1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Gary Y. Sugano, Assistant City Manager
MEETING DATE: September 19, 2023
SUBJECT: Monthly Report for the City Manager’s Department
RECOMMENDATION
Receive and file the monthly report for the City Manager’s Department.
BACKGROUND
Information Technology
Numa Networks is currently on-site one day per week to provide as-needed IT support.
During the month of August, Numa Networks assisted with a total of 91 trouble tickets.
Human Resources/Risk Management
The City currently has two (2) recruitments open; Payroll Accountant in the Administrative Services Department, and Principal Engineer in the Public Works Department. The most qualified applicants will be invited to participate in a panel interview.
Sean Ritchie accepted the position of Recreation Supervisor in the Recreation and Facilities Division. Sean began work on Monday, August 28, 2023. Jennifer Howell accepted the position of Associate Engineer in the Public Works Department and is scheduled to start on October 16, 2023. John Campos was promoted from Part-time Parking Enforcement Officer to Fulltime Parking Enforcement Supervisor in the Assistant City Manager’s Department. John will begin his new position on Monday, September 18, 2023.
Human Resources staff attended the JPIA Risk Managers conference in Carlsbad from August 30, 2023 – September 1, 2023. HR staff also attended the JPIA Workers Comp Symposium on September 6, 2023, in La Palma.
Item No. 7d
CITY OF LOMITA
CITY COUNCIL REPORT
2 Emergency Management
The city was awarded a FEMA Hazard Mitigation Assistance Grant in the amount of $1,124,884.50 for the 247th Street Area Water Main Replacement Project. Quarterly report #8 was submitted on 7/10/23 indicating that design is currently underway but obtaining the necessary permits from the City of Los Angeles took much longer than expected, significantly putting the project behind schedule. The city was granted a oneyear extension to complete the project due to this delay. Staff is gathering information and drafting a formal request to CalOES/FEMA for a budget increase, potential changes to the scope of work, and/or another time extension related to this project. The City of Los Angeles’ permit fees are much higher than originally estimated, labor and material costs have increased, and potholing revealed oily soil and lead requiring staff to consider detouring the original layout. Staff met with CalOES on August 28 to review these concerns and determine next steps. Testing results came back indicating the oil and lead contaminations not to be significant and not requiring changes to the original scope of work. At this time, staff will be submitting another formal request for a time extension through May 2025 to complete the project.
On June 7, 2023, staff received notification that FEMA approved the city’s grant application to update the Local Hazard Mitigation Plan (LHMP) and awarded Lomita $72,680 for the project costs and $3,622 for grant management costs. Staff had the official “kick-off” meeting with CalOES on June 12 and is working on releasing an RFP in the near future.
The American Red Cross facility use agreement was approved by the City Council on August 15. Staff will be monitoring for grant opportunities to help make improvements to the newly designated disaster shelter, the Tom Rico Center and Marc Fosnaugh gym. In addition, staff met with the American Red Cross Executive Director for the South Bay Chapter on August 23. Staff will be collaborating with the American Red Cross to host a smoke detector alarm installation and blood drive events in Lomita in the near future.
Lomita Manor
The Lomita Manor property management company, HumanGood, continues providing several activities to residents. These activities include Exercise/Chair class, Coloring class, and Seasonal Holiday activities such as the St Patrick’s Celebration, Easter Egg Craft and Fourth of July BBQ. Additional activities that have been added include Bingo, Walking Group, Art Class and Bi-Monthly Celebrations of residents’ birthdays with cake.
The property management team will continue to explore other activities for the residents at Lomita Manor. In addition to these activities, Lomita Manor's Recreation room is open to the residents.
Community Development Block Grant Programs
On February 7, 2023, the Community Development Advisory Board (CDAB) approved the CDBG roster (budget) for FY 23-24 in the amount of $140,077 to fund Residential Rehabilitation, Lifeline and the Job Creation and Business Incentive Loan Programs.
Ongoing updates regarding the CDBG programs will be mentioned below. 3 Residential Rehabilitation: For Fiscal Year 2023-24, a total of two projects are scheduled to be completed.
Lifeline: The Lifeline program provides emergency response service for a total of 19 subscribers currently enrolled. The program is accepting applications from Lomita residents who are at least 55 years old or disabled.
City Clerk’s Office
▪ Continued work on agenda management and meeting video streaming project implementation
▪ Staff completed required sexual harassment prevention training ▪ Staff participated in meetings for phone system upgrade Administrative staff continues to provide customer service and support related to processing water payments, parking tickets, Dial-a-Ride, planning counter appointments and business licenses.
City Clerk activity for the month of August
Council Meeting Agenda & Minutes Prepared 1/1
Council Resolutions Adopted & Processed 2
Housing Authority Agenda & Minutes Prepared 0/0
Contracts/Agreements Processed 2
Ordinances Adopted & Published 0
Certificates Prepared 56
Public Records Requests Processed 17
Dial-a-Ride New Cards Issued 5
Dial-a-Ride Payments Processed 32
Dial-a-Ride Assistance-Phone/Counter 22
Administrative Parking Appeals Reviewed & Processed 31
Parking Citations Issued & Processed 1037
Parking Citations Assistance – Phone/Counter 83
Planning Commission Meeting Agenda & Minutes Prepared 1/1 Planning Commission Resolutions Processed 2
Public Safety & Traffic Commission Agenda & Minutes Prepared 0/0 Technical Traffic Advisory Committee Agenda & Minutes Prepared 0/0 Scanned & Indexed Documents 15
Water Billing Payments and Assistance- Phone/Counter 168 OPTIONS:
None. Information only. Receive and file.
FISCAL IMPACT
None. Information only. Receive and file.
4 ATTACHMENTS
None.
Prepared by: Approved by:
__________________________ ___________________________
Gary Sugano Ryan Smoot
Assistant City Manager City Manager