DocuSign Envelope ID: 89F78355- 7C6A- 4C5A- 90C4-9451 D3B02F9 FOUNDED Iwn
AIINL 70. IYfi Agree No 2023- 19
CONTRACT FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF LOMITA AND BLACK, O' DOWD AND ASSOCIATES, INC.
This AGREEMENT for Engineering Services for Stephenson Center Maintenance.
Project is entered into this 16th day of May 2023, by and between the CITY OF LOMITA, a general law city and municipal corporation (" CITY") and BLACK, O' DOWD AND ASSOCIATES, INC., dba BOA ARCHITECTURE (" CONTRACTOR").
RECITALS
A. CITY does not have the personnel able and/ or available to perform the services required under this agreement.
B. Therefore, CITY desires to contract out for Engineering Services for Stephenson Center Maintenance Project.
C. CONTRACTOR warrants to CITY that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.
D. CITY desires to contract with CONTRACTOR to perform the services as described in Exhibit A of this Agreement.
NOW, THEREFORE, based on the foregoing recitals, CITY and CONTRACTOR agree as follows:
1. CONSIDERATION AND COMPENSATION.
A. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, attached as Exhibit A;
B. As an additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement.
C. As additional consideration, CITY agrees to pay CONTRACTOR an amount not to exceed $ 58, 200. 0 for CONTRACTOR' sservices, unless otherwise specified by written amendment to this Agreement. The CONTRACTOR agrees, however, that the proposed cost of the services under this AGREEMENT is $ 48, 500. 0. If CONTRACTOR incurs expenses exceeding the proposed cost of $48, 500. 0, such amounts shall require written authorization by City Staff for CONTRACTOR to receive compensation for those costs.
DocuSign Envelope ID: 89F78355- 7C6A- 4C5A- 90C4-9451D3B02F9 D. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his designee.
E. CONTRACTOR shall submit to CITY, by not later than the 10th day of each month, its bill for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONTRACTOR all uncontested amounts set forth in the CONTRACTOR' Sbill within 30 days after it is received.
2. SCOPE OF SERVICES.
A. CONTRACTOR will perform the services and activities set forth in the SCOPE OF SERVICES attached hereto as Exhibit A and incorporated herein by this reference.
If any part of Exhibit A is inconsistent with the terms of this Agreement, the terms of this Agreement shall control.
B. Except as herein otherwise expressly specified to be furnished by CITY, CONTRACTOR will, in a professional manner, furnish all the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement.
3. PAYMENTS. For CITY to pay CONTRACTOR as specified by this Agreement, CONTRACTOR must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period.
4. TIME OF PERFORMANCE. The services of CONTRACTOR are to commence upon receipt of a notice to proceed from CITY and shall continue until all authorized work is completed to CITY' s reasonable satisfaction, in accordance with the schedule incorporated in " Exhibit A," unless extended in writing by CITY.
5. FAMILIARITY WITH WORK. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has ( a) thoroughly investigated and considered the scope of services to be performed; ( b) carefully considered how the services should be performed; and ( c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
6. KEY PERSONNEL. CONTRACTOR' s
key person assigned to perform work under this
Agreement is Edward Lok Ng. CONTRACTOR shall not assign another person to oversee the work contemplated by this Agreement without the prior written authorization of CITY.
7. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on December 31, 2024, unless earlier' termination occurs under Section 13 of this Agreement or extended in writing in advance by both parties.
DocuSign Envelope ID: 89F78355- 7C6A- 4C5A- 90C4-9451 D3B02F9
8. BEST MANAGEMENT PRACTICES AND TRAINING. The contractor shall implement and maintain activity specific Best Management Practices ( BMPs) to prevent pollutant loading from stormwater and non- stormwater discharges to receiving waters as required in Municipal NPDES Permit No. CAS004004. Contracting staff whose primary job duties are related to implementation of BMPs shall be adequately trained to effectively implement, operate, and maintain such BMPs and must be versed in factors affecting BMP effectiveness. The contractor shall certify they have received all applicable training to implement the requirements in Municipal NPDES Permit No.
CAS004004 and shall provide documentation to that effect.
9. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum, and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONTRACTOR and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with the written agreement between the parties.
10. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number.
11. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all permits, licenses, and certificates that may be required by local, state, and federal laws in connection with the performance of services under this Agreement, including a business license as specified in Title VI, Chapter 2 of the Lomita Municipal Code.
12. LAWS AND REGULATIONS; EMPLOYEE/ LABOR CERTIFICATION.
CONTRACTOR shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/ OSHA requirements, and shall give all notices required by law. CONTRACTOR shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for CITY to terminate the Agreement for cause.
13. PREVAILING WAGE.
A. Prevailing Wage. CONTRACTOR is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (" Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on " public works" and " maintenance" projects. If the services are being performed as part of an applicable " public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $ 1, 000 or more, CONTRACTOR agrees to fully comply with such Prevailing Wage Laws.
Upon request, CITY shall provide CONTRACTOR with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement.
CONTRACTOR shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the services available
DocuSign Envelope ID: 89F78355- 7C6A- 4C5A- 90C4-9451D3B02F9 to
principal
interested
place
parties
of business
upon request
and at the
and
project
shall post
site.
copies
It is the
at
intent
the CONTRACTOR' S
of the parties to
effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777. 5, 1813, and 1815 of the Labor Code within this Agreement, and CONTRACTOR shall therefore comply with such Labor Code sections to the fullest extent required by law.
CONTRACTOR shall defend, indemnify and hold the CITY, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws; B. Registration/ DIR Compliance. If the services are being performed on a public works project of over $25, 000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $ 15, 000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725. 5and 1771., CONTRACTOR and all subcontractors must be registered with the Department of Industrial Relations (" DIR"). CONTRACTOR shall maintain registration for the duration of the project and require the same of any subcontractors. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be CONTRACTOR' Ssole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR
performance
against CONTRACTOR
of services, including
or any
any
subcontractors
delay, shall
that
be
affect
CONTRACTOR' S
CONTRACTOR' S
sole
responsibility. Any delay arising out of or resulting from such stop orders shall be considered CONTRACTOR caused delay and shall not be compensable by CITY.
CONTRACTOR shall defend, indemnify and hold CITY, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against CONTRACTOR or any subcontractor.
C. Labor Certification. By its signature hereunder, CONTRACTOR certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker' sCompensation or to undertake self- insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services.
D. Employment of Apprentices. CONTRACTOR and all subcontractors shall comply with the requirements of Labor Code sections 1777. 5 and 1777. 6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
E. CONTRACTOR or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Labor Code section 1777. or 1777. 7. Any contract on a public works project entered into between the CONTRACTOR and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money
DocuSign Envelope ID: 89F78355- 7C6A- 4C5A- 90C4-9451D3B02F9 that is paid or may have been paid to a debarred subcontractor by CONTRACTOR on the project shall be returned to CITY. The CONTRACTOR shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the Project.
F. CONTRACTOR agrees to bind every subcontractor to the terms of the Agreement as far as such terms are applicable to subcontractor' sportion of the work.
CONTRACTOR shall be as fully responsible to CITY for the acts and omissions of its subcontractor and of persons either directly or indirectly employed by its subcontractor, as CONTRACTOR is for acts and omissions of persons directly employed by CONTRACTOR. Nothing contained in these Agreement shall create any contractual relationship between any subcontractor and CITY.
14. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.
B. CONTRACTOR may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.
C. In the event of such termination, CONTRACTOR shall cease services as of the date of termination, all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONTRACTOR shall, at CITY' s option, become
CITY' s
property, and CONTRACTOR will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.
D. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
15. INDEMNIFICATION.
A. CONTRACTOR shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost ( including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of
performance
every nature
of work
arising
hereunder
out of
or its
or
failure
in connection
to comply with
with
any
CONTRACTOR' s
of its obligations
contained in this AGREEMENT, regardless of CITY' Spassive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of CITY. Should CITY in its sole discretion find CONTRACTOR' Slegal counsel unacceptable, then CONTRACTOR shall reimburse CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation.
CONTRACTOR shall promptly pay any final judgment rendered against CITY and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State
DocuSign Envelope ID: 89F78355- 7C6A- 4C5A- 90C4-9451D3B02F9 of California and will survive termination of this Agreement.
B. The requirements as to the types and limits of insurance coverage to be maintained by CONTRACTOR as required by Section 19, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONTRACTOR pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
16. ASSIGNABILITY. This Agreement is for CONTRACTOR' sprofessional services.
CONTRACTOR' s
attempts to assign the benefits or burdens of this Agreement without CITY' swritten approval are prohibited and will be null and void.
17. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that THE CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which it is performed. THE CONTRACTOR will be free to contract for similar service to be performed for other employees while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only.
18. AUDIT OF RECORDS.
A. THE CONTRACTOR agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement.
CONTRACTOR agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement.
CONTRACTOR further agrees to maintain such records for a period of three 3) years following final payment under this Agreement.
B. CONTRACTOR will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.
19. CORRECTIVE MEASURES. CONTRACTOR will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONTRACTOR will be given a reasonable amount of time as determined by CITY to implement said corrective measures. Failure of CONTRACTOR to implement required corrective measures shall result in immediate termination of this Agreement.
DocuSign Envelope ID: 89F78355- 7C6A- 4C5A- 90C4-9451 D3B02F9
20. INSURANCE REQUIREMENTS.
A. CONTRACTOR, at CONTRACTOR' sown cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:
1. Workers Compensation Insurance as required by law. CONTRACTOR shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non -renewal of all Workers' Compensation policies must be received by CITY at least thirty 30) days prior to such change. The insurer shall agree to waive all rights of subrogation against CITY, its officers, agents, employees, and volunteers for losses arising from work performed by CONTRACTOR for CITY.
2. General Liability Coverage. CONTRACTOR shall maintain commercial general liability insurance in an amount of not less than one million dollars 1, 000,0) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
3. Automobile Liability Coverage. CONTRACTOR shall maintain automobile liability insurance covering bodily injury and property damage for all activities of CONTRACTOR arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non -owned vehicles, in an amount of not less than one million dollars 1, 000,0) combined single limit for each occurrence.
