Lomita City Council
February 6, 2024

1 TO: City Council
FROM: Joe Hoefgen, Interim City Manager
PREPARED BY: Carla Dillon, P.E., Public Works Director
Joe Vida, Management Analyst
MEETING DATE: February 6, 2024
SUBJECT: Municipal National Pollutant Discharge Elimination System (NPDES) On-Call Consultant

RECOMMENDATION
1) Approve a Professional Services Agreement with John L. Hunter and Associates Inc. (JLHA) for Municipal National Pollutant Discharge Elimination System (NPDES) On-Call Consultant for an amount of $65,000 per year for up to three years with a 10% contingency of $6,500 per year for up to three years with the option for two one-year extensions; 2) Appropriate $35,000 to 100-605-5340 for the current fiscal year; and 3) Authorize the Interim City Manager to execute the Agreement.

BACKGROUND
The Municipal Separate Storm Water System (MS4) National Pollutant Discharge and Elimination (NPDES) Permit was adopted by the Los Angeles Regional Water Quality Control Board (LARWQCB), on November 8, 2012, Order No. R4-2012-0175, and went into effect on December 8, 2012. The MS4 Permit contained several new requirements in addition to existing activities, including preparation of an Enhanced Watershed Management Program (EWMP). On July 23, 2021, the LARWQCB issued a revised NPDES Permit, Order No. R4-2021-0105, which became effective September 11, 2021.

In 2014 the City joined the Dominguez Channel Watershed Management Group (DC WMG). The DC WMG consists of the County of Los Angeles and several other local municipalities. An EWMP, meeting the requirements set forth by Order No. R4-2012- 0175, was developed by the DC WMG for member agencies. It was submitted to the Los Angeles Regional Water Quality Control Board in February of 2016, approved in April of 2016, and was updated in June of 2021.

In addition to the requirements being met by the development of the EWMP, the City is Item No. 7e

CITY OF LOMITA

CITY COUNCIL REPORT
2 also responsible for ongoing MS4 compliance activities which include the submittal of an annual report to the State Board, industrial/commercial inspections, training, construction site inspections, implementation of Low Impact Development (LID) requirements, public outreach, and participation at regional meetings that affect the City. Since 2015 JLHA has effectively performed or collaborated with City staff to complete these compliance activities.

To ensure the City is able to continue to receive the services of a Consultant to provide stormwater support services for permit compliance, regional coordination, and related activities, a Request for Proposals (RFP) for Municipal National Pollutant Discharge Elimination System (NPDES) On-Call Consultant on October 20, 2023, by posting it on the City’s website. Four (4) proposals were received on November 16, 2023, and were evaluated by staff based on criteria established in the RFP. After an in-depth review of the proposed environmental engineering team qualifications and experience with similar projects, and recent relevant project experience from all the proposing firms, staff interviewed the three (3) highest ranking companies to determine which company could best provide services for the City.

The three (3) companies were evaluated based upon relevant project experience in delivering similar services for municipalities and fit with the City’s unique characteristics and needs. JHLA received the highest rankings as they possessed the best overall scope of work and understanding of the City’s needs as outlined in the RFP. Therefore, staff recommends using the services of JHLA to provide stormwater support services for permit compliance, regional coordination, and related activities.

FISCAL IMPACT
Additional funds will need to be appropriated for this fiscal year of $35,000 to 100-605- 5340.

OPTIONS:

1. Approve staff’s recommendation.

2. Provide alternative direction.

ATTACHMENT:

1. Professional Services Agreement
3 Reviewed by: Approved by:
________ __________________________
Gary Y. Sugano Joe Hoefgen
Assistant City Manager Interim City Manager
Prepared by:
________ __________________________
Carla Dillon, P.E. Joe Vida
Public Works Director Management Analyst

CONTRACT FOR PROFESSIONAL SERVICES

BETWEEN
THE CITY OF LOMITA AND JOHN L. HUNTER & ASSOCIATES, INC.

This AGREEMENT for full-service stormwater/NPDES/MS4 support is entered into this 6 th day of February 2024, by and between the CITY OF LOMITA, a general law city and municipal corporation (“CITY”) and John L. Hunter & Associates, Inc. (“CONTRACTOR”).

R E C I T A L S
A. CITY does not have the personnel able and/or available to perform the services required under this agreement.

B. Therefore, CITY desires to contract out for full-service stormwater/NPDES/MS4 support including technical assistance, report preparation.

C. CONTRACTOR warrants to CITY that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. CITY desires to contract with CONTRACTOR to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, CITY and CONTRACTOR agree as follows:

1. CONSIDERATION AND COMPENSATION.

A. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, attached as Exhibit A;
B. As an additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement.

C. As additional consideration, CITY agrees to pay CONTRACTOR an amount of sixty-five thousand dollars ($65,000.00), the CONTRACTOR’s estimated costs of its services, unless otherwise specified by written amendment to this Agreement.

The City Council has also approved an additional ten percent (10%) of these estimated costs, or up to six thousand five hundred dollars ($6,500.00), for unexpected contingencies, or a total, not-to-exceed amount of seventy-one thousand five hundred dollars ($71,500.00). If CONTRACTOR incurs expenses exceeding its estimated costs of sixty-five thousand dollars ($65,000.00), the CONTRACTOR must request such expenses in writing, and the CITY’s City Attachment No. 1

Manager or his designee must approve of such requests, for CONTRACTOR to receive compensation for those costs.

D. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his designee.

E. CONTRACTOR shall submit to CITY, by not later than the 10th day of each month, its bill for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONTRACTOR all uncontested amounts set forth in the CONTRACTOR'S bill within thirty (30) days after it is received.

2. SCOPE OF SERVICES.

A. CONTRACTOR will perform the services and activities set forth in the SCOPE OF SERVICES attached hereto as Exhibit A and incorporated herein by this reference.

If any part of Exhibit A is inconsistent with the terms of this Agreement, the terms of this Agreement shall control.

B. Except as herein otherwise expressly specified to be furnished by CITY, CONTRACTOR will, in a professional manner, furnish all the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement.

3. PAYMENTS. For CITY to pay CONTRACTOR as specified by this Agreement, CONTRACTOR must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period.

4. TIME OF PERFORMANCE. The services of CONTRACTOR are to commence upon receipt of a notice to proceed from CITY and shall continue until all authorized work is completed to CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by CITY.

5. FAMILIARITY WITH WORK. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

6. KEY PERSONNEL. CONTRACTOR’s key person assigned to perform work under this Agreement is Cameron McCullough and Michelle Staffield. CONTRACTOR shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of CITY.

7. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on February 6, 2027, unless earlier

termination occurs under Section 14 of this Agreement or extended in writing in advance by both parties. The City, at its complete discretion, may extend this Agreement for up to two (2) one-year extensions by providing written notice to contractor at least thirty (30) days prior to the expiration of the Agreement.

8. BEST MANAGEMENT PRACTICES AND TRAINING. The contractor shall implement and maintain activity specific Best Management Practices (BMPs) to prevent pollutant loading from stormwater and non-stormwater discharges to receiving waters as required in Municipal NPDES Permit No. CAS004004. Contracting staff whose primary job duties are related to implementation of BMPs shall be adequately trained to effectively implement, operate, and maintain such BMPs and must be versed in factors affecting BMP effectiveness. The contractor shall certify they have received all applicable training to implement the requirements in Municipal NPDES Permit No.

CAS004004 and shall provide documentation to that effect.

9. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum, and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONTRACTOR and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with the written agreement between the parties.

10. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number.

11. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all permits, licenses, and certificates that may be required by local, state, and federal laws in connection with the performance of services under this Agreement, including a business license as specified in Title VI, Chapter 2 of the Lomita Municipal Code.

12. LAWS AND REGULATIONS; EMPLOYEE/LABOR CERTIFICATION.

CONTRACTOR shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. CONTRACTOR shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for CITY to terminate the Agreement for cause.

13. PREVAILING WAGE.

A. Prevailing Wage. CONTRACTOR is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or

more, CONTRACTOR agrees to fully comply with such Prevailing Wage Laws.

Upon request, CITY shall provide CONTRACTOR with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement.

CONTRACTOR shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the services available to interested parties upon request and shall post copies at the CONTRACTOR’S principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and CONTRACTOR shall therefore comply with such Labor Code sections to the fullest extent required by law.

CONTRACTOR shall defend, indemnify and hold the CITY, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

B. Registration/DIR Compliance. If the services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, CONTRACTOR and all subcontractors must be registered with the Department of Industrial Relations (“DIR”). CONTRACTOR shall maintain registration for the duration of the project and require the same of any subcontractors. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be CONTRACTOR’S sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against CONTRACTOR or any subcontractors that affect CONTRACTOR’S performance of services, including any delay, shall be CONTRACTOR’S sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered CONTRACTOR caused delay and shall not be compensable by CITY.

CONTRACTOR shall defend, indemnify and hold CITY, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against CONTRACTOR or any subcontractor.

C. Labor Certification. By its signature hereunder, CONTRACTOR certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services.

