio, 32 x 32
channels of Dante, and AEC technology (all 12
inputs)
1 Biamp TC-5D AVB Dante Network Switch
2 Sonance PS-S43T WHITE 4" Surface Mount Speakers WHITE (Lobby) 1 RDL RU-PA40D 40 W Stereo Amplifer (Lobby)
4 Sonance PS-S83T WHITE Professional Series 8" Surface Mount Speaker - (Audience Zone 1 - Mounted Above) - WHITE
2 Sonance PS-S83T BLACK Professional Series 8" Surface Mount Speaker - (Audience Zone 2 - Mounted in Monument Next To
Lectern) - BLACK
1 Biamp AMP-A460H 4 Channel Compact Amplifier (Bridge Mode: 1 Channel to Aud Zone 1, 1 Channel to Aud. Zone 2)
1 Tascam SS-R250N SS-R250N Solid-State Memory Audio Recorder with Networking and Optional Dante Support
2 Lexar LSD1066128G-BNNNU 128GB Professional 1066x UHS-I SDXC Memory Card (For Audio Recorder)
17 RDL DB-PSP1 Decora-Style Active Loudspeaker - Black - User Level Adjust
17 RDL DC-1B Desktop Mounts, Black
7 RDL PS-24V3A 24 Vdc Switching Power Supply, North American AC Plug, 3 Amp, dc Plug
7 RDL TX-PD8X Power Supply Distributor
1 D-Link DGS-1210-28 D-Link 28 Port Smart Managed Layer 2+ Gigabit Ethernet Switch with 4 Gigabit RJ45/SFP COMBO
Ports (DGS-1210-28), Black (DANTE Switch)
1 Listen
Technologies
LS-58-216 Assisted Listening System
BroadCast System
3 Panasonic AW-UE50WPJ Panasonic 4K30 SDI/HDMI PTZ Camera with 24x Optical Zoom (White)
3 Panasonic FEC-40WMW Wall Mount for Cameras
1 Panasonic AW-RP60GJ5 Remote Camera Controller
1 Blackmagic
Design
SWATEMTVSTU/PRO4K ATEM Television Studio Pro 4K - Broadcast Switcher 1 Blackmagic
Design
VHUB/WSC/PRO Blackmagic Design Videohub Smart Control Pro 9 1 Blackmagic
Design
VHUBSMTCS6G1212 Smart Videohub CleanSwitch 12 x 12 6G-SDI 1 Blackmagic
Design
CONVNTRM/BB/ANSDI Blackmagic Design Teranex Mini Analog to SDI 12G Converter (Fiber/Public Library Feed to Router)
1 Blackmagic
Design
CONVNTRM/EA/DA Blackmagic Design Teranex Mini SDI 12G
Distribution (Program DA)
1 Blackmagic
Design
CONVNTRM/CB/AUSDI Blackmagic Design Teranex Mini Audio to SDI 12G Converter (Audio Embedder to Web Presenter)
1 Blackmagic
Design
BDLKWEBPTRPRO Web Presenter HD (Web PC & Streaming)
2 Blackmagic
Design
CONVMUDCSTD/HD Mini Converter UpDownCross HD (Broadcast Feed to AV and Spare)
2 Blackmagic
Design
CONVNTRM/YA/RSH Teranex Mini Rack Shelf
1 Feelworld T51 FeelWorld T51 Triple 5" 2 RU 3G-SDI/HDMI Rackmount Monitor
1 Pyle Pro PCO865 Pyle Pro PCO865 19-Outlet Rackmount Surge Protector with USB Charging (Console Power)
1 Fostex RM-3 Fostex RM-3 Rackmount 20W Speaker System
1 Decimator DD-DEC-2 3G/HD/SD-SDI to HDMI Converter with Built-In NTSC/PAL Downscaler & Analog Audio Outputs
(PEG Transmission)
1 RAB Audio ProRakLS840B RAB Audio ProRak LS840 Studio Workstation - Black Trim (Broadcast Control Desk)
1 Aten CS1953 ATEN CS1953 3-Port USB-C DisplayPort Hybrid KVMP Switch
2 Yeung Qee USB 3.0 A-B 25' USB 3.0 Cables (PCs to KVM) 1 Logitech 920-008671 Logitech MK540 Advanced Wireless Mouse and Keyboard Bundle
1 AV Pro Edge AC-DA12-AUHD-GEN2 18Gbps 1 Input 2 Outputs, HDMI Distribution Amplifier (Control Room Zoom PC)
1 Blackmagic
Design
CONVMUDCSTD/HD Mini Converter UpDownCross HD (MultiView) 1 Samsung BE55T-H 55" Commercial UHD (3840 x 2160) LED Display, 500 nits (Multiview)
1 Chief TS3128TU Medium Display Mount (MultiView)
2 HP 6C123UT#ABA HP Z2 Mini G9 Workstation - Wolf Pro Security Edition
Windows 10 Pro (available through downgrade rights
from Windows 11 Pro)
• Intel® Core™ i5-12500 (up to 4.6 GHz with Intel®
Turbo Boost Technology, 18 MB L3 cache, 6 cores,
12 threads)[6,7]
• Integrated: Intel® UHD Graphics 770
• 16 GB DDR5-4800 MHz RAM (2 x 8 GB)
• 256 GB PCIe® M.2 SSD
• Intel® Wi-Fi 6E AX211 (2x2) and Bluetooth® 5.2
combo (Supporting Gigabit data rate)
• Side:1 headphone/microphone combo; 1
SuperSpeed USB Type-A 10Gbps signaling rate (1
charging); 2 SuperSpeed USB Type-C® 20Gbps
signaling rate
Rear:1 RJ-45; 2 DisplayPort™ 1.4; 3 SuperSpeed
10 USB Type-A 10Gbps signaling rate
( Engineering PC and Zoom Control Room PC)
PhotoShop CS Subscription Required for Lower
Thirds Creation (Owner Furnished)
3 Sceptre 225W-1923R Sceptre 22 inch 75Hz 1080P LED Monitor 99% sRGB HDMI X2 VGA Build-In Speakers, Machine Black
(E225W-19203R series) (2 for Engineering PC, 1 for
Zoom Control Room PC)
1 MOUNTUP Triple Mount MOUNTUP Triple Monitor Mount, 3 Monitor Stand Desk Mount for Three Max 32 Inch Computer
Screens, Support 2.2-30.9lbs, Gas Spring Triple
Monitor Arm Holder, VESA Bracket with
Clamp/Grommet Base, Black
1 AJA HELOPLUS AJA HELO H.264 Streamer & Recorder
2 1
Lexar
Bright Sign
LSD1066128G-BNNNU
XT114 Bright Sign
128GB Professional 1066x UHS-I SDXC Memory
Card (For HELO Recorder)
ACCEPTED BY: ACCEPTED FOR Western Audio Visual
Signature: _______________________ Signature: _________________________ Title: ___________________________ Title:(Kevin Mahkorn) Service Manager Date: ___________________________ Date: _____________________________
INFORMAL BID RESULTS
Date: 09/01/2026
Project Name/Description: Approval of Three-Year Western Audio-Visual Service Plus Agreement Account No: 51830
PO No: N/A Vendor No: 7310
Project Account No: FY27 3-Year A/V Support Agreement
# Vendor Name Bid Amount
1. Western Audio Visual & Security $38,250.00
2. Inland AV Solutions $0.00
3. Profound Technologies $0.00
4. 5.
