1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Deborah Dixon, Senior Human Resources Analyst MEETING DATE: November 7, 2023
SUBJECT: Resolution Amending the Part-time and Temporary Employment Policy and Compensation Plan for Fiscal Year 2023-2024
RECOMMENDATION
Adopt a resolution amending the Part-time and Temporary Employee Policy and Compensation Plan for Fiscal Year 2023-2024.
BACKGROUND
The term of the current employment policy and compensation plan for Part-time and Temporary employees expired on June 30, 2023. Since then, two pieces of legislation have been passed that will affect the employment rights of the City’s part-time and temporary employees. The California minimum wage law and the California Paid Sick Leave law will change on January 1, 2024.
The California minimum wage will increase from $15.50 per hour to $16.00 per hour for all employers on January 1, 2024. The proposed hourly rates for part-time positions are included in the amended salary schedule.
On October 4, 2023, Governor Newson signed Senate Bill 616 which expands California’s existing paid sick leave law, known as the Healthy Workplaces, Healthy Families Act of 2014. The current California paid sick leave law mandates that all employees accrue one (1) hour of paid sick leave for every 30 hours worked up to a maximum of 48 hours. The new expanded law increases the accrual cap for sick leave hours from 48 hours or six (6) days to 80 hours or (10) days. This law will go into effect on January 1, 2024.
Item No. 7i
CITY OF LOMITA
CITY COUNCIL REPORT
2 OPTIONS:
1. Approve staff’s recommendation.
2. Do not approve staff’s recommendation.
3. Provide staff alternative direction.
FISCAL IMPACT
The fiscal impact would be approximately $5,000 annually.
ATTACHMENT
1. Resolution Adopting the Annual Part-Time and Temporary Employment Compensation Plan for Fiscal Year 2023-2024
Reviewed by: Approved by:
________ ___________________________
Gary Y. Sugano Ryan Smoot
Assistant City Manager City Manager
Prepared by:
_________________________
Deborah Dixon
Senior Human Resources Analyst
RESOLUTION NO. 2023-27
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMITA,
CALIFORNIA, AMENDING THE PART-TIME AND TEMPORARY
EMPLOYMENT POLICY AND COMPENSATION PLAN, ADOPTED IN
RESOLUTION NO. 2015-34, AND ESTABLISHING AUTHORIZED POSITIONS
AND A SALARY SCHEDULE FOR PART-TIME AND TEMPORARY
EMPLOYEES FOR FISCAL YEAR COMMENCING JULY 1, 2023 AND ENDING JUNE 30, 2024
WHEREAS, Section 37206 of the California Government Code requires the City Council to prescribe the time and method of paying salaries and wages of officers and employees of the City; and
WHEREAS, Lomita Municipal Code Title II, Administration, Chapter 14 Personnel System does not include part-time and temporary employees in the competitive service; and
WHEREAS, it is necessary from time to time to establish comprehensive wage and salary schedules and to fix the rates and compensation to be paid parttime and temporary employees of the City as well as other regulations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS
FOLLOWS:
SECTION 1. That these part-time and temporary classes as set forth in this Resolution, shall be designated as non-competitive classes, and shall not be eligible to participate in any benefit programs of the City unless otherwise indicated in this Resolution.
AUTHORIZED PART-TIME AND TEMPORARY POSITIONS
Department Position Title Salary Schedule
City Manager's Dept. Parking Enforcement Officer 119
Community
Development Planning Intern 101
CM - Facilities &
Recreation
Asst. Recreation Coordinator 109
Maintenance Aide 107
Park Ranger 119
Recreation Leader 101
Senior Recreation Leader 103
Public Works Engineering Intern 101
Maintenance Aide 107
Various PT Positions Not Listed Varies
Attachment No. 1
Resolution No. 2023-27
SECTION 2. That the Employment Policy for part-time and temporary employees as established by this Resolution shall be in effect immediately upon adoption.
SECTION 3. DEFINITION OF TERMS.
A. Part-time shall mean those positions assigned a schedule of less than 1,000 hours per fiscal year on a re-occurring basis.
B. Temporary shall mean a temporary appointment to a temporary assignment for a set period of time, not to exceed one year. A temporary assignment shall have a pre-determined beginning and end date, with prior approval by the City Manager or his/her designee. Employees on a temporary assignment may be allowed to work up to 80 hours in a pay period, with prior approval and authorization from the City Manager or his/her designee. In no case shall a temporary employee work in excess of 1,000 hours in a fiscal year.
C. Dual Classification shall mean when an employee is working part-time in two different classifications. Employees working in two different classifications are limited to a combined total of less than 1,000 hours in a fiscal year. If two different departments are involved, both departments must mutually agree. It is the responsibility of the employee to inform each department of other City employment.
SECTION 4. WAGE INCREASES. Part-time employees are eligible for wage increases within the pay range for the class to which the employee is appointed.
