1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Carla Dillon, P.E., Public Works Director
MEETING DATE: April 18, 2023
SUBJECT: Purchase of Public Works Vehicles
RECOMMENDATION:
1) Authorize purchase of a new Ford F-350 for approximately $61,408.79; 2) Authorized the purchase of a new Ford F-350 with a Rugby Dump Bed for approximately $85,646.11; and
3) Appropriate $12,051.90 from Equipment Replacement for the purchases.
BACKGROUND:
Three Public Works vehicles are scheduled for replacement in fiscal year 22-23 including the 2000 Chevrolet Silverado, 2002 Ford Ranger, and 2008 Chevy C4500. The Chevy C4500 was not in operation having significant mechanical failures and was previously sent to auction. The other two vehicles scheduled for replacement have frequent mechanical failures; the department has been prioritizing the repairs to keep them in operation for necessary field work within the City. Aside from the failures, the current vehicles are not best-suited for the needs of the Public Works field tasks. For example, field work requires a dump bed, higher payload carrying capacity, and traffic control safety lights.
The replacement vehicles that are being recommended include two Ford F-350 trucks; one with a rugby style dump bed, and both will need safety traffic control lights. The dump bed will eliminate the need to handle material twice allowing for waste materials to be loaded into the truck bed and taken directly to the waste site. This will save time without having to transfer it before transporting out of the City for disposal. These new vehicles will have a much larger payload capacity with the ability to carry more and heavier materials, such as a palette of concrete and large tree stumps.
Staff obtained three bids for Ford F-350 trucks. Both Ford of Long Beach and Ken Grody offer the Ford F-350s and the option with the Rugby Dump Bed. South Bay Ford could Item No. 7l
CITY OF LOMITA
CITY COUNCIL REPORT
2 not provide the Rugby Dump Bed option. Since the availability for these fleet trucks fluctuates, staff is asking for approval for the most expensive in the event that the lowest priced dealer no longer has availability at the time of placing the order.
FISCAL IMPACT
The approved FY22-24 budget includes $200,000 each year for Equipment Replacement.
It was anticipated that three vehicles would be procured for $135,000 for Public Works (Street/Trees/Parks). Based on a reassessment of the needs and increased costs, the two requested vehicles will cost approximately $147,054.90. Therefore, $12,051.90 will need to be appropriated for these vehicles to 610-910-5825.
OPTIONS
1. Approve staff’s recommendation.
2. Provide alternative direction.
ATTACHMENTS
1. Quotes
Reviewed by: Approved by:
Gary Y. Sugano Ryan Smoot
Assistant City Manager City Manager
Prepared by:
Carla Dillon, P.E.
Public Works Director
Quote Prepared for Hector at City of Lomita
Vehicle Description
2022 F-350 4X2 S/C
6.2L EFI V-8 ENGINE
10-SPEED AUTOMATIC TRANSMISSION
Exterior
OXFORD WHITE
Interior