6. Comments:
Western Audio Visual & Security designed and installed the current system in the Council Chambers.
Because the system was designed and implemented by Western Audio Visual & Security, other contacted AV vendors are unwilling to provide ongoing support or assume responsibility for a system they did not design or install.
Signature: Date: 09/01/2026
Requires City Council Approval: Yes: X No: City Council Meeting: September 8th, 2026 City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
K. Consider Approving a Five-Year Agreement with Burtronics for Print Management Services for the City for the Annual Amount of $26,513.64 (Information Technology) [CC] > RECOMMENDATION: Approve agreement as recommended in the staff report.
Meeting
Tuesday, September 8, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 2K.
To
City Council
From
Kyle MacGavin, Information Systems Manager
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that the City Council:
1. Approve a five-year agreement with Burtronics Business Systems for the City’s Printing Management Program for $26,513.64 per year, subject to any revisions deemed necessary by the City Attorney; and
2. Authorize the City Manager to sign any related paperwork.
BACKGROUND:
The City currently utilizes Burtronics Business Systems for printer and copier equipment, maintenance, and the device's supplies. For the last five years, Burtronics has consistently provided reliable equipment, great customer service, and timely technical support to address equipment and service needs as they arise. The City’s current lease agreement is a five (5) year term which expires on October 23, 2026.
The new lease agreement term will be from October 23, 2026 - October 23, 2031.
ANALYSIS:
The City’s current monthly cost is $3,212.25, plus applicable taxes, for fifteen (15) printers, including two (2) wideformat printers.
The proposed agreement reduces the equipment inventory to twelve (12) printers, including two (2) wide-format printers, at a monthly cost of $2,209.47, plus applicable taxes.
Additionally, the City will retain ownership of three (3) previously leased printers, providing further savings by eliminating future lease costs for those units.
In preparation for the expiration of the current agreement, Burtronics has provided the City with a proposed fiveyear Printing Management Program agreement, using the NASPO pricing model, designed to reduce overall printing costs while maintaining the level of service and productivity necessary to support City operations. NASPO provides nationwide cooperative contracts that are already fully vetted through a rigorous, competitive bidding process led by individual state procurement officials which addresses the need for a competitive formal bidding process.
ENVIRONMENTAL IMPACT:
There is no environmental impact.
FINANCIAL IMPACT:
Funding for year 1 of this service agreement was included in the Fiscal Year 2026-27 Adopted Budget and allocated among departmental expenditure accounts city-wide under account no. 51830 (Contractual Agreements). Approval of the proposed action will not result in any additional fiscal impact and no budget amendments is currently required. It will be a monthly cost of $2,209.47 for an annual total of $26,513.64.
The proposed new agreement will result in a monthly savings of $1,002.78, plus applicable taxes, in comparison to the current agreement.
Attachments
Proposal.pdf
Agreements.pdf
burtronics
City of Loma Linda
Refresh of Agreements 401-1764736-001 & 401-1764736-002 CURRENT AGREEMENT- Contract# 401-1764736-001 & 401-1764736-002 Equipment: 7 - stand-alone mfp's, 3 - monochrome printers, 1 - color laser printer, 3 - color desktop mfp's. Agreement# 401-1764736-002 includes 2 wide format plotters
Current monthly lease cost: $2,334.00 plus tax (Lease 401-1764736-001} & $698.00 plus tax (Lease 401-1764736-002 for the 2 wide format plotters)
Wide format plotter monthly support: $180.25 plus tax.
Average monthly pages: 11,160 black-white & 10,773 color pages monthly Overages billed quarterly: .013 per black-white & .08 per color page CURRENT TOTAL MONTHLY COST - $3,212.25 plus tax
PROPOSED AGREEMENT REFRESH - NASPO Pricing Model
Equipment: 2 New replacement color mfp's plus Refinance (2) Floor standing mfp's, (3) laser printers, (5) desktop mfp's, (2) Wide format machines. (refer to equipment schedule) Additional: The city will own the following assets free and clear from the leasing company. They will also be covered for service and supplies. ID #'s EQ11903, EQ11906, EQ11907, EQ11902.
Proposed monthly lease cost: $2,209.47 plus tax
Monthly pages included: 11,500 black-white & 11,000 color pages. Includes support for 2 wide format printers.
Overages billed quarterly: .012 per black-white & .078 per color page NEW TOTAL MONTHLY COST - $2,209.47 plus tax
Savings of $11002.78 a month plus tax
www.burtronics.com
290 W. Orangeshow Rd., Ste. 101,
San Bernardino CA 92408
burtronics
✓ Includes Brand New Equipment
The Burtronics Performance Guarantee
✓ Includes set-up, delivery, installation, and training ✓ Includes All service, supplies, parts and toner
✓ Includes Avg. 4-hour response time on service calls
✓ Includes equipment loaner in the event of emergency's ✓ On-going end user training
✓ Factory Trained Support Staff
To accept and begin your Burtronics Performance Guarantee {which starts upon delivery of your new equipment), please authorize here.
�--------------
Please print your name here.
----------------
www.burtronics.com
290 W. Orangeshow Rd., Ste. 101,
San Bernardino CA 92408
Lease # Status Make Model Device Type Equipment Number Department Location Service & Supplies only Customer owns. Covered for service and supplies HP HP M507DN desktop printer EQ12921 Finance Civic Center - Finance - Zahada's Desk 401-1764736-001 New Sharp BP-C7165 Color MFP - Leased Lanier IM C8000 console mfp EQ11901 City Hall Civic Center Main Printer401-1764736-001 Continue to lease Lanier IM C6000 console mfp EQ11900 Finance Civic Center - Finance Main Printer401-1764736-001 Continue to lease Lanier IM 6000 console mfp EQ11911 Maintenance Corp Yard - Main Printer401-1764736-001 Continue to lease Lanier IM C300F desktop mfp EQ11905 Fire Fire Station 251 401-1764736-001 Continue to lease Lanier IM 430F desktop mfp EQ11910 Fire Civic Center, EOC, repurpose Comdev 401-1764736-002 Continue to lease Lanier MPW6700SP wide format EQ12022 Planning Civic Center - GIS401-1764736-002 Continue to lease Epson T7270 wide format EQ12033 Planning Civic Center - GIS401-1764736-001 Remove from Contract Lanier IM 430F desktop mfp EQ11909 Senior Center Senior Center - Front Office Service & Supplies only Remove from contract Sharp MX-C407P desktop mfp EQ11786 Water Meters Corp Yard - Eli's Office 401-1764736-001 New Sharp C545WD Color A4 desktop MFP Lanier IM C6000 console mfp EQ11899 Fire Fire Administration Nataly's office401-1764736-001 Remove from contract Lanier PC600 desktop printer EQ11898 Water Production Corp Yard - Water Production Office 401-1764736-001 Remove from contract Lanier IM 430F desktop mfp EQ11908 Fire Fire Station 252 401-1764736-001 Customer will now own covered for service and supplies Lanier P501 desktop printer EQ11903 Community Development CC - ComDev, repurpose to Nataly401-1764736-001 Customer will now own covered for service and supplies Lanier P501 desktop printer EQ11902 Finance Civic Center - Finance 401-1764736-001 Customer will now own covered for service and supplies Lanier IM C300F desktop mfp EQ11906 City Clerk Civic Center - Clerk Office 401-1764736-001 Customer will now own covered for service and supplies Lanier IM C300F desktop mfp EQ11907 Human Resources Civic Center - Room 52 5 desktop mfps - (3) color capability
2 Wide format systems - (1) color capability
Includes 10,500 black-white and 11,000 color pages a month BURTRONICS DOCUMENT MANAGEMENT PROGRAM - NASPO Pricing model.
