TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Susan Kamada, Administrative Services Director MEETING DATE: June 6, 2023
SUBJECT: Discussion and Consideration of Fiscal Year 2022-2024 Mid-Cycle Budget Amendments
RECOMMENDATION
Approve the recommendations contained in Attachment 1 and direct staff to make necessary expenditure and revenue budget amendments to implement the recommendations.
BACKGROUND
Staff develops the biennial budget based upon estimated revenues and expenditures. Upon completion of the annual financial statements and final audit, staff analyzes the impact of the closing information, current revenue and expenditure trends, and economic data, and recommends amendments to be approved by the City Council during the mid-budget review process. Revenues are adjusted based on this analysis and other sources to provide revised projections for the fiscal year. The City’s accounting staff continually monitors actual revenues received and compares them to the projected revenues approved in the annual budget; this information is then used to develop revised revenue projections to more accurately reflect the impacts of the current economic climate and any uncertainties and delays in receiving revenues.
Fiscal Year 2022-2024 Adopted Biennial Budget
In June 2022 the City Council adopted the biennial operating and capital improvement budgets. The adopted biennial budget contains general fund expenditures and revenues of $13,851,603 and $13,851,603 respectively, reflecting a balanced budget in the general fund for Fiscal Year 2022-2023, and $14,200,427 and $14,156,877 respectively for Fiscal Year 2023-2024, a slight increase to the General fund balance of $43,550. The budget continues to provide the service levels that the Lomita community expects. In addition, the budget contains financial data for all the City’s operating and capital funds. Attachment 1 is a summary of the revenue and expenditure adjustments, which are described in more detail below.
Item No. SCH 8b
CITY OF LOMITA
CITY COUNCIL REPORT
Revenue Amendments
Staff reviewed the status of the City’s major revenue sources to identify potential anomalies between budgeted and actual revenues, and to make recommendations for revenue budget adjustments. The City’s primary revenue sources include property, sales, and motor vehicle in lieu taxes. The other major revenue source is development related revenue. Property and motor vehicle in lieu taxes are not expected to exceed the original projected revenue. A review of other revenues found several variances in the budget versus actual amounts at mid-year. As a result, the following revenue account amendments are being recommended:
Expenditure Amendments
Staff reviewed the status of the City’s expenditures to identify potential anomalies between budgeted and actual expenditures, and to make recommendations for expenditure budget amendments. A review of the expenditures found several variances in the budget versus actual amounts at mid-cycle. A majority of these amendments are carried over from FY 2022-2023
Adopted
Budget
2022-2023
Amended
Budget
Increase/
Decrease
2023-2024
Adopted
Budget
2023-2024
Amended
Budget
Increase/
Decrease
General Fund Revenues
Sales and Use Tax 4,756,791 5,000,000 243,209 4,820,721 5,200,000 379,279 Court and Parking Fines 482,892 482,892 - 510,000 535,000 25,000 Administrative Citation 5,000 32,000 27,000 5,000 5,000 - Technology Fees 6,000 14,000 8,000 6,000 25,000 19,000
