1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Carla Dillon, P.E., Public Works Director
MEETING DATE: July 18, 2023
SUBJECT: Consideration of 247th Area Project – Los Angeles City Permit Fee RECOMMENDATION:
Authorize payment for Los Angeles City Permit Fee for the 247th Area Project for approximately $320,000; and appropriate $260,000 from Water Capital to the 247th Area Project
BACKGROUND:
This 247th Area Project consists of abandoning a watermain that runs north and south within private properties crossing 246th Street, 247th Street, 247th Place, and 248th Street.
The proposed new water main will extend from 246th Street beyond the City boundaries, looping within the City of Los Angeles right of way and along Western Avenue (which is Caltrans right of way), and connects back to the City of Lomita along 247th Street, 247th Place, 248th Street and Lomita Blvd. This project consists of constructing approximately 3,300 linear feet of PVC water pipeline and appurtenances (fire hydrants, valves, services, and fittings). The existing pipeline located in private property will be abandoned.
This project is funded through the City’s Water Capital Fund ($375,000) and the Hazard Mitigation Grant Program (HMGP) ($1,125,000).
In order to construct in the City of Los Angeles right-of-way, a permit is required. The original budgeted amount for this permit was approximately $60,000 based on past fees for a similar project extending pipelines outside Lomita City limits and reasonably expected increases. Los Angeles City has increased fees resulting in an excavation permit totaling $318,542.99.
When Lomita City staff learned of the increased fee amount, alternative project designs were considered to reduce the scope that may require these fees. Staff has also consulted with Los Angeles City staff, had a meeting with Council member Tim McOsker’s staff, and provided project information including highlighting existing pavement Item No. 7o
CITY OF LOMITA
CITY COUNCIL REPORT
2 conditions. While the alternative project designs may reduce the initial fee amounts, the realignment would result in increased construction costs, increased design costs, and additional long-term maintenance costs. To date, none of the efforts to reduce the fees have been successful, and staff recommends moving forward with the project.
FISCAL IMPACT
The approved 247th Area Project budget was $1,500,000 for design and construction expenses. Appropriating additional funds are necessary to cover the cost of the Los Angeles City Permit, in the amount of $260,000.
OPTIONS
1. Approve staff’s recommendation.
2. Provide alternative direction.
ATTACHMENTS
1. Permit fee from LA City
Reviewed by: Approved by:
Gary Y. Sugano Ryan Smoot
Assistant City Manager City Manager
Prepared by:
Carla Dillon, P.E.
Public Works Director
GENERAL DEPOSIT
EXCAVATION AND CLASS "A" PERMANENT
RESURFACING APPLICATION / PERMIT
This Permit has Supplemental Permit(s) with Reference No. 2023002016
APPLICANT
Onward Engineering - For the City of Lomita ,
ADDRESS
300 S Harbor Boulevard Suite 814
CITY ZIP TELEPHONE
Anaheim 92805 7146448362
REQUEST PREPARED BY TELEPHONE
Justin Smeets (714) 644-8362
ALL WORK MUST BE DONE IN ACCORDANCE WITH THE LATEST ADOPTED
EDITION & SUPPLEMENTS OF THE STANDARD SPECIFICATIONS FOR PUBLIC
WORKS CONSTRUCTION, THE LATEST REVISION OF THE BROWN BOOK, AND THE WORK AREA TRAFFIC CONTROL HANDBOOK (WATCH MANUAL).
JOB ADDRESS
24817 Western Avenue
Los Angeles, CA 90717
JOB DESCRIPTION:
The scope of work includes trenching and installation of 8" DR 14 PVC pipe along 246th St, 247th St, 247th Pl, 248th St, Lomita Blvd, and Western Ave (local street) within the jurisdiction of the City of Los Angeles only. Work will also include potholing, pavement restoration, and striping as necessary to restore the existing surface conditions.
Permit Cuts:
No. L x W x
D
On Street Cross
Street
SDRF Sq
Ft
SDRF Fee Surface Backfill
18 315.00
(ft)
x 2.50
(ft)
x 4.00
(ft)
246TH WESTERN 3,916.66 $32,273.30 Street
Asphalt
Concrete
CMB
23 298.00
(ft)
x 2.50
(ft)
x 4.00
(ft)
WESTERN 246TH 3,711.79 $30,585.16 Street
Asphalt
Concrete
CMB
26 308.00
(ft)
x 2.50
(ft)
x 4.00
(ft)
247TH WESTERN 3,832.30 $31,578.18 Street
Asphalt
Concrete
CMB
JOB Sq. Ft. 6,622.50
ITEM QUANTITY UNIT RATE FEE $
U-Permit
Excavation
<= 1,000
1 EA $191.00 $0.00
U-Permit
Special Eng
Fee
0.0 Hrs $149.00 $0.00
Special
Inspec. Fee
0.0 Hrs $95.00 $0.00
Overtime
Inspec. Fee
0.0 Hrs $95.00 $0.00
Inspection 6,622.50 SQ FT Cost Cost
BSS Peak
Hr.