Wage increases shall not exceed the maximum pay rate as set forth in the pay range for the class per Exhibit A and shall be based upon any of the following:
A. Completion of one year of work for the City and satisfactory performance as documented in the employee’s annual performance review and thereafter on an annual basis subject to satisfactory performance reviews; B. A significant increase in the employee’s duties and responsibilities justified and documented by the department head and approved by the City Manager or his/her designee.
C. Under unusual circumstances, justified and documented by the department head and approved by the City Manager or his/her designee.
SECTION 5. OVERTIME. For those employees working in a classification eligible under the Fair Labor Standards Act (FLSA), work performed in excess of 40 straight-time hours in a work period shall be deemed overtime and paid at the overtime rate of 1.5 times the employee’s regular rate of pay. Notwithstanding emergency situations or special occurrences, it shall be the general policy to discourage overtime work by part-time and temporary employees. All overtime must be approved by the City Manager.
Resolution No. 2023-27
SECTION 6. SAFETY EQUIPMENT AND UNIFORMS. Safety equipment and uniforms required by the City to be used or worn by part-time and temporary employees shall be provided or paid for by the City.
SECTION 7. RETIREMENT PLAN. Upon hire, the employee shall be enrolled in the International City Management Association – Retirement Corporation (ICMARC) PTS deferred compensation plan, the retirement plan for part-time and temporary employees. A 7.5% mandatory employee contribution will be deducted from the employee’s paycheck.
SECTION 8. HOURLY SALARY SCHEDULE. The salary schedule and authorized part-time and temporary positions are hereby approved as indicated in Exhibit A.
SECTION 9. PAID SICK LEAVE. Beginning on July 1, 2015, part-time and temporary employees who work 30 days or more within a year of beginning employment and annually thereafter shall be eligible to accrue and take paid sick leave. Part-time employees shall adhere to the existing Sick Leave Policy within the Lomita Personnel Rules, with the exception of the policies listed below:
A. Employees shall accrue sick leave at the rate of one hour of paid sick leave for every 30 hours worked.
B. Accumulated sick leave shall be capped at 80 hours.
SECTION 10. This resolution will become effective immediately upon adoption.
SECTION 11. The City Clerk shall attest and certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force and effect in accordance with its terms.
Resolution No. 2023-27
PASSED, APPROVED AND ADOPTED this 7
th day of November 2023.
________________________________
Barry Waite, Mayor
ATTEST:
_____________________________________
Kathleen Horn Gregory, MMC, City Clerk
APPROVED AS TO FORM:
______________________________
Trevor Rusin, City Attorney
EXHIBIT A
CITY OF LOMITA - FISCAL YEAR 2022-2024
PART-TIME AND TEMPORARY EMPLOYEE HOURLY SALARY SCHEDULE Schedule No. Step 1 Step 2 Step 3 Step 4 Step 5
101 16.00 16.80 17.64 18.52 19.45
102 16.00 16.80 17.64 18.52 19.45
103 16.00 16.80 17.64 18.52 19.45
104 16.15 16.96 17.81 18.70 19.63
105 16.56 17.39 18.26 19.17 20.13
106 16.97 17.82 18.71 19.64 20.63
107 17.40 18.27 19.18 20.14 21.15
108 17.83 18.72 19.66 20.64 21.67
109 18.28 19.19 20.15 21.16 22.21
110 18.73 19.67 20.65 21.69 22.77
111 19.20 20.16 21.17 22.23 23.34
112 19.68 20.67 21.70 22.78 23.92
113 20.17 21.18 22.24 23.35 24.52
114 20.68 21.71 22.80 23.94 25.13
115 21.19 22.25 23.37 24.54 25.76
116 21.72 22.81 23.95 25.15 26.41
117 22.27 23.38 24.55 25.78 27.07
118 22.82 23.97 25.16 26.42 27.74
119 23.39 24.56 25.79 27.08 28.43
120 23.97 25.17 26.43 27.75 29.14
121 24.57 25.80 27.09 28.45 29.87
122 25.19 26.45 27.77 29.16 30.62
123 25.82 27.11 28.46 29.89 31.38
AUTHORIZED PART-TIME AND TEMPORARY POSITIONS
EXHIBIT A
CITY OF LOMITA - FISCAL YEAR 2022-2024
PART-TIME AND TEMPORARY EMPLOYEE HOURLY SALARY SCHEDULESalary Schedule
Parking Enforcement Officer 119
101
101
103
107
109
119
101
107
Various Varies
Department
Public Works
Planning Intern
Recreation Leader
Maintenance Aide
Maintenance Aide
Senior Recreation Leader
Assistant Recreation Coordinator
PT Positions Not Listed
Engineering Intern
City Manager's Dept.
Park Ranger
CM - Facilities &
Recreation
Community Development
Position Title