D. Employment of Apprentices. CONTRACTOR and all subcontractors shall comply with the requirements of Labor Code sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.

E. CONTRACTOR or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Labor Code section 1777.1 or 1777.7. Any contract on a public works project entered into between the CONTRACTOR and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid or may have been paid to a debarred subcontractor by CONTRACTOR on the project shall be returned to CITY. The CONTRACTOR shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the Project.

F. CONTRACTOR agrees to bind every subcontractor to the terms of the Agreement as far as such terms are applicable to subcontractor’s portion of the work.

CONTRACTOR shall be as fully responsible to CITY for the acts and omissions of its subcontractor and of persons either directly or indirectly employed by its subcontractor, as CONTRACTOR is for acts and omissions of persons directly employed by CONTRACTOR. Nothing contained in these Agreement shall create any contractual relationship between any subcontractor and CITY.

14. TERMINATION.

A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

B. CONTRACTOR may terminate this Agreement. Notice will be in writing at least thirty (30) days before the effective termination date.

C. In the event of such termination, CONTRACTOR shall cease services as of the date of termination, all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONTRACTOR shall, at CITY’s option, become CITY’s property, and CONTRACTOR will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

D. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

15. INDEMNIFICATION.

A. CONTRACTOR shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONTRACTOR's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of CITY. Should CITY in its sole discretion find CONTRACTOR’S legal counsel unacceptable, then CONTRACTOR shall

reimburse CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation.

CONTRACTOR shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

B. The requirements as to the types and limits of insurance coverage to be maintained by CONTRACTOR as required by Section 20, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONTRACTOR pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

16. ASSIGNABILITY. This Agreement is for CONTRACTOR’s professional services.

CONTRACTOR’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

17. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that THE CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which it is performed. THE CONTRACTOR will be free to contract for similar service to be performed for other employees while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only.

18. AUDIT OF RECORDS.

A. THE CONTRACTOR agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement.

CONTRACTOR agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement.

CONTRACTOR further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

B. CONTRACTOR will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

19. CORRECTIVE MEASURES. CONTRACTOR will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONTRACTOR will be given a reasonable amount of time as determined by CITY to implement said corrective measures. Failure of CONTRACTOR to implement required corrective measures shall result in immediate termination of this Agreement.

20. INSURANCE REQUIREMENTS.

A. CONTRACTOR, at CONTRACTOR’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. CONTRACTOR shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against CITY, its officers, agents, employees, and volunteers for losses arising from work performed by CONTRACTOR for CITY.

2. General Liability Coverage. CONTRACTOR shall maintain commercial general liability insurance in an amount of not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. CONTRACTOR shall maintain automobile liability insurance covering bodily injury and property damage for all activities of CONTRACTOR arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. CONTRACTOR shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from CONTRACTOR’S operations under this Agreement, whether such operations be by CONTRACTOR or by its employees, subcontractors, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONTRACTOR will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated.

Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover

CONTRACTOR for all claims made by CITY arising out of any errors or omissions of CONTRACTOR, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by CITY, and shall be endorsed as follows. CONTRACTOR also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONTRACTOR, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects CITY, its elected or appointed officers, officials, employees, agents, and volunteers.

Any insurance maintained by CITY, including any self-insured retention CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to CITY, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days’ written notice has been received by CITY.

7. There shall be no endorsement or modification limiting the scope of coverage for liability arising from pollution caused by CONTRACTOR while performing services under this Agreement.

C. CONTRACTOR agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement.

CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by CITY. At CITY’s option, CONTRACTOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. CONTRACTOR shall provide certificates of insurance with original endorsements to CITY as evidence of the insurance coverage required herein.

Certificates of such insurance shall be filed with CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with CITY at all times during the term of this Agreement.

F. Failure on the part of CONTRACTOR to procure or maintain the required insurance shall constitute a material breach of contract under which CITY may terminate this Agreement pursuant to Section 14 above.

G. The commercial general and automobile liability policies required by this Agreement shall allow CITY, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the CONTRACTOR (as the named insured) should CONTRACTOR fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. CONTRACTOR understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONTRACTOR as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CONTRACTOR’S behalf upon CONTRACTOR’S failure or refusal to do so to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against Contractor for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.

21. USE OF OTHER CONTRACTORS. THE CONTRACTOR must obtain CITY’s prior written approval to use any Contractors while performing any portion of this Agreement. Such approval must include approval of the proposed Contractor and the terms of compensation.

22. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONTRACTOR of the final payment made under this Agreement shall operate as and be a release of CITY from all claims and liabilities for compensation to the CONTRACTOR for anything done, furnished or relating to the CONTRACTOR’S work or services. Acceptance of payment shall be any negotiation of CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by CITY shall not constitute, nor be deemed, a release of the responsibility and liability of CONTRACTOR, its employees, sub-Contractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of

such responsibility or liability by CITY for any defect or error in the work prepared by CONTRACTOR, its employees, sub-Contractors and agents.

23. CORRECTIONS. In addition to the above indemnification obligations, the CONTRACTOR shall correct, at its expense, all errors in the work which may be disclosed during the CITY’S review of CONTRACTOR’S report or plans. Should the CONTRACTOR fail to make such correction in a reasonably timely manner, such correction shall be made by CITY, and the cost thereof shall be charged to CONTRACTOR. In addition to all other available remedies, CITY may deduct the cost of such correction from any retention amount held by CITY or may withhold payment otherwise owed CONTRACTOR under this Agreement up to the amount of the cost of correction.

24. NON-APPROPRIATION OF FUNDS. Payments to be made to CONTRACTOR by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONTRACTOR’S services beyond the current fiscal year, the Agreement shall cover payment for CONTRACTOR’S only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

25. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONTRACTOR
City of Lomita
24300 Narbonne Avenue
Lomita, CA 90717
ATTN: City Manager
John L. Hunter & Associates, Inc.
6131 Orangethorpe Ave., Suite 300
Buena Park, CA 90620
ATTN: Cameron McCullough,
Director
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

26. SOLICITATION. CONTRACTOR maintains and warrants that it has not employed nor retained any company or person, other than CONTRACTOR’s bona fide employee, to solicit or secure this Agreement. Further, CONTRACTOR warrants that it has not paid, nor has it agreed to pay any company or person, other than CONTRACTOR’s bona fide employee, any fee, commission, percentage,

brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONTRACTOR breach or violate this warranty, CITY may rescind this Agreement without liability.

27. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONTRACTOR and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of the CONTRACTOR’s or CITY’s obligations under this Agreement.

28. INTERPRETATION. This Agreement was drafted in and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

29. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

30. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

31. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city administrator, or designee, may execute any such amendment on behalf of CITY.

32. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission, scanned and delivered via electronic mail, or delivered using digital signature technology approved by CITY. Such facsimile or electronic signatures will be treated in all respects as having the same effect as an original signature.

33. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

34. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

35. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action

is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

36. STATEMENT OF EXPERIENCE. By executing this Agreement, CONTRACTOR represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY.

CONTRACTOR represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private Contractors, and experience in dealing with public agencies all suggest that CONTRACTOR is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

37. DISCLOSURE REQUIRED. (CITY and CONTRACTOR initials required at one of the following paragraphs)
By their respective initials next to this paragraph, CITY and CONTRACTOR hereby acknowledge that CONTRACTOR is a “contractor” for the purposes of the California Political Reform Act because CONTRACTOR’S duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a)(2) or otherwise serves in a staff capacity for which disclosure would otherwise be required were CONTRACTOR employed by CITY. CONTRACTOR hereby acknowledges his or her assumingoffice, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the CITY’S Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to the Contractor commencing services hereunder, the City’s Manager shall prepare and deliver to CONTRACTOR a memorandum detailing the extent of CONTRACTOR’S disclosure obligations in accordance with the CITY’S Conflict of Interest Code.

City Initials ______
Contractor Initials ______
OR
By their initials next to this paragraph, CITY and CONTRACTOR hereby acknowledge that CONTRACTOR is not a “contractor” for the purpose of the California Political Reform Act because CONTRACTOR’S duties and responsibilities are not within the scope of the definition of contractor in Fair Political Practice Commission Regulation 18700.3(a)(2) and is otherwise not serving in staff capacity in accordance with CITY’S Conflict of Interest Code.

City Initials ______
Contractor Initials ______

[signatures on following page]
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF LOMITA CONTRACTOR
Joe Hoefgen, Interim City
Manager
By: Cameron McCullough, Director
ATTEST:
xx-xxxxxx
Kathleen Horn Gregory, City Clerk Taxpayer ID No.

APPROVED AS TO FORM:

Trevor Rusin, City Attorney
John L. Hunter & Associates, Inc.
6131 Orangethorpe Ave, Suite 300, Buena Park, CA 90620
November 16, 2023
City of Lomita
24300 Narbonne Avenue
Lomita, CA 90717
Subject: Request for Proposal (RFP) for Municipal National Pollutant Discharge Elimination System (NPDES) On-Call Consultant Services
Dear City of Lomita:

John L. Hunter and Associates (JLHA) is pleased to submit a proposal to provide professional consulting services, prepared in response to the City of Lomita Request for Proposal (RFP) for Municipal NPDES On-Call Consultant services. We welcome the opportunity to provide environmental services to the city.

