DocuSign Envelope ID: 04837D57-3FDA-4596-8CBD-D0F45B6F5251
CONTRACT FOR PROFESSIONAL SERVICES
BETWEEN
Agree No 2022-31
THE CITY OF LOMITA AND DAVID EVANS AND ASSOCIATES, Inc.
This AGREEMENT for Engineering Design Services is entered into this 19th day of July, 2022, by and between the CITY OF LOMITA, a general law city and municipal corporation ("CITY") and David Evans and Associates, Inc. ("CONSUL TANT").
RECITALS
A. CITY does not have the personnel able and/or available to perform the services required under this agreement.
B. Therefore, CITY desires to contract out for Engineering Design Services for Street Reconstruction Project - Zone G ·
c. CONSUL TANT warrants to CITY that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.
D. CITY desires to contract with CONSULTANT to perform the services as described in Exhibit .
A of this Agreement.
NOW, THEREFORE, based on the foregoing recitals, CITY and CONSULTANT agree as follows:
1. CONSIDERATION AND COMPENSATION.
A As partial consideration, CONSUL TANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as Exhibit A.
B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.
C. As additional consideration, CITY agrees to pay CONSULTANT an amount not to exceed $221,835, for CONSUL TANT's services, unless otherwise specified by written amendment to this Agreement.
D. No additional compensation shall be paid for any other expenses incurred, unless first · approved by the City Manager or his designee.
E. CONSUL TANT shall submit to CITY, by not later than the 10th day of each month, its bill for services itemizing the fees and costs incurred during the previous
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2. month. CITY shall pay CONSUL TANT all uncontested amounts set forth in the · CONSULTANT'S bill within 30 days after it is received.
SCOPE OF SERVICES.
A. CONSUL TANT will perform the services and activities set forth in the SCOPE OF SERVICES attached hereto as Exhibit A and incorporated herein by this reference.
If any part of Exhibit A is inconsistent with the terms of this Agreement, the terms of this Agreement shall control.
B. Except as herein otherwise expressly specified to be furnished by CITY, CONSUL TANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or . proper to perform and complete the work and provide the professional services required of CONSUL TANT by this Agreement.
3. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period.
4. TIME OF PERFORMANCE. The services of CONSUL TANT are to commence upon receipt of a notice to proceed from CITY and shall continue until all authorized work is completed to CITY's reasonable satisfaction, in accordance with the schedule incorporated in "Exhibit A," unless extended in writing by CITY.
5. FAMILIARITY WITH WORK. By executing this Agreement, CONSUL TANT represents that CONSUL TANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
6. KEY PERSONNEL. CONSULTANT's key person assigned to perform work under this Agreement is Marie Marston, PE. CONSUL TANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of CITY.
7. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire upon completion of the work, unless earlier termination occurs under Section 12 of this Ag-reement or extended in writing in advance by both parties.
8. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized
DocuSign Envelope ID: 04837D57-3FDA-4596-8CBD-D0F45B6F5251 in writing, executed by CONSUL TANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
9. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
10. PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all permits, licenses, and certificates that may be required by local, state and federal laws in connection with the performance of services under this Agreement, including a business license as specified in Title VI, Chapter 2 of the Lomita Municipal Code.
11. PREVAILING WAGES.
A. Prevailing Wage. CONSUL TANT is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, CONSUL TANT agrees to fully comply with such Prevailing Wage Laws.
Upon request, CITY shall provide CONSULTANT with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement.
CONSUL TANT shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the services available . to interested parties upon request and shall post copies at the CONSULTANT'S principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777 .5, 1813, and 1815 of the Labor Code within this Agreement, and CONSULTANT shall therefore comply with such Labor Code sections to the fullest extent required by law. CONSUL TANT shall defend, indemnify and hold the CITY, its officials, officers, employees, agents, and volunteers free and harmless from any claim or · liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
B. Registration/DIR Compliance. If the services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, CONSUL TANT and all subconsultants must be registered with the Department of Industrial Relations . ("DIR"). CONSULTANT shall maintain registration for the duration of the project and require the same of any subconsultants. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be CONSULTANT'S
DocuSign Envelope ID: 04837D57-3FDA-4596-8CBD-DOF45B6F5251 sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against CONSUL TANT or any subconsultant that :
affect CONSULTANT'S performance of services, including any delay, shall be CONSULTANT'S sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered CONSULTANT caused delay and shall not be compensable by CITY. CONSTRUCTION shall defend, indemnify and hold CITY, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against CONSULTANT or any subconsultant..
C. Labor Certification. By its signature hereunder, CONSUL TANT certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services.
D. Employment of Apprentices, CONSULTANT and all subconsultants shall comply with the requirements of Labor Code sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, .
California, or from the Division of Apprenticeship Standards and its branch offices.
E. CONSUL TANT or subconsultants may not perform work on a public works project with a subconsultant who is ineligible to perform work on a public project pursuant to Labor Code section 1777.1 or 1777.7. Any contract on a public works project entered into between CONSUL TANT and a debarred subconsultant is void as a matter of law. A debarred subconsultant may not receive any public money for performing work as a subconsultant on a public works contract. Any public money that is paid or may have been paid to a debarred subconsultant by CONSULTANT on the project shall be returned to CITY. CONSULTANT shall be responsible for the payment of wages to workers of a debarred subconsultant who has been allowed to work on the Project.
F. CONSUL TANT agrees to bind every subconsultant to the terms of the Agreement as far as such terms are applicable to subconsultant's portion of the work. · CONSULTANT shall be as fully responsible to CITY for the acts and omissions of its subconsultants and of persons either directly or indirectly employed by its subconsultants, as CONSULTANT is for acts and omissions of persons directly employed by CONSULTANT. Nothing contained in these Agreement shall create any contractual relationship between any subconsultant and CITY.
12. TERMINATION.
DocuSign Envelope ID: 04837D57-3FDA-4596-8CBD-D0F45B6F5251 A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.
B. CONSUL TANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.
C. In the event of such termination, CONSUL TANT shall cease services as of the date of termination, all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY's option, become CITY's property, and CONSUL TANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.
D. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
13. INDEMNIFICATION.
A. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY'S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of CITY. Should CITY in its sole discretion find CONSULTANT'S legal counsel unacceptable, then CONSUL TANT shall reimburse CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. CONSUL TANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
i. If CONSULTANT'S obligation to defend, indemnify, and/or hold harmless arises out of CONSULTANT'S performance of ~'design professional" services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, CONSULTANT'S indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT, and, upon CONSULTANT obtaining a final adjudication by a court of competent jurisdiction, CONSULTANT'S liability for such claim, including the cost to defend, shall not exceed CONSULTANT'S proportionate percentage of fault.
DocuSign Envelope ID: 04837O57-3FDA-4596-8CBD-D0F45B6F5251 B. The requirements as to the types and limits of insurance coverage to be maintained by CONSUL TANT as required by Section 18, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSUL TANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
14. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSUL TANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void.
15. INDEPENDENT CONSULTANT. CITY and CONSULTANT agree that CONSUL TANT will act as an independent CONSUL TANT and will have control of all work and the manner in which it is performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSUL TANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSUL TANT as to the details of doing the work or to exercise a measure of control over the work means that CONSUL TANT will follow the direction of the CITY as to end results of the work only.
16. AUDIT OF RECORDS.
A. CONSUL TANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSUL TANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.
B. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.
17. CORRECTIVE MEASURES. CONSUL TANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by CITY to implement said corrective measures. Failure of CONSUL TANT to implement required corrective measures shall result in immediate termination of this Agreement.
18. INSURANCE REQUIREMENTS.
A. CONSUL TANT, at CONSULTANT's own cost and expense, shall procure and
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DocuSign Envelope ID: 04837D57-3FDA-4596-8CBD-D0F45B6F5251 maintain, for the duration of the contract, the following insurance policies:
1. Workers Compensation Insurance as required by law. CONSUL TANT shall require all subconsultants similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers' Compensation policies must be received by CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against CITY, its officers, agents, employees, and volunteers for losses arising from work performed by CONSULTANT for CITY.
2. General Liability Coverage. CONSUL TANT shall maintain commercial general liability insurance in an amount of not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
3. Automobile Liability Coverage. CONSUL TANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of CONSUL TANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
4. Professional Liability Coverage. CONSULTANT shall maintain professional liability insurance for protection against claims to the extent arising out of the negligent acts, errors, or omissions which may arise from CONSULTANT'S operations under this Agreement, whether such operations be by CONSUL TANT or by its employees, subconsultants, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement and will cover CONSUL TANT for all claims made by CITY arising out of any negligent acts, errors or omissions of CONSUL TANT, or its officers, employees or agents during the time this Agreement was in effect.
B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by CITY, and shall be endorsed as follows.
CONSULTANT also agrees to require all CONSULTANTS, and subconsultants to do likewise.
DocuSign Envelope ID: 04837D57-3FDA-4596-8CBD-D0F45B6F5251
1. "The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to the commercial general liability and automobile liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations."
2. The commercial general liability and automobile liability policy shall be considered primary insurance as respects CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by CITY, including any self-insured retention CITY may have, shall be considered excess insurance only and shall not contribute with this policy.
3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
4. The insurer waives all rights of subrogation against CITY, its elected or appointed officers, officials, employees, or agents.
