1 TO: City Council
FROM: Ryan Smoot, City Manager
REVIEWED BY: Carla Dillon, P.E., Public Works Director
PREPARED BY: Ryan Damon, Associate Engineer
MEETING DATE: April 4, 2023
SUBJECT: Accept Work and File Notice of Completion for the Street Reconstruction Project Zones C & F
RECOMMENDATION
Accept the work performed by Sequel Contractors, Inc. for the construction of Street Reconstruction Project Zones C & F; authorize the Public Works Director to sign the Notice of Completion (NOC) and release the 5% retention payment in the amount of $104,910.14. to Sequel Contractors, Inc. 35 calendar days after recordation of the NOC by the County Recorder’s Office contingent upon no claims being filed on the project; and authorize the City Clerk to file the NOC with the County Recorder’s Office.
BACKGROUND
In early 2016, the City Council authorized a multi-year slurry seal program in which the City was subdivided into seven Zones (A, B, C, D, E, F & G). Slurry Seal in Zones B, D, & E was completed in Fall 2016 and was followed by Zone A, which was completed in Summer 2018. To more effectively address the necessary maintenance and repair strategies that were identified in the 2018 Pavement Management Program (PMP), a Street Improvement Program was introduced. The first Street Improvement Program Project in Zones C, F, and G included type II slurry seal and cape seal on streets identified in the 2018 PMP. That project completed construction in January 2021.
On November 2, 2020, Civil Works Engineers (assigned to David Evans and Associates, Inc. in 2022) began the design of the Street Reconstruction Project Zone C & F. This was the second project of the Street Improvement Program that aimed to address more Item No. 7f
CITY OF LOMITA
CITY COUNCIL REPORT
2 significant maintenance needs identified in the 2018 PMP. The project consisted of rehabilitating pavement in selected streets by either grinding the existing asphalt and overlaying new asphalt concrete, or by providing a full pavement/reconstruction/asphalt concrete as well as upgrading all curb ramps to be ADA compliant in Zones C & F.
Below are views of 240th Street at Narbonne Avenue showing the street.
Before (240th Street)
After (240th Street)
Below photos of the intersection of Cypress Street and 246th Place show both the street repair as well as curb ramp upgrades.
3 Before (Cypress Street and 246th Place)
After (Cypress Street and 246th Place)
In June 2022, Stephen Doreck Equipment Rentals, Inc. was separately contracted to make repairs to a damaged water main and service leak that fell within project limits. The cost of the repairs totaled $34,795.51 and Stephen Doreck was authorized to be paid with the funds for this project.
The construction of the project was completed in December 2022, however following a final inspection from LAE & Associates, there were still punch list items that needed to be completed. One item that required multiple efforts of coordination due to weather delays was the thermoplastic restriping of the crosswalk at Eshelman Ave and Lomita Park Pl (see images below).
4 Before After
Sequel Contractors was able to complete the punch list items in February 2023 and following a subsequent inspection from LAE & Associates, the work was found to be in conformance with the contract documents. The final step for construction completion is to file the NOC and release the retention to the contractor. There is a one-year warranty period in accordance with the project specifications.
FISCAL IMPACT
The total project available budget was $3,192,672. The approved and actual contract amounts are summarized below:
Service Authorized Actual
Construction -Sequel Contractors, Inc. $2,590,434.80 $2,098,052.64 Construction Management – LAE & Associates $230,575.00 $191,446.91 Engineering Design & Support – Civil Works/DEA $302,237.25 $251,054.94 Direct Costs $35,543.93 $35,543.93
Total $3,158,790.98 $2,576,098.42
The total construction contract cost with the final payment of retention will be $2,098,052.64, which is $492,382.16 below the approved construction contract cost. The total project cost includes all costs related to this project such as costs of design, engineering assistance during construction, testing services, construction, the emergency water main repair, and miscellaneous items such as the installation of the signs. The total project costs were $2,576,098.42, which is $616,573.58 below the available budget.
These funds will be available for future projects.
OPTIONS
1. Approve staff’s recommendation.
2. Provide alternative direction.
5 ATTACHMENTS
1. Notice of Completion
Reviewed by: Approved by:
_______________________ ______________________
Gary Y. Sugano Ryan Smoot
Assistant City Manager City Manager
Reviewed by: Prepared by:
__________________________ _________________________
Carla Dillon, P.E. Ryan Damon
Public Works Director Associate Engineer
NOTICE OF COMPLETION
(Notice pursuant to Civil Code Section 3093, must be recorded within 10 days after completion) NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the owner is City of Lomita _
3. The full address of the owner is: 24300 Narbonne Avenue, Lomita, CA 90717
4. The nature of the interest or estate is: in fee.
City of Lomita, Construction of Narbonne Plaza
(If Other Than Fee, Strike, “In Fee” And Insert, For Example, “Purchaser Under Contract of Purchase” Or Lessee”)
5. The full names and full addresses of all co-owners, if any, who hold any title or interest with the above-named owner in the property are:
NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on 02/10/2023 (Date) This project consisted of the construction of a new plaza and parking spaces.
7. The name of the contractor, if any, for such work of improvement is:
Sequel Contractors, Inc. March 15, 2022
(If no Contractor for work of improvement, insert “none”) (Date of Contract)
8. The street address of said property is: Various locations in Lomita, CA 90717.
9. The property on which said work of improvement was completed is in the City of Lomita County of Los Angeles , State of California, and is described as follows:
Plaza and parking spaces.
Dated: ________________ By: _______________________________________ Kathleen Horn Gregory, City Clerk, City of Lomita
RECORDING REQUESTED BY:
CITY OF LOMITA
AND WHEN RECORDED MAIL TO:
CITY OF LOMITA
(Name)
24300 NARBONNE AVE.
(Street Address)
LOMITA, CA 90717
(City, State, and Zip)
VERIFICATION
I, the undersigned, say:
I am _________ Carla Dillon, Public Works Director, City of Lomita ____________________________________________ (“President,” “Owner,” “Partner,” “Manager,” etc.) of the declarant of the foregoing completion; I have read said Notice of Completion and know the contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on ___________________________________, at ______Lomita____________________________, California. (Date of Signature) (City Where Signed) Personal Signature of the Individual who is swearing that the contents of the Notice of Completion are true) SPACE ABOVE THIS LINE FOR RECORDER’S USE
Attachment No. 1