1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Gary Y. Sugano, Assistant City Manager
MEETING DATE: November 21, 2023
SUBJECT: Monthly Report for the City Manager’s Department
RECOMMENDATION
Receive and file the monthly report for the City Manager’s Department.
BACKGROUND
Information Technology
The City is in the process of changing providers from TPx Communications to Airespring and upgrading networking and phone systems. Numa Networks is currently on-site one day per week to provide as-needed IT support. During the month of October, Numa Networks assisted with a total of 119 trouble tickets.
Human Resources/Risk Management
The City currently has eight (8) recruitments open; four (4) internal recruitments and four (4) open/public recruitments. The internal recruitments are: Lead Worker – Water Distribution and Lead Worker – Water Treatment in the Public Works Water Division and Lead Worker – Facilities and Recreation Coordinator in the Recreation and Facilities division. The open/public recruitments are: Principal Engineer in the Public Works Department, Parking Enforcement Officer (part-time) in the City Manager’s Department, Code Enforcement Officer I in the Community and Economic Development Department, and Recreation Leader (part-time) in the Recreation and Facilities Division. The most qualified candidates will be invited to participate in a panel interview.
Rheziel Dacumos accepted the position of Payroll Accountant in the Administrative Services Department and began work on October 23, 2023. Senior Human Resources Analyst, Deborah Dixon, was promoted to Human Resources Manager effective November 8, 2023. William Lawson was promoted from Code Enforcement Officer II to Code Enforcement Supervisor effective November 11, 2023.
Item No. 7e
CITY OF LOMITA
CITY COUNCIL REPORT
2 Human Resources Staff attended a two-day JPIA Training Registrars Academy on 11/14/23 and 11/15/23. The training was conducted at sponsored by California JPIA. The academy was conducted at the Hyatt Regency Resort in Indian Wells, CA.
Mayor Barry Waite and his wife Margie served ice cream sundaes and root beer floats to the staff on October 19, 2023. Corridor Flow, a Lomita coffee business, brought their mobile coffee van to City Hall and served a variety of coffee beverages to the staff on November 9, 2023.
Emergency Management
The City was awarded a Hazard Mitigation Assistance Grant in the amount of $1,124,884.50 for the 247th Street Area Water Main Replacement Project. Staff submitted a time extension request and CalOES determined that a new time extension is warranted based on the numerous challenges and unforeseen delays with this project. The new Period of Performance is May 14, 2025.
The city was awarded a Hazard Mitigation Assistance Grant on June 7, 2023 to update the Local Hazard Mitigation Plan (LHMP) in the amount of $72,680 for the project costs and $3,622 for grant management costs. The RFP seeking LHMP preparation services was released on September 28 and closed on October 31. It is anticipated a professional services agreement will be taken for City Council consideration on December 19, 2023.
Staff has scheduled two events in collaboration with the American Red Cross as part of our going community preparedness efforts, a blood drive in for February 6, 2024 in the Don Knabe Community Room and a free smoke alarm installation event for Saturday, May 4, 2024. The blood drive and smoke detector alarm installation events have been discussed with the CERT volunteers to coordinate their participation.
Lomita Manor
The Lomita Manor property management company, HumanGood, continues providing several activities to residents. These activities include Exercise/Chair class, Coloring class, and Seasonal Holiday activities such as the St Patrick’s Celebration, Easter Egg Craft, and Fourth of July BBQ. Additional activities that have been added include Bingo, Walking Group, Art Class, Bi-Monthly Celebrations of residents’ birthdays with cake, scrapbooking, and community potlucks. In October, Lomita Manor hosted a Halloween party for the residents. The property management team will continue to explore other activities for the residents at Lomita Manor.
Community Development Block Grant Programs
On February 7, 2023, the Community Development Advisory Board (CDAB) approved the CDBG roster (budget) for FY 23-24 in the amount of $140,077 to fund Residential Rehabilitation, Lifeline and the Job Creation and Business Incentive Loan Programs.
Ongoing updates regarding the CDBG programs will be mentioned below. 3 Residential Rehabilitation: For Fiscal Year 2023-24, a total of two projects are scheduled to be completed. Two applications have been approved and are in the process of signing documents.
Lifeline: The Lifeline program provides emergency response service for a total of 19 subscribers currently enrolled. The program is accepting applications from Lomita residents who are at least 55 years old or disabled.
City Clerk’s Office
▪ Continued work on agenda management and meeting video streaming project implementation
▪ Staff participated in phone system training and troubleshooting ▪ Participated in the State of the City Address
Administrative staff continues to provide customer service and support related to processing water payments, parking tickets, Dial-a-Ride, planning counter appointments and business licenses.
City Clerk activity for the month
Council Meeting Agenda & Minutes Prepared 3/2
Council Resolutions Adopted & Processed 3
Housing Authority Agenda & Minutes Prepared 1/1
Contracts/Agreements Processed 1
Ordinances Adopted & Published 1
Certificates Prepared 10
Public Records Requests Processed 13
Dial-a-Ride New Cards Issued 2
Dial-a-Ride Payments Processed 37
Dial-a-Ride Assistance-Phone/Counter 57
Administrative Parking Appeals Reviewed & Processed 53
Parking Citations Issued & Processed 885
Parking Citations Assistance – Phone/Counter 102
Planning Commission Meeting Agenda & Minutes Prepared 0/0 Planning Commission Resolutions Processed 0
Public Safety & Traffic Commission Agenda & Minutes Prepared 0/0 Technical Traffic Advisory Committee Agenda & Minutes Prepared 0/0 Scanned & Indexed Documents 7
Water Billing Payments and Assistance- Phone/Counter 165 OPTIONS:
None. Information only. Receive and file.
4 FISCAL IMPACT
None. Information only. Receive and file.
ATTACHMENTS
None.
Prepared by: Approved by:
__________
Gary Sugano Ryan Smoot
Assistant City Manager City Manager