4. Professional Liability Coverage. CONTRACTOR shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from CONTRACTOR' S operations under this Agreement, whether such operations be by CONTRACTOR or by its employees, subcontractors, or subcontractors. The amount of this insurance shall not be less than one million dollars ($ 1, 000,0) on a claims -made annual aggregate basis, or a combined single -limit -per -occurrence basis. When coverage is provided on a " claims made basis," CONTRACTOR will continue to renew the insurance for a period of three ( 3) years after this Agreement expires or is terminated.
Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONTRACTOR for all claims made by CITY arising out of any errors or omissions of CONTRACTOR, or its officers, employees or agents during the time this Agreement was in effect.
B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance
DocuSign Envelope ID: 89F78355- 7C6A- 4C5A- 90C4-9451D3B02F9 company or companies admitted and authorized to do business in the State of California, or which is approved in writing by CITY, and shall be endorsed as follows. CONTRACTOR also agrees to require all contractors, and subcontractors to do likewise.
1. "The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONTRACTOR, including materials, parts, or equipment furnished in connection with such work or operations."
2. This policy shall be considered primary insurance as respects CITY, its elected or appointed officers, officials, employees, agents, and volunteers.
Any insurance maintained by CITY, including any self -insured retention CITY may have, shall be considered excess insurance only and shall not contribute with this policy.
3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
4. The insurer waives all rights of subrogation against CITY, its elected or appointed officers, officials, employees, or agents.
5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to CITY, its elected or appointed officers, officials, employees, agents, or volunteers.
6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty ( 30) days' written notice has been received by CITY.
C. CONTRACTOR agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement.
CITY assumes no obligation or liability by such notice, but has the right ( but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
D. Any deductibles or self -insured retentions must be declared to and approved by CITY. At CITY' s
option, CONTRACTOR shall demonstrate financial
capability for payment of such deductibles or self -insured retentions.
E. CONTRACTOR shall provide certificates of insurance with original endorsements to CITY as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with CITY at all times during the term of this Agreement.
DocuSign Envelope ID: 89F78355- 7C6A- 4C5A- 90C4-9451 D3B02F9 F. Failure on the part of CONTRACTOR to procure or maintain the required insurance shall constitute a material breach of contract under which CITY may terminate this Agreement pursuant to Section 13 above.
G. The commercial general and automobile liability policies required by this Agreement shall allow CITY, as additional insured, to satisfy the self -insured retention (" SIR") and/ or deductible of the policy in lieu of the CONTRACTOR as the named insured) should CONTRACTOR fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. CONTRACTOR understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONTRACTOR as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CONTRACTOR' Sbehalf upon CONTRACTOR' Sfailure or refusal to do so to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against Contractor for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.
21. USE OF OTHER CONTRACTORS. THE CONTRACTOR must obtain CITY' s prior written approval to use any Contractors while performing any portion of this Agreement. Such approval must include approval of the proposed Contractor and the terms of compensation.
22. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONTRACTOR of the final payment made under this Agreement shall operate as and be a release of CITY from all claims and liabilities for compensation to the CONTRACTOR for anything done, furnished or relating to the CONTRACTOR' Swork or services. Acceptance of payment shall be any negotiation of CITY' Scheck or the failure to make a written extra compensation claim within ten ( 10) calendar days of the receipt of that check. However, approval or payment by CITY shall not constitute, nor be deemed, a release of the responsibility and liability of CONTRACTOR, its employees,, sub -Contractors and agents for the accuracy and competency of the information provided and/ or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by CITY for any defect or error in the work prepared by CONTRACTOR, its employees, sub -Contractors and agents.
23. CORRECTIONS. In addition to the above indemnification obligations, the CONTRACTOR shall correct, at its expense, all errors in the work which may be disclosed during the CITY' Sreview of CONTRACTOR' Sreport or plans. Should the CONTRACTOR fail to make such correction in a
reasonably timely manner,
such correction shall be made by CITY, and the cost thereof shall be charged to CONTRACTOR. In addition to all other available remedies, CITY may deduct the cost of such correction from any retention amount held by CITY or may withhold
DocuSign Envelope ID: 89F78355- 7C6A- 4C5A- 90C4-9451D3B02F9 payment otherwise owed CONTRACTOR under this Agreement up to the amount of the cost of correction.
24. NON -APPROPRIATION OF FUNDS. Payments to be made to CONTRACTOR by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONTRACTOR' Sservices beyond the current fiscal year, the Agreement shall cover payment for CONTRACTOR' Sonly to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
25. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
CITY CONTRACTOR
City of Lomita
24300 Narbonne Avenue
Lomita, CA 90717
ATTN: City Manager
BOA Architecture
1511 Cota Ave,
Long Beach, CA, 90813
ATTN: President
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U. S. mail or personally delivered as specified in this Section.
26. SOLICITATION. CONTRACTOR maintains and warrants that it has not employed nor retained any company or person, other than CONTRACTOR' s bona fide employee, to solicit or secure this Agreement. Further, CONTRACTOR warrants that it has not paid, nor has it agreed to pay any company or person, other than CONTRACTOR' s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONTRACTOR breach or violate this warranty, CITY may rescind this Agreement without liability.
27. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONTRACTOR and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of the CONTRACTOR' sor CITY' s
obligations under this Agreement.
DocuSign Envelope ID: 89F78355- 7C6A- 4C5A- 90C4-9451 D3B02F9
28. INTERPRETATION. This Agreement was drafted in and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
29. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.
30. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
31. AUTHORITY/ MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY' s
city administrator, or designee, may execute any such
amendment on behalf of CITY.
32. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission, scanned and delivered via electronic mail, or delivered using digital signature technology approved by CITY. Such facsimile or electronic signatures will be treated in all respects as having the same effect as an original signature.
33. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then the Agreement will immediately terminate without obligation of either party to the other.
34. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.
35. ATTORNEY' SFEES.. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/ or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
36. STATEMENT OF EXPERIENCE. By executing this Agreement, CONTRACTOR represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY.
CONTRACTOR represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload,
DocuSign Envelope ID: 89F78355- 7C6A- 4C5A- 90C4-9451 D3B02F9 experience in dealing with private Contractors, and experience in dealing with public agencies all suggest that CONTRACTOR is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
37. DISCLOSURE REQUIRED. (CITY and CONTRACTOR initials required at one of the following paragraphs)
By their respective initials next to this paragraph, CITY and CONTRACTOR hereby acknowledge that CONTRACTOR is a " contractor" for the purposes of the California Political Reform Act because CONTRACTOR' Sduties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700. 3(a)( 2) or otherwise serves in a staff capacity for which disclosure would otherwise be required were CONTRACTOR employed by CITY. CONTRACTOR hereby acknowledges his or her assuming - office, annual, and leaving -office financial reporting obligations under the California Political Reform Act and the CITY' S Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to the Contractor commencing services hereunder, the City' s Manager shall prepare and deliver to disclosure
CONTRACTOR
obligations
a memorandum
in accordance
detailing
with the CITY' S
the extent
Conflict
of
of
CONTRACTOR' S
Interest Code.
City Initials
Contractor Initials
OR
By their initials next to this paragraph, CITY and CONTRACTOR hereby acknowledge that CONTRACTOR is not a " contractor" for the purpose of the California Political Reform Act because CONTRACTOR' Sduties and responsibilities are not within the scope of the definition of contractor in Fair Political Practice Commission Regulation 18700. 3(a)( 2) and is otherwise not serving in staff capacity in accordance with CITY' S Conflict of Interest Code.
City Initials n.
Contractor Initials a
signatures on following page]
DocuSign Envelope ID: 89F78355- 7C6A- 4C5A- 90C4-9451 D3B02F9 IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF LOMITA CONTRACTOR
Aim, S. 044
Ryan Smoot, City Manager By: Edward Lok Ng, Architect/ LEED AP, President
ATTEST:
RRV VVI,. L' VCC'. OYC,
Kathleen Horn Gregory, City Clerk
APPROVED AS TO FORM:
95- 2632309
Taxpayer ID No.
CITY OF LOMITA
REQUEST FOR PROPOSAL ( RFP)
ENGINEERING SERVICES
FOR
Stephenson Center Maintenance Project
RFP DEADLINE
MAY 1, 2023
1:00 P.M.
KLELW
2 TABLE OF CONTENTS
SECTION I
GENERAL
INFORMATION.......................................................................................................................................3
SECTION II
PROPOSAL REQUIREMENTS................................................................................................................. 6
SECTION III
SCOPE OF SERVICES.........................................................................................................................11
SECTION IV
SELECTION OF CONSULTANTS .......................................................................................................14 Attachment A – General City Map
Attachment B – Site Sketches and rough measurements.
Attachment C – Professional Services Agreement (Sample) 3 SECTION I
GENERAL INFORMATION
A. INTRODUCTION / BACKGROUND
The City of Lomita is requesting proposals from qualified and experienced Civil Engineering firm(s) to produce plans, specifications, cost estimates, and construction support for the Stephenson Center Maintenance Project, which includes the Stephenson Center building roof and skylight replacement, and restroom refurbishment.
The City of Lomita is an urban, densely populated 1.97 square miles (total area is 1,261 acres), located at the base of the Palos Verdes Peninsula in the Los Angeles Basin, Los Angeles County. The City of Lomita is in the southwestern part of Los Angeles County, 26 miles south of downtown Los Angeles and bounded by the City of Torrance on the north and west, the Harbor Region of Los Angeles to the east, and the City of Rolling Hill Estates on the southwest; and the City of Rancho Palos Verdes and unincorporated Los Angeles County area to the southeast. The Lomita city is almost completely developed with mostly residential neighborhoods and commercial units.
The City’s Stephenson Center Building is in need of roof and skylight replacements.
The restroom facilities also require upgrades for public use.
B. PROJECT DESCRIPTION
The Stephenson Center building is more than 30 years old, including its multi-level roof and five skylights. The building has HVAC roof top units on the second level flat roof. The design contractor shall provide a roof design best suited for the three level roofs. The design should include a white cool roof on the second level similar or equal to Tremco Roofing Alpha Grade Restoration System for Gravel Surfaced Roofs to provide heat reflectivity and reduce air conditioning energy consumption.