5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to CITY, its elected or appointed officers, officials, employees, agents, or volunteers.
6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits to not meet the requirements of this Agreement except after thirty (30) days' written notice has been received by CITY.
C. CONSULTANT agrees to provide prompt notice to CITY of any claim or loss against CONSUL TANT arising out of the work performed under this agreement.
CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY ..
D. Any deductibles or self-insured retentions must be declared to and approved by CITY. At CITY's option, CONSUL TANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
E. CONSUL TANT shall provide certificates of insurance with original endorsements to CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with CITY at all times during the term of this Agreement.
F. Failure on the part of CONSULTANT to procure or maintain required insurance
DocuSign Envelope ID: 04837D57-3FDA-4596-8CBD-D0F45B6F5251 shall constitute a material breach of contract under which CITY may terminate this Agreement pursuant to Section 11 above.
G. The commercial general and automobile liability policies required by this Agreement shall allow CITY, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the CONSUL TANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. CONSUL TANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CONSULTANT'S behalf upon CONSULTANT'S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.
19. USE OF OTHER CONSULTANTS. CONSUL TANT must obtain CITY's prior written approval to use any CONSULTANTs while performing any portion of this Agreement.
Such approval must include approval of the proposed CONSULTANT and the terms of compensation.
20. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSUL TANT of the final payment made under this Agreement shall operate as and be a release of CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT'S work or services. Acceptance of payment shall be any negotiation of CITY'S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by CITY shall not constitute, nor be deemed, a release of the responsibility and liability of CONSULTANT, its employees, sub-CONSULTANTS and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by CITY for any defect or error in the work prepared by CONSUL TANT, its employees, sub-CONSUL TANTs and agents.
21. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during CITY'S review of CONSULTANT'S report or plans. Should the CONSULTANT fail to make such correction in a reasonably timely manner, such correction shall be made by CITY, and the cost thereof shall be charged to CONSUL TANT. In addition to all other available remedies, CITY may deduct the cost of such correction from any retention amount held by CITY or may withhold payment
DocuSign Envelope ID: 04837D57-3FDA-4596-8CBD-D0F45B6F5251 otherwise owed CONSUL TANT under this Agreement up to the amount of the cost of correction.
22. NON~APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal bu,dget and within an available,· unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT'S services beyond the current fiscal year, the Agre~ment shall cover payment for CONSULTANT'S only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
23. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
CITY CONSULTANT
City of Lomita David Evans and Associates, Inc.
24300 Narbonne Avenue 2100 S River Parkwa~1 Suite 100
Lomita1 CA 90717 Portland, OR 97201
ATTN: City Manager ATTN: RA Plummer,.
Senior Vice President
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the l).S. mail or personally delivered as specified in this Section.
24. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor ret1;1ined any company or person, other than CONSUL TANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSUL TANT breach or violate this warranty, CITY may rescind this Agreement without liability.
25. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSUL TANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSUL TANT's or CITY's obligations under this Agreement.
DocuSign Envelope ID: 04837D57-3FDA-4596-8CBD-D0F45B6F5251
26. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
27. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.
28. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
29. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY's city administrator, or designee, may execute any such amendment on behalf of CITY.
30. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission, scanned and delivered via electronic mail, or delivered using digital signature technology approved by CITY. Such facsimile or electronic signatures will be treated in all respects. as having the same effect as an original signature.
31. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then the Agreement will immediately terminate without obligation of either party to the other.
32. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.
33. ATTORNEY'S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
34. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSUL TANT represents that its financial resources, surety and insurance
DocuSign Envelope ID: 04837057-3FDA-4596-8CBD-D0F4586F5251 experience, service experience, completion ability, personnel, current workload, experience in dealing with private CONSULTANTs, and experience in dealing with public agencies all suggest· that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
35. DISCLOSURE REQUIRED. (CITY and CONSULTANT initials required at one of the following paragraphs)
OR
By their respective initials next to this paragraph, CITY and CONSUL TANT hereby acknowledge that CONSUL TANT is a "CONSUL TANT" for the purposes of the California Political Reform Act because CONSULTANT'S duties would require him or her to make one or more of the governmental decisions set forth in Fair Political · Practices Commission Regulation 18700.3(a)(2) or otherwise serves in a staff capacity for which disclosure would otherwise be required were CONSULTANT employed by CITY. CONSUL TANT hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the CITY'S Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to CONSUL TANT commencing services hereunder, the City's Manager shall prepare and deliver to CONSULT ANT a memorandum detailing the extent of CONSULTANT'S disclosure obligations in accordance with the CITY'S Conflict of Interest Code.
City Initials __ _
·CONSULTANT Initials __
By their initials next to this paragraph, CITY and CONSUL TANT hereby acknowledge that CONSULTANT is not a "CONSULTANT" for the purpose of the California Political Reform Act because CONSULTANT'S duties and responsibilities are not within the scope of the definition of CONSULTANT in Fair Political Practice Commission Regulation 18700.3(a)(2) and is otherwise not serving in staff capacity in accordance with CITY'S Conflict of Interest Code.
City Initials ,~
CONSUL TANT Initials ~p
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
DocuSign Envelope ID: 04837D57-3FDA-4596-8CBD-D0F45B6F5251
CITY OF LOMITA
an Smoot, City Manager
APPROVED AS TO FORM:
CONSULTANT
By: RA Plummer, Senior Vice President
93-0661195
Taxpayer ID No .
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ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT - ZONES C & F
City of Lomita
0 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com September 22, 2020
City of Lomita
City Clerk’s Office
24300 Narbonne Avenue
Lomita, CA 90717
RE: Proposal for Design of Street Reconstruction Project – Zones C & F Civil Works Engineers (CWE) appreciates the opportunity to submit this proposal. Our proposed team prides themselves with quality, service, expertise in design of street rehabilitation projects. Our well-qualified team has worked together previously on similar projects and has ample resources ready to deliver this project.
PROPOSAL PREPARED FOR:
City of Lomita
City Clerk’s Office
24300 Narbonne Avenue
Lomita, CA 90717
PREPARED BY:
Civil Works Engineers, Inc.
3151 Airway Avenue, Suite T-1
Costa Mesa, CA 92626
714.966.9060
www.civilworksengineers.com
Proposal for Engineering Design Services
for
Street Reconstruction Project – Zone G
March 10, 2022
Revised April 25, 2022
Exhibit A
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
1 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com Section 1: Cover Letter
March 10, 2022 (revised April 25, 2022)
City of Lomita
City Clerk’s Office
24300 Narbonne Avenue
Lomita, CA 90717
RE: Proposal for Design of Street Reconstruction Project – Zones C & F Civil Works Engineers (CWE) appreciates the opportunity to submit this proposal. Our proposed team prides themselves with quality, service, and expertise in the design of street rehabilitation projects. Our well-qualified team has worked together previously on similar projects and has ample resources ready to deliver this project.
Since 2020 until currently, our team has been working together on the Street Reconstruction Project – Zones C&F in the City of Lomita and therefore, we are knowledgeable of the City’s staff, procedures, and standards.
The civil engineering services required for this project align perfectly with our recent experience and capabilities.
We specialize in street improvement projects for public agencies and will utilize our knowledge from previous street reconstruction projects to your benefit. Our team is augmented with subconsultants for surveying and pavement analysis with whom we have previously worked. Our Project Team is:
Civil Works Engineers Project Management, Roadway Design, Utility LaBelle Marvin Geotechnical Engineering & Pavement Evaluation Andrade Riehle Surveying, Base Mapping
CWE provides senior-level engineering insight on every project ensuring the City our collected experience and knowledge is applied to this project’s construction documents. We meet the selection criteria as follows:
➢ Our Project Team is well qualified with extensive roadway rehabilitation design experience ➢ We have recent experience in performing similar design work on projects for public agencies ➢ Our Project Manager has designed pavement rehabilitation for 120 streets through 22 construction contracts ➢ Our proposed plan identifies the objectives/tasks of the RFP and uses the knowledge from previous experience ➢ CWE’s fees are very competitive within the industry
We are committed to providing the City with high quality work, personalized service, and timely delivery for the design of this reconstruction project. We look forward to the opportunity to provide our services to the City of Lomita. We acknowledge receipt of the City’s Addendum No. 1 for this RFP dated March 2, 2022. I am the authorized person to negotiation the agreement with the City. If you have any questions or require additional information, please contact me.
Sincerely,
Marie Marston
President
[email protected]
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
2 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com Section 2: Qualifications and Experience
CWE has successfully completed numerous street pavement reconstruction projects some of which are shown in the table below. As this project also involves ADA, we have included examples for those tasks also.