We are an environmental consulting firm that specializes in servicing municipal cities. We believe we are the best qualified to provide such services to the City of Lomita as we currently implement Municipal NPDES water quality programs to over 40 cities in the Southland. Services provided include administration, program funding (e.g., fees, grants, and other water quality funding programs), compliance planning (e.g., WMPs, TMDLs, and statewide pollutant provisions), control measure implementation (e.g., LID review and inspections, and industrial/commercial facility inspections), and monitoring and reporting. Specific qualifications and experience are detailed in the enclosed package.

The person authorized as the point of contact for a contract resulting from the RFP, and who will be responsible for day-to-day management of these services is: Cameron McCullough (Project Manager), [email protected] 562.726.4259. Additional key staff to provide services under this proposal are listed below:

Program Title Team Member Information
Project
Manager
Name Cameron McCullough, MS, CPSWQ, QSD/P, IGP ToR
Roles Point-of-contact, manages services, technical focus on compliance and reporting Technical
Lead
Name Michelle Staffield, PE, MSE, CPSWQ, QSD
Roles Point-of-contact, manages services, technical focus on land development and the SCWP Principal in
Charge
Name John Hunter, PE
Roles As-needed project implementation
Project
Engineer
Name Michelle Kim, MSE, CPSWQ, QSD
Roles Plan review, assists in services implementation
Technical
Lead
Name Hugo Garcia, CPSWQ, CESSWI, QSD/P
Roles Technical focus on field services and trash compliance Sr. Compliance
Specialist
Name Glenn Cajar, CESSWI, QSP, QISP
Roles Assists in oversight of construction and industrial/commercial facility field services We acknowledge receipt of any and all addenda (e.g., ADDENDUM No. 1) issued in association with this RFP. This proposal is considered valid for a period of ninety (90) days from the date of submittal. We welcome the opportunity to offer our services. Please do not hesitate to contact us if you have any questions or would like further information.

Sincerely,
Cameron McCullough, Director
Exhibit A

MUNICIPAL NATIONAL POLLUTANT DISCHARGE

ELIMINATION SYSTEM (NPDES) ON-CALL

CONSULTANT

SERVICES PROPOSAL
2023.11.16
Prepared for: City of Lomita
24300 Narbonne Avenue
Lomita, CA 90717
Prepared by: John L. Hunter & Associates
6131 Orangethorpe Ave #300
Buena Park, CA 90620
Cameron McCullough Michelle Staffield
Project Manager Technical Lead
[email protected] 562.726.4259 [email protected] 562.802.4890 Exhibit A
Proposal for Municipal NPDES On-Call Consultant Services November 16, 2023 P a g e i
Table of Contents

1. Qualification and Experience ............................................................................................................ 1

1.1. Relevant Firm Experience .................................................................................................................. 1

1.2. Key Personnel, Percentage of Current Workload, and Availability ................................................... 3

1.2.1. Subconsultant ........................................................................................................................... 3

1.3. Organization Chart ............................................................................................................................ 4

1.4. References ......................................................................................................................................... 4

1.5. Resumes ............................................................................................................................................ 4

2. Scope of Work and Project Approach ............................................................................................. 11

2.1. Understanding and Approach ......................................................................................................... 11

2.2. Firm’s Quality/Control (Q/C) and Quality/Assurance (Q/A), and Document Control ..................... 17

2.3. Project Schedule .............................................................................................................................. 18

3. Rate Schedule.................................................................................................................................. 19

4. Completed Form ............................................................................................................................. 20 Proposal for Municipal NPDES On-Call Consultant Services November 16, 2023 P a g e 1

1. Qualification and Experience
John L. Hunter and Associates, Inc. (JLHA) is an environmental consulting corporation founded in 1985.

We specialize in assisting cities implement water quality and conservation programs. This includes NPDES/pollution prevention, watershed management, sewer spill prevention, water conservation, and recycling. Services include administration, planning, reporting, and funding, as well as inspections, engineering, monitoring, and public education.

1.1. Relevant Firm Experience
Our experience in Municipal NPDES begins with the inception of MS4 Permits in the 1990s. Table 1 is a complete list of NPDES services we provide to current municipal clients, which are similar to the one proposed in the RFP. This includes:
 38 cities, 4 watershed management groups: Program administration or technical support,  18 cities: Grant and SCWP Program project application or administration,  38 cities: Field services such as BMP compliance inspections,  23 cities: Plan review and approval, including LID Plans, WQMPs, and SWPPPs,  39 cities, 3 WMGs: Reporting (e.g., annual, TMDL, or watershed reports), and  37 cities and 3 watershed groups: Staff training.

Recent and relevant projects include:
 Submitting over 20 applications for SCWP infrastructure project funding (2019-current).  Applying for and obtaining a Prop 1 Stormwater grant (Urban Orchard in South Gate, 2018) and administering a Prop 1 grant (Ford Park in Bell Gardens, current).  Updating Watershed Management Programs (WMPs) for the Lower Los Angeles River (LLAR), Lower San Gabriel River (LSGR), Nearshore (Long Beach), and Peninsula Cities WMGs (2021).  Assisting with the implementation of the Trash TMDL DGR Study for 24 local municipalities in the Santa Monica Bay, Machado Lake, Ballona Creek, and Los Angeles River watersheds.  Assisting with the implementation of the Statewide Trash Provisions for 22 local municipalities.  Representing the Cities of Glendale, Diamond Bar, and Villa Park in MS4 NPDES compliance audits conducted by the Regional Water Board and Federal EPA staff in 2019 and 2020.  Managing ongoing BMP inspection programs at over 10,000 sites.

Our interagency compliance planning experience includes serving as the lead consultant for the development of the WMPs for the LLAR, LSGR, Nearshore, and Peninsula Cities watershed management groups (WMGs). This included oversight of the development of Coordinated Integrated Monitoring Programs (CIMPs). Together the member agencies of these Watershed Groups represent 20 MS4 NPDES Permittees. We also serve as the consultant team lead for the Nearshore, LLAR, LSGR, and Peninsula Cities WMGs. Services include administering monitoring activities, overseeing the development of and submitting funding applications for Safe Clean Water Program projects, preparing watershed annual reports, holding technical committee meetings, and implementing other relevant tasks such as feasibility studies.

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Table 1. Summary of Municipal NPDES Services Currently or Recently Provided Municipal NPDES Client Years of service Administrative or Technical support Plan Review Field Inspections Public Outreach Training Funding Assistance Project or Compliance Planning Trash Studies Monitoring oversight Reporting Arcadia 28 × - - × × × × - - × - - ×
Artesia 9 × - - × × × × × - - - - ×
Baldwin Park 3 × - - × × × × × - - - - ×
Burbank 6 × - - - - - - × × × × - - ×
Cerritos 8 - - - - × - - - - × - - - - - - ×
Compton 3 × - - - - - - × × - - - - × ×
Covina 15 × × × - - × - - - - - - - - - -
Culver City <1 × × × × × × × × × ×
Diamond Bar 16 × × × × × × × - - - - ×
Downey 12 × × × × × × × × - - ×
Fullerton 6 × - - - - - - × × - - - - - - ×
Glendale 10 × - - × - - × × - - × - - ×
Hawaiian Gardens 11 × × × × × × × - - - - ×
Hawthorne 23 × - - × × × × - - - - - - ×
Hermosa Beach 3 × - - × × × × × - - - - ×
Inglewood 8 × - - × × × × - - × - - ×
La Habra 12 × × × × × × - - - - - - ×
La Mirada 6 × - - × - - - - × - - - - - - ×
Laguna Woods 3 - - × × - - - - - - × - - - - - -
Lakewood 8 - - - - × - - - - × - - - - - - ×
Lomita 8 × - - × × × × × - - - - ×
Long Beach 9 × - - × × × × × × × ×
Los Angeles <1 × - - × - - - - - - - - - - - - - -
LCC WMG 9 × - - - - - - × - - × - - × - -
Lower LA River WMG 10 × - - - - - - × × × - - × ×
Lower San Gabriel River WMG 10 × - - - - - - × × × - - × × Lynwood 9 × × × × × × × × - - ×
Manhattan Beach 13 - - - - × - - - - - - - - - - - - - - Monterey Park 18 × × × × × × × × - - ×
Norwalk 13 × × × × × × × - - - - ×
Paramount 9 × × × × × × × × - - ×
Pasadena 8 × × × - - × × × × - - ×
Palos Verdes Peninsula WMG 10 × - - - - - - - - - - × - - × × Pico Rivera 7 × - - - - × × × - - × - - ×
Placentia 10 × × × - - × × - - - - - - ×
Rancho Palos Verdes 29 × × × × × × × × - - ×
Rolling Hills 14 - - - - - - - - - - - - - - × - - ×
Santa Fe Springs 7 - - × × - - - - - - - - - - - - - -
Seal Beach 18 × × × × × × - - - - - - ×
Signal Hill 38 × × × × × × × × - - ×
South El Monte 6 × × × × × × × × - - ×
South Gate 32 × × × × × × × × - - ×
South Pasadena 18 × - - × × × × × × - - ×
Stanton 16 × × × × × × - - - - - - ×
Temple City 20 × × × × × × × × - - ×
Upper Los Angeles WMG 3 × - - - - - - - - - - × - - - - - - Villa Park 10 × × × × × - - - - - - - - ×
West Covina 8 × × × × × × × - - - - ×
West Hollywood 28 × × × - - × × × × - - ×
Whittier 9 × - - × × × × × - - - - ×
TOTALS (out of 50) 44 24 40 29 40 40 30 20 7 43
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We also represent municipal clients in WMGs for the Upper Los Angeles River, Upper San Gabriel River, Dominguez Channel, Ballona Creek, Beach Cities, and Los Cerritos Channel. In Orange County we represent six municipal clients in WMG planning activities led by the Orange County Public Works.

