1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Carla Dillon, P.E., Director of Public Works MEETING DATE: January 17, 2023
SUBJECT: Monthly Report for the Public Works Department RECOMMENDATION:
Receive and file the monthly report for the Public Works Department.
BACKGROUND:
Water Division Updates
Cypress Water Production Facility (CWPF) and Distribution System Update Well No. 5 remains offline due to the detection of benzene and the construction project to upgrade the CWPF. The State’s Division of Drinking Water (DDW) and the Los Angeles Regional Water Quality Control Board (RWQCB) have been investigating possible sources of benzene, and information is available at https://www.lomitawater.com/news/.
In December 2022, the City pumped 0.0 acre-feet of groundwater from Well No. 5.
All drinking water was supplied with imported water from West Basin MWD. In December 2022, the City imported 140.5 acre-feet from West Basin MWD. Monthly water reports can be found at www.lomitawater.com/oversight/water-quality-reports/.
To protect the water system, all backflow devices within the service area are required to be tested once per year. In Lomita’s water system there are approximately 150 backflow devices, and in July letters and backflow test forms were sent to these customers requiring the devices be tested. Second and third notification letters were sent out, and the City received all but two test results (from one business). In December the City proceeded to shutoff those connections to protect the water system. Within several hours, the business had their backflow devices tested, and they City restored their water service.
During Summer 2022, the City resumed water tours at the Cypress Water Production Facility after a two year hiatus.
Item No. 7g
CITY OF LOMITA
CITY COUNCIL REPORT
2 Although no tours were planned in December, they will resume in 2023 with scheduled dates of January 24, February 22, and March 18.
Water Division Performance Measures:
Main Breaks/Leak Repairs 4
Service Connection Breaks/Leaks 2
Water Outages 6
Water Service Requests 51
USA Dig-Alert Tickets 72
Dead-end Fire Hydrant Flushing 30
Meter Maintenance 10
Inspection of Water Facilities Daily
Water Quality Complaints 1 (unfounded/not Lomita water system) Engineering/PW Administration Division Updates
Cypress Water Production Facility (CWPF) Upgrade Project The City’s contractor RC Foster, with the oversight of the contract manager, AKM Consulting Engineers, is progressing on construction. Hazen and Sawyer continues to provide submittal and request for information (RFI) review as well as documentation and support for the permitting with the Division of Drinking Water (DDW). Project completion is expected in February 2023.
Progress As of December 31, 2022
Percent Project completion 98%
Overall Project, invoiced/approved $4,026,851
Overall Project budget $3,000,000
The City shares project updates on https://www.lomitawater.com/ as new information is available. In addition, a short video describing the GAC project and treatment process is available here: https://www.lomitawater.com/infrastructure/granular-activated-carbon/.
Street Reconstruction – Zone C & F Project
This project consists of overlaying and reconstructing certain streets in Zones C & F (just north and south of Lomita Blvd and west of Eshelman Ave), as detailed in the Pavement Management Program (PMP). This project includes significant repairs and resurfacing of streets where slurry seal would not be sufficient to extend the life of the street.
Construction was awarded to Sequel Contractors in March 2022 and construction activity began in April 2022. Construction of the Project was completed in August 2022 and the contractor is finishing items on the punch list. In addition, the designer needs to complete the as-built drawings, which was delayed due to the execution of a contract Assignment due to an acquisition of the consulting firm.
3 Progress As of December 31, 2022
Percent Project completion 98%
Overall Project, invoiced/approved $2,603,632
Overall Project budget $3,192,672
Street Reconstruction – Zone G
This project consists of overlaying and reconstructing certain streets in Zones G (just north and south of Lomita Blvd and east of Eshelman Ave), as detailed in the Pavement Management Program (PMP). This project includes significant repairs and resurfacing of streets where slurry seal would not be sufficient to extend the life of the street.
Design of the project was awarded to David Evans and Associates in July 2022 and is scheduled to be completed in the first half of 2023. Construction of the project is programmed for Spring 2024.