Includes all service and supplies except paper and staples for 13 pieces of equipment 3 floor standing console units - (2) color capability
3 desktop laser printers
NASPO CONTRACT PRICING MODEL
$2,209.47 plus applicable tax
[email protected]
x
X
TRADE INS
Service Masters Subtotal
SERIAL # CPN
TOTAL
BUYOUT inc.
$ 171.23
$ 2,209.47
inc.
SUBTOTAL
inc.
$ 2,380.70
inc.
INSTALL/DELIVERY
SALES TAX
1 Sharp color MFPs. Refinance of exisitng
Dept:
BILLING INSTRUCTIONS
terminated.
(2) wide format printers.
top mfp's.
Contact
Product Line BR# Rep. Name / #
Address 2:
City:
E-mail:
Kyle MacGavin
63 P.O. #:
Soliz
Phone:
Loma Linda, CA 92354
MFP & Wide Format
Terms
Same
Mo. Payment
Ship To:
Ship Via
909 799-2800
Zip
B/O PRICE
Mgr.
MO. PAYMENT
$ 2,209.47
(3) laser printers, (5) desktop mfp's,
63 month lease
Fax #
1 IT Director
DESCRIPTION
All inclusive lease - Includes 2 brand new
ITEM #
Title
QTY
# Months
City of Loma Linda
Lease
25541 Barton Rd.
City:
Dept:
Bill To:
Cust. #:
Address 2:
Address 2:
Zip
U.M.
1 1 inc.
$ 2,209.47
BBS Rep Signature BBS Order#
August 26, 2026
Date
inc.
inc.
TRADE-INS RETURNED TO…
Lease Co.- Keep at customer's location
Exchange
BBS/Dispose
Date: ______ / ______ / ______
Configuration Sheet
Total
Purchase Order
Cust. #:
Address 1:
Service and support Includes service and support for all devices. (2) desktop laser printers and (2) color deskCurrent lease cancellations Lease's 401-1764736-001 & 002 will be Monthly
inc.
Quarterly Yearly
ACCEPTED: Burtronics Business Systems By: __________________________________________________ CUSTOMER ACCEPTED:
_____ I DO ____ I DO NOT AUTHORIZE maintenance. Service Mgr. ________________________________________________ Surge Preotector
Overage Billing cycle-- Monthly Quarterly
OVERAGE CONTRACT (all copies/prints in excess of agreed to billing period will be billed per copy) Date: ______ / ______ / ______
TOTAL NUMBER OF COMPUTERS TO BE CONNECTED TO THE
NETWORK ______ SCAN_____ PRINT_____ ELECTRONIC
FAX_______
Model # Serial # Final Meter # Contract #
Refer to maintenance agreement
Service
BASE CONTRACT (All calculations below based on the "BILLING PERIOD") BBS/Warehouse (check back into inventory)
HOW MANY? _______
Other - Store for end of lease return
Electrical Outlet Type Standard
Dedicated_____ 220V_____
STAIRS? _______
Ink/Toner
DELIVERY NOTES
Tip Lead ____Y___N Name:_________________________
Refer to maintenance agreement
Base Breakdown
NETWORK INSTALLATION AGREEMENT
Total Base copy allowance based on the above billing period
NETWORK SURVEY
Check
Average Master Run Length N/A
Overage Breakdown Ink/Toner Masters Subtotal
Total
Scan to Email Wireless
B/W Color
This agreement shall cover _____ year(s) effective on the date listed above, and will automatically be renewed for successive one year periods until termination by either party with 30 days written notice, prior to the expiration of the current contract period.
IT Contact Name: _________________________________________________
FOR INTERNAL USE ONLY
B/W Color
Lease Approval
Signed Lease Document
Check Request CPC Worksheet
Stream of Payments
Total overage copy allowance based on the above billing period Lease Buyout NOTE: If Master Run Length falls below agreed upon average Master Run Length additional charges will be assessed.
Refer to maintenance agreement.
Ownership City of Loma Linda will obtain ownership of
assets consisting of (2) console type MFP's,
I AUTHORIZE BURTRONICS BUSINESS SYSTEMS TO
CONNECT THE AGREED PRINTING DEVICES TO PC'S/MAC
COMPUTER WORKSTATIONS, THE BBS SMTP RELAY AND FM
AUDIT AS OUTLINED IN THIS ORDER AGREEMENT AT NO
ADDITIONAL CHARGE TO CUSTOMER.
Scan to Folder Hard Wired
SCANNING: NETWORK:
BURTRONICS BUSINESS SYSTEMS ORDER WWW.BURTRONICS.COM
0008-02.2022 Lease - Cost Per Image Page 1 of 2
Marlin Leasing Corporation dba PEAC Solutions ("PEAC", "We" or "Us"):
Cost-Per-Image Agreement
User Information
300 Fellowship Road, Mt. Laurel, NJ 08054 | P: 888-479-9111 | F: 888-479-1100 | www.peacsolutions.com Full Legal Name Phone Number
Billing Address City State Zip Purchase Order Requisition Number Products Location (if not same as above) City State Zip Vendor Name Products Description
Make Model Number Serial Number B & W Color
Beginning Meter
Count
Min Monthly
Images
Excess Image
Charge
Beginning Meter
Count
Min Monthly
Images
Excess Image
Charge
PAYMENT INFORMATION
Term in Months Minimum Monthly Payment Security Deposit Advance Rentals Purchase Option First ___ and last ___ month(s)
TERMS OF AGREEMENT
1. REQUEST FOR US TO ACQUIRE PRODUCTS FOR YOU. You (the Customer) wish to acquire certain Products from the Vendor identified above. Rather than purchasing the Products yourself, you have come to PEAC and asked us to purchase the Products and then lease them back to you. In exchange for our agreement to do this, you have agreed to the terms in this equipment lease agreement (the "Agreement"). We have given you an opportunity to discuss and negotiate these terms with us, and the following is the final version of our contract. If there is any information deleted from above, you give us permission to fill it in. This Agreement is not binding on us until we sign it. We agree to lease to you, and you agree to lease from us, the Products identified above and on any schedules attached to this Agreement. This Agreement also covers any and all replacement Products, add-ons, substitutions or accessories (collectively referred to as the "Products"). The other details of the Agreement such as the Payment amount, the initial Agreement term and other matters are set forth in the boxes above.
