1 TO: Mayor and City Council
FROM: Joe Hoefgen, Interim City Manager
PREPARED BY: Emma Kelley, Recreation Manager
MEETING DATE: February 6, 2024
SUBJECT: Discussion and Update of Mayor’s Cup and Golf Classic 2024
RECOMMENDATION
The Special Events Ad Hoc Committee consisting of Mayor Pro Tem Waronek and Councilmember Segawa recommend proceeding with the Mayor’s Cup and Golf Classic Tournament for 2024.
BACKGROUND
On December 19, 2023, during the presentation of the Special Events and 60th anniversary celebratory events for 2024, the City Council directed staff to meet with the Special Events Ad Hoc committee to discuss the feasibility (considering cost and staffing) of bringing back the event in 2024. The event was cancelled in 2023 due to staffing shortages in the Recreation Division (specifically a vacancy in the Recreation Supervisor position and prior to the hiring of the Recreation Coordinator).
Each year, full time staff, part time recreation coordinators, and other part time staff are reallocated from other recreation activities (e.g., youth sports make-up games or playoff games for the season in September/October of each year) to assist with the annual Mayor’s Cup and Golf Classic tournament.
The Mayor’s Cup and Golf Classic tournament date was changed from June to October in 2022 to provide staff with the required time to focus on planning the two-day Founders Day festivities. As part of the City Council discussion on December 19, the City Council approved the return of the Lomita 5k/10k walk and run as well as the annual spooktacular festival at Lomita Park. These two events will be taking place on October 26, 2024.
The Special Events Ad Hoc Committee reviewed the costs and logistics of the proposed 2024 Mayor’s Cup and Golf Classic Tournament at their meeting on January 11, 2024, and recommended it remain on the special events calendar for 2024. Should the City
CITY OF LOMITA
CITY COUNCIL REPORT
Item No. SCH 8a
2 Council concur with that recommendation, staff will secure the October date with El Dorado Park Golf Course and begin promotion of the event and seeking sponsorships. 2022 Mayor’s Cup and Golf Classic Tournament Cost
The cost of the Mayor’s Cup and Golf Classic tournament in 2022 (excluding built-in staff time) was $12,400. Total revenue was $19,710 which includes golfer registration fees and sponsorship. Sponsorship received for the 2022 golf tournament was $9,100.
The table below summarizes revenue/expenditure for the past five golf tournaments held (between 2016–2022 – excluding the pandemic years of 2020 – 2021) Year Revenues Expenditures* Net Revenue
2022 $19,710 $15,609 $4,101
2019 $24,559 $19,668 $4,891
2018 $20,030 $13,716 $6,314
2017 $26,759 $12,411 $14,348
2016 $25,185 $11,082 $14,103
* Excluding built-in staff time
Sponsorship revenue generated from the Mayors Cup and Golf Classic helps offset the cost of conducting the tournament. The revenue also provides scholarships for Lomita Park seasonal youth sports participants and summer basketball camp participants. In 2022 the city received $9,100 in sponsorship revenues.
City staff has prepared and finalized a sponsorship packet to help offset the cost of the tournament 2024 tournament if directed by City Council to proceed.
OPTIONS
1. Direct staff to move forward with the Mayor’s Cup & Golf Classic 2024
2. Authorize the cancelation of the Mayor’s Cup & Golf Classic 2024
3. Provide staff with other direction.
FISCAL IMPACT
If the Council wishes to proceed with the golf tournament for 2024 it is recommended that $20,000 be budgeted to cover all costs associated with the event and any sponsorships obtained be directed towards future recreation programs/basketball/youth sports scholarships, etc.
ATTACHMENT
1) Detailed Summary of 2022 Mayor’s Cup and Golf Classic Costs 3 Approved by:
___________________________ __________________________
Gary Y. Sugano Joe Hoefgen
Assistant City Manager Interim City Manager
Prepared by:
_______________________
Emma Kelley
Recreation Manager
2022 Mayors Cup Tournament Cost
2022 El Dorado Golf Course Cost:
ITEMS DESCRIPTION TOTAL
Golfer
Registration
Deposit
Deposit for golf course and green fees day of
tournament, 10/03/2022 $1,000.00
Golf banquet
deposit Deposit for banquet hall for 10/02/2022 $2,000.00 Golfers
Registration
Green fees for 18 holes, cart fee for all golfers,
reserved patio for registration $7,800.00
Golf Banquet Standard food package, event setup, tables, chairs, etc. $2,304.16
Total $13,104.16
2022 Equipment/Supplies for Golf Tournament:
ITEM DESCRIPTION TOTAL
Flyers Updated golf tournament flyers $85.00
Advantage Hole
in One
Hole in one insurance, Lexus car, and other
prizes for a hole in one. $478.00
Dixon Golf
Equipment
Divot tool, golf balls, and gift bags for every
golfer $1,363.72
Raffle Tickets Raffle tickets for golfers to buy for raffle items $19.64 Banner Banner to show sponsors of tournament $127.60
Golf Gold Cup Trophy for the winning 4-some $74.97
Supplies Charge #1 and 2 for supplies in Expenditure
report $277.53
Food Food for golfer’s gift bags $78.43
Total $2,504.89
Attachment No. 1
2022 Staffing Cost for Golf Tournament
Item DESCRIPTION TOTAL
Pre-tournament
Prep
Recreation Supervisor:
• Communication with Golf course
• Organizing enrollments/Creating golfers
tee sheet
• 20 hours
Part Time Recreation Coordinator:
• Going to local business for sponsorships
• Creating Sponsorship posters
• Collecting raffle prizes
• 20 hours
$3,514.40
Tournament
Staff
3 full time employees:
• Recreation Supervisor –11 hours
• Recreation Manager = 7.5 hours
4 Part time Employees:
• 2 Recreation Coordinator –11 hours each
• 2 Recreation Leaders – 11 hours each
$3,938.42
Miscellaneous Supplies day of tournament $70.79
Total $7,523.61
Total Cost:
Item Cost
El Dorado Golf Course $13,104.16
Tournament Equipment/
Supplies $2,504.89
Staff $7,523.61
Grand Total $23,132.66