AGENCY AGENCY CONTACT PROJECT NAME WORK COMPLETED START DATE
END
DATE
Completed
on Budget
Street Reconstruction
City of
Laguna
Niguel
Jacki Scott
(949) 362-4377
[email protected]
30111 Crown Valley Parkway
Laguna Niguel, CA 92677
Alicia Parkway
and Marina Hills
Drive Resurfacing
Project
Pavement Rehab
Design, Sidewalk
Reconstruction, ADA
Compliance, Traffic
Signal Modifications,
Specs, Cost Estimate
2021 Ongoing N/A
City of
Tustin
Joann Wu
(714) 573-3157
[email protected]
300 Centennial Way
Tustin, CA 92780
2021-2022
Maintenance for
Roadway and
Sidewalk – Zone
3 (64 Streets)
Pavement Rehab
Design, Sidewalk
Reconstruction, ADA
Compliance, Specs,
Cost Estimate
2021 2022
(PS&E
compl
eted)
Yes
City of
Lomita
Mondher Saied
(310) 325-7110 x110
[email protected]
24300 Narbonne Avenue
Lomita, CA 90717
2020-2021 Street
Reconstruction
Project – Zones C
& F (20 Streets)
Pavement Rehab
Design, ADA
Compliance, Specs,
Cost Estimate
2020 2022
(PS&E
compl
eted)
Yes
City of San
Gabriel
(Szeka) Angela Cheng
(626) 308-2825
[email protected]
425 S. Mission Drive
San Gabriel, CA 91776
Great Street
Project (18
Streets)
Pavement Rehab
Design, ADA
Compliance, Specs,
Cost Estimate
2017 2020 Yes
City of
Newport
Beach
Patricia Kharazmi
(949) 644-3344
[email protected]
100 Civic Center Drive
Newport Beach, CA 92660
MacArthur Blvd
& University
Avenue
Pavement
Rehabilitation
Pavement Rehab
Design, Specs, Cost
Estimate, WQMP,
Caltrans Permit
2017 2019 Yes
City of
Newport
Beach
Patrick Arciniega
(949) 644-3347
[email protected]
100 Civic Center Drive
Newport Beach, CA 92660
Dover Drive
Rehabilitation &
Streetscape
Improvements
Street & Rehab Design,
Landscape, Signal,
Signing, Striping,
Caltrans Permit, Water
Quality, Estimate,
Specs
2015 2017 Yes
City of
Yorba Linda
Fredy Castillo
(714) 961-7170
[email protected]
4845 Casa Loma Avenue
Yorba Linda, CA 92886
Annual Pavement
Preservation
Program
(10 streets)
Pavement Rehab
Design, Striping, ADA
Compliance
2015 2016 Yes
City of La
Mirada
Gary Sanui
(562) 902-2373
[email protected]
13700 La Mirada Boulevard
La Mirada, CA 90638
Neighborhood
Streets
Rehabilitation
(38 streets)
Pavement Rehab
Design, Parkway
Repair, Storm Drain
Rehab, Specs, Estimate
2014 2015 Yes
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
3 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com City of
Yorba Linda
Jacki Scott, now at City of Laguna
Niguel
(949) 362-4377
[email protected]
30111 Crown Valley Parkway
Laguna Niguel, CA 92677
City Wide
Pavement
Rehabilitation
(49 streets)
(multi-year
contract)
Pavement Rehab
Design, ADA
Compliance, Specs,
Cost Estimate
2009 2015 Yes
ADA
Caltrans
District 12
Naser Saleh
(657) 328-6089
[email protected]
1750 E 4th St #100
Santa Ana, CA 92705
Huntington
Street at Pacific
Coast Highway
Civil Design, ADA
Compliance,
Pedestrian Detours
2016 2017 Yes
Caltrans
District 12
Christopher Le
(657) 328-6113
[email protected]
1750 E 4th St #100
Santa Ana, CA 92705
Imperial Highway
(SR 90) ADA Curb
Ramps and
Driveways
Upgrade
Civil Design, ADA
Compliance
2016 2017 Yes
Section 2.1: References
The following representative projects demonstrate our street reconstruction qualifications similar to that required for the Street Reconstruction Project – Zone G. References are given for the project samples.
Alicia Parkway and Marina Hills Drive Resurfacing Project Client: City of Laguna Niguel
Address: 30111 Crown Valley Parkway, Laguna Niguel, CA 92677 Contact: Jacki Scott
Email: [email protected]
Phone: (949) 362-4377
Completion: Ongoing
City desired to rehabilitate Alicia Parkway (7,100’) from Highland Avenue to Crown Valley Parkway and Marina Hills Drive (6,550’) from Niguel Road to Golden Lantern. 15 and 16 non-ADA compliant curb ramps along Alicia Parkway and Marina Hills Drive, respectively were updated to ADA standards. The project also included traffic signal modification plans to add video/radar detection system to 4 intersections. Other project services included field review, surveying, geotechnical investigations, traffic index calculations, pavement analysis, geotechnical report, utility adjustments, striping design (adding buffered bike lane), final PS&E, and bid document preparation. 2021-2022 Annual Maintenance for Roadway and Sidewalk – Zone 3 Client: City of Tustin
Address: 300 Centennial Way, Tustin, CA 92780
Contact: Joann Wu
Email: [email protected]
Phone: (714) 573-3157
Completion: Ongoing with Final PS&E Recently Submitted
Civil Works is providing pavement rehabilitation and reconstruction design services for 64 streets (9.4 miles) including sidewalk, driveway, and drainage improvements at the NW corner of the El Camino Real and Browning Avenue intersection. 4 streets are major streets, 3 streets are alleys, and 57 streets are local streets. The
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
4 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com project is divided into preliminary and design phases. The preliminary phase included field reviewing and marking all 64 streets for damage/lifted sidewalk, curb ramps, and localized damage/cracking AC areas and preparing the preliminary project cost estimate. The design phase included the preparation of PS&E. The project included surveying, pavement investigations and analysis, geotechnical report, and bid document preparation. 2020-2021 Street Reconstruction Project, Zones C and F
Client: City of Lomita
Address: 24300 Narbonne Avenue, Lomita, CA 90717
Contact: Mondher Saied
Email: [email protected]
Phone: (310) 325-7110 x110
Completion: Ongoing with Final PS&E Recently Submitted
Provided pavement rehabilitation and reconstruction design services for 20 streets (2.2 miles) within the City. The 20 streets are located primarily in Zones C and F which are residential and commercial areas of the City.
The project also included 37 curb ramp reconstructions, aesthetic upgrades at Lomita Boulevard/Narbonne Avenue intersection (this task is currently on hold), existing storm drain condition review at Lomita Boulevard/Narbonne Avenue and Moon Avenue/247th Street intersections. Other project services included, field review, surveying, geotechnical investigations, pavement analysis, geotechnical report, utility adjustments, striping, preparation of exhibits for staff presentation at City council meeting, final PS&E, bidding document preparation, and construction support. La Belle Marvin performed the pavement investigation needs and Chris Riehle of Andrade Riehle (formerly at Psomas) performed surveying needs for this project.
Great Streets 2017-2019 Pavement Rehabilitation Improvements Design Project Client: City of San Gabriel
Address: 917 E. Grand Avenue, San Gabriel CA 91778
Contact: Angela Cheng
Email: [email protected]
Phone: (626) 308-2825
Completion: 2020
In this project, the City identified two phases with 9 streets in each phase requiring complete reconstruction. Civil Works provided design services for the pavement rehabilitation and reconstruction of 18 streets (3.6 miles). The 18 streets are located primarily in residential and commercial areas of the City. Since most of 18 streets had not been rehabilitated for more than 20 years, the existing roadway asphalt exhibited signs of various asphalt distress including block, transverse, longitudinal, map, and alligator cracking.
The project included field review, surveying, geotechnical investigations, pavement analysis, geotechnical report, predesign report, ADA ramp reconstruction, sidewalk reconstruction, striping, final design including plans, specifications, and estimates, bidding document preparation, and bidding and construction support. The analysis included review of full depth reconstruction with cement stabilized or recycled asphalt concrete layers with an option for cold central plant recycling (CCPR). The City selected AC over cement stabilized pulverized base (CSPB). Phase 1 was estimated at $1.69 million and the range of bidders in July 2018 was from $1.45 to $1.92 million. Phase 2 was estimated at $2.34 million and the range of bidders in July 2019 was from $1.44 to $3.50 million.
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
5 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com MacArthur Boulevard & University Drive Pavement Rehabilitation Client: City of Newport Beach
Address: 100 Civic Center Drive, Newport Beach, CA 92660 Contact: Patricia Kharazmi
Email: [email protected]
Phone: (949) 644-3344
Completion: 2019
The City desired to improve the wearing surface of MacArthur Boulevard and University Drive and identified the project through their Pavement Management Program indications. The rehabilitation extended on MacArthur Boulevard from Ford Road / Bonita Canyon Drive to the SR-73 (4,050’) and on University Drive from Jamboree Road to the east side of the SR-73 northbound ramps (2,450’). The City also desired to reconstruct deteriorated concrete flatwork, upgrade pedestrian facilities to ADA and restripe using the new 6” stripes with a slightly changed cross section.
After preparation of the Pavement Investigation Reports, the agreed upon pavement rehabilitation strategy on MacArthur Boulevard was to use 2” asphalt rubber hot mix (ARHM) over 4” base for a 10-15 year service life for the section from Bison to SR-73 and 2” ARHM over 1.5” base from Ford Road to Bison. On University Drive, we examined an alternative approach for a test pilot program using fiber for a portion of the length. Upon coordination with the fiber manufacturer however, it was decided this was too expensive, so it was revised to a conventional structural section. Most of the section was constructed using 2” ARHM over 1.5” base providing a 20-year design life.
