1 TO: City Council
FROM: Andrew Vialpando, City Manager
PREPARED BY: Gary Sugano, Assistant City Manager
MEETING DATE: October 15, 2024
SUBJECT: Monthly Report for the City Manager’s Department
RECOMMENDATION
Receive and file the report.
BACKGROUND
INFORMATION TECHNOLOGY
Numa Networks is currently on-site one day per week to provide as-needed IT support.
During the month of August, Numa Networks assisted with a total of 55 trouble tickets.
City staff and Numa have begun the first phase of our Citywide PC Replacement project (last completed in 2018) that was approved as part of the FY 24-26 budget. Over the next 12 months, multiple servers and desktop PCs for all users will be replaced to allow these new PCs to stay up-to-date with various current and future software upgrades/needs. Two of the servers on order have been received and will be prepped for installation. The second shipment of new replacement PCs have also been received and will be deployed as well.
HUMAN RESOURCES/RISK MANAGEMENT
The City currently has three (3) recruitments open, Water Systems Superintendent in the Public Works Department/Water Division, Maintenance Worker I in the Public Works Department/Streets & Trees Division, and Associate Planner in the Community and Economic Development Department. Gallagher Benefit Services, Inc. (formerly known as Koff and Associates) is managing the recruitment process for the Water Systems Superintendent position.
CITY OF LOMITA
CITY COUNCIL REPORT
Item No. {{section.number}}d
2 Lina Hernandez was promoted to Deputy City Manager/Public Works Director in the Public Works Department. Lina was previously the Senior Management Analyst in the City Manager’s Department. Lina began her new position on October 2, 2024. Mark Andersen resigned from his position, as Chief Water Operations Manager on September 19, 2024. Mark worked for the city for 12 years. The Public Works Superintendent title was changed to Public Works Operations Manager and the Chief Water Operations title was changed to Water Systems Superintendent effective October 2, 2024. These changes were made to align with industry standard.
Staff attended a Human Resources Neogov conference on October 1, 2024, through October 3, 2024. Staff also attended the JPIA Risk Management Educational Forum on October 9, 2024, through October 11, 2024.
The City conducted its annual Employee Healthcare and Benefits Fair on Monday, September 30, 2024. Several vendors participated. The fair was well attended. Open enrollment closed on October 7, 2024.
EMERGENCY MANAGEMENT
The City was awarded a Hazard Mitigation Assistance Grant in the amount of $1,124,884.50 for the 247th Street Area Water Main Replacement Project. Construction is in progress and expected to be completed by mid to late November. The project will need to be completed and staff will need to close out the grant by April 13, 2025. Staff will be submitting a new Quarterly Report and Reimbursement Requests to CalOES/FEMA on October 15, 2024. The Lomita Community Emergency Response Team (CERT) held a meeting on September 9, 2024 to discuss various action items in preparation for 2025. In addition, the CERT team is scheduled to participate in a shelter training alongside some of our neighboring cities on January 11, 2025, with instruction by American Red Cross staff. Currently, a monthly newsletter is being developed to include information on future trainings and other emergency preparedness matters.
LOMITA MANOR
The Lomita Manor property management company, HumanGood, continues providing several activities to residents. These activities include Exercise/Chair class, Coloring class, and Seasonal Holiday activities such as the St Patrick’s Celebration, Easter Egg Craft, and Fourth of July BBQ. Additional activities that have been added include Bingo, Walking Group, Art Class, Bi-Monthly Celebrations of residents’ birthdays with cake, scrapbooking, and community potlucks. Lomita Manor has also been hosting monthly town halls for their residents to pose any questions and discuss house rules for the manor as well. In collaboration with HumanGood, the City of Lomita has provided all residents of Lomita Manor with organics kitchen pails which was purchased as part of a SB 1383 State Grant.
3 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS
On January 16, 2024, the Community Development Advisory Board (CDAB) approved the CDBG roster (budget) for FY 24-25 in the amount of $182,787 to fund Residential Rehabilitation, Lifeline and the Job Creation and Business Incentive Loan Programs.
Ongoing updates regarding the CDBG programs will be mentioned below.
Residential Rehabilitation: For Fiscal Year 2024-25, a total of two projects are scheduled to be completed.
Lifeline: The Lifeline program provides emergency response service for a total of 19 subscribers currently enrolled. The program is accepting applications from Lomita residents who are at least 55 years old or disabled.
CITY CLERK’S OFFICE
▪ Staff attended the Registrar-Recorder/County Clerk’s City Clerk’s Summit at the County ballot processing center in the City of Industry ▪ Sent reminders to candidates and filed candidate pre-election campaign statements
▪ Continued work on agenda management and meeting video streaming project implementation
▪ Continued work on the Laserfiche file remapping project Administrative staff continues to provide customer service and support related to processing water payments, parking tickets, Dial-a-Ride, planning counter appointments and business licenses.
CITY CLERK ACTIVITY FOR THE MONTH
Council Meeting Agenda & Minutes Prepared 2/2
Council Resolutions Adopted & Processed 1
Housing Authority Agenda & Minutes Prepared 1/1
Contracts/Agreements Processed 2
Ordinances Adopted & Published 0
Certificates Prepared 2
Public Records Requests Processed 7
Dial-a-Ride New Cards Issued 9
Dial-a-Ride Payments Processed 41
Dial-a-Ride Assistance-Phone/Counter 99
Administrative Parking Appeals Reviewed & Processed 24
Parking Citations Issued & Processed 639
Parking Citations Assistance – Phone/Counter 42
Planning Commission Meeting Agenda & Minutes Prepared 2/2 Planning Commission Resolutions Processed 2
Public Safety & Traffic Commission Agenda & Minutes Prepared 1/1 4 Technical Traffic Advisory Committee Agenda & Minutes Prepared 0 Scanned & Indexed Documents 100
Water Billing Payments and Assistance- Phone/Counter 130
FISCAL IMPACT
None. Information only. Receive and file.
OPTIONS
None. Information only. Receive and file.
ATTACHMENTS
None.
Prepared by: Approved by:
_______________________ ______________________
Gary Y. Sugano Andrew Vialpando
Assistant City Manager City Manager