The restroom facilities need all fixtures replaced to meet ADA standards, including toilet stalls, partitions, and doors inside the toilet area. The design shall also include removal and redesign of stainless-steel cabinets for toilet paper, soap dispensers, energy efficient hand dryers, wall and paint inside the facility to enhance the toilet interior, and wall finishing/tile. This facility is open to the public at the park and requires heavy use/industrial wash basins for a long life cycle.
Provide design notes for the contractor to preserve and protect roof top AC units and ducting during demolition and installing new roof. Provide design notes to check roof for Termite infestations ( in the crawl space under the roof) and prepare professional report from a licensed termite contractor to mitigate (fumigate) roof 4 area after installing new roof. Provide notes to allow building use during construction. Add design notes for the contractor to arrange temporary toilet facility during construction (Port a Potty).
C. DESCRIPTION OF WORK
The purpose of this RFP is to seek the services from an Engineering firm to design a new cool roof (Tremco Roofing Alpha-Grade Restoration System for Gravel Surface Roof or equal), on the top-level flat roof, resistant to termites.
For the two restroom areas, the design must include drawings for removal and replacement of the all-fixtures, two roof skylights, glass windows, new toilet stall partitions, doors and two ADA toilet stalls for both men’s and women’s restrooms. the following services will include, but not be limited to:
x Collect and review existing building roof condition, termite infiltration in the area under the roof, prepare a report from licensed contractor, detailing extent of the damage and mitigation (fumigation) solutions.
x Prepare demolition plans for removing existing roof top, disposition of termite infected roof and insulation, preserve existing roof top HVAC units and ducts, and waterproof AC unit and new Skylight openings. Install the new skylights in the same location as on the old roof.
x The design firm will collect from the City of Lomita (City) all pertinent data and information regarding the existing site improvements, record grading plan or existing topography, utilities, City design standards, input from City staff and any other information that may affect preparation of the conceptual design.
This shall include meeting with City staff to review their understanding of the project requirements and visiting the site to investigate existing conditions to detect opportunities and constraints. Additionally, the presence of existing utilities and points of connection will be identified during the site visit. The firm will meet with City staff to review the completed conceptual plan, make revisions based on input.
x Prepare preliminary and final design of termite resistant roof top tiles ( light concrete tiles) / surface to replace existing roof top material. x Provide construction notes that the facility will be open during demolition & construction.
x All new material installations will last for 30 years. The design contractor shall propose integrity testing of the roof prior to acceptance and project completion. x Replace the wall and floor coverings in the restrooms, repair stucco & repaint the exterior of the building.
x Provide project administration and construction support for the roofing contractor selected by the City of Lomita to replace and install the new roof. x Hold monthly meetings to update City of Lomita staff on design development. x Provide Engineering support during roof and toilet demolition, attend construction meetings, and complete record drawings.
x Prepare full Plans Specifications & Estimates (PS&E) of probable construction costs in preparation for bidding for review and approval by the City Engineer. 5 Additional services shall include professional support during the bidding process of the project as well as support during construction to review submittals and answer Request for Information (RFI).
The contract will be regulated according to the provisions of all Federal, State, and local laws and ordinances that are applicable. This includes compliance with prevailing wage rates and their payment in accordance with California Labor Code, Section 1775.
F. PROJECT DURATION
The estimated time to complete this design is six ( 6) months, which can be subdivided for review as follows:
x Investigation and Analysis Report on Roof
x PS&E – 60%
x PS&E–100%, including all design change recommendations from city of Lomita staff.
One (1) digital pdf, one (1) native digital file, and two (2) physical copies of the Final Design and documents shall be submitted to the City.
G. PROJECT SCHEDULE
A tentative schedule is included below. The proposals submitted shall use this schedule as a guide to further define an appropriate work schedule in accordance with the requirements of the Scope of Services in Section III. The final schedule will be negotiated based on the final scope ofwork and work plan agreed to by the Lomita City and the selected consultant.
Milestone Date
RFP Release March 30, 2023
Job Walk April 13, 2023
Last Day for Questions April 20, 2023, at 1:00 PM
Issue Addendum April 24, 2023
Proposal Deadline May 1, 2023, at 1:00 PM
Consultant Interview May 11, 2023
Expected City Council Approval June 6, 2023
Kick-off & Notice to Proceed June 20, 2023
Dates are estimates
6 SECTION II
PROPOSAL REQUIREMENTS
A. GENERAL
The proposal must be concise, well organized and should demonstrate your firm’s team qualifications and experience related to this project. The proposal shall be printed on 8½" x 11" pages and include resumes, experience, graphs, tables, etc.
It must include the following:
I. Cover Letter (one page): Provide a one-page cover letter, which includes the firm name, name, address, and telephone number of the person(s) to be used for contact who will be authorized to make presentations for the firm. The cover letter must bear the signature of the person authorized to sign on behalf of the proposer and to bind the applicant in a contract. The cover letter will include a statement offering the proposer's acceptance of all conditions listed in the Request for Proposals" document. Any exception on the Proposer's behalf must be stated in the proposal cover letter.
II. Qualification and Experience ( maximum of 10 pages): The proposed Engineering Team shall have experience working with public agencies and/or water purveyors in similar assignments. It is highly desirable that the key project team members have served public agencies in various capacities, are accustomed to working with governmental agencies, have a good understanding of public agency issues, procedures, and policies.
Qualifications and experience to be shown in the proposal shall include, but not be limited to the following:
x Project organizational chart.
x Identification of experience of principal staff members, including major subconsultants. The resumes of principal staff should not exceed one page per person.
x Identify the availability of your team and the percentage of current workload of staff that would be committed to this project, including sub-consultants. x Experience of the firm, the team and subconsultants on similar projects.
III. Scope of Work and Project Approach (maximum 10 pages): The Consultant shall include in their proposal a detailed scope of work and understanding of the process to undertake such a project and complete it in compliance with all applicable rules, regulations, standards, and requirements. Other items to include:
x Description of your firm's quality/control (Q/C) and quality/assurance (Q/A) procedures that will be used for the Project.
x Provide a project schedule for various activities by the Engineering Team involved and identify the milestones of major tasks of the Project. x Discussion of document control.
7 IV. Consultant shall submit a fee proposal for the Project in a SEPARATE SEALED ENVELOPE (or separate email attachment) marked “Fee Proposal” along with the Project title. The city will negotiate with the top-ranked consultant in compliance with all applicable federal, state, and local guidelines.
Fee proposal shall include all tasks required to perform the work with a maximum not-to-exceed fee for each task and a grand total not-to-exceed fee.
The fee proposal must contain a task and fee breakdown of all components of cost, including labor base rate, overhead and all other direct and indirect costs.
The fee proposal shall clearly show hours and cost per task. The task and fee breakdown must match the scope of services in the format, as presented within the RFP. The Consultant and all sub-consultants shall not be compensated by the City for any time spent on commuting to or from the Project site and other peripheral work not directly performed as a result of this Project. The Consultant shall provide their services for the duration of the Project for the approved scope of work and fee. The proposal must remain valid for at least 90 days from the due date of this RFP.
The city will short list the list of candidates to three consulting firms, of which it may interview prior to selection of the top candidate for the project.
V. Prevailing wages will apply if the services to be performed meet the criteria according California Department of Industrial Relations web site at:
http://www.dir.ca.gov/dlsr/statistics_research.html. City will not assume any responsibility for Contractor’s failure to pay prevailing wages in accordance with State law.
B. EXAMINATION OF PROPOSAL DOCUMENTS
By submitting a proposal, Consultant represents that it has thoroughly examined and become thoroughly familiar with the work required under this RFP and has the staffing and resources capable of performing quality work to achieve the City’s objectives.
C. ADDENDA
Any changes to the requirements shall be made by written addendum to this RFP.
Any written addenda issued pertaining to this RFP shall be incorporated into the terms and conditions of any resulting Agreement. City will not be bound to any modifications to or deviations from the requirements set forth in this RFP as the result of oral instructions. Consultants shall acknowledge receipt of addenda in their proposals.
8 D. QUESTIONS AND ADDITIONAL INFORMATION
Questions relating to this RFP shall be emailed to the Public Works Department at:
publicworks@lomitacity. com no later than Thursday, April 20, 2023, at 1:00PM.
E. PROPOSAL SUBMITTAL
Proposals are due on or before Monday, May 1, 2023, at 1:00PM.
One (1) electronic PDF copy of the proposal shall be emailed to the Public Works Department at: [email protected] with Proposal for: Stephenson Center Maintenance Project.
The Fee Proposals shall be emailed to the Public Works Department at:
[email protected] with Fee Proposal for: Stephenson Center Maintenance Project.
F. INSURANCE REQUIREMENTS
The successful Consultant shall procure and maintain, for the duration of the contract, insurance policies as listed in Section 17 - Insurance Requirements of the attached sample Professional Service Agreement (PSA), attachment C.
All insurance policies must be open to inspection by the City and copies of policies must be submitted to the City and/or upon written request.
G. SELECTION CRITERIA
Responses to this RFP will be evaluated using a point rating system, as shown in Section IV. The evaluation will be completed by a selection committee composed of staff from the Public Works Department.
H. CHANGES IN THE RFP
Should any prospective proposer be in doubt as to the true meaning of any portion of this (RFP), or should the proposer find any ambiguity, inconsistency, or omission therein, the Proposer shall make a written request for an official interpretation or correction. Such requests must be received by the Public Works Department not less than five (5) working days prior to the final date of submittal of the proposals.
Such interpretation or correction, as well as any additional RFP provisions that the City may decide to include, will be made only as an official addendum, and will be sent to each firm recorded as having received a copy of the RFP. Any addendum issued by the City shall become part of the RFP and will be incorporated into the proposal.
9 I. DISCLOSURES
Under the Freedom of Information Act (Public Act 442), the City is obligated to permit review of its files, if requested by others. All information in a submitter’s proposal is subject to disclosure under this provision. This act also provides for a complete disclosure of contracts and attachments thereto.
J. POST-SUBMITTAL PROCEDURES
After reviewing and evaluating the proposals that are received, the City will select one or more firms with whom it will negotiate a Professional Services Agreement (PSA).
A sample of the standard PSA is included in Attachment C. Those who wish to submit a proposal to the City are required to carefully review the PSA.
