REGULAR CITY COUNCIL, HOUSING AUTHORITY, AND SUCCESSOR AGENCY MEETING MINUTES 25541 Barton Road, Loma Linda, CA 92354
September 8, 2026, 7:00 PM - September 8, 2026, 7:24 PM Roll Call: (The following members were in attendance)
Amy Jones, Mayor/Chairman
Phillip Dupper, Councilmember/Boardmember
Ovidiu Popescu, Councilmember/Boardmember
Rhonda Spencer, Mayor pro tempore/Vice Chairman
Absent:
Rhodes Rigsby, Councilmember/Boardmember
1. Call to Order
1.A. Call to Order - City Council [CC], Housing Authority Board [HA], and Successor Agency [SA] The meeting was called to order at 7:00pm.
1.B. Roll Call
All Council members, but Councilmember Rhodes Rigsby were present.
Staff present: T. Jarb Thaipejr, City Manager/HA Executive Director; Mark Huebsch, Special Counsel (via Zoom); Lynette Arreola, City Clerk/HA Secretary; Sonia Fabela, Finance Director, Tom Ingalls, Fire Marshall; Lorena Matarrita, Community Development Director; David Campa, Information Technology Specialist; and Tyson Niles, Sheriff, San Bernardino County Sheriff's Department
1.C. Closed Session/Workshop
None.
1.D. Invocation and Pledge of Allegiance - Councilmember Dupper The Invocation and Pledge of Allegiance were led by Councilmember Dupper.
1.E. Items to be Added or Deleted
No items were added or deleted.
1.F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes.
Pursuant to the Brown Act, no action or discussion can be taken by City Council, Housing Authority or Successor Agency)
Cynthia Galvan noted that she spoke at the previous meeting to be placed on the agenda to discuss coordinating a fall event. She is requesting that she be placed on the October agenda to request for sponsorship from the City to coordinate a City fall event.
City Manager Thaipejr stated that he stated that the City could not support sponsorship due to budgetary constraints.
Kapree stated that she raised concerns at the previous meeting regarding the Community Garden and asked to be added to the upcoming agenda as her concerns have not been resolved. She received an e-mail from a private citizen that was sent to multiple garden participants. She expressed concern that her contact information was shared with this individual without her authorization. She noted she submitted a second Public Records Act to the City requesting information under what authority was her contact information issued, the establishment and the assignment of the garden liaisons.
2. Consent Calendar
Motion by Phillip Dupper, seconded Ovidiu Popescu, passing by a vote of 4-0-0-0-1, Absent was Rhodes Rigsby to Approve the Consent Calendar agenda items as recommended in the staff reports.
2.A. Consider Approving the Minutes of August 11, 2026, as presented (City Clerk) [CC/HA/SA] Approved the minutes of August 11, 2026, as presented.
2.B. Consider Approving the Demands Registers for August 25, and September 8, 2026 (Finance) [CC/HA]
Approved by City Council the Main Demands Register dated August 25, 2026, with commercial demands totaling $1,233,311.27, and payroll dated August 13, 2026, totaling $557,736.71; and Approved by the Housing Authority Board the Demands Register dated August 25, 2026, with commercial demands totaling $4,289.45.
Approved by City Council the Main Demands Register dated September 8, 2026, with commercial demands totaling $2,376,972.87, and payroll dated August 27, 2026, totaling $662,368.04; and Approved by the Housing Authority Board the Demands Register dated September 8, 2026, with commercial demands totaling $1,478.39.
2.C. Consider Accepting the Treasurer's Report for August 2026 for Filing (Finance) [CC] Accepted the August 2026 Treasurer's report of filing.
2.D. Consider Awarding a Contract to American Asphalt South, Inc., for Pavement Rehabilitation by Slurry Seal Method at Prospect Ave., Poplar St., and Loma Linda Dr. for $103,602.11 (CIP 26-135) (Public Works) [CC]
Approved the contract to American Asphalt South, Inc. for the Pavement Rehabilitation by Slurry Seal Method at Prospect Ave., Poplar St., and Loma Linda Dr. as recommended in the staff report.
2.E. Consider Awarding a Contract to R.E. Schultz for Installation of Rubberized Turf Surface for Playground at Elmer Digneo Park for $197,000.00 (CIP 26-759) (Public Works) [CC] Approved the contract to R.E. Schultz for Installation of Rubberized Turf Surface for Playground at Elmer Digneo Park as recommended in the staff report.
2.F. Consider Approving the National Pollutant Discharge-Elimination System (NPDES) Stormwater Permit Implementation Agreement, Santa Ana Region, for the Regional Stormwater Permit Program Between the County of San Bernardino and Participating Permittees (Public Works) [CC] Approved the National Pollutant Discharge-Elimination System (NPDES) Stormwater Permit Implementation Agreement, Santa Ana Region, for the Regional Stormwater Permit Program Between the County of San Bernardino and Participating Permittees as recommended in the staff report.