We prepared plans for pavement rehabilitation including 50’ cross sections and plan and profile. A Caltrans permit and traffic handling plans within Caltrans jurisdiction were prepared for the work that extended traffic handling onto their SR-73 facilities. The project also involved field review, surveying, geotechnical investigations, utility coordination, base plan development, pavement analysis, stage construction and traffic handling, traffic detour, street improvement design, signing and striping, specifications, cost estimate, and construction support. The project was successfully constructed. La Belle Marvin performed the pavement investigation needs for this project.
Dover Drive Improvements Pavement Rehabilitation and Streetscape Improvements Owner/Client: City of Newport Beach
Address: 100 Civic Center Drive
Newport Beach, CA 92660
Contact: Patrick Arciniega
Email: [email protected]
Phone: (949) 644-3347
Completion: 2017
A major Orange County Sanitation District aged trunk line sewer was replaced within Dover Drive which caused significant damage to the street surface. As a result, the City initiated a street improvement project with along Dover Drive and Westcliff Drive to improve the pavement and also to improve the aesthetics. The project involved the rehabilitation of the two existing roadways and construction of new and in some locations, widened landscaped medians. The improvements on Dover Drive extend between Coast Highway and Irvine Avenue, approximately 1.4 miles and on Westcliff Drive from Dover Drive to Irvine Avenue. A change in aesthetics was also requested by the City and therefore, our team developed alternative landscape palettes from which the City could choose the preferred new look. The project additionally included curb ramp improvements, traffic signal upgrades, traffic handling storm drain catch basin upgrades, and new irrigation and landscaping. Coordination and an
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
6 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com encroachment permit were necessary from Caltrans for the work on Dover Drive at the intersection with Pacific Coast Highway. We coordinated with the existing utility companies including AT&T, City of Newport Beach water, The Gas Company, SCE, OCSD, and Time Warner.
City Wide Pavement Rehabilitation
Owner/Client: City of Yorba Linda
Address: 30111 Crown Valley Parkway
Laguna Niguel, CA 91677
Contact: Jacki Scott (now at City of Laguna Niguel)
Email: [email protected]
Phone: (949) 362-4386
Completion: 2009, 2010, 2011, 2015
As part of our on-call contract, Civil Works prepared four sets of construction documents over four different fiscal years for the pavement rehabilitation of multiple residential streets throughout the City. In 2009 the rehabilitation included six streets, in 2010, seven streets, and in 2011, 26 streets were included within the project. In 2015, the project included a slurry seal or grind/overlay for 10 streets. Plans included patch repair of damaged and failed pavement areas, repair of damaged parkway improvements, grinding and pavement overlay. All projects were successfully constructed.
Neighborhood Streets Pavement Rehabilitation (38 Streets) Owner/Client: City of La Mirada
Address: 15515 Phoebe Avenue
La Mirada, CA 90638
Contact: Gary Sanui, Public Works Manager
Email: [email protected]
Phone: (562) 902-2373
Completion: 2015
The project involved planning pavement repair and rehabilitation, parkway repair, and storm drain rehabilitation for 38 residential streets.
The intent of the project was to identify and quantify areas of distressed asphalt concrete pavement, determine method of asphalt concrete pavement rehabilitation, identify, and quantify areas of damaged or lifted concrete sidewalk and damaged, lifted, or depressed curb and gutter. These were summarized in a written report providing recommendations to repair the distressed pavement (typically dig-outs), method of pavement rehabilitation (slurry seal, grind and overlay, pavement reconstruction), and method of curb and gutter and sidewalk repair (grinding tripping hazards, remove and replacement).
The project included video inspection of the existing CMP storm drains and subsequent recommendations.
Rehabilitation involved installing liners rather than replacement with RCP. We prepared the construction plans, specifications, bid list and construction estimate to complete the rehabilitation work.
Idaho Street, Montana Avenue & Washington Street Pavement Rehabilitation
Owner/Client: City of Buena Park
Address: 6650 Beach Boulevard
Buena Park, CA 90622
Contact: Wood Nousome (retired), for questions please
contact Nabil Henein, Public Works Director
Email: [email protected]
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
7 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com Phone: (714) 562-3678
Completion: 2014
The project involved rehabilitation of three adjoining streets surrounded by residential homes and an elementary school.
Rehabilitation involved two different methods: grind and overlay or removal and reconstruction. The scope also included repair of sidewalks, curb and gutter, and driveway approaches.
Section 2.2: Project Team
Civil Works Engineers, Inc. is a professional civil engineering consulting firm formed in 2005 and based in Costa Mesa, California. Our staff has a tremendous amount of experience preparing preliminary and final civil and traffic engineering for roadway improvements for public agencies meeting all requirements. We have a wide variety of transportation experience that encompasses civil and traffic roadway planning and design for improvement projects, ranging among rehabilitation projects, roadway widenings, roadway narrowings, intersection improvements, and interchange improvements projects. CWE has completed 153 street rehabilitation projects in our 16-year history for 12 different agencies.
LaBelle Marvin, Inc. (LMI) is a distinguished full-service pavement engineering firm situated in southern California, with over 46 years of experience in all pavement related projects serving local, state, and national clients. LMI offers the latest in pavement engineering services with their innovative techniques utilized to test, analyze and design all pavement related projects with their investigative services both in the field and in the laboratory by the utilization of their Falling Weight Deflectometer (FWD), Ground Penetrating Radar (GPR), materials laboratory and their certified technical and engineering staff.
Andrade Riehle Land Surveying, founded in 2021, is a local professional land surveying and mapping firm based in Laguna Beach, California. The owners, Tony Andrade and Chris Riehle, are both licensed professional land surveyors and bring a collective 35+ years of experience in the surveying and mapping industries. Andrade Riehle Land Surveying specializes in topographical surveys, boundary surveys, ALTA/NSPS Surveys, right-of-way engineering, aerial mapping ground control, final map preparation and construction staking using both GPS and conventional surveying equipment.
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
8 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com The experience and qualifications of personnel assigned to this project is detailed below.
RICKY CHAN, PE, TE, PTOE, Project Manager / Project Engineer RELEVANT PROJECTS:
Alicia Parkway and Marina Hills Drive Resurfacing Project, City of Laguna Niguel.
Project Manager to provide rehabilitation and reconstruction design services for Alicia Parkway (7,100’) from Highland Avenue to Crown Valley Parkway and Marina Hills Drive (6,550’) from Niguel Road to Golden Lantern. The project included adding video/radar detection system for 4 intersections, field review, surveying, geotechnical investigations, traffic index calculations, pavement analysis, geotechnical report, utility adjustments, striping design (adding buffered bike lane), final PS&E, bidding document preparation, and construction support.
2021-2022 Annual Maintenance for Roadways and Sidewalks, City of Tustin. Project Manager to provide pavement rehabilitation and reconstruction design services for 64 streets (9.4 miles) and sidewalk, driveway, and drainage improvements. The design phase included the preparation of PS&E for the project. The project included surveying, geotechnical investigations, pavement analysis and report and PS&E. 2020-2021 Street Reconstruction Project, Zones C & F, City of Lomita. Project Manager providing pavement rehabilitation and reconstruction design services for 20 streets (2.2 miles) within the City. The project also included 37 curb ramp reconstructions, field review, surveying, geotechnical investigations, pavement analysis, geotechnical report, utility adjustments, striping, and final PS&E.
Great Streets Project 2017-19, City of San Gabriel. Project Manager / Project Engineer. Pavement rehabilitation and reconstruction design services for 18 streets (3.6 miles) over two phases/construction document packages.
MacArthur Boulevard & University Drive Pavement Rehabilitation, City of Newport Beach. Project Manager / Project Engineer. This rehabilitation design project extends on MacArthur Boulevard from Ford Road / Bonita Canyon Drive to the SR-73 and on University Drive from Jamboree Road to the SR-73 northbound ramps.
Pacific Coast Highway (SR-1) Roadway Preservation Project in Two Locations, from Vista Del Sol to 7th Avenue in Laguna Beach, and from Crescent Bay Drive to Newport Coast Drive, City of Newport Beach. Project Engineer. Prepared final TMP, utility conflict maps, pavement delineation plans, sign plans, stage construction and traffic handling plans, SWDR, specifications, quantities, and estimates.
AVAILABILITY: 65%
TENURE AT CWE: 5 yrs
REGISTRATIONS:
Professional Engineer
(California), #71389
Traffic Engineer, #2673
Professional Traffic
Operations Engineer,
#3685
EDUCATION:
B.S. in Civil Engineering
University of California,
Irvine, 2000
KEY STRENGTHS:
• 22 years of experience in roadway, traffic, and municipal engineering projects • Well-rounded experience in many aspects of street design projects including roadway geometrics, traffic signals, signing and striping, construction staging and traffic handling, and utility impacts
• Adept at agency coordination among cities, other local agencies, and other project stakeholders
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
9 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com MARIE MARSTON, PE, Principal-In-Charge, QA/QC Manager
RELEVANT PROJECTS:
Alicia Parkway and Marina Hills Drive Resurfacing Project, City of Laguna Niguel.
Principal in Charge/QC Manager. Pavement rehabilitation and reconstruction design services for Alicia Parkway (7,100’) from Highland Avenue to Crown Valley Parkway and Marina Hills Drive (6,550’) from Niguel Road to Golden Lantern. 2021-2022 Annual Maintenance for Roadways and Sidewalks, City of Tustin.
