1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Gary Y. Sugano, Assistant City Manager
MEETING DATE: July 18, 2023
SUBJECT: Monthly Report for the City Manager’s Department
RECOMMENDATION
Receive and file the monthly report for the City Manager’s Department.
BACKGROUND
Information Technology
Numa Networks is currently on-site one day per week to provide as-needed IT support.
During the month of May, Numa Networks assisted with a total of 105 trouble tickets.
Human Resources/Risk Management
The City recently closed six (6) recruitments and currently there are no open recruitments at this time. External panel interviews for Recreation Supervisor in the Recreation and Facilities Division were scheduled for July 12, 2023. External panel interviews for Water Service Technician I and Water Service Technician II in the Public Works Department are scheduled for July 18, 2023. Applications are currently being reviewed for Recreation Leader in the Recreation and Facilities Division and for Parking Enforcement Supervisor in the City Manager’s Department. The most qualified applicants will be invited to participate in a panel interview.
Mondher Saied, the City’s Senior Engineer in the Public Works Department, retired on July 7, 2023. Mondher had more than seven years of service with the city.
Emergency Management
The City was awarded a FEMA Hazard Mitigation Assistance Grant in the amount of $1,124,884.50 for the 247th Street Area Water Main Replacement Project. Quarterly report #8 was submitted on 7/10/23 indicating that design is currently underway but obtaining the necessary permits from the City of Los Angeles took much longer than Item No. 7e
CITY OF LOMITA
CITY COUNCIL REPORT
2 expected, significantly putting the project behind schedule. The city was granted a oneyear extension to complete the project due to this delay. Staff is gathering information and drafting a formal request to CalOES/FEMA for a budget increase, potential changed to the scope of work, and/or another time extension related to this project. The City of Los Angeles’ permit fees are much higher than originally estimated, labor and material costs have increased, and potholing revealed oily soil requiring staff to consider detouring the original layout. Once the soil report is available, staff will determine the appropriate next steps and report to CalOES/FEMA for grant compliance.
On June 7, 2023, staff received notification that FEMA approved the city’s grant application to update the Local Hazard Mitigation Plan (LHMP) and awarded Lomita $72,680 for the project costs and $3,622 for grant management costs. Staff had the official “kick-off” meeting with CalOES on June 12 and is working on releasing an RFP in the near future.
Staff held a meeting with the Area G DMAC to conduct a preliminary review of Lomita’s Emergency Response. Staff will be presenting a summary of our review, efforts, and recommendations related to emergency preparedness and management to the City Council in July.
Staff conducted a walk-though of Lomita Park on July 11 to update our 2009 facility use agreement with the American Red Cross. It is anticipated the agreement will be brought to Council for approval in August. In addition, by designating the Tom Rico Center and/or the Stephenson Center as emergency shelters, we would quality for grant funding for facility repairs and upgrades.
Lomita Manor
As we continue to move forward post-COVID, the Lomita Manor property management company, HumanGood, continues restoring several activities that have been previously postponed due to COVID. These activities include Exercise/Chair class, Coloring class, and Seasonal Holiday activities such as the St Patrick’s Celebration and Easter Egg Craft. Additional activities that have been added/restored include Bingo, Walking Group and Monthly Celebrations of residents’ birthdays with cake. The month of June had several new activities for residents such as Donuts & Coffee, Movie, Nachos & Popcorn, Loteria Game with Snacks, and Popsicles and Music. The property management team will continue to explore other activities for the residents at Lomita Manor. In addition to these activities, Lomita Manor's Recreation room is open to the residents. Yellow Cab presented to Lomita Manor residents in the month of June.
Community Development Block Grant Programs
On February 7, 2023, the Community Development Advisory Board (CDAB) approved the CDBG roster (budget) for FY 23-24 in the amount of $140,077 to fund Residential Rehabilitation, Lifeline and the Job Creation and Business Incentive Loan Programs.
July 1st, 2023 begins the new fiscal year for CDBG programs and ongoing updates will be mentioned below.
3 Residential Rehabilitation: For Fiscal Year 2023-24, a total of two projects are scheduled to be completed. The new fiscal year will begin next month on July 1st.
Lifeline: The Lifeline program provides emergency response service for a total of 20 subscribers now currently enrolled. The program is accepting applications from Lomita residents who are at least 55 years old or disabled.
City Clerk’s Office
▪ Continued work with ECS Imaging regarding Laserfiche repository improvements ▪ Continued work on agenda management and meeting video streaming project implementation
▪ Monthly meeting with Dial-A-Ride service provider
Administrative staff continues to provide customer service and support related to processing water payments, parking tickets, Dial-a-Ride, planning counter appointments and business licenses.
City Clerk activity for the month of June
Council Meeting Agenda & Minutes Prepared 2/1
Council Resolutions Adopted & Processed 3
Housing Authority Agenda & Minutes Prepared 1/1
Contracts/Agreements Processed 8
Ordinances Adopted & Published 1
Certificates Prepared 40
Public Records Requests Processed 8
Dial-a-Ride New Cards Issued 9
Dial-a-Ride Payments Processed 33
Dial-a-Ride Assistance-Phone/Counter 79
Administrative Parking Appeals Reviewed & Processed 24
Parking Citations Issued & Processed 874
Parking Citations Assistance – Phone/Counter 72
Planning Commission Meeting Agenda & Minutes Prepared 1/1 Planning Commission Resolutions Processed 1
Public Safety & Traffic Commission Agenda & Minutes Prepared 1/1 Technical Traffic Advisory Committee Agenda & Minutes Prepared 0/0 Scanned & Indexed Documents 24
Water Billing Payments and Assistance- Phone/Counter 144 OPTIONS:
None. Information only. Receive and file.
FISCAL IMPACT
None. Information only. Receive and file.
4 ATTACHMENTS
None.
Prepared by: Approved by:
___________________________ ___________________________ Gary Sugano Ryan Smoot
Assistant City Manager City Manager