Planning and Zoning Fees 117,000 117,000 - 120,000 150,000 30,000 Interest 100,000 200,000 100,000 100,000 200,000 100,000 Prop A Exchange Proceeds - 700,000 700,000 - - -
Miscellaneous Revenues 72,500 349,500 277,000 77,500 77,500 - Transfers from Other Funds 402,500 332,860 (69,640) 538,476 788,476 250,000 2022-2023
Adopted
Budget
2022-2023
Amended
Budget
Increase/
Decrease
2023-2024
Adopted
Budget
2023-2024
Amended
Budget
Increase/
Decrease
Revenues
General Plan Update 200,000 683,623 483,623 200,000 866,377 666,377 State Gas Tax 1,019,512 994,796 (24,716) 1,047,825 1,120,153 72,328 Measure R Local Return 313,089 313,089 - 321,291 375,971 54,680 Measure M 352,434 352,434 - 360,463 422,434 61,971
Measure W 225,000 225,000 - 225,000 575,000 350,000
Community Development Block Grant 142,935 148,379 5,444 142,935 140,077 (2,858) Prop A Local Return 526,451 526,451 - 537,420 610,316 72,896 Prop C Local Return 418,452 418,452 - 426,721 499,628 72,907 Transportation Development Act 13,226 19,204 5,978 13,843 13,843 - Landscape Maintenance District #1 11,738 11,738 - 22,045 11,738 (10,307) Lomita Manor 468,542 468,542 - 461,048 548,339 87,291
Street Improvement 753,000 1,003,000 250,000 755,000 396,089 (358,911) Facility Improvement 100,000 100,000 - 850,000 1,186,976 336,976 Equipment Replacement 300,500 500,500 200,000 300,500 300,500 - Park Equipment Replacement 100,000 100,000 - 100,000 - (100,000) Sewer Replacement - 108,480 108,480 100,000 - (100,000) 22/23 Capital Improvement Projects. Included in the FY 23/24 proposed amendments is an allocation for an additional full-time position for Parking Enforcement Supervisor. As a result, the following expenditure account adjustments are being recommended:
2022-2023
Adopted
Budget
2022-2023
Amended
Budget
Increase/
Decrease
2023-2024
Adopted
Budget
2023-2024
Amended
Budget
Increase/
Decrease
General Fund Expenditures
City Council $ 56,514 $ 56,514 $ - $ 56,634 $ 60,879 $ 4,245 City Manager 850,672 878,931 11,000 879,097 1,005,296 126,199 City Clerk 377,249 323,449 (53,800) 328,093 342,514 14,421 Administrative Services 601,628 601,628 - 623,064 621,660 (1,404) Human Resources 869,303 831,353 (37,950) 905,857 932,324 26,467 Law Enforcement 4,125,033 4,125,033 - 4,182,369 4,339,560 157,191 Emergency Operations 113,000 13,000 (100,000) 15,000 15,000 - Safety Enforcement 402,889 517,889 115,000 424,320 560,730 136,410 Community Development 854,251 865,371 11,120 900,286 946,284 45,998 Economic Development 35,500 228,000 192,500 35,500 235,500 200,000 Information Technology 672,000 672,000 - 352,000 382,000 30,000 Public Works Administration 364,699 366,386 1,687 386,543 520,018 133,475 Public Works - Streets 290,763 290,763 - 311,779 313,086 1,307 Recreation and Facilities Administration 724,936 752,136 27,200 757,677 792,535 34,858 Recreation 876,631 878,631 2,000 911,885 773,428 (138,457) Lomita Presents 184,897 220,397 35,500 185,581 238,581 53,000 Park Maintenance 597,847 669,797 71,950 630,424 645,747 15,323 Railroad Museum 63,791 63,791 - 65,768 66,098 330
Transfers to Other Funds 1,500,000 2,492,103 992,103 1,950,000 1,957,466 7,466 ARPA Expenditure
Staff is recommending revising the allocation for ARPA funds as follows:
Budget
Revised
Budget
Cypress GAC Project 3,000,000 3,000,000
Direct Covid Expenditures 90,976 -
Job Creation & Business Incentive Program 500,000 50,000 Façade Improvement Program 250,000 200,000