2. COST PER IMAGE PLAN. (a) Payments are due monthly, and on each Payment due date you promise to pay us the Minimum Monthly Payment. In return for the Minimum Monthly Payment, you may use the number of prints up to the Minimum Monthly Prints; provided, however, that you shall be obligated to pay the Minimum Monthly Payment even if you do not use the Minimum Monthly Prints for any reason. If you use more than the Minimum Monthly Prints in any month, you agree to pay us or our designee a charge equal to the number of images in excess of the Minimum Monthly Prints multiplied by the Excess Image Charge. You may be invoiced separately for the Excess Image Charges. Your obligation to pay the Minimum Monthly Payment and Excess Image Charges is absolute and unconditional, without any right to reduction or set-off. (b) You agree to provide us or our designee with accurate and timely meter readings on any business day of each month we may designate. Such meter readings shall be on forms acceptable to us or by some alternative means specified by us. If we do not receive the required meter readings in a timely manner, we may estimate the number of images used and charge you based upon such estimate. We will adjust the estimated charge as needed upon receipt of actual meter readings. In any event, you will never pay less than the Minimum Monthly Payment. (c) You agree that we may increase the Minimum Monthly Payment on an annual basis by an amount not to exceed fifteen percent (15%) of the original Minimum Monthly Payment in effect at the end of the prior annual period.
3. YOUR SELECTION OF THE EQUIPMENT VENDOR AND THE PRODUCTS. You hereby acknowledge and agree that: (a) YOU SELECTED THE EQUIPMENT VENDOR AND THE PRODUCTS BASED ON YOUR OWN SKILL AND KNOWLEDGE. (b) WE DID NOT SELECT
OR INSPECT THE PRODUCTS, HAVE NEVER SEEN THE PRODUCTS AND HAVE NO EXPERT KNOWLEDGE REGARDING THEM. (c) YOU AGREE THAT THIS AGREEMENT IS A FINANCE LEASE AS DEFINED IN ARTICLE 2A OF THE UNIFORM COMMERCIAL CODE. IT IS ALSO A "TRUE LEASE," MEANING THAT IT IS NOT A "LEASE INTENDED AS SECURITY," A CONDITIONAL SALE, A LOAN OR A SIMILAR ARRANGEMENT. (d) Prior to executing the Agreement, you received and approved the supply contract (if any) from the Vendor, and you are now advised hereby that you may have rights against the Vendor under the supply contract (if any) and that you may contact the Vendor for information about what your rights against the Vendor are (if any).
4. NO RIGHT TO CANCEL; OTHER IMPORTANT TERMS OF THE AGREEMENT. YOU AGREE AS FOLLOWS: (a) AGREEMENT CANNOT BE REVOKED; NO "TEST PERIOD." Because we are purchasing the Products for you at your request and cannot get a refund, this Agreement cannot be cancelled or revoked by you for any reason at any time, including but not limited to Products failure or defects, damage or loss. The Agreement cannot be prepaid except with our prior written permission on terms acceptable to us. There is no "test period" for the Products.
(b) PEAC IS NOT RELATED TO MANUFACTURER OR VENDOR; NO CLAIMS TO BE MADE AGAINST PEAC. We are not related in any way to the Products manufacturer or Vendor. Neither the Vendor nor anyone else is an agent of ours, and no statement, representation, guarantee or warranty made by the Vendor or other person is binding on us or will affect your obligations to us. Only an executive officer of PEAC is authorized to waive or alter any of the terms of this Agreement, and then only in writing. If the Products fail to operate properly, or the Vendor or any other person fails to provide any installation, maintenance, or other service, you will make any complaint only against the Vendor or other person and not against us (either by way of a claim, counterclaim, defense or excuse to payment). (c) PEAC MAKES NO WARRANTIES. The Products are leased by us to you "as is," "where is" and with any and all faults. We have made no statement, representation, or warranty regarding the Products. We disclaim all express and implied warranties, including without limitation any implied warranty of merchantability or fitness for a particular purpose.
We shall transfer to you all express warranties, if any, made by the Vendor to us, but this does not imply that there are any such warranties. You may contact the Vendor to get a statement of all warranties, if any. (d) BARGAINED FOR WAIVER OF RIGHTS. You waive any and all rights and remedies you have under article 2a of the Uniform Commercial Code, including sections 508 through 522 thereof. (e) DISCLAIMER OF LIABILITY. We are not liable for any loss, damage (including lost profits, special damages or incidental or consequential damages) or injury to you, your employees or any other person or property caused by the Products. (f) Time is of the essence with respect to the obligations of Customer under this Agreement. (g) Any provision of this Agreement that is unenforceable in any jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such unenforceability without invalidating the remaining provisions of this Agreement, and any such unenforceability in any jurisdiction shall not render unenforceable such provision in any other jurisdiction.
5. PAYMENT AMOUNT; INTERIM RENT; LATE FEE; DOCUMENTATION FEE. The monthly or other periodic Payment you have agreed to pay is stated above. You agree that we may adjust the Payment amount above if the final Products cost varies by up to 15% from the amount the Payment was based upon. You also agree to pay a partial payment (interim rent) covering the period between the delivery date and the date the first regular Payment is due. If we do not receive your Payment of any amount due under this Agreement by its due date, there will be a late fee equal 15% of the late amount (or, if less, the maximum amount allowable under applicable law), which you agree is a reasonable estimate of the costs we incur with respect to late Payments and is not a penalty. Upon your request, we will waive the first assessed late charge. We may charge you a one-time documentation fee up to $850. You agree to pay (i) a convenience fee for any Payment you elect to make by telephone and (ii) a charge of $30 if any Payment made by ACH or check is dishonored or returned.
6. AGREEMENT COMMENCEMENT AND TERM. This Agreement will commence when the Products are delivered to you and will continue for the entire Agreement term plus any interim rent period and any renewal term. The monthly (or other periodic) due date will be established by us. The due date for the first regular rental Payment will also be established by us; however, it will not be greater than 30 days from the date on which the Products were delivered to you.
7. ADVANCE PAYMENT(S) AND/OR SECURITY DEPOSIT. You have paid us one or more advance payments and/or a security deposit in the amount(s) indicated above. If the Agreement does not commence for reasons other than our own negligence, we may retain such monies to compensate us for our credit and other administrative costs. You agree the security deposit will not bear interest and that we may apply it to any amount owed to us, and (Agreement continues on Page 2)
ACCEPTANCEOFAGREEMENT THISISABINDINGCONTRACT.ITCANNOTBECANCELED.READITCAREFULLYBEFORESIGNINGANDCALLUSIFYOUHAVEANYQUESTIONS.
