1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Carla Dillon, P.E., Director of Public Works MEETING DATE: February 21, 2023
SUBJECT: Monthly Report for the Public Works Department RECOMMENDATION:
Receive and file the monthly report for the Public Works Department.
BACKGROUND:
Water Division Updates
Cypress Water Production Facility (CWPF) and Distribution System Update Well No. 5 remains offline due to the detection of benzene and the construction project to upgrade the CWPF. In January 2022, the City pumped 0.0 acre-feet of groundwater from Well No. 5. All drinking water was supplied with imported water from West Basin MWD.
In January 2023, the City imported 135.8 acre-feet from West Basin MWD. Monthly water reports can be found at www.lomitawater.com/oversight/water-quality-reports/.
During Summer 2022, the City resumed water tours at the Cypress Water Production Facility after a two year hiatus. A tour was hosted on January 24 for eleven community members. Residents who are interested in touring the facility may sign up for the following dates: February 22, and March 18.
Item No. 7h
CITY OF LOMITA
CITY COUNCIL REPORT
2 Water Division Performance Measures:
Main Breaks/Leak Repairs 5
Service Connection Breaks/Leaks 0
Water Outages 4
Water Service Requests 5
USA Dig-Alert Tickets 4
Dead-end Fire Hydrant Flushing 5
Meter Maintenance 5
Inspection of Water Facilities Daily
Water Quality Complaints 0
Engineering/PW Administration Division Updates
Cypress Water Production Facility (CWPF) Upgrade Project The City’s contractor RC Foster, with the oversight of the contract manager, AKM Consulting Engineers, is progressing on construction. Hazen and Sawyer continues to provide submittal and request for information (RFI) review as well as documentation and support for the permitting with the Division of Drinking Water (DDW). Construction completion is expected in March 2023, which will then be followed by commissioning, testing and then approval by DDW.
Progress As of January 31, 2023
Percent Project completion 98%
Overall Project, invoiced/approved $4,026,851
Overall Project budget (approved contracts) $4,768,453
The City shares project updates on https://www.lomitawater.com/ as new information is available. In addition, a short video describing the GAC project and treatment process is available here: https://www.lomitawater.com/infrastructure/granular-activated-carbon/.
Street Reconstruction – Zone C & F Project
This project consists of overlaying and reconstructing certain streets in Zones C & F (just north and south of Lomita Blvd and west of Eshelman Ave), as detailed in the Pavement Management Program (PMP). This project includes significant repairs and resurfacing of streets where slurry seal would not be sufficient to extend the life of the street.
Construction was awarded to Sequel Contractors in March 2022 and construction activity began in April 2022. Construction of the Project was completed in August 2022 and the contractor has finished all the punch list items. A contract Assignment was completed with the design firm, and they are working on completing the as-builts. Once the as-built drawings are received, retention will be released and the project may be closed out. 3 Progress As of January 31, 2023
Percent Project completion 99%
Overall Project, invoiced/approved $2,603,632
Overall Project budget $3,192,672
Street Reconstruction – Zone G
This project consists of overlaying and reconstructing certain streets in Zones G (just north and south of Lomita Blvd and east of Eshelman Ave), as detailed in the Pavement Management Program (PMP). This project includes significant repairs and resurfacing of streets where slurry seal would not be sufficient to extend the life of the street.
Design of the project was awarded to David Evans and Associates in July 2022 and is scheduled to be completed in the first half of 2023. Surveying for the base map for the design of the project was recently completed. Construction of the project is programmed for Spring 2024.
Progress As of January 31, 2023
Percent Project completion 5%
Overall Project, invoiced/approved $36,481
Overall Project budget $1,200,000
247th Street Area Watermain Project
This project consists of abandoning a watermain that runs north and south within private properties crossing 246th Street, 247th Street, 247th Place, and 248th Street. The proposed new water main will extend from 246th Street beyond the City boundaries, looping within the City of Los Angeles right of way and along Western Avenue (which is Caltrans right of way), and connecting back to the City of Lomita along 247th Street, 247th Place, 248th Street and Lomita Blvd. This project consists of constructing approximately 3,300 linear feet of 6-inch PVC water pipeline and appurtenances (fire hydrants, valves, services, and fittings). The existing pipeline located in private property will be abandoned.
Design of the project was awarded to Onward Engineering in November 2021. The permit from Caltrans was approved in September 2022. The encroachment permit and traffic control plans were approved by the City of Los Angeles in December 2022. Onward Engineering is working to schedule their subconsultant to complete potholing. The 100% design drawings have been submitted to the City for review.
Progress As of January 31, 2023
Percent Project completion 25%
Overall Project, invoiced/approved $101,442
Overall Project budget $1,499,916
4 Emergency Generator
This project consists of the selection and design of an emergency generator that will be capable of servicing the Appian Way Pump Station as needed. The design of this project was awarded to AEPC Group in July 2022 and is scheduled to be completed in March 2023. Construction of the project is scheduled for Spring 2023.
For the month of January 2023, AEPC Group submitted the 90% design plans for the City’s review. Due to the long lead time for the generator (~60 weeks), the consultant is looking into alternative generators to rent to ensure the City has a backup power source for the Metropolitan Water District shutdown scheduled to begin in November 2023.
Progress As of January 31, 2023
Percent Project completion 30%
Overall Project, invoiced/approved $38,123
Overall Project budget $76,365
Encroachment Permit Review/Approval
For the month of January 2023, staff received and reviewed six encroachment permit applications from various utility companies and contractors. One encroachment permit was issued. Public Works now has an on-line portal for encroachment permitting, available at https://lomitaca.viewpointcloud.com/categories/1081.
Sewers
In January, staff attended a training session on the new Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order WQ 2022-0103-DWQ) to learn how new conditions may impact the City. Staff has initiated requests for LA County Department of Public Works (LADPW) to assist the City in updating its Sewer System Management Plan (SSMP) and required SSMP audit.
The City received a notification from LADPW that there were no reportable Sanitary Sewer Overflows in the City’s sewer system in fourth quarter of 2022.
Public Safety and Traffic
Public Safety and Traffic Commission (PS&TC) did not meet in January. The Technical Traffic Advisory Committee did not meet in January. No new traffic investigations were received by Public Works in January. All new requests for traffic issue investigations are accepted through the on-line OpenGov portal and may be submitted here:
https://lomitaca.viewpointcloud.com/categories/1081
5 Public Works Field Operations Division (Parks/Street/Trees) Updates Streets and Trees Division:
Trees Trimmed (by Crew) 4
Trees/Stumps Removed 0
Graffiti Locations Cleaned 23
Sidewalk Maintenance 105
Curb/Gutter Maintenance 8
City Drains Cleaned 40
Street Signs Replaced or Repaired 35
Potholes Filled / Patches 37
New work order requests 18
Backlog of work orders 11
Parks Division:
Mowed Park Grounds, number of times 18
Playground Safety Inspections 13
Raised Median/Planter Weeding 13
Park Grounds Fertilize 0
Museum/City Hall Grounds Maintenance 6
Sprinkler Repair/Replacement 9
Trimmed Hedges/Trees (City grounds) 15
In January, Public Works Field Operations also assisted with removing holiday decorations, water main breaks, rain preparations, and equipment maintenance. Due to rain, the sidewalk program was paused and substituted with drain cleaning. Public Works also assisted with the Catalytic Converter Etching program. 6 Reviewed by: Approved by:
Gary Y. Sugano Ryan Smoot
Assistant City Manager City Manager
Prepared by:
Carla Dillon, PE
Public Works Director