Workforce Development 100,000 100,000
Workplace Safety & EOC Upgrades 750,000 1,086,976
Digital Infrastructure 170,000 424,000
4,860,976 4,860,976
OPTIONS
1. Approve staff’s recommendation.
2. Amend staff’s recommendation.
3. Provide further direction to staff.
FISCAL IMPACT
2022-2023
Adopted
Budget
2022-2023
Amended
Budget
Increase/
Decrease
2023-2024
Adopted
Budget
2023-2024
Amended
Budget
Increase/
Decrease
Expenditures
General Plan Update - 200,000 200,000 - 1,000,000 1,000,000 State Gas Tax 1,336,563 639,563 (697,000) 1,241,059 2,214,572 973,513 Measure R Local Return 787,698 167,698 (620,000) 355,680 955,680 600,000 Measure M 1,076,949 159,949 (917,000) 300,000 1,058,623 758,623 Measure W 273,000 163,076 (109,924) 273,500 336,000 62,500 American Rescue Plan 2,132,988 2,063,348 (69,640) 1,288,476 1,336,976 48,500 Community Development Block Grant 142,935 148,379 5,444 142,935 140,077 (2,858) Prop A Local Return 395,487 1,123,600 728,113 397,850 142,227 (255,623) Prop C Local Return 100,000 9,880 (90,120) 250,000 250,000 - Landscape Maintenance District #1 23,000 16,738 (6,262) 23,000 11,738 (11,262) Park Athletic 51,193 51,193 - 51,821 52,574 753
Lomita Manor 468,542 468,542 - 461,048 496,602 35,554
Capital Improvement 75,000 5,000 (70,000) - 70,000 70,000 Street Improvement 1,389,620 1,438,455 - 775,000 775,000 - Facility Improvement 9,000 - (9,000) 1,205,000 1,504,720 299,720 Equipment Replacement 200,000 400,000 200,000 200,000 285,000 85,000 Park Equipment Replacement 515,000 15,000 (500,000) - 515,000 515,000 Sewer Replacement 125,000 10,000 (115,000) - 115,000 115,000 Tom Rico Memorial - 2,000 2,000 - - -
Water Operations 6,925,813 6,925,813 - 7,169,946 7,273,289 103,343 Water Capital 7,181,024 4,679,610 (2,501,414) 2,161,034 5,675,724 3,514,690
ATTACHMENTS
1. Fiscal Year 2022-2023 & Fiscal Year 2023-2024 Budget Amendments
2. Mid-Cycle FY 2022-2024 Budget Update Report
3. Mid-Cycle FY 22-24 Budget Update Flyer
4. Parking Enforcement Supervisor Job Classification
5. FY 22-24 Section IV Authorized Positions
Reviewed by: Approved by:
________ _________
Gary Y. Sugano Ryan Smoot
Assistant City Manager City Manager
Prepared by:
________
Susan Kamada
Administrative Services Director
2022-2023
Adopted
Budget
2022-2023
Amended
Budget
Increase/
Decrease
2023-2024
Adopted
Budget
2023-2024
Amended
Budget
Increase/
Decrease
Revenues 33,975,274 36,289,652 2,314,378 30,648,748 32,655,377 2,006,629 Expenditures 37,373,641 34,138,242 (3,235,399) 30,517,069 39,276,351 8,759,282 *Excess expenditures over revenues are from carry over funds that have been received in prior years Revenues Budget
Fund: 100 - General Fund
100-000-4210.000 Sales and Use Tax 4,756,791
100-000-4320.000 Administrative Citations 5,000
100-000-4416.000 Technology Fees 6,000
100-000-4525.000 Interest 100,000
100-000-464 2. 000 Prop A Exchange Proceeds
100-000-4905.000 Miscellaneous Revenues 40,000
100-000-4936.000 Property Damage Claims
100-000-4 94 2. 3 31 Mayor's Golf Classic
100-000-4 9 5 2. 000 Transfer from Special Revenue 402,500 General Fund Revenue Total: 13,851,603
Fund: 204 - General Plan Update
204-000-4951.000 Transfer from General Fund 200,000
General Plan Update Revenue Total: 200,000
Fund: 205 - State Gas Tax
205-000-4249.000 State Gas Tax - 2103 183,645
205-000-4250.000 State Gas Tax - 2105 127,231
205-000-4252.000 State Gas Tax - 2106 75,562
205-000-4253.000 State Gas Tax - 2107 173,647
205-000-4254.000 State Gas Tax - 2107.5 5,000