Principal in Charge/QC Manager. Pavement rehabilitation and reconstruction design services for 64 streets (9.4 miles) and sidewalk, driveway, and drainage improvements.
2020-2021 Street Reconstruction Project, Zones C & F, City of Lomita. Principal in Charge/QC Manager. Pavement rehabilitation and reconstruction design services for 20 streets (2.2 miles) within the City including 37 curb ramp reconstructions.
Great Streets Project 2017-19, City of San Gabriel. Principal in Charge/QC Manager.
Pavement rehabilitation and reconstruction design services for 18 streets (3.6 miles) over two phases/construction document packages.
MacArthur Boulevard & University Drive Pavement Rehabilitation, City of Newport Beach. Principal in Charge / QC Manager. This rehabilitation design project extends on MacArthur Boulevard from Ford Road / Bonita Canyon Drive to the SR-73 and on University Drive from Jamboree Road to the SR-73 northbound ramps.
Neighborhood Street Rehabilitation, City of La Mirada. Principal in Charge /QC Manager. Prepared final construction plans, specifications, bid list and construction estimate for rehabilitation work for 38 residential streets including parkway repair and storm drain rehabilitation.
Dover Drive Improvements, City of Newport Beach. Principal in Charge/QC Manager.
Rehabilitation design and new landscaped center medians and widening of existing landscaped center medians, curb ramp improvements, traffic signal upgrades, catch basin upgrades, and new irrigation and landscaping.
Kass Drive/Thomas Street/Page Street Pavement Rehabilitation, City of Buena Park.
Principal in Charge/QC Manager. Prepared the rehabilitation design for three severely deteriorated industrial area streets.
AVAILABILITY: 20%
TENURE AT CWE: 17 yrs
REGISTRATIONS:
Professional Engineer
(California), #38798
SWPPP Developer &
Practitioner, #23572
COMMUNITY SERVICE
AFFILIATIONS:
Harbor Commission – City
of Newport Beach Council
Appointed Commissions,
2019 – present
Parks, Beaches &
Recreation Commission –
City of Newport Beach,
2006-2017
General Plan Advisory
Committee – City of
Newport Beach Council
Appointed Member, 2003-
2006
EDUCATION:
B.S. in Civil Engineering
Oregon State University,
1980
M.B.A., University of
California, Irvine, 1988
KEY STRENGTHS:
• 40+ year career of street and site planning, design, and construction • Variety of experience ranging from small to large street projects • Experience working with both the public and private sector including cities, counties, state agencies, federal agencies, school districts, universities, and developers
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
10 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com FRANÇOIS ZUGMEYER, PE, Senior Civil Engineer
RELEVANT PROJECTS:
2020-2021 Street Reconstruction Project, Zones C & F, City of Lomita. Senior Civil Engineer. Provided pavement rehabilitation and reconstruction design services for 20 streets (2.2 miles) within the City including 37 curb ramp reconstructions.
MacArthur Boulevard & University Drive Pavement Rehabilitation, City of Newport Beach. Senior Manager / Project Engineer. This pavement rehabilitation project is to extend on MacArthur Boulevard from Ford Road / Bonita Canyon Drive to the SR-73 (4,050’) and on University Drive from Jamboree Road to the east side of the SR-73 northbound ramps (2,450’) CWE prepared plans for pavement rehabilitation including 50’ cross sections and plan and profile.
Bastanchury Road and Rose Drive Storm Drain Improvements, City of Yorba Linda.
Project Engineer. Prepared a preliminary drainage report and conducting a hydrology study for all concepts and participated in the preparation of PS&E documents.
Rosecrans/Marquardt Grade Separation, City of Santa Fe Springs. Project Engineer. Responsible for preparation of hydrology study, drainage report and storms drain plans for the project. Storm water quality requirements included design of BMPs and preparation of a Standard Urban Storm Water Mitigation Plan (SUSMP) in accordance with County of Los Angeles requirements.
Residential Street Pavement and Parkway Rehabilitation, City of Costa Mesa. Senior Civil Engineer. Responsible for the preparation of final design plans for pavement rehabilitation of existing residential streets and repair of damaged curb and gutter, sidewalk, cross gutters, driveways, and curb ramps. Prepared detailed report of final parkway repairs and atlas maps for pavement rehabilitation to be included in the project specifications.
Pacific Coast Highway (SR-1) and Huntington Street Intersection Improvements, City of Huntington Beach.
Senior Engineer. Design services included the preparation of street improvement plans, detail plans, signing and striping plans, pedestrian detour plans, construction cost estimate, specifications, and coordination with Caltrans.
Kass Drive/Thomas Street/Page Street Pavement Rehabilitation, City of Buena Park. Project Engineer. These industrial area streets were highly deteriorated. Pavement rehabilitation involved three different methods – overlay, removal and reconstruction and reconstruction by cement treatment of existing base materials.
Included curb ramp construction and parkway repair. Prepared pavement rehabilitation plans, striping plans, traffic handling plans, specifications and estimate.
KEY STRENGTHS:
• 45+ year career of street and site planning, design, and construction • Heavily experienced in planning and design of street improvements • Experience includes right of way engineering, utilities, construction staging and traffic handling, detours, signing, and pavement delineation • Significant experience in projects requiring ADA compliance • Experience includes construction staging and utility coordination and involvements
AVAILABILITY: 50%
TENURE AT CWE: 17 yrs
REGISTRATIONS:
Professional Engineer
(California), #31046
EDUCATION:
Civil Engineering
E.N.S.A.I., Strasbourg,
France, 1972
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
11 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com STEVE MARVIN, PE, Pavement Engineer
RELEVANT PROJECTS:
2020-2021 Street Reconstruction Project, Zones C & F, City of Lomita. Pavement Engineer. LMI performed a thorough structural investigation of the roadway to determine specific needs and explore rehabilitation alternatives.
Cameo Highland Residential, Newport Beach. Pavement Engineer. LMI performed a thorough structural investigation of the roadway to determine specific needs and explore rehabilitation alternatives.
Camino Capistrano & Avenida Aeropuerto, San Juan Capistrano. Pavement Engineer.
LMI performed a thorough structural investigation of the roadway to determine specific needs and explore rehabilitation alternatives.
CHRISTOPHER RIEHLE, PLS, Survey Manager
RELEVANT PROJECTS:
2020-2021 Street Reconstruction Project, Zones C & F, City of Lomita. Survey Manager. Photogrammetric Mapping, Centerline and ROW basemapping and topographic surveying in support of this 20 street (2.2 miles) project.
City of Los Angeles, Complete Streets Program (TOS 38), Los Angeles. Office Surveyor.
Mapping included location of all surface visible improvements, including utilities, driveways, curbs, flowlines, and ramps over 22 miles of roadway.
Orange County Fair and Event Center, Costa Mesa. Project Surveyor. Aerial Mapping collected all visible features for roadway, utilities, and cultural items in support of the conventional ground survey. DTM break lines and mass points supplemented select planimetric features for triangulation of a surface model and ultimately the creation of the 1’ contours for the entire site.
AVAILABILITY: 50%
TENURE AT Andrade
Riehle:
1 yr (19 yrs at other
firms)
REGISTRATIONS:
Professional Land
Surveyor (California),
#9453
EDUCATION:
B.S. in Geography, GIS
Minor, California
Polytechnic University,
Pomona, 2002
Steven R. Marvin, P.E., has more than forty-six years of experience in the area of pavement engineering. Mr. Marvin oversees final quality control for all data and inspections performed by LMI operations of the asphalt concrete laboratory, field sampling, pavement evaluations, and testing of roadway, aggregate and subgrade materials, soil stabilization design and evaluation, pavement design, rehabilitation design for existing pavement systems, and complete investigations of material and/or design caused pavement failures.
AVAILABILITY: 20%
TENURE AT LABELLE
MARVIN: 37 yrs
REGISTRATIONS:
Professional Civil
Engineer, (California),
#30659
EDUCATION:
BSCE, California State
University, Long Beach
Chris Riehle has 19 years of experience in a wide array of survey and mapping disciplines, including ALTA/NSPS Land Title Surveys, boundary analysis, topographic mapping, preparation and review of parcel maps, final maps and Records of Survey, lot line adjustments, legal description preparation, analysis and mapping of rights-of-way and easements, and extensive GPS post-processing and geodetic control network establishment throughout California.
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
12 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com Section 2.3: Previous Experience working with Subconsultants Civil Works Engineers has worked with our subconsultants recently on the following projects:
La Belle Marvin –
City of Lomita - 2020-2021 Street Reconstruction Project, Zones C & F City of Tustin - 2021-2022 Annual Maintenance for Roadways and Sidewalks City of Newport Beach – MacArthur Boulevard & University Drive Pavement Rehabilitation Andrade Riehle Land Surveying (Chris Riehle worked with us while at a previous employer and recently started his own surveying firm) –
City of Lomita - 2020-2021 Street Reconstruction Project, Zones C & F Section 3: Scope of Work and Project Approach
Section 3.1: Project Understanding
AC Reconstruction and AC Overlay
As described in the Request for Proposals, the City of Lomita desires to rehabilitate the pavement of twenty (20) street segments within the City. Listed below on Table 1-Project Limits, is a summary of the proposed project street limits with a total of 12,396 linear feet (2.35 miles) of reconstruction.