1.2. Key Personnel, Percentage of Current Workload, and Availability Table 2 lists the key personnel for this project, their typical project roles, and estimated percentage of time devoted. See the Resumes Section for the experience, credentials, and education of the project team.

The Project Manager and key staff will be available and remain assigned to the extent proposed for the duration of the contract. No person designated as “key” shall be removed or replaced without the proper written concurrence of the City of Lomita. If changes occur, we will furnish the revised Project Team information provided in this proposal.

Table 2. Project Team Key Personnel and Roles
Project Title Team Member Information Team Rate1
Project
Manager
(15%)
Name Cameron McCullough, MS, CPSWQ, QSD/P, IGP ToR
PM
Roles Point-of-contact, manages services, technical focus on compliance and reporting Technical Lead
(30%)
Name Michelle Staffield, PE, MSE, CPSWQ, QSD
PM
Roles Point-of-contact, manages services, technical focus on land development and the SCWP Principal
(2%)
Name John Hunter, PE
Pri
Roles As-needed project implementation
Project
Engineer
(13%)
Name Michelle Kim, MSE, CPSWQ, QSD
PE
Roles Plan review, assists in services implementation
Technical Lead
(15%)
Name Hugo Garcia, CPSWQ, CESSWI, QSD/P
aPM
Roles Technical focus on field services and trash compliance Sr. Compliance
Specialist
(25%)
Name Glenn Cajar, CESSWI, QSP, QISP
SCS
Roles Assists in oversight of construction and industrial/commercial facility field services 1 Rates are based on company titles, as identified in the resumes. aPM: Assistant Project Manager, PE: Project Engineer, PM: Project Manager, Pri: Principal, SCS: Senior Compliance Specialist. See Section 3. Rate Schedule for more information.

1.2.1. Subconsultant
We subcontract additional services as needed such as water quality monitoring and laboratory analysis, outfall screening, construction management, computational analysis, and design engineering. We do not anticipate the need to enlist the assistance of sub-consultants to fulfill the scope of services. If it is determined that a subconsultant is needed to provide a specialized task, the City will be notified prior to approval.

Proposal for Municipal NPDES On-Call Consultant Services November 16, 2023 P a g e 4

1.3. Organization Chart
Key personnel to provide services under this proposal for the duration of the contract are listed in the following organizational chart.

1.4. References
Table 3 is a list of neighboring city references we have provided similar scope of services. Additional references are available at the request of the City.

Table 3. References
Agency Name Data Field Reference Information
Hawthorne
Contact/Title Heecheol Kwon, Senior Engineer
Address 4455 W 126th St, Hawthorne, CA 90250
Phone/email 310.349.2980, [email protected]
JLHA services/project Municipal NPDES and FOG
Hermosa Beach
Contact/Title Douglass Krauss, Environmental Programs Manager Address 1315 Valley Dr, Hermosa Beach, CA 90254
Phone/email 310.750.3603, [email protected]
JLHA services/project Municipal NPDES and CBR
Long Beach,
Nearshore
Watershed
Contact/Title Melissa You, Stormwater Compliance Officer Address 333 W Ocean Blvd, Long Beach, CA 90802
Phone/email 562.570.6386, [email protected]
JLHA services/project Municipal NPDES, WMP/IMP assistance Rancho Palos
Verdes
Contact/Title Ramzi Awwad, Director of Public Works
Address 30940 Hawthorne Blvd, RPV, CA 90275
Phone/email 310.544.5275, [email protected]
JLHA services/project Municipal NPDES and CBR

1.5. Resumes
The following section includes the resumes and certifications of key personnel.

City of Lomita
John Hunter
Principal
Cameron
McCullough
Project
Manager
Michelle
Staffield
Technical Lead
Michelle Kim
Project
Engineer
Hugo Garcia
Technical Lead
Glenn Cajar
Sr. Compliance
Specialist
Proposal for Municipal NPDES On-Call Consultant Services November 16, 2023 P a g e 5
Cameron McCullough, CPSWQ, QSD/P, IGP ToR
Project Manager
Cameron McCullough has 20 years of experience in the
environmental compliance field, specializing in municipal surface water quality. His experience includes municipal NPDES, TMDL, and SSO control programs administration and implementation, funding—including the Safe, Clean Water Program, compliance planning, staff training, and representing client interests in interactions with regulators and other stakeholders.

Recent experience and qualifications
Mr. McCullough currently serves as a contracted project manager and primary contact for nine local cities’ surface water quality programs and provides as-needed general technical assistance to 28 local cities. Programs administered include those for state NPDES stormwater discharge permits (MS4, IGP, CGP), state non-stormwater discharge permits and orders (e.g., sanitary sewer overflows and drinking water system discharges), and local ordinances related to these programs (e.g., for the Safe, Clean Water Program, stormwater and urban runoff pollution prevention, and FOG/Industrial Waste Control). The table below lists specific clients, roles, and tasks for relevant contracted services.

Relevant Experience Currently or Recently Provided
Project Manager for contracted Municipal NPDES Program implementation assistance Clients Arcadia, Burbank, Glendale, Inglewood, South El Monte, South Pasadena, Stanton, Villa Park, and West Covina (9 cities total)
Tasks Varies per client, including client representation with watershed groups and regulators, program administration, WMP/TMDL/trash prohibition compliance planning, training, reporting, studies, and oversight of control programs such as inspections and public outreach.

Budget $600,000/year total
Lead Technical Support for as-needed Municipal NPDES technical assistance Clients The clients listed above, as well as Artesia, Baldwin Park, Compton, Covina, Diamond Bar, Downey, Hawthorne, Hermosa Beach, Lomita, Long Beach, Monterey Park, Norwalk, Paramount, Pasadena, Pico Rivera, RPV, Temple City, West Hollywood, and Whittier (28 total) Tasks Varies per client, including but not limited to staff training, NPDES Permit compliance inquiries, and assistance with strategic WMP/TMDL compliance planning.

Lead Technical Support for contracted Safe, Clean Water Program (SCWP) implementation assistance Clients The 28 clients listed above, and Hawaiian Gardens, La Mirada, and Lynwood (31 total) Tasks Varies per client, including Annual Plan and Expenditure Report development and preparation, and general technical assistance. For Burbank (2020), Diamond Bar (2020), and South Pasadena (2 in 2020, 1 in 2021), tasks included project concept planning and TRP application preparation.

Project Manager for Watershed Management Group Reporting and WMP Adaptive Management Clients Agencies within the Lower LA River and Lower San Gabriel River Watershed Management Groups Tasks Administering the preparation and adaptive management of WMPs and watershed reporting.

Client Representation for NPDES Program Audits
Clients Diamond Bar (2019), Glendale (‘20), Seal Beach (‘10, ‘06), Stanton (‘14, ‘10), Villa Park (‘19) Tasks Represented cities in MS4 NPDES Permit compliance audits from Cal EPA and Federal EPA. 20 years of project experience
Education
M.S., Applied Mathematics, CSULB
B.S., Physics, CSULB
Certifications
CPSWQ, EnviroCert (#0842)
QSD/QSP, CASQA (#22706)
IGP Trainer of Record, CASQA (#079)
Affiliations
Phi Beta Kappa Society
Society for Industrial & Applied Math
Proposal for Municipal NPDES On-Call Consultant Services November 16, 2023 P a g e 6
John L. Hunter, PE
Principal
Mr. Hunter serves as the Principal of JLHA. He has over 30 years of experience in municipal environmental programs and currently oversees or otherwise assists with: (1)
elements of over 40 separate municipal NPDES programs
that covers sub-programs such as: watershed and
stormwater management, TMDL implementation, plan
reviews, industrial and construction inspections, training, O&M activities, public outreach, and monitoring and
reporting; (2) elements of 30 municipal Safe, Clean Water Programs, (3) eleven municipal FOG or Industrial Waste programs encompassing permitting, inspections and enforcement; (4) six municipal Used Oil Recycling programs; (5) three municipal Beverage Container Recycling programs; and (6) two water conservation programs.

