1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Carla Dillon, P.E., Director of Public Works MEETING DATE: June 20, 2023
SUBJECT: Monthly Report for the Public Works Department RECOMMENDATION:
Receive and file the monthly report for the Public Works Department.
BACKGROUND:
Water Division Updates
Cypress Water Production Facility (CWPF) and Distribution System Update Well No. 5 remains offline due to the detection of benzene and the construction project to upgrade the CWPF. The State’s Division of Drinking Water (DDW) and the Los Angeles Regional Water Quality Control Board (RWQCB) have been investigating possible sources of benzene, and information is available at https://www.lomitawater.com/news/.
In May 2023, the City pumped 0.0 acre-feet of groundwater from Well No. 5. All drinking water was supplied with imported water from West Basin MWD. In May 2023, the City imported 160.5 acre-feet from West Basin MWD. Monthly water reports can be found at www.lomitawater.com/oversight/water-quality-reports/.
The City resumed its water tours at the Cypress Water Production Facility in Summer of 2022 after a two-year hiatus. A tour was hosted on May 13th for 6 community members.
Residents who are interested in touring the facility may sign up for a monthly tour at https://www.lomitawater.com/water-tours/.
In May, the annual Consumer Confidence Report (CCR) for 2022 was completed and posted on-line at https://www.lomitawater.com/ccr2022/. This report provides water system information to customers about water quality and is required by the state’s Division of Drinking Water. Customers were alerted to the availability of the report through their water bill, newsletters, and social media.
Item No. 7g
CITY OF LOMITA
CITY COUNCIL REPORT
2 The electronic Annual Report (eAR) is an extensive annual report required of water systems through an on-line portal. The report covers many topic areas including service population, connections and types, sources of water, charges, revenue, backflow testing, staff certifications, CIP projects, complaints, and distribution system, among others. The eAR was completed by staff and submitted by the May 11 due date.
Water Division Performance Measures:
Main Breaks/Leak Repairs 1
Service Connection Breaks/Leaks 2
Water Outages 1
Water Service Requests 40
USA Dig-Alert Tickets 84
Dead-end Fire Hydrant Flushing 8
Meter Maintenance 8
Inspection of Water Facilities Daily
Water Quality Complaints 1
Engineering/PW Administration Division Updates
CIP Update
Cypress Water Production Facility (CWPF) Upgrade Project The City’s contractor RC Foster, with the oversight of the contract manager, AKM Consulting Engineers, is progressing on construction. Hazen and Sawyer continue to provide submittal and request for information (RFI) review as well as documentation and support for the permitting with the Division of Drinking Water (DDW).
Progress As of May 31, 2023
Percent Project completion 98%
Overall Project, invoiced/approved $4,324,971
Overall Project budget (approved contracts) $4,835,131
The City shares project updates on https://www.lomitawater.com/ as new information is available. In addition, a short video describing the GAC project and treatment process is available here: https://www.lomitawater.com/infrastructure/granular-activated-carbon/.
Street Reconstruction – Zone G
This project consists of overlaying and reconstructing certain streets in Zones G (just north and south of Lomita Boulevard and east of Eshelman Avenue), as detailed in the Pavement Management Program (PMP). This project includes significant repairs and resurfacing of streets where slurry seal would not be sufficient to extend the life of the street.
3 The design of the project was awarded to David Evans and Associates (DEA) in July 2022 and is scheduled to be completed in 2023, and construction is programmed for SpringSummer 2024. Extensive field investigation and sampling have taken place to evaluate the road condition on the 17 streets included in this project. The City has received these technical reports. In addition, DEA is identifying ramps that need upgrades in the project zone, and they are working on detailed design, which is expected in July 2023.
Progress As of May 31, 2023
Percent Project completion 20% (of design)
Overall Project, invoiced/approved $36,481
Overall Project budget $1,200,000
247th Street Area Watermain Project
This project consists of abandoning a watermain that runs north and south within private properties crossing 246th Street, 247th Street, 247th Place, and 248th Street. The proposed new water main will extend from 246th Street beyond the City boundaries, looping within the City of Los Angeles right of way and along Western Avenue (which is Caltrans right of way), and connecting back to the City of Lomita along 247th Street, 247th Place, 248th Street and Lomita Blvd. This project consists of constructing approximately 3,300 linear feet of PVC water pipeline and appurtenances (fire hydrants, valves, services, and fittings). The existing pipeline located in private property will be abandoned.
Design of the project was awarded to Onward Engineering in November 2021. The permit from Caltrans was approved in September 2022. The encroachment permit and traffic control plans were approved by the City of Los Angeles in December 2022. The permit fees for Lomita to work in the City of Los Angeles’ Right-of-Way is approximately $316,000. Lomita staff is exploring options to reduce this fee.
Onward Engineering has completed one round of potholing. A second round of potholing will be completed in June as a pipeline was identified that would conflict with the planned alignment. Following this, the final design will be resubmitted to the City for final review.
