1 TO: City Council
FROM: Andrew Vialpando, City Manager
PREPARED BY: Lina Hernandez, Interim Public Works Director MEETING DATE: September 3, 2024
SUBJECT: Agreement with Excel Paving for the Street Reconstruction, Zone G – Phase 1 Project
RECOMMENDATION
Award a Public Works Agreement to Palp Inc. dba Excel Paving Company for Phase 1 of the Street Reconstruction Zone G Project in an amount of $1,084,650.00, plus a 15% contingency for unexpected costs for a total amount not to exceed $1,247,348; and, authorize the City Manager to execute the agreement.
BACKGROUND
Zone G of the City of Lomita Pavement Management Plan defines the areas located in the northeast part of the City, north of 253rd Street and east of Eshleman Ave. The streets in this area are in critical need of rehabilitation.
DISCUSSION
Staff has prepared specifications and plans to rehabilitate the streets in Zone G pursuant to the Pavement Management Plan adopted by the City Council. Rehabilitation will include full street reconstruction in most areas and asphalt overlay in others.
In July 2022, the design of the project was awarded to David Evans and Associates (DEA). Design was completed in May 2024 and this project is divided into four phases due to sequencing with water pipeline replacements and available funding for street rehabilitation. Phase 1 of the Zone G Street Reconstruction Project includes Nordman St., Turrell St., and Walnut St. (Turrell St. to the northern City border). This project also includes repairs to curb ramps on these streets.
CITY OF LOMITA
CITY COUNCIL REPORT
Item No. {{section.number}}a
2 Phase 1 of the Zone G Street Reconstruction Project was advertised on June 3, 2024, and the bid opening date was August 8, 2024. A total of eight (8) bids were received and opened by the City Clerk pursuant to the California Code, Public Contract Code. Staff reviewed the contractors’ proposals by evaluating their experience, credentials, and bid amount. Staff tabulated the bid results as summarized below:
CONTRACTOR BID TOTAL
Excel Paving Company $1,084,650.00
Sequel Contractors, Inc $1,091,200.00
Onyx Paving Company $1,144,000.00
Terra Pave Inc. $1,153,425.00
Sully Miller Contracting $1,249,555.00
Dash Construction Company, Inc. $1,268,449.50
All American Asphalt $1,431,430.00
Hardy and Harper $1,515,000.00
Excel Paving Company was determined to be the lowest responsible bidder, with a bid amount of $1,084,650.00.
After reviewing all required documents which were submitted and complete, staff recommends awarding a contract to Excel Paving Company, in the amount of $1,084,650.00. Staff also recommends authorizing a 15% contingency for unforeseen conditions, for a total contract budget of $1,247,348.
Phase 1 construction is anticipated to begin in October 2024 and the contract provides for 80 working days. Proper notifications and public outreach through the City’s regular outreach mediums will be used advising residents and motorists to use alternate routes when possible during construction.
FISCAL IMPACT
The project is included in the FY 2024-25 budget and is funded from the Street Fund, account number 311-810-5806.368.
OPTIONS
1. Approve staff’s recommendation.
2. Reject all bids and re-advertise.
3. Provide alternative direction.
ATTACHMENTS
3 1. Public Works Agreement Contract
Reviewed by: Approved by:
_______________________ ______________________
Gary Y. Sugano Andrew Vialpando
Assistant City Manager City Manager
Prepared by:
__________________________
Lina Hernandez
Interim Public Works Director