1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Gary Y. Sugano, Assistant City Manager
MEETING DATE: June 20, 2023
SUBJECT: Monthly Report for the City Manager’s Department
RECOMMENDATION
Receive and file the monthly report for the City Manager’s Department.
BACKGROUND
Information Technology
Numa Networks is currently on-site one day per week to provide as-needed IT support.
During the month of May, Numa Networks assisted with a total of 164 trouble tickets.
Human Resources/Risk Management
The City currently has six (6) open recruitments; Water Service Technician I, Water Service Technician II, and Engineering Intern in the Public Works Department, and Recreation Leader-Parks and Recreation Leader-Receptionist in the Recreation and Facilities Division and Parking Enforcement Supervisor in the City Manager’s Department. The Recreation Supervisor recruitment closed on May 8, 2023.
Applications are currently being reviewed. The most qualified applicants will be invited to participate in a panel interview.
Shelton Bass accepted the position of Accountant/Payroll, in the Administrative Services Department, and began work on June 1, 2023. Gabriel Maldonado accepted the position of Maintenance Aide, in the Public Works Department, and began work on June 5, 2023.
All City Council members and most management staff attended a 2-hour Harassment Prevention training session on May 11, 2023. Training was conducted by Attorney Shauna Amon with BBKLaw.
Item No. 7d
CITY OF LOMITA
CITY COUNCIL REPORT
2 Emergency Management
The City was awarded a FEMA Hazard Mitigation Assistance Grant in the amount of $1,124,884.50 for the 247th Street Area Water Main Replacement Project. Design is currently underway but obtaining the necessary permits from the City of Los Angeles took much longer than expected, significantly putting the project behind schedule. The city was granted a one-year extension to complete the project due to this delay. Staff recently reached out to CalOES again to inquire about next steps should the city need to request a budget increase, scope of work change, and/or another time extension related to this project. The City of Los Angeles’ permit fees are much higher than originally estimated, labor and material costs have increased, and potholing revealed oily soil requiring staff to consider detouring the original layout. Staff will review and take appropriate measures to comply with grant requirements.
Staff submitted a Notice of Interest (NOI) to update the City’s Local Hazard Mitigation Plan (LHMP) to the California Governor’s Office of Emergency Services (Cal OES) under the Hazard Mitigation Grant Program (HMPG). On June 7, 2023, staff received notification that FEMA approved the request and awarded Lomita $72,680 for the project costs and $3,622 for grant management costs. Staff had the official “kick-off” meeting with CalOES on June 12 and will be working on releasing an RFP in the near future.
Staff held a meeting with the Area G DMAC to conduct a preliminary review of Lomita’s Emergency Response. Staff anticipates presenting a summary of our review, efforts, and recommendations related to emergency preparedness and management to the City Council in July.
Staff conducted inventory of the pre-positioned antibiotics and returned the expired medication to the County warehouse in Santa Fe Springs on June 13. Staff is also actively working on completing the After Action Report related to COVID-19 which is required by the state.
Lomita Manor
As COVID restrictions continue to be lifted, the Lomita Manor property management company, HumanGood, has restored several activities that have been previously postponed due to COVID. These activities include Exercise/Chair class, Coloring class, and Seasonal Holiday activities such as the St Patrick’s Celebration and Easter Egg Craft. Additional activities that have been added/restored include Bingo, Walking Group and Monthly Celebrations of residents’ birthdays with cake. The property management team will continue to explore additional activities for the residents at Lomita Manor. In addition to these activities, Lomita Manor's Recreation room is open to the residents.
Two different presentations occurred in the month of May for Lomita Manor Residents.
LA County Fire presented on safety preparedness such as earthquakes and fires.
Yellow Cab had a presentation on its Dial-A-Ride program’s benefits. 3 Community Development Block Grant Programs
On February 7, 2023, the Community Development Advisory Board (CDAB) approved the CDBG roster (budget) for FY 23-24 in the amount of $140,077 to fund Residential Rehabilitation, Lifeline and the Job Creation and Business Incentive Loan Programs.
Residential Rehabilitation: For Fiscal Year 2023-24, a total of two projects are scheduled to be completed. The new fiscal year will begin next month on July 1st.
Lifeline: The Lifeline program provides emergency response service for a total of 20 subscribers now currently enrolled. The program is accepting applications from Lomita residents who are at least 55 years old or disabled.
City Clerk’s Office
▪ Continued work with ECS Imaging regarding Laserfiche repository improvements ▪ Continued work on agenda management and meeting video streaming project implementation
▪ Staff attended Laserfiche Conference in Long Beach
Administrative staff continues to provide customer service and support related to processing water payments, parking tickets, Dial-a-Ride, planning counter appointments and business licenses.
City Clerk activity for the month of May
Council Meeting Agenda & Minutes Prepared 5/3
Council Resolutions Adopted & Processed 4
Housing Authority Agenda & Minutes Prepared 1/1
Contracts/Agreements Processed 4
Ordinances Adopted & Published 6
Certificates Prepared 13
Public Records Requests Processed 11
Dial-a-Ride New Cards Issued 8
Dial-a-Ride Payments Processed 30
Dial-a-Ride Assistance-Phone/Counter 73
Administrative Parking Appeals Reviewed & Processed 39
Parking Citations Issued & Processed 891
Parking Citations Assistance – Phone/Counter 81
Planning Commission Meeting Agenda & Minutes Prepared 1/1 Planning Commission Resolutions Processed 2
Public Safety & Traffic Commission Agenda & Minutes Prepared 1/1 Technical Traffic Advisory Committee Agenda & Minutes Prepared 0/0 Scanned & Indexed Documents 33
Water Billing Payments and Assistance- Phone/Counter 134 4 OPTIONS:
None. Information only. Receive and file.
FISCAL IMPACT
None. Information only. Receive and file.
ATTACHMENTS
None.
Prepared by: Approved by:
___________________________ ___________________________ Gary Sugano Ryan Smoot
Assistant City Manager City Manager