ThePSA will include aScopeofServices andFeeSchedule (not-to-exceed amount), both of which may be modified by mutual consent during the negotiation phase. The Insurance Requirements outlined in the PSA may not be revised or changed. Priorto its final execution by the selected firm and the City, the PSA must be submitted to, and approved by, City Council and/or the City Manager.
The City reserves the right to award the total proposal, to reject all proposals in whole or in part, and to waive any informality or technical defects if, in the City’s sole judgment, the best interests of the City will be so served.
K. COST LIABILITY
The City of Lomita assumes no responsibility or liability for costs incurred by the Consultant prior to the execution of a Professional Services Agreement. The liability of the City is limited to the terms and conditions outlined in the Agreement.
L. INVOICES
Consultant shall submit invoice(s) at the end of each month for the work performed.
Each invoice at a minimum shall include the following information:
1. Project name.
2. Period for which the invoice is submitted.
3. Invoice number.
4. Task name.
5. Balance remaining and percent completed for each task.
6. Total project budget (approved tasks only) and remaining balance.
7. Each employee’s name, hours of work, date, task, rate, and total charge,
8. Invoices must be accompanied by payroll and any other supporting documents that will be necessary to expedite the review and approval process. 10 M. GUIDELINES DURING COVID-19 PANDEMIC
Consultants/contractors shall comply with all local, state, and federal laws and regulations including, but not limited to, the Governor’s and Los Angeles County Health Officer’s orders and guidance related to COVID-19, social distancing, and best practices.
Consultants/Contractors are required to check with the latest guidelines of the Los Angeles County Public Works and the Los Angeles County Public Health for construction sites during the Coronavirus/COVID-19 pandemic.
Disclosure: Consultants shall disclose in their responses to any Request for Proposals whether they have been the subject of any legal investigation by County, State, and/or Federal agencies within the past 5 years. If so, each responding consultant shall identify the agency and contact person, the nature of the investigation and any determination over the outcome of said investigation.
Non-compliance with this section shall result in rejection of the Proposal, but a consultant’s disclosure of any such investigation (even one which resulted in a determination that was averse to the consultant) will not automatically result in rejection of the Proposal. The occurrence, nature, underlying facts and outcome of any such investigation are not by themselves determinative but are simply included among many factors that will be considered by the City in evaluating Proposals.
11 SECTION III
SCOPE OF SERVICES
DESCRIPTION
This RFP is to solicit proposals for engineering services for the Stephenson Center Maintenance Project for plans, specifications, cost estimates, and construction support services for the Stephenson Center building roof and skylight replacement, and restroom refurbishment. The following scope of work is a minimum suggested scope for the work of the project. The Consultant may provide additional tasks which they feel is pertinent to or adds value to achieving the City’s overall project objectives.
The following tasks include, but are not limited to:
Task 1 – General Project Administration and Meetings
The consultant shall assign a project manager that will serve as the point of contact and coordinate all communication with the City of Lomita staff. The Consultant must provide an experienced Engineering Team that has knowledge and understanding of Stephenson Center Maintenance Project.
x Consultant shall coordinate a kick-off meeting with Lomita staff and subconsultants to discuss the scope of the project, develop a work plan to accomplish the project goals, schedule, and identify future constraints. x In addition to the kick-off meeting, the Consultant shall plan for sufficient meetings with Lomita staff to complete the project. Consultant shall prepare agendas for all meetings and submit them to the City two (2) working days prior the meeting for review. For each meeting, the Consultant shall record minutes and distribute them within five (5) working days of the meeting. x Consultant shall submit monthly progress reports with each invoice. Progress reports shall contain work performed, project concerns and impacts, and the work anticipated for the next month.
x Invoices shall detail the team member, hours worked, task, and date of hours worked.
Task 2 – Data Research and Investigation
x The consultant shall review existing records, and research availability of other records.
x Consultant shall conduct investigations of the Stephenson Center roof, skylight and restroom conditions.
x Consultant shall research and identify all permitting requirements from pertinent agencies for the design and construction operations such as Los Angeles County Building Department, Los Angeles County Fire Department, and the State Division of Drinking Water.
12 Deliverables: The consultant shall prepare design drawings and PS&E's, submit final copies, one (1) digital pdf copy, one native format file, and two (2) hard copy for City’s review and approval
Task 3 – Plans, Specifications and Estimate (PS&E)
The selected Consultant must provide an experienced Civil Engineering Team who has successfully delivered services on similar projects.
Task 3.1 – Plans and Specifications
The Consultant shall create plans and specifications to include the following:
x Replacement of roof tiles or surfaces.
x Waterproof the new roof around the existing roof top items on this building. x Consideration of facility operation during demolition construction. x Consideration of noise impacts on neighbors.
Task 3.2 – Engineer’s Estimate
The Consultant shall prepare a preliminary engineer’s estimate of the probable construction cost for this project.
Deliverables:
The consultant shall prepare and submit PS&E for City’s review and approval at the following stages of design:
x 60% Plans
x 100% Plans
One (1) digital pdf copy, one (1) native file copy, and two (2) hard copy of the plans per percentage produce shall be submitted to the City for review. Upon receipt of final comments from the City, Consultant will prepare 100% Plan and Specifications for City’s final review and approval.
Task 4 – Bid Packages
The Consultant shall prepare a bid package including the plans, specifications, and any other documents necessary to release for bids.
Deliverables:
One (1) digital pdf copy and two (2) hard copies of the City approved design plans and specifications signed and stamped by a licensed Civil Engineer shall be submitted to the City.
13 Task 5 – Bid and Construction Support
The Consultant shall provide professional support during bidding process and construction activities. Consultant shall perform the following, but not limited to, lists of activities.
x Provide answers and information to bid questions or inquiry. x Consultant shall respond to Requests for Information (RFIs) or Requests for Clarification (RFCs) and prepare the bid addenda as required. x Attend Pre-bid meeting.
x Attend Pre-construction meeting.
x Review construction submittals
x Respond to Request for Information (RFI)
x Assist in cost estimate and analysis for Contract Change Order (CCO) x Complete As-built drawings based upon actual construction. 14 SECTION IV
SELECTION OF CONSULTANTS
All proposals will be evaluated by the City of Lomita Selection Committee (Committee).
The Committee may be composed of City of Lomita staff and other parties that may have expertise or experience in the services described herein. The Committee will review the submittals and will rank the proposals. The evaluation of the proposals shall be within the sole judgment and discretion of the Committee. All contacts during the evaluation phase shall be through the City of Lomita Project Manager only.
The selection committee will review the submitted proposals according to the below evaluation criteria and weighing factors. The committee will then establish a shortlist based on the highest ranked proposals. The shortlist will include enough qualified consultants to ensure that at least three consultants are interviewed.
After the interview, the committee will reestablish a final ranking of the highest ranked consultants. The highest ranked consultant will be selected for the project. Cost proposals for all qualified consultants will be opened and used to begin negotiations, however, with the highest ranked consultant. If an agreement on fees cannot be reached, then negotiations will proceed to the second highest qualified consultant, and so on until a final agreement is reached with a consultant.
The proposals will be evaluated based on the following:
A. PROFESSIONAL QUALIFICATIONS - 20 points
Identify individuals who will be assigned to this project by name, title, and their role on this project. Indicate which of these individuals you consider key to the successful completion of the project. Resumes or qualifications are required for proposed project personnel who will be assigned to the project. Qualifications and capabilities of any sub-consultants shall be included.
B. PAST EXPERIENCE WITH SIMILAR PROJECTS - 30 points
The written proposal must include a list of specific experience in the project design area and indicate proven ability in designing similar projects for the firm and the individuals to be assigned to the project. Experience should include design of roof structures for critical infrastructure with operational requirements during construction and within residential zones. The proposal should also indicate the ability to have projects completed within the budget and schedule. A complete list of client references must be provided for similar projects completed within the last two years. It shall include the firms/agencies name, address, telephone number, project title, and contact person.
15 C. PROPOSED WORK PLAN – 40 points
A detailed work plan is to be presented and should outline the overall project understanding, approach, and list all tasks determined to be necessary to accomplish the overall scope of the project. The work plan shall include, but is not to be limited to, the objectives/tasks listed in Section III of the RFP. The work plan shall define resources needed for each task (title and labor hours) and staff/persons completing the project element tasks. In addition, the work plan shall include a timeline schedule depicting the sequence and duration of tasks showing how the work will be organized and executed.
The work plan shall be sufficiently detailed and clear to identify the progress milestones, i.e., when project elements, measures, and deliverables are to be completed. Additional project elements suggested by the proposer that are thought to be necessary for the completion of the project are to be included in the work plan and identified as proposer-suggested elements.
Identify all of those, if any, who will be subcontracted to assist you with this project, and the extent of work for which they will be responsible. Include similar reference data for subcontractors and employees as requested above for the main proposer.
Include any other information that you believe to be pertinent but not specifically asked for elsewhere.
D. FEES - 10 points
Submit a fee schedule in a separate sealed envelope with proposal. Fee schedule shall clearly identify each task, number of hours assigned to each task, name and title of individual assigned to each task, hourly rate of each individual, and total hours and total dollar amount for the project.
E. AUTHORIZED NEGOTIATOR
Include the name and phone number of person(s) in the organization authorized to negotiate the Professional Services Agreement with the City.
ATTACHMENT - A
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ATTACHMENT - B
SITE SKETCHES AND ROUGH
MEASUREMENTS
4*0/ 4 3& 11309*." 5& 0/ 53"$ 503 4 50 7&3*': 5)&. 5 4*5& 4*0/ 4 3& 11309*." 5& 0/ 53"$ 503 4 50 7&3*': 5)&. 5 4*5& Stephenson Center
Stephenson Center/ Lomita Park Aerial
Men’ s Restroom
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ATTACHMENT - C
PROFESSIONAL SERVICES AGREEMENT
SAMPLE)
CONTRACT FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF LOMITA AND
This AGREEMENT for Project is entered into this day of , 202_, by and between the CITY OF LOMITA, a general law city and municipal corporation (“ CITY”) and CONTRACTOR”).