205-000-4258.000 Road Maintenance and Rehabilita 452,427 205-000-4525.000 Interest 2,000
205-000-4905.000 Miscellaneous Revenues
State Gas Tax Revenue Total: 1,019,512
Fiscal Year 2022-2023 Mid-Cycle Budget Review
City of Lomita
Year to Date Budget Percent Budget Revised
05/31/23 Balance Remaining Adjustment Budget
3,154,465 (1,602,326) 66.31% 243,209 5,000,000
72,400 67,400 1448.00% 27,000 32,000
17,751 11,751 295.85% 8,000 14,000
337,970 237,970 337.97% 100,000 200,000
700,000 700,000 0.00% 700,000 700,000
296,004 256,004 740.01% 256,000 296,000
500 500 0.00% 1,000 1,000
19,710 19,710 0.00% 20,000 20,000
(402,500) 0.00% (69,640} 332,860
11,420,705 (2,432,391} 1,285,569 15,137,172
(200,000) 0.00% 483,623 683,623
(200,000} 100.00% 483,623 683,623
140,649 (42,996) 76.59% (3,927) 179,718
98,144 (29,087} 77.14% (899) 126,332
60,261 (15,301} 79.75% 760 76,322
133,121 (40,526) 76.66% (22,310} 151,337
5,000 100.00% 5,000
308,644 (143,783) 68.22% 1,660 454,087
(2,000} 0.00% 2,000
10,985 10,985 0.00%
756,804 (262,708} (24,716} 994,796
Attachment 1
Mayor
Barry Waite
Mayor Pro-Tem
Bill Uphoff
2022-2024
BIENNIAL BUDGET
MID-CYCLE BUDGETUPDATE
FISCAL YEAR 2023-24
City Council
James Gazeley
Cindy Segawa
Mark Waronek
City Manager
Ryan Smoot
City Attorney
Trevor Rusin
Asst. City Manager
Gary Sugano
Admin. Services Director
Susan Kamada
City Clerk
Kathleen Gregory
Comm & Econ Director
Brianna Rindge
Public Works Director
Carla Dillon
Attachment 2
1 Table of Contents
MID-CYCLE BUDGET OVERVIEW .........................................................................................................................2 All Funds............................................................................................................................................................3 General Fund...................................................................................................................................................4 Capital Improvement Plan.............................................................................................................................6 Personnel Detail...............................................................................................................................................7 2 MID-CYCLE BUDGET OVERVIEW
3 ALL FUNDS
The City’s originally adopted budget was $30,6 million for Fiscal Year 2023-24. At Mid-Cycle, budgeted spending has increased to $39.1 million, primarily due to the adjustments to reflect increase costs to utilities, general maintenance, negotiated employee compensation and benefit changes, and the carry-over of capital improvement projects that were not completed in Fiscal Year 2022-23.
Most of the money budgeted for spending for Fiscal Year 2023-24 will be for operating the Water Utility (18%), Capital Projects (34%), and other special revenue funds (10%). The balance will be for general government services (40%) such as the Sheriff’s, City Manager, Finance, City Clerk, and Innovation and Technology.
HOW IS THE MONEY SPENT?
General
Fund 38%
Capital
Projects 34%
Water
18%
Other
10%
More than 70% of the Fiscal Year 2023-24 spending will be funded with Charges for Services and Taxes.
Charges for Services include revenues collected through park rentals, recreation programs, and development fees. The balance of revenue comes from license fees, permit fees, fines, forfeitures, revenues collected from previous years, and other miscellaneous revenue such as interest. 4 HOW IS THE FISCAL YEAR 2023-24 BUDGET FUNDED?