X
Signature of Customer Print Name of Signer Title Date
Acceptance and Signed by PEAC Print Name of Signer Title Date USPAFEDERALLAWDISCLOSURE-www.peacsolutions.com/USPA
To help the government fight the funding of terrorism and money laundering activities, federal law requires all financial institutions to obtain, verify and record information that identifies each person who opens an account. What this means to you: when you open an account, we will ask you for your name, address, date of birth, and other information that will allow us to identify you. We may also ask to see your driver's license or other identifying documents.
ACCEPTANCEOFDELIVERY
I AM AUTHORIZED TO SIGN THIS CERTIFICATE ON BEHALF OF THE CUSTOMER. I CERTIFY TO PEAC THAT THE PRODUCTS HAVE BEEN DELIVERED AND ARE INSTALLED AND WORKING PROPERLY. I HEREBY AUTHORIZE PEAC TO PAY THE VENDOR AND COMMENCE THE AGREEMENT.
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Authorized Signature Print Name of Signer Title Products Delivery Date City of Loma Linda 25541 Barton Road Loma Linda CA 92354 909 799-2800 Burtronics Business Systems 63 $2,209.47 0 0 FMV See Schedule A
11,500 .013 11,000 .075
0008-02.2022 Lease - Cost Per Image Page 2 of 2
TERMS OF AGREEMENT (continued)
should we do so, you agree to restore the security deposit to its original amount. You may request the return of the security deposit only after all of your obligations under the Agreement have been met in full.
8. PRODUCTS DELIVERY AND USE. You understand and agree that we are not responsible for packaging, delivery, installation or testing of the Products. You (and/or the Vendor, if you have made such arrangements with the Vendor) are responsible for all such matters. You agree that you will not have any complaint against us if the Vendor or any other person improperly packages the Products or delays in delivering or installing them. YOU REPRESENT TO US THAT THE PRODUCTS WILL BE
USED ONLY FOR COMMERCIAL, BUSINESS OR AGRICULTURAL PURPOSES, AND NOT FOR PERSONAL, FAMILY OR HOUSEHOLD PURPOSES. In addition, you agree not to attach the Products to any realty or otherwise permit to become a “fixture” to real estate or a structure thereon, nor will you trade it in, make alterations to it, sell or dispose of it without our prior written permission You shall not allow any liens or encumbrances (for example, a mechanic’s lien) to be placed on the Products. You will keep and use the Products only at the address listed above, will not move or return them prior to the end of the Agreement term and will not allow the Products to be used outside of the United States.You understand and agree that we are not responsible for packaging, delivery, installation or testing of the Products. You (and/or the Vendor, if you have made such arrangements with the Vendor) are responsible for all such matters. You agree that you will not have any complaint against us if the Vendor or any other person improperly packages the Products or delays in delivering or installing them. YOU
REPRESENT TO US THAT THE PRODUCTS WILL BE USED ONLY FOR COMMERCIAL, BUSINESS
OR AGRICULTURAL PURPOSES, AND NOT FOR PERSONAL, FAMILY OR HOUSEHOLD PURPOSES. In addition, you agree not to attach the Products to any realty or otherwise permit to become a "fixture" to real estate or a structure thereon, nor will you trade it in, make alterations to it, sell or dispose of it without our prior written permission You shall not allow any liens or encumbrances (for example, a mechanic's lien) to be placed on the Products. You will keep and use the Products only at the address listed above, will not move or return them prior to the end of the Agreement term and will not allow the Products to be used outside of the United States.
9. MAINTENANCE AND SERVICE. You agree that we are not responsible for installation, maintenance, repairs or service to the Products. You agree to use the Products strictly in the manner for which it is intended by the manufacturer, and you shall maintain the Products in good operating order. At the end of the term of the Agreement, unless you have been given a written option to purchase the Products and you make the purchase, you will be liable for all damage or distress to the Products. Your Payments may include amounts you owe to the Vendor under a separate maintenance, service and/or supply arrangement. We may invoice such amounts on the Vendor's behalf for your convenience. You agree that any claims related to maintenance, service or supplies will not impact your obligation to pay us the full amount due under the Agreement.
10. AGREEMENT ASSIGNMENT; SUBLEASE OF PRODUCTS. You agree that you may not assign, transfer or sell any of your rights or interests under the Agreement to any other person or entity, nor may you sublease or rent any of the Products to any other person or entity. However, you agree that we may assign, transfer, sell, pledge or otherwise encumber any or all of our rights and interests under this Agreement (including our rights and interests in the Products) to any other person or entity (including a bank or other secured party or a buyer) (collectively, a "third party") without prior notice to you. Such third party may also assign, transfer, sell, pledge or otherwise encumber its rights and interests. In this event, you agree that such third party, or its assignee or transferee, will receive all the rights and interests we had under the Agreement but none of our obligations or liabilities, if any. We will continue to be responsible for all such liabilities and will retain and honor all such obligations, if any. You promise and agree that you will not assert any claims, counterclaims, defenses or setoffs against such third party. You hereby acknowledge that any transfer of our rights and/or interests to a third party would not materially change your obligations under the Agreement or increase your risks.
11. DAMAGE TO PRODUCTS; RISK OF LOSS OF PRODUCTS; INSURANCE. You agree that we are not liable or responsible for any damage to the Products, or any loss of or casualty to the Products from any cause whatsoever. NO SUCH DAMAGE, CASUALTY OR LOSS WILL AFFECT YOUR RESPONSIBILITIES AND OBLIGATIONS UNDER THE AGREEMENT. You will notify us in writing within 5 days of any Products becoming lost, stolen or damaged. If any Products are lost, stolen, destroyed, damaged beyond repair or rendered permanently unfit for use for any reason, or in the event of condemnation or seizure of any Products, you will promptly pay us, within 10 days of our demand, an amount equal to PEAC's Loss as defined in Section 17 with respect to such item at the time of payment based on the proportion that the original cost of such item bears to the total cost of all items of Products.
Upon payment of such amount to us, such item shall become your property, we will transfer to you, without recourse or warranty, all of our right, title and interest therein, the rent with respect to such item will terminate, and the rental payments on the remaining items will be reduced accordingly. You shall pay any sales and use taxes due on such transfer. Any insurance or condemnation proceeds received will be credited to your obligation under this section and you will be entitled to any surplus. Whenever the Products are damaged and such damage can be repaired, you shall, at your expense, promptly effect such repairs as we deem necessary for compliance with section 10 above. You must maintain acceptable liability insurance with a minimum limit of $1 million per occurrence naming us as "additional insured". You must keep the Products insured against all risks of loss in an amount equal to the replacement cost and have us listed on the policy as "loss payee" with a Lender's Loss Payable endorsement for the entire term of the Agreement. If you do not give us proof of the required insurance within 30 days after the Agreement commences (or within 30 days of any subsequent renewal date), then depending on the original cost of the Products we may, but are not obligated to, obtain insurance to cover our interests and charge you a fee for such coverage (including a monthly administration fee and a profit to us). You can cancel the insurance coverage fee at any time by delivering the required proof of insurance.