Related Experience
Representation, Advocacy, and Leadership
Since May 2016, Mr. Hunter has served as the chair for the LA Permit Group, which facilitates discussions and provides area wide Permit updates to affected parties within LA County that are under the Regional MS4 NPDES Permit. He coordinates this role with staff from the County of Los Angeles, as well as other Permit stakeholders.

Historically, he has also chaired the Los Angeles River Watershed Management Committee and the Santa Monica Bay Bacterial TMDL J7 Subcommittee.

For decades Mr. Hunter has regularly represented client interests in meetings with Regional Board staff and members, most recently regarding topics such WMPs, CIMPs, TMDLs, trash provisions, and other new Permit mandates. Most recently this included providing written and oral comments on the 2021 Regional MS4 NPDES Permit on behalf of the Lower San Gabriel River and Lower LA River Watershed Management Groups.

Through these experiences, Mr. Hunter has played a leadership role in the continued countywide development and implementation of the Municipal NPDES Program in the LA Region.

Watershed Management and Safe, Clean Water Program
Mr. Hunter serves as the Principal-in-Charge for contracted program administration and implementation assistance to the Lower Los Angeles River Watershed Group, the Lower San Gabriel River Watershed Group, the Peninsula Cities Watershed Group, and the Long Beach Near-shore watersheds. Services overseen include preparation and adaptive management of the WMPs, CIMP monitoring, annual compliance reporting, project concept planning, and SCWP application preparation. This includes presenting SCWP funding projects to the Watershed Area Steering Committees (WASCs). He also participates as needed in the Upper Los Angeles River Watershed Group, the Dominguez Channel Watershed Group, and the Los Cerritos Channel Watershed Group.

Total Maximum Daily Loads and NPDES Permit Implementation Mr. Hunter oversaw development of the Reach 1 Metals TMDL Implementation Plan on behalf of nine local agencies. The Plan was used as a source document for the Compliance Schedule in the Lower LA River WMP.

He has also administered Trash TMDL studies and associated compliance reports for 19 cities, and continues to oversee the development and implementation of the federally required NPDES Municipal Permit Minimum Control Measures for over 30 cities.

Over 30 years of project experience
Education
B.S. Chemical Engineering, CSULB
B.S. Biological Sciences, UCI
Certifications and Licenses
CA Professional Chemical Engineer, 4724
CA Registered Environmental Assessor, 0900
CA Hazardous Substance Removal, A3382
CA General Engineering License, A-582340
Proposal for Municipal NPDES On-Call Consultant Services November 16, 2023 P a g e 7
Michelle Staffield, PE, MSE, CPSWQ, QSD
Project Manager/Project Engineer
Michelle Staffield has 17 years of experience in the water quality field, specializing in surface water quality
regulation in local regions including Los Angeles, Orange County, and San Diego. Her experiences include
managing the development and implementation of point
and non-point source programs—including NPDES and
TMDL programs for municipalities—assisting and
training municipal staff in their in-house NPDES
programs, and representing client interests in
interactions with regulators and other stakeholders.

Recent Experience and Project Qualifications
Michelle serves as a Project Manager and technical lead on various stormwater infrastructure projects for municipalities involving planning, review, and implementation. In this role her relevant experiences and tasks include implementing and managing NPDES municipal permit provisions such as watershed management and TMDL compliance, Best Management Practices (BMPs) and Low Impact Development (LID) for planning and land development, construction, and industrial/commercial activities, public information and participation, and general programs management and technical assistance. She is also involved in the development and review of Watershed and Stormwater Management Programs, Water Quality Management Plans (WQMPs), and LID Plans.

Municipal NPDES Permit Management: Some of Michelle’s current client-specific responsibilities include:
 Reviewing LID Plans following the standards of the Los Angeles County area-wide MS4 Permit for the cities of Covina, Diamond Bar, Downey, Hawaiian Gardens, Long Beach, Lynwood, Monterey Park, Norwalk, Pasadena, Rancho Palos Verdes, Santa Fe Springs, Signal Hill, South El Monte, South Gate, West Hollywood, and Whittier.
 Reviewing WQMPs following the standards of the North Orange County area-wide MS4 Permit for the cities of Buena Park, La Habra, Placentia, Seal Beach, Stanton, and Villa Park. (WQMPs are the Orange County-equivalent of Los Angeles County’s LID Plans.)  Serving as point-of-contact with project engineers for the LID Plan and WQMP review process.  Conducting post-construction BMP verification and maintenance inspections for the cities of Covina, Diamond Bar, Downey, Hawaiian Gardens, La Habra, Placentia, Rancho Palos Verdes, Seal Beach, Signal Hill, Stanton, and West Hollywood.
 Assisting in municipal TMDL compliance activities, including the preparation of Trash TMDL studies and compliance reports, and Bacteria TMDL studies and Load Reduction Strategy reports.  Assisting in NPDES program management for the cities of Downey, South Gate and Signal Hill.

Tasks include serving as a point-of-contact with City staff, representing city interests at watershed meetings and other related meetings and hearings, and preparing the Individual Annual Report.

Watershed Management: Through representation of municipal clients’ stakeholder interests, Michelle also participates in the development and implementation of watershed management programs and monitoring programs for the Dominguez Channel, Los Cerritos Channel, Lower Los Angeles River, Lower San Gabriel River, and Peninsula Cities.

Education
M.S., Civil Engineering, Loyola Marymount
B.S., Ecology, Behavior, & Evolution, UCSD
Certifications
CA Professional Civil Engineer (#88904)
CPSWQ, EnviroCert (#1136)
QSD, CASCA (#26529)
Proposal for Municipal NPDES On-Call Consultant Services November 16, 2023 P a g e 8
Michelle Kim, MSE, CPSWQ, QSD
Project Engineer
Michelle Kim has 17 years of experience in the water
quality industry, which includes potable water,
wastewater, and stormwater. Michelle serves as a
Project Manager and technical lead on various
stormwater infrastructure projects for municipalities
involving planning, review, implementation, and
funding (including the Safe Clean Water Program).

Her relevant experiences and tasks include
implementing and managing NPDES municipal
permit provisions such as watershed management
and TMDL compliance, Best Management Practices
(BMPs) and Low Impact Development (LID) for planning and land development, construction, industrial/commercial activities, and public information and participation. She is also involved in the development and review of Watershed Management Programs (WMPs), Water Quality Management Plans (WQMPs), and LID Plans. Her experience also includes compliance planning, staff training, and representing client interests in interactions with regulators and other stakeholders.

Michelle’s client-specific responsibilities at JLHA include:
 Reviewing LID Plans following the standards of the Los Angeles County area-wide MS4 Permit for the Cities of Covina, Diamond Bar, Downey, Hawaiian Gardens, Long Beach, Lynwood, Monterey Park, Norwalk, Pasadena, Rancho Palos Verdes, Santa Fe Springs, Signal Hill, South El Monte, South Gate, West Covina, West Hollywood, and Whittier.
 Reviewing WQMPs following the standards of the North Orange County area-wide MS4 Permit for the Cities of La Habra, Placentia, Seal Beach, Stanton, and Villa Park. (WQMPs are the Orange Countyequivalent of Los Angeles County’s LID Plans.)  Serving as point-of-contact with project engineers for the LID Plan and WQMP review process.  Conducting post-construction BMP verification inspections.  Conducting training to municipal staff on LID.
 Assisting in municipal TMDL compliance activities, including the preparation of Trash TMDL studies and compliance reports, and Bacteria TMDL studies and Load Reduction Strategy reports.  Assisting in MS4 Permit Project Management for the Cities of Diamond Bar, Downey, La Mirada, Long Beach, Lynwood, Monterey Park, Pico Rivera, Temple City, and Whittier. Tasks include serving as a point-of-contact with city staff, representing city interests at watershed meetings and other NPDESrelated meetings and hearings, and preparing Annual Reports.  Assisting in Watershed Management efforts under the LA County area-wide MS4 Permit. This includes management of the Lower Los Angeles River Watershed Management Group (WMG), Lower San Gabriel River WMG, and Long Beach Nearshore WMG. Tasks include administering meetings, managing subcontractors, representing the groups in interactions with regulators, and preparing compliance reports, such as Watershed Annual Reports, WMP Progress Reports, and Adaptive Management reports.
17 years of project experience
Education
M.S., Civil Engineering, Loyola Marymount
B.S., Environmental Science, UC Berkeley
B.A., Public Health, UC Berkeley
Certifications
CPSWQ, EnviroCert (#1134)
QSD, CASQA (#26504)
EIT, NCEES (#141554)
Grade 3 Laboratory Analyst, CWEA (#130133001)
Proposal for Municipal NPDES On-Call Consultant Services November 16, 2023 P a g e 9
Hugo Garcia, CPSWQ, CESSWI, QSD/P
Assistant Project Manager
Hugo Garcia has 12 years of experience with John L. Hunter & Associates, specializing in NPDES and Industrial Waste/FOG Control regulations. His experiences include implementation of Municipal NPDES Programs for Industrial/Commercial Facilities, Development Construction, Municipal Activities, Planning and Land Development, Public Information and Participation, and Illicit Connections & Illicit Discharge Elimination Programs. In addition, Hugo provides TMDL implementation and reporting, and serves as JLHA’s lead GIS Specialist.

