TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Gary Y. Sugano, Assistant City Manager
MEETING DATE: April 18, 2023
SUBJECT: Agreement with Race Communications for Internet Service at Lomita City Hall
RECOMMENDATION
Authorize the City Manager to sign a service order and any related documents to renew internet services at Lomita City Hall.
BACKGROUND/ANALYSIS
In 2016, the South Bay Cities Council of Governments (SBCCOG) embarked on an initiative to bring a fiber network to the South Bay that would allow cities and other governmental agencies to receive faster internet access. Subsequently, the SBCCOG was successful in obtaining approval from METRO to utilize Measure M sub-regional funds in the amount of $4.4 million for the capital construction and program management of the regional fiber network.
The segment to Lomita City Hall was completed in May 2020 and a 3 year service agreement with Race Communications was approved. The City has had 1GB internet at a cost of $1,020/month since that time. The service has been extremely reliable and the speed upgrade has substantially increased productivity and efficiency (particularly with the increase in virtual meetings). The 3-year renewal cost would remain the same as what the City currently pays today.
ALTERNATIVES
1. Do not approve staff’s recommendation
2. Give Staff further direction
Item No. 7j
CITY OF LOMITA
CITY COUNCIL REPORT
FISCAL IMPACT
The cost for 1000mb (1 gigabit) with this fiber network is $1,020/month. The cost has been budgeted within Information Technology.
ATTACHMENT
1. Service Order from Race Communications
Prepared by: Approved by:
Gary Y. Sugano Ryan Smoot
Assistant City Manager City Manager
SBFN Service Order for City of Lomita
Prepared on 03/7/2023 Quote
Service Address: 24300 Narbonne Ave; Lomita, CA; 90717
DEDICATED INTERNET SERVICES
Term Qty. Setup Monthly Setup Monthly
(1)
Dedicated Internet DIA GIG (1000Mbps/1000Mbps) 36m (1) (1,000.00) (0.00) (1,000.00) Dedicated Internet DIA 2 GIG (2000Mbps/2000Mbps) 36m (2,000.00) (0.00) (0.00) Dedicated Internet DIA 10 GIG (10000Mbps/10000Mbps) 36m (2,750.00) (0.00) (0.00) * Base monthly package fees DO NOT include federal or state taxes and fees.
SUBTOTAL $0.00 $1,000.00
(1)
Notes
This is a renewal for SUBID 94251 (0.00)
(0.00)
(0.00)
(0.00)
(0.00)
* Notes:
SUBTOTAL $0.00
TOTALS ONE-TIME MONTHLY
$0.00 $1,000.00
GENERAL TERMS & CONDITIONS
This estimate is for equipment and/or the installation of service(s) and/or service equipment. All pricing is estimated and is subject to network capacity verification and engineering. Service is delivered to Race demarcation point (MPOE unless otherwise stated). Extension of service from Race demarcation point to a customer suite is not included unless specified under Extended Installation Services. Standard installation timeframe, from time of order, is approximately 30 days unless otherwise noted. Federal and/or state taxes and fees are not included. Any additional service outside of the scope of this estimate will require an amendment to the estimate or must be ordered separately. Any hardware being sold does not include sales tax or shipping and handling fees. Sales tax and shipping fees will be added once estimate is converted to an invoice or billing statement. For customers entering into a term agreement, an early termination fee will apply and will be equal to the amount of the original setup fee for said package.
LIMITED WARRANTY
This Limited Warranty is limited to one year installation and labor warranty of all components installed by Race. Parts are limited to defects in materials and workmanship of the product as supplied by the manufacturer. If parts are supplied by Race and defective, they will be exchangeable within 30 days from date of purchase. After 30 days, parts are to be repaired under the manufacturer warranty terms. Should an issue arise within a manufactures warranty period, Race will assist in getting the product warranted by the manufacturer. This warranty does not cover parts and labor that fail as a result of improper use, misuse, abuse or the failure of another part.
Each SBFN Service Order shall include the special conditions listed below:
SPECIAL CONDITIONS APPLICABLE TO SBFN SERVICE ORDERS
Authority. Pursuant to Section 12.6 of the ARMSA, Race serves as ADF’s sub-contractor for the management, negotiation and fulfillment of SBFN Service Orders and the delivery of SBFN Products and Services. This SBFN Service Order is being entered into by and between the Parties so that Customer may obtain SBFN Products and Services from Race consistent with the terms of the ARMSA.
Recurring Charges. Recurring Charges for SBFN Products and Services shall be set in accordance with the terms of Section 3.5 and 3.6 of the ARMSA, and adjusted periodically in accordance with Sections 3.7 and 3.8 of the ARMSA. The Parties will promptly enter into written amendments to this SBFN Service Order effectuate any adjustments to Recurring Charges required by the ARMSA.
Minimum Service Level Agreement. Race may establish the Service Level Agreement for SBFN Products and Services but in no event shall the Service Level Agreement establish standards that are below the minimum service level obligations for SBFN Products and Services established in Section 9 and Exhibit F of the ARMSA.
Termination. If the ARMSA is terminated for any reason, this SBFN Service Order shall also terminate without liability to Customer except for payments for SBFN Products and Services rendered up to the date of termination, unless pursuant to its authority in Section 5.6 of the ARMSA, SBCCOG makes arrangements for Race’s continued provision of SBFN Products and Services to Customer.
Assignments. Neither Party will assign or transfer this SBFN Service Order without the other Party’s prior written consent, except that Race’s prior consent to such assignment shall not be required: (1) if, pursuant to Section 12.6 of the ARMSA, ADF replaces Race with another qualified provider of equivalent services based in Southern California with the prior written consent of SBCCOG, or (2) if, pursuant to Section 5.6 of the ARMSA, SBCCOG directs an assignment of this SBFN Service Order and/or SBFN Products and Service to a third party due to the termination of the ARMSA. Further, in the event of any such assignment, Race shall cooperate with Customer and SBCCOG to ensure a smooth transition to the new provider.
Order of Precedence. If any conflict or contradiction exists between the General Terms and Conditions and this SBFN Service Order Form, the terms of the SBFN Service Order Form will control. If any conflict or contradiction exists between this SBFN Service Order and the SBFN Products and Services Supplement, the SBFN Products and Services Supplement will control. If any conflict or contradiction exists between the SBFN Products and Services Supplement and the terms of the ARMSA, the ARMSA will control.
AUTHORIZATION
I hereby accept the terms and conditions of this order. By signing, you are authorizing Race to do the work as specified in this agreement and agree to all terms in Race's Master Products and Service Agreement.
CUSTOMER
AUTHORIZED SIGNATURE: _________________________________________________________ PRINT NAME: _____________________________________________________________________ TITLE: ___________________________________________________________________________ EFFECTIVE DATE: _________________________________________________________________
RACE COMMUNICATIONS
AUTHORIZED SIGNATURE: _________________________________________________________ PRINT NAME: _____________________________________________________________________ TITLE: ___________________________________________________________________________ EFFECTIVE DATE: _________________________________________________________________ Attachment 1