GRAY VINYL 40/20/40 SEATS
Standard Equipment INCLUDED AT NO EXTRA CHARGE
EXTERIOR
. DOOR HANDLES - BLACK
(ON/OFF)
. PICKUP BOX, TIE DOWN HOOKS
. SPARE TIRE AND WHEEL LOCK
. TOW HOOKS
. WIPERS- INTERMITTENT
INTERIOR
SEAT
. DRIVER SEAT-MANUAL LUMBAR
. PARTICULATE AIR FILTER
WHEEL WITH AUDIO
FUNCTIONAL
. FORDPASS CONNECT
. JEWEL EFFECT HEADLAMPS
. REAR VIEW CAMERA
. TWIN I-BEAM INDEPENDENT
SAFETY/SECURITY
. AIRBAGS - SAFETY CANOPY®
. DRIVER/PASSENGER AIR BAGS
. SOS POST-CRASH ALERT SYS
WARRANTY
. 5YR/60,000 POWERTRAIN
. 5YR/100,000 DIESEL ENGINE
. BOX RAIL/TAILGATE MOLDINGS
. HEADLAMPS - AUTOLAMP
. LOCKING REMOVABLE TAILGATE
-NA W/BOX DLT
-NA W/BOX DLT
. TRAILER SWAY CONTROL
. 60/40 FOLD-UP REAR BENCH
. AIR COND, MANUAL FRONT
. OUTSIDE TEMP DISPLAY
. STEERING - TILT/TELESCOPIC
. VINYL SUN VISORS
. 4-WHEEL ANTILOCK BRAKE SYS
. HILL START ASSIST
. MYKEY®
NA W/BOX DLT
FRT SUSPENSION W/STAB BAR
. ADVANCETRAC WITH RSC®
. BELT-MINDER CHIME
. SECURILOCK® ANTI-THEFT SYS
. 3YR/36,000 BUMPER / BUMPER
. 5YR/60,000 ROADSIDE ASSIST
Price Information MSRP
STANDARD VEHICLE PRICE $43,500
Optional Equipment
2022 MODEL YEAR
OXFORD WHITE
MEDIUM EARTH GRAY VINYL
PREFERRED EQUIPMENT
PKG.610A
.XL TRIM
.AIR CONDITIONING -- CFC FREE
.AM/FM STEREO MP3/CLK
.6.2L EFI V-8 ENGINE
10-SPEED AUTOMATIC
LT275/65R18E BSW ALL SEASON
3.73 RATIO REGULAR AXLE
POWER EQUIPMENT GROUP 1,100
JOB #1 ORDER
TRAILER TOWING PACKAGE
FRONT LICENSE PLATE BRACKET
4G LTE WI-FI HOTSPOT REMOVAL -20
10900# GVWR PACKAGE
50 STATE EMISSIONS
110V/400W OUTLET
SPARE TIRE AND WHEEL
TELESCPNG TT MIRR-POWR/HTD
CENTER HIGH MOUNT STOP
JACK & TOOL KIT
STEEL ROAD WHEELS-18" 455
UPFITTER SWITCHES 165
200AMP(6.2L)/240CMP(6.7L) ALTR
ADVANCED SECURITY PACK -50
SYNC 3 450
__________
TOTAL VEHICLE & OPTIONS 45,600
DESTINATION & DELIVERY 1,795
__________
TRUCK MSRP
MARKET ADJUSTMENT
WEATHER GUARD TOOLBOX
62W 20D 19H
TOTAL MSRP
$47,395
$5,000
$950
$53,345
Ken Grody Ford Pricing and Incentive as of 12/20/22
KG Fleet Price $53,345.00 *
Fleet Discount -2,500.00
Your Net Price $50,845.00
Ole Christensen 714-521-3110 Direct Line
Fleet Manager 714-739.1355 Fax
[email protected] Cell
*Plus tax, license, & document fee **On approved credit. Vehicle availability, price, rates, and rebates subject to change without notice.
Attachment 1
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.
Prepared for: Hector Flores
City Of Lomita
Prepared by: ted gahn
04/07/2023
2023 F-350 4x2 SD Super Cab 8' box 164" WB SRW XL (X3A) Price Level: 330 | Quote ID: 4-5-2023
As Configured Vehicle
Description MSRP
Base Vehicle
Base Vehicle Price (X3A) $47,555.00
Packages
Order Code 610A N/C
Includes:
- Engine: 6.8L 2V DEVCT NA PFI V8 Gas
- Transmission: TorqShift-G 10-Speed Automatic
Includes SelectShift and selectable drive modes: normal, eco, slippery roads, tow/haul and trail. - 3.73 Axle Ratio
- GVWR: 10,400 lb Payload Package
- Tires: LT245/75Rx17E BSW A/S (4)
Spare may not be the same as road tire.
- Wheels: 17" Argent Painted Steel
Includes painted hub covers/center ornaments.