R E C I T A L S
A. CITY does not have the personnel able and/or available to perform the services required under this agreement.
B. Therefore, CITY desires to contract out for .
C. CONTRACTOR warrants to CITY that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.
D. CITY desires to contract with CONTRACTOR to perform the services as described in Exhibit A of this Agreement.
NOW, THEREFORE, based on the foregoing recitals, CITY and CONTRACTOR agree as follows:
1. CONSIDERATION AND COMPENSATION.
A. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, attached as Exhibit A;
B. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONTRACTOR an amount not to exceed $ for CONTRACTOR’s services, unless otherwise specified by written amendment to this Agreement.
D. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his designee.
E. CONTRACTOR shall submit to CITY, by not later than the 10th day of each month, its bill for services itemizing the fees and costs incurred during the previous month.
CITY shall pay CONTRACTOR all uncontested amounts set forth in the CONTRACTOR'S bill within 30 days after it is received.
2. SCOPE OF SERVICES.
A. CONTRACTOR will perform the services and activities set forth in the SCOPE OF SERVICES attached hereto as Exhibit A and incorporated herein by this reference.
If any part of Exhibit A is inconsistent with the terms of this Agreement, the terms of this Agreement shall control.
B. Except as herein otherwise expressly specified to be furnished by CITY, CONTRACTOR will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement.
3. PAYMENTS. For CITY to pay CONTRACTOR as specified by this Agreement, CONTRACTOR must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period.
4. TIME OF PERFORMANCE. The services of CONTRACTOR are to commence upon receipt of a notice to proceed from CITY and shall continue until all authorized work is completed to CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by CITY.
5. FAMILIARITY WITH WORK. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has (a) thoroughly investigated and considered the scope of services to be performed; ( b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
6. KEY PERSONNEL. CONTRACTOR’ s key person assigned to perform work under this Agreement is . CONTRACTOR shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of CITY.
7. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on , unless earlier termination occurs under Section 13 of this Agreement, or extended in writing in advance by both parties.
8. BEST MANAGEMENT PRACTICES AND TRAINING. The contractor shall implement and maintain activity specific Best Management Practices (BMPs) to prevent pollutant loading from stormwater and non-stormwater discharges to receiving waters as required in Municipal NPDES Permit No. CAS004004. Contracting staff whose primary job duties are related to implementation of BMPs shall be adequately trained to effectively implement, operate, and maintain such BMPs and must be versed in factors affecting BMP effectiveness. The contractor shall certify they have received all applicable training to implement the requirements in Municipal NPDES Permit No.
CAS004004 and shall provide documentation to that effect.
9. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONTRACTOR and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
10. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number.
11. PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all permits, licenses, and certificates that may be required by local, state and federal laws in connection with the performance of services under this Agreement, including a business license as specified in Title VI, Chapter 2 of the Lomita Municipal Code.
12. LAWS AND REGULATIONS; EMPLOYEE/LABOR CERTIFICATION.
CONTRACTOR shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. CONTRACTOR shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for CITY to terminate the Agreement for cause
13. PREVAILING WAGE.
A. Prevailing Wage. CONTRACTOR is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (" Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services are being performed as part of an applicable " public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, CONTRACTOR agrees to fully comply with such Prevailing Wage Laws.
Upon request, CITY shall provide CONTRACTOR with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement.
CONTRACTOR shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the services available to interested parties upon request, and shall post copies at the CONTRACTOR’S principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and CONTRACTOR shall therefore comply with such Labor Code sections to the fullest extent required by law.
CONTRACTOR shall defend, indemnify and hold the CITY, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
B. Registration/DIR Compliance. If the services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, CONTRACTOR and all subcontractors must be registered with the Department of Industrial Relations (“ DIR”). CONTRACTOR shall maintain registration for the duration of the project and require the same of any subcontractors. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be CONTRACTOR’S sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against CONTRACTOR or any subcontractors that affect CONTRACTOR’S performance of services, including any delay, shall be CONTRACTOR’S sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered CONTRACTOR caused delay and shall not be compensable by CITY.
CONTRACTOR shall defend, indemnify and hold CITY, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against CONTRACTOR or any subcontractor.
C. Labor Certification. By its signature hereunder, CONTRACTOR certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
D. Employment of Apprentices. CONTRACTOR and all subcontractors shall comply with the requirements of Labor Code sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
E. CONTRACTOR or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Labor Code section 1777.1 or 1777.7. Any contract on a public works project entered into between CONTRACTOR and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid or may have been paid to a debarred subcontractor by CONTRACTOR on the project shall be returned to CITY. CONTRACTOR shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the Project.
F. CONTRACTOR agrees to bind every subcontractor to the terms of the Agreement as far as such terms are applicable to subcontractor’s portion of the work.
CONTRACTOR shall be as fully responsible to CITY for the acts and omissions of its subcontractor and of persons either directly or indirectly employed by its subcontractor, as CONTRACTOR is for acts and omissions of persons directly employed by CONTRACTOR. Nothing contained in these Agreement shall create any contractual relationship between any subcontractor and CITY.
14. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.
B. CONTRACTOR may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.
C. In the event of such termination, CONTRACTOR shall cease services as of the date of termination, all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONTRACTOR shall, at CITY’s option, become CITY’s property, and CONTRACTOR will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.
D. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
15. INDEMNIFICATION.
A. CONTRACTOR shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONTRACTOR's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of CITY. Should CITY in its sole discretion find CONTRACTOR’S legal counsel unacceptable, then CONTRACTOR shall reimburse CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation.
CONTRACTOR shall promptly pay any final judgment rendered against CITY and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
B. The requirements as to the types and limits of insurance coverage to be maintained by CONTRACTOR as required by Section 19, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONTRACTOR pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
16. ASSIGNABILITY. This Agreement is for CONTRACTOR’ s professional services.
CONTRACTOR’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
17. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only.
18. AUDIT OF RECORDS.
A. CONTRACTOR agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement.
CONTRACTOR agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement.
CONTRACTOR further agrees to maintain such records for a period of three 3) years following final payment under this Agreement.
B. CONTRACTOR will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.
19. CORRECTIVE MEASURES. CONTRACTOR will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONTRACTOR will be given a reasonable amount of time as determined by CITY to implement said corrective measures. Failure of CONTRACTOR to implement required corrective measures shall result in immediate termination of this Agreement.
20. INSURANCE REQUIREMENTS.
A. CONTRACTOR, at CONTRACTOR’ s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:
1. Workers Compensation Insurance as required by law. CONTRACTOR shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by CITY at least thirty 30) days prior to such change. The insurer shall agree to waive all rights of subrogation against CITY, its officers, agents, employees, and volunteers for losses arising from work performed by CONTRACTOR for CITY.
2. General Liability Coverage. CONTRACTOR shall maintain commercial general liability insurance in an amount of not less than one million dollars 1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
3. Automobile Liability Coverage. CONTRACTOR shall maintain automobile liability insurance covering bodily injury and property damage for all activities of CONTRACTOR arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars 1,000,000) combined single limit for each occurrence.
4. Professional Liability Coverage. CONTRACTOR shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from CONTRACTOR’S operations under this Agreement, whether such operations be by CONTRACTOR or by its employees, subcontractors, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONTRACTOR will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated.
Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONTRACTOR for all claims made by CITY arising out of any errors or omissions of CONTRACTOR, or its officers, employees or agents during the time this Agreement was in effect.
B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by CITY, and shall be endorsed as follows. CONTRACTOR also agrees to require all contractors, and subcontractors to do likewise.
1. “ The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONTRACTOR, including materials, parts, or equipment furnished in connection with such work or operations.”
2. This policy shall be considered primary insurance as respects CITY, its elected or appointed officers, officials, employees, agents, and volunteers.
Any insurance maintained by CITY, including any self-insured retention CITY may have, shall be considered excess insurance only and shall not contribute with this policy.
3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
4. The insurer waives all rights of subrogation against CITY, its elected or appointed officers, officials, employees, or agents.
5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to CITY, its elected or appointed officers, officials, employees, agents, or volunteers.
6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days’ written notice has been received by CITY.
C. CONTRACTOR agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement.
CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
D. Any deductibles or self-insured retentions must be declared to and approved by CITY. At CITY’s option, CONTRACTOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
E. CONTRACTOR shall provide certificates of insurance with original endorsements to CITY as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with CITY at all times during the term of this Agreement.
F. Failure on the part of CONTRACTOR to procure or maintain required insurance shall constitute a material breach of contract under which CITY may terminate this Agreement pursuant to Section 13 above.
G. The commercial general and automobile liability policies required by this Agreement shall allow CITY, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the CONTRACTOR as the named insured) should CONTRACTOR fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. CONTRACTOR understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONTRACTOR as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CONTRACTOR’S behalf upon CONTRACTOR’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against Contractor for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.
21. USE OF OTHER CONTRACTORS. CONTRACTOR must obtain CITY’s prior written approval to use any Contractors while performing any portion of this Agreement. Such approval must include approval of the proposed Contractor and the terms of compensation.
22. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONTRACTOR of the final payment made under this Agreement shall operate as and be a release of CITY from all claims and liabilities for compensation to the CONTRACTOR for anything done, furnished or relating to the CONTRACTOR’S work or services. Acceptance of payment shall be any negotiation of CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by CITY shall not constitute, nor be deemed, a release of the responsibility and liability of CONTRACTOR, its employees, sub-Contractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by CITY for any defect or error in the work prepared by CONTRACTOR, its employees, sub-Contractors and agents.
23. CORRECTIONS. In addition to the above indemnification obligations, the CONTRACTOR shall correct, at its expense, all errors in the work which may be disclosed during CITY’S review of CONTRACTOR’S report or plans. Should the CONTRACTOR fail to make such correction in a reasonably timely manner, such correction shall be made by CITY, and the cost thereof shall be charged to CONTRACTOR. In addition to all other available remedies, CITY may deduct the cost of such correction from any retention amount held by CITY or may withhold payment otherwise owed CONTRACTOR under this Agreement up to the amount of the cost of correction.
24. NON-APPROPRIATION OF FUNDS. Payments to be made to CONTRACTOR by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONTRACTOR’S services beyond the current fiscal year, the Agreement shall cover payment for CONTRACTOR’S only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
25. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
CITY CONTRACTOR
City of Lomita
24300 Narbonne Avenue
Lomita, CA 90717
ATTN: City Manager
ATTN:
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.
