1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Gary Y. Sugano, Assistant City Manager
MEETING DATE: February 21, 2023
SUBJECT: Monthly Report for the City Manager’s Department
RECOMMENDATION
Receive and file the monthly report for the City Manager’s Department.
BACKGROUND
Information Technology
Numa Networks is currently on-site one day per week to provide as-needed IT support.
During the month of December, Numa Networks assisted with a total of 962 trouble tickets.
Human Resources/Risk Management
The City currently has three (3) recruitments open; Water Service Technician I in the Public Works Department, Part-time Engineering Intern in the Public Works Department and Recreation Leader in the Recreation and Facilities Division. The Payroll Specialist recruitment closed on January 31, 2023. The most qualified applicants were invited to participate in a panel interview on February 23, 2023.
Angel Cesareo, Engineering Intern, resigned from his position on February 2, 2023. He accepted a fulltime position with an Engineering firm. Christopher Mendoza accepted a part-time position as Recreation Leader in the Lomita Railroad Museum. He began work on February 4, 2023. Alexander Barnett was promoted to Assistant Recreation Coordinator in the Lomita Railroad Museum. He began his new position on February 18, 2023.
All City Council members and several staff members attended AB1234 Ethics training on January 26, 2023. This two-hour training is required every two years for all conflictof-interest code filers. Training was conducted by City Attorney, Trevor Rusin. HR staff attended a two-day CalPERS training session in Glendale on January 18th and 19 th
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Item No. 7e
CITY OF LOMITA
CITY COUNCIL REPORT
2 This hands-on training included training on CalPERS enrollment, benefits enrollment and payroll input and adjustments.
Emergency Management
In response to the COVID-19 pandemic, the City Council ratified the Director of Emergency Services’ proclamation of a local emergency in the City of Lomita on March 17, 2020, and the Emergency Operations Center was activated virtually at the lowest level (functions are being coordinated away from the EOC to comply with physical distancing orders). After almost 3 years and twelve extensions of the emergency measures to protect staff and the community and to coincide with the state and county’s COVID-198 health regulations, on February 7, 2023 the City Council adopted Resolution 2023-03 proclaiming termination of the City of Lomita’s local emergency related to the COVID-19 pandemic.
The City was awarded a FEMA Hazard Mitigation Assistance Grant in the amount of $63,525.65 and an agreement was executed with Dudek to provide consultant services for the preparation of a comprehensive Safety Element update. The City Council adopted the Safety Element Update on December 21, 2021. Staff submitted all grant close-out documentation to CalOES on June 3, 2022 and staff received project closure notification and final payments on February 2, 2023.
The City was awarded a FEMA Hazard Mitigation Assistance Grant in the amount of $1,124,884.50 for the 247th Street Area Water Main Replacement Project. Design is currently underway but obtaining the necessary permits from the City of Los Angeles has taken much longer than expected, significantly putting the project behind schedule.
The permit from CalTrans was approved in September 2022. Staff was recently granted a one-year extension to complete the project due to this delay. A new quarterly report was submitted on December 21, 2022, indicating the City is still waiting on plan approval from the City of Los Angeles and hope to secure the permit in early 2023.
Staff submitted a Notice of Interest (NOI) to update the City’s Local Hazard Mitigation Plan (LHMP) to the California Governor’s Office of Emergency Services (Cal OES) under the Hazard Mitigation Grant Program (HMPG). The NOI was approved and the City was invited to submit a full subapplication. Staff worked with a grant writer to submit the subapplication on April 8, 2022. Cal OES sent a Request for Information (RFI) and the information was provided. On January 25, 2023, staff received notification that CalOES submitted the supplication for FEMA for funding consideration.
Lomita Manor
The Lomita Manor property management company, HumanGood, has continued CDC-recommended physical distancing protocols. Some social activities and classes (including exercise/chair class, coloring and some holiday-related activities) have resumed with limited participants following safety guidelines and protocols. The property management team including the maintenance manager and property manager continue to serve the community on site while all practice physical distancing and additional sanitization precautions.
3 Community Development Block Grant Programs
On February 7, 2023, the Community Development Advisory Board (CDAB) approved the CDBG roster (budget) for FY 23-24 in the amount of $140,077 to fund Residential Rehabilitation, Lifeline and the Job Creation and Business Incentive Loan Programs.
Residential Rehabilitation: For Fiscal Year 2022-23, a total of two projects are scheduled to be completed.
Lifeline: The Lifeline program provides emergency response service for a total of 19 subscribers now currently enrolled. The program is accepting applications from Lomita residents who are at least 55 years old or disabled.
City Clerk’s Office
• City Clerk staff attended FPPC Filing Officer Training on January 5 • Coordinated and participated in AB1234 Ethics Training for City officials on January 26
• Held kickoff meeting with department heads for new agenda management platform
• Sent reminders to office holders of filing deadline for Semi-Annual campaign statements, received, filed and posted statements to the city’s website • Emailed conflict-of-interest code filers reminder email of California Form 700 filing due date of April 3
• Clerk attended LCW supervisor training session in Torrance on February 2 Administrative staff continues to provide customer service and support related to processing water payments, parking tickets, Dial-a-Ride, planning counter appointments and business licenses.
City Clerk activity for the month of January
Council Meeting Agenda & Minutes Prepared 1/2
Council Resolutions Adopted & Processed 2
Housing Authority Agenda & Minutes Prepared 0/1
Contracts/Agreements Processed 8
Ordinances Adopted & Published 3
Certificates Prepared 7
Public Records Requests Processed 13
Dial-a-Ride New Cards Issued 2
Dial-a-Ride Payments Processed 29
Dial-a-Ride Assistance-Phone/Counter 138
Administrative Parking Appeals Reviewed & Processed 69
Parking Citations Issued & Processed 658
Parking Citations Assistance – Phone/Counter 102
Planning Commission Meeting Agenda & Minutes Prepared 0 4 Planning Commission Resolutions Processed 0
Public Safety & Traffic Commission Agenda & Minutes Prepared 0/0 Technical Traffic Advisory Committee Agenda & Minutes Prepared 0/0 Scanned & Indexed Documents 15
Water Billing Payments and Assistance- Phone/Counter 155 OPTIONS:
None. Information only. Receive and file.
FISCAL IMPACT
None. Information only. Receive and file.
ATTACHMENTS
None.
Prepared by: Approved by:
___________________________ ___________________________ Gary Sugano Ryan Smoot
Assistant City Manager City Manager