Recent Experience and Project Qualifications
Mr. Garcia currently serves as both a Senior Project Analyst and Compliance Specialist whose responsibilities include providing assistance with the implementation of several Watershed Management Programs in Los Angeles and Orange County, as well as conducting stormwater compliance inspections (e.g., La Habra, and South Gate). Specific examples of recent experience and project qualifications include:
 Assisting with the development, implementation, and compliance reporting components of Trash TMDLs for the Cities of Alhambra, Arcadia, Burbank, Downey, Glendale, Inglewood, Long Beach, Lomita, Lynwood, Monterey Park, Paramount, Pasadena, Pico Rivera, Rancho Palos Verdes, Signal Hill, South El Monte, South Gate, South Pasadena, Temple City, and West Hollywood.  Assisting with the development of the Lower Los Angeles River Watershed Management Group Trash Monitoring Reporting Plan (TMRP), Trash Minimum Frequency of Assessment and Collection (MFAC/BMP) Programs for the Cities of Arcadia, Burbank, Downey, Glendale, Long Beach, Pasadena, and Pico Rivera, and Plastic Pellet Management Programs (PMRPs) for the Cities of Arcadia, Burbank, Glendale, Monterey Park, Pasadena, San Gabriel, South El Monte, South Pasadena, and Temple City.  Assisting with Industrial General NPDES Stormwater Permit compliance activities and Stormwater Pollution Prevention Plans (SWPPPs) for municipal facilities located in the Cities of Laguna Beach, La Mirada, San Gabriel, Signal Hill, and West Covina.
 Conducting over 3,000 NPDES compliance inspections at industrial/commercial facilities (e.g., food facilities, automotive repair facilities, and facilities subject to the Industrial General Permit) and construction sites.
 Developing and maintaining GIS databases of 1) potential sites for low impact development (LID) retrofit projects to comply with various Watershed Management Programs, 2) catch basin retrofit locations to comply with Trash TMDLs and the statewide Trash Provisions, and 3) MS4 outfall and nonstormwater discharges locations to comply with Coordinated Integrated Monitoring Programs (CIMPs).
 Reviewing preliminary plumbing plans for new development and tenant improvement projects at Industrial Waste/FOG facilities in the cities of Arcadia, Signal Hill, South El Monte, South Gate, and Stanton.
 Assisting with the review of small site Low Impact Development (LID) plans for conformance with cityspecific LID standards for the Cities of Signal Hill, South Gate, and West Hollywood.  Developing retrofit opportunity inventories for multi-watershed/multi-jurisdictional grants.

Education
B.S., Environmental Science, UCR
Certifications and Training
CPSWQ, EnviroCert (#1183)
CESSWI, EnviroCert (#4769)
QSD/P, CASQA (#27064)
Professional Certificate in GIS
Basic Inspector Academy, Cal EPA
Spanish fluency
Proposal for Municipal NPDES On-Call Consultant Services November 16, 2023 P a g e 10
Glenn Cajar, CESSWI, QSP, QISP
Senior Compliance Specialist
Glenn Cajar has 10 years of experience with John L. Hunter & Associates, specializing in municipal surface water quality and conservation regulations. His experiences include work in 1) the Municipal NPDES Programs for Industrial/Commercial Facilities, Construction, Public Outreach, and Illicit Discharge Elimination, 2) spill prevention through the Industrial Waste and Fats, Oils, and Grease (FOG) Control Programs, and 3) conservation through statewide drought emergency regulations and the Clean Bay Restaurant (CBR) Program in the Santa Monica Bay.

Recent Experience and Project Qualifications
Glenn currently serves as an Environmental Compliance Specialist II. Specific examples of recent and relevant experience under this role include the following:

NPDES
● Conducting NPDES compliance inspections at industrial/commercial facilities (e.g., food facilities, automotive facilities, and facilities subject to the NPDES Industrial General Permit) ● Assisting facilities under the NPDES Industrial General Permit with permitting and compliance. ● Conducting NPDES compliance inspections at construction sites, including those under the NPDES Construction General Permit.
● Serving as a QSP under the Construction General Permit. (Long Beach) ● Assisting industrial businesses with SB 205 compliance. ● Training municipal staff in the illicit discharge component of the Municipal NPDES Permit. (Signal Hill) ● Training municipal staff in the Drinking Water Systems NPDES Permit. (Signal Hill) ● Preparing NPDES permit applications under the Drinking Water Systems NPDES Permit. (Several Cities) ● Assisting with the implementation of Trash TMDL field studies, including the DGR and MFAC studies. ● Developing educational materials for use by municipal staff, industrial/commercial businesses, and construction site operators.

Industrial Waste and FOG
● Conducting Industrial Waste and FOG inspections at industrial and commercial facilities. (Several cities) ● Assisting with implementation and processing of Industrial Waste/FOG program permitting. (Signal Hill) ● Assisting with implementation of Industrial Waste/FOG program fee recovery billing. (Signal Hill) ● Assisting with reviewing preliminary plumbing plans for new development and tenant improvement projects at Industrial Waste/FOG facilities. (Signal Hill).

Conservation
● Conducting water conservation inspections. (Seal Beach) ● Assisting in the program management of the Clean Bay Restaurant (CBR) Program and conducting CBR inspections at restaurants. The CBR Program incorporates solid waste recycling requirements, as well as NPDES and FOG requirements.

Education
B.S., Earth and Environmental Science, UCI
Certifications and Training
CESSWI, EnviroCert (#4942)
QSP, CASQA (#26406)
QISP, CASQA (#01178)
Basic Inspector Academy, Cal EPA
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2. Scope of Work and Project Approach
We welcome the opportunity to provide municipal NPDES on-call consultant services to the City of Lomita, prepared in response to the Request for Proposal (RFP).

This section details the approach to complete the Scope of Work (SOW). The timeframe of this proposal is for a period of three (3) years. The services may be extended for two (2) one-year extensions, upon written agreement by the City and JLHA. This proposal is considered valid for a period of ninety (90) days from the date of submittal.

2.1. Understanding and Approach
Tables 4 to 6 list the services listed on page 9 of the RFP and include information that describes the scope of work and understanding for completing the scope of work.

Table 4. Project Administration, Compliance Planning, and Reporting RFP Task Description

1.1 Consultant shall provide the City with regular NPDES program status updates and represent City Staff in meetings and correspondence with program stakeholders as requested.

We understand that NPDES regulation is expansive, complex, and at times esoteric. We also understand that our clients prefer updates and reports that are clear, concise, and focused on action items and key points. In addition to written updates and reports, we can provide this service through in-person meetings, video conferences, phone calls, emails, and texting. We will represent the City: 1) at relevant area-wide NPDES meetings, 2) in interactions and negotiations with regulating agencies, non-governmental agencies, and the public, 3) in compliance audits, and 4) in responding to enforcement actions. Meeting summaries will be prepared for City review. Any action items required by the City as a result of the meetings will be conveyed via email or phone call.

1.2 Consultant shall provide technical assistance, expertise, and information to City staff.

We will be available to the City and will also provide technical assistance as the NPDES program develops. Summary reports on proposed changes and modifications to the stormwater program will be prepared for City review and comment. Any action items required by the City as a result of program updates will be conveyed via email or phone call.

1.3 Consultant shall assess the status of the City’s NPDES program and assist and make recommendations for future development of the program, included but not limited to, preparing new program documents, assessing program compliance, and making recommendations for future actions.

Programs assessed under program compliance include provisions related to Monitoring and Reporting, Minimum Control Measures, Watershed Management, and TMDLs. Our approach is to provide the assessment and recommendations in platforms preferred by City staff, to include written reports, presentations, trainings and meetings. Over the years we have modified many of our template NPDES program documents in order to make them more efficient and useful.

We can modify our existing form for City use, or we can develop a new form at the request of the City.

1.4 Consultant shall assist with the development and implementation of the City’s Watershed Management Program (WMP).

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Table 4. Project Administration, Compliance Planning, and Reporting RFP Task Description
We provide this service to over 30 clients in LA County. We also understand the requirements for WMP implementation as we served as the lead consultant for the development of the WMPs for the LLAR, LSGR, Nearshore, and Peninsula Cities WMGs. We currently serve as the consultant team lead for the LLAR, LSGR, Nearshore, and Peninsula Cities WMGs.

1.5 Consultant shall assist with Total Maximum Daily Load (TMDL) compliance planning, implementation, and reporting, including the preparation of the City’s Trash TMDL Daily Generation Rate (DGR) Study.

We provide this service to over 30 clients in LA County. Our procedures for the TMDLs may include assisting in identifying and funding infrastructure projects, assisting with requests for Time Schedule Orders (TSOs) and TMDL extensions, supporting scientific studies, and coordinating activities with local Permittees, the LA Water Board, and other stakeholders.