Comp.Fee
Blvd II
(Major
Highway -
Class II)
EA $257.00 $257.00
LADOT
Peak Hr.
Comp.Fee
Blvd II
(Major
Highway -
Class II)
EA $0.00 $0.00
Street
Damage
33,270.29 Sq. Ft. $318,247.20
SDRF
Admin. Fee
1 EA $18.50 $18.50
SDRF
Admin.
Surcharge
1 EA $2.30
CONST
MGMT
TRAFFIC
FEE
0 Lanes 0 Days $0.00
Dev Srvc
Sur
(3.00%)-
Min $1
3.00% $0.00
Equip &
Training Sur
(7.00%)-
Min $1
7.00% $17.99
TOTAL FEE $318,542.99
JOB NO.
DRAWING NO.
ACCOUNT NO.
U.S.A. NO.
LOCATOR CODE
THOMAS GUIDE PAGE 793:3:J
Attachment No 1
28 273.00
(ft)
x 2.50
(ft)
x 4.00
(ft)
WESTERN 247TH 3,410.51 $28,102.60 Street
Asphalt
Concrete
CMB
29 277.00
(ft)
x 2.50
(ft)
x 4.00
(ft)
WESTERN 247TH 3,458.71 $28,499.81 Street
Asphalt
Concrete
CMB
30 303.00
(ft)
x 2.50
(ft)
x 4.00
(ft)
247TH WESTERN 3,772.05 $31,081.67 Street
Asphalt
Concrete
CMB
31 241.00
(ft)
x 2.50
(ft)
x 4.00
(ft)
WESTERN 248TH 3,024.87 $24,924.92 Street
Asphalt
Concrete
CMB
32 295.00
(ft)
x 2.50
(ft)
x 4.00
(ft)
248TH WESTERN 3,675.64 $30,287.25 Street
Asphalt
Concrete
CMB
38 305.00
(ft)
x 2.50
(ft)
x 4.00
(ft)
LOMITA WESTERN 3,937.50 $76,545.00 Street
Asphalt
Concrete
Slurry
39 34.00
(ft)
x 2.50
(ft)
x 4.00
(ft)
WESTERN 249TH 530.26 $4,369.31 Street
Asphalt
Concrete
Slurry
IS THIS WORK RELATED TO A CITY NOTICE OF PROPOSED
IMPROVEMENT?
No
IS STREET NOW UNDER CONSTRUCTION? No
Greater than 1000 sq. ft.
ISSUED BY:
Chinh Dinh
Reference Number 2022003227
Permit Number U-2386-0006
INSPECTION REPORT
No Inspection records found.
INSPECTION REMARKS:
MUST CALLFOR INSPECTION : (213)485-5080
BEFORE, DURING, AND AFTER CONSTRUCTION
W.O. NO. UR600984 /
Date Issued 01/06/2023
Date Expires 08/28/2023
Work to be Completed by: 07/25/2023
GENERAL CONDITIONS:
1. PRE-INSPECTION MEETING:THE PERMITTEESHALL CONTACTTHE BUREAU OF CONTRACT ADMINSTRATION (INSPECTION) AT (213) 485-5080 FOR A PRE-INSPECTION MEETING PRIOR TO THESTART OF WORK.THE FINE FOR WORKING WITHOUT REQUESTING INSPECTION IS $4,000. (LAMC 62.61(e)(1)).
2. UTILITIES HAVE ONLY BEEN CHECKED TO THE EXTENT OF 10-FT ON BOTH SIDES OF THETRENCH IN THIS PLAN.
3. RECENTLY RESURFACED STREET:THE ISSUANCE OF THIS PERMIT DOES NOT GRANTTHE PERMITTEE PERMISSION TO
PROCEED TO CUT,EXCAVATE OR DAMAGE A STREET PAVEMENT WHEN THESTREET,THROUGH SITE OBSERVATION, APPEARS TO BE RECENTLY RESURFACED. IN SUCH A CASE,THE PERMITTEESHALL NOT PROCEED WITH ANY OF THE PERMITTED WORK AND MUSTIMMEDIATELY CONTACTTHE BUREAU OF ENGINEERING DISTRICT OFFICETHATISSUETHE PERMIT. IF THE
PERMITTEE PROCEEDS TO WORK WITHOUT CONTACTING THE BUREAU OF ENGINEERING DISTRICT OFFICE, ANY DAMAGETO
A STREET RESURFACED WITHIN ONE YEAR WILL REQUIRETHE PERMITTEETO REPAVETHE ENTIRESTREET WIDTH FROM BLOCK TO BLOCK.