Progress As of December 31, 2022
Percent Project completion 5%
Overall Project, invoiced/approved $4,936
Overall Project budget $1,200,000
247th Street Area Watermain Project
This project consists of abandoning a watermain that runs north and south within private properties crossing 246th Street, 247th Street, 247th Place, and 248th Street. The proposed new water main will extend from 246th Street beyond the City boundaries, looping within the City of Los Angeles right of way and along Western Avenue (which is Caltrans right of way), and connecting back to the City of Lomita along 247th Street, 247th Place, 248th Street and Lomita Blvd. This project consists of constructing approximately 3,300 linear feet of 6-inch PVC water pipeline and appurtenances (fire hydrants, valves, services, and fittings). The existing pipeline located in private property will be abandoned.
Design of the project was awarded to Onward Engineering in November 2021. The permit from Caltrans was approved in September 2022. The encroachment permit and traffic control plans were approved by the City of Los Angeles in December 2022. Onward Engineering is working to schedule their subconsultant to complete potholing. The final design of the project is expected to be completed in February 2023.
Progress As of December 31, 2022
Percent Project completion 2%
Overall Project, invoiced/approved $101,442
Overall Project budget $1,499,916
Emergency Generator
This project consists of the selection and design of an emergency generator that will be capable of servicing the Appian Way Pump Station as needed. The design of this project was awarded to AEPC Group in July 2022 and is scheduled to be completed in February 2023. Construction of the project is scheduled for Spring 2023. 4 For the month of December 2022, AEPC Group provided the preliminary design plans for the project. The City reviewed the plans and provided comments. The 90% design package is expected to be submitted to the City in January, with the final design expected to be completed in February.
Progress As of December 31, 2022
Percent Project completion 30%
Overall Project, invoiced/approved $38,123
Overall Project budget $76,365
Encroachment Permit Review/Approval
For the month of December 2022, staff received and reviewed nine encroachment permit applications from various utility companies and contractors. One encroachment permit was issued. Public Works now has an on-line portal for encroachment permitting, which is available at https://lomitaca.viewpointcloud.com/categories/1081.
Public Safety and Traffic
Public Safety and Traffic Commission (PS&TC) did not meet in December, and the Public Works Department received 2 new traffic investigations in late December. A total of 9 requests are being evaluated by the Technical Traffic Advisory Committee.
All new requests for traffic issue investigations are accepted through the on-line OpenGov portal and may be submitted here: https://lomitaca.viewpointcloud.com/categories/1081.
Stormwater/Safe Clean Water
On an annual basis, the City is required to submit a report to the Regional Water Quality Control Board on stormwater discharges and compliance with the MS4 NPDES permit.
This report was submitted as required.
To continue to receive municipal funding from the county-wide Safe Clean Water Program, the City must report on expenses and progress toward stormwater goals This report was submitted on the County portal.
Fleet Smog Check
On an annual basis, the City must report fleet size and required smog checks to the Bureau of Automotive Repair. Public Works completed this for City-wide vehicles.
Sidewalk Inspections
In December 2021, the Council approved a sidewalk inspection program. Public Works staff inspected 100% of City sidewalks in the first year of the program, and as of December 2022, 171 locations have been repaired.
Public Works Field Operations Division (Parks/Street/Trees) Updates Streets and Trees Division:
5 Trees Trimmed (by Crew) 15
Trees/Stumps Removed 1
Graffiti Locations Cleaned 48
Sidewalk Maintenance 34
Curb/Gutter Maintenance 10
City Drains Cleaned 50
Street Signs Replaced or Repaired 55
Potholes Filled / Patches 42
New work order requests 13
Backlog of work orders 14
Parks Division:
Mowed Park Grounds, number of times 18
Playground Safety Inspections 10
Raised Median/Planter Weeding 5
Park Grounds Fertilize 0
Museum/City Hall Grounds Maintenance 12
Sprinkler Repair/Replacement 8
Trimmed Hedges/Trees (City grounds) 5
In December, Public Works Field Operations also assisted with Holiday decorations, events, banner placement, rain preparations, and equipment maintenance.
Reviewed by: Approved by:
Gary Y. Sugano Ryan Smoot
Assistant City Manager City Manager
Prepared by:
Carla Dillon, PE
Public Works Director