We will conduct the field DGR Study, which includes collecting anthropogenic litter greater than ¼ inch along representative streets within the City over a 30-day period. The study routes will be based on the City’s last DGR Study. The field study will cover one month of street sweeping and require five collection events within distinct land use areas. We will weigh and sort trash at a secure City facility/location. We will prepare an estimate of the amount of anthropogenic litter greater than ¼ inch generated daily based upon litter collected and the City’s street sweeping/cleaning schedule. Note that in 2020-2021, the City demonstrated 99% compliance resulting in a reduction of the DGR Study to every five years. A Trash TMDL study will be required in 2025-2026.

1.6 Consultant shall assist the City with the preparation of NPDES and TMDL compliance reports as needed.

As needed: We are available to assist with the preparation of NPDES and TMDL compliance reports. Our approach is to develop Annual Report information request forms and provide them to applicable City staff. We will review the completed forms with City staff and incorporate comments into a Draft Annual Report. Based on available data we will prepare responses to program status and assessment elements of the Draft Annual Report. We will also prepare the MS4 NPDES Permit’s Trash TMDL compliance reporting form. We will submit the Individual Annual Report and Trash TMDL Report prior to the final December 15th deadline. Meeting the deadline is dependent upon receiving timely responses from the City. Although we will endeavor to prepare Annual Reports that comply with the requirements of the LA Water Board, their assessment of the Reports in terms of MS4 NPDES Permit compliance depends on the information provided by the City.

Note that the 2021 MS4 Permit requires semi-annual reporting due June 15th and December 15th. We will assist in incorporating volumetric management results into WRAMPS2.org and interpreting monitoring results reported by the watershed group consultant teams. We will submit the semi-annual WMP Progress Reports with sufficient time for review by the WMG prior to the submission deadlines.

1.7 Consultant shall assist and QA/QC the City as needed to ensure all applicable projects meet Municipal NPDES requirements.

Project team members are supervised by the Project Manager. Supervision and service quality is ensured through a QA/QC budget assigned to the program. This budget is for time spent by Proposal for Municipal NPDES On-Call Consultant Services November 16, 2023 P a g e 13
Table 4. Project Administration, Compliance Planning, and Reporting RFP Task Description
supervising key personnel to regularly review the Project Team’s work product. This time is also used to track and control the budget, and to ensure control of the schedule of services provided.

1.8 Consultant shall assist with other Municipal NPDES services not listed within this scope of work as directed by the City.

As-needed: We understand tasks may include assistance with municipal NPDES activities beyond the MS4 Permit, such as the IGP, CGP, or drinking water system releases NPDES Permits.

1.9 Consultant shall provide records and documentation of all work, inspections, databases performed on behalf of the City.

We will store and provide records of all programs provided under the scope of work on an electronic database accessible to the City online. We will also update and maintain a website of key program records to facilitate easy access by City staff for annual reporting and program audits.

1.10 Consultant shall schedule and participate in progress meetings with the City to review work and upcoming program needs.

Our approach is to provide this service following the approach described for Task 1.1 Table 5. Program Funding Assistance
RFP Task Description

2.1 The consultant shall prepare the City’s Safe Clean Water Program (SCWP) Annual Plan and Annual Report.

Our approach is to request Annual Plan and Annual Expenditure Report information from City staff. We will review the responses with City staff and incorporate comments into a Draft Annual Plan and Draft Annual Expenditure Report. We will update the SCWP Reporting Module database and based on available data we will prepare responses to program status and assessment elements of the Draft Annual Plan and Annual Expenditure Report. We will submit the Annual Plan and Annual Expenditure Report prior to the final deadline due April 1st and December 31st, respectively.

2.2 Consultant shall assist in the preparation of funding applications and necessary correspondence with funding agency as determined by the City.

We regularly assist cities and watershed groups with stormwater funding, including identifying projects and assisting with applications for SCWP, Prop 1, Prop 68, Prop 84, and OCTA M2. Our approach is to attend applicable grant and other funding meetings and workshops, and inform the City of funding opportunities related to NPDES. We will prepare draft documents with sufficient time for city review and comment prior to final submittal. Final submittal will meet the applicable grant submittal deadlines. We are available to assist in administering grant agreements, including compliance with grant requirements, preparation, and submission of supporting grant documents and coordination.

2.3 Consultant shall assist in the development and administration of fees, budgets, and cost share agreements.

Our approach to developing and administering fees, budgets, and cost share agreements is to review the existing NPDES fee structure, recommend updates for review by the City, and assist in the development and administration of fees. The City also participates in a cost-share Proposal for Municipal NPDES On-Call Consultant Services November 16, 2023 P a g e 14
Table 5. Program Funding Assistance
RFP Task Description
agreement for select MS4 NPDES Permit implementation services with the Dominguez Channel WMG. We can assist in reviewing cost-share agreements.

2.4 The Consultant shall provide regular updates on SCWP and NPDES funding programs and shall represent the City as needed in meetings and prepare required correspondence.

Our approach is to provide this service following the approach described for Task 2.2 Table 6. Control Programs
RFP Task Description

3.1 Capital Improvement Projects and Programs

3.1.1 Assist the City implementing NPDES Capital Improvement Projects and Programs.

Most activities in this program are typically conducted by in-house city staff, or other city contractors, such as street sweeping, catch basin cleaning, and pesticide and fertilizer application. We are available to ensure these activities are up-to-date and continue to remain in compliance with the MS4 Permit.

3.2 Planning and Land Development

3.2.1 Consultant shall be responsible for maintaining, tracking, and updating Low Impact Development (LID) and related documents with program information.

Our approach is to provide this service following the approach described for Task 1.9. We will update LID BMP records upon receiving and availability of records and plans from the City.

3.2.2 Review LID Plans and related documents as requested.

We are available to review LID plans and related documents. Our approach is to verify conformance with MS4 Permit Part VIII.F and the municipality’s NPDES Permit criteria. This includes providing correction sheets to indicate corrections required to achieve conformance, meeting and corresponding with project applicants and engineers, and approving plans.

Standard turn-around time for review is two weeks.

3.2.3 As requested, conduct inspections to verify Best Management Practices (BMP) installations, Operation and Maintenance (O&M), and issue enforcement as needed by the City.

We are available to conduct post-construction BMP verification and maintenance inspections.

BMP verification and maintenance inspections will include verifying the proper construction and installation of BMPs, and proper operation and maintenance of BMPs, respectively. We will be available to conduct inspections upon receiving notice from the city to inspect and availability of records and plans. Follow-up activities will be conducted at non-compliant projects. This includes activities related to the detection of BMPs that are improperly constructed, installed, or maintained. This will also include follow-up inspections, corresponding with the LID BMP owner/operator, and issuing enforcement actions. Existing LID sites will also be notified of maintenance requirements via notification letters and correspondence with owners and operators of LID BMPs as-needed. We will update LID BMP records upon receiving and availability of records and plans from the City.

3.3 Construction
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Table 6. Control Programs
RFP Task Description

3.3.1 Consultant shall update and track available program inventory records for sites greater than or equal to one acre.

Our approach is to provide this service following the approach described for Task 1.9. We will update construction inventory records upon receiving and availability of records from the City.

We can also track enrollment on the State Water Resource Control Board’s SMARTS website.

3.3.2 Conduct BMP inspections at sites greater than or equal to one acre, including follow-up inspections and issue enforcement.

Our approach is to inspect sites for proper BMP implementation. Inspections follow the standard operating procedures listed in the MS4 Permit, which includes: 1) determining the construction site’s impact on stormwater quality through proper BMP implementation and illicit discharge elimination, 2) determining the need for corrective actions and setting up a follow-up inspection date within 4 weeks, and 3) completing an inspection form. Staff will correspond with site operators and schedule inspections as-needed, discuss corrective actions required, and provide program education as needed. For egregious or repeated cases of noncompliance, enforcement notices will be prepared following the city ordinances and NPDES Permit’s progressive enforcement requirements. If noncompliance persists, we will work with City enforcement staff to resolve the issue

3.4 Industrial / Commercial Facilities

3.4.1 Consultant shall be responsible for maintaining, tracking, and updating facility records using available data sources.

Our approach is to provide this service following the approach described for Task 1.9. We will update industrial/commercial facility inventory records upon receiving and availability of records, such as a business license list, from the City.

3.4.2 Consultant shall distribute, develop and purchase educational material as deemed necessary by the City.

We can provide CASQA BMP fact sheets and/or our own BMP handouts that we have developed for certain critical source business sectors.

3.4.3 Consultant shall schedule and conduct BMP inspections, follow-up inspections and issue enforcement as needed.

We will conduct MS4 NPDES compliance inspections at industrial and commercial facilities identified by the City. We will inspect facilities for proper BMP implementation. Inspections standard operating procedures includes 1) inspecting facility layout to locate the stormwater drainage path, storage areas, process areas, and heavy equipment wash and maintenance areas, as applicable, 2) determining the facility’s impact on stormwater quality through proper BMP implementation and illicit discharge elimination, 3) verifying industrial classification, and 4) determining the need for corrective actions and setting up follow-up dates. For egregious or repeated cases of noncompliance, we will assist in preparing enforcement notices. If noncompliance persists, we can work with City enforcement staff to resolve the issue.