Table 1 – Project Limits
No. STREET EXTENT
STREET
WIDTH
(ft)
SEGMENT
LENGTH
(ft)
AC
OVERLAY
AC RECONSTRUCT
# TOTAL
CORES
1 Walnut St Northern City Border to 241st St 40 507 X 2 2 240th St Eshelman Ave to Walnut St 30,36 841 X 2
3 241st St Western Street End to Walnut St 30 749 X 2
4 Callison St Stanhurst Ave to Walnut St 30 483 X 2
5 Stanhurst St 241st St to Callison St 30 500 X 2
6 Falena Ave Northern City Border to 247th St 34 459 X 2 7 247th Pl Western Street End to Eastern City
Border 30 760 X
2 8 Walnut St Lomita Blvd to 253rd St 36 1,445 X 2
9 Ebony Ln Lomita Blvd to 252nd St 56 787 X 2
10 252nd St Western Street End to Ebony Ln 30 190 X 1
11 Alcor St Western Street End to Walnut St 36 259 X 1
12 253rd Pl Eshelman Ave to Walnut St 26 735 2
13 Walnut St 241st St to Turrell St 40 1,332 X 2
14 Turrell St Western Street End to Walnut St 26 501 X 2 15 Nordman St Western Street End to Walnut St 30 503 X 1
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
13 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com 16 246th St Falena Ave to Eastern City Border 34 650 X 2 17 247th St Abita Ave to Walnut St 30 264 X 1
18 Abita Ave 247th St to Southern Street End 30 204 X 1 19 248th St Western Street End to Eastern City
border 29 487 X
2 20 Abony Ln 252nd St to Walnut St 56 740 X 2
TOTAL 12,396 35
AC reconstruction will extend from curb-to-curb with alternative treatment such as conventional hot mix asphalt (HMA), asphalt rubberized hot mix (ARHM), cold in place recycling, base reconstruction, etc. Pavement repair strategies and methods will be evaluated to recommend an appropriate and cost-effective alternative for each street segment. It is not anticipated that street profiles would need to be modified.
The street improvements will also address the following as applicable for each street:
• Adjustments of manholes and utility valve covers
• Replacement of traffic signal loop detectors
• Replacement of striping, pavement markings and pavement markers The pavement investigation and report will be prepared to address each street segment and determine appropriate potential reconstruction alternatives. From this information, we will prepare a memo summarizing the alternatives and associated costs for the City to evaluate the repair options. Following the City’s review and approval of the preferred reconstruction approach, we will prepare design PS&E.
ADA Curb Ramps
Existing curb ramps not meeting current ADA requirements will be reconstructed as part of the street reconstruction. We have identified thirty-six (36) existing curb ramps in Zone G that will need reconstruction.
Table 2 below shows the locations of the non-ADA curb ramps.
Table 2 – Summary of Curb Ramp Work
No. LOCATIONS OF NON-ADA CURB
RAMPS
NUMBER OF NON-ADA
CURB RAMPS NEED
RECONSTRUCTION
1 Eshelman Ave & 242nd St 2
2 Eshelman Ave & Turrell St 2
3 Eshelman Ave & Lomita Blvd 4
4 Walnut St & April Ct 2
5 Walnut St & Callison St 2
6 Lomita Blvd & Walnut St 2
7 Lomita Blvd & Ebony Ln 3
8 Walnut St & Leola St 2
9 Walnut St & Eleanor Pl 2
10 Ebony Ln & 251st St 2
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
14 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com 11 Ebony Ln & 252nd St 2
12 Walnut St & Alcor St 2
13 Walnut St & 252nd St 2
14 Walnut St & 253rd St 2
15 Ebony Ln & 253rd St 2
16 Eshelman Ave & 252nd St 2
17 Eshelman Ave & 253rd St 1
TOTAL 36
Section 3.2: Scope of Work
Based on the RFP and field review of the project site, the following scope of services is presented for the PS&E.
Task 1 Meetings and Coordination
Task 2 Pavement Investigation and Analysis
Task 3 Plans, Specifications and Estimate (PS&E)
Task 4 Bid Package
Task 5 Bid and Construction Support
Task 1 – Meetings and Coordination
We anticipate five project meetings will be held during the project development as follows: kickoff meeting for overall coordination, establishment of project direction, scope, budget details, and schedule; second meeting (progress meeting) at 30% level of completion; third meeting (progress meeting) at 60% level of completion; fourth meeting (progress meeting) at 90% level of completion; and fifth meeting (progress meeting) at the 100% level of completion. The purpose of the progress meetings is to maintain communication with the City, discuss progress and ensure delivery on schedule, discuss specific issues, exchange information, and receive guidance and direction. Agendas and meeting minutes will be prepared.
This task also includes the project management and coordination efforts required among the project team throughout the project development.
Task 2 – Pavement Investigation and Analysis
Field sampling by pavement coring method shall be performed on each roadway segment. Each location will be located within the right wheel track, extending 4’ below the finish surface. All locations shall be backfilled and patched, per City of Lomita requirements.
• 35 total pavement core locations will be sampled including existing asphalt concrete and PCC layers, and the sampling of the underlying soils. Sample specimens shall be measured, labeled, and transported back to LMI’s Caltrans certified and AASHTO accredited laboratory for further analysis. See Table 1 in Section 3.1 “Project Understanding” for the number of pavement coring to be performed for each street. o All sampling operations shall comply with the City’s no fee encroachment permit requirements.
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
15 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com o Professional traffic control shall be provided per MUTCD standards. o Underground Service Alert will be notified and a meeting held, if requested, with concerned utilities to relocate test sites, as necessary.
o A core log and core location plan shall be included in the final report • Existing cross slopes, taken by digital smart level, shall be obtained at select locations in the field during the coring operations. Existing cross slopes shall be utilized to verify compliance with City standards.
Ground Penetrating Radar shall provide additional asphalt concrete thickness information on a continuous basis, providing up to 3 tests per linear foot, without the need to increase the proposed pavement coring efforts. This is a substantial cost saving to the City while providing greater information to our engineers. The measured asphalt concrete pavement thickness shall be mapped by depth and location and provided onto aerial imagery.
Subgrade soil samples taken in the field will be identified, labeled, and measured during the sampling process.
Data developed during the laboratory testing will be utilized to project probable field support conditions during construction and highlight where appropriate special care may be required during roadway preparation.
Evaluation of the present pavement thicknesses utilizing component analysis with R-value data will be combined with future traffic estimates (Traffic Index provided by City) for design and development of suitable, alterative replacement sections. Laboratory tests included within this investigation are as follows:
o Moisture Content Tests (CA 226): Subgrade soil samples taken in the field will be visually classified and the in-situ moisture content will be determined per sample location. o R-Value Tests (CA 301): Representative sample(s) will be selected and tested for R-Value (soil strength) determinations on the subgrade.
LaBelle Marvin shall perform a site evaluation of site conditions. Conditions shall be recorded for the purposes of compiling the recommendation plans and report. Compare field conditions with thickness data obtained during core sampling and GPR scanning. We will compare field conditions with component analysis based on laboratory subgrade strength testing for the purpose of providing needed structural improvements.
Engineered recommendations for alternate methods of pavement rehabilitation, and/or reconstruction, (where conditions dictate) inclusive of a pulverization alternative, where feasible, will be developed based of the materials investigation. Pavement will be designed in accordance with the City’s design standards and California Design Manual for Flexible Pavement and Roadway Rehabilitation. Designs shall be based on City provided traffic index and design life criteria. Final rehabilitation concept plans of each strategy will be created in AutoCAD and produced onto color media 11” x 17”, suitable for conveying alternative methods of improvement.
A final report shall be provided inclusive of all data developed during the investigation with the most costeffective design rehabilitation alternatives, structural replacement sections for areas of reconstruction, material specifications, field, and laboratory test data.
Task 3 – Plans, Specifications and Estimate (PS&E)
Task 3.1 AC Reconstruction and AC Overlay
This task includes the preparation of construction plans. We have assumed we will prepare one set of plans for all 20 street segments. Aerial topographic survey mapping will be performed for all 20 street segments. The
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
16 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com aerial survey mapping will be taken from right of way to right of way, and include right of way line, centerline, curb, and gutter, back of walk, surface utilities.
The plans related to pavement reconstruction will be prepared on 24” by 36” sheets using AutoCad Civil 3D 2022. The plan set is expected to include the following sheets. • Title sheet (1 sheet)
• Typical Sections (2 sheet)
• Layout Plans at 1” = 40’ (5 sheets) – including centerline and public right of way line • Curb Ramp Detail Sheets at 1”=10’ (4 sheets)
• Signing and Striping plans at 1” = 40’ (5 sheets) – includes signing, striping, pavement marking, pavement markers, painted curb length, and loop detectors Curb and gutter profiles are not typically prepared for a pavement rehabilitation project. Although full reconstruction may be needed for these streets, it is not anticipated that curb and gutter would need to be replaced and therefore, no roadway profiles are included in this proposal.
The roadway plans will include removals, pavement rehabilitation improvements and utility adjustments. Curb ramps to be modified will be shown. No improvements are expected to the concrete portions of the roadways, i.e., curb and gutter, sidewalk, bridges, bus stops, bus turnouts, etc. The design will be ADA compliant.
