1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Carla Dillon, P.E., Public Works Director
MEETING DATE: September 5, 2023
SUBJECT: Establishment of a List of Best Qualified Firms to Provide As-Needed Construction Management, Construction Inspection, Construction Administration, and Material Testing Services
______________________________________________________________________
RECOMMENDATION
Receive and file the list of best qualified firms to provide construction management, construction inspection, construction administration and material testing services for City construction projects.
BACKGROUND
A Request for Proposals (RFP) for As-Needed Construction Management, Construction Inspection, Construction Administration and Material Testing Services was issued in early May 2023 to seventeen (17) qualified engineering firms. Nine (9) proposals were received on June 7, 2023, and were evaluated by staff based on criteria established in the RFP.
After an in-depth review of the proposed engineering team qualifications and experience with similar projects, and recent relevant project experience from all the proposing firms, staff interviewed the four (4) highest ranking companies to determine which companies could best provide service for the City.
These (4) four companies were evaluated based upon relevant project experience in water main replacements, street rehabilitation projects as well as other relevant projects, inspection and construction management qualifications. Berg & Associates, Inc., Fountainhead and LAE Associates Inc. received the highest rankings as they possessed the best overall scope of work and understanding of the City’s needs as outlined in the RFP. Therefore, staff recommends using the services of these three (3) companies to provide Construction Management, Construction Inspection, Construction Administration and Material Testing Services for the many up-coming diverse construction projects.
Item No. 7d
CITY OF LOMITA
CITY COUNCIL REPORT
2 Prior to this, the City had issued an RFP for as-needed construction management, construction inspection, and material testing services in November 2018, and the City worked with a single firm. Since it has been nearly five years since requesting proposals, the City wanted to revisit available firms and their fit for the City. In addition, the City has many projects nearing the construction phase, so it is in the City’s best interest to have multiple firms available to best match the project needs. At the time of construction for each specific project, the City will request task proposals from the three firms and bring contracts to the Council in accordance with the City’s purchasing policies.
FISCAL IMPACT
None at this time.
OPTIONS
1. Approve staff’s recommendation.
2. Provide alternative direction.
ATTACHMENTS
1. List of best qualified Construction Management Firms Reviewed by: Approved by:
Gary Y. Sugano Ryan Smoot
Assistant City Manager City Manager
Prepared by:
_______________________
Carla Dillon, P.E.
Public Works Director
Construction Management, Construction Inspection, Construction Administration and Material Testing Services
Best Qualified List
September 5, 2023
1. Berg & Associates, Inc.
2. Fountainhead
3. LAE Associates Inc.
Attachment 1