RESOLUTION NO. 2024-34
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMITA,
CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE
OF THE STATE OF CALIFORNIA
WHEREAS, the keeping of numerous records is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Lomita; and
WHEREAS, Section 34090 of the Government Code of the State of California and the City of Lomita Resolution No. 2013-05 provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed, and the destruction of said records will not interfere with the services and functions of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOMITA, CALIFORNIA, DOES HEREBY FIND, ORDER AND RESOLVE AS FOLLOWS:
SECTION 1.The records of the City of Lomita as set forth in EXHIBIT "A”, which is incorporated herein by this reference, are hereby authorized to be destroyed as provided by Section 34090 of the Government Code of the State of California, and in accordance with the provisions of the Records Destruction Certificate and with the consent in writing of the City Attorney, without further action by the City Council of the City of Lomita.
SECTION 2. The provisions of Section 1 above do not authorize the destruction of:
A. Records affecting the title to real property or liens thereon.
B. Court records.
C. Records required to be kept by statute.
D. Records less than two (2) years old.
E. Minutes, ordinances, or resolutions of the City Council of the City of Lomita or any City board, committee or commission.
SECTION 3. Notwithstanding the provisions of Section 2, the duplicates of records not less than two (2) years old that are no longer required are hereby authorized to be destroyed as set forth in the attached report.
SECTION 4. The destruction of any record as provided for herein shall be by shredding or other effective method of destruction.
SECTION 5. The term "records" as used herein shall include document instruments, books, microfilm or papers.
Attachment No. 1
Resolution No. 2024-34
SECTION 6. This Resolution shall be in full force and effect immediately upon the passage and adoption thereof.
SECTION 7. The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Lomita at a regular meeting held on the 19th day of November 2024. ________________________________
Bill Uphoff, Mayor
ATTEST:
_____________________________________
Kathleen Horn Gregory, MMC, City Clerk
APPROVED AS TO FORM:
______________________________
Trevor Rusin, City Attorney
EXHIBIT "A'' - RECORDS INVENTORY
oEPARTMENT: Administrative
Services
tocATloN oF RECoRDS'Records Room, City Hall, Second Floor The records listed below are scheduled to be destroyed, as indicated on the Records Retention Schedule lndicate with an initial, check or X mark that the digital files should and will also be destroyed.
RECORDS DESCRIPTION ITEM NO REQUIREO YEARS COVERED STATUTORY DESTRUCTION OF floF BOXES REMARKS RETENTION REFER€NCE ORIGINAI. COPY DIGITAT
Example: News & Press Release ex.GRS 108 CU+2 2077 -20L8 x X t CASH RECEIPIS/DEPOSITS FIN 126 5 01 DO|A - 0612019 DEPT POLICY X 1 5 DEPT POLICY X 1
FIN 126 06/2018 - 07i2019 DEPT POLICY X
,|
EUSINESS LICENSE FIN 30'l 1+4 GC34090 X 1
ACCOUNTS PAYABLE (A-Z) FtN 10'l 07 t2014 - 0612019 GC34090 x 6 IIII
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INVENTORY TAI(EN BY: NAME AND TITLE
ERIKA REYES, SENIOR ACCOUNTANT
SIGNATUR DATE AODITIONAL COMMENTS:
lo f, ')h
t:clty cle*s ollice/policies/recods rctention destruclion/forns/city of lonito destruction outho zation CASH RECEIPTS/DEPOSITS FtN '126 07 12017 - 06t2019
CASH RECEIPTS/DEPOSIIS
o3l201a - 12t2018
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