Progress As of May 31, 2023
Percent Project completion 85% (of design)
Overall Project, invoiced/approved $102,248
Overall Project budget $1,499,916
Emergency Generator
This project consists of the selection and design of an emergency generator that will be capable of servicing the Appian Way Pump Station as needed. The design of this project was awarded to AEPC Group in July 2022 and is scheduled to be completed in June 2023. Construction of the project was scheduled for Summer 2023; however, this timeline will be reconsidered due to circumstances described below.
For the month of May 2023, AEPC Group addressed comments from the City and delivered the 100% final design package for the project. Due to the long lead time for 4 generators (~60 weeks), AEPC Group has investigated alternative generators to rent to ensure the City has a backup power source for the Metropolitan Water District shutdown scheduled to begin in November 2023. Quotes for rental generators and quotes for the procurement of the final generator, to be owned by the City, have been received.
Progress As of May 31, 2023
Percent Project completion 95% (of design)
Overall Project, invoiced/approved $52,030
Overall Project budget $76,365
Narbonne Avenue Water Replacement and Street Rehabilitation Project This project consists of constructing approximately 1,600 linear feet of PVC water pipeline on Narbonne Avenue from PCH to the southern end of the City of Lomita. Per the proposed 2015 Water Master Plan, the proposed watermain will be a new 8-inch PVC water main to provide improved flow, pressure, and fire protection. This new water main will replace the existing 1928 6-inch and 8-inch water mains.
Design of the project was awarded to David Evans and Associates in December 2022 and is scheduled to submit a 60% preliminary design package to the City in June 2023.
David Evans and Associates are investigating the current condition of the pavement prior to the 60% submittal. The final PS&E is scheduled to be completed in the third quarter of 2023.
Progress As of May 31, 2023
Percent Project completion 10% (of design)
Overall Project, invoiced/approved $0
Overall Project budget $199,940
New Groundwater Well Feasibility Study
The purpose of this study is to identify preliminary locations where construction of a new groundwater well is feasible. The installation of a new well would minimize the City’s longterm reliance on imported water and provide a contingency well in case of future adverse impacts to Lomita Well No. 5. The City currently has groundwater rights of 1,352-acre feet (ac-ft) in the West Coast Basin, and in its last year of normal operations, CY 2018, Well No. 5 only produced 561 ac-ft of groundwater.
In February 2023, this study was awarded to Stetson Engineering, Inc, who is currently acquiring and reviewing data. A preliminary report is expected to be submitted in June.
The study and final report are scheduled to be completed in July 2023.
Progress As of May 31, 2023
Percent Project completion 35%
Overall Project, invoiced/approved $29,682.75
Overall Project budget $63,135
5 Appian Way Pump Station Roof Project
This project will consist of designing and constructing a new roof for the Appian Way Pump Station. The design contract has been awarded to Tetra Tech, Inc. and the team has begun field investigations.
Stephenson Center Maintenance Project
This project consists of design and construction for upgrades to the restroom facilities as well as restoration/replacement of the three-level roof at The Stephenson Center in Lomita Park and upgrades to the men’s and women’s restrooms. The Project design has been awarded to BOA Architecture, and work will begin soon.
Encroachment Permit Review/Approval
For the month of May 2023, staff received and reviewed 18 encroachment permit applications from various utility companies, contractors, and residents. Permits were issued to 15 applicants. Public Works now has an on-line portal for encroachment permitting, available at https://lomitaca.viewpointcloud.com/categories/1081.
Public Safety and Traffic
Public Safety and Traffic Commission (PS&TC) met in May. Staff provided updated on the CIP projects including the Traffic Calming Project. The PS&TC also discussed the “Follow Me, I’m Drug and Gang-Free” Walk, and judged poster submissions. New Commissioner Jessiqa Pace was provided PS&TC information and welcomed.
All new requests for traffic issue investigations are accepted through the on-line OpenGov portal and may be submitted here: https://lomitaca.viewpointcloud.com/categories/1081.
Public Works Field Operations Division (Parks/Street/Trees) Updates The Streets and Trees Division provided maintenance to Palos Verdes Drive North every working Friday, hung street banners, provided weed control to PCH and Lomita Blvd around the planters and medians, cleaned up debris and provided weed control to five alleys, and provided weed control on Narbonne Ave.
Parks Division:
Mowed Park Grounds, number of times 24
Playground Safety Inspections 12
Raised Median/Planter Weeding 33
Park Grounds Fertilize 4
Museum/City Hall Grounds Maintenance 4
Sprinkler Repair/Replacement 18
Trimmed Hedges/Trees (City grounds) 17
6 Streets and Trees Division:
Trees Trimmed (by Crew) 43
Trees Trimmed (by Contractor) 113
Trees/Stumps Removed 2
Graffiti Locations Cleaned 74
Sidewalk Maintenance 232
Curb/Gutter Maintenance 30
City Drains Cleaned 41
Street Signs Replaced or Repaired 12
Potholes Filled / Patches 63
New work order requests 4
Backlog of work orders 3
Total Trees Planted 0
Reviewed by: Approved by:
Gary Y. Sugano Ryan Smoot
Assistant City Manager City Manager
Prepared by:
Carla Dillon, PE
Public Works Director