12. TAXES AND CERTAIN FEES RELATING TO THE AGREEMENT OF THE PRODUCTS. You agree and understand that the amounts we are charging you to rent the Products do NOT cover taxes, governmental fees and similar types of costs. Accordingly, you agree to pay us upon demand for all taxes (including but not limited to sales, property, use and other taxes), administrative costs and other charges and fees relating to this Agreement or to the use or ownership of the Products. We may adjust this Agreement and the monthly (or other periodic) Payment amount to finance for you any taxes due at Agreement inception. We may bill you based on our estimate of the taxes or based on actual assessments we receive. We may charge you an annual property tax administration fee up to $25. If we gave you a $1.00 purchase option, we may require you to file all personal property tax returns.
13. TITLE TO THE PRODUCTS. You agree that the Products are and will remain throughout the term of the Agreement solely our property. We will have title to the Products throughout the term, and this is a "true lease." You hereby grant us a first priority security interest in the Products and you authorize us and our agents to file Uniform Commercial Code Financing Statements recording such security interest (in case this is later determined not to be a "true lease").
14. YOUR REPRESENTATIONS TO US. The person signing this Agreement on behalf of the customer hereby represents and warrants to PEAC that: This Agreement has been authorized by any and all action required of the corporation, partnership, limited liability company or other form of business (whichever applies in your case), and no consent of any other person or entity is necessary; the Customer entity has complete power to enter into this Agreement, and the person signing on behalf of the Customer has been authorized to do so; the Agreement is a legal, valid and binding obligation of the Customer entity, and enforceable against the Customer in accordance with its terms; all factual statements made in this Agreement and all other information supplied to us by the Customer entity or your representatives, is accurate and complete in all material respects. All prior conversations, agreements and representations relating to this Agreement or the Products are integrated herein. You will promptly execute and deliver to us such further documents and take such further action as we may request in order to carry out more effectively the intent and purpose of this Agreement.
15. DEFAULT DEFINED. You will be in default under this Agreement if any of the following events occur:
(a) you fail to make any rental Payment or pay any other amount due under this Agreement by its due date; (b) you fail to comply with any other term or condition of this Agreement or any other agreement between us, or fail to perform any obligation imposed upon you relating to this Agreement or any such other agreement; (c) you become deceased (if the Customer entity under this Agreement is one or more natural persons), go out of business, admit your inability to pay your debts as they fall due, become insolvent, make an assignment for the benefit of your creditors, file (or have filed against you) a petition in bankruptcy, a trustee or receiver of your business assets is appointed, or you sell all or substantially all of such assets; (d) you allow a controlling interest in the Customer (you) to be sold, transferred, or assigned to any person(s) or entity(ies) other than those who hold a controlling interest as of the date hereof whether by merger, sale or otherwise; (e) you enter into any merger or reorganization in which the Customer is not the surviving entity; or (f) you allow a Blocked Person to have ownership interest in or control of Customer. "Blocked Person" means any person or entity that isnow or at any time (A) on a list of Specially Designated Nationals issued by the Office of Foreign Assets Control ("OFAC") of the United States Department of the Treasury or any sectoral sanctions identification list, or (B) whose property or interests in property are blocked by OFAC or who is subject to sanctions imposed by law, including any executive order of any branch or department of the United States government or (C) otherwise designated by the United States or any regulator having jurisdiction or regulatory oversight over PEAC, to be a person with whom PEAC is not permitted to extend credit to or with regard to whom, a Customer relationship may result in penalties against PEAC or limitations on a lessor's ability to enforce a transaction.
16. OUR REMEDIES UPON DEFAULT. In the event you default under this Agreement, as defined above, we will have the right to take ANY OR ALL of the following actions, in addition to any and all other remedies that may be available to us under law: (a) terminate the Agreement without prior notice or warning to you; (b) directly debit, via the Automated Clearing House (ACH) system, any Payment(s) due or amounts owed to us from any bank account(s) we have on file for you or that you may provide us with from time to time and, in doing so, you agree to be bound by NACHA Operating Rules; (c) file a lawsuit against you to collect PEAC's Loss. "PEAC's Loss" means the sum of (1) all past due rent Payments then due plus (2) all rent Payments that will become due in the future during the unexpired term discounted from the dates the respective rent Payments would be due at a discounted rate of 3% per annum, plus (3) the "residual value" of the Products as determined by us in our sole but reasonable judgment, plus (4) all other fees, charges or amounts that are then due. You agree to pay all of our reasonable legal costs, including but not limited to reasonable attorney's fees, and/or reasonable overhead for employee time spent on preparing for suit or attempting to collect Payments; and/or (d) repossess or disable the Products or apply to a court for an order allowing repossession. In this event, you agree that, after the Products are repossessed or disabled, you will have no further rights in the Products, and you agree we may resell, re-lease or otherwise remarket the Products without notice to you. You agree (and you waive any rights that may provide to the contrary) that we will NOT be required to disable, repossess, resell, re-lease or otherwise remarket the Products at any time, and that our failure to do so will not affect our other rights of collection and other rights under this Agreement or under law. No delay or omission on our part in exercising any rights hereunder shall operate as a waiver of any of our rights and a waiver on any one occasion shall not be construed as a bar to or waiver of any right or remedy on any future occasion. No waiver or consent shall be binding upon us unless it is in writing and signed by us.
17. PERSONAL JURISDICTION OVER YOU IN PENNSYLVANIA, PLACE FOR ANY LAWSUIT. You hereby acknowledge that this Agreement was accepted by us in Pennsylvania, where we maintain an office, and it did not take effect until we received the executed legal documents in our Pennsylvania office. Accordingly, YOU AGREE THAT THIS AGREEMENT SHALL BE GOVERNED BY THE LAWS OF THE COMMONWEALTH OF PENNSYLVANIA. YOU AGREE THAT ANY SUIT RELATING TO THIS
AGREEMENT SHALL BE BROUGHT IN A STATE OR FEDERAL COURT IN PENNSYLVANIA, AND
YOU IRREVOCABLY CONSENT AND SUBMIT TO THE JURISDICTION OF SUCH COURTS, AND WAIVE ANY CLAIM THAT ANY SUCH COURT IS AN INCONVENIENT OR IMPROPER FORUM. EACH PARTY WAIVES ANY RIGHT TO A JURY TRIAL. Any action by you against us must be commenced within one year after the cause of action arises or be forever barred. We and you have agreed that a scanned, facsimile or electronic copy of this Agreement and of the signatures of both parties shall be as valid, authentic and legally binding as an original version for all purposes and shall be admissible in court as final and conclusive evidence of this transaction and the execution of the Agreement. Our copy of this Agreement will be deemed chattel paper and evidence your monetary obligation to us. Any written notice hereunder to Customer or PEAC shall be deemed to have been given when delivered personally or deposited with a recognized overnight courier service or in the United States mail, postage prepaid, addressed to recipient at its address set forth on the first page of this Agreement or at such other address as may be last known to the sender.
