1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Gary Y. Sugano, Assistant City Manager
MEETING DATE: December 19, 2023
SUBJECT: Monthly Report for the City Manager’s Department
RECOMMENDATION
Receive and file the monthly report for the City Manager’s Department.
BACKGROUND
Information Technology
The City has completed the transition from TPx Communications to Airespring in upgrading networking and phone systems. Numa Networks is currently on-site one day per week to provide as-needed IT support. During the month of November, Numa Networks assisted with a total of 121 trouble tickets.
Human Resources/Risk Management
The City currently has two (2) recruitments open; Part-time Recreation Leader-Parks and Part-time Recreation Leader-Museum in the Recreation and Facilities Division. Four internal recruitments recently closed: Lead Worker-Water Distribution and Lead WorkerWater Treatment in the Public Works Department and Lead Worker-Facilities and Recreation Coordinator in the Recreation and Facilities Division. Existing part-time employee, Robert Heaney, was selected to fill the Recreation Coordinator position in the Recreation and Facilities Division and began his new assignment on December 11, 2023.
Interviews for the remaining three positions are scheduled to take place in January. The most qualified candidates will be invited to participate in a panel interview.
As part of the City’s efforts to provide varied work experience to some of our part-time recreation staff, two part-time Recreation Leaders, Dacia Bello and Emma Ortiz, will be assisting the Human Resources Division. They began their training on December 11, 2023 and will work part-time as Human Resources Interns.
Item No. 7e
CITY OF LOMITA
CITY COUNCIL REPORT
2 City staff attended the City’s annual holiday party on December 4, 2023 at Top Golf in El Segundo. Staff enjoyed dinner, raffle prizes and participated in golf games. Annual service awards were also distributed.
Emergency Management
The City was awarded a Hazard Mitigation Assistance Grant in the amount of $1,124,884.50 for the 247th Street Area Water Main Replacement Project. Staff submitted a time extension request and CalOES/FEMA determined that a new time extension is warranted based on the numerous challenges and unforeseen delays with this project.
The new Period of Performance is May 14, 2025. A quarterly report will be submitted to CalOES/FEMA by January 15, 2024.
The city was awarded a Hazard Mitigation Assistance Grant on June 7, 2023 to update the Local Hazard Mitigation Plan (LHMP) in the amount of $72,680 for the project costs and $3,622 for grant management costs. The RFP seeking LHMP preparation services was released on September 28 and closed on October 31. The City Council awarded the project to Risk Management Professionals on December 5, 2023. Kick-off activities will begin early 2024 and a quarterly report will be submitted to CalOES/FEMA by January 15, 2024.
Staff has scheduled two events in collaboration with the American Red Cross as part of our going community preparedness efforts, a blood drive in for February 6, 2024 in the Don Knabe Community Room and a free smoke alarm installation event for Saturday, May 4, 2024. A logistics meeting was held with American Red Cross representatives on December 6. The blood drive and smoke detector alarm installation events have been discussed with the CERT volunteers to coordinate their participation. Public outreach for these events will begin early 2024.
Staff attended the Alert South Bay Task Force Meeting on December 13 to review with Area G cities, among other items, the Regional Wireless Emergency Alert Test taking place on Tuesday, January 9, 2024 at 11:20am. The testing of the system is a federal requirement and staff will be working on public outreach to notify the community.
Lomita Manor
The Lomita Manor property management company, HumanGood, continues providing several activities to residents. These activities include Exercise/Chair class, Coloring class, and Seasonal Holiday activities such as the St Patrick’s Celebration, Easter Egg Craft, and Fourth of July BBQ. Additional activities that have been added include Bingo, Walking Group, Art Class, Bi-Monthly Celebrations of residents’ birthdays with cake, scrapbooking, and community potlucks. In November, Lomita Manor hosted a Thanksgiving dinner for the residents. The property management team will continue to explore other activities for the residents at Lomita Manor. 3 Community Development Block Grant Programs
On February 7, 2023, the Community Development Advisory Board (CDAB) approved the CDBG roster (budget) for FY 23-24 in the amount of $140,077 to fund Residential Rehabilitation, Lifeline and the Job Creation and Business Incentive Loan Programs.
Ongoing updates regarding the CDBG programs will be mentioned below.
Residential Rehabilitation: For Fiscal Year 2023-24, a total of two projects are scheduled to be completed. Two applications have been approved, one applicant has signed the necessary documents and staff is currently waiting for the second applicant to sign pending documents.
Lifeline: The Lifeline program provides emergency response service for a total of 19 subscribers currently enrolled. The program is accepting applications from Lomita residents who are at least 55 years old or disabled.
City Clerk’s Office
▪ Continued work on agenda management and meeting video streaming project implementation
Administrative staff continues to provide customer service and support related to processing water payments, parking tickets, Dial-a-Ride, planning counter appointments and business licenses.
City Clerk activity for the month
Council Meeting Agenda & Minutes Prepared 4/7
Council Resolutions Adopted & Processed 7
Housing Authority Agenda & Minutes Prepared 1/1
Contracts/Agreements Processed 4
Ordinances Adopted & Published 0
Certificates Prepared 29
Public Records Requests Processed 13
Dial-a-Ride New Cards Issued 4
Dial-a-Ride Payments Processed 37
Dial-a-Ride Assistance-Phone/Counter 107
Administrative Parking Appeals Reviewed & Processed 49
Parking Citations Issued & Processed 837
Parking Citations Assistance – Phone/Counter 69
Planning Commission Meeting Agenda & Minutes Prepared 0/0 Planning Commission Resolutions Processed 0
Public Safety & Traffic Commission Agenda & Minutes Prepared 1/1 Technical Traffic Advisory Committee Agenda & Minutes Prepared 0/0 Scanned & Indexed Documents 11
Water Billing Payments and Assistance- Phone/Counter 161 4 OPTIONS:
None. Information only. Receive and file.
FISCAL IMPACT
None. Information only. Receive and file.
ATTACHMENTS
None.
Prepared by: Approved by:
__________
Gary Sugano Ryan Smoot
Assistant City Manager City Manager