3.5 Public Agency Activities and Training

3.5.1 Track and update records for inventoried City facilities with the available information.

Our approach is to provide this service following the approach described for Task 1.9. We will update city facility inventory records upon receiving and availability of records from the City.

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Table 6. Control Programs
RFP Task Description

3.5.2 Conduct BMP inspections as needed at City Facilities and assist and make recommendations for BMP.

As-needed: We are available to conduct MS4 NPDES compliance inspections at city facilities identified by the City. Our approach is to inspect facilities for proper BMP implementation and make recommendations. Inspections standard operating procedures includes 1) inspecting facility layout to locate the stormwater drainage path, storage areas, process areas, and heavy equipment wash and maintenance areas, as applicable, 2) determining the facility’s impact on stormwater quality through proper BMP implementation and illicit discharge elimination, 3) verifying industrial classification, and 4) determining the need for corrective actions and setting up follow-up dates. Staff will correspond with city site operators and schedule inspections asneeded, discuss corrective actions required, provide results of the report, and provide program education as needed.

3.5.3 Develop and provide Municipal NPDES training for City staff as applicable.

Our training approach is to: 1) Conduct the training at times suitable to City staff. 2) Provide knowledgeable personnel with training. 3) Extract essential elements of the following compliance programs. 4) Place emphasis on the internal staff process and individual job responsibilities. 5) Hold Q&A with City staff. 6) Provide slide presentations, key program forms, templates, and documentation. The deliverables under this scope of services will include access to an online training portal that will permanently store all presentations and related training documentation.

We can provide additional in-depth staff training (beyond the one-hour standard training scope) on any component of the MS4 NPDES program.

3.6 Illicit Discharge

3.6.1 Conduct field investigations for illicit discharges, conduct field investigations and follow-ups as necessary, and issue enforcement as needed.

As-needed: Complaints received or violations observed will be investigated within the timeframes provided in the MS4 Permit. Within normal working hours, inspection staff will be available to respond to complaints within two hours. Our approach is to conduct field investigations, correspond with responsible parties and complainants, discuss corrective actions required, provide program education as-needed, and prepare reports. Enforcement actions will be undertaken following procedures provided in the MS4 Permit. We will conduct follow-up investigations to verify elimination of illicit discharges. For egregious or repeated cases of noncompliance, enforcement notices will be prepared following city ordinances and the MS4 Permit requirements. Notices will be sent out only after City approval. If noncompliance persists, we will work with City enforcement staff to resolve the issue.

3.7 Public Information and Participation

3.7.1 Maintain, track, and update records for public reach activities.

Our approach is to provide this service following the approach described for Task 1.5. We will update public outreach activity records upon receiving and availability of records.

3.7.2 Assist with community events to promote pollution prevention.

We are available to look for opportunities to participate and promote at city community events.

We can attend the chosen event(s) and educate the public in stormwater pollution through discussion, demonstrations, and material distribution.

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Table 6. Control Programs
RFP Task Description

3.7.3 Provide and distribute education materials as directed by the City.

We provide educational material services to over 25 clients in LA County. Through this work we prepared multi-lingual press releases, materials, and content that address the pollution prevention topics listed in the MS4 Permit.

We can also provide and distribute educational materials to commercial points of purchase (POP). POP locations include automotive, home improvement, gardening, and pet/feed stores locations. We can visit select stores and provide brochures specific to these industries to be displayed for distribution. The program would be implemented once per reporting year.

3.7.4 Update and develop educational materials and content as directed but the City.

We have developed and can develop materials in multiple languages, including Spanish and Chinese. We can also provide updates to the City’s website, addressing new topics as needed such as 2021 MS4 Permit requirements and SCWP reporting and public participation. Additional types of materials and content provided upon request include but are not limited to brochures, posters, articles, social media posts, websites, children’s booklets, and labeled tote bags and doggy bag dispensers. We can modify our existing materials for City distribution, or we can develop new materials at the request of the City.

2.2. Firm’s Quality/Control (Q/C) and Quality/Assurance (Q/A), and Document Control
First and foremost, our approach to the management and implementation of our NPDES services is to ensure that we are providing responsive, high-quality services that are tailored to the needs and interests of our clients. From there, our focus is 1) determining what is needed to ensure our clients’ continued NPDES compliance, and then 2) assisting our clients in implementing cost-effective solutions to meet or exceed compliance expectations.

The Project Manager and senior staff meet weekly with project team members to discuss project budgets, services provided, and the quality of work. These meetings serve to both assure continued quality and resolve any issues that may affect the quality of work. We have also developed applications to streamline and improve the QA/QC process, which optimizes quality of work while minimizing the QA/QC expense.

We have an extensive training program for our personnel. All new personnel are trained generally in our company’s approach (as noted above) as well as specifically in the proper implementation of the NPDES services they will provide. Training is conducted by managers and senior staff and continues on a regular basis for years. It includes both hands-on training in the field and as well as in the office. Managers and senior staff also meet with personnel on a weekly basis to continue their education and to review work conducted in the prior week. We also encourage our staff to seek state-recognized NPDES certifications, such as the CPSWQ, CESSWI, QSD, QSP, and QISP, and to continue their professional education. You will note that each of the project team members in Table 2 holds one or more of these certificates.

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All service-related documents are stored on either Google Drive or Google Cloud through the use of Google’s AppSheet. These document control systems allow our staff and clients permission to view, edit, and delete documents with exact traceability.

2.3. Project Schedule
Table 7 lists our service deliverables and the schedule of delivery for various/typical recurring activities.

Table 7. Service Deliverable Schedule
Deliverable by RFP task Delivery date and/or frequency
1 Program Administration, Compliance Planning and Reporting MS4 NPDES Annual Reports Semi-annual drafts by 6/1 and 11/15, and finals submitted by 6/15 and 12/15.

Trash TMDL DGR Study and Report Study completed by 9/22, draft report by 11/15, and final report submitted by 12/15.
2 Program Funding Assistance
SCWP Annual Plan Draft by 3/15 and final submitted by 4/1 SCWP Annual Report Draft by 12/15 and final submitted by 12/31 3 Control Program

3.2 Planning and Land Development
Review LID Plans with comments ≤ 2 weeks from receiving LIDs Plans

3.3 Construction (For sites that disturb ≥ 1 acre)
Inspections Varies per site from monthly to twice a year

3.4 Industrial/Commercial Facilities
Updated facility inventory Updated at least once every 2 years Inspections Facilities are inspected once every 2 years

3.5 Public Agency Activities and Training
Facility inventory Updated once during year 1 of services Training presentations (in person, virtual, or self-guided) Annually

3.6 Illicit Discharge Investigations
Investigations Same day if urgent, ≤ 3 days if not urgent

3.7 Public Information and Participation
Event attendance and/or providing materials Date set by City and JLHA at time of request Material distribution. Date set by City and JLHA at time of request Proposal for Municipal NPDES On-Call Consultant Services November 16, 2023 P a g e 19

3. Rate Schedule
Principal $220 / hour
Director $195 / hour
Program Manager $195 / hour
Staff Engineer $195 / hour
Project Manager $185 / hour
Assistant Project Manager $165 / hour
Project Engineer $165 / hour
Senior Compliance Specialist $145 / hour
Compliance Specialist II $135 / hour
Project Analyst II $135 / hour
Compliance Specialist I $125 / hour
Project Analyst I $125 / hour
Administrative Assistant, Laborer $85 / hour
State Certified Laboratory Analysis Cost + 5%
Legal Consultation, Court Appearances/Document review, etc. $290 / hour Subcontracted equipment Cost + 5%
Fee Schedule effective as of April 25, 2023
This rate schedule is subject to consumer price index (CPI) increases in subsequent years.

JLHA does not add charges for overhead items such as administrative copying or mileage in and around the city.

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4. Completed Form
The following section includes the completed form:
 Acknowledgement of Addendum No. 1
CITY HALL OFFICES • 24300 NARBONNE AVENUE, LOMITA • CALIFORNIA 90717 (310) 325-7110 • FAX (310) 325-4024 • www.lomitacity.com

ACKNOWLEDGEMENT OF ADDENDUM

MUNICIPAL NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) ON-CALL CONSULTANT
Complete and sign this acknowledgement form. Enclose the original copy of the acknowledgement in your proposal. Failure to do so may result in disqualification of your firm’s proposal.

The undersigned acknowledges receipt of Addendum No. 1 dated November 7, 2023 ATTEST: _____________________________________
Principal: _____________________________________
Address: _____________________________________
By: _____________________________________
Title: _____________________________________
Legal Company Name: _____________________________________ John L. Hunter
6131 Orangethorpe Ave, Suite 300, Buena Park, CA 90620
John L. Hunter
Principal
John L. Hunter & Associates, Inc.