- HD Vinyl 40/20/40 Split Bench Seat
Includes center armrest, cupholder, storage and driver's side manual lumbar. - Radio: AM/FM Stereo w/MP3 Player
Includes 4 speakers.
- SYNC 4
Includes 8" LCD capacitive touchscreen with swipe capability, wireless phone connection, cloud connected, AppLink with app catalog, 911 Assist, Apple CarPlay and Android Auto compatibility and digital owner's manual.
Powertrain
Engine: 6.8L 2V DEVCT NA PFI V8 Gas Included
Transmission: TorqShift-G 10-Speed Automatic Included
Includes SelectShift and selectable drive modes: normal, eco, slippery roads, tow/haul and trail.
3.73 Axle Ratio Included
GVWR: 10,400 lb Payload Package Included
Wheels & Tires
Tires: LT245/75Rx17E BSW A/S (4) Included
Spare may not be the same as road tire.
Wheels: 17" Argent Painted Steel Included
Includes painted hub covers/center ornaments.
Seats & Seat Trim
HD Vinyl 40/20/40 Split Bench Seat Included
Includes center armrest, cupholder, storage and driver's side manual lumbar.
Other Options
1 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.
Prepared for: Hector Flores
City Of Lomita
Prepared by: ted gahn
04/07/2023
2023 F-350 4x2 SD Super Cab 8' box 164" WB SRW XL (X3A) Price Level: 330 | Quote ID: 4-5-2023
As Configured Vehicle (cont'd)
Description MSRP
164" Wheelbase STD
Monotone Paint Application STD
Radio: AM/FM Stereo w/MP3 Player Included
Includes 4 speakers.
Includes:
- SYNC 4
Includes 8" LCD capacitive touchscreen with swipe capability, wireless phone connection, cloud connected, AppLink with app catalog, 911 Assist, Apple CarPlay and Android Auto compatibility and digital owner's manual.
XL Chrome Package $225.00
Includes:
- BoxLink
Includes 4 premium locking cleats and interface brackets. - Bright Chrome Hub Covers & Center Ornaments
- Chrome Front Bumper
- Chrome Rear Step Bumper
- Halogen Fog Lamps
250 Amp Alternator (Gas) $85.00
Platform Running Boards $445.00
Tough Bed Spray-In Bedliner $595.00
Includes tailgate-guard, black box bed tie-down hooks and black bed attachment bolts. 120V/400W Outlet $175.00
Includes 1 in-dash mounted outlet.
Upfitter Switches (6) $165.00
Located in overhead console.
Exterior Backup Alarm (Pre-Installed) $175.00
Front License Plate Bracket N/C
Standard in states requiring 2 license plates and optional to all others.
Fleet Options
Fleet Customer Powertrain Limited Warranty N/C
Requires valid FIN code.
Ford is increasing the 5-year 60,000-mile limited powertrain warranty to 5-years, 100,000 miles. Only Fleet purchasers with a valid Fleet Identification Number (FIN code) will receive the extended warranty. When the sale is entered into the sales reporting system with a sales type fleet along with a valid FIN code, the warranty extension will automatically be added to the vehicle. The extension will stay with the vehicle even if it is subsequently sold to a non-fleet customer before the expiration. This extension applies to both gas and diesel powertrains. Dealers can check for the warranty extension on eligible fleet vehicles in OASIS. Please refer to the Warranty and Policy Manual section 3.13.00 Gas Engine Commercial Warranty. This change will also be reflected in the printed Warranty Guided distributed with the purchase of every new vehicle.
Emissions
2 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.
Prepared for: Hector Flores
City Of Lomita
Prepared by: ted gahn
04/07/2023
2023 F-350 4x2 SD Super Cab 8' box 164" WB SRW XL (X3A) Price Level: 330 | Quote ID: 4-5-2023
As Configured Vehicle (cont'd)
Description MSRP
50-State Emissions System STD
Exterior Color
Oxford White N/C
Interior Color
Medium Dark Slate w/HD Vinyl 40/20/40 Split Bench Seat N/C SUBTOTAL $49,420.00
Destination Charge $1,895.00
TOTAL $51,315.00
3 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.
