1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Gary Y. Sugano, Assistant City Manager
MEETING DATE: May 16, 2023
SUBJECT: Monthly Report for the City Manager’s Department
RECOMMENDATION
Receive and file the monthly report for the City Manager’s Department.
BACKGROUND
Information Technology
Numa Networks is currently on-site one day per week to provide as-needed IT support.
During the month of April, Numa Networks assisted with a total of 198 trouble tickets.
Human Resources/Risk Management
The City currently has five (5) open recruitments; Water Service Technician I, Water Service Technician II, and Maintenance Aide in the Public Works Department, and Recreation Leader-Parks and Recreation Leader-Receptionist in the Recreation and Facilities Division. The Recreation Supervisor recruitment recently closed on May 8, 2023. Applications are currently being reviewed. The most qualified applicants will be invited to participate in a panel interview.
Octavio Becerra was promoted from Water Service Technician II to Water Treatment Plant Operator. He will start his new position on Monday, May 15, 2023.
Human Resources staff and Code Enforcement Officer, William Lawson, attended a Risk Managers Roundtable discussion at JPIA headquarters in La Palma on May 9, 2023. SB 296 was discussed in detail as well as new safety and training courses that are being offered by JPIA for Code Enforcement Officers and staff that work in the field and have public contact. Several staff members have shown interest in enrolling in the online courses.
Item No. 7e
CITY OF LOMITA
CITY COUNCIL REPORT
2 Emergency Management
The City was awarded a FEMA Hazard Mitigation Assistance Grant in the amount of $1,124,884.50 for the 247th Street Area Water Main Replacement Project. Design is currently underway but obtaining the necessary permits from the City of Los Angeles took much longer than expected, significantly putting the project behind schedule. Staff were granted a one-year extension to complete the project due to this delay. A new quarterly report was submitted on April 3, 2023, indicating that Lomita received an approved encroachment permit and traffic control plans from the City of Los Angeles for this project. Lomita’s design consultant worked with their subconsultant to complete potholing and the final design of the project has been submitted to the city for final review. The design phase is approximately 85% complete.
Staff submitted a Notice of Interest (NOI) to update the City’s Local Hazard Mitigation Plan (LHMP) to the California Governor’s Office of Emergency Services (Cal OES) under the Hazard Mitigation Grant Program (HMPG). The NOI was approved, and the city was invited to submit a full subapplication. Staff worked with a grant writer to submit the subapplication on April 8, 2022. On January 25, 2023, staff received notification that CalOES submitted the supplication to FEMA for funding consideration. A status check on May 9, 2023 through the online portal indicates the subapplication is still under FEMA review.
Staff held a meeting with the Area G DMAC to conduct a preliminary review of Lomita’s Emergency Response. As part of our efforts, the EOC’s Position Assignment Log was recently updated, and we are initiating the GETS cards distribution. Staff coordinated with LA County Fire to review earthquake safety at Lomita Manor on May 16. Staff anticipates presenting the review, efforts, and recommendations to the City Council in June.
Lomita Manor
As COVID restrictions continue to be lifted, the Lomita Manor property management company, HumanGood, has restored several activities that have been previously postponed due to COVID. These activities include Exercise/Chair class, Coloring class, and Seasonal Holiday activities such as the St Patrick’s Celebration and Easter Egg Craft. Additional activities that have been added/restored include Bingo, Walking Group and Monthly Celebrations of residents’ birthdays with cake. The property management team will continue to explore additional activities for the residents at Lomita Manor. In addition to these activities, Lomita Manor's Recreation room is open to the residents.
The roof repair that began in March is now complete. Repairs were critical due to the poor condition of the roofs resulting in leaks during the periods of heavy rain.
Community Development Block Grant Programs
On February 7, 2023, the Community Development Advisory Board (CDAB) approved the CDBG roster (budget) for FY 23-24 in the amount of $140,077 to fund Residential Rehabilitation, Lifeline and the Job Creation and Business Incentive Loan Programs. 3 Residential Rehabilitation: For Fiscal Year 2023-24, a total of two projects are scheduled to be completed.
Lifeline: The Lifeline program provides emergency response service for a total of 20 subscribers now currently enrolled. The program is accepting applications from Lomita residents who are at least 55 years old or disabled.
City Clerk’s Office
▪ Working with ECS Imaging regarding Laserfiche repository improvements ▪ Continued work on agenda management and meeting video streaming project implementation
▪ Clerk attended Annual California City Clerk’s Conference Administrative staff continues to provide customer service and support related to processing water payments, parking tickets, Dial-a-Ride, planning counter appointments and business licenses.
City Clerk activity for the month of April
Council Meeting Agenda & Minutes Prepared 2/0
Council Resolutions Adopted & Processed 3
Housing Authority Agenda & Minutes Prepared 1/1
Contracts/Agreements Processed 4
Ordinances Adopted & Published 1
Certificates Prepared 10
Public Records Requests Processed 12
Dial-a-Ride New Cards Issued 8
Dial-a-Ride Payments Processed 28
Dial-a-Ride Assistance-Phone/Counter 70
Administrative Parking Appeals Reviewed & Processed 28
Parking Citations Issued & Processed 714
Parking Citations Assistance – Phone/Counter 109
Planning Commission Meeting Agenda & Minutes Prepared 1/1 Planning Commission Resolutions Processed 5
Public Safety & Traffic Commission Agenda & Minutes Prepared 0/0 Technical Traffic Advisory Committee Agenda & Minutes Prepared 0/0 Scanned & Indexed Documents 19
Water Billing Payments and Assistance- Phone/Counter 145 OPTIONS:
None. Information only. Receive and file.
FISCAL IMPACT
None. Information only. Receive and file.
4 ATTACHMENTS
None.
Prepared by: Approved by:
___________________________ ___________________________ Gary Sugano Ryan Smoot
Assistant City Manager City Manager