26. SOLICITATION. CONTRACTOR maintains and warrants that it has not employed nor retained any company or person, other than CONTRACTOR’ s bona fide employee, to solicit or secure this Agreement. Further, CONTRACTOR warrants that it has not paid nor has it agreed to pay any company or person, other than CONTRACTOR’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONTRACTOR breach or violate this warranty, CITY may rescind this Agreement without liability.
27. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONTRACTOR and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONTRACTOR’s or CITY’s obligations under this Agreement.
28. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
29. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.
30. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
31. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city administrator, or designee, may execute any such amendment on behalf of CITY.
32. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission, scanned and delivered via electronic mail, or delivered using digital signature technology approved by CITY. Such facsimile or electronic signatures will be treated in all respects as having the same effect as an original signature.
33. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.
34. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.
35. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
36. STATEMENT OF EXPERIENCE. By executing this Agreement, CONTRACTOR represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY.
CONTRACTOR represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private Contractors, and experience in dealing with public agencies all suggest that CONTRACTOR is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
37. DISCLOSURE REQUIRED. (CITY and CONTRACTOR initials required at one of the following paragraphs)
By their respective initials next to this paragraph, CITY and CONTRACTOR hereby acknowledge that CONTRACTOR is a “ contractor” for the purposes of the California Political Reform Act because CONTRACTOR’S duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a)(2) or otherwise serves in a staff capacity for which disclosure would otherwise be required were CONTRACTOR employed by CITY. CONTRACTOR hereby acknowledges his or her assumingoffice, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the CITY’S Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to Contractor commencing services hereunder, the City’s Manager shall prepare and deliver to CONTRACTOR a memorandum detailing the extent of CONTRACTOR’S disclosure obligations in accordance with the CITY’S Conflict of Interest Code.
City Initials
Contractor Initials
OR
By their initials next to this paragraph, CITY and CONTRACTOR hereby acknowledge that CONTRACTOR is not a “ contractor” for the purpose of the California Political Reform Act because CONTRACTOR’S duties and responsibilities are not within the scope of the definition of contractor in Fair Political Practice Commission Regulation 18700.3(a)(2) and is otherwise not serving in staff capacity in accordance with CITY’S Conflict of Interest Code.
City Initials
Contractor Initials
signatures on following page]
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF LOMITA CONTRACTOR
Ryan Smoot, City Manager By:
ATTEST:
Kathleen Horn Gregory, City Clerk Taxpayer ID No.
APPROVED AS TO FORM:
Trevor Rusin, City Attorney
CITY COUNCIL ADMINISTRATION
BARRY WAITE RYAN SMOOT
BILL UPHOFF CITY MANAGER
JAMES GAZELEY
CINDY SEGAWA
MARK WARONEK
CITY OF LOMITA
DEPARTMENT OF PUBLIC WORKS
67( 3+( 1621 17( 5 0$,17( 1$1&( 352-(& 7
ADDENDUM No. 1
DATE: April 24, 2023
TO: ALL PROSPECTIVE PROPOSERS
SUBJECT: CLARIFICATIONS TO THE REQUEST FOR PROPOSAL
Please note the following changes and/or additions to the Request for Proposal (RFP) for the project indicated above. The bidder shall execute the certification at the end of this addendum and shall attach the executed addendum to the documents submitted with the proposal.
QUESTIONS
The following are responses to questions received from prospective bidders.
Question 1: Please release the detail close pictures of the roof top HVAC equipment and the roof surface.
Response to Question 1: Please see the detail pictures of roof top surface and HVAC equipment.
Please sign the attached acknowledgement of receipt of Addendum and include the original copy with the proposal submittal.
CITY HALL OFFICES • 24300 NARBONNE AVENUE, LOMITA • CALIFORNIA 90717 310) 325-7110 • FAX (310) 325-4024 • www.lomitacity.com CITY HALL OFFICES • 24300 NARBONNE AVENUE, LOMITA • CALIFORNIA 90717 310) 325-7110 • FAX (310) 325-4024 • www.lomita.com/cityhall
ACKNOWLEDGEMENT OF ADDENDUM
NEW ROOF DESIGN FOR APPIAN WAY PUMP STATION
Complete and sign this acknowledgement form. Enclose the original copy of the acknowledgement in your proposal. Failure to do so may result in disqualification of your firm’s proposal.
The undersigned acknowledges receipt of Addendum No. 1 dated March 10, 2023 ATTEST: _____________________________________
Principal: _____________________________________
Address: _____________________________________
By: _____________________________________
Title: _____________________________________
CITY HALL OFFICES • 24300 NARBONNE AVENUE, LOMITA • CALIFORNIA 90717 310) 325-7110 • FAX (310) 325-4024 • www.lomita.com/cityhall CITY HALL OFFICES • 24300 NARBONNE AVENUE, LOMITA • CALIFORNIA 90717 310) 325-7110 • FAX (310) 325-4024 • www.lomita.com/cityhall CITY HALL OFFICES • 24300 NARBONNE AVENUE, LOMITA • CALIFORNIA 90717 310) 325-7110 • FAX (310) 325-4024 • www.lomita.com/cityhall CITY HALL OFFICES • 24300 NARBONNE AVENUE, LOMITA • CALIFORNIA 90717 310) 325-7110 • FAX (310) 325-4024 • www.lomita.com/cityhall CITY HALL OFFICES • 24300 NARBONNE AVENUE, LOMITA • CALIFORNIA 90717 310) 325-7110 • FAX (310) 325-4024 • www.lomita.com/cityhall
RFQ FOR ENGINEERING SERVICES FOR
STEPHENSON CENTER MAINTENANCE
PROJECT
MAY 1st, 2023
CITY OF LOMITA
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LA COUNTY ISD, Saybrook Recreation Ctr. Roof Replacement In 2018 BOA Architecture was selected to provide Architectural On-Call Services on behalf of the County of Los Angele –Internal Services Department (ISD) for their Deferred Maintenance Program for their existing buildings.
To date, we have completed the design of 10 renovation/modernization projects in the cost range of $50,000 to 1,500,000 in construction cost. One of the more challenging projects was the roof replacement project at Saybrook Recreation Center. Since the 1980’s, very little maintenance or improv ement was done to this little 3000 sf community building located in East LA. Since then, creeping fig vines had engulfed most of the building and onto the roof, damaging the walls and parapet flashing. The HVAC units had been replaced recently but the roof leaks and rainwater leaked through the HVAC ducts and roof penetrations. Additionally, the building did not have any roof insulation, resulting in poor energy performance.
Design Solution: With a very limited construction budget of $300,000, and directions to preserve the existing rooftop HVAC equipment and ducts, BOA added tapered R-30 rooftop insulation, replaced the built-up roofing & roof flashing, removed and reinstalled existing HVAC equipment and existing ducts, provided positive rainwater drainage to new roof drains and overflow scuppers. We created new taller equipment platforms and duct penetration platforms to resolve leaks from the HVAC system. As “best practice” procedures, the ducts and roof mounted pipes and conduits were supported on foam rubber blocks. Construction was completed in April 2021.
BEFORE: exterior walls with invasive vines.
BEFORE: old roof, exist. HVAC equipment.
BEFORE: non-compliant condensate,
damage caused by vines
AFTER: condensate line rerouted, invasive
vines removed, new coping, new scuppers
AFTER: new rigid insulation & roof, reinstall exist. HVAC equipment onto new equipment platforms.
AFTER: removed invasive vines, new plaster finish-coat, painted walls.
1511 Cota Avenue
Long Beach, CA 90813
Telephone: 562-912-7900
www.boaarchitecture. com
Tidelands Beach Restrooms
Client: City of Long Beach, Public Works Dept. Parks, Recreation & Marine Dept. Reuben Tolentino 714-412-5672 Team: Edward Lok Ng Construction Cost: $5,000,000 Started: April 2014 Construction Completed: May 2016 Project Description: Located on the beaches off Long Beach’ s Marine Stadium, Alamitos Bay, Rainbow Harbor, Alamitos Beach, and Junipero Beach, BOA designed 8 new beach restroom facilities and extensively renovated 2 more. Their locations designation are; Mothers Beach South, Bayshore North, Bayshore South, 62nd Place, Granada Av., Junipero Av., Cherry Av., Coronado Av., 8th Place, and Queensway adjacent the Aquarium. Each location was architecturally designed to be compatible with the nearby community. Functions of the new building included
individual beach changing rooms with toilet, a bank of
common lavatories are stationed under a covered
shade immediately out the changing rooms. Nearby
outdoor beach showers are conveniently located. All
areas of the facility are fully accessible and ADA
compliant. Ease of maintenance and Crime Prevention
Through Environmental Design were important
considerations in the design and orientation of the new buildings. As a result heavy-duty stainless steel
plumbing fixtures, fiberglass doors & frames, and CMU
interior walls were chosen. Liquefaction and a high
water table were geotechnical issues that needed
special attention. Thus, over-excavation & mat
concrete slab were used to mitigate differential
settlement and soil instability. As public artwork, each beach location was enhanced with ocean themed tile
wall mosaic and mosaic tiled sidewalks. This was
directed by the City and designed by BOA.
Queensway Beach Restroom
Mother’ s Beach South Restroom
Granada Ave. Beach Restroom & Concession Renovation Cherry Ave. “ pre-fabricated” Beach Restroom BOA Architecture Relevant Experience
Street into entry courtyard Multi-purpose Rm. for dining/dancing/ card playing Courtyard entry Project: Bartlett Senior Center, Torrance, CA Client: City of Torrance, 3031 Torrance Blvd., Torrance, CA 90509 Architect Team: Edward Lok Ng; project manager/project designer Project Description: This new two-story, 13,000 square foot facility provides both recreational and social needs of senior citizens in Old Downtown Torrance. It was designed specifically for seniors with limited mobility, and exceeds ADA code requirements. Accessibility features included; an elevator, automatic opening doors, liberal use of handrails/grab bars, and an open plan to facilitate accessibility. An entry courtyard shaded by trees welcomes visitors and seniors. A full commercial kitchen serves over 300 hot meals per day. To bring the project within a tight budget, the 5000 sf multi-purpose room was constructed over 6 existing championship quality shuffleboard courts. Great effort was made to preserve the shuffleboard courts in both the design and construction phases. CPTED (Crime Prevention Through Environmental Design) features include, CCTV, access controls, and natural courtyard surveillance. The building exterior was designed to be architecturally compatible with the adjacent "Art Deco" style museum. A Senior Advisory Committee was organized to formulate security and accessibility goals, and provide user input in the design process. The courtyard allowed seniors to participate in recreational activities or “people watching” in a secured lush/shaded outdoor space.
