1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Gary Y. Sugano, Assistant City Manager
MEETING DATE: August 15, 2023
SUBJECT: Monthly Report for the City Manager’s Department
RECOMMENDATION
Receive and file the monthly report for the City Manager’s Department.
BACKGROUND
Information Technology
Numa Networks is currently on-site one day per week to provide as-needed IT support.
During the month of July, Numa Networks assisted with a total of 488 trouble tickets.
Human Resources/Risk Management
The City currently has no open recruitments at this time. External panel interviews for Parking Enforcement Supervisor, in the City Manager’s Department, are scheduled for Thursday, August 10, 2023. Second interviews for Recreation Supervisor in the Recreation and Facilities Division and Water Service Technician I in the Public Works Department were conducted the week of July 26, 2023.
Andrew Lien accepted the position of Engineering Intern in the Public Works Department and began work on Monday, July 24, 2023. Sean Ritchie accepted the position of Recreation Supervisor in the Recreation and Facilities Division. Sean is scheduled to start work on Monday, August 28, 2023.
City staff attended Harassment Prevention Training on Wednesday, August 3rd. A certified JPIA trainer conducted the training at City Hall. All recreation staff are scheduled to attend mandated reporter training on Wednesday, August 16, 2023. All staff whose duty requires direct contact and supervision of children, elders, or dependent adults are required to take the training. The training will be conducted at City Hall by a JPIA certified instructor.
Item No. 7e
CITY OF LOMITA
CITY COUNCIL REPORT
2 Emergency Management
The city was awarded a FEMA Hazard Mitigation Assistance Grant in the amount of $1,124,884.50 for the 247th Street Area Water Main Replacement Project. Quarterly report #8 was submitted on 7/10/23 indicating that design is currently underway but obtaining the necessary permits from the City of Los Angeles took much longer than expected, significantly putting the project behind schedule. The city was granted a oneyear extension to complete the project due to this delay. Staff is gathering information and drafting a formal request to CalOES/FEMA for a budget increase, potential changes to the scope of work, and/or another time extension related to this project. The City of Los Angeles’ permit fees are much higher than originally estimated, labor and material costs have increased, and potholing revealed oily soil and lead requiring staff to consider detouring the original layout. Staff will be meeting with CalOES later this month when the soil testing results are available to determine the appropriate next steps.
On June 7, 2023, staff received notification that FEMA approved the city’s grant application to update the Local Hazard Mitigation Plan (LHMP) and awarded Lomita $72,680 for the project costs and $3,622 for grant management costs. Staff had the official “kick-off” meeting with CalOES on June 12 and is working on releasing an RFP in the near future.
Staff held a meeting with the Area G DMAC to conduct a preliminary review of Lomita’s Emergency Response. Staff presented a summary of our review, efforts, and recommendations related to emergency preparedness and management to the City Council during the July 18 meeting. Staff is proceeding with next steps indicated in the presentation, most currently the LHMP update and American Red Cross facility use agreement.
Lomita Manor
The Lomita Manor property management company, HumanGood, continues restoring several activities that have been previously postponed due to COVID. These activities include Exercise/Chair class, Coloring class, and Seasonal Holiday activities such as the St Patrick’s Celebration and Easter Egg Craft and Fourth of July BBQ. Additional activities that have been added/restored include Bingo, Walking Group and Monthly Celebrations of residents’ birthdays with cake. The property management team will continue to explore other activities for the residents at Lomita Manor. In addition to these activities, Lomita Manor's Recreation room is open to the residents.
Community Development Block Grant Programs
On February 7, 2023, the Community Development Advisory Board (CDAB) approved the CDBG roster (budget) for FY 23-24 in the amount of $140,077 to fund Residential Rehabilitation, Lifeline and the Job Creation and Business Incentive Loan Programs.
Ongoing updates regarding the CDBG programs will be mentioned below.
Residential Rehabilitation: For Fiscal Year 2023-24, a total of two projects are scheduled to be completed.
3 Lifeline: The Lifeline program provides emergency response service for a total of 20 subscribers now currently enrolled. The program is accepting applications from Lomita residents who are at least 55 years old or disabled.
City Clerk’s Office
▪ Continued work with ECS Imaging regarding Laserfiche repository improvements ▪ Continued work on agenda management and meeting video streaming project implementation
▪ Received and filed all semi-annual campaign filing documents ▪ Submitted necessary documents for annual Landscape Maintenance District Assessment
▪ Staff participated in meetings for phone system upgrade Administrative staff continues to provide customer service and support related to processing water payments, parking tickets, Dial-a-Ride, planning counter appointments and business licenses.
City Clerk activity for the month of July
Council Meeting Agenda & Minutes Prepared 1/1
Council Resolutions Adopted & Processed 1
Housing Authority Agenda & Minutes Prepared 0/0
Contracts/Agreements Processed 5
Ordinances Adopted & Published 0
Certificates Prepared 19
Public Records Requests Processed 14
Dial-a-Ride New Cards Issued 5
Dial-a-Ride Payments Processed 31
Dial-a-Ride Assistance-Phone/Counter 103
Administrative Parking Appeals Reviewed & Processed 50
Parking Citations Issued & Processed 927
Parking Citations Assistance – Phone/Counter 85
Planning Commission Meeting Agenda & Minutes Prepared 1/1 Planning Commission Resolutions Processed 2
Public Safety & Traffic Commission Agenda & Minutes Prepared 1/1 Technical Traffic Advisory Committee Agenda & Minutes Prepared 0/0 Scanned & Indexed Documents 16
Water Billing Payments and Assistance- Phone/Counter 144 OPTIONS:
None. Information only. Receive and file.
FISCAL IMPACT
4 None. Information only. Receive and file.
ATTACHMENTS
None.
Prepared by: Approved by:
___________________________ ___________________________ Gary Sugano Ryan Smoot
Assistant City Manager City Manager