Lomita City Council
October 1, 2024

October 2024
FLSA: Exempt

DEPUTY CITY MANAGER / PUBLIC WORKS DIRECTOR

DEFINITION
Under administrative direction, plans, organizes, manages, and provides administrative direction and oversight for all functions and activities of the Public Works Department including utilities, civil engineering, maintenance, and capital improvement projects; provides assistance and support to the City Manager; formulates departmental policies, goals, and directives; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies, and various public and private groups; provides highly responsible and complex professional assistance to the City Manager in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct supervision over supervisory, professional, technical, and administrative support staff through subordinate levels of supervision.

CLASS CHARACTERISTICS
This is an at-will department director classification that oversees, directs, and participates in all activities of the Public Works Department, including short- and long-term planning as well as development and administration of departmental policies, procedures, and services. This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, City functions and municipal government activities, including the role of the City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives, and for furthering City goals and objectives within general policy guidelines.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job.
 Assumes full management responsibility for all Public Works Department programs, services, and activities including utilities, civil engineering, maintenance, and capital improvement projects.  Assists the City Manager in planning, organizing, and directing the services and activities of City departments and programs; assumes management responsibility for assigned departments.  Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within City policy, appropriate budget, service, and staffing levels.
 Implements directives and policies from the City Manager; provides guidance and direction to department managers and supervisors to coordinate and direct programs and projects;  Manages and participates in the development and administration of the department’s budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments, as necessary.

Deputy City Manager/ Public Works Director

 Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.  Contributes to the overall quality of the department’s service by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.  Monitors legal, regulatory, technology, and societal changes and court decisions that may affect the work of the department; determines equipment acquisition, training programs, and procedural changes to ensure retention of qualified staff and the provision of services to the community in an effective, efficient, and economical manner.
 Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
 Confers with engineers, developers, architects, contractors, and a variety of outside agencies and the general public in acquiring information and coordinating engineering, public works, transportation, utilities, and related matters; provides information regarding these matters.  Directs the preparation of a variety of studies and reports relating to current and long-range transportation planning and/or capital improvement including the preparation of plans, specifications, designs, estimates, contracts, schedules, inspections, and projects.  Responds to high-level concerns of the City Council, department directors, and immediate staff members.
 Represents the department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
 Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.  Participates in and makes presentations to the City Council and a wide variety of committees, boards, and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of municipal government.
 Attends and participates in professional group meetings; stays abreast of new trends and innovations in the areas of responsibility.
 Directs the maintenance of working and official departmental files.  Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
 Responds to the most complex and difficult inquiries and requests for information; provides information and resolves service issues and complaints; represents the department with other City departments, other agencies, civic groups, developers, and the public.  Serves as a spokesperson for the Public Works Department at a variety of community events, meetings, and other public relations activities.
 Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.

Deputy City Manager/ Public Works Director

 Performs other duties as assigned.

QUALIFICATIONS
Knowledge of:
 Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.  Principles and practices of leadership.
 Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
 Principles and practices of strategic plan development.  Principles and practices of managing and administering complex budgets.  Principles and practices of contract management.
 General principles of risk management related to the functions of the assigned area.  Practices, principles, procedures, regulations, and techniques of public works administration.  Functions, authority, and responsibilities of an elected City Council.  Funding sources impacting program and service development.  Social, political, and environmental issues influencing program administration.  Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.  Technical, legal, financial, and public relations challenges associated with the management of public works programs.
 City codes, ordinances, standard operating manuals, personnel policies and procedures, and applicable memoranda of understanding.
 Civil engineering principles related to planning, traffic, streets, public buildings, and capital facilities planning.
 Enterprise operations and rate setting principles.
 Community involvement methods and practices.
 Methods and techniques for the development of presentations, contract negotiations, and information distribution.
 Methods and techniques of developing technical and administrative reports and business correspondence.
 Research and reporting methods, techniques, and procedures.  Federal, state, and local laws, codes, and regulations relevant to the area(s) of responsibility.  City and mandated safety rules, regulations, and protocols.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
 Develop and implement goals, objectives, practices, policies, procedures, and work standards.  Provide administrative and professional leadership for the Public Works Department.  Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
 Interpret, apply, explain, and ensure compliance with federal, state, and local laws, regulations, policies, procedures, and standards relevant to work performed.

Deputy City Manager/ Public Works Director

 Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility.
 Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.  Research, analyze, and evaluate new service delivery methods, procedures, and techniques.  Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations.
 Effectively administer a variety of public works programs and administrative activities.  Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations.
 Work cooperatively with, provide staff support to, and implement the policies of the City Manager and City Council.
 Conduct effective negotiations and effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.
 Perform and negotiate cost/benefit analyses.
 Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints.  Make effective public presentations to elected bodies, business groups, the general public, and City staff.
 Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
 Effectively represent the department and the City in meetings with individuals, governmental agencies, community groups, and various business, professional, and regulatory organizations.  Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.  Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
 Direct the establishment of filing, recordkeeping, and tracking systems.  Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
 Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to a bachelor’s degree from an accredited college or university with major coursework in engineering, public administration, or a related field.  Ten (10) years of increasingly responsible managerial or administrative local government experience, including five (5) years of management or supervisory experience.

Licenses and Certifications:
 Possession of a valid California Driver’s License, to be maintained throughout employment.

Deputy City Manager/ Public Works Director

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS
May be required to work occasional evenings and weekends for Council or Committee meetings and/or special events. This is an at-will executive-level position.