Striping sheets will be prepared to replace the striping following the pavement rehabilitation. Changes from the existing striping are not anticipated, however, the striping must be restored. Additionally, loop detector replacements will be shown on the striping sheets. Existing signing will be inventoried during our field review for ease in re-creation on the plans. Modifications to signs are not anticipated.
We will prepare technical specifications in Word in conformance to the latest editions of the Standard Specifications for Public Works Construction (Greenbook), City Standard plans, Standard Plans for Public Works Construction, State of California Department of Transportation (Caltrans) Standard Plans and Specifications, California Manual on Uniform Traffic Control Devices (CA MUTCD), incorporating City general conditions.
Task 3.2 ADA Curb Ramps
Thirty-six (36) non-ADA curb ramps, based on our Google map observation, to be reconstructed will be shown on the layout and curb ramp detail sheets with the type of ramp per APWA standard drawings. The layout plan will also include a tabulated list detailing the types of curb, locations, and materials.
Aerial survey will be performed on existing curb ramps and curb returns at each of the 36 curb ramp locations to assess their ADA compliance. The survey will include existing curb ramp, surface utilities, other topographic features, etc. that will provide constraints to the curb ramp design.
We will perform a field review of each street segment and curb ramp locations and take photographs. The photographs will document the before condition. We will also identify and note specific site constraints and existing conditions as observed. We will summarize any findings of difference between our visual review and the as-builts. As-builts are expected to be provided by the City.
Task 3.3 Engineer’s Estimate
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
17 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com The engineer’s quantity and cost estimate will be prepared in Excel spreadsheet at 60%, 90%, and 100% level of completion. The cost estimate informs the City of the upcoming financial obligation and provides the engineer’s estimate. The estimate will show quantities and unit prices for each work item along with appropriate mobilization and contingency costs including utility adjustments, tie out and resetting of survey monuments, record and filing of corner records for the monuments. We will research the latest unit prices available and consult with the City on specific prices and use our own information from other recent bids as well as City of Lomita and other city’s cost data as available to ensure the unit prices are current.
We anticipate submittals of the plans at the 60%, 90%, and 100% level of completion. Review comments from the previous submittal will be addressed and responses will be provided with the latest submittal.
Task 3.4 Utility Research, Confirmation Letters, and Coordination Utility coordination can often be critical design function to ensure a smooth construction. If utility facilities are not identified, coordination is not made, and issues arise during construction it could cause a slow-down or stoppage leading to change orders. This task involves more than the collection and mapping of facilities, it involves continuing our contact with the owners after their facilities are mapped and our design has been determined such that conflicts can be identified and coordination ensued to develop an appropriate action plan.
We would begin by making contact with all utility companies with facilities within the project limits to inform them of this project and obtain their as-built plans to verify locations, types, and sizes of facilities and include on our base map. While vertical information is many times unavailable, we would need to coordinate with the owners to understand their depths and whether the new structural sections would impact the facilities. Once the information is added to our base maps, we would forward them to the utility companies for verification.
Following confirmation of mapping, this task includes continued coordination and related follow-up with the affected underground and overhead utility companies regarding the specific impact locations. We would preliminarily determine any conflicts the improvements would have with the utilities and summarize the information on the plans. A log of all coordination and correspondence would be maintained throughout the project development. We anticipate the utility conflicts would be minimal, consisting primarily of adjustment to grade of surface manholes and valve covers. We would, however, review the limits of the new structural section with the depth information to confirm there are no vertical conflicts.
Costs associated with utility surface features adjustments to grade would be included in our estimate. We do not anticipate a need for determination of prior rights since relocations and modifications to existing utility facilities are unlikely. Potholing is not anticipated to be necessary. No separate utility plans are anticipated.
Design of the relocation or modification of facilities is not included.
Task 4 – Bid Package
We will prepare a bid package which includes the plans and technical specifications.
Using the cost estimate as a basis, we will determine which items in the cost estimate will be included as contract items in the bid list. We have found an essential part of the PS&E is preparing a bid list which references the specific Contractor’s payment clause. By doing this, we ensure that all bid items have a clear manner of payment. We cross check the construction plans, cost estimate and bid item list to ensure all items of work have a means of payment and are accounted for in the bid and quantity estimate even if some bid items include multiple items as it is possible that the engineer’s cost estimate and bid proposal may not list items in
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
18 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com the same manner. It is also important to coordinate the method of payment, such as final pay items, partial pay items, lump sum items, etc.
Task 5 – Bid and Construction Support
We will provide professional support during bidding process and construction activities. We will perform the following activities as requested.
• Provide answers and information to bid questions or inquiry • Attend pre-bid meeting
• Attend pre-construction meeting
• Review construction submittals (shop drawing review)
• Respond to Request for Information (RFI)
• Assist in cost estimate and analysis for Contract Change Order (CCO) Optional Tasks
Optional Task #1 - Conventional Ground Survey for four (4) streets Should the extent of reconstruction require the need for more precise plans for curb, gutter, and driveway replacement, we have included an optional task for additional conventional ground survey for four streets that would need curb, gutter, and driveway replacement. The streets included 240th Street from Eshelman Avenue to Walnut Street, 241st Street from Western Street End to Walnut Street, Callison Street from Stanhurst Avenue to Walnut Street, and Stanhurst Avenue from 241st Street to Callison Street. We would research horizontal and vertical control and recover nearby monuments for the basis of our surveys. Elevations would be established by conventional leveling from nearby County benchmarks. During this survey task, additional points may be established to facilitate the survey. We would utilize the City or County’s offices to obtain corner records, street centerline ties, record maps, benchmarks, and GPS control data.
The ground topographic survey for these four streets could be proposed to take 50-foot interval survey cross sections as needed to produce the construction details. The survey would be taken from right-of-way to right of way and include flow line, top of curb, edge of gutter, back of walk, roadway crown, and surface utilities.
Optional Task #2 –Conventional Ground Survey for thirty-six (36) Curb Ramps We would survey the intersection curb returns for ADA compliance and reconstruction of the curb ramps at 36 curb ramp locations. The survey would include existing curb ramp, flow line, top of curb, gutter lip, back of walk, surface utilities within each curb return from BCR to ECR.
Exclusions from Scope of Work
• Roadway Profiles
• Drainage Study & Report
• Right of Way Engineering
• Utility Modification or Relocation Design (other
than adjustments to grade)
• Street Light Design
• Utility Potholing
• Mix Design for CSPB or CIR
• Traffic Study & Report
• Striping and Signing Modification
• Water Quality Documentation
• Environmental Services
• Traffic Signal Modification Design (temporary or
permanent)
• Plan Check / Permit Fees Cost
• Structure Modifications Design
• Private Property Owner Coordination &
Meetings
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT - ZONES C & F
City of Lomita
18 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com
Section 3.3: Key Project Concerns to Address
Pavement Determination Approach
Challenge: Due to visual signs of extensive pavement distress, the existing condition on at least 8 street segments may require full depth reclamation due to extent and severity of damage. See the photo to the right for the street segment along Walnut Street between 241st Street and Turrell Street. The City will be interested in an efficient and economical solution for the 20-year design life.
Solution: Based on sampling from our field investigation, we will evaluate conventional pavement sections with varying combinations of thicknesses of AC over aggregate base as well as full depth asphalt. Due to the extent of existing roadway dig outs (exceeding 40%), other remediation strategies become more viable and cost effective and therefore, we will consider full-depth reclamation (FDR) and cold central plant recycling (CCPR) which would be a beneficial environmental approach to make use of existing material. Following the identification of possible structural sections, we will perform value engineering and confer with the City for the appropriate design.
Discrepancies between the City ADA Curb Ramp Assessment Report vs Site Conditions Challenge: Based on the experience from Zones C & F project, City provided an ADA curb ramp assessment report indicating 77 curb ramps were not ADA compliant within the project limits. After our site/curb ramp review on the 77 curb ramps, we determined that only 37 curb ramps were non-ADA compliant. 40 curb ramps ($6,000 construction cost for each ramp and $240,000 construction cost in total) were ADA compliant per the latest APWA Standard and did not need reconstruction. As such, the assessment report could be outdated and a similar situation could happen for this Zone G project.
Solution: In order to determine if the discrepancies between the City-provided assessment report and the site conditions, our project manager/ADA designer will perform site review on all the curb ramps in Zone G and determine and report to the City which ramps are ADA compliant or non-ADA compliant. Like we did on the Zones C and F project, we will provide our comments on the assessment report and present it to the City for review. See the photos below for snapshots of our comments on the assessment report from the Zones C & F project and the associated curb ramp. We believe our comments will bring value to the project and City and help City to avoid the unnecessary construction cost.
Curb ramp #32 assessment from assessment report and our comments:
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
19 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com Site Photo of Curb Ramp #32:
Summary of Geotechnical Report and Recommendations
Challenge: Each street segment will have its own geotechnical report and 3 to 4 recommended alternatives from the report. It will be time consuming for City to read through the reports and select the best alternative for each street.
Solution: To avoid the City staff going through each separate roadway report, we will provide a summary of the geotechnical report recommendations (summarizing all the report’s recommendations), our recommendations, and associated cost estimate for the City to review and make their pavement decision. See the example below from the Zones C & F project which demonstrates the summary information we will provide to the City.