GENERAL FUND
General Fund Spending
The most complex City fund is the General Fund. It receives most of the City’s taxes (such as Property and Sales taxes) and pays for services provided by 19 different departments. Some of the core services paid for using the General Fund are sheriff’s, parks, recreation, and street maintenance. The Water Utility of the City has its own distinct revenue sources and are accounted for in Enterprise funds. Total budgeted spending for the General Fund is $15 million for 2023-24. The Sheriff’s contract budget reflects 29% of General Fund spending.
Other
Revenue
%
Transfers/
Fund Balance
8%
Sales Tax
16%
Water
32%
Citywide
Revenue
$32.6 M Property
Taxes 9 %
5 Personnel expenses (comprised of salaries and benefits) make up more than 42% of the budgeted costs for 2023-24. Non-Personnel costs such as public safety (Sheriff’s contract) reflect the next largest spending category representing about 29% of the budget. Contract services and supplies represent about 22% of the budget. Equipment purchases, debt service, operating transfers, and other costs such as special program expenditures make up the balance of General Fund spending (7%).
General Fund Revenue
More than 76% of 2023-24 General Fund Spending is funded by Sales and Use taxes (includes Measure L), Vehicle License Fee, Property Tax, Business License Tax, Franchise Tax, Building and Safety Fee, and other taxes and fees.
For FY 2023-24, budgeted (anticipated) General Fund revenue and expenditures are balanced, and General Fund reserves are estimated to be at $6,074,923 at the end of the FY 2023-24 fiscal year.
FY 2023-24 General Fund Revenue - $15 Million
Sales and Use Tax 66,417,450
20.3% Measure Z
51,557,000
15.8%
Transfers 66,463,507
20.4%
Sales and Use Tax, 5,400,000 ,
35%
Property Tax, 1,957,084 ,
Other Taxes, 1,672,646 13%
, 11%
Licenses and
Permits, 1,110,000 ,
7%
Fines and Forfeitures,
543,000 , 4%
Intergovernmental ,
3,035,000 , 20%
Other Revenues, 697,500 ,
5%
Transfers, 788,476 ,
5%
6 CAPITAL IMPROVEMENT PLAN
Based on the City’s needs and funding priorities, City staff developed an updated Capital Improvement Plan (CIP) for annual approval by the City Council. Most of the projects in the CIP are related to street improvement, facility enhancements/repairs, and water projects.
Historically the City’s proposed CIP budget has had minimal impact on the City’s General Fund. In recent years the City has been funding the Street Improvement Fund to fund additional projects as needed. This trend continues for the Mid-Cycle Amended FY 2023-24 CIP Budget. The majority of the funding sources for the proposed CIP are related to special revenue funds such as Gas Tax and Measure R for street repairs, enterprise funds for water projects. Most of these projects are carried over from the prior fiscal year, as these have not been completed yet.
FUNDED CIP PROJECTS FOR FISCAL YEARS 2022-2024 BY PROJECT Projects FY 2022-23 FY 2023-24 Total
Street
Reconstruction
1,154,682 2,747,000 3,901,682
ADA Projects 14,000 250,000 264,000
Downtown
Lomita
Stormwater
23,500 174,000 197,500
Traffic Calming 120,000 - 120,000
Sidewalk Imp 250,000 250,000 500,000
Emergency
Generator
110,000 - 110,000
Appian Way Roof 50,000 63,674 113,674
CWPF Project 2,500,000 - 2,500,000
Annual Aged
Pipeline R&R
20,000 1,136,100 1,156,100
Narbonne South
Pipe Replacement
100,000 2,803,623 2,903,623
Second Well 63,135 - 63,135
246th-247th-Western 1,364,916 1,864,916 3,229,832
Pipeline
Replacement –
Other
- 250,000 250,000
Facility
Improvement
- 1,504,720 1,504,720
Park Equipment - 515,000 515,000
Railroad Museum
Improvements
5,000 70,000 75,000
Funded CIP Totals $57756,233 $11,629,033 $17,404,266
7 In addition to these projects, there are millions of dollars in unfunded CIP needs, which are detailed in the CIP Master Plan.