18. TAX BENEFITS BELONG TO PEAC. The following applies to this Agreement UNLESS, at the commencement of this Agreement, we execute and deliver to you a document signed by an executive officer of PEAC giving you the option at the end of the Agreement term to purchase the Products for one dollar ($1.00): For all state, federal and local tax purposes, we (or our successors and assigns) are the sole owner of the Products and we are entitled to all tax benefits relating to the Products, including but not limited to tax credits, depreciation and deductions. You agree not to do anything that is inconsistent with our ownership of the Products. You agree not to claim to be the owner of the Products on any tax returns or in any other document or for any other purpose. If you do anything or file anything that causes us to lose any such tax benefit contemplated above, or if we suffer any harm, damage, cost, loss, liability (for example, if interest or tax penalties are imposed against us), or if any suit or proceeding is brought against us, arising out of your breach of any of the agreements you have made in this section, you agree to hold us harmless, defend us and indemnify (reimburse or pay) us with respect to the amount of such lost benefits or other damage, loss, cost (including reasonable attorneys fees) or liability. This duty to indemnify us shall survive the termination of this Agreement.
19. OTHER INDEMNIFICATION. You understand that we have no control over your use of the Products and for the amount of rent we are charging we cannot agree to accept any financial, liability or other risks relating to the use or ownership of the Products. Accordingly, you agree to hold us harmless, indemnify (pay or reimburse) and defend us against all claims, liabilities, losses, suits, proceedings, damages, costs (including reasonable legal fees) relating to this Agreement or to the use or ownership of the Products, including but not limited to claims for death or injury to persons and claims for property damage. This duty to indemnify shall survive the termination of this Agreement.
20. RETURN OF THE PRODUCTS; RENEWAL. You may purchase all of the Products for the Products Purchase Option amount above. Unless your Products Purchase Option is $1.00, you will give us written notice by certified mail between 60 and 90 day before the expiration of the initial Agreement term (or any renewal term) of your intention to return the Products or purchase the Products. After you have (i) paid all amounts owing under the Agreement and (ii) given us the proper and timely notice, then at the end of the Agreement Term, you shall return the Products pursuant to the instructions we provide to you. You agree to reimburse us for our costs to refurbish returned Products for damage beyond normal wear and tear. You are solely responsible for removing all data/images stored on the Products prior to its return. If you fail to notify us as provided herein, this Agreement will extend on a month to month basis, until you have given at least 60 days written notice of your intention to return or purchase the Products.
21. FISCAL FUNDING. You warrant that you have funds available to pay all Payments payable under this Agreement until the end of your current appropriation period. If your legislative body or other funding authority does not appropriate funds for the Payments for any subsequent appropriation period and you do not otherwise have funds available to lawfully pay the Payments (A "Non-Appropriation Event") you may, subject to the conditions herein and upon prior written notice to us (the "Non-Appropriation Notice"), effective 60 days after our receipt of such notice, terminate the Agreement and be released of its obligations to make all Payments due to us after the Non-Appropriation Event date. As a condition for exercising your rights under this Section you shall provide to us: (a) a certification of a responsible official that a Non-Appropriation Event has occurred, (b) deliver to us an opinion of your counsel addressed to us verifying that the Non-Appropriation Event as set forth in the Non-Appropriation Notice has occurred, (c) return the Products subject to this Agreement on or before the Non-Appropriation Event date to a location designated by us, in the condition required by, and in accordance with the return provisions of, this Agreement and at your expense, and (d) pay us all sums due and outstanding to us under the Agreement up to the Non-Appropriation Event date. In the event of any Non-Appropriation Event, we shall retain all sums paid by you, including any security deposit or advance rentals. This Section is not intended to permit you to terminate this Agreement at will, for convenience or for any other reason except non-appropriation.
Customer Name Bill To: BBS Authorized Signature
Address Address TitleCity-State-Zip City-State-Zip DateName Phone BBS Assigned Rep:Title Acct#Date ContactAuthorized Signature Contact Phone EquipmentSerial / EQB/W BaseAllotted Copies/PrintsOverage RateMeterColor BaseAllotted Copies/PrintsOverage RateMeterBase Billing Monthly Quarterly AnnualOverage Billing Monthly Quarterly Annual Contract Type: Contract Start Date:Covered:Not Covered: IT Services Thank you for your continued patronage with Burtronics Business Systems.
All Terms and Conditions on the reverse side are a part of this Agreement PO Box 11529 San Bernardino, CA 92423 | Service: (800) 523-0822 | Fax: (909) 571-5651 | www.burtronics.com Burtronics Business Systems
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TERMS AND CONDITIONS
Burtronics Business Systems (hereinafter referred to as BBS) located in San Bernardino, CA and Payson, UT, by its acceptance hereof, agrees to furnish to the herein-named customer, who agrees to accept under the terms and conditions of this agreement, maintenance service on the Equipment listed herein. 1) Term. This Agreement Shall cover a months period beginning of the effective date listed on front and will be automatically renewed for successive one-year periods at the then current maintenance charge for the equipment covered by the Agreement until terminated by either party as provided herein. Contract is subject annual increases of up to %.
