1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Gary Y. Sugano, Assistant City Manager
MEETING DATE: April 18, 2023
SUBJECT: Monthly Report for the City Manager’s Department
RECOMMENDATION
Receive and file the monthly report for the City Manager’s Department.
BACKGROUND
Information Technology
Numa Networks is currently on-site one day per week to provide as-needed IT support.
During the month of March, Numa Networks assisted with a total of 185 trouble tickets.
Human Resources/Risk Management
The City currently has five (5) open recruitments; Maintenance Aide in the Public Works Department, Accountant/Payroll in the Administrative Services Department, and Recreation Leader - Parks, Recreation Leader – Museum, and Recreation Leader – Receptionist in the Recreation and Facilities Division. The most qualified applicants will be invited to participate in a panel interview. The Water Treatment Plant Operator recruitment closed on March 17, 2023. Panel interviews are scheduled for April 11, 2023.
Marco Lomeli was promoted from part-time Maintenance Aide to full-time Water Service Technician I. He started his new position on Monday, March 20, 2023.
Several recreation staff members are scheduled to attend CPR/First-Aid training on Saturday, April 1, 2023. Staff will learn how to provide CPR, proficiently use an AED, and render First-Aid in a timely and efficient manner.
HR and Recreation staff will participate in a youth job fair at El Camino College on April 19, 2023. The job fair is being hosted by South Bay Workforce Investment Board.
Item No. 7d
CITY OF LOMITA
CITY COUNCIL REPORT
2 Emergency Management
The City was awarded a FEMA Hazard Mitigation Assistance Grant in the amount of $1,124,884.50 for the 247th Street Area Water Main Replacement Project. Design is currently underway but obtaining the necessary permits from the City of Los Angeles took much longer than expected, significantly putting the project behind schedule. Staff were granted a one-year extension to complete the project due to this delay. A new quarterly report was submitted on April 3, 2023, indicating that Lomita received an approved encroachment permit and traffic control plans from the City of Los Angeles for this project. Lomita’s design consultant worked with their subconsultant to complete potholing and the final design of the project has been submitted to the city for final review. The design phase is approximately 85% complete.
Staff submitted a Notice of Interest (NOI) to update the City’s Local Hazard Mitigation Plan (LHMP) to the California Governor’s Office of Emergency Services (Cal OES) under the Hazard Mitigation Grant Program (HMPG). The NOI was approved and the City was invited to submit a full subapplication. Staff worked with a grant writer to submit the subapplication on April 8, 2022. Cal OES sent a Request for Information (RFI) and the information was provided. On January 25, 2023, staff received notification that CalOES submitted the supplication to FEMA for funding consideration. A recent status check on the portal indicated the subapplication is still under review.
Staff held a meeting with the Area G DMAC to conduct a preliminary review of Lomita’s Emergency Response. Staff anticipates presenting the review and recommendations to the City Council in June.
Lomita Manor
As COVID restrictions continue to be lifted, the Lomita Manor property management company, HumanGood, has restored several activities that have been previously postponed due to COVID. These activities include Exercise/Chair class, Coloring class, Fabric Scrap Wreath class, and Seasonal Holiday activities such as the St Patrick’s Celebration and Easter Egg Craft. The property management team will continue to explore additional activities for the residents at Lomita Manor. In addition to these activities, Lomita Manor's Recreation room is open to the residents. Roof repairs began in late March and are on-going. Repairs were critical due to the poor condition of the roofs resulting in leaks during the periods of heavy rain.
Community Development Block Grant Programs
On February 7, 2023, the Community Development Advisory Board (CDAB) approved the CDBG roster (budget) for FY 23-24 in the amount of $140,077 to fund Residential Rehabilitation, Lifeline and the Job Creation and Business Incentive Loan Programs.
Residential Rehabilitation: For Fiscal Year 2023-24, a total of two projects are scheduled to be completed.
3 Lifeline: The Lifeline program provides emergency response service for a total of 20 subscribers now currently enrolled. The program is accepting applications from Lomita residents who are at least 55 years old or disabled.
City Clerk’s Office
▪ Received all employee, commission and council California Form 700 forms, scanned, logged and filed hard copies by deadline
▪ Working with ECS Imaging regarding Laserfiche repository improvements ▪ Continued work on agenda management and meeting video streaming project implementation
▪ Staff working on annual “Follow Me, I’m Gang and Drug Free” Walk Administrative staff continues to provide customer service and support related to processing water payments, parking tickets, Dial-a-Ride, planning counter appointments and business licenses.
City Clerk activity for the month of March
Council Meeting Agenda & Minutes Prepared 4/2
Council Resolutions Adopted & Processed 0
Housing Authority Agenda & Minutes Prepared 1/1
Contracts/Agreements Processed 2
Ordinances Adopted & Published 2
Certificates Prepared 7
Public Records Requests Processed 15
Dial-a-Ride New Cards Issued 5
Dial-a-Ride Payments Processed 27
Dial-a-Ride Assistance-Phone/Counter 70
Administrative Parking Appeals Reviewed & Processed 450 Parking Citations Issued & Processed 930
Parking Citations Assistance – Phone/Counter 128
Planning Commission Meeting Agenda & Minutes Prepared 1/1 Planning Commission Resolutions Processed 2
Public Safety & Traffic Commission Agenda & Minutes Prepared 0/0 Technical Traffic Advisory Committee Agenda & Minutes Prepared 0/0 Scanned & Indexed Documents 27
Water Billing Payments and Assistance- Phone/Counter 78 OPTIONS:
None. Information only. Receive and file.
FISCAL IMPACT
None. Information only. Receive and file.
4 ATTACHMENTS
None.
Prepared by: Approved by:
___________________________ ___________________________ Gary Sugano Ryan Smoot
Assistant City Manager City Manager