Prepared for: Hector Flores
City Of Lomita
Prepared by: ted gahn
04/07/2023
2023 F-350 4x2 SD Super Cab 8' box 164" WB SRW XL (X3A) Price Level: 330 | Quote ID: 4-5-2023
Pricing Summary - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $47,555.00
Options $1,865.00
Colors $0.00
Upfitting $0.00
Fleet Discount $0.00
Fuel Charge $0.00
Destination Charge $1,895.00
Subtotal $51,315.00
Service Plan Adjustments
Code Description MSRP
Tool Box KNA665-30-01 All Purpose Chest $869.00
Corner Strobes Amber 4 Corner Strobes (In Headlights & Taillights If Possible)
$1,020.00
Light Bar Whelen Justice Light Bar, 56" Wide Amber With 2 Alley Lights
$1,920.00
Labor Labor For Lights / Tool Chest $600.00
Transport Transport For Upfit $292.00
Subtotal $56,016.00
Sales Taxes
Code Description MSRP
Sales Tax 10.25% Sales Tax $5,259.79
Subtotal $61,275.79
Post-Tax Adjustments
Code Description MSRP
Document Fees Document & Electronic Filing Fees $133.00 Subtotal $61,408.79
Total $61,408.79
4 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.
Prepared for: Hector Flores
City Of Lomita
Prepared by: ted gahn
04/07/2023
2023 F-350 4x2 SD Super Cab 8' box 164" WB SRW XL (X3A) Price Level: 330 | Quote ID: 4-5-2023
Pricing Summary - Single Vehicle
Customer Signature Acceptance Date
5 Prepared for: Hector Flores
2023 F-350 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F3G) Price Level: 315
Client Proposal
Prepared by:
Ole Christensen
Office: 714-521-3305
Date: 12/20/2022
Ken Grody Ford | 6211 Beach Blvd, Buena Park, California, 906212307 Office: 714-521-3305
1 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.
Prepared for: Hector Flores
Prepared by: Ole Christensen
12/20/2022 Ken Grody Ford | 6211 Beach Blvd Buena Park California | 906212307 2023 F-350 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F3G) Price Level: 315
Hector Flores
Re: Vehicle Proposal 12/20/2022
Dear Hector ,
Thank you very much for your interest in acquiring a vehicle from our dealership. We concur that your interest is well deserved. We hope that an outstanding product lineup and our dedication to customer service will enhance your ownership experience should you decide to buy a vehicle from us.
Attached, please find additional information that I hope will assist you in making a more informed decision.
Please feel free to contact me at any time as I would truly appreciate the opportunity to be of service to you.
Sincerely,
Ole Christensen
2 Prepared for: Hector Flores
Prepared by: Ole Christensen
12/20/2022 Ken Grody Ford | 6211 Beach Blvd Buena Park California | 906212307 2023 F-350 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F3G) Price Level: 315
Table of Contents
Description Page
Cover Page 1
Cover Letter 2
Table of Contents 3
As Configured Vehicle 4
Pricing Summary - Single Vehicle 7
3 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.
Prepared for: Hector Flores
Prepared by: Ole Christensen
12/20/2022 Ken Grody Ford | 6211 Beach Blvd Buena Park California | 906212307 2023 F-350 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F3G) Price Level: 315
As Configured Vehicle
Code Description MSRP
Base Vehicle
F3G Base Vehicle Price (F3G) $47,045.00
Packages
640A Order Code 640A N/C
Includes:
- Engine: 7.3L 2V DEVCT NA PFI V8 Gas
- Transmission: TorqShift 10-Speed Automatic
10R140 with neutral idle. Includes SelectShift and selectable drive modes: normal, tow/haul, eco, slippery roads and trail.