PERSONNEL DETAIL
There are 51 Full Time positions (FTEs) approved with the FY 2023-24 Mid-Cycle adjustments. This is an increase of 1 FTEs when compared to the final approved positions for the FY 2022-2023 budget. The additional Full Tim position is for the Parking Enforcement division in the City Manager’s Department, to oversee the Parking Enforcement Officers.
Mid-Cycle FY 22-24
Budget Update
Amending the Budget
www.LomitaCity.com
In 2022, the City of Lomita began planning its first two-year budget, moving away from annual budget adoption. As of June 2023, the City finds itself at the mid-cycle point of the budget that spans from 2022 through 2024. Thanks to this new planning strategy, the City is on track to achieve greater continuity of its budget priorities from year to year compared to prior years.
As the City transitions into fiscal year (FY) 23-24 this July, the City’s budget will see changes in revenue and expenses, secure funding for capital project expenditures, the improved safety of our local water sources, and a stable City workforce.
At mid-cycle, budgeted spending has increased to $39 million, primarily due to adjustments to reflect utilities cost increases, general maintenance, negotiated employee compensation and benefit changes, and the carryover of capital improvement projects that were not completed in FY 22-23. Original Revenues
Expenses
Proposed
Amended
Original vs. Proposed Amended Expenses & Revenues 23-2024 $0 $20k $40k
For FY 23-24, budgeted, or anticipated, General Fund revenue and expenses are balanced. General Fund reserves are estimated to be at $6,074,923 at the end of FY 23-24.
More than 76% of 23-24 General Fund spending is funded by Sales and Use Tax, including Measure L, as well as Vehicle License Fee, Property Tax, Business License Tax, Franchise Tax, Building and Safety Fee, and other taxes and fees.
Fiscal Year 2023-2024
General Fund Spending: $15 Million
$30,648,748
$32,655,377
$39,276,351
$30,517,069
i
$
Public Safety: $5,023,980
Recreation & Facilities:
$1,974,111
Community & Economic Development:
$1,165,786
Human Resources Department:
$915,357
Department of the City Manager:
$993,447
Information Technology Department:
$382,000
Finance Department:
$623,064
Public Works, Street & Park Maintenance:
$1,367,746
City Attorney:
$165,000
City Clerk:
$374,935
City Council:
$60,814
Transfers to Other Funds:
$1,957,466
Attachment 3
www.LomitaCity.com
City Staff Update
The City’s professional staff deliver the
essential services that ensure a great quality
of life in Lomita. The City’s full time equivalent (FTE) staff count in FY 23-24 will be 51, an increase of one FTE from FY 22-23. The City’s personnel costs represent 37% of
the City’s total budgeted expenses in the upcoming year.
Water Infrastructure
Projects, FY 22-24
Capital Improvement Projects, FY 22-24
Completed
FY 22-23
In Progress
FY 23-24
In Progress
FY 23-24
FY 23-24
Scheduled
FY 23-24
Scheduled
Capital Improvement Plan
Based on the funding priorities established by the City Council, City staff developed an updated Capital Improvement Plan (CIP).
Most of the projects in the CIP are focused on street improvement, facility enhancements/repairs, and water system improvements.
Capital projects represent 50.2% of total amended budgeted city expenses, or a total of $17,050,263, during this cycle.
Strengthening Lomita’s Water System
Of the $17,050,263 of the budgeted capital improvement
projects, $6,986,532, or 40.9%, represent water system
infrastructure projects. These projects will expand and reinforce Lomita’s water infrastructure, enhancing water quality and reliability.
