1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Gary Y. Sugano, Assistant City Manager
MEETING DATE: October 17, 2023
SUBJECT: Monthly Report for the City Manager’s Department
RECOMMENDATION
Receive and file the monthly report for the City Manager’s Department.
BACKGROUND
Information Technology
The City is in the process of changing providers from TPx Communications to Airespring and upgrading networking and phone systems. Numa Networks is currently on-site one day per week to provide as-needed IT support. During the month of September, Numa Networks assisted with a total of 172 trouble tickets.
Human Resources/Risk Management
The City currently has only one (1) recruitment open: Recreation Leader (part-time) in the Recreation and Facilities Division. The Payroll Accountant recruitment, for the Administrative Services Department, closed on September 17, 2023. No qualified candidates applied. The City is currently seeking the assistance of an outside recruiting firm to locate qualified candidates. The Principal Engineer recruitment, for the Public Works Department, closed on September 22, 2023. No qualified candidates applied during the recruitment period. The City plans to post the position with a professional engineering association to locate qualified candidates.
The Public Works streets and trees and park maintenance divisions attended a half-day team building training on September 22, 2023. The training was conducted at City Hall by a certified JPIA instructor. Brianna Rindge, Community and Economic Development Director, will attend the JPIA Management Academy from October 24, 2023 through October 26, 2023. The academy will be conducted at Miramonte Resort in Indian Wells, CA.
Item No. 7d
CITY OF LOMITA
CITY COUNCIL REPORT
2 Emergency Management
The City was awarded a Hazard Mitigation Assistance Grant in the amount of $1,124,884.50 for the 247th Street Area Water Main Replacement Project. Quarterly report #9 was submitted on October 4, 2023 indicating that design is complete and preparation of the construction bid package is underway. Given the numerous challenges and unforeseen delays with this project, the project will not be completed by the March 18, 2024 grant deadline and a formal time extension request was also submitted on October 4 to CalOES and FEMA.
The city was awarded a Hazard Mitigation Assistance Grant on June 7, 2023 to update the Local Hazard Mitigation Plan (LHMP) in the amount of $72,680 for the project costs and $3,622 for grant management costs. The first quarterly report was submitted on October 4, 2023 indicating that the RFP seeking LHMP preparation services was released on September 28 with a due date of October 31.
Staff has tentatively scheduled a blood drive in collaboration with the American Red Cross for February 6, 2024 in the Don Knabe Community Room. The blood drive and smoke detector alarm installation events will be discussed during the next CERT meeting to coordinate their participation.
Lomita Manor
The Lomita Manor property management company, HumanGood, continues providing several activities to residents. These activities include Exercise/Chair class, Coloring class, and Seasonal Holiday activities such as the St Patrick’s Celebration, Easter Egg Craft and Fourth of July BBQ. Additional activities that have been added include Bingo, Walking Group, Art Class and Bi-Monthly Celebrations of residents’ birthdays with cake.
A community potluck took place for residents on September 15th. The property management team will continue to explore other activities for the residents at Lomita Manor. In addition to these activities, Lomita Manor's Recreation room is open to the residents.
Community Development Block Grant Programs
On February 7, 2023, the Community Development Advisory Board (CDAB) approved the CDBG roster (budget) for FY 23-24 in the amount of $140,077 to fund Residential Rehabilitation, Lifeline and the Job Creation and Business Incentive Loan Programs.
Ongoing updates regarding the CDBG programs will be mentioned below.
Residential Rehabilitation: For Fiscal Year 2023-24, a total of two projects are scheduled to be completed. Two applications have been approved and initial inspections will commence in the upcoming weeks.
Lifeline: The Lifeline program provides emergency response service for a total of 19 subscribers currently enrolled. The program is accepting applications from Lomita residents who are at least 55 years old or disabled.
3 City Clerk’s Office
▪ Continued work on agenda management and meeting video streaming project implementation
▪ Staff participated in meetings for phone system upgrade Administrative staff continues to provide customer service and support related to processing water payments, parking tickets, Dial-a-Ride, planning counter appointments and business licenses.
City Clerk activity for the month of September
Council Meeting Agenda & Minutes Prepared 4/2
Council Resolutions Adopted & Processed 1
Housing Authority Agenda & Minutes Prepared 1/1
Contracts/Agreements Processed 2
Ordinances Adopted & Published 1
Certificates Prepared 19
Public Records Requests Processed 11
Dial-a-Ride New Cards Issued 0
Dial-a-Ride Payments Processed 30
Dial-a-Ride Assistance-Phone/Counter 36
Administrative Parking Appeals Reviewed & Processed 48
Parking Citations Issued & Processed 698
Parking Citations Assistance – Phone/Counter 68
Planning Commission Meeting Agenda & Minutes Prepared 0/0 Planning Commission Resolutions Processed 0
Public Safety & Traffic Commission Agenda & Minutes Prepared 1/1 Technical Traffic Advisory Committee Agenda & Minutes Prepared 0/0 Scanned & Indexed Documents 11
Water Billing Payments and Assistance- Phone/Counter 102 OPTIONS:
None. Information only. Receive and file.
FISCAL IMPACT
None. Information only. Receive and file.
ATTACHMENTS
None.
4 Prepared by: Approved by:
__________
Gary Sugano Ryan Smoot
Assistant City Manager City Manager