BOA Architecture Relevant Experience
LA COUNTY ISD, Eddie Heredia, Eastside Boxing Club
Client: County of Los Angeles ISD, contact; Keith Andersen 310-720-2921 or Shahen Soghomonian 818-751-9377Construction Cost: $1,300,000 for 5000 sf renovation. Completed: 2022 Located in East LA, this renovation project totally transformed a historic, but obsolete, 1960’s mid-century fire station into a recreational community boxing gym for local youths. BOA worked with the County historian to ensure that the exterior defining architectural features of the building were not altered. The non-original apparatus garage doors at the street frontage and alley, were replaced with new sectional glass garage doors for openness and natural lighting. The new garage doors maintained the historic character of the original fire station. Even though, new HVAC was installed, the large operable glass garage doors allowed for natural open-air boxing-training workouts, which was much desired option by the boxers and trainers. The old and ugly rooftop HVAC equipment were removed, and roofing was replaced with new shingles. Exterior walls-windows were repaired, patch & painted. The interior was totally gutted to install new electrical/data, new LED lighting, new drywall, and removed some walls to create larger workout-training areas, and a weight room.
The former sloped floor apparatus garage, was demolished, re-poured with new concrete, for a boxing ring and enough space around the ring for portable chairs and bleacher for viewing. Other project scope comprised of replacement & modernizing the HVAC, plumbing & electrical systems, fire alarm, interior/exterior lighting, new renovated ADA compliant restrooms with lockers, add R-30 roof insulation, replace the roof & raingutters, repair rotted wood beams and fascia, new rubber sports flooring throughout, paint interior/exterior, removed former kitchen walls & built-ins to create larger rooms. New exterior sitework included; ADA parking stall, large trash enclosure, new entry ramp/stairs for accessibility, new gates/fence off alley, new ADA parking stall.
AFTER, Just completed, 2022
BEFORE
New Restrooms w Lockers
New Rubber Sports Flooring & LED Lighting New Trash Enclosure, Gates, Fence, Add Parking BOA Architecture Relevant Experience
The main entry located at the corner of Pacific Coast Hwy./Eubank Ave in Wilmington, is a contemporary expression of the historic Banning House Playful colors define the stage at the Multi- Purpose Rm. Commercial kitchen for meals program Spacious interior hallways overlook courtyard.
Project: Wilmington Senior/Multi-Purpose Center at Banning Park, Los Angeles Area-Wilmington, CA Client: City of Los Angeles, Recreation & Parks Dept. contact Paul Tseng ph: 213-847-9435 Construction Cost: $2,400,000 Completed: 2003 Architect Team: Edward Lok Ng, Project Description: A new “state of the art” facility dedicated to senior citizens. It will meet recreatio nal/social needs of seniors, and provide a ”home away from home.” This 12,000 sf facility is located on the grounds of National Historic Banning House. BOA worked closely with a Historic Consultant to locate & design a new building that was compatible but not mimic the Banning House. BOA also coordinated with the Councilman’ s Office, User Groups, City Cultural affairs, and Park Preservation to resolve design conflicts. This U-shape building with a courtyard focus, offered natural lighting within a secured environment, and provided a pleasant setting for seniors to meet and outdoor recreation. It was designed specifically for seniors with limited mobility and varying disabilities. This facility exceeds ADA accessibility code requirements, featuring, access lift to the stage, automatic opening doors, liberal use of handrails/grab bars in the hallways, and an open plan to facilitate visual accessibility. Crime prevention features included, access controls, selective use of windows at ground level, and natural surveillance at courtyard and front entry. BOA coordinated workshops with senior & park user groups to formulate security, programmatic, and accessibility goals and provided a forum for User input.
BOA Architecture Relevant Experience
BEFORE New Computer Room
Hawaiian Gardens Teen Center
Construction Cost: $500,000 Owner: City of Hawaiian Garden Architect Team: Edward Lok Ng, Leo Arteaga Completed: 2019 Project Description: BOA was commissioned to completely renovate and convert an existing 3000 sf. old pre-manufactured building that was used as a childcare facility to a new facility dedicated to teenagers of Hawaiian Gardens. It was designed to meet their recreational and social needs, and also provide after-school and weekend “intervention” programs. It was designed specifically for teens, to give them “their own place”. A place that is safe, with programs catering specifically to teens, and a place to receive guidance, supervision and help with their homework. The entire existing interior was gutted while the exterior shell was left in-tack. The interior improvements included; a large multi-purpose game room for computer gaming, table games, and social activities, a large computer room for homework and training, another room for homework and internet access, teen counseling is available in the staff office, arts and crafts, kitchen for cooking crafts and snacks are accommodated in the large multi-purpose room.
Large expanses of interior glass windows allow
separation and easy visual access for one staff
member to visually survey all the rooms from the
staff office. Other interior improvements include;
new LED lighting throughout, ADA restrooms,
warming kitchen. Outdoor improvements include;
new landscape- hardscape, large outdoor multipurpose gathering area with basketball court and volleyball court stripping, and shaded picnic-BBQ
area. ADA compliance improvements include;
retrofit ADA restrooms, new ramp at front and rear
entrances, accessible parking stall, and new doors.
The exterior was painted in a playful multi-color
scheme to accentuate the modules of the
premanufactured building and give the appearance
of a place that is fun and full of life. Multi-color
interior accent walls recall the exterior color scheme.
AFTER
BOA Architecture Relevant Experience
BEFORE AFTER
City of Pomona, Garfield Teen Center
Construction Cost: $250,000 Owner: City of Pomona, CA Architect Team: Edward Lok Ng, Miguel Andrade Project Description: In a Design-Build team with New Creation Builders, general contractor, BOA was commissioned to convert an existing 1500 sf. Old 1930’s house to a new facility dedicated to teenagers of Pomona. It was designed to meet their recreational and social needs, and also provide after-school “intervention” programs. It was designed specifically for teens, to give them “their own place”. A place that is safe, with programs catering specifically to teens, and a place to receive guidance, supervision and help with their homework. The entire existing house interior was gutted while the exterior shell was left in-tack. The interior facilities improvements included; a large multi-purpose game room, a quiet room for homework, another room for computer gaming and internet access, teen counseling is available in the staff office, arts and crafts, kitchen for cooking crafts and snacks are accommodated in the large multi-purpose room. Other interior improvements include; new LED lighting throughout, ADA restrooms.
Outdoor improvements include; new landscape-hardscape, outdoor gathering area, and basketball court in the parking lot. ADA compliance improvements include; retrofit restrooms, new ramp at rear entrance, accessible parking stall, reception sign-in counter, handrails at stairs, and new doors. Sustainability features include drought-tolerant plants/trees, decomposed granite walkways and catch basin areas to allow rainwater infiltration, LED lighting, and a new white color reflective roof.
BOA Architecture Relevant Experience
BEFORE
AFTER: NEW 1ST FLOOR ENTRY & 2ND FLOOR ADDITION
AERIAL OF NEW AND RENOVATED FACILITIES
Project: Youth Activity- Teen Center,
Construction Cost: $1,400,000
Owner: City of Sierra Madre, CA
Project Description: A new “state of the art”
facility dedicated to teenagers of Sierra Madre,
it will meet their recreational and social needs,
and also provide after-school “intervention”
programs. It was designed specifically for
teens, to give them “their own place, their
clubhouse” on the second floor over an
existing community center. In outreach
meetings with the teens,, the teens decided
that it should be a “tree house” just for
teenagers. This second floor addition was
nestled among oak trees, incorporated
articulated knee braces (representing tree
branches) and fiber cement siding & generous
roof eave overhangs into a contemporary
expression of craftsman motif to achieve the
tree house” appearance. The architecture was also sensitive to the surrounding residential craftsman style and the architecture of the existing building on the first floor, by matching the existing horizontal red brick and low pitched wood gable roof. This facility included a large multi-purpose game room, other rooms for homework, computer labs, teen counseling, staff office, skateboard storage, arts and crafts, kitchen for cooking crafts and snacks, and outdoor gardening and gathering areas. Playful colors and shapes dominate the interior. Large corner windows provided panoramic views of the City park grounds. The new second floor addition was built independent of the roof structure below to allow current City programs to remain operational during construction, and to save money on needless demolition and rework of the existing first floor. The first floor was also renovated for ADA compliance that included retrofit restrooms, new ramps, reception counter, and new doors.
BOA Architecture Relevant Experience
Street into entry courtyard Multi-purpose Rm. for dining/dancing/ card playing Courtyard entry Project: Bartlett Senior Center, Torrance, CA Client: City of Torrance, 3031 Torrance Blvd., Torrance, CA 90509 Architect Team: Edward Lok Ng; project manager/project designer Project Description: This new two-story, 13,000 square foot facility provides both recreational and social needs of senior citizens in Old Downtown Torrance. It was designed specifically for seniors with limited mobility, and exceeds ADA code requirements. Accessibility features included; an elevator, automatic opening doors, liberal use of handrails/grab bars, and an open plan to facilitate accessibility. An entry courtyard shaded by trees welcomes visitors and seniors. A full commercial kitchen serves over 300 hot meals per day. To bring the project within a tight budget, the 5000 sf multi-purpose room was constructed over 6 existing championship quality shuffleboard courts. Great effort was made to preserve the shuffleboard courts in both the design and construction phases. CPTED (Crime Prevention Through Environmental Design) features include, CCTV, access controls, and natural courtyard surveillance. The building exterior was designed to be architecturally compatible with the adjacent "Art Deco" style museum. A Senior Advisory Committee was organized to formulate security and accessibility goals, and provide user input in the design process. The courtyard allowed seniors to participate in recreational activities or “people watching” in a secured lush/shaded outdoor space.