2.G. Consider Adopting Council Bill #R-2026-41 – A Resolution Approving Final Parcel Map No. 20665 (Northeast Corner of Mountain View Avenue and Business Center Drive) (Public Works) [CC] Approved and Adopted, as recommended in the staff report, Council Bill #R-2026-41:
RESOLUTION NO. 3323
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, APPROVING A TENTATIVE PARCEL MAP WAIVER AND APPROVING FINAL PARCEL MAP 20665 (ALONG MOUNTAIN VIEW
AVENUE AND BUSINESS CENTER DRIVE)
2.H. Consider Adopting Council Bill #R-2026-45 - A Resolution Accepting and Executing the Certificate of Acceptance and Grant Deed from Highpointe Groves, LLC, for Parcel 3 of Parcel Map No. 20681, Known as the Oak Woodland Preserve Park (Public Works) [CC] Approved and Adopted, as recommended in the staff report, Council Bill #R-2026-45:
RESOLUTION NO. 3324
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE OFFER OF DEDICATION FOR PARCEL 3 OF PARCEL MAP NO. 20681
FOR PARK PURPOSES
2.I. Consider Accepting and Approving the Notice of Completion for the Fiber Optic Installation at Beaumont Avenue and Nevada Street (CIP 26-677) - Contractor: HHS Construction, Inc. (Public Works) [CC]
Accepted the project as complete and authorized recordation of Notice of Completion documentsas recommended in the staff report.
2.J. Consider Approving the Renewal of a Three-Year Warranty Agreement with Western Audio-Visual & Security for the Annual Amount of $12,750 for Fiscal Year 2026-27 and Approving a Supplemental Appropriation of $5,100 from the General Fund Fund Balance to Partially Fund the Fiscal Year 2026–27 Annual Contract Amount (Information Technology) [CC]
Approved the three-year warranty agreement with Western Audio-Visual & Security as recommended in the staff report.
2.K. Consider Approving a Five-Year Agreement with Burtronics for Print Management Services for the City for the Annual Amount of $26,513.64 (Information Technology) [CC] Approved the five-year agreement with Burtronics as recommended in the staff report.
2.L. Consider Approving the Purchase of Software License Subscription from Noted Technology Solutions for Adobe Software for the Annual Amount of $5,092.43 (Information Technology) [CC] Approved the purchase of the software license subscription from Noted Technology Solution as recommended in the staff report.
3. Reports
3.A. Reports of Council Members
Mayor pro tempore Spencer noted that grants related to her agenda item closed, but she wanted to discuss opportunities for the City to apply for grants and consider partnerships with the University. She stressed that the City needs to develop a strategic plan to determine the City's needs and that it does not have to be very costly.
She also noted there is interest for the City to expand on the current Christmas Tree Lighting program to add more activities for adults and kids and decorating contests. Finally, she suggested that the City may wish to consider and discuss whether to allow data centers in the City as other cities are considering and preparing ordinances on this matter.
City Manager stated that he will present to City Council in October the community survey.
Mayor Jones requested consideration of placing a shelter pet feature on the City Council meeting agenda to promote adoptions and the San Bernardino City Shelter. Councilmember Dupper expressed concerns with potential liability or associated with issues the shelter may have.
Mayor Jones also discussed a potential collaboration with Loma Linda University School of Medicine, in which students would complete a project in coordination with the City as part of their curriculum. She stated that she would work with the students on their projects. She gave examples of projects with the Community Garden.
Councilmember Dupper raised concerns regarding liability and ensuring appropriate boundaries when acting as a representative of the City and working for the institution. He recommended that such matters be reviewed by the City Attorney.
It was the consensus to place the two items on the October 13, 2026, agenda.
3.B. Reports Of Officers
City Manager Thaipejr reported that he would be on vacation September 9-14, 2026, with Community Development Director Matarrita assuming his responsibilities in his absence.
Fire Marshall Ingalls noted that the City will be commemorating the 25th Anniversary of 9/11on September 11, 2026, at 8:30am; that the City will be switching from AMR to CONFIRE for ambulance service on October 1, 2026; and that in coordination with the County of San Bernardino, the City is participating in a multi-jurisdictional hazard mitigation plan update. Notifications are being circulated to complete a survey.
In response to a question it was noted that Mark Huebsch, Special Attorney, was sitting in via Zoom for Diane Robbins, City Attorney, as she had a meeting conflict.
Community Development Director Matarrita reported that there would be a joint meeting with the Planning Commission to discuss implementation of the housing programs. She noted that the City received a $252,00 grant from SBCTA for housing programs listed in the Housing Element. on the following scheduled City events:
Coffee with the Mayor, Founder's Day, Halloween Trunk or Treat and Christmas. She noted that the City received sponsors from vendors to fund these events.
4. Adjournment
The meeting adjourned at 7:24pm to the meeting of September 22, 2026, at 6:00pm.
The minutes of September 8, 2026, were approved at the meeting of September 22, 2026, as presented.
Lynette Arreola, City Clerk