1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Carla Dillon, P.E., Public Works Director
MEETING DATE: March 21, 2023
SUBJECT: Geographic Information System (GIS) Services
RECOMMENDATION
1) Authorize participation in LARIAC; 2) Approve the Services for ESRI to provide ArcGIS Subscriptions; 3) Authorize the City Manager and City Clerk to execute an agreement for GIS consulting services, in a form approved by the City Attorney, for an amount less than $20,000; and 4) Appropriate $30,337 for GIS-related services in FY22-23.
BACKGROUND
Geographic Information Systems (GIS) provide valuable tools for Cities to view, manage, and retain information about public assets and private parcels. Over the last decade, the City had a contractor available to provide limited services related to GIS. There is an increased expectation that Cities have the GIS tools readily available. As examples, grant/funding organizations typically ask for project boundaries in GIS coordinates and regulatory agencies have sent information for validation solely in GIS file format.
In order to start the process for having GIS tools available, licenses with ESRI are necessary to use the ArcGIS Online, which will allow City staff to access data. For the first year, the City is able to utilize a Creator subscription from the Southern California Association of Governments (SCAG), which allows for editing of GIS data and more flexibility in use of the tools. The City will need to pay for an additional Creator subscription in subsequent years. The Creator subscriptions are each $550 per year, and three will be utilized by Planning/Community and Economic Development and one by Public Works.
The recently created position of Engineering Technician in Public Works will be coordinating the City GIS efforts.
Item No. 7n
CITY OF LOMITA
CITY COUNCIL REPORT
2 The City has submitted a letter of intent to participate in the Los Angeles Region Imagery Acquisition Consortium (LARIAC7), which provides detailed imagery of the City in conjunction with ArcGIS Online.
The City is also seeking support services from a consulting firm to assist in transferring historic data into a publishable format, updating data and general training, linking regionally available data from LA County and SCAG, and assist in establishing a longterm strategy to meet the City’s data needs. In addition, the South Bay Cities Council of Governments offers 20 hours of free GIS services.
FISCAL IMPACT
The cost for LARIAC services will be $22,432 over a three-year period. The ESRI licensing will be $2,860 for year one and increase in the subsequent years for an additional Creator subscription. The cost for consulting services is expected to be $20,000 or less. These services and products will be equally funded through Planning Contractual Services (100-410-5345), City Manager Contractual Services (100-125-5345), Public Works Administration Contractual Services (100-605-5345) and Water Contractual Services (510-630-5345).
OPTIONS
1. Approve staff’s recommendation.
2. Provide alternative direction.
ATTACHMENTS
1. LARIAC letter
2. ESRI Quotation
Reviewed by: Approved by:
_______________________ ______________________
Gary Y. Sugano Ryan Smoot
Assistant City Manager City Manager
Prepared by:
_________________________
Carla Dillon, P.E.
Public Works Director / City Engineer
March 13, 2023
Steven Steinberg
County of Los Angeles
Internal Services Department
Mailstop #3
9150 Imperial Highway
Downey, CA 90242
Dear Dr. Steinberg:
It is our intent to participate in the 2023 Los Angeles Region Imagery Acquisition Consortium (LARIAC7). LARIAC7 will acquire 4-inch color orthogonal in urban areas (9-inch in National Forests), 4-inch oblique aerial photography, building representations (outlines), digital terrain data, and additional high resolution image acquisitions throughout the three-year cycle. We understand the cost will be $22,432. Recognizing that our final commitment is contingent upon approval by our organization, it is understood this approval must be obtained prior to confirming our participation in this project.
If you have questions, please contact Ryan Smoot at 310-325-7110 x115 or [email protected].
Sincerely,
Brianna Rindge
Signature Print Name
Director of Community & Economic Development 3/13/23
Title Date
Attachment 1
Quotation # Q-474164
Date: February 23, 2023
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: 0AMS3
Customer # Contract #
City of Lomita
Public Works Dept
24300 Narbonne Av
Lomita, CA 90717
To expedite your order, please attach a copy of ATTENTION: Carla Dillon this quotation to your purchase order. PHONE: (310) 325-7110 Quote is valid from: 2/2/2023 To: 5/3/2023 EMAIL: [email protected] Material Qty Unit Price Total
153148 3 $550.00 $1,650.00
ArcGIS Online Creator Annual Subscription
153147 11 $110.00 $1,210.00
ArcGIS Online Viewer Annual Subscription
Subtotal: $2,860.00
Sales Tax: $0.00
Estimated Shipping and Handling (Surface Delivery): $0.00 Contract Price Adjust: $0.00
Total: $2,860.00
*The ArcGIS Online Professional license includes 500 service credits. These service credits refresh annually with license renewal; unused entitlement service credits do not roll over. Additional service credits can be purchased in blocks of 1000 credits for $100. For additional information regarding service credits please reference this link https://www.esri.com/en-us/arcgis/products/arcgis-online/ pricing/credits
*The Creator Named User includes 500 service credits. These service credits refresh annually with license renewal; unused entitlement service credits do not rollover. Additional service credits can be purchased in blocks of 1000 credits. For additional information regarding service credits please reference this link https://www.esri.com/en-us/arcgis/products/arcgis-online/pricing/credits.
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.
For questions contact:
Peter Thomas
Email:
[email protected]
Phone:
909 369 5555 ext. 2192 x2192
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your purchase of that item. If any item is quoted with a multi-year payment schedule, then unless otherwise stated in this quotation, Customer is required to make all payments without right of cancellation. Third-party data sets included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located in the USA.
THOMASP This offer is limited to the terms and conditions incorporated and attached herein.
Attachment 2
Quotation # Q-474164
Date: February 23, 2023
Environmental Systems Research Institute, Inc.
380 New York St
Redlands, CA 92373-8100
Phone: (909) 793-2853
DUNS Number: 06-313-4175 CAGE Code: 0AMS3
Customer # Contract #
City of Lomita
Public Works Dept
24300 Narbonne Av
Lomita, CA 90717
To expedite your order, please attach a copy of ATTENTION: Carla Dillon this quotation to your purchase order. PHONE: (310) 325-7110 Quote is valid from: 2/2/2023 To: 5/3/2023 EMAIL: [email protected] The following items are optional items listed for your convenience.
These items are not included in the totals of this quotation.
Material Qty Unit Price Total
165536 1 $3,025.00 $3,025.00
ArcGIS Online GIS Professional Standard User Type Annual Subscription Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.
For questions contact:
Peter Thomas
Email:
[email protected]
Phone:
909 369 5555 ext. 2192 x2192
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at https://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri’s standard terms and conditions found at https://go.esri.com/MAPS apply to your purchase of that item. If any item is quoted with a multi-year payment schedule, then unless otherwise stated in this quotation, Customer is required to make all payments without right of cancellation. Third-party data sets included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the applicable third-party's terms and conditions. If Esri is unable to provide any such data set, Customer will not be responsible for any further payments for the data set. US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri’s GSA Federal Supply Schedule. Supplemental terms and conditions found at https://www.esri.com/en-us/legal/terms/state-supplemental apply to some US state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri’s offerings. Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin for customers located in the USA.
THOMASP This offer is limited to the terms and conditions incorporated and attached herein.