BOA Architecture Relevant Experience
LA COUNTY ISD, Deferred Maintenance Program
In 2018 BOA Architecture was selected to provide Architectural On-Call Services on behalf of the County of Los Angele –Internal Services Department (ISD), contact; Keith Andersen 310-720-2921 or Shahen Soghomonian 818-751-9377, for their Deferred Maintenance Program for their existing buildings. To date, we have completed the design of 12 renovation/ modernization projects in the cost range of $50,000 to $1,500,000 in construction cost. The design of the following projects has been recently completed.
Roy Campenella Park Recreation Center, 4000 sf Renovation, Construction Cost: $800,000 Located in the City of Compton.
Currently in construction, the project scope comprised of the replacement and modernizing of the HVAC & electrical systems, new fire alarm, new exterior lighting, renovate restrooms for ADA Compliance, add R-30 roof insulation, replace the roof, raingutters, repair rotted wood beams, provide positive stormwater drainage in the courtyard, provide new flooring, and paint interior/exterior.
Saybrook Recreation Center, 3000 sf Renovation,
Construction Cost: $700,000 Located in East LA Currently in construction, the project scope comprised of the replacement and modernizing of the plumbing, replace electrical service, new fire alarm, new interior & exterior lighting, renovate restrooms new fixtures/finishes, add R-30 roof insulation, replace the roof, replace HVAC ducts, provide positive
stormwater drainage in the courtyard, provide new flooring, and paint interior/exterior, remove wood siding & invasive vines, install new plaster finish on entire building exterior.
Sorensen Recreation Building, 3000 sf
Renovation, Construction Cost: $600,000
Located in the City of Whittier. Currently in
construction, the project scope comprised of
the replacement and modernizing of the
HVAC & electrical systems, new fire alarm,
new exterior/interior lighting, renovate
restrooms for ADA Compliance, replace roof,
windows & doors, replace rotted eave fascia,
repair rotted wood trims, provide new flooring,
and paint interior/exterior.
Eddie Heredia Boxing Club, 5000 sf Renovation, Construction Cost: $1,100,000 Located in East LA. Currently beginning construction. This renovation project totally transforms a 1960’s midcentury fire station into recreational community boxing gym. The project scope comprised of the replacement and modernizing of the HVAC, plumbing & electrical systems, new fire alarm, new interior/exterior lighting, new restrooms with lockers, add R-30 roof insulation, replace the roof & raingutters, repair rotted wood beams and fascia, new ADA parking stall, new trash enclosure, new flooring, paint interior/exterior, new entry ramp/stairs, remove walls to create larger rooms, and new sectional garage doors that will allow both natural ventilation and air conditioning for boxing events and training.
The new garage doors will also maintain the historic character of the original fire station.
Roy Campanella Rec Ctr, Compton CA,
Saybrook Rec Ctr, East LA, CA,
Sorensen Rec Building, Whittier, CA, In-Construction; Replace Windows/Trims, Fascia Just completed, Eddie Heredia Boxing Club, East LA, CA, BOA Architecture
Pasadena Villa Parke Community Center Remodel
Construction Cost: $1,000,000
Location: Villa Parke, Pasadena, CA Architect Team: Edward Lok Ng, Leo Arteaga, Miguel Andrade Client: City of Pasadena Dept. of Public Works, contact: Tiffiny Chen PE (626) 744-6771 Year Built: Nov.. 2022 Project Description: BOA Architecture just completed the design phase with construction to start Dec. 2020. BOA Architecture was commissioned to modernize this old municipal community center and pool facility at the Villa Parke Community Center. The improvements to this expansive 2-story community center includes; bulletproof protective glass at the front public reception counter, new polish concrete flooring in the hallways, replace the roof leak damaged flooring and ceiling in the senior center community room, repair window leaks in multiple locations, and replaces the entire roofing ( 20,000 sf) with new PVC-TPO roofing. Most of the old pool equipment room will be replaced; pool filters, circulation pumps, pit submersible pump at backwash pit, boiler, and along with their associated plumbing pipes. On the pool deck, everything on the deck
will be replaced; including; pool coping, stairs,
deck drains, lifeguard stands, diving board,
lockers, light poles,pool depth markers, bleachers,
and remodel the pool locker room. A new feature
that pool patrons will enjoy year-round is the new
shade canopy structure that will protect the
bleachers from the sun. New electrical power and
lighting will allow for extended night-time activities
such as; night swimming and movie-night at the
pool with a big screen. The “ gem” of this
renovation project, is the addition of a new entry
lobby for the existing Boxing Gym and Weight
Room. The existing courtyard that is situated
between the Boxing Gym and Weight Room will
be demolished to make way for a new indoor
lobby will have direct access to, not only the
Boxing gym and weight rooms, but the basketball
gym and the pool deck through the Weight Room.
Front entry to Villa Parke Community Center
Jan. 2022 Construction at New Entry Lobby
Proposed Exterior of New Entry Lobby Proposed Interior of New Entry Lobby Proposed Interior of New Entry Lobby
Completed New Shade Structure and Bleachers
Proposed Pool New Deck Plan
BEFORE
Pasadena Villa Parke Pool Deck & Equipment Replacement
June 2022 Construction at Pool Deck
BOA Architecture Relevant Experience
BACKS COMMUNITY CENTER, ADA Compliance
Client: City of Placentia Contact: Luis Estevez, Director of Public Works Construction Completed: Oct. 2017 Architect Team: Edward Lok Ng, Leo Arteaga Construction Cost: $300,000 CDBG funds Project Description: BOA was responsible for ADA compliance to this 8,000 sq f.t. community center/senior center. Work included, accessible ramp, accessible parking, new walkways and sidewalk repair, stairs retrofit, new guardrails/ handrails, restroom totally renovated, door and door hardware, and new drinking fountains. BOA creatively deleted the non-accessible front entry ramp to form an ADA compliant sloping entry ramp.
The restrooms were very tight to begin with. BOA was able to make the restrooms ADA compliant without deleting any
plumbing fixtures, as all the fixtures were needed for special events.
ADA retrofit of stairs and new ramp at the right side
BEFORE, non-ADA compliant sloping ramp
AFTER, new ADA compliant entry ramp
BEFORE, non-ADA compliant restrooms
AFTER, totally new ADA compliant restrooms
BOA Architecture
City of Commerce City Hall Exterior Frontage Renovation BEFORE – Entry to Library
AFTER - Proposed new Library Entry and private courtyard BEFORE – City Council Entry
AFTER - Proposed new City Council Entry Structure and Plaza Client: City of Commerce contact: Gina Nila, Public Works Sr. Project Manager 323-722-4805 Construction complete: Dec. 2023 Construction Cost: $1,300,000 Architect Team: Edward Lok Ng, L Arteaga Project Description: BOA Architecture provided architectural & engineering design for the renovation and exterior frontage improvements to the Civic Center’s entry plazas for the City Council and the Main Library public. This is a great example of how an architectural façade improvement can and will, dramatically change and revitalize the exterior appearance, and at the same time implement ADA Compliance for the main entries. It will refresh an old 1960’s midcentury building, and transform it into a modern- contemporary civic center. At the Library Entry Plaza, BOA demolished a meandering entry ramp and stair to create a single monumental entry ramp with decorative and contemporary signage wall that doubles as a separation for the new Library meditative courtyard. At the City Council Entry Plaza, BOA demolished a sloping lawn area that was problematic for use by the adjacent Senior Center, which shares this plaza, to create a distinctively modern and dramatic entry shade structure. This bold, upward soaring roof structure helps to “invite” people into the City Council Chambers, and as a focal point for large outdoor city sponsored celebrations and presentations. On each side of the entry structure are water features that add to the ambiance of the entry approach. Contrasting color permeable pavers
arranged in bold stripes complement the dramatic entry
structure. New multi-color glass façade walls replaced existing CMU block screen walls. Other work included; new
trees/landscaping, ADA ramps/stairs, and tenant improvements to 1500 sf of the Main Library.
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FEE PROPOSAL
Lomita Park Stephenson Center Renovation Project
date: April 26, 2023 Construction Cost Est: to be determined for: City of Lomita prepared by: BOA Architecture, Edward Lok Ng
HOURS UNIT HR RATE COST TOTAL
PRE-DESIGN
kick-off meeting to verify scope of work, obtain s-built dwgs. 3 hrs 150 450 project management, confirm cost/work plan & prep field work 3 hrs 150 450 site assessment, measurements & photos 10 hrs 100 1,000 CADD - 3D modeling; as-built drawings 16 hrs 100 1,600
3,500
ARCHITECTURAL SCHEMATIC DESIGN
floor plan design options 10 hrs 150 1,500
CADD - 3D modeling 24 hrs 100 2,400
project management 6 hrs 150 900
meeting or coordination with Client 6 hrs 150 900
construction cost estimate 4 hrs 150 600
6,300
SUB-CONSULTANTS and EXPENSES
structural engineering 3,000
mechanical 0
plumbing engineering 3,200
electrical engineering 3,200
Asbestos-Lead paint hazardous materials report 5,500
Termite report 4,000
photocopies, large size prints, travel, delivery 100
19,000
ARCHITECTURAL CONSTRUCTION DOCUMENTS
CADD - 3D modeling 80 hrs 100 8,000
refine design of floor plans, interior, special details 10 hrs 150 1,500 project management 8 hrs 150 1,200
meeting or coordination with Client 6 hrs 150 900
specifications in CSI format 10 hrs 150 1,500
construction cost estimate 4 hrs 150 600
quality control 6 hrs 150 900
client/bldg dept dept submittal and corrections to comments 12 hrs 100 1,200 15,800
CONSTRUCTION SUPPORT
Bidding Assistance, pre-bid meeting 6 hrs 150 900
construction meeting(s) 8 hrs 150 1,200
Respond to RFI and technical assistance 12 hrs 150 1,800 3,900
TOTAL FEE:$ 48,500
NOTES AND RESTRICTIONS
1. Scope of Work limited to that stated in BOA's RFP response.
2. BOA will NOT provide a soils geotectnical testing and report.
3. The Client will provide accurate locations of all utilities.
4. Construction Support is limited to the amount of hours stated above.
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