4. INSPECTION: BCA INSPECTION (bca.lacity.org/dispatch) MUST BE REQUESTED NO LATER THAN NOON OF THE PRECEDING WORK DAY.
5. PERMIT ON SITE: A COPY OF THIS PERMIT MUST BE ON THE JOB SITE AT ALL TIMES.THE FINE FOR NOT HAVING THIS PERMIT ON SITE IS $500/DAY (LAMC 62.61(e)(1)).
6. UNDERGROUND SERVICE ALERT(USA): CALL USA ATLEAST 48 HOURS PRIOR TO START OF WORK: 1-800-277-2600.
7. 48 HOURS NOTICE: ATLEAST 48 HOURS PRIOR TO THESTART OF WORK, CALL BSL AT(323) 913-4721 AND DOTTRAFFIC SIGNAL CONSTRUCTION AT(213) 473-8468.
8. ONCE PERMITTED EXCAVATION WORK HAS BEGUN, IT MUST BE DILIGENTLY PROSECUTED TO COMPLETION, AND MUST BE COMPLETED BY THE COMPLETION DATE LISTED ON THE PERMIT.
9. CHANGES: ALL CHANGES TO PLAN OR PERMIT MUST HAVE PRIOR APPROVAL BY THE CITY'S BUREAU OF ENGINEERING
10. LIABILITY:THE PERMITTEE WILL HOLD THE CITY OF LOS ANGELES HARMLESS FOR ANY INJURY OR HARM CAUSED BY THE PERMITTE'S WORK PERFORMED BY THIS PERMIT.
11. AC RESURFACING: ANY TRENCHING AND RESURFACING IN STREET ASPHALTSHALL BE PER LATEST VERSION OF LA CITY STANDARD PLAN S-477.
12. JOB SITE MAINTENANCE:THE JOB SITE (INCLUDING TEMPORARY RESURFACING) MUST BE MAINTAINED BY THE PERMITTEE
UNTIL PERMANENT RESURFACING IS COMPLETED
13. TEMPORARY RESURFACING: ALL PERMANENT RESURFACING MUST BE COMPLETED WITHIN 3 WEEKS OF THETEMPORARY RESURFACING.
14. ASPHALTTAGS: ALL PERMANENT RESURFACING MUST BE IDENTIFIED BY AN APPROVED MARKER/TAG IDENTIFYING PERMITTEE AND THE YEAR THE WORK WAS COMPLETED.TAGS ARETO BE PLACED AS CLOSETO THE CURB AS POSSIBLE.FOR EXCAVATIONS LESS THAN 50' LONG, ONLY ONETAG SHOULD BE PLACED IN THE MIDDLE.FOR LONGER EXCAVATIONS, TAGS SHOULD BE PLACED AT 50' INTERVALS AND AT BOTH ENDS.
15. EXPIRED PERMITS: IF WORK HAS NOT BEGUN WITHIN 6 MONTHS FROM DATE OF ISSUANCE,THE PERMIT WILL BE CANCELLED. (LAMC 62.02)
16. SATURDAY WORK:FOR PERMITS WHERE WORK IS ALLOWED ONLY ON SATURDAY,TRENCHES AND/OR EXCAVATIONS THAT
CANNOT BE COMPLETELY BACKFILLED AND RESURFACED IN THESAME DAY, MUST BE COVERED WITH STEEL PLATES WHICH SHALL BE RECESSED TO FINISHED SURFACE GRADE BY COLD MILLING TO PREVENT MOVEMENT, NOISE, OR VIBRATION.
17. DECORATIVE IMPROVEMENTS: PERMITTEESHALL STOP WORK AND CONTACTTHE BUREAU OF ENGINEERING PRIOR TO
CUTTING OR EXCAVATING ANY DECORATIVESIDEWALK, PAVEMENT, OR CROSSWALK, UNLESS ALREADY ADDRESSED IN THE PERMIT OR PLANS. ANY UNAUTHORIZED DAMAGETO THE DECORATIVESIDEWALK, PAVEMENT, OR CROSSWALK MUST BE
REPAIRED OR RECONSTRUCTED IN KIND BY THE PERMITTEE, AS DIRECTED BY THE BUREAU OF ENGINEERING, IN A MANNER SATISFACTORY TO THE INSPECTOR OF PUBLIC WORKS.
18. ISSUANCE OF THIS PERMIT DOES NOTINVALIDATETHE NEED TO GET APPROVALS OR PERMITS FROM OTHER