1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Gary Y. Sugano, Assistant City Manager
MEETING DATE: March 21, 2023
SUBJECT: Monthly Report for the City Manager’s Department
RECOMMENDATION
Receive and file the monthly report for the City Manager’s Department.
BACKGROUND
Information Technology
Numa Networks is currently on-site one day per week to provide as-needed IT support.
During the month of February, Numa Networks assisted with a total of 743 trouble tickets.
Human Resources/Risk Management
The City currently has three (3) open recruitments; Water Treatment Plant Operator, Maintenance Aide in the Public Works Department and Accountant/Payroll in the Administrative Services Department. The most qualified applicants will be invited to participate in a panel interview.
Anthony Hernandez accepted the position of Engineering Intern in the Public Works Department. He is scheduled to start work on March 20, 2023. Julianna DeLaTorre and Travis Donahue accepted the Recreation Leader positions. They began work on March 11, 2023.
City of Lomita employee, Ethelbert Doble, passed away on February 23, 2023. Bert was an Assistant Engineer in the Public Works Department. He began his career with Lomita on February 12, 2020. His funeral service is scheduled for April 1, 2023.
The City’s JPIA Risk Manager, Melaina Francis, conducted a partial City walk through of city facilities on February 14, 2023. She will conclude her tour of city facilities on March Item No. 7d
CITY OF LOMITA
CITY COUNCIL REPORT
2 21st. Once complete, she will prepare a comprehensive report of all facilities and present to staff.
Staff attended a one-day Human Resources conference conducted by Southern California Public Labor Relations Council (SCPLRC) on February 16, 2023. Staff also attended a webinar on “STOPit Anonymous Reporting” conducted by JPIA on March 1, 2023. STOPit is a free service offered by JPIA to all member cities. STOPit Solutions is designed to allow anonymous reporting in the workplace for unsafe, harmful, or noncompliant behaviors. The program’s purpose is to deter inappropriate behaviors in the workplace, including, but not limited to, harassment, discrimination, threats, compliance risk, theft, fraud, and mental health concerns. In addition to incident reporting, STOPit allows agencies to monitor reported incidents closely and provides resources to manage and resolve incidents.
Emergency Management
The City was awarded a FEMA Hazard Mitigation Assistance Grant in the amount of $1,124,884.50 for the 247th Street Area Water Main Replacement Project. Design is currently underway but obtaining the necessary permits from the City of Los Angeles has taken much longer than expected, significantly putting the project behind schedule.
The permit from CalTrans was approved in September 2022. Staff was recently granted a one-year extension to complete the project due to this delay. A new quarterly report was submitted on December 21, 2022, indicating the City is still waiting on plan approval from the City of Los Angeles and hope to secure the permit in early 2023.
Staff submitted a Notice of Interest (NOI) to update the City’s Local Hazard Mitigation Plan (LHMP) to the California Governor’s Office of Emergency Services (Cal OES) under the Hazard Mitigation Grant Program (HMPG). The NOI was approved and the City was invited to submit a full subapplication. Staff worked with a grant writer to submit the subapplication on April 8, 2022. Cal OES sent a Request for Information (RFI) and the information was provided. On January 25, 2023, staff received notification that CalOES submitted the supplication to FEMA for funding consideration.
Staff held a meeting with the Area G DMAC to conduct a preliminary review of Lomita’s Emergency Response. Staff anticipates presenting the review and recommendations to the City Council in June.
Lomita Manor
As COVID restrictions continue to be lifted, the Lomita Manor property management company, HumanGood, has restored several activities that have been previously postponed due to COVID. These activities include Exercise/Chair class, Coloring class, Fabric Scrap Wreath class, and Seasonal Holiday activities such as last month's Valentine's Celebration. The property management team will continue to explore additional activities for the residents at Lomita Manor. In addition to these activities, Lomita Manor's Recreation room is open to the residents. 3 Community Development Block Grant Programs
On February 7, 2023, the Community Development Advisory Board (CDAB) approved the CDBG roster (budget) for FY 23-24 in the amount of $140,077 to fund Residential Rehabilitation, Lifeline and the Job Creation and Business Incentive Loan Programs.
Residential Rehabilitation: For Fiscal Year 2023-24, a total of two projects are scheduled to be completed.
Lifeline: The Lifeline program provides emergency response service for a total of 20 subscribers now currently enrolled. The program is accepting applications from Lomita residents who are at least 55 years old or disabled.
City Clerk’s Office
• Met with Dial-A-Ride service vendor to discuss issues and opportunities for program enhancements
• Renegotiated agreement with Pitney Bowes for a new lease of postage machine Working with ECS Imaging regarding Laserfiche repository improvements Continued work on agenda management and meeting video streaming project implementation
Staff working on annual “Follow Me, I’m Gang and Drug Free” Walk Administrative staff continues to provide customer service and support related to processing water payments, parking tickets, Dial-a-Ride, planning counter appointments and business licenses.
City Clerk activity for the month of February
Council Meeting Agenda & Minutes Prepared 2/0
Council Resolutions Adopted & Processed 3
Housing Authority Agenda & Minutes Prepared 1/1
Contracts/Agreements Processed 2
Ordinances Adopted & Published 0
Certificates Prepared 2
Public Records Requests Processed 19
Dial-a-Ride New Cards Issued 2
Dial-a-Ride Payments Processed 23
Dial-a-Ride Assistance-Phone/Counter 108
Administrative Parking Appeals Reviewed & Processed 30
Parking Citations Issued & Processed 632
Parking Citations Assistance – Phone/Counter 92
Planning Commission Meeting Agenda & Minutes Prepared 1/1 Planning Commission Resolutions Processed 4
Public Safety & Traffic Commission Agenda & Minutes Prepared 1/1 Technical Traffic Advisory Committee Agenda & Minutes Prepared 0/0 Scanned & Indexed Documents 15
4 Water Billing Payments and Assistance- Phone/Counter 194 OPTIONS:
None. Information only. Receive and file.
FISCAL IMPACT
None. Information only. Receive and file.
ATTACHMENTS
None.
Prepared by: Approved by:
___________________________ ___________________________ Gary Sugano Ryan Smoot
Assistant City Manager City Manager