2.) MAINTENANCE SERVICE: BBS agrees to provide to the Customer, during BBS normal business hours, the maintenance service necessary to keep the Equipment in, or restore the Equipment to, good working order in accordance with BBS policies then in effect. This maintenance service includes maintenance based upon the specific needs of individual Equipment, as determined by BBS, and unscheduled, on-call remedial maintenance. For each unscheduled service call requested by the Customer, BBS shall have reasonable time within which to respond. 3) MAINTENANCE SERVICE COVERAGE AND EXCLUSIONS: Coverages are Silver is Labor only. Gold is Parts and Labor no supplies. Platinum is everything except paper, masters and staples unless otherwise noted on contract. **IT SERVICES ARE NOT INCLUDED ON ANY CONTRACT** Maintenance service provided by BBS under this Agreement does not include: Repair of damage or an increase in the service time caused by failure of the Customer to provide continually, a suitable installation environment with all facilities prescribed by BBS, including, but not limited to failure to provide, or the failure of, adequate electrical power, air conditioning or humidity control. Repair of damage or increase in service time caused by: accident, disaster, which shall include but not be limited to fire, flood, water, wind, lightning; transportation; neglect; power transients; abuse or misuse; use of supplies not authorized by BBS; failure of the Customer to follow BBS published operating instructions; and the unauthorized repair or modification of the Equipment other than authorized representative of BBS. Repair or damage or increase in service time caused using the Equipment for purposes other than those for which designed. Electrical work external to the Equipment or maintenance of accessories, attachments or other devices not furnished by BBS. 4) SERVICE WARRANTY AND LIMITATION OF LIABILITY: BBS warrants to the Customer that the maintenance service provided herein will be performed in accordance industry practices, and material and parts furnished under this Agreement will be free of defects in material and workmanship at the time of installation. If any failure to meet the foregoing warranty appears and written notice thereof is provided to BBS within the term of the Agreement, BBS will correctly re-perform the services identified, or repair or replace the defective material or part provided. The foregoing service warranty constitutes the Customers sole and exclusive remedy. THE FOREGOING WARRANTY IS IN LEIU OF ALL OTHER WARRANTIES AND BBS MAKES NO ADDITIONAL WARRANTY, EITHER EXPRESSES OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ANY WARRANTY OF MERCHANTABILITY OF FITNESS FOR A PARTICULAR PURPOSE. BBS SHALL NOT UNDER ANY CIRCUMSTANCES BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES OR ECONOMIC LOSS, INCLUDING, BUT NOT LIMITED TO, LOSS OR PROFITS, REVENUE OR LOSS OF EQUIPMENT USE, EVEN IF BBS HAS BEEN ADVISED OF SUCH DAMAGES OR LOSS, OR FOR ANY CLAIMAGAINST THE CUSTOMER BY ANY OTHER PARTY. 5) INVOICING AND RENEWALS: Base amounts will be invoiced in advance and overages to be invoiced on terms agreed upon on front of this contract. All non PO contracts will automatically be renewed for another term unless written cancellation letter is received 30 days prior to term period. 6) ACCESS: Customer shall grant to BBS service personnel, full and free access to the Equipment to provide maintenance service and engineering changes thereon, subject only to the Customer’s security regulations.7) EQUIPMENT TRANSFER: Any transfer of the Equipment covered by this Agreement to a person other than the Customer listed herein, or to a location outside of BBS normal servicing area, will exclude such Equipment from the terms of this Agreement. Transfer of the Equipment to a different zone within BBS normal servicing area will result in an adjustment of charges to the applicable rate for the new zone. 8) INDEMNIFICATION: Except as otherwise provided in paragraph 3, BBS agrees to indemnify and hold the Customer harmless from and against any loss, cost, damage, claim, expense or liability as a result of injury to or death of any person or damage to any personal property of the Customer where such personal injury or damage arises out of or in connection with the sole negligence of BBS, or its employees in the performance of this Agreement, provided that BBS receives prompt written notice of such personal injury or damage, and provided further that BBS shall have the sole control of the defense of any such action and all negotiations for its settlement or compromise. 9) ASSIGNMENT: This Agreement shall be binding on an inure to the benefit of the parties to it and their respective heirs, legal representatives, successors and assigns. BBS reserves the right to delegate its duties hereunder to one or more independent contractors. This Agreement may not be assigned by the Customer without prior written approval of BBS and any attempted assignment is in violation of this provision shall be void. 10) RECRUITMENT: Burtronics Business Systems and the Customer agree that during the term of this agreement and for a period of one year thereafter, neither party will make any offer or solicitation or otherwise directly recruit the employees of the other without prior written consent of that party. A breach in this agreement will result in an employment fee equal to two years of recruited employees’ annual earnings payable to BBS. 11) WAIVER: The waiver of any breach or default under this Agreement by eitherparty shall constitute a waiver only as to such particular breach of this Agreement can be discharged in whole or in part by a waiver or renunciation of a claim or right unless the waiver or renunciation is in writing and signed by an officer of the aggrieved party. 12) ALL MODIFICATIONS TO BE IN WRITING: No variation or modification of this Agreement, whether by the Customers purchase order or otherwise and waiver of any of the Agreements provisions or conditions shall be binding unless in writing and signed by duly authorized agents of BBS and the Customer. 13) FORCE MAJEURE: BBS shall not be responsible for failure to render service dueto causes beyond its reasonable control .
14) TERMINATION: In the event that any sum of money is owed by Customer and is not paid when due and remains unpaid for more than thirty days or if the Customer defaultsin the performance of any other obligation under this Agreement, BBS may terminate this Agreement by giving the Customer ten days written notice. Cancellation by BBS for the customer’s failure to pay will not relieve the customer of their obligation to pay any monies owed plus interest. Any billing disputes must be submitted to BBS within thirty days from the date of invoice. 15) ENTIRE AGREEMENT: This Agreement supersedes and terminates any and all prior Agreements, if any, whether written or oral, and all communications between the parties with respect to the subject matter of the Agreement. The Customer agrees that it has not relied on any representation, warranty or provision not explicitly stated in this Agreement, and that this Agreement constitutes the final written expression of all terms of the Agreement and it is a complete and exclusive statement of those terms. These terms and conditions shall prevail notwithstanding any additional of different terms and conditions of any purchase order or other document submitted by the Customer in respect to the services to be provided hereunder. This agreement shall be governed under the laws of the State of California.
Customer Signature_____________________________________________ City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
L. Consider Approving the Purchase of Software License Subscription from Noted Technology Solutions for Adobe Software for the Annual Amount of $5,092.43 (Information Technology) [CC] > RECOMMENDATION: Approve subscription as recommended in the staff report.
Meeting
Tuesday, September 8, 2026, 7:00 PM
Agenda Group
Consent Calendar Item: 2L.
To
City Council
From
Kyle MacGavin, Information Systems Manager
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:
It is recommended that the City Council:
1. Approve the Adobe software license subscription, including Acrobat, Photoshop, and Sign from Noted Technology Solutions, Inc., for $5,092.43 per year; and
2. Authorize the City Manager to sign any related paperwork and approve renewals.
BACKGROUND:
The City uses Adobe software to support administrative, operational, and public-facing functions. Acrobat, Photoshop, and Sign provide essential capabilities for document creation and management, electronic signatures, and the development of graphics and other visual materials.
ANALYSIS:
The proposed licensing subscription will provide access to Adobe software necessary to support City operations and maintain efficient workflows across departments. Noted Technology Solutions, Inc. has provided a quote for the required licenses in the amount of $5,092.43 annually.
The Adobe licenses are being procured through Carahsoft Technology Corp., an authorized Adobe reseller that provides software and technology products to public-sector agencies. Carahsoft obtains its pricing directly from Adobe and extends applicable government or public-sector pricing to its authorized reseller partners, including Noted Technology Solutions, Inc. The quoted amount reflects the applicable pricing provided through this reseller channel. Quotes were requested from four separate vendors, and Noted Technology Solutions was the most cost effective.
ENVIRONMENTAL IMPACT:
There is no environmental impact.
FINANCIAL IMPACT:
Funding for this service was included in the Fiscal Year 2026-27 Adopted Budget and allocated among departmental expenditure accounts city-wide under account no. 51550 (Software and Licenses). Approval of the proposed action will not result in any additional fiscal impact and no budget amendments is currently required.
Attachments
Noted Technology Solutions $5092.43.pdf