- GVWR: 14,000 lb Payload Package
- Tires: LT245/75Rx17E BSW PLUS A/S (6)
Spare may not be the same as the road tire.
- Wheels: 17" Argent Painted Steel
Hub covers/center ornaments not included.
- HD Vinyl 40/20/40 Split Bench Seat
Includes center armrest, cupholder, storage, 2-way adjustable driver/passenger headrests and driver's side manual lumbar.
- Radio: AM/FM Stereo w/MP3 Player
Includes 4 speakers.
- SYNC 4
Includes 8" LCD capacitive touchscreen with swipe capability, wireless phone connection, cloud connected, AppLink with app catalog, 911 Assist, Apple CarPlay and Android Auto compatibility and digital owner's manual.
Powertrain
99N Engine: 7.3L 2V DEVCT NA PFI V8
Gas
Included
44G Transmission: TorqShift 10-Speed
Automatic
Included
10R140 with neutral idle. Includes SelectShift and selectable drive modes: normal, tow/haul, eco, slippery roads and trail.
X4L Limited Slip w/4.30 Axle Ratio $385.00
STDGV GVWR: 14,000 lb Payload Package Included
Wheels & Tires
TD8 Tires: LT245/75Rx17E BSW PLUS
A/S (6)
Included
Spare may not be the same as the road tire.
64K Wheels: 17" Argent Painted Steel Included
Hub covers/center ornaments not included.
Seats & Seat Trim
4 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.
Prepared for: Hector Flores
Prepared by: Ole Christensen
12/20/2022 Ken Grody Ford | 6211 Beach Blvd Buena Park California | 906212307 2023 F-350 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F3G) Price Level: 315
As Configured Vehicle (cont'd)
Code Description MSRP
A HD Vinyl 40/20/40 Split Bench Seat Included
Includes center armrest, cupholder, storage, 2-way adjustable driver/passenger headrests and driver's side manual lumbar.
Other Options
PAINT Monotone Paint Application STD
169WB 169" Wheelbase STD
STDRD Radio: AM/FM Stereo w/MP3 Player Included
Includes 4 speakers.
Includes:
- SYNC 4
Includes 8" LCD capacitive touchscreen with swipe capability, wireless phone connection, cloud connected, AppLink with app catalog, 911 Assist, Apple CarPlay and Android Auto compatibility and digital owner's manual.
18B Platform Running Boards $320.00
59H Center High-Mounted Stop Lamp
(CHMSL)
N/C
153 Front License Plate Bracket N/C
Standard in states requiring 2 license plates and optional to all others.
Emissions
425 50-State Emissions System STD
Exterior Color
Z1_01 Oxford White N/C
Interior Color
AS_03 Medium Dark Slate w/HD Vinyl
40/20/40 Split Bench Seat
N/C
Upfit Options
sed SE 3/4 Dump $29,285.00
See attachmetn
SUBTOTAL $77,035.00
5 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.
Prepared for: Hector Flores
Prepared by: Ole Christensen
12/20/2022 Ken Grody Ford | 6211 Beach Blvd Buena Park California | 906212307 2023 F-350 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F3G) Price Level: 315
As Configured Vehicle (cont'd)
Code Description MSRP
Destination Charge $1,795.00
TOTAL $78,830.00
6 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.
Prepared for: Hector Flores
Prepared by: Ole Christensen
12/20/2022 Ken Grody Ford | 6211 Beach Blvd Buena Park California | 906212307 2023 F-350 Chassis 4x2 SD Regular Cab 169" WB DRW XL (F3G) Price Level: 315
Pricing Summary - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $47,045.00
Options $705.00
Colors $0.00
Upfitting $29,285.00
Fleet Discount $0.00
Fuel Charge $0.00
Destination Charge $1,795.00
Total $78,830.00
Customer Signature Acceptance Date
7