Zones C & F Summary of geotechnical report recommendation and our recommendations:
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
20 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com Curb Ramp Reconstruction and Right of Way
Challenge: Confirming the existing right of way limits when performing curb ramp design is important to ensure the curb ramp construction will be within public right of way, staying out of private property.
Solution: We will perform centerline and right of way field survey and basemapping. We will put the right of way line on the curb ramp construction details so that the new curb ramp will be shown clearly within the public right of way.
See the curb ramp construction detail #26 on the right from the Zones C & F project clearly indicating the right of way line.
Section 3.4: Quality Assurance/Quality Control
To ensure that all deliverables will be free of errors, our Quality Assurance / Quality Control (QA/QC) program ensures correct and coordinated design documents.
Our QA/QC plan will include checking and cross-checking prior to each submittal. The QA/QC process begins at the onset of the project and will be in effect throughout the contract duration to meet the project and City’s guidelines and requirements during the project. Our reviewsinclude:
Inter-Discipline Review – Managers of each applicable discipline will review the plans, design and/or reports.
ENGINEERING DESIGN SERVICES FOR
STREET RECONSTRUCTION PROJECT – ZONE G
City of Lomita
21 3151 Airway Avenue, Suite T-1, Costa Mesa CA 92626
714.966.9060 p | 714.966.9085 f | www.civilworksengineers.com Coordination Review – The project manager will review the plans, specifications and reports for proper coordination, accuracy, and submittal standards. Coordination with other team members such as survey and geotechnical are performed to ensure consistency throughout the documents.
Submittal Review – An independent review of the plans, specifications and reports will be completed by the QA/QC manager prior to submittal to the City.
At final submittal, an additional cross-check is performed between the items and quantities in the bid list and that shown on the plans. Quality control is fundamental to Civil Works Engineers’ success to ensure the projects are constructible. Our Principal-In-Charge is a firm believer in ensuring quality before submittals are made.
Section 3.5: Document Control
For all of our projects, we have a typical in-house protocol which all our employees follow for project filing of cadfiles, design documents and reports, source documents, meeting minutes, quality control records, etc. As such, any employee can look up any project through the job number and find project details readily. We additionally have the ability to share our documents through online file transfer applications, particularly if the documents are large sized. We also prepare, generally on our larger projects, a deliverables list. This list identifies all documents that will be submitted and provides a space to record the submittal date, comments received date, and responses date for each item. Additionally, as stated above, for utility information, we keep a separate utility matrix noting the correspondence dates of requests and receipt of information, size, and type of utility present, and whether it has been identified as conflicting. During the kickoff meeting with the City, we will determine what documentation the City would like and coordinate to the needed level.
Act
ID Description Orig Dur Early Start Early Finish 18JUL 2022 25 AUG 2023 01 SEP 08 OCT 15 NOV 22 DEC 29 JAN 05 FEB 12 MAR 19 APR 26 MAY 03 10 17 24 31 07 14 21 28 05 12 19 26 02 09 16 23 30 06 13 20 27 06 13 20 27 03 10 17 24 01 08 15 22 Preliminary Engineering
100 Notice To Proceed 0 20JUL22105 Project Pre-Design Meeting & Site Walk 5 20JUL22 * 26JUL22110 Utility Investigation 40 20JUL22 13SEP22115 Research & Data Collection 5 27JUL22 02AUG22120 Design Field Survey & Base Mapping 20 27JUL22 23AUG22135 Pavement Investigation & Analysis 35 27JUL22 13SEP22 Plans, Specifications, & Estimates
205 Prepare 60% PS&E 25 24AUG22 27SEP22210 City Review - 60% PS&E 10 28SEP22 11OCT22215 Meeting with City 1 12OCT22 12OCT22220 Prepare 90% PS&E 20 28SEP22 25OCT22225 City Review 90% PS&E 10 26OCT22 08NOV22230 Meeting with City 1 09NOV22 09NOV22235 Prepare 100% PS&E Bid Package 10 26OCT22 08NOV22240 City Review 100% PS&E Bid Package 5 09NOV22 15NOV22245 City Approves PS&E 1 16NOV22 16NOV22 Bidding & Construction
305 Council Approve for Bid 0 15DEC22 *310 Bidding 25 15DEC22 18JAN23315 Contract Award 10 19JAN23 01FEB23320 Construction 80 02FEB23 24MAY23 Notice To Proceed
Project Pre-Design Meeting & Site Walk
Utility Investigation
Research & Data Collection
Design Field Survey & Base Mapping
Pavement Investigation & Analysis
Prepare 60% PS&E
City Review - 60% PS&E
Meeting with City
Prepare 90% PS&E
City Review 90% PS&E
Meeting with City
Prepare 100% PS&E Bid Package
City Review 100% PS&E Bid Package
City Approves PS&E
Council Approve for Bid
Bidding
Contract Award
Co
Start date 20JUL22Finish date 24MAY23Data date 20JUL22
© Primavera Systems, Inc.
CITY OF LOMITA
ZONE G STREET REONCONSTRUCTION REHABILITATION
CIVIL WORKS ENGINEERSPROJECT SCHEDULE
Early barCritical barStart milestone pointFinish milestone point CLIENT: City of Lomita Civil Works Engineers
PROJ: Street Reconstruction Project - Zone G PROJECT LABOR ESTIMATE DATE: 3/10/2022 (Revsied 4/22/2022)
M. Marston
Principal
F. Zugmeyer
Senior Drainage
Engineer
R. Chan
Project
Manager/Engineer
Senior Engineer
Staff Engineer
Designer
Administrative
Support
HOURS
CWE
LABOR
SUBTOTAL
SubConsultant -
Labelle Marvin
SubConsultant -
Andrade Riehle
Markup
TOTAL
Rate $165 $135 $135 $115 $100 $95 $65 5%
Task 1 Pre-Design Meeting
Kick-Off Meeting (1) 3 3 3 9 $1,185 $1,185
Progress Meetings (4) 6 12 9 27 $3,465 $3,465
Project Coordination 8 24 32 $4,560 $4,560
Subtotal 17 39 68 $9,210 $9,210
Task 2 Pavement Investigation and Analysis
Review Pavement Structural Investigation Report 2 8 10 $1,410 $39,900 $1,995 $43,305 Subtotal 2 8 10 $1,410 $39,900 $1,995 $43,305
Task 3 Plans, Specifications and Estimate (PS&E)
Task 3.1 AC Reconstruction and AC Overlay
Title Sheet (1) 1 1 8 10 $1,060 $1,060
Typical Section (2) 1 8 32 41 $4,285 $4,285
Layout Plans (5) 1 20 80 101 $10,465 $10,465
Curb Ramp Detail Sheets (4) 1 8 12 21 $2,385 $2,385
Signing and Striping Plans (5) 1 15 60 76 $7,890 $7,890 Specifications 4 16 20 $2,820 $2,820
Task 3.2 ADA Curb Ramps
Field Review 16 16 32 $3,680 $3,680
Survey (Aerial Survey for 20 streets and 36 curb
ramps) 1 6 2 9 $1,165 $37,000 $1,850 $40,015
Curb Ramp Design for 36 curb ramps to be
incorporated in curb ramp detail sheets in Task 3.1 4 40 40 84 $9,860 $9,860 Task 3.3 Engineer's Estimate
Engineer's Estimate 1 8 8 17 $2,005 $2,005
Response to City's 60% Responses 2 16 24 42 $4,770 $4,770 Response to City's 90% Responses 2 12 16 30 $3,470 $3,470 Response to City's 100% Responses 2 8 12 22 $2,550 $2,550 Task 3.4
Utility Research, Confirmation Letter (60%, 90% &
100%) and Coordination 1 6 16 23 $2,495 $2,495
Subtotal 22 180 326 528 $58,900 $37,000 $1,850 $97,750
Task 4 Bid Package
Prepare Bid Package 2 16 8 26 $3,250 $3,250
Subtotal 2 16 8 26 $3,250 $3,250
Task 5 Bid and Construction Support
Responses to Bid Questions and Inquiry 2 8 10 $1,410 $1,410 Attend Pre-bid Meeting 5 5 $675 $675
Attend Pre-construction Meeting 5 5 $675 $675
Review Construction Submittals (Shop Drawing
Review) 2 8 10 $1,410 $1,410
Responses to Request for Information (RFI) 2 16 18 $2,490 $2,490 Assist in Cost Estimate and Analysis for Contract
Change Orders 2 12 14 $1,950 $1,950
Subtotal 8 54 62 $8,610 $8,610
Totals 51 297 334 694 $81,380 $39,900 $37,000 $3,845 $162,125 Reproduction $500
Delivery $200
Travel $300
GRAND TOTAL= $163,125
Optional Tasks
Optional
Task #1 Conventional Ground Survey for 4 streets 1 6 7 $975 $11,500 $575 $13,050 Optional
Task #2 Conventional Ground Survey for 36 Curb Ramps 1 6 7 $975 $15,000 $750 $16,725 Total of Optional Tasks= $29,775
Exclusions
Roadway Profiles Environmental Services
Water Quality Documentation Traffic Signal Modification Design (temporary or permanent) Right of Way Engineering Plan Check/Permit Fee Cost
Utility Modification or Relocation Structure Modifications Design Street Light Design Private Property Owner Coordination & Meetings Utility Potholing Signing and Stripng Modification Design Traffic Study & Report
Mix Design for CSPB or CIR
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