1 TO: City Council
FROM: Andrew Vialpando, City Manager
PREPARED BY: Gary Sugano, Assistant City Manager
MEETING DATE: August 20, 2024
SUBJECT: Monthly Report for the City Manager’s Department
RECOMMENDATION
Receive and file.
BACKGROUND
Information Technology
Numa Networks is currently on-site one day per week to provide as-needed IT support.
During the month of July, Numa Networks assisted with a total of 147 trouble tickets. City staff and Numa have begun the first phase of our Citywide PC Replacement project (last completed in 2018) that was approved as part of the FY 24-26 budget. Over the next 12 months, desktop PCs for all users will be replaced to allow these new PCs to stay up-todate with various current and future software upgrades/needs.
Human Resources/Risk Management
The City currently has four (4) recruitments open: Part-time Parking Enforcement Officer in the City Manager’s Department, and Part-time Recreation Leader – Museum, Part-time Recreation Leader- Parks, and Part-time Recreation Leader- Receptionist in the Parks and Recreation Department.
Three (3) recruitments recently closed and are currently in the interview process; Maintenance Worker I (full-time) in the Parks and Recreation Department, Maintenance Worker II (full-time) in the Public Works Department, and Public Works Director in the Public Works Department. Koff and Associates, an executive recruiting agency, is managing the recruitment process for the Public Works Director position.
CITY OF LOMITA
CITY COUNCIL REPORT
Item No. {{section.number}}d
2 Lina Hernandez, Senior Management Analyst, was appointed to Interim Public Works Director in the Public Works Department, effective June 8, 2024. Adrian Fernandez accepted the position of Interim Community and Economic Development Director in the Community and Economic Development Department. Adrian started his new position on July 29, 2024. Rachel Bucklew was promoted from Administrative Analyst to Water Quality & Environmental Specialist in the Public Works Department. Rachel began her new position on July 1, 2024.
Emergency Management
The City was awarded a Hazard Mitigation Assistance Grant in the amount of $1,124,884.50 for the 247th Street Area Water Main Replacement Project. A second time extension was approved by CalOES based on the numerous challenges and unforeseen delays with this project. The new Period of Performance is May 14, 2025. Staff has been working closely with CalOES and submitted all requested information to be formally placed on FEMA’s queue should additional funding be available. While the scope of the project has remained unchanged, the cost of construction has increased significantly since the estimated total project cost of $1.49 million in 2019 when the grant application was submitted. The current estimate of $2.43 million for the total project costs leaves the city with a substantial, unforeseen amount of costs to absorb above and beyond the original commitment of $375,000 (the 25% grant match). Staff will continue to seek supplemental funding for this project.
The City was awarded a Hazard Mitigation Assistance Grant on June 7, 2023, to update the Local Hazard Mitigation Plan (LHMP) in the amount of $72,680 for the project costs and $3,622 for grant management costs. The City Council awarded the project to Risk Management Professionals (RMP) on December 5, 2023, and the fifth meeting with the LHMP Planning Committee took place on August 8. It is anticipated the draft will be ready for public review in September/October. The next quarterly report to CalOES/FEMA is due October 15.
Lomita Manor
The Lomita Manor property management company, HumanGood, continues providing several activities to residents. These activities include Exercise/Chair class, Coloring class, and Seasonal Holiday activities such as the St Patrick’s Celebration, Easter Egg Craft, and Fourth of July BBQ. Additional activities that have been added include Bingo, Walking Group, Art Class, Bi-Monthly Celebrations of residents’ birthdays with cake, scrapbooking, and community potlucks. Lomita Manor has also been hosting monthly town halls for their residents to pose any questions and discuss house rules for the manor as well.
Community Development Block Grant Programs
On January 16, 2024, the Community Development Advisory Board (CDAB) approved the CDBG roster (budget) for FY 24-25 in the amount of $182,787 to fund Residential 3 Rehabilitation, Lifeline and the Job Creation and Business Incentive Loan Programs.
Ongoing updates regarding the CDBG programs will be mentioned below.
Residential Rehabilitation: For Fiscal Year 2024-25, a total of two projects are scheduled to be completed.
Lifeline: The Lifeline program provides emergency response service for a total of 19 subscribers currently enrolled. The program is accepting applications from Lomita residents who are at least 55 years old or disabled.
City Clerk’s Office
Published notice of election in the Daily Breeze as required by election code. Sent campaign statement due reminders to sitting Councilmembers and received and filed semi-annual statements as required.
Coordinated a front office staff to meeting with Administrative Services Director Clerk attended NAGARA National Association of Government Archives and Records Administrators conference.
Processed landscape maintenance district paperwork through DAWeb by required deadline
Handled (2) bid openings.
Issued nomination papers to City Councilmember candidates for the November 5, 2024, Election.
Received and processed candidate nomination paperwork for the election and sent certification list and required documents to the county and the FPPC. Continued work on agenda management and meeting video streaming project implementation
Continued work on the Laserfiche file remapping project Administrative staff continues to provide customer service and support related to processing water payments, parking tickets, Dial-a-Ride, planning counter appointments and business licenses.
City Clerk activity for the month of July only
Council Meeting Agenda & Minutes Prepared 1/2
Council Resolutions Adopted & Processed 2
Housing Authority Agenda & Minutes Prepared 1/1
Contracts/Agreements Processed 8
Ordinances Adopted & Published 1
Certificates Prepared 3
Public Records Requests Processed 18
Dial-a-Ride New Cards Issued 7
Dial-a-Ride Payments Processed 41
Dial-a-Ride Assistance-Phone/Counter 66
Administrative Parking Appeals Reviewed & Processed 27
4 Parking Citations Issued & Processed 568
Parking Citations Assistance – Phone/Counter 71
Planning Commission Meeting Agenda & Minutes Prepared 0/0 Planning Commission Resolutions Processed 0
Public Safety & Traffic Commission Agenda & Minutes Prepared 0/0 Technical Traffic Advisory Committee Agenda & Minutes Prepared 0/0 Scanned & Indexed Documents 12
Water Billing Payments and Assistance- Phone/Counter 69
FISCAL IMPACT
There are no financial implications resulting from this recommendation.
OPTIONS
1. None. Information only. Receive and file.
ATTACHMENTS
None.
Prepared by: Approved by:
_______________________ ______________________
Gary Y. Sugano Andrew Vialpando
Assistant City Manager City Manager