Purchasing an
emergency generator
Street Reconstruction Zone F
Street Reconstruction Zone C
Facility Improvements
Railroad Museum Improvements
Traffic calming improvements
Street Reconstruction Zone G
ADA Projects
Downtown Lomita
Stormwater Project
Sidewalk Improvements
$0 $1 Million $2 Million $3 Million
100% Completed
100% Completed
47% Completed
7.5% Completed
7% Completed
12% Completed
32% Completed
7% Completed
$1,504,720 Budgeted
$750,000 Budgeted
$63,135 Budgeted
$63,674 Budgeted
Additional Pipe Replacements $250,000 Budgeted
Appian Way Pump Roof System
Narbonne South
Pipe Replacement
Pipeline Repair & Rehabilitation
246th-247th Western
Pipeline Replacement
GAC Filtration System
Second Well Evaluation
$0 $1 Million $2 Million $3 Million $4 Million $5 Million 7% Completed
0.5% Completed
Project Remaining
Project Completed
Project Remaining
Project Completed
80% Completed
$4,090,000 Budgeted
May 2023
FLSA: Non-Exempt
PARKING ENFORCEMENT SUPERVISOR
DEFINITION
Under general supervision, plans, schedules, assigns, trains, leads, and reviews the work of parking enforcement officers; performs administrative support for the parking control program; provides operational assistance to the program manager, performs parking enforcement functions; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned management personnel. Exercises direct supervision of Parking Enforcement Officers.
CLASS CHARACTERISTICS
This is a supervisory classification that oversees all Parking Enforcement and exercises independent judgement on parking control activities with accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, scheduling, supervising, training, reviewing, and evaluating the work of subordinate staff.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job.
➢ Plans, schedules, assigns, supervises, and reviews the work of parking enforcement staff. ➢ Trains new parking enforcement officers concerning parking rules and regulations, as well as policies and procedures.
➢ Assists in selection and promotion; evaluates employee’s work and prepares performance evaluations; counsels employees and effectively recommends initial disciplinary action. ➢ Maintains records pertaining to description of parking enforcement routes, parking code violations, time zone locations, street sweeping, and related matters. ➢ Maintains accurate records, log sheets, and files; prepares related daily and monthly reports. ➢ Responds to a variety of the public’s inquiries and complaints regarding parking regulation and enforcement activities; receives and investigates complaints from citizens concerning parking enforcement officers.
➢ Acts as a liaison for the sheriff’s department on city-wide parking related working groups, meetings, and organizations.
➢ Maintains and issues parking enforcement supplies such as citation books, keys, and assigned equipment.
➢ Reviews, on a daily basis, parking citations issued for accuracy and completeness. ➢ Maintains proper upkeep of parking enforcement vehicles and equipment.
Attachment 4
May 2023
FLSA: Non-Exempt
➢ Performs field work; assists or supervises officer’s duties in the field. ➢ Prepares information to be sent to municipal court regarding parking code violations; override or dismiss violations when appropriate.
➢ Observes and complies with City and mandated safety rules, regulations, and protocols. ➢ Researches and stays abreast of new State, County and local parking laws and regulations. ➢ Manages contracts (parking management system) and crossing guards and prepare staff reports. ➢ Communicates with a wide variety of staff (particularly Code Enforcement and Public Works) on field observations that require attention.
➢ Coordinates parking enforcement with street sweeping services and Code Enforcement as needed. ➢ Updates the team on Public Works projects (street improvement projects, tree trimming schedules, etc.) that may impact street sweeping and the public right of way. ➢ Communicates with school officials on arrival/dismissal times, special events, etc. that may impact the vicinity of the schools. Adjust PEO schedules as needed. ➢ Attends TTAC and other meetings.
➢ Identifies and implements opportunities for improving service delivery methods and procedures. ➢ May occasionally perform the duties of Parking Enforcement Officer; Patrol assigned routes, enforce parking and related traffic ordinances, issues citations and writes warnings. ➢ Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
➢ Principles and practices of effective supervision and training techniques. ➢ Basic laws, rules, ordinances, and regulations governing parking enforcement functions. ➢ Methods and procedures used in parking enforcement including citation issuance procedures. ➢ Functions, principles, and practices of law enforcement agencies. ➢ Departmental operational policies and procedures relevant to assigned areas of responsibility. ➢ Terminology and procedures used in public safety dispatching. ➢ City geography, maps, streets, and landmarks.
