1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Carla Dillon, P.E., Public Works Director
MEETING DATE: June 6, 2023
SUBJECT: Consideration of a Corrected First Amendment to Agreement with Hazen and Sawyer for Engineering Services related to the upgrades at the Cypress Water Production Facility.
RECOMMENDATION
Approve the corrected First Amendment to Agreement 2020-18 with Hazen and Sawyer for engineering services related to upgrades at the Cypress Water Production Facility for a total not to exceed $233,313 inclusive of previously approved funding; and authorize the City Manager to execute.
BACKGROUND
The City had long been planning for the addition of Granular Activated Carbon (GAC) to improve the aesthetic qualities of Lomita’s water and began the design process in late 2017. The GAC will not only remove constituents that affect aesthetic qualities such as taste and odor, but also removes benzene and is considered the best available technology. Following the detection of benzene, the design of the GAC system required the addition of two more GAC vessels to ensure complete removal of benzene.
In June 2020, the City Council approved an agreement with Hazen and Sawyer to support the construction phase of the project, and in January 2021, the construction contract was awarded to RC Foster.
While the project is nearly complete, several elements of the project scope have required additional review and submittals than originally anticipated. These include the number of items submitted by the contractor for review, the number of requests for information, and the support for permitting the facility with the State Division of Drinking Water.
In February 2023, the City Council approved an amendment with Hazen and Sawyer to allow for continued engineering support through the project completion in the coming Item No. 7f
CITY OF LOMITA
CITY COUNCIL REPORT
2 months and ensure the City is able to make required submittals to the Division of Drinking Water as expeditiously as possible. The total not to exceed amount, inclusive of previously approved funding, was inadvertently stated as $214,655, but should have been included the contingency amount for a total amount of $233,313.
FISCAL IMPACT
The additional cost of the amendment is $28,078 and brings the total contract amount to $233,313. Funds are budgeted in FY22-23 in the Water Capital budget, account No. 520- 840-5821.365, Cypress Water Production Upgrades. The City anticipates a reimbursement of $2,000,000 through the WRD grant following the completion of the project in accordance with the approved reimbursement agreement.
OPTIONS
1. Approve staff’s recommendation.
2. Provide alternative direction.
ATTACHMENTS
1. First Amendment (corrected)
Reviewed by: Approved by:
_______________________ ______________________
Gary Y. Sugano Ryan Smoot
Assistant City Manager City Manager
Prepared by:
_________________________
Carla Dillon, P.E.
Public Works Director / City Engineer
First Amendment to Agreement between
Hazen and Sawyer Environmental Engineers and Scientists and the City of Lomita (Corrected)
This First Amendment to the Agreement is made and entered into between the City of Lomita (“City”) and Hazen and Sawyer Environmental Engineers and Scientists, (“Consultant”). The City and Contractor mutually agree to amend the existing Agreement entered into on June 16, 2020, as follows:
RECITALS
A. On June 16, 2020, the City entered into an Agreement with Contractor for various engineering services (“Agreement”).
B. The City and Contractor now desire to amend the Agreement compensation by increasing the pay by $28,078 for a total compensation not to exceed $233,313.
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows:
1. CONSIDERATION AND COMPENSATION. Section 1.C is amended to read as follows:
C. As additional Consideration, CITY agrees to pay CONSULTANT an amount not to exceed $233,313 for CONSULTANT's services, unless otherwise specified by written amendment to this Agreement.
2. NO OTHER CHANGES. All terms, conditions, and other provisions of the Agreement, including all exhibits, not affected by this First Amendment shall remain in full force and effect.
3. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this First Amendment to the Agreement will be considered signed when the signature of a party is delivered by facsimile transmission, scanned and delivered via electronic mail, or delivered using digital signature technology approved by CITY. Such facsimile or electronic signatures will be treated in all respects as having the same effect as an original signature. [Signatures on following page]
Attachment No 1
Hazen & Sawyer First Amendment (Corrected)
Page #2
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment on the 6
th day of June 2023, at Lomita, California.
City of Lomita Hazen and Sawyer Environmental
Engineers and Scientists
By______________________________ By _______________________________ Ryan Smoot, City Manager Lynn Grijalva, Vice President
Attest: Approved as to Form:
________________________________ _____________________________ Kathleen Horn Gregory, MMC, City Clerk Trevor Rusin, City Attorney