1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Gary Y. Sugano, Assistant City Manager
MEETING DATE: January 17, 2023
SUBJECT: Monthly Report for the City Manager’s Department
RECOMMENDATION
Receive and file the monthly report for the City Manager’s Department.
BACKGROUND
Information Technology
Numa Networks is currently on-site one day per week to provide as-needed IT support.
During the month of December, Numa Networks assisted with a total of 428 trouble tickets.
Human Resources/Risk Management
The City currently has three (3) recruitments open; Payroll Specialist in the Administrative Services Department and Recreation Leader-Parks and Recreation Leader-Museum in the Recreation and Facilities Division. The most qualified candidates will be invited to participate in an interview process.
Erika Barbero accepted the position of Assistant Planner in the Community and Economic Development Department and began work on January 9, 2023. Whitney Weisberg accepted the position of Planning Intern in the Community and Economic Development Department and began work on January 10, 2023.
Long term employee, Yvette Sansbury retired from City service on December 30, 2022.
Yvette began her career with the City in 1984 as a part-time Junior Account Clerk in the Finance Department. She was promoted to fulltime in 1986 and held several different positions in the finance department including processing payroll. She was promoted to Finance Supervisor in the Administrative Services Department in 2005. Yvette had over 36 years of service with the City.
Item No. 7d
CITY OF LOMITA
CITY COUNCIL REPORT
2 Training: The Public Works and Water Division employees attended Traffic Control and Flagger training on December 20th and Respirator Certification and Silica Dust Training on December 13th. Both trainings were conducted by JPIA certified instructors. HR staff attended a Liebert Cassidy Whitmore virtual workshop on December 8 th
. The workshop
discussed generational diversity and succession planning.
The City staff holiday party was held on Thursday, December 8, 2022, at Dave & Busters in Torrance.
Emergency Management
In response to the COVID-19 pandemic, the City Council ratified the Director of Emergency Services’ proclamation of a local emergency in the City of Lomita on March 17, 2020, and the Emergency Operations Center was activated virtually at the lowest level (functions are being coordinated away from the EOC to comply with physical distancing orders). The City Council approved reopening City Hall and City facilities to the public effective July 1, 2021, in accordance with public health guidelines.
Most recently the City Council has extended the emergency measures for the 11 th time
since the declaration to assist and protect the Lomita community. On June 21, the City Council adopted a resolution to resume late fees and water shut offs on delinquent accounts beginning with the August 2022 billing. All other emergency measures extended by the City Council on March 15, 2022, will remain in place and be brought back to the City Council until the City can proclaim termination of the local emergency or as necessary should there be a significant setback in the containment of the virus and the State and County impose restrictions or changes to their Health Officer Orders that do not align with the City’s emergency measures. Staff purchased additional COVID-19 home test kits and reviewed inventory of face masks and hand sanitizer for an anticipated winter surge. Governor Newsom recently announced that the COVID-19 State of Emergency will end on February 28, 2023. Staff will monitor and bring new information for the City Council’s consideration as appropriate.
The City was awarded a FEMA Hazard Mitigation Assistance Grant in the amount of $63,525.65 and an agreement was executed with Dudek to provide consultant services for the preparation of a comprehensive Safety Element update. The City Council adopted the Safety Element Update on December 21, 2021. Staff submitted all grant close-out documentation to CalOES on June 3, 2022. As of June 21, 2022, the closeout package has been reviewed and signed by CalOES and sent to FEMA for processing. It can take 3-4 months to receive the final notice of closure, however FEMA appears to be very far behind in processing out grants and a new quarterly report was submitted on December 21, 2022, indicating that the work is 100% complete.
The City was awarded a FEMA Hazard Mitigation Assistance Grant in the amount of $1,124,884.50 for the 247th Street Area Water Main Replacement Project. Design is currently underway but obtaining the necessary permits from the City of Los Angeles has taken much longer than expected, significantly putting the project behind schedule.
The permit from CalTrans was approved in September 2022. Staff was recently granted a one-year extension to complete the project due to this delay. A new quarterly report 3 was submitted on December 21, 2022, indicating the City is still waiting on plan approval from the City of Los Angeles and hope to secure the permit in early 2023.
Staff submitted a Notice of Interest (NOI) to update the City’s Local Hazard Mitigation Plan (LHMP) to the California Governor’s Office of Emergency Services (Cal OES) under the Hazard Mitigation Grant Program (HMPG). The NOI was approved and the City was invited to submit a full subapplication. Staff worked with a grant writer to submit the subapplication on April 8. Cal OES sent a Request for Information (RFI) and the information was provided. It is anticipated FEMA will award projects in 2023.
Lomita Manor
The Lomita Manor property management company, HumanGood, has continued CDC-recommended physical distancing protocols. Some social activities and classes have resumed with limited participants following safety guidelines and protocols. The property management team including the maintenance manager and property manager continue to serve the community on site while all practice physical distancing and additional sanitization precautions.
Community Development Block Grant Programs
Residential Rehabilitation: For Fiscal Year 2022-23, a total of two projects are scheduled to be completed. Scheduled Residential Rehabilitation Projects have been completed as of the month of December 2022.
Lifeline: The Lifeline program provides emergency response service for a total of 19 subscribers now currently enrolled. The program is accepting applications from Lomita residents who are at least 55 years old or disabled.
City Clerk’s Office
• Meetings with OneMeeting and Swagit teams for onboarding of new agenda management and streaming platforms
Administrative staff continues to provide customer service and support related to processing water payments, parking tickets, Dial-a-Ride, business licenses, and COVID-19 updates.
City Clerk activity for the month of December/January
Council Meeting Agenda & Minutes Prepared 1/1
Council Resolutions Adopted & Processed 2
Housing Authority Agenda & Minutes Prepared 0/1
Contracts/Agreements Processed 6
Ordinances Adopted & Published 1
Certificates Prepared 13
Public Records Requests Processed 5
Dial-a-Ride New Cards Issued 9
4 Dial-a-Ride Payments Processed 33
Dial-a-Ride Assistance-Phone/Counter 118
Administrative Parking Appeals Reviewed & Processed 54
Parking Citations Issued & Processed 614
Parking Citations Assistance – Phone/Counter 75
Planning Commission Meeting Agenda & Minutes Prepared 1/1 Planning Commission Resolutions Processed 1
Public Safety & Traffic Commission Agenda & Minutes Prepared 0/0 Technical Traffic Advisory Committee Agenda & Minutes Prepared 0/0 Scanned & Indexed Documents 12
Water Billing Payments and Assistance- Phone/Counter 229 OPTIONS:
None. Information only. Receive and file.
FISCAL IMPACT
None. Information only. Receive and file.
ATTACHMENTS
None.
Prepared by: Approved by:
___________________________ ___________________________ Gary Sugano Ryan Smoot
Assistant City Manager City Manager