➢ Basic principles of record keeping; modern office methods and practices, and the operation of common office equipment.
➢ Principles and practices of data collection and report preparation. ➢ City and mandated safety rules, regulations, and protocols. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
➢ The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
➢ Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
May 2023
FLSA: Non-Exempt
Ability to:
➢ Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
➢ Supervise, train, and evaluate subordinate personnel. ➢ Understand and follow verbal and written instructions. ➢ Explain codes and regulations to vehicle owners, residents, and others. ➢ Memorize codes, names, street locations, and other information. ➢ Read and interpret maps and other pertinent documentation. ➢ Understand and interpret policies, procedures, and standards relevant to work performed. ➢ Establish and maintain effective working relationships with the public and other City employees. ➢ Assess situations while remaining calm.
➢ Maintain accurate records and files.
➢ Compile and summarize information to prepare accurate, clear, and concise reports. ➢ Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
➢ Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. ➢ Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
➢ Possession of a high school diploma or G.E.D. required.
Experience:
➢ Three (3) years of field experience issuing parking citations and addressing parking regulation issues and one (1) year of supervisory or lead worker experience.
Licenses and Certifications:
➢ Possession of a valid California Driver’s License, to be maintained throughout employment.
PHYSICAL DEMANDS
Work is performed in both office and field environment. Must possess mobility to work in the field; strength, stamina, and mobility to perform light physical work, to operate a motor vehicle and patrol areas of the City; and to operate varied tools and equipment; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring driving a motor vehicle, sitting, entering and exiting a vehicle frequently, and frequent walking in operational areas to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, calculator, or hand-held ticketing device, and to operate above-mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
May 2023
FLSA: Non-Exempt
ENVIRONMENTAL CONDITIONS
Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, moving vehicles, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures.
CITY OF LOMITA - FISCAL YEAR 2022-2024
SECTION IV - AUTHORIZED FULL TIME POSITIONS AND SALARY SCHEDULES Department Position Title Salary Schedule F/T
City Manager's Dept. City Councilmembers N/A N/A
City Manager N/A 1
Assistant City Manager 74 1
City Clerk 52 1
Recreation & Facilities Manager 53 1
Recreation Manager 50 1
Senior Management Analyst 45 1
Senior Human Resources Analyst 46 1
Recreation Supervisor 39 1
Deputy City Clerk 37 1
Parking Enforcement Supervisor 34 1
Administrative Analyst 33 1
Management Assistant 28 0.5
Administrative Assistant (City Clerk's) 24 1
Maintenance Worker II 24 1
Administrative Assistant (Recreation) 24 1
Maintenance Worker I 20 1
Total Department 15.5
Administrative Services Administrative Services Director 69 1 Senior Accountant 48 1
Accountant (Payroll) 42 1
Accounting Technician 27 1
Accounting Assistant 24 2
Total Department 6
Community Development Community & Economic Dev. Director 68 1 Associate Planner 44 1
Assistant Planner 36 1
Code Enforcement Officer II 35 1
Management Assistant 28 0.5
Total Department 4.5
Public Works Public Works Director 70 1
Senior Civil Engineer 55 1
Chief Water Operator Manager 52 1
PW Superintendent - Streets/Trees/Park 52 1
Associate Engineer 49 1
Management Analyst 39 1
Engineering Technician 33 1
PW Lead Worker Streets & Trees 36 1
PW Lead Worker Park Maintenance 36 1
Water Treatment Plant Operator 35 2
Water Service Technician II 27 4
Maintenance Worker II 24 4
Administrative Analyst 33 1
Water Service Technician I 23 1
Maintenance Worker I